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HomeMy WebLinkAbout2012-06-19 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. Iowa City City Council Agenda Regular Formal Gr�toIow�Gnt �0 iv,/3r(' June 19, 2012 - 7:00 p.m. City Hall — Harvat Hall 410 E. Washington Street l ed-ei www.icoov.ora ITEM 1. CALL TO ORDER. ITEM 1 a Roll Call ITEM 2. PROCLAMATIONS ITEM 2a Juneteenth — June 19 ITEM 3. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR AMENDED. ITEM 3a. Approval of Council Actions, subject to corrections, as recommended by the City Clerk: ITEM 3a(1) June 5 Special Council Formal Official and Complete ITEM 3a(2) June 5 Council Work Session ITEM 3a(3) June 5 Regular Council Formal Official and Complete ITEM 3b. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action). ITEM 3b(1) Civil Service Commission — June 5 ITEM 3b(2) Planning & Zoning Commission — May 3 ITEM 3b(3) Planning & Zoning Commission — May 17 ITEM 3b(4) Senior Center Commission — April 26 ITEM 3c. Permit Motions and Resolutions as Recommended by the City Clerk. (New) ITEM 3c(1) Class C Liquor License for AKA White, Inc., dba The Summit Restaurant & Bar, 10 S. Clinton St. (Renewal) ITEM 3c(2) Class E Liquor License for Walgreen Co., dba Walgreens #05077, 2214 Muscatine Ave. ITEM 3c(3) Class C Liquor License for Dublin Underground, Inc., dba Dublin Underground, 5 S. Dubuque St. ITEM 3c(4) Class C Liquor License for David L. Alberhasky, dba Dave's Foxhead Tavern, 402 E. Market St. ITEM 3c(5) Class E Liquor License for Kum & Go, LC, dba Kum & Go #422, 513 S. Riverside Dr. ITEM 3c(6) Class E Liquor License for Kum & Go, LC, dba Kum & Go #53, 955 Mormon Trek Blvd. June 19, 2012 City of Iowa City Page ITEM 3c(7) Class E Liquor License for John's Grocery, Inc., dba John's Grocery, Inc., 401 E. Market St. ITEM 3c(8) Class C Liquor License for Iowa City Aerie #695 Fraternal Order of Eagles, dba Fraternal Order of Eagles #695, 225 Highway 1 W. ITEM 3c(9) Class C Liquor License for I.C. Raw, Inc., dba Summit Restaurant & Bar, 10 S. Clinton St. a9 0 ITEM 3c(10) Resolution to issue Dance Permits to Iowa City Aerie #695 Fraternal Order of Eagles, dba Fraternal Order of Eagles #695, 225 Highway 1 W. and AKA White, Inc., dba The Summit Restaurant & Bar, 10 S. Clinton St. ra- 991 ITEM 3c(11) Resolution to issue Cigarette Permits. ITEM 3d. Resolutions and Motions: ITEM 3d(1) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN ia- aka AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND MIDWESTONE BANK, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 1813 G STREET, IOWA CITY, IOWA. Comment: MidWestOne Bank has requested that the City approve a Subordination Agreement for property at 1813 G Street. In 2010, the owners of the property received funding from the City of Iowa City for a Targeted Area Rehabilitation Program (TARP) loan. The property has enough equity to cover the City's lien position. ITEM 3d(2) CONSIDER A RESOLUTION CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND MIDWESTONE BANK, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 1083 WALKER CIRCLE, IOWA CITY, IOWA. Comment: MidWestOne Bank has requested that the City approve a Subordination Agreement for property at 1083 Walker Circle. In 2010, the owner of the property received funding from the City of Iowa City for a single family new home construction loan. The property has enough equity to cover the City's lien position. ITEM 3d(3) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN Al „ .2 AND THE CITY CLERK TO ATTEST THE FY2013 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE CITY OF UNIVERSITY HEIGHTS FOR THE PROVISION OF TRANSIT SERVICE WITHIN THE CORPORATE LIMITS OF UNIVERSITY HEIGHTS. Comment: This resolution approves the FY2013 agreement for Iowa City Transit to provide transit service within the corporate limits of University Heights. The level of transit service provided will remain the same as in FY2012. The proposed FY2013 contract amount of $34,277 is an increase from the FY2011 amount based on the National Consumer Price Index, and is an increase of 2.2 %. University Heights approved this agreement at their June 12, 2012 council meeting. 2 June 19, 2012 City of Iowa City Page ITEM 3d(4) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A SUBORDINATION /�- 45 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND MIDWESTONE BANK, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 305 TAFT SPEEDWAY, IOWA CITY, IOWA. Comment: The owners of the property located at 305 Taft Speedway received flood rehabilitation assistance through the state Jumpstart program on August 3, 2010. The subordination will not change the City's current position, which is second position and inferior to the owner's primary lender. ITEM 3d(5) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST, CORALVILLE, IOWA FOR PROPERTY LOCATED AT 1863 RICHMOND LANE, IOWA CITY, IOWA. Comment: The owners of the property located at 1863 Richmond Lane received assistance through the single family new home program on May 13, 2011. The subordination will not change the City's current position, which is second position and inferior to the owner's primary lender. ITEM 3e. Setting Public Hearings: ITEM 3e(1) CONSIDER A RESOLUTION SETTING A PUBLIC HEARING ON JULY 10, 2012 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE S. DUBUQUE STREET STORM SEWER AND WATER MAIN IMPROVEMENTS PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Comment: This project involves improvements to S. Dubuque Street and Wright Street between Prentiss Street and the Iowa Interstate Railroad. Such improvements include new storm sewer along S. Dubuque Street and Wright Street, water main along S. Dubuque Street, and an HMA overlay to both S. Dubuque Street and Wright Street. The estimated cost of the project is $283,000 and is to be funded with Stormwater and Water revenue proceeds, and Road Use Tax (Pavement Rehabilitation). ITEM 3e(2) CONSIDER A RESOLUTION SETTING A PUBLIC HEARING ON JULY 10, 2012 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE RENOVATION OF FIELDS 1, 2, 3, and 4 AT NAPOLEON PARK, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. It gall[ IP bt .J. CITY OF IOWA CITY MEMORANDUM TO: Mayor, City Council, General Public FROM: City Clerk RE: June 19 Agenda Addition and Revision CONSENT CALENDAR ADDITION: 71-:M 3(d)6 CONSIDER A RESOLUTION RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE !9 �ag7 CITY CLERK TO ATTEST AN AMENDMENT TO THE AGREEMENT WITH JOSEPH J. HENDERSON & SON, INC. Comment: This is an amendment to the agreement for the wastewater treatment project to amend the liability insurance provision. The contractor has already provided the City with a new Certificate of Insurance showing compliance with the proposed amendment. The parties had intended to have this amended provision in the initial contract, and this amendment corrects that oversiaht. / REGULAR AGENDA REVISION: ITEM 14 (Revised) CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CI J STREET & SYCAMORE VIEW WATER MAIN - SOUTHEAST JUNIOR HIGH SANITARY SEWER PROJECT. Comment: Bids for this project were following bids were received: Carter & Associates Coralville, IA Maxwell Construction Iowa City, IA Engineer's Estimate opened on Tuesday, June 19, 2012, and the $ 258,061.00 $ 315,815.00 $ 246,000.00 Public Works and Engineering recommend award of the contract to . The project will be funded with Water and Wastewater revenue proceeds and is included in the 1St Ave /IAIS RR Crossing Improvement Project budget. ITEM 15 (Revised) CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE ROBERT A. LEE RECREATION CENTER IMPROVEMENTS - EAST ENTRY REMODELING PROJECT. Comment: Bids for this project were opened on Thursday, June 14, 2012, and the following bids were received: North Construction LLC Muscatine, IA $ 137,892.00 Tricon General Construction Dubuque, IA $ 169,800.00 Calacci Construction Co. Iowa City, IA $ 215,660.00 Engineer's Estimate $ 128,400.00 Public Works and Engineering recommend award of the contract to North Construction LLC of Muscatine, Iowa. The project will be funded General Obligation bond proceeds. June 19, 2012 City of Iowa City Page 4 Comment: This project includes improvements to Napoleon Park Softball fields to include additional grading, increase playability, promote better drainage and increase the safety of players. This project will be done after the season this year, done during prime planting opportunity and ready for play next year. The estimated cost of the project is $180,000 and is to be funded with GO Bonds. ITEM 3f. Correspondence: ITEM 3f(1) Asst. Transportation Planner: Installation of NO PARKING ANY TIME signs on the east side of Dublin Drive from Melrose Avenue to Tipperary Road. ITEM 3f(2) Gary Sanders: My Actual Comment for Press - Citizen Article ITEM 3f(3) James Danuser: Burning Tires and the police ITEM 3f(4) Arc of Southeast Iowa: Cable TV Division and City Channel 4 ITEM 3f(5) James J. White: Idyllwild - U of Iowa Student Housing ?? ITEM 3f(6) Barb Lewis: Eastside Express Bus [Staff response included] ITEM 3f(7) Jerry Bokassa: Forest View Trailer Court ITEM 3f(8) Janelle Roberts: "Living in Iowa City" books [Staff response included] ITEM 3f(9) E. Porter: t -shirt END OF CONSENT CALENDAR. Action: A ITEM 4. COMMUNITY COMMENT (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM] Community Comment will be continued, if necessary, prior to "City Council Information" item at the end of the meeting agenda. ITEM 5. PLANNING AND ZONING MATTERS. (In accordance with the City Attorney's memo of 2/28/07 entitled "Rezonings, Due Process and Ex parte communications ". Council will discuss items # 5b & 5c only at the formal meeting). ITEM 5a VACATING AIR RIGHTS WITHIN THE PUBLIC RIGHT -OF -WAY LOCATED ADJACENT TO THE PROPERTY AT 114 SOUTH DUBUQUE STREET, IOWA CITY, IOWA. (VAC12- 00003) Comment: At its May 17 meeting, by a vote of 6 -1 (Thomas voting No), the Planning and Zoning Commission recommended approval of this vacation. Staff recommended approval in a report dated May 17. Approval will allow applicant to acquire air rights starting at approximately 16 feet, 8 inches above grade for a 4' x 44' section of public right -of -way in City Plaza that extends along the west property line of the subject property and a 4'x 56' section of public right -of -way in Blackhawk Park that extends along the north property line of the subject property. If there is an indication that the Council will not accept the Commission's recommendation an opportunity for a joint meeting with the Council and the Commission is required. 1. PUBLIC HEARING F-1 I % Rd ��o 5 Ia I V�,, "Pmnw, - -1 -1 June 19, 2012 City of Iowa City Page 2. CONSIDER AN ORDINANCE (FIRST CONSIDERATION) Action: it ITEM 5b CONDITIONALLY REZONING APPROXIMATELY 4.29 ACRES OF LAND LOCATED ON WALDEN ROAD, WEST OF MORMON TREK BOULEVARD FROM MEDIUM DENSITY SINGLE FAMILY RESIDENTIAL (RS -8) ZONE TO HIGH DENSITY SINGLE FAMILY RESIDENTIAL (RS -12) ZONE. (REZ09- 00003) [Discussion only at formal meeting] Comment: At its May 3 meeting, by a vote of 5-1 (Dyer absent, Thomas opposed), the Planning and Zoning Commission recommended approval with conditions as outlined in the staff memo plus conditions to ensure adequate off - street parking. Staff recommended approval in a memo dated April 27, 2012. In a staff report dated July 16, 2009, staff recommended deferral until there was a plan for storm water management that met City standards to the satisfaction of the City Engineer. The City Engineer indicated in a memo dated April 26, 2012 that the conceptual design for storm water management is acceptable, with final design to be approved through the City's engineering review process at time of platting. Approval of this rezoning will allow for a future subdivision of approximately 18 attached single family dwelling units (townhouses). 1. PUBLIC HEARING NE11M ..�� ✓ i 'I :1�' 2. CONSIDER AN ORDINANCE (FIRST CONSIDERATION) Action: 9L � Rio - -r- ITEM 5c CONSIDER AN ORDINANCE REZONING APPROXIMATELY 1.3 ACRES OF LAND LOCATED SOUTH OF HARRISON STREET BETWEEN CLINTON AND DUBUQUE STREETS FROM PUBLIC (P -1) TO INSTITUTIONAL PUBLIC /CENTRAL BUSINESS SERVICE (P- 21CB -2). (REZ12- 00007) (SECOND CONSIDERATION) [Discussion only at formal meeting] Comment: At its May 3rd meeting, by a vote of 6 -0 (Dyer absent), the Planning and Zoning Commission recommended approval of this rezoning. Staff recommended approval in a report dated May 3. Approval will allow this University owned property to be developed with private commercial uses (Sabin School property). The applicant has requested expedited action and correspondence is included in the Council packet. Action: CJ Yh►arv4► )�e June 19, 2012 City of Iowa City Page 6 av, ALT{ � ITEM 6. CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 702 GIBLIN DRIVE. Comment: The grant for the UniverCity Neighborhood Partnership Program allows the City to purchase twenty -six rental units located in designated neighborhoods surrounding the University, rehabilitate them with up to $50,000 in grant funds, and then sell them to income - eligible buyers. Under the UniverCity Neighborhood Partnership Program, the City proposes to sell 702 Giblin Drive. The amount of the sale will be $129,500 (this is what the City paid to purchase the home) plus "carrying costs" of approximately $15,500. "Carrying costs" are all the costs incurred by the City to acquire the home, maintain it and sell it, including abstracting and recording fees, interest on the loan to purchase the home, mowing and snow removal, utilities, real estate taxes, and any costs in excess of $50,000 to repair and rehabilitate the home. a. PUBLIC HEARING b. CONSIDER A RESOLUTION AUTHORIZING Action: `-d " t ITTS �le ITEM 7. CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 648 SOUTH LUCAS STREET. Comment: The grant for the UniverCity Neighborhood Partnership Program allows the City to purchase twenty -six rental units located in designated neighborhoods surrounding the University, rehabilitate them with up to $50,000 in grant funds, and then sell them to income - eligible buyers. Under the UniverCity Neighborhood Partnership Program, the City proposes to sell 648 South Lucas Street. The amount of the sale will be $194,000 (this is what the City paid to purchase the home) plus "carrying costs" of approximately $6,300. "Carrying costs" are all the costs incurred by the City to acquire the home, maintain it and sell it, including abstracting and recording fees, interest on the loan to purchase the home, mowing and snow removal, utilities, real estate taxes, and any costs in excess of $50,000 to repair and rehabilitate the home. a. PUBLIC HEARING b. CONSIDER A RESOLUTION Action: i vv�s k �S June 19, 2012 City of Iowa City Page 7 ITEM 8. CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 437 SOUTH GOVERNOR STREET. Comment: The grant for the UniverCity Neighborhood Partnership Program allows the City to purchase twenty -six rental units located in designated neighborhoods surrounding the University, rehabilitate them with up to $50,000 in grant funds, and then sell them to income - eligible buyers. Under the UniverCity Neighborhood Partnership Program, the City proposes to sell 437 South Governor Street. The amount of the sale will be $160,000 (this is what the City paid to purchase the home) plus "carrying costs" of approximately $19,000. "Carrying costs" are all the costs incurred by the City to acquire the home, maintain it and sell it, including abstracting and recording fees, interest on the loan to purchase the home, mowing and snow removal, utilities, real estate taxes, and any costs in excess of $50,000 to repair and rehabilitate the home. a. PUBLIC HEARING Action: "J_ J'l _- 30 2- b. CONSIDER A RESOLUTION APPROVING Action: ITEM 9. IOWA CITY'S FYI ANNUAL ACTION PLAN AMENDMENT #5, WHICH IS A SUB- PART OF IOWA CITY'S 2011 -2015 CONSOLIDATED PLAN (CITY STEPS), AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Comment: Amendment #5 proposes to use $280,000 in CDBG funds for recreational improvements at Fairmeadows Park (2500 Miami Drive). A 30 -day public comment period started on May 18, 2012. a. PUBLIC HEARING Action: s-,, ex-kz, (.P— 303 b. CONSIDER A RESOLUTION ADOPTING Action: '-It b i V4_5 June 19, 2012 City of Iowa City Page 8 ITEM 10. PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE HIGHWAY 1 TRAIL PROJECT - ORCHARD STREET TO SUNSET STREET, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Comment: This project involves the construction of a 10 -foot wide trail along the north side of Highway 1 from Sunset Street to Orchard Street and an 8 -foot wide trail along the west side of Orchard Street. This project will also include 4 -foot wide sidewalks along the east side of Miller Avenue and the west side of Hudson Avenue, and Highway 1 crossings at the Wal -Mart entrance, Miller Street and Orchard Street. The estimated cost of the project is $1,100,000 and will be funded with General Obligation bond proceeds. Correspondence included in Council packet. a. PUBLIC HEARING Action: oo/ ex 4a") /.1-304 b. CONSIDER A RESOLUTION APPROVING Action: l Zlb bwvt s ITEM 11. PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE U.S. HIGHWAY 6 AND SYCAMORE STREET INTERSECTION IMPROVEMENT PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Comment: This project is being re -bid and contains the same improvements as proposed in the original let project. The project includes safety and capacity improvements to the intersection of U.S. Highway 6 and Sycamore Street intersection including pavement widening, median reconstruction, asphalt overlay through the intersection, 8' wide sidewalk installation, and installation of a new traffic signal system. The estimated cost of the project is $1,778,650. Funding sources will include $200,000 in a USTEP grant from the State of Iowa, Iowa DOT 3R funds, Water revenues, General Obligation bond proceeds. a. PUBLIC HEARING Action: /off- 30.5 b. CONSIDER RESOLUTION APPROVING Action: .J ©b s g June 19, 2012 City of Iowa City Page ITEM 12. PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE PUBLIC WORKS COMPLEX — WARM STORAGE BUILDING PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Comment: This project involves construction of a building on the Public Works Complex, located on South Gilbert Street between Napoleon Lane and McCollister Boulevard for heated, winter vehicle storage. The building will be a pre- fabricated steel or wood frame structure with four (4) overhead doors and a poured concrete floor. The project will include a sanitary sewer connection for floor drains, water service and electric heat. The estimated cost of the project is $178,250 and will be funded with General Obligation Bonds. a. PUBLIC HEARING Action: m ed i9--3bb b. CONSIDER A RESOLUTION APPROVING Action: �- �� L= ITEM 13. PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2012 MUSCATINE AVENUE WATER MAIN IMPROVEMENTS PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Comment: This project will include installing DI water main along the south side of Muscatine Avenue from Arthur Street to Scott Boulevard. The project also includes installation of new water services, removal and replacement of pavement, driveway, and sidewalk, and other associated improvements. The estimated construction cost is $936,946 and will be funded with Water revenues. a. PUBLIC HEARING Action: efi4zt"/ /a- 3o'7 b. CONSIDER A RESOLUTION APPROVING Action: s June 19, 2012 City of Iowa City Page 10 ITEM 14. COWk1,DER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING TH MAYO SIGN AND THE CITY CLERK TO ATTEST A C FOR �ONSTRUCTI HE J STREET & SYCAMO WATER MAIN - SOUTHEAST JUNIOR HIG Y SE OJECT. Comment: Bids for this project ' e taken on Tuesda , 19th at 2:30 p.m. Staff will review the bids and ecommendation for award will for presto Council at the Council meet' on Tuesday, June 19th. The estimated cost of the ct is $246,000 a ill be funded with Water and Wastewater revenue proceeds and includ the 1St Ave /IAIS RR Crossing Improvement Project budget. Action: ITEM 15 CO ER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE AYOR IGN AND THE CITY CLERK TO ATTEST CONSTRUCTIO THE ROBERT RECREATION CENTER IMPROVEMENTS -EAST ELING PROJECT. Comment: Bids is project will be taken o June 14th at 2:30 p.m. Staff w iew the bids and a recommendation for awaru r presented to Council 'at the Council meeting on Tuesday, June 19th. The estim!ated ruction cost is $128,400 and will be funded with General Obligation bond proceeds. Action: Pr ITEM 16. CONSIDER A RESOLUTION ADOPTING THE IOWA CITY HOUSING AUTHORITY'S PUBLIC HOUSING ADMISSIONS AND CONTINUED /a 3 t o OCCUPANCY POLICY (ACOP). Comment: The Department of Housing and Urban Development requires the adoption of a Public Housing Admissions and Continued Occupancy Policy (ACOP). The proposed changes to tenant selection criteria and waiting list preferences constitute significant amendments to the ACOP and require Council action. Action: 'FYI i ►�.s / ��� ,� � �� ITEM 17. CONSIDER A RESOLUTION ADOPTING THE IOWA CITY HOUSING AUTHORITY'S HOUSING CHOICE VOUCHER (HCV) ADMINISTRATIVE PLAN. Ia- 3t I Comment: The Department of Housing and Urban Development requires the adoption of a Housing Choice Voucher (HCV) Administrative Plan. The proposed changes to tenant selection criteria, waiting list special admissions, and preferences constitute significant amendments to the HCV Administrative Plan and require Council. Action: �.:. -all CITY OF IOWA CITY MEMORANDUM TO: Mayor, City Council, General Public FROM: City Clerk RE: June 19 Agenda Addition and Revision CONSENT CALENDAR ADDITION: ITEM 3(d)6 CONSIDER A RESOLUTION RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AMENDMENT TO THE AGREEMENT WITH JOSEPH J. HENDERSON & SON, INC. Comment: This is an amendment to the agreement for the wastewater treatment project to amend the liability insurance provision. The contractor has already provided the City with a new Certificate of Insurance showing compliance with the proposed amendment. The parties had intended to have this amended provision in the initial contract, and this amendment corrects that oversight. REGULAR AG -' ITEM 14 (Revised) CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CI J STREET & SYCAMORE VIEW WATER MAIN - /a SOUTHEAST JUNIOR HIGH SANITARY SEWER PROJECT. Comment: Bids for this project were opened on Tuesday, June 19, 2012, and the following bids were received: Carter & Associates Coralville, IA $ 258,061.00 Maxwell Construction Iowa City, IA $ 315,815.00 Engineer's Estimate $ 246,000.00 VPublic Works and Engineering recommend award of the contract to-IS 4FWQtWQ-- . The project will be funded with Water and Wastewater revenue / pro-ceeds and is included in the 1St Ave /IAIS RR Crossing Improvement Project budget. EM 15 (Revised) CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE / MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR /a_ 3 CONSTRUCTION OF THE ROBERT A. LEE RECREATION CENTER IMPROVEMENTS - EAST ENTRY REMODELING PROJECT. Comment: Bids for this project were opened on Thursday, June 14, 2012, and the following bids were received: North Construction LLC Muscatine, IA $ 137,892.00 Tricon General Construction Dubuque, IA $ 169,800.00 Calacci Construction Co. Iowa City, IA $ 215,660.00 Engineer's Estimate $ 128,400.00 Public Works and Engineering recommend award of the contract to North Construction LLC of Muscatine, Iowa. The project will be funded General Obligation bond proceeds. June 19, 2012 City of Iowa City Page ITEM 18. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE FIRST AMENDMENT TO THE AGREEMENT FOR THE IMPROVEMENT OF LAND FOR PRIVATE REDEVELOPMENT BY AND BETWEEN THE CITY OF IOWA CITY AND MARC MOEN FOR 118 EAST COLLEGE STREET, IOWA CITY, IOWA. Comment: See correspondence from Marc Moen attached. Staff recommends the amendment to allow the FilmScene cinema to occupy a portion of the ground floor of the former Vito's building while serving catered food, beer and wine. This Resolution authorizes the Mayor to sign and the City Clerk to attest such First Amendment to the Agreement for the Improvement of Land for Private Redevelopment by and between the City of Iowa City and Marc Moen for 118 East College Street, Iowa City, Iowa. Action: t way 11iia D9 h Z/-" -5 ye ITEM 19. CONSIDER A RESOLUTION APPROVING FUNDING FOR (BLITZ BOXING AND FITNESS, LLC FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK /19-313 GRANT — ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Comment: On May 22, 2012 the City Council Economic Development Committee recommended $35,000 in funding for this project from the CDBG Economic Development Fund. The Council Economic Development Committee recommended that these funds be as a loan at 1 % interest for a maximum term of 7 years. Due to the quality of the business plan and a history of paying loan obligations, the committee recommended funding this new business even though the loan will not be fully secured. The loan will be partially secured by a mortgage on the owner's home, lien on the owner's personal vehicles and a lien on all business assets. Said project will create three full time equivalent positions for primarily low -to- moderate income persons. Action: 1 ITEM 20. CONSIDER A RESOLUTION APPROVING AN AGREEMENT FOR PRIVATE REDEVELOPMENT BY AND BETWEEN THE CITY OF IOWA CITY, IOWA, AND 3i4 MDK DEVELOPMENT, L.L.C. Comment: This is for the first private redevelopment project requesting City participation in the Towncrest Urban Renewal Area. MDK Development, LLC is a local developer with a project on two lots generally at the corner of Muscatine Avenue and William Street. The project will be a one story medical office building and be home to two medical offices seeking new space in Towncrest and one yet to be determined. The Developer's proposal seeks a combination of financial incentives including tax increment financing and funds from two programs established for projects in the urban renewal area. 11 Action: 6'ic� zv re qtr a June 19, 2012 City of Iowa City Page 12 ITEM 21. CONSIDER A RESOLUTION APPROVING DISTRIBUTION OF THE "PROGRAM FOR IMPROVING NEIGHBORHOODS" ( "PIN ") GRANT FUNDS. 1-4-31S Comment: The City Council allocated $15,000 in Fiscal Year 2013 for the purpose of funding grants to neighborhood associations so they can make improvements in their neighborhood. The Neighborhood Council has solicited, selected and recommends the funding of ten (10) applications from the neighborhood associations and seeks the City Council's review and approval of this recommendation. The grant applications are included in the Council packet. ITEM 22. /a- 3110 ITEM 23. AY-911 Action: i (m U X0 CONSIDER A RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $2,800,000 TAXABLE GENERAL OBLIGATION URBAN RENEWAL BONDS, SERIES 2012, OF THE CITY OF IOWA CITY, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF. Comment: This resolution sets a public hearing for 7:00 pm on July 10, 2012 to receive public comment regarding the issuance of up to $2,800,000 Taxable General Obligation Urban Renewal Bonds and authorizes the City Clerk to publish the notice of hearing. Bond proceeds will be used to provide funds to pay costs of aiding in the planning, undertaking and carrying out of an urban renewal project, including one or more grants to Central Park, L.L.C. totaling $2,500,000. Action: �l it ' i i— CONSIDER RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $3,100,000 TAXABLE URBAN RENEWAL REVENUE BONDS, SERIES 2012, OF THE CITY OF IOWA CITY, STATE OF IOWA AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF. Comment: This resolution sets a public hearing for 7:00 pm on July 10, 2012 to receive public comment regarding the issuance of up to $3,100,000 Taxable Urban Renewal Revenue Bonds and authorizes the City Clerk to publish the notice of hearing. Bond proceeds will be used to provide funds to pay costs of aiding in the planning, undertaking and carrying out of an urban renewal project, including one or more grants to Central Park, L.L.C. totaling $2,500,000. Action: I G� Aa-r u1 P— June 19, 2012 City of Iowa City Page 13 ITEM 24. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY 31V AND KOBRIN DEVELOPMENT COMPANY INC., FORMERLY KNOWN AS SOUTHGATE DEVELOPMENT COMPANY, INC., REGARDING THE FINANCING OF THE DEVELOPER'S SHARE OF THE COSTS OF CONSTRUCTION OF CAMP CARDINAL ROAD. Comment: Pursuant to the terms of a 2004 28E Agreement, the City of Iowa City holds a first mortgage on the Developer's land known as "the Crossing ". The Developer has asked the City to subordinate its first mortgage to enable it to secure an increase in its line of credit for the development in order that it may capitalize on an improving economy and completion of the new elementary school. Because the developer will make a significant lump sum payment on the debt, the interest rate will remain the same, the debt will be amortized over 5 years and there is sufficient equity in the property to cover a second mortgage, staff recommends this refinancing to help accelerate development in this area. Action: ITEM 25. CONSIDER A RESOLUTION AMENDING THE BUDGETED POSITIONS AT THE 31� IOWA CITY PUBLIC LIBRARY. Comment: Due to a desire to increase private funding for Library services and programs the Iowa City Public Library Friends Foundation board has requested approval to hire a full time staff person to assist with the implementation of their fundraising program including the annual campaign, corporate giving, grant writing, underwriting, planned giving and special events. As with the Development Director's position, funding for this additional staff will come from non -city sources. Action: e �k 71 ITEM 26. CONSIDER A RESOLUTION ESTABLISHING AN AD HOC DIVERSITY COMMITTEE TO STUDY CITY OPERATIONS AS THEY RELATE TO MINORITY a - 3190 POPULATIONS. Comment: On May 15 City Council passed a resolution of intent to establish an ad hoc committee to study City operations as they relate to minority populations. This resolution establishes the Diversity Committee. Following submission of applications, Council will appoint seven (7) members including the Chair and Vice - Chair. The Committee will submit a written report to City Council by March 10, 2013 at which time it will dissolve absent further Council action. The Committee is tasked with addressing specific issues as set forth in the resolution within the areas of transit and law enforcement services. :-Do Lio p/tea L kAe"t i / June 19, 2012 City of Iowa City Page 14 ITEM 27. ANNOUNCEMENT OF VACANCIES. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] New: ITEM 27a Ad Hoc Diversity Committee — Seven vacancies to fill six -month terms beginning September 1, 2012 — March 10, 2013. APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, July 25, 2012. Previous: ITEM 27b. Housing and Community Development Commission — Three vacancies to fill three -year terms September 1, 2012 — September 1, 2015. (Term expires for Andrew Chappell, Jarrod Gatlin, Rachel Zimmerman Smith) ITEM 27c Police Citizens Review Board — Two vacancies to fill four -year terms September 1, 2012 — September 1, 2016. (Term expires for Melissa Jensen, Royceann Porter) APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, June 27, 2012. ITEM 27d Airport Commission — One vacancy to fill an unexpired term, effective upon appointment — March 1, 2014. (Steve Crane resigned) ITEM 27e Airport Zoning Brd of Adjustment — One vacancy to fill a five -year term January 1, 2012 - December 31, 2016. (New full term). ITEM 27f Airport Zoning Brd of Adjustment — One vacancy to fill a five -year term January 1, 2009 - December 31, 2013. (Term expires for Dennis Keitel). ITEM 27g Airport Zoning Commission — One vacancy to fill a six -year term January 1, 2010 — December 31, 2015. (Term expires for Brian Sponcil) ITEM 27h Airport Zoning Commission — One vacancy to fill a six -year term January 1, 2012 — December 31, 2017. (New full term). ITEM 27i Human Rights Commission — One vacancy to fill an unexpired term, effective upon appointment, ending January 1, 2014. (David Brown resigned). ITEM 27j Youth Advisory Commission — One vacancy to fill a two -year term (Shall not be more than 18 years of age at the time of application; and currently enrolled in an Iowa City high school or high school equivalent) January 1, 2011 — December 31, 2012 One (1) person — Tate High APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, July 25, 2012. June 19, 2012 City of Iowa City Page 15 ITEM 28. COUNCIL APPOINTMENTS. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. ITEM 28a Board of Library Trustees — One vacancy to fill an unexpired term, effective Vupon appointment, ending June 30, 2013. (John Kenyon resigned). JA '�' Action: S a// d- ITEM 29. COMMUNITY COMMENT [IF NECESSARY] (ITEMS NOT ON THE AGENDA). ITEM 30. CITY COUNCIL INFORMATION. ITEM 31. REPORT ON ITEMS FROM CITY STAFF. a) City Manager. — C57' b) City Attorney. O c) City Clerk. ` a ITEM 32. ADJOURN (to work session if needed).