HomeMy WebLinkAbout08-16-2012 Senior Center CommissionThe
Center
IOWA CITY /JOHNSON COUNTY SENIOR CENTER
Agenda
Thursday, August 16, 2012
4 p.m. — 5:30 p.m.
Room 208
Time
4 -4:02 p.m.
1.
Introductions — Honohan
4:02
—4:05 p.m.
2.
Minutes (July 19, 2012)
4:05
—4:15 p.m.
3.
Public Discussion
4:15
—4:20 p.m.
4.
Commission Assign ments—Honohan
✓ Commission Visits
Board of Supervisors — ? ? ? ??
Call in advance to be placed on the agenda
1. Thursday, August 23 and 30, and September 6 and 20 at 9 a.m.
City Council — ? ? ??
All meeting dates are tentative and should be checked prior to attending
1. Tuesday, August 21 and September 4 and 18 at 7 p.m.--????
4:20
—4:50 p.m.
S.
Presentation and Discussion of New Horizons Band Fee Structure — Schomberg
/Spaziani
4:50
—4:55 p.m.
6.
Steering Council Report — Felling
4:55
—5 p.m.
7.
Feedback on Increased Participant and Parking Fee Structure —Kopping
5 — 5:10
p.m.
8.
Discussion Developing Regulations for Serving Alcohol at Senior Center Events -
Honohan
5:10
-5 25 p.m.
9.
Operational Overview — Kopping
✓ Accreditation on -site review
✓ Submission of County Grant Report
✓ Signage
✓ Staff Reports
5:25
—5:30 p.m.
10.
Commission Discussion — Honohan
✓ Board of Supervisors Report
✓ City Council Report
Meeting Packets:
1. Agenda, August 16, 2012 meeting
2. Minutes from July 19, 2012
3. End -of Year Grant Report to County
4. Staff Reports
5. New Horizons Band Participation Fee
Structure
6. Thoughts on Alcohol
Preliminary Minutes
July 2012
MINUTES
SENIOR CENTER COMMISSION
JULY 19, 2012
ROOM 208, IOWA CITY /JOHNSON COUNTY SENIOR CENTER
Members Present: Jay Honohan, Rose Hanson, Mark Holbrook, Michael
Lensing, Daniel Benton, Sarah Maiers, Chuck Felling
Members Absent: None.
Staff Present: Linda Kopping, Kristin Kromray
Others Present: None.
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Honohan at 4:00 PM.
APPROVAL OF MINUTES FROM MAY 17, 2012 MEETING:
Motion: To accept the minutes from the May 17, 2012 meeting. Motion
carried on a vote of 6/0. Lensing / Maiers.
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
None.
COMMISSION ASSIGNMENTS:
Honohan will attend the July 31St City Council meeting. Lensing will attend the
August 2nd Johnson County Board of Supervisors meeting.
STEERING COUNCIL REPORT:
Felling reported that Marylou Henley, the secretary of the Steering Council
passed away. The Membership Committee will be asking members if there are
additional membership benefits of interest to them. The Outreach Committee has
a number of speaking engagements lined up including Johnson County Fair,
New Lyons Club, and NAML Members of the Outreach Committee continue to
write editorials that are being published written in the Press Citizen. They are
Preliminary Minutes
July 2012
hoping to have an article once a month. The Programming Committee will be
hosting a meet and greet for the instructors.
DISCUSSION OF DODDS REVOCABLE TRUST:
Honohan reported that Clifford and Emily Dodds left two bequests to the Senior
Center Endowment fund that is maintained in the Johnson County Community
Foundation by Friends of The Center. The first was for $25,000. According to the
will, the interest on this money was to be transferred to the Senior Center's
operational budget and only be used for refreshments at programs.
Honohan spoke at length with the Dodds trustee and attorney in regards to the
use of this money. They came to the agreement that this money (approximately
$1000 per year) could be used to support the Volunteer Recognition event. The
Dodds would be recognized for their generous support of the program. The
second part of the bequest is approximately $65,000. It will be placed in the
Senior Center endowment without restriction.
Motion: To pass the Dodds Resolution. Moved by Holbrook, seconded by
Lensing.
Maiers, yes
Lensing, yes
Benton, yes
Holbrook, yes
Hanson,yes
Felling, yes
Honohan, yes
Motion carried on a vote of 6/0.
OPERATIONAL OVERVIEW:
Kopping reported that an ordinance is to go before the City Council regarding the
serving of alcohol at the Senior Center.
Kopping reported that the Senior Center has received a contract from Active Net
for the new membership database software. A similar contract has been signed
with the Iowa City Recreation Department with Active Net.
Kopping has an upcoming meeting with Robyn Hepker to discuss the exterior
sign.
Preliminary Minutes
July 2012
Kopping reported that staff has not heard complaints about the raise in
membership fees. However, there have been comments from members who live
outside of Iowa City but own and pay property taxes in Iowa City. They have
questioned if they could pay the resident amount if they do not live in Iowa City,
but own property in Iowa City. The Commission discussed this and agreed that
the resolution states that membership price is determined by residency only.
Kopping reported that the accreditation notebook has been sent to the NCOA.
Once it has been reviewed they will contact her to set up an offsite and onsite
review.
COMMISSION DISCUSSION:
Honohan reported he and Kopping went to the City Council to discuss the
resolution for a new fee schedule, which the City Council approved.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 6/0. Maiers /Benton.
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RESOLUTION
WHEREAS the Clifford E. and Emily Iona Dodds established
the Clifford E. and Emily Iona Dodds Revocable Trust, and
WHEREAS the provisions of said Trust provide that upon the
death of the Grantors certain bequests shall be made to the
Endowment Fund of the Iowa City /Johnson County Senior Center to
provide for funding of the Volunteer Recognition Event for
volunteers at the Center, and
WHEREAS the Friends of the Center Board has agreed to
provide funding each year for the Volunteer Recognition Event
the sum of One Thousand ($1,000), and
WHEREAS the Senior Center Commission deems it appropriate
to recognize the contribution of Clifford E. and Emily Iona
Dodds to the volunteers at the Center.
NOW THEREFOR BE IT RESOLVED AS FOLLOWS:
1. Clifford E. and Emily Iona Dodds will be recognized each
year as co- sponsors of the Volunteer Recognition Event for
volunteers at the Center.
2. This recognition shall be published in the Senior Center
Program Guide each year.
3. The Coordinator of the Senior Center is hereby
authorized and directed to implement the provisions of this
resolution.
It was moved by Holbrook and seconded by Lensing
that the Resolution be adopted.
Ayes 6
Nays 0
The Chair declared the Resolution adopted.
J Y HONOHAN
ommission Chair
Johnson
County
ECONOMIC DEVELOPMENT
QUALITY OIL LIFE BLOCK GRANTS
GRANT REPORT
Due January 30"' and July 30rh
Please limit report to two pages
Grantee: Iowa City /Johnson County Senior Center
Contact Person: Linda J. Kopping
Title: Coordinator
Phone: 319- 356 -5225
E -mail: Linda- kopping @iowa - city.org
Mailing Address: 28 South Linn Street Iowa City, Iowa 52240
Website: www.ICgov.org /senior
1. Please provide a brief description of the activities or programs your organization has done in
the last six months which were supported by Johnson County Block Grants.
The Johnson County Block Grant is used to support the operation of the Iowa City /Johnson County
Senior Center as it promotes optimal aging with programs and services that encourage wellness, social
interaction, community engagement, and intellectual growth within the older adult population of
Johnson County.
Throughout FY12 The Center offered many unique programs and classes, interest groups and
clubs, performance groups, and volunteer opportunities. The Center's target audience is the 50+
population, but many programs are open to the public or designed to bring older adults and students
together in a classroom setting. Overall, it was a very successful year in terms of on -site and off -site
programming. Some highlights from the last six months are offered in the following paragraphs.
The final participation counts for FY2012 have not been completed, but they are nearly done and
reasonable estimates can be made at this time. The information presented in the following table used
estimates for the month of June 2012 for all Senior Center programming, AARP/VNA services, and
meetings. Estimated counts were used for the number of on -site meals served by the senior nutrition
program for the months of March through June 2012. Using these estimates, the following year -end
estimates for total number of visits were determined.
Programs Sponsored by The Center
Visits
Monday – Friday 8 AM – 5 PM —On -site
71,935
Evenings and Weekends —On -site
20,295
Outreach Programming
13,648
On -site Programs Sponsored by in -house agencies
Senior Nutrition Program
16,294
AARP/Visiting Nurses Services
2,277
Meetings
5,014
Total
129,463
In FY2012 The Center continued offering programs that serve people throughout Johnson County.
Honoring Your Wishes, a program that helps people discuss and develop healthcare plans for use if
they can no longer speak for themselves, is open to people of all ages and place of residence. Let's
Talk Inclusive! our GLBT movie series is a weekly intergenerational program open to people from all
parts of the county. The Center continues to provide free operational space for the Senior Nutrition
Program so it can prepare meals to meet the nutritional needs of older adults throughout the county.
Seven hundred and forty -two people from all over the county took advantage of The Center's free
AARP Tax Aide Program for older adults and low -to- moderate income residents who are US citizens or
resident aliens in FY12. The Center also collaborated with the UI Center for Human Rights in
International Programs, the UI School of Art and Art History, CARTHA, and the Sudanese Community
Choir to offer a multifaceted program focusing on Sudan that was attended by over 250 community
members.
In May 2012 Older American's Month was celebrated with several public events including a dance,
Irish Ceili, concerts featuring the Voices of Experience and New Horizons Band, and a special
performance of the Sound Reach Choir. Finally, the Senior Center Ambassadors and ensemble
musical groups continue to give presentations and performances at a variety of venues in the county.
Have the activities above helped create or retain jobs?
The grant helps maintain a staff of 6.5 FTE, 0.5 FTE participating in the Senior Internship Program
sponsored by HACAP; 3 part -time temporary employees working in Senior Center Television; and 1 - 4
workstudy students from the University of Iowa.
2. How have the programs and activities supported by the grant increased opportunities or
enhanced the quality of life for Johnson County residents?
The purpose of The Center is to enhance the quality of life for Johnson County seniors and other
members of the community. Its programs support positive lifestyle choices and continued growth by
helping older adults maintain mental and physical fitness and important social connections to peers and
community. As a result, their ability to live healthy, happy, active, and independent lives within the
community is greatly improved.
Staff members are involved with the Johnson County Livable Community initiative, serving on the
policy board and the Transportation and Visibility Action Teams. Center staff and volunteers are also
involved as board and committee members, volunteer coordinators, and facilitators in the Honoring
Your Wishes community -wide advance care planning initiative. Both programs serve all people in
Johnson County and address quality of life issues.
Other free or low -cost services offered at The Center that are open to all older adults include legal
counseling, personal counseling, flu clinics, health insurance counseling, health care, reiki therapy,
chair massage, comprehensive health screening event, nutritional services, and referral services.
3. Has the Johnson County grant leveraged other sources of revenue? If yes, describe.
The Center partners with many other non - profits and area businesses to enhance programming and
avoid duplication of services. In FY12, we received financial support from several corporate sponsors,
Friends of The Center, and several fundraising activities.
The Center also relies upon a variety of participant cost sharing programs, and funding from the
City of Iowa City and the Johnson County Board of Supervisors. Financial statements are attached.
4. Have the programs or activities supported the economic development goals identified in the
Land Use Plan or the strategic priorities of the Board of Supervisors? If yes, describe.
The Center is a focal point for aging that provides services and information that is of interest to
older adults and other community members. Our target population is the fastest growing segment of
the population.
Participation in the type of programs and services we offer can promote quality of life and
independence and delay the need for more expensive aging services. Consequently, participation can
keep older adults active members of the community (property owners, consumers, and taxpayers) who
2
have years of experience and knowledge that can be drawn upon to address community issues for
longer periods of time.
5. Please provide additional information you believe would be helpful to the Economic
Development Committee and the Board of Supervisors in evaluating this grant.
Unsolicited participant feedback has been attached to this document (See Attachment #1). Comments
reflect the value placed on Center experiences from the most important perspective, the people who
are involved.
Signature • NN
Date
Submit one hard copy and one electronic copy of the report to:
Johnson County Board of Supervisors
Attn: Rich Claiborne, rclaiborne(i)co.iohnson.ia.us
913 S. Dubuque Street
Iowa City, Iowa 52240
Attachments:
1. Letters from Participants, Instructors, and Partners
2. Fiscal Year 2012 Operational Budget
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COLLEGE OF
1
LIBERAL ARTS & SCIENCES
Academic Programs and
THE �
Student Development
UNIVERSIT 7
UNIVERSITY
120 Schaeffer Hall
Iowa cry, Iowa 52242 -1409
OF IOWA
319- 335 -2633 Fox 319 - 335 -3755
clasps @uiowa.edu
-
www.clas.uiowa.edu
December 16, 2011
Dear Linda,
I hope this finds you happy and well.
Attached is a copy of the BOOKENDS Project cd, created by students in my Aging &
Leisure course and local senior citizens. Throughout the Fall Semester, these two groups
gathered to share their dreams, life lessons, and thoughts on aging. Inspired by this
dialogue, the group wrote, composed, and recorded two songs: one about students' goals
for the future and another with seniors' reflections on the past.
While the songs came out surprisingly well — neither the seniors nor my students have any
musical background — it is the time we spent together that will always mean the most to
me. Ijust completed reading my students' final papers, and was moved by how
endearingly they referred to their senior group members. I not only believe they learned a
great deal from the intergenerational experience, but grew to consider them friends.
Inside the front insert you will find the names of everyone who participated in the
BOOKENDS Project. You will also note your name included among those I want to thank.
Without your help and friendship, this never would have happened.
Happy holidays!
Yours,
David L. Gould
Associate Director for Student Development /Faculty
P. 319.384.3529
EXPE: 08.10.12 13:26:47
Account
-------------------------------------------
1000 General
444100 Senior Center Operations
PERSONNEL
411000 Perm Full Time
412000 Perm Part Time
413000 Temporary Employees
414100 Overtime Wages
414500 Longevity Pay
421100 Health Insurance
421200 Dental Insurance
421300 Life Insurance
421400 Disability Insurance
422100 FICA
423100 IPERS
424800 Wellness Benefits
Attachment #2 -a Page 1 of 4
Page: 1
IOWA CITY
Budget to Actuals Expenditures Summary
FY 2012 Expense Reporting
For the period 7.1.11 to 6.30.12
YTD Period
Appropriated Expenditures Expenditures Encumbrance Balance & Used
Total PERSONNEL
SERVICES
432030 Financial Services & Charges
432060 Consultant Services
432080 Other Professional Services
432090 Engineering Services
435055 Postage and Stamps
435058 Bulk Mailing
435059 Advertising
436030 Transportation
436050 Registration
436060 Lodging
436080 Meals
436090 Certifications
438010 Stormwater Utility Charges
438030 Electricity
438050 Landfill Use
438070 Heating Fuel /Gas
438080 Sewer Utility Charge
352831.00
357332.57
357332.57
.00
- 4501.57
101.28
19735.00
21476.26
21476.26
.00
- 1741.26
108.82
11303.00
12233.38
12233.38
.00
- 930.38
108.23
5010.00
5353.58
5353.58
.00
- 343.58
106.86
2988.00
2987.50
2987.50
.00
.50
99.98
53661.00
53662.68
53662.68
.00
-1.68
100.00
2009.00
2009.28
2009.28
.00
-.28
100.01
740.00
854.72
854.72
.00
- 114.72
115.50
1802.00
1626.55
1626.55
.00
175.45
90.26
29979.00
29909.55
29909.55
.00
69.45
99.77
31624.00
31873.76
31873.76
.00
- 249.76
100.79
.00
40.00
40.00
.00
-40.00
.00
------ - - -
511682.00
- -- ------
- - - -
519359.83
-- ------
- - -
519359.83
- -- ------
- - - - -- ------
.00
- - -
- 7677.83
- --
- - -
101.50
- --
389.00
483.29
483.29
.00
-94.29
124.24
2000.00
1765.00
1765.00
.00
235.00
88.25
.00
91.77
91.77
.00
-91.77
.00
1500.00
.00
.00
.00
1500.00
.00
254.00
13.95
13.95
.00
240.05
5.49
7750.00
7750.00
7750.00
.00
.00
100.00
24000.00
24487.60
24487.60
.00
- 487.60
102.03
2775.00
624.16
624.16
.00
2150.84
22.49
2050.00
2790.77
2790.77
.00
- 740.77
136.14
4950.00
1806.84
1806.84
.00
3143.16
36.50
1506.00
448.00
448.00
.00
1058.00
29.75
.00
45.60
45.60
.00
-45.60
.00
2500.00
.00
.00
.00
2500.00
.00
29104.00
28655.74
28655.74
.00
448.26
98.46
168.00
206.55
206.55
.00
-38.55
122.95
13875.00
11440.62
11440.62
.00
2434.38
82.45
345.00
.00
.00
.00
345.00
.00
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EXPE: 08.10.12 13:26:47
Account
Attachment #2 -a Page 2 of 4
Page: 2
IOWA CITY
Budget to Actuals Expenditures Summary
FY 2012 Expense Reporting
For the period 7.1.11 to 6.30.12
YTD Period
Appropriated Expenditures Expenditures Encumbrance Balance % Used
---------------------------------------------------
1000 General (CONTINUED)
444100 Senior Center Operations (CONTINUED)
SERVICES (CONTINUED)
438090 Water Utility Charge
438100 Refuse Collection Charges
438120 Long Distance Service
438130 Wireless Phone Service
442010 Other Building Repair & Maintena
442020 Structure Repair & Maintenance S
442030 Heating Equipment Repair & Maint
442040 Cooling Equipment Repair & Maint
442050 Furnishing Repair & Maintenance
442060 Electrical & Plumbing Repair & M
442070 Bldg Pest Control Services
443020 Office Equipment Repair & Mainte
443050 Radio Equipment Repair & Mainten
443080 Other Equipment Repair & Mainten
444060 Cable & Electrical Repair & Main
444080 Software Repair & Maintenance Be
445050 Uniform Service
445060 Laundry Service
445080 Snow and Ice Removal
445140 Outside Printing
445160 Work Study Wages
445180 Instructor /Officiate
445230 Other Technical Services
446130 ITS -PC /Peripheral Support Charge
446140 ITS- Computer Replacement Chargeb
446150 ITS - Application Development Fee
446160 ITS- Network /Internet Chargeback
446200 Photocopying Chargeback
446220 Phone Service Chargeback
446300 Phone Equipment /Line Chargeback
446320 Mail Chargeback
446330 Delivery Services Chargeback
249.00
.00
.00
.00
249.00
.00
3293.00
2636.84
2636.84
.00
656.16
80.07
163.00
158.84
158.84
.00
4.16
97.45
.00
761.22
761.22
.00
- 761.22
.00
6862.00
4978.22
4978.22
.00
1883.78
72.55
8271.00
6276.93
6276.93
.00
1994.07
75.89
3200.00
12291.17
12291.17
.00
- 9091.17
384.10
1063.00
4254.49
4254.49
.00
- 3191.49
400.23
4500.00
1462.00
1462.00
.00
3038.00
32.49
5948.00
6376.52
6376.52
.00
- 428.52
107.20
240.00
232.80
232.80
.00
7.20
97.00
81.00
.00
.00
.00
81.00
.00
1364.00
.00
.00
.00
1364.00
.00
215.00
95.00
95.00
.00
120.00
44.19
859.00
311.61
311.61
.00
547.39
36.28
5468.00
6111.80
6111.80
.00
- 643.80
111.77
541.00
558.00
558.00
.00
-17.00
103.14
1464.00
1769.74
1769.74
.00
- 305.74
120.88
1155.00
.00
.00
.00
1155.00
.00
21200.00
22149.27
22149.27
.00
- 949.27
104.48
13680.00
8369.87
8369.87
.00
5310.13
61.18
15000.00
12607.50
12607.50
.00
2392.50
84.05
294.00
228.00
228.00
.00
66.00
77.55
4950.00
5400.00
5400.00
.00
- 450.00
109.09
6471.00
6035.64
6035.64
.00
435.36
93.27
500.00
591.36
591.36
.00
-91.36
118.27
6840.00
9720.00
9720.00
.00
- 2880.00
142.11
5000.00
4429.02
4429.02
.00
570.98
88.58
726.00
.00
.00
.00
726.00
.00
5130.00
4642.32
4642.32
.00
487.68
90.49
5750.00
4103.55
4103.55
.00
1646.45
71.37
12.00
39.17
39.17
.00
-27.17
326.42
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EXPE: 08.10.12 13:26:48
IOWA CITY
Budget to Actuals Expenditures Summary
FY 2012 Expense Reporting
For the period 7.1.11 to 6.30.12
YTD
Account Appropriated Expenditures
________________________ _________ ________________ _ _____
1000 General (CONTINUED)
444100 Senior Center Operations (CONTINUED)
SERVICES (CONTINUED)
446350 City Vehicle Replacement Chargeb
446360 City Vehicle Rental Chargeback
449055 Permitting Fees
449060 Dues & Memberships
449090 Land & Building Rental
449120 Equipment Rental
449160 Other Rentals
449260 Parking
449280 Miscellaneous Services & Charges
449350 Meals (non - travel)
449360 Interest Expense
Total SERVICES
SUPPLIES
452010 Office Supplies
452030 Minor Office Equipment /Furniture
452040 Sanitation & Industrial Supplies
452050 Photo Supplies & Equipment
453020 Radio Equipment Supplies
453030 Telecom Equipment Supplies
454020 Subscriptions
455110 Software
455120 Misc Computer Hardware
461050 other Agriculture Materials
465020 Gasoline
466060 Other Construction Supplies
466070 Other Maintenance Supplies
467020 Equipment Repair & Maintenance S
469140 Recreational Equipment
469150 Recreational Program Supplies
469210 First Aid /Safety Supplies
469260 Fire Ext & Refills
Page 3 of 4
Attachment #2 -a Page: 3
Period
Expenditures Encumbrance Balance % Used
73.00
10.03
10.03
.00
62.97
13.74
147.00
9.80
9.80
.00
137.20
6.67
.00
125.00
125.00
.00
- 125.00
.00
1210.00
1668.94
1668.94
.00
- 458.94
137.93
5000.00
2920.00
2920.00
.00
2080.00
58.40
140.00
225.00
225.00
.00
-85.00
160.71
2969.00
150.00
150.00
.00
2819.00
5.05
22000.00
20000.04
20000.04
.00
1999.96
90.91
2550.00
1372.00
1372.00
.00
1178.00
53.80
2000.00
.00
.00
.00
2000.00
.00
831.00
830.81
830.81
.00
.19
99.98
__ __________
260575.00
______
_ _ _
234512.39
_ __ ____________
234512.39
_____
_______ _______
.00
_ __
26062.61
90.00
8985.00
7276.62
7276.62
.00
1708.38
80.99
1915.00
3594.78
3594.78
.00
- 1679.78
187.72
5276.00
5001.03
5001.03
.00
274.97
94.79
3338.00
3391.00
3391.00
.00
-53.00
101.59
1000.00
141.27
141.27
.00
858.73
14.13
.00
100.00
100.00
.00
- 100.00
.00
1584.00
1522.24
1522.24
.00
61.76
96.10
1094.00
150.00
150.00
.00
944.00
13.71
153.00
.00
.00
.00
153.00
.00
1000.00
.00
.00
.00
1000.00
.00
.00
7.50
7.50
.00
-7.50
.00
50.00
.00
.00
.00
50.00
.00
77.00
.00
.00
.00
77.00
.00
912.00
69.60
69.60
.00
842.40
7.63
6394.00
7918.97
7918.97
.00
- 1524.97
123.85
3378.00
2078.85
2078.85
.00
1299.15
61.54
6500.00
6721.24
6721.24
.00
- 221.24
103.40
.00
160.50
160.50
.00
- 160.50
.00
http: / /omega.eivic. iowa- city. org /cgi- bin / rundfreports. cgi? d _fwhichreport = expsum &d_fkeyyeal = 2012 &d... 8/10/2012
EXPE: 08.10.12 13:26:48
Account
1000 General (CONTINUED)
444100 Senior Center Operations (CONTINUED)
SUPPLIES (CONTINUED)
469290 Purchases for Resale
469320 Miscellaneous Supplies
469360 Food and Beverages
469370 Paper Products
469990 Early Pay Discount
Total SUPPLIES
CAPITAL OUTLAY
472010 Building Improvement
473010 Contracted Improvements
Total CAPITAL OUTLAY
OTHER FINANCIAL USES
490190 Interfund Loan
Total OTHER FINANCIAL USES
Total Senior Center Operations
Total General
* ** GRAND TOTAL * **
Attachment #2 -a page 4 of 4
Page: 4
IOWA CITY
Budget to Actuals Expenditures Summary
FY 2012 Expense Reporting
For the period 7.1.11 to 6.30.12
YTD Period
Appropriated Expenditures Expenditures Encumbrance Balance % Used
8000.00
2787.45
2787.45
.00
5212.55
34.84
6140.00
7139.90
7139.90
.00
- 999.90
116.29
12110.00
6304.77
6304.77
.00
5805.23
52.06
3200.00
1415.68
1415.68
.00
1784.32
44.24
.00
-48.06
-48.06
.00
48.06
.00
_____ __ _ _
71106.00
_ __ ____________
55733.34
______
_ _ _
55733.34
_ __ ____
__ _ __ ___ _____
.00
_______
15372.66
_ _ _
78.38
___
10500.00
.00
.00
.00
10500.00
.00
43200.00
6410.00
6410.00
.00
36790.00
14.84
____________
53700.00
______
___
6410.00
_ __ ______
__ _ ___
6410.00
______
_ _ _ _ __ ___
.00
__ _ ______
47290.00
___
11.94
___
6844.00
6843.55
6843.55
.00
.45
99.99
6844.00
6843.55
6843.55
.00
.45
99.99
____________
903907.00
_________
822859.11
___ _
___ __ _ __ _
822859.11
__ __ __
__ _ __ ___ ______
.00
______
81047.89
_ _ _
91.03
_ __
903907.00
822859.11
822859.11
.00
81047.89
91.03
903907.00
822859.11
822859.11
.00
81047.89
91.03
http: / /omega.eivic.iowa- city. org /cgi- binlrundfreports. cgi ?d_fwhichi-eport= expsum &d_fkey _year= 2012 &d... 8/10/2012
REVS: 08.10.12 13:28:53
Account
1000 General
444100 Senior Center Operations
INTERGOVERNMENTAL REVENUE
336110 Johnson County
Total INTERGOVERNMENTAL REVENUE
GOVERNMENTAL CHARGES FOR SERVICES
346400 Lessons
346500 Entry Fees
346600 Membership Fees
346700 Special Events
348900 Charges for Services
Attachment #2 -b Page 1 of
Page: 1
IOWA CITY
Budget to Actual Revenues Summary
FY 2012 Revenue Reporting
For the period 7.1.11 to 6.30.12
Estimated YTD Period
Revenue Revenue Revenue Remainder %
Total GOVERNMENTAL CHARGES FOR SERVICES
MISCELLANEOUS REV
362100 Contrib & Donations
363910 Mist Sale of Merchandise
369100 Reimb of Expenses
369900 Miscellaneous Other Income
Total MISCELLANEOUS REV
USE OF MONEY & PROPERTY
382200 Building /Room Rental
382400 Locker Rentals
383320 Permit Parking
384200 Vending Machine Comm
384900 Other Commissions
Total USE OF MONEY & PROPERTY
OTHER FINANCING SOURCES
392300 Sale of Equipment
393910 Mist Transfers In
Total OTHER FINANCING SOURCES
77250.00
70000.00
70000.00
7250.00
90.61
------------
77250.00
70000.00
_____
70000.00
______
______
7250.00
____
90.61
__
2021.00
2182.50
2182.50
- 161.50
107.99
1815.00
2220.00
2220.00
- 405.00
122.31
35000.00
37427.00
37427.00
- 2427.00
106.93
10442.00
454.00
454.00
9988.00
4.35
12368.00
16698.13
16698.13
- 4330.13
135.01
61646.00
58981.63
58981.63
2664.37
95.68
30500.00
34742.58
34742.58
- 4242.58
113.91
10000.00
12491.17
12491.17
- 2491.17
124.91
5040.00
5449.25
5449.25
- 409.25
108.12
.00
34.00
34.00
-34.00
.00
45540.00
52717.00
52717.00
- 7177.00
115.76
1055.00
403.00
403.00
652.00
38.20
1096.00
1136.25
1136.25
-40.25
103.67
16161.00
17663.00
17663.00
- 1502.00
109.29
374.00
298.89
298.89
75.11
79.92
777.00
.00
.00
777.00
.00
19463.00
----- -
19501.14
-- ------
- - - -
19501.14
-- ------
- - -
-38.14
- --
- - - -
100.20
--
.00
835.93
835.93
- 835.93
.00
5940.00
.00
.00
5940.00
.00
5940.00
835.93
835.93
5104.07
14.07
http: // omega. civic. iowa - city. org /cgi- bin /rundfrepolls. cgi ?d _ fwhichreport= revsum &d_fkey year--2012&d... 8/10/2012
Attachment #2 -b Page 2 of 2
REVE: 08.10.12 13:28:53
Page: 2
IOWA CITY
Budget to Actuals Revenues Summary
FY 2012 Revenue Reporting
For the period 7.1.11 to 6.30.12
Estimated YTD Period
Account Revenue Revenue Revenue Remainder
____ ______________________ _______________________________
____ ______
1000 General (CONTINUED)
444100 Senior Center Operations (CONTINUED)
OTHER FINANCING SOURCES (CONTINUED)
Total Senior Center operations
Total General
* ** GRAND TOTAL * **
____________
209839.00
____________
___________
________
202035.70
___
202035.70
____________
7803.30
______
96.28
209839.00
_________
202035.70
_____
______
202035.70
____________
7803.30
______
96.28
209839.00
202035.70
____________
202035.70
____________
7803.30
______
96.28
http: / /omega.eivic. iowa- city.orglcgi- binfrundfrepoils .cgi ?d _ fwhichi-epoit = revsum &d_fkeyyear = 2012 &d... 8/10/2012
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THOUGHTS ON ITEMS TO CONSIDER RE ALCOHOL PERMIT
1. Responsible party. Our permit form should make clear
who is the person or persons responsible in case of
damage or problems.
2. Wine and beer only. I believe this should be the rule.
I believe this will also sit better with legal and the
administration and the city council.
3. Require the renter to provide a bartender. In my
experience letting people pour their own drink can be
a source of trouble. This does not mean hiring
someone
the
who is a bartender by profession although that would
be preferable but at least someone whose job is to
pour drinks and he or she is the only one. And we
should
make that clear and that persons name should be on the
permit application.
4. Kitchen? Should we have alternate permits, one with
use of the kitchen and one without.
5. StaPP. Should we require the hiring of a staff person
to be on hand for the use to monitor the situation and
if we do require that what does the staff person
receive as compensation and how is this person
selected. We do not want staff to be compelled to be
in attendance when they do not want to be.
6. Portable Bar. Do we need to provide a portable bar for
this kind of situation?
7. Fee. We need to decide on a fee and if we are to allow
the use of the kitchen, alternate fee for use of the
kitchen.
8. License holder. If they are to bring in a license
holder to provide the alcohol, I believe that we
should
still hold to wine and beer only.
9. Dishes and glassware. Of course they will have to
provide their own dishes, glassware and silverware.
1
10. Damage Deposit. I think we should require a damage
deposit to protect us in case of accidental damage.
11. Hours. We should set the hours that they can be in the
building.
12. Security. Do we want to require some sort of security
person? Off duty police? Private outfit? Staff
enough?
13. Permit Process. What is the permit process? Where does
it start? Does it begin with Linda then on to legal?
Then on to the City Manager?
Marian Karr
From: Kristin Kromray
Sent: Friday, September 07, 2012 2:58 PM
To: Marian Karr
Subject: Senior Center Commission Aug packet addtion
Attachments: Aug 2012 packet addition.pdf
Hi Marian,
Attached is an item that was handed out at the Aug Senior Center Commission meeting.
Thanks,
Kristin Kromray
Operations Assistant
Iowa City /Johnson County Senior Center
28 S. Linn St.
Iowa City, IA 52240
319 - 356 -5221
kristin- kromray@ Iowa- city.o ra
- - - -- Original Message---- -
From: Sen- Copier -2 @iowa - city.org [mailto:Sen- Copier -2 @iowa - city.org]
Sent: Friday, September 07, 2012 1:39 PM
To: Kristin Kromray
Subject:
This E -mail was sent from "RNP2B790A" (Aficio MP 2851).
Scan Date: 09.07.2012 14:39:10 ( -0400)
Queries to: Sen - Copier- 20iowa- city.ora
BY -LAWS OF THE IOWA CITY NEW HORIZONS BAND
Founded in 1995
In Partnership with the Iowa City /Johnson County Senior Center
WHO WE ARE
Founding director of the Iowa City New Horizons Baud, Don Coffman, professor and bead of Music
Education at The University of Iowa, envisioned the Band as all opportunity for adults to learn or
reacquaint themselves with wind and percussion instrumental music. Professor Coffinan also hoped
It would influence his undergraduate music education and graduate students `to awaken (to) tite
action that eventually their careers call extend beyond the classroom, that they can build closer
connections between schools and communities." The Iowa City New Horizons Band subscribes to
the national philosophy of the New Horizons International Music Association founded by Roy Ernst
in 1991, Ernst believed that "anyone can learn to play music at a level that will bring a sense of
accomplishment and the ability to perform in a group." With respect to the style of instruction, the
Iowa City New Horizons Band subscribes to another Ernst principle, "the style of instruction nnrst
be completely supportive and free of competition and intimidation." Ernst concludes, "Your best is
good enough," and the Iowa City New Horizons Band members agree.
Article L Name - The name of this voluntary association shall be The Iowa City New Horizons Band (IC-
NHB),
Article II, Mission - The IC -NHB provides the opportunity for oil persons age 50 and older to learn and
make music. In addition to the hand itself, the IC -NHB will encourage entry-level group -music opportunities
for members and nonmembers alike and facilitate the many current self - formed ensembles and those that will
emerge.
Article III, Administrative Home - The Iowa City/Johnson County Senior Center serves as the
administrative home for the IC -NHB and, as such, provides services such as but not limited to providing
places for rehearsal and concerts, serving as the business center by receiving dues and fees, paying
salaries /stipends, providing storage for [C- NHB -owned music and instruments and helping with promotion of
the IC -NHB and its performances.
Article IV. Membership -- Membership shall be open to all persons age 50 and older participating in the IC-
NI1B. Members are those whose dues are current.
----- -- ------- -- - - - - --
IC -NHB is a member of the New Horizons International Music Association
"Over 8,500 adult musicians are now enjoying the opportunity to make music hi New Horizons groups.
Many of our 200 groups have sub - groups — such as swing hands, Dixieland hands, string quartets and
flute choirs — providing even more opportunities for musical expression and social hnteraction. In 2011,
hundreds of musicians participated in New Horizons band camps and toms of New Horizons group
locations /rehearsals in the U S and Canada." (The President's Corner, From Dick Prettyman, President)
FACTS about IC -NHB
Participants: 65 active members last year — 52 Iowa City; 12 Johnson Cc; I lion- Johnson Co.
Music staff: Dr. Erin Weir, Visiting Assistant Professor, College of Education and seven (7) student
directors who provide direction as assistant band director, sectional directors (brass, clarinets, flutes,
percussion, and saxophones) and Silver Swing director.
Concerts: Halloween (Sr, Ch), Holiday (Sr. Ctr and Englert), Spring (Sr. Ch), Sannnor (Upper City
Park), and Sumner (Coralville Ctr for the Performing Arts)
Volunteer Hours for Concerts: More than 600 hours (6 annual concerts) when ensemble performances
are included
Limn Street Band: Limn Street Band is a Sr. Center class supported by IC -NHB designed for
begimming/intermedinto adults of any age who want to learn or relearn a hand Instrument. Fee is $35 each
semester paid to the Sr. Center. Musicians often move our to participate In the IC -NHB.
Ensembles: Ensembles are self -led groups that organize their own rehearsals, secure their own music,
apd schedule their own performances. Current ensembles include the Polka Dots, Post Hons, Tempered
Brass, Old Post Office Brass Quintet, and Jazzy Flutes. The Silver Swing Jazz Ensemble is generally led
by a UI nmsie education student who chooses music and organizes rehearsals,
Jazzy Flutes and Friends
Jazzy Flutes and Friends -- six flutes, string bass and piano -- plays jazz music mainly from the 40's
and 50's. Our gigs include assisted - living housing, adult dayeare, hospitals and weddings. Give us it
call; we love to play. Contact: Jan Nelson — 319 -688 -0030.
Old Post Offlee Brass
The Old Post Office Brass began as a trio (trumpet, horn, and tuba) in late 1997. During 1998, it was
briefly a quartet (added a trombone). By the end of tine year it had become a traditional brass quintet
(2 trumpets, lion, trombone, tuba), taking the name "Old Post Office Brass" which reflects the home
base in the Senior Center, formerly the Iowa City Post Office, In 2003, OPOB was invited to play at
the AARP National Convention in Chicago. The group performs a large variety of music, including
classical, ragtime, Dixieland and popular (show times, etc.) for a variety of audieuces in different
venues. Contact: Steve Schomberg -- 319 -541 -2290
Polka Dots
Polka Dots was the first small group formed front members of the New Horizons Band. They debuted
in the sumuner of 1996 withjust 5 members. Polka Dots is a bit larger now (6 -10 members) and has
performed over 350 times at many locations in Iowa City and the surroumdimg area. As the name
suggests, the music front this popular group always includes polkas, waltzes and a march or two.
Contact: Olo Berry -- 319- 337 -5008
Post Horns
Post Horns is one of the more recent small groups and is comprised of the 6- member horn section of
the New Horizons Band. The origin of the name, "Post Horns," is two -fold, incorporating their home
base (the old Post Office) and the historical role of the "post horn" player riding the "post wagon" to
announce the delivery of mail In earlier times. This group performs regularly in the area for diverse
groups. Their play list always includes some old favorites where audience participation is encouraged,
Contact: Glo Berry -- 3I9- 337 -5008
Silver Saving
This 18 -20 piece ensemble enjoys playing "Big Band" music. With the recent revival of music from
the 1940's, this group has become popular with the younger set as well as the "silver seniors" from
that era. The baud plays regularly at the Iowa City Jazz Fest and always draws a big crowd. For
several years Silver Swing has also been host to "Generations of Jazz," an event held at the Englert
Theater, where they share the stage with area high school jazz bands. Contact: Jerry Musser -- 319-
351 -8402
l enywreri Brass
The Tempered Brass is a quartet comprised of two trombones, euphonium and tuba. Unfortunately
these instruments are `temperamental" and refuse to perform by themselves. Consequently they are
accompanied by four "well- tempered" individuals who are set on having fiun while providing their
listeners with a bit of entertainment, Tempered Brass performs an incredible variety of musical styles
from classics to jazz, along with some dialog that will make tine entire process thoroughly enjoyable.
Contact: Chuck Kreeb -- 319-351-1455
Amoral Budget (see I+Y13 Budget): $12,700 with income from fees ($165 per year for Iowa City
residents —see fee schedule) and donations; $9,000 hi expenses go to paying the director and student
instructors (see FYI Budget)
BUDGET ICNHB 7/1/12- 6/30/13 (FY13) 8/15/2012 10:56 AM
Estimated Income
Notes
Tuition Fees
$ 10,000.00
Donations
$ 2,000.00
Reimbursement for band shirts
$ 70,00
1
Total Estimated Income
$ 12,070,00
Estimated Expenses
Music Director Stipend (Fall -Spr -Sum)
$ 2,500.00
Student directors
$ 6,500.00
2
Music
$ 1,400.00
3
Photocopying
$ 1,000.00
Equipment and Repairs
$ 300.00
Cost of band shirts
$ 70.00
1
Other Expenses
$ 300.00
4
Total Estimated Expenses
$ 12,070.00
1 Assumes 4 shirts; costvaries depending on style & sizes
2 Includes stipend and FICA (5 section dir @ $400 /sem + asst band dir and Silver Swing @ $500 /sem)
3 Includes music for band, sectionals and Silver Swing
4 Includes miscellaneous supplies, website, refreshments for band gatherings, band membership In NHIMA
C:\ Users \Steve \Documents \Euphonium - Piano \NHB Steering Cttee \Issues \Commission \Budget FY13 ICNH8 Final
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