HomeMy WebLinkAbout10-22-2009 Housing & Community Development Commission
AGENDA
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
LOBBY CONFERENCE ROOM, CITY HALL
410 E. WASHINGTON STREET, IOWA CITY
THURSDAY, OCTOBER 22,2009
6:30 P.M.
1. Call Meeting to Order
2. Approval of the September 24, 2009 Minutes
3. Public Comment of Items Not on the Agenda
4. Staff/Commission Comment
5. New Business
Review the Draft 2011-2015 Consolidated Plan (a.k.a. CITY STEPS)
6. Update on FY10 Projects - CDBG/HOME projects that have not entered a
formal agreement with the City of Iowa City
7. Update on the HCDC Sponsored Affordable Housing Event
8. Monitoring Reports
. Isis Investments LLC - Rental Housing (McKay)
. First Mennonite Church - Home Ties Addition (McKay)
. Iowa City Free Medical Clinic - Operations (McKay)
. FY09 HACAP - Transitional Housing (Douglas)
9. Adjournment
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CITY OF IOWA CITY
MEMORANDUM
Date: October 15, 2009
To: Housing & Community Development Commission (HCDC)
From: Tracy Hightshoe, Community Development Planner
Re: October Meeting Packet
Below is a brief description of the October agenda items.
Review of the 2011-2015 Consolidated Plan (a.k.a. CITY STEPS)
The draft copy of the 2011-2015 Consolidated Plan was emailed to commission
members last week. If you are unable to view the document or need a paper copy,
please contact me. The draft plan is also available online as a link to the October
HCDC agenda item: Review of the Draft 2011-2015 Consolidated Plan (a.k.a. CITY
STEPS).
Please review the plan. Mullin & Lonergan Associates, the consultants hired to
complete the Consolidated Plan, request HCDC and staff comments by November 9.
These preliminary comments or revisions will be incorporated into the draft that will be
available for public comment. Staff anticipates that the required 30-day public comment
period will commence on November 13 and end December 14. At the November 19
HCDC meeting we will discuss the plan again, modify if necessary, and provide a
recommendation to City Council. Commission members may provide their comments to
staff at any time during this period. The Council is scheduled to hold a public hearing on
December 14,2009 and approve (or approve with modifications) the Consolidated Plan.
The draft Plan will be available online at www.icQov.orQ/commdev during the public
comment period. In addition, paper copies will be available for public review at the Iowa
City Public Library and the Planning Department.
Update on FY10 Projects - CDBG/HOME projects that have not entered a formal
agreement with the City of Iowa City.
Staff will provide updates on CDBG and HOME recipients that have not entered formal
agreements yet.
Monitoring Reports
Enclosed in this packet is the FY10 Monitoring Schedule. The last column of the
schedule provides the phone number and email address for the agency's contact
person. If you are unable to contact the person, please contact me for a secondary
contact or to confirm the contact information.
. Isis Investments LLC - Rental Housing (McKay)
. First Mennonite Church - Home Ties Addition (McKay)
. Iowa City Free Medical Clinic - Operations (McKay)
. FY09 HACAP - Transitional Housing (Douglas)
If you have any questions about these agenda items, or will be unable to attend, please
contact me at 356-5230 or by emaH at tracy-hightshoe@iowa-city.org.
MINUTES
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 24, 2009 - 6:30 PM
LOBBY CONFERENCE ROOM, CITY HALL
PRELIMINARY
MEMBERS PRESENT:
Andrew Chappell, Andy Douglas, Charlie Drum, Jarrod Gatlin,
Holly Jane Hart, Michael McKay, Rebecca McMurray, Brian
Richman, Rachel Zimmerman Smith
MEMBERS ABSENT:
None
STAFF PRESENT:
Tracy Hightshoe
OTHERS PRESENT:
None
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council
action):
None.
CALL TO ORDER:
The meeting was called to order by Chairperson Brian Richman at 6:30 p.m.
As there are three new members to the Commission (Zimmerman Smith, Chappell, and Gatlin)
brief introductions were made.
APPROVAL OF THE JULY 16TH MEETING MINUTES:
Drum motioned to approve.
Chappell seconded.
Hart clarified that a comment she had made regarding Dolphin Pointe Enclave was made in the
context of supporting rental housing, although that context was not clear from the minutes.
The minutes were approved 8-0 (McMurray not present at the time of vote).
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA:
No members of the public were present.
ST AFF/COMMISSION COMMENT:
Hightshoe said that she did not have any comments aside from what was on the agenda,
although she noted that staff was recently notified of a problem with a proposed City-assisted
Habitat home on I Street. Hightshoe said that Habitat was awarded FY08 CDBG funds to buy
four housing lots. Hightshoe said there was a title opinion that did not identify any problems at
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 24, 2009
PAGE 2 of 8
the time of purchase, but that when Habitat went to build it was discovered that there had been
an illegal lot-split in 1992. It was determined that there is no way to configure the lot so that it is
a legal lot. At the time of the discovery, Habitat had already built the home's foundation. A
stop-work order has been issued. Hightshoe said Habitat used $30,000 in CDBG funds to
purchase the lot. Hightshoe said a home can't be built on the lot. She will update the
commission once more is known.
Richman asked for clarification on what the issue with the lot was. Hightshoe repeated that
there had been an illegal lot-split by the property's owner in 1992. Richman asked if this meant
that the owner had subdivided the lot. Hightshoe said the owner had not gone though the City's
process to subdivide. While there were two auditor's parcel numbers for the lots, it was not a
legal split. The issue was not picked up in the title/lien search, but the neighbors remembered
and informed the City about the issue when they learned that a Habitat home was to be built on
the site. As a result, Housing Inspection Services (HIS) had to review all of the records and
determined that there was no way to make a legal lot out the property. Hightshoe said there
was to have been a volunteer work-build for the home this weekend that had been cancelled
because of the issue. Hightshoe said she was unsure what would happen from here.
Hightshoe said the Community Development Celebration went well and that a lot of positive
comments were received. The appetizers for the event were purchased from three CDBG-
assisted businesses by First American Bank, and were very well-received.
Douglas said the Commission would be hosting a public event as a way of doing public
outreach and education. He said the event will be held October 28,2009 at the Iowa City Public
Library. Don Otto and Greg Johnson will be speaking on green-building and its affordability.
The event will begin at 7:00 PM. Hightshoe said that a reminder would be put in
Commissioners' October packets. Richman asked if Douglas was planning on doing some
marketing and publicity for the event and Douglas said that he intended to.
NOMINATION AND ELECTION OF OFFICERS:
Richman stated that each year in the fall a Chairperson and Vice-Chair are elected to serve a
one-year term. Hightshoe noted that Richman had been serving as Chair and Charlie Drum had
served as Vice-Chair. She invited nominations.
McKay nominated the incumbents to retain their positions: Brian Richman as Chair,
Charlie Drum as Vice-Chair.
Hart seconded.
There were no further nominations.
A vote was taken and Brian Richman was voted Chairperson and Charlie Drum was voted
Vice-Chair on a 9-0 vote.
NEW BUSINESS:
PUBLIC HEARING AND APPROVAL OF THE FY09 CONSOLIDATED ANNUAL
PERFORMANCE AND EVALUATION REPORT (CAPER):
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 24, 2009
PAGE 3 of 8
Richman explained that this is a document required by the Department of Housing and Urban
Development (HUD) for cities receiving CDSG funds and requested Hightshoe further explain
the report.
Hightshoe stated the City has a 5 year plan on how to address the needs of low-to-moderate
income persons which is called the Consolidated Plan for Housing, Jobs and Services for Low
Income Residents (a.k.a. CITY STEPS). The plan is broken into annual increments. The City
must submit to HUD an annual action plan before the beginning of the fiscal year to explain how
the City will spend its HOME and CDSG funds based on the goals and priorities established in
CITY STEPS. At the end of each fiscal year, the City must report its accomplishments for that
year and demonstrate progress on meeting the goals identified, this report is called the
Consolidated Annual Performance and Evaluation Report (CAPER).
The CAPER outlines what projects were assisted, how much money was spent, who benefitted
from the project and provides a summary of to how well the City is doing in meeting its 5-year
and annual goals. Hightshoe said that due to work on flood-related disaster recovery funds and
programs, the City has hired a consultant to complete the CAPER this year. Hightshoe said
there have been some issues with the required CAPER documents, specifically IDIS reports
(HUD's disbursement and accounting system).
She said that while the consultants did their report as directed, HUD has gone to a new
accounting/reporting system which has led to inaccuracies in some of the beneficiary/financial
reports needed to complete the CAPER. Hightshoe said that HUD is working on the problem,
but that all of the bugs are not worked out. Hightshoe said she did not believe an extension
would need to be requested from HUD, as the problem is on HUD's end. She said the narrative
of the report will be submitted, but that the IDIS reports will be submitted once HUD has
corrected program errors and the reports are accurate. Richman asked if he was correct in his
understanding that the errors in the reports were coming from HUD, not the consultants.
Hightshoe said that was correct. Hightshoe pointed out several of the inaccuracies that were
showing up in the reports. She said there were also a number of things in this draft of the report
that still need to be confirmed, updated or changed by the consultant.
McMurray asked several questions regarding the content of the report which Hightshoe clarified.
Drum asked about the statement in the plan that reported Iowa City does not have any areas
that have heavy concentrations of low-to-moderate income households or minority groups. He
said that it seemed to him that Iowa City does have areas of concentration for these groups and
he wondered if it was a question of what definition HUD was using for "heavy" and
"concentration." Hightshoe said that according to HUD a "concentration" of a minority
population is an area that has ten percent more minorities than the City average. Hightshoe said
that the numbers the City must use are based on 2000 census data, so the information is
somewhat old. Drum noted that things have changed greatly since the year 2000. Richman
noted that the fact that Iowa City is a University town really skews the numbers. Hightshoe said
that it does because a large number of students are below the poverty level. Hightshoe said
that, with a few exceptions, basically the entire city has a heavy concentration of low income
because of the student population, and because of this the City has no defined target areas.
When asked by Commissioners, Hightshoe stated that the definition of "concentration" can be
set locally.
Hightshoe walked Commissioners through a map showing the census tract data. Richman said
that presumably if only permanent, non-student residents were taken into account, areas of
concentration would be found. Hightshoe said that there is no easy way to separate students
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 24, 2009
PAGE 4 of 8
out using census data, so the consultants used age groups to help sift the data, presuming
those households with heads of household under 24-years old to be students. Richman asked
if the results showed clearer areas of concentration for low-to-moderate income families when
the students were removed from the equation. She said she was aware that many people
would assume that southeast Iowa City is an area of concentration, but that area has one of the
highest rates of home-ownership based on the 2000 census. If the downtown tracts are
removed, the far west side of town, the area directly west of the river and the south side of town
would be considered areas of low-to-moderate income. Only the far north east and a sliver on
the west side would not meet the criteria based on the 2000 Census. She reiterated that using
the 2000 census data and leaving the students in results in almost the entire town being low-to-
moderate income, and as a result, no targeting is done.
Zimmerman Smith asked if the City was required to use census data. Hightshoe said that HUD
uses census data so that numbers can be compared for all of the entitlement cities in the
country. Hightshoe said that all funding is based on census figures such as poverty levels, age
of housing stock, number of people, etc. Hart asked Hightshoe to define what a census tract is.
A census tract is a set boundary, defined by the Census. Hightshoe thought that the goal of
each tract was to have about the same number of residents, but doesn't believe that works out
over time. She said that some of the census tracts are quite large and some are small, and that
she did not see any real rhyme or reason as to why that was the case. Douglas asked if
Hightshoe wanted edits from the Commissioners for the CAPER. She said that if there were
typographical errors that would not substantially change the document she would make the
revision. She also stated if anyone notices an inaccurate statement to let her know so that it
could be corrected. Richman asked if there were substantial problems with the document that
Hightshoe had caught other than the faulty data that had been discussed. She said that there
were not.
Richman asked if it would be possible to get documents that need to be reviewed a bit earlier,
as three days could sometimes be a bit short. Richman said if something of this magnitude
could be distributed to Commissioners as much as two weeks in advance, although any
additional time would be very helpful. Hightshoe said that the schedule for the consultant stated
staff would receive the draft one week before the commission meeting. Hightshoe
acknowledged this was a mistake as staff should have put an earlier date in the schedule to
allow more time for review - both staff and commission. Typically, the CAPER is done in-house,
thus staff is already very familiar with the document. If contracted out again, Hightshoe stated
deadlines for submittal would allow more notice and review. Hightshoe said that next year staff
anticipates the CAPER will once again be done in-house.
Hart motioned to approve the FY09 Consolidated Annual Performance & Evaluation
Report (CAPER) with corrections as noted by Staff.
Drum seconded.
The motion carried 9-0.
SELECTION OF PROJECTS TO MONITOR IN FY10:
Richman explained that each winter the Commission allocates the City's CDBG and HOME
funds to a variety of agencies (primarily non-profits) who apply for funds. Subsequently, the
Commission contacts and monitors the agencies to ensure that the funds are being spent in
accordance with the terms and to see how the projects are coming along. Richman said that
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 24, 2009
PAGE 5 of 8
this is done by each Commissioner selecting a few projects to monitor. He invited
Commissioners to select a few from the list for FY10.
McKay said he is interested in monitoring Isis Investments LLC, First Mennonite-Home Ties
Addition and the Free Medical Clinic-Operations.
Drum said he would monitor the DVIP-Facility Rehabilitation, the Arc of Southeast Iowa-Facility
Rehabilitation, The Housing Fellowship-Affordable Rental, and The Housing Fellowship-CHDO
Operating Expense.
Gatlin opted to monitor NCJC-Facility Rehabilitation, MECCA-Facility Rehabilitation and UA Y-
Facility Rehabilitation.
Richman asked if Dolphin International actually needed monitoring since they had not actually
had funds dispersed to them. Hightshoe said that they would need some monitoring as the City
cannot yet force them to recapture the funds. She said staff had given Dolphin a deadline to
inform the City of their intentions. Richman said he would monitor this program.
McMurray will be monitoring Shelter House-Operations (STAR Program) and New Construction,
and Community Mental Health-Facility Rehabilitation.
Hart will monitor Bill Wittig-Rental Rehabilitation and Successful Living-Operations.
Zimmerman Smith will monitor ICHA-Tenant Based Rent Assistance for FY10 and FY09 and
FY09 Downpayment Assistance.
Chappell will be monitoring FY08 Blooming Garden, FY08 Wetherby, and FY08 & FY07 Habitat
for Humanity.
Douglas is monitoring FY09 HACAP- Transitional Housing and Aid to Agencies (UA Y, ESI,
MECCA).
Hightshoe said she will formalize the list next month. Richman noted that Hightshoe sends out
contact information about each agency when she sets the agenda, and that if anyone has any
questions about the project they are to monitor they can contact her.
TIMELlNE FOR THE REVIEW OF THE 2010-2015 CONSOLIDATED PLAN:
Hightshoe said that the same consultants working on the Housing Market Analysis are also
working on the Consolidated Plan. She said that the consultants had gotten public input in a
forum setting earlier this spring, and that they had also made an online survey available, which
close to 500 people had participated in. Hightshoe said the results from the survey about
community needs are conflicting. Hightshoe cited an example that 62% of respondents
supported helping the homeless become self-sufficient; however, the majority of respondents
did not support any of the activities that would help achieve that goal, such as: expanding
emergency shelter, expanding housing for person with HIV/AIDS, helping those on rental
assistance purchase their homes, expanding housing for low-wage households, etc. Hightshoe
said that the consultants said it was not uncommon to see such a dichotomy in survey results.
She said that often people support an altruistic goal, but are not sure how to get there.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 24, 2009
PAGE 6 of 8
Hightshoe also distributed comments to Commissioners that the consultants had received from
community service providers, which, she noted, had a different outlook than the online
participants. Drum asked why Hightshoe thought there had been such a large response to the
survey. (She had noted that it was the largest response the consultants had ever received.)
Hightshoe said that the community is a very vocal one. Hart said it also depends on who
actually shows up to participate. Hightshoe noted that there was a very large turnout. Chappell
asked if there was a mechanism to stop people from taking the survey multiple times.
Hightshoe said she did not know. She said it was advertised and posted throughout the
community. Richman asked how the plan will utilize the survey data as opposed to the more
objective data that might have come out of the Housing Market Analysis. Hightshoe said that
she believed the survey will be weighted with the provider comments and the Housing Market
Analysis. She said she believed there would be a rough draft of the full Consolidated Plan on
October 9th, at which time a copy will be forwarded to the Commission. All comments must be
returned to the consultants by November 9th, and the consultants will return a final draft by
December 1 st.
Zimmerman Smith asked if th.e idea behind the survey was to get community input for the
Consolidated Plan, and Hightshoe said it was. Hightshoe reiterated that the contradiction in
survey results is not uncommon according to the consultant. Hightshoe said she thought people
perhaps thought the services were necessary, but that the City should not be providing them.
Richman said that so much of the survey is very perceptual. Douglas asked if Hightshoe saw
any significant changes between the survey results of five years previous and the current ones.
She said that an online survey was not done at that time, but that the provider comments were
very similar in character.
Richman asked Hightshoe to recap the timeline. Hightshoe said that she will receive a draft on
October 9th and will forward it to Commissioners. The Commission will then meet on October
15th. Hightshoe offered to delay the meeting until October 22nd to give more time to review the
document. Richman said that would be very helpful, and asked if it had to be reviewed in
October. Hightshoe said it did as comments and changes had to be back to the consultants by
November 9th, She said she agreed that more time was probably needed for Commissioners to
review the document. McMurray said that she would probably not be available for either
meeting as her pregnancy due date was that week. It was agreed to meet on October 22nd.
Hightshoe noted that technically the document did not have to be done until Mayor June, but
that because the Commission starts its funding allocation so early in the year that means
applications are made available in December and applicants need to know what the priorities
are for that year. The document will not be approved by HUD when applications begin, but it
will serve as a guide for priorities.
Zimmerman Smith asked if there was a way to determine what programs have actually worked
and had successful outcomes before the priorities are set. She noted that what might be a high
priority might not necessarily have a program that will match up with it. Hightshoe said that
there would have to be a lot of digging, and that the right questions would have to be asked to
make that determination. Hightshoe said that during the Aid to Agency and CDBG funding
processes this sort of information is required. She cited the example of Elder Services, which
must show that people using case management were able to stay in their homes for a longer
period of time than those without case management services. UAY, Hightshoe said, tracks
teenagers who have been pregnant to see if they become pregnant again within five years in an
attempt to determine if their prevention programs are working. MECCA keeps a multitude of
statistics to determine the success rates of their treatment programs. Richman noted that
during the application process there are questions and answer sessions with the applicant. At
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 24, 2009
PAGE 7 of 8
that time, Commissioners can ask for specifics and statistics. Douglas noted that site visits are
also done for many projects.
McMurray asked if the City can apply for funding. Hightshoe said that it can and has. She
noted that HIS and the Iowa City Housing Authority have applied for funding for code
enforcement and tenant based rent assistance. Some times they are successful, sometimes
they are not, but they still have to go through the same process as all other applicants. The
Wetherby splash pad project was essentially a Parks and Recreation application. Hightshoe
said that many entitlement cities use their money to fund city services. McMurray asked if the
police could apply to address the safety and crime concerns reflected in the survey and the
public comments. Hightshoe said that they could but that it could be problematic in that there
would be a maximum of $10,000 available for public services and the funding would only be for
one year.
Richman said that one of the challenges that the Commission has always faced is that CITY
STEPS (a guiding document) identifies virtually everything as a high priority. Richman said it
forces Commissioners to make more subjective judgments of their own about what they
perceive to be high priorities in the community. Richman asked if Hightshoe had discussed with
the consultants the possibility of having a better differentiation of priorities this time around.
Hightshoe said she that she had, and that she informed them that the Commission would like to
see about the same number of high, medium and low priority items. Richman asked if the
consultants would be at the October HCDC meeting. Hightshoe said she did not believe so.
She said she believed they would be back for the public hearing process for the Consolidated
Plan.
Gatlin asked where the Commission's focus lies as far as priorities are concerned. McKay said
that one of the issues the Commission deals with is that there are so many good projects and so
much need that it really can be difficult to make decisions about how to fairly distribute the
limited funding available. Drum said it is rare to find a project that is not worthy of funding.
McMurray said she felt the $2,500 minimum was helpful. Richman said that affordable housing
is the "BOO-pound gorilla" and is an area of great need in the community and is where most of
the dollars go. Drum said there is often a fundamental question of whether those dollars should
go toward home ownership or rental assistance; he said he's not entirely swayed in either
direction but is leaning toward rental as it requires less money. Hart said that another
component of that, which is her concern, is the concentration of rental housing ownership and
management, and the need for diversification of populations throughout the city. Hart said the
City would have to do a lot to mitigate that problem, but that there are small steps the
Commission can work toward on that issue. McKay said that another question that is
sometimes asked is how successful a group has been with the funds given in the past. Gatlin
thanked the Commissioners for their comments.
ADJOURNMENT:
McKay motioned to adjourn.
Gatlin seconded.
The motion carried 9-0.
The meeting was adjourned at 7:40 p.m.
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HOUSIIIG MA.,.,ERS: CAli BUILDIIIG GREEII
BE AFFORDABLE1
'he Iowa Cji:y Housjn. and Communji:y Developmeni: Commjssjon
Preseni:s a Djscussjon on Bujldjn. Susi:ajnable 8ntl Affordable
Housjn.
Iowa Ciiy Public Library
Room A
Wednesday, 28 Ociober 200t, '.tpm
More info: ;I .t.;I58.0828
Speakers:
Gresory Paul Johnson, Small House Socje"*y
Don 0"*"*0, DPO Cons"*ruc"*jon LC