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HomeMy WebLinkAbout10-21-2004 Housing & Community Development Commission REVISED AGENDA HOUSING AND COMMUNITY DEVELOPMENT COMMISSION LOBBY CONFERENCE ROOM, CITY HALL THURSDAY, OCTOBER 21,2004 6:30 P.M. 1. Call Meeting to' Order 2. Approval of the September 29,2004 Minutes 3. Public Comment of Items Not on the Agenda 4. New Business · Recommendation/Reallocation of Recaptured FY03 HOME Funds · Review of the 2006-2010 Consolidated Plan (a.k.a. CITY STEPS) · Update on FY05 Projects - CDBG/HOME projects that have not entered a formal agreement with the City of Iowa City · Review Blooming Garden LP Request to Acquire Sites for Affordable Rental Housing with FY05 HOME Funds 5. Monitoring Reports · Neighborhood Centers of Johnson County - Planning (Bears) · Shelter House - Land Acquisition (Hayek) · Elder Services Inc. - Small Repair Program (Hayek) · Whispering Garden - Affordable Rental (Hayek) · Greater Iowa City Housing Fellowship - Affordable Rental (Anthony) 6. Adjournment i ~ l -~= -"'It ----.... ~~~!! ~ ..., ~: - CITY OF IOWA CITY MEMORANDUM Date: From: October 15, 2004 Housing & Community Development Commission (HCDC) Tracy Hightshoe, Associate Planner October Meeting Packet To: Re: Below is a brief description of the October agenda items. New Business Recommendation/Reallocation of Recaptured FY03 HOME Funds On October 11, 2004 the City received repayment for the' FY03 Prairie Gard.en project. The City has $301,200 available to reallocate to HOME eligible activities. At this meeting we will need to discuss if the Commission wants to proceed with a separate funding round for these funds or wait and include these funds with the FY06 CDBG/HOME funding round. In July, the Commission wanted to go forward with a separate funding round, but due to delays in recapturing the funds, we will need to discuss if this is still the consensus of the Commission. A possible schedule for a separate funding round for these funds is attached. Review of the 2006-2010 Consolidated Plan (a.k.a. CITY STEPS) Enclosed is a draft copy of the 2006-2010 Consolidated Plan. Please review the plan. The 30- day public comment period began October 15. Commission members may provide their comments to staff at any time during this period. At the November meeting we will discuss the plan again, modify if necessary, and provide a recommendation to City Council. The Council is scheduled to hold a public hearing on December 7,2004 and approve (or approve with modifications) the Consolidated Plan. The Plan is also on our website at www.icgov.org. Update of FY05 Projects that have not entered into a formal agreement with the City of Iowa City (Subject to the Unsuccessful or Delayed Projects Policy) The following projects have not entered into formal agreements with the City at the time of this mailing: Iowa City Community School District - Wood Family Resource Center Blooming Garden L.P. - Affordable Rental Greater Iowa City Housing Fellowship - Affordable Rental United Action for Youth - Facility Rehabilitation Hawkeye Area Community Action Program - Transitional Housing At this meeting we will request an agency representative be present or provide a written statement regarding project status. Monitoring Reports · Neighborhood Centers of Johnson County - Planning (Bears) · Shelter House - Land Acquisition (Hayek) · Elder Services Inc. - Small Repair Program (Hayek) · Whispering Garden - Affordable Rental (Hayek) · Greater Iowa City Housing Fellowship - Affordable Rental (Anthony) If you have any questions about these agenda items, or will be unable to attend, please contact me at 356-5230 or by email at tracy-hightshoe@iowa-city.org. MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SEPTEMBER 29, 2004 EMMA HARVAT HALL, CITY HALL Members Present: Jerry Anthony, Erin Barnes, Lori Bears, Mark Edwards, William Greazel, Matthew Hayek, Brian Richman, Jayne Sandler (arrived at 5:17 p.m.) Members Absent: NONE Staff Present: Tracy Hightshoe, Tamara Robinson Public Present: Sandy Pickup CALL MEETING TO ORDER Chairperson Hayek called the meeting to order at 5:03 p.m. APPROVAL OF THE MINUTES FROM JUNE17. 2004 Motion: Greazel moved to approve the minutes as written. Anthony seconded. Motion passed 7-0. NOMINATION AND ELECTION OF OFFICERS Motion: Greazel moved to approve the nomination and reelection of Jerry Anthony as vice- chairperson, and of Matthew Hayek as chairperson. Barnes seconded. Motion passed 7-0. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA NONE NEW BUSINESS FY04 Consolidated Annual Perlormance & Evaluation Report (CAPER) Hightshoe stated that each year, HUD requires grantees (recipients of CDBG and HOME funds) to complete a report that outlines the program achievements and project status of all actions/projects undertaken that fiscal year. The document measures the City's performance in meeting the goals as identified in our Consolidated Plan (CITY STEPS) and Annual Action Plan. The CAPER is due to HUD within 90 days of the end of the fiscal year. Hayek added that this document is a review of how the money was allocated for the City's 2004 fiscal year. . Hayek opened the public hearing. Comments from Dublic NONE Comments from HCDC Anthony mentioned that on pages 3 and 15 the date of the Housing and Community Development Commission meeting should be updated from September 16, 2004 to September 29, 2004. Hayek said that on page 8, in the table, there is $130.00 in parentheses. Asked to verify if this is the correct amount and what the $130 references. Barnes said that on page 9, the third paragraph talks about Actions Taken to Overcome Impediments. However, she mentioned that those Actions should be presented in more detail because she feels that it confuses the reader. Hightshoe acknowledged that the revisions would be completed. She added that there are some gaps because the writing of the document is a collaborative process between different departments. She will verify the abovementioned items, make the appropriate changes, and either email or mail the corrections to HCDC members. Housing and Community Development Commission Minutes September 29,2004 Page 2 Members stated they liked the summaries provided on p. 21 & p. 22 (CDBG Project Summary) as they are very helpful to review what projects were completed and the number of beneficiaries for each project. Hightshoe stated they would continue reporting in this manner. Seeing no other discussion, Hayek closed the public hearing on the CAPER. Motion: Greazel moved to approve the submission of the FY04 Consolidated Annual Peñormance and Evaluation Report (CAPER) including the changes mentioned above. Anthony seconded. Motion passed 8-0. Public hearing to solicit comments to the 2006-2010 Consolidated Plan (CITY STEPS) Hightshoe stated that the City is an entitlement City (a City over 50,000), and as such the City receives an annual allocation of CDBG and HOME funds from HUD. The City does not have to competitively apply for funds, but is allocated funds based on set formulas that determine how much in federal funds the City will annually receive. In order to receive this money from year to year, each entitlement City must provide HUD with a plan that identifies community needs for housing, jobs, and services for low-income residents. The current City plan, identified as CITY STEPS, is coming to an end. The City hired a Consolidated Plan Specialist to formulate and draft a plan that outlines the steps, strategies, and goals of how the federal funds will be used for the upcoming five-year period. Hayek opened the public hearing on the Consolidated Plan. Robinson said that in writing the plan, there is a need and desire on the part of the City for public input. She mentioned that the draft is almost complete, but it is very important to identify the needs of the community for the upcoming five years. Hightshoe mentioned that this is another opportunity to gather information, identify needs, and to try and prioritize the needs identified. At the next HCDC meeting, a draft will be ready for review. Pickup said that she works at the Free Medical Clinic (FMC). She said that Community Development Block Grant funds have been used for the last couple of years to help people with chronic illness. She added that since 2000 when the clinic began to receive funds, the number of visits from people being seen specifically for diabetes and hypertension increased 68%. She said that she could not emphasize enough how important these funds were for the people in need of medical assistance. She provided the commission with some unduplicated count statistics, some duplicated count statistics, as well as some graphs that show the increase of the number of people with diabetes and hypertension who got helped at the clinic. Pickup provided some pieces of literature, which emphasize the need for medical services for persons with chronic illness such as diabetes, hypertension and asthma. She added that the Free Medical Clinic is the only place in Johnson Coun~y where people who are uninsured can get help. She mentioned that there are a significant and growing number of people who do not have health insurance as they do not work, have part-time jobs without access to health insurance, or simply can't afford insurance at their wage level. Hayek asked if the 68% increase in visits refers just to the Free Medical Clinic. Pickup said that the increase refers just to the Free Medical Clinic. Hayek asked how does the clinic manage to stay on top of the significant increase in visits. Pickup answered that at this point the clinic does not turn anyone away, but she mentioned that this might not be the case in the near future. She said that one reason for having to deny services might be the issue of returning patients, of those who come monthly, or twice monthly to be checked, and get there medicines. Another reason, as she mentioned is the fact that there are not enough practitioners, to provide medical assistance. Hayek asked if there are full time positions or if mostly volunteer positions. Pickup answered that the Free Medical Clinic is primarily a volunteer organization. FMC hires one Medical Director (physician) for 16 hours a week. There are a total of 5.57 FTE of paid staff, including the Medical Director. The rest of the staff is made up of volunteers. Housing and Community Development Commission Minutes September 29, 2004 Page 3 Bears asked if the staff has received input from the Broadway neighborhood center. Hightshoe mentioned that staff received input through several meetings that took place in the Broadway neighborhood. Timeline for the Review of the 2006-2010 Consolidated Plan (CITY STEPS) Hayek mentioned that the date September 16 should be changed to September 29, because of the meeting cancellation. No other changes were made to the Proposed Timeline of Consolidated Plan. OLD BUSINESS Update of Prairie Garden LP Project- Hightshoe stated that in the last meeting the Commission had approved a motion to terminate the agreement for the Garden Prairie LP project, and recapture those funds and hold a special allocation. She mentioned that Burns and Burns went through two LlHTC funding rounds and were unsuccessful. The new policy the Commission adopted states that if there are two unsuccessful funding cycles, the next step is to recapture. The FY03 award was before the policy, but HCDC has been consistent in the recommendation to recapture after two unsuccessful funding rounds as they did both with MetroPlains and this project. Hightshoe mentioned that a letter was sent to Garden Prairie LP; they responded that the Iowa Finance Authority did change the requirements for funding, and that they wanted to keep the HOME funds for another funding round. Hightshoe said that the City denied this request and is proceeding with the recapture of the HOME funds. She said the City is still planning on a reallocation cycle for a total of $301,000 in HOME funds, but the timing is delayed until the funds are actually recaptured. These funds will need to be spent relatively quickly, as there is a five-year period in which the money must be spent due to HOME regulations. Hightshoe said that the last letter sent to Burns & Burns from the City provides Garden Prairie LP until October 11 to repay the HOME money. She said that if there will be no repayment from Garden Prairie LP by that time, the City Council would be consulted regarding potential legal actions that could be taken. Greazel asked if Burns & Burns had answered the last letter sent by the staff. Hightshoe answered that no answer was received yet. Discussion regarding the selection of FY05 projects to be monitored The members proceeded to discuss the FY05 projects to be monitored. There were three projects still open for selection (in bold). The results of the selection are as follow: Barnes will monitor: Facility Rehabilitation -Old Brick (December) Deposit Assistance Program- Shelter House (April) FY03 Affordable Home Ownership-GICHF (December) Bears will monitor: Facility Rehabilitation -Hannah's Blessing Child Care (November) Operational Expenses- Eagles Flight Youth Program (June) Planning- Neighborhood Centers of Johnson County (October) Hayek will monitor: Operational Expenses-Compeer (November) Facility Rehabilitation - Neighborhood Centers of Johnson County (April) Wood Resource Center- Iowa City Community School District (June) FY04 Affordable Rental- Whispering Garden (October) FY04 Land Acquisition- Shelter House (October) FY04 Small Repair Program- Elder Services Inc. (October) Sandler will monitor: Operational Expenses- Goodwill Wheels to Work (September) Security Camera-DVIP (December) Aid to Agencies-MECCA, UAY, ESI (January) FY03 Longfellow Manor- Greater Iowa City Housing Fellowship (November) Anthony will monitor: Affordable Rental Units- Blooming Garden (December) FY03 Longfellow Affordable Rentals-GICHF (April) Housing and Community Development Commission Minutes September 29,2004 Page 4 FY02 Affordable Rental Units Peninsula-GICHF (October) Edwards will monitor: Facility Rehab. - United Action for Youth (May) Housing Rehab. - City of Iowa City (May) Economic Development Fund- City of Iowa City (June) Greazel will monitor: Case Management- Free Medical Clinic (January) Facility Rehab.-Free Lunch Program (November) Affordable Home Ownership-Habitat for Humanity (January) Richman will monitor: Shelter Coordinator- Shelter House (January) Facility Rehab.- 4Cs Child Care (April) Transitional Housing- HACAP (May) ADJOURNMENT The next meeting will be on October 21. Greazel moved to adjourn. Sandler seconded. Motion passed 8-0. The meeting adjourned at 6:50 PM Minutes submitted by Bogdana Rus s:fpcdfminuteslhcdcl2004fhCdc09.29.04.doc Special HOME Allocation Cycle RFP Timeline October 21, 2004 October 22, 2004 October 22 - Nov. 30 December 1, 2004 December 16, 2004 January - Feb 2005 February - March 2005 HCDC Reviews and Approves Timeline Advertise the Availability of HOME Funds Application Period Open Applications Due HCDC Review and Recommendation to Council City Council Review and Approval HOME Agreement(s) Signed with Recipient(s) OCT. -18' 041MONI 17:29 BURNS & BURNS, L. C. TEL:3193372430 P. 00 I 319 E. W.shlngton Street¡ 11111 Iowa City, IA 52244..1228 311-338·7600 318-337-2430 Fax Fax T.. Tracy Hightshoe & Steve Long city of Iowa City F.. 358-5211 FJD"" Bums & Bums, L. C. P.,_I 1 Ph.... DIIt.. 18 Od.oÞer 2004 Rea HCDC Meeting 21 Od. 2004 CC: [J u....nt C For R_vl.. CPl.... Cammont C ".... Raply C P..... R.oyol. Please ad.d the following to the HCDC meeting agenda of October 21. 2004: .. VVhisperlng Garden IHA Kmlled Partnership and Blooming Garden IHA Umited Partnership site acqulsttlon of Lots 82, 83, 84.95, 1152, 163, 159, 180, 161, 188 and 110 Whispering Meadows Subdivision Part Two to Iowa City, Iowa aecoMing to the plat thereof recorded in Book 34. Page Ba, Plat of Records af Johnson Co~nty, Iowa. Sincerely yours. Bums & Bums, L.C. aL.Jr- ~ ~. Ro'6eit P: aums;1í/lanager City of Iowa City MEMORANDUM Date: October 19, 2004 To: HCDC Members From: Steve Long, Associate Planner Re: Additional Agenda Item for October 21 HCDC Meeting Burns & Burns, LC requested that we add an item to the October 21 HCDC Agenda to review and discuss the acquisition of lots in the Whispering Meadows Subdivision Part Two by Whispering Garden IHA Limited Partnership and Blooming Garden IHA Limited Partnership using HOME funds. Whispering Garden was awarded $144,303 in FY04 HOME funds and Blooming Garden was awarded $200,000 in FY05 HOME funds for the acquisition of land to be used for affordable rental housing. Sites were not identified for either project at the time of application or funding approval. Whispering Garden is proposing to acquire lots 82, 83, 94, 95, 162 and 163 for six homes (zero lot-line) and Blooming Garden is proposing to acquire lots 159, 160, 161, 168 and 170 for ten homes (five duplexes) in Whispering Meadows Subdivision Part Two. These lots are located in the Wood Elementary school district which is over the Iowa City Community School District average of 20% low-moderate income students. (see attachment) Below is language from the FYOS Applicant Guide for Iowa City CDBG and HOME Programs as approved by HCDC: To encourage the distribution of housing or residential facilities (e.g. permanent housing - rental and homeownership, transitional housing, homeless shelters, and special needs housing), HCDC and the City Council will consider potential impacts on elementary school districts. Attached, as Appendix B, is a listing of the low-moderate income rates of the ICCSD by building. Housing projects that propose a location or locations within elementary school districts that are over the ICCSD average of 20% low-moderate income students may be denied for funding or other support by HCDC or the City Council. Technically, the lots purchased by Whispering Garden do not have to be reviewed by the Commission because FY04 HOME funds will be used and the above language was not in the FY04 Applicant Guide. So, the Commission only needs to review the Blooming Garden proposal. A representative of Burns & Burns, LC will be at the October 21 HCDC meeting to answer questions. Staff is looking for a recommendation to City Council from the Commission regarding the acquisition of the lots by Blooming Garden in Whispering Meadows Subdivision Part Two using FY05 HOME funds. APPENDIX B Iowa City Community School District 2003 Enrollment Data by Building Tota/ Minority Low-Income West High 1,648 21% 15% City High 1,527 14% 9% Northwest Junior High 912 21% 15% South East Junior High 775 20% 21% Wickham Elementary 492 9% 6% Weber Elementary 464 34% 18% Wood Elementary 446 47% 47% Penn Elementary 437 13% 26% Coralville Central Elementary 430 26% 25% Lucas Elementary 383 19% 24% Kirkwood Elementary 359 33% 36% Horn Elementary 293 28% 6% Longfellow Elementary 283 20% 18% Hoover Elementary 277 14% 9% Lemme Elementary 275 21% 18% Roosevelt Elementary 273 49% 43% Mann Elementary 259 42% 41% Hills Elementary 247 19% 49% Twain Elementary 242 48% 63% Lincoln Elementary 241 16% 6% Shimek Elementary 236 7% 3% District Total/Average 23% 20% 10,499 ppdrehab/Enrollment03AP ox -B .doc District Data District Data District Data District Data District Data District Data District Data District Data District Data District Data District Data District Data District Data District Data District Data District Data District Data District Data District Data District Data District Data District Data