HomeMy WebLinkAbout11-16-2006 Housing & Community Development Commission
AGENDA
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
LOBBY CONFERENCE ROOM, CITY HALL
THURSDAY, NOVEMBER 16, 2006
6:30 P.M.
1. Call Meeting to Order
2. Approval of the October 19, 2006 Minutes
3. Public Comment of Items Not on the Agenda
4. New Business
· Discuss and Review FY08 CDBG/HOME Funding Process Timeline
· Approve FY08 CDBG/HOME Application Materials
5. Old Business
· Discussion of the FY06 Downpayment Assistance Project
6. Monitoring Reports
· Iowa City Free Medical Clinic - Case Management (Richman)
· Shelter House - Outreach Coordinator (Hayek)
· ICHA - Tenant Based Rental Assistance (Hart)
· Wood Elementary - Playground Improvements (Shaw)
· Hillel Student Center - FY06 Accessibility (Hayek)
· The Housing Fellowship - FY03 Affordable Homeownership (Anthony)
· United Action for Youth - FY05 Facility Rehabilitation (Niblock)
7. Adjournment
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CITY OF IOWA CITY
MEMORANDUM
Date:
To:
From:
November 9, 2006
Housing & Community Development Commission (HCDC)
Tracy Hightshoe, Associate Planner
November Meeting Packet
Re:
Below is a brief description of the November agenda items.
New Business
Discuss and Review FY08 CDBG/HOME Funding Process Timeline
The proposed FY08 CDBG/HOME funding process timeline is enclosed. Please review the
entire timeline and also check your calendars to make sure that you will be able to attend the
allocation meetings in February and March 2007.
Approve FY08 CDBG/HOME Application Materials
Enclosed in your packet is a draft of the FY08 CDBG/HOME applications, guide and ranking
forms. Significant changes were made last year to the applications. Only one change was
added to the housing application. A question was added to identify any identity of interests
(101). Possible examples include the project developer is also the property manager; the
General Partner has a financial interest in the construction company, etc. 101 relationships with
the owner are allowed, but should be disclosed, arms-length contract rates, arms-length quality,
and subject to cancellation for poor performance.
HCDC will need to formalize the application materials at this meeting in order for staff to prepare
for the upcoming allocation period. In the Applicant Guide there is a section entitled "New for
FY08". This section contains information related to possible revisions to the CDBG/HOME
Investment Policy the Council is currently considering and that HCDC recommended. Council is
also considering revising the economic development set-aside to 15% of the CDBG entitlement,
however when the Economic Development fund's balance is over $250,000 no additional funds
will be allocated. Staff does not anticipate any funds set-aside for economic development in
FY08. As this represents a substantial plan amendment, staff will publish notice to start a 30-
day public comment period before being considered/adopted by Council.
Old Business
Downpayment Assistance Program
The down payment assistance program was allocated $30,000 in FY06 to provide
homeownership assistance to first time homebuyers. At this time, no funds have been utilized
from this fund. Staff attributes the lack of applicants to a variety of reasons including homes
must be built after 1978 due to lead based paint, aggressive lenders (interest only loans or low
downpayments), availability of other first time homebuyer programs, and limitations of our fund
including payback provisions and the maximum amount of assistance at $5,000. HCDC will
review this program and make a recommendation to continue the program, modify the program
or recapture the funds for reallocation in FY08.
(over)
November 9, 2006
Page 2
Monitoring Reports
· Iowa City Free Medical Clinic - Case Management (Richman)
Sandy Pickup, 337.9727
· Shelter House - Outreach Coordinator (Hayek)
Crissy Canganelli, 338.5416 x102
· ICHA - Tenant Based Rental Assistance (Hart)
Steve Rackis, 887.6065
· Wood Elementary - Playground Improvements (Shaw)
Marla Edwards, 351.1751
· Hillel Student Center - FY06 Accessibility (Hayek)
Gerald Sorokin, 338.0778
· The Housing Fellowship - FY03 Affordable Homeownership (Anthony)
Maryann Dennis, 358.9212
· United Action for Youth - FY05 Facility Rehabilitation (Niblock)
Jim Swaim, 338.7518
If you have any questions about these agenda items, or will be unable to attend, please contact
me at 356-5230 or by email at tracy-hightshoe@iowa-city.org.
PRELIMINARY
MINUTES
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
THURSDAY, OCTOBER 19,2006,6:30 P.M.
LOBBY CONFERENCE ROOM - CITY HALL
CALL TO ORDER:
Meeting called to order at 6:35 P.M.
MEMBERS PRESENT: Jerry Anthony, Steve Crane, Marcy DeFrance, Holly Hart, Matthew Hayek,
Thomas Niblock, Brian Richman, Michael Shaw
MEMBERS ABSENT: None
STAFF PRESENT: Tracy Hightshoe, Steve Long
OTHERS PRESENT: Mark Patton (Iowa Valley Habitat for Humanity)
RECOMMENDATIONS TO COUNCIL (become effective onlv after separate Council action):
MOTION: Hayek moved to accept the revised COBG and HOME Program Investment Policies and make
a recommendation to council to adopt this policy with the changes suggested by Richman as approved by
the legal department. Richman seconded, and the motion was carried on a vote of 8-0. (Investment
Policy attached.)
APPROVAL OF THE SEPTEMBER 21. 2006 MINUTES
MOTION: Hayek moved to accept the minutes as submitted. Richman seconded, and the motion carried
on a vote of 7-0.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA
Hightshoe said the commission requested to review the down payment assistance program at this
meeting. It was not included on this agenda due to an oversight. Hightshoe reported that there has been
no activity with the program and no funds have been expended. Long said there was an October 15
deadline to reconsider whether to recapture the funds or continue the program. There has been no
activity, so the commission could decide at the November meeting to recapture the funds. A motion is
. needed to go forward with the recommendation to recapture, but the funds could be recaptured at any
time since the city is the recipient of the funds.
Hayek asked if there was any way to rescue the program. Long said lenders typically make more money
by doing 100 percent financing. There was a suggestion to increase the amount of the award, to get
closer to an actual down payment amount. The amount is only $5K, and house prices have risen enough
that this am'ount does not make a very high down payment. Long added that another issue is the money
cannot be used to assist with purchase of a house built prior to 1978 due to lead paint.
Hightshoe said there are many first-time homeowner programs available as well as aggressive lenders
willing to make interest only loans or no down payment loans, etc. Long said many programs are grants,
rather than loans. He said this would go on the November agenda. The program could be kept open
another year as well or the money could be applied to a different program next year.
Anthony reported that the subcommittee on inclusionary zoning has developed a plan of action. However,
the city had a discussion about the topic during a recent work session. He said Karin Franklin presented
Housing and Community Development Commission Minutes
October 19, 2006
Page 2
on the topic, and the council decided to employ a consultant to evaluate needs and create a plan. The
subcommittee is not sure what steps to take at this point.
Long said the council is working with an alliance of groups who are interested in affordable housing in
Iowa City. Shaw said it is now called the Housing Alliance. Long said they will be talking about
inclusionary zoning with someone from the HCDC and P&Z, and the city might come to HCDC with a
proposal for a housing market analysis using CDBG funds. Hayek asked who would do this analysis.
Long said they would search for a professional firm to come in and take care of it, possibly by talking to
people in other communities. Niblock said there is likely a trade journal for this sort of thing that would
have information about potential firms.
NEW BUSINESS
Public Meeting - Annual Review of the 2006-2010 Consolidated Plan (a:k.a. City Steps)
Hightshoe said the 5-year plan guides spending of our federal funds based on the priorities and strategies
identified in the plan. Based on our citizen participation plan, the city reviews it annually and at least one
public meeting is required. Long said staff set up two meetings, one at Successful Living and one at the
Local Homeless Coordinating Board to gather input about the plan and feedback on current services and
facilities in Iowa City. Hightshoe said the comment summaries from those public meetings were included
in the packets. She said common needs identified included transportation, affordable daycare and
employment opportunities.
Richman asked what the source was for the listed amounts. Long said those are estimated dollars
needed to fulfill all of the services. The strategic plan discusses the priorities for funds. Hightshoe said the
funds the city receives would never cover all of the needed services. Long said the commission members
need to look at the priorities and decide if they should be changed.
Anthony asked if these numbers only include non-housing community needs. Hightshoe said housing is
listed on the blue sheet. She said comments from the meetings included discussion regarding the
difficulty of those in transitional housing to make the next step to being able to afford and rent market-rate
units. There are limited subsidized units available. Long said that the opportunity for stable employment
was discussed, as well as transportation needs. Unfortunately, subsidized bus passes cannot be used
during peak hours.
Niblock asked whether if "other public service needs" includes a particular goal or set of needs since it is
currently listed as a high priority. Long said it is a catch-all category. Hightshoe said it could include items
such as life skills education, financial literacy courses, etc. Anthony said these are all categories
designated by HUD.
Shaw said that 10 years ago most housing was close to public transportation. However, now the city is
more spread out. Hayek asked if there was an average or ideal distance from bus lines throughout the
city. Shaw said 10 years ago, most places in the city were three blocks from a bus route. Long said for
example, there are 17 assisted housing units in the Peninsula area, but the nearest bus does not go into
the area because the population density is not high enough for a demand yet.
Anthony asked for confirmation that the purpose of this review is to evaluate whether the priorities need to
be modified. Long said yes. He added that the last change was to neighborhood facilities. Shaw asked
since that category has had a recent investment, if its priority should be changed to medium. Hightshoe
said there may be concerns for other low-moderate income areas such as near Wetherby or in other parts
of town that have a high percentage of households with modest incomes.
Shaw asked if this prioritization would include Coralville. Hightshoe said no. Long said no changes are
required at this time, and the priorities could be changed at any time during the year. Hightshoe said this
is the official review, which is required at least annually. Hayek said the categories are very elusive, and
tweaking would probably not accomplish very much. Long agreed the list is intended as a guide. Hayek
noted the priorities are all relative to each other, since all are highly needed.
Hart arrived at this point.
Housing and Community Development Commission Minutes
October 19, 2006
Page 3
Richman said the commission funds the applications that are submitted that particular year, so those are
the priorities that are addressed. There was discussion before about creating some direction for the
commission to focus on. The question is also how to encourage agencies to respond to that direction and
submit applications that the commission would like to see.
Hightshoe said she sent the comments to the city department heads, so additional feedback might be
received as well. Long added that they plan to meet with the pOlice department, which might also be a
source of feedba"ck.
Shaw asked what the status of the Shelter House is. DeFrance said she would be reporting on that later.
Update on FY07 Projects - CDBG/HOME projects that have not entered a formal agreement with the City
of Iowa City
Hightshoe said that City policy requires that agencies receiving money need to sign an agreement ninety
days after the start of the fiscal year (Sept. 30). Three agencies have not done so. These include Habitat,
Four Oaks and Arc of Johnson County. Habitat for Humanity is not a problem as they have not identified
a lot yet. Before a HOME agreement may be entered a site specific environmental review is required.
Habitat can't enter an agreement until sites are identified and a review is completed. The ARC is
declining the award because they will be moving into newer facilities soon. The Four Oaks project is
proceeding, however they do not want to sign the agreement prematurely. They would like a small
extension in order to finalize their timeline, so that the agreement will be accurate. The project is
proceeding.
Long said all the projects appear to be in good shape. Niblock asked how long an environmental review
takes after a site has been identified by Habitat for Humanity. Hightshoe said the review takes
approximately four to six weeks. Anthony asked if that is the same regardless of location. Long said yes.
He added that an environmental review is a federal requirement, and the reason award money is
rescinded most often is because the environmental review was not done.
Hightshoe said the State Historic Preservation Office (SHPO) needs to minimize or eliminate the risk of
adversely affecting an historic property, architecture or archeological findings before a project proceeds.
Shaw asked how the owner is determined if the owner is vacant. Crane said a title search is done. Long
said the assessor's office will have record of who is paying the property taxes. Patton said estates and
polluted areas could both have extended environmental reviews. Hightshoe stated if the area is vacant
land, but lies in close proximity to known archeological findings, the project can be delayed until additional
research or surveys are completed.
OLD BUSINESS
Discussion of CDBG and HOME Investment Policies
Long said the commission decided that more flexibility would be a positive step for the investment policies
at the last meeting. The latest revision leaves an "out" for special cases, as explained in the shaded
paragraph. Shaw asked if this was similar to the past. Long said there was no policy before. Anthony
asked if these policies would need approval from the council. Long said yes.
Richman suggested moving the recently added paragraph to the bottom of the document, in order to
reduce the requests for exceptions. Shaw asked for confirmation that there are no legal issues with how
the document is arranged. Hightshoe said there should be no problems putting that paragraph at the end
of the document. Long said the policies need to be reviewed and approved by the legal department either
way.
Hayek asked for confirmation that Richman would like to move the shaded paragraph to the bottom.
Richman said yes. Hayek asked whether there was any opinion about the phrase "in most cases."
Richman suggested deleting that as well. Long said that was fine.
MOTION: Hayek moved to accept the revised CDBG and HOME Program Investment Policies and make
a recommendation to council to adopt this policy with the changes suggested by Richman as approved by
the legal department. Richman seconded, and the motion was carried on a vote of 8-0.
Housing and Community Development Commission Minutes
October 19, 2006
Page 4
Discussion of Design Standards for Federally Assisted Housing Projects
Hightshoe presented revised guidelines as recommended and discussed at the September meeting.
Hightshoe said recent changes to the document include a definition for "substantial rehabilitation," a new
diagram, specific garage requirements were deleted, the foundation requirements were changed to match
code and a section was added regarding accessibility to match the existing language in the building code
per the recommendation of Housing and Inspection Services.
Hayek asked about the requirements for accessibility. Long said any federally-funded structure needs to
be accessible. Hayek suggested putting the requirements for accessibility in the document, to make it
easier to reference.
Richman said Maryanne Dennis emailed him with a request to have the guidelines apply only to infilllots,
since new construction will be covered by covenants. Long said while that is true in some ways, the
covenants do not cover everything. Hightshoe said it depends on the subdivision.
DeFrance said there are some lots that could be considered new construction, but would actually be infill
because of their locations. She said she does not agree with the reasoning. Richman noted that
covenants already give many guidelines. Hayek said the guidelines are less imposing than most
covenants.
Richman said it looked like all the potentially challenging quantitative requirements have been removed.
Hayek said if the guidelines were adopted, it would be good to add a caveat that meeting covenant
requirements does not exclude the need to meet the design guidelines.
DeFrance asked how groups could build an affordable house in some of the neighborhoods. Long said
typically federal funds are used to buy the land, but constructing a house in some areas is very difficult.
Hayek said there are no covenants that require only 1,200 square feet anymore. Patton said they do not
build any new houses greater than 1,200 square feet. Long said that is the biggest issue with affordable
housing, especially with the scattered site issue.
Richman suggested changing the document to say it should be consistent with area. He said he is fine
with a restriction to a small area, but "vicinity" might need more definition. He said he does not feel the
need to give more definition to the term, but others expressed concerns. Shaw asked if a mile is a fair and
reasonable distance.
Richman asked if the terms are interchangeable. Hightshoe said there is more emphasis on homes in
closer proximity. Hayek said another term would be "neighborhood." Richman suggested either defining
the term, or being consistent on which is used throughout the document. Crane noted that a block and a
neighborhood could be very different. Richman said "vicinity" would be flexible. Shaw asked if that would
be a problem for staff when trying to evaluate applications. Hightshoe said no.
Long said there is a question on provision C, pedestrian access. City code said it must be 34 inches.
Hightshoe said it is a matter of accessibility. Long said he asked about it, and it was recommended to
leave it at 3 feet, rather than making it 34 inches.
Patton said groups would like to know the expected turnaround time for staff review, as well as the appeal
process. Long said city council would be the recourse for appeals. Hightshoe said council has the final
authority. She added that the economic development agreements typically give a 7-10 day turnaround
time on their design reviews. Staff could match that timeline for the design review as well. Patton said that
would be fine.
Long said that appeals would be sent to Steve Atkins and then the city council as with all CDBG/HOME
related issues. Hightshoe said a statement could be included in the document to explain that, however we
do not include it in any other policy or document. City council is the final authority on all CDBG/HOME
related disputes or issues.
Shaw asked if there is a conflict between flexibility versus a desire for clearer guidelines. Long said the
question is not the flexibility so much as the content of the guidelines. Patton said the less prescriptive
guidelines are fine. However, it is unclear what weight or importance the items have in relation to each
Housing and Community Development Commission Minutes
October 19, 2006
Page 5
other. Shaw said if there are concerns about the amount of flexibility in the document, then an appeals
process should be outlined. Otherwise, it is okay.
Richman said he would like "vicinity" to be clarified, and he would be comfortable changing the remaining
prescriptive numbers. Long said three inches for trim came from the code for multifamily housing. Patton
said there is wider trim on houses on Diane Street, but it is widely variable from house to house in Village
Green. He said narrower trim does not adversely affect the appeal of the house.
Richman said the issues are consistency and turnaround time. He asked whether the window trim should
be changed. Shaw said he prefers flexibility. Niblock recommended changing it. Anthony said statements
about covenants and accessibility also needed to be added.
MOTION: Richman moved to accept the design guidelines with the noted changes, including statements
about turnaround times, removing restrictive numbers for window trim, and using a consistent term such
as "vicinity" throughout the document. Niblock seconded, and the motion carried on a vote of 8-0.
MONITORING REPORTS
Iowa City Free Medical Clinic - Case Management
Richman requested to move it to the November agenda.
Shelter House - Outreach Coordinator
Hayek requested to move it to the November agenda.
Shelter House - (FY04) Land Acquisition
DeFrance reported that a date has not been set to go before the Iowa Supreme Court, and they do not
expect the case to be heard before January 2007. If they lose the case, they will have to find a new site,
but they expect they will meet resistance anywhere they try to build. They also looked at sites by the
airport and at the old bus depot, but neither site would be suitable. DeFrance added that the children
staying at Shelter House currently attend Mann, and the school district had them sign some sort of
agreement that says the children will continue to attend Mann, and the Shelter House will have to provide
transportation. She asked for clarification on that.
Hightshoe said the concern with the school is with additional children attending Twain elementary with
high needs. The school district had voiced concerns that homeless children often have high needs and
that by placing them at a school with a high percentage of children with high needs may overwhelm the
school and minimize staff time with children in need of services. Thus, the city worked out an agreement
with Shelter House that stated they. could build the shelter in the Twain elementary attendance area, but
the school district would decide what school could best serve the children and provide the resources to
accommodate the needs of the children from Shelter House. Mann is currently where the elementary
aged kids are going, but that could change over time.
DeFrance asked if Shelter House would be required to provide transportation to the school. Hightshoe
said yes. She noted that families are only allowed to stay at the shelter for 90 days, many stay less than
that. After the Shelter House stay, the school district must provide transportation to the designated
school. Long said it is federal law that transportation should be provided to the same school. Hightshoe
said it is intended to provide some consistency for a child in a homeless situation.
DeFrance asked what happens to the land and the money if the land needs to be sold. Hightshoe said it
would be up to Shelter House to market the lot for sale. Long said that they signed an agreement when
they received the money. However, the city would likely be flexible and try to find a way to make it work.
Anthony asked when the land was purchased. Hightshoe said in 2005. DeFrance asked if they spent
$230K. Hightshoe said only $195K was spent on the land.
DeFrance asked what happens if Shelter House is not able to sell the land. Long said the city would likely
try to work something out to help them. Hightshoe said the city has a lien on the property.
Housing and Community Development Commission Minutes
October 19, 2006
Page 6
ADJOURNMENT
MOTION: Hayek moved to adjourn. DeFrance seconded, and the meeting adjourned at 7:55 p.m.
CITY OF IOWA CITY
FY08 ALLOCATIONS TIMELINE
Dates Subject to Change
Dec. 7, 2006
Dec. 20, 2006
Jan. 10, 2007
Jan. 24, 2007
Feb. 22, 2007
Feb. 27, 2007
Mar. 8, 2007
Mar. 22, 2007
Mar. 27, 2007
Mar. 30, 2007
April 30, 2007
April 30, 2007
May 1, 2007
May 1, 2007
July 1, 2007
Public notice that CDBG and HOME applications are available
CDBG/HOME Applicant Workshop
CDBG/HOME Applicant Workshop
Applications due to City of Iowa City by 12 noon
HCDC meeting question/answer discussion with applicants
HCDC ranking forms due to City staff
HCDC meeting: review of groupings and consensus funding
scenario
HCDC meeting: recommendation on CDBG/HOME funding awards
HCDC justifications memo due for council packet
Draft FY08 Annual Action Plan done - 3D-day comment period
begins
Expiration 30-day comment period on the FY08 Annual Action Plan
If Needed - joint HCDC/City Council meeting
City Council: public hearing on the FY08 Annual Action Plan
City Council: resolution-approving the FY08 Annual Action Plan
Start FY08 projects
11-18-04
DRAFT
November 2006
FY08 APPLICANT GUIDE
IOWA CITY CDBG AND HOME PROGRAMS
This guide outlines requirements for individuals/organizations (applicants) applying for and receiving
Community Development Block Grant (CDBG) and/or HOME Investment Partnership (HOME) program
funds through the City of Iowa City.
The applications for FY08 funding (housing and non-housing) include a number of narratives, statistical
and financial questions so please contact staff if you have questions or need technical assistance.
HCDC strongly encourages all applicants to attend one of the CDBG/HOME Applicant Workshops.
THE APPLICANT WORKSHOPS ARE SCHEDULED AS FOLLOWS:
WEDNESDAY, DECEMBER 20,2006, EMMA HARVAT HALL, CITY HALL AT 10:00 AM
WEDNESDAY, JANUARY 10,2007, LOBBY CONFERENCE ROOM, CITY HALL AT 5:30 PM
NEW FOR FYOB
1) On November --, 2006 the City Council revised the CDBG\HOME Investment Policy (Resolution
#06----). See revised policy.
Financial Information for CDBG\HOME Applicants
The U.S. Department of Housing and Urban Development (HUD) is encouraging both grantees (cities,
counties and states) and applicants (subrecipients such as yourselves) to maximize private investment.
HUD has set a national goal of leveraging three private dollars for each public dollar invested in a
project. Although this is not a program requirement we are asking you, as applicants, to leverage
private funding, volunteers and. in-kind contributions whenever possible and to include this information
on your application. Both volunteers and in-kind donations are very important. These contributions are
worth points in the ranking sheets and are included in HCDC's evaluation of your application.
· Applicants can apply for grants and/or loans from CDBG\HOME per the policy.
. All applications received by the due date will be evaluated and ranked by HCDC. Rental
housing projects must submit a proforma with their application. A copy of the ranking sheet
is attached herein.
. Each housing project, except minor home repairs, funded with CDBG and/or HOME funds
must have an appraised value at project completion that demonstrates adequate equity to
secure any liens.
CDBG\HOME Funding Process
The following is a proposed timeline for the FY08 CDBG\HOME funding process.
1. Applications Due
2. HCDC Meeting - Question\Answer with Applicants
needed)
3. HCDC Meeting - Review Grouping and Consensus
4. HCDC Meeting - Funding Recommendations
12 noon -- January 24, 2007
February 22, 2007 (Feb. 23, if
March 8, 2007
March 22,2007
FY08 Applicant Guide
1
PART I.
FEDERAL FUNDING EXPECTED TO BE AVAILABLE FOR FY08
In FY08 the City of Iowa City is expecting to have available approximately $1,638,000 in federal funds
(including FY08 entitlements plus program income) from the U.S. Department of Housing and Urban
Development (HUD). Of this figure, Community Development Block Grant (CDBG) funds account for
about $816,000. The CDBG program may be used to fund a wide range of activities from housing
projects to the provision of human services. The HOME Investment Partnership program accounts for
about $822,000. The focus of the HOME program is for affordable housing activities; homeownership
opportunities, rehabilitation or new construction for rental or owner-occupied units and tenant based rent
assistance).
The City of Iowa City has adopted the 2006-2010 Consolidated Plan (a.k.a. CITY STEPS), as the
overall guide for allocating CDBG and HOME funds. CITY STEPS has five-year priorities, strategies and
goals designed to address the needs of low-income persons for housing, jobs and services in Iowa City.
Priorities as outlined in CITY STEPS are attached.
Because CITY STEPS is a multi-year plan it is important to structure each annual action plan so that the
overall strategies and goals are being met. The City Council will review and approve the FY08 Annual
Action Plan before it is submitted to HUD. These goals, and the City's efforts to meet these goals, will
be the method HUD will use to measure the City's performance and compliance with the CITY STEPS
Plan. In order to direct CDBG and HOME funds to activities meeting these multi-year goals, funds will
be allocated to five categories. The categories and the approximate amount of funds available in each
are as follows:
Housing Activities
Public Services (capped at 15% of CDBG entitlement)
Economic Development Activities.
Public Facilities and Infrastructure
Program Administration and Planning
TOTAL:
$ 904,500
$119,300
$0
$391,300
$222,772
$ 1,637,872
· Economic Development Activities - 15% of CDBG entitlement, however, $0 if fund balance is over $250, 000)
Please note that the dollar amounts assigned to each category are somewhat flexible. Also, it is the City
Council's policy to allocate $105,000 of the Public Services funds to annual operating expenses of
Human Service Agencies, as part of the City's Aid to Agencies budget. This leaves approximately
$14,300 for distribution to other public service activities. The Council earmarked 15% of the CDBG
entitlement for economic development activities, however if the Economic Development fund balance is
over $250,000 no additional funds will be set-aside. Staff does not anticipate an economic development
set-aside for FY08.
A requirement of the HOME program states that not less than 15% of the HOME allocation be reserved for
Community Housing Development Organizations (CHDOs). In FY08 this set-aside is to be a minimum of
$95,583. This amount is contained in the Housing Activities category as shown above.
Per Resolution #00-402 there is a set-aside for the Iowa City Housing Rehabilitation program. This set-
aside is equal to $171,271 plus the Revolving Loan Fund income generated by the Housing
Rehabilitation Program of $90,000 for a total of $261,271. When the Housing Rehabilitation Program
set-aside is subtracted from the Housing Activities category there is approximately $643,000 left for
distribution to housing applications including CHDOs.
FY08 Applicant Guide
2
PART II.
APPLICATION REQUIREMENTS AND CONSIDERATIONS
Applicants for these federal funds should evaluate the following HUD guidelines as well as City policies
contained in CITY STEPS when considering the types of proposals, funding estimates, and time
schedules for achieving their prbgram\project goals.
NATIONAL OBJECTIVE
ALL Proposals must address a Low-Moderate Income Benefit
a. CDBG Funds
The National Objective of the CDBG Program is the "development of viable urban communities
by providing decent housing and suitable living environments, and expanding economic
opportunities, principally for persons of low and moderate income." At least 51 % of the program
beneficiaries (persons or households) must have incomes at or below 80% of the local median
income category. (Where assistance is provided directly to individual households (e.g. housing
rehab), all of the households must have incomes below 80% of the median household income).
b. HOME Funds
The national objective of the HOME program is the provision of safe and decent affordable
housing. All activities undertaken with HOME funds must benefit persons or households below
80% of median family income. An additional income restriction is added for rental housing
projects funded by HOME. For these rental projects, 90% of the HOME assisted units must be
targeted to persons and/or households below 60% of the median family income.
Following are the median income limits established for Iowa City released March 8, 2006
Persons per household 30% 60% 80%
1 person
2 persons
3 persons
4 persons
5 persons
6 persons
7 persons
8 persons
$15,250
$17,450
$19,600
$21,800
$23,550
$25,300
$27,050
$28,800
$30,480
$34,800
$39,180
$43,560
$47,040
$50,520
$54,000
$57,480
$40,650
$46,500
$52,300
$58,100
$62,750
$67,400
$72,050
$76,700
The CDBG statute pertaining to the low-moderate income national objective specifies criteria for deter-
mining low- and moderate-income benefit.
1. The activity must be carried out in an area or neighborhood consisting predominantly of low-
moderate income persons, or the activity must involve facilities or services designed for use
predominantly by low-moderate income persons. Demographic information is available at the
Planning Department. In some instances, applicants may need to conduct a survey of the
potential beneficiaries to determine income eligibility.
FY08 Applicant Guide
3
2. Housing that is being improved, as part of a project must be occupied predominantly by low-
moderate income persons.
3. Job creation or retention as an activity must involve employment of predominantly low and
moderate-income persons.
ELIGIBLE ACTIVITIES
a. Activities that can be carried out with COSG funds include, but are not limited to, the following:
. Acquiring real property, demolishing structures and clearing property, and relocation
assistance for residents of property being demolished.
. Rehabilitation or preservation of residential and nonresidential structures, including
weatherization, painting, accessibility improvements, emergency repairs and comprehensive
rehabilitation.
. Construction of public facilities and improvements, such as water and sewer facilities,
infrastructure repairs and installation of curb ramps, construction of neighborhood centers
and installation of accessible playground equipment.
The provision of public services within the limit of 15% of the community's CDBG alloca-
tion, including education, training, employment, health, drug abuse, fair housing, crime
prevention, child care, recreation, and energy conservation programs. The City of Iowa
City currently allocates $105,000 to the Human Services agencies in conjunction with its
"Aid to Agencies" budget.
b. Activities that can be carried out with HOME funds include the following:
. Acquisition of real property (including Homeownership Assistance), payment of "soft" costs
associated with a project, demolition and clearing property, site and infrastructure improve-
ments, and relocation assistance for persons being displaced by a HOME activity.
. Rehabilitation or preservation of residential structures (comprehensive rehabilitation only).
. Tenant Based Rental Assistance (TBRA) for a period of up to 24 months.
. New construction of affordable housing units (rental or owner-occupied).
. Operational expenses and Capacity Building for Community Housing Development Organi-
zations (CHDOs) within the limit of 5% of Iowa City's HOME allocation.
INELIGIBLE ACTIVITIES
The following types of activities that are ineligible include, but are not limited to, the following:
. Buildings for general conduct of government and expenses required to conduct the regular
responsibilities of local government, e.g. street maintenance, public buildings for
government.
. Political, religious and lobbying activities, income payments, such as rent assistance and
mortgage payments.
. CDBG ONLY: New housing construction, except for residential facilities providing shelter for
persons with special needs (homeless shelters, convalescent homes, halfway houses, and
FY08 Applicant Guide
4
group homes).
· Purchase of construction equipment, office equipment, fixtures, motor vehicles, furnishings
or other personal property not an integral structural fixture such as computers and other
office equipment.
PERFORMANCE SCHEDULE AND PA YMENT
Performance schedules will be outlined with the goal of completing the project within the City's
fiscal year (July 1-June 30).
Disbursements can be made AFTER the contract has been formalized. Expenses incurred
before July 1, 2007 and/or before a contract has been entered may not be reimbursable.
Disbursements can be made upon receipt of 1) invoices for labor, materials and services
rendered, and 2) signed lien waivers (as appropriate) covering all amounts to be paid. In some
instances, pre-agreement costs may be reimbursed to applicants; however, Community
Development staff must be contacted prior to making any pre-agreement disbursements to
verify if the cost may be reimbursed. In case of minor cost overruns or requests for additional
funding the City Manager and staff may approve a contract amendment that is non-substantial.
In the case of substantial changes (as defined in the 2006-2010 Consolidated Plan a.k.a. CITY
STEPS) the Housing and Community Development Commission and City Council must approve
the change and an amended agreement is required.
PERFORMANCE MEASURES
In the application form, applicants will be asked to mark one of the "Objectives" that are defined
herein for the proposed project. After this first step, the application will then ask the applicant to mark
one of the "Outcomes" that are defined herein for the proposed project. The last step is to quantify
the project benefits by placing a numeric value in one of the "Outputs" categories of "persons",
"households" or "housing units".
Obiectives
Suitable Living Environment: In general, this objective is related to activities that are designed to
benefit communities, families, or individuals by addressing issues in their living environment.
Decent Affordable Housing: The activities that typically would be found under this objective are
designed to cover the wide range of housing possible under HOME, CDBG, HOPWA, or ESG. This
objective focuses on housing programs where the purpose of the program is to meet individual family
or community needs and not programs where housing is an element of a larger effort (such as would
be captured above under Suitable Living Environment).
Creating Economic Opportunity: This objective applies to the types of activities related to economic
development, commercial revitalization, or job creation.
Outcomes
Availability\Accessibility: This outcome category applies to activities that make services,
infrastructure, housing, or shelter available or accessible to low-and moderate-income people,
including persons with disabilities. In this category, accessibility does not refer only to physical
barriers, but also to making the affordable basics of daily living available and accessible to low- and
moderate- income people.
Affordability: This outcome category applies to activities that provide affordability in a variety of ways
in the lives of low- and moderate-income people. It can include the creation or maintenance of
affordable housing, basic infrastructure hook-ups, or services such as transportation or day care.
FY08 Applicant Guide
5
Sustainability, Promoting Livable or Viable Communities: This outcome applies to projects where
the activity or activities are aimed at improving communities or neighborhoods, helping to make them
livable or viable by providing benefit to persons of low- and moderate-income people or by removing
or eliminating slums or blighted areas, through multiple activities or services that sustain communities
or neighborhoods.
Outputs
Households:
One or more persons occupying a housing unit.
Persons:
An individual or individuals.
Housing Units
An occupied or vacant house, apartment, or single room (SRO housing)
that is intended as separate living quarters.
For additional information please see the Federal Register, June 10, 2005, pages 34044-34054
BUDGET CONSIDERATIONS
In estimating the amount of the proposal or the project budget, applicants should try to obtain
documentation for the costs and consider the following expenses:
· Appraisals, legal fees, title opinions and surveying costs for property acquisition projects.
· Building permits, engineering or surveying costs, zoning application fees, professional fees,
advertising and bidding costs for rehabilitation and building projects.
Other project costs such as compliance with HUD regulations (audits, labor standards,
environmental studies, fair housing, etc.) which are listed in Part 11/ of this guide should also be
included. Applicants should become familiar with that section of the Guide prior to submitting an
application.
NOTE: Rental housing projects, regardless of funding sources, will be required to complete and
submit the proforma attached to the FY08 application form.
HOME PROJECTS ONLY:
HOME funds are required to be matched at the rate of one match dollar for each four HOME
dollars or 25% of the HOME funds being requested. The City has made a commitment to match
local HOME dollars, however, we also expect applicants for local HOME funds to contribute to
meeting this matching contribution (see HOME regulations for eligible forms of match).
** Applicants may wish to meet with staff before filling out the application to discuss the project
budget, potential costs and the estimates for project expenses.
PART III.
COMPLIANCE WITH FEDERAL REGULATORY REQUIREMENTS
All CDBG\HOME contracts include requirements imposed by various Federal-sponsoring agencies.
These include procurement standards for labor, materials, supplies and services not only related to the
project but also to the applicant's operation.
FY08 Applicant Guide
6
1. Procurement standards and subcontracting requirements are set forth in OMB Circular A-11 0
and 24 CFR Part 85. This circular is provided to the applicant at the time of signing the
Agreement with the City. However, the following list briefly describes the main points in
contracting for services and purchasing supplies and materials.
2. Affirmative efforts shall be made to utilize small and minority-owned businesses or sources of
supplies and services. Conflict of Interest rules will also apply.
3. Construction contracts in excess of $2,000 shall comply with the Fair Labor Standards Acts.
Specifically, 1) The Davis-Bacon Act which requires contractors to pay wages to laborers and
mechanics at a rate not less than the minimum wages specified in a wage determination made
by the Secretary of Labor, 2) Copeland Anti-Kick Back Act which prohibits employers from
inducing employees to give up any part of the compensation to which they are otherwise entitled,
and 3) The Contract Work Hours and Safety Standards Act which requires contractors to
compute wages on the basis of a standard work week of 40 hours. Work in excess of the
standard workweek shall be permissible if the worker is compensated at a rate of 1 ~ times the
basic rate of pay for all hours worked in excess of 40 hours in the workweek. No worker shall be
required to work in unsanitary, dangerous or hazardous surroundings.
4. Contracts over $10,000 shall contain requirements relating to Equal Employment Opportunity.
5. Provisions for termination shall also be included in all contracts.
6. Records should be kept for all procurements. Construction projects for more than $100,000
must utilize the competitive sealed bids (formal advertisement) method of procurement.
Procurement by small purchase procedures shall be utilized for projects $100,000 or less. Price
or rate quotations shall be obtained from an adequate number of qualified sources under this
method.
7. Contracts in excess of $25,000 shall contain prOVIsIons and conditions that allow for
administrative, contractual or legal remedies in instances in which contractors violate or breach
contract terms.
8. Contracts in excess of $100,000 shall meet bonding and Section 3 requirements. Minimum
bond requirements include: bid guarantee equal to 5% of bid price, performance bond for 100%
of contract price and payment bond for 100% of contract price.
9. Provisions regarding federal regulations on Non-discrimination, Equal Employment, Affirmative
Marketing and Fair Housing.
10. Acquisition, Displacement and Relocation are also contained in the Agreement.
11. Lead Based Paint regulations regarding interim controls and abatement may also apply.
PART IV.
FINANCIAL MANAGEMENT
Standards for financial management and record keeping are provided in OMB Circulars A-110 and A-
122 and 24 CFR Part 84. Local accountants and agency directors experienced with federal
requirements may be helpful resources.
. Each recipient shall have a financial management system that provides effective control over and
accountability for all funds, property, and other assets, must identify the source and application of
FY08 Applicant Guide
7
funds for federally-sponsored activities, and permit the accurate, complete, and timely disclosure of
financial results in accordance with the reporting requirements of the City and HUD.
. A separate ledger for the CDBG and/or HOME account is strongly recommended.
· Appropriate time distribution records must be kept for employees paid with CDBG funds in addition
to other funds.
. All project-related expenditures must be supported by third party documentation (invoices, contracts,
and purchase orders). Lien waivers are required from all contractors and subcontractors.
· Reductions in project costs or increases in the commitment of other funding, if any, shall be brought
to the immediate attention of staff. The impacts of these changes must be discussed with staff and
appropriate reductions in CDBG and/or HOME funds may be made on a pro-rated, case-by-case
basis.
PART V.
REPORTING AND MONITORING
Community Development staff will monitor all aspects of the project beginning with pre-agreement
activities, goal setting to project closeout. Any project changes must be approved by the City.
All notices and reports should be directed to:
Community Development Department
410 East Washington Street
Iowa City, Iowa 52240.
P~riodically, Community Development staff and HCDC members will conduct monitoring visits to review
project progress, financial management, construction contracts, time records related to the project as
well as client statistics. Staff will attempt to give reasonable notice prior to the site visit.
In most cases, a financial audit of the project expenditures will be required. Qualified individuals who
are sufficiently independent of the agency and can produce unbiased opinions and conclusions should
conduct these audits. Audit reports should be submitted within six months of project completion and
final disbursement of funds.
For organizations that expect to receive more than $500,000 in federal assistance from all sources are
required to have an audit covering the financial activities of the organization as well as the project
disbursements will be required as set forth in OMB Circular A-133.
For CDBG projects, all records relating to the project should be kept at least four years after the
submission of the Consolidated Annual Performance and Evaluation Report (CAPER) in which the
activity is reported as complete. The CDBG Agreement should be retained until the end of the
compliance period.
For HOME projects, all records shall be maintained as required in 92.508 Recordkeeping depending on
the type of project (rental, homeownership, or tenant-based rental assistance).
The City of Iowa City requires quarterly reports and has a standardized reporting form. For rental and
homeownership projects, the applicant must complete project close-out forms and submit to the City
upon project completion. The period of affordability does not begin until the City has been notified and
the data entered into HUD's information and management system (IDIS). The compliance period will
vary depending upon the regulatory requirements of the CDBG and/or HOME program and the
FY08 Applicant Guide
8
information contained within the CDBG\HOME application. During the compliance period, Community
Development staff will request records relating to the stated purpose of the project to see if goals have
been carried out, to review the low and moderate income benefit requirements as established by HUD,
and to monitor the financial status of the organization.
PART VI.
HOUSING RELATED ITEMS
Site Location. One of the City's goals is to encourage the distribution of housing and residential
facilities (e.g. permanent housing - rental and homeownership, transitional housing, homeless
shelters, and special needs housing). On November 14, 2005 the City Council reached consensus on
identifying areas of the community where the development of assisted housing would be encouraged.
A map of these areas is included within this application packet.
Additional Information Requirements. Before an applicant may enter an agreement with the City,
the applicant must submit updated information such as, but not limited to, the project schedule,
sources and uses statement, construction budget (if applicable), and proforma (if applicable). All
other funding sources must be identified and verification submitted to the City to complete a subsidy
layering analysis when multiple public funding sources are utilized.
FY08 Applicant Guide
9
HUD Table IV.1
LISTING OF PRIORITY NEEDS (Rental Households)
Priority Need level 2000 2000
PRIORITY HOUSING NEEDS High, Medium, low, ESTIMATE ESTIMATED
(households) No Such Need D DOllARS
UNITS NEEDED
TO ADDRESS
0-30% 31-50% 51-
80%
Renter Small Cost Burden> H H L 971 $23,304,000
30%
Related
Cost Burden> H H M 489 $11,726,000
50%
Physical L L L N/A --
Defects**
Overcrowded* L L L N/A --
Large Cost Burden> H M L 145 $3,480,000
Related 30%
Cost Burden> H H M 68 $1,632,000
50%
Physical L L L N/A --
Defects**
Overcrowded* H M L N/A --
Cost Burden> M M L 205 $4,920,000
Elderly 30%
Related
Cost Burden> M M M 152 $3,648,000
50%
Physical L L L N/A --
Defects**
Overcrowded* M M L N/A --
*Estimated units were not available in the 2000 U.S. Census and 2000 CHAS data
** Physical defects include an estimate of units that are older than 1980 and rented by LMI
households.
FY08 Applicant Guide
10
LISTING OF PRIORITY NEEDS (Owner Households)
Priority Need Level 2000 2000
PRIORITY HOUSING NEEDS High, Medium, Low, ESTIMATE ESTIMATED
(households) No Such Need D DOLLARS
UNITS NEEDED
TO ADDRESS
0-30% 31-50% 51-
80%
Cost Burden> M L L 534 $12,716,000
Owner Small 30%
Related
Cost Burden> M L L 223 $5,352,000
50%
Physical H H M N/A --
Defects**
Overcrowded* L L L N/A --
Large Cost Burden> M L L 72 $1,728,000
Related 30%
Cost Burden> M L L 24 $576,000
50%
Physical H H M N/A --
Defects**
Overcrowded* L L L N/A --
Cost Burden> M M L 279 $6,696,000
Elderly 30%
Related
Cost Burden> M L L 105 $2,520,000
50%
Physical H H M N/A --
Defects**
Overcrowded* L L L N/A --
*Estimated units were not available in the 2000 U.S. Census and 2000 CHAS data
** Physical defects include an estimate of units that are older than 1980 and rented by LMI
households.
FY08 Applicant Guide
11
Priority Need Level ESTIMATED
PRIORITY HOMELESS NEEDS High, Medium, Low, No Such Need DOLLARS
NEEDED
TO ADDRESS
Outreach Assessment Families Individual wI Special Needs --
s
M M M
Emergency Shelters Families Individual wI Special Needs
s 1,620,000
H H M
Transitional Shelters Families Individual wI Special Needs
s --
H H H
Permanent Supportive Housing Families Individual wI Special Needs
s --
L N H
Permanent Housing Families Individual wI Special Needs
s --
H H N
Information on this table is based upon statistics from the 2000 U.S. Census
IV F. NON-HOUSING COMMUNITY DEVELOPMENT PLAN
TABLE IV. 5 Non-Housing Community Development Priorities
PRIORITY COMMUNITY DEVELOPMENT Priority Need Level ESTIMATED 2000
NEEDS High, Medium, Low, DOLLARS NEEDED
No Such Need TO ADDRESS
PUBLIC FACILITY NEEDS
Senior Centers L $1,200,000
Youth Centers H $1,785,000
Neighborhood Facilities H $1,785,000
Child Care Centers H $2,000,000
Trails, Art, Parks, Recreational Facilities L $6,525,000
Health Facilities L $100,000
Parking Facilities N $1,933,660
Other Public Facilities, Airport, Civic Center L $10,400,000
INFRASTRUCTURE IMPROVEMENTS
FY08 Applicant Guide
12
PRIORITY COMMUNITY DEVELOPMENT Priority Need Level ESTIMATED 2000
NEEDS High, Medium, Low, DOLLARS NEEDED
No Such Need TO ADDRESS
Solid Waste Disposal Improvements L $2,270,000
Flood Drain Improvements L $1,750,000
Water Improvements L $3,330,000
Street Improvements L $2,500,000
Sidewalk Improvements L $2,150,000
Sewer Improvements L $3,100,000
Asbestos Removal L unknown
Other Infrastructure Improvements Needs L $441,340
PUBLIC SERVICE NEEDS
Senior Services H $1,778,000
Services for Persons with Disabilities M $8,031,660
Youth Services H $28,792,154
Transportation Services H Unknown
Substance Abuse Services H $19,923,100
Employment Training H $20,054,000
Crime Awareness L $3,360,054
Fair Housing Activities H $100,000
Tenant/Landlord Counseling L $1,975,000
Child Care Services H $20,200,000
Health Services H $40,400,025
Other Public Service Needs H $37,065,410
ACCESSIBILITY NEEDS
Accessibility Needs H $22,831,300
HISTORIC PRESERVATION NEEDS
Residential Historic Preservation Needs L $6,500,000
Non-Residential Historic Preservation Need L $5,000,000
ECONOMIC DEVELOPMENT NEEDS
Commercial-Industrial Rehabilitation L $1,250,000
Commercial-Industrial Infrastructure L $1,000,000
Other Commercial Industrial Improvements L $1,250,000
Micro-Businesses H $500,000
Other-Businesses M $225,000
Technical Assistance M $50,000
FY08 Applicant Guide
13
PRIORITY COMMUNITY DEVELOPMENT Priority Need Level ESTIMATED 2000
NEEDS High, Medium, Low, DOLLARS NEEDED
No Such Need TO ADDRESS
OTHER COMMUNITY DEVELOPMENT
Energy Efficiency Improvements M $48,060,000
Lead-Based Paint Hazards H $17,280,000
2160 units x 8,000/per
Code Enforcement L $4,101,975
PLANNING
Planning M $2,069,515
FY08 Applicant Guide
14
Housing and Community Development Commission
Unsuccessful or Delayed Projects Policy
Adopted by City Council March 2, 2004 (Resolution 04-68)
From time to time there may be Community Development Block Grant (CDBG) and/or HOME Investment
Partnership Program (HOME) projects that do not meet the anticipated schedule for implementation as
presented to the Housing and Community Development Commission (HCDC). These circumstances
may be due to unforeseen events (e.g. unfunded applications for other financing).
HCDC recognizes the need to utilize CDBG, HOME and other funding as effectively and efficiently as
possible to meet the needs of low-moderate income household for housing, jobs and services within
Iowa City.
To assist HCDC in evaluating a project's status and ability to proceed the following policy is hereby
adopted to begin with Fiscal Year '04 projects beginning July 1, 2003:
1. All CDBG and HOME projects will have entered into a formal agreement with the City of Iowa
City for the utilization of federal funds by September 30 each year. Should a recipient fail to
meet this threshold, the project will be reviewed by HCDC to evaluate if extenuating
circumstances exist. If extenuating circumstances exist and it is anticipated the project
will proceed, a new timeline will be established for the completion of the project. If
circumstances do not warrant an extension of time, HCDC may recommend the
recapture and re-use of the funds to the City Council.
2. All CDBO projects (except applicants for L1HTCs) will have expended a minimum of fifty percent
(50%) of the assistance provided for the proposed project by March 15 each year. This
provides the recipient with approximately 255 days following the start of the fiscal year to reach
this threshold for CDBG projects. All HOME projects will expend their funds on a timely basis
per the applicable HOME regulation. Should a recipient fail to meet these thresholds, all
unexpended CDBO/HOME funding will be recaptured by the City of Iowa City and
recommendations be made by the HCDC for re-use of the funds or HCDC may allow the
recipient to retain the funds for the previously approved project.
3. If housing projects are applying for other funds through various state or federal agencies, the
recipient must apply for those funds in the first available application period offered. Should a
recipient fail to meet this application threshold, all CDBG/HOME funding will be recaptured by
the City of Iowa City and recommendations be made by the HCDC for re-use of the funds.
4. Should a recipient be unsuccessful in obtaining the funds listed in the application in the
application round immediately following the allocation of local CDBG\HOME funds, and the
project will not be able to proceed without the aforementioned funds, all CDBG/HOME funds will
be recaptured by the City of Iowa City and recommendations be made by the HCDC for re-use
of the funds or HCDC may allow the recipient to retain the funds for the previously approved
project. If the project is unsuccessful in obtaining the required funds listed in the application
after two consecutive funding rounds following the allocation of local CDBG/HOME funds, the
City of Iowa City will recapture all CDBG/HOME funds.
FY08 Applicant Guide
15
DRAFT
(HCDC recommendation 10/19/06)
CDBG AND HOME PROGRAM INVESTMENT POLICIES
Economic Development
Economic development projects making application to the CDBG Economic Development Fund will be
reviewed by the Council Economic Development Committee. The Council Economic Development Committee
will make a recommendation to the City Council for each project proposed for funding. Said recommendation
shall include the amount of CDBG assistance to be allocated and the terms of investment.
Typically, for-profit business projects will receive low-interest loans; whereas, non-profits may be
recommended for forgivable loans or grants. Decisions regarding investment terms for economic development
projects will be made based on the nature of the project including, but not limited to, the risk, potential for
growth, the number of and quality of jobs created for low-moderate income persons, the ability to repay a loan
and the amount of other funding leveraged.
Housing
Rental Housing. Except as noted below, the interest rate for rental housing activities will be zero percent (0%)
for non-profit owned projects and prime rate (determined at the time the CDBG\HOME agreement is executed
by the City) minus two points for for-profit owned projects with an amortization period up to thirty (30) years or
the period of affordability, whichever is less.
Homeownership. Except as noted below, assistance to homeownership projects will have three repayment
options as shown herein. 1. A 20-year loan that must be paid in full when the low-moderate income
homeowner sells, transfers title, moves or rents the property or the 20-year term expires, whichever occurs
first. No interest will accrue and no payments will be required to be made by the property owner prior to payoff.
2. The homeowner has the option to make monthly payments to the City or its designee in a form not to
exceed a 30-year, zero percent (0%) amortized loan, a 30 year amortized loan must start at the time the
assistance is provided. 3. If CDBG\HOME assistance is provided to a certified non-profit organization, for a
Community Land Trust project, the CDBG\HOME funds will be in the form of a grant.
Tenant Based Rental Assistance (TBRA). All HOME funds provided for TBRA will be in the form of a grant.
Exceptions. The City may grant a different interest rate and/or a different repayment option based on the
nature of the project including, but not limited to, the revenue generated, the ability to repay a loan, the type of
housing provided, the beneficiaries, the amount of other funding leveraged and the location of the site.
Public Facilities
The City of Iowa City, as the recipient of Community Development Block Grant (CDBG) funds, utilizes
these funds for "public facilities" projects as defined in 24 CFR 570.201 (c) that are completed by the City
and\or subrecipents. The following policy applies to CDBG assistance provided to non-governmental
subrecipients ("governmental" includes only jurisdictions with taxing authority as provided for in Iowa
Code).
FY08 Applicant Guide
16
Projects that receive an allocation by the City of Iowa City will receive an earned grant, as defined herein,
which will be secured by a mortgage or other comparable security instrument. The compliance term of the
earned grant will be determined by the formula also provided herein. At the end of the applicable compliance
term the lien or other security instrument will be released by the City. If the real property is leased, the lease
shall be for a period that matches or exceeds the compliance term of the earned grant.
. Earned Grant: Alien against the real property being assisted, or other comparable security, which is
repaid only upon transfer of title, rental of the property, or termination of services or occupancy as
outlined in the applicable COBG Agreement. If the subrecipient fully satisfies the terms outlined in the
applicable COBG Agreement the mortgage against the property, or other security instrument, will be
released by the City following the completion of the compliance period that begins on the date of
execution of the mortgage or security instrument.
. Earned Grant Formula: The total amount of COBG assistance allocated to a subrecipient in anyone
City fiscal year for a "public facility" project divided by $3,000 equals the number of COBG compliance
years for the Earned Grant. (For example: $17,000 in COBG assistance divided by $3,000 would equal
a compliance term of 5.67 years or 68 months). If the Earned Grant Formula results in a compliance
term of less than one year (12 months) the minimum compliance term shall be one year (12 months)
and if the Earned Grant Formula results in a compliance term of more than ninety-nine (99) years the
maximum compliance term shall be ninety-nine (99) years.
Public Service
Public Service projects as defined in 24 CFR 570.201 (e) shall receive CDBG assistance in the form of a
grant with a term of not less than one year.
Wpd/ppdcdbg/proinvestpolicies 10106
FY08 Applicant Guide
17
EVALUATION CRITERIA
HOUSING PROJECTS
This ranking sheet will be used as a guide to assist the Housing and Community Development
Commission (HCDC) in the FY08 allocation process. HCDC members will rank each project according to
the questions\criteria shown below.
I. Need\Priority (maximum 20 total oointsl
Meets identified need in CITY STEPS? Yes No
If yes:
1. What priority level in CITY STEPS? (High=10, Medium=6, Low=3 points)
2. Has the applicant documented the ability of the project to meet this need? (Yes= 10, No= 0)
SUB-TOTAL
II. Leveraaina Resources/Budaet (maximum 20 oointsl
Project budget is justified? (Costs are documented\reasonable) Yes _ No_
If yes:
1. Project leverages human resources? [Volunteers, etc.]
2. Project leverages private financial resources? [Including in-kind]
o to 25% Private Funds (0-2 points)
26 to 50% Private Funds (3-4 points)
51% to 75% Private Funds (5-6 points)
76% to 99% Private Funds (7-8 points)
3. Has applicant documented efforts to secure other funding?
(Yes= 7, No= 0)
(0-8 points)
(Yes= 5, No= 0) _
SUB-TOTAL_
III. Feasibility (maximum 20 oointsl
1. The level of public subsidy is warranted? [Private\other funds not available?]
2. The project will be completed within the required time period?
3. Project utilizes community partnerships?
(Yes= 10, No= 0)
(Yes= 5, No= 0) _
(Yes= 5, No= 0) _
SUB-TOTAL_
IV. Imoact\Benefit (maximum 30 oointsl
1. Primarily targets low-income persons? (0-30%=10,31-50%=6,51-60%=4 points, 61-80%=1)
2. Project produces adequate benefits to the community related to cost? (Yes= 5, No= 0)
3. Demonstrates innovative solution to problem? (Yes= 5, No= 0)
4. Project pays full property taxes (5) or a payment in lieu of/reduced taxes (3)? (Yes= 5, 3 No= 0)
5. Project is located in an area encouraged by City Council as identified on the
FY08 Location Map? (Yes= 5, No= 0) _
SUB-TOTAL_
V. Caoacitv\Historv (maximum 10 oointsl
Applicant can maintain regulatory compliance throughout the project, including the affordability
period? Yes _ No
If yes:
1. Applicant has strong financial skills?
2. Applicant has the administrative capacity to complete this project?
3. Applicant attended a FY08 CDBG/HOME Applicant Workshop?
(Yes= 4, No= 0)
(Yes= 4, No= 0)
(Yes= 2, No= 0)
SUB-TOTAL_
PROJECT NAME:
GRAND TOTAL
PROPOSED ALLOCATION: $
(Maximum amount of points - 100, Projects under 60 points receive $0)
FY08 Applicant Guide
18
EVALUATION CRITERIA
PUBLIC FACiliTY, PLANNING & OTHER PROJECTS
This evaluation sheet will be used as a guide to assist the Housing and Community Development
Commission (HCDC) in the FY08 allocation process. HCDC members will evaluate each project
according to the questions\criteria shown below.
I. Need\Priority (15 Points)
Meets identified need in CITY STEPS? Yes No
If yes:
At what priority level in CITY STEPS? (High 10, Medium 6, Low 3)
Has applicant documented the ability of the project to address this need? (Yes 5, No 0)
II. Resources & Feasibility (15 Points)
Project budget is justified? (Costs are documented\reasonable) Yes _ No _
If yes:
Program leverages other financial resources?
o to 25% Other Funds (1) 26% to 50% Other Funds (2)
51% to 75% Other Funds (3) 76% to 99% Other Funds (5)
Applicant has documented efforts to secure other funding? (Yes 5, No 0)
Project will be completed by the end of the fiscal year, 6/30/08? (Yes 3, No 0)
Project leverages human resources (volunteers, etc.)? (Yes 2, No 0)
III. Impact\Benefit (20)
Does the project help persons gain self-sufficiency? Yes _ No
If yes:
Primarily targets low-income persons? (0-30% (6), 31-50% (4), 51-80% (2))
Project utilizes community partnerships to further project's goals? (Yes 5, No 0)
Project has a measurable impact in the community? (Yes 3, No 0)
Produces adequate benefits to the community related to its cost? (Yes 3, No 0)
Demonstrates innovative solution to problem? (Yes 3, No 0)
IV. Capacity\Historv (maximum 10 points)
Applicant can maintain regulatory compliance? Yes _ No _
If yes:
Applicant has strong financial skills and board commitment? (Yes 4, No 0)
Applicant has the administrative capacity to complete the project? (Yes 4, No 0)
Applicant attended a FY08 CDBG/HOME Applicant Workshop? (Yes 2, No 0)
'GRAND TOTAL
PROJECT NAME:
PROPOSED ALLOCATION:
(Request: $
)
(Maximum Amount of Points - 60)
FY08 Applicant Guide
19
EVALUATION CRITERIA
PUBLIC SERVICE PROJECTS
This evaluation sheet will be used as a guide to assist the Housing and Community Development
Commission (HCDC) in the FY08 allocation process. HCDC members will evaluate each project
according to the questions\criteria shown below.
I. Need\Prioritv (15 points)
Meets identified need in CITY STEPS? Yes No
If yes:
At what priority level in CITY STEPS? (High 10, Medium 6, Low 3)
Has applicant documented the ability of the project to address this need? (Yes 5, No 0)
II. Resources & Feasibilitv (15 points)
Project budget is justified? (Costs are documented\reasonable) Yes _ No _
Project will proceed and all funds expended by 6/30/08? Yes _ No_
If yes to both questions:
Program leverages other financial resources?
o to 25% Other Funds (1) 26% to 50% Other Funds (2)
51% to 75% Other Funds (3) 76% to 99% Other Funds (5)
Applicant has documented efforts to secure other funding? (Yes 5, No 0)
Project will be sustained after CDBG funding ends? (Yes 3, No 0)
Project leverages human resources (volunteers, etc.)? (Yes 2, No 0)
III. Impact\Benefit (20 points)
Does the project help persons gain self-sufficiency? Yes _ No
If yes:
Primarily targets low-income persons? (0-30% (6), 31-50% (4), 51-80% (2))
Project utilizes community partnerships to further project's goals? (Yes 5, No 0)
Project or service has a measurable impact in the community? (Yes 3, No 0)
Produces adequate benefits to the community related to its cost? (Yes 3, No 0)
Demonstrates innovative solution to problem? (Yes 3, No 0)
IV. Capacitv\Historv (maximum 10 points)
Applicant can maintain regulatory compliance? Yes _ No _
If yes:
Applicant has strong financial skills and board commitment? (Yes 5, No 0)
Applicant has the administrative capacity to complete the project? (Yes 3, No 0)
Applicant attended the FY08 CDBG/HOME Applicant Workshop? (Yes 2, No 0)
GRAND TOTAL
PROJECT NAME:
PROPOSED ALLOCATION:
(Request: $
)
(Maximum Amount of Points - 60)
FY08 Applicant Guide
20
Housing
Application for FY2008 CDBG/HOME funds
,~ 1
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~ ~lIInilr__
.... : ~
CITY OF IOWA CITY
Prior to submitting your FY08 CDBG/HOME Application, please make sure to do the
following:
. Complete Application. Should you have any questions while completing the
application contact Community Development staff at 319.356.5230 or by email at
steve-Iong@iowa-city.org.
. Sign the application in blue ink.
. Submit the original application to the City of Iowa City, Community Development
Department. The application may not be longer than 13 pages (17 pages including
the 20-year proforma), must by typed (10 point font or larger), and must be single
sided.
. Rental housing projects MUST complete and submit the proforma (excel format)
provided by the City with this application.
. Send your application by certified or registered mail; overnight delivery service
e.g., Federal Express; or deliver in person and have the application date/time
stamped by a Planning & Community Development representative.
Applications are due on Wednesday, January 24, 2007 by noon.
NO EXCEPTIONS! Have your application and related materials
del ivered to:
City of Iowa City
Community Development Dept.
410 E. Washington Street
Iowa City, IA 52240
Please remember that only one project proposal may be submitted on each
application form. Please use separate application forms for each project proposal.
Housing
Project Name:
Type of Project (check one): 0 Homeownership 0 Rental o Tenant Based Rent Asst. 0 Rehabilitation
General Information
1. Lead Applicant Name:
Signature (please use blue ink):
Applicant Address:
Contact Person:
Title:
Phone Number:
Fax Number:
E-mail Address:
Federal Tax Identification Number:
2. Secondary Applicant (if applicable):
Signature (please use blue ink):
Applicant Address:
Contact Person:
Title:
Phone Number:
Fax Number:
E-mail Address:
3. Type of Applicant (check one):
o Community Housing Development Organization
o Private for-profit, individual or partnership applicant
o Private non-profit organization
o Public Organization
Housing
1
FY08 CDBG/HOME Funding Request
4. Amount of Funds Requested: $
5. Did you attend the Applicant Workshop? 0 NO
o YES - Please indicate date attended: 012/20/06 or 01/10/07
6. Provide a description of the proposed project. Describe in detail the type of project including total number of
units and number of units assisted with public funds.
Section 1 - Need/ Priority
7. Tell us why this project is needed (include information from CITY STEPS, the Maxfield Housing Market
Analysis, "Assessing Iowa's Housing Needs" (August 2003) by Professor Heather McDonald and/or other
market studies that identifies the need for this type of housing in Iowa City) and how it will fill a gap in the
City's housing market.
Housing
2
FYOB CDBG/HOME Funding Request
8. Please specify the one most applicable priority need and priority need level, as shown in CITY STEPS
2006-2010, Section IV. Strategic Plan.
Priority Need
Priority Need Level (High, Medium or Low)
, Section 2 - Leveraging Resources/Budget
9. Please provide terms:
Loan Amortization Affordability
Amount Interest Rate (Years) Period (Years)
For-Profit $
Non-Profit $
Community Land Trust $ NA
lOa. Please complete the table below showing the types and amounts of funding being requested for the
proposed project. Please check the appropriate box if the funding source is anticipated or committed.
If anticipated, include the date the funding would be available if awarded.
Funding Anticipated
Funding Source 8r. Type of Funds: Amount Date Committed?
Iowa City CDBG or HOME Funding (public) $ aVes ONo
State of Iowa HOME or CDBG (public) $ aVes ONo
Iowa Finance Authority (IFA)- non UHTC (public) $ aVes ONo
City of Iowa City-Tax Increment Financing (public) $ aVes ONo
City of Iowa City-Tax Abatement or Exemption (public) $ aVes ONo
IFA - Low Income Housing Tax Credits (public) $ aVes ONo
Other Public Resources (please list): $ aVes ONo
$ aVes ONo
aVes ONo
Applicant Contribution of Equity (private) $ aVes ONo
Private Lender Financing (private) $ aVes ONo
Private Foundation(s) (private) $ aVes ONo
Volunteer Labor and/or In-kind Donations (private) $ aVes ONo
Other Private Resources (please list): $ aVes ONo
$ aVes ONo
$ aVes ONo
Amount of Private Funds
$
(a)
Housing
3
FYOB CDBG/HOME Funding Request
Amount of Public Funds
$
(b)
(c) a + b
(d)
(e)
(f)
(g) b + d
(h) c+ d
(g) b + f
(g) c+ f
Total Project Funding
Number of bedrooms
Number of publicly-assisted bedrooms
Persons assisted (# of bedrooms x 1.5)
Requested public subsidy per bedroom
Total cost per bedroom
Total Public Cost Per Person
$
$
$
$
Total Cost Per Person $
Each housing project, except minor home repairs, funded with COBG and/or HOME funds must appraise
to value by an independent third party appraiser. If the project costs exceed the appraised value; the
applicant/owner must repay the City the difference between the appraised value and the total project
cost, up to 100% of the City's contribution.
lOb. If volunteers are used please describe how these volunteers are utilized for the proposed activity and
estimate the amount of volunteer time and value dedicated to the identified tasks.
Unskilled labor hours x $10 per hour = $
Skilled labor ( ) hours x $_ per hour = $
Skilled labor ( ) hours x $_ per hour = $
Skilled labor ( ) hours x $_ per hour = $
Total (include in JO a.) $
11. Please provide the uses of funds for the project. Indicate if third party documentation is available.
Third Party
Uses of Funds Amount Documentation
Land Acquisition $ o Yes ONo
Architect/Engineering Fees $ o Yes ONo
Construction $ o Yes ONo
Developer Fees $ o Yes ONo
Appraisal $ o Yes ONo
Reserves $ o Yes ONo
Lender Fees $ o Yes ONo
Other (please specify): o Yes ONo
$ o Yes ONo
$ o Yes ONo
Housing
4
FY08 CDBG/HOME Funding Request
Third Party
Uses of Funds Amount Documentation
$ aVes ONo
$ aVes ONo
$ aVes ONo
TOTAL $
12. Please identify any identity of interest (101) relationships with the applicant and/or project owner, i.e. General
Partner has a financial interest in the construction company, etc.
13. Does the proposed project pay full property taxes? 0 Ves
o No
If VES, what is the estimated value of taxes generated from this Project? $
If NO, does the proposed project make a Payment In Lieu Of Taxes or pay at a reduced rate?
aVes 0 No If yes, what is the percent of full taxes paid? _ % and amount paid is $
14. If partial funds are awarded, will the project/program continue? 0 Ves 0 No
If yes, at what level?
15. Program regulations require a 25% match for HOME funding. Describe how your organization or the proposed
project will help the City of Iowa City meet this match requirement for local HOME funds.
Local HOME funds requested: $.
x .25 = $.
Local Match
Housing
5
FYOB CDBG/HOME Funding Request
Section 3 - Feasibility
16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested
(include other project factors such as rezoning, construction schedule, or application(s) for other funding).
Please Note: If funded, this schedule will be used for any project agreement for the use of
CDBG\HOME funding.
Date:
July 1, 2007
Description of Activity :
Beginning of City Fiscal Year and Project Start Date
17. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable
housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental
housing to lower income persons without use of Section 8 rental assistance or level of subsidized rent
compared to market rates).
18. To help promote the efficient use of federal, state and local funding please describe how the project will maintain
long-term (in excess of CDBG\HOME program requirements) or permanent affordability; and, show how the
project will provide for affordable housing at rental rates or purchase price for owner-occupied housing units
lower than those in the existing market.
Note to HCDC: Review attached Proforma as part of the Feasibility Section.
Housing
6
FY08 CDBG/HOME Funding Request
Section 4 - Impact/Benefit to the Community
19. An objective of the City of Iowa City Comprehensive Plan is to promote a diversity of housing types and mix of
all income levels. Please describe the target population this project is to serve, the current level of low-
moderate income households in the Census Tract\Block Group and how the project will promote diversity
within the neighborhood.
20. On the map provided, please show the location of the proposed project.
21. Also, please indicate the number of persons or households that will be served by the proposed project by
income category. (Please Note: If this application is funded, the information in this table will be
used as income targeting for the CDBG\HOME Agreement).
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 60% median income
Number between 61 - 80% median income
households (a)
households (b)
households (c)
households (d)
households (e)
households (f)
households (9)
(a+b+c+d) + 9
Number between 80 - 100% median income
Number over 100% median income
Total
Percent LMI
22. Please select one main objective, outcome, and output indicator for the proposed project. Second, provide
specific project indicators in the narrative (i.e. number of units to be rehabilitated, number of households
assisted, number of units constructed, etc.)
Objective: o Suitable living environment o Decent affordable housing o Creating economic opportunities
Outcome: o Availability/accessibility o Affordability o Sustainability
Output Indicator: o Persons o Households o Housing units
Housing
7
FYOB CDBG/HOME Funding Request
Section 5 - Capacity/History of the Applicant
23. Please list amount of CDBG and/or HOME funds received within the last four City fiscal years and the status of
the project(s) undertaken. (City fiscal year July 1 to June 30)
Amount
Budgeted Expended Date All Units
Fiscal Year Funds Recv'd Amount (as of 12/31/06) Completed
FY04 (July 2003 - June 2004) $ $
FY05 (July 2004 - June 2005) $ $
FY06 (July 2005 - June 2006) $ $
FY07 (July 2006 - June 2007)* $ $
* Six months remaining in FY07 at time of this application.
24. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and
local laws, rules and regulations, including any CDBG and/or HOME funded projects? 0 Yes 0 No
If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case.
25. If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your
organization's capacity, financial skills, commitment and/or experience to undertake and complete the
proposed project within the established timetable and budget.
Housing
8
FYOB CDBG/HOME Funding Request
26. Please describe your organizations structure, officers and staff, as it relates to the overhead cost for this project.
Applications are due on Wednesday, January 24, 2007 by noon.
Please return the completed application to:
City of Iowa City
Community Development Dept.
410 E. Washington Street
Iowa City, IA 52240
(319) 356-5230
Housing
9
FYOB CDBG/HOME Funding Request
Public Facility, Planning & Other Projects
Application for FY2008 CDBG/HOME funds
j ~ 1
-~= -~...
~~q~~
~~ ~JIIII.~
-..-
CITY OF IOWA CITY
Prior to submitting your FY08 CDBG/HOME Application, please make sure to do the
following:
. Complete Application. Should you have any questions while completing the
application contact Community Development staff at 319.356.5230 or by email at
steve-Iong@iowa-city.org.
. Sign the application in blue ink.
. Submit the original application to the City of Iowa City, Community Development
Department. The application may not be longer than 10 pages, must by typed (10
point font or larger), and must be single sided.
. Send your application by certified or registered mail; overnight delivery service
e.g., Federal Express; or deliver in person and have the application date/time
stamped by a Planning & Community Development representative.
Applications are due on Wednesday, January 24, 2007 by noon.
NO EXCEPTIONS! Have your application and related materials
delivered to:
City of Iowa City
Community Development Dept.
410 E. Washington Street
Iowa City, IA 52240
Please remember that only one project proposal may be submitted on each application
form. Please use separate application forms for each project proposal.
Public Facility, Planning & Other Projects
1. Name of Project:
2. Total Amount of CDBG Funds Requested: $
3. Name and address of applicant/organization:
Signature (please use blue ink):
4. Contact Person:
Phone Number:
Fax Number:
Email Address:
5. Location of proposed project:
6. Did you attend the Applicant Workshop? LI NO
LI YES - Please indicate date attended: Ll12/20/06 or Ll1/10/07
7. Brief summary of the proposed project (please limit response to a paragraph).
Section 1 - Need/ Priority
8. Please specify the one most applicable priority need and priority need level, as shown in CITY STEPS
2006-2010, Section IV. Strategic Plan.
Priority Need
Priority Need Level (High, Medium or Low)
Public Facility, Planning & Other Projects
1
FYOB CDBG/HOME Funding Request
9. Tell us why this project is needed (include information from studies\research or other supporting documentation)
and how it fills a gap in the community as outlined in em STEPS. Also, indicate how the project partners with
existing services/facilities.
Public Facility, Planning & Other Projects
2
FYOB CDBG/HOME Funding Request
10. Please provide a budget breakdown for your specific project. Complete the various categories appropriate for
your project. Use categories such as property acquisition, architectural expenses, construction costs, material
and administrative costs, etc. for construction/rehabilitation projects. The budget breakdown should only
include those costs directly related to the project. If a construction project, provide the total estimated
costs of the project, but do not include operational expenses or expenses not directly related to the construction
project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If
anticipated, include the date the funds will be available if awarded funding. Please include the cost of an audit
for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other
items under Budget Considerations in the FY08 Applicant Guide.
Document Costs Whenever Possible. A construction estimate is strongly encouraged for all
rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community
Development Commission may request a copy of your overall agency budget.
Budget Breakdown
(Include only those costs directly related to the project.)
Type
Status
Expense Category
(e.g. salaries,
acquisition, rehab)
If possible, please
prioritize the budget
List Source of
Other Funds Other Funds
"
c
52
I
C
....
I
j~
~
E
S
CDBG
Funds
.c
1ft
IV
U
Please place an IX" in the
box that applies:
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Amount of private\agency\other funds $. (a)
Amount of CDBG funds $. (b)
Total Project Funding $. (c) (a +b)
Number of persons assisted (d) (see question 14)
Total cost per person $ (e) (c 7- d)
Total CDBG Cost Per Person $. (f) (b 7- d)
Public Facility, Planning & Other Projects
3
FYOB CDBG/HOME Funding Request
11. If volunteers are used please describe how these volunteers are utilized for the proposed activity and
estimate the amount of volunteer time and value dedicated to the identified tasks.
Unskilled labor hours x $10 per hour = $
Skilled labor r.. ) hours x $_ per hour = $
Skilled labor r.. ) hours x $_ per hour = $
Total I $
12. Does the proposed project pay full property taxes?
DYes
DNo
If yes, what is the estimated value of taxes generated from this Project? $
If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate?
DYes DNo If yes, what is the percent of full taxes paid? _ % and amount paid is $.
13. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested
(include other project factors such as rezoning, construction schedule, or application(s) for other funding).
Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG
funding.
Date:
July 1, 2007
Description of Activity :
Beginning of City Fiscal Year and Project Start Date
Public Facility, Planning & Other Projects
4
FY08 CDBG/HOME Funding Request
Section 3 -Impact/Benefit to the Community
14. Please indicate the population to be served by the proposed project according to the income categories shown in
the Applicant Guide. (Please Note: If this application is funded, the information in this table will be
used as income targeting for the CDBG Agreement).
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
persons (a)
persons (b)
persons (c)
persons (d)
persons (e)
persons (f)
% (a + b + c) + f
%
Number over 100% median income
Total
Percent LMI
Percent Iowa City Residents
15. Please select one main objective, outcome, and output indicator for the proposed project (see applicant
guide). Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated,
number of households assisted, number of units constructed, etc.)
Objective: D Suitable living environment D Decent affordable housing D Creating economic opportunities
Outcome: D Availability/accessibility D Affordability D Sustainability
Output Indicator: D Persons D Households D Housing units
16. On the attached map, indicate the location of the proposed project.
Public Facility, Planning & Other Projects
5
FY08 CDBG/HOME Funding Request
Section 4 - Capacity/History of the Applicant
17. Please list amount of CDBG funds received within the last three City fiscal years and the status of the project(s)
undertaken. (City fiscal year July 1 to June 30)
Budgeted Amount Expended Date Project
Fiscal Year Funds Recv'd Amount (as of 12/31/06) Completed
FY05 (July 2004 - June 2005)
FY06 (July 2005 - June 2006)
FY07 (July 2006 - June 2007)
18. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations including any CDBG and/or HOME funded projects? DYes DNo
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
Public Facility, Planning & Other Projects
6
FYOB CDBG/HOME Funding Request
19. If the applicant has not received CDBG funds in the last three years, please provide evidence of your
organization's capacity, financial skills, commitment and/or experience to undertake and complete the
proposed project within the established timetable and budget.
Applications are due on Wednesday, January 24, 2007 by noon.
Please return the completed application to:
City of Iowa City
Community Development Dept.
410 E. Washington Street
Iowa City, IA 52240
(319) 356-5230
Public Facility, Planning & Other Projects
7
FYOB CDBG/HOME Funding Request
Public Service Projects (Operations)
Application for FY2008 CDBG/HOME funds
,~ 1
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.........-_.......
~~w~~
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-.. --
CITY OF IOWA CITY
Prior to submitting your FY08 CDBG/HOME Application, please make sure to do the
following:
. Complete Application. Should you have any questions while completing the
application contact Community Development staff at 319.356.5230 or by email at
steve-/ong@iowa-city.org.
. Sign the application in blue ink.
. Submit the original application to the City of Iowa City, Community Development
Department. The application may not be longer than 10 pages, must by typed (10
point font or larger), and must be single sided.
. Submit one copy of your overall agency budget (summary). The budget summary is
not included in the 10-page maximum count.
. Send your application by certified or registered mail; overnight delivery service
e.g., Federal Express; or deliver in person and have the application date/time
stamped by a Planning & Community Development representative.
Applications are due on Wednesday, January 24, 2007
by noon. NO EXCEPTIONS! Have your application and related
materials delivered to:
City of Iowa City
Community Development Dept.
410 E. Washington Street
Iowa City, IA 52240
Please remember that only one project proposal may be submitted on each application
form. Please use separate application forms for each project proposal.
Public Service Projects (Operations)
1. Name of program for which funds are being requested:
2. Total Amount of CDBG Funds Requested: $
3. Name and address of applicant/organization:
Signature (please use blue ink):
4. Contact Person:
Phone Number:
Fax Number:
Email Address:
5. Indicate your organization's corporate status and number of years in business in the Iowa City community.
Status: 0 Non-profit 0 For-profit Years in business:
6. Did you attend the Applicant Workshop? 0 NO
DYES - Please indicate date attended: 012/20/06 or 01/10/07
7. Brief summary of the proposed project (please limit response to a paragraph).
Public SeNice Projects (Operations)
1
FYOB CDBG/HOME Funding Request
Section 1 - Need/ Priority
8. The objective of the cm STEPS Plan is to promote a continuum of care within the community that
includes jobs, housing and services for low-moderate income persons. Tell us (a) why this project is
needed, (b) how it fills a gap in the City's continuum of care or partners with other services and (c)
how it addresses the goals cited in the CITY STEPS Plan. Include information from studies\research
or other supporting documentation, where available.
Public Service Projects (Operations)
2
FYOB CDBG/HOME Funding Request
Section 2 - Resources & Feasibility
9. Provide a budget breakdown for your specific program or expense. The budget breakdown should include ONLY
those costs directly related to the program or expense. For example, if the project is the addition of one staff
person, the budget should include only the estimated cost of and resources available for that position.
Alternatively, if the project is the implementation of a specific service program, provide the total estimated costs
of and resources available for the project, broken out by general categories such as salaries, materials, office
expense, marketing, etc. (Please include the cost of an audit for any organization that expects to receive over
$500,000 from all federal sources.)
If other non-CDBG resources are used to fund the project/expense, please list the sources, [state if the funds are
in-kind or cash,] and check if the funds are anticipated or already in-hand (committed). If anticipated, indicate
the date the funding will be available if awarded. Document Costs Whenever Possible.
Budget Breakdown
(Include only those costs directly related to the project.)
Type
Status
Expense Category
(e.g. salaries,
acquisition, rehab)
If possible, please
prioritize the budget
CDBG
Funds
List Source of
Other Funds Other Funds
"0
C
2 .c
I 1ft
C ca
1-1 U
Please place an 'X" in the
box that a lies:
I
~~
I
E
S
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Public Service Projects (Operations)
3
FYOB CDBG/HOME Funding Request
10. If volunteers are used, please describe how these volunteers are utilized for the proposed activity.
Unskilled labor hours x $10 per hour = $
Skilled labor ( ) hours x $_ per hour = $
Skilled labor ( ) hours x $_ per hour = $
Total I $
11. All public service projects are required to expend their full award and complete the proposed project by the end
of the fiscal year (June 30, 2008). Will you be able to meet this requirement? LlYes LlNo
Section 3 -Impact/Benefit to the Community
12. Please indicate the population to be served by the proposed program according to the income categories shown
in the Applicant Guide. If you are requesting money for a specific administrative expense (e.g., a staff member's
salary), indicate the population served by your agency as a whole. (Please Note: If this application is
funded, the information in this table will be used as income targeting for the CDBG Agreement).
Total
Percent LMI
Percent Iowa City Residents
persons (a)
persons (b)
persons (c)
persons (d)
persons (e)
persons (f)
% (a + b + c) + f
%
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
Public SeNice Projects (Operations)
4
FY08 CDBG/HOME Funding Request
13. Please select one main objective, outcome, and output indicator for the proposed project. Second, provide specific
project indicators in the narrative (i.e., number of households assisted, number of persons assisted, etc.)
Objective: o Suitable living environment o Decent affordable housing o Creating economic opportunities
Outcome: o Availability/accessibility o Affordability o Sustainability
Output Indicator: o Persons o Households o Housing units
Section 4 - Capacity/History of the Applicant
14. In the last five years, has your agency received a CDBG award of which all or a portion has reverted to the City
due to non-expenditure of funds? If so, please explain.
15. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations including any CDBG and/or HOME funded projects? LJYes ONo
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
16. If the applicant has not received CDBG funds in the last three years, please provide evidence of your
organization's capacity, financial skills, commitment and/or experience to implement the proposed program or
service within the established timetable and budget.
Public Service Projects (Operations)
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FYOB CDBG/HOME Funding Request
Applications are due on Wednesday, January 24, 2007 by noon.
Please return the completed application to:
City of Iowa City
Community Development Dept.
410 E. Washington Street
Iowa City, IA 52240
(319) 356-5230
Public Service Projects (Operations)
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FY08 CDBG/HOME Funding Request