HomeMy WebLinkAbout2012-07-10 Bd Comm minutes2b(1)
MINUTES APPROVED
BOARD OF ADJUSTMENT
MAY 9, 2012 — 5:45 PM
CITY HALL, EMMA HARVAT HALL
MEMBERS PRESENT: Larry Baker, T. Gene Crischilles, Brock Grenis, Will
Jennings, Caroline Sheerin
MEMBERS ABSENT: None
STAFF PRESENT: Sarah Walz, Karen Howard, Sarah Holecek
OTHERS PRESENT: David Kieft, Kevin Monson, Dan Black, Tom Gelman
RECOMMENDATIONS TO CITY COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order at 5:15 PM.
ROLL CALL: All were present.
A brief opening statement was read by the Chair outlining the role and purpose of the Board and
the procedures that would be followed in the meeting.
CONSIDERATION OF THE MARCH 28 AND APRIL 11 MEETING MINUTES:
Jennings moved to approve the minutes for March 28th, 2012.
Baker seconded.
A vote was taken and the motion carried 5 -0.
Baker moved to approve the minutes for April 11th, 2012.
Grenis seconded.
A vote was taken and the motion carried 5 -0.
SPECIAL EXCEPTION
EXC12- 00007: Discussion of an application submitted by MidwestOne Bank for a special
exception for a temporary drive - through banking facility on property located in the Community
Business Service (CB -2) zone at 509 S Dubuque Street.
Board of Adjustment
May 9, 2012
Page 2 of 7
Walz reminded the board that at this meeting they are looking at two related special exceptions.
She said the first application deals with the property to the east of the alley on the location map,
which is the old Sabin School that was formerly owned by the Iowa City School District. She
said that property was purchased by the University of Iowa with the hope of trading or working
with MidWestOne Bank to relocate their property that is a block north on Clinton Street for the
reconstruction of the music school. She noted that this juggling of properties started shortly
after the flood of 2008 to relocate University properties out of the flood plain. She explained that
MidWestOne Bank would like to temporarily relocate their facility from Clinton Street to the
Sabin School Building and use the back area for the drive - through while they plan their new
bank that would be located on the corner of Harrison and Clinton Streets.
Walz said that cars would most likely come into the drive - through by accessing the alley from
Harrison, which is a low- volume street. She said there are two lanes in the drive - through and
each lane has two stacking spaces so there would be space for a total of three cars in each
lane.
Walz said that the area is part of the Riverfront Crossings Downtown Plan. She stated that the
property is currently undergoing a rezoning to move from public ownership to private use and
will be rezoned to Community Business Service (CB -2). She said drive - throughs are allowed in
the CB -2 zones by special exception. She said in the next year or so the area will be rezoned
yet again to an overlay that is specific to Riverfront Crossings and will allow mixed uses, that is,
both residential and commercial uses. She said the bank's plan is to be at this location for up to
five years and then relocate to the corner of Harrison and Clinton Streets. Walz said that one
thing that was missing on the layout that staff would like to see is some sort of separation
between the drive - through and the alley. She said staff would like to keep the specific method
for separation unspecified so the bank could propose a method and staff would have final
approval. She said they would also be required to make pavement markings to show how the
circulation flows.
Walz said the reasons staff thinks this is appropriate are that it's located off a low- volume street
and the alleyway is paved and given that the surrounding uses currently are mainly parking,
staff doesn't think it will disturb the environment in this area.
Grenis asked about the location of the drive - through.
Walz replied that the drive - through will be in an area on the plan where there are hedges and
trees denoted.
Sheerin said there's not much room in the alley.
Walz remarked that it's a twenty foot wide alley that's sufficient for two -way traffic.
Grenis asked if the staff - requested pavement markings would mark the alley as well as the
drive - through.
Walz explained that there would be signs to mark the entrance, and the pavement arrows in the
drive would mark the direction to pull through the drive - through.
Sheerin asked if the building would remain and the drive - through would be added.
Board of Adjustment
May 9, 2012
Page 3 of 7
Walz affirmed this and said that some landscaping marked on the site plan would be removed to
make room for the drive - through.
Grenis asked how often at the bank's current location they have more than three cars stacking
in the drive - through.
Walz said that is a question for the applicant. She said staff thinks drive - throughs are low -
intensity enough already and are starting to diminish in use with the increase of on -line banking.
She said there is more use of drive - throughs at outlying areas where there's a dependency on
cars and less use at those near downtown.
Dan Black of MidWestOne Bank said he would refer the Board's questions to Monson and Kieft.
He said the bank intends to lease this property. He said at this time the design for the
permanent move is under very preliminary design, so a temporary solution is very important to
them. He said the University has indicated that they would like the bank by August or
September of 2012. He explained that the bank will function out of the old Sabin School
property much like they do out of the bank itself, with drive -up, parking and mortgage loan
offices as the main function, with no teller -line banking per se.
Grenis asked how often they currently get more than three cars in a drive through line.
Black said there has never been a formal study done on back -up, but from personal experience
he knows that there is very seldom more than three cars backed up. He clarified that there will
be a window in the building, and in the second lane there will be a small tube system. He said
that people like to use the window, so he has witnessed two or three cars backed up in that
lane.
Jennings said he's concerned about an ATM that close to an alley where there might be foot
traffic using the ATM.
Grenis asked if there were ATMs in the lobby inside.
Black said there were not.
Tom Gelman, legal counsel for MidWestOne Bank emphasized that this is a request for a
temporary solution to an impending issue. He said key to the bank's concern is replacing its
facilities with very comparable facilities. He explained that the use of the drive - through facility
over the years has been a diminishing use. Gelman said this is a temporary arrangement for
probably a period of two or three and at maximum five years. He said that the special exception
could be limited so it would only be applicable to this property for so long as it's used for this
interim purpose, with the special exception then being terminated when the permanent special
exception comes into effect. He asked the Board to let the applicant know about their specific
concerns so they can adapt and address them with signage or other measures. He said it's
critical at this stage that the bank have a clear understanding of the availability of this sort of use
for this application as well as for.the next application regarding permanent use, otherwise it
effects their decision about their current property.
Baker asked what the nighttime lighting set -up is for the drive - through.
Kevin Monson of Neumann Monson Architects stated that he is also the Chairman of the Board
Board of Adjustment
May 9, 2012
Page 4 of 7
of MidWestONe Bank. He said there will be lighting for the drive -up and there will be a canopy
to protect it and provide an access point for the pneumatic tube in the west lane. He added that
this special exception is important not only to the bank, but also to the School of Music and its
opportunity to move downtown. He said without the ability to use this lot, the proposed sale of
the bank's property to the School of Music would likely not happen. He said bringing that school
into the heart of downtown will bring a renaissance and provide 400 or more events per year
needing audiences. He said he thinks that's a dream for any city of this size and it's critically
important to the future of the city. He added that the bank has been in discussion with the City
about this issue for over a year. He said it had been their hope that the rezoning of the
Riverfront Crossings and the change of zoning that is anticipated would allow them to not come
before the Board with this issue. He said they had decided that they could not wait and needed
to bring the issue before the Board. Monson said they have reviewed with the City the proposed
language for the future requirements and have been working closely with the Planning
Department and are meeting all the requirements that are being proposed for Riverfront
Crossings as well.
Walz said that if safety of people accessing the ATM is a concern and the drive - through seems
otherwise appropriate, the Board might think about ways to make it more difficult for a
pedestrian to cut into the line, like using a decorative fence as opposed to bollards. She
explained that a bollard is a concrete pier.
Jennings said he's not that concerned about droves of foot traffic. He said his main concern is
that it's a multi -use alley, and the bank is not the only use. He said there are people living there
as well as cutting through on the alley, and he's trying to mindful of things moving at different
speeds.
David Kieft on behalf of the University of Iowa and the Board of Regents said they have been
working with the bank for two years, ever since they decided to relocate the School of Music to
this location. He said they acquired this property from the school district last December when
the school district relocated to the old Press - Citizen building on North Dodge. He said they are
very much in favor of this proceeding, and they will be entering into a lease shortly with
MidWestOne Bank that will allow them to occupy this space.
Sheerin opened public hearing.
Sheerin closed public hearing.
Sheerin invited discussion.
Grenis moved to approve EXC12- 00007, a special exception to allow a temporary drive -
through banking facility at 509 S Dubuque Street subject to the following conditions:
1. The installation of bollards, pavement markers or other means of separating the
outside drive - through lane from the alley be approved by staff.
2. The drive - through area will have pavement markings and signage to direct
vehicles.
3. There will be general compliance with the site plan for the drive - through as
submitted with the final site plan and lighting to be approved by the Building
official.
4. Upon establishment of a proposed new bank facility at the corner of Harrison and
Clinton Streets the subject drive - through will be discontinued.
Baker seconded.
Board of Adjustment
May 9, 2012
Page 5 of 7
Sheerin invited discussion on the motion.
Baker said he finds that the specific and general standards as outlined in the staff report May 9,
2012, have been satisfied and unless otherwise noted by another member of the Board, he
recommends that the Board makes the findings in the staff report the record for the acceptance
of this proposal.
Grenis agreed that since this is a temporary fix and is a part of the puzzle that includes all the
different properties coming together, he supports the special exception and agrees with the
finding facts.
Jennings concurred.
Sheerin concurred because of the temporary nature of the proposal and the fairly low- volume
foot and vehicle traffic.
A vote was taken and the motion carried 5 -0.
EXC12- 00008: Discussion of an application submitted by MidwestOne Bank for a special
exception for a drive - through banking facility on property located in the Community Business
Service (CB -2) zone at the southeast corner of the intersection of Clinton and Harrison streets.
Walz said as the applicant indicated earlier, the building is in its concept stages. She said what
the Board is to consider is solely the drive - through lay -out. She said there are three stacking
spaces in each lane plus the space for the car at the tube or at the window. She said there is
more than ten feet of separation from the alley so cars would probably most often be entering
the alley from Harrison Street, but they may come from Prentiss Street as well. She said they
will circulate through to the north with a curb cut back onto Harrison Street. She said the exit is
setback from the public sidewalk so people will have a view, but staff does recommend there be
signage there reminding drivers that they are crossing a pedestrian area. Walz said that all the
things that apply to the previous special exception also apply to this one except that in this case
the applicant is asking for an extension from the usual term of six months to up to five years
from the time the decision is filed until construction begins. She said that at such time as this
bank is constructed and ready to open the other drive - through for EXC12 -00007 will be
discontinued.
Baker remarked that the special exception adhered to the property rather than to the property
owners, so if this property owner sells the property without doing the project would the special
exception remain in place.
Holecek said the special exception would remain in place if the property changed hands and if a
drive - through was established within five years that adhered to the conditions.
Dan Black said it is critical to the bank that they have the availability of this drive -up.
Baker asked Black what they planned to do with the old Sabin School.
Black said they have no plans. He said it is university -owned and they will just enter into a lease
on it.
Board of Adjustment
May 9, 2012
Page 6 of 7
Sheerin opened public hearing.
Sheerin closed public hearing.
Baker moved to approve EXC12- 00008, a special exception to allow a drive - through
banking facility at the southeast corner of Harrison and Clinton Streets subject to the
following conditions:
1. The drive - through area will have pavement markings and signage to direct
vehicles, including pedestrian signage at the exit onto Harrison Street.
2. There will be substantial compliance with the proposed design of the drive -
through as submitted with the final site plan and lighting to be approved by the
Building official and approval of the curb cut onto Harrison Street by the Public
Works Department.
3. This special exception will be extended for five years within which time the
applicant must have taken action to establish the use or construct the new bank
building under the terms outlined above.
Grenis seconded.
Sheerin invited discussion.
Baker said he finds that his basis for approving this application is understanding that the
appliapplicant has satisfied both the specific and general standards as outlined in staff report of May
9
cant
Grenis, Jennings and Crischilles agreed with these finding.
Sheerin added that she feels this is good for the community because it will help not only the
bank, but also the School of Music, which is a vital part of the university and the community.
A vote was taken and the motion carried 5 -0.
Sheerin declared the motions for both special exceptions approved, noting that anyone wishing
to appeal the decision to a court of record may do so within 30 days after the decision is filed
with the City Clerk's Office.
BOARD OF ADJUSTMENT INFORMATION:
Walz encouraged board members to attend a board and commission workshop being offered by
the Institute of Public Affairs and provided handouts with a description of the workshop and
information on how to sign up.
ADJOURNMENT:
Jennings moved to adjourn.
Baker seconded.
The meeting was adjourned on a 5 -0 vote.
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2b(2)
MINUTES — FINAL
CITY OF IOWA CITY CIVIL SERVICE COMMISSION
JULY 3, 2012 — 8:15 am
HELLING CONFERENCE ROOM — CITY HALL
Members Present: Lyra Dickerson, William Cook and Paul Hoffey
Members Absent: None
Staff Present: Karen Jennings, Captain Rick Wyss, Tracy Robinson
Others Present: None
RECOMMENDATION TO COUNCIL (become effective only after separate Council
action):
None
CALL TO ORDER:
The meeting was called to order at 8:16 a.m. Lyra Dickerson chaired the meeting.
CERTIFICATION OF HIRING LIST FOR POSITION OF POLICE OFFICER:
The only item of business was certification of the hiring list for the position of Police
Officer.
Jennings provided the list to Commissioners for review. Jennings gave a brief overview
of the testing process. Following a brief discussion, Cook moved and Hoffey seconded
that the list be approved as proposed. All were in favor.
OLD BUSINESS:
None
NEW BUSINESS:
Jennings informed the Commission that both Police Department and Fire Department
promotional testings were on schedule to occur in August through October. Both
processes were previously approved by the Commission.
ADJOURNMENT:
Cook moved to adjourn, Hoffey seconded and the meeting was adjourned at 8:25 a.m.
Board /Commission: Civil Service Commission
ATTENDANCE RECORD
YEAR 2012
(Meeting Date)
NAME
TERM
EXPIRES
3/27/12
6/5/12
7/3112
Absent/Excused
NM =
No Meeting
- -- =
Not a Member
Lyra Dickerson
4/7/14
X
X
X
Bill Cook
4/1/13
X
X
X
Elizabeth Cummings
4/4/12
X
- --
- --
Paul Hoffey
4/4/16
- --
X
X
KEY: X =
Present
O =
Absent
O/E =
Absent/Excused
NM =
No Meeting
- -- =
Not a Member
July 3, 2012
� r 1
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i
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 -1826
(3 19) 356 -5000
(319) 356 -5009 FAX
TO: The Honorable Mayor and the City Council www,icgov.org
RE: Civil Service Entrance Examination - POLICE OFFICER
We, the undersigned members of the Civil Service Commission for Iowa City, Iowa, do hereby certify the
following named person(s) as eligible for the position of Police Officer.
1. Shane Hartman
2. Kurt Fuchs
3. Benjamin Tuttle
4. Ashten DeGoey
5. Joseph Neuroth
6. Travis Graves
7. Taylor Buhmeyer
8. Jared Harding
9. Patrick Mesick
10. Eric Nieland
11. Luke Erickson
12. Brooke Davies
13. Michael Harkrider
14. Benjamin Hektoen
15. Andrew McKnight
16. Adam McIntyre
17. Timothy Cho
18. Jacob Rohde
19. John Lorenzen
20. Jessica Bonnema
21. Brady Pratt
22. Michael Koskinen
23. Dustin Carolan
24. Robert Rooff
25. Daniel Schneider
26. Adam Brinker
27. Robert Schutte
28. Christopher Passmore
29. Andrew Farrell
30. Maxime Tremblay
31. Patrick Gerhardt
32. Joshua Lovik
33. Alex Koch
34. Benjamin Brown
35. Kraig Myers
IOWA CITY CIVIL SERVICE COMMISSION
Lyra . Dickerson, Chair
ATTEST:
Maria %K. Karr, City Clerk
certified list 2012.doc
2012 Police Officer Recruitment Summary
Total
Asian
Black
Hispanic
Indian
White
Unknown
Applications Received
317
Unknown
10
10
Female
45
2
32
11
Male
262
6
9
223
24
Written Test
258
Unknown
8
8
Female
35
1
29
5
Male
215
5
8
189
13
Physical Fitness
169
Unknown
3
3
Female
16
1
1
13
1
Male
150
3
5
138
4
Interview
118
Unknown
Female
10
1
9
Male
108
3
3
98
4
Certified Hiring List
35
Female
3
3
Male
32
2
30
Page 1 of 14
2b(3)
Minutes APPROVED
Human Rights Commission
May 15, 2012 — 6 P.M.
Helling Conference Room
Members Present: Harry Olmstead, Diane Finnerty, Orville Townsend Sr., Kim Hanrahan, Shams Ghoneim.
Members Excused: Howard Cowen, Connie Goeb.
Staff Present: Stefanie Bowers.
Others Present: None.
This represents only a reasonably accurate transcription of the Human Rights Commission meeting of May 15, 2012.
Recommendations to Council: None.
Call to Order:
Chair Olmstead called the meeting to order at 18:03, followed by roll call.
Consideration of the Minutes of the April 17, 2012 Meeting:
Townsend moved to approve minutes, seconded by Ghoneim.
Motion passed. 5 -0.
Public Comments of Items Not on the Agenda: None
New Business:
a. Future Meeting Locations
HO: I had the pleasure of going out to the new recycling center and they've a wonderful educational building
that's available for use for boards and commissions free of charge, and that's out on Scott Blvd. I was also
at the airport and they've a room that overlooks the airport. I was wondering if there would be interest to
take and move our meeting around occasionally to these other venues.
SG: It's kind of too far, the Scott Boulevard one for me anyway. The airport one I guess maybe, but I like being
in my place.
HO: I just want to bring it up for discussion. If we'd rather stay here then we can just stay here.
OT: Are there any issues with meeting here? Is this putting someone at a disadvantage or is it just being
flexible or moving around?
HO: I know of no issues of this room not being available to us. It was just an idea that I had and I thought we
might want to entertain.
DF: I might be interested in thinking as we do community events or something, maybe making use of some of
those spaces. I'd love to see them. I think it's great to branch out and see. I would be concerned about the
public not knowing where we're meeting and keeping up on stuff.
HO: We would have to post it.
DF: I would prefer to just stay in our old habits, but to think creatively about if that's great space to make use
for other types of things.
Page 2 of 14
HO: Okay, then we'll just stay put and as projects come up and other forums and such we can hopefully use
other venues.
b. July 4`h Fest Parade
SB: They sent an email wanting to know if the Commission wanted to participate in this parade. The
Commission has participated once since I've been coordinator. So I think we're on the list. It is
Wednesday July 4`h and it starts at 10 a.m. I think if you're in the parade, if you're selected to be in the
parade because it appears that there is an application process. You would have to be at the McGregor/
Geico lot at 9:00 am for the lineup. It is a two mile parade. The one year that the Commission did
participate it rained, so those are just things to keep in mind. The distance, the duration, the weather. It
could be 95 degrees or it could be 60 degrees and raining.
OT: Are there any advantages or disadvantages in participating?
SB: I think in the past the Commission was just trying to increase visibility. It's actually, if nobody has actually
gone to view the parade, it's a pretty big deal. I didn't realize having lived here by whole life. It's a very
well attended parade and it's a good sized parade. I think they were just trying to increase visibility.
OT: I hate to say this but I think the Commissions visibility has been heightened. It's on a holiday so I wouldn't
be able to attend.
SB: Okay that's fine.
HO: Okay not everybody loves a parade.
Old Business:
a. Iowa City Pride (June 16)
SB: The reason that this is back on the agenda is because it runs 12 -5 with setup being at 10:00, even though I
don't think the table for the Commission would need to be set up that early with just the knickknacks that
would be given away and the information that would be available, but making sure that the Commission
still wants a table and if so, that there are people that would want to sit at the table on this particular day
which is June 16`h.
HO: I originally volunteered but I found out that I'm not going to be in town that day so I'm not going to be able
to do it.
KH: I also originally volunteered. I wouldn't mind splitting it up with someone else if there's anyone else
available so I don't have to be there for the whole five hours.
SG: I can't that day.
OT: What time is that going to be?
KH: It's 12 -5 on Saturday the l6`h of June.
DF: There's a chance I may be there, but I'm focused more on the Juneteenth Celebration.
SB: Do we want to play it closer to the date and then just update the committee who is planning this whether or
not the table will be needed? I can send out an email maybe I think 7 -10 days in advance just to see if
anything has opened up or if anybody is available. Or you could start it at the beginning and just wrap it
up.
KH: I think it's important that we have a presence there. So I will commit to at least doing 2 -3 hours.
Page 3 of 14
SB: Again that is in the pedmall and weather could be extremely hot or it could be raining, so I just want you to
know that. I will get you the materials to just be handouts.
KH: They put the table up for us right?
SB: Correct. I'll give you a tablecloth and some handouts.
b. Juneteenth Celebration (June 16)
SB: I believe at the last meeting it was decided not to have a table, but I will work with Latasha to try to get
some type of insert in the bags that patrons get for the Juneteenth Celebration. The donation that the
Commission voted on at the last meeting I would assume has been received by the county. It takes about
two weeks for that to get sent so it's been two weeks since our last meeting.
KH: Is that an all day celebration?
SB: It's from 12 -6, and last year there were indoor and outdoor activities.
OT: That's at Mercer Park?
SB: Correct.
HO: It's too bad they are both on the same day.
SB: I think the Cedar Rapids Juneteenth is that day too, so it's a lot of stuff going on.
c. Immigration Subcommittee
HO: Kim do you have a report?
KH: We met last night so I'm sorry that I didn't submit a written report, but we met last night and it was a really
productive meeting. Diane Day was able to join us, so she was able to give us a bunch of historical
background and some updates about the work that you all had done the previous year. It's been decided
that we will start doing the survey that you all did last year at the Know Your Rights festival where there
was a return of about 30 as I understand it, surveys. So we have four people onboard who are going to
hand the survey out to their different groups of folks with the hope that within a month. We're meeting
again I think on the day before our next Human Rights Commission meeting. We're meeting that evening
so that I can collect all of those surveys and we can get some hard numbers and some hard data to present.
We also as I understand it one of the requests that was approved by the city council was for signage in
different languages within city hall. So there is a thought that I will contact either the city manager or the
city clerk or someone to give us a tour so that we can take folks who have English as a second language
around, and get some feedback from them about what kind of signage they think would be helpful, and
where they think some of the gaps are for that. The other item that was discussed was about ID, and I also
understand that you did some work with that and we have a list of what ID is required from different city
services. So we were hoping to get that and at least translate that into Spanish.
SB: I kind of think that's been done.
HO: It was translated to Spanish, but it was done at the time that there were some mistakes in it, there were
some errors. So it has to be redone, parts of it have to be redone if my memory serves me.
KH: So was it translated, as I understand it a lot of the city services require different types of ID's?
SB: I don't know.
Page 4of14
DF: I can send you everything I have like in files. I know there was some correspondence after the council
discussed it, went back out and around, either about signage or ID's. I'll look in my files and just forward
anything that I've got. The other thing I have is like an excel spreadsheet that we compiled all that data.
KH: From the original surveys?
DF: So you don't have to reinvent that wheel because that was a lot of work.
KH: The last thought that they had that we didn't talk, we didn't take a lot of time on was the potential of
inviting a city elected official to come to a meeting where there's a lot of folks there that are invited either
from the Latino community so that we could exchange some dialogue with that elected official, and
develop some questions before hand, have some interpreters. But we wanted the results of this survey
before we did more planning with that so.
OT: We were working on the committee earlier and we discussed the possibility of the Commission having
more contact with the community, like having the churches or the ministers to kind of work with us to have
the events that would bring us together. Is that still on the table?
KH: A large community event just like a social gathering you mean?
OT: Well I think we talked about actually talking face to face to individuals from the community about their
perspective of what was going on.
KH: That was the last item that we discussed was doing more planning around that idea. The Church of the
Nazarene is always willing to host something like that and St. Pat's Church. We haven't done much
planning on that, but that is the intent.
OT: I think we all agree that you know the ministers and people working with the communities have a lot of
contact with them and able to trust them. Basically we end up getting how they feel with what's going on
second hand, and I think trying to create a situation where individuals in the community were gonna
take more role in leadership and get things going. Is that right or am I?
SG: The CRC and of course you know that it has a has a sub - committee that's looking into immigration
issues and former Sanctuary City, which is now I think it's called — Safe Communities. Actually in June
the CRC faith leaders are going to be addressing _. So we're sort of going for a rehearsal on June 5`h in
preparation for the June city council meeting with addressing issues. So there is a linkage, and then in
April we had _ CRC and we had several Latino families come and share their stories. It was pretty
powerful actually. So I think that the faith community is absolutely is really taking charge of that
end of it.
KH: The other thing we talked about is there are so many people working on this issue, and how do we
coordinate all of those efforts so that we're not doing the same thing.
SG: Actually strengthening the efforts.
DF: I think that was the hope of that immigration roundtable that meets monthly. I think Sally has started
thinking where different groups would come and just share what their current projects were so there
wouldn't be duplication. I know for example with the survey that Immigrant Voices project that
They are up to about 160 surveys.
KH: Does it include city services?
DF: No it's about community , but I think, I'd be concerned that it'd be either confusing or cross purposes
or things like that.
KH: I have her on the list and Darwin Lobsa.
Page 5 of 14
DF: I know part of their work is to also bring voices of immigrant communities forward, and there was
discussion about let's hold off a little bit till issues get identified from the communities about what's even
needed. I know that they're progressing with that, and on May 26`x' is when we're gonna have our
community report back of that all work. That'd be an important thing to look through that and all of CRC's
work.
OT: I went to their meeting on May I` and they had various people from the Latino community stood up and
spoke about their experiences particularly with the police department. The fact that they'd been pulled over
and arbitrarily asked for IDs and get information from them for no reason at all, for no apparent reason.
KH: I guess in response to that one of the things that we tried to make clear is the police department is almost a
separate issue from the rest of city services because it's so large. I mean you could spend all of our time
just talking about the police department and discretionary judgment and all of the issues that we're aware
of. So we are looking at that, but we're also looking at the collective city services that we have, and I guess
in response to yours about the survey. One of the focuses I thought with this sub - committee though was
really about city services and the barriers to city services. So just to focus it because otherwise this can go
out and stretch out so many different directions. That's why I thought it was important that we also had a
survey that just spoke to city services. Not that we would not pay attention, and I hear when you say about
the confusion with the two surveys, and maybe I can talk to Misty and see what we can do about all of that
and where she found the populations that completed that survey.
DF: This was more of a verbal. They went out and did interviews and there were written documents as well.
KH: We have Gloria Villatoro who is a pastor. We have Pastor Miguel P from the Church of the Nazarene.
We were hoping that Father Rudy or Misty could maybe work with their church. So we are trying to do
that.
OT: This is just my question from the feedback I've gotten from the black community. I think it would be
advantageous to keep the police separate from city services because you're dealing with two totally
separate issues, and I don't think it would be healthy if we would combine them. We need to keep them
separate.
KH: I agree.
DF: One of the issues that I can bring up at this point, but I would like us to all keep our eye on the resolution
that is being discussed currently over at the chambers, is about the creation of an ad hoc committee that
would advise directly to city council. One of the things I _ was just to think about is whether
passing that would create kind of a two tier system, where there'd be one ad hoc committee that would
report directly to the council, but then we have an ad hoc committee that reports up through the Human
Rights Commission. So kinda for the council to think about why is sometimes they take on the issues
versus sometimes they give them to the Human Rights Commission. I think the quick answer is is because
it's a different set of councilors.
KH: That's right; he probably had no idea that we had a sub - committee.
DF: And different approaches, but I don't know that I have an opinion on which is the right model. I do have
want us to keep in front of us — two tiered approach to different communities, and for us to be aware,
and think about what's most effective. Again I don't have an opinion or advocate for it right now.
OT: I think it might prove advantageous you know if you've got two committees that have been appointed that
are dealing with the same issue or closely to the same issue that those two committees communicate
because of the past. I think what has happened is that you had a committee over here that was appointed to
deal with something and you've got a committee over here that was appointed, and they overlap
considerably, but those committees never communicate. I would feel more comfortable if everybody were
on the same wavelength because when you give something to the city council in terms of recommendation.
Page 6 of 14
If they've got one recommendation over here and then they got another recommendation, that contradictory
to that, then basically it puts it so that they have the choice of which one they want to go with. Both
committees could be on the same wavelength, but I think we don't need to give a choice, we need to give a
unified front that says this is what we're dealing with, and this is what you need to address and put that in
front of them.
SG: So how do we go about doing that?
DF: I would say two things. It's a little premature because they haven't even voted on it yet, so we'll see even
if they support the idea is one piece. If they haven't voted on ad hoc committee yet, so it may be a moot
point. I don't know.
HO: In regards to the police department I think that we should develop a close relationship with the police
review board. I know what we're all thinking about it, but I think that anything that deals with the police
department should be going through them.
DF: Going through the review board?
KH: You mean any complaints?
OT: I disagree with that Harry. I went to that meeting, their annual meeting of the police review board. I
listened to them give their spiel, and they are very 150% supportive of a police department, and I think
that's good. I think we all need to support the police department, but I think we need to be objective. I
mean that whole system the way its set up is you've got the police department, this is not personal opinion
based upon what I've heard and read. You've got the police department you know patrolling itself, and my
feeling is that having a police review board is a great opportunity when you run into a crisis like when we
had the shooting. That's how this board came into play, but unfortunately it seems like it was a
compromise because it was set up so that they are policing themselves. If we were to have another crisis, I
think having a police review board is an excellent, excellent idea. It would be an excellent opportunity
because the public would be asking questions and want to know. If you've got a board that they trust that's
going to step in and get involved, it really helps to diffuse things. But the way our police review board is
set up is you know the only person that has any access to the police or anything is the chief of police. So
basically that could easily be misinterpreted as he's taking an opportunity to coach the officer. You lose
that trust factor there.
HO: I agree with everything you said, but it's the current system that we have in place, and I think we have to
respect that in the city, and at least if those complaints that I heard when I was at the May I" meeting. I
heard several complaints come forward of people. If those complaints go to the police review board those
are going to become public knowledge, and the more complaints that they get at some point somebody is
going to say wait a minute. Something has got to happen here.
OT: What's gonna happen here is...
SB: We're gonna have to stop here.
OT: _ the system because they feel its flawed, and number two is like you know yeah, it's in place but I think
a lot of people feel it needs to be changed. What I'm saying is that if we have a crisis we need to have a
system in place that people trust, and people, a lot of people do not trust this board. I listened to the people
on the talk, and they talked about how wonderful it is, but yet still in the black community you've got
people saying it sucks, that they won't use it. So we have crisis we lose that opportunity to have something
in place that people trust that can get in and do an investigation and say okay, these are our findings. We
find that the police basically acted appropriately. Then the public trusts that. They may not like that, but
they will accept it. If that were to happen tomorrow and we had a crisis and the police review board you
know took over, people would look at it as a joke.
Page 7 of 14
SG: I mean I also need to add something Iowa, you know I'm on the board of directors for the State and
the Hawkeye Chapter is here. So every meeting there is a police report, at least I don't know, that they also
attend many of their meetings. Everything I've always heard from our Hawkeye Chapter that is really very
ineffective board. The issue is how do you fix it? I don't know. It's a good question.
KH: I have one thought. We did miss an important part of the presentation that their legal representative
presented, and I don't know if you all were able to pick up that handout, but their hands are tied and bound
by legal obligations and mandates, and so we do really need to look at the model because...
SG: And other cities' models.
OT: I think it's important that we point out that I point out that I'm just being honest. I'm not knocking the
police. I think they do a heck of a job, but this is not about the police force. This is about a system that our
city put in place to have the public feel comfortable that something is gonna happen. Unfortunately a lot of
the public aren't feeling comfortable about it, so it's not the police force, it's the system that needs to be
addressed and changed.
DF: I'm aware that we're talking the review board under the immigration sub - committee agenda item, and part
of it is to make sure that we're in communication right. So that's kind of where we jumped off of it to say
or address the particular issues of police that might affect the immigrant community, as well as some of the
other work going on that we need to stay in communication. It seems like that's where we. 1 pay attention
to kind of the legal; you know it's not on the agenda. So what might be interesting is to recommend, and I
don't know if I can do that at this point, that we take this issue up in a future meeting, and or that we issue a
communication on behalf of the Human Rights Commission regarding this. But that we do something that
we can because there's a lot of discussion that we're having, need to have, and my understanding is the city
council is going to take this back up too. They've gotten our recommendation on the issue, so I don't know
how it works with public records Stefanie, but I know that it's not technically on our agenda.
SB: Correct. If it gets too outside the boundaries of the immigrant sub - committee then the conversation would
need to cease.
DF: The conversation is about one, dealing with police issues, staying in communication with the police citizen
review board. At what point in the agenda would it be appropriate to say for the next meeting put on the
agenda or?
SB: We can do that now if that's what you want. Do you want it the June agenda?
KH: I would like that.
SG: And maybe get all the information about the current _. What it is and what we see can be improved or
changed.
OT: At an earlier meeting sent the recommendation to the city council. So we don't want to reinvent the wheel.
I mean basically do we need to wait and see what they're gonna do with it because we don't want to have
overlapping. They're gonna have it on eventually hopefully on a work session in the future.
SG: Actually I sit next to Matt Hayek for the award ceremony, and so it's just I've got to go immediately
afterwards because of the police board
SB: So do you want to put it tentatively on June if they've discussed it, and if not then it would just go to July?
Or do you want it on June period?
DF: I would recommend putting it on June. One thing I'd like us to consider is whether we want to write a
public letter in recommendation of a review, a police citizen review board. My understanding is that would
need to be an agenda item before we make that determination.
Page 8 of 14
SB: That should be discussed in June.
DF: If it's June and they haven't discussed it yet then even better for a letter. If they have even better for a
letter.
OT: Are we in agreement that the current system needs to be changed?
DF: I think that's what we put forth in our recommendation.
HO: Diane when you say a public letter are you talking about something like a letter to the editor?
DF: Yeah kind of because we're already given it to, it's already public that we gave to the council, but
something more educational. But again I don't want to propose that now because we're not...
KH: So to bring it back around to the Immigration sub- committee. We do have, there is that's part of the city
services that they can do on their _, but then there's also an opportunity for them for a narrative and to
tell their story. So what we're encouraging is that they include any stories about the police department so
it's not forgotten.
SB: I just have two things I want to add. One I didn't realize that survey was going to be redistributed, so if you
could send it back to me so that the dates.
KH: No it hasn't been.
SB: So what I'll do is I'll send you one and provide me with the date that you want it to have an end date.
KH: I have that and I was hoping to get that back to you. I didn't get to it today, but that was the plan.
SB: I just wanted to make sure it wasn't getting circulated with that old due date on it.
KH: No and I was going to hand it out to them hopefully by the end of the week or the first of next week.
SB: There's one other thing I wanted to add. People can always contact the Human Rights office too
concerning complains against the police too. So it's not just the PCRB. That's another option.
OT: The thing I really is and this is with immigration, is that we really need you know because things are
tense. We really need a system that if something comes up we can activate it, and it's gonna defuse the
situation. The public is going to be a part of that. It will be a decision that they can feel comfortable with,
and right now that's the only thing we have so.
HO: And Kim the date of the next meeting is June 18d'9
KH: Yes then its Monday the 18th.
HO: Where do they meet?
KH: Church of the Nazarene at 6:00 p.m.
d. World Human Rights Day Proclamation (December 1)
HO: It's in your packet and it's been rewritten to indicate that it's coming from Iowa City.
SB: There are some changes. Doc services literally just retyped it and inserted Iowa City wherever the other
name was given. It's a very rough draft is what I'm saying. If you look at the first sentence even it says
the City of Iowa City celebrated international day, so they literally just inserted so it's still a rough draft,
but just to give you an idea.
Page 9 of 14
HO: Now are we putting it its final form or is doc services?
SB: We would have to make revisions to it and then they just simply do that. They don't go through and edit it
if that's what you mean.
HO: My suggestion would be that we look at this and go through it, edit it accordingly and bring your edit
remarks to our next meeting. We'll put it on the agenda for next month.
DF: I would say I have numerous concerns with it, and I'll make some of the edits like no man and brotherhood,
stuff around the categories supposedly saying are protected or different than human rights categories here
in the city. Things about sanctuary that we're not a sanctuary city. So I looked through it really kind of
fine -tooth comb it to see where. If I can get it in a doc file I'll be glad to kinda or is it a Pdr
SB: No it was, but it is no longer. I can get it put back; I mean they can do that.
HO: Can you send it out to us in doc then?
SB: I will.
DF: My primary thought though is what is our hope for it. Like what do we want?
SG: More _ I guess. It is not included, which I have to admit I just can't _ it. We need to have it included.
DF: An affirmation of rights as a common standard of achievement. Every individual and every _ of society
shall strive to, the noun therefore is the, what's are — of the council? It's a proclamation. It has all that
wordy kind of stuff around words, but I was trying to figure out. What are we hoping for out of this as a
Human Rights Commission?
HO: Well I and I saw it as being, I don't want to use the compromise, but something in place of they
didn't want to pass a resolution that we asked them to pass before. I saw this as an alternative to that
resolution because the way it's worded in terms of human rights, the dignity and rights of all and such is
really accomplishing what we wanted to get them to accomplish the last time.
SG: So we'll look it and edit it and then bring it next month?
SB: I'll get it send out as soon as I get back.
DF: Shams would you also recirculate the resolution that the CRC is bringing on immigration issues?
SG: Sure.
DF: So we can compare and contrast to see if there are efforts and if that's gonna get it or not or. So this was
more kind of a let's go at it from a different angle.
HO: Stefanie when you send it out can you make note that people are edit and bring it to the next meeting. So
that way those that aren't here tonight. Any other discussion?
6. Updates/Reports:
a. Building Relationships and Creating Opportunity in the African American Community:
A Panel of Parents and Youth of Color
OT: I didn't submit a report. Personally I thought the program we had was very nice, and well attended.
Participation was really nice so I would say that that was a success, and as you know I've shared with you
earlier that the second phase of that is as soon as we get the information from that meeting, then I will
circulate copies of that to the committee member, and request that they basically take a look at it. Then we
Page 10 of 14
will get together and see what we have, and then start extracting from it what we need for our next meeting.
Then we'll schedule another public meeting and we'll start off with what the committee feels we need to
share of what would be appropriate, and then basically take their input and then in that meeting hopefully
we can agree upon some things and come up with some action plan of things we need to do. Then the third
phase of it is we want to have something for the young ladies who said we would get volunteers from the
community and have a workshop where they work with the young ladies in terms of _ things and
stuff like that. Things that they're dealing with and just kind of build some relationships. We started off
saying we would do it with the females, but somebody had a good point. Why won't we do it with the
males, so you know we didn't agree upon that as a committee, but that would definitely be put on the table
as something we might want to consider.
HO: For the record we might want to mention it attendance at the _ very well attended.
DF: I've got all the notes transcribed, but all of that is the pure transcription.
OT: If you see a pattern of a way that you want to put it together so it makes more sense that's fine, but or you
can just send what you have. I appreciate you doing that, that's a lot of information.
DF: I will say as I was kinda thinking about it, it will be interesting to see what will be useful from it to create
the next agenda. So I'll send it to you.
OT: I think it will be interesting when each individual committee member looks at it and we meet to see who
extracts what, and who, you know if we have some common things or we're gonna be all over the place.
Either way it's okay because I feel that we got a lot of good information.
HO: Anything else? Discussion?
DF: I would like to say Orville did a very nice job of facilitating. I loved your _ story.
KH: I did too, and I thought just from the historical prospective you're able to bring to the discussion was really
powerful.
HO: Was there any reason why it wasn't televised?
SB: Because of the young children making comments. There was a concern that when city channel 4 has a
program its repeatedly replayed, and them being for the most part I believe all of them were 18 or under,
maybe Sierra was over 18, but not being, I don't want to use the word haunted. But kind of reminded or
even retaliated against because of anything that they may have said, so that's why it wasn't videotaped.
b. Youth Awards
HO: Stefanie do you want to take that?
SB: I just want to thank everyone, another one down. The next big awards will be the breakfast and similar to
the Youth Awards that will probably be on the June agenda for speakers so just FYI.
HO: What is the date of the breakfast?
SB: I don't know yet. Usually you can't book before late June or July, so I probably won't know for a while.
HO: I do think we may want to talk about the Youth Ally Award and how we can promote that better because
we only did have one application, although it was a superb application. But I'm wondering how we might
go about for next year promoting that better.
SB: Do you want that on the June agenda or do you just want that when it gets closer to the youth awards next
year?
Page 11 of 14
HO: Why don't we wait till it gets closer to next year.
OT: The youth award it has to do with the students. You think it might be advantageous if we, you know before
the school year starts that we come up with what we want the students to have, and kinda share that with
the counselors and the principals so that when they start putting the program together when they get the
students back. Do you come back in September or August?
SB: August, before Labor Day.
OT: As they're having their programming and giving out information, they can be the first time they start
talking about that.
HO: Good idea.
SB: With just the youth awards in general?
OT: Well I think we're talking about the Ally Award because that was the new award and we're trying to get
. So give them a little longer to think about it.
SB: Okay well why don't we put it on the agenda for July then.
C. Commission reports
HO: Okay go around with the Commission. Kim do you have anything?
KH: No.
HO: Shams?
SG: No, I just shared about the CRC coming up in June that we will be addressing to the council about
immigration.
HO: Do we have a date on that?
SG: What is the next city council meeting?
SB: It's the 18''.
SG: The Iowa City Council when do they meet next in June?
SB: Generally speaking they meet the first and the third, but that fluctuates depending on their calendar.
SG: I forgot. I know that we're going for rehearsal on June 5`h.
HO: Maybe when you send out the resolution you can send that out to everybody and with the date so that we
can all be present there. I think that's important for us to have a presence. Orville?
OT: No.
HO: Diane?
DF: I think I've mentioned in the past, but we are gonna hold a community forum on June 14'' through the
Coalition for Racial Justice. I believe at this point will be held at First Baptist Church up on North Clinton.
It is an all -day event, let's say 9 -3. The publicity will start the end of this week. It will be the human side
of racial disparities, building a responsive community, kind of as a title. I encourage you to attend if you're
Page 12 of 14
interested, and I can share more information. Also there's a community racial justice mailing list where we
send things out if you want your name on it and if it's not already. There are about 300 plus people on that,
and so we just send out notices for actions happening in the community like tonight's city council
resolutions. We sent some information out about that through that mailing list. You can let me know your
name and address if you'd like to be on that list. Then the last thing is there are the two city councilors Jim
Throgmorton and Rick Dobbins have put before the council this evening a resolution to propose an ad hoc
committee to address racial concerns or divisions in the community. So that will be debated as today's, it
was just at the work session and it will probably be on the agenda, but I don't know that for sure. That
proposal came Jim and Rick were interested in doing it, but it also came in partnership with a gathering of
people in the African American community. I don't know Orville if you attended that one or not, but a
gathering happened at the First Baptist Church a couple weeks ago, where people in the community talked
about concerns and issues, both historically and current day and multigenerational. So it was one of the
things that the councilors recommended as a result of that conversation so.
OT: One of the things that came up out of that meeting was a clear indication that we need to do a better job of
training, or you know giving our staff some tools to deal with so that when it comes minority issues they
handle it better. last year and if that happened again this year, that they would send the police out.
That seems like one where you can handle it, but you know let's just say that when you're dealing with the
minority community, you can handle it one way, but if you stop and think about the big picture, you'll most
likely handle it another way. It's like last year evidently they had a speaker you know, could have said
something like you know turn the speakers away from the public or something like that. When you stop
and think about that if one of us had gone out to assess that situation, we might have found out that the
noise really wasn't that loud. It could be that there were a lot of black people and some white people and
had a problem with that, or it could be something simpler. The people just didn't like the music you know.
I think basically that response got a very negative response from the community, the people involved. We
need to address those things.
KH: You can apply for a waiver of the noise ordinance through the city.
SB: I don't want to get into a discussion. We can put it on the agenda for June, but I don't want there to be a
discussion. He gave his opinion which we can do under reports.
HO: I have two items. We mentioned it briefly in passing, but September 26"' from 10 a.m. to 1:30 at the
Coralville Public Library is going to be the International Food and Immigrant Voices to empower our
community. Immigrant Voices project unites to make decisions about the future of the project, while
enjoying international cuisine. Bring a common dish food from your country to share with others, and
bring your ideas and be ready to them into action, and come ready to make decisions about our future.
SB: You said that was in September?
HO: No May 26th.
SB: Can you give the title one more time for me?
HO: International Food and Immigrant Voices to empower our community. The other thing I have is I was at a
meeting this afternoon _ communities, and there are over $39,000 available from the City of Iowa to
build ramps for handicapped accessibility. So if you know of anybody that needs a ramp built, contact
Access to Independence or Habitat for Humanity.
KH: Can they be a county resident or do they have to be?
HO: It can be a county resident. I think there's also money for making modifications to the home as well. This
can also be trailers that they're doing it for. It doesn't have to be owner owned as long as the landlord
approves it. Is there anything else?
Page 13 of 14
SB: I just wanted to report that I have some good news and some bad news. David Brown has just been
appointed the new principal of Metro High School in Cedar Rapids. So as a result of that and family
commitments, he's just not going to be able to serve out his term, but very happy for him. He graduated
this weekend with this PhD, so it's a great first job after a PhD. So that vacancy will get posted. I'm not
sure what the dates will be, but once I have the dates I will send it out to the Commission and I would
encourage you if you know people who you think would be interested in serving there are two vacancies.
One which the applications are due May 30`x' by 5 p.m. in the city clerk's office. The application forms are
available on the Human Rights website as well as the city council website and the city clerk website.
They're harder to find on those websites. If they go on the HR website its right there. The second vacancy
that due date is to be determined. If you get a chance I'.m sure David would love to hear from everyone to
congratulate him. That's all I have.
Adjournment:
Motion to adjourn made by Orville Townsend, seconded by Shams Ghoneim.
Motion passed 5 -0.
Page 14 of 14
Human Rights Commission
ATTENDANCE RECORD
2012
(Meeting Date)
NAME
TER
M
EXP.
1/17
2/21
3/20
4/17
5/15
6/19
7/17
8/21
9/18
10/16
11/20
12/18
Dr. Howard
Cowen
1/1/13
X
X
O/E
X
O/E
Constance
Goeb
1/1/13
X
O/E
X
X
O/E
Harry
Olmstead
(8 -1 -2010)
1/1/13
X
X
X
X
X
David B.
Brown
1/1/14
X
O/E
O/E
O/E
R
R
R
R
R
R
R
R
Diane
Finnerty
1/1/14
O/E
X
X
X
X
Orville
Townsend,
Sr.
1/1/14
X
X
X
X
X
Henri
Harper
1/1/15
O/E
X
O/E
R
R
R
R
R
R
R
R
R
Kim
Hanrahan
1/1/15
X
X
X
X
X
Shams
Ghoneim
1/1/15
O/E
X
X
X
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting /No Quorum
R = Resigned - = Not a Member
CALL TO ORDER:
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
STAFF ABSENT:
OTHERS PRESENT:
FINALJAPPROVED
POLICE CITIZENS REVIEW BOARD
MINUTES —April 30, 2012
Chair Donald King called the meeting to order at 5:30 P.M.
Melissa Jensen, Royceann Porter, Joseph Treloar
None
Staff Kellie Tuttle and Catherine Pugh
None
Captain Jim Steffen and Officer David Schwindt of the ICPD.
RECOMMENDATIONS TO COUNCIL
None
-a"Mr
2b(4)
CONSENT
CALENDAR Motion by Jensen and seconded by Porter to adopt the consent calendar as
presented or amended.
• Minutes of the meeting on 03/21/12
• ICPD General Order 00 -03 (Less Lethal Impact Munitions)
• ICPD General Order 00 -08 (Weapons)
• ICPD General Order 08 -01 (Conducted Energy Devices)
Motion carried, 4/0.
OLD BUSINESS Community Forum — Motion by Treloar, seconded by Porter to accept
correspondence in regards to the public forum from the following — Julie Jones,
The Coalition for Racial Justice, Lindsay Jarratt, Patricia Donalds, Charles
Eastham, Annie Tucker.
Motion carried, 4/0.
Pugh stated that her portion of the presentation for the forum would mainly cover
the legal aspects of what governs the PCRB and what limits the power, the
standard of review, and investigations. Discussion regarding the process,
mediation and investigations occurred. Pugh stating that with an outside
investigator, officers are not compelled to answer like they are when the
investigation is done within the department. Porter stating she didn't understand
why we offered mediation when both parties must agree to it and the ICPD has
yet to agree. The Board reviewed questions submitted by members of the public
and decided who would cover those areas for the presentation and confirmed the
handouts that will be made available. The committee drafting the forum
summary was also determined and that the goal is to have a draft in the June
12th meeting packet for the Board to review.
PCRB
April 30, 2012
Page 2
NEW BUSINESS
PUBLIC
DISCUSSION
BOARD
INFORMATION
STAFF
INFORMATION
EXECUTIVE
SESSION
None.
In response to earlier discussion regarding mediation, Schwindt stated as
President of the Union he always advises officers to not participate in mediation.
Even if mediation would occur and the complaint would be dropped, the officers
still go through the internal investigation and receive disciplinary action if
necessary. The investigation process is done by someone with more experience
and seniority that has a career and integrity to uphold within the department. It is
very stressful for the officers and from his point of view mediation is not beneficial
to the officer. Porter thanked him for the information and said that gives a better
understanding of the process that occurs within the department when an officer
has a complaint filed against them.
None.
Tuttle confirmed the number of Board members attending the Board and
Commission training being offered on May 22 at the ICPL.
Not needed.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• May 9, 2012, 7:00 PM, Iowa City Public Library — Community Forum
• June 12, 2012, 5:30 PM, Helling Conference Room
• July 10, 2012 5:30 PM, Helling Conference Rm
• August 14, 2012, 5:30 PM, Helling Conference Rm
ADJOURNMENT Motion for adjournment by Treloar, seconded by Porter.
Motion carried, 4/0. Meeting adjourned at 7:00 P.M.
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FINAL/APPROVED
POLICE CITIZENS REVIEW BOARD
COMMUNITY FORUM
May 9, 2012, 7:00 P.M.
IOWA CITY PUBLIC LIBRARY
123 South Linn Street, IC
CALL TO ORDER: Chair Donald King called the meeting to order at 7:00 P.M.
MEMBERS PRESENT: Melissa Jensen, Royceann Porter, Joseph Treloar
MEMBERS ABSENT: None
STAFF PRESENT: Legal Counsel Catherine Pugh and Staff Kellie Tuttle
(Transcriptions are available)
2b(5)
INTRODUCTION OF BOARD, OVERVIEW OF THE COMPLAINT REVIEW PROCESS
AND PURVIEW OF THE BOARD.
King introduced Board members, Pugh gave an overview of the
Board and its powers, and Board members answered pre -forum
questions received from the public.
PUBLIC
DISCUSSION The following individuals appeared before the PCRB:
Caroline Dieterle
Janie Braverman
Barbara Davidson
Carrie Norton
Mike Smithey
Charlie Eastham
Annie Tucker
Diane Finnerty
Peter Hansen
Orville Townsend
727 Walnut St, IC
829 Camp Cardinal Rd, IC
320 S Dubuque St, IC
1008 Marcy St, IC
410 E Washington St, IC
37 Colwyn Ct, IC
1425 Oaklawn Ave, IC
728 Dearborn St, IC
1 Oaknoll Ct, IC
713 Whiting Ave, IC
ADJOURNMENT Motion by Jensen and seconded by Treloar to adjourn.
Motion carried, 4/0. Meeting adjourned at 8:24 P.M.
(Forum Summary will be submitted to Council)
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IOWA CITY TELECOMMUNICATIONS COMMISSION APPROVED
MONDAY, MAY 21,2012--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Laura Bergus, Alexa Homewood, Matt Butler, Hans Hoerschelman,
Nicholas Kilburg
MEMBERS ABSENT:
STAFF PRESENT: Mike Brau, Bob Hardy, Ty Coleman
OTHERS PRESENT: Kevin Hoyland, Emily Light, Bond Drager
RECOMMENDATIONS TO CITY COUNCIL
None at this time.
SUMMARY OF DISCUSSION
Hoerschelman noted the article and editorial in the Press Citizen regarding Mediacom's poor showing
in a Consumer Reports poll. Hardy said that Mediacom's standing in similar polls has generally been
poor. Mediacom representatives said that there is a lag time between when the poll was conducted and
the results of initiatives taken to make improvements. Hoerschelman said the Commission has
discussed the fact that subscribers don't know that they can get assistance from the City to resolve any
problems they have with Mediacom and asked how the City advertises that information.
Hoerschelman said the public doesn't understand how the franchising system works or how the City
encourages competition rather than restrict it. Hardy said that the annual basic tier rate review has
been completed and will go to the City Council for passage of a resolution. The Senior Center
submitted a request for $513 in community programming funds for a light kit. Hardy said there has
been no progress towards finalizing the PATV contract. Bergus asked if the contract would need
another extension. Hardy said it could be extended. Hoerschelman asked if the contract could be
approved by the City Council without a recommendation from the Commission. Hardy said it could
and that if a recommendation is needed, the contract would need to be extended. Hoerschelman noted
that an updated draft of the residential broadband survey was included in the meeting packet. The
survey instrument has been put on the iowacitytelecom.com website in the form that will be presented
to survey respondents. It is not available to be viewed without registration at this time and is still
going through modifications. It is anticipated that the survey will be launched in August to allow for a
snapshot of responses before and after the University of Iowa students return.
APPROVAL OF MINUTES
Bergus moved and Hoerschelman seconded a motion to approve the amended April 23, 2012 minutes
of the PATV performance review public forum. The motion passed unanimously.
Hoerschelman moved and Bergus seconded a motion to approve the amended April 23, 2012
Telecommunications Commission minutes. The motion passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
Hoerschelman noted that former Commission member Brett Castillo made several very well - informed
and reasoned comments in the online Press Citizen articles regarding Mediacom. His comments
corrected other commenter's misperceptions and informed readers that the City can assist them in
resolving issues with Mediacom.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Hardy referred to the complaint report in the meeting packet. He is still working on one problem.
Kilburg asked how many complaints Mediacom receives regarding a particular issue before they
respond. Hardy said that it appears to be arbitrary, however, local Mediacom employees tend to be
much more responsive.
MEDIACOM REPORT
No representative was present. Hoerschelman noted the article and editorial in the Press Citizen
regarding Mediacom's poor showing in a Consumer Reports poll. Hardy said his comments reported
in the paper were not entirely accurate. Hardy said that Mediacom's standing in similar polls has
generally been poor. Mediacom representatives said that there is a lag time between when the poll was
conducted and the results of initiatives taken to make improvements. Hoerschelman said the
Commission has discussed the fact that subscribers don't know that they can get assistance from the
City to resolve any problems they have with Mediacom and asked how the City advertises that
information. Hoerschelman said the public doesn't understand how the franchising system works or
how the City encourages competition rather than restrict it. Hardy said the reason there is no
competition is economic, not legal. Bergus asked if the City had any contact from Mediacom
regarding the articles. Hardy said he had not. Kilburg asked if there was any correlation between a
cable company's consumer satisfaction ratings and subscriber losses. Hardy said that would be very
difficult to know. Brau said that while he has not seen any direct evidence to that effect, certain cable
operators such as FiOS, which has a high consumer satisfaction rating, have not seen subscriber losses
while Mediacom has. Charter, who rated in the middle, has seen subscriber loss slow recently. It is
unclear which factors might account for subscriber losses or how strong a consumer satisfaction and
subscriber loss correlation might be. Bergus said Grassley should be asked if would like to respond to
survey findings.
LOCAL ACCESS CHANNELS REPORTS
Hoerschelman noted that there were written reports in the meeting packet. Hoyland said that the
graduation ceremonies of West, City, and Tate high schools are expected to be played on the school
channel. Hoerschelman asked about the effort to get the individual schools to provide content for the
channel. Hoyland said he is unsure on the status of that effort. Kate Moreland is still working on that
effort. Hoyland said he is not routinely informed of content that could be put on the channel. For
example, one school produced a work of animation and put it on YouTube but did not think to have it
played back on the school channel.
CABLE TV ADMINISTRATOR REPORT
Hardy said that the annual basic tier rate review has been completed and will go to the City Council for
passage of a resolution setting basic tier rates. Because of the City's efforts the rates are significantly
less than other communities. The Senior Center submitted a request for $513 in community
programming funds for a light kit. The Commission agreed to meet at the public library for their June
meeting so they could get a tour of the video production area made possible with community
programming funds.
PATV CONTRACT
Hardy said there has been no progress towards finalizing the PATV contract. Hardy said he has asked
for an inventory of PATV's major equipment. Goding is currently on vacation. Bergus asked if the
contract would need another extension. Hardy said it could be extended. Hoerschelman asked if the
contract could be approved by the City Council without a recommendation from the Commission.
Hardy said it could and that if a recommendation is needed, the contract would need to be extended.
BROADBANDSURVEY
Hoerschelman noted that an updated draft of the residential broadband survey was included in the
meeting packet. The survey instrument has been put on the iowacitytelecom.com website in the form
that will be presented to survey respondents. It is not available to be viewed without registration at this
time and is still going through modifications. It is anticipated that the survey will be launched in
August to allow for a snapshot of responses before and after the University of Iowa students return.
Hoerschelman and Homewood identified some typos in the draft survey.
ADJOUNMENT
Homewood moved and Bergus seconded a motion to adjourn. The motion was approved unanimously.
The meeting was adjourned at 6:15.
Respectfully submitted,
Michael Brau
Cable TV Administrative Aide
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
(X) = Present
(0) = Absent
(O /C) = Absent/Called (Excused)
Hoerschelma
n
Bergus
Homewood
5/28/11
X
X
X
X
Homewood x
6/27/11
x
o/c
x
x
X
8/27/11
x
x
x
o/c
X
9/24/11
X
X
X
X
X
10/24/11
X
X
X
X
X
11/26/11
X
X
vacant
X
X
Kilbur
2/25/12
X
X
x
x
X
Butler
3/26/12
o/c
x
o
x
X
4/23/12
X
X
X
X
X
5/21/12
X
X
X
X
X
6/25/12
X
X
X
X
x
(X) = Present
(0) = Absent
(O /C) = Absent/Called (Excused)
YOUTH ADVISORY COMMISSION
Sunday, February 12, 2012- 4:15 PM
Helling Conference Room, CITY HALL
Members Present:
Fosse, Craig, Rapp, Murray, Nepola (4:20)
Members Absent:
None
Liaison Present:
Dobyns
Staff Present:
Karr
Others Present:
None
RECOMMENDATIONS TO COUNCIL
None
APPROVED
(electronically)
2�
CALL TO ORDER
Temporary Chair Fosse called the meeting to order at 4:15 PM. Commission Member Murray
offered to act as temporary secretary in the absence of Nepola.
INTRODUCTION OF NEW COUNCIL LIAISON AND CITY COUNCIL UPDATE
Council Member Dobyns introduced himself as the newly appointed Council liaison. Members
introduced themselves.
APPROVE MINTUES
Fosse noted that "conduct' should be "contact" on the December 17 minutes, under
Commission Brainstorming, second to the last line of the bottom of page 1. Moved by Murray,
seconded by Fosse, to approve the minutes of December 17 as amended and the January 8 as
presented. The motion passed unanimously, 5/0.
UPDATE ON VACANCIES
Dobyns reported he had discussed the vacancy with Alexandria Tamerius. He stated he
thanked her for stepping up and re- applying, but noting she was a senior, and he felt the best
person who could serve a year and a half at least. He thanked here for her time and
encouraged an application form a junior or sophomore. Dobyns stated that an appointment for
two or three months would not be ideal. City Clerk Karr called attention to packet item #4
announcing two vacancies, at -large and Tate, and stated the application deadline was February
15. Nepola arrived (4:20). Murray stated she printed out an application and encouraged people
to attend. Dobyns stated he had talked with the Principal at Tate and was hopeful a female
from Tate may apply, noting the gender balance requirement on all City Boards and
Commissions. [See further discussion later in meeting]
BUDGET UPDATE
Karr noted the expenditure from the previous month for the Empowerment Grant (Regina) and
authorization for the Recognition Grants. Fosse reported on his presentation to the City Council
on January 31 representing the YAC and requesting funding for FY13. Dobyns stated Fosse did
a good job, and thanked Fosse for attending.
UPDATE ON VACANCIES (continued)
Dobyns asked if any members knew Edgar Thornton, from City High, noting he had applied for
the at -large vacancy. Dobyns stated he would contact Thornton, stating part of his job is to
make recommendation to Council on appointments.
YOUTH ADVISORY COMMISSION
February 12, 2012
Page 2 of 4
COMMISSION BRAINSTROMING
In response to Dobyns, Karr stated the recognition grant has been awarded for three years.
Dobyns stated that recipients /awardees of the grant might be approached for membership on
the Commission in a year or two. Dobyns encouraged members to think about people in their
schools that might be interested in applying for the Commission, and also start thinking about
replacing themselves when their terms end. Karr noted that empowerment grant awardees
might also be future members.
SUBCOMMITTEE REPORTS
[See information shared during "Brainstorming" discussion earlier in the meeting.]
Karr encouraged committee members to review the application, process, etc. to see if changes
might want to be considered.
Empowerment Grant. — Nepola explained two $1000 grants are available each year. One
awarded to Regina Christmas Basket Project which helped needy families get gifts for
Christmas. Nepola explained he did not participate in discussions as he was active in the
project. Karr stated applications are accepted, reviewed by the committee, a recommendation
made the Commission, and the Commission allocates the amount. The project allows youth to
provide requests for community projects that might not be possible without the award. Previous
recipients were GLOW and Summer of Solutions.
Website & Advertising — Advertises grants, recruitment of members, etc.
Recognition Grant — Fosse outlined the procedure for junior high students to apply each year,
and information sent to all junior high schools. Applications /essays are reviewed by the
Commission. The process starts in the fall, decisions made early in the new year, and
presented soon thereafter. Murray noted the letter included in the packet stating that one
applicant could not attend the March 25 date. Karr reminded the Commission the date was
selected to avoid spring break week, and stated the ceremony can be structured differently than
in past years. Murray said the ceremony was at the beginning of a scheduled meeting last year,
and the recipients and their families stayed for the meeting. Karr suggested an option might be
to present at a televised Tuesday Council meeting. Dobyns noted that the presentation could
be a five minute presentation at the beginning of a Council meeting. Fosse said he liked the
Sunday meeting. Members discussed the possible program could include: Mayoral and /or
liaison remarks, current or past Chair remarks, overview of the grant program, and possible
reading of the essays. Dobyns stated he would talk to the Mayor regarding attending. Majority
agreed to offer April 1 to recipients and combine with the regular meeting. Karr reported that
each recipient receives $250, noting that last year when the checks were presented
Commission members expressed interest in awarding savings bonds rather than checks.
However, the procedure for purchasing savings bonds has changed at the federal level and the
City has issues qualifying to get the bonds. Therefore, checks will be awarded again this year.
Karr suggested the committee members revisit the award prior to advertising next fall. Karr will
follow up with the recipient regarding the April 1 date.
Global Village — No report
YOUTH ADVISORY COMMISSION
February 12, 2012
Page 3 of 4
STAFF UPDATE /PACKET DISTRIBUTION
In response to Karr, members agreed to electronic delivery of packets.
MEETING SCHEDULE
Majority agreed to cancel the March 25 meeting, and reschedule to April 1, at 4:00 PM.
Refreshments will also be provided.
COUNCIL LIAISON REMARKS
Dobyns noted that the Commission started in 1996, and unlike other City Boards or
Commissions who generally focused on specific areas of City operations, like Planning &
Zoning or Parks & Recreation; YAC is more similar to the University of Iowa (UISG) student
government liaison - really free to comment on various areas. He noted YAC is like all Boards
and Commissions where all recommendation to the Council are meaningful. Dobyns stated he
will provide information to YAC, and ask if YAC would like to comment on it. It might be
something you may want to talk about, or you may decide not to discuss. He also asked if
members report to their respective student council, noting that after Fosse's presentation at the
budget session Council Member Throgmorton questioned if YAC members report back to their
schools. Dobyns stated he felt it was a sense of Council that would be a good idea, actually
embedded in the description of YAC. Karr stated different schools may have different
mechanisms for reporting in their schools.
Moved by Fosse, seconded by Nepola, to adjourn 5:00 PM. The motion to adjourn passed
unanimously, 5/0.
Minutes submitted by Karr.
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YOUTH ADVISORY COMMISSION
Sunday, April 1, 2012- 4:05 PM
Helling Conference Room, CITY HALL
Members Present:
Craig, Rapp, Murray, Thornton, Nepola
Members Absent:
Fosse
Liaison Present:
Dobyns
Staff Present:
Karr
Others Present:
None
RECOMMENDATIONS TO COUNCIL
None
CALL TO ORDER
Temporary Chair Murray called the meeting to order at 4:05 PM.
APPROVED
(electronically)
2b(8)
APPROVE MINTUES
Members stated they had difficulty accessing the packet. Karr requested they inform her if they
are unable to open the link or attachment. Item was deferred to enable members time to review
the February 12 minutes.
INTRODUCTIONS
Members introduced themselves and welcomed new member Edgar Thornton.
RECOGNITION GRANT CEREMONY
Council Liaison Dobyns indicated his desire to present the awards at a Council meeting. City
Clerk Karr reminded members of previous discussions regarding the presentation at a YAC
meeting but the dates did not work for the recipients. Temporary Chair Murray reviewed the
presentation the previous year at a YAC meeting. After discussion it was agreed:
➢ To schedule presentation at the beginning of the April 17 Council meeting
➢ YAC Members were encouraged to attend
➢ Brief remarks by the Mayor, Council Liaison, and a representative from YAC (Nepola
and Murray will check their schedules regarding availability)
➢ Karr and Dobyns will help prepare remarks for YAC representative
➢ Introductions of YAC members present
COMMISSION STRATEGIC PLANNING / COMMISSION CHARGE / INDIVIDUAL MEMBER
GOALS
Dobyns stated he would discuss later under City Council business.
ELECTION OF OFFICERS
City Clerk noted the by -laws provide for election of officers at the first meeting March, and no
meeting was held. It was agreed to wait until after discussion of different strategies available to
the Commission. Majority agreed to defer pending further discussion of the strategic plan.
SUBCOMMITTEE REPORTS AND APPOINTMENTS
Empowerment Grant. — In response to Dobyns, Nepola reviewed the grant purpose and
process. Murray noted there is no deadline and the program responds to grant requests as they
come in and ends when the money is appropriated for the year. Publicity for the grant is
generally by word of mouth in the schools.
YOUTH ADVISORY COMMISSION
April 1, 2012
Page 2 of 5
Website & Advertising — No report. In response to Murray, City Clerk Karr stated the website
can be updated at any time and the subcommittee can recommend changes.
Global Village — Forms for this year's event were included in the packet. City Clerk Karr
reviewed the procedure for participation. The event this year is 10:00 -4:00 on Saturday, June 2.
Set -up and take down is roughly an hour before and after the actual event. Murray reviewed the
activities done the previous year when YAC selected "Brazil" as their country. Karr noted YAC
members had a number of conflicts last year and the booth relied on SOA floating volunteers for
some shifts. Murray stated she felt with a few exceptions (set -up and take down) the booth
could be staffed with just 2 volunteers. Dobyns questioned participation by senior members with
graduation parties and other activities since school is over for the year. After discussion a
majority agreed to do a booth again this year and repeat the same country and activities. City
Clerk Karr will respond that YAC will be participating.
Thornton volunteered to participate in the Recognition Grant subcommittee.
CITY COUNCIL AND STAFF UPDATE
City Council Liaison Dobyns and City Clerk Karr reviewed the history of the establishment of the
YAC, and changes that have occurred over the years. Dobyns reviewed the University of Iowa
Student Government (UISG) liaison process whereby the individual is recommended by the
government body itself. Karr reported that the application and appointment process for YAC
was patterned after procedures for all other City Boards and Commissions, and the appointment
process could be reviewed and changes recommended to Council. Dobyns noted an
advantage of YAC members "politicking" and working with their respective student governments
to get the recommendation similar to the UISG process; as well as the advantage in being
appointed independently of the government body and filling a separate application. In response
to Karr, Nepola read the mission statement from the website. Murray stated she used to be on
student government but they made a decision she disagreed with and has resigned; she felt
strongly that the appointment process remain the same and not be tied to the student
government. Rapp did not see a benefit in changing the procedure. Karr noted that the UISG
procedure allows for a one year appointments only rather than a two -year term.
Dobyns questioned the procedure for communications between YAC members and their
schools and /or their government. Nepola reported he communicated regarding grant funding.
Murray shared volunteer recruitment for the Global Village event. Dobyns shared comments he
received from individual members via phone calls, and his perspective of similarities and
differences with other City Boards and Commissions. Dobyns shared that many Boards have a
limited or specific scope or direction and that the YAC, similar to UISG, are not bound by certain
topics but can pick items to comment to Council. Dobyns suggested YAC select topics relevant
to the Commission and let the Council know verbally or in writing your thoughts. Some topics
might be:
• Approve TIF for downtown
• Changes in Farmer's Market
• Approving the Animal Shelter
• Taft Speedway Levy
• Changing the Broadway Street name
YOUTH ADVISORY COMMISSION
April 1, 2012
Page 3 of 5
• Dodge Street/Bowery intersection
• Second story sidewalk cafes
• Neighborhood Stabilization
Dobyns stated the process could include deliberation, preparation of a letter to Council, learn to
understand information, discuss with each other, you learn as a team who would write the letter.
Staff would help accomplish the end result. Karr stated subcommittee could be formed on a
subject to prepare a draft letter. Dobyns stated he was placing a seed for operational change.
Dobyns noted the Commission was not for student government and trying to figure out what is
going to happen in your schools; this Commission has nothing to do with your schools but
everything to do with your City.
In response to Dobyns, Karr noted some subjects could be more time sensitive than others and
could involve inviting speakers to come to a meeting with more information or utilization of
subcommittee that would do some research and include the information in the meeting packet
for the next meeting. Different subjects and different individuals create different opportunities.
After discussion Commission Members agreed:
• To explore selection of topic
• Talk with parents, teachers, friends, groups
• Research prior to next meeting
• Bulk of work to be done at a YAC meeting
• Communicate either verbally or in written form to Council
Dobyns indicated the decision is totally the Commissions' and he would commit to it, and keep
them on task, as long as the Commission felt this was the direction they wished to pursue. Karr
noted that Commission members may wish to subscribe to receiving the weekly Council packets
as well. Dobyns stated he could bring items but he would need guidance from the Commission
on what interested them. Karr also encouraged members to bring things to the table that they
hear about. Dobyns stated he would provide items for next month's meeting.
Electronic Packets — City Clerk Karr stated obviously there were some problems with receipt of
the meeting packet this time and she would re -send the packets after the meeting and wanted
feedback if they could not be read. Karr noted that the agenda is always the front page but you
should have the ability to scroll thru entire packet.
Budget — No changes.
Update on vacancies - One vacancy exists for a Tate representative.
Bio updates on website — Karr distributed copies of the bio information currently on the site for
members, and asked members to let her know of any changes, updates, or additions.
State of Iowa Youth Advisory Council — Information was included in the packet for those
interested.
MEETING SCHEDULE
YOUTH ADVISORY COMMISSION
April 1, 2012
Page 4 of 5
Karr shared work conflicts with Chair Fosse. Murray stated her schedule conflicts with Fosse's.
Majority agreed to schedule the next meeting for 7:30 PM on Wednesday, May 9, and an
alternate date of Wednesday, May 2 at 7:30 PM. City Clerk Karr will send email with both dates
asking members to confirm availability.
Moved by Thornton, seconded by Rapp, to adjourn 5:15 PM. The motion to adjourn passed
unanimously, 5/0, Fosse absent.
Minutes submitted by Karr.
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YOUTH ADVISORY COMMISSION APPROVED
Tuesday, May 8, 2012- 7:40 PM (electronically)
Helling Conference Room, CITY HALL
Members Present:
Craig, Rapp, Murray,Thornton
Members Absent:
Fosse, Nepola
Liaison Absent:
Dobyns
Staff Present:
Karr
Others Present:
None
RECOMMENDATIONS TO COUNCIL
None
CALL TO ORDER
Temporary Chair Murray called the meeting to order at 7:40 PM.
APPROVE MINTUES
Item was deferred pending April 1 minutes from Nepola.
GLOBAL VILLAGE
City Clerk Karr stated she had received some preliminary information regarding the event, and
questioned if there was interest and volunteers necessary to do the event. In response to
Commission Member Murray, City Clerk reported that a number of the supplies were provided
to the Commission from Parks & Recreation Department the previous year, and that if they were
interested in doing it again a request could be made to the department. Karr noted the event is
Saturday, June 2 10 -4; and volunteers are asked to report by 8:30 AM to set -up. A
questionnaire from the Summer of the Arts staff was received. Karr raised concerns regarding
staffing the booth all day. Murray stated she was interested in doing Brazil again and that a lot
of the set -up and activities would be repeated and wouldn't take that much time to organize.
Commission Members present had interest in doing the event. The Commission subcommittee
(Murray & Rapp) will meet and respond to the questionnaire, and let City Clerk Karr know what
supplies are needed from Parks & Recreation or may have to be purchased. Murray noted
costs last year included printing for the animals (colored) and purchasing poster board for signs.
Karr suggested dividing the volunteers into shifts of 2 or 3 hours and friends or school clubs are
a good source for volunteers. Commission Members Thornton and Craig stated they would be
out of town for the event and unable to work. Members were going to check their calendars and
let Karr know about availability. Karr felt it was important that a member of the Commission be
present at all times, and stated for an individual to stay all day could be a long day.
COMMISSION TRAINING & ELECTION OF OFFICERS
City Clerk Karr stated that Council Liaison Dobyns had requested this item be placed on the
agenda prior to election of officers to discuss some potential structural changes and suggested
that this item, as well as the Election of Officers, wait until Council Liaison Dobyns was in
attendance. City Clerk Karr suggested Members think about possible changes that could
improve participation and strengthen the current structure.
SUBCOMMITTEE REPORTS
Karr encouraged committee members to review the application, process, and website to
familiarize themselves with the information and see if changes might want to be considered.
She noted that the Commission was not bound to continue these projects or programs and that
YOUTH ADVISORY COMMISSION
May 8, 2012
Page 2 of 3
the decision was totally up to the Commission. Reviewing this now would enable the
subcommittees to meet prior to the next meeting.
Empowerment Grant. — No report
Website & Advertising — No report
Recognition Grant — In response to Karr, Commission Members Thornton and Murray reported
on the ceremony held at the April 17 City Council meeting. Members liked it at the beginning
the meeting and felt they got more publicity for the award than in the past. Karr stated the award
could be scheduled earlier in the year next time. Murray stated she liked it better than last year.
Global Village — Discussed earlier in the meeting
DISCUSSION RE URBAN / BACKYARD CHICKENS
Karr reminded Commissioners of Council Liaison Dobyns previous comments regarding
involving the Commission in topics that are will be discussed or are being discussed by Council
and reported that Council will be discussing the subject of backyard chickens in the near future.
Council Liaison Dobyns selected this item in hopes of providing time for research by individual
members. The YAC packet contained the same information that was distributed to Council
recently. No discussion is scheduled at this meeting but will be scheduled at the next meeting
prior to Council discussion. Karr stated that Council Member Dobyns will be sharing information
from time to time to enable an opportunity to provide input to Council. Members were
encouraged to talk with others about the item.
CITY COUNCIL AND STAFF UPDATE
Budget — Funds for empowerment grants and recognition grants have been spent for the year
Karr noted the new budget year begins July 1.
UPDATE ON VACANCIES
Karr noted one vacancy exists for a Tate representative.
TRAINING OPPORTUNITY - City Clerk Karr pointed out information distributed in the packet on
Board Member training provided free to City Board and Commission members on May 22 at the
Public Library. Karr will follow up with an email to YAC Commission Members on specific times
to enable them to check their calendars and asked them to let her know if they were interested
in attending.
MEETING SCHEDULE
Murray stated she would be attending Hope College and would need to resign from the Board.
Karr outlined the procedure, noting an email addressed to Council would be fine. In response to
Murray, Karr stated the resignation could be effective immediately or indicate a specific date.
Majority agreed to schedule next meeting for 10:00 AM on Tuesday, June 5. City Clerk Karr will
send email to absent members.
Moved by Rapp, seconded by Thornton, to adjourn 8:10 PM. The motion to adjourn passed
unanimously, 4/0, Fosse and Nepola absent.
Minutes submitted by Karr.
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