HomeMy WebLinkAbout11-17-2011 Housing & Community Development Commission AGENDA
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
LOBBY CONFERENCE ROOM
410 E. WASHINGTON ST., IOWA CITY
THURSDAY, NOVEMBER 17, 2011
6:30 P.M.
1. Call Meeting to Order
2. Approval of the October 20, 2011 Minutes
3. Public Comment of Items Not on the Agenda
4. Staff/Commission Comment
5. New Business
• Discuss and Review FY13 CDBG/HOME Funding Process Timeline
• Review and Approve FY13 CDBG/HOME Application Materials
6. Update on FY12 Projects — CDBG projects that have not entered a formal
agreement with the City of Iowa City.
7. Discuss Shelter's House request for a FY11 Annual Action Plan
amendment
8. Monitoring Reports
• Neighborhood Centers of Johnson County — Property Acquisition,
Exterior Rehab & Operations (Gatlin)
• DVIP — Facility Rehab. (Gatlin)
• Crisis Center— Aid to Agencies, Operations (Gatlin)
9. Adjournment
MINUTES
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 20, 2011— 6:30 PM
LOBBY CONFERENCE ROOM, CITY HALL
PRELIMINARY
MEMBERS PRESENT: Andrew Chappell, Cheryll Clamon, Jarrod Gatlin, Holly Jane Hart,
Charles Drum, Michael McKay
MEMBERS ABSENT: Michelle Bacon Curry, Scott Dragoo, Rachel Zimmermann Smith
STAFF PRESENT: Tracy Hightshoe, Jeff Vanatter, David Purdy
OTHERS PRESENT: Bob Dostal, Emily Schettler, Jessica Hook, Mark Patton, Christine
Scheetz, Beth Ritter Ruback, Maryann Dennis
RECOMMENDATIONS TO THE CITY COUNCIL:
Recommendation to increase the priority level for transportation services in the 2011 -2015 CITY
STEPS Plan from a medium to a high priority. Motion approved 6 -0.
CALL TO ORDER:
The meeting was called to order by Chairperson Michael McKay at 6:30 p.m.
APPROVAL OF THE SEPTEMBER 15, 2011 MINUTES:
Chappell noted two corrections for the minutes.
Chappell moved to approve the minutes.
Gatlin seconded.
A vote was taken and the motion carried 5 -0 (Chappell, Clamon, Drum, Gatlin, McKay,
Hart absent).
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
None.
Hart arrives.
STAFF /COMMISSION COMMENT:
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 20, 2011
PAGE 2 of 6
Hightshoe updated the commission about the Broadway Condos project. The pre - construction
meeting was held and the project will begin shortly. Hightshoe stated she had sent the invite to
all commission members, but as a reminder all commission members are invited to the
retirement reception for the City's Assistant City Manager, Dale Helling. He has been with the
City for over 30 years.
PUBLIC MEETING:
Annual Review of the 2011— 2015 Consolidated Plan (a.k.a CITY STEPS)
• Discussion of the 2011— 2015 Consolidated Plan
McKay stated that staff summarized the comments received and this summary was in the packet.
A few of the HCDC members attended one or more of the input sessions. This year, public input
was sought at a Grant Wood PTO meeting, the senior center and at a Restorative Justice meeting
at the Broadway Police Substation. There were also three comments emailed to staff. These
were also included in your packets.
Chappell moved to accept correspondence from Mr. Mark Patton.
Clamon seconded.
A vote was taken and the motion carried 6 -0.
Hightshoe stated that every year staff and HCDC solicit input from the community and
completes an annual review of the City's Consolidated Plan (a.k.a. 2011 -2015 CITY
STEPS).The Plan is reviewed to ensure that the City's goals and priorities have not changed
during the Plan's 5 year period. Hightshoe reminded commission members that just because a
need is identified as a low or medium priority, it does not mean it is not needed in the
community. It may be considered a low or medium priority as there may be other funds better
suited to meet this need or the city /community has already invested heavily in a facility.
Identifying priority needs are important as when commission members decide what will be
funded during the allocation process, high priorities are reviewed first and if funding remains,
medium priorities are reviewed and then low priorities if sufficient funding remains.
The Commission should compare the input received to the priorities identified in CITY STEPS
and determine if any changes are needed. If no changes are recommended, then we conclude the
annual review of CITY STEPS. If changes are recommended, HCDC makes a recommendation
to the City Council.
McKay asked for any public comments.
Mark Patton, Iowa Valley Habitat for Humanity, highlighted housing concerns. Patton stated
the need to help people stay in their homes is huge. The elderly and disabled need assistance to
stay in their homes with rehab, weatherization and accessibility improvements. The cost of
utilities is too much for many low income homeowners in poorly insulated homes. Habitat
received a $74,000 grant to do weatherization, but there needs to be more funds. Another
concern is the loss of mobile homes as an affordable option to many. There was a report done
two years ago that showed 3,000 mobile homes in the county and about 500 of them do not meet
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 20, 2011
PAGE 3 of 6
building code. The secondary market that normally financed the purchase of mobile homes
doesn't exist anymore. Any time a mobile home burns down or deteriorates that home will not
be replaced. Patton asked that as the mobile home courts slowly wind down, the city should
encourage more affordable housing options to replace them and possible reuse of mobile home
courts.
Patton stated that there was a hand out regarding the high energy cost. He stated that the serious
issue should be contemplated locally and there could be tax incentives to improve the green
quality of the commercial buildings in the area. The net savings of energy would be greater than
the increased costs in taxes. Patton stated there is cheap money out there due to low interest
rates. Patton stated he could get two and half percent money for seven years and there are a lot
of creative uses for affordable housing. The final point is support for the UniverCity Program
that will rehabilitate 25 homes in downtown neighborhoods to be sold to income eligible
households. He wonders if there are more homes that could be rehabilitated and sold with
cooperation for there are many older homes near employment centers could be regained and not
lost.
McKay asked for discussion or questions. There was none.
Jessica Hook stated that she came to learn more and to give her local perspective. She just
learned about the CDBG rehab program by reading about the meetings in the local paper. Hook
stated that her family lives under the 80% medium income limit. She stated she lived on the
eastside in the Mark Twain neighborhood and has purchased her home. The homes in the area
are mostly over 50 years old. She thinks that it is great that people are buying the homes and
rehabilitating them. Owner - occupied rehabilitation is an important need in our older
neighborhoods. Hightshoe stated that staff has considered targeted areas for the owner occupied
rehab. program. This has been done in the past and could be considered again in certain
neighborhoods.
Chappell asked Mark Patton if he had any suggested changes or did he just want to bring
attention to the issues he identified. Patton stated that he wanted to raise awareness.
There was discussion about the current high priorities in CITY STEPS. Chappell stated that staff
will identify the main priority the application addresses. Hart suggested changing transportation
to a high priority, currently a medium priority. Chappell asked how many transportation related
applications were received. Hightshoe stated it is not common to get transportation applications
due to the expense and how much we have available under the public service cap. Eligible
activities would include cab vouchers or vehicle purchases. We typically have less than $15,000
to allocate, thus it is not funded often. This past year, due to the amount of program income we
had, we did get two applications for the purchase of vans for non - profit agencies. Hart stated
she realized that the commission couldn't fund much regarding transportation, but that
transportation is often identified as a huge need and the commission should recognize that the
need is great.
Chappell asked if Hart wanted to change the priority from medium to high. Hart confirmed that
was correct. Chappell stated that the CITY STEPS is primarily for CDBG /HOME. He stated he
was unsure what changing it would do because it was primarily for the Commission's use. Hart
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 20, 2011
PAGE 4 of 6
stated that the document identifies needs in the community and is a planning document used by
more than just the commission. She didn't feel it would hurt to have the need identified as a high
priority as it is often documented as a large obstacle for low income residents. Hightshoe stated
that city staff and organizations outside the city review CITY STEPS and will include narrative
and identified priorities in their grant applications to other funding sources such as IDOT and
other federal agencies. The Johnson County Metropolitan Planning Organization was interested
in the feedback concerning suggested transportation routes to employment centers and level of
interest by potential riders. They will investigate if grant funding could be used for a route from
the Broadway /Lakeside areas to the industrial park. Chappell asked what it would take to change
a priority level. Hightshoe stated that the Commission would need to make a recommendation to
Council to change a priority from medium to high and then it would have to go through an
annual action plan amendment. There would be a 30 day public comment period and then it
would go to Council for a public hearing. The Council could approve the amendment at that
time. Chappell stated he did not have an issue with changing it from medium to high.
Drum moved to change the priority from medium to high priority for transportation
services.
Clamon seconded.
A vote was taken and the motion carried 6 -0.
McKay asked if there were any other changes that the Commission would like to recommend.
Gatlin stated that he was fine with changing the level of transportation but there was a lot of
work put into the writing of it. He stated that he felt that if they were to look at others than other
needs could be changed and it may turn in to what it once was - where everything was a high
priority.
DISCUSSION OF THE FY13 CDBG /HOME APPLICATION MATERIALS:
McKay stated there was a small committee of Commissioners that worked to review the
applications and evaluation criteria. Chappell stated that the evaluation criteria was modified to
allow commission members to rate based on a range and that a few application questions were
changed to complement the evaluation criteria. If an important component in the evaluation
criteria there should be a question that directly rates to that criteria and the applicant should make
the case for their project.
Drum stated that the changes have made a big improvement. McKay asked the Commission to
take the time to look it over and make any suggestions if needed. Hightshoe stated that formal
approval happens at the November meeting. Chappell asked if there were concerns to email the
subcommittee as soon as possible.
UPDATE ON FY12 PROJECTS — CDBG PROJECTS THAT HAVE NOT ENTERED A
FORMAL AGREEMENT WITH THE CITY OF IOWA CITY:
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 20, 2011
PAGE 5 of 6
Hightshoe stated there was an error in the agenda as it is the FY12 projects that must be
reviewed. City Council policy requires CDBG recipients to enter an agreement with the City
within 90 days of July 1, thus by Sept. 30 There are three agencies that have not entered a formal
agreement with the City. Hightshoe reviewed the three agencies. Neighborhood Centers of
Johnson County does not own the Pheasant Ridge Center and thus the property owner, Mark IV,
must grant approval first. The agreement is ready and waiting the property owner's consent.
Staff anticipates approval as it has been done in the past, but it is a time consuming process as
must go through their legal department and it takes time. Old Brick has not entered an
agreement yet. The agreement is ready, just waiting their Board President to come in and sign.
Systems Unlimited has not entered an agreement and has not responded to staff's emails /call if
they will proceed. The Commission can vote to make a recommendation to Council to
reallocate the money or there can be conditions set. Chappell stated that he did not have a
problem waiting another month but suggested that in another message or letter sent to Systems
and Old Brick the applicant should be notified if there is no communication or they are unable to
enter an agreement by the November HCDC meeting, the commission will recommend the
reallocation of those funds.
Hightshoe stated that there are agreements that have not been entered for the FYI 1 special
allocation, but staff was the reason for the delay as some projects are not ready to proceed or had
mitigating circumstances such as Habitat. The land they wanted to purchase was found to have a
history of petroleum contamination. Staff required a Phase I environmental assessment before
proceeding with an agreement in case a different site was needed.
MONITORING REPORTS:
• FY12 Mayor's Youth Empowerment Program — Rental Housing
• Iowa City Free Medical Clinic— FY11 Fagade Improvements & FY12 Operations
• FYI I Johnson County Ag. Extension — BBBS New Construction
• FY11 Arc of Southeast Iowa - Equipment
Hart stated that Big Brothers Big Sisters' new building is done and they are in the new facility.
The Community Development Celebration was there this year. The contractor received final
payment. It's a very nice facility. The Free Medical Clinic fagade work will start in November.
The pharmacy case management product care is seeing more and more people. With over 200
clients seen in the first quarter and the numbers increasing and they are seeing old clients as well
as new.
Mayor's Youth Employment rental housing purchased their first lot and construction started in
September. It is expected to be done by December ls` and the second house will be started this
spring.
The Are of Southeast Iowa purchased and installed the play equipment.
ADJOURNMENT:
Drum made a motion to adjourn. Clamon seconded.
A vote was taken and the motion carried 6 -0
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CITY OF IOWA CITY
M E M 0 RA N D U M
Date: November 9, 2011
To: Housing & Community Development Commission (HCDC)
From: Tracy Hightshoe, Community Development Planner
Re: November Meeting Packet
Below is a brief description of the November agenda items.
Discuss and Review FY13 CDBG /HOME Funding Process Timeline
The proposed FY13 CDBG /HOME funding process timeline is enclosed. Please review the
entire timeline and also check your calendars to make sure that you will be able to attend the
allocation meetings in February and March 2012.
Review and Approve FY13 CDBG /HOME Application Materials
Enclosed in your packet are drafts of the FY13 CDBG /HOME applications and application
guide. Unfortunately, due to anticipated cuts in the CDBG and HOME entitlement amounts,
there will be two major changes proposed. CDBG funds can no longer support the full $105,000
budgeted for the Aid to Agencies set -aside as federal regulations cap the amount of public
service funding available to 15% of the City's entitlement plus program income. For FY13, this
amount is $91,281. No additional funding remains to consider public service applications.
The second change is that staff is recommending a minimum award of at least $50,000 for all
housing and public facility applications. Cuts in the CDBG and HOME entitlement funding also
reduce the amount of funds available for administration. Staff's time will be adjusted
accordingly, with less time available for the administration of CDBG and HOME projects.
Staff will be recommending an additional allocation to the City's Owner - Occupied Housing
Rehabilitation program. Currently, this program receives 13% of the CDBG /HOME entitlement
funding plus program income received through CDBG owner - occupied housing rehabilitation
projects or $200,000, whichever is greater. For the program to remain viable, staff is
recommending an additional $100,000 be allocated to this program.
HCDC will need to formalize the application materials at this meeting in order for staff to prepare
for the upcoming allocation period.
Monitoring Reports
• Neighborhood Centers of Johnson County — Property Acquisition, Exterior Rehab &
Operations (Gatlin)
Contact Brian Loring (358 -0438 or brian- loring' @ncjc.org)
• DVIP — Facility Rehab. (Gatlin)
Contact Kristie Fortmann Doser (351.1042 x112 or dvip @dvipiowa.org)
• Crisis Center — Aid to Agencies, Operations (Gatlin)
Contact Becci Reedus.(351.2726 or Becci. reed us@jccrisiscenter.org)
If you have any questions about these agenda items, or will be unable to attend, please contact
me at 356 -5230 or by email at tracy - hightshoe @iowa - city.org.
CITY OF IOWA CITY
FY13 ALLOCATIONS TIMELINE
Dates Subject to Change
Dec. 14, 2011 Public notice that CDBG and HOME applications are available
Dec. 29, 2011 CDBG /HOME Applicant Workshop,
Emma Harvat Hall, City Hall, 3:00 PM
Jan. 9, 2012 CDBG /HOME Applicant Workshop
Emma Harvat Hall, City Hall, 11:00 AM
Jan. 20, 2012 Applications due to City of Iowa City by 12 noon
Feb. 16, 2012 HCDC meeting: question /answer discussion with CDBG /HOME
applicants. Location TBD, 6:30 PM
Feb. 24, 2012 HCDC ranking forms due to City staff
Mar. 8, 2012 HCDC meeting: review of groupings and consensus funding
scenario. Location TBD, 6:30 PM
(CDBG /HOME applicants encouraged to attend, but not mandatory)
Mar. 22, 2012 HCDC meeting: recommendation on CDBG /HOME funding awards.
Location TBD, 6:30 PM
(CDBG /HOME applicants encouraged to attend, but not mandatory)
April 3, 2012 HCDC justifications memo due for council packet
April 13, 2012 Draft FY13 Annual Action Plan done — 30 -day comment period begins
April 19, 2012 HCDC meeting: Review FY13 Annual Action Plan and recommendation to
City Council
May 15, 2012 Expiration 30 -day comment period on the FY13 Annual Action Plan
May 15, 2012 City Council: public hearing on the FY13 Annual Action Plan (If needed,
joint HCDC /City Council meeting)
May 15, 2012 City Council Meeting: resolution- approving the FY13 Annual Action Plan
July 1, 2012 Start FY13 projects
(If awarded funding, no expenses may be incurred prior to both
July 1 AND execution of a CDBG /HOME agreement)
11/9/2011
DD R A F 7 FY13 APPLICANT GUIDE December 2011
IOWA CITY CDBG AND HOME PROGRAMS
This guide outlines requirements for individuals /organizations (applicants) applying for and receiving
Community Development Block Grant (CDBG) and /or HOME Investment Partnership (HOME) program
funds through the City of Iowa City.
The applications for FY13 funding (housing and public facilities) include a number of narratives,
statistical and financial questions so please contact staff if you have questions or need technical
assistance. HCDC strongly encourages all applicants to attend one of the CDBG /HOME Applicant
Workshops.
THE APPLICANT WORKSHOPS ARE SCHEDULED AS FOLLOWS:
THURSDAY, DECEMBER 29, 2011, EMMA HARVAT HALL, CITY HALL AT 3:00 PM
MONDAY, JANUARY 9, 2012, EMMA HARVAT HALL, CITY HALL AT 11:00 AM
FY13 Requirements:
1) The minimum award for housing (not including CHDO operating expenses) and public facility
projects is $50,000.
2) Funds are not available for public service eligible activities such as operations or
salaries.
3) Funding priorities will be based on the goals and objectives of the 2011 -2015 CITY STEPS Plan
4) Applicants must submit all application materials by the application deadline. The Housing and
Community Development Commission (HCDC) will not review any materials submitted by the
applicant after the deadline unless the Commission specifically requests an item to be submitted
for review by all Commission members.
5) The application and the proforma (for rental housing applications) must be substantially
complete for HCDC consideration.
Financial Information for CDBG \HOME Applicants
• The U.S. Department of Housing and Urban Development (HUD) is encouraging both grantees
(cities, counties and states) and applicants (subrecipients such as yourselves) to maximize
private investment. The City requests that applicants leverage private funding, volunteers and in-
kind contributions whenever possible and to include this information on your application. Both
volunteers and in -kind donations are very important. These contributions are worth points in the
ranking sheets and are included in HCDC's evaluation of your application. A copy of the ranking
sheets are attached herein.
• Applicants can apply for grants and /or loans from CDBG \HOME per the policy.
• All applications received by the due date will be evaluated and ranked by HCDC. Rental housing
projects must submit the City provided proforma with their application.
CDBG \HOME Funding Process
The following is the proposed timeline for the FY13 CDBG \HOME funding process.
1. Applications Due 12 noon -- January 20, 2012
2. HCDC Meeting — Question\Answer with Applicants February 16, 2012
3. HCDC Meeting — Review Grouping and Consensus March 8, 2012
4. HCDC Meeting — Funding Recommendations March 22, 2012
FY13 Applicant Guide
PART I. FEDERAL FUNDING EXPECTED TO BE AVAILABLE FOR FY13
In FY13 the City of Iowa City is expecting to have available approximately $1,335,000 in federal funds
(including FY13 entitlements plus program income) from the U.S. Department of Housing and Urban
Development (HUD). Of this figure, Community Development Block Grant (CDBG) funds account for
about $709,000. The HOME Investment Partnership program accounts for about $626,000. The focus
of the HOME program is for affordable housing activities; homeownership opportunities, rehabilitation or
new construction for rental or owner - occupied units and tenant based rent assistance.
The City of Iowa City has adopted the 2011 -2015 Consolidated Plan (a.k.a. CITY STEPS), as the
overall guide for allocating CDBG and HOME funds. CITY STEPS has five -year priorities, strategies and
goals designed to address the needs of low- income persons for housing, jobs and services in Iowa City.
Priorities as outlined in CITY STEPS are attached.
Because CITY STEPS is a multi -year plan it is important to structure each annual action plan so that the
overall strategies and goals are being met. The City Council will review and approve the FY13 Annual
Action Plan before it is submitted to HUD. These goals, and the City's efforts to meet these goals, will be
the method HUD will use to measure the City's performance and compliance with the CITY STEPS Plan.
The City has approximately $801,000 available for allocation to recipients after Council set - asides have
been removed for administration, economic development, owner - occupied housing rehabilitation and aid
to agencies.
It is the City Council's policy to allocate $105,000 of the public services funds to annual operating
expenses of human service agencies, as part of the City's Aid to Agencies budget. There is a HUD
regulation that caps public service funding to no more than 15% of the City's CDBG entitlement
amount plus prior year program income. Due to cuts in the CDBG entitlement to Iowa City, $91,281
is the maximum amount available for public service activities. The $91,281 will be directed to the
City's Aid to Agencies budget and the City will not be accepting additional public service applications.
Of the $801,000 available for allocation, at least $492,800 must be allocated to HOME eligible
housing activities. $308,200 is available for public facilities and CDBG eligible housing activities. A
requirement of the HOME program states that not less than 15% of the HOME entitlement be
reserved for Community Housing Development Organizations (CHDOs). In FY13 this set -aside is to
be a minimum of $80,470.
Council's policy is to set -aside 15% of the CDBG entitlement to allocate to economic development
activities. For profit businesses, providers of technical assistance to businesses or employment training
may apply to this fund. There is a separate application process for economic development activities.
Please contact community development staff for information about these funds. The FY13 economic
development set -aside is approximately $67,000.
The funding amounts identified are estimates based on previous levels of funding. The amount
available for allocation will be revised upon adoption of the final CDBG and HOME budget by Congress
and as program income is received during the current fiscal year.
PART II. APPLICATION REQUIREMENTS AND CONSIDERATIONS
Applicants for these federal funds should evaluate the following HUD guidelines as well as City policies
contained in CITY STEPS when considering the types of proposals, funding estimates, and time
schedules for achieving their program \project goals.
FY13 Applicant Guide 2
NATIONAL OBJECTIVE
ALL Proposals must address a Low - Moderate Income Benefit
a. CDBG Funds
The National Objective of the CDBG Program is the "development of viable urban communities
by providing decent housing and suitable living environments, and expanding economic
opportunities, principally for persons of low and moderate income." At least 51 % of the program
beneficiaries (persons or households) must have incomes at or below 80% of the local median
income category. (Where assistance is provided directly to individual households (e.g. housing
rehab), all of the households must have incomes below 80% of the median household income).
Applicants must document that the National Objective is being met. While the CDBG program
allows self - certification of income, the household must certify their income with their signature.
HUD also requires that a certain percentage of the participants provide source documentation
such as pay stubs or a Social Security statement to further verify the household's income.
This source documentation must be kept in the client's file and is subject to monitoring when
City or HUD staff review the client files. The City has set this percentage at 5% of the
programs beneficiaries.
b. HOME Funds
The national objective of the HOME program is the provision of safe and decent affordable
housing. All activities undertaken with HOME funds must benefit persons or households below
80% of median family income. An additional income restriction is added for rental housing
projects funded by HOME. For these rental projects, 90% of the HOME assisted units must be
targeted to persons and /or households below 60% of the median family income.
Following are the median income limits established for Iowa City released May 31, 2011
Persons per household 30% 60%
80%
1 person
$16,650
$33,300
$44,350
2 persons
$19,000
$38,040
$50,700
3 persons
$21,400
$42,780
$57,050
4 persons
$23,750
$47,520
$63,350
5 persons
$25,650
$51,360
$68,450
6 persons
$27,550
$55,140
$73,500
7 persons
$29,450
$58,980
$78,600
8 persons
$31,350
$62,760
$83,650
The CDBG statute pertaining to the low- moderate income national objective specifies criteria for deter-
mining low- and moderate - income benefit.
1. The activity must be carried out in an area or neighborhood consisting predominantly of low -
moderate income persons, or the activity must involve facilities or services designed for use
predominantly by low- moderate income persons. Demographic information is available at the
Planning Department. In some instances, applicants may need to conduct a survey of the
potential beneficiaries to determine income eligibility.
FY13 Applicant Guide 3
2. Housing that is being improved, as part of a project must be occupied predominantly by low -
moderate income persons.
3. Job creation or retention as an activity must involve employment of predominantly low and
moderate - income persons.
ELIGIBLE ACTIVITIES
a. Activities that can be carried out with CDBG funds include, but are not limited to, the following:
• Acquiring real property, demolishing structures and clearing property, and relocation
assistance for residents of property being demolished.
• Rehabilitation or preservation of residential and nonresidential structures, including
weatherization, painting, accessibility improvements, emergency repairs and comprehensive
rehabilitation.
• Construction of public facilities and improvements, such as water and sewer facilities,
infrastructure repairs and installation of curb ramps, construction of neighborhood centers
and installation of accessible playground equipment.
b. Activities that can be carried out with HOME funds include the following:
• Acquisition of real property (including Homeownership Assistance), payment of "soft" costs
associated with a project, demolition and clearing property, site and infrastructure improve-
ments, and relocation assistance for persons being displaced by a HOME activity.
• Rehabilitation or preservation of residential structures (comprehensive rehabilitation only).
• Tenant Based Rental Assistance (TBRA) for a period of up to 24 months.
• New construction of affordable housing units (rental or owner - occupied).
• Operational expenses and Capacity Building for Community Housing Development Organi-
zations (CHDOs) within the limit of 5% of Iowa City's HOME allocation.
INELIGIBLE ACTIVITIES
The following types of activities that are ineligible include, but are not limited to, the following:
• Buildings for general conduct of government and expenses required to conduct the regular
responsibilities of local government, e.g. street maintenance, public buildings for
government.
• Political, religious and lobbying activities, income payments, such as rent assistance and
mortgage payments. HOME ONLY: tenant based rent assistance is an allowable activity.
• CDBG ONLY: New housing construction, except for residential facilities providing shelter for
persons with special needs (homeless shelters, convalescent homes, halfway houses, and
group homes).
• Purchase of construction equipment. (Revised 11512011)
NOTE: The purchase or lease of furnishings, equipment, or other personal property (such as
vehicles) needed for an eligible public service is eligible only under the CDBG public service
FY13 Applicant Guide 4
category; however, the City will not be considering public service activities this year. Additional
requirements and CDBG award limitations may apply, please contact community development
staff to discuss.
PERFORMANCE SCHEDULE AND PAYMENT
Performance schedules will be outlined with the goal of completing the project within the City's
fiscal year (July 1 -June 30).
Disbursements can be made AFTER the contract has been formalized. Expenses incurred
before July 1, 2012 and before a contract has been entered may not be reimbursable and
may jeopardize the CDBG /HOME funds awarded to the project. Disbursements can be
made upon receipt of 1) invoices for labor, materials and services rendered, and 2) signed lien
waivers (as appropriate) covering all amounts to be paid. In some instances, pre- agreement
costs may be reimbursed to applicants; however, Community Development staff must be
contacted prior to making any pre- agreement disbursements to verify if the cost may be
reimbursed. In case of minor cost overruns or requests for additional funding the City Manager
and staff may approve a contract amendment that is non - substantial. In the case of substantial
changes (as defined in the Citizen Participation Plan) the Housing and Community Development
Commission and City Council must approve the change and an amended agreement is required.
PERFORMANCE MEASURES
In the application form, applicants will be asked to mark one of the "Objectives" that are defined
herein for the proposed project. After this first step, the application will then ask the applicant to mark
one of the "Outcomes" that are defined herein for the proposed project. The last step is to quantify
the project benefits by placing a numeric value in one of the "Outputs" categories of "persons ",
"households" or "housing units ".
Objectives
Suitable Living Environment: In general, this objective is related to activities that are designed to
benefit communities, families, or individuals by addressing issues in their living environment.
Decent Affordable Housing: The activities that typically would be found under this objective are
designed to cover the wide range of housing possible under HOME, CDBG, HOPWA, or ESG. This
objective focuses on housing programs where the purpose of the program is to meet individual family
or community needs and not programs where housing is an element of a larger effort (such as would
be captured above under Suitable Living Environment).
Creating Economic Opportunity: This objective applies to the types of activities related to economic
development, commercial revitalization, or job creation.
Outcomes
Availability\Accessibility: This outcome category applies to activities that make services,
infrastructure, housing, or shelter available or accessible to low -and moderate - income people,
including persons with disabilities. In this category, accessibility does not refer only to physical
barriers, but also to making the affordable basics of daily living available and accessible to low- and
moderate- income people.
Affordability: This outcome category applies to activities that provide affordability in a variety of ways
in the lives of low- and moderate - income people. It can include the creation or maintenance of
affordable housing, basic infrastructure hook -ups, or services such as transportation or day care.
Sustainability, Promoting Livable or Viable Communities: This outcome applies to projects where
FY13 Applicant Guide 5
the activity or activities are aimed at improving communities or neighborhoods, helping to make them
livable or viable by providing benefit to persons of low- and moderate - income people or by removing
or eliminating slums or blighted areas, through multiple activities or services that sustain communities
or neighborhoods.
Outputs
Households: One or more persons occupying a housing unit.
Persons: An individual or individuals.
Housing Units An occupied or vacant house, apartment, or single room (SRO housing)
that is intended as separate living quarters.
For additional information please see the Federal Register, June 10, 2005, pages 34044 -34054
BUDGET CONSIDERATIONS
In estimating the amount of the proposal or the project budget, applicants should try to obtain
documentation for the costs and consider the following expenses:
• Appraisals, legal fees, title opinions and surveying costs for property acquisition projects.
• Building permits, engineering or surveying costs, zoning application fees, professional fees,
advertising and bidding costs for rehabilitation and building projects.
• Construction estimates should be realistic. Funds remaining after the proposed work as
identified in the CDBG agreement is completed may revert back to the CDBG line of credit.
Other project costs such as compliance with HUD regulations (audits, labor standards,
environmental studies, fair housing, etc.) which are listed in Part 111 of this guide should also be
included. Applicants should become familiar with that section of the Guide prior to submitting an
application.
NOTE: Rental housing projects, regardless of funding sources, will be required to complete and
submit the proforma attached to the FY13 application form.
HOME PROJECTS ONLY:
HOME funds are required to be matched at the rate of one match dollar for each four HOME
dollars or 25% of the HOME funds being requested. The City has made a commitment to match
local HOME dollars, however, we also expect applicants for local HOME funds to contribute to
meeting this matching contribution (see HOME regulations for eligible forms of match).
** Applicants may wish to meet with staff before filling out the application to discuss the project
budget, potential costs and the estimates for project expenses.
PART III. COMPLIANCE WITH FEDERAL REGULATORY REQUIREMENTS
All CDBG \HOME contracts include requirements imposed by various Federal- sponsoring agencies.
These include procurement standards for labor, materials, supplies and services not only related to the
project but also to the applicant's operation.
FY13 Applicant Guide 6
1. Procurement standards and subcontracting requirements are set forth in OMB Circular A -110
and 24 CFR Part 84 (for non - profit organizations). The following list briefly describes the main
points in contracting for services and purchasing supplies and materials.
2. Affirmative efforts shall be made to utilize small and minority -owned businesses or sources of
supplies and services. Conflict of Interest rules will also apply.
3. Construction contracts in excess of $2,000 shall comply with the Fair Labor Standards Acts.
Specifically, 1) The Davis -Bacon Act which requires contractors to pay wages to laborers and
mechanics at a rate not less than the minimum wages specified in a wage determination made
by the Secretary of Labor, 2) Copeland Anti -Kick Back Act which prohibits employers from
inducing employees to give up any part of the compensation to which they are otherwise entitled,
and 3) The Contract Work Hours and Safety Standards Act which requires contractors to
compute wages on the basis of a standard work week of 40 hours. Work in excess of the
standard workweek shall be permissible if the worker is compensated at a rate of 1'/2 times the
basic rate of pay for all hours worked in excess of 40 hours in the workweek. No worker shall be
required to work in unsanitary, dangerous or hazardous surroundings.
4. Contracts over $10,000 shall contain requirements relating to Equal Employment Opportunity.
5. Provisions for termination shall also be included in all contracts.
6. Records should be kept for all procurements. Construction projects for more than $100,000
must utilize the competitive sealed bids (formal advertisement) method of procurement.
Procurement by small purchase procedures shall be utilized for projects $100,000 or less. Price
or rate quotations shall be obtained from an adequate number of qualified sources under this
method.
7. Contracts in excess of $25,000 shall contain provisions and conditions that allow for
administrative, contractual or legal remedies in instances in which contractors violate or breach
contract terms.
8. Contracts in excess of $100,000 shall meet bonding and Section 3 requirements. Minimum
bond requirements include: bid guarantee equal to 5% of bid price, performance bond for 100%
of contract price and payment bond for 100% of contract price.
9. Provisions regarding federal regulations on Non - discrimination, Equal Employment, Affirmative
Marketing and Fair Housing.
10. Acquisition, Displacement and Relocation are also contained in the Agreement.
11. Lead Based Paint regulations regarding interim controls and abatement may also apply.
PART IV. FINANCIAL MANAGEMENT
Standards for financial management and record keeping are provided in OMB Circulars A -110 and A-
122 and 24 CFR Part 84. Local accountants and agency directors experienced with federal
requirements may be helpful resources.
Each recipient shall have a financial management system that provides effective control over and
accountability for all funds, property, and other assets, must identify the source and application of
funds for federally- sponsored activities, and permit the accurate, complete, and timely disclosure of
FY13 Applicant Guide 7
financial results in accordance with the reporting requirements of the City and HUD.
• A separate ledger for the CDBG and /or HOME account is strongly recommended.
• Appropriate time distribution records must be kept for employees paid with CDBG funds in addition
to other funds.
• All project - related expenditures must be supported by third party documentation (invoices, contracts,
and purchase orders). Lien waivers are required from all contractors and subcontractors.
• Reductions in project costs or increases in the commitment of other funding, if any, shall be brought
to the immediate attention of staff. The impacts of these changes must be discussed with staff and
appropriate reductions in CDBG and /or HOME funds may be made on a pro- rated, case -by -case
basis.
PART V. REPORTING AND MONITORING
Community Development staff will monitor all aspects of the project beginning with pre- agreement
activities, goal setting to project closeout. Any project changes must be approved by the City.
All notices and reports should be directed to:
Community Development Department
410 East Washington Street
Iowa City, Iowa 52240.
Periodically, Community Development staff and HCDC members will conduct monitoring visits to review
project progress, financial management, construction contracts, time records related to the project as
well as client statistics. Staff will attempt to give reasonable notice prior to the site visit.
In most cases, a financial audit of the project expenditures will be required. Qualified individuals who
are sufficiently independent of the agency and can produce unbiased opinions and conclusions should
conduct these audits. Audit reports should be submitted within six months of project completion and
final disbursement of funds.
For organizations that expect to receive more than $500,000 in federal assistance from all sources are
required to have an audit covering the financial activities of the organization as well as the project
disbursements will be required as set forth in OMB Circular A -133.
For CDBG projects, all records relating to the project should be kept at least four years after the
submission of the Consolidated Annual Performance and Evaluation Report (CAPER) in which the
activity is reported as complete. The CDBG Agreement should be retained until the end of the
compliance period.
For HOME projects, all records shall be maintained as required in 92.508 Recordkeeping depending on
the type of project (rental, homeownership, or tenant -based rental assistance).
The City of Iowa City requires quarterly reports and has a standardized reporting form. For rental and
homeownership projects, the applicant must complete project close -out forms and submit to the City
upon project completion. The period of affordability does not begin until the City has been notified and
the data entered into HUD's information and management system (IDIS). The compliance period will
vary depending upon the regulatory requirements of the CDBG and /or HOME program and the
information contained within the CDBG \HOME application. During the compliance period, Community
FY13 Applicant Guide 8
Development staff will request records relating to the stated purpose of the project to see if goals have
been carried out, to review the low and moderate income benefit requirements as established by HUD,
and to monitor the financial status of the organization.
PART VI. HOUSING RELATED ITEMS
Site Location. One of the City's goals is to encourage the distribution of housing and residential
facilities (e.g. permanent housing — rental and homeownership, transitional housing, homeless
shelters, and special needs housing) throughout Iowa City. See the attached Affordable Housing
Location Model to view where City assisted rental housing may be located.
Additional Information Requirements. Before an applicant may enter an agreement with the City,
the applicant must submit updated information such as, but not limited to, the project schedule,
sources and uses statement, construction budget (if applicable), and proforma (if applicable). All
other funding sources must be identified and verification submitted to the City to complete a subsidy
layering analysis when multiple public funding sources are utilized.
Appraised Value at Project Completion. Each housing project, except minor home repairs, funded
with CDBG and /or HOME funds must have an appraised value at project completion that
demonstrates adequate equity to secure any liens.
FY13 Applicant Guide 9
Summary of High Priority Needs (2011 -2015 CITY STEPS)
For the five -year period of 2011 through 2015, the City has identified the following needs as high
priorities:
■ Housing Needs
o Non - student renter households up to 50% of MFI: Small families, specifically
renters, experience the greatest degree of housing problems. Existing affordable
housing demand exceeds projected demand, and the need for rental units far
outpaces the need for owner units. With the cost of home ownership outpacing real
median household income, providing assistance to rental households would be more
cost - effective at this time. And, even with the rising demand for affordable rental
housing units, 48 units originally constructed with Low Income Housing Tax Credit
financing were converted to market -rate apartments (Villa Garden Apts.). This
category would also include SRO rental units.
o Persons and families at -risk for homelessness: With more "new homeless" being
created during the recession, it is critical that efforts be made to assist them in
maintaining their current housing, and not increase the number of homeless in Iowa
City. Rental assistance, including rent and utility deposits, achieves this objective and
is far more cost - effective than transitioning out of homelessness.
o Owner - occupied housing units: Elderly and small family owner households
experience very high degree of housing problems, especially cost burden.
Weatherization, emergency rehab and rehab activities help to decrease monthly utility
costs and preserve and maintain the City's affordable owner housing stock. In
addition, physical improvements including handicap accessibility features that may
assist elderly owners to age -in -place is a high priority.
■ Community Development Needs
o Public service activities that focus on crime prevention and awareness, child care,
youth services, life skills, financial literacy, substance abuse services, mental health
services, employment training and transportation (pending Council approval) are high
priorities. As a result of the recession, there are many more households at -risk for
becoming homeless due to job loss, etc. Assisting these families with day care, life
skills, etc. to maintain their job and housing will be a priority.
o Public facilities, specifically the structural facilities that house the public service
providers listed above. In addition, child care facilities that are affordable to LMI
households or accept Title 20 funding would be a high priority. Investing in the
physical facilities used by non - profit organizations would prolong the life of their
facilities and enable the agencies to continue their missions. Park and recreational
facilities, flood prevention and mitigation strategies in low income neighborhoods are
also high priorities.
o Economic development activities, specifically employment training and micro -
enterprise loan financing.
FY13 Applicant Guide 10
• Homeless Needs
o Advocate human services coordination.
• Pursue a single application for service system entry.
• Pursue the formation of a local computerized system that connect clients with
services, serves as a database, and provides inter - agency referrals.
• Support continued funding of Johnson County Council of Governments
(JCCOG) Human Services Coordinator.
• Support the Local Homeless Coordinating Board (LHCB).
o Increase understanding of issues surrounding Johnson County homelessness.
o Conduct a survey to determine community attitudes surrounding affordable
housing and homeless organizations and participants.
o Expand /Rehabilitate Emergency Shelter.
• Improve and maintain existing shelter facilities.
• Support expansion or addition of facilities to meet increased demand.
• Expand staff within existing system to provide improved service.
o Support plans for improving day shelter opportunities.
• Expand available services such as social /case worker availability, facilities,
childcare opportunities, improved public and private transportation access,
showers.
• Supported Training and Access to Resources (STAR) program continuation.
o Improve transitional housing programs for families.
• Continue to develop scattered site, transitional housing programs requiring
participation in supportive services.
• Provide transitional housing for single individuals.
• Continue to develop Single Room Occupancy (SRO) type housing for persons
living alone with access to supportive services.
• Continue support of transitional housing for unaccompanied youth.
o Provide special needs transitional housing.
• Continue to support the development of transitional housing for persons with
mental illness.
• Provide services to support special needs populations in non - facility based care
environments (i.e. Compeer, Buddy System, Coaches).
The City of Iowa City's Consolidated Plan identifies emergency shelter and supportive services for
homeless or near - homeless persons as high priorities. As the needs of these groups are vast and
numerous, Iowa City has allocated the maximum amount of CDBG funding possible to public services
to assist human service organizations. To the extent possible, the City provides support to the
system of facilities and service providers described in the homeless inventory above.
FY13 Applicant Guide 11
Prevention and Outreach Activities
o Assist low- income households in maintaining and retaining their existing
housing.
• Establish /Improve emergency rent, mortgage and utility assistance.
• Expand in -home support systems such as: living skills training; check in /on
service; "buddy system" supports /mentor program.
• Increase accessibility to physical /mental health care.
• Facilitate the development of countywide housing rehab programs.
Homelessness Prevention
During the five years covered by the CP, the City will apply CDBG and HOME funding to activities
that will directly address the prevention of homelessness. Many of the activities undertaken by
human service organizations (funded by CDBG, Aid to Agencies are other sources) are designed
to prevent homelessness. Public facilities funding is allocated to several service providers whose
mission is to assist persons who are homeless or providing services to prevent homelessness.
■ Non - Homeless Special Needs
The non - homeless special needs populations in Iowa City have a wide range of service needs
including transitional housing, supportive housing, counseling, case management,
transportation to health care facilities and employment, and more. Data and information used
to determine priority supportive housing and supportive service needs of the non - homeless
special needs populations in the City were derived from responses to surveys distributed to
organizations that serve these special needs populations. In addition, information was also
retrieved from interviews and focus group sessions with area organizations during the
planning process.
Several priorities identified were common across the various subcategories of special needs
populations. For example, one such priority need identified was more affordable housing,
especially for families below 30% MR. Another need recognized was supportive housing
facilities with adequate case management components. Access to health care and
employment opportunities was also a common priority for all special needs populations.
These populations need access to dental appointments, doctor appointments, employment
centers, and job training and placement services.
In regard to the elderly and frail elderly populations, services such as benefits counseling and
care coordination were identified as priority needs. The appendix table "Non- Homeless
Special Needs" provides quantitative estimates for housing and services necessary to serve
each of the City's various special needs subpopulations.
FY13 Applicant Guide 12
Housing and Community Development Commission
Unsuccessful or Delayed Projects Policy
Adopted by City Council March 2, 2004 (Resolution 04 -68)
From time to time there may be Community Development Block Grant (CDBG) and /or HOME Investment
Partnership Program (HOME) projects that do not meet the anticipated schedule for implementation as
presented to the Housing and Community Development Commission (HCDC). These circumstances
may be due to unforeseen events (e.g. unfunded applications for other financing).
HCDC recognizes the need to utilize CDBG, HOME and other funding as effectively and efficiently as
possible to meet the needs of low- moderate income household for housing, jobs and services within
Iowa City.
To assist HCDC in evaluating a project's status and ability to proceed the following policy is hereby
adopted to begin with Fiscal Year '04 projects beginning July 1, 2003:
1. All CDBG and HOME projects will have entered into a formal agreement with the City of Iowa
City for the utilization of federal funds by September 30 each year. Should a recipient fail to
meet this threshold, the project will be reviewed by HCDC to evaluate if extenuating
circumstances exist. If extenuating circumstances exist and it is anticipated the project
will proceed, a new timeline will be established for the completion of the project. If
circumstances do not warrant an extension of time, HCDC may recommend the
recapture and re -use of the funds to the City Council.
2. All CDBG projects (except applicants for LIHTCs) will have expended a minimum of fifty percent
(50 %) of the assistance provided for the proposed project by March 15 each year. This
provides the recipient with approximately 255 days following the start of the fiscal year to reach
this threshold for CDBG projects. All HOME projects will expend their funds on a timely basis
per the applicable HOME regulation. Should a recipient fail to meet these thresholds, all
unexpended CDBG /HOME funding will be recaptured by the City of Iowa City and
recommendations be made by the HCDC for re -use of the funds or HCDC may allow the
recipient to retain the funds for the previously approved project.
3. If housing projects are applying for other funds through various state or federal agencies, the
recipient must apply for those funds in the first available application period offered. Should a
recipient fail to meet this application threshold, all CDBG /HOME funding will be recaptured by
the City of Iowa City and recommendations be made by the HCDC for re -use of the funds.
4. Should a recipient be unsuccessful in obtaining the funds listed in the application in the
application round immediately following the allocation of local CDBG \HOME funds, and the
project will not be able to proceed without the aforementioned funds, all CDBG /HOME funds will
be recaptured by the City of Iowa City and recommendations be made by the HCDC for re -use
of the funds or HCDC may allow the recipient to retain the funds for the previously approved
project. If the project is unsuccessful in obtaining the required funds listed in the application
after two consecutive funding rounds following the allocation of local CDBG /HOME funds, the
City of Iowa City will recapture all CDBG /HOME funds.
FY13 Applicant Guide 13
Resolution 10 -393, Approved 9/7/2010
CDBG AND HOME PROGRAM INVESTMENT POLICIES
Economic Development
Economic development projects making application to the CDBG Economic Development Fund will be
reviewed by the Council Economic Development Committee. The Council Economic Development Committee
will make a recommendation to the City Council for each project proposed for funding. Said recommendation
shall include the amount of CDBG assistance to be allocated and the terms of investment.
Typically, for - profit business projects will receive low- interest loans; whereas, non - profits may be
recommended for forgivable loans or grants. Decisions regarding investment terms for economic development
projects will be made based on the nature of the project including, but not limited to, the risk, potential for
growth, the number of and quality of jobs created for low- moderate income persons, the ability to repay a loan
and the amount of other funding leveraged.
Housing
Rental Housing. Except as noted below, the interest rate for rental housing activities will be zero percent (0 %)
for non - profit owned projects and prime rate (determined at the time the CDBG \HOME agreement is executed
by the City) minus two points for for - profit owned projects with an amortization period up to thirty (30) years or
the period of affordability, whichever is less.
Homeownership. Each year Iowa City adopts resale /recapture provisions that apply to all HOME assisted
homebuyer projects. The recapture /resale provisions shall be the same for both CDBG and HOME assisted
homebuyer projects. These provisions are set forth in the Annual Action Plan for the year the funds were
allocated to the Subrecipient/Recipient.
Tenant Based Rental Assistance (TBRA). All HOME funds provided for TBRA will be in the form of a grant.
Exceptions. The City may grant a different interest rate and /or a different repayment option based on the
nature of the project including, but not limited to, the revenue generated, the ability to repay a loan, the type of
housing provided, the beneficiaries, the amount of other funding leveraged and the location of the site.
Public Facilities
The City of Iowa City, as the recipient of Community Development Block Grant (CDBG) funds, utilizes
these funds for "public facilities" projects as defined in 24 CFR 570.201 (c) that are completed by the City
and \or subrecipents. The following policy applies to CDBG assistance provided to non - governmental
subrecipients ( "governmental" includes only jurisdictions with taxing authority as provided for in Iowa
Code).
Projects that receive an allocation by the City of Iowa City will receive an earned grant, as defined herein,
which will be secured by a mortgage or other comparable security instrument. The compliance term of the
earned grant will be determined by the formula also provided herein. At the end of the applicable compliance
term the lien or other security instrument will be released by the City. If the real property is leased, the lease
shall be for a period that matches or exceeds the compliance term of the earned grant.
• Earned Grant: A lien against the real property being assisted, or other comparable security, which is
repaid only upon transfer of title, rental of the property, or termination of services or occupancy as
outlined in the applicable CDBG Agreement. If the subrecipient fully satisfies the terms outlined in the
applicable CDBG Agreement the mortgage against the property, or other security instrument, will be
released by the City following the completion of the compliance period that begins on the date of
FY13 Applicant Guide 14
execution of the mortgage or security instrument.
Earned Grant Formula: The total amount of CDBG assistance allocated to a subrecipient in any one
City fiscal year for a "public facility" project divided by $10,000 equals the number of CDBG compliance
years for the Earned Grant. (For example: $20,000 in CDBG assistance divided by $10,000 would
equal a compliance term of 2 years or 24 months). If the Earned Grant Formula results in a compliance
term of less than one year (12 months) the minimum compliance term shall be one year (12 months).
The maximum compliance term for any CDBG assistance shall be no more than twenty (20) years.
FY13 Applicant Guide 15
PENDING UPDATE
EVALUATION CRITERIA
HOUSING PROJECTS
This evaluation sheet will be used as a guide to assist the Housing and Community Development Commission
(HCDC) in the FY13 allocation process. HCDC members will rank each project according to the
questions \criteria shown below. However, the scores will not be the sole determinant of a funding decision.
I. Need \Priority (maximum 20 points)
Meets identified need in CITY STEPS? Yes No
If yes:
1. What priority level in CITY STEPS? (High =15, Medium =7, Low =2 points)
2. How well has the applicant documented the ability of the project to meet this need? (0 -5 points)
SUB -TOTAL _
II. Leveraging Resources \Budget (maximum 25 points)
Project budget is justified? (Costs are documented \reasonable) Yes No
If yes:
1. How well does the organization and /or project leverage human resources or utilize community partnerships?
[Volunteers, collaboration, etc.) (0 -10 points)
2. Does the project leverage private financial resources? [Including in -kind] (0 -10 points)
0 to 25% Private Funds (0 -1 point)
26 to 50% Private Funds (2 -4 points)
51 % to 75% Private Funds (5 -7 points)
76% to 99% Private Funds (8 -10 points)
3. Has applicant documented adequate efforts to secure other private or public funding? (0 -5 points)
SUB -TOTAL
III. Feasibility \Need for Subsidy (maximum 20 points)
1. How well has applicant demonstrated the requested level of public subsidy is necessary?
[Private \other funds not available ?] (0 -8 points)
2. Does the project schedule adequately demonstrate the project will be completed within
the required time period? (0 -4 points)
3. How well does the proposed budget establish the project is viable without further
subsidy? (0 -8 points)
SUB -TOTAL
IV. Impact \Benefit (maximum 30 points)
1. What primary level of low- to median - income persons are targeted?
(0- 30 % =10, 31- 50 % =6, 51 -60 % =4 points, 61- 80 % =1)
2. How innovative of a solution to the problem does the project represent? (0 -10 points)
3. Does project pay full property taxes (5) or provide payment in lieu of taxes (3)? (0 -5 points)
4. Does the project propose to utilize a site that is appropriate based upon City policies
and /or community interests? (0 -5 points)
SUB -TOTAL
V. Capacity \History (maximum 5 points)
Applicant can maintain regulatory compliance throughout the project, including the affordability period?
Yes No
If yes:
1. Has applicant demonstrated strong financial skills or arrangements for necessary
financial management and established the administrative capacity to successfully
complete this project? (0 -5 points)
SUB -TOTAL
PROJECT NAME: GRAND TOTAL
PROPOSED ALLOCATION: $
(Maximum amount of points — 100, Projects under 60 points receive $0)
FY13 Applicant Guide 17
EVALUATION CRITERIA
PUBLIC FACILITY, PLANNING & OTHER PROJECTS
This evaluation sheet will be used as a guide to assist the Housing and Community Development Commission
(HCDC) in the FY13 allocation process. HCDC members will evaluate each project according to the
questions \criteria shown below. However, the scores will not be the sole determinant of a funding decision.
I. Need \Priority (maximum 20 Points)
Meets identified need in CITY STEPS? Yes No
If yes:
1. What priority level in CITY STEPS? (High =15, Medium =7, Low =2)
2. How well has applicant documented the ability of the project to meet this need? (0 -5 points)
II. Leveraging Resources /Budget (maximum 25 Points)
Project budget is justified? (Costs are documented \reasonable) Yes No
If yes:
1. How well does the organization and /or project leverage human resources or utilize community
partnerships? [Volunteers, collaboration, etc.] (0 -10 points)
2. Does the project leverage private financial resources? [including in kind] (0 -10 points)
0 to 25% Private Funds (0 -1 point) 26% to 50% Private Funds (2 -4 points)
51% to 75% Private Funds (5 -7 points) 76% to 99% Private Funds (8 -10 points)
3. Has applicant documented adequate efforts to secure other private or public funding?
III. Feasibility /Need for Subsidy (maximum 20 points)
1. How well has applicant demonstrated the requested level of public subsidy is necessary?
[Private \other funds not available ?]
Does the project schedule adequately demonstrate the project will be completed within
the required time period?
3. How well does the proposed budget establish the project is viable without further subsidy?
IV. Impact \Benefit (maximum 30 points)
Does the project help persons gain self- sufficiency? Yes No
If yes:
1. What primarily level of low- to median - income persons are targeted?
(0 -5 points)
(0 -8 points)
(0 -4 points)
(0 -8 points)
(0- 30 % =10, 31- 50 % =6, 51 -60 % =4 points, 61- 80 % =1)
2. How innovative of a solution to the problem does the project represent? (0 -10 points)
3. Does the project (or related facility) pay full property taxes (5) or provide payment in lieu of taxes (3)?
(0 -5 points)
4. Is the project likely to produce a demonstrable benefit to the community in comparison to its cost?
(0 -5 points)
V. Capacity \History (maximum 5 points)
Applicant can maintain regulatory compliance? Yes No
If yes:
1. Has applicant demonstrated strong financial skills or arrangements for necessary financial management and
established the administrative capacity to successfully complete this project? (0 -5 points)
PROJECT NAME:
PROPOSED ALLOCATION: $
(Maximum amount of points — 100)
GRAND TOTAL
FY13 Applicant Guide 18
CITY OF IOWA CITY
Housing
Application for FY2013 CDBG /HOMEfunds
■ Applications must be submitted online at www.icgov.org /fyl3apps.
■ Rental housing projects (Rehabilitation or New Construction) MUST complete and
submit the proforma (excel format) provided by the City with this application.
■ Please remember that only one project proposal may be submitted on each
application. Please use separate applications for each project proposal.
Housing
Project Name:
Type of Project (check one): 0 Homeownership 0 Rental 0 Tenant Based Rent Asst. 0 Rehabilitation
(Rental and Rental Rehabilitation projects require the completion of a rental housing pro forma)
1. Lead Applicant Name:
Signature (please use blue ink):
Applicant Address:
Contact Person:
Title:
Phone Number:
Fax Number:
E -mail Address:
DUNS Number:
2. Secondary Applicant (if applicable):
Signature (please use blue ink):
Applicant Address:
Contact Person:
Title:
Phone Number:
Fax Number:
E -mail Address:
3. Type of Applicant (check onek
0 Community Housing Development Organization
0 Private for - profit, individual or partnership applicant
4. Amount of HOME /CDBG Funds Requested: $
0 Private non - profit organization
0 Public Organization
Housing 1 FY13 CDBG/HOME Funding Request
5. Did you attend the Applicant Workshop? 0 NO
0 YES - Please indicate date attended: 0 12/29/11 or 01/09/12
6. Provide a brief description of the proposed project & complete the table below.
Total Number of Units Proposed:
Type of Units:
Number of Units:
Single Room Occupancy
Principal
Efficiency
Amortization
1 - Bedroom
Yearly
2 - Bedroom
Rate
3 - Bedroom
(Years)
4+ Bedrooms
Terms $
7. Tell us why this project is needed (include information from CITY STEPS, the Iowa City Metro Area Affordable
Housing Market Analysis (December 2007) by Mullin & Lonergan Associates, and /or other market studies that
identifies the need for this type of housing in Iowa City) and how it will fill this need in the City's housing
market.
8. Please specify the one most applicable priority need and priority need level, as shown in the 2011 -2015
CITY STEPS Plan.
Priority Need
9. Please provide the requested loan terms and affordability period:
Priority Need Level (High, Medium or Low)
*Financing terms will be based on project feasibility and the ability to repay the loan. Terms approved by City
Council may be different than what is requested.
Housing 2 FY13 CDBGIHOME Funding Request
Loan
Affordability
Principal
Interest
Amortization
Period
Yearly
Amount
Rate
(Years)
(Years)
Payment
Terms $
Requested*
*Financing terms will be based on project feasibility and the ability to repay the loan. Terms approved by City
Council may be different than what is requested.
Housing 2 FY13 CDBGIHOME Funding Request
10a. Please complete the table below showing the types and amounts of funding being requested for the
proposed project. Please check the appropriate box if the funding source is committed. If not committed, please
indicate when the applicant will apply for funds in Question #15, Project Timetable.
Funding Source & Type of
Funds:
Funding
Amount
Interest
Rate
Amortization
Term
Committed?
Iowa City CDBG or HOME
Funding (public)
$
Site Improvements
$
Construction
OYes ONo
State of Iowa HOME or
CDBG (public)
$
Construction Finance
$
Permanent Finance
OYes ONo
IFA — Low Income Housing
Tax Credits (public)
$
Reserves
$
Other (please specify):
OYes ONo
Bank Loan (private)
$
TOTAL (Must equal TOTAL in 10a.)
$
OYes ONo
Applicant Contribution of
Equity (private)
$
OYes ONo
Other Public Resources
(please list)
$
OYes ONo
Other Private Resources
(please list)
$
OYes ONo
TOTAL
1 $
10b. Please provide the uses of funds for the project.
Uses of Funds
Amount
Acquisition:
Building Acquisition
$
Land Acquisition
$
Site Improvements
$
Construction
$
Professional Fees
$
Construction Finance
$
Permanent Finance
$
Developer Fee
$
Reserves
$
Other (please specify):
$
TOTAL (Must equal TOTAL in 10a.)
$
Housing 3 FY13 CDBGMOME Funding Request
Amount of Private Funds $
(a)
Amount of Public Funds $
(b)
Total Project Funding $
(c) a + b
Number of bedrooms
(d)
Total public cost per bedroom $
(e) b - d
Total Cost Per Unit $
(t) C-#
Units
10c. What percentage of the proposed budget will be made up of private funds?
11. If volunteers are used please describe how these volunteers are utilized for the proposed activity and
estimate the amount of volunteer time and value dedicated to the identified tasks.
Unskilled labor
hours x $10 per hour =
$
Skilled labor (
) hours x $_ per hour =
$
Skilled labor (
) hours x $_ per hour =
$
Skilled labor (
) hours x $_ per hour =
$
Total
12. Please identify any identity of interest (I01) relationships with the applicant and /or project owner, i.e. General
Partner has a financial interest in the construction company, etc.
13. Describe what efforts have been taken to secure private or other public funding.
14. Program regulations require a 25% match for HOME funding. Describe how your organization or the proposed
project will help the City of Iowa City meet this match requirement for local HOME funds.
Local HOME funds requested: $ x.25 = $ Local Match
15. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested
(include other project factors such as rezoning, construction schedule, or application(s) for other funding). If
applicant plans to apply for funds not committed to the project yet, include the anticipated date for
application. Please Note: If funded, this schedule will be used for any project agreement for the
use of CDBG \HOME funding.
Date:
Description of Activity:
Housing 4 FY13 CDBGIHOME Funding Request
July 1, 2012 Beginning of City Fiscal Year and Project Start Date
16. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable
housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental
housing to lower income persons without use of Section 8 rental assistance or level of subsidized rent
compared to market rates).
17. To help promote the efficient use of federal, state and local funding please describe how the project will maintain
long -term (in excess of CDBG \HOME program requirements) or permanent affordability; and, show how the
project will provide for affordable housing at rental rates or purchase price for owner - occupied housing units
lower than those in the existing market.
18. Explain why this project needs and is worthy of the requested public subsidy.
19. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further
subsidy in the future?
Housing 5 FY13 CDBG/HOME Funding Request
20. If partial funds are awarded, will the project/program continue? O Yes O No
If yes, at what level?
Reminder: Rental housing (including rental rehabilitation) projects MUST
complete and submit the pro forma (excel format) provided by the City with
this application.
Rental housing applications submitted without the City's pro forma will
not be considered.
21. An objective of the City of Iowa City Comprehensive Plan is to promote a diversity of housing types and mix of
all income levels. Please describe the target population this project is to serve and how the project will
promote diversity within the neighborhood.
22. On the map provided, please show the location of the proposed project.
23. Also, please indicate the number of persons or households that will be served by the proposed project by
income category. (Please Note: If this application is funded, the information in this table will be
used as income targeting for the CDBG \HOME Agreement).
Number between 0 - 30% median income
households (a)
Number between 31— 50% median income
households (b)
Number between 51 — 60% median income
households (c)
Number between 61 - 80% median income
households (d)
Number between 80 - 100% median income
households (e)
Number over 100% median income
households (f)
Total
households (g)
Percent LMI
(a +b +c +d) _ g
24. Does the proposed project pay full property taxes? O Yes O No
If YES, what is the estimated value of taxes generated from this Project? $
If NO, does the proposed project make a Payment In Lieu Of Taxes or pay at a reduced rate?
OYes ONo If yes, what is the percent of full taxes paid? % and amount paid is $
Housing 6 FY13 CDBG/HOME Funding Request
25. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so,
please explain.
26. Please select one main objective, outcome, and output indicator for the proposed project. Second, provide
specific project indicators in the narrative (i.e. number of units to be rehabilitated, number of households
assisted, number of units constructed, etc.)
Objective:
Outcome:
OuW Indicator:
0 Suitable living environment 0 Decent affordable lousing 0 Creating economic opportunities
0 Availability/accessibility
0 Persons
0 Affordability
0 Households
0 Sustainability
0 Housing units
27. Please list amount of CDBG and /or HOME funds received within the last four City fiscal years and the status of
the project(s) undertaken. (City fiscal year July 1 to June 30)
Fiscal Year Funds Recv'd
Budgeted
Amount
Amount
Expended
(as of 12/31/11)
Date All Units
Completed
FY09 (July 2008 — June 2009)
$
$
FY10 (July 2009 - June 2010)
$
$
FY11 (July 2010 - June 2011)
$
$
FY12 (July 2011 - June 2012)*
$
$
*Six months remaining in FY11 at time of this application.
28. Is the applicant (including partners, co- applicants, etc.) currently in compliance with all federal, state and
local laws, rules and regulations, including any CDBG and /or HOME funded projects? 0 Yes 0 No
If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case.
Housing 7 FY13 CDBGIHOME Funding Request
29. If the applicant has not received HOME /CDBG funds in the past three years, please provide evidence of your
organization's administrative capacity, financial skills, commitment and /or experience to undertake and
complete the proposed project within the established timetable and budget.
30. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project.
Housing 8 FY13 CDBG/HOME Funding Request
PROFORMA SPREAD SHEET
Instructions for Completing This Attachment
The Housing Application, as in the past, requires the developers of rental housing projects to complete and submit a
proforma for the project being proposed. The purpose of this proforma is to help the Housing and Community
Development Commission (HCDC) and staff to make informed decisions on the allocation of local HOME Investment
Partnership and/or Community Development Block Grant funding.
All applicants for rental housing (including rehabilitation projects) are required to complete the attached proforma.
This form will provide HCDC with the needed information in a format that is uniform among all applicants. The
following are instructions for completing this form and some basic "rules of thumb" for your consideration. This form
allows for up to 20 years of information.
If you have any questions about the form or need technical assistance please call Community Development staff at
356 -5230. ** *Fields shown in "grey" are for number entry when using the excel spreadsheet * **
Revenues [After YR 1 a rent escalator of 2% is calculated in the spreadsheet which is consistent with the Fair Market
Rent (FMR) increases for Iowa City]
Line 1 Gross Rent: Is the total amount of rent generated from the housing units, based on proposed rent
levels (proposed rents may be less than FMRs but cannot exceed FMRs).
Line 2 Other Income: Include laundry income, application or pet fees, and interest income.
Line 3 Tenant Contributions: Include other payments such as rent for parking or storage space.
Line 4 Gross Income: Is the sum of Lines 1 through 3.
Line 5 Vacancy Loss: Line 1 multiplied by 5 %.
Line 6 Effective Gross Income: Line 4 minus Line 5.
Operating Expenses [An inflation escalator of 3% is calculated in the spreadsheet)
Line 7 Operating Expenses: Estimated insurance expense (estimate from an agent).
Line 8 Operating Expenses: Repairs and Replacements ($230 - $390 per unit depending on
building age).
Line 9 Operating Expenses: Management Fee (usually 5 — 7% of Gross Rent).
Line 10 Operating Expenses: Property Taxes (estimate may be obtained from the City Assessor's Office).
Line 11 Operating Expenses: Miscellaneous Expenses (legal, accounting, advertising, water \sewer, etc.).
Line 12 Operating Expenses: Reserves (generally no more than 2 -3% of gross rent).
Line 13 Total Operating Expenses: Is the sum of Lines 7 through 12.
Net Operating Income
Line 14 Net Operating Income: Is Line 6 minus Line 13.
Debt Service [list mortgage payments for principal and interest only]
Line 15 Debt Service for I" Mortgage.
Line 16 Debt Service for 2nd Mortgage(s) (include the total payments for all junior mortgages on this
line). Line 17 Total Debt Service: Is the sum of Lines 15 and 16 (should not be less than 87% of Line
14).
Cash Flow Available for Distribution
Line 18 Cash Flow: Equals Line 14 minus Line 17.
PAGE 2 PROFORMA INSTRUCTIONS CONTINUED
Equity Investment
Line 1 8B is the amount of funds being invested in the project by the project developer \sponsor. This does not
include the equity raised through the sale of Low Income Housing Tax Credits as they are accounted for on
Line 33.
Cash On Cash Return on Investment [shows return to developer or investors on their equity contribution
before taxes or tax credits are includedl
Line 19 Cash on Cash ROI: Equals Line 18 divided by equity investment as shown on the application.
Determining Taxes
Line 20 Cash Flow: Carry over the figure from Line 18.
Line 21 Depreciation Expenses: Annual depreciation of property (27.5 year straight -line schedule).
Line 22 Amortization of Fees: Annual amortization of project fees (15 -year straight -line schedule).
Line 23 Principal Payments: Calculate the amount of principal paid on all loans for each year. Line
24 Reserves: Carry over the figure from Line 12.
Earnings (Loss) Before Taxes
Taxes
Line 25 Earnings Before Tax: Equals (Line 20 minus Lines 21 and 22) plus Lines 23 and 24.
Line 26 Tax Rate: Use a 35% tax rate on for - profit organizations and non - profits use 0 %.
Line 27 Taxes Incurred (Saved): Equals Line 25 multiplied by Line 26.
Cash Flow After -Tax
Line 28 Cash Flow: Carry over figure from Line 20.
Line 29 Taxes Incurred (Saved): Carry over figure from Line 27.
Line 30 Cash Flow After -tax: Equals Line 28 minus Line 29,
Total Benefit Analysis
Line 31 Cash Flow After -tax: Carry over figure from Line 30.
Line 32 Rehabilitation Tax Credits: Calculate full value of rehab tax credits.
Line 33 Low Income Housing Tax Credits: Calculate full value of LIHTC annually for each of the L, 10
years.
Line 34 Net Sale Proceeds: In year 20, calculate the estimated future market value of the property by
taking the total cost of the project as presented in this application and compound it by 2% for each
year. Place this amount on line 34.
Line 35 Net Cash Flow After -tax: Equals the sum of Lines 31 through 34.
Line 36 Return on Investment: Equals the Net Cash Flow After Tax divided by the Equity Investment.
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Rio;
CITY OF IOWA CITY
Public Facility, Planning &Other Projects
Application for FY2013 CDBG /HOME funds
■ Applications must be submitted online at www.icgov.org /fyl3apps.
■ Please remember that only one project proposal may be submitted on each
application. Please use separate applications for each project proposal.
Public Facility, Planning & Other Projects
1. Name of Project:
2. Total Amount of CDBG Funds Requested: $
3. Applicant Name:
Applicant Address:
DUNS Number:
Signature (please use blue ink):
4. Contact Person:
Phone Number:
Fax Number:
Email Address:
5. Location of proposed project:
6. Did you attend the Applicant Workshop? O NO
O YES - Please indicate date attended: 012/29/11 or 0 1/09/12
7. Brief summary of the proposed project (please limit response to a paragraph).
8. Please specify the one most applicable priority need and priority need level, as shown in CITY STEPS
2011 -2015.
Priority Need
Public Facility, Planning & Other Projects
Priority Need Level (High, Medium or Low)
1 FY13 CDBGIHOME Funding Request
9. Tell us why this project is needed (include information from studies \research or other supporting documentation)
and how it fills a gap in the community as outlined in CITY STEPS. Also, indicate how the project partners with
existing services /facilities, including whether other agencies will be housed in or will be allowed to use the
facility.
Public Facility, Planning & Other Projects 2 FY13 CDBG/HOME Funding Request
10. Provide a budget breakdown for your specific project. Complete the various categories appropriate for your
project. Use categories such as property acquisition, architectural expenses, construction costs, material and
administrative costs, etc. for construction /rehabilitation projects. The budget breakdown should only
include those costs directly related to the project. If a construction project, provide the total estimated
costs of the project, but do not include operational expenses or expenses not directly related to the construction
project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If
anticipated, include the date the funds will be available if awarded funding. Please include the cost of an audit
for any organization that expects to receive over $500,000 from all federal sources. Also include a budget for the
other items under Budget Considerations in the FY13 Applicant Guide.
Document Costs Whenever Possible. A construction estimate is strongly encouraged for all
rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community
Development Commission may request a copy of your overall agency budget.
Budget Breakdown
(Include only those costs directly related to the project.)
Expense Category
(e.g. salaries,
acquisition, rehab)
lf possible, please
prioritize the budget
CDBG
Funds
Other Funds
List Source of
Other Funds
including
whether
Public or
Private
TV"
Status
.o
E-
V
Please place an 'X " in the
box that applies.
$
$
$
$
$
$
Total
$
$
Amount of private \agency \other funds
Amount of CDBG funds
Total Project Funding
Number of persons assisted
(a)
(b)
$ (c) (a + b)
(d) (see question 19)
Public Facility, Planning & Other Projects 3 FY13 CDBG/HOME Funding Request
Total cost per person $ (e) (c _ d)
Total CDBG Cost Per Person $ (f) (b _ d)
11. If volunteers are used please describe how these volunteers are utilized for the proposed activity and
estimate the amount of volunteer time and value dedicated to the identified tasks.
Unskilled labor
hours
x $10 per hour =
$
Skilled labor ( )
hours
x $ per hour =
$
Skilled labor ( )
hours
x $ per hour =
$
Total $
12. What percentage of the proposed budget will be made up of private funds?
13. If your agency received Aid -to- Agency from the City last year explain whether that funding could have been
used for this project?
14. Describe what efforts have been taken to secure private or other public funding?
15. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested
(include other project factors such as rezoning, construction schedule, or application(s) for other funding).
Please Note: If funded, Mis schedule will be used thr any project agreement for the use of CDBG
funding,
Date: Description of Activity:
Public Facility, Planning & Other Projects 4 FY13 CDBG/HOME Funding Request
July 1, 2012 Beginning of City Fiscal Year and Project Start Date
16. Explain why this project needs and is worthy of the requested public subsidy.
17. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further
subsidy in the future?
18. In what manner or form will the project proceed if it is awarded less than full funding? If the project has several
individual components, please prioritize them according to your needs.
19. Please indicate the population to be served by the proposed project according to the income categories shown in
the Applicant Guide. (Please Note: IfWis application is funded, the information in this table will be
used as income targedng for Me CDBGAgreement).
Public Facility, Planning & Other Projects 5 FY13 CDBGMOME Funding Request
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
Total
Percent LMI
Percent Iowa City Residents
persons (a)
persons (b)
persons (c)
persons (d)
persons (e)
persons (fl
(a +b +c) +f
Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
20. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so,
please explain.
21. Please select one main objective, outcome, and output indicator for the proposed project (see applicant
guide). Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated,
number of households assisted, number of units constructed, etc.)
Objective:
Outcome:
O Suitable living environment O Decent affordable housing O Creating economic opportunities
O Availability /accessibility
Output Indicator: O Persons
0 Affordability
0 Households
23. On the attached map, indicate the location of the proposed project.
24. Does the proposed project pay full property taxes? OYes ONo
If yes, what is the estimated value of taxes generated from this Project? $
O Sustainability
0 Housing units
Public Facility, Planning & Other Projects 6 FY13 CDBGIHOME Funding Request
If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate?
OYes ONo If yes, what is the percent of full taxes paid? % and amount paid is $
25. Please list amount of CDBG and /or HOME funds received within the last four City fiscal years and the status of
the project(s) undertaken. (City fiscal year July 1 to June 30)
Fiscal Year Funds Recv'd
Budgeted
Amount
Amount
Expended
(as of 12/31/11)
Date All Units
Completed
FY09 (July 2008 — June 2009)
$
$
FY10 (July 2009 - June 2010)
$
$
FY11 (July 2010 - June 2011)
$
$
FY12 (July 2011 - June 2012)*
$
$
*Six months remaining in FY12 at time of this application.
26. Is the applicant (including partners, co- applicants, etc.) currently in compliance with all federal, state and
local laws, rules and regulations, including any CDBG and /or HOME funded projects? O Yes 0 No
If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case.
27. If the applicant has not received HOME /CDBG funds in the past three years, please provide evidence of your
organization's administrative capacity, financial skills, commitment and /or experience to undertake and
complete the proposed project within the established timetable and budget.
28. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project.
Public Facility, Planning & Other Projects 7 FY13 CDBG/HOME Funding Request
SYSTEMS
Unffiffii6d
� F,
L ..
CHANGING LIVES ^ "'° AT A TIME
'E • Iowa City, Iowa 52240 0 PHONE 319- 338 -9212 0 FAX 319 - 341 -9443 • www.sui.org
Steve Long November 7, 2011
Community Development Coordinator
City of Iowa City
410 E. Washington Street
Iowa City, IA 52240
Steve,
Systems Unlimited is very happy to have received an award from the Housing and Community
Development Commission for CDBG funding. Unfortunately we are unable to move forward
with the projects at this time. In response to your request I am formally declining the award so
that the Housing and Community Development Commission can re- allocate the funds to another
worthy applicant. Thank you for your time and consideration. I hope that we can make this
work in the future.
Sincerely,
Dion Williams
Executive Director
Systems Unlimited, Inc
Mission: Systems Unlimited, Inc offers personalized services within local communities which help people improve and maintain the quality of their
life.
Shelter
Community Shelter & Transition Services
HOuse
To: Housing and Community Development Commission (IICDC)
From: Crissy Canganelli, Executive Director Shelter house
Re: Request to Reassign FYI l CDBG Funds
Date: November 10, 2011
Opening Doors
I am writing at this time to request reassignment of FYI 1 CDBG Grant funds in the amount of
$20,000 to $25,000 for the purpose of improvements to the property located at 135 Amhurst
Street, Iowa City which will be the location of a second Shelter House Lodge. The initial award
of $75,000, made in June of 2011, was to rehabilitate property located at 1323 and 1325 Ashley
Drive (a duplex) the location of the first Shelter House Lodge (permanent supportive housing for
six unrelated, homeless adults each diagnosed with a disabling mental illness).
The project specifications for the Ashley Drive rehab included converting the garages to a shared
living space. Upon review by the City Housing Department it was determined that such
modifications would require review by the Board of Adjustments and request for a variance.
Shelter House officials had originally been told by the contractor volunteering his time to draft
the proposal that no such variance would be required. Shelter House has learned from past
experience that this process can and does cause many years of project delay. We can afford no
such delays.
It was decided that the garages would remain intact and other modifications would be done to the
interior of the duplex to create the same overall desired impact. The end result of these changes
to the project has resulted in a much less expensive rehab project overall. In August of 2011
Shelter House proceeded with the purchase of the property located at 135 Amhurst to be used for
a second Lodge. The home inspection revealed a number of improvements that should be
completed to maintain the integrity of the structure and others that address code specifications.
Shelter House is requesting that funds remaining from the Ashley Drive project be made
available for use at the Amhurst Street property to address these deficiencies.
As you know, Shelter House is in the first year of operations at the Southgate Avenue facility
and is challenged to meet the increased operating costs at the new facility. Your decision to
reassign the requested portion of FYI I CDBG funds to the Amhurst property would provide the
much needed funding to address the scope of necessary improvements and allow for Shelter
House to continue with the second Lodge without delay, It would further mean that the original
award that would have provided permanent supportive housing for only six adults among the
most vulnerable in the homeless population (individuals with serious, persistent mental illness)
would now be leveraged to go twice as far and provide that same housing and opportunity for
twelve.
P.O. Box 3146
Iowa City, IA 5 2244 -3146
319.338.5416
ftbobnr House is� a tnx oxempt 501(cH3) oigamllsu.ine
con pat uun mfr:ncy of the Unned 11 I of Johnson V
Count y. wr. h:rve successfully net all locrtl
memborship;uxountability standrlyd' In finance,
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of hies, dovorntmce, and dtvnr•+itY. UnNaA Wny of la6nson county