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HomeMy WebLinkAbout08-23-2012 Board of Library Trusteesa�.11` IOWA CITY PUBLIC LIBRARY 123 S. Linn St. • Iowa City, IA 52240 DIRECT P Susan Craig. FwrvF 319- 356 -5100. im 319- 356.5494•ww rcpl.org BOARD OF TRUSTEES AGENDA 5:00 pm — 2 "d floor Board Room August 23, 2012 Meredith Rich - Chappell, President Holly Carver, Secretary Thomas Dean Mark William Edwards Thomas Martin Linzee McCray Mary New Robin Paetzold Jay Semel 1. Call Meeting to Order. 2. Public Discussion. 3. Approval of Minutes. A. Approve Regular Minutes of Library Board of Trustees meeting on July 26, 2012. 4. Unfinished Business. A. Building Project Update. Comment. A status report on the building project will be presented. S. New Business. A. Library Annual Report. Comment: Director's report, fact sheet, and financial reports are included. Complete report will be available online soon at www.icpl.org /about /annual- report. B. Board Policy Review: #801 Circulation Policy. Comment: This is a regularly scheduled policy review. The Review Committee has made recommendations for revisions to the policy. Board approval required. 6. Staff Reports. A. Director's Report. B. Departmental Reports: Children's Services, Collection Services, IT. C. Facilities Services /Business Office Report. D. Spotlight on the Collection. E. Miscellaneous. 7. Financial Reports. A. FY12 Year End Receipts. B. FY12 Year End Expenditures. C. FY12 Year End Gifts & Bequests. B. President's Report. A. Board Annual Dinner on 9/6/12. 9. Announcements from Members. 10. Committee Reports. A. Foundation Members. 11. Communications. 12. Disbursements. A. Review Visa Expenditures for July 2012. B. Approve Disbursements for July 2012. 13. Set Agenda Order for September Meeting. 14. Adjournment. a� IOWA CITY ft PUBLIC LIBRARY 123 S. Linn St. •Iowa City, IA 52240 3uun(raig�n.r 31933633M�I.i 3i934h -3190. rvwwkpl [-3 Iowa City Public Library Meeting Agendas and Other Significant Events AUGUST 23, 2012 SEPTMBER 27, 2012 OCTOBER 25, 2012 Review Annual Staff Report Budget Discussion Departmental Reports: CH, CLS, IT Board Policy Review: Board Policy Review: #801: Circulation of Materials #505: Volunteers Board Policy Review: #816: Library Access for Sex Offenders Alcohol Use (pending Council ordinance change) Departmental Reports: Convicted of Sex Offenses Against Minors CH, CLS, IT Departmental Reports: AC, CMS, RI OTHER: ILA Annual Conference, 10/10 -12, OTHER: Annual Board Dinner, 9/6 OTHER: Dubuque NOVEMBER 15, 2012 DECEMBER 20, 2012 JANUARY 24, 2013 Departmental Reports: Departmental Reports: Review 2nd Quarter Goals /Statistics AC, CMS, RI AC, CMS, RI 6 month Strategic Planning Update Board Policy Review: Board Policy Review: #401: Finance #807: Media Use Departmental Reports: New Purchasing policy AC, CMS, RI OTHER: OTHER: OTHER: FEBRUARY 28, 2013 MARCH 28, 2013 APRIL 25, 2013 Set Hours for Next Fiscal Year Departmental Reports: Meet as Members of Friends Foundation AC, CMS, RI Departmental Reports: Elect Nominating Committee CH, CLS, IT Board Policy Review: #814: Copyright Policy Board Policy Review: #806: Meeting Room and Lobby Use Departmental Reports: CH, CLS, IT OTHER: OTHER: OTHER: MAY 23, 2013 JUNE 27, 2013 JULY 25, 2013 President Appoints to Foundation Board Develop Ideas for Board Annual Report Review Board Annual Report Departmental Reports: Director Evaluation Adopt NOW Budget AC, CMS, RI Departmental Reports: Planning Update Election of Officers CH, CLS, IT Departmental Reports: AC, CMS, RI OTHER OTHER: Children's Day OTHER: Iowa City Book Festival 0812bmdsked Agenda Item 3A -1 I IOWA CITY PUBLIC LIBRARY 123 S. Linn St. • Iowa City, IA 52240 wmcrw Susan Craig- .E 319 - 356.5200 -P. 31935&5994- ~.icpL.,g BOARD OF TRUSTEES Minutes of the Regular Meeting DRAFT July 26, 2012 Members Present: Holly Carver, Thomas Martin, Unzee McCray, Mary New, Robin Paetzold, Meredith Rich - Chappell, Jay Semel Members Absent: Thomas Dean, Mark Edwards Staff Present: Barb Black, Maeve Clark, Susan Craig, Christina Davis, Kara Logsden, Patty McCarthy, Elyse Miller, Vickie Pasicznyuk, Hal Penick Guests Present: McCarthy introduced Christina Davis, Development Office Intern. Call Meeting to Order. President Rich - Chappell called the meeting to order at 5:03p.m. Public Discussion. None. Approval of Minutes. The Minutes of the Regular Meeting of June 28, 2012 were reviewed. A motion to approve the minutes with correction was made by McCray and seconded by New. Motion carried 7/0. Unfinished Business. FY13 Board Annual Report. The FY13 Board Annual report was reviewed. This report is included with other Boards and Commission reports in the City of Iowa City's annual report. It is also included in the ICPL Annual report. McCray asked about "Goal #6, Consider customer service impacts when reviewing library policies;' since we always have customer service as our priority. Craig explained that customer service is an important initiative this year for the City and we want to keep customer service in mind as we review our policies this year. A motion to approve the FY13 Board Annual report was made by New and seconded by Martin. Motion carried 7/0. New Business. Strategic Plan Review. The Board reviewed the FY12 strategic plan which is the final report of our activities for FY12. Paetzold asked why Inservice Day was not included in staff development as we spend a lot of time and effort on it. Paetzold also mentioned that we do a lot of statewide networking /leadership which is not articulated in the strategic plan. Craig said that these are regular, routine, activities that we do every year. Since they are not new initiatives they are not delineated in the plan. Agenda Item 3A -2 Semel asked if there was any way to capture inputs. Craig said that other than statistics our inputs are primarily anecdotal and measuring customer satisfaction is difficult and labor intensive. Rich - Chappell asked about core competencies. Craig said measuring core competencies is akin to retraining staff members and often is technology driven. Carver asked about City communications services. Craig explained that the City reorganized and has a new department, the focus of which is communications and public relations. Craig believes there will be opportunities for us to do things together. Semel noted that there are very few things that don't get done or aren't successful in the plan and wondered if this is an evaluative document. Craig said that we do accentuate the positive in the strategic plan but it does reflect reality. Other Board members noted that when they firstjoined the Board they were also impressed with how much the Library accomplished. They affirmed that the plan guides the work of the Library. Lauritzen in at 5:10 pm. FY13 Strategic Plan. A preliminary version of the F13 plan was approved last July and used for budgeting purposes. Staff have reviewed and provided updates. A motion to approve the FY13 updated strategic plan was made by New and seconded by McCray. Motion carried 7/0. FY14 Strategic Plan. Staff drafted the FY14 goals based on the strategic planning goals for FY13. A motion to approve the FY14 strategic plan was made by McCray and seconded by Carver. Motion carried 7/0. FY12 Public Relations Annual Report. This is the end of the year report on the Library's public relations efforts. FY13 Public Relations Plan. Staff drafted a plan for public relations activities for FY13. Paetzold asked if someone from outside the organization would be included on the PR team particularly since it involves outreach. A motion to approve the FY13 Public Relations plan was made by New and seconded by McCray. Motion carried 7/0. FY13 Amended NOBU Budget. The NOBU budget has been amended to include specifics about the building project. Craig explained that these monies derive from outside sources and the Board has more flexibility in their use than money in the General Fund, Ongoing items in the NOBU budget include personnel and funding Art to Go. Rich - Chappell asked about carryover. Craig conservatively estimated the amount to be $300,000. We received City fund balance reports very quickly this year and the actual amount is $380,977. Semel asked about RRO funds. Craig explained that many years ago the Regional Reference Office which was then part of the State Library system rented space in the Library, Currently, all of our interest goes into this account even though the account's initial purpose no longer exists. A motion to approve the amended NOBU budget for FY13 was made by Martin and seconded by New. Motion carried 7/0. Agenda Item 3A -3 Staff Reports. Iowa City Book Festival. This was Vickie's first book festival and the children's activities were busy. Rich - Chappell said it was awesome. The Iowa City UNESCO City of Literature (ICUCOL) will take the Book Festival helm next year Craig really likes the Day in the City of Literature on Sunday with literary activities happening all around town in businesses and other alternative venues. Semel asked if there was a formal financial connection between the Library and COL. Craig said that the Library supported the non - profit with $10,000 in its first year and has reduced its support each year as ICUCOL identifies other funding sources. The Library provides office space and access to general office equipment at no charge. Departmental Reports: Access Services. Rich - Chappell commented on the picture of Lauritzen and the children in the report. Lauritzen said that one of the Children's librarians was at that location this week doing storytime. Paetzold asked about increased staffing needs related to inter - library loan and whether they would be ongoing. Lauritzen explained that our collection will soon be available to other libraries on OCLC. (OCLC is a worldwide library cooperative.) Craig said it is likely we would charge for this service to out of state libraries, as other libraries do. Community Services. Martin asked about Pepperwood. Logsden explained that we closed in May, rebranded it after community discussion and input, and reopened again, hoping to attract more use. Children of Promise, a neighborhood center program are using Pepperwood this summer. When school starts we are going to try new hours, 3:00 to -6:00 pm on Thursdays and we will monitor use. On August 9/10 our staff and ICCSD staff will be at Pepperwood to help with school registration. Reference & Instruction. Rich- Chappell asked about Summer Reading Program (SRP) registrations. Clark said the reduction in participation from last year is 20 -25 %. There are many competing activities during the summer. Craig said we have trouble attracting teens, which is not a new issue for SRP. Development Office Report. McCarthy said the numbers look promising at the end of the fiscal year. Mary Gehris, new staff member in the Development Office begins on Monday. Spotlight on the Collection. No comments. Miscellaneous. Craig provided the memo from the City Council packet about a resolution to remove the prohibition against alcohol in City buildings. Three readings of the resolution are necessary for the resolution to pass. The availability of alcohol at Riverside Theatre's Shakespeare in the Park and the beer tent at all of the Summer of the Arts events this summer has been uneventful and no problems have been reported. Semel asked if bar owners might be concerned about this. Craig believes the few circumstances under which there would be alcohol in the Library would not be a threat to them. Also in the Council packet was correspondence from a person who provided a link to an article and intimated that Iowa City is heading toward Stockton, CA financially. The letter compares Library salaries to Cedar Rapids staff salaries. Craig stated that Cedar Rapids does not have a main library now and when their new building is complete they will be hiring many more staff. She believes that the comparison is not apt. Agenda Item 3A -4 President's Report. Rich - Chappell mentioned that a new Board photograph needs to be scheduled. The annual Board dinner also needs to be arranged. Miller will canvass the group for the date and location that works best for the majority. Announcements from Members. Tom Martin asked if we've received questions from other libraries in Iowa about the local music project. Black said we've received questions from further away than that. Martin mentioned that he was in Abiline, KS which has a new library building and their use has gone up. Committee Reports. Foundation Members. No report. Communications. None. Disbursements. The Visa expenditures for June 2012 were reviewed. A motion to approve the disbursements for June, 2012 was made by Martin and seconded by New. Motion carried 7/0. Set Agenda Order for August Meeting. Annual report. Adjournment. A motion to adjourn the meeting was made by Martin and seconded by New. Motion carried 7/0. President Rich - Chappell adjourned the meeting at 6:10 pm. Respectfully submitted, Elyse Miller N QI d Y N r H w O 9 r A O m J a V_ c O E CE O V 0 -o A O M 0 C4 O cc W W z Z z W H Q N N O N Q a Q z W J V U d N V � C 'v m c c E W (D�o Q z CL Q n ii Y x 0 z O z Agenda Item 3A -5 N O N N N N N N N N N N Y\1 N O N N N n N T N N M N N � X O O X X X X X X "O O Gm N p x w O X W O X X x X X M E d N 17 L � N � a X X X X X X X X n' N N X X X X x x X X x e N a N X X O X X O X X X N M f0 0 m C N n W O x x x x x W O x x 0 Z N N N N � X X X X X X X X X N N O A E= O O O n O O 8 O O O r % M M M N M M M M M M C Q C c Q 1y 41 a Q o `L° 3 w c m — Y 3 z s `0 m E V >' m o Y C: d r N v z' i , E z 2 F E H J 2 K v ai to U d N V � C 'v m c c E W (D�o Q z CL Q n ii Y x 0 z O z Agenda Item 3A -5 Agenda Item 5A -1 Director's Report FY12 "This Library just keeps getting better," was a response to a Library Facebook post in June. It sums up our goals in six words — we want to be continually changing and improving to provide the very best library service we can offer to our community. In the past year ICPL has increased circulation, offered new technology support, improved the look and feel of the library catalog, supported a new children's literature festival sponsored by the City of Literature, provided public access computers at Pepperwood Plaza and launched a local music project. We also made plans for improvements to our building and services that will begin in early Fall that are aimed at improving access and making the library easier to use. By the numbers it was another record year: • 68,827 cardholders • 1,576,755 checkouts • 764,911 visits • 211,220 computer users • 48,618 program attendance • 76,111 questions answered ACCESSIBILITY We made progress this year on our number one strategic goal of making the Library easier to use and more accessible. Following up from the facility study done last year we worked with an architect to design improvements to the building, and with budget approval from the City and a fundraising pledge from the Friends Foundation, work is scheduled to begin in the fall on Phase 1 of what a local editorial called our "nip and tuck." We also took library services on the road with a public access computer project that debuted at the Pepperwood Plaza Police Substation in October where we provide ten computers for public use for two hours, two days a week. Wi- Fi was added at this location in the spring. Response has not been as high as we had hoped and we re- vamped the project this summer, but we have learned a lot about providing technology support at remote locations and enjoyed our partnership with the Iowa City Police Department. The popular Book Babies program also went on the road — travelling to the Scanlon Gymnasium in January. Book Babies returned to the downtown building as a second regular session due to overwhelming demand on the morning program which was regularly drawing between 60 and 80 people. One of the roles a modern library fills is to support information technology needs. This year we debuted regular drop in tech help, staffing the Computer Lab at various times with staff from multiple departments. We provide help to anyone who stops by with questions about FY12 Director's Annual Report Agenda Item 5A -2 computers, eBook readers, !Pods, or cell phones. It's not just for hardware; people can also have questions answered about how to navigate the Internet, get a free email account, set up a Facebook page, learn about our online databases, or how to Skype. The service has been very popular. Our support of information technology also included being an Iowa Workforce Development access point following the downsizing of the Iowa City office. The Library provides access through Workforce Development's Virtual Desktop Assistant application. COLLECTIONS Accessibility and ease of use are important factors in the record numbers we saw in the use of digital collection in FY12. Cardholders downloaded 45,740 items recording a 94.6% increase overall. The increase in use of electronic books was 158 %. Introduced in June, our Local Music Project has captured national attention. Conceived by Senior Librarian John Hlett, the project makes the works of local musicians available for download through our website. Musicians are paid a licensing fee and downloads are limited to our primary service area — Iowa City, rural Johnson County, University Heights and Hills. Many behind - the - scenes changes were made this year in how we select and order library materials. The number of librarians who choose items for the collection was reduced and the more routine decisions to replace worn items or purchase a requested title were transferred to other staff. We also began purchasing some cataloging and processing services that had previously been done in house. Our overall collection size grew slightly to near 241,000, but the mix continues to change as more traditional collections such as reference books and magazines lose numbers and electronic collections grow quickly. Generous gifts through the Foundation of over $94,000 for library materials sustain the excellent collection we are able to offer to library users. PARTNERSHIPS Partnerships continue to be an important element in many programming efforts. This year saw the continuation of many long standing efforts including Children's Day of the Iowa Arts Festival, Prairie Lights, University of Iowa Business School, and various groups focusing on information literacy. We also worked with the City of Literature on the new children's literature festival, One Book, Two Book and with the University of Iowa Library on the Iowa City Book Festival. We built some very special programming and displays around the U.S. Olympic Wrestling Trials, worked with the Johnson County Historical Society on digitizing some historical materials (made possible by a grant from the Iowa City Host Noon Lions Club), and celebrated Charles Dickens' 200th birthday with several organizations. One of the most visible programs with which we were involved was Bookmarks, a public art project that saw the appearance of 28 giant books around Johnson County. This project was sponsored by the Iowa City UNESCO City of Literature and the public libraries of Coralville, Iowa City and North Liberty were partners. We have one permanent statue and have been a temporary home to several others. FY12 Director's Annual Report Agenda Item 5A -3 TELLING OUR STORY Another strategic plan goal called for us to improve the visibility and awareness of library services, programs and collections. We continued to grow our Facebook family and those who follow us on Twitter. We regularly gained a few dozen new followers to our Facebook page every month, and our gains in Twitter followers ranged from 30 to 45 new followers a month. At the end of June, a total of 3,554 people regularly received updates from the Library via its Facebook page and a total of 856 people subscribed to the Library's Tweets. Major promotional efforts were made for BookMarks, the Olympic Wrestling Trials, and the Local Music Project. A redesigned logo —the first in over twenty years— debuted in January, and a new Marketing Team coordinated our public relations efforts. Collections also were a major focus of promotional efforts. The collection blog posts were widely shared and read, weekly videos were created for Iowa City Patch, and an effort was made to talk about various areas of the collection in an ongoing monthly KXIC radio program. CUSTOMER SERVICE FOCUS We do strive to "keep getting better," and improving customer service is at the center of that effort. Throughout the year many staff were cross trained in preparation for new staffing models when we combine the Circulation and Fiction desks and introduce a new phone service in September next year. A Customer Service team presented training and worked on ways to keep the focus on our customers a priority for all staff throughout the year. The Library organization is a complex mix of direct public service — issuing library cards, answering reference questions, delivering a storytime, training a volunteer, assisting with technology, recommending a book, booking a meeting room —and the just as important behind the scenes work — ordering and cataloging materials, upgrading servers, emptying remote book drops, maintaining the web site, improving wi -fi service, cleaning the building, filling an At Home request, paying the bills. I believe all staff are committed to continuously looking for ways to improve what we do so people will always be able to say we are "getting better." Susan Craig, Library Director FY12 Director's Annual Report Agenda Item 5A -4 QW,,t IOWA CITY VjW PUBLIC LIBRARY FY2012 Fact Sheet POPULATION SERVED: Iowa City 67,862; Rural Johnson County 21,343 (by contract); University Heights 1,051 (by contract); Hills 703 (by contract) A nine - member Board of Trustees appointed by the City Council with GOVERNING BOARD: powers to set policy, employ a Director and staff, expend tax funds allocated by the City Council, contract with other jurisdictions, and receive and spend gift funds and other revenues. BOARD MEMBERS: Holly Carver Linzee K. McCray Thomas Dean Mary New Mark William Edwards Robin Paetzold (County Representative) John Kenyon (resigned 6/2012) Meredith Rich- Chappell, Secretary Thomas S. Martin, President Jay Semel (joined 6/20/12) STAFF: Librarians: 15.0 F.T.E. Other Permanent Staff: 30.63 F.T.E. Hourly Staff: 31.60 F.T.E. Volunteers: 4.27 F.T.E. (368 individuals) COLLECTIONS: Circulating Books /eBooks: 191,266 Circulating Non -print Materials /eAudio /eVideo: 44,624 Print and Electronic Reference /jProgram Collection: 6,178 Periodicals and Newspapers: current subscriptions: 372 Total Collection size: 242,440 ANNUAL USERSHIP: Cardholders 69,306 Circulation: 1,576,755 Visits to the Library: 764,911 Information Requests: 76,111 Program Attendance in Meeting Rooms: 26,993 Meeting Room Use: non - library meetings: 2103 BUDGET: Income Sources: City of Iowa City: $4,691,975 Contracts (County, City, UI): $463,363 Federal and State: $61,034 Fines / Fees / Sales: $248,327 Gifts / Grants: $244,443 Other: $241,816 Total: $5,950,959 Expenditures on Materials $708,823 PHYSICAL FACILITIES: 81,276 sq. ft. building includes 5 meeting rooms (1 ICN facility) SUPPORT GROUP: Iowa City Public Library Friends Foundation: 755 contributors WEB PAGE: www.icpl.org (These figures are for the last complete fiscal year, July 1, 2011 through June 30, 2012.) *%.M t* IOWA CITY sjw PUBLIC LIBRARV Library Services: FY12 Compared to FY11 IN- BUILDING SERVICES: Provide library facilities, materials, equipment A. BUILDING USAGE Total hours open People into the building Average number per hour B. MEETING ROOMS Number of non - library meetings Estimated attendance Equipment Set -ups Group Study Room Use Lobby Use Meeting Rooms Booked at Fic Desk Meeting Rooms Self- Booked on -line Meeting Room Turn -Downs C. EQUIPMENT USAGE Photocopies by Public Pay for Print Copies % Checkouts by Self -Check D. IN- BUILDING USE OF MATERIALS Listening /Viewing Sessions E. PARK'N' READ, RIDE 'N' READ Parking stamps issued Bus passes distributed Agenda Item 5A -5 YTD Last YTD %Change 3,407 3,392 0.4% 764,911 768,033 -0.4% 224.5 226.4 -0.8% 2,103 2,232 -5.8% 26,993 29,566 -8.7% 676 628 7.6% 4,604 4,883 -5.7% 8 10 -20.0% 1,013 1,082 -6.4% 765 694 10.2% 276 337 -18.1% 37,942 36,420 4.2% 76,015 78,573 -3.3% 62.9% 60.5% 3.9% 19,002 21,155 -10.2% 15,384 13,515 13.8% 4,865 4,350 11.8% LENDING SERVICES: Lend materials for home, school, and office use. A. TOTAL CIRCULATION 1,569,646 1,570,865 -0.1% (materials plus equipment; includes eAudio; does not include items circulated in- house) Average circulation per hour B. CIRCULATION BY TYPE OF MATERIAL (includes downloads, does not include mending, lost, etc) Adult Materials Children's Materials Percent Children's 461 463 -0.5% 1,103,166 1,124,290 -1.9% 470,985 450,437 4.6% 30.0% 28.7% 4.6% 1 Agenda Item 5A -6 Library Services: FY12 Compared to FY11 C. CIRCULATION BY RESIDENCE OF USER 1,569,646 1,570,865 -0.1% (materials plus equipment; includes downloads; does not include items circulated in- house) Iowa City LOCAL CONTRACTS Hills Hills as % of all Johnson County (rural) Johnson Co as % of all University Heights University Heights as % of all UI Dept of Ed /Libr Science UI Dept of Ed /Libr Science as % of all Total Local Contracts STATE CONTRACT- Open Access Coralville Cedar Rapids Other Open Access Total Open Access Open Access as % of all D. INTERLIBRARY LIBRARY LOANS Loaned to other libraries Percent of requests filled Borrowed from other libraries Percent of requests filled Books /Periodicals borrowed AV /Films borrowed Photocopy borrow requests filled E. RESERVES PLACED - Materials 1,201,061 YTD LastYTD %Change Non -Print 650,325 666,140 -2.4% Percent Non -print 41.4% 42.4% -2.3% Equipment loans 400 422 -5.2% Downloads 43,136 23,507 83.5% Undefined 3,087 3,003 2.8% C. CIRCULATION BY RESIDENCE OF USER 1,569,646 1,570,865 -0.1% (materials plus equipment; includes downloads; does not include items circulated in- house) Iowa City LOCAL CONTRACTS Hills Hills as % of all Johnson County (rural) Johnson Co as % of all University Heights University Heights as % of all UI Dept of Ed /Libr Science UI Dept of Ed /Libr Science as % of all Total Local Contracts STATE CONTRACT- Open Access Coralville Cedar Rapids Other Open Access Total Open Access Open Access as % of all D. INTERLIBRARY LIBRARY LOANS Loaned to other libraries Percent of requests filled Borrowed from other libraries Percent of requests filled Books /Periodicals borrowed AV /Films borrowed Photocopy borrow requests filled E. RESERVES PLACED - Materials 1,201,061 1,196,084 0.4% 2,168 2,041 6.2% 1.6% 1.5% 3.1% 115,326 115,741 -0.4% 84.7% 87.6% -3.3% 18,656 14,284 30.6% 13.7% 10.8% 26.8% 2 120 -98.3% 0.0% 0.1% -98.4% 136,152 132,186 3.0% 88,701 92,846 -4.5% 10,320 8,507 21.3% 133,328 141,199 -5.6% 232,349 242,552 -4.2% 14.8% 15.4% -4.1% 1,889 2,198 -14.1% 50.4% 47.2% 6.9% 2,507 2,668 -6.0% 84.6% 88.0% -3.9% 1,824 1,935 -5.7% 660 706 -6.5% 23 27 -14.8% 100,547 86,969 15.6% z Agenda Item 5A -7 Library Services: FY12 Compared to FY11 Number of items owned E -Audio items available YTD Last YTD % Change F. DOWNLOADABLE MEDIA 73 72 1.4% By Area 3,989 1,858 114.7% Iowa City 38,450 19,365 98.6% Johnson County 6,151 3,363 82.9% Hills 239 214 11.7% University Heights 900 565 59.3% Total 45,740 23,507 94.6% By Demographic 369 0.0% Adult 42,332 21,109 100.5% Children's 3,395 2,398 41.6% Total 45,727 23,507 94.5% Number of items owned E -Audio items available 3,129 2,427 28.9% E -Video items available 73 72 1.4% E -Book items available 3,989 1,858 114.7% Total Items 7,191 4,357 65.0% INFORMATION SERVICES: Furnish information, reader advisory and reference assistance. A. QUESTIONS ANSWERED 76,111 83,973 -9.4% REFERENCE DESK - TOTAL 32,594 34,465 -5.4% In person 20,725 22,191 -6.6% Telephone 8,767 9,110 -3.8% Community 57 113 -49.6% Jail Questions (Jail requested we not send lyrics) 0 0 0.0% At Home 224 333 -32.7% Email 2,452 2,388 2.7% Chat 369 0.0% Text 0 0.0% FICTION DESK -TOTAL 19,093 22,278 -14.3% In- Person 14,044 16,569 -15.2% Telephone 3,588 3,886 -7.7% Community 137 30 356.7% Jail Questions (JCJail requested we not send lyrics) 15 10 50.0% At Home 980 1,537 -36.2% E- mail 329 246 33.7% CHILDREN'S DESK - TOTAL 24,308 27,192 -10.6% In person 23,128 25,699 -10.0% Telephone 845 1,112 -24.0% Request to pull books (Community) 300 339 -11.5% Email 35 42 -16.7% 3 Agenda Item 5A -8 Library Services: FY12 Compared to FY11 CATALOG ACCESS Pageviews YTD Last YTD % Change B. ELECTRONIC ACCESS SERVICES 523,890 618,275 -15.3% IN -HOUSE COMPUTER SERVICES 4,460,976 4,167,751 7.0% Pharoslnternet 113,171 122,012 -7.2% Wireless Internet (now counting "unique connections ") 98,049 83,984 16.7% Total In -House Computer Use 211,220 205,996 2.5% CATALOG ACCESS Pageviews 4,460,976 4,167,751 7.0% Visits 523,890 618,275 -15.3% Total Catalog Access 4,460,976 4,167,751 7.0% ELECTRONIC RESOURCES SERVICES 180 7.2% Copies printed for public distribution # Pageviews of Homepage 673,013 692,593 -2.8% # Pageviews of Entire Site 1,122,935 1,032,095 8.8% # User Sessions 632,692 596,800 6.0% # Mobile Website Homepage (new Sept'11) 33,901 13,896 144.0% SUBSCRIPTION DATABASES ACCESSED 50 -58.0% Off -site locations Total In -House 10,942 9,044 21.0% Total Remote 1,827,144 600,755 204.1% TOTAL 1,838,086 609,799 201.4% CATALOG SERVICES Best Seller Lists 19,833 13,277 49.4% New Lists 58,472 54,391 7.5% Maps 7,622 18,858 -59.6% C. TOTAL TELEPHONE CALLS RECEIVED 17,277 18,971 -8.9% D. PAMPHLETS DISTRIBUTED 27,707 28,510 -2.8% FROM LOBBY RACKS E. STATE AND FEDERAL INCOME TAX FORMS DISTRIBUTED 0 19,088 - 100.0% ALERTING SERVICES: Promote awareness of the Library and use of its resources. A. PUBLICATIONS Number of publications printed 193 180 7.2% Copies printed for public distribution 65,049 85,351 -23.8% B. NEWSPAPER ITEMS CLIPPED 59 66 -10.6% C. DISPLAYS 92 102 -9.8% Library 69 44 56.8% Other Groups 21 50 -58.0% Off -site locations 2 8 -75.0% D. SPEECHES, RADIO /TV APPEARANCES 58 70 -17.1% a Agenda Item SA -9 Library Services: FY12 Compared to FY11 5 YTD Last YTD % Change E. THE LIBRARY CHANNEL Library Promos on The Library Channel 135 76 77.6% Total ICPL Productions 144 145 -0.7% Programs Cablecast 8,366 8,654 -3.3% OUTREACH SERVICES: Provide library service to people who cannot get to the library building. A. AT HOME SERVICE Packages sent 3,026 3,012 0.5% Items Loaned 2,912 3,507 -17.0% Registered At Home Users 147 140 5.0% New Users Enrolled 28 24 16.7% People served (avg of monthly count) 46 48 -5.5% B. JAIL SERVICE People served 1,535 1,604 -4.3% Items loaned (Jail requested we not send lyrics) 5,493 6,058 -9.3% C. DEPOSIT COLLECTIONS Locations 15 14 7.1% Items loaned 720 720 0.0% Items added to perm collections 2,674 3,105 -13.9% D. REMOTE BOOKDROP USE Remote as Percent of All Items Checked in 14.2% 15.0% -5.5% Does not include renewals or in -house E. ITEMS RENEWED BY PHONE AUTOMATION 14,183 12,099 17.2% F. HOLDS NOTIFIED USING AUTOMATED PHONE 5,437 2,426 124.1% ** TNS down 6 mos FY11 GROUP AND COMMUNITY SERVICES: Provide library services to groups, agencies and organizations A. ADULT PROGRAMS Library Number 84 86 -2.3% Attendance 3,538 4,458 -20.6% Outreach Number 62 4 1450.0% Attendance 3,158 6,400 -50.7% B. YOUNG ADULT PROGRAMS Library Number 168 24 600.0% Attendance 1,911 398 380.2% Outreach Number 5 1 400.0% Attendance 52 100 -48.0% 5 Agenda Item 5A -10 Library Services: FY12 Compared to FY11 6 YTD Last YTD % Change C. CHILDREN'S PROGRAMS Library Number 445 429 3.7% Attendance 32,819 28,712 14.3% Outreach Number 330 327 0.9% Attendance 7,541 7,404 1.9% D. LIBRARY TOURS AND CLASSES Number 73 124 -41.1% Attendance 807 1,351 -40.3% E. CONSULTING FOR AREA GROUPS 12 8 50.0% CONTROL SERVICES: Maintain library resources through registration of borrowers, overdue notices, training in A. LIBRARY CARDS ISSUED 8,867 8,829 0.4% Iowa City 6,713 6,645 1.0% Percent Iowa City 75.7% 75.3% 0.6% LOCAL CONTRACTS Hills 45 36 25.0% Johnson County (rural) 425 446 -4.7% University Heights 69 47 46.8% STATE CONTRACT - Open Access Coralville 536 582 -7.9% Cedar Rapids 110 114 -3.5% Other Open Access 969 959 1.0% Total Open Access 1,615 1,655 -2.4% Open Access as %of all 18.2% 18.7% -2.8% B. TOTAL REGISTERED BORROWERS 69,606 68,751 1.2% # At Home Users Registered 147 140 5.0% C. OVERDUE NOTICES Number sent by Mail 3,347 4,058 -17.5% Number sent by E -mail 12,159 12,218 -0.5% Total notices sent (mail or e-mail) 15,506 16,276 -4.7% First notices as % of total circulation 1.0% 1.0% -4.7% Items searched to verify claim of return 1394 2040 -31.7% D. FINES COLLECTED $201,552 $210,116 -4.1% 6 9 C LL a Y C n 9 C T r a u N 'I N A m U m O CL- 4 r c i a O y 6 W m n E m d v � m 2 w w o Agenda Item SA -11 Lq m m vorvi o N K N N NIA N m mrm m o� y .y of a o to O W o O �I O I 1 44 o Tr' to m m' ry 0 to ry c o W v N H P m• ml N V! N C V11 T0111� O N ti NI N OI OTI N m a/R O V1 O O KI N W Ti N Oti HI N N NI N N N N N W O CN m �I N Of N N I N N N W N b' M i W 01 QI e1 400 O N N IN n� W N W i(1 N N N m a m N O O vW1 vWj N ry� N Q N - I tit N ypj N M W eWi O 400 e vi ~ m We a+ d r to .i r 0 vi I � O i m N T M 4+f NI O O' r/i N N 1 M O W V1 1/t O I� N O vl T' m Q OO ti 40 n ti y p n O h NVF V N N' VN! N vWl 1/1 O N. N lOi 1/4 N N' lO N N N N N v y _ U C i N y C 3 C r 7 .Y F O 2 pp N C m o% a R O d W m J 1- m m ti y y E �y N q 4- n C E Z a F w n u° B Agenda Item 513-1 Circulation Policy Review Prepared by Heidi Lauritzen, Access Services Coordinator, August 2012 This FY13 review of the Circulation Policy is being done early in the year to coincide with the building and service improvements coming this fall. Several of the changes are in response to items in the strategic plan, including the customer - service initiatives such as reducing barriers to self -check use and allowing holds on available (on- shelf) materials. Issues & Staff Recommendations: Title of Policy We propose changing the title of the policy to "Circulation and Library Card Policy," because much of the policy regulates library cards, and because there now are many more uses for library cards beyond checking out materials. Expiration Dates (801.11f) Add a sentence that indicates library cards expire on a regular schedule. An expired card does not allow checkouts, use of online resources, or use of our internet computers in the building. We expire cards so that we can check addresses and other contact information for our patrons. More and more of our services are offered dependent upon residency, so regular address checks keep the Library in compliance with our vendor contracts and means we are gathering accurate usage data for the governments we serve by contract and through the Open Access Program. Most new cards are issued with a one year expiration date, with subsequent renewals for two years. Apartment dwellers in the local area automatically get an August 15t expiration date; dorm dwellers have a May 31" expiration date. This is established practice, but as expiration dates gain significance in how we offer access, we felt it should be included in the policy. Fines and Fees (801.21 a &b) Fines for overdue materials have not changed since 2003. When we last discussed this policy, in 2010, 1 said this to the Board about fines: "...in deference to City budget conditions, we were asked to not recommend any changes unless they were revenue - neutral... this policy comes to you without any suggested changes in fine rates, but we do recommend two areas for consideration in future reviews: to lower DVD rates and to work toward a universal fine rate, where children's materials are fined at the same rate as adult materials." This year's review committee had some of the same concerns, and based on their input and that from the Access Services Department, we are proposing some changes that will simplify the fine schedule and reduce the fine rate on children's DVDs. We propose that the overdue fine for all children's materials be 20 -cents per day, This raises the daily fine on kids' books, music, toys and puzzles, etc., from 10 -cents per day, and lowers the fine on children's DVDs and video games from $1.00. This likely will have a neutral effect on the fine revenue, will simplify what parents have to remember, and mainstream the children's DVDs. We still value the concept of having one fine rate for adult and children's materials, but more than doubling the children's fine to match our adult rate of 25 -cents per day was too much. We do not recommend any changes in the fine rates for adult materials. So, adult entertainment DVDs and adult video games would still be $1.00 /day; adult books, etc. would continue at 25- cents. We suggest leaving adult DVDs and games at $1.00, due to the continued high use of the collections and the need for an incentive to get materials returned for others to use. Agenda Item 5B -2 It is important to note that there was no consensus among staff on what to do with fine rates. Many staff support simplifying our rules and fine rates, and suggested that the positive impact of simplification outweighs the negative impact of raising children's fines for books. Some staff felt that we should lower adult DVDs to 25- cents; others felt that would have a detrimental effect on access to popular and new titles —that many patrons would choose to keep DVDs longer when the fine was so low. In comparing fine rates for other Iowa libraries and some similar -sized libraries in other states, we found that most libraries have the same fine rate for children's and adult materials (13 of 18 libraries). Fines for children's materials ranged from 5 -cents to 25 -cents per day, with five libraries at 25- cents, four at 20- cents, and the other 9 libraries at lower rates. We also recommend lowering the fine rate for all equipment to $1.00 per day, except game consoles. Use of the equipment, with the exception of the game consoles, is not as heavy and the need for a fine incentive has been reduced. Maximum fine rates are changed accordingly. Fine Limits (801.23 aft) We propose that the fine limit that suspends circulation and remote access privileges be raised from $5.00 to $10.00. Comparison with the other libraries shows limits that range from $2.50 to $20.00. Most libraries have a limit at $5.00 (5 libraries) or $10.00 (6 libraries). We will see a reduction in —or at least a delay in taking in— revenue as a result of raising the fine limit, but this action will allow more patrons to use their cards from home for renewals or holds, and more patrons in the building to use self - checks without a stop. The fine limit for institutional cards, many of which are agencies that serve children, has traditionally been a bit higher than the limit for regular patrons in recognition of the several individuals who typically use an institutional card. If the increase in children's fines is approved, we recommend raising the fine limit for institutional cards to $20.00. Holds (801.24) We recommend increasing the hold limit from five to eight. This fall we are introducing the ability to place holds on available items, which likely will result in requests for more "holds capacity" in patrons' accounts. While not a large increase, it is a gesture to show we understand that this is a popular service. It is also a time - consuming service, representing a new workload for staff. If this increase is absorbed without detrimental effects on other library activities, we suggest increasing it again at a later review. Interlibrary Loan (801.25) The change that has us managing our own CCLC interlibrary loan functions means that we now will loan directly to out -of -state libraries. I am proposing that we charge out -of -state libraries $20.00 to borrow audiovisual materials from us. This is a typical charge (of the 50 ILL charges we paid last year to borrow materials for our users, 22 were at $20.00; 21 were at $15.00). However, only about ten percent of all the items we borrowed from out -of -state libraries had a charge at all. We are suggesting the fee just for audiovisual materials because fewer libraries loan AV at all (hence, the demand is greater on the libraries that do), and because our AV collection has high use by our own patrons. Miscellaneous Edits "Regular Cards" was changed to "Resident Cards" in the past, but the Contents page was not changed; Coordinator titles are updated; referral section numbers are updated under 801.16. Action Required: Review and adopt as amended. Committee members: Vickie Pasicznyuk (Children's), Brian Visser (Community Services), Candice Smith (Reference and Instruction), and Tom Jordan and Heidi Lauritzen (Access Services). Agenda Item 58 -3 IOWA CITY PUBLIC LIBRARY CIRCULATION AND LIBRARY CARD POLICY Section 801 801.0 Purpose 801.1 Library Cards .11 General Information .12 Aegulaf Resident Cards .13 Reciprocal Cards .14 Temporary Cards .15 Institutional Cards .16 Special Cards .17 Self- Registered Cards 801.2 Fines and Fees .21 Late Return .22 Lost or Damaged Materials .23 Suspension of Circulation and Remote Access Privileges .24 Holds (Reserves) .25 Charges for Interlibrary Loan .26 Special Cards Fines and Fees .27 Card Replacement Charge 801.3 Retrieval of Overdue Materials .31 Notification .32 Long Overdue Materials Adopted: 12/20/84 Revised: 4/28/92 Revised: 2/28/85 Revised: 10/27/94 Revised: 5/23/85 Revised: 3/30/95 Revised: 7/25/85 Revised: 4/27/95 Revised: 8/22/85 Revised: 2/22/96 Revised: 11/21/85 Revised: 5/27/99 Revised: 3/27/86 Revised: 5/23/02 Revised: 9/25/86 Revised: 6/26/03 Revised: 2/27/87 Revised: 4/22/04 Revised: 4/28/88 Revised: 6/23/05 Revised: 7/27/89 Revised 5/25/06 Revised: 7/1/90 Revised: 12/20/07 Revised: 2/21/91 Revised: 2/26/09 Revised: 4/25/91 Revised: 2/25/10 Revised: 7/11/91 Revised: 10/28/10 Revised: 7/25/91 Revised: 8/23/12 Y: \Board of Trustees \Board Policy Master /801 - Circulation Policy 1 Agenda Item 56 -4 801.0 Purpose The purpose of the Circulation Policy is to establish who may obtain a library card at the Iowa City Public Library, the privileges associated with different types of cards, and the conditions under which those privileges may be suspended. A valid library card provides library users with circulation services which may include borrowing materials and equipment, placing holds, or requesting interlibrary loan service, and allows in -house and remote electronic access to information resources. The Circulation Policy establishes fines and fees for overdue, lost or damaged materials, and other circulation services. 801.1 Library Cards 801.11 General Information These policies apply to all types of cardholders: a) Individuals of all ages may apply for a library card with proper identification and proof of residence. (See Sections 801.12- 801.17 for specific card categories.) b) Cardholders are responsible for all materials checked out on the card. c) The Library Director may refuse or restrict a library card if a pattern of abuse is established. d) Cardholders are responsible for notifying the library promptly if a card is lost or stolen. (See Section 801.22 for cardholder liability.) e) Cardholders are limited to 75 checked -out items, except Institutional cards, which are limited to 100 checked -out items. f.l Library cards are expired rezularly to confirm address and other contact information. 801.12 Resident Cards a) Resident cards are limited to residents and property owners of Iowa City and contract areas. 801.13 Reciprocal Cards a) Service is provided to residents of areas with libraries participating in the Iowa State Library's Open Access program, in accordance with the - statewide Open Access agreement. Some services are limited. 801.14 Temporary Cards a) Temporary cards are issued to persons who will be living in our service area from one to six weeks, and to those living in temporary housing. Some services are limited. Y: \Board of Trustees \Board Polity Master /801- Circulation Polity Agenda Item 56 -5 801.15 Institutional Cards a) Institutional cards are issued to institutions and businesses located in Iowa City and contract areas. For purposes of definition the Iowa City Community School district is considered to be an Iowa City institution and all of their schools are eligible for institutional cards even though some buildings are actually in non - service areas. 801.16 Special Cards (See Section 801.21-7-25 and 801.26 for fines and fee information.) a) Borrowers who qualify for Resident Cards may apply for At Home service. b) Special cards are available for institutions with ICPL outreach collections and for Johnson County Jail inmates. c) Special cards are assigned to libraries participating in interlibrary loan. 801.17 Self - Registered Cards Patrons who register online must present, in person and within two weeks of registering, proper identification and proof of address to obtain a library card with regular privileges (see 801.12 -14). Self- registered cards allow for limited access to online resources but may not be used to borrow materials until a regular card is obtained. 801.2 Fines and Fees 801.21 Late Return a) Fines are assessed in the following categories: 1. 25C per day: standard adult items, adult magazines, adult uncataloged paperbacks, art prints. 2. 1920C per day: standard all children's items, , ,.h: dFen 3. $1.00 per day: ^hilelFeR's adult DVPs; movies and entertainment television on DVD; aad book club kits; gad Ghildren =s and adult video games. 4. Equipment 5.00 per day: Game Consoles. 1.00 per day: GD/G .sseue Play.. and Games o-tie« ,:ld rr.,...u..4All other equipment. Y: \Board of Trustees \Board Policy Master /801- Circulation Policy Agenda Item 5B -6 b) Maximum fines are calculated as the daily fine times a maximum of 30 days overdue or $10, whichever is less, except for equipment. Maximum fines for equipment are: 15.00: Slide o., :,.,..,.. Pip r-,...,.., and Game Consoles. 10.00: GD rGassett., PlayeF aF.d r_..m (Chess -,.,a rt,.,ekeFs4All other equipment. c) Fines are charged for each calendar day the library is open starting the first day overdue. Materials returned to the library building after closing are considered returned the next day the library is open. Materials returned to the remote book drops after the posted pickup time are considered returned the next day the library is open. d) Fines maybe waived in full or part by f 1`91latIAR circulation staff, on a case -by -case basis. 801.22 Lost or Damaged Materials a) The full replacement or repair cost for a lost or damaged item is charged to the borrower to whom the item was checked out at the time that it was lost or damaged. b) Borrowers are responsible for materials which were checked out on lost or stolen cards prior to notification to the library of the card's loss. A borrower's liability for such materials is limited to $50.00. c) The replacement cost of the item includes its retail price plus a processing fee. d) Replacement or repair costs maybe waived in full or part by the Access Services Coordinator or Customer Services Assistant, on a case -by -case basis. 801.23 Suspension of Circulation and Remote Access Privileges a) Individual cards: Circulation and some remote access privileges are suspended for cardholders owing the library $510.00 or more in fines or for materials not returned and billed. b) Institutional cards: Circulation and some remote access privileges are suspended for cardholders owing the library $1&20_00 or more in fines or for materials not returned and billed. c) Interlibrary loan institutions: Service may be denied to those libraries which habitually are late in returning materials or fail to pay bills of $25.00 or more for long overdue or lost materials. Y: \Board of Trustees \Board Policy Master /801- Circulation Policy Agenda Item 58 -7 d) Expired cards: Circulation and other access privileges are suspended when a library card expires. An expired card may be renewed when a patron's address is verified. 801.24 Holds (Reserves) a) Registered borrowers with no delinquency status may place up to 4veeiRht free holds. b) Beyond the €we -eight freehold limit, registered borrowers may place additional holds for a charge of $.50 per item, payable in advance. 801.25 Charges for Interlibrary Loan: al—When it is necessary to borrow library materials through Interlibrary Loan from libraries which charge a fee for such services, these charges will be absorbed by the library, with the approval of the InfGFo , SeFviee Reference & Instruction Coordinator. Postage will be paid by Iowa City Public Library. b) Out -of -state libraries will be charged $20.00 for the loan of audiovisual material. 801.26 Special Cards Fines and Fees a) No fines are charged for late returns of materials from outreach collections, At Home patrons, orjail patrons. b) At Home patrons and the outreach sites are responsible for the replacement cost of lost materials. 801.27 Card Replacement Charge The replacement charge for a lost card is $1.00. 801.3 Retrieval of Overdue Materials 801.31 Notification: Notices are sent at regular intervals to cardholders with overdue library materials. The last notice is a bill for the replacement cost of the item. 801.32 Long Overdue Materials: Long overdue accounts may be submitted to a collection agency and /or to a local law enforcement agency for further action. An additional processing charge of $10 will be added to each account sent to collections. (See also Code of Iowa Chapter 714.5, Theft of Library materials and equipment.) y: \Board of Trustees \Board Policy Master /801 - Circulation Policy Agenda Item 68 -1 Children's Services Report August 23, 2012 meeting Prepared for the Iowa City Public Library Board of Trustees by Vickie Pasicznyuk, Children's Services Coordinator August is a transitional time in the Children's Room of the Iowa City Public Library, moving from summer programming to school -year planning. This year, 2,280 children participated in the Summer Reading Program! The game card included a scavenger hunt in the Children's Room of the library. Kids loved the hunt, and parents loved how much they learned about their library. Summer programs were the hub of our daily activities in the Children's Room. We offered a full line -up of kids' programs, which included music, magicians, dancing, culture, science, technology, star - gazing, animals, games, puppets, crafts, authors, and stories! Over 7,500 people came to children's library programs this summer, with another 4,000 attending library programs at summer festivals! One weekend drew especially large crowds. During the Iowa City Book Festival, families had the chance to meet children's authors and book characters. Jim Aylesworth sang his story of becoming an author. Arthur Geisert shared a preview of his upcoming book, with illustrations of a Midwest storm rolled out as one long page. Peter and Connie Roop showed a glimpse of marine life with props and their book Down East in the Ocean. Amazing volunteers braved the heat to put on fuzzy, furry costumes and become children's book characters, doling out hugs and high- five's. Dan Wardell, from Iowa Public Television, provided the grand finale for kids that weekend with his Reading Road Trip, which brought 440 people to the library. The Children's Garden became famous this summer. Featured on Iowa Public Radio and in Farmer's Markets Today magazine, the garden has become a surprise hit. Children have sampled the produce at storytimes, and much of the harvest will be donated to Table to Table. Initial worries about vandalism have dissipated as the garden has instead engendered a sense of community spirit. What started as an experiment will likely become a tradition. Now that summer reading is over, the Children's staff is planning for the school year. September is Library Card Sign -Up Month and our goal is to visit all the kindergarten classes to ensure they start their schooling out right —with a library card! Agenda Item 68 -2 Collection Services Department Prepared for the August 23, 2012 meeting of the Iowa City Public Library Board of Trustees by Barbara Black, Collection Services Coordinator COLLECTION SERVICES YEAR IN REVIEW FYI was a somewhat momentous year for staff in Collection Services: A new department name reflected new responsibilities and significant changes occurred in cataloging. Several clerical staff were assigned responsibility for applying criteria established by Selectors to replace materials and also to do initial sorting of all gifts. Our Senior Library Assistant took on the task of responding to all suggestions made by the public for titles to add to our collection. A vacant, half -time cataloging position was repurposed to meet Library priorities and prompted us to review cataloging practices for efficiency while maintaining ease of discovery for the public. Catalogers identified data that we determined was no longer necessary to review and update. They also implemented a long- considered decision to discontinue adding format to subject headings. For instance things that previously had a subject heading of Gardening — Compact Disc would now just be listed among all materials with the subject heading Gardening, with facets in Catalog Pro making it easy to filter by format for those who want to limit their search. The Senior Library Assistant assigned to purchase suggestion responsibilities had been responsible for cataloging all of the adult and young adult fiction. With her new responsibilities we made the decision to contract with one of our vendors to purchase all fiction "shelf- ready ". This means new copies arrive with spine labels and plastic covers applied and with cataloged records ready for download into our database, It took several months work for catalogers and our processing supervisor to work with the vendor to ensure that cataloging and labeling met our needs but by early fall, we began unpacking boxes that needed only to be received for payment, some minor local processing done and an item added. While these books continue to require a cataloger to download records and do a limited review to look for and add local or series headings, the process allowed us to maintain the standard of delivery the staff and public have come to expect with fewer hours devoted to cataloging and processing with little discernible compromise in access points in the catalog. Despite this backdrop of change, 36,884 items were added to the collection, topping the previous three year average of 32,389. There were also 28,306 items deleted from the catalog and processed for withdrawal. The previous three year average was 27,464. Though e- resources don't have to be processed, they do require ordering, payment of invoices and cataloging. Only a few weeks into FYI and Selectors are well on their way, filling the "New" shelves with popular, intriguing and entertaining materials. The department implemented the removal of a substantial portion of magazine back files in preparation for the streamlined collection on the first floor and work continues for reorganization transitions and developing Library services for the future. Agenda Item 6B -3 INFORMATION TECHNOLOGY REPORT TO LIBRARY BOARD (July- August, 2012) Hal Penick, IT Coordinator Q Innovative Interfaces Software Upgrade installed A new release of Innovative Interfaces Integrated (III) Library Services software was loaded in July. Classed as a "maintenance release" primarily intended to fix existing problems, this version also contained several enhancements to the Express Lane self -check module. In addition to being able to modify the content and formatting of the self -check receipt, patrons will have the ability to choose to have no receipt printed or have the receipt emailed to the address in their library account, P Power Outage Lessons Learned When a transformer blew in downtown Iowa City on Saturday July 7, the library experienced a building wide power outage for well over an hour. When the building loses electrical power, backup battery units called UPSs keep the major switches, routers and servers in the main computer room running for about an hour. The switches in the auxiliary telco rooms on first and second floor, as well as the building paging system have UPSs that should keep equipment running for about 30- minutes. This power outage was of sufficient length that all of the equipment eventually powered off. When power was restored, the fiber channel module that routes traffic between the 1st and 2nd floors failed requiring the network administrator to come in and re -route the cables. The end result of the incident was a highlighting of the need to provide dual routes for the fiber backbone between 1st and 2 "d floors as well as replace the UPS for the building paging system which failed well short of the 30 minutes expected. IT staff has replaced the paging system UPS and is in the process of purchasing a replacement switch to provide backbone redundancy. B New Workspaces configured and connected Two new staff workspaces have been carved out on 2 "d Floor. Primarily using furniture from the Listening and Viewing Stations on 1st floor that were removed to accommodate the upcoming remodel, the old IT storage room was converted into a three person workspace. In the Graphics Lab a two person workspace was created in the shelving space formerly used for storing Channel 10 VHS tapes. Irs part of the move was supervising cable installation and moving phone connections from one location to another, as well as providing newly configured computers. J, Website Live Chat switched from Meebo to LibrarvH31p Google created a small tsunami in the library world when it announced that as of July 11 it would be discontinuing almost all services of Meebo, its popular ( "free ") social media platform. Our library and many, many other libraries used the "Meebo Me" chat wizard on their websites to give patrons a client independent platform for communicating with library staff. After testing several alternatives, the library is presently using a 90 -day trial version of a chat service from LibroryH31p.com. This widget provides the interface for the "Ask A Librarian" service on the website. To the end user the transition has been relatively transparent. Agenda Item 6C -1 LIBRARY BUILDING /LIBRARY PEOPLE Facilities Service Safe and Secure This year we installed four more sharps containers in public and staff restrooms. This biohazard engineering control ensures that needles and other sharp objects are safely contained after being discarded. This year Mike Brenneman and Brad Gehrke came up with a solution to a long- standing security problem. We engineered a hollow, curved wall that helps prevent the theft of library materials through the front gate. Greener and Wider This year we installed a bottle filling station in the lobby. This is extremely popular with both the public and staff, wastes less water, and reduces the use of disposable bottles. The recycling program that we began last year has saved our landfill 5,000 cubic feet of plastic, mixed paper and cardboard. Anecdotal evidence indicates that our new recycling bins are attracting use by the public and staff. We solved a pressure problem in the HVAC system that has decreased our energy use. Looking Good There are miles of carpet in this building and you can see how much our Library is used by the wear and tear on the floor covering. The Children's Room really takes a beating; this year we replaced carpet in the Storytime Room. We also switched out the carpet in the staff entrance area. This location sees heavy use not just from staff coming in and out every day but from the thousands of tons of books and other materials delivered on hand trucks by UPS to Collection Services via the elevator. Maintaining new (and older) carpeting and other flooring takes a lot of vacuuming. While a vacuum cleaner might be a durable good at home, it is not so when you have to maintain nearly 82,000 square feet of space. This year we purchased five new floor vacuums to keep the building looking good. We made a few updates in the basement rental space including painting the hallway and installing protective corners. The Library meeting rooms host more than a thousand different groups and programs each year and the furniture is heavily used. We replaced aging and worn tables with ones that are a bit shorter and narrower. These lighter tables are much easier for staff to manipulate during quick turnaround between meetings. There is more flexibility for users to change the room once they are inside, too. FY121'acilities Services- Administration Annual Report Agenda Item 6C -2 Just Plain Fun (remove period for consistency) The Library participated in the University of Iowa Homecoming Parade again this year. The Bookcart Drill Team led the way for our float, a flatbed truck pulling the Library's BookMark, Daze— Past — Future_ Tense @ICPL. The Building Manager manipulated the truck around and through some highly challenging turns on the parade route! Business Office Pink sheets. Green sheets. No sheets. A huge change this year was the move to PeopleWhere, an online scheduling tool. We went from processing half sheets of pink paper for planned absences and writing daily schedule changes on a sheet of green paper to entering data and having a software application keep track for us. The Library employs 108 staff members who work 2,058 hours per week. Each staff member and every nuance of his /her work hours must be keyed in to PeopleWhere. Beth Daly played a major role in getting the program up and running. Copy That! One of the most heavily used pieces of equipment in the Library is the office copier. This year, we replaced a machine that had made over one million imprints. Near the end of its life, users were frustrated by frequent jams and the level of expertise needed to keep it running. We worked with the City Purchasing department and acquired a copier that still impresses us with its scanning and color copying capacity. The simplified design makes it easy for the casual user to clear jams. The ability to scan documents is not only labor saving, but is a welcome green alternative. We can now scan 105 or so timesheets into one document that can be saved electronically rather than printing those same 105 copies and keeping them in a file drawer. The new photocopier has color capability and we have made use of this feature to enhance presentations and in graphics jobs. Re- branding, Re- badging The reorganization of the Library's department structure and management assignments this year reflected new priorities that we identified in our work with Maureen Sullivan at the 2009 and 2010 Inservice Days, and with inspiration from Jamie LaRue, our keynote presenter at the 2011 Inservice Day. As part of the restructuring, marketing and public relations functions moved to Community Services and the oversight of the Library's volunteer program moved to Administration. FY12Facilities Services - Administration Annual Report Agenda Item 6C -3 One of the many tangible results of this change was a new ICPL logo. Administration was responsible for identifying and revising printed documents such as business forms and letterhead, as well as updating. Replacing over 100 staff badges entailed coordinating photo shoots, arranging for creation of the badges, and activating and distributing the finished badges to staff. Volunteers The Volunteer Program moved to Administration in 2012. This program is well- coordinated by Brian Visser. One change we implemented this year was to spotlight an individual volunteer on the Library staff intranet. This year's Volunteer Recognition event was well- attended and received. This year the R.E.A.D. (Reading Education Assistance Dogs) volunteers were included, so there were plenty of dog treats to go with the cake and ice cream for the humans. Staff Intranet The staff intranet, referred to as Staffnet in the Business Office, was upgraded this year. Office staff are responsible for maintaining its content. For example, when new or revised procedures or a job posting or Coordinators' notes or All Staff Meeting minutes need to be communicated to all staff, we upload these documents and create links to them in the software. Statistics Job applications /tests given = 313 Phone calls = 91 Walk -in applicants = 117 Job Postings = 30 Media releases prepared /posted to City website = 55 Packages mailed = 3,026 Brad Gehrke, Building Manager Elyse Miller, Administrative Coordinator FY12Facilities Services - Administration Annual Report Agenda Item 6D -1 Explore Iowa City's local music scene By John Hiett For the Gazette Since June, the Iowa City Public Library has been offering free downloads of local music at music.icpl.org. Fifty -eight albums are available, and more are coming over the next few months. What's there that you might like? Most of the local heavyweights from the last few decades — Dave Zollo, Euforquestra, Big Wooden Radio, Mike and Amy Finders Band, the Salsa Band, and others — a good introduction to the local music scene. Beyond that lie any number of gems. Too Much Yang, for instance, was an acoustic female trio with talent to burn. Their tight harmonies and jazzy arrangements suggest Dan Hicks or Asleep at the Wheel. Amazingly, almost a generation has grown up never seeing High and Lonesome play. Not only was this the massively talented Dave Zollo's first band, but guitar player Darren Matthews often seemed possessed by Keith Richards. ICPL offers all three of their releases. (Best of luck finding these for sale anywhere.) Iowa City isn't known for producing concept albums, but check out Let's Get Clecky. When a band wants to record a wide variety of styles, from British Invasion pastiche to polka to county to Japanese cartoon theme music (1), why notjust call it a compilation album by a nonexistent record company? Borges would approve. Iowa boasts just a few world -class bluesmen, and you can own records by two of them. Catfish Keith dazzles with his picking and charms with his take on early blues. Joe Price (and wife Vicki) brings a more electric, rowdiervibe. Scott Cochran's band Flannel features Steve Ellis on guitar and up- and - coming Ryan Bernemann on bass and vocals. Think Townes Van Zandt. Think Gram Parsons. The Java House recording is unreleased, except through the Library. Dustin Busch is quietly putting together a career as a musician's musician, a go -to guy for tasteful guitar. His Down Home offers his take on blues standards. One of the best parts of working on this project is being reminded how good Ben Schmidt is. The man can turn a phrase, feels things deeply, and his playing is impeccable. Free downloads are available to ICPL cardholders living in Iowa City, rural Johnson County, Hills and University Heights. If you need a password to go with your card, call 319 - 356 -5200, ext. 5. Little Village Magazine Page 27 August 2012 Demand Art! Art on demand at the Iowa City Public Library TU �W Lk I T ART ON DEMAND AT THE IOWA CITY M W ttee does art live? If you're in fic Iowa City area, can abide by some wry generous check out times and can olfet it the promise of shelter for a month or so, art can live with you, thanks to the Iowa City Public library's Art -lo -Go Collection Also, if yau'rc t local artist, it might just be your work that is finding shelter through the annual ICPL An Purchase Price contest, which will be accepting submissions during the month of September. You can hying it into yoeur home' Our collection doesn't approach all that you mighl find in a gallery•, but we have prints from all IIIC LIBRARY s nanla, styles and eras of art," Smith explains. "We hat c a I.n of replicated works you'd find in gal - lenc,, but here they're nicely matted and framed and dare's no cast to the lihrw)y patron. "there's so mucb out there that's hard to see and we cwt provide quite a bit." she adds, not- ing that, "Not everybody can get out to galley ies to experience the work" On his spoken -word album Dead City Radio, William Burroughs says in his dry- leaves- outside - the -har croak that "art is spill- ing out of its frames into subway grathtt. Will Candice Smith has boon a librarian at the Iowa City Public Library for eleven years and currently dirocts the Art -To -Go program, which since the late '60s has had the radical notion of dispensing framed art the way one might dispense literature. Smith is also the coordinator of this year's annual Art Purchase Prize competition and the perfect person to ask. Why rent art at all? it stop there?" Ile asks. "When art leaves the frame and the written word leaves the page — not merely tht physical frame and page but the frames and pages of assigned categories — a basic disruption of reality itself occurs. The literal realization of art." What Burroughs doesn't say is that this disruption of reality as we know it might be a good thing, that taking on the role of the gallery operator, the docent, Agenda Item 6E -1 Little Village Magazine Page 27 August 2012 Demand Art! Art on demand at the Iowa City Public Library the stylist, the special designer, might have a positive effect on patrons that m m keeping with the ethos of the Iowa C'q, f uolic I Library. "Renting art is important, 5mrth says. "it's an important part of learnmo and enjoymont which the public library strives to provide: in- formation and sharing with a commitment to lifelong learning and growing," Smith helm, the library's a!t doquisithm quest through its lh,rrhase Fn.:c Ta:h year we solicit artists who live in the area of work here or exhibit here," Smi:n says. Fhey can submit hw images of work eba, 11101 e+utt considered for judging by an art ad% isor, commit,oc of six people." Pricing is at by the artiss, but should be under $400 to enable the ICPL to purchase multiple work,. She mentions that they me al. ways looking fur pc -uple to fill in as pail of the advisory commim: " 1[tists, teachers of art, gallery owner, t have all sorts of'att- related occupations If �an,rn, they serve three years and it a , IILPitce, position, unpaid." Cot. ; <'.l on f ur tho prize is fairly stiff, but not ptohtbunely- "We usually get between 2040 submissions. From those [the commit- tee] decide[s] which images they d like to see in person, and from there which ones they'd like to purchase " When I ask. Smith about the many spheres art inhabits, ranging from the participatory, free public art spaces of Iowa (ay to the expensive dealer culture one might find enveloping private collections galleries, she says, "There has to be the commutable to heighten and drive that desire towards art, but there also has to be acccssibii- ity... You have to have a free, acces. sible ward ofthe relatively attainable. we're lucky that Iowa Cih has such a diverse, vibrant public an ,oirmu- nity. Our Art in Public is waily btu - evoning -- they'll say, yeah, xl's let people decorate those ,tatues or thuso benches. You certainly don't see that evoywbere." And I never have, even worn 1, your humble arts guide, lived in Chicago told New York City. The Art- To-Gor Collection and its Art Purchase Prize provide inroads to art for the Iowa City community With a mix of local work and experly presented classics, the art rental system adds a third dimension to the standard presentation model wherein an is displayed in certain designated locations —heck, even slicer art appears in presumed- permanent locations, however dubiously and the viewer takes it in from there. In this casxt, the viewer can liter - ally take in the an, and not only sore at it but assume the cre- ative role of the curatoq choos- ing from a sweeping body of work and then deciding where the art goes in a home gallery. "Half our works are by local artists;' Smith tells rue. "We keep about 370 400 items in the collection and right now it's mom postnxs /prints and loss art by local artists, but we've [also] made a serious effort to repair original art.., it's one of the highest checked out collections in the library. Thetu might be one or two other libraries Agenda Item 6E -2 ItEmw o ART BE PART OF THE COLLECTIONI Loci artist? Interested in the ?CPUs An Purchase prize? Visit httpJAmww.mpt.org /art /prizet for full details. (Submission period Sept. I Ort 5) With regard to format, there we some limitation, as she explains, the committee is "looking for all 2D art —it has to be able to be framed mid covered in plexiglass. It's a cir- culation thing. It helps keep the art itself pre. served." If readers have any questions about format or want to submit an image for con - sideration,.thes, should be sent to Candice at candice- smith@ icpl.og. in the state that do that, and other lihimies that offer this often charge. And we don't. Having started so long ago, it must have been a tremen- dously forward thinking thing to do." Checking out art is about a lot more than just lotting if crash at your pad and pay } ou fur cable if it finds itself watching'I'V. "C:ome on ht and check out the bins," Smith gladly requests. "And if you're a local artist here interested in submitting, check out our website or fliers (available at the library) ... More people should be sharing ail if they can! It costs a lot to have things framed or repaired, and we're extmmely lucky to have grants every year to help with the Purchase Prize and the art, so we're glad for those people wbo make this possible and for the people who make renting art such an important Part of the Iowa City Public Library" So, Iowa Citians, go hone. Because that's where art lives. RrfaSC ?I Jct(fe. is filling fn far R.A.D Wudnaughton, who wa.r Last sported being tired ar filling for a particularle dangerous oversized snack The Gazette August 12, 2012 Fifty shades of GREEN Agenda Item 6E -3 Fifty shades ut GREEN Novel phenomena sweeps pop culture consciousness, bringing lifestyle out of the shadows and into the light By Diana Nolka The Gazette T he summer's biggest blockbuster isn't on the silver screen bi yet This silver is grey. As in "Fifty Shades of Grey." This erotic romance novel and its two sequels — "Fifty Shades Darker' and "Fifty Shades Freed" — burst onto the scene this spring and sum- mer, leaving readers gasping, hearts racing, palms twitching and cash reg. isters singing the tune of 31 million volumes sold in four months. First -time author E.L. James' novel con- cept reportedly has outsold all of S.K. Row - ling's "Harry Potter" books on their United Kingdom home turf. The British literary invasion by these two instant- millionaire moms continues to conquer new lands, finding new and utter- ly different audiences. Like the "Pot- ters" before them, the "Grey" books are flying off shelves In discount stores, book- store giants, upscale local bookstores, area libraries, specialty shops and a it sites. "She said, 'The scandal of that era is the scandal of this era. That hasn't changed— it's just implied in'Peyton Place, "' Byers says. Jason Paulios, 33, community mow aumor dames appearect on NBC's "Today" show this past spring, Paulios says the requests started pouring in. He ordered four copies in March, which were hack - ordered un- til Vintage Books, a divi- sion of Random House Inc., acquired the book and did a rush - release printing. "We got ours in early April," he says. "I start- ed with four, then or- dered five, then ordered nine. When it was look- AP British author E.L. lames poses with her back "Fifty Shades of Grey" at a book signing during Comic -Con convention on July 12 In San Diego. Barnes & Noble in Cedar ce late Much, and con - the wait -lists at the Iowa c Library and Cedar Rapids Promises of a screen trilogy are fanning the flames online, as well, with speculation running wild about who will portray billionaire bad boy Christian Grey and the naive object of his kinky affections, Anastasia Steele. The Iowa City Public Library is planning a panel discussion at 7 p.m. Sept. 27 to delve into the phenomena, during the library's annual Intellec fuel Freedom Festival. "When it first came out, we had well over 100 holds. It was coming in and going off the shelves," says Terri Byers, a library assistant at the Iowa City Public Library who is plan- ning the September discussion there. "We've had lots of different (reader) reactions, from 'that's porno' to'do you have any other books like that ? "' Byers, 99; of Iowa City, has read the trilogy and declares them "poorly written." Still, she says one library patron said her book club is reading the 1950s controversial novel "Peyton Place" and "Fifty Shades" together. now Jk 1, Of Book 3. Like thr fore them, The "Greys" are not for children, or the faint of heart. They're filled with erotica, romance, chills, thrills, car chases and revenge plots. They're touching something even deeper and Lover," spawning a stew of parodies (see related review on page 3L), retail pleasure packages and high -priced hotel fantasy escapes in the Pacific Northwest, where the trilogy begins and ends. Novice author James, a wife, mother and former TV executive based in West London, marries ro- mance with bondage and discipline, dominance and submission between two 20- somethings: the worldly Grey and the virginal Steele. He wants to dominate her in the bedroom and the boardroom, which frightens and fas- cinates her. Tables turn as they play their cat and mouse game of master and mistress, blurring the threshold of physical pain and sexual pleasure in rough play in his Red Room of Pain, outfitted with handcuffs, Baggers, whips, canes, sex toys, furniture and red satin sheets. ► '50 SHADES', PAGE 3L The Gazette August 12, 2012 Fifty shades of GREEN Page SD Agenda Item 6E -4 ACCENT sanday,AUputd],ZOda Resist 3L '50 Shades' /Books have created some sparks in the bedroom ► FROM PAGE I The author Iles in enough intrigue om"`o thebedroom m keepread- no$ intrigued through the 0rstbookmashoffand the secondbook cliffhang- er, before a satisfying third book resolution. Sexealfly Romance novels have been around for Was Wily is this trilogy - dubbed "mommy porn" bypopculturepundits- sparkingsometmngnew that people are wNing to read and discuss to broad daylight? Are there 50 shadesofporn? "That, far anyone, is such a loaded ques tion, because it really depends on the person," says Demon Employ, 41, a licensed mental health counselor and certified sex therapist in Cedar Rapids When one person sees art, an- othermight see porn, whether hanging on a museum gft wall, movie stepky a movie so, na..mn Sex sells Passion Parties, an in home gathering of Customers in the mode of kitchenware and beauty products, has responded with "Fifty Shades ". inspired collections dubbed Va- mlle,Red II Room and Shades of Surrender kits, as wen Amanda as other IbPP.1 themed P.Wo products. Penes The book. mnsuizet in the books and is disap. pointed thatmore people toask who really arenot able to live Couples do place talk about their sexual- great emphasis on a con - > aver - ity, they get to imagine tractoutliningacceptame pened a world where it's DR to behavlorsand limits. Gp, with talk about it. For a little Her books explore a bit oftbne. they get to darker side of the fantasy �us cii- play Ana m their minds. than the "Fifty Shades- omen in ... We all have that inner trilogy, and involve area goddess —we've got tolet maids, witches and vam- his,if her play sometimes." pines. She applauds "Fifty hebooks, Shades" for bringing her )g_'she. Noll the life lifestyle into a more pub. tany- walk in No Heppe] has read all three. "I thought they were pretty raunchy, in a tun way," she says. "They were inn; they got my nblda going a little bit I thought the writing could have been mimed better, i was reading the same lines over and over in dif- ferent settings." She and her friends even sat around and Wk. ed about the phrases they hate most like "looking up through his lashes" and "inner goddess." "There's a little bit of everything in there," Happel says. "Forpeople Re awareness. "It's a very good la- troductumto the maim strsarn;'sheseys. "Far so long, when you'd think ofRDSM, you'd think ofseary pictures on the humnot. _ RDSM is all ahouttrustandpower exchange. The appeal of romance to women for so long has been that prince on a white horse." Psychology says. Hill and her husband don't have a contract like the one detailed In "Fifty Shades afGrey," but they know their boundaries Other dominant /submis- open y. While she doesn't shoutherbleslylefrom the rooftops, Hill is out and open with family and friends. I don't make a big deal about lt," she says. And neither tlo they. a Wmmame: ow,a.ndw,os" ,eremeem.an o, Issei asaasoe Agenda Item 6E -5 The Gazette Page 1D August 5, 2012 Library plans for an ever - changing digital world Library plans for an ever- changing digital world By Rick Smith The Gazette CEDAR RAPIDS — The world of the printed word is changing al- most as fast as construction crews can string electrical wire or hang and paint sheet rock. As a result, deciding what to put in Cedar Rapids' new $46- million public library downtown, now under con- struction and slated to open in a year, is far from a simple task. After all, how many stacks of shelves does a bricks -and- mortar library need when the digital world delivers e -books on command to an e- reader such as the Kindle or Nook or iPad? "You can make a brave new universe where every- thing is in 'e' and nothing is in Jim Sloslarek/The Gazette "We're In the middle of a transltlon," says Cedar Rapids Public Library Director Bob Pasiczrryuk, at the construction site for the new library. any traditional paper format," "I've gone round and round said Bob Pasicznyuk, Cedar with that myself." Rapids's library director. Pasicznyuk and the city's library board of trustees have been working for four years on the new library construc- tion project — ever since water from the city's flood of June 2008 ruined the city's former library, across First Street SE from the Cedar River. Since the flood. too, Barnes & Noble has brought out its Nook e- reader, Amazon.com has upgraded its Kindle read- er and iPad has ushered in the electronic tablet era. In other words, the ground under the library's plans has been shift- ing even as the plans were put in place and construction on the library across Fourth Av- enue SE from Greene Square Park began this year. "I'd be highly surprised if the `e' environment does ► LIBRARY, PAGE 2D Brian Ray/The Gazette Iowa City Public Library Director Susan Craig sees the public library as akin to a community center. The Gazette Page 1D August 5, 2012 The new library will carry e- readers to loan to patrons ► FROM PAGE 10 nothing to us," Pasicznyuk said, "That would he odd, f think it's just untenable that It's not going to affect our business." Equally hard ti tmrigine, he noted, is that the traditional paper hook will vanish from the scene IIt's notjust going from one to the other and, like, next year there are no (paper) books and we'reon'e, "he said. "We're in the huddle of a transition and, it, lue, Pve always found the transitional to be particularly challenging. "And that's where where." FLEXIBITY Pasicim, uk noted that the noF hbrnr,,'u194.000squaro fen+ .s Wont ii3Of)(. square feet lar ,w r man the Food -lnt former st . e ' )i i ilt ! n ' �itir,. i iow ever. m il: P ',r rile rd(W f,; rd spaC„ cvmcs bL�ume;e of "no new fi- hrarv,' larq�r,2U0 -phi. -sear audrorunt The n,•t: liorary's space, he added, wi:l tie flexible so tho lf- brary i;�ar, modify its co1ecuon and o(pupmem as the tunes and customers demand tivtor.l the 2008 floral, the downtown libra.n-had about 304 +100 items, including mov- ies, ant ahcut 40 computer:, in its p'iy sicai collection in the downtown library and another 18,000 items and a few comput- ers at its west -side branch. A year from now, the library expects to hoaqe up to 225,000 hems and 100 contesters down- town and another 50.000 items and 20 computers in its west - side branch But Pasiczrivak cautioned against getting bogged down in the numbers. The now library is as much a "community cen- ter" as a warehouse with stacks of books, he emphasized. Susan rraig, director of the lows City Public Library, called the idea of public library as community center "a very accurate" characterization. She added that it's easy to know what most will fill up a new public library — "it's people." Craig said the Iowa City library had more than %o,000 visits in the past vear, not counting people who came to the library to attend the more than 2,000 public meetings in the library's five meeting rooms. "That says something about the need fit the community for space for people to still get togethi•r face to face and have it meeting," she said "And f think that'sa very important coirmur,ty r_2ntrr role th; t politic hhrarfrs cotainta- to prov1,1 I ibrartes, � 110 said, al',(, offer convenient rircass to technol- ogy for peuplt who can't af- ford it Providing public use of computers 19 no different from allowing access to the encyclo- pedia 26 years ago for people who couldn't afford one at home, she figured. In addition, libraries give people it chance to "brnwseand hangout' icuh other people, what Craig calls it part of the culture of what we do today and how we live," "'They might walk out the door with three books, they might walk out with a movie, they might leave with noth. ing," she pointed out. "But they had a certain experience that's important and pleasurable to them. "And I think it's good that public libraries provide that." Cedar Rapids' Pasicznyuk noted that the new library comes with more than a big auditorium There's also a 1115 -seat meeting room, which afvides in two do pond ing on use, 15 other civic. ,,pmcus, and a large children s programming room, which he Culls "the par - ents't9rst classroom w;th their child." "And all those have little to do with whether we have a Physical collection (of library books) or not," Pasicznyuk said STACKING THE SHELVES The library's Collection Management Team has peen at work for months determining what content to house in the iiew library- The library is working witty a budget of$7.4million -- the anicunt awarded to the efts by the Federal Emergency Management Agency for con- tents lost in the flood. About $4 million will he used to replace books and mo,Ies with most of the remainder going for furni- ture and equipment. The new library's stacks will Include about 5,000 items saved from the 2008 flood and about half of the I l o;o0o items now at the city's temporary library at Westdale Mali. The rest of the books currently at the mall site will move to the city's new permanent west -side branch site in a part of a former Target store across Williams Boule- vard SIX from the mall. The library director estimat- ed that the library will spend another balf- million dollars for "e" content - a dollar amount that will include 100 or.�o e- readers to loan out to library patrons. Agenda Item 6E -6 Pasicznvuk said only a few big -city libraries as well as some university libraries, with giant amounts of storage space, can seek to be repositories of hundreds of millions ofhoeks. Most community'.ibraries he noted, aspire t:, housa a well- rounded collection not .n Like a well-rounded meal of mare h and protein and truhs and veg- etables. In part, customers drive some of what goes into Cedar Rapids's mix of books, he added. "if science fiction is in de- mand, we carry relay vely more of it, Pasicznyuk explamed. ":Vow, teenage books, vampire hooky are in nigh demand. We would have more of that, `it doesn't contradict the well- roundal piece I've always thought that letting your cus- tomers drive you is never a bad thing." About 40 percent of the Cedar Rapids book collection is children's books, he noted. And yes, there will he room for some of theciassic: "The Grapes of Wrath will be on the shelves, he assured He said the I tbrary also will have a good assortment of old and new books on Cedar Rap- ids and its history and ready access from other libraries to books on more obscure topics. "For us to carry a 15x4 book on mosciattoes for the next 20 years, when no one checks it out, is a huge cost maintain- ing it," the library direcb,r explained "If you come in, vie can get it from Harvard." The library employed the equivalent of 48 full -time em- ployees in early 2008 at the time of the flood at its downtown library and small west -side branch library -- that's the same number Pasicznyuk hopes to have working in total at the new downtown library and at what will he s larger west -side branch, Thr library also anticipates being able to stream movies in the library's collection to li- brary customers just as it now delivers e -books to them. ■ comments: (339) 39aa312; n1k.5m1tM1V5eu,CemeQ19 net Author trades in N.Y.C. for Iowa City I The Des Moines Register I D... file:///Y-./Elyse/Board of Trustees /2012 N Agenda Item 6E -7 pµ C.wa wine wun,m¢ cuw[o¢ Hv¢ °p W¢ Hw.e I HpoM BuMMee EM.abnnnr`I lIM1 I WGmnxlWe Odndn I OYlb.s� R¢NMO: pIYY 11WMY LW pleas v. ing¢ HwMW ¢bwp nrCRFen feENap,avkMVg M.. �Y4¢x I'I D F3 A a Givology Author trades in N.Y.C. for Iowa City ,a I I sm • smes. s"ards VIheLUme .. e..m..ve nnn o R A Aft er....dlmg yams wmlong lull time e¢ an edibr., Serum & S.h -.,.. rooting mly m mirg hours to wm., Karr Thompson Welker published her drove ovel,'The Age of Mbades In June to wid.f, ed cnliul...hrr entl.bong rota.. 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The modal. stitl Me beef it.. rowdh —my head is ofe pas s4 So No kept Met he hit up. ..an. low. ctp. gook bvm' And wlmn wa get to Iowa, my mein EdWVn reeponplbllity, well as to wme my non book. Cen'sA.— ahJelvere nMln _ mho.n,e.mdm.ae, The One ling lguem l hooped ' r - Wm annuw.mhe me 11. who. l My. a whole do Ihave 4nWnb/NYr.MNeuxn y. No. 'a" roremmdmyuRb vekw M.I Ml Faunip oro.Waem. as mess Iwo. Selwe,IlOtln'I haven andu to skip M. K.myst.hes, 4. myle or ..1.1 .x.wvm,Ml. q: Sa haw mush do you Mow aaout We city you're moving toy oo . .. m.mn.bee.M.w. W, se d.. ,M N.e cM I W. its a big undergraduate .page own ... Wer.u- yp. 1.Me smanseaay.eel.rwn. end a big spun. own We slaked in m.mMewuda.. ayxxnay F.Ima, Il wea wed, but wa liked I. w. qae It just a HIM. alt Outlook to N-. New York City, the cent., b the I,he.. .reversal right as you've achieved one •oe.aautstr N, WmdibN moment of hlunry have end 1 shookpq ApT, KIII M,M, Fat 1 of 4 8/15/2012 11:24 AM Author trades in N.Y.C, for Iowa City J The Des Moines Register I D... file:///Y: /Elyse/Board of Trustees /2012 Iv Agenda Item 6E -8 amkp nwm mkwe.mmnnmaamr prew.? Ipwa CXy A. aemrs. ewe time w l—err wmr n..n seek-, I— .1m Mom Makaa aeba...... M.. awe. WwNVweract —sew es"mi rwsmow -leans sm,Owau —mnemw open," Xa 1Annual np Tokill save par ochry M twennwae f.lma.. A, tw e mmupoi —Ara Yaam Iwo 0' Arrant Seems. netwer I've never lived anywfiere.maller Wn a milficn prone lied in San Diego, bca Angeles and New York Ciry. IN going Is be a big ohenge for eve Arm my husband, but It ma like lend of an Adventure. Neal was k the tamer of the Remy unikxna, though Iowa Oily k an"arr fig cvepoet or that im rso New Yo , u fun, bul X run also M a lmi. diabecfmg for a wraw We mlghl eM uP back in New York, but It avers appealing he go to Iowa and amb are re neat book. O: Your book h list In Cellbmle and has a strong memo of growing up them. What will It As pb er 1y and writs A book from a whole new plena? Iowa." Mam Wku Own Oedwn An" I --bend in making M New, Yak, More Mae uwaswe.ue me, Inn I abrbd wMing about CeMbmie. How, am ��Mkhep.wnmea experiences In a now pace fro ed me Am what wee amxina ens mtemater, in California, And now, Ne navmwrlaen anything about New York, My husband entl I were loMm,'Well ad everything In lowal" But another deasEfflaty seems like lA have e good Arms at whsl6 imresonal about AMy Ilts cone I leave. o:1. yomn Area al, the wand' mfetbn Is summit. Wharf marked you to Imealm the, mlastmphai amned ilafler medinga nawepeper aM1Ne beck in 2CM, )mail Ihal the eenFqueke Nel aausstl Ihaleummi in Intlonei. had ako Ageged Na remfon of the Earn and ourmm —. Aloe anad bye N. microseconds and I woa shocked by Net nave. What —.11 happen d a much Weaker change would hapmn? so IhMwas the fine kernel. And as I wmw In. book, I warned w see.I I -red wilts ealseve awy.I locked around Sr muniter sMwlons, ao among .he- Are vrodtl situations, dlmeb change was one of IMae things —Me tlebele and Ne a ands s. O: Your heroine Is 11 years old. What made yin want In canter your slurry an an Amtsamnt glrn From Na Initial, or wlim I am Me idea — the manila orrolaEOn In the Ear —I army I wamadto tell It SAM are perspective Of e men looking back on horchWnood Ewm though it rues a gbWl mtselmphe, byfarmingonaaidandherramaek %lu,e .a I womed to well above small mbrne n. temw .n people, not a story when there: 2D characters and one Is a al:unfpt Adok.mno. a en inwmalmg pananif r II wee appealing lo wnle abmn alt ma first thoga JWia in going through — HGmg N tom, metro, fverd 1p. As n kn.pan far me fear Irg. All of Wee thing. rut egelml a norms, Mae .1 mlaelmphe, roe mad mare m. e ningrultNn a ngumr coming or age Gory 0: So Irving in Iowa CBy, pit'II be working on your lellowup ovate lust, aa your husband is he hlmaelr in writing classes. What will that dynamic be like? Were both really cAmw Met Hb going to be file. We, for years, have exchanged our Mason. So that wont mange.I imagine Pit read some or hi. work and halt pmbab'ry mina home end tell me what maple meld and how It wwMl. 3ometlmec people ask Ifwe'm pemmfifive And Nets not We dynamic. He's bass really ecdted for with the book and Iwaa. -Main, an he gal Inb Iowa. Be hopaNlly a.l hem spirit wiv mndnrs. O: One last thing, do you Maps any (awAIN colons associated with Ma sm'Ind ep? Vilem it ..to The VeamnW aM aawry mPprum Me, I remy love. MmdYnm Robinson, who leaches Ibem, is on. army bwMs. I else rued Is week lose arse- end eoo An Am., Solln Hemmer end I amMy A. hiaei And Mwenl Nare elect. --al smrr View Compounds (2) I Sham your thoughts. make ewer ®w wrchapern . a Enjoy a 7Mted number of free articles over the next 30 days, awmwmx annacdenl,",l.rmeaoser ` °• ° evreameue.marf A........me. 2 of 4 8/15/2012 11:24 AM Expert says local bat populations at risk - The Daily Iowan file: / //Y /Elyse/Board of Trustees/2012 Iv Agenda Item 6E -9 HEM RN n Vim ®9'� Lal�f .helpful smile NeallNke in every aide _ THE INDEPENDENT DRI.e NEWSPAPER FOR THE UNIVERSITY OF IOWA CONNUN17Y SINCE I890 - - - The Daily Iowan NEWSPAPER ONLINE TELEVISION PEOPINDPY, Atemn Is. somADNesow, Par as, MIT I HOME K6r SPONTS OPEO ONS ART5 /aSPy PHOTO VIDEO Expert says local bat populations at risk RW r Oren.. I IU,Y ra PA. z:aP.N X ..................... Despite [hear repustion as blood - sucking disease - camycalingromeMid myths hot pqtuated by Russ « am Ou popular rionde a one ay agotem bin the he says "bats are our arm. But and playa vital role in the health of our emsyetems. nut they're in trouble. That was the message from Sharon Peterson, a bat toped from the but education group Incredible Bms who spoke at the lawn city Public Library on Tuesday evening to a steroRM- room -oldy crowd. The purpose afh,upressentation wasto dispel the mytlu l about bats and teach IowO6 whybats are nereaeryforthe healthybalmec of ourecoaystema. -Bats are finally getting the mco rdion they deserve as being pollinators and aeed It ispersers," Peterson said. But one thing people may not know s that bet populations throughoutthe State of Iowa are under severe throw. While -nose syndrome has been dandily Spreading west goes its discovery in zoos, devastating entire cave populations of hem go. then. Despite the precaution., room. aided, Iowa's Magnokoa Cava to WSitom from zoso to nolz, random toting ofhibemating bas positively identified white nose tbngal spores on one ofthe bas this past winter­ indicating an infestation of the Maquokescawn 'Bas are migratory and move to different ova, and Iflhey have it, they could spread B from one cave to another, but mostly, we think its brought by humans who Carry, the spores on their co,opmot from cave to rave,' said Adrian Henke, a maintenance and naturelirt employee far the Maquoketa Caves State Park Disease is not the onlythleat to Iowa's bas nas that migrate from Indiana to Southern Iowa each summer are finding that an ever - increasing numbereftreesthat traditionally served as their summer most areas have been cut down to make way for development projects. However, even with recent measures taken to protect these trees, the populations are stol dropping. 'As you Can imagine, these Indiana bas havejust burned a bunch ofeneW after hibernating of winter, she's pregnant, and jug flaw long distance back up to muthem Iowa, only to find that her tress are all gone and her halibut has been last to a housing development,° mid Tim Thompson, a wildlife biologist for the Iowa Department ofrNatural Resource, officials at the Maquoketa mans say the most important thing is to educate the public Wumfion Is the key to combating this disease; Thompson said.'EduCating people about the Importance oftens to our eurwag s and how people Can prevent thernedwe from Contributing to the spread oftbe disease is the beat tool were exploftin,. Expelling the myths is another way to go people to Ore more In today's issue: N outline tlolm Prime Time No New Med dam has Todav's Disvlev Construction ref ^Nu emblem national coals Ad, ertisin uq ft a helpfut smile In every aisle Search Follow tie DI through: Dan, [Oran Slogs i Wlktef LW YOUM a r Spensoed I.take Bra •ten ad itlsinatona ON Insurance Leads Shim Health Insuranu Leads Pmosmi nal Items Insurance FOwn Custom Mao Personul lniuly Uu, ec T-shirt Desine (India. 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U n v _Y (0 a m a p 0 N N Ci rl m o U M VI W a O W FJ W � Id 0 a >+ rt N A rl N O LH N U Id W rl A u o d 'L7 a .� O u s) - H a 4 x 1 .N 0 O U W N 3 0 H —1 II H W u b ii uni C n m W II I I m 11 � 11 N II i II It � II G It W 11 II N I I m LI II to T/ II N v it O H 11 N Ti II II m n w I I N N I I N 11 II N -rl II q II Ill II II 01 11 N b 11 w w 11 b 11 m U1 11 N m II II o It m 11 N 0 .H 1•l N P4 v u 0 W H O Id u r, u 0 4 E m r1 m rt o m w H H It W b o ud'i � unj uni W m dI m m m 01 ri M D1 01 N M M N N .4 I N H u U I O N W 4 I (d w N �H N O Ifl ri N l m yJ m m Ili I!) I 1p rl -mil I b b M to Ill r I N U N e+mmn l o Ol i1 iD O r1 N I N U W � m m eM I m If1 d' Ifl m I IN N 0 O W O r m I Jj w d' o rl 1. I N N A � M O O I M E A m m n o i N W M M M N I N rl I N rl m m 1p dt m f6 tp O m ri l0 . n N c o n b m o s m (U m N H M r N W o H m m m m M m N M m N N M N S4 1, ),4 14 .ON .OU 4J 4J f4 m rt m rt � ti u u 41 N Ill G b U rl N M W W Agenda Item 12A -1 Visa Report 03- Aug -12 Fund — Cost Ctr — Expend Amount Description 1000 442500 432080 $311.36 Other Professional Svc 1000 442110 436050 $69.00 Registration 1000 442110 452010 $19.07 Office Supplies 1000 442110 452010 $60.65 Office Supplies 1000 442110 452010 $9.93 Office Supplies 1000 442140 455010 $159.22 Printing or Graphic Supplies 1000 442110 455090 $132.78 Paper 1000 442110 455090 ($26.97) Paper 1000 442500 469320 $83.84 Miscellaneous Supplies 1000 442500 469320 $10.00 Miscellaneous Supplies 1000 442500 469320 $10.97 Miscellaneous Supplies 1000 442500 469360 $23.83 Food and Beverages 1000 442140 444080 $54.10 Software Repair & Maintenance Services 1000 442140 455010 $148.42 Printing or Graphic Supplies 1001 442620 469290 $84.12 Purchases for Resale 1000 442300 477020 $14.49 Books(Cat /Circ) 1000 442300 477110 $15.00 Music -CD 1000 442300 477110 $13.00 Music -CD 1000 442200 477160 $99.99 Video Recordings - DVDs 1000 442300 477160 $23.23 Video Recordings - DVDs 1000 442300 477210 $398.00 Non - Fiction Video -DVD 1000 442300 477210 $28.9A Non - Fiction Video -DVD 1000 442120 442010 $236.00 Bldg Rep & Maint 1000 442120 445330 $30.00 Other Waste Disposal 1000 442120 466030 $53.30 Paint Supplies 1000 442120 466030 $106.60 Point Supplies Grand Total 1 $2,168.87 Tuesday, August 14, 2012 Page 1 of I m N c-I E 61 tD C N 00 m M 0 a N H 0 H N H 0 PQ H a N H fl] H F M W r ££ o U�1 > O cl) H W F N H U H H � H � o Q w rye o � S O Y S H rn M P4 P] H a F O P1 11 I H O m m 0 m I %, I m o dl H H m II o O I m o t` N n n II w I m in N N 01 01 II rn II I II - II I M M H II o II I an 11 b 11 I II II I II II I II II I II II I I I u n I u u II II m I m x m t a W FG m L4 m F I -01 k ✓r O � E ° w°1 m A rd 41 0 IU (7 Q b a m k rl FI S4 it 'rl 41 H 4J I AAA m 44 .H « )-H aaa m v a m w w O N H W H m N F H qI P] H a I O I u1 m dl tl� rl l� II II d' I I H 01 W N N 41 II 41 11 I W N d1 O u7 II o N t H M O II lD H I M H II �M z ri II Ul M I II U] O I 11 FW. 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