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Home My WebLink About02-05-2009 Public Art Advisory CommitteePublic Art Advisory Committee Thursday, Feburary 5, 2009 3: OOPM Lobby Conference Room City Hall 410 E. Washington A. Call to order B. Public discussion of any item not on the agenda C. Consideration of the minutes of the January 8, 2009 meeting D. Discuss with Mary Frieden, Executive Director of Summer of the Arts E. Sculpture project at Water Works Prairie Park F. Committee time/updates G. Adjournment MINUTES PRELIMINARY PUBLIC ART ADVISORY COMMITTEE THURSDAY, JANUARY 8, 2009 LOBBY CONFERENCE ROOM -CITY HALL Members Present: Mark Seabold, DaLayne Williamson, Ann Khan, Jan Finlayson, Rick Fosse, Terry Robinson (sitting in for Terry Trueblood) Members Absent: Patrick Carney Staff Present: Marcia Bollinger, Nate Kabat, Jeff Davidson Public Present: Melissa Mitchell, interested party RECOMMENDATIONS TO CITY COUNCIL Recommend approval of the Lemme Leopard Community Initiated Public Art Proposal at a funding level of $1,000. Moved by Finlayson. Seconded by Fosse. Motion passed 6:0. CALL TO ORDER Seabold called the meeting to order at 3:09 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA Fosse shared an idea he had for a trail that would produce music by appropriately spaced ribs/cuts into the pavement when driven over on a bicycle. He calls it the "tactile trail". He than told the group that this idea made it into a Honda commercial. The committee was very impressed. CONSIDERATION OF THE MINUTES OF THE NOVEMBER 6 2008 AND DECEMBER 4, 2008 MEETINGS MOTION: Williamson moved to approve the minutes; Fosse seconded. The motion passed 6:0. SCULPTURE PROJECT AT WATER WORKS PRAIRIE PARK - REVIEW F FUNDING OPTIONS AND DISCUSSION OF POTENTIAL FUND RAISING Bollinger handed out copies of the Public Art Budget for the committee to review. The account currently has $77,850 in it. Currently there are 3 outlays totaling $32,600 and a possible outlay for the Lemme Leopard for an addition $1,000. Bollinger accounted for $500 in misc. expenses and expects a $50,000 allocation in the FY 10 budget. Assuming the FY10 allocation, this brought the total PAAC budget to $93,750. Bollinger noted the PAAC budget currently has enough to get the Waterworks art project started, but not enough to cover the entire cost until the FY10 budget is approved. Fosse said he believes that considering the current budget situation committing future funds is risky. Finlayson asked if a $50,000 allocation for FY10 is for sure. Bollinger said that amount is not guaranteed, but that is the historic allocation. Bollinger said there is an opportunity for boards to present to the City Council regarding budget changes, but since the PAAC would not be requesting a change in the budget, she thinks a letter would suffice. Fosse Public Art Advisory Committee Thursday, January 8, 2009 Page 2 of 4 said the PAAC would know in February how much the City Council plans to allocate to the PAAC budget so any funds for the Waterworks project should be held until then. Finlayson asked when the City Council will act on the FY10 budget. Davidson said on February 24th. Kahn asked when the committee would like to begin the project. Bollinger said the artist would like to begin soon if possible. Fosse suggested a budget for the Waterworks project could be approved contingent upon budget approval in February. Davidson said the committee would know if PAAC gets brought up at the CIP meetings which would provide a better idea of how much money the committee will likely receive. Seabold asked if fundraising should be pursued if the budget will be able to cover the project costs in February. Kahn asked what kind of fundraising is being considered. Seabold said ideally one large sponsor could be found, but admitted it will be hard to raise money for art projects given the economic conditions. Finlayson added this project will be competing for funding with the Summer of the Arts. Fosse asked the committee if it should act on approving a project budget at this meeting or if the committee would like to wait. Davidson advised that February would be an ok time to act on a project budget contingent upon the money coming through. He thought that would provide the time needed to make a more sound judgment. The committee agreed to table a decision until February but agreed the project is still worth pursuing. Robinson asked how big the base of the sculpture will be. Bollinger said she does not know the base size yet, but through the project design process the committee has decided that the sculpture meadow would be the best place to locate the sculpture. She said the hope is to implement a wind harvesting or solar power system to energize the sculpture lighting. Bollinger agreed to talk with the artist to keep him up to speed with the committee's decision. LEMME ELEMENTARY -COMMUNITY INITIATED PUBLIC ART PROPOSAL - Continued from December 2008 meeting. Bollinger, Seabold and Williamson explained the project to the committee members who were absent for John Bacon's presentation at the previous PAAC meeting. Bollinger also passed out pictures presented to the committee at the December meeting. Seabold and Williamson expressed their support for the project. Seabold noted this project would set a precedent for future school projects dealing with high quality and well thought out public art projects. Finlayson thought the proposed $1,000 contribution seems like a reasonable request. The committee agreed. MOTION: Finlayson moved to approve an amount for the Lemme Leopard Community Initiated Public Art Proposal of $1,000; Fosse seconded. The motion passed 6:0. COMMITTEE TIME/UPDATES Bollinger informed the committee of a literary walk plaque that is coming out of the ground near the public library. There has been discussion of who is responsible for paying to have this fixed. Bollinger explained that the Literary Walk was initially intended to be expanded over time to include other elements in the surrounding downtown area which would have placed this plaque under the jurisdiction of the PAAC. Currently the plaque is not technically included in the PAAC inventory and so repairs would not be the responsibility of the PAAC and must be maintained by the public library. However, the public library would like the PAAC to assume responsibility for the plaque since that is what was originally intended. Public Art Advisory Committee Thursday, January 8, 2009 Page 3 of 4 Robinson explained the plaque was not installed correctly by the contractor, Knutson Construction. Robinson suggested that the whole plaque be reset into newly poured concrete so that it is secure for the future. He also noted the bronze plaque is bent and will need to be repaired. Kahn said Knutson Construction should be contacted and asked to repair the plaque free of charge since it was their error. Fosse noted that the bronze plaques on the literary walk have become warn over time and present a hazard when they are icy or wet and the committee should consider that issue when replacing or expanding them. Finlayson asked if the PAAC would be responsible for paying to fix the plaque. Bollinger clarified that the PAAC would only need to pay for the repairs if the plaque was admitted into the PAAC inventory. Kahn noted the PAAC is already worried about the budget, so this project might not be good to take on right now. Fosse said one option would be to ask the library to pay for the repairs this time and than admit the plaque into the inventory after it is fixed. Bollinger did not know how much the repair would cost, but reminded the committee that maintenance of artwork is a part of doing business so she would pull together the cost information. Bollinger updated the committee to the proceedings of Poetry in Public noting that the response this year has been lukewarm. Bollinger also informed the committee that Poetry in Public was included in the application for Iowa City's recent "City of Literature" designation by UNESCO. She said Christopher Merrill plans to publish Iowa City Poetry in Public poems on the City of Literature website he is creating. She reminded the committee that Williamson served on the selection committee for 2008 and wondered who would be interested in filling that role for 2009. Williamson said she enjoyed the role last year and would like to serve on the committee again. ADJOURNMENT Fosse motioned to adjourn; Robinson seconded. Meeting adjourned at 3:57 pm. Next meeting scheduled for February 5th, 2009. 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