HomeMy WebLinkAbout02-17-2011 Housing & Community Development Commission
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AGENDA
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
IOWA CITY PUBLIC LIBRARY, MEETING ROOM A
123 S. LINN STREET, IOWA CITY
THURSDAY, FEBRUARY 17, 2011
6:30 P.M.
1. Call Meeting to Order
2. Approval of the January 6, 2011 Minutes
3. Public Comment of Items Not on the Agenda
4. Staff/Commission Comment
5. Review the Iowa City Housing Authority FY11 Annual Plan
. Make a Recommendation to City Council
6. Discussion Regarding Applications for FY12 Community Development
Block Grant (CDBG) and HOME Investment Partnership Program (HOME)
Funding - Question/Answer Session
7. Adjourn
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CITY OF IOWA CITY
MEMORANDUM
From:
February 11, 2011
Housing and Community Development Commission
Tracy Hightshoe, Community Development Planner
February 17 HCDC Meeting
Date:
To:
Re:
The February 17 meeting will be held at the Iowa City Public Library in Meeting
Room A and it will be structured around the Question/Answer session with the
applicants for FY12 CDBG/HOME funds. The meeting will begin at 6:30 PM. A copy
of the schedule for the evening and the staff reports for each application are enclosed.
Iowa City Housing Authority - FY11 Plan
The Housing Authority's Annual Plan provides details about current programs and the
resident population served, as well as the Housing Authority's strategy for addressing
the housing needs of currently assisted families and the larger community. The Plan will
be reviewed by City Council in March. Before Council approval, HCDC needs to make
a recommendation.
FY12 Question/Answer Session:
Different from prior years, there will not be a scheduled time for each public service and
public facility applicant. Instead, all public service applicants will be present from 6:40
to 7:00 PM that evening to answers questions about their application. All public facility
applicants will be present from 7:05 to 7:35 PM to answer questions. It is possible that
HCDC members will not have a question for every applicant. Housing applicants have
been scheduled for 10 minute increments to discuss their specific proposals.
The ICCSD Grant Wood Elementary application was submitted as a public service.
However, based on HUD guidance, it is considered a public facility expense and we will
consider it as a public facility application. MECCA submitted an application for facility
rehabilitation and equipment, but the equipment portion of their application can only be
funded with public service funds.
The staff report includes concerns or issues that staff may have regarding the proposed
project. Staff advised applicants not to submit written materials in response to staff
concerns. If Commission members have the same concern or any other concern,
please ask the applicant that evening. HCDC may ask applicants to submit additional
information. If so, all information will be collected and staff will mail all HCDC members
the materials after the meeting to ensure all commission members have the same
information. Please review the applications and staff reports.
If staff had any concerns about the capacity of an organization or administration of a
previous project during the past five years, it is included in the report. The Financial
Terms for CDBG\HOME Applicants from the FY12 Applicant Guide is included in the
packet. It clarifies Council's policy on financing terms for CDBG/HOME assisted
projects. In regards to housing site locations, staff will provide an update about
Council's guidance at the meeting.
( Over)
February 12, 2011
Page 2
Staff will email the ranking sheets and proposed allocation form (excel format) to HCDC
members. The forms are due back to staff on Monday, February 28. If you prefer to
have hard copies of the forms, please contact staff. The forms can be delivered,
mailed, faxed or emailed to my attention. HCDC will meet March 10 & 17 to review the
groupings and to make funding recommendations. The March 10 meeting will be at City
Hall, Emma Harvat Hall and the March 17 meeting will be at the Iowa City Public
Library, Meeting Room A.
If you have any questions about these items or will be unable to attend, please contact
me at 356-5244 or by email at tracy-hightshoe@iowa-city.org. See you the 1 yth!
MINUTES
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 6,2010 - 6:30 PM
EMMA HARVAT HALL, CITY HALL
PRELIMINARY
MEMBERS PRESENT:
Andrew Chappell, Scott Dragoo, Charlie Drum, Jarrod Gatlin,
Holly Jane Hart, Michael McKay, Rebecca McMurray, Rachel
Zimmermann Smith
MEMBERS ABSENT:
None
STAFF PRESENT:
Tracy Hightshoe, Linda Severson
OTHERS PRESENT:
Charlie Eastham
RECOMMENDATIONS TO THE CITY COUNCIL:
1. The Commission voted 8-0 to recommend Aid to Agencies funding that continues the
FY11 funding level for last year's applicants, funds five new agencies at their requested
amounts, and reserves the remaining $7,197 as a contingency fund.
FY12
AGENCY Request FY12 Recommendation
Arc of SEI* $2,000 $2,000
Big Brothers/Bia Sisters $40.000 $32,000
Compeer $32,000 $5,000
Consortium for Youth Employment $16,000 $14,000
Crisis Center $44,000 $40,000
Domestic Violence Intervention $52,850 $52,000
Elder Services, Inc. $55,620 $54,000
4 C's* $2,000 $2,000
Four Oaks* $1,000 $1,000
Free Lunch Program* $2,000 $2,000
Free Medical Clinic $8,000 $7,500
Housing Trust Fund $40,000 $8,000
ICARE $8,950 $8,950
Lifeskills* $1 ,500 $1 ,500
MECCA $43,000 $10,000
MYEP $15,000 $10,000
Neiahborhood Centers $95,000 $60,000
Rape Victim Advocacy $12,600 $12,000
Red Cross $6,000 $6,000
Shelter House $39,050 $36,500
United Action for Youth $90,000 $60,000
Contingency $7,197
Total Allocations $606,570 $431,647
2. The Commission voted 8-0 to recommend that the City Council not pursue a HOME
Consortium unless Coralville, as the second largest municipality, is interested in
participating.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 6, 2010
PAGE 2 of9
CALL TO ORDER:
The meeting was called to order by Chairperson Michael McKay at 6:30 p.m.
APPROVAL OF THE NOVEMBER 10 & 18. 2010 MINUTES:
Chappell moved to approve the minutes.
Hart seconded.
The minutes were approved on a 7-0 vote (Zimmermann Smith not present at time of
vote) .
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
None.
ST AFF/COMMISSION COMMENT:
Hightshoe noted that round three of the Single Family New Construction Program, which will
fund 31 homes, will begin this spring. The intent of the program is to replace single-family
housing that was eliminated due to flood related buy-outs. McMurray asked if this was the
same as the UniverCity program and Hightshoe said that it was not.
Hart asked how many of the homes in the UniverCity program had been rental stock and how
many owner-occupied. Hightshoe said she was not certain; however she thought most of the
homes considered did have an existing rental permit.
(Zimmermann Smith arrives)
REVIEW OF THE FY12 ALLOCATION PROCESS AND PROFORMA:
Hightshoe stated that the online application process was up and running. She explained that
this was the first time applications were being submitted online. Hightshoe said the system has
been helpful in allowing staff to provide feedback to applicants prior to the submission of the
application. Hightshoe said the first applicant workshop had been held December 28th and was
attended by 10-12 people. The next applicant workshop will be held January 12'h following the
Local Homeless Coordinating Board meeting. Hightshoe said that staff anticipates a lot of
Public Service applicants this funding cycle due to the greater than usual funding amount for
Public Services. McMurray asked why there would be so many additional applicants.
Hightshoe explained that there is additional funding available for Public Services; typically the
allocation is for between $10,000 and $15,000. This year there is approximately $100,000
available. McMurray asked if that had been well publicized and Hightshoe said that it had.
Hightshoe stated that applications are due by noon on January 25th. There is a question and
answer session for applicants and commission members scheduled for February 17th at the
Iowa City Public Library. Once the number of applications has been determined, it can be better
assessed how many meetings will be necessary to complete the question/answer session - if
we need one or two meetings. The ranking sheets completed by commissioners should be
turned in by February 28th. There are two meetings scheduled for March: one on the 10th and
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 6, 2010
PAGE 3 of9
one on the 24th. She noted that due to timing of City Council's meeting schedule and HUD
deadlines, the Commission will only have a few days after the March 24th meeting to revise its
Annual Action Plan and submit their justification memo. City Council can review and approve
the allocations at its May 3rd meeting, and work can start on funded projects as of July 1 st.
McMurray asked when the site visits were scheduled to take place. Hightshoe said that site
visits had not been scheduled, but typically take place prior to the question and answer session.
She said that they would likely do a lunch tour of Public Facilities projects the week before
February 1 tho She said that generally tours are not done for Housing projects because the
locations are not always known, and that Public Services tours are not done to prevent issues
with the confidentiality of service recipients. Hightshoe said that typically whatever Commission
members are available to do so will tour four to six facilities over an extended lunch period
(approximately 11 :30 to 1 :00). Hightshoe noted that if there were more than five Commission
members who wish to go on the tour it would be considered a public meeting and she would
have to know at least 24 hours in advance.
Hightshoe explained that the proforma is the same as it has been for the last several years.
She said that the proforma is only used for rental projects and is used to evaluate each project
individually for its cash-flow, viability, and capacity to pay back debt. It is also used to compare
projects to one another. Hightshoe said that a lot of research is required on the part of the
applicant in order to complete the proforma and the document gives staff a good indicator about
the project's overall viability and whether there is the possibility for loan repayment.
McKay noted that Charlie Eastham of The Housing Fellowship had requested permission to ask
questions about the proforma at this point in the meeting. Eastham noted that the ranking
guidelines were useful for indicating categories; however, because the guidelines were
published in 1996 any attempt to use the actual numbers in the guideline would be totally
inaccurate. Eastham explained that some of the standards and requirements of the proforma
wind up painting a less than accurate picture of the project as a whole. Eastham said that while
it is prudent to use per-unit cost and operating expenses in evaluating the viability of a project,
the goal for everyone providing affordable rental housing should be to have low rents. Eastham
noted that the City's guidelines do not necessarily take that into account as there are no
additional points awarded for low rents. There is no incentive to set rent levels below those
required by HUD, an issue which Eastham thinks the Commission should address. Eastham
said that for its last two projects The Housing Fellowship set its rents below the HUD standards
and found that there was a huge market for that price range. Eastham said that the only way to
get rents down to that level is to pay close attention to debt service and try to avoid as much
debt service as possible.
McKay said that he had been asked by a number of community members what role the
Commission has in setting the guidelines and he had been unable to answer them as fully as he
might wish to. McKay asked if it would be helpful to applicants to be provided more speCific
guidelines. Hightshoe said that the proforma is used to pick up any red flags in the project's
financing and administration. She said that there is a question on the application that asks how
the project will address affordability issues. McKay asked if the Iowa Finance Authority's
expense ratios are available to applicants and Hightshoe said they are available in the Qualified
Allocation Plan to anyone who wants them. Hightshoe said that she did not think at this point
the City would require all housing providers to meet the guidelines of the Low-Income Housing
Tax-Credit Program for all types of rental housing projects. McKay said he was not suggesting
setting that as a requirement; rather, he is suggesting making the guidelines available to
applicants. Hightshoe said that was definitely possible, though she cautioned that different
projects and lenders have different guidelines. Hightshoe explained that after the allocation
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 6, 2010
PAGE 4 of 9
process each year the Commission reviews the process and determines whether or not any
aspect of it should be changed. She said that would be a good time to review Eastham's
proposal that extra points be awarded for low rents. McKay said that Eastham's suggestion
would be something for the Commission to at least consider at that time.
DISCUSSION REGARDING FY12 AID TO AGENCIES FUNDING REQUESTS:
. Discuss Aid To Aaencies Applications
Hightshoe introduced Linda Severson to present and answer questions on this topic. Severson
explained that Aid to Agencies typically provides operational costs to non-profit organizations in
the community. She noted that agencies were permitted to use the funding in whatever way
they needed to, and that few restrictions were in place in terms of what the money could be
spent on. She said that the funds were used for anything from utilities to insurance to matching
funds for federal grants. Severson said that the flexibility of the funds is very helpful to local
agencies because many of their funding sources come with specific strings attached.
In the past, Aid to Agencies applications were reviewed by two City Council members who then
made allocation recommendations to the full Council. This year, Council has asked HCDC to
review the applications and make recommendations. Severson explained that one joint
application was used by agencies requesting funding from Iowa City, Coralville, Johnson County
and/or United Way. In FY11, $415,915 was allocated to 15 different agencies and programs; a
contingency fund of $9,318 was retained for ~hat fiscal year. Severson said that the contingency
fund is used for unexpected expenses. She npted that the contingency fund was not used
every year, nor was it available every year. Severson noted that the Free Medical Clinic had
applied for the funds one year due to an industry-driven, sudden and drastic change in their
insurance premiums. Severson said that $1,500 ir)contingency funds had been allocated this
year to help Shelter House deal with its bed-bug infestation.
Severson said that, historically, Aid to Agencies has been a reliable and stable funding source
to help agencies cover operational costs. Severson said that HCDC dollars typically help create
or improve the environment to deliver community services and Aid to Agencies typically
provides operational dollars. Severson said that Patti Fields of United Way and Amy Correia of
Johnson County had spoken with her about discussing the Aid to Agencies allocation process
and seeing if there are ways to change or improve it. Severson noted that if massive changes
were going to be made to the process, then agencies would need as much lead time as
possible, since this is a funding source upon which many agencies rely from year to year.
Severson noted that $431,647 is available for FY12 allocations and asked where the
Commission would like to start. McKay noted that there were a number of applications that
were minimally different or the same as last year. He suggested addressing those applications
first and then moving on to those requesting large increases in funding. Chappell noted that
Amy Correia is a client of his on matters unrelated to her application. He said there is no
conflict with his reviewing the application as f~r~s he is concerned, but that if someone had
concerns about the appearance of impropriety he could reevaluate that for the next year's
allocation process. At this point, however, he does not intend to recuse himself as he sees no
conflict. Hightshoe noted that if a Commissioner feels he/she may have a conflict of interest or
the appearance of a conflict of interest for the CDBG/HOME allocations then they can let her
know ahead of time and she will have it reviewed by the legal department.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 6,2010
PAGE 5of9
McKay suggested beginning with The Consortium for Youth Employment. Severson explained
that this was a consortium of a number of agencies that are youth-serving that pool funds to
help get youth ready for employment. Severson said that the program involves both classroom
and practicum work. She said that the youths are paid a stipend rather than wages, but that the
hope is that at the end of the program the youth would be offered a job at the placement site.
Even if a job is not offered, then at least the youth will have some background information and
experience that could help lead to other employment. Drum noted that a number of these
children are foster children that are aging out of the system. Severson said that typically these
are at-risk youths who do not have a lot of experience or exposure to regular employment.
McKay asked if anyone had a funding recommendation for this agency, noting that the request
was for $2,000 more than was allocated n FY11.
Chappell said that he had not seen any applicatior)s that had jumped out at him as deserving a
big bump in funding at the expense of another agency. He recognized that this could be a
function of his not having been through this process before. He said that his understanding is
that there is a certain level of expectation attached to these funds, and that taking funds from
one agency to give to another should probably only occur with some pretty clear reasons.
Chappell said that the funding level allows the Commission to consider allocating to existing
agencies at the FY11 level and to add in the modest funding requests made by new applicants.
Chappell said that his own recommendations had allowed for a $10,000 contingency fund and
slightly reduced funding for a few agencies that had received significant allocations in recent
funding cycles. Zimmermann Smith said that everyone can be funded at the FY11 level. The
Commission indicated a consensus that they would like to have a contingency fund for FY12.
Zimmermann Smith asked what the contingency fund would be if everyone was funded at their
FY11 level and the new agencies were also funded. Hightshoe said that would leave $7,197
remaining as a contingency fund. Dragoo commented that this allocation formula seemed
remarkably fair and easy. Hart said her only concern was that some of these agencies would
likely be back before the Commission for FY12 CDBG/HOME funds. McMurray noted that there
would be more money for Public Services this year, Chappell noted that the Commission did
not know what the agencies had actually requElsted in FY11. Zimmermann Smith said that she
did not see anything in the applications that g~ve a significant justification for an extra $30,000
being requested. Severson explained that in FY11, MECCA was reduced from a $27,000
funding level to a $10,000 funding level with the rationale that MECCA was requesting less than
1 % of their overall budget and MECCA could absorb it. Severson noted that MECCA had not
seen it exactly that way, and that the cut was probably the biggest one in the last five to eight
years.
. Develop Aid To Aaencies Budaet Recommendations To Council
Zimmermann Smith moved to fund agencies at their FY11 level, fund the five new
agencies at their requested amounts, and to reserve the remaining $7,197 as a
contingency fund.
FY12 FY12 HCDC
AGENCY Request Recommendation
Arc of SEI* $2,000 $2,000
Bia Brothers/Bia Sisters $40,000 $32,000
Compeer $32,000 $5,000
Consortium for Youth Employment $16,000 $14,000
Crisis Center $44,000 $40,000
Domestic Violence Intervention $52,850 $52,000
:
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 6, 2010
PAGE 6 of9
Elder Services, Inc. $55,620 $54,000
4C's* $2,000 $2,000
Four Oaks* $1,000 $1,000
Free Lunch Program* $2,000 $2,000
Free Medical Clinic $8,000 $7,500
Housing Trust Fund $40,000 $8,000
ICARE $8,950 $8,950
Lifeskills* $1 ,500 $1 ,500
MECCA $43,000 $10,000
MYEP $15,000 $10,000
Neighborhood Centers $95,000 $60,000
Rape Victim Advocacv $12,600 $12,000
Red Cross $6,000 $6,000
Shelter House $~9,050 $36,500
United Action for Youth $90,000 $60,000
Contingency $7,197
Total Allocations $606,570 $431,647
Chappell seconded.
The motion carried on an 8-0 vote.
Severson and Hightshoe noted that if the Commission wished to change the nature or the
method for the Aid to Agencies allocation process to fall more in line with CITY STEPS or the
United Way assessment then it would be helpful to give agencies as much advanced warning
as possible about that.
DISCUSSION REGARDING THE FORMATION OF HOME CONSORTIA WITH CONTIGUOUS
MUNICIPALITIES:
Hightshoe explained that in 2007 the Housing Market Analysis for the metro-area determined
that there was a definite need for additional affordable housing. Hightshoe said that local
governments are looking for ways to increase' affordable housing not just in Iowa City, but
throughout the whole area. The Johnson County Council of Governments (JCCOG) has
created a sub-committee to look at that issue. One strategy for increasing funding for affordable
housing in the area is the idea of creating a HOME Consortium.
Hightshoe explained that Iowa City is an entitlement city, which means that it is a city with a
population greater than 50,000 people so it receives an annual HOME allocation for which we
do not have to apply or compete for funds from HUD. A HOME Consortium would mean pooling
the funding from contiguous communities and determining how much each community will get.
Hightshoe said that the scenarios for a consortium that were presented to HUD indicated a
funding pool of between $610,000 and $714,000 per year, depending on census data and which
cities decided to join the consortium. Hightshoe noted that last year, Iowa City alone received
$678,000. She said that joining a consortium would mean that Iowa City's actual HOME dollars
to be spent in Iowa City may decrease (possibly substantially) and the consortia would have to
determine how funds would be shared by the neighboring communities. Severson said that
when the idea was presented to neighboring municipalities, Coralville indicated that it is not
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 6, 2010
PAGE 7of9
interested at this time and North Liberty and Johnson County indicated an interest. Hightshoe
stated that in the preliminary scenarios, if Coralville is not in the consortia, the total funding
available may be substantially reduced. Hightshoe said that this is simply an idea that is being
explored and HCDC is being asked for its input. Hightshoe stated the idea of a HOME
consortium helps all the communities to start thinking about housing as a regional issue, but it
may mean a reduction in funds to support housing depending on which communities are in the
final HOME consortia.
Zimmermann Smith said that if Coralville is not interested then it does not even make sense to
discuss it. Hart said that she had a number of questions about this issue. First, she wondered if
this would run up against the idea of a scattered-site policy and issues related to that that the
City has agreed it wants to look into to. She said she also wondered how the funds would be
allocated and who would be doing it. She said it concerned her that there could be fewer funds
available for Iowa City. Hart said that a former City Council member with whom she was
discussing the issue told her that HOME funds were already being used for projects in the wider
area. Hightshoe clarified that HOME funds allocated to Iowa City could not be used outside of
Iowa City, the one exception being Tenant-Based Rental Assistance (TBRA) administered by
the Iowa City Housing Authority. She explained that communities that are not HOME
entitlement cities can receive HOME funds by applying directly to the state. Coralville and North
Liberty may have received HOME funds in the past through the State, but Iowa City has not
awarded their HOME funds for projects outside its corporate boundaries.
1,,\1,'[
Hart said that she could not support such an ipea without knowing a lot more about the
allocation process that would be used as sh~ was already concerned about funding for
affordable rental housing in Iowa City and the implementation of scattered-site policies.
Zimmermann Smith reiterated that it simply did not even make sense to discuss it if Coralville
was not willing to participate. McMurray asked if Coralville had indicated why it was not
interested. Severson said that Coralville's representative at the last JCCOG meeting had
indicated that Coralville was not interested in a consortium and would be hiring its own
consultant to examine affordable housing issues in their community. Hightshoe noted that there
are three other HOME consortiums in the state: Waterloo/Cedar Falls, Omaha/Council Bluffs
and Sioux City metro area. Hightshoe stated the preliminary interest from our neighboring
communities was to use the HOME funds for owner-occupied housing rehabilitation.
Chappell agreed with Zimmermann Smith that unless Coralville was interested it did not make
sense to pursue it. McMurray asked what the benefits of a consortium would be. Zimmermann
Smith explained that the idea was a good one in terms of thinking as a broader community;
however, because the second largest community involved did not want to participate, there was
no benefit to Iowa City because it would simply result in a decreased funding amount with only a
limited ability to think and act more regionally.
Severson said the Affordable Housing Committee also looked at different ideas. She said that
one idea that was floated was having cities consider pre-approving housing designs as a way of
reducing costs. Another idea that had been floated was inclusionary zoning, which was very
controversial. Severson said that the idea ofGl consortium had been that while Iowa City might
have to make some sacrifices in its affordabie~housing funding, the consistency and scope of
affordable housing policy that would result for the larger region might be worth it.
Severson said that an application for a consortium would be due by March 151 and would likely
not be implemented until FY13, if the Commission chose to pursue the idea.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 6, 2010
PAGE 8 of 9
. Provide a Recommendation to City Council
The Commission voted 8-0 to recommend that the City Council not pursue a HOME
Consortium unless Coralville, as the second largest municipality, is interested in
participating.
Zimmermann Smith seconded.
A vote was taken and the motion carried 8~0.
MONITORING REPORTS:
. Habitat for Humanity - Land ACQuisition (Chappell):
Habitat purchased three lots, and has until June 30, 2011, to spend the remaining $19,000 of its
$115,000 allocation. Habitat is seeking a home to purchase and rehabilitate, and is hoping to
acquire that home no later than March. Hightshoe noted that Habitat had asked about the
possibility of using the remaining funds for construction rather than acquisition and she had
explained that such a change would have to go back before the Commission.
. Aid to Aaencies - United Action for Youth. Elder Services Inc. (Chappell)
The UA Y funds spent so far were used as matching funds for federal grants to support
homeless and runaway youth and to administer programs for victims of crime. The CDBG funds
paid salary and benefits for five different positions.
Elder Services said that they had expended approximately $23,000 in CDBG funds. Hightshoe
said that during the year the CDBG funds had to be amended to cover a CDBG eligible activity,
due to an unexpected change in their case management services.
. Johnson County Aa. Extension District - New Construction (Drum)
Drum noted that he did not follow up on his assigned projects this month as he had failed to look
at the agenda prior to the meeting to see that it was his turn. He offered his apologies and said
he would provide a written report prior to the February meeting as the February agenda will be
very busy. Hightshoe said that Johnson County Ag. had begun construction.
. MECCA - Facility Rehabilitation (Drum)
Deferred to February.
. Crisis Center - Operations (Drum)
Deferred to February.
. FY07 & 08 Habitat for Humanity - Land ACQuisition (Draaoo)
Dragoo said that all six lots for FY07 have been completed and are occupied by single families.
One of the four lots has been completed and is occupied out of the FY08 funds. One of the
remaining units is under construction and expected to be completed by May. The other two are
slated for completion by Thanksgiving. He noted that the houses are being built "extra green' in
order to save the occupants money over the long-term, and that the Commission has a standing
invitation to tour the homes.
ADJOURNMENT:
Zimmermann Smith moved to adjourn. Gatlin seconded.
The motion was approved 8-0.
Phone: (319) 356.5400
FAY: (319) 356,5459
TDD: (319) 356,5404 .
Washington Street. Iowa Ciry . Iowa. 52240.1826
Thursday, March 17,2011
TO: City Council
FROM: Steven J. Radds, Housing Administrator
SUBJECT: Iowa City Housing Authority Fiscal Year 2011 Annual Plan
The Public Housing Reform Act requires submission of both a Five-Year and an Annual Plan.
The Five-year PHA (Public Housing Agency) Plan desc' s the agency's mission and the long-
term plan for achieving that mission over the subseque IV ars.
. The Iowa City Housing Authority's c
was submitted to HUD in April 2010. Th
consultation process organized and offered b
Development Office in the development of CITY S
for Housing, Jobs, and Services for Low-Income Resid
for Fiscal Years 2010 - 2015
'!lthority partjcipated in the
City of Iowa City Community
Iowa City's Consolidated Plan
011 - 2015.
. Copies of the 5-Year Plan for Fiscal Years 2010- 2015 ar ailable in print in the ICHA
Iowa City Housing Authority office and the internet via. the e-documents section of the
ICHA website: or icha
. A copy of the Fiscal Ye
the ICHA Iowa City Housin
be available on the intern"
4\
www.ice:ov.ore:licha
ut the PHA's current programs and the resident population
for addressing the housing needs of currently assisted
The Annual Plan Pl;,
served, as well as the
families and the larger co
1 Annual Plan is attached and is also available in print in
'6rity office. Once adopted by City Council copies will
via the e-documents section of the ICHA website:
1.0
PHA Information
PHA Name: Iowa Cily Housing Authority
PHA Type: 0 Small 0 High Performing
PHA Fiscal Year Beginning: (MMfYYYY): 07/2011
o Standard
. .. :No:~~~~7-0226
~ xpires 4~201l
PHA 5- Year and
Ann ual Plan
u.s. Department ofHonsing and Urban
Development
Office ofPnblic and Indian Housin
2.0 Inventory (based on ACC units ai time ofFY beginning in 1.0 above)
Number of PH units: 81
4.0
PHA Consortia
.~
..;: ..' ......'''''. D 5- Year Plan Only
/:."~~,;,~,,,j
o PHA Consortia: (01eck box ~~tting a joint P
o Annual Plan Only
3.0
Snbmission Type
o 5- Year and Annual Plan
6.0
(a) Id. -au PHA Plan"". . ents thai have been revisi:p1bythe PHA since its last Annual Plan submission:
I;:I~ . Section 4.8 Ma.y Deny Assistance, ~.~ceuadeous Reasons (1-Year Period of Ineligibility);
4~ection 4.8 Must D f..< Social Security Nu ,"' ,': /'. "Isclosure;
;"i-Section 5.1 Waitin t Admissions and $ al Admissions;
'{,,~~on 14.0 M ~<. .~ial s~JntY Number Disclosure;
Section 19.7 ,,"'. :SismnCl Payments -Interim Reexaminations. a
(b) Ideaa,'W~the ~location(s ere ep1iblic;,pmy obtain copies of the 5- Y ear and Annual PHA Plan. For a complete list of PHA Plan
elem'el1~"S . on 6.0 of the instructions.
PHA
Code
/';v--:~'r
and complete !able below.) 1;ff#F
No. of Units in Each
Pro
PH
HCV
Participating PHAs
PHAl:
PHA2:
PHA3:
5.0 5- Year Plan. Complete items 5.1 and 5.2 only at 5-Year Plan update.
5.1 Mission. S1ll1e the PHA's Mission for servi,ng
jurisdiction for the next five years:
5.2 Goals and Objectives. IdentiiY.tne PHA's q"
low-income, and extremely low-income f1 .
and objectives described in lhe previous 5- Year
8.1
tive office of the Iowa City Housing Authority and the Iowa City Housing Authority website:
~ .icgov.orgli
""~~.
Hope,,!!!:Mixed Fmance~lkmization or Development, Demolition and/or Disposition, Conversion ofPnblic Housing, Homeownership
P~ and Project~ Vonchers. Include statements related to these programs as applicable.
V~i """
Capital 'fDi!provements. Please complete Parts 8.1 through 8.3, as applicable.
trij: .
Capital FUd Program Annnal StatementlPerformance and Evaluation Report. As part of the PHA 5- Year and Annual Plan, annually
compl~~d submit the Capital FIUIIi Program Annual StatementlPerfomumce and Evaluation Report, form HUD-50075, 1, for each current and
open ~'grant and CFFP financing.
A~\;
.~ Fnnd Program FIVe-Year Action Plan. As part of lhe submission of the Annual Plan, PHAs must complete and submit the Capiral FIUIIi
;'f~gram Five-Year Action Plan, form HUD-50075.2, and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year
Fior a five year period). Large capital items must be included in lhe Five. Y ear Action Plan.
7.0
8.0
Capital Fond Fmancing Program (CFFP). .
o Check if lhe PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (REF) to repay debt incurred to
finance caprtal improvements,
Page I of2
form HUD-50075 (4/2008)
._~---_._,~-~._~----~,.~_...-----
9.0 Housing Needs. Based on information provided by 1he applicable Consolidated Plan. information provided by HUD, and o1hey~era1Jy available
data, make a reasonable effort to identifY 1he housing needs of 1he low-income, very low-income, and extremely low-incomeABinilies who reside in
1hejurisdiction served by1he PHA, including elderly families, families wi1h disabilities, and households of various races~~c\~gups, and
o1her families who are on 1he public housing and Section 8 tenant-based assistance waiting lists. The identification of /- -'g needs iiiust~dress
issues of affordability, supply, quality, accessibility, size of units, and location. ..~,
ity Steps 2011 - 2015 identified elderly, small relat~d, la~ge. related, & all other 2,A?'h~!R,e' renters/owners
=80% MFI & cost burdened at >30% & >50% as High Pnority Needs. .' "",;,"
/'
9.1 Strategy for Addressing Housing Needs, Provide a brief description of 1he PHA' s strategy for addres~~1he housing needs'ofijlmiJies in 1he
jurisdiction and on 1he waiting list in 1he upcoming year. Note: Smal~ Section 8 only, and IDgh Perfa~PHAs complete 'DUlYror Annual
Plan submission with the S- Year Plan. "'-i.f7~';", '~ii,,~3;;
The ICHA will target elderly, disabled, & families w/children <18 re~i,d,~iJt,renters ~~% MFI; Will r?i'a~~!ze
HCV budget authority & vou?her u~lization & lease-up rates for ~4;~Iic'"rt~~ng; Will pursue ?ther funcfin~:~,
operat.e !BRA programs; Will contmue our volunt~ry FSS pro)}J,B.m' & mal~~~n the partnership w/lowa ArecVf,'<
ASSOCiation of Realtors to promote Homeownershlp opport.\-l9~s for families. A)'~
10.0 Additional Information. Describe 1he following, as well as any additional )~~tffiation HUD has requested
1~;~~~~
(a) Progress in Meeting Mission and Goals. Provide a brief statement 's progress 6flne:eting 1he mission and goals described in 1he 5-
Year Plan. L-"" o. ""f{.l~~:,
On a calendar year basis, the ICHA achieves a mfi1 mum .qf~B% of b,~1g~i:liu.thority & voucher utilization &
lease-up rates for Public Housing. The ICHA scores for SEM~~&~f!AS ar1d"Jigh Performer. The ICHA has
expanded affordable housing opportunities by operating TBRApf99rams with HOME funds from the State
of Iowa & City of Iowa City. In partnership with the local Vetera6:-s~9~pital, we operate a HUD-VASH rental
assistance program. The FSS program maintains an average !'lnrollr(l~t of 150 familt'?s & 68% of those
families have an escrow savings ~ecount. Through the ICHA's FSS &~'HpIpeown_hfp programs, 128
amilies have become homeow.' -' ce 1998. '~ "",,'
./' ~. ,;";:<;
(b) Significant Amendment and
deviation/modification"
lcatiOn. Provide 1he PHA's defInition Bf~igcincant amendment" and ~substantial
"'';;l;~ . ".-;>' '., t.:r7..,~;'~
\:;ir;:
\!~ . .At." <'rc:t}~C_'(<~~:
federal statutory or regulatory cha~~;is maqtfifrfective andd63H~ opinion of the Authority, has either
ubstantial programmatic or financial elf~~~~fthe program~:<idininistered by the Authority, or creates
ubstantial or administrative ~g~ens beyond the 'programs under administration at the start of the
Ian \'Hii
\~~,1l;-
-R,~ired Submission fqJ:'
do~ts. Items (a) tilf. .
encolli:Uge.i, Items . j'tbID-
by 1he FreliiO .-,
~~~,~~
(a) Form '", 77, PHA Certifications of Compliance with the PHA Plans and Related Regulations (which includes all certifications relating
to Civil Riglitsf!~:,
.{b) Form H1JD..50b7P~'Certificatio~or a Drug-Free Workplace (pHAs receiving CFP grants only)
'._(c)~Form H1JD..5007r:<!1Jfjficatj$(..-jffpayments to Influence Federal Transactions (pHAs receiving CFP grants only)
(d):fo.rm SF-LLL, Discloiiife.4#ibbying Activities (pHAs receiving CFP grants only)
(e j'Fofm SF - LLL- A, Discll!iiuri}of Lobbying Activities Continuation Sheet (pHAs receiving CFP grants only)
(f) R:Ck-aent Advisory Bo:frd(RAB) comments. Comments received from 1he RAB must be submitted by the PHA as an attachment to 1he PHA
PI<ii'~,HAs must aJSo'~fficlude a narrative descnoing their analysis of1he recommendations and 1he decisions made on these recommendations.
(g) Chal1~ed Elements
(h) FormiijUD-50075,1, Capital Fund Program Annual StatementlPerforman.ce and Evaluation Report (pHAs receiving CFP grants only)
(i) FOm}~50075.2, Capital Fund Program Five-Year Action Plan (pHAs receiving CFP grants only)
rc:;,~t
'iJJ)ffice Review. hi~dition to 1he PHA Plan template (HUD-50075), PHAs must submit 1he following
'~~~,.~~ignature by mail or electronically with scanned signatures, but electronic submission is
(i) must 1>el1ttacbC4.p",i#ionicaIly with 1he PHA Plan. Note: Faxed copies of1hese documents will not be accepted
Page 2 of2
form HUD-50075 (4/2008)
Waiting List Status
We "turn-over" approximately 300 families per year. In order to
maintain voucher utilization rates, we must process applicants from
the waiting list, determine eligibility, and re-issue the vouchers.
Typically if we process 100 applications; 50 families will respond; of
the 50 families that respond, 25 will be determined eligible and
actually lease a unit and utilize the voucher.
The waiting is also reduced when it is "purged". "Purging" means we
send a letter to every applicant, inquiring as to whether or not they
want to remain on the waiting list. If the letter is "returned to sender",
we send a follow-up letter to test the address on file. If we receive 2
instances of returned mail, the application is dropped from the waiting
list. The exception to this rule is mail "returned to sender" from Shelter
House and DVIP. Based on their internal procedures regarding mail,
we drop applications after 1 "returned to sender". Our policy is to
"purge" the waiting list every year and since 2003, I don't believe we
have ever had more than an 18 month gap between "purges".
Mass mailings to applicants (Free Tax Help brochures, brochures from
other local and State of Iowa affordable housing providers, etc),
always results in a "mini-purge" of applications.
In our 2009 "purge", 1,450 applicants were removed from the Public
Housing waiting list; 1,103 were rel110ved from HCV. In our 2010
"purge", a total of 1,398 applicants were removed from both waiting
lists.
Since closing the waiting lists on January 8, 2010, we have processed
552 applications in our top 2 preference categories:
Families with children under the age of 18 or elderly or disabled
families who are residents (have a legal domicile) in the Iowa
City Housing Authority jurisdiction 24 CFR 982.207(b)(l);
Adult families (2 or more household members) with no children
under 18 years of age who are residents (have a legal domicile)
in the Iowa City Housing Authority jurisdiction;
The remaining 703 applicants do not have residency in our jurisdiction,
or are single non-elderly, non-disabled residents. The breakdown by
State:
IL 521
IA 127
IN 17
WI 8
CA 4
NE 4
NV 4
MN 3
TX 3
GA 2
MI 2
PR 2
FL 1
MD 1
MO 1
NY 1
OH 1
PA 1
Regarding the number of Illinois applicants, I'll first quote Sherlock
Holmes speaking to Dr. Watson:
"How often have I said to you that when you have eliminated the
impossible, whatever remains, however improbable, must be the
truth',?
Without conducting an exhaustive survey of each head-of-household, I
can only determine the answer by anecdotal evidence - and Sherlock
Holmes. The majority believe that we are either the only Housing
Authority in Iowa, or we are the only Housing Authority in Iowa
administering the HCV program. Why remain on the list? They do not
understand our residency preference and what - indefinite wait for
assistance - means. Another note, I'm guessing the ones that
understand there are multiple housing authorities have applied to
those multiple housing authorities.
Last note, as of 12:20 PM, February 10, 2011, 95 applications were
submitted via our online application. We are in the process of
accepting these applications into our program management software.
ICHA Participant Characteristics. DefInition of Participant (participant family): A person or
family that has been adrriitted to the Iowa City Housing Authority's HCV or Public Housing
program and is currently assisted in the program.
Head of Household Characteristics. Total Families = 1,240 as reported to HUD: September 1,
2009 - December 31, 2010. (Totals do not add up to 100% because individuals can be counted
in multiple categories):
. Elderly or Disabled or Working
. Elderly and/or Disabled
. White Head of Household
. Households Without Minor Children
. 1 Person Households
. Disabled
. Working
. Households With Minor Children
. Female Head of Household with Children
. African American Head of Household
. Elderly
. Elderly and Disabled
= 1,191 (96%)
= 865 (70%)
= 818 (66%)
=731 (59%)
= 670 (54%)
= 677 (55%)
= 546 (44%)
=509(41%)
= 461 (37%)
= 397 (32%)
= 188 (15%)
= 110 (9%)
Income Sources as reported to HUD: September 1,2009 - December 31, 2010 (All Family
Members: Many Families Have Multiple Sources of Income):
. Social Security (SS)/Supplemental Security (SS1)
. Employment
. Family Investment Program (FIPIWelfare)
. With any Other Income
. With FIPIWelfare as Sole Source of Income
=64%
=44%
= 9%
= 22%*
= 3%
* Child Support, Self-Employment, Unemployment Insurance, Other Non-Wage Sources.
Length of Participation as reported to HUD: September 1, 2009 - December 31, 2010:
. Less than 1 year
. 1 to 5 years
. 5 to 10 years
_' 10 to 20 years
. Over 20 years
= 232 (19%)
= 514 (41 %)
= 291 (23%)
= 164 (13%)
= 37 (3%)
Bryn Mawr Estates 1 0.1 % 0 0.0% 1 0.1 %
City of Hills 1 0.1 % 1 0.1 % 0 0.0%
City of Kalona 1 0.1 % 0 0.0% 1 0.1 %
Manville Heights 1 0.1 % 1 0.1 % 0 0.0%
Mormon Trek Village 1 0.1% 1 0.1% 0 0.0%
South Pointe 1 0.1% 1 0.1% 0 0.0%
Windsor Ridge 1 0.1% 0 0.0% 1 0.1%
Wylde Green 1 0.1% 0 0.0% 1 0.1%
TOTAL 1174 92.1% 736 63% 438 37%
* The total vouchers in use, as of 1/21/2011, in the City of Iowa City (825) represents 5% of the total
number of rental units (16,780) in the City of Iowa City. All Funding sources: Housing Choice Voucher,
Tenant Based Rental Assistance, Veterans
."--'" ' ..~.-~~~,~~"-~--_.",-~-~,'~"'--~-~
Voucher Utilization: All Vouchers, as of 1/21/2011, by City or Iowa City Neighborhood Association. *
The key component of the Housing Choice Voucher program is choice. The family chooses where to
live, The Housing Authority does not choose for them. Currently, 460 Johnson County landlord/owners
participate in all rental assistance programs.
Households
Households w/minors
Households w/minors {includes
Households with no (includes non-school
with no minors, % of non-school aged), % of
All Vouchers, by Total by % of total minors, total all vouchers = aged), total = all vouchers
location, total = 1,174 Location vouchers = 736 63% 438 =37%
City of Coralville 211 16.5% 110 8.6% 101 7.9%
Grant Wood 109 8.5% 53 4.2% 56 4.4%
Village Green 93 7.3% 75 5.9% 18 1.4%
City of North Liberty 86 6.7% 45 3.5% 41 3.2%
Walden Woods 82 6.4% 66 5.2% 16 1.3%
Washington Hills 57 4.5% 52 4.1% 5 0.4%
Wetherby Friends &
Neighbors 52 4.1% 21 1.6% 31 2.4%
Broadway 47 3.7% 22 1.7% 25 2.0%
Downtown 34 2.7% 33 2.6% 1 0.1%
Northside 32 2.5% 22 1.7% 10 0.8%
Northwest 32 2.5% 16 1.3% 16 1.3%
Friendship 30 2.4% 21 1.6% 9 0.7%
Miller Orchard 30 2.4% 21 1.6% 9 0.7%
Lucas Farms 24 1.9% 7 0.5% 17 1.3%
Longfellow 23 1.8% 16 1.3% 7 0.5%
Waterfront 21 1.6% 16 1.3% 5 0.4%
Hunters Run 18 1.4% 18 1.4% 0 0.0%
Peninsula Area
Neighborhood 18 1.4% 10 0.8% 8 0.6%
Weeber-Harlocke 14 1.1% 13 1.0% 1 0.1%
Oak Crest 13 1.0% 9 0.7% 4 0.3%
Sycamore Mall/lndustrial
Park 13 1.0% 6 0.5% 7 0.5%
Creekside 10 0.8% 7 0.5% 3 0.2%
Momingside/Glendale 10 0.8% 9 0.7% 1 0.1%
College Green 9 0.7% 9 0.7% 0 0.0%
City of Solon 9 0.7% 9 0.7% 0 0.0%
Johnson County 8 0.6% 5 0.4% 3 0.2%
Lone Tree 8 0.6% 4 0.3% 4 0.3%
West Side 8 0.6% 3 0.2% 5 0.4%
Paddock Neighborhood 7 0.5% 7 0.5% 0 0.0%
Park West 7 0.5% 2 0.2% 5 0.4%
City of Tiffin 7 0.5% 2 0.2% 5 0.4%
City of Wellman 7 0.5% 7 0.5% 0 0.0%
City of Oxford 6 0.5% 2 0.2% 4 0.3%
Melrose Avenue 5 0.4% 3 0.2% 2 0.2%
Oak Grove 5 0.4% 4 0.3% 1 0.1%
Goosetown 4 0.3% 4 0.3% 0 0.0%
Pepperwood 3 0.2% 0 0.0% 3 0.2%
City of Riverside 3 0.2% 1 0.1% 2 0.2%
Shimek 3 0.2% 0 0.0% 3 0.2%
Ty"N"Cae 3 0.2% 0 0.0% 3 0.2%
University of Iowa 3 0.2% 1 0.1% 2 0.2%
City of Amana 2 0.2% 1 0.1% 1 0.1%
Residence prior to admission - Currently Assisted (HCV, HOME Tenant Based Rental
Assistance & Public Housing):
. Johnson County
. All Other State of Iowa Counties
. State of Illinois
. All Other States
= 1,035 (84%)
103 (8%)
= 69 (6%)
30 (2%)
Iowa City Community School District (ICCSD) information:
. Total ICCSD Emollment K-12
. Total ICCSD Eligible for Free/Reduced Lunch (29.6% of total)
. Total ICHA Minors K-12
. Total ICHA K-12 Eligible for Free/Reduced Lunch
. Total ICHA Minor Children
= 11,692
= 3,461
= 811
=629
= 1,163
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Timeline and Analysis of the Housing Authority's efforts to create a Resident Advisory
Board (RAB)
March 2009
In March 2009, The Housing Authority surveyed all active Public Housing tenants and Family
Self-Sufficiency (FSS) program participants (211 families) to determine interest in serving on a
Resident Advisory Board (RAB). Twenty-six (26) families responded.
May 2009
In May 2009, The Housing Authority sent the 26 RAB interest survey respondents a copy of the
survey used to collect citizen input for CITY STEPS Iowa City's Consolidated Plan for Housing,
Jobs, and Services for Low-Income Residents 2010 - 2015. Eight (8) families responded.
October 2010
In June 2008, the Iowa City Housing Authority's Public Housing unit located at 608 Eastmoor,
Iowa City, Iowa, was severely damaged by flooding. It was located in the 500 year flood-plain.
Due to the City of Iowa City's intent to purchase all properties located the 100 and 500 year
flood-plains, the Housing Authority submitted a Demolition/Disposition applications to the
Federal Department of Housing and Urban Development (HUD). HUD requires RAB
input/comment for Demolition/Disposition applications. The 26 respondents to the Housing
Authority's March 2009 RAB Interest Survey were contacted to submit input/comments - none
responded.
Analysis of the recommendations submitted by Resident Advisory Board (RAB) and the
decisions made on these recommendations.
There appears to be very little interest in Housing Authority participating families in serving on a
RAB focusing on solely on Housing Authority programs and services. The majority of comments
received via 2 separate survey instruments are beyond the scope, power, and authority of the
Iowa City Housing Authority to impact these concerns, or other City Departments and
Community Based Agencies are better suited to meet these concerns. Examples include fixing
streets, repairing abandoned homes, empowering neighborhoods, dealing with perception of
City-wide increase in criminal activity, etc.
The Iowa City Housing Authority and the City of Iowa City Neighborhood Services will
continue the initiative we launched in 2008: "Good Neighbors-Strong Neighborhoods". The
idea is to partner with Neighborhood Associations to develop strategies to promote the peaceful
enjoyment of the neighborhood for all residents. Our goal is the increased participation of
Housing Authority clients in the activities sponsored by the City of Iowa City Neighborhood
Associations.
Through the Office of Neighborhood Services, the City of Iowa City supports and encourages
neighborhood action and provides ideas and resources that can help shape the future of a
neighborhood. The City coordinates with the Neighborhood Associations to work through their
short and long-term needs that best serve the interests ofthe neighborhood within the goals of the
larger community. The City of Iowa City also provides financial and technical assistance in the
printing and mailing of newsletters and meeting notices.
CITY OF IOWA CITY
FY12 ALLOCATIONS TIMELINE
Dates Subject to Change
Dec. 17, 2010
Dec. 28, 2010
Jan. 12, 2011
Jan. 25, 2011
Feb. 17,2011
Feb. 2~ 2011
Mar. 10, 2011
Mar. 17, 2011
March 29/2011
April 1, 2011
April 21, 2011
May 2, 2011
May 3, 2011
May 3, 2011
July 1, 2011
Public notice that CDBG and HOME applications are available
CDBG/HOME Applicant Workshop,
Emma Harvat Hall, City Hall, 4:00 PM
CDBG/HOME Applicant Workshop
Emma Harvat Hall, City Hall, 11 :00 AM
Applications due to City of Iowa City by 12 noon
HCDC meeting: question/answer discussion with CDBG/HOME
applicants. Iowa City Public Library, Meeting Room A, 6:30 PM
HCDC ranking forms due to City staff
HCDC meeting: review of groupings and consensus funding
scenario. City Hall, Emma Harvat Hall, 6:30 PM
(CDBG/HOME applicants encouraged to attend, but not mandatory)
HCDC meeting: recommendation on CDBG/HOME funding awards.
Iowa City Public Library, Meeting Room A, 6:30 PM
(CDBG/HOME applicants encouraged to attend, but not mandatory)
HCDC justifications memo due for council packet
Draft FY12 Annual Action Plan done - 30-day comment period begins
HCDC meeting: Review FY12 Annual Action Plan and recommendation to
City Council
Expiration 30-day comment period on the FY12 Annual Action Plan
City Council: public hearing on the FY12 Annual Action Plan (If needed,
joint HCDC/City Council meeting)
City Council Meeting: resolution-approving the FY12 Annual Action Plan
Start FY12 projects
(If awarded funding, no expenses may be incurred prior to both
July 1 AND execution of a CDBG/HOME agreement)
2/9/2011
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
FY12 CDBG/HOME QUESTION & ANSWER SESSION
IOWA CITY PUBLIC LIBRARY, MEETING ROOM A
THURSDAY, FEBRUARY 17, 2011 AT 6:30 PM
6:40 _ 7:00 PM PUBLIC SERVICES - All Applicants: Big Brothers Big Sisters, Compeer Program, Crisis
Center, DVIP, Emma Goldman Clinic, IC Free Medical Clinic, Local Foods Connection, Mayor's Youth,
MECCA, NCJC, Progressive Education, Shelter House, Successful Living, Sudanese American Community
Center, Systems Unlimited, Table To Table, UA Y
7:05 - 7:35 PM PUBLIC FACILITY - All Applicants: Arc of Southeast Iowa, CMHC, Crisis Center, DVIP, ICCSD
Grant Wood Elementary, Mayor's Youth, NCJC, MECCA, Old Brick Foundation, PATV
BREAK
HOUSING
TIME AGENCY NAME CONTACT PHONE # E-MAIL
7:50 pm Dolphin International LLC Raj Tripathi 847.668.8156 bhattvj23@msn.com
8:00 pm The Housing Fellowship - CHDO Operating Exp. Maryann Dennis 358.9212 mdennis@housingfellowship.com
8:05 pm The Housing Fellowship - Pre-Development Loan Maryann Dennis 358.9212 mdennis@housingfellowship.com
8:15 pm ICHA - TBRA Steve Rackis 887.6065 steven-rackis@iowa-city.org
8:25 pm IV Habitat for Humanity - Homeownership Mark Patton 337.8949 mark@iowavalleyhabitat.org
8:35 pm IV Habitat for Humanity - Owner Occupied Rehab Mark Patton 337.8949 mark@iowavalleyhabitat.org
8:45 pm Mayor's Youth Roger Lusala 341.0060 r.lusala@myep.us
8:55 pm Shelter House Crissy Canganelli 338.5416 x1 02 crissy@shelterhouseiowa.org
9:05 pm Successful Living Deborah Lyon 358.6800 dlyon@icsuccess.org
9:15 pm Systems Unlimited Dion Williams 338.9212 m. keough-jerrick@suLorg
9:25 pm United Action for Youth Jim Swaim 338.7518 jimswaim@unitedactionforyouth.org
Resolution 10-393, Approved 9/7/2010
CDBG AND HOME PROGRAM INVESTMENT POLICIES
Economic Development
Economic development projects making application to the CDBG Economic Development Fund will be
reviewed by the Council Economic Development Committee. The Council Economic Development Committee
will make a recommendation to the City Council for each project proposed for funding. Said recommendation
shall include the amount of CDBG assistance to be allocated and the terms of investment.
Typically, for-profit business projects will receive low-interest loans; whereas, non-profits may be
recommended for forgivable loans or grants. Decisions regarding investment terms for economic development
projects will be made based on the nature of the project including, but not limited to, the risk, potential for
growth, the number of and quality of jobs created for low-moderate income persons, the ability to repay a loan
and the amount of other funding leveraged.
Housing
Rental Housing. Except as noted below, the interest rate for rental housing activities will be zero percent (0%)
for non-profit owned projects and prime rate (determined at the time the CDBG\HOME agreement is executed
by the City) minus two points for for-profit owned projects with an amortization period up to thirty (30) years or
the period of affordability, whichever is less.
Homeownership. Each year Iowa City adopts resale/recapture provisions that apply to all HOME assisted
homebuyer projects. The recapture/resale provisions shall be the same for both CDBG and HOME assisted
homebuyer projects. These provisions are set forth in the Annual Action Plan for the year the funds were
allocated to the Subrecipient/Recipient.
Tenant Based Rental Assistance (TBRA). All HOME funds provided for TBRA will be in the form of a grant.
Exceptions. The City may grant a different interest rate and/or a different repayment option based on the
nature of the project including, but not limited to, the revenue generated, the ability to repay a loan, the type of
housing provided, the beneficiaries, the amount of other funding leveraged and the location of the site.
Public Facilities
The City of Iowa City, as the recipient of Community Development Block Grant (CDBG) funds, utilizes
these funds for "public facilities" projects as defined in 24 CFR 570.201 (c) that are completed by the City
and\or subrecipents. The following policy applies to CDBG assistance provided to non-governmental
subrecipients ("governmental" includes only jurisdictions with taxing authority as provided for in Iowa
Code ).
Projects that receive an allocation by the City of Iowa City will receive an earned grant, as defined herein,
which will be secured by a mortgage or other comparable security instrument. The compliance term of the
earned grant will be determined by the formula also provided herein. At the end of the applicable compliance
term the lien or other security instrument will be released by the City. If the real property is leased, the lease
shall be for a period that matches or exceeds the compliance term of the earned grant.
. Earned Grant: A lien against the real property being assisted, or other comparable security, which is
repaid only upon transfer of title, rental of the property, or termination of services or occupancy as
outlined in the applicable CDBG Agreement. If the subrecipient fully satisfies the terms outlined in the
applicable CDBG Agreement the mortgage against the property, or other security instrument, will be
released by the City following the completion of the compliance period that begins on the date of
FY12 Applicant Guide 14
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execution of the mortgage or security instrument.
. Earned Grant Formula: The total amount of CDBG assistance allocated to a subrecipient in anyone
City fiscal year for a "public facility" project divided by $10,000 equals the number of CDBG compliance
years for the Earned Grant. (For example: $20,000 in CDBG assistance divided by $10,000 would
equal a compliance term of 2 years or 24 months). If the Earned Grant Formula results in a compliance
term of less than one year (12 months) the minimum compliance term shall be one year (12 months).
The maximum compliance term for any CDBG assistance shall be no more than twenty (20) years.
Public Service
Public Service projects as defined in 24 CFR 570.201 (e) shall receive CDBG assistance in the form of a
grant with a term of not less than one year.
FY12 Applicant Guide
15
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Dolphin Lake Point Enclave
Number Pg.1
Project Address 2410 Highway 6 East
Activity Type Housing
CITY STEPS Priority High - Low Income Related Renter Households
CITY STEPS Goal Rehabilitation of Existing Housing Stock: Promote the rehabilitation
Achieved and preservation of Iowa City's existing housing stock. (P. 48)
0-30% MFI 0%
Beneficiaries 31-50% MFI 16%
51-80% MFI 58%
>80% MFI 26%
Amount Requested $640,000
Repayment Terms 10 year forgivable loan.
PeriodofAffordabm~/
Compliance Period Applicant is requesting a 10 year affordability period.
Percent of Project 100%
Publicly Funded
Leveraging Ci~ Funds $0 in other funds for each CDBG/HOME dollar requested
Property Taxes Property will pay taxes.
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CITY OF IOWA CITY
STAFF ANAL YSIS
Rental housing for income eligible households is a high priority under
CITY STEPS. Applicant accepts tenants from the STAR, persons
Documentation of with disabilities, and tenants from area shelters. Applicant has
Project Need renovated 64 units at the property, hired a security firm to patrol the
grounds, installed fencing around most of the property, and increased
screening procedures. This project may have rents below the fair
market rents which will allow more people to rent without Section 8.
Vacancy rate may need to be adjusted higher.
Project Budget Debt service the first year is $100,000 and none thereafter. What type
Discussion of debt is this and does it end after the first year? Please verify.
Applicant will accept partial funding.
Project Coordination
with Existing Services Applicant accepts referrals from Shelter House - STAR, persons with
& other Services disabilities and persons transitioning out of shelters.
Available in the
Community
Applicant History or Applicant received $188,000 in FY09 and FY10 funds to provide
Capacity to
Successfully down payment assistance to eligible homebuyers. Due to an
Complete the economic downturn and an inability to receive buyer financing, the
Proposed Project project was unable to proceed as planned.
1. Unable to properly analyze pro forma until debt and equity issues
verified.
Summary of Items 2. Rehabilitation will be subject to federal labor provisions (Davis
to be Addressed Bacon "prevailing" wages).
3. Lead based paint regulations will apply.
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page The Housing Fellowship - CHDO Operating Funds
Number Page 14
Project Address 322 E. 2nd Street, Iowa City
Activity Type Housing
CITY STEPS Priority High - CHDO Operating Expenses
CITY STEPS Goal Need for increased capacity within non-profit organizations that
Achieved develop affordable housing. (P. 40)
Beneficiaries Agency wide. Owns and/or manages 138 affordable rental
homes.
Amount Requested $40,000 or 5% of the final HOME entitlement allocation.
(Amount of HOME entitlement not known at the time of application)
Repayment Terms G ra nt
PeriodofAffordabm~/ NA
Compliance Period
Percent of Project 9%
Funded by CDBG/HOME
Leveraging City Funds $11.09 in other funds for each HOME dollar requested
Property Taxes Tax exempt; however makes payment in lieu of taxes
(38% of full taxes paid)
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CITY OF IOWA CITY
Documentation of
Project Need
Project Budget
Discussion
STAFF ANAL YSIS
Project Coordination
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
The Housing Fellowship (THF) has been in operation since 1990.
THF now owns and/or manages 138 affordable rental units occupied
by low-income households, developed and sold 17 owner-occupied
homes into a land trust to ensure permanent affordability and
administers a revolving loan fund for low-income renters to pay for
security deposits. The financial management responsibilities have
grown extensively. THF manages four separate limited partnerships.
THF currently has six full time employees. The CHDO funds
requested will help THF achieve financial stability and cover operating
costs to plan housing projects. The 2007 Affordable Housing Market
Analysis encourages the City to increase the capacity of non-profit
housing providers that develop affordable housing.
The project is an operational grant allowed under the HOME program.
The HOME program caps CHDO operating expense to 5% of the
HOME allocation. Funds allocated for CHDO operating expenses
are not an eligible cost for CHDO set-aside funds. This project can
also be funded partially through CDBG funds as a public service
project; however any CDBG funding provided would be subject to the
CDBG cap on public services.
The applicant has a long history of working with a variety of agencies,
organizations and private businesses. HACAP, the Neighborhood
Centers, Shelter House and Four Oaks/Youth Homes are permanent
members of the Housing Fellowship.
Applicant has successfully managed hundreds of thousands of dollars
of CDBG and HOME funded projects. THF has experience and a
successful track record with the acquisition, construction and
management of affordable housing. THF qualifies as a Community
Housing Development Organization (CHDO). Applicant received
CHDO operating funds in FY08, 09, 10 & 11.
1. If not funded, is a larger operating line of credit necessary?
2
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CITY OF IOWA CITY
STAFF REPORT
FY12 CDBG/HOME APPLICANT REVIEW
Project Name & Page The Housing Fellowship, Corridor Woods Limited
Partnership - Pre-Development Loan
Number Page 24
Project Address 322 E. 2nd Street, Iowa City
Activity Type Housing
CITY STEPS Priority High - CHDO Pre-development Loan
CITY STEPS Goal Increase access to pre-development assistance to explore the
Achieved feasibility of housing projects (P. 40)
Beneficiaries NA - Pre-Development Loan
Amount Requested $10,500
Loan at 0% interest to be repaid when applicant obtains
Repayment Terms construction financing. The funds are waived if the project is
deemed infeasible.
Period of Affordability/ NA
Compliance Period
Percent of Project 5%
Funded by HOME
Leveraging City Funds $18.24 in other funds for each HOME dollar requested
Property Taxes Paid according to Iowa law for LIHTC projects
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CITY OF IOWA CITY
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
Project Coordination
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
The application requests funds for predevelopment expenses
(professional fees, application fees, engineering, L1HTC reservation
fee, etc.) for a March 2011 L1HTC application that will create 22
affordable rental homes (8 homes in Mackinaw Village in Iowa City
and 14 in North Liberty). Project specific pre-development assistance
is intended to assure that CHDOs have access to funds for up-front,
eligible project expenditures. The preparation of a L1HTC application
is time consuming and expensive and L1HTC projects often have
multiple layers of subsidized financing. Applicant has limited cash
flow to explore the feasibility of this project.
The 2007 Affordable Housing Market Analysis encourages the City to
increase the capacity of non-profit housing provides with access to
pre-development assistance.
Under HOME regulations, if the project is deemed unfeasible the pre-
development loan may be waived for CHDOs only. The purpose of
this provision is to provide CHDOs an opportunity to identify and
investigate possible projects. If the project is unable to proceed for
reasons that are beyond the control of the CHDO, the CHDO is not
financially burdened by exploring the project's feasibility.
To be eligible for a pre-development loan, the funds must be project
specific and must receive HOME funds for development. THF
received FY10 HOME funds to acquire the land. The pre-
development assistance will be pro-rated to be used for Iowa City
homes only. The application is due in March, however if funded THF
must pay the reservation and construction loan oriqination fees.
The applicant has a long history of working with a variety of agencies,
organizations and private businesses to ensure the success of each
project and of the families living in each home. The THF has applied
and received L1HTC for two prior rental housing projects.
Applicant has successfully managed hundreds of thousands of dollars
of CDSG and HOME funded projects. THF has experience and a
successful track record with the acquisition, construction and
management of affordable housing. THF qualifies as a Community
Housing Development Organization (CHDO). Applicant received a
CHDO pre-development loan in FY09 for Aniston Village LP.
1. FY12 HOME funds are not available until July 1, 2011. Funds
can't be used for reimburse prior expenses. Will this timeline
create a problem? Will sufficient pre-development expenses
remain that can be paid after July 1?
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Iowa Valley Habitat for Humanity
Number Page 44
Project Address Sites not identified.
Activity Type Housing
CITY STEPS Priority Medium - Owner-occupied housing, any housing problem with
household income < 50% of median income.
CITY STEPS Goal Priority Housing Needs: Elderly and small family owner households
Achieved experience high degree of housing problems, especially cost burden.
0-30% MFI 0%
Beneficiaries 31-50% MFI 100%
51-80% MFI 0%
>80% MFI 0%
Amount Requested $180,000
Repayment Terms Loan at 0% with repayment at time of sale by homeowner.
Period of Affordability/ Applicant proposes minimum 10 years. Recapture Provision - if the
Compliance Period home is sold, the loan is repaid with net proceeds.
Percent of Project
Funded by 36%
CDBG/HOME
Leveraging City Funds $1.85 in other funds for each CDBG/HOME dollar requested
Property Taxes Property owner will pay taxes.
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CITY OF IOWA CITY
STAFF ANAL YSIS
CITY STEPS recognizes the cost burdens of homeownership on low
to median income households.
Documentation of
Project Need Habitat's homes are affordable (average $650 per month mortgage)
and highly energy efficient. Applicant requests funds to purchase lots
to construct affordable homes.
The program will place recapture provisions on the homes. If sold,
the loan is fully repaid from net proceeds to the City at 0% interest.
Applicant's budget includes lot acquisition at $38,000 per lot.
Project Budget
Discussion In addition to these funds, the applicant has commitments for $60,000
in volunteer labor. Also listed is $65,000 in grants and $60,000 from
the Housing Trust Fund of Johnson County.
Project Coordination Iowa Valley Habitat for Humanity works with volunteers, donors,
with Existing Services
& other Services agencies, churches, and businesses to build permanent, safe housing
Available in the for persons under 50% of median family income.
Community
Applicant History or In FY07 applicant received $220,000. Units were completed on
Capacity to 10/1/10. In FY08 applicant received $117,000. Projected date of
Successfully completion of units is 12/1/11. In FY10 applicant received $60,000.
Complete the Projected date of completion of units is 12/1/13. Applicant has shown
Proposed Project a history of completing projects.
1. Applicant states construction of both 4 homes and 6 homes. How
many homes are proposed?
Summary of Items 2. Are lots available at $38,000 per lot?
to be Addressed
2. Are the funds from grants ($65,000) and Housing Trust Fund of
Johnson County ($60,000) secured?
2
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CITY OF IOWA CITY
STAFF REPORT
FY12 CDBG/HOME APPLICANT REVIEW
Project Name & Page Iowa Valley Habitat for Humanity - Owner-Occupied Rehab
Number Page 53
Project Address Sites Not Identified
Activity Type Housing
CITY STEPS Priority High - Owner-Occupied Housing Units
CITY STEPS Goal Physical improvements including handicap accessibility features that
Achieved may assist elderly owners to age-in-place is a high priority (p. 92).
0-30% MFI 33.3%
Beneficiaries 31-50% MFI 33.3%
51-80% MFI 33.3%
Amount Requested $40,000
Repayment Terms Grant/Conditional Occupancy Loan
Period of Affordabi/ity/ CDBG program rules do not mandate a period of affordability.
Compliance Period
Percent of Project 48.5%
Funded by CDBG
Leveraging City Funds $1.06 in other funds for each CDBG dollar requested.
Property Taxes Property owners will pay taxes
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CITY OF IOWA CITY
STAFF ANAL YSIS
Applicant proposes building 15 wheelchair ramps and make
modifications on 15 homes for handicap accessibility. The goal of this
Documentation of project is to enable elderly residents below 80% LMI to stay in their
Project Need homes by making the houses more accessible. The elderly
population will save significant money by not having to move into an
assisted living or nursing home.
Project Budget All matching private funds and volunteer work has been committed
except for a grant from the Heritage Area Agency on Aging for
Discussion $10,000.
ProjectCoordinauon Iowa Valley Habitat for Humanity works with volunteers, donors,
with Existing Services & agencies, churches, and businesses to build permanent, safe housing
other Services Available for persons under 50% of median family income.
in the Community
Applicant History or
Capacity to Successfully Applicant has the capacity to implement and complete federal
Complete the Proposed awards.
Project
1) What is the status of the $10,000 grant from the Heritage Area
Agency on Aging?
2) Has this type of work been done before by the Iowa Valley Habitat
Summary of Items for Humanity?
to be Addressed
3) To be consistent with the City's Housing Rehabilitation program,
mobile homes would receive a grant and non-mobile homes would
receive a conditional occupancy loan payable upon sale of the
home.
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Mayor's Youth Empowerment Program - Wheelchair Accessible
Number Homes, Page 62
Project Address Site unidentified
Activity Type Housing
CITY STEPS Priority High - Non student renters up to 50% of median income
CITY STEPS Goal Priorities for persons with disabilities: increase the supply of
Achieved affordable accessible housing (p. 81)
Beneficiaries 0-30% MFI 100%
Amount Requested $99,800
Repayment Terms Applicant does not identify repayment.
PeriodofAffordabm~/ Required 20-year period of affordability for new construction.
Compliance Period
Percent of Project 21%
Publicly Funded
Leveraging City Funds $3.71 in other funds for each CDBG/HOME dollar requested
Property Taxes Property will pay taxes until tax exemption status is granted.
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CITY OF IOWA CITY
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
Project Coordination
with Existing Services &
other Services A vai/able
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
Applicant proposes purchasing land to construct two homes that are
accessible for persons with disabilities. The homes would be zero-
entry homes with roll in showers, wide halls and doorways, and
accessible appliances. The 4 bedroom homes would be rented by
bedroom to individuals with mobility impairments with shared access
to the bathrooms and kitchen facilities.
CITY STEPS encourages the development of affordable accessible
housing and the resources necessary to make accessibility
improvements to homes.
The revenue projected is based on $1 ,488/month per home. This
may not be possible as rent may be capped at the rate for shared or
group housing if any tenants have Section 8 vouchers. Housing &
Inspection determines the zoning classification and the Housing
Authority must use the correct payment standard based on this
classification.
Applicant does not show a HOME loan repayment. The proforma
does not show the ability to repay a HOME loan due to a large first
mortgage with a private lender. Estimated operating expenses of
$3,000/year include utilities. The amount budgeted would only be
$125/month per property for all utilities: water, sewer, trash and
electric. Based on the proforma, the organization is absorbing all
management and accounting/legal fees.
Applicant includes a $99,800 equity investment on the proforma. This
is the amount of HOME assistance proposed, so would not be
considered applicant equity.
Applicant has partnered with the Department of Human Services,
Mental Health and Disability Services and the Iowa City Community
School District to provide services for persons with disabilities and at-
risk youth.
Applicant has the capacity to implement and complete federal
awards. Currently, applicant owns and/or manages eight rental
properties occupied by individuals with disabilities. Applicant
administers close to $1,000,000 annually in state and county
contracts.
1. The project requires a 20-year period of affordability per
HOME rules as it is new construction. Is this an issue?
2. If project revenues do not meet project expenses, including
debt service for the first few years, does applicant have
agency resources to cover any funding gaps?
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Shelter House Lodge
Number Page 74
Project Address No site identified at this time.
Activity Type Housing
CITY STEPS Priority High - non student renter households under 50% of MI, serves
persons and families at-risk for homelessness. (p. 92)
CITY STEPS Goal Continue to develop Single Room Occupancy (shared/group housing)
Achieved type housing for persons living alone with access to supportive
services (p. 93)
Beneficiaries 0-30% MFI 100%
Amount Requested $275,000
Repayment Terms 30-year 0% interest loan, payments starting in year 6
PeriodofAffordabm~1 20 years, HOME regulations require a minimum 15-year period.
Compliance Period
Percent of Project 79%
Funded by CDBGIHOME
Leveraging City Funds $0.27 in other funds for each CDBG/HOME dollar requested
Property Taxes Tax-exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
ProjectCoordinauon
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
Shelter House will purchase a duplex for a second Lodge to provide
permanent supportive housing for six unrelated chronically homeless
adults, each diagnosed with a chronic mental illness. Research
shows that people who live and work together, and have significant
control over their lives, can overcome homelessness and recover
from their mental illness, becoming active, contributing members of
the community.
Preference will be given to military veterans. Qualifying veterans may
stay at the shelter for as much as two years, but the average stay will
be six months. Shelter House will provide the initial shelter and
training in the shelter facility. Candidates must demonstrate
competencies and earnest desire to work. Residents share in running
the home, including domestic chores and maintenance.
79% of the project ($275,000) is publicly funded and will be used for
building acquisition. $75,000 for rehab and accessibility will be funded
by the Housing Trust Fund of Johnson County on the terms of a 30-
year, 0% interest loan with payments starting in year four. The duplex
will have 6 bedrooms, and the total public cost per bedroom is
$45,833.
Based on the proforma, the rent for each tenant would be $328/month
(starting Year 2). Is applicant paying all utility expenses? There is
$2,100 or $175/mo budgeted for operating expenses. There are
tenant contributions of $3,672. What is included in this fiqure?
The applicant has a history of working with several area partners.
This project will rely on partnerships with Goodwill, Housing Trust
Fund, Community Mental Health Center, the Consultation of Religious
Communities, ICHA, Dept. of Veteran Affairs, NAMI, Tasks Unlimited
and several others.
Shelter House successfully administers federal and state funds.
Shelter House was awarded FY11 to funds to acquire property for a
similar project.
1) Please see the budget concerns noted above.
2) Are funds budgeted for the supportive services to be provided
for tenants?
2
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CiTY OF IOWA CiTY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Successful Living - Rehabilitation of the Dodge St. House
Number Page 88
Project Address 416 S. Dodge St.
Activity Type Housing
CITY STEPS Priority High - Non student renters up to 50% of median income
CITY STEPS Goal Preserve existing affordable housing through rehabilitation (p. 59)
Achieved
Beneficiaries 0-30% MFI 100%
Amount Requested $92,500
Repayment Terms Applicant does not identify repayment.
Period of Affordability/ 20-year compliance period.
Compliance Period CDSG program rules do not mandate a period of affordability.
Percent of Project 48%
Funded by CDBG Funds
Leveraging City Funds $1.06 in other funds for each CDSG dollar requested
Properly Taxes Tax Exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
ProjectCoordinaffon
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
Applicant proposes to rehabilitate their 9 unit Single Room
Occupancy property at 416 S. Dodge. The rooming house was built
in the early 1900s and is in need of significant rehabilitation including
HVAC, kitchen and bath improvements, new flooring, windows, beam
installation and other improvements.
CITY STEPS encourages the preservation of existing affordable
housing, housing for persons leaving institutions and those with
special needs.
The revenue projected is based on $175/month per tenant. Based on
their HOME agreement, rent may be increased to $200/month as of
July 1, 2010 for 5 targeted units and up to $366/month for the
remaining four units (depending if the tenant has a Section 8
voucher).
Applicant does not budget for any building reserves or management
fees and only for $250/month for utility expense under Operating
Expenses. Applicant identifies $12,234 in debt service for the first
year and none thereafter. What type of debt is this and does it end
after the first year? Please verify.
For long term viability, applicant may need to consider rent increases
or identify additional sources of funding to cover future rehabilitation
costs. Applicant does not identify any repayment. Does the
applicant request a conditional occupancy loan?
Applicant coordinates with other social service agencies for
supportive services their clients may need.
Applicant has received prior City and federal funding for the
acquisition of residential properties. Successful Living operates three
properties with SRO residences at 716 N. Dubuque St., 214 Church
St. and 416 S. Dodge St. Applicant needs to improve their report
timeliness.
1. The property was funded with HOME funds in 1996. The
HOME period of affordability does not end until June of 2016.
The project may only be funded with CDBG funds as HOME
funds can't be reallocated to a HOME funded activity during
the period of affordability.
2. Please review the budget concerns and verify debt service for
this project.
3. If State funding is not received, will the project proceed?
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Systems Unlimited
Rehabilitation of Systems Unlimited Homes (6)
Number Page 100
Project Address 2125 Broadway, 1950 Grantwood, 1918 & 1920 Hollywood Blvd,
2002 & 2004 Hollywood Blvd
Activity Type Housing
CITY STEPS Priority High - Non student renters up to 50% of median income
CITY STEPS Goal Preserve existing affordable housing through rehabilitation (p. 59)
Achieved
Beneficiaries 0-30% MFI 100%
Amount Requested $70,000
Repayment Terms Applicant does not identify repayment.
PeriodofAffordabm~/ Minimum period of affordability per HOME regulations is 5 years.
Compliance Period
Percent of Project
Funded by CDBG/HOME 71%
Funds
Leveraging City Funds $1.06 in other funds for each CDBG dollar requested
Property Taxes Tax Exempt
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CITY OF IOWA CITY
Documentation of
Project Need
Project Budget
Discussion
STAFF ANAL YSIS
Project Coordination
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
Applicant proposes to rehabilitate six of their homes for persons with
disabilities. Improvements include window replacement, accessibility
improvements, ADA compliant ramps where needed, roof
replacements, and HVAC improvements.
CITY STEPS encourages the preservation of existing affordable
housing and housing for persons with special needs.
The six homes serve 18 individual tenants. Each house has three
tenants. Rents range from $325/month to $240/month. Under HOME
rules, maximum rent is $366/month for SRO units.
Applicant estimates $42,480 in gross rental income. For 18 tenants,
this represents $197/month. Gross revenue needs to be adjusted to
the current rent structure. Need to confirm if the tenant pays for
utilities. The applicant budgeted $2,640 under operating expenses. If
applicant pays all utilities, this would only be $36/month per house.
Applicant identifies $2,603 in debt the first year that decreases to $1
by year 6.
Applicant coordinates with other social service agencies for
supportive services their clients may need.
Applicant has been in operation for over 40 years and has 800
employees. They administer a budget of $19 million and oversee $12
million in federal funds.
1. Please review the budget concerns and verify debt service for
this project.
2. Based on the current proforma, the applicant does not
propose loan repayment; however there is ability to repay the
loan based on the proforma submitted.
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page United Action for Youth - Teen Parent Transitional Living
Number Program, Page 112
Project Address Project site unidentified
Activity Type Housing
CITY STEPS Priority High - Non student renter households under 50% of MFI.
CITY STEPS Goal Continue support of transitional housing for unaccompanied youth
Achieved (p. 93).
Beneficiaries 0-30% MFI 60%
31-50% MFI 40%
Amount Requested $480,000
Repayment Terms Applicant does not identify repayment.
Period of Affordability/ 15 years. HOME regulations require a minimum 15 year period of
Compliance Period affordability.
Percent of Project 91%
Funded by CDBG/HOME
Leveraging City Funds $0.10 in other funds for each CDBG/HOME dollar requested
Property Taxes Tax Exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
Project Coordination
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
Applicant proposes to purchase a 4-6 unit apartment property to be
used by older teens (up to age 21) and teen parents who are enrolled
in UA Y's Teen Parent Program and Transitional Living Program.
Unaccompanied youth and teen parents struggle to find affordable,
adequate housing. Presently UA Y rents cluster sites and a few
scattered sites for youth in the program. By purchasing a single site
with 4-6 apartments, cost savings can be directed to other supportive
services for the youth served.
While in the program youth receive support and education on how to
maintain a household, budget their finances, parenting skills and work
toward self-sufficiency. Housing assistance is limited to 21 months;
however the average stay for teens exiting the program is 352 days.
All youth were enrolled in an educational proQram.
Applicant expects $8,400 in gross rental income. Based on five
units, this is $140/month. Much of the revenue, $50,000 annually, is
from the Transitional Living Program grant. Is this a long term source
of funds? How many years has applicant received these funds?
Annual insurance and maintenance cost appear high; however no
management fees or property taxes (first 1-2 years until tax
exemption is granted) are budgeted. Will applicant pay all utilities?
Operating expenses are approximately $380/month if 5 units
purchased.
Project expenses exceed property revenue in Year 4. There is no
debt repayment, HOME or private debt. Project is 100% financed
with proposed grants and fundraising. Is this project viable over 20
years?
Applicant maintains or contracts to provide services to the teens in
the program including five full time family support workers, a health
educator, childcare worker and a pediatric nurse practitioner. All
services are coordinated through an Individual Transitional Living plan
for each youth. Applicant coordinates with area agencies to provide
needed services.
Applicant successfully administers federal and state funds. Applicant
received CDBG public service funds (Aid to Agencies) in FY07, 08,
09,10 and 11.
1) Please see project budget discussion.
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page The Arc of Southeast Iowa - Facility Rehabilitation
Number Page 126
Project Address 2620 Muscatine Avenue
Activity Type Public Facility
CITY STEPS Priority Medium - Handicap Facility
CITY STEPS Goal Provide supportive services to non-homeless special needs
Achieved populations of Iowa City.
0-30% MFI 56%
Beneficiaries 31-50% MFI 21%
51-80% MFI 23%
Amount Requested $210,922
Repayment Terms Conditional occupancy loan
Period of Affordabi/ity/ 21.09 years
Compliance Period
Percent of Project 100%
Funded by CDBG/HOME
Leveraging City Funds $0.00 in other funds for each CDBG/HOME dollar requested
Property Taxes Tax Exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
The Arc of Southeast Iowa provides advocacy, information/referral,
programs and services for mentally and physically handicapped
children and adults. The proposed project is a comprehensive facility
improvement to better service children and adults with disabilities, as
Documentation of well as their families. The project includes construction and
Project Need installation of a fully handicap accessible ADA compliant playground;
installation of building sprinkler system; bathroom and kitchen
remodel for full accessibility, including addition of accessible shower
facilities and installation of commercial grade flooring tiles.
Project Budget The applicant has bids from several contractors for the proposed
Discussion project.
Project Coordination
with Existing Services & The Arc of Southeast Iowa has been around for 54 years and is the
other Services Available oldest continuously operating disability provider agency in Iowa City.
in the Community
Applicant History or In the last five years, the applicant has received two CDSG awards
Capacity to Successfully and has successfully administered these funds. The applicant
Complete the Proposed
Project received CDSG award in FY09 and FY10.
1) The applicant is asking for a large amount of CDSG funds without
outside funds being applied to this project. Would it be possible
Summary of Items for other funds to be used to match the CDSG funds?
to be Addressed 2) If the proposed projects cannot be fully funded, what are the
facility improvement priorities?
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Community Mental Health - Install Elevator
Number Page 132
Project Address 507 College Street
Activity Type Public Facility
CITY STEPS Priority High - Mental Health Services
CITY STEPS Goal Public facility that focuses on mental health services is a high priority
Achieved (p. 92)
0-30% MFI 87%
Beneficiaries 31-50% MFI 9%
51-80% MFI 3%
Over 80% MFI 1%
Amount Requested $171,150
Repayment Terms Conditional occupancy loan
Period of Affordabfflo// 17.1 years
Compliance Period
Percent of Project 100%
Funded by CDBG/HOME
Leveraging City Funds $0.00 in other funds for each CDBG/HOME dollar requested
Property Taxes Tax Exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
ProjectCoordinauon
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
The Community Mental Health Center for Mid-Eastern Iowa (CMHC)
provided mental health services to 2,664 individuals in FY10.
Currently, wheelchair access to the service level of the CMHC is
provided by a concrete ramp that is in poor condition and requires a
wheelchair to travel a distance of 80 feet along the ramp while rising
nine feet vertically. The proposed project would install a two-stop,
2000 Ibs. capacity hydraulic passenger elevator. A new stairway
would also be installed from the garden level up to the main level of
the CMHC building a 507 College Street.
The proposed project is funded fully with CDBG funds. No matching
funds have been identified.
The applicant's PATH Program, which provides outreach to the
homeless or near homeless population living with a mental illness,
works extensively with Shelter House, Free Medical Clinic, DVIP, and
the Free Lunch Program.
The applicant received CDBG awards in FY07 and FY10.
1) Has the applicant budgeted for on-going elevator maintenance
expenses?
2) If exterior renovations are required, those plans must be reviewed
and approved by the State Historic Preservation Office.
3) Are there non-CDBG funds that can used on this project?
4) Only 56% of the clients are residents of Iowa City.
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Domestic Violence Intervention Project
Number Page # 145
Project Address Confidential
Activity Type Public Facility
CITY STEPS Priority High - Emergency Shelter
CITY STEPS Goal Strategy: Improve and maintain existing shelter facilities. (Page 70)
Achieved
0-30% MFI 73%
Beneficiaries 31-50% MFI 15%
51-80% MFI 5%
>80% MFI 7%
Amount Requested $6,500
Repayment Terms Conditional occupancy loan
Period of Affordability/ 1 year
Compliance Period
Percent of Project 93%
Funded by CDBG
Leveraging City Funds $0.07 in other funds for each CDSG dollar requested
Property Taxes Tax exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
Project Coordination
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
I
DVIP provides shelter, crisis intervention and support services to
victims of domestic violence and their children. A critical aspect of the
program is to provide a safe environment while the client moves
beyond the initial stages of crisis. The shelter has housed more than
6,300 women and children since the facility was constructed in 1993.
Applicant requests funds to replace 15 bedroom and interior doors.
CDBG funds make up approximately 93% of the project's budget. It is
unclear if applicant secured bids for the expenses stated in the
budget breakdown.
DVIP collaborates with a wide range of community groups working on
housing issues and support services, such as Shelter House, Iowa
City Housing Authority, STAR, The Housing Fellowship, Home Ties,
DHS, Iowa Workforce Development, Johnson County Coalition
Against Domestic Violence and the Local Homeless Coordinating
Board.
DVIP has received a number of CDBG funding awards, including
funds to construct and subsequently rehab the current facility. In the
past, DVIP has shown sufficient capacity to complete the projects.
Applicant received CDBG (public facility) funding in FY06, 07, 08, 09,
10,and11.
1 . 40% of the clients served by applicant live outside of Iowa
City. Are there other funding sources available?
2.
Does applicant have a capital reserve budget? Applicant has
requested funds over the last several years for small
repair/maintenance items that could possibly be funded
through reserves.
3.
All work will be subject to federal labor provisions (Davis
Bacon "prevailing" wages) and must comply with federal
procurement standards (competitive bids) for the proposed
work.
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page ICCSD Grant Wood Elementary-Equipment
Number Page # 212
Project Address 1930 Lakeside Drive
Activity Type Public Facility
CITY STEPS Priority High-Youth Services
As more families and children enter poverty, public services activities
CITY STEPS Goal that focus on youth services are a priority. (pg. 92).
Achieved There is a need for more services for more services for families and
children (pq. 78).
0-30% MFI 57.5%
Beneficiaries 31-50% MFI 5.8%
51-80% MFI 0%
>80% MFI 36.7%
Amount Requested $33,400
Repayment Terms Conditional occupancy loan
Period of Affordability/ 3.3 years
Compliance Period
Percent of Project 33%
Funded by CDBG
Leveraging City Funds $2.05 is leveraged for every dollar of CDSG funds
Property Taxes Tax exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
63% of students at Grant Wood Elementary School are at or below
50% of median income. Because of the inadequate band width
available, students are not able to use many on-line programs such
Documentation of as "Success Maker." The Iowa City School District realizes the
Project Need importance of these programs and has committed 2/3 of the support
of the costs for installing fiber optics at Wood. The online programs
would be especially beneficial to assisting the children attending the
after school and summer programs. 56 of the 60 kids in the
afterschool program are on free lunch.
CDBG funds are 33.3% of the project's budget. The school district
Project Budget would be contributing the other 66.7%. Iowa City Parks and
Discussion Recreation and the After School Program at grant Wood would
benefit from the services as well.
ProjectCoordinauon
with Existing Services ICCSD coordinates services for students with many different agencies
& other Services
Available in the and offices in the community.
Community
Applicant History or The School District received funds in FY05 for their Grant Wood
Capacity to Family Resource Center. It established separate accounts and
Successfully completed program requirements on time. It administers many federal
Complete the and state programs and grants.
Proposed Project
1. All work will be subject to federal labor provisions (Davis Bacon -
Summary of Items prevailing wages) and must comply with federal procurement
to be Addressed (competitive bid) procedures.
2. If not funded, would the school district proceed or would the project
be delaved?
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Mayors Youth Employment Program Upstairs Renovation and
Property Acquisition
Number Page # 152
Project Address 407 Highland Court
Activity Type Public Facility
CITY STEPS Priority Medium - Handicap Center
CITY STEPS Goal Promote and support self-esteem enhancement, family and parental
Achieved counseling, skills development, and communication skills (p.79) and
supporting affordable childcare for children with disabilities (p.78).
0-30% MFI 49%
Beneficiaries 31-50% MFI 16%
51-80% MFI 20%
>80% MFI 15%
Amount Requested $148,702
Repayment Terms Conditional occupancy loan
PeriodofAffordabm~/ 14.8 years
Compliance Period
Percent of Project To be determined- we don't know what percent of purchase price the
Funded by CDBG down payment will be
Leveraging City Funds To be determined- we don't know what percent of purchase price the
down payment will be
Currently paying property taxes until tax exemption status is granted.
Property Taxes For this project the estimated value of taxes generated would be
$19,000.
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CiTY OF IOWA CiTY
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
ProjectCoordinauon
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
MYEP is the only agency in area providing an after school program
for children with disabilities ages k-12 and only agency serving
providing youth employment opportunities for at risk youth with
disabilities. Current facility needs upgrades to be suitable for clientele
and new facility would expand opportunities for employment.
CDBG funds make up approximately 100% of the project's budget. It
appears the applicant has secured bids since the line items are
included. Not included in the budget was the total amount of purchase
for the acquisition and whether MYEP had a loan approved already.
Also, not included in the budget was the amount to rehab the
acquired property.
MYEP partners with many local agencies including the Iowa City School
District, Kirkwood Community College, UA Y, the ARC, Systems
Unlimited, Hope House, etc.
MYEP was successful in completing a CDBG funded exterior rehab of
the existing building in FY 10. It currently serves over 230 families.
1. Does applicant have a capital reserve budget?
2. All work will be subject to federal labor provisions (Davis Bacon -
prevailing wages) and must comply with federal procurement
standards (competitive bids) for the proposed work.
3. This is only a down payment. Can applicant get a loan for the
remaining amount of the purchase price? What would be the total
purchase price?
4. Can applicant get funds to rehab the newly acquired property?
2
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CiTY OF IOWA CiTY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Pheasant Ridge Building Rehabilitation Project
Neighborhood Centers of Johnson County(NCJC)
Number Page # 159
Project Address 2651 Roberts Road
Activity Type Public Facility
CITY STEPS Priority High - Neighborhood/Youth Facilities/ Childcare
CITY STEPS Goal Child care facilities that are affordable to LMI
Achieved households or accept Title 20 funding would be a high priority (pp. 75,
78) as would youth facilities (pg. 78).
0-30% MFI 55%
Beneficiaries 31-50% MFI 21%
51-80% MFI 15%
Amount Requested $62,250
Repayment Terms Conditional occupancy loan
Period of Affordabfflo// 6.25 years
Compliance Period
Percent of Project 93%
Funded with CDBG
Leveraging City Funds $0.08 in other funds for each CDSG dollar requested
Property Taxes Tax exempt
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CiTY OF IOWA CiTY
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
Project Coordination
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
NCJC provides education and support for low income children, youth,
and adults. The Pheasant Ridge Building has tears in its siding. Water
is reaching the sheathing and the center is experiencing water
damage. Repair is needed before they experience further damage.
CDBG funds make up approximately 93% of the project's budget.
Applicant did not state
NCJC has a long history of coordinating with area non-profits,
organizations, neighborhood groups, neighborhood businesses and local
community leaders. There is no duplication of services as there are
limited subsidized day care options in the area.
NCJC has been successful in completing a variety of CDBG funded
public service and public facility projects over the last 20 years. NCJC
has received a number of CDBG allocations for both the Pheasant Ridge
and for the Broadway Neighborhood Center. Applicant operates with a
budget of approximately $1,900,000 and 55 full-time staff. They are
accredited by the National Association for the Education of the Young
Child (NAEYC) and have the capacity to complete the proposed project
successfully. Applicant has received CDBG (public facility) funds in
FY05, 06, 08, 09 and 10.
1. Does applicant have a capital reserve budget?
2. All work will be subject to federal labor provisions (Davis Bacon-
prevailing wages) and must comply with federal procurement
standards (competitive bids) for the proposed work.
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page MECCA-Equipment
Number Page 166
Project Address 430 Southgate Avenue
Activity Type Public Facility
CITY STEPS Priority High: Substance Abuse Services
Continue to offer support to local agencies that provide outreach
programs to individuals with drug and alcohol problems (pg. 82)
CITY STEPS Goal Prevention and Outreach Activities: increase accessibility to
Achieved physical/mental health care (p. 71)
Homeless and Homeless Prevention: Support substance abuse
counselino to persons at risk of becomino homeless (P. 64).
0-30% MFI 61%
Beneficiaries 31-50% MFI 9%
51-80% MFI 3%
>80% MFI 27%
Amount Requested $16,293
Repayment Terms Grant
Period of Affordabilityl To be determined by the value of the equipment and the depreciation
Compliance Period schedule.
Percent of Project 100%
Funded by CDBG
Leveraging City Funds $0 funds leveraged for each CDBG dollar requested
Property Taxes Tax exempt but they do pay $25,000 per year in Lieu of Taxes
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CITY OF IOWA CITY
STAFF ANAL YSIS
Applicant provides substance abuse counseling and treatment
Documentation of along with HIV/AIDS services to approximately 3,250 people a
Project Need year. Physical environment is number one complaint among
clients. Old windows create a draft which is unpleasant for
clients and staff and drives up utility costs.
Project Budget CDBG funds are 100% of the project's budget. The applicant
Discussion had an architect give a cost breakdown for the windows.
Project Coordination MECCA is actively involved with Criminal Justice Coordinating
with Existing Services & Committees, the Johnson County Empowerment Board,
other Services Available Juvenile Crime Board, Iowa City Schools, and other
in the Community organizations within the community.
MECCA has received a number of CDBG funding awards,
Applicant History or including funds to construct the current facility in 1985, the
transitional housing facility in 2001, and funding for public facility
Capacity to Successfully or services for the last 4 fiscal years. Applicant has received
Complete the Proposed
Project federal, state and local funds to administer programs. Applicant
employs a professional administrative staff.
1. Only 30% of MECCA clients are Iowa City residents. Can
other entitities also assist with the cost?
2. Can agency contribute any matching funds?
Summary of Items 3. Does applicant have a building reserves budget? Applicant
to be Addressed has requested funds over the last few years for small
repair/maintenance items that could possibly be funded through
reserves.
4. All work will be subject to federal labor provisions (Davis
Bacon - prevailing wages) and must comply with federal
procurement (competitive bid) procedures.
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Old Brick
Number Page 172
Project Address 26 E. Market Street
Activity Type Public Facility
CITY STEPS Priority High - Public Facilities and Improvements (General)
Medium - Removal of Architectural Barriers
CITY STEPS Goal Investing in the physical facilities used by non-profit organizations
Achieved would prolong the life of their facilities and enable the agencies to
continue their missions. (Page 92)
0-30% MFI 36%
Beneficiaries 31-50% MFI 27%
51-80% MFI 18%
Over 80% MFI 19%
Amount Requested $ 49.600
Repayment Terms Conditional Occupancy Loan
Period of Affordability/ 4.96 years
Compliance Period
Percent of Project 96%
Funded by CDBG
Leveraging City Funds $.04 in other funds for each CDBG dollar requested
Property Taxes Applicant pays payment in lieu of taxes in the amount of $1,896.00
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CITY OF IOWA CITY
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
Project Coordination
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
Old Brick is 154 years old and is listed on the National Register of
Historic Places. The facility is used by thousands of community
members each year. Wheelchair bound patrons, volunteers and staff
lack safe, reliable and independent access to the building because
both the east and west side doors are not functioning properly.
The application does not state if bids were received to determine the
cost of replacing the doors. The project relies heavily on the receipt
of CDBG funds to succeed.
Old Brick relies on volunteers from a cross section of the community
to sustain the daily operations. The facility acts as a community
gathering space for civic, educational, cultural and social events. In
addition, the Agape Cafe and Table to Table have offices in the
facility.
Old Brick received CDBG funds in FY05 and FY06 and managed the
projects within the guidelines.
1. Does applicant have a capital reserve budget?
2. How does applicant propose documenting the low-moderate
income benefit?
3. All exterior renovations will have to be reviewed by the State
Historical Preservation Office.
4. All work will be subject to federal labor provisions (Davis-
Bacon "prevailing" wages) and must comply with federal
procurement standards (competitive bids) for the proposed
work.
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Public Access Television
Number Page 179
Project Address 206 Lafayette Street
Activity Type Public Facility
CITY STEPS Priority High - Public Facilities and Improvements (General)
Medium - Removal of Architectural Barriers
CITY STEPS Goal Investing in the physical facilities used by non-profit organizations
Achieved would prolong the life of their facilities and enable the agencies to
continue their missions. (Page 92)
0-30% MFI 0%
Beneficiaries 31-50% MFI 0%
51-80% MFI 28%
Over 80% MFI 72%
Amount Requested $ 27,350
Repayment Terms Conditional Occupancy Loan
Period of Affordability/ 2.7 years
Compliance Period
Percent of Project 88%
Funded by CDBG
Leveraging City Funds $.13 in other funds for each CDBG/HOME dollar requested
Property Taxes Tax Exempt
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CITY OF IOWA CITY
Documentation of
Project Need
Project Budget
Discussion
STAFF ANAL YSIS
ProjectCoordina60n
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
The applicant provides a service that is open to all members of the
community and 50% of the building is leased to Uptown Bill's Coffee
House which provides services to the community and specifically to
persons with disabilities. The building has physical upgrades that are
needed including exterior painting, retaining wall repair, egress
improvements and accessibilitv improvements.
CDBG funds make up approximately 88% of the project's budget. It
is unclear if applicant secured bids for the expenses stated in the
budget breakdown.
Applicant shares space with Uptown Bill's Coffee House and both
organizations routinely work with a variety of organizations throughout
the community.
PATV received CDBG funds in FY04 for accessibility improvements
and managed the project within the guidelines. In addition, the
organization
1. Does applicant have a capital reserve budget?
2. Did the applicant receive construction estimates from a
contractor?
3. Project may be ineligible because application states that 72%
of beneficiaries are over 80% MFI. Please explain.
4. How does applicant propose documenting the low-moderate
income benefit?
5. All work will be subject to federal labor provisions (Davis-
Bacon "prevailing" wages) and must comply with federal
procurement standards (competitive bids) for the proposed
work.
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Crisis Center - Facility Rehabilitation
Number Page 138
Project Address 1121 Gilbert Court
Activity Type Public Facility
CITY STEPS Priority High and Medium - Mental Health and Health Services
Public facility that focuses on mental health is a high priority (p. 92).
CITY STEPS Goal Programs that provide donated food that service the hungry,
Achieved homeless, and at-risk population will help achieve self-sufficiency (p.
79).
0-30% MFI 93%
Beneficiaries 31-50% MFI 6%
51-80% MFI 1%
Amount Requested $170,000
Repayment Terms Conditional Occupancy Loan
Period of Affordability/ 17 years
Compliance Period
Percent of Project 81%
Funded by CDBG/HOME
Leveraging City Funds $0.23 in other funds for each CDBG dollar requested
Property Taxes Tax Exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
Since 1970, the Crisis Center of Johnson County has provided emotional
and material support to individuals and families, and in the last year, served
more than 20,000 individuals. The applicant has occupied its current facility
at 1121 Gilbert Court since 1998. In that time, client traffic has more than
doubled for both the Crisis Intervention and Food Bank programs. With
increased client and volunteer traffic, the need for additional parking, office
space, and meeting space has increased.
The proposed parking component of this project would increase
handicapped spaces from one to two, bring parking stalls up to code, and
increase parking spaces from 18 to 27. The parking lot will also include a
Documentation of 13-foot-wide easement request from 1105 Gilbert Court to share an exit
Project Need driveway. The City's Housing Inspection Services has reviewed the initial
parking expansion plan.
The proposed interior redesign component of this project would involve
creating a fourth interview room for the Crisis Intervention and Food Bank
programs to share, two new offices would be added, and a 396 square foot
conference room would establish a private meeting space with a discreet
entry and exit for support group members. This redesign will address
privacy issues for support group meetings, which take place in the lobby and
is the primary meeting space in the Crisis Center. The interior redesign
schematic has been prepared and there is a construction cost estimate for
the interior redesign.
For the proposed project, the applicant has budgeted for $35,000 in
Project Budget matching funds. The Crisis Center is applying for $20,000 from the Johnson
County Soil & Water Conservation district for a permeable pavement system
Discussion and $15,000 will come from general Crisis Center operating funds for the
interior redesign.
ProjectCoordinauon The agency partners with several area service providers to coordinate
with Existing Services & services and provide referrals.
other Services Available
in the Community
Applicant History or
Capacity to Successfully The applicant received CDBG funds in FY08 and successfully completed the
Complete the Proposed project. The agency has the capacity to successfully complete this project.
Project
1) Is the parking lot or the interior redesign the priority of the applicant?
2) How many construction bids does the applicant have for this project?
Summary of Items
to be Addressed 3) When will the 13-foot easement request be approved?
4) What funds have been secured for each component of the project?
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Big Brothers Big Sisters of Johnson County-Equipment
Number Page # 185
Project Address 4265 Oak Crest Hill Road SE
Activity Type Public services
CITY STEPS Priority Medium - Youth Center
Childcare: support affordable childcare (P. 78); Family
Preservation: support programs focusing on preventive
CITY STEPS Goal intervention and outreach (P. 78); Self Sufficiency: promote
Achieved programs that support self-esteem enhancement, family and
parental counseling, skills development and communication
skills. (P. 79)
0-30% MFI 55%
Beneficiaries 31-50% MFI 35%
51-80% MFI 5%
>80% MFI 5%
Amount Requested $11,640
Repayment Terms Grant
PeriodofAffordabm~/ To be determined by the nature of the equipment and the
Compliance Period depreciation schedule.
Percent of Project CDBG 40%
Funded
Leveraging City Funds $1.50 in other funds for each CDBG dollar requested
Property Taxes Tax exempt
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CiTY OF IOWA CiTY
STAFF ANAL YSIS
BB/BS serves 230 youth in their one to one community based
mentoring program and another 200 in their School Buddies Program.
Equipment (projectors, folding tables and chairs, TV screen,
Documentation of convection range, garment rack, refrigerator, and storage shelves) will
Project Need be used to conduct training and orientation for BBBS volunteers and
to host BBBS children, mentors, and families for educational and
social events. Johnson County Extension is in the process of building
a new 12,000 square foot office space with BBBS occupying part of
the space.
CDBG funds make up approximately 40% of the project's budget.
Items will be shared with the Johnson County Extension Office. Did
Project Budget applicant receive bids to determine costs? There is 50 hours of
volunteer labor included. Johnson County Extension provides over
Discussion $250,000 of in-kind support services annually to BBBS including
administrative oversight, clerical support, bookkeeping, free office and
equipment.
Project Coordination Big Brothers Big Sisters has a history of partnerships that include the
with Existing Services & cities of Iowa City and Coralville, United Way of Johnson County, the
other Services Available Iowa City Community School District, Neighborhood Centers and
in the Community Johnson County to provide youth services to those in need.
Applicant History or Johnson County Extension Services received $155,538 from the FY
11 allocation. Since it is affiliated with the Johnson County Extension,
Capacity to Successfully it has the capacity to implement and complete federal awards.
Complete the Proposed
Project BBBSJC is audited annually.
1. Items will be shared with the Johnson County Extension Office.
The total must be prorated by use. Was this done?
2. The applicant anticipates serving 782 clients. Is this the anticipated
Summary of Items number to be served by Big Brothers Big Sisters?
to be Addressed 3. How will the volunteers be assisting with equipment?
4. Did applicant receive bids to determine costs?
5. Applicant must comply with federal procurement procedures.
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Compeer Program of Johnson County
Number Page 190
Project Address 507 E. College Street
Activity Type Public Service
CITY STEPS Priority High - Mental Health Services
CITY STEPS Goal Continue to offer support and assistance to local agencies that
Achieved provide supportive service and outreach programs to individuals with
mental illness (p. 81).
0-30% MFI 75%
Beneficiaries 31-50% MFI 14%
51-80% MFI 7%
Over 80% MFI 4%
Amount Requested $10,750
Repayment Terms Grant
Period of Affordability/ NA
Compliance Period
Percent of Project TBD, total project cost not identified.
Funded by CDBG
Leveraging City Funds TBD, total project cost not identified.
Property Taxes Tax-exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
Compeer Program of Johnson County works to reduce loneliness and
isolation of adults receiving mental health treatment by developing
structured friendships with community volunteers.
Documentation of Project is to increase the Compeer director's position from 50% FTE
Project Need to 75% FTE for FY12. This will enable Compeer to partner with
Shelter House to implement services to their clients with severe
persistent mental illness (SPMI) and explore the possibility of
providing Vet 2 Vet friendships while securing funding to support
these initiatives.
Volunteers include unskilled labor at $1 O/hour for 1,858 hours totaling
Project Budget $18,580. Volunteers spent 1,208 hours meeting with their Compeer
Discussion match. Fourteen advisory board members contribute 650 hours
advising the director on program implementation, financial support,
and fundraising.
Project Coordination Applicant operates under Community Mental Health Center's 501.C.3
with Existing Services & and partners with U of I Psychiatric Services and Hillcrest Family
other Services Available Services. Applicant collaborates with NAMIJC to reduce the stigma
in the Community experienced by people with mental illness and Shelter House to meet
needs of chronically homeless clients with SPMI.
Applicant History or Applicant received CDSG funding in FY05, 06, 07 & 09. Staff had
Capacity to Successfully some difficulty getting complete information (e.g. income verification
Complete the Proposed
Project and annual reports in the past).
1) How long is the average match between the volunteer and client?
2) What training is provided to the volunteer?
Summary of Items 3) If funded, how will the applicant secure funding to maintain the
to be Addressed position after FY12?
4) Is there a waiting list for those in need of a volunteer match?
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Crisis Center Emergency Assistance Program
Number Page 196
Project Address 1121 Gilbert Court
Activity Type Public Service
CITY STEPS Priority High - Public service activity that assists families maintain their
housing.
CITY STEPS Goal Prevention and Outreach Activities - Assist low-income households in
Achieved maintaining and retaining their existing housing by providing
emergency rent, mortgage and utility assistance.
0-30% MFI 93%
Beneficiaries 31-50% MFI 6%
51-80% MFI 1%
Amount Requested $11,092
Repayment Terms Grant
PeriodofAffordabm~/ NA
Compliance Period
Percent of Project 9%
Funded by CDBG
Leveraging City Funds $10 in other funds for each CDSG dollar requested
Property Taxes Tax-exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
ProjectCoordinaffon
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
The Crisis Center Emergency Assistance Program keeps families in
their homes by helping them avoid eviction or loss of utilities.
Residents of Iowa City are eligible to receive assistance three times in
12 months, up to $100 each time, for a total of $300 per year. In
2010 the monthly average number of requests was 132 and the
number of assists was 76. Fluctuating funding and the amount of
time required to evaluate and process each request limits the number
that can be completed each week. In FY12 the program is expected
to assist 970 families.
Project will cover 50% FTE of the Emergency Assistance
Coordinator's program salary and benefit costs for FY12.
Volunteers include skilled labor (client interviewers) valued at
$19.50/hour for 832 hours. This creates a total of $16,224. These
interviewers assess client need and determine eligibility for financial
assistance.
Applicant receives financial support from the Consultation of Religious
Communities, St. Mary's Church in Iowa City, and the Iowa City
Masonic Foundation.
Applicant has received CDSG funds in the past and successfully
administered these funds.
1) How will applicant securing funding for operational/salary
expense in subsequent years?
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Domestic Violence Intervention Program-Equipment
Number Page # 201
Project Address Confidential
Activity Type Public Services
CITY STEPS Priority High - Emergency Shelter
CITY STEPS Goal Strategy: Improve and maintain existing shelter facilities. (Page 93)
Achieved
0-30% MFI 73%
Beneficiaries 31-50% MFI 15%
51-80% MFI 5%
>80% MFI 7%
Amount Requested $5,600
Repayment Terms Grant
Period of Affordability/ To be determined by the nature of the equipment and the
Compliance Period depreciation schedule.
Percent of Project 92%
Funded by CDBG
Leveraging City Funds $0.09 in other funds for each CDBG dollar requested
Property Taxes Tax exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
DVIP provides shelter, crisis intervention and support services to
victims of domestic violence and their children. Applicant wishes to
Documentation of replace 5 outdated computers and office chairs. It has 2 computers
Project Need for client access and 10 computers and 3 laptops shared by 25 staff.
All but 4 computers are more than 5 years old and cannot be
upgraded to current software standards. The chairs were donated to
DVIP more than 10 years aqo.
Project Budget CDBG funds make up approximately 92% of the project's budget. Did
Discussion the applicant receive quotes or bids for the estimates submitted?
DVIP collaborates with a wide range of community groups working on
Project Coordination housing issues and support services, such as Shelter House, Iowa
City Housing Authority, STAR, The Housing Fellowship, Home Ties,
with Existing Services & DHS, Iowa Workforce Development, Johnson County Coalition
other Services Available
in the Community Against Domestic Violence and the Local Homeless Coordinating
Boa rd.
DVIP has received a number of CDBG funding awards, including
Applicant History or funds to construct and subsequently rehab the current facility. In the
Capacity to Successfully past, DVIP has shown sufficient capacity to complete the projects.
Complete the Proposed Applicant received CDBG (public facility) funding in FY06, 07, 08, 09,
Project 10,and11.
1. 40% of the clients served by applicant live outside of Iowa City.
Are there other funding sources available?
2. Did the applicant receive quotes or bids for the estimates
Summary of Items submitted?
to be Addressed 2. All work must comply with federal procurement standards
(competitive bids) for the proposed work.
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Emma Goldman Clinic-Equipment
Number Page # 206
Project Address 227 North Dubuque Street
Activity Type Public Services
CITY STEPS Priority Medium- Health Services
CITY STEPS Goal Prevention and Outreach Activities: Increase accessibility to
Achieved physical/mental health care (pg.71).
0-30% MFI 58%
Beneficiaries 31-50% MFI 22%
51-80% MFI 10%
>80% MFI 10%
Amount Requested $50,000
Repayment Terms Grant
PeriodofAffordabm~/ To be determined by the value of the equipment and the depreciation
Compliance Period schedule.
Percent of Project 77%
Funded by CDBG
Leveraging City Funds .30 in other funds for each CDSG dollar requested
Property Taxes The Emma Goldman Clinic is tax exempt; however, it does pay in lieu
of taxes.
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CITY OF IOWA CITY
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
Project Coordination
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
Emma Goldman must shift to HITECH, health information technology,
or networked electronic records, to maintain full access to
reproductive health care by men and women. Being able make
electronic claims insures a faster payment which in turn helps to
sustain discounted rates for services for those living on lower
incomes. It also allows the clinic to access funding incentives for
providers in the Medicaid proqram for lower income people.
CDBG funds are 77% of the project's budget. Cost estimates are
based on costs from other clinics about the same size as Emma
Goldman that have implemented the system. If full funding is not
granted, partial funding would at least reduce the amount of
fundraising needed for this project.
Emma Goldman coordinates with existing agencies in the community
regarding women's and men's reproductive health care.
Emma Goldman received funds in FY 04. The project was completed
in the grant period and for the grant amount. Emma Goldman currently
serves over 3,000 clients per year. It has been operating since 1973.
Current administrative director has been there 14 years.
Federal procurement procedures must be followed.
Will the agency be able to raise the $15,200 in matching funds
through fundraising?
Applicant must collect income information to document low-to-
moderate income benefit for each client from July 1, 2011 to June 30,
2012. Will applicant be able to comply with this requirement?
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Iowa City Free Medical Clinic - Operations
Number Page 218
Project Address 2440 Towncrest Drive
Activity Type Public Services
CITY STEPS Priority Medium - Health Services
CITY STEPS Goal Prevention and Outreach Activities: increase accessibility to
Achieved physical/mental health care (p. 71)
0-30% MFI 15%
Beneficiaries 31-50% MFI 25%
51-80% MFI 54%
Over 80% MFI 6%
Amount Requested $47,000
Repayment Terms Grant
Period of Affordabfflo// N/A
Compliance Period
Percent of Project 41%
Funded by CDBG
Leveraging City Funds $1.42 in other funds for each CDSG dollar requested
Property Taxes Tax exempt
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CITY OF IOWA CITY
,- - ,..~~--,------~-----,~
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
ProjectCoordinauon
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
The FMC provides care management services to patients with acute
and chronic health problems free of charge. The clinic saw 2,600
patients last year (6,300 visits) last year with 25% of patients
presenting with chronic diseases and 40% of patients having never
used clinic services before. The FMC has reported a growing number
of patients with no insurance and states that there is 'no other place
for these patients to go for on-going care'. FMC will use the funds for
their case management program and for supplies for diabetic patients
not eligible for any other assistance programs.
The FMC will use the CDSG funds for operating expenses, with
$43,000 going towards salaries and benefits and $4,000 for diabetic
monitoring equipment and supplies.
The Free Medical Clinic has a long history of working with a variety of
agencies and organizations in Iowa City such as Hospice. Church of
the Nazarene, Shelter House, U of I Hospitals and Dental program,
MECCA, Johnson County Public Health, Healthy Kids School Clinics
and many private health care professionals. FMC has received funds
from the Iowa Drug Repository and Mercy Hospital in Iowa City.
In the last five years, agency has received a CDSG award and has
successfully administered these funds. The applicant received CDSG
operational funds in FY07, 08, 09, 10& 11.
1) How will applicant locate funds for operational costs in the future?
2) Will these funds pay for one full time position?
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Local Foods Connection
Number Page 223
Project Address P.O. Box 2821
Activity Type Public Service
CITY STEPS Priority Medium - Health services, life skills training
CITY STEPS Goal Support food and nutrition services for low income residents.
Achieved
0-30% MFI 72%
Beneficiaries 31-50% MFI 26%
51-80% MFI 1%
Over 80% MFI 1 %
Amount Requested $16,000
Repayment Terms Grant
PeriodofAffordabm~/ NA
Compliance Period
Percent of Project 100%
Funded By CDBG
Leveraging City Funds $0.00 in other funds for each CDBG dollar requested
Property Taxes Tax-exempt
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CITY OF IOWA CITY
"'" -_._.'~~---<-_..""---------~-
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
ProjectCoordinauon
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
LFC provides low to moderate income (LMI) individuals and families
and the agencies that serve them with fresh, locally grown produce
during Iowa's growing season, as well as opportunities involving
nutrition and agriculture. In 2011, LFC anticipates serving 36 LMI
households and 10 social service agencies, ultimately reaching nearly
750 LMI individuals.
The project covers a 50% FTE salary for an Outreach Coordinator
(OC) for FY12. The coordinator would work on a project for
approximately one year to increase LFC's presence in the community,
manage increased demand, and work with partner agencies to
increase LFC capacity. With the addition of an OC, LFC anticipates
reaching an additional 400 LMI households.
Volunteer hours include skilled labor for program development at
$15/hour for 235 hours totaling $3,525.
Applicant currently works with Elder Services and Head Start, and
would reach out to additional agencies serving non-homeless special
needs with the help of an Outreach Coordinator.
Applicant received CDSG funds in FY08 & 09.
1) The organization provides nutrition education. Who provides
this service and what are their qualifications?
2) How will applicant secure funds for this position after FY12?
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Mayors Youth Employment Program-Equipment
Number Page # 228
Project Address 407 Highland Court
Activity Type Public Services
CITY STEPS Priority Medium - Handicap Center
CITY STEPS Goal Promote and support self-esteem enhancement, family and parental
Achieved counseling, skills development, and communication skills (p.79) and
supporting affordable childcare for children with disabilities (p.78).
0-30% MFI 49%
Beneficiaries 31-50% MFI 16%
51-80% MFI 20%
>80% MFI 15%
Amount Requested $40,000
Repayment Terms Grant
Period of Affordabi/ity/ To be determined by the value of the equipment and the depreciation
Compliance Period schedule.
Percent of Project 100%
Funded by CDBG
Leveraging City Funds $0 in other funds for each CDSG dollar requested
Property Taxes Currently paying property taxes until tax exemption status is granted.
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CITY OF IOWA CITY
Documentation of
Project Need
Project Budget
Discussion
ProjectCoordinauon
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
.,.,._'"...-~_.-"-"---'._--~,...........,~~-,_.__.-
STAFF ANAL YSIS
MYEP is the only agency in area providing an after school program
for children with disabilities ages k-12 and only agency serving
providing youth employment opportunities for at risk youth with
disabilities. MYEP is experiencing rapid growth in its summer program
and FasTrac programs. Last summer they had to rent several vans to
transport kids and turned away other kids because of lack of
transportation.
CDBG funds are 100% of the project's budget. It is unclear how the
costs to purchase the vans were determined. If the van will be used
for staff training, errands, etc. CDBG cannot be used for 100% of the
purchase
MYEP partners with many local agencies including the Iowa City School
District, Kirkwood Community College, UA Y, the ARC, Systems
Unlimited, Hope House, etc.
MYEP was successful in completing a CDSG funded exterior rehab of
the existing building in FY 11. It currently serves over 230 families.
1. Can the applicant contribute some matching funds?
2. Will the applicant accept partial funding?
3. How will the applicant pay for ongoing maintenance and expenses
related to the vans?
4. Federal procurement procedures must be followed.
5. If the van will be used for staff training, errands, etc. CDSG cannot
be used for 100% of the purchase. The expenses will need to be pro-
rated on use.
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page MECCA-Equipment
Number Page # 166
Project Address 430 Southgate Avenue
Activity Type Public services
CITY STEPS Priority High: Substance Abuse Services
Continue to offer support to local agencies that provide outreach
programs to individuals with drug and alcohol problems (pg. 82)
CITY STEPS Goal Prevention and Outreach Activities: increase accessibility to
Achieved physical/mental health care (p. 71)
Homeless and Homeless Prevention: Support substance abuse
counselinq to persons at risk of becoming homeless (P. 64).
0-30% MFI 61%
Beneficiaries 31-50% MFI 9%
51-80% MFI 3%
>80% MFI 27%
Amount Requested $22,983
Repayment Terms Grant
Period of Affordability/ To be determined by the value of the equipment and the depreciation
Compliance Period schedule.
Percent of Project 100%
Funded by CDBG
Leveraging City Funds $0 funds leveraged for each CDBG dollar requested
Property Taxes Tax exempt but they do pay $25,000 per year in Lieu of Taxes
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CITY OF IOWA CITY
STAFF ANAL YSIS
Applicant provides substance abuse counseling and treatment
along with HIV/AIDS services to approximately 3,250 people a
year. Physical environment is number one complaint among
Documentation of clients. Old windows create a draft which is unpleasant for
Project Need clients and staff and drives up utility costs. New telephone and
network redundancy switches will ensure uninterrupted
telephone and computer access. This will ensure client
accessibility.
Project Budget CDBG funds are 100% of the project's budget. The applicant
had an architect give a cost breakdown for the windows and a
Discussion vendor gave cost breakdown for the redundancy switches.
Project Coordination MECCA is actively involved with Criminal Justice Coordinating
with Existing Services & Committees, the Johnson County Empowerment Board,
other Services Available Juvenile Crime Board, Iowa City Schools, and other
in the Community organizations within the community.
MECCA has received a number of CDBG funding awards,
Applicant History or including funds to construct the current facility in 1985, the
transitional housing facility in 2001, and funding for public facility
Capacity to Successfully or services for the last 4 fiscal years. Applicant has received
Complete the Proposed
Project federal, state and local funds to administer programs. Applicant
employs a professional administrative staff.
1. Only 30% of MECCA clients are Iowa City residents. Can
other entitities also assist with the cost?
2. Can agency contribute any matching funds?
Summary of Items 3. Does applicant have a building reserves budget? Applicant
to be Addressed has requested funds over the last few years for small
repair/maintenance items that could possibly be funded through
reserves.
4. All work will be subject to federal labor provisions (Davis
Bacon - prevailing wages) and must comply with federal
procurement (competitive bid) procedures.
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Neighborhood Centers of Johnson County - Operations
Number Page 233
Project Address 1060 Cross Park Avenue
Activity Type Public Service
CITY STEPS Priority High - Employment Training
CITY STEPS Goal Education/Job Training/Self-Sufficiency Skills (p. 79)
Achieved
0-30% MFI 100%
Beneficiaries 31-50% MFI 0%
51-80% MFI 0%
Over 80% MFI 0%
Amount Requested $32,321
Repayment Terms Grant
Period of Affordability/ NA
Compliance Period
Percent of Project 77%
Funded by CDBG
Leveraging City Funds $0.30 in other funds for each CDSG dollar requested
Property Taxes Tax Exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
Project Coordination
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
The applicant is requesting funds to create a comprehensive job
training project in conjunction with Kirkwood Community College and
Goodwill of the Heartland. The program will prepare the chronically
unemployed and low-skilled persons for employment with a series of
job-readiness services provided on-site.
The applicant is requesting $32,321 in CDBG funding for the
following: $14,221 for Americorps workers, $6,124 for a program
director, $3,636 for Goodwill of the Heartland to provide training
services, $2,340 for Kirkwood Community College classes for
program participants, and $6,000 for classroom supplies.
This project is highly coordinated with existing services and utilizes
resources in the community. Together the Neighborhood Centers,
Goodwill, and Kirkwood will provide outreach and screening, soft-
skills training, educational placement, employment training, and job
placement at the Broadway Training and Learning Center (TLC).
The applicant has successfully utilized public funding in the past and
demonstrates the ability to successfully complete the project.
1) How many Americorps workers will be used for this project?
2) Is one Transition Specialist adequate?
3) How will applicant secure funding after FY12?
4) How will this program interface with the culinary programs
offered by Shelter House?
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Progressive Education - Skill Advancement Courses
Number Page 239
Project Address 2011 Taylor Drive
Activity Type Public Service
CITY STEPS Priority High - Employment Training
CITY STEPS Goal Public service activity that focuses on employment training and life
Achieved skills (p. 92)
0-30% MFI 25%
Beneficiaries 31-50% MFI 50%
51-80% MFI 25%
Amount Requested $17,070
Repayment Terms Grant
PeriodofAffordabm~/ N/A
Compliance Period
Percent of Project 100%
Funded by CDBG/HOME
Leveraging City Funds $0.00 in other funds for each CDSG dollar requested
Property Taxes For-profit entity
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CITY OF IOWA CITY
STAFF ANAL YSIS
Progressive Education will develop an eight week course to provide
Documentation of participants with the skills needed to improve their economic opportunities.
Project Need The program aims at providing comprehensive training for low-income
individuals through collaborations with other local agencies.
Project is seeking $17,070 in CDSG funds for room reservations, marketing,
Project Budget course development, administrative expenses, course materials, and
miscellaneous activities. Volunteers will be utilized for course instruction and
Discussion assistance who will work for 312 hours at $1 O/hour for unskilled labor and
$30/hour for skilled labor. The value of the volunteer hours totals $4,680.
Project Coordination
with Existing Services & The applicant didn't identify service coordination in the application.
other Services Available
in the Community
Applicant History or
Capacity to Successfully Progressive Education has not applied for CDSG or HOME funds in the past.
Complete the Proposed The agency doesn't have experience working with federal or state grants.
Project
1) How is this program different from programs already offered by other
agencies in Iowa City?
2) Have the agencies the applicant plans on collaborating with agreed to be
Summary of Items partners for this program?
3) Can the amounts in the budget be justified? $2,600 in administration and
to be Addressed support seems low and what does "miscellaneous" include?
4) Who will be volunteering for this program?
5) How will this program be funded in the future?
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
I
STAFF REPORT
Project Name & Page Shelter House. Operations
Number Page 244
Project Address 429 Southgate Avenue
Activity Type Public Service
CITY STEPS Priority High - Expand Emergency Shelter
CITY STEPS Goal Support expansion or addition of facilities to meet increased demand
Achieved (p. 93)
0-30% MFI 100%
Beneficiaries 31-50% MFI 0%
51-80% MFI 0%
Over 80% MFI 0%
Amount Requested $50,000
Repayment Terms Grant
Period of Affordability/ N/A
Compliance Period
Percent of Project 10%
Funded by CDBG
Leveraging City Funds $8.67 in other funds for each CDBG dollar requested
Property Taxes Tax-exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
Project Coordination
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
The applicant is requesting funding to operate the new, much
larger facility opened on December 2, 2010. The facility
requires additional staff, higher utility costs, and expanded
services. This facility has taken all reasonable steps to reduce
these costs, but an operations cost increase is inevitable. The
applicant requests funds to cover gap expenses for increased
staff and utility costs.
The requested funding will pay for salaries for additional staff
due to the shelter expansion.
Applicant administers the STAR Program which is part of the
Johnson County Continuum of Care, coordinating with
treatment facilities, substance abuse counselors, psychiatrists,
and others. Also, many clients are referred through
organizations such as DVIP, HACAP, Jail Alternative of
Johnson County, Iowa Legal Aid, 6th Judicial Department of
Corrections, Mid-Eastern Iowa Community Mental Health
Center, and the Salvation Army.
Applicant has administered federal and state grants. They have
a history of successfully administering these funds. Applicant
received CDBG operational funds in FY07, 08, 09,10 and 11.
1) It is unclear whether the CDBG funds will be used for
costs other than staff salaries. In the project description,
this seems to be so, but in the budget all CDBG funding
is allocated to 'salaries'.
2) How will applicant secure funding for these operational!
salary expenses after FY12?
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Successful Living - Day Program Transportation
Number Page 251
Project Address 2406 Towncrest Drive
Activity Type Public Service
CITY STEPS Priority High - Health Services
CITY STEPS Goal Public service activity that focuses on mental health services (p. 92).
Achieved
Beneficiaries 0-30% MFI 100%
Amount Requested $6,000
Repayment Terms To be determined
Period of Affordability/ To be determined by the value of the vehicle and its depreciation schedule.
Compliance Period
Percent of Project 83.3%
Funded by CDBG/HOME
Leveraging City Funds $.20 in other funds for each CDSG dollar requested
Property Taxes Tax Exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
Successful Living has established a position to direct day programs, groups,
and recreational and leisure activities. Currently, transport for therapeutic
recreation, group socialization and other activities are either not possible or
Documentation of undertaken using multiple personal staff vehicles. The purchase of a
Project Need minivan type vehicle will allow outreach clients to access services, planned
therapeutic recreation activities, and transport of clients with physical
challenges.
Project Budget The applicant will match the requested grant funds with $1,200 (or 15%) in
Discussion agency general expense funds for the van.
Project Coordination In the past, Successful Living has worked with Rec-Net for recreational and
with Existing Services & leisure activities. Rec-Net is affiliated with the Leisure Studies program at
other Services Available the University of Iowa. Play-It-Again Sports also provided access to a range
in the Community of equipment and supplies for the residents to use when participating in
recreational activities.
Applicant History or Applicant has received prior City and federal funding for the acquisition of
Capacity to Successfully
Complete the Proposed residential properties. Successful Living operates three properties with SRO
Project residences at 716 N. Dubuque St., 214 Church St. and 416 S. Dodge St.
1) Has the applicant budgeted for maintenance costs?
Summary of Items 2) CDBG funds can only be used for CDBG-eligible activities. If the
to be Addressed applicant uses the van for non-eligible activities, the applicant must pay
that portion of the vehicle's overall purchase amount.
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Sudanese American Community Services Incorporated-
Community Center
Number Page 256
Project Address 1012 Gilbert Court
Activity Type Public Service
CITY STEPS Priority High - Employment Literacy
CITY STEPS Goal Public service activity that focuses on employment literacy, life skills,
Achieved youth programs, and financial literacy.
Beneficiaries 0-30% MFI 92%
31-50% MFI 8%
Amount Requested $50,000
Repayment Terms Grant
Period of Affordability/ N/A
Compliance Period
Percent of Project 89.3%
Funded by CDBG/HOME
Leveraging City Funds $0.12 in other funds for each CDBG/HOME dollar requested
Property Taxes Tax Exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
Documentation of
Project Need
Project Budget
Discussion
Project Coordination
with Existing Services &
other Services Available
in the Community
Applicant History or
Capacity to Successfully
Complete the Proposed
Project
Summary of Items
to be Addressed
The Sudanese American Community Services Incorporation is
requesting CDBG funds to create a community center to hold its
activities, services of its members, clients, and the community as a
whole. The community center programs would include establishing a
computer lab and hiring an instructor to train the adult population on
computer skills, English as a second language classes, and cultural
awareness classes.
Over the last two years, the increase in members and clients has
made it difficult for the applicant to meet higher service demands.
This project would allow for a larger community center space and to
expand services.
Almost all of the facility's rent will be paid for by CDBG funds. The
applicant has budgeted $6,000 in membership fees to go toward rent.
No volunteer hours are included in the budget.
The applicant identifies possible coordination with existing agencies
but does not provide details on the coordination.
The applicant has not administered federal grants.
1) The services offered by this community center may duplicate
services already available in Iowa City. How do the services
offered by this project differ from services and programs offered
by Neighborhood Centers of Johnson County or through
Kirkwood?
2) There is a concern with charging a membership fee. CDBG-
funded projects must be open to the public.
3) How would the applicant pay for the community center's rent and
programs after the first year?
4) Does the applicant have all the necessary equipment and
software for the proposed programs?
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Systems Unlimited - Purchase of a Wheelchair Accessible Van
Number Page 262
Project Address 2533 Scott Boulevard
Activity Type Public Service
CITY STEPS Priority Medium - Handicapped Services
CITY STEPS Goal Provide programs that provide special needs populations
Achieved transportation to health care facilities and employment (p. 94).
0-30% MFI 98%
Beneficiaries 31-50% MFI 2%
Amount Requested $44,650
Repayment Terms Grant
Period of Affordability/ To be determined by the value of the vehicle and its depreciation
Compliance Period schedule.
Percent of Project 95%
Funded by CDBG/HOME
Leveraging City Funds $0.05 in other funds for each CDBG dollar requested
Property Taxes Tax Exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
Systems Unlimited services individuals with disabilities and
Documentation of wheelchair accessible transportation is needed. The applicant does
Project Need not have vans to keep up with the demand for which they are needed.
The project will give a division serving 130 individuals access to a
van.
Project Budget $2,350 in private donations will go toward purchasing a wheelchair
Discussion accessible van.
ProjectCoordinauon The applicant would use the van to transport handicapped individuals
with Existing Services & to their jobs with the applicant's Community Employment Program
other Services Available
in the Community partners.
Applicant History or
Capacity to Successfully The applicant has received prior federal funding for various projects.
Complete the Proposed
Project
1) How many vans does Systems Unlimited own?
2) Has the applicant budgeted for maintenance costs?
Summary of Items 3) CDBG funds can only be used for CDBG-eligible activities. If the
to be Addressed applicant uses the van for non-eligible activities, the applicant must
pay that portion of the vehicle's overall purchase amount.
2
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CITY OF IOWA CITY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page Table to Table - Fund the Food Rescue Program
Number Page 267
Project Address 20 E. Market Street
Activity Type Public Service
CITY STEPS Priority Medium - Health Services
CITY STEPS Goal To provide donated food to local agencies that service the hungry,
Achieved homeless, and at-risk population.
0-30% MFI 80%
Beneficiaries 31-50% MFI 20%
Amount Requested $20,000
Repayment Terms Grant
Period of Affordability/ N/A
Compliance Period
Percent of Project 13.3%
Funded by CDBG/HOME
Leveraging City Funds $6.50 in other funds for each CDSG dollar requested
Property Taxes Tax Exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
Table to Table's food rescue program plays a crucial role in
supporting area agencies by providing food that would have otherwise
gone to waste. A study done by the United Way in conjunction with
the Iowa Policy Project found that 6.6% of families in Johnson County
lived in poverty in 2006-08, up from 5.2% in 2000.
Documentation of The applicant is requesting funds for general operational expenses.
Project Need This project takes the problem of excess food going to waste and
uses that food to help address the problems of hunger,
homelessness, and those at risk of hunger and homelessness. City
STEPS identifies programs that address health care and nutrition
services for people in poverty encourages the development of self-
sufficiency skills (p. 79).
Project Budget $130,000 in private donations and other funding will be provided.
Discussion
Project Coordination The food rescue operation provides food to the Crisis Center Food
with Existing Services & Bank, Shelter House, Domestic Violence Intervention Program, Free
other Services Available Lunch Program, Salvation Army, neighborhood centers, and Four
in the Community Oaks.
Applicant History or The applicant hasn't previously received CDBG funds, but has been
Capacity to Successfully in operation since 1996 and distributed over 7.8 million pounds of
Complete the Proposed
Project food to area agencies.
1) It isn't clear exactly how the CDBG funds are going to be used.
Will it be for staff salaries or operational expenses?
Summary of Items 2) Clients or the agencies they serve must document the LMI benefit.
to be Addressed Will the applicant be able to complete the LMI benefit
documentation?
2
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CiTY OF IOWA CiTY
FY12 CDBG/HOME APPLICANT REVIEW
STAFF REPORT
Project Name & Page United Action for Youth - Computer and Software Upgrades
Number Page 272
Project Address 410 Iowa Avenue
Activity Type Public Service
CITY STEPS Priority High - Youth Services
CITY STEPS Goal Public services that focus on youth services (p. 92).
Achieved
0-30% MFI 24%
31-50% MFI 72%
Beneficiaries 51-80% MFI 2%
Over 80% MFI 2%
Amount Requested $6,900
Repayment Terms Grant
PeriodofAffordabm~/ To be determined based on the value of the equipment.
Compliance Period
Percent of Project 78.4%
Funded by CDBG/HOME
Leveraging City Funds $0.28 in other funds for each CDBG dollar requested
Property Taxes Tax Exempt
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CITY OF IOWA CITY
STAFF ANAL YSIS
United Action for Youth receives federal grants to provide services to
over 200 runaway and homeless youth and victims of child abuse and
crime per year. The computers and software that the Runaway and
Victim service staff use is outdated. Current Runaway and Victim
Documentation of service staff fill out paper forms and case files by hand, and data is
Project Need then transferred by other staff and entered into UA V's database
system. This project would allow for the purchase of four computer
stations and six software licenses. The new equipment and software
would allow for more efficient ways to track program information and
for greater amounts of grant funds to pay for direct services.
A federal capacity building grant for $1,900 will match the CDSG
Project Budget funds for purchase of computer equipment and software. The project
Discussion will utilize volunteers to assist in adapting software for 20 hours
valued at $50 per hour for a total of $1,000.
Project Coordination UA Y coordinates their services with several area agencies. UA Y has
with Existing Services & a history of working with several groups of volunteers for donated
other Services Available
in the Community labor.
Applicant History or
Capacity to Successfully In the last five years, the applicant has received CDSG awards and
Complete the Proposed has successfully administered these funds.
Project
Summary of Items 1) The software/equipment must be pro-rated based on use. Will
to be Addressed 100 percent of the project be used only by Runaway and Victim
service staff?
2