HomeMy WebLinkAbout2012-05-31 Info Packet« rrr �r CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY May 31, 2012
www.icgov.org
IP1 Council Tentative Meeting Schedule
JUNE 5 WORK SESSION - 5:00 PM
FOLLOWING SPECIAL FORMAL AND EXECUTIVE SESSION
IP2 Work Session Agenda — June 5, 2012
IP3 Memo from City Manager, City Attorney & City Clerk: Ad -hoc Committee
IP4 Memo form Asst. to the City Manager: Strategic Plan Status Report
IP5 Memo from City Clerk: Agenda Items for Joint Meeting of June 20
IP6 Pending Work Session Topics
MISCELLANEOUS
IP7 Memo from City Clerk: Electronic Council Packets
IP8 Memo from City Clerk: Civil Service Commission Preferred Hiring List
IP9 Response from Jesse Burns to Asst. Transportation Planner: Safety Concern - signs in
center of street
IP10 Article from the City Manager: New York Times (May 30, 2012) Well- Educated Flock to
Some Cities, Leaving Others Behind
IP11 Memo from Associate Planner: The "Good Ideas" campaign
IP12 City Council Economic Development Committee approved minutes April 10
IP13 City Council Economic Development Committee draft minutes May 22
IP14 The Housing Trust Fund Funding Notice
DRAFT MINUTES
IP15 Airport Commission: May 17
IP16 Historic Preservation Commission: May 10
IP17 Human Rights Commission: May 15
IP18 Telecommunications Commission: May 21
rte- -M& City Council Tentative Meeting Schedule IPA
May 24, 2012
,4§
CITY OF IOWA CITY Subject to change
narp Time Meeting Location
Tuesday, June 05, 2012
5:00 PM
Special Formal /Executive Session
Emma J. Harvat Haii
Work Session Meeting
Tuesday, June 05, 2012
7:OO13M
Regular Formal Meeting
Emma J. Harvat Hall
Tuesday, June 19, 2012
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, June 19, 2012
7:OOPM
Regular Formal Meeting
Emma J. Harvat Hall
Wednesday, June 20, 2012
4:00 PM
Joint Tours & Meeting
Johnson County TBA
Wednesday, July 04, 2012
Independence Day - City Offices Closed
Tuesday, July 10, 2012
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, July 10, 2012
7:OOPM
Regular Formal Meeting
Emma J. Harvat Hall
Tuesday, July 31, 2012
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, July 31, 2012
7:OO13M
Regular Formal Meeting
Emma J. Harvat Hall
Tuesday, August 21, 2012
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, August 21, 2012
7:OOPM
Regular Formal Meeting
Emma J. Harvat Hall
IP2
CITY OF IOWA CITY
410 East Washington Street
tows City. Iowa 52240 -1826
(319) 356 -5000
(319) 3564009 FAX
www.k&ov.org
Special Formal / Executive Session 5:00 PM — separate agenda posted
City Council Work Session Agenda
June 5, 2012
following 5:00 PM Special Formal Meeting
Emma J. Harvat Hall - City Hall
410 E. Washington Street
■ Council Appointments [Agenda # 21]
■ Questions from Council re Planning & Zoning Items
■ Questions from Council re Agenda Items
■ Discuss public access to the west of the Pearson property [Agenda # 6f ]
■ Discuss composition and charge of the proposed ad -hoc Diversity Committee
[IP #3]
■ Review of the Strategic Plan Status Report (Neighborhood Stabilization)
[IP #4]
■ Discussion of joint agenda items [IP # 61
■ Information Packet Discussion [May 17, 24 and 31]
■ Council Time
■ Pending Work Session Topics [IP # 6]
■ Meeting Schedule /Upcoming Community Events /Council Invitations
-, ®, CITY OF IOWA CITY 1P3
RA N D U M
M E�C�
Date: May 30, 2012
To: City Council
From: Thomas M. Markus, City Manager
Eleanor Dilkes, City Attorney
Marian Karr, City Clerk
Re: Council discussion re: Resolution establishing an ad hoc committee to study city
operations as they relate to minority populations with a view toward promoting just
and harmonious interaction between local government and minority segments of the
community.
Introduction:
In an effort to facilitate council discussion regarding the subject of an ad hoc committee, staff
has identified a number of items for council deliberation.
History /Background:
The council adopted a resolution entitled Resolution Regarding Diversity Issues adopted on
May 15, 2012, which called for the creation of an ad hoc committee as described above.
Discussion of Solutions:
In order to create the ad hoc committee, the following issues need to be addressed:
1. Number of members: We recommend a committee of five or seven members. A
committee of this size will be able to meet and make progress on the council determined
scope of work. The City Manager, City Attorney, and City Clerk, or their designees, will
staff the committee, serving as a resource to the committee as it crafts its
recommendations to the Council.
2. Committee membership: There are a number of ways to determine membership. We
suggest that the Council accept applications in accordance with its normal procedure for
filling vacancies on boards and commissions. The resolution creating the committee can
be provided as part of the application process to inform applicants of the tasks of the
committee.
3. Committee chairperson: Council members should name both a chair and a vice chair to
serve in the absence of the chair.
4. Scope of committee work: This may be the most difficult and critical task of the City
Council in the establishing the committee. In order for the work of the committee to be
meaningful and for the work to be accomplished within the expected time frame
established by council, we would encourage the council to be very specific about the
charge to the committee, identifying no more items than can be effectively addressed in
the time allotted. Assuming the committee is successful with the first items, a second
version of the committee could later be established for other items to be studied.
5. Duration of work: 6 months is a typical length of time for an ad hoc committee to meet.
The 6 months would begin as soon as the committee members are appointed and the
resolution would state the date on which recommendations must be submitted to
Council. Based on the length of the application process we expect that a reasonable
May 30, 2012
Page 2
start date would be late August or early September. The resolution will specify the
beginning date and the date by which recommendations must be submitted to Council.
Should the need arise the committee could request an extension of time from the
Council.
6. Frequency of Meetings: We suggest that the committee set their own meeting schedule
in a way that will best facilitate the work of the committee. We do note, however, that
most committees meet, on a regular basis, once a month and that if the expectation is
that the committee will meet more often, this should be communicated in the call for
applicants.
Financial Impact:
The committee is advisory to the City Courrcil, and therefore, any financial impact would be
assessed at the time Council considers the recommendations. The work of the committee
should not impact budget as most of the staff time will be by salaried employees or employees
working during normal working hours. It is possible that the City could have an employee
working overtime or secure an outside service for minute taking but the cost should be minor.
Recommendation:
Staff recommends that the City Council review this memo and determine what direction the
Council believes is appropriate for inclusion in a resolution establishing the Diversity Ad Hoc
committee.
r
-" -4 CITY OF IOWA CITY 1P4
MEMORANDUM
Date: May 30, 2012
To: Tom Markus, City Manager
From: Geoff Fruin, Assistant to the City Manager
Re: Strategic Plan Status Report
Included in your information packet is the June 2012 Strategic Plan Status Report. The purpose
of this report is to provide the reader with information on the strategic planning process and the
City's efforts to achieve the adopted goals. The document also contains an update on the
various major projects and activities that are included in the City's Capital Improvement
Program (see Appendix A).
Much of the document remains the same or substantially similar to the status report that was
provided in February of 2012. In order to focus you attention within this lengthy report, please
take note of the bolded "Progress to Date" headings that are included with each individual
priority overview, as well as the information in Appendix A. These areas contain a synopsis of
the activity that has occurred from the time the previous status report was issued. The
remaining sections of the document provide context on the strategic planning process and the
intended plan of action for each stated priority.
Staff intends to present our progress to date on each priority during the Council's June work -
sessions. The June 5th work - session will focus on the Neighborhood Stabilization priority. The
other stated priorities will be covered at the June 19th work - session.
Strategic Plan Status Report
Background:
Iowa City contracted with the University of Iowa's Institute of Public Affairs (IPA) for facilitation services
related to the FY 2012 -13 Strategic Plan. The strategic planning process involved multiple steps,
including gathering input from the general public, front line City staff, department directors and the City
Council. The process was initiated in the spring of 2011 and was completed with two City Council work
sessions taking place on November 29th and December 5th of 2011. The strategic planning process
focused on the following areas:
1. Issues, Concerns, Trends and Opportunities
2. On -Going or Committed Projects
3. Significant and New Projects, Programs, Policies and Initiatives
4. Organizational Effectiveness
The FY 2012 -13 Strategic Plan is an outline illustrating the primary areas of focus in the current year.
Numerous additional projects, initiatives and policy matters that are not mentioned in this document
will be carried out or addressed throughout the year as appropriate. The priorities in the FY 2012 -13
Strategic Plan are intended to be fluid and may change over time as determined appropriate by the City
Council.
Established Priorities:
The FY 2012 -13 Strategic Plan established the prevailing organizational focus as the following:
1. Economic and Community Development
2. Development of the Downtown and Near Downtown Areas
3. Neighborhood Stabilization
4. A Strong and Sustainable Financial Foundation
5. Coordinated Communication and Customer Service Orientation
In addition to acknowledging numerous on -going or committed projects (See Appendix A), the City
Council identified the following new projects and initiatives that fall within the above - mentioned focus
areas:
• Actively work with the Iowa City Community School District (ICCSD) on a joint strategy to
maintain and build upon the success of schools in established neighborhoods while ensuring
new elementary schools are planned as integral and sustainable components of neighborhoods
(Neighborhood Stabilization)
1IPage
• Develop an economic development strategy for targeted commercial properties outside of the
previously noted downtown and near downtown districts
(Economic and Community Development)
• Conduct a comprehensive organizational assessment focusing on communication strategies and
the organizational customer service culture
(Coordinated Communication and Customer Service Orientation)
The City Council also discussed a number of topics related to organizational effectiveness. Many of
these issues will be fully examined through the above - mentioned organizational assessment. In addition,
the City Council has also directed staff to undertake a succession planning process and become more
strategic and engaged in working with State and Federal government representatives.
Status Report:
The City Manager's Office is coordinating various actions that contribute to successful outcomes in each
of the identified focus areas. This Status Report explains each of the following issue areas, names a
primary staff contact, defines the anticipated steps needed to achieve the desired outcomes, and
presents a timeline for completion of specifically outlined projects. The report also includes pertinent
activities or projects identified by staff that Council may wish to consider in future budget processes.
Lastly, the report contains a summary of the ongoing or committed projects that Council discussed at its
strategic planning work sessions. This summary includes project descriptions, status updates and
pending Council decision points.
21 Page
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FY 2012 -13 City Council Strategic Plan
Priority: Economic and Community Development
Staff Contact: Jeff Davidson, Director of Planning and Community Development
Goal: The City strives to expand and diversify the economic base of the community,
particularly in existing planned commercial and industrial areas that have
established supporting infrastructure.
Action Plan:
The City Council has indicated a strong desire to promote private investment in established commercial
areas and strategic green -field sites that have previously been targeted for new development. The areas
that will be focused on in the coming year include, but are not limited to:
• Towncrest
• Sycamore Mall and First Avenue
• Highway 6 / Highway 1
• 420th Street Industrial Park
• Moss Green and Northgate
Each of these areas have different needs and varied market potentials. In the coming year staff will be
focusing on specific projects in each of these locations. Additionally, staff will be looking at more
generalized strategies that could help facilitate economic development investments throughout the
community.
Towncrest
This area has been the focus of planning efforts over the last several years. In the coming year, staff will
work to facilitate redevelopment of several key properties and also begin work on a streetscape project
that will improve the function and aesthetic of the area. These initial projects are intended to serve as a
catalyst for future investment in this business corridor.
Sycamore Mall and First Avenue
With the pending departure of Von Maur, staff is actively working with the private owners of the
Sycamore Mall on a new strategy for the property. The loss of the anchor tenant presents a great
challenge, but also a unique opportunity to reinvent the commercial space. Staff has been encouraged
after some initial conversations with the property owners and will certainly work closely with the
owners in the next several months. Staff is also preparing for several significant capital projects in this
retail corridor. These street improvement projects will aim to promote better traffic flow in this often
congested region.
6 1 P a g e
Highway 6/ Highway 1
This area remains a viable commercial corridor, in large part because of the high traffic counts. One of
the primary efforts that staff will be focusing in the coming months is a plan for the City -owned Public
Works and Transit property. As the City transitions its municipal operations to the S. Gilbert Street
location, new prime development space will become marketable. Staff is currently working on
environmental reviews and is planning to prepare a draft RFP for the property in late 2012. The City still
has operations on the site, and as a result any development will likely need to be phased in until such
time that all operations can be relocated. During the budget preparation process for FY 2014, staff will
be looking at options to expedite the transfer of all operations to the S. Gilbert Street campus.
420th Street Industrial Park
The City has invested considerable money in infrastructure development and recently achieved a shovel
ready status designation for prospective industrial enterprises. In the coming year, the public capital
projects should be substantially completed. ICAD and City staff continues to receive inquiries about the
property. It is expected that interest will continue to grow as the economy rebounds and capital projects
are completed. As inquiries about the property increase, staff will be assisting ICAD with the necessary
evaluations.
Moss Urban Village and Northeate
The Moss Urban Village area is one with great potential due to its location off of 1 -80. However, there
are significant infrastructure improvements that are necessary to accommodate the planned growth.
Staff is actively working with Pearson and the Moss Urban Village owners on potential access
arrangements that could allow for a phased development approach to this property. The Northgate
corporate park is continuing to experience build out. Staff will be working with that property owner to
assist with prospective businesses.
In addition to the more location specific actions listed above, staff will be focusing on broader polices
and projects that can influence economic development throughout the community. Examples of such
efforts will include:
• Closer collaboration with ICAD, including helping launch their planned co- working project in
Iowa City
• Investigation of additional co- working projects with private or non - profit entities
• Review of CDBG programs and policies that facilitate economic development activity
• Continued analysis of zoning classifications and provisions, as well as other policies that may be
unnecessarily restricting specific development projects
• Analysis of potential future capital investments that could facilitate private investment
• Streamlining of the internal economic development and business operation processes within the
City
• Investigating the cost /benefit of a retail analysis and recruitment consultant
Creating a healthy economic development environment through appropriate land use policies, incentive
programs, stakeholder relationships and strategic capital investments is a continuing priority for City
7 1 P a g e
staff. Focus on these broader economic development issues will help maximize the private investment
that results from the more targeted strategies in the specific areas that Council has identified with this
goal.
Progress to Date:
In 2011 the Council adopted a new set of economic development policies that are helping to guide
decisions pertaining to public incentives. These policies are serving as a valuable standard for staff and
elected officials. Staff will continue to evaluate the effectiveness of these policies and recommend any
changes as necessary in the future. Staff is also evaluating the cost and benefits associated with a retail
recruitment consultant. Many cities contract for such services in an effort to boost regional and national
exposure of local commercial properties. This evaluation is ongoing and will be reviewed with Council at
a future date.
Towncrest
This spring witnessed the completion of the free medical clinic building fagade project. This project
illustrates the type of redevelopment that can be expected in the district. Additionally, staff finalized the
acquisition of the Kerr -McGee property on First Avenue and Muscatine. Staff intends to market this
property for redevelopment. Further discussions on a new medical office building and a streetscape
project in the district are progressing and staff is optimistic that these projects will materialize in the
coming months.
Sycamore Mall and First Avenue
Staff continues to have regular discussions with the Sycamore Mall ownership team and the new
General Manager. The mall is working on plans for physical improvements to the property and staff
expects to receive a plan in the summer of 2012. City staff members are currently planning some
landscaping improvements to the vegetation between Highway 6 and the Sycamore Mall. These
improvements will enhance the visibility and provide a more aesthetically welcoming appearance to the
property. Other areas of focus for the mall management team appear to be improvements to the
property signage, an interior common space remodel and additional special events. In June, the City
Council will be considering a CDBG small business loan for Title Boxing, which plans to locate in a vacant
space within the mall.
Staff is also coordinating four significant capital projects in the area that are expected to last two or
more constructions seasons. Those include improvements to Sycamore and Lower Muscatine roads, as
well as the grade separation project on First Avenue and the State's repaving of Highway 6. These
projects will each have a positive impact on the traffic flows in this commercial district.
Highway 6/ Highway 1
Much of staff's focus on this corridor has been on the publicly owned land located at the southeast
corner of Highway 6 and Riverside Drive. A phase one environmental study has been completed and a
phase two study is in- progress. Once the extent of any environmental concerns is known, the City will
initiate remediation actions or will issue an RFP for potential development. The site still houses
municipal facilities. Staff is exploring options for expediting relocation plans for those operations. The
eventual development may likely need to be phased, depending on the timing of such relocations.
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Moss Urban Village and Northgate
Staff continues to work with the property owners of Moss Urban Village as they push forward with
developing their prime real estate. Access to the property remains the most critical issue, as the cost of
connecting Oakdale Boulevard from the west is too prohibitive at this time. As a result, the City has
partnered with the property owner on a traffic study that contemplates alternative access
arrangements. That study is being reviewed by the property owners, the City and Pearson, as the
alternatives would likely involve use of their property. Once access issues are better defined, staff
expects that development discussions will resume.
Staff continues to work with the Northgate property owners and ICAD on attracting new business to the
Northgate business park. There remains interest in the developable property and staff is optimistic that
some new projects will commence in coming year. Also in Northgate the Council recently approved use
of Midwestern Disaster Area Revenue Bonds for an Iowa City Cancer Treatment Center facility.
420th Street Industrial Park
In May of 2012, the City Council approved a bid award for the rail spur project in the industrial Park. This
project, which was funded in part by a State grant, will help increase the marketability of this property.
Also in that same month, the Council received the official shovel ready designation for this property
from the State of Iowa. This designation will help elevate the marketability of the property and will
increase its exposure to companies working with State economic development officials. Both City staff
and ICAD representatives continue to market the property and respond to inquiries from businesses and
site location consultants.
Other Location Specific Proiects
The City is actively working to enhance the marketability of the Downtown and Riverfront Crossings
areas. These efforts are detailed in the Downtown strategic plan objective that follows.
Additionally, the City Council partnered with the State on an incentive package to assist with the
expansion of ALPLA, a global bottling company that has a growing operation in Iowa City. The City
should receive confirmation in the coming months as to whether ALPLA will make that investment in its
Iowa City plant.
The City recently agreed to vacate right -of -way to the University of Iowa. This vacation will facilitate a
parking lot development that will allow for a substantial investment in the medical campus, including a
new tower that will serve as the Children's Hospital. This campus expansion will have a significant
economic impact on the local economy.
On a smaller scale, the City funded two small business startups through the CDBG micro - enterprise
program. Those projects include the Trumpet Blossom Cafe and Molly's Cupcakes. A third small business
loan for Title Boxing is pending Council approval. The City also used discretionary economic
development funds to seed the Busy Co- Working startup, which is now open in downtown Iowa City.
The City is hoping that this venture will expose entrepreneurs to business resources and contacts
needed to grow their ideas in the Iowa City community.
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Other Economic Development Efforts
In addition to location specific investments, staff is working on various other initiatives aimed at
assisting economic development efforts and streamlining other processes impacting businesses in the
community. In April, the Council adopted code changes pertaining to the redevelopment of non-
conforming properties. These changes will make it less onerous to redevelop or improve such sites in
the community. The Council also broadened sidewalk cafe standards and gave staff the administrative
authority to approve such uses. This will allow for a turnaround period in a matter of days as opposed to
a couple of weeks. Lastly, staff has initiated a review of the City's commercial zoning classifications. In
conducting this review staff has invited members of the business community to the table for their
insight and input. Changes stemming from this review will be presented to Council at a later date.
In an effort to better accommodate the business community, staff has initiated a pilot program focusing
on our development intake process. One criticism of the City has been that it is too time consuming to
coordinate discussions with all the departments and that some issues or additional legislative
requirements are not identified upfront, thus leading to the expenditure of additional time and money
and delays in the project approval process. In order to mitigate these occurrences, staff is piloting a 'one
stop shop' approach to our intake. A cross - departmental team is now available to meet with prospective
developers each week. During these meetings all impacted departments are available to provide initial
comments, raise red flags, and make suggestions. At these meetings, staff can also spell out the
legislative timeline and expected fees. The initial feedback on this approach has been very positive and
thus staff will continue to refine this process in the coming year.
The City Council adopted a buy local policy in April of 2012. This policy will encourage more local
business and will foster greater business relationships with those entities in Johnson County. Along with
this policy change, the new procurement regulations simplified the business climate for vendors and
service providers interested in doing business with the City.
With the completion of the fourth fire station, the Fire Department has initiated the process for
updating the City's current Insurance Services Office (ISO) fire protection rating of Class 3. This review
took place in May and the City is currently awaiting results. An improvement in the rating to a Class 2
could positively impact property insurance rates for some commercial and industrial business owners. If
an upgraded ISO rating is achieved, some of the potential cost savings for businesses will be realized at
the same time as the City's property tax rate will drop $.57. This property tax reduction for FY 13 was
the largest among the Metro Coalition cities. Staff will continue to explore ways to further reduce the
City's tax rate, while maintaining valued public services in the coming years.
Future Budget Considerations:
A number of the programs and investment decisions that staff will be analyzing will require budgetary
support. At this time there are no specific recommendations that will require a budget adjustment or
future allocation of funds. Any future recommendations that have a budgetary impact will be detailed in
specific action items or in the FY 14 budget proposal to Council.
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FY 2012 -13 City Council Strategic Plan
Priority: Development of the Downtown and Near Downtown Areas
Staff Contact: Jeff Davidson, Director of Planning and Community Development
Goal: It is the City's goal to promote growth of the Downtown and Near Downtown
areas in a manner that builds upon the existing vibrancy of the region, serves
persons of all ages and backgrounds, and complements the surrounding
neighborhoods and University community.
Action Plan:
Staff will be focusing on three distinct geographic areas including Downtown Iowa City, the Northside
Marketplace and Riverfront Crossings. Each of these areas requires individual, yet coordinated,
development strategies. In the coming year staff will work to build on the policies and projects that the
City has recently undertaken in a manner that will leverage further private investment in these core
central areas of the community.
Downtown Iowa Cit
The successful formation of the SSMID presents a unique opportunity to bring together property
owners, businesses, the University of Iowa and Iowa City. With a better coordinated vision and
additional resources from all stakeholders, there will be opportunities for desired progress. City staff will
remain integrally involved with the SSMID and will offer needed support throughout this first year and
beyond. In conjunction with the SSMID, the City will be actively looking for ways to build upon the
success of special events that successfully bring visitors to the Downtown. Festivals and other special
events are a critical component to the success of the area and there needs to be a continual effort to
improve and expand the scope of such activities.
In 2007 and 2011, the City partnered on two separate market analyses related to Downtown Iowa City.
The Marketek and Divaris studies both highlighted the market potential for the area. It is now
incumbent upon staff, in partnership with our stakeholders, to pursue policies and projects that will help
more fully realize the potential of the central business district.
Staff is currently preparing for two significant capital projects that will directly impact the Downtown
region. The conversion of Washington Street from one -way to two -way traffic will improve vehicular and
pedestrian traffic flow and advance the marketability of this important retail corridor. The downtown
maintenance project will improve the physical condition of the infrastructure and streetscape. Staff will
be working closely with the SSMID to prioritize potential projects with an eye toward making the area
more attractive and inviting for patrons. Additionally, staff will evaluate other potential public
improvement projects for the region that may be included in future budget proposals to the City
Council.
There are a number of existing projects that are in various stages of development that will have a
positive impact on downtown. The University's announcement of the Voxman -Clapp building location at
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the corner of Clinton and Burlington is tremendously positive. That project will require careful
coordination between the City and University on infrastructure improvements and traffic management.
Staff is currently preparing to market the 'John Wilson building' property on the eastern edge of the
Downtown. This property has great potential to attract significant private investment and add to the
vibrancy of the entire district. ICAD's effort to establish a co- working space in Downtown as well as the
ongoing renovation of the former Vito's space will help to infuse new activity in the coming year. The
recent fire at the Bruegger's and Van Patten House properties also presents unique redevelopment
opportunities. Staff will be working to assist in the successful completion of these projects, as well as
several other potential downtown projects that are currently being contemplated by various property
owners and developers.
Lastly, staff will be investigating ways to facilitate new private investment in the area. Among the items
that staff will be looking at include land use policies and regulations, as well as potential new grant
and /or loan programs to assist in the rehabilitation of exterior and /or interior spaces of existing
buildings. Such programs would aim to increase the marketability of properties and also increase the
amount of usable space within the district's existing building stock.
Riverfront Crossings
The Riverfront Crossing area, located immediately south of Downtown, is intended to serve as a
pedestrian orientated mixed -use neighborhood. Extensive planning for this area has been undertaken.
Staff is working with consultants on zoning code changes that will be necessary to achieve the
established vision for that area. Such changes will be presented to the Council in the coming months.
Earlier this year, Council created a new Urban Renewal Area for the Riverside Drive area, which anchors
the western edge of the district. Staff also expects to recommend that Council expand the City /
University urban renewal area south to encompass a greater portion of the Riverfront Crossings area.
Several critical capital projects are currently underway in the Riverfront Crossing area. The multi -use
parking facility with an accompanying mixed -use development, as well as the decommissioning of the
north wastewater plant will both help facilitate future private investment in the region. Additionally,
staff continues to advocate for a passenger rail connection to Chicago with an eventual station location
in the Riverfront Crossings area. Establishing rail service would be an incredible boost to the community
and would directly impact the marketability of the Riverfront Crossings area.
In the coming year staff will focus on finishing the planning, regulatory and financial incentive policies as
well as commencing work on the initial capital projects. These actions will help lay the groundwork for
future private investment. Additionally, staff will focus on private projects already in some stage of
development, such as the anticipated Riverside Drive hotel project. Evaluation of future public capital
projects that could help speed the development of the area will be considered with the FY 2013 -14
budget submittal to Council.
Northside Marketplace
This area recently benefited from streetscape improvements that advanced the aesthetics and improved
pedestrian and bicycle accommodations. This area will be included in many of the staff analyses that are
described in the neighborhood stabilization goal. Similarly, the efforts to investigate ways to facilitate
new private investment that were described in the Downtown section of this goal will be broad enough
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to encompass the Northside Marketplace. Other potential public investments will be considered for the
FY 2014 budget.
Progress to Date:
Downtown and Northside Marketplace
Staff has been actively participating with the SSMID board and various subcommittees. The group is
currently recruiting an Executive Director. While that process is wrapping up, staff is actively engaged in
a number of critical conversations about the district. Examples of such topics being discussed include
parking policies, taxi stands, sign regulations, and maintenance practices. Staff expects that these
conversations will lead to policy and /or project recommendations that will be forwarded to Council later
in 2012.
Of particular note, the SSMID board and staff have agreed that it would be prudent for the City to
contract with an urban design team before making a several hundred thousand dollar investment in
maintenance projects in the Central Business District. The design team could review the 1998
streetscape plan and suggest modernizations that will meet the changing needs of patrons and also
more definitely tie the downtown to the Northside Marketplace, River front Crossings and the University
property. Staff and the SSMID group are currently discussing the appropriate steps to take for this
initiative.
The SSMID group has initiated their first special event / public art project, called BenchMarks. This
project involves the painting of over 100 public benches in the Central Business District. The pilot
program was completed in May and additional benches will be painted throughout the summer in
conjunction with festivals and other public gatherings. The program is expected to continue in
subsequent years. 2012 also ushered in the inaugural One Book Two Book festival, which was very
successful and showed great promise as an annual event showcasing the library and Downtown Iowa
City. Lastly, the SSMID group and the City worked to facilitate the very successful Asics Fan Fest that
welcomed thousands of wrestling fans from across the country in conjunction with the Olympic
Wrestling Trials.
Earlier this year, the City completed the Washington Street two -way conversion project. The public has
responded very well to this project and there has been no significant challenges post conversion.
Additionally, Council approved new sidewalk cafe standards including allowing for administrative
approvals to expedite business operations. An ordinance change allowing for greater density in
exchange for Class A office space was also approved by Council.
There are several individual projects that are at different phases at the current time. Staff is working to
make certain that the following projects remain active:
• Rehabilitation of the former Vito's building continues and a new office tenant has been secured
for the second story space. Staff is optimistic a first floor tenant will be announced in the coming
months.
• The Park at 201 is the name of the new high rise building at the Wells Fargo site, which was
approved by Council in April. Work has commenced on the site and construction is expected to
be completed in 2013.
• Numerous small business investments have been made in the past few months including:
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• Busy Co- working
• Trumpet Blossom Cafe
• Molly's Cupcakes
• Council has authorized funding for the ICAD Co -Lab and staff is working with the ICAD board to
finalize the business plan for this venture.
• Staff is preparing the 'John Wilson building' RFP, which will be released after the environmental
testing activities are completed.
• A committee comprised of staff and Council members is currently reviewing proposals for the
multi -use parking facility building at the former St. Pat's property.
• Staff is actively working with the owners of the two downtown properties that were damaged
by a fire last fall. The Bruegger's corporation is currently in the process of securing City permits
for their new building.
• Staff is currently assisting with a rezoning application and associated special exception for the
Sabin property repurposing. If approved, this action will facilitate a drive -thru banking facility
and ultimately the University's Voxman -Clapp project.
Riverfront Crossings
Riverfront Crossings is in its early planning stages, however a number of significant happenings are
occurring in 2012. The City Council recently approved an expansion of the south waste water plant,
which will lead to the decommissioning of north plant. This will free up valuable space that will serve as
an anchor for the district.
Council recently created a new Urban Renewal Area on the western edge of the district covering the
Riverside Drive area, immediately west of the river. This financial incentive tool could be used to spur
redevelopment. Demolition has already occurred on the site that will become home to a new hotel in
2013. This project is being initiated with public financial assistance.
In the coming months, staff expects to bring before Council an expansion of the City / University Urban
Renewal Area. Also expected is a new form based zoning code that will help spur the desired mixed use
development in the region.
Future Budget Considerations:
None at this time.
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FY 2012 -13 City Council Strategic Plan
Priority: Neighborhood Stabilization
Staff Contact: Jeff Davidson, Director of Planning and Community Development
Geoff Fruin, Assistant to the City Manager
Goal: The City aims to invest in and deliver core services to neighborhoods in a
manner that enhances overall stability and maintains the intended character
while facilitating new opportunities to improve the quality of life.
Action Plan:
The Council has indicated a strong desire to stabilize the neighborhoods surrounding the city core. An
effective stabilization strategy requires a review and analysis of the City's policies, programs,
communications and capital investment decisions that directly shape and influence a neighborhood's
character and livelihood. Such a strategy should recognize the importance of maintaining a
neighborhood's character while also creating an environment that facilitates complementary
development opportunities.
In the coming year staff will focus on the central planning district neighborhoods, however many aspects
of the neighborhood stabilization review will have implications throughout the community. In order to
achieve Council's goal, staff will be focusing on the elements illustrated by the following radial diagram
that influence strong neighborhoods:
Updated
Planning
Documents
Open
Stakeholder
Communication
Land Use
Regulations
Neighborhood
Stabilization
Nuisance
Mitigation
Public
Infrastructure
and Open Space
Private Building
Stock
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Land Use Regulations
Land use policies directly influence the manner in which neighborhoods develop. Therefore it is
critical that staff analyze the policies and code provisions that govern land use in the
neighborhoods that Council seeks to stabilize. Throughout the year staff will be reviewing
various aspects of land use regulations, including but not limited to:
• Appropriate densities provided by zoning classifications
• Permitted uses within the zoning classifications
• Permitted number of unrelated habitants per unit
• Permitted number /mix of bedrooms per unit /structure
• Parking requirements
• Open space requirements
• Appropriateness of additional historic or conservation districts
• Potential density bonuses for desirable development characteristics and /or targeted
locations
• Land assembly and subdivision policies
• Demolition permit requirements
• Security plan requirements
Public Infrastructure and Open Space
Public infrastructure and open space plays a critical role in neighborhoods. Well maintained and
appropriately planned infrastructure and open space can directly influence a neighborhood's
character and can further attract private investment that sustains neighborhoods over the long-
term. Over the next year staff will be evaluating the adequacy of planned public investments in
the following areas:
o Street maintenance (including concrete and brick)
o Utilities
• Sidewalks
• Alleys
• Signage and pavement markings
• Traffic calming provisions
• Street trees and plantings
o Parkland amenities
o Recreational trails
Private Building Stock
Facilitating private investment in the existing building stock can reinvigorate neighborhoods
while reducing undesirable redevelopment pressures or the spread of blighted conditions. The
city has several programs that aim to encourage investment in the residential building stock of
neighborhoods. Those include:
• UniverCity
• General Rehabilitation Improvement Program (GRIP)
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o Housing Authority down payment assistance program
Staff will be evaluating the effectiveness of these programs, as well as their funding levels to
ensure they are having the intended impact in the core neighborhoods. In addition, staff will be
researching other programs that aim to accomplish increased investment in the private building
stock, including residential improvement districts and single - family infill programs.
Nuisance Mitigation
Stable neighborhoods benefit from actions that effectively reduce or eliminate habitual sources
of nuisances and quickly address incidents creating sporadic nuisances. Effective nuisance
mitigation strategies can improve the livability of neighborhoods and remove barriers to desired
private investment. In reviewing our nuisance mitigation strategy in the core neighborhoods
staff will consider the following:
• Policies or programs that reduce the number of non - conforming uses and rooming
houses
• Amortization of non - conforming uses
• Nuisance ordinances that can trigger the loss of non - conforming status
• Creation of a City "non- conforming use buyout program" to strategically reduce
such uses in critical areas of neighborhoods
• Requirement that duplexes are 'leased as licensed'
• Evaluation of the existing effectiveness of the rental permit sanction provision of the
code
• Review of Police Department policies on enforcement of disorderly house and other
criminal laws in neighborhoods
• Review of the existing trash, debris and litter ordinance
• Review trash receptacle standards (residential container storage and commercial
dumpsters)
• Active participation on the Partnership for Alcohol Safety (PAS) taskforce
• Exploration of further potential collaboration with the University of Iowa
Open Stakeholder Communication
Any effective neighborhood stabilization strategy must include open dialogue and exchanges of
ideas with stakeholder groups. Staff believes it will be essential to involve both neighborhood
representatives and members of the development community in future neighborhood
stabilization discussions. Additionally, it may be appropriate to conduct more comprehensive
stakeholder surveys.
Similarly, staff will be evaluating mechanisms that can more effectively solicit stakeholder
feedback on a continual basis. This includes evaluation of the optional "Good Neighbor Policy ",
as well enhanced electronic communication channels through website improvements and /or
smartphone applications.
Neighborhood schools also have a role in neighborhood stabilization efforts. Thus
communicating and actively working with the ICCSD will be an important part of the overall
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stabilization strategy. Staff will be seeking to establish two -way communication mechanisms
with the ICCSD that promote increased coordination in school and neighborhood planning.
Finally, the City needs to make sure that it reaches out to the University, which has a keen
interest in making sure that neighborhoods adequately support students, faculty and staff.
Strong neighborhoods and well - planned communities can be strong assets for the University
and support its efforts to recruit a high - quality student body and workforce to the area.
Updated Planning Documents
Ultimately, the success of neighborhoods also depends on well- conceived planning documents
that guide staff and elected officials in future decisions. To this end, staff has initiated processes
that will seek public input on the City's Comprehensive Plan. Furthermore, staff is reviewing
neighborhood scale plans in other communities that may be appropriate to initiate in select
Iowa City neighborhoods.
Progress to Date:
Land Use Regulations
In April and May of 2012, the City Council passed three significant zoning changes that aimed to more
effectively regulate multi - family developments particularly around the off - campus housing area. Those
three ordinances included:
• Amending the definition of a household to include no more than three unrelated persons in all
zoning classifications
• Creating a graduated density formula for the development of one, two and three bedroom
apartments in select zoning classifications
• Increasing the parking requirement for three bedroom units in a newly defined University
Impact Area
These changes will have a profound impact on future development, most notably in those areas close to
downtown and the university campus where a diversity of housing stock is desired to achieve vibrant
neighborhoods.
Staff is currently researching further changes, including the identification of areas where increased
density or a private dormitory concept may be appropriate. Simultaneously, staff is reviewing existing
zoning provisions to ensure that the various provisions are having the intended consequences on
development and our neighborhoods.
Public Infrastructure and Open Space
Most of staffs efforts in this area will be focused in the development of the Capital Improvements
Program budget for FY 14. When developing recommendations, staff will focus on capital improvements
that enhance and strengthen our neighborhoods. Examples of recently completed or scheduled projects
that accomplish this objective would be the North Market Square Park rehabilitation and the planned
brick street replacement on Dewey.
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There is currently a public hearing set in June of 2012 for the repurposing of CDBG funds for a
Fairmeadows Park (2500 Miami Drive) improvement project. Staff identified this park in the southeast
part of town as a good candidate for a splash pad, which will boost the park's appeal to children, young
adults and families. Staff will continue to explore other similar opportunities throughout the year.
Private Building Stock
Although State grant funds are no longer available for the UniverCity program, Council has authorized
funding that will help sustain the program in FY13. In FY12 the program has renovated and sold 14
houses. By the end of the fiscal year, staff expects that 7 additional houses will have closed or have
signed purchase agreements. It is estimated that another four houses will be completed under this
program in FY13. Feedback from this program has been overwhelmingly positive, with many neighbors
crediting it with stabilizing their neighborhoods and spurring additional private investment. Staff will
explore funding sources that can help sustain this widely popular and successful program in the years
ahead.
Staff also continues to implement its more traditional rehabilitation program, General Rehabilitation
Improvement Program (GRIP). To date in FY12 the program rehabilitated 11 homes and has committed
funds for another 10 homes. The investment in these properties totals approximately $380,000. This
program invests in the private building stock and helps preserve structures for owner - occupied
habitants.
As part of the Council approved annual CDBG Action Plan, staff will begin a new program for FY 13 that
will provide a combination of low and no interest loans and forgivable loans to homeowners to make
exterior, emergency and comprehensive repairs to their homes in targeted areas of Iowa City. These
areas include the UniverCity program boundaries, the Towncrest area and the Grant Wood area. 50% of
each loan will be forgiven if the home is maintained as the owner's primary residence for 5 years or 10
years after the project is complete. The rehabilitation projects will be exterior and emergency repairs
with a $10,000 maximum per project, funded through CDBG funds. Comprehensive repairs will be made
with HOME funds, with $24,999 being the maximum project amount. HOME - funded rehabilitation
projects require all code items and other safety issues be addressed on the interior and exterior
(including all fences or outbuildings). Any of the projects may also be supplemented with existing Iowa
City Housing Rehab funds when needed. The Housing and Community Development Commission
recommended $200,000 in funding for assistance with this new effort.
Staff has conducted some preliminary research on single - family infill programs and residential
improvement districts. More research is needed on this subject before any recommendation can be
formulated.
Open Stakeholder Communication
Going forward, staff is making a concerted effort to engage a variety of stakeholders in these important
community discussions. In recent months staff has met with residents in the following neighborhoods:
• College Hill
• Northside
• Goosetown
• Glendale
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• Miller- Orchard
• Parkview Terrace
The recent public discussions on diversity and the City's changing demographics have led to creation of
an ad -hoc committee. This committee will likely discuss issues concerning the stability of our
neighborhoods. It will be important that the City fully engages in these discussions and examines
outcomes that will help strengthen specific neighborhoods and the larger community in general.
As additional regulatory changes are considered staff will meet with neighbors and also engage the
development community. The City Manager intends to continue his Developer Roundtable meeting and
staff had a productive meeting with the Home Builders Association on recent zoning changes that
should serve as a foundation for discussions on future issues pertaining to development.
Staff has also engaged the ICCSD in discussions pertaining to their future plans for both new and existing
facilities in the district. We hope to establish and build an open dialogue that will allow for greater
collaboration in the months and years ahead. Similarly, staff has reached out to the University to involve
them in future development issues that impact housing and neighborhoods that serve their students,
faculty and staff.
Nuisance Mitigation
To date, staff has been reviewing the effectiveness of current nuisance mitigation policies and practices.
There has been a particular focus on the rental permit sanction provisions in the code. Staff has
compiled statistics on the number of properties that have been subject to some phase of this process for
each year the ordinance has been in effect (2003 to present). Staff is continuing to review that
information and will determine if any changes should be recommended for adoption by the Council.
Staff is also increasing the use of a code provision that allows for annual property inspections (instead of
once every two years). The annual inspections can be triggered by nuisance and /or criminal complaints.
In cases where properties are generating violations, a more frequent inspection schedule can provide
incentive for property owners to take steps to limit nuisance violations.
Earlier this year, staff sent notice to owners of duplexes that those units must be leased to the public in
a manner consistent in which they are licensed by the City. Prior to this notice there were cases of entire
duplexes being leased to a single tenant or group of tenants. The clarification that staff made with these
property owners is that each unit in a duplex must be leased separately. Staff also updated the City's
rental disclosure form in an effort to provide more clear information on existing regulations. This form is
required to be completed for all rental permits.
The City has also taken steps to increase over - occupancy enforcement efforts. Staff is proactively
looking at rental advertisements and has also worked with University of Iowa officials to use their
student directory. By reviewing these sources staff can attempt to identify over - occupancy situations
before any nuisances are generated.
Staff has had conversations with neighborhood groups about their experiences and top nuisance
concerns. Common themes in those discussions seem to be recurring problems with non - conforming
properties and aesthetic concerns with trash, debris and related receptacles. Staff is reviewing current
policies in these areas and will consider potential methods to alleviate these concerns. This may result
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in ordinance modifications, which would come before Council for review at a later date. Staff is also in
the process of shifting internal resources to conduct more targeted trash and debris patrols. Such
patrols will be targeted to areas where complaints are most often received and will likely be conducted
at times when the problems seem to peak (e.g. following special events).
Finally, staff is investigating ways to enhance community reporting of nuisance violations. This includes
the development of a mobile application that would allow people to submit complaints with location
and picture capabilities via their mobile device. This type of service would likely be rolled out at the
same time the City completes its website redesign.
Updated Planning Documents
Staff launched the "Good Ideas" campaign and held several public forums to solicit input on the City's
Comprehensive Plan. Comments received electronically as well as in the public forums are helping to
shape an update to this important planning document. Staff anticipates that an updated comprehensive
plan will be available for public review and Council approval in late summer or early fall of 2012.
Future Budget Considerations:
A number of the programs and investment decisions that staff will be analyzing will require budgetary
support. At this time there are no specific recommendations that will require a budget adjustment or
future allocation of funds. Any future recommendations that have a budgetary impact will be detailed in
subsequent reports or will be included in the FY 14 budget submittal to Council.
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FY 2012 -13 City Council Strategic Plan
Priority: A Strong and Sustainable Financial Foundation
Staff Contact: Kevin O'Malley, Finance Director
Goal: The City aims to create a strong and sustainable financial foundation that will
provide needed stability and flexibility while utilizing taxpayer dollars in the
most efficient and responsible manner.
Action Plan:
In order to achieve this Strategic Plan goal, the City is focusing in two primary areas. First, staff will be
recommending to Council several new financial policies that will provide a greater level of financial
stability. Secondly, staff will continue to enhance the level of financial analysis presented to the public
so that our elected officials will have a greater informational foundation on which to base future
decisions. This includes a continued emphasis to improve the Financial Plan document and ultimately
achieve the GFOA Distinguished Budget Presentation Award.
Staff has completed or is currently revising or creating the following financial policies:
• Economic Development Policies
• Purchasing Policies and Procedures
• Target Fund Balances
• Debt Service Coverage Levels
• General Fund Contingency Level
• Annual review of rates, user charges and fines
In addition to the above - mentioned specific policies, staff is carefully examining our operations and
noting examples of the City providing subsidized service beyond our borders. In reviewing these
situations, staff will develop plans to ensure that the City is being equitably reimbursed for such
services.
The revised purchasing manual was adopted by the Council in the spring of 2012. The remaining items
will be incorporated into the presentation of the proposed Fiscal Year 2013 -14 budget document.
Throughout the year staff will be working to improve the financial analysis presented to the Council and
general public. Furthermore, staff is continuing efforts to make the annual financial plan more readable
and user friendly. Among the top priorities in this area include:
• Refinement of individual department narratives, including performance and comparative
metrics
• Introduction of a ten -year financial trend analysis section in the Financial Plan
• Expanded detail of line -item expenditures in the budget document
221 Page
Through enhanced information, greater transparency and well rooted financial policies, the City can
create a strong and sustainable financial foundation that will provide needed stability and flexibility
while utilizing taxpayer dollars in the most efficient and responsible manner.
Progress to Date:
In 2011, the Council adopted economic development policies that aim to guide decisions on financial
support of private projects. These policies have been applied to numerous projects and appear to be
serving an effective purpose. The policies send a clear message to the private sector as to the type of
projects and level of support that the City is willing to consider. This helps frame discussions and focuses
the attention on projects that provide the desired outcomes for the community.
In April of 2012, the City Council adopted a new purchasing manual. This manual provided much needed
updates to all purchasing related policies. The new policies are intended to streamline the procurement
process while also ensuring that the most competitive pricing options are obtained. Additionally, the
manual created a local preference policy aimed at keeping more public dollars in the local economy.
Staff will closely monitor the effectiveness of the new policies and also solicit feedback from the local
business community. Any needed changes or adjustments will be brought back to Council for
consideration.
In May of 2012, Moody's conducted a review of the City as part of the bond rating process. The review
resulted in Moody's reaffirming the City's AAA bond rating for the recently issued general obligation
bonds. The excellent bond rating led the City to securing the lowest interest rates on bonds in recent
memory. Iowa City remains as one of four Iowa cities with that highest rating. Nationally, less than 200
cities currently have a AAA Moody's bond rating.
Also in May of 2012, the Council approved a shifting of personnel resources within the Finance
Department. That change resulted in the elimination of a three quarter time Purchasing Clerk position
and the addition of a second full -time Budget Analyst position. This change will help facilitate progress
toward the specific items in this strategic plan goal. Specifically, the second Budget Analyst position will
provide the ability to expand upon budget narratives, comparative analysis, financial trends and
performance measures. These efforts will enhance the effectiveness of the organization and also better
inform the general public and elected officials about the City's overall fiscal performance.
Staff has requested that the Government Financial Officers Associations (GFOA) provide feedback on the
City's recently adopted FY 13 budget. The comments received, as well as the initiatives already
underway in the Finance Department will help the City achieve the GFOA Distinguished Budget
Presentation Award in the future.
Lastly, staff continues to evaluate services that stretch beyond our borders. In these instances staff is
reviewing the level of subsidy and determining steps to ensure that in the future the City is equitably
reimbursed for such services.
Future Budget Considerations:
None at this time
231 Page
FY 2012 -13 City Council Strategic Plan
Priority: Coordinated Communication and Customer Service Orientation
Staff Contact: Geoff Fruin, Assistant to the City Manager
Goal: The City strives to be a high- functioning, customer service orientated
organization that actively supports and engages stakeholders through clear,
open and innovative communication methods.
Action Plan:
The City Manager's Office is conducting a comprehensive organizational assessment focusing on
communication strategies and the organizational customer service culture. The assessment is targeting
the following issue areas:
1. Communications
a. Internal
L Review of interdepartmental communication methods
ii. Identification of barriers to effective internal communication (e.g. technology)
b. External
L Assessment of clarity in City communication to various audiences
ii. Review of effectiveness of current communication methods (e.g. website,
advertisements, direct mail, etc.)
iii. Identification of emerging communication methods and barriers to effective
usage
iv. Initiate a website redesign process
v. Consider any needed changes to the branding of the City and /or activities,
amenities or services (e.g. use of logos)
2. Customer Service Orientation
a. Transactional Processes
L identification of transaction - orientated public services
ii. Assessment of process efficiency, accessibility, and convenience
iii. Barriers to efficiency (technology, information sharing, training, policies, etc.)
b. Organizational Culture
L Assessment of policies and programs aimed to recognize and encourage
outstanding customer service
ii. Identification of mechanisms to facilitate and encourage ideas for customer
service enhancement
iii. Opportunities for skill enhancements, cross - training and promotion of increased
awareness pertaining to other city services or programs
241 Page
It is anticipated that the assessment will conclude with the development of an organizational
communication and customer service plan. That plan is expected to be ready for presentation to Council
in the late fall or winter of 2012 -13.
Progress to Date:
In April of 2012, the City Council approved a staff reorganization that will serve as the foundation of a
more centralized and strategic approach to organizational communication. That reorganization, which
becomes effective on July V, eliminates the Document Services division of the Finance Department and
moves the remaining two employees of that division into the City Manager's office. Those two
employees will be joined by the City's Web Developer to form a central communication team. With
guidance from the City Manager, the communication team will work with departments to develop well -
coordinated public messaging. The primary responsibility of the new communication team in the first
year will be to conduct an organizational assessment and develop a communication and customer
service plan for the City. The group will also lead an employee committee tasked with redesigning Iowa
City's main website.
The new communication team will also assume oversight of the front desk responsibilities at City Hall
during regular business hours. Two part -time employees will split desk coverage and offer front line
customer service assistance to visitors and those contacting City Hall via phone or email. Staff is also
preparing plans for an authorized remodel of the front lobby area. The redesign aims to create a more
welcoming environment for both City Hall and the Police Department. After plans are prepared they will
be reviewed with Council and then bid out for completion later in 2012.
Part of the organizational focus in the coming year will be to make sure staff has access to
communication related resources and training opportunities. To that end, the Personnel Division
arranged for communications training for City staff that took place in May. Several staff members
participated in this effort. Similar opportunities will be evaluated throughout the year.
A significant barrier to internal communications lies in the City's decentralized and dated computer
platform. Several years ago the City attempted to rectify this situation; however, the software vendor
failed to perform under the terms of the agreement. The City is currently reviewing additional software
proposals that would allow for a more centralized approach with information sharing advantages. Such
a system will also facilitate the automating of several processes within the organization, and would
result in easier access to information and ultimately better informed decision- making. Implementation
of such a system will likely need to be phased in over several years. Staff expects to bring Council a
formal recommendation on this matter in the summer of 2012.
Future Budget Considerations:
Both the website redesign and new internal computer software platform will require a significant
commitment of public funds. Those items will be presented to Council at a later date after specific
recommendations are formulated by staff.
251 Page
FY 2012 -13 City Council Strategic Plan
Priority: Organizational Effectiveness
Staff Contact: Tom Markus, City Manager
Goal: The City shall proactively look toward the future to ensure that services are
continually able to be delivered at high levels and that relationships with
external stakeholders are strong and productive.
Action Plan:
The City Manager's office is focusing on two key areas in order to meet City Council expectations. First,
staff is conducting a succession plan for the organization. This effort is being jointly led by staff from the
City Manager's Office and Human Resources. The succession plan process includes analyzing the staffing
of each department and identifying management and highly skilled positions that are likely to
experience turnover during the next five years. Additionally, the plan will identify key challenges and /or
opportunities presented by the anticipated staff turnover. Such examples may include the loss of highly
technical or specialized skills, and general institutional knowledge. The plan will identify strategies to
better prepare the organization for the anticipated turnover in key positions.
Secondly, the City Manager is actively working to build relationships and establish more effective lines of
communication with our Federal and State elected representatives. As Federal and State lawmakers
consider legislation and appropriations that impacts our community, it is increasingly important that
Iowa City has a strong voice in Des Moines and Washington D.C. With a focus on the adopted 2012
Legislative Priorities, the City Manager is working with our elected officials, lobbyist and membership
organizations to make certain that the City's perspective is fully understood and considered at all levels
of government. Similarly, the City is continually identifying key projects that may align with Federal
and /or State initiatives. This will allow the City to more proactively leverage local funds and progress
with flood mitigation, economic, public safety and other key local projects.
Progress to Date:
Succession Plan
Staff has completed phase one of the organizational succession plan effort. This phase included a high -
level demographic analysis of the organization, as well as an internal analysis of management positions
with a focus on those that have a high probability of turnover due to retirement or other known
circumstances in the next five years. This analysis highlighted the need for further succession planning,
as it revealed a significant number of people holding management level positions that are currently or
will soon become eligible for retirement.
Staff is currently working on phase two of the succession plan effort. Phase two focuses on the following
efforts:
• Identifying strategies that will help transfer institutional knowledge and expertise in the areas of
the organization where management level position turnover is anticipated
261 Page
• Evaluating current service delivery strategies and identifying opportunities to achieve greater
efficiencies and value through restructuring when management level position become vacant
• Identifying skill sets and values that will be sought for future management level positions
• Developing opportunities to promote such values and skill sets among current and future
employees through targeted training and performance assessments / professional development
tools
Staff anticipates that the phase two succession planning analysis will produce actions that have
applicability across the entire organization. Additionally, there will likely be more detailed actions that
focus on a few specific areas of the organization, which are expected to experience the greatest amount
of management turnover in the next five years. The largest area of focus will be on the Public Works
department.
Partnership with State and Federal Officials
The City Council adopted its annual legislative priorities in January of 2012 and has authorized the hiring
of the Davis Brown Law Firm for lobbying services at the State level. Staff is actively working with Davis
Brown, the Metro Coalition and the Iowa League of Cities to ensure that the City's position is being
presented effectively. Communication with our lobbyist occurs on a weekly basis at minimum, with
more frequent contact as needed. Communication with our partners in the Metro Coalition occurs every
other week, with more frequent contact as needed.
Staff continues to seek State and Federal funding opportunities for local projects. Below is a listing of
state and federal grants secured since the adoption of the strategic plan:
• The Iowa Economic Development Authority announced a fourth round of funding for the Single
Family New Construction (SFNC) Program, thus extending this program into 2012 -13. Iowa City is
eligible to receive $1,390,227, which will allow for approximately 32 new homes for this
program aimed at rebuilding the housing stock after the 2008 flood. To date, Iowa City has
assisted with 93 new housing units with another 15 to be completed by March of 2012. After
this latest round of funding is spent, Iowa City will have assisted with approximately 140 new
housing units since the 2008 flood.
• The City applied for and was awarded $1.7 million in additional CDBG buyout funds for the Park
View Terrace neighborhood. The additional funds will allow for the acquisition and demolition of
four additional homes. With the newly awarded funding, the total CDBG buyout program since
the flood of 2008 totals over $17 million.
• The City will be applying to access an additional $850,000 in CDBG -DR funds for development of
multi - family affordable housing. A project consisting of seven affordable units to be built by
Skogman on the northeast corner of Hickory Trail and First Avenue was selected after a review
committee considered several alternatives.
• Iowa City was awarded a 6% increase, or $639,218, in federal Community Development Block
Grant (CDBG) funding for the 2012 -13 fiscal year. The increase is especially positive news, given
that most other communities across the country received a 10% or larger reduction in funding.
The long -term CDBG funding trend is still negative as the current allocation is approximately
33% below that of ten years ago.
271 Page
• Iowa City's allocation for the federal HOME program, which focuses on affordable housing, was
reduced to $381,851, representing a 36% reduction from last year. This cut is consistent with
cuts from other cities across the country. In the last ten years the City's annual HOME funding
has been reduced by 47 %.
• The Iowa City Police Department filed a joint application with the Johnson County Sheriff's
Office for a $32,164 U.S. Department of Justice grant. This grant will help offset costs to training
police staff at the Cedar Rapids shooting range.
In addition to seeking out funding for community projects, staff has actively been communicating our
position on statewide legislative proposals impacting cities. While most communication is channeled
through our lobbyists, staff also corresponds directly with our legislators and travels to Des Moines,
when deemed appropriate. Examples of such proposals include:
• Commercial Property Tax Reform - Both the House and Senate had advanced discussions and
debates on commercial property tax reform, including reclassifying apartments as residential
uses. However, no agreement was reached and thus the property tax structure remains status
quo.
• Municipal Use of Red Light Cameras — The City communicated its position to continue to allow
municipal governments the right to decide if such technologies were appropriate for use within
their jurisdictions. A ban of such technologies was introduced but did not succeed through both
chambers.
• Preemption of Occupancy Regulations — A legislative proposal surfaced that would have
restricted a city's right to regulate occupancy of residential structures by the number of
unrelated persons. Iowa City is one of many cities throughout the country that uses such
regulations to ensure safe living conditions and mitigate neighborhood nuisances. The proposal
to preempt a city's ability to regulate on this basis did not succeed.
• Low -Head Dam Program Funding — Iowa City advocated for the State to restore the low head
dam program, which had not received funding in the past year. This state program helps
communities ensure that damns are safe and also can allow for greater recreational uses on
rivers. Iowa City is looking at needed changes to the Burlington Street damn and this program
may provide financial assistance to carry that effort forward. The approved state budget
restored a million dollars of funding for this project.
• Road Use Tax — This revenue source has not kept up with increasing maintenance needs of our
transportation infrastructure. As a result, more work is being deferred or completed with other
revenue sources (e.g. general obligation bonds). While there was some discussion on an
increase in the road use tax, no proposals materialized in the spring session.
• Tax Increment Financing — There was significant statewide attention on Tax Increment Financing
(TIF) this session. Iowa City worked with the Metro Coalition to advocate for changes that would
make the process more transparent, provide for a better data collection mechanism and
strengthen the antipiracy regulations that govern the economic development tool. Cities will
now be required to submit annual TIF reports to the State, which will be collected in a
searchable database. Individual TIF projects now require a public hearing, which will invite more
281 Page
opportunity for community discussion and input from other taxing jurisdictions. Finally,
municipalities can no longer relocate businesses from other jurisdictions unless there is a
written agreement between the communities or there is a public finding that without such
incentive there will be a statewide loss of employment or wage earnings.
• 411 Pension System - No structural changes to this public safety pension system were seriously
considered. There was an effort to restore State funding to help offset rapidly escalating costs
for cities, however no such funding was secured.
• Passenger Rail Funding — No action was taken in the spring session as the legislature is awaiting
the completion of an IaDOT study on the proposed service from Chicago to Omaha. In May, the
IaDOT announced the preferred route, which runs through Iowa City. Further study is being
conducted on the preferred route and the final report is expected in late 2012 or early 2013.
Staff has attended both IaDOT passenger rail advisory committee meetings in Des Moines this
spring. These meetings help ensure that everyone is updated on the project timeline. The
meetings have also connected staff with other project advocates across the state. Staff is
currently working with those partners to develop an advocacy strategy. In the past few months,
staff made presentations on this project to the IaDOT passenger rail advisory committee, the
Iowa Passenger Rail Association and local service groups. In conjunction with the Greater Des
Moines Partnership and the Iowa City Area Chamber of Commerce, the City sponsored an
educational event in May featuring nationally known transit advocate John Robert Smith, CEO of
Reconnecting America.
Staff attended a number of advocacy events in Des Moines this spring. Examples of such events included
those hosted by the Iowa City Area Chamber of Commerce, Iowa League of Cities and various
professional associations that involve management level staff. The City also actively participated in the
Chamber of Commerce's annual Washington D.C. legislative trip this past spring.
In the coming year, staff will be evaluating the effectiveness of both our state and federal lobbying
efforts. Any recommendations that stem from this evaluation will be forwarded to Council at a later
date and will also be included in subsequent status reports.
Future Budget Considerations:
None at this time
291 Page
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r 1
CITY OF IOWA CITY
MEMORANDUM
DATE: May 31, 2012
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk
RE: Agenda Items for Joint meeting of June 20, 2012
Johnson County will host the next joint meeting on Wednesday, June 20, 2012.
The schedule thus far includes:
4:00 — Tours of the Courthouse
4:45 — Joint meeting in third floor courtroom
5:30 — Tours of the jail
Please plan on bringing suggestions for agenda items to your June 5 work session. I will
notify the County of agenda items after the work session.
A complete agenda will be distributed in your June 14 information packet.
Thanks for your cooperation.
S:joint request for council tems.doc
z IPS
MIMI
I i
Ajb tat
w'w►ioiq-
CITY OF IOWA CITY
PENDING CITY COUNCIL WORK SESSION TOPICS
May 30, 2012
June 19, 2012
1. Recap of 2012 legislative session
2. Presentation on use of municipal waste for ethanol production (Fiberight Company)
3. Review Strategic Plan Status Report (All other goals)
Pending Topics to be Scheduled
1. Review feedback from the Police Citizen Review Board's annual public forum
2. Continuation of the discussion to consider consolidation or structural changes to city
boards and commissions
3. Discussion pertaining to noise concerns voiced by residents of Ecumenical Towers
4. Discuss potential procedures and/or policies related to requests for habitable private
spaces constructed over public right -of -way
5. Discuss a potential urban / backyard chicken ordinance
6. Review of the car - sharing concept
7. Continue the discussion on the sale or dispersion of public housing units
8. Review of City's EE04 workforce demographics report
r -- at �,.® CITY OF IOWA CITY 1P7
MEMORANDUM
Date: May 29, 2012
To: Mayor & City Council y.
From: Marian K. Karr, City Clerk j1tiT
Re: Electronic Council Packets
We will be discontinuing hard copy packets starting with the information packet of June 7. If any
of you feel you'd like to continue hard copy distribution a bit longer to allow for a smoother
transition please let me know. Staff is available to address any questions you may have
regarding electronic packets.
r
�`.® CITY OF IOWA CITY 1P8
., ��
MEMORANDI�M
Date: May 28, 2012
To: Mayor & City Council
From: Marian K. Karr, City Clerk
Re: Civil Service Commission Preferred Hiring List
At the May 15 Council work session Council Member Throgmorton inquired as to whether it was
a requirement for the Council to receive the hiring list from the Commission. It is a requirement
of Chapter 400 that names be certified to the Council.
Cc: Karen Jennings, Human Resources Adm.
Sarah Holecek, Asst. City Atty.
Uicscrst.doc
*Original letter accepted as Item 3f(3) on the May 15 Consent Calendar U0_.3_1__
Marian Karr 1 1P9
From: Jesse Burns <jesse @burnshousing.com>
Sent: Friday, May 25, 2012 3:03 PM
To: Kristopher Ackerson
Cc: Tom Markus; Marian Karr; Jeff Davidson; John Yapp; Steve Long; Darian Nagle -Gamm
Subject: RE: Safety Concern
Hello Kris,
Thank you very much for the reply and looking in to this. The only additional thoughts I would add at this point are as
follows. Over the next 2 -3 months you might not see as much vehicle and pedestrian traffic due to students and faculty
being gone between semester breaks, and the summer break. Additionally, I did not have night -time noted as an
additional challenge in my initial email.
I will continue to give some more thought to observations and ideas.
Feel free to contact me any time if you would like to discuss it more.
Sincerely,
Jesse
From: Kristopher Ackerson [mailto: Kristopher - Ackerson @iowa - city.org]
Sent: Wednesday, May 16, 2012 3:19 PM
To: 'jesse @burnshousing.com'
Cc: Tom Markus; Marian Karr; Jeff Davidson; John Yapp; Steve Long; Darian Nagle -Gamm
Subject: RE: Safety Concern
Hello Mr. Burns,
Thank you for submitting your concern about the new in- street yield to pedestrian signs (email correspondence in the
May 15, 2012 City Council meeting packet). In light of your concerns we'll be conducting observations, evaluating
collision data and traffic circulation patterns, and looking for any visibility problems to determine what, if any, changes
are needed. We'll keep you informed once the evaluation is complete in the next 2 -3 months. In the meantime, please
let us know of any new observations or ideas.
Regards,
Kris Ackerson
Kristopher Ackerson
Assistant Transportation Planner
319.356.5247 (w). 319.621.5882 (c).
From: Steve Long
Sent: Wednesday, May 02, 2012 3:37 PM
To: Marian Karr
Cc: John Yapp
Subject: Fwd: Safety Concern
FYI
Begin forwarded message:
From: Jesse Burns <jessegburnshousing com>
Date: May 2, 2012 3:28:38 PM CDT
To: 'Steve Long' <Steve- Long_giowa- city.org>
Subject: Safety Concern
Hello Steve,
I am not one to complain and I was not sure who I should send this to at the City. Would
you please forward it to the appropriate person /department and the Council?
Thank you.
Jesse Burns
ISSUE:
Safety concern with pedestrian and vehicle intersections on Market & Linn Streets, and
Jefferson and Linn Streets:
In recent months signs were placed in the center of the streets that have only added to
the confusion at these intersections. At certain times of the day it is very bad due to rush
hour traffic as well as times between classes. Vehicle drivers as well as pedestrians are
still confused as to who has the right of way, at what point they have the right of way,
whether to start or stop moving. Confusion will lead to accidents. I drive this route
multiple times daily and experience this first hand as well as witness others. Also adding
to the problem is that cars are parked along these intersections which make it more
difficult to see children or persons in wheel- chairs. Additionally, due to the east/west
facing directions of these streets, the problem is compounded by sun glare at certain
times of the day /year.
Can some other form of signage or signaling be done to make these intersections safer?
Ideas: Remove current signage in streets and install clear instructions such as
1. Install a four -way stop for vehicles and pedestrians. or
2. Install pedestrian push- button activated lighted signals similar the pedestrian crosswalk
on Clinton Street in front of the Old Capital Mall. It seems like Market and Jefferson are
as busy as or even busier than the Clinton Street example.
3. Other?
From: Tom Markus
Sent: Wednesday, May 30, 2012 2:52 PM
To: Marian Karr
Subject: FW: NYT
Info packet
From: Matthew J. Hayek [mailto:mhayek @hhbmiaw.com]
Sent: Wednesday, May 30, 2012 2:11 PM
To: Tom Markus
Subject: NYT
q%tx VV* e0
May 30, 2012
Well- Educated Flock to Some Cities, Leaving Others
Behind
By SABRINA TAVERNISE
DAYTON, Ohio — As cities like this one try to reinvent themselves after losing large swaths of their manufacturing sectors, they are
discovering that one of the most critical ingredients for a successful transformation — college graduates — is in perilously short supply.
Just 24 percent of the adult residents of metropolitan Dayton have four -year degrees, well below the average of 32 percent for American
metro areas, and about half the rate of Washington, the country's most educated metro area, according to a Brookings Institution
analysis. Like many Rust Belt cities, it is a captive of its rich manufacturing past, when well - paying jobs were plentiful and landing one
without a college degree was easy.
Educational attainment lagged as a result, even as it became more critical to success in the national economy. "We were so wealthy for
so long that we got complacent," said Jane L. Dockery, associate director of the Center for Urban and Public Affairs at Wright State
University here. "We saw the writing on the wall, but we didn't act."
Dayton sits on one side of a growing divide among American cities, in which a small number of metro areas vacuum up a large number
of college graduates, and the rest struggle to keep those they have.
The winners are metro areas like Raleigh, N.C., San Francisco, and Stamford, Conn., where more than 40 percent of the population has
a college degree. Metro areas like Bakersfield, Calif., Lakeland, Fla., and Youngstown, Ohio, where less than a fifth of the population has
a college degree, are being left behind. The divide shows signs of widening as college graduates gravitate to places with a lot of other
college graduates and the atmosphere that creates.
"This is one of the most important developments in recent economic history of this country," said Enrico Moretti, an economist at the
University of California, Berkeley, who recently published a book on the topic, "The New Geography of Jobs."
The recession amplified the trend. Metro areas where more than one in three adults were college- educated had an average
unemployment rate of 7.5 percent earlier this year, compared with 10.5 percent for cities where less than one in six adults had a college
degree, according to Edward Glaeser, an economist at Harvard and the author of "Triumph of the City."
Historically, most American cities have had relatively similar shares of college graduates, in part because fewer people went to college.
In 1970, the difference between the most - educated and least- educated cities, in terms of the portion of residents with four -year degrees,
was 16 percentage points, and nearly all metro areas were within 5 points of the average. Today the spread is double that, and only half
of all metro areas are within 5 points of the average, the Brookings research shows.
"There's a relentless cycle in which knowledge breeds knowledge, but the flip side is that many places are left out," said Alan Berube, a
senior fellow at Brookings who conducted the analysis.
Dayton lost about 1 percent of its college- educated 25- to 34- year -olds between 200o and 2009, at a time when that group grew by 13
percent nationally, said Joe Cortright, senior policy adviser for CEOs for Cities, an economic development group. In Columbus, Ohio,
about 70 miles away, the same group grew by 25 percent.
In a pattern that is part education, part family background, college graduates tend to have longer life expectancies, higher household
incomes, lower divorce rates and fewer single - parent families than those with less education, and cities where they cluster tend to
exhibit those patterns more strongly. Montgomery County, where Dayton is located, has a premature death rate that is more than
double that of Fairfax County, Va., the highly educated Washington suburb, according to Bridget Catlin, a University of Wisconsin
researcher.
Now, Dayton is racing to catch up, trying to produce, attract and retain college graduates as a badly needed food for its hungry economy.
But it is a painstaking process. Kate Geiger, who lost her job at General Motors in 2008, said she would never forget the feeling of sitting
in a college classroom for the first time after 24 years on the factory floor.
"I am this 44- year -old old- school union girl," she said, "and here I am with all these 18- year -old kids who have grown up with
computers."
Retaining graduates is hard when a city has fewer to begin with, because college graduates, like migratory birds, tend to flock to places
with a lot of other college graduates. Kelley Shomaker, 23, who graduated from the University of Dayton this year, said she searched for
work in Dayton but ultimately received an offer from Rock Hill, S.C., a suburb of Charlotte, N.C. In August, she and two friends will set
off for that city to start teaching careers there.
Charlotte, once a city with very little education, now has a population that is more than a third college graduates. Ms. Shomaker
estimated that 60 percent of her friends were moving to other cities.
Dayton's past was rich, but by the 20006 the city was in trouble. It lost half of its manufacturing jobs in 12 years, according to Richard
Stock, an economist at the University of Dayton. When the city's last Fortune 500 company, National Cash Register, left in 2009,
residents were jolted into action.
"Our premise is you have to change people's mind - set," said Thomas Lasley, the former dean of education at the University of Dayton,
who runs Learn to Earn, the city's effort to increase its share of college graduates. "We have to go from one where people think of
themselves as being in a high - school- attending culture to being in a college- attending culture."
One effort has shown marked success. The Dayton Early College Academy, which opened in 2003 as a public high school, focuses on
preparing low- income students for college. It sends 97 percent of its graduates to college, the vast majority to four -year programs.
One of the graduates, Francei Brown, plans to attend Morehouse College in Atlanta in the fall. His father, who for years cobbled
together part-time jobs fixing cars and doing plumbing and roofing, even in the worst weather, was resolute about college for his son.
"He said, `I want you to have a job where, if it's cold outside, you'll be warm inside,' " Mr. Brown said.
Dayton has used internships as a glue to keep recent graduates, and the city found through a recent survey that graduates were twice as
likely to stay if they had done an internship at a local business. One of them, Richard Kaiser, who graduated from Wright State
University, stayed in Dayton, because it was cheaper and seemed faster to advance in a career, a choice he does not regret. Friends who
moved to Chicago, he said, "ended up sitting at home and drinking cheap beer and playing video games every night."
Dayton may be struggling to find a second act, but it has strengths that many industrial cities lack. Wright - Patterson Air Force Base is a
major employer in the area. Lexis - Nexis, the research company, has a large operation here. And the city has an above average share of
people with some college — those who have a two -year degree or who have taken some classes but have no degree.
Steven Lee Johnson, president of Sinclair Community College here, argues that the paradigm may be changing to one in which students
take bundles of courses instead of spending four years on obscure academic topics. The approach has been popular among students
here, who tend to have children and busy lives (about a tenth of students at Sinclair are displaced workers).
"There's a concern among employers that a degree is not specific enough," he said. "What will count is competencies — very concrete
things that you have achieved."
Even so, those with four -year degrees still tend to have the biggest impact on economic development, Mr. Cortright argues.
Ms. Geiger, the former G.M. employee, graduated with an associate degree in graphic design and is now working on a Web site and
planning events for a Harley - Davidson shop.
The job does not pay very well, and she compares it to "new shoes that don't really fit right yet." But she loves the freedom of not having
to clock in and out. "It's so strange to find that there is life after G.M.," she said.
Date: May 31, 2012
CITY OF IOWA CITY
MEMORANDUM IP11
To: Tom Markus, City Manager
From: Sarah Walz, Associate Planner
Re: The "Good Ideas' campaign
For a Letter Iowa City ...
good
ideas?
Stia r6 e6Wt
Introduction: As part of Iowa City's Comprehensive Plan update, planning staff launched the "Good
Ideas" campaign on the City's Website in mid - December 2011. This brief on -line survey offered Iowa City
residents an alternative way to participate in the planning process as opposed to attending public
meetings. The campaign coincided with public planning workshops held on February 2 and 9.
Background: Beginning in January, Iowa City residents were invited to suggest one project, program, or
policy that would make Iowa City a better place. Ideas were posted to the webpage for other
participants to read. Anyone who liked an idea could give it a "thumbs -up." Participants were also asked
to respond to a short series of open ended questions about Iowa City [summaries of the responses are
provided below].
Since then staff has been working to pull together input from the meetings, the Good Ideas page, and
the Riverfront Crossings sessions held last fall. Over the course of the summer Planning Staff will use
this information to update the Comprehensive Plan. Information gathered through these processes is
now available on -line for the public to review at www.lCgov.org /goodideas. Once a draft of the
updated Comprehensive Plan is ready, this will also be posted on the web for the public to review.
Results Summary: In all more than 100 respondents contributed to the Good Ideas page. Responses to
the Good Ideas page indicate support for a number of the initiatives in the City's Strategic Plan, including
public investments to improve the riverfront as part of the Riverfront Crossings Plan; neighborhood
stabilization; working with the Iowa City School District to maintain established neighborhood schools;
re- investment in existing commercial areas, especially the Downtown, Towncrest, and Sycamore Mall;
and expansion of Iowa City's recycling program.
The following is a list of suggested ideas that received the most support from people who
participated:
• Establish a mass transit rail hub for commuters to travel from IC by rail to Cedar Rapids,
Coralville, Quad Cities and Dubuque.
• Build a year- round, indoor /outdoor farmers market and public event space much like Cedar
Rapids is doing with the NewBo City Market.
• Improve biking opportunities and safety– more bike trails, bike lanes, secure and sheltered
bike parking!
• Stop allowing rental properties in established single - family neighborhoods— encourage young
families to move back into historic homes and renovate them.
• Beautify both sides of the river from Iowa Ave all the way to the new area planned on the
south end of town.
May 31, 2012
Page 2
• More city -wide celebrations peppered in the different neighborhoods. The Northside Brewfest
was a GREAT event this year!
Continue to solidify /enhance Downtown as the hub of area arts and culture. One way to do
this would be the addition of a full -time cinema /cafe.
Create a San Antonio -like "RiverWalk" with restaurants /hotels /shopping where it would be
safe to go day or night for live music, good food and walking.
• Develop a separate commercial area away from the downtown and Ulowa campus, that
attracts more local and national retail, restaurants, bars, and entertainment options targeted
towards locals rather than students. Sycamore Mall area is ripe for a renovation.
• Help "small landlords" or co -op houses retain older but nice apartment houses, throughout the
city as affordable housing.
• Ensure that the surrounding farmland in Johnson County doesn't disappear.
• Respect our older buildings; new structures should be mindful of surroundings: style, scale, and
natural features. [Part of Iowa City's charm is the small town feel.]
Support the Iowa Space Science Center initiative (www.lowaSpaceScience.org).
• Expand the ped -mall to the South or North along Dubuque Street— Downtown is the heart of
Iowa City & the ped -mall is the heart of downtown.
• Without spending all the money for a study, make adequate sidewalks on the SE side of the
city.
• Redesign the City's website: to assist residents in finding information, to market IC as a great
place to live and work; and to support City grant applications— granting agencies look at your
website.
• Rebuild the Burlington Street Bridge and the removal of the lowhead dam with the subsequent
building of a waterpark for kayaks and canoes like the one in Charles City.
On -line survey:
Participants were also asked to respond to three open ended questions about Iowa City:
Survey question: What do you like best about Iowa City?
A concise response that sums up much of the input is "Small -town feel with big -city attractions."
The ease of getting around town and the convenience of parks, schools, shopping, and health care
are highly valued. Many respondents mentioned charming neighborhoods (including historic
neighborhoods), neighborhood schools, independent businesses, and an overall sense of local
character, friendliness, and safety. A vibrant and bustling downtown; plenty of arts and culture,
including Iowa City's various festivals, concerts, and theatres; a range of opportunities socializing;
and great food (local, independent restaurants, and the farmers market) were other all
mentioned frequently in the responses collected.
Survey question: What would make Iowa City Better?
Many respondents asked for more of the things that they liked (see above) including, trails, bike
facilities, sidewalks, parks and green space, arts and culture, and neighborhood preservation.
Redevelopment of the Riverfront Crossings District and Towncrest and addressing the loss of Von
Maur at Sycamore Mall were also high on people's lists of needed improvements.
May 31, 2012
Page 3
More diverse housing options: respondents asked for more affordable housing options and more
housing attractive to non - students in the downtown area, including better quality buildings and
architecture for apartments near the downtown and throughout the community. At the same
time, some respondents expressed concern over the perceived concentration of low- income
housing in certain Iowa City neighborhoods.
Respondents value and wish to see more support for small and independent businesses,
entrepreneurs, and start-ups, including affordable rents for small businesses. Other responses
called for more trees in rights -of -way, more landscaping along arterial streets, and more
opportunities for community gardens and all things green.
Survey question: What are Iowa City's greatest challenges?
How Iowa City grows with regard to economic development and new housing (including
affordable and low- income housing) along with changing demographics seem to be the main
challenges identified by respondents. There is a tension between the sense of smallness and
tradition that people value and identify as being uniquely Iowa City and the uncertainty that
comes with change in a growing community. Many see a growing disparity in income that is
creating a sense of physical and social division in the community. Many respondents focused their
comments on the lack of intergovernmental or jurisdictional cooperation, especially competition
with Coralville for economic development.
Conclusion: To reiterate, the purpose of this exercise was to expand our methods for collecting
public input on community values. Planning staff will use the information this summer as we
complete the update of the Comprehensive Plan. There are many specific projects contained in
the "Good Ideas" material that will receive additional discussion during preparation of the FY14
CIP.
Please let me know if there are any questions or comments.
IP12
MINUTES APPROVED
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
APRIL 10, 2012
HELLING CONFERENCE ROOM, 8:00 A.M.
Members Present: Matt Hayek, Susan Mims, Michelle Payne
Staff Present: Wendy Ford, Jeff Davidson, Geoff Fruin, Tracy Hightshoe
Others Present: Gigi Wood, Jamie Smith
RECOMMENDATIONS TO COUNCIL:
Hayek moved to recommend to the City Council the request for a CDBG Economic
Development loan for Molly's Cupcakes Iowa City LLC.
Payne seconded the motion. Motion carried 3-0.
CALL MEETING TO ORDER:
The meeting was called to order by Chairperson Mims at 8:01 A.M.
WELCOME AND INTRODUCTIONS:
Chairperson Mims welcomed everyone and asked that those present introduce themselves.
CONSIDER APPROVAL OF MINUTES FROM THE MARCH 13 AND MARCH 20. 2012,
ECONOMIC DEVELOPMENT COMMITTEE MEETINGS:
Payne moved to approve minutes from both the March 13 and March 20, 2012, meetings
as submitted.
Hayek seconded the motion.
Motion carried 3 -0.
CONSIDER REQUEST FOR CDBG ECONOMIC DEVELOPMENT LOAN FOR MOLLY'S
CUPCAKES IOWA CITY LLC:
Hightshoe spoke to the Members concerning this request. She clarified that these funds, from
Iowa City's Community Development Block Grant, are loans and not grants, as is often
misunderstood.
Hightshoe then described Molly's Cupcakes Iowa City LLC. Their specialty will be cupcakes,
but they are a full service bakery and there will be a variety of sweets and beverages for sale.
The applicant is estimating that startup costs will be approximately $250,000. According to
Hightshoe, the applicant has secured a loan for $115,000; has $50,000 from investors; and has
also applied for a targeted small business loan through the State. Hightshoe further clarified the
collateral arrangement, and added that her bank believes this to be a good prospect. The staff
recommendation is for a $35,000 loan, at 0% interest, and repayment within seven years.
Members then asked questions of the applicant. The applicant stated that she hopes to be open
for business by August. Members then discussed the request, with Mims stating that she
believes this business will fill a niche market downtown. Hayek added that he believes this is a
good business plan and he is also in favor of the request. Ford also noted that the applicant will
need a letter showing the City's support, in order to complete her State loan application.
Members agreed that this should be done.
Hayek moved to recommend to the City Council the request for a CDBG Economic
Development loan for Molly's Cupcakes Iowa City LLC.
Payne seconded the motion.
Motion carried 3 -0.
STAFF TIME:
Davidson updated Members on a few items. First he noted that the parcel where the former St.
Pat's School was located, at Court and Linn Streets, has received two proposals for
redevelopment. A staff committee has been formed to review this. Davidson continued, noting
the parcel at College and Gilbert , and New Pioneer Co -op's impending move. The City is in the
process of preparing RFPs for this. The third parcel is the old Public Work's site. Davidson
stated that they are in the process of doing environmental work at present. He added that this
corner does get enough traffic that national retailers have shown interest in it.
COMMITTEE TIME:
Payne asked staff if they know the status of the Red Avocado's former owner and her new
restaurant. Hightshoe stated that she believes the owner is looking at a May opening.
ADJOURNMENT:
Hayek moved to adjourn the meeting at 8:21 A.M.
Payne seconded the motion.
Motion carried 3 -0.
Council Economic Development Committee
ATTENDANCE RECORD
2012
Key:
X = Present
O = Absent
O/E = Absent/Excused
TERM
NAME
EXP.
3
N
3
N
W
CO
0
0
Michelle
01/02/14
X
X
X
X
X
Payne
Matt
01/02/13
X
X
X
O/
X
Hayek
E
Susan
01/02/13
X
X
X
X
X
Mims
Key:
X = Present
O = Absent
O/E = Absent/Excused
i,
EDC May 22, 2012 1
PRELIMINARY IP13
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
MAY 22, 2012
HELLING CONFERENCE ROOM, 8:00 A.M.
Members Present:
Matt Hayek, Susan Mims, Michelle Payne
Staff Present:
Wendy Ford, Jeff Davidson, Adam Bentley, Geoff Fruin, Tracy
Hightshoe, Tom Markus
Others Present:
Nancy Quellhorst (Chamber), Chad Wiltz
RECOMMENDATIONS TO COUNCIL:
Payne moved to recommend approval of the CDBG Economic Development Loan
to IBLITZ Boxing & Fitness Club as recommended by staff.
Hayek seconded the motion.
Motion carried 3 -0.
CALL MEETING TO ORDER:
The meeting was called to order by Chairperson Mims at 8:02 A.M.
WELCOME AND INTRODUCTIONS:
Chairperson Mims welcomed everyone and asked that those present introduce
themselves. She then noted that while they wait for the arrival of the applicant from the
IBLITZ Boxing and Fitness Club to arrive, they would skip ahead in the agenda.
REVIEW AND DISCUSSION OF IOWA CITY'S URBAN RENEWAL AREAS:
Ford addressed the Members, noting the table of information that staff has been working
on to bring all of the urban renewal data together. She reviewed the map with Members,
pointing out the various urban renewal areas throughout the city. Ford gave a brief
history of the various areas, beginning with the City- University Project, noting the
amendments made to the original plan. Continuing through the table, Ford spoke briefly
about the Scott Six Industrial Park and Northgate Corporate Park projects. Davidson
noted the success of the Sycamore and First Avenue area, especially for the Sycamore
Mall's TIF. The Lower Muscatine, Highway 6, and the Industrial Park Road TIF areas
have not utilized their TIF district status for any projects.
Hayek asked questions of staff regarding the renewal areas. He questioned whether
staff should be marketing those areas with no activity to see if there is any interest in
expansion by any existing companies. Ford stated that in their corporate outreach
program as staff and elected officials visit with company leadership, they make sure to
cover the various ways the City can help.
CONSIDER REQUEST FOR CDBG ECONOMIC DEVELOPMENT LOAN FOR IBLITZ
BOXING & FITNESS CLUB LLC, A TITLE BOXING CLUB FRANCHISEE:
Hightshoe introduced that Chad Wiltz, the applicant and briefly explained the business of
Title Boxing & Fitness Club franchise and how Mr. Wiltz and his company IBLITZ LLC
EDC May 22, 2012 2
has purchased the franchise rights for this business. Wiltz is working with Cedar Rapids
Bank & Trust for his business loans. Staff is recommending a $35,000 loan at 1 %
interest, according to Hightshoe.
Hightshoe continued, noting that Title Boxing will be located in the Sycamore Mall, and is
targeting both professionals and stay -at -home moms. There are three owners of IBLITZ,
and they will be hiring a general manager and sales associates to work the fitness club.
Hightshoe briefly explained some of the requirements for obtaining CDBG loans, and
how things such as hiring employees must be handled.
Members then asked questions of the applicant regarding the business. He explained
how the fitness center idea and name came about. Wiltz explained that he and the other
two owners went through an entire vetting and training process to secure the franchise.
He added that they have not yet signed a lease with the Sycamore Mall but should have
this completed in the next few weeks as they wrap up details.
The discussion continued, with the applicant noting that it took them some time to find
the right space, as they need a substantial amount of square footage. The Sycamore
Mall space is perfect, with higher ceilings and plenty of parking. Wiltz explained how the
Mall is working with them to tailor the space to their business.
Hayek stated that he is supportive of the request, although he believes that the proposal
is a bit light on job creation. The other Members noted their support, as well.
Payne moved to recommend approval of the CDBG Economic Development Loan
to IBLITZ Boxing & Fitness Club as recommended by staff.
Hayek seconded the motion.
Motion carried 3 -0.
CONSIDER APPROVAL OF MINUTES FROM APRIL 10, 2012, ECONOMIC
DEVELOPMENT COMMITTEE MEETING:
Hayek moved to approve the minutes from the April 10, 2012, Economic
Development Committee meeting as submitted.
Payne seconded the motion.
Motion carried 3 -0.
STAFF TIME:
Davidson noted that they are close to choosing a preferred developer for the Court-Linn
project. He added that there have been others to show interest, as well. Mims asked if
choosing the preferred developer would lock the City into any timeframes, and Davidson
stated that it would not, that it would help to focus the project. Members asked
questions of Davidson, agreeing that this project is crucial to development in the area.
Davidson continued, noting that the Riverfront Crossings master plan is almost
completed. He also touched briefly on the delayed College - Gilbert projects.
v
EDC May 22, 2012 3
Davidson noted a request received from Southgate Development for consideration of an
urban renewal area in the Crossings area west of Camp Cardinal Road. Also noted by
Davidson was that Hampton Hotel has applied for their building permit for the Riverside
Drive location.
Ford spoke briefly to Members about the TIF legislation changes awaiting the
Governor's signature and how these will impact staff. She noted that one area of
substantial change will be in the annual reporting. A job that formerly took a few days by
one person may now require a team of people, more time, and Council approval. Ford
continued, noting ways the legislation will affect the detail required in urban renewal area
plans and that every project undertaken will be required to be amended into the plan if it
isn't already included. Those amendments will require the same legislative process as
establishing the urban renewal areas did, minus the step of planning and zoning
commission review.
Ford also reminded Members of their next meeting: June 5, 2012.
Markus asked Davidson to speak to Members about the Sycamore Mall and its status.
Davidson noted that they have been in discussions with management and have been
focusing on things like the Mall's new logo and planned signage changes, as well as
some operational changes. He also gave some history on the early -2000s and changes
that occurred at the Mall at that time. Members briefly discussed the various projects
that will improve this area over the next few construction seasons.
COMMITTEE TIME:
None.
ADJOURNMENT:
Payne moved to adjourn the meeting at = A.M.
Hayek seconded the motion.
Motion carried 3 -0.
EDC May 22, 2012 4
Council Economic Development Committee
ATTENDANCE RECORD
2012
Key:
X = Present
O = Absent
O/E = Absent/Excused
TERM
N
w
w
cn
NAME
EXP.
w
w
o
o
-4
Nj
Michelle
01/02/14
X
X
X
X
X
X
Payne
Matt
01/02/13
X
X
X
O/
X
X
Hayek
E
Susan
01/02/13
X
X
X
X
X
X
Mims
Key:
X = Present
O = Absent
O/E = Absent/Excused
Marian Karr I IP14
From: Kelly Wenman < kwenman @htfjc.org>
Sent: Wednesday, May 30, 2012 3:15 PM
To: brennan- mcgrath @university - heights.org; City of Coralville; City of Lone Tree; City of Oxford;
City of Tiffin; Iowa Hills; Iowa Solon; Iowa Swisher; Marian Karr; tmulcahey@ci.north-
liberty.ia.us
Subject: Housing Trust Fund of Johnson County Funding Opportunity
Attachments: June 2012 RFP - Cities & Awardees.docx
The Housing Trust Fund of Johnson County is currently offering funding to support the development and /or
rehabilitation for income qualified households. Please see attached release.
Thank you,
Kelly Wenman
Operations Coordinator
The Housing Trust Fund of Johnson County
322 East Second Street
Iowa City, Iowa 52240
E -mail: kwenman @htfic.oriz
Phone: 319 - 358 -0212
Fax: 319 - 358 -0053
Web: www.htfoc.org
Housing T)vst Fund
Johnsoir County
Board ofDirectors
Housing Trust Fund of Johnson County
322 East Second Street
Iowa City, IA 52240
Email: tchenbach@htfjc.org Website: www.htfjc.org
Office: 319.358.0212 Fax: 319.358.0053
Bob Dvorsky, President
State Senator, 15 1h District
Steve Long, Co- President -elect
Iowa City Planning & Community
Development
Bob Bums, elect
Burns
NOTICE OF FUNDING OPPORTUNITY
Burns, L C...
Ron Mavrias, Secretary
Private Citizen
John Warren, Treasurer
Bergan Paulsen
HOUSING TRUST FUND ACCEPTING APPLICATIONS
Jerry Anthony, University of
Iowa, Urban &Regional Planning
Robert Brooks, University of
The Housing Trust Fund of Johnson County is currently offering $175,000 in funding to
Iowa Building and Landscape
Services
support the development and/or rehabilitation of housing for income qualified
households. Note: Funding will be awarded to applicants who support housing
Crissy Canganelli, Shelter House
development or activities for low income households (80% or below AMI), but
Maryann Dennis, Ex -ofido
preference may be given to projects that benefit extremely low income households
The Housing Fellowship
(30% or below AMI). Eligible applicants include businesses, nonprofits, builders,
Kirsten Frey, Kennedy, Cruise,
developers, and governmental agencies seeking funds for owner- occupied, affordable
Frey and Gelner
rental, transitional or emergency housing in Johnson County. Funds must be used by
Steve Gordon, AM Management
December 31, 2013. The application deadline is 5 p.m. on Tuesday, June 19, 2012. An
Ellen Habel, city of Coralville
application, AMI guidelines, and additional information may be found online at
www.htfjjc.org or by calling 319 - 358 -0212.
Chris LeFever, US Bank
Tracey Mulcahey, City of North
Liberty
Scott Schroeder, MidlFlestOne
Bank
Rod Sullivan, Johnson County
Board of Superyisors
Linda Thrasher, Relocation
Specialist
Larry Wilson, University Heights
Citizen
Staff
Tracey Achenbach,
Executive Director
Kelly Wenman,
Operations Coordinator
Airport Commission
May 17, 2012
Page 1
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
MAY 17, 2012 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Minnetta Gardinier, Howard Horan, Rick Mascari
Staff Present: Sue Dulek, Michael Tharp
Others Present: Jeff Edberg, David Hughes, Toby Myers
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action): None
CALL TO ORDER:
Chairperson Assouline called the meeting to order at 6:04 P.M.
APPROVAL OF MEETING MINUTES:
Minutes of the April 19, 2012, meeting were reviewed. Mascari moved to approve the
minutes of the April 19, 2012, meeting as submitted; seconded by Horan. Motion carried
3 -0; Gardinier absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION /ACTION:
a. Airport Commerce Park — Jeff Edberg addressed the Members, noting that he has
been getting frequent calls on the lots but nothing solid yet. He then responded to
Members' questions, noting that with summer approaching he hopes to see increased
interest. Members asked about the option period and if Deery had indicated if they were
going to exercise their options for additional lots. Edberg will check with Deery Brothers
to see if they want to take advantage of being able to purchase an additional lot.
Mascari discussed other ideas for uses, mentioning that when the lots were first
marketed, a group was interested in putting in an IMAX theater in the area. A brief
discussion ensued about the history of this and other ideas previously considered.
b. Terminal Building Brick Repair — Tharp noted that this afternoon they did a completion
walk- through, and there are just a few things left to complete — the planter, some touch-
up work, the keypad area. Members briefly discussed the damage done to the door
keypad, noting that it was damaged by the acid wash used during repairs. Tharp will
look into this issue and let Members know what he finds out.
c. Hangar L — Tharp stated that he is working with the contractor on this and they hope to
have a groundbreaking schedule in the next week or so.
d. FAA/IDOT Projects /AECOM:
i. Obstruction Mitigation — David Hughes stated that they have done
some additional survey work on this.
IP15
Airport Commission
May 17, 2012
Page 2
ii. 7/25 Parallel Taxiway — The contractor will be starting back to work on
this in the next few days, according to Hughes. Plans and specs have
been reviewed by the FAA and are now ready for the public hearing to be
set.
1. Consider a resolution setting a public hearing on plans,
specifications, and form of contract for Runway 7/25 Parallel
Taxiway Paving and Lighting — Mascari moved to consider
Resolution #Al2 -18, setting a public hearing on plans,
specifications, and form of contract for the Runway 7/25
Parallel Taxiway Paving and Lighting project; seconded by
Gardinier. Motion carried 4 -0. Gardinier noted that she will be
out of town for the next Commission meeting, June 21. Tharp
added that all other Members will need to be present in order to
meet a quorum, or the meeting needs to be rescheduled so more
Members are able to attend.
e. Airport Electrical Rehab — Hughes noted that he met with Tharp earlier today to go
over these plans. He then briefly responded to Members' questions.
f. AOPA Airport Support Network — Mascari noted that Members should have copies of
the AOPA information that he received and sent to them. He briefly summarized the
information, noting that federal grant money is shown to be 90% FAA, 5% state, and 5%
local. Tharp noted that they typically have not had any luck getting the state's 5%
match. Mascari continued, stating that the information from AOPA also talks about how
they can promote the Airport. He stated that one of the ideas is to have an open house.
The discussion continued, with Mascari summarizing some of the AOPA suggestions on
such issues as being a good neighbor, noise reduction, and public education. Mascari
added that he would like to see them move forward with promoting the Airport by using
some of the AOPA suggestions.
g. Aviation Authority — Assouline stated that he did meet with Jeff Davidson recently to
talk about the Riverfront Crossings area. He shared with Members what he learned from
this meeting, noting that Davidson is willing to come to a Commission meeting to speak
about this, if the others are interested. The discussion continued, with Tharp laying out
how this topic came up recently. Basically, if they were to switch to an aviation authority,
it would require a lot of steps and information sharing, according to Tharp. Horan
weighed in on the topic, stating that he is encouraging Tharp to share with others, such
as the CVB and the Chamber, all that the Airport has accomplished. He believes that
the Airport needs to be presented to be as strong and substantial as possible. The
discussion continued, with Assouline stating that he believes Davidson could help them
to review this matter, and that knowing the City's position on this would be good to know.
Gardinier added that she felt the articles in the Corridor Business Journal were
dismissive of the Iowa City Airport. Assouline added that he believes they should not
take this too seriously. Members continued to discuss the issue, with Assouline noting
that they need to educate themselves on the topic first, before they can educate others.
Members continued to discuss the possibility of an aviation authority, with Dulek
responding to questions and concerns. Gardinier suggested that someone from the
Commission attend the Cedar Rapids' Airport meetings to see if the topic comes up.
This, and talking to similar airports in the state that have gone to an authority, will help to
educate the Members as they move forward. Tharp will make some phone calls to see
what he can set up and will get additional information for the Commission to review.
h. South Airport Development — Tharp stated that he did not have anything new to share,
but he asked Assouline to share his conversation with Jeff Davidson from the Planning
Airport Commission
May 17, 2012
Page 3
department. As a follow -up to Davidson's presentation, Assouline stated that he asked if
there was anything new to share with the Commission regarding this. He stated that
Davidson did share some maps and other possible plans for the area, and that he will
share these with Members when he returns to do a follow -up with them. Members
continued to discuss the various options for the area south of the Airport, and how
development along the riverfront could play into this.
L Airport "Operations ":
L Strategic Plan — Implementation — Tharp briefly addressed their plan,
stating that they may want to review this in the next month or so.
ii. Budget — Tharp noted that they have about six weeks left in the current
fiscal year. The budget will break even, as has been previously
discussed. He added that he has looked into the bathroom issue that
Gardinier brought up at the last meeting and they should be able to do
this in- house. The project would include countertops and urinals,
according to Tharp. Mascari then asked for some clarification on the
Airport's total budget.
iii. Management — None.
j. FBO / Flight Training Reports:
L Jet Air / Air Care — Toby Myers with Jet Air addressed the group next.
He stated that they may be bringing more jets to the field soon. He added
that their shop has been extremely busy lately, as business continues to
improve. Jet Air is hoping to become a Cessna service center for Iowa,
according to Myers, and has begun the process to do so. The discussion
turned to a possible open house, with Jet Air being interested in hosting
some type of event.
1. Public Hearing — Assouline opened the public hearing. Tharp
briefly noted that this is for the ground lease with Jet Air for a
piece of land on the east side of the University's building, where
they will put up an 80 by 80 hangar, and after a 30 -year ground
lease, the hangar will be turned over to the Airport. He also
responded to Members' questions and concerns regarding this
lease. Assouline closed the public hearing.
2. Consider a resolution approving ground lease with Jet Air,
Inc. — Horan moved to consider Resolution #Al2 -19,
approving a ground lease with Jet Air, Inc.; seconded by
Mascari. Motion carried 4 -0.
ii. Iowa Flight Training — None.
k. Subcommittee Reports — Tharp stated that tonight is the Events Subcommittee's turn.
Horan noted that they will have this ready for the next meeting. Gardinier has been
talking with the Barnstormer's group about an event, and also a Young Eagle's event.
Members briefly discussed what it would cost to have TV or radio advertisements for
such events. Tharp will look into this further. Gardinier added that Tim Busch is
interested in doing youth aviation events and suggested they contact him regarding this.
I. Commission Members' Reports — Horan shared that he has had more flight time in the
past month. Members briefly talked about how they might increase interest in the
Commission position that is still open. Mascari asked what the problem was last month
with the windsock lights. Tharp noted that they just needed to be replaced. He then
asked if there are any hangars currently being used for something other than aircraft,
such as storage. Tharp stated that as far as he knows there are no hangars being used
just for storage, that he keeps fairly close tabs on who is on the field. Gardinier then
Airport Commission
May 17, 2012
Page 4
brought up the huge key ring with keys to most of the hangars on it. She stated that they
should remove old keys and those that belong to unknowns.
m. Staff Report — Tharp stated that on July 17 and 18 there will be a training opportunity in
Cedar Rapids for airport executives that he would like to attend. Tharp will also be
taking part in some special training at the Airport next week.
SET NEXT REGULAR MEETING FOR:
The next regular meeting will be Thursday, June 21, 2012, at 6:00 P.M. at the Airport Terminal
building.
ADJOURN:
The meeting adjourned at 7:55 P.M. Horan made the motion to adjourn the meeting at 7:55
P.M.; seconded by Mascari. Motion carried 4 -0.
CHAIRPERSON DATE
Airport Commission
May 17, 2012
Page 5
Airport Commission
ATTENDANCE RECORD
2012
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
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03/01/13
X
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Rick
Mascari
03/01/14
X
X
X
X
X
X
Howard
Horan
Minnetta
03/01/15
X
X
X
X
X
X
Gardinier
Jose
03/02/12
O/E
X
X
X
X
X
Assouline
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
I
MINUTES
HISTORIC PRESERVATION COMMISSION
MAY 10, 2012
EMMA HARVAT HALL
PRELIMINARY
MEMBERS PRESENT: Esther Baker, Thomas Baldridge, William Downing, Pam Michaud, Ginalie Swaim,
Frank Wagner
MEMBERS ABSENT: Kent Ackerson, Andrew Litton, David McMahon, Dana Thomann
STAFF PRESENT: Bob Miklo, Chery Peterson
OTHERS PRESENT: Maryann Dennis, Tammy Spies, Jean Walker
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
None.
CALL TO ORDER: Swaim called the meeting to order at 5:15 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATE OF APPROPRIATENESS:
1301 Muscatine Street.
Peterson showed a map of the College Hill Conservation District, pointing out this property at the comer of
Muscatine and Burlington Streets. She showed the front of the house.
Peterson said staff originally felt that all the components of the application could be done through intermediate
review. She said that when staff went to look at the windows, they realized they were in pretty good condition and
did not meet the guideline qualification for being deteriorated. Peterson said that is why this is before the
Commission.
Peterson stated that the windows are original, and the two pairs on one side of the house would be replaced in the
proposal. She said there is no proposed work for the windows on the porch. Peterson said that one window on the
south side would be included in the project.
Peterson added that the owners are working on multiple aspects of renovating this house, including a new garage
door and redoing the retaining walls as part of what staff has approved. She said the problem with the window
replacement is that the guidelines say the windows must be deteriorated to be replaced; otherwise they should be
repaired.
Peterson said the specifications for the project list repair. She said she feels that the owners probably need to replace
the combination storm/screens, if those are binding up and have failed. Peterson said that restoring the windows and
possibly replacing the storm/screens is her recommendation at this time.
Regarding the specifications that she sent everyone in an e -mail, Peterson said there was a visual inspection that
showed a little bit of loose paint at the very bottoms of the sashes and perhaps a little on the sill. She said the
recommendation from the City reviewers is that that can be scraped and repainted. Peterson said that would mitigate
the lead problem.
Spies said she is the project manager for a private non - profit landlord in Iowa City. She said this would be a rental
project. Dennis said she is Executive Director of the Housing Fellowship.
HISTORIC PRESERVATION COMMISSION
APRIL 12, 2012
Page 2 of 7
Dennis said she did not know how thorough of an investigation of the windows was done by City staff. She said the
Housing Fellowship (HF) works very closely with the rental housing inspection department of the City of Iowa City.
Dennis said the Housing Inspector is kind enough to go out with the HF staff prior to purchasing a property to give
them an idea of what needs to be done to receive a rental permit.
Dennis said there is a big concern about lead. She said that lead can be mitigated if the windows are repaired.
Dennis said, however, with the constant up and down with an old house, she believes there would be an ongoing
lead mitigation issue. She said the HF only rents to families, and there is a very good chance there would be a small
child living in that home. Dennis said that it is necessary to have egress, ease in operation, and every window has to
work easily in order to get a rental permit.
Dennis said that not all of the windows they want to replace are currently operable. She said she believes that with
repair they would be operable, but they would still have the ropes and the weights, and ongoing maintenance might
be required to maintain them as operable.
Dennis said that they cannot repair the storms. She said that even if the windows are repaired, the storms are not
going to match. Dennis said that Miklo and Peterson recommended a couple of contractors who would be able to
repair the windows, and Dennis has some information from them stating that the storms cannot be repaired and the
ones that are there cannot be replaced.
Dennis said the other issue is that they cannot, because of the HF's funding sources, get the names of repair people
and simply hire them. She said they have to go through a competitive bidding process, which takes time they don't
necessarily have. Dennis said the biggest issue is making this safe for the family that will be living here, in terms of
getting in and out of the home if need be and also in terms of lead.
Downing asked Dennis if the HF had.gone through a bidding process for the window replacement. Dennis
confirmed this. She said they had a bid opening on March 5h. Downing said the specifications call for repair, not
replacement, and asked how that was handled.
Dennis said that was the initial step they took, but then they had an alternate for replacement. Downing said that the
window that the owner presented information on looks like a standard window pocket unit, without nailing fin,
versus a full replacement window.
Peterson said she checked the product, and it is a Jeld -Wenn insert. She said the contractor would only take out the
sash and the stops, leave the old frame, and put the new window in. Peterson said it is a new window with its own
frame and sash. She said that it would shrink the visible glass area and increases the frame width.
Dennis said the frame of the window would have the lead they would be mitigating, and that doesn't move. She said
it was mentioned that the frame may have lead. Dennis said they would mitigate that; they know they are going to
have to do lead mitigation anyway.
Peterson said that repair of the windows will give a window that is lead -free. Downing said that if the alternate bid
was for replacement, there should be a bid for repair from the contractor as well.
Spies said they found that replacement would be more cost effective for them, especially in the long run, for
maintenance reasons. Peterson said that if long -term is more than 15 years, that is about the life on the replacement
windows. She added that if the insulated glass ever breaks or the seal fails, one has to replace the entire window.
Peterson said that an old window can be re- glazed. Dennis said she realizes the window won't last forever.
Swaim stated that if the windows are repaired correctly, they can be as energy efficient, perhaps more so, than a
replacement window. Petersons said that energy efficiency depends on the storm window; the long life of those
windows requires the right storm. She said that these storms do not seem to be original, but they have served their
purpose to protect the windows and probably need to be replaced with new so that there is something that operates
easily. Dennis agreed that the storms are not original.
HISTORIC PRESERVATION COMMISSION
APRIL 12, 2012
Page 3 of 7
Regarding the bedroom windows, Wagner asked if they are large enough to be egress windows or if they would
have to be casement windows. Peterson responded that to restore, one does not have to make that change; she said
that if the windows are replaced, they would have to be turned into casement windows. She added that the
application is for casement windows.
Wagner said there are seven windows total to be replaced and asked how many would be casement windows.
Peterson said there are two bedrooms, so at least one in each bedroom. Wagner said four would then be casements
and three would be double hung. Peterson said that the double hung would be the two on the left in the living room
and the one she showed on the other side of the house, which is a hall.
Wagner stated that one thing about the four casement windows is that the combination storm screens, when one
replaces some but doesn't replace others, stop matching. He said if one replaces the four double hungs with
casements, the combination storm screens have to go then, because one cannot open the window with that in place;
it would just be a screen.
Michaud said that casements can have a learning curve for some renters. She said also if there are some double
hung windows and some casements, the windows would not match.
Baker asked how much the window will be reduced in size by doubling the frame — how wide the frame is going to
be. Wagner said that if one stands on the inside of the window, then takes out the first box, then takes out the lower
sash, takes the ropes out, then takes out the stop to get the upper one out, and then there will just be the jamb on
either side. He said there is then the rough opening that the new window slides into.
Wagner said it would then have a track that the replacement windows slide into, and then they stop up against the
outside stop. He said there is maybe an inch and one -half lost, with three - quarters inch on either side, and then there
are the new sashes, which are metal clad.
Miklo said that, in terms of the guidelines, they do not allow the pocket where the entire new window can be slid in.
He said they allow sash replacement. Miklo said that if the Commission determines that these windows are badly
deteriorated, which is the first step, then the applicant would have to use an approved design, which the proposal is
not.
Peterson said she did not know what one would gain, because this would still involve dealing with lead paint if new
sashes are installed. She said the sashes here are good quality.
In terms of deterioration, Miklo said it basically involves maintenance. He said the putty would need to be replaced,
and the exterior would need to be painted. Miklo said one would want to do the interior paint as well, which would
mitigate the lead. He said there was quite a bit of cracking of paint on the exterior stop, which probably should be
replaced, and that would again mitigate lead.
Miklo said that when there is an application for window replacement, the owner is asked to supply some evidence of
deterioration, which is usually done with a photograph. He said there is usually obvious rot, dry rot. Miklo said the
photographs in this case did not show that, so staff looked at the windows and found that the sashes are actually in
good condition, and the glass was in good condition.
Regarding the lead -based paint, Wagner said abatement means to get rid of it, and then one can encapsulate it. He
said that abatement means one has to get it out of the house completely. Wagner said it is a perfectly acceptable
practice to encapsulate it. He said that one can paint over it with a latex paint, and chances are that has already been
done.
Miklo said that most of the lead paint is probably on the interior woodwork of the house. He said that the exterior
stop probably should be replaced, and most window repair people would replace that.
HISTORIC PRESERVATION COMMISSION
APRIL 12, 2012
Page 4 of 7
Wagner said that simply to get the windows out, one would have to take out the first stop, and the parting stop. He
said one takes the windows out whether they are replacement windows or non - replacement windows, or restoring
them or putting in replacement windows; one still has to take the windows out. Regarding the parting stops, Wagner
said one would buy new ones anyway or would use new ones that are wood. He said it is almost impossible to get a
sash out without breaking it. Wagner said it is a stock product that one can buy.
Downing asked if the woodwork was originally stained. He said there is always a chance that if it were stained and
not painted until the last 41 years that the paint would be latex and not lead.
Dennis said that the City did the lead testing. She did not have the results with her. Dennis said that the HF does a
lot of lead mitigation or encapsulation but tends not to do abatement. Wagner said that abatement refers to
everything.
Dennis said that the HF currently has 141 rental units. She said they were invited by the City Planning Department
to be a partner in the UniverCity Neighborhood Partnership. Dennis said the HF has 20 years of experience in
acquisition and rehabilitation. She said she has really good people doing the work.
Miklo asked Dennis if this was a conservation district when the HF purchased the property. Dennis confirmed this.
Miklo asked if Dennis was aware of the requirements. Dennis said she looked them up on the web.
Miklo said the question before the Commission is whether the application meets the requirements in the guidelines.
He said the first question is whether the windows are badly deteriorated. Miklo said he would defer to Peterson,
who inspected the windows, on this question.
Miklo said if the Commission determines that the windows are deteriorated to the extent that they should be
replaced, a replacement product that does not change the openings, etc. should be approved. He said that Peterson
has made her recommendation on both of these counts, and it is up to the Commission to decide.
Peterson said the application is for seven insert replacement windows.
MOTION: Michaud moved to approve a certificate of appropriateness for an application for 1301 Muscatine
Street as presented in the application for the replacement of windows. Baldridge seconded the motion. The
motion failed on a vote of 0 -6 (Ackerson. Litton. McMahon and Thomann absent).
Dennis asked if this is a final decision. Miklo said the decision could be appealed to the Board of Adjustment.
Wagner stated that for the cost of the replacement windows plus the installation costs, which is just the cost of these
windows which would not be allowed anyway, one could probably get the windows at least restored and the lead -
based paint taken at least away from the window sashes and sill for that much or less. He said that might also leave
resources to buy new storms to make them work.
Spies asked, if they repair the windows and replace the non - functioning storms on the seven windows, they would
have to have approval. Miklo replied that storm windows do not require approval.
Michaud asked if there is a replacement product for new ropes. Downing said there are cotton and nylon
combination ropes and said that it is important to get the right diameter rope. Wagner agreed that if they are too
small, the ropes get hung up on the pulley.
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Peterson said there were three certificates, one of which was a chimney removal for the previous applicant.
SUBCOMMITTEE REPORT ON POTENTIAL LOCAL HISTORIC DISTRICTS.
Jefferson Street National Historic District.
HISTORIC PRESERVATION COMMISSION
APRIL 12, 2012
Page 5 of 7
Swaim said the subcommittee met earlier in the day for about an hour. She said the subcommittee mainly discussed
the Jefferson Street District and basically just laid out the timeline of Jefferson Street going through the public
hearings, etc. Swaim said the subcommittee discussed some of the issues that might be encountered, including the
numbers of houses.
Swaim said the meeting was just to lay some groundwork in terms of Jefferson Street and discuss what issues might
be similar to the Melrose District.
Melrose National Historic District.
Regarding the Melrose District, Swaim said the subcommittee felt it best to become more familiar with the
neighborhood. She said that Walker, the district representative, agreed to give a walking tour of the neighborhood,
after which the subcommittee will hold more meetings. Swaim said the subcommittee in some cases will be going
through the same steps for the two districts. She added that they may differ in terms of speed and involvement and
such but will basically proceed at the same time.
Swaim said that, weather permitting, May 21 or May 29 or May 30 were suggested as potential dates for a walking
tour for the subcommittee. She asked members to let her know by e-mail which dates would work the best.
Swaim said she has received information from Walker so that everyone has the same documentation on the district.
Walker said that in 2008, the neighborhood submitted a document to the Historic Preservation Commission at its
February 28, 2008 meeting. She said she would like to present that again in an update and perhaps summarize the
discussions that took place at that time.
Swaim said the subcommittee got a good start. Michaud said the subcommittee had a lot of good ideas and plans to
contact a lot of people for support.
REPORT ON IOWA STATEWIDE HISTORIC PRESERVATION CONFERENCE.
Swaim said that she and Peterson attended the State Historic Preservation Conference in Decorah. She said there
were discussions that were very helpful, including a discussion on federal and state tax credits.
Swaim added that the keynote speaker was Donovan Rypkema, who has written extensively on the subject of
Historic Preservation. Rypkema spoke specifically about the economics of Historic Preservation and is trying to put
together a statement on the economic value of historic places; the jobs that are created; and savings created in terms
of money, landfill use, etc. Swaim said there are not a lot of figures available in terms of communities similar to
Iowa City. She said there are a lot of other ways to look at the value of an historic district, rather than just through
aesthetic value.
Swaim said she attended a session regarding window rehabilitation and preservation presented by David
Wadsworth, who had trained at the Campbell Center, which consists of an old college building or two that has its
students come in and work on rehabilitation projects. Swaim said Wadsworth took attendees to tour a building in
Decorah where he had redone the windows.
Swaim said it was a very invigorating and informative conference.
Peterson said she attended a session on log houses that discussed the history and presented a hands -on restoration
guide.
OTHER:
Swaim said that the Commission is looking for someone to fill Alicia Trimble's at -large spot. She said if anyone
has suggestions to let staff know.
HISTORIC PRESERVATION COMMISSION
APRIL 12, 2012
Page 6 of 7
Miklo said that an e-mail was sent regarding some training on May 22 from 6 to 8 p.m. at the Public Library. He
said it will basically cover how to conduct the meetings to stay within the scope of the Iowa Open Meetings Act.
Miklo added that it will also review how to be effective as a Commission. He encouraged Commission members to
attend.
CONSIDERATION OF MINUTES FOR APRIL 12,2012:
MOTION: Michaud moved to approve the minutes of the Historic Preservation Commission's April 12, 2012
meeting, as written. Baldridge seconded the motion. The motion carried on a vote of 6 -0 (Ackerson, Litton,
McMahon and Thomann absent).
ADJOURNMENT:
The meeting was adjourned at 6:00 p.m.
Minutes submitted by Anne Schulte
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Page 1 of 14
Minutes PRELIMINARY
Human Rights Commission
May 15, 2012 — 6 P.M.
Helling Conference Room
IP17
Members Present: Harry Olmstead, Diane Finnerty, Orville Townsend Sr., Kim Hanrahan, Shams Ghoneim.
Members Excused: Howard Cowen, Connie Goeb.
Staff Present: Stefanie Bowers.
Others Present: None.
This represents only a reasonably accurate transcription of the Human Rights Commission meeting of May 15, 2012.
Recommendations to Council: None.
Call to Order:
Chair Olmstead called the meeting to order at 18:03, followed by roll call.
Consideration of the Minutes of the Aaril 17, 2012 Meetine:
Townsend moved to approve minutes, seconded by Ghoneim.
Motion passed. 5 -0.
Public Comments of Items Not on the Agenda: None
New Business:
a. Future Meeting Locations
HO: I had the pleasure of going out to the new recycling center and they've a wonderful educational building
that's available for use for boards and commissions free of charge, and that's out on Scott Blvd. I was also
at the airport and they've a room that overlooks the airport. I was wondering if there would be interest to
take and move our meeting around occasionally to these other venues.
SG: It's kind of too far, the Scott Boulevard one for me anyway. The airport one I guess maybe, but I like being
in my place.
HO: I just want to bring it up for discussion. If we'd rather stay here then we can just stay here.
OT: Are there any issues with meeting here? Is this putting someone at a disadvantage or is it just being
flexible or moving around?
HO: I know of no issues of this room not being available to us. It was just an idea that I had and I thought we
might want to entertain.
DF: I might be interested in thinking as we do community events or something, maybe making use of some of
those spaces. I'd love to see them. I think it's great to branch out and see. I would be concerned about the
public not knowing where we're meeting and keeping up on stuff.
HO: We would have to post it.
DF: I would prefer to just stay in our old habits, but to think creatively about if that's great space to make use
for other types of things.
Page 2 of 14
HO: Okay, then we'll just stay put and as projects come up and other forums and such we can hopefully use
other venues.
b. July 4th Fest Parade
SB: They sent an email wanting to know if the Commission wanted to participate in this parade. The
Commission has participated once since I've been coordinator. So I think we're on the list. It is
Wednesday July 4th and it starts at 10 a.m. I think if you're in the parade, if you're selected to be in the
parade because it appears that there is an application process. You would have to be at the McGregor/
Geico lot at 9:00 am for the lineup. It is a two mile parade. The one year that the Commission did
participate it rained, so those are just things to keep in mind. The distance, the duration, the weather. It
could be 95 degrees or it could be 60 degrees and raining.
OT: Are there any advantages or disadvantages in participating?
SB: I think in the past the Commission was just trying to increase visibility. It's actually, if nobody has actually
gone to view the parade, it's a pretty big deal. I didn't realize having lived here by whole life. It's a very
well attended parade and it's a good sized parade. I think they were just trying to increase visibility.
OT: I hate to say this but I think the Commissions visibility has been heightened. It's on a holiday so I wouldn't
be able to attend.
SB: Okay that's fine.
HO: Okay not everybody loves a parade.
Old Business-
a. Iowa City Pride (June 16)
SB: The reason that this is back on the agenda is because it runs 12 -5 with setup being at 10:00, even though I
don't think the table for the Commission would need to be set up that early with just the knickknacks that
would be given away and the information that would be available, but making sure that the Commission
still wants a table and if so, that there are people that would want to sit at the table on this particular day
which is June 16th.
HO: I originally volunteered but I found out that I'm not going to be in town that day so I'm not going to be able
to do it.
KH: I also originally volunteered. I wouldn't mind splitting it up with someone else if there's anyone else
available so I don't have to be there for the whole five hours.
SG: I can't that day.
OT: What time is that going to be?
KH: It's 12 -5 on Saturday the 16th of June.
DF: There's a chance I may be there, but I'm focused more on the Juneteenth Celebration.
SB: Do we want to play it closer to the date and then just update the committee who is planning this whether or
not the table will be needed? I can send out an email maybe I think 7 -10 days in advance just to see if
anything has opened up or if anybody is available. Or you could start it at the beginning and just wrap it
UP.
KH: I think it's important that we have a presence there. So I will commit to at least doing 2 -3 hours.
Page 3 of 14
SB: Again that is in the pedmall and weather could be extremely hot or it could be raining, so I just want you to
know that. I will get you the materials to just be handouts.
KH: They put the table up for us right?
SB: Correct. I'll give you a tablecloth and some handouts.
b. Juneteenth Celebration (June 16)
SB: I believe at the last meeting it was decided not to have a table, but I will work with Latasha to try to get
some type of insert in the bags that patrons get for the Juneteenth Celebration. The donation that the
Commission voted on at the last meeting I would assume has been received by the county. It takes about
two weeks for that to get sent so it's been two weeks since our last meeting.
KH: Is that an all day celebration?
SB: It's from 12 -6, and last year there were indoor and outdoor activities.
OT: That's at Mercer Park?
SB: Correct.
HO: It's too bad they are both on the same day.
SB: I think the Cedar Rapids Juneteenth is that day too, so it's a lot of stuff going on.
c. Immigration Subcommittee
HO: Kim do you have a report?
KH: We met last night so I'm sorry that I didn't submit a written report, but we met last night and it was a really
productive meeting. Diane Day was able to join us, so she was able to give us a bunch of historical
background and some updates about the work that you all had done the previous year. It's been decided
that we will start doing the survey that you all did last year at the Know Your Rights festival where there
was a return of about 30 as I understand it, surveys. So we have four people onboard who are going to
hand the survey out to their different groups of folks with the hope that within a month. We're meeting
again I think on the day before our next Human Rights Commission meeting. We're meeting that evening
so that I can collect all of those surveys and we can get some hard numbers and some hard data to present.
We also as I understand it one of the requests that was approved by the city council was for signage in
different languages within city hall. So there is a thought that I will contact either the city manager or the
city clerk or someone to give us a tour so that we can take folks who have English as a second language
around, and get some feedback from them about what kind of signage they think would be helpful, and
where they think some of the gaps are for that. The other item that was discussed was about ID, and I also
understand that you did some work with that and we have a list of what ID is required from different city
services. So we were hoping to get that and at least translate that into Spanish.
SB: I kind of think that's been done.
HO: It was translated to Spanish, but it was done at the time that there were some mistakes in it, there were
some errors. So it has to be redone, parts of it have to be redone if my memory serves me.
KH: So was it translated, as I understand it a lot of the city services require different types of ID's?
SB: I don't know.
Page 4of14
DF: I can send you everything I have like in files. I know there was some correspondence after the council
discussed it, went back out and around, either about signage or ID's. I'll look in my files and just forward
anything that I've got. The other thing I have is like an excel spreadsheet that we compiled all that data.
KH: From the original surveys?
DF: So you don't have to reinvent that wheel because that was a lot of work.
KH: The last thought that they had that we didn't talk, we didn't take a lot of time on was the potential of
inviting a city elected official to come to a meeting where there's a lot of folks there that are invited either
from the Latino community so that we could exchange some dialogue with that elected official, and
develop some questions before hand, have some interpreters. But we wanted the results of this survey
before we did more planning with that so.
OT: We were working on the committee earlier and we discussed the possibility of the Commission having
more contact with the community, like having the churches or the ministers to kind of work with us to have
the events that would bring us together. Is that still on the table?
KH: A large community event just like a social gathering you mean?
OT: Well I think we talked about actually talking face to face to individuals from the community about their
perspective of what was going on.
KH: That was the last item that we discussed was doing more planning around that idea. The Church of the
Nazarene is always willing to host something like that and St. Pat's Church. We haven't done much
planning on that, but that is the intent.
OT: I think we all agree that you know the ministers and people working with the communities have a lot of
contact with them and able to trust them. Basically we end up getting how they feel with what's going on
second hand, and I think trying to create a situation where individuals in the community were gonna
take more role in leadership and get things going. Is that right or am I?
SG: The CRC and of course you know that it has a has a sub - committee that's looking into immigration
issues and former Sanctuary City, which is now I think it's called — Safe Communities. Actually in June
the CRC faith leaders are going to be addressing _. So we're sort of going for a rehearsal on June 5t' in
preparation for the June city council meeting with addressing issues. So there is a linkage, and then in
April we had — CRC and we had several Latino families come and share their stories. It was pretty
powerful actually. So I think that the faith community is absolutely is really taking charge of that
end of it.
KH: The other thing we talked about is there are so many people working on this issue, and how do we
coordinate all of those efforts so that we're not doing the same thing.
SG: Actually strengthening the efforts.
DF: I think that was the hope of that immigration roundtable that meets monthly. I think Sally has started
thinking where different groups would come and just share what their current projects were so there
wouldn't be duplication. I know for example with the survey that Immigrant Voices project that
They are up to about 160 surveys.
KH: Does it include city services?
DF: No it's about community , but I think, I'd be concerned that it'd be either confusing or cross purposes
or things like that.
KH: I have her on the list and Darwin Lobsa.
Page 5 of 14
DF: I know part of their work is to also bring voices of immigrant communities forward, and there was
discussion about let's hold off a little bit till issues get identified from the communities about what's even
needed. I know that they're progressing with that, and on May 26'h is when we're gonna have our
community report back of that all work. That'd be an important thing to look through that and all of CRC's
work.
OT: I went to their meeting on May 1 S` and they had various people from the Latino community stood up and
spoke about their experiences particularly with the police department. The fact that they'd been pulled over
and arbitrarily asked for IDs and get information from them for no reason at all, for no apparent reason.
KH: I guess in response to that one of the things that we tried to make clear is the police department is almost a
separate issue from the rest of city services because it's so large. I mean you could spend all of our time
just talking about the police department and discretionary judgment and all of the issues that we're aware
of So we are looking at that, but we're also looking at the collective city services that we have, and I guess
in response to yours about the survey. One of the focuses I thought with this sub - committee though was
really about city services and the barriers to city services. So just to focus it because otherwise this can go
out and stretch out so many different directions. That's why I thought it was important that we also had a
survey that just spoke to city services. Not that we would not pay attention, and I hear when you say about
the confusion with the two surveys, and maybe I can talk to Misty and see what we can do about all of that
and where she found the populations that completed that survey.
DF: This was more of a verbal. They went out and did interviews and there were written documents as well.
KH: We have Gloria Villatoro who is a pastor. We have Pastor Miguel P from the Church of the Nazarene.
We were hoping that Father Rudy or Misty could maybe work with their church. So we are trying to do
that.
OT: This is just my question from the feedback I've gotten from the black community. I think it would be
advantageous to keep the police separate from city services because you're dealing with two totally
separate issues, and I don't think it would be healthy if we would combine them. We need to keep them
separate.
KH: I agree.
DF: One of the issues that I can bring up at this point, but I would like us to all keep our eye on the resolution
that is being discussed currently over at the chambers, is about the creation of an ad hoc committee that
would advise directly to city council. One of the things I _ was just to think about is whether
passing that would create kind of a two tier system, where there'd be one ad hoc committee that would
report directly to the council, but then we have an ad hoc committee that reports up through the Human
Rights Commission. So kinda for the council to think about why is sometimes they take on the issues
versus sometimes they give them to the Human Rights Commission. I think the quick answer is is because
it's a different set of councilors.
KH: That's right; he probably had no idea that we had a sub - committee.
DF: And different approaches, but I don't know that I have an opinion on which is the right model. I do have
want us to keep in front of us — two tiered approach to different communities, and for us to be aware,
and think about what's most effective. Again I don't have an opinion or advocate for it right now.
OT: I think it might prove advantageous you know if you've got two committees that have been appointed that
are dealing with the same issue or closely to the same issue that those two committees communicate
because of the past. I think what has happened is that you had a committee over here that was appointed to
deal with something and you've got a committee over here that was appointed, and they overlap
considerably, but those committees never communicate. I would feel more comfortable if everybody were
on the same wavelength because when you give something to the city council in terms of recommendation.
Page 6of14
If they've got one recommendation over here and then they got another recommendation, that contradictory
to that, then basically it puts it so that they have the choice of which one they want to go with. Both
committees could be on the same wavelength, but I think we don't need to give a choice, we need to give a
unified front that says this is what we're dealing with, and this is what you need to address and put that in
front of them.
SG: So how do we go about doing that?
DF: I would say two things. It's a little premature because they haven't even voted on it yet, so we'll see even
if they support the idea is one piece. If they haven't voted on ad hoc committee yet, so it may be a moot
point. I don't know.
HO: In regards to the police department I think that we should develop a close relationship with the police
review board. I know what we're all thinking about it, but I think that anything that deals with the police
department should be going through them.
DF: Going through the review board?
KH: You mean any complaints?
OT: I disagree with that Harry. I went to that meeting, their annual meeting of the police review board. I
listened to them give their spiel, and they are very 150% supportive of a police department, and I think
that's good. I think we all need to support the police department, but I think we need to be objective. I
mean that whole system the way its set up is you've got the police department, this is not personal opinion
based upon what I've heard and read. You've got the police department you know patrolling itself, and my
feeling is that having a police review board is a great opportunity when you run into a crisis like when we
had the shooting. That's how this board came into play, but unfortunately it seems like it was a
compromise because it was set up so that they are policing themselves. If we were to have another crisis, I
think having a police review board is an excellent, excellent idea. It would be an excellent opportunity
because the public would be asking questions and want to know. If you've got a board that they trust that's
going to step in and get involved, it really helps to diffuse things. But the way our police review board is
set up is you know the only person that has any access to the police or anything is the chief of police. So
basically that could easily be misinterpreted as he's taking an opportunity to coach the officer. You lose
that trust factor there.
HO: I agree with everything you said, but it's the current system that we have in place, and I think we have to
respect that in the city, and at least if those complaints that I heard when I was at the May 1 sc meeting. I
heard several complaints come forward of people. If those complaints go to the police review board those
are going to become public knowledge, and the more complaints that they get at some point somebody is
going to say wait a minute. Something has got to happen here.
OT: What's gonna happen here is...
SB: We're gonna have to stop here.
OT: _ the system because they feel its flawed, and number two is like you know yeah, it's in place but I think
a lot of people feel it needs to be changed. What I'm saying is that if we have a crisis we need to have a
system in place that people trust, and people, a lot of people do not trust this board. I listened to the people
on the talk, and they talked about how wonderful it is, but yet still in the black community you've got
people saying it sucks, that they won't use it. So we have crisis we lose that opportunity to have something
in place that people trust that can get in and do an investigation and say okay, these are our findings. We
find that the police basically acted appropriately. Then the public trusts that. They may not like that, but
they will accept it. If that were to happen tomorrow and we had a crisis and the police review board you
know took over, people would look at it as a joke.
Page 7 of 14
SG: I mean I also need to add something Iowa, you know I'm on the board of directors for the State and
the Hawkeye Chapter is here. So every meeting there is a police report, at least I don't know, that they also
attend many of their meetings. Everything I've always heard from our Hawkeye Chapter that is really very
ineffective board. The issue is how do you fix it? I don't know. It's a good question.
KH: I have one thought. We did miss an important part of the presentation that their legal representative
presented, and I don't know if you all were able to pick up that handout, but their hands are tied and bound
by legal obligations and mandates, and so we do really need to look at the model because...
SG: And other cities' models.
OT: I think it's important that we point out, that I point out that I'm just being honest. I'm not knocking the
police. I think they do a heck of a job, but this is not about the police force. This is about a system that our
city put in place to have the public feel comfortable that something is gonna happen. Unfortunately a lot of
the public aren't feeling comfortable about it, so it's not the police force, it's the system that needs to be
addressed and changed.
DF: I'm aware that we're talking the review board under the immigration sub - committee agenda item, and part
of it is to make sure that we're in communication right. So that's kind of where we jumped off of it to say
or address the particular issues of police that might affect the immigrant community, as well as some of the
other work going on that we need to stay in communication. It seems like that's where we. I pay attention
to kind of the legal; you know it's not on the agenda. So what might be interesting is to recommend, and I
don't know if I can do that at this point, that we take this issue up in a future meeting, and or that we issue a
communication on behalf of the Human Rights Commission regarding this. But that we do something that
we can because there's a lot of discussion that we're having, need to have, and my understanding is the city
council is going to take this back up too. They've gotten our recommendation on the issue, so I don't know
how it works with public records Stefanie, but I know that it's not technically on our agenda.
SB: Correct. If it gets too outside the boundaries of the immigrant sub - committee then the conversation would
need to cease.
DF: The conversation is about one, dealing with police issues, staying in communication with the police citizen
review board. At what point in the agenda would it be appropriate to say for the next meeting put on the
agenda or?
SB: We can do that now if that's what you want. Do you want it the June agenda?
KH: I would like that.
SG: And maybe get all the information about the current _. What it is and what we see can be improved or
changed.
OT: At an earlier meeting sent the recommendation to the city council. So we don't want to reinvent the wheel.
I mean basically do we need to wait and see what they're gonna do with it because we don't want to have
overlapping. They're gonna have it on eventually hopefully on a work session in the future.
SG: Actually I sit next to Matt Hayek for the award ceremony, and so it's just I've got to go immediately
afterwards because of the police board
SB: So do you want to put it tentatively on June if they've discussed it, and if not then it would just go to July?
Or do you want it on June period?
DF: I would recommend putting it on June. One thing I'd like us to consider is whether we want to write a
public letter in recommendation of a review, a police citizen review board. My understanding is that would
need to be an agenda item before we make that determination.
Page 8of14
SB: That should be discussed in June.
DF: If it's June and they haven't discussed it yet then even better for a letter. If they have even better for a
letter.
OT: Are we in agreement that the current system needs to be changed?
DF: I think that's what we put forth in our recommendation.
HO: Diane when you say a public letter are you talking about something like a letter to the editor?
DF: Yeah kind of because we're already given it to, it's already public that we gave to the council, but
something more educational. But again I don't want to propose that now because we're not...
KH: So to bring it back around to the Immigration sub - committee. We do have, there is that's part of the city
services that they can do on their _, but then there's also an opportunity for them for a narrative and to
tell their story. So what we're encouraging is that they include any stories about the police department so
it's not forgotten.
SB: I just have two things I want to add. One I didn't realize that survey was going to be redistributed, so if you
could send it back to me so that the dates.
KH: No it hasn't been.
SB: So what I'll do is I'll send you one and provide me with the date that you want it to have an end date.
KH: I have that and I was hoping to get that back to you. I didn't get to it today, but that was the plan.
SB: I just wanted to make sure it wasn't getting circulated with that old due date on it.
KH: No and I was going to hand it out to them hopefully by the end of the week or the first of next week.
SB: There's one other thing I wanted to add. People can always contact the Human Rights office too
concerning complains against the police too. So it's not just the PCRB. That's another option.
OT: The thing I really is and this is with immigration, is that we really need you know because things are
tense. We really need a system that if something comes up we can activate it, and it's gonna defuse the
situation. The public is going to be a part of that. It will be a decision that they can feel comfortable with,
and right now that's the only thing we have so.
HO: And Kim the date of the next meeting is June 18t`?
KH: Yes then its Monday the 18`h.
HO: Where do they meet?
K11: Church of the Nazarene at 6:00 p.m.
d. World Human Rights Day Proclamation (December 1)
HO: It's in your packet and it's been rewritten to indicate that it's coming from Iowa City.
SB: There are some changes. Doc services literally just retyped it and inserted Iowa City wherever the other
name was given. It's a very rough draft is what I'm saying. If you look at the first sentence even it says
the City of Iowa City celebrated international day, so they literally just inserted so it's still a rough draft,
but just to give you an idea.
Page 9of14
HO: Now are we putting it its final form or is doc services?
SB: We would have to make revisions to it and then they just simply do that. They don't go through and edit it
if that's what you mean.
HO: My suggestion would be that we look at this and go through it, edit it accordingly and bring your edit
remarks to our next meeting. We'll put it on the agenda for next month.
DF: I would say I have numerous concerns with it, and I'll make some of the edits like no man and brotherhood,
stuff around the categories supposedly saying are protected or different than human rights categories here
in the city. Things about sanctuary that we're not a sanctuary city. So I looked through it really kind of
fine -tooth comb it to see where. If I can get it in a doc file I'll be glad to kinda or is it a Pdf?
SB: No it was, but it is no longer. I can get it put back; I mean they can do that.
HO: Can you send it out to us in doc then?
SB: I will.
DF: My primary thought though is what is our hope for it. Like what do we want?
SG: More I guess. It is not included, which I have to admit I just can't it. We need to have it included.
DF: An affirmation of rights as a common standard of achievement. Every individual and every _ of society
shall strive to, the noun therefore is the, what's are — of the council? It's a proclamation. It has all that
wordy kind of stuff around words, but I was trying to figure out. What are we hoping for out of this as a
Human Rights Commission?
HO: Well I and I saw it as being, I don't want to use the compromise, but something in place of they
didn't want to pass a resolution that we asked them to pass before. I saw this as an alternative to that
resolution because the way it's worded in terms of human rights, the dignity and rights of all and such is
really accomplishing what we wanted to get them to accomplish the last time.
SG: So we'll look it and edit it and then bring it next month?
SB: I'll get it send out as soon as I get back.
DF: Shams would you also recirculate the resolution that the CRC is bringing on immigration issues?
SG: Sure.
DF: So we can compare and contrast to see if there are efforts and if that's gonna get it or not or. So this was
more kind of a let's go at it from a different angle.
HO: Stefanie when you send it out can you make note that people are edit and bring it to the next meeting. So
that way those that aren't here tonight. Any other discussion?
6. Updates/Reports:
a. Building Relationships and Creating Opportunity in the African American Community:
A Panel of Parents and Youth of Color
OT: I didn't submit a report. Personally I thought the program we had was very nice, and well attended.
Participation was really nice so I would say that that was a success, and as you know I've shared with you
earlier that the second phase of that is as soon as we get the information from that meeting, then I will
circulate copies of that to the committee member, and request that they basically take a look at it. Then we
Page 10 of 14
will get together and see what we have, and then start extracting from it what we need for our next meeting.
Then we'll schedule another public meeting and we'll start off with what the committee feels we need to
share of what would be appropriate, and then basically take their input and then in that meeting hopefully
we can agree upon some things and come up with some action plan of things we need to do. Then the third
phase of it is we want to have something for the young ladies who said we would get volunteers from the
community and have a workshop where they work with the young ladies in terms of — things and
stuff like that. Things that they're dealing with and just kind of build some relationships. We started off
saying we would do it with the females, but somebody had a good point. Why won't we do it with the
males, so you know we didn't agree upon that as a committee, but that would definitely be put on the table
as something we might want to consider.
HO: For the record we might want to mention it attendance at the _ very well attended.
DF: I've got all the notes transcribed, but all of that is the pure transcription.
OT: If you see a pattern of a way that you want to put it together so it makes more sense that's fine, but or you
can just send what you have. I appreciate you doing that, that's a lot of information.
DF: I will say as I was kinda thinking about it, it will be interesting to see what will be useful from it to create
the next agenda. So I'll send it to you.
OT: I think it will be interesting when each individual committee member looks at it and we meet to see who
extracts what, and who, you know if we have some common things or we're gonna be all over the place.
Either way it's okay because I feel that we got a lot of good information.
HO: Anything else? Discussion?
DF: I would like to say Orville did a very nice job of facilitating. I loved your _ story.
KH: I did too, and I thought just from the historical prospective you're able to bring to the discussion was really
powerful.
HO: Was there any reason why it wasn't televised?
SB: Because of the young children making comments. There was a concern that when city channel 4 has a
program its repeatedly replayed, and them being for the most part I believe all of them were 18 or under,
maybe Sierra was over 18, but not being, I don't want to use the word haunted. But kind of reminded or
even retaliated against because of anything that they may have said, so that's why it wasn't videotaped.
b. Youth Awards
HO: Stefanie do you want to take that?
SB: I just want to thank everyone, another one down. The next big awards will be the breakfast and similar to
the Youth Awards that will probably be on the June agenda for speakers so just FYI.
HO: What is the date of the breakfast?
SB: I don't know yet. Usually you can't book before late June or July, so I probably won't know for a while.
HO: I do think we may want to talk about the Youth Ally Award and how we can promote that better because
we only did have one application, although it was a superb application. But I'm wondering how we might
go about for next year promoting that better.
SB: Do you want that on the June agenda or do you just want that when it gets closer to the youth awards next
year?
Page 11 of 14
HO: Why don't we wait till it gets closer to next year.
OT: The youth award it has to do with the students. You think it might be advantageous if we, you know before
the school year starts that we come up with what we want the students to have, and kinda share that with
the counselors and the principals so that when they start putting the program together when they get the
students back. Do you come back in September or August?
SB: August, before Labor Day.
OT: As they're having their programming and giving out information, they can be the first time they start
talking about that.
HO: Good idea.
SB: With just the youth awards in general?
OT: Well I think we're talking about the Ally Award because that was the new award and we're trying to get
So give them a little longer to think about it.
SB: Okay well why don't we put it on the agenda for July then.
C. Commission reports
HO: Okay go around with the Commission. Kim do you have anything?
KH: No.
HO: Shams?
SG: No, I just shared about the CRC coming up in June that we will be addressing to the council about
immigration.
HO: Do we have a date on that?
SG: What is the next city council meeting?
SB: It's the 18th.
SG: The Iowa City Council when do they meet next in June?
SB: Generally speaking they meet the first and the third, but that fluctuates depending on their calendar.
SG: I forgot. I know that we're going for rehearsal on June 5t`.
HO: Maybe when you send out the resolution you can send that out to everybody and with the date so that we
can all be present there. I think that's important for us to have a presence. Orville?
OT: No.
HO: Diane?
DF: I think I've mentioned in the past, but we are gonna hold a community forum on June 101 through the
Coalition for Racial Justice. I believe at this point will be held at First Baptist Church up on North Clinton.
It is an all -day event, let's say 9 -3. The publicity will start the end of this week. It will be the human side
of racial disparities, building a responsive community, kind of as a title. I encourage you to attend if you're
Page 12 of 14
interested, and I can share more information. Also there's a community racial justice mailing list where we
send things out if you want your name on it and if it's not already. There are about 300 plus people on that,
and so we just send out notices for actions happening in the community like tonight's city council
resolutions. We sent some information out about that through that mailing list. You can let me know your
name and address if you'd like to be on that list. Then the last thing is there are the two city councilors Jim
Throgmorton and Rick Dobbins have put before the council this evening a resolution to propose an ad hoc
committee to address racial concerns or divisions in the community. So that will be debated as today's, it
was just at the work session and it will probably be on the agenda, but I don't know that for sure. That
proposal came Jim and Rick were interested in doing it, but it also came in partnership with a gathering of
people in the African American community. I don't know Orville if you attended that one or not, but a
gathering happened at the First Baptist Church a couple weeks ago, where people in the community talked
about concerns and issues, both historically and current day and multigenerational. So it was one of the
things that the councilors recommended as a result of that conversation so.
OT: One of the things that came up out of that meeting was a clear indication that we need to do a better job of
training, or you know giving our staff some tools to deal with so that when it comes minority issues they
handle it better. last year and if that happened again this year, that they would send the police out.
That seems like one where you can handle it, but you know let's just say that when you're dealing with the
minority community, you can handle it one way, but if you stop and think about the big picture, you'll most
likely handle it another way. It's like last year evidently they had a speaker you know, could have said
something like you know turn the speakers away from the public or something like that. When you stop
and think about that if one of us had gone out to assess that situation, we might have found out that the
noise really wasn't that loud. It could be that there were a lot of black people and some white people and
had a problem with that, or it could be something simpler. The people just didn't like the music you know.
I think basically that response got a very negative response from the community, the people involved. We
need to address those things.
KH: You can apply for a waiver of the noise ordinance through the city.
SB: I don't want to get into a discussion. We can put it on the agenda for June, but I don't want there to be a
discussion. He gave his opinion which we can do under reports.
HO: I have two items. We mentioned it briefly in passing, but September 26t` from 10 a.m. to 1:30 at the
Coralville Public Library is going to be the International Food and Immigrant Voices to empower our
community. Immigrant Voices project unites to make decisions about the future of the project, while
enjoying international cuisine. Bring a common dish food from your country to share with others, and
bring your ideas and be ready to them into action, and come ready to make decisions about our future.
SB: You said that was in September?
HO: No May 26th.
SB: Can you give the title one more time for me?
HO: International Food and Immigrant Voices to empower our community. The other thing I have is I was at a
meeting this afternoon _ communities, and there are over $39,000 available from the City of Iowa to
build ramps for handicapped accessibility. So if you know of anybody that needs a ramp built, contact
Access to Independence or Habitat for Humanity.
KH: Can they be a county resident or do they have to be?
HO: It can be a county resident. I think there's also money for making modifications to the home as well. This
can also be trailers that they're doing it for. It doesn't have to be owner owned as long as the landlord
approves it. Is there anything else?
Page 13 of 14
SB: I just wanted to report that I have some good news and some bad news. David Brown has just been
appointed the new principal of Metro High School in Cedar Rapids. So as a result of that and family
commitments, he's just not going to be able to serve out his term, but very happy for him. He graduated
this weekend with this PhD, so it's a great first job after a PhD. So that vacancy will get posted. I'm not
sure what the dates will be, but once I have the dates I will send it out to the Commission and I would
encourage you if you know people who you think would be interested in serving there are two vacancies.
One which the applications are due May 30th by 5 p.m. in the city clerk's office. The application forms are
available on the Human Rights website as well as the city council website and the city clerk website.
They're harder to find on those websites. If they go on the HR website its right there. The second vacancy
that due date is to be determined. If you get a chance I'm sure David would love to hear from everyone to
congratulate him. That's all I have.
Adjournment:
Motion to adjourn made by Orville Townsend, seconded by Shams Ghoneim.
Motion passed 5 -0.
Page 14 of 14
Human Rights Commission
ATTENDANCE RECORD
2012
Meetin Date
NAME
TER
M
EXP.
1/17
2/21
3/20
4117
5/15
6/19
7/17
8/21
9/18
10/16
11/20
12/18
Dr. Howard
Cowen
1/1/13
X
X
O/E
X
O/E
Constance
Goeb
1/1/13
X
O/E
X
X
O/E
Harry
Olmstead
(8 -1 -2010)
1/1/13
X
X
X
X
X
David B.
Brown
1/1/14
X
O/E
O/E
O/E
R
R
R
R
R
R
R
R
Diane
Finnerty
1/1/14
O/E
X
X
X
X
Orville
Townsend,
Sr.
1/1/14
X
X
X
X
X
Henri
Harper
1/1/15
O/E
X
O/E
R
R
R
R
R
R
R
R
R
Kim
Hanrahan
1/1/15
X
X
X
X
X
Shams
Ghoneim
1/1/15
O/E
X
X
X
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting /No Quorum
R = Resigned - = Not a Member
IOWA CITY TELECOMMUNICATIONS COMMISSION DRAFT IP18
MONDAY, MAY 21,2012--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Laura Bergus, Alexa Homewood, Matt Butler, Hans Hoerschelman,
Nicholas Kilburg
MEMBERS ABSENT:
STAFF PRESENT: Mike Brau, Bob Hardy, Ty Coleman
OTHERS PRESENT: Kevin Hoyland, Emily Light, Bond Drager
RECOMMENDATIONS TO CITY COUNCIL
None at this time.
SUMMARY OF DISCUSSION
Hoerschelman noted the article and editorial in the Press Citizen regarding Mediacom's poor showing
in a Consumer Reports poll. Hardy said that Mediacom's standing in similar polls has generally been
poor. Mediacom representatives said that there is a lag time between when the poll was conducted and
the results of initiatives taken to make improvements. Hoerschelman said the Commission has
discussed the fact that subscribers don't know that they can get assistance from the City to resolve any
problems they have with Mediacom and asked how the City advertises that information.
Hoerschelman said the public doesn't understand how the franchising system works or how the City
encourages competition rather than restrict it. Hardy said that the annual basic tier rate review has
been completed and will go to the City Council for passage of a resolution. The Senior Center
submitted a request for $513 in community programming funds for a light kit. Hardy said there has
been no progress towards finalizing the PATV contract. Bergus asked if the contract would need
another extension. Hardy said it could be extended. Hoerschelman asked if the contract could be
approved by the City Council without a recommendation from the Commission. Hardy said it could
and that if a recommendation is needed, the contract would need to be extended. Hoerschelman noted
that an updated draft of the residential broadband survey was included in the meeting packet. The
survey instrument has been put on the iowacitytelecom.com website in the form that will be presented
to survey respondents. It is not available to be viewed without registration at this time and is still
going through modifications. It is anticipated that the survey will be launched in August to allow for a
snapshot of responses before and after the University of Iowa students return.
APPROVAL OF MINUTES
Bergus moved and Hoerschelman seconded a motion to approve the amended April 23, 2012 minutes
of the PATV performance review public forum. The motion passed unanimously.
Hoerschelman moved and Bergus seconded a motion to approve the amended April 23, 2012
Telecommunications Commission minutes. The motion passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
Hoerschelman noted that former Commission member Brett Castillo made several very well- informed
and reasoned comments in the online Press Citizen articles regarding Mediacom. His comments
corrected other commenter's misperceptions and informed readers that the City can assist them in
resolving issues with Mediacom.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Hardy referred to the complaint report in the meeting packet. He is still working on one problem.
Kilburg asked how many complaints Mediacom receives regarding a particular issue before they
respond. Hardy said that it appears to be arbitrary, however, local Mediacom employees tend to be
much more responsive.
MEDIACOM REPORT
No representative was present. Hoerschelman noted the article and editorial in the Press Citizen
regarding Mediacom's poor showing in a Consumer Reports poll. Hardy said his comments reported
in the paper were not entirely accurate. Hardy said that Mediacom's standing in similar polls has
generally been poor. Mediacom representatives said that there is a lag time between when the poll was
conducted and the results of initiatives taken to make improvements. Hoerschelman said the
Commission has discussed the fact that subscribers don't know that they can get assistance from the
City to resolve any problems they have with Mediacom and asked how the City advertises that
information. Hoerschelman said the public doesn't understand how the franchising system works or
how the City encourages competition rather than restrict it. Hardy said the reason there is no
competition is economic, not legal. Bergus asked if the City had any contact from Mediacom
regarding the articles. Hardy said he had not. Kilburg asked if there was any correlation between a
cable company's consumer satisfaction ratings and subscriber losses. Hardy said that would be very
difficult to know. Brau said that while he has not seen any direct evidence to that effect, certain cable
operators such as FiOS, which has a high consumer satisfaction rating, have not seen subscriber losses
while Mediacom has. Charter, who rated in the middle, has seen subscriber loss slow recently. It is
unclear which factors might account for subscriber losses or how strong a consumer satisfaction and
subscriber loss correlation might be. Bergus said Grassley should be asked if would like to respond to
survey findings.
LOCAL ACCESS CHANNELS REPORTS
Hoerschelman noted that there were written reports in the meeting packet. Hoyland said that the
graduation ceremonies of West, City, and Tate high schools are expected to be played on the school
channel. Hoerschelman asked about the effort to get the individual schools to provide content for the
channel. Hoyland said he is unsure on the status of that effort. Kate Moreland is still working on that
effort. Hoyland said he is not routinely informed of content that could be put on the channel. For
example, one school produced a work of animation and put it on YouTube but did not think to have it
played back on the school channel.
CABLE TV ADMINISTRATOR REPORT
Hardy said that the annual basic tier rate review has been completed and will go to the City Council for
passage of a resolution setting basic tier rates. Because of the City's efforts the rates are significantly
less than other communities. The Senior Center submitted a request for $513 in community
programming funds for a light kit. The Commission agreed to meet at the public library for their June
meeting so they could get a tour of the video production area made possible with community
programming funds.
PATV CONTRACT
Hardy said there has been no progress towards finalizing the PATV contract. Hardy said he has asked
for an inventory of PATV's major equipment. Goding is currently on vacation. Bergus asked if the
contract would need another extension. Hardy said it could be extended. Hoerschelman asked if the
contract could be approved by the City Council without a recommendation from the Commission.
Hardy said it could and that if a recommendation is needed, the contract would need to be extended.
BROADBAND SURVEY
Hoerschelman noted that an updated draft of the residential broadband survey was included in the
meeting packet. The survey instrument has been put on the iowacitytelecom.com website in the form
that will be presented to survey respondents. It is not available to be viewed without registration at this
time and is still going through modifications. It is anticipated that the survey will be launched in
August to allow for a snapshot of responses before and after the University of Iowa students return.
Hoerschelman and Homewood identified some typos in the draft survey.
ADJOUNMENT
Homewood moved and Bergus seconded a motion to adjourn. The motion was approved unanimously.
The meeting was adjourned at 6:15.
Res ully submitted,
Michael Brau
Cable TV Administrative Aide
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
(X) = Present
(0) = Absent
(O /C) = Absent/Called (Excused)
Hoerschelma
n
Bergus
Homewood
5/28/11
X
X
X
X
Homewood x
6/27/11
x
o/c
x
x
X
8/27/11
x
x
x
o/c
X
9/24/11
X
X
X
X
X
10/24/11
X
X
X
X
X
11/26/11
X
X
vacant
X
X
Kilbur
2/25/12
X
X
x
x
X
Butler
3/26/12
o/c
x
o
x
X
4/23/12
X
X
X
X
X
5/21/12
X
X
X
X
x
(X) = Present
(0) = Absent
(O /C) = Absent/Called (Excused)
„D 6/5
RESOLUTION NO . .85-354 •
RESOLUTION ESTABLISHING A POLICY THAT SPOUSES AND RELATIVES OF CITY
COUNCILMEMBERS, PERSONS ALREADY SERVING AS BOARD OR COMMISSION
• MEMBERS, AND MEMBERS OF COMPARABLE COUNTY BOARDS OR COMMISSIONS
• SHALL NOT BE ELIGIBLE FOR APPOINTMENT TO CITY BOARDS OR COMMIS-
SIONS. .
WHEREAS, the various City Boards and Commissions have been established to •
provide advice and assistance to the City, and to perform certain statutorily •
assigned tasks in some instances; and
• WHEREAS,. it is desirable that the members of each Board or Commission be-
: • independent of the City Council, of other Boards and Commissions, and • of
other local governmental units, and that -.,the members of said Boards and
Commissions exercise free and unbiased judgment in addressing the issues and •
tasks before them; and
•
WHEREAS, this City Council has determined that •it would be appropriate and in
the best interests of the City of Iowa City to formally establish and adopt a •
policy regarding eligibility for appointment to City Boards and Commissions
so as to assure the necessary independence of said bodies.
NOW THEREFORE, BE, AND IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY
OF IOWA CITY, IOWA,
- That it is hereby established, as a formal policy of the City Council of Iowa
City, that the following persons shall not be eligible. for appointment to
Boards and Commissions of the City of Iowa City:
1. The spouse, child, mother, father, mother-in-law, father-in-law, brother,
sister, brother-in-law, sister-in-laws step-father, step-mother, step-
child, aunt or uncle of a City Councilmember while such member holds
office; •
2.- A current member of a City Board or Commission, unless dual or joint �.
memberships are provided for in the resolution, ordinance, or statute
which creates the Board or Commission to which appointment is being made;
and '
3. . A current member of a comparable County Board or Commission,. unless dual
or joint memberships are provided for in. the resolution, ordinance, or
statute which creates the board or Commission to which appointment is
being made.
•
•
•
2
It was moved by . .Strait and seconded by Dickson the Resolution
be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X AMBRISCO
BAKER
X DICKSON
ERDAHL
MCDONALD
------ STRAIT
ZUBER
Passed and approved this 17thday of December . 1985.
YOR
ATTEST: •
• 7 ,a)te.eue) iettc4J
CITY CLERK
P.:A:r.tved J Approved
py
• DP"xertrirlo
//et
Marian Karr
From: Andy Johnson <ajohnson @co.johnson.ia.us>
Sent: Monday, June 04, 2012 9:17 AM ,
To: Marian Karr; 'Thor Johnson (tjohnson @ci.coralville.ia.us), Tom Markus; 'Kelly Hayworth
(khayworth @ci.coralville.ia.us)'; 'Ryan Heiar(rheiar @CI.North-Liberty.IA.US)'; 'Tracey
Mulcahey(tmulcahey @ci.north-liberty.ia.us) (tmulcahey @ci.north-liberty.ia.us)';
'murley.stephen @iccsd.k12.ia.us'; '(colvin.kim @iccsd.k12.ia.us) (colvin.kim @iccsd.k12.ia.us)';
'dschares @cca.kl2.ia.us'; 'Lori Robertson (Iobertson @cca.kl2.ia.us)
(Iobertson @cca.kl2.ia.us)'; 'cityhills @netins.net; 'lonetreecity @iowatelecom.net; 'swisher2
@southslope.net'; 'uhclerk @yahoo.com'; 'louise-from @university-heights.org'; 'Cassandra
Lippincott(cassandra.lippincott @solon-iowa.com)'; 'president @uiowa.edu'
Subject: RE: Joint Cities Meeting --June 20th
Good morning,again—
In order to accommodate busy schedules,we have decided to offer jail tours at BOTH 3:00 PM and 5:30 PM on June
20th. Those wishing to do a jail tour at 3:00 will be able to take a tour of the courthouse at 4:00 PM. This will allow
people with evening commitments to get away sooner.
I would appreciate it if you would let your elected officials know of this additional opportunity. We would appreciate
receiving RSVP's for either tour time.
I will let everyone know first thing on Monday the 11th whether any agenda items have been proposed for a meeting
(the County will not be submitting any). If no agenda items are proposed,there will simply be a reception in the third
floor courtroom following the courthouse tours.
Thanks all. Please let me know if you have any questions.
Andy Johnson
Executive Assistant
319-356-6000, Extention 8009