Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2012-09-20 Info Packet
CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org September 20, 2012 IP1 Council Tentative Meeting Schedule MISCELLANEOUS IP2 Copy of Amendment No. 10 City - University Project I Urban Renewal Plan City of Iowa, Iowa IP3 Copy of memo from Planning & Community Development Dir.: Roosevelt Elementary School Status IP4 Memo form the City Clerk: KXIC Radio Show IP5 Copy of emails to Iowa City School Community School Board Members.: Edwin Stone (x2); Mary & Kirk Ferentz IP6 Civil Service Entrance Examination — Maintenance Worker II East Side Recycling Center IP7 Bar Check Report — August 2012 DRAFT MINUTES FROM CITY BOARDS & COMMISSIONS IP8 Planning & Zoning Commission: September 6 IP9 Police Citizens Review Board: September 11 IP10 Telecommunications Commission: August 27 b- 0- City Council Tentative Meeting Schedule 1P1 September 20, 2012 wadi._ CITY OF IOWA CITY Subject to change Date Time Meeting Location � � ,-i � N iuu E aF Tuesday, October 2, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, October 2, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, October 23, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, October 23, 2012 7:OOPM Special Formal Meeting Emma J. Harvat Hall ai1I 0 �� ���I) S' i�kii +'� ti�gl��� II (i itli iP8 li I) - ii �I illl (� (4 ( ipi *�qq`?���i ii��; �� 1�4 r*E� -t {.r ') �� It 1i I� �� GI� ii h �I i� ��66.�� i� l� .��tit7tMITI!, � �i� �A.,4 III Tuesday, November 13, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, November 13, 2012 Tuesday, November 27, 2012 Tuesday, November 27, 2012 7:OOPM Special Formal Meeting 5:00 PM Work Session Meeting 7:OOPM Special Formal Meeting Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Tuesday, December 4, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, December 4, 2012 7:OO13M Regular Formal Meeting Emma J Harvat Hall Tuesday, December 18, 2012 5:00 PM Work Session Meeting Emma J Harvat Hall Tuesday, December 18, 2012 7:OOPM Regular Formal Meeting Emma J Harvat Hall IP2 09- i Public Hearing at the October 23 City Council Meeting Amendment No. 10 City - University Project Urban Renewal Plan City of Iowa City, IA Original Area Adopted 1969 Amendment No. 1 —1972 Amendment No. 2 —1973 Amendment No. 3 —1973 Amendment No. 4 —1976 Amendment No. 5 —1977 1 Amendment No. 6 —1979 Amendment No. 7 —1984 Amendment No. 8 —1987 Amendment No. 9 — 2001 Amendment No. 10 — 2012 Table of Contents Section 1 — Introduction Section 2 - Description of Urban Renewal Area Section 3 - Area Designation Section 4 - Base Value Section 5 - Urban Renewal Plan Objectives Section 6 - Urban Renewal Activities Section 7 - Current Urban Renewal Projects Section 8 - Proposed Urban Renewal Projects Section 9 - Debt Section 10 - Urban Renewal Plan Amendments Section 11 - Effective Period Section 12 - Repealer Section 13 - Severability Clause Attachment No. 1 - Legal Description 2012 Amended Area Attachment No. 2 - Location Map: City- University Project I Urban Renewal Area, as amended 2 Section 1 - Introduction The City- University Project I Urban Renewal Plan ( "Plan ") for the City- University Project I Urban Renewal Area ( "Area "), adopted in 1969, and amended in 1972, twice in 1973, 1976, 1977, 1979, 1984, 1987 and 2001, is being further amended to add additional land to the Urban Renewal Area and to add and confirm the list of proposed projects to be undertaken within the Area. Of the previous amendments to the Plan, only the 2001 Amendment added land to the Original Area. The Original Area, the 2001 Amended Area, and this 2012 Amended Area, comprise the Area. Except as modified by this Amendment, the provisions of the original City- University Project I Urban Renewal Plan, as previously amended, are hereby ratified, confirmed, and approved and shall remain in full force and effect. In case of any conflict or uncertainty, the terms of this Amendment shall control. Section 2 - Description of Urban Renewal Area The legal description of the property being added to the City- University Project I Urban Renewal Area is attached hereto as Addendum No. 1 — 2012 Amended Area. A map of the 2012 Amendment Area is Addendum No. 2. A map of the entire City- University Project I Urban Renewal Area, as amended, is attached hereto as Addendum No. 3. Section 3 — Area Designation With the adoption of this Amendment, Iowa City adds and designates the 2012 Amended Area as an area of blight and appropriate for blight remediation. A substantial portion of the land located in the 2012 Amended Area has been the subject of city planning efforts over the last several years, and is characterized by a mix of industrial, commercial and residential uses. The Iowa City Comprehensive Plan, specifically the Riverfront Crossings sub -area plan, which governs a portion of the 2012 Amended Area, identifies inconsistent development patterns, confusing traffic circulation and a lack of aesthetic cohesion that has plagued the area and resulted in a lack of private investment in this sub -area. Other portions of the 2012 Amended Area are located within the Central Planning District and Downtown Planning District, according to the Comprehensive Plan. The Central District Plan echoes the concerns of the Riverfront Crossings sub -area plan, noting the problem of traffic congestion, poor streetscapes and building designs, and incompatible land uses along the South Gilbert Street corridor in particular. In 2008, historic flooding of the Iowa River inundated parts of the 2012 Amended Area, including the city's waste water treatment plant and businesses along the river. The City now seeks to mitigate the impact of future flooding by relocating businesses and public infrastructure from flood -prone properties and creating useable public open spaces, including a riverfront park, that if inundated in the future will provide holding space for flood water and will not have significant damage. This is consistent with the Central District Plan, which notes that development of trails, parks and other green spaces along the river may encourage development and reinvestment throughout the rest of the area. These flood mitigation efforts are coupled with efforts by the City to improve the water quality and increase the biodiversity of the Iowa River, frequently cited as one of the most polluted waterways in Iowa, as well as expand recreational opportunities such as fishing, boating and tubing. In addition, the Riverfront Crossings sub -area plan notes that most existing development has turned its back on Ralston Creek, which runs through the heart of the Amended Area and has been degraded over time by polluted urban runoff. The City seeks to open up and restore Ralston Creek and its banks in order to enhance the creek as a community amenity. Taken together, these factors substantially impair and hinder sound property growth and redevelopment of the 2012 Amended Area, resulting in declining tax revenues, municipal financial obligations beyond the current capabilities of the City, and decreasing private capital investments. Section 4 — Base Value The base value of the 2012 Amended Area is the assessed value as of January 1, 2011. Section 5 - Urban Renewal Plan Objectives In addition to the objectives listed in the Plan, as previously amended, the following objectives are added: 1. To create a more livable community by supporting the integration of safe, reliable and economical transportation; affordable, energy- efficient housing, and the suitable reuse of idle or underutilized land; 2. To remediate blight through the development of Riverfront Crossings east of the Iowa River into a new, mixed use pedestrian- oriented district; 3. To establish attractive design standards for new and rehabilitated buildings in the Urban Renewal Area, as amended, in order to create a vibrant, mixed -use, pedestrian- oriented neighborhood; 4. To create residential living spaces for young professionals and other members of the "creative class" by offering a variety of housing options, including high- density, affordable urban apartments, lofts and townhomes; 5. To increase the amount of office space that is available in the Urban Renewal Area, as amended, by promoting mixed -use developments that contain quality office space; 6. To develop a multi -modal transportation network that encourages walking, biking, public transit and passenger rail as alternatives to automobile use; 7. To create a network of green streets with improved streetscapes and landscaping and enhanced pedestrian amenities; 8. To remediate blight through the encouragement of new commercial and residential development to occur outside of the floodplain, providing the opportunity to develop new amenities like parks, trails and other green space along the Iowa River; 9. To enhance recreational opportunities such as boating, fishing and tubing on the Iowa River through changes to the Burlington Street dam and improvements to the river's banks and water quality; 10. To clean up and restore Ralston Creek in order to provide an additional natural and recreational amenity for the community. Section 6 - Urban Renewal Activities No changes to the urban renewal activities are made by this Amendment. All activities, or actions, from previous Plan amendments continue, namely: clearance and development of buildings; incentivizing improvements to historic and non - historic structures; making certain public improvements to roadways and facilities, all as detailed in previous Plan amendments. Section 7 — Current Urban Renewal Projects The following Urban Renewal Projects were authorized prior to July 1, 2012 and are continuing: Development Agreements: 1. Resolution No. 11 — 163: Development agreement between the City of Iowa City and Marc Moen for 118 East College St., dated May 6, 2011. 2. Resolution No. 12 — 154: Development agreement between the City of Iowa City and Central Park L.L.C. for 114 S. Dubuque St., dated April 3, 2012. Planning, Engineering and Surveying: 3. Phase I & II Environmental Assessments on College /Gilbert site and Riverside Drive /Hwy 6 City Transit Facility site 4. ALTA (American Land & Title Association) Survey on College /Gilbert site and Riverside Drive /Hwy 6 City Transit Facility site 5. Downtown & Riverfront Crossing Master Planning services Section 8 — Proposed Urban Renewal Projects Although certain project activities may occur over a period of years, in addition to the projects previously proposed in the City- University Project I Urban Renewal Plan, as previously amended, the Proposed Urban Renewal Projects under this Amendment include: 1. Public Improvement Projects: Project Date Estimated cost Rationale Rock Island Train Depot 2013 -2018 Not to exceed Economic Development: The depot is a acquisition' $640,000 key piece of regional transit - oriented development. Intersection of 2014 Not to exceed Economic Development: This project Burlington St. and $1,140,000 will aid in traffic circulation and Clinton St. enhance pedestrian safety. improvements Central Business District 2012 -2016 Not to exceed Economic Development: This project (CBD) streetscape $1,500,000 will enhance the'CBD aesthetics enhancement making it more attractive to business development, visitors and residents. ' See Public Building Analysis below 5 2. Blight Remediation Project Date Not to exceed Rationale Total 2012 -2018 $3,280,000 Blight and Economic Development: 2. Blight Remediation Project Date Estimated Cost Rationale Northeast corner of 2012 -2018 Not to exceed Blight and Economic Development: College and Gilbert Attorney fees $750,000 Remediate blighted by preparing Streets site preparation Not to Exceed $700,000 vacant and crumbling properties for (blight remediation) commercial and residential development Total Not to exceed $750,000 3. Planning, engineering fees, costs and attorney fees to support urban renewal projects Project Date Estimated cost Planning fees On -going Not to exceed $150,000 Engineering fees On -going Not to exceed $500,000 Attorney fees On -going Not to exceed $ 50,000 Total Not to Exceed $700,000 PUBLIC BUILDING ANALYSIS Alternative development and funding options for the Rock Island Train Depot acquisition project listed above include the City going through a process that would result in the issuance of general obligation bonds to fund each project. This option is less feasible than the use of TIF funds because it would result in the City bearing the burden of financing a project that benefits all affected taxing entities and region. Because these projects will benefit County residents and school patrons, the use of tax increment is the most appropriate funding mechanism to share the cost of such improvements among the affected taxing entities. This project, as described below, demonstrates regional benefits to both the County and school district. The City also intends to consider the use of other funding sources such as state, federal and /or local grants, utility revenues, user fees, private donations, general obligations notes or bonds, local option sales tax revenues, and hotel -motel revenues. The acquisition of the former Rock Island Railroad Depot is a key piece of the redevelopment of the Urban Renewal Area, as amended. The City intends to return this historic property to its original purpose as a railway depot for passenger rail service. It is anticipated that this passenger rail service will run from Chicago to Omaha and beyond. This location will serve as a key regional stop, bringing visitors to the region, as well as providing alternative transportation for regional citizens who wish to travel to these hub cities. As the rail system is redeveloped, it will serve as Iowa City's train connection to Chicago and beyond to the east, and to Des Moines and beyond to the west. Federal funding for the project has already been committed. The redevelopment of this building will allow for a service that provides regional 2 benefits beyond the City's boundaries, therefore it is fair and rational that this building be supported by TIF. Section 9 — DEBT 1. (FYI 3) Constitutional Debt Limit: $ 230,805,392 2. Current general obligation debt: $ 75,320,000. 3. Proposed amount of indebtedness to be incurred: A specific amount of tax increment debt to be incurred (including direct grants, loans, advances, indebtedness, bonds or other incentives) for projects over time has not yet been determined. The City Council will consider each request for financial assistance or a project proposal on a case -by -case basis to determine if it is in the City's best interest to participate. It is estimated that the City's cost for initial anticipated Proposed Projects discussed in Section 8 will be in the $4.8 million range. This is only an estimate and covers projects to be implemented over a period of time. In no event will the City Council exceed this estimated amount of indebtedness without amendment to this Plan. This estimation is merely meant for planning purposes. Section 10 — Urban Renewal Plan Amendments If the City of Iowa City desires to amend this Plan, it may do so in conformance with applicable state and local laws. Section 11 — Effective Period This Urban Renewal Plan Amendment No. 10 will become effective upon its adoption by the City Council of Iowa City Notwithstanding anything to the contrary in the Urban Renewal Plan, any prior amendment, resolution, or document, the Urban Renewal Plan shall remain in effect until terminated by the City Council, and the use of incremental property tax revenues, or the "division of revenue," as those words are used in Chapter 403 of the Code of Iowa, will be consistent with Chapter 403 of the Iowa Code. The Original Area adopted in 1969 has no sunset because the Plan was adopted before 1995; in addition, the area has a blight designation. The 2001 Amended Area that was added by Amendment No. 9 as an economic development area. Debt was first certified for the Original Area and 2001 Amended Area on December 1, 2003. The 2012 Amended Area is a blighted area. The Area is a mixed blight and economic development area. Division of revenue shall continue on the Area, including all amendment areas, for the maximum period allowed by law. Section 12: Repealer Any parts of the previous Plan, as previously amended, in conflict with this Amendment are hereby repealed. Section 13: Severability Clause If any part of this Amendment is determined to be invalid or unconstitutional, such invalidity or 7 unconstitutionality shall not affect the validity of the previously adopted Plan as a whole or the previous amendments to the Plan, or any part of the Plan not determined to be invalid or unconstitutional. Attachment No. 1 Legal Description — 2012 Amended Area Beginning at the NW corner of Outlot 26, Original Town Subdivision; Thence south along the eastern R.O.W. line of Van Buren Street to where said R.O.W. ends at a point along the western boundary of Block 8, Lyon's 2nd Addition; Thence northwesterly along R.O.W. line to a point on the north R.O.W. line of the Iowa Interstate Railroad south of block 1, Lyon's 1St Addition; Thence southwesterly to the south R.O.W. line of the Iowa Interstate Railroad north of block 3, Lyon's 1St Addition; Thence southeasterly along the south Railroad R.O.W. to the eastern boundary of Van Buren Street south of the Railroad; Thence along said eastern boundary of Van Buren Street to the north right -of -way line of Kirkwood Avenue; Thence east to a point 11' west of the extended NE corner of lot 3, block 6, F.S. & E.W. Lucas Addition; Continuing south to a point 126', more or less, south of the R.O.W. line of the E -W alley west of Diana Street and south of lots 1, 2, and 3, block 6, R.S. Lucas Addition; Thence westerly to a point on the east R.O.W. line of the N -S alley west of lots 4 & 5, block 6, R.S. Lucas Addition; Crossing the alley to the west R.O.W. line of said alley, continue south 75, more or less, to the NE corner of lot 30, Highland Park Addition; Thence westerly to the NW corner of lot 31, Highland Park Addition; Thence southerly to the SW corner of said Lot 31; Crossing Highland Ct. to the NE corner of Lot 15 Highland Park Addition; Thence southerly to the SE corner of Lot 9 Highland Park Addition; Crossing Highland Ave. to the south R.O.W. line; Thence westerly along said south R.O.W. line to where it meets the Crandic Railroad; Thence south along the Crandic Railroad to the south R.O.W. line of Highway 6; Thence west along the south R.O.W. line of Highway 6 to the eastern bank of the Iowa River; Thence southerly following said eastern bank of the river to a point where the river bank meets the extended southern line of Sturgis Ferry Park; Thence westerly to the SW corner of Sturgis Ferry Park; Thence continuing westerly to the west R.O.W. line of Riverside Drive; Thence northerly along said west R.O.W. line to the centerline of Highway 6; Thence easterly along said centerline to the western bank of the Iowa River; Thence following the western bank of the Iowa River to the centerline of Myrtle Street extended to the Iowa River; Thence west to the west R.O.W. line of Riverside Drive /State Highway 1; Thence northerly along said highway R.O.W. to the north R.O.W. line of Burlington Street; Thence east to the east bank of the Iowa River; Thence south to the south R.O.W. line of Court Street; Thence easterly along the south R.O.W. line of Court Street to the west R.O.W. line of Maiden Lane; Thence south along said west R.O.W. line to Ralston Creek; Thence southwesterly along the creek to the south R.O.W. line of Prentiss Street; Thence east along said south R.O.W. line to the west R.O.W. line of Gilbert Street; Thence south along said west R.O.W. line to a point where it meets the extended centerline of Bowery Street; Thence easterly to a point where the centerline of Bowery Street meets the extended east R.O.W. line of Gilbert Street; Thence north along said east R.O.W. line to the northwest corner of Lot 1 Lyman Cooks Subdivision of Outlot 25; Thence east along the south R.O.W. line of Burlington Street to the point of beginning. Also including Lots 5 and 6 in Block 43, Original Town, and the alley and full width of the College Street right -of -way adjacent thereto. 9 Attachment No. 2 City - University Project 1 Urban Renewal Area As Amended Urban renewal area boundary 1969 Original Area 2001 Amended Area ® 2012 Amended Area 10 IN us CITY OF IOWA CITY MEMORANDUM Date: September 18, 2012 To: Tom Markus, City Manager From: Jeff Davidson, Director, Department of Planning and Community Development Re: Roosevelt Elementary School status You asked for an update on the status of the repurposing of Roosevelt Elementary School. I checked with Superintendent Murley, and he said the School Board has reassessed the desirability of selling the property for private redevelopment. Based on the school district's need for program space and their current rental of space throughout the district, they are now planning on repurposing Roosevelt as the Theodore Roosevelt Education Center. The programs which will be moved into building include Home School Assistance, Bridges, Connections, T3, STEP and Transitions. Let me know if you have any questions. ��?�� CITY OF IOWA CITY iPa ��4- MEMORANDUM Date: September 19, 2012 To: Mayor and City Council From: Marian K. Karr, City Clerk V4 Re: KXIC Radio Show At your September 18 work session meeting the Council Members agreed to the following schedule: September 19 — Dickens September 26 — Champion October 3 — Dickens October 10 — Hayek October — Hayek October 24 — Dobyns October 31 — Throgmorton November 7 — Mims Future commitments: December 12 — Dobyns U: rad ioshowappts.doc Marian Karr From: Sent: To: Cc: Subject: Dear Board Members, Edwin Stone <stone. edwin @g mail. com > Thursday, September 13, 2012 10:04 AM Board Council; Stephen Murley Principles, Facts and Political Reality In the coming days, weeks and months, you will hear a lot about "fairness" and "trust" and "promises ". Many people will be angry (see the "North Corridor" Call to Arms pasted below) and a lot of not -very -good newspapers will be sold as a result. At the heart of all this emotion is the disparity that your predecessors on the board created and fostered in our community. Year after year, enrollment, socioeconomic, facility and curricular differences in our schools went unaddressed and the gaps in these parameters widened to what are now shocking proportions. Along the way, the people who were on the favorable side of this inequality came to view their favored status as some type of tangible property that belonged to them -- property that the people on the unfavorable side of the inequality were trying to "take away from them ". In my view, the most basic "promise" of democratic government is that resources that are collected from the people will be used fairly for the good of all the people. I believe that this promise trumps all other promises, expressed or implied, publicly or privately, by any previous school board member or north corridor realtor. Each of you knows where the majority of the tax money comes from in the ICCSD. Each of you knows where the bulk of the tax money has been spent in the past 20 years. Each of you knows about the SIGNIFICANT disparities that currently exist in our district. In my view, there is only one way out of this challenging situation: to begin governing according to the principle of providing an equal educational experience to every child in the district. Not ten years from now. Now. In yesterday's editorial, the Press Citizen warned you that you must offer the North Corridorians "something in return" if you deallocate the SILO money. Otherwise, the editors say, they won't vote for the PPEL and SILO when they come up for renewal. As usual, the Press Citizen has gotten it exactly backwards. Seventy percent of ICCSD voters live in Iowa City. A bit less than 12% live in North Liberty. Forty -nine million dollars worth of new elementary and junior high schools have been built in North Liberty and Coralville since the last elementary or junior high was built in Iowa City 19 years ago. If that isn't enough of a "something" for the North Corridor residents, you may just have to publicly state the principle of "providing an equal educational experience to every child in the district" and then go forward without their votes. Because the political reality is that you CAN pass a 60% bond referendum without ANY support from North Liberty or Coralville, but you CANNOT pass one without significant support from Iowa City. It is rare in public service that the facts, the principles, and the political reality all point in the same direction. They do in this case. Regards, Ed From: Amy Johnson <aajohnson30 @gmail.com> Date: Wed, Sep 12, 2012 at 3:34 PM Subject: North Corridor Community Meeting - Sunday, September 16th 3pm - Informational /Action Meeting on SILO Funds To: Good Afternoon PTO representatives from Garner, Van Allen, Penn, Wickham, Kirkwood, Horn, Borloug, Weber, and Coralville Central Elementary Schools. At the Facilities Committee Meeting last week, 5 out of 7 ICCSD Board Members stated that they are in favor of releasing the requirement which currently has $32 million dollars of the incoming SILO money reserved for building at the high school level. Under current board policy this money would be used for the building of a 3rd Comprehensive High School, most likely, in the North Corridor. If those monies are released the likelihood of a 3rd Comprehensive High School will greatly diminish and our continued capacity issues within the North District will greatly increase. A number of concerned citizens are hosting a North Corridor Community meeting to educate, address, and take action against this most recent request. We encourage all of you to reach out to your parents and invite them and their neighbors to attend this meeting. It is open to ANYONE concerned with this issue. We have little time to act as the wheels are already in motion to release these funds. Please get the word out, the time for action is now. What: North Corridor Community Meeting When: Sunday, September 16th Where: North Liberty Rec Center - Geridin Conference Room (Lower Level) Time: 3pm Please feel free to contact me if you have any questions. Thank you Amy Johnson Earlier this week a version of the below letter as well as the attached documents, went out to Penn Elementary parents and subsequently Van Allen and Garner Families. Please feel free to communicate this information to all your families as well._ Families and Staff- The PTO Board wants to make sure you are aware of the recent developments in the ICCSD at the school board level. At the Facilities Committee Meeting last week, 5 out of 7 Board Members stated that they are in favor of releasing the requirement which currently has $32 million dollars of the incoming SILO money reserved for building at the high school level. Under current board policy this money would be used for the building of a 3rd Comprehensive High School, most likely, in the North Corridor. Murley presented a draft of the Comprehensive Facilities Plan which he is working on for the district, which addresses needs at all levels of education and across the entire district. He will be finalizing this and presenting it at the upcoming board meeting. At least a subset of the board is moving forward on reallocation of SILO funding prior to allowing the ICCSD Administration to complete their facilities recommendations. The reallocation of SILO funds for purposes other than high schools has been put on the agenda for the School Board Governance Committee. This Committee is a subset of the Board and is meeting this morning to vote on the first of three steps that have to be taken in order to release the funds. **(This was this past Monday 9/10) ** We have attached copies of two recent news articles that address this issue for those who are interested. We encourage you to make yourselves aware of the many pressing issues facing the district and form your own opinions. It is imperative that you let your voice be heard, because critical decisions that will affect all our lives and the future education of our children may be made in the coming weeks. The next School Board Meeting will be on Tuesday, Sept. 18. • You can contact the entire School Board via email at board@iccsd.k12.ia.us. Marian Karr From: Edwin Stone <stone. edwi n@g mail.com > Sent: Wednesday, September 19, 2012 9:32 AM To: Marla Swesey; Karla Cook; Sally Hoelscher; Sarah Swisher Cc: Council Subject: Thanks and Congratulations Thanks to the four of you for keeping your hand firmly on the tiller in these stormy seas. You are doing the right thing and our community will benefit for years from your strong leadership. Congratulations to Marla and Karla on their reelection and election. The majority of the ICCSD community are solidly behind you and will continue to work hard to help you effect the important changes you are making. Regards, Zed Marian Karr From: Mary Ferentz <mary_ferentz @yahoo.com> Sent: Wednesday, September 19, 2012 9:53 AM To: Marla Swesey; Karla Cook; Sally Hoelscher; Sarah Swisher Cc: Council Subject: Thank you for your leadership We are grateful to have you on the School Board. Thank you for your leadership. Stay the course. We stand behind you. Mary & Kirk Ferentz From:Ul HR EMPLOYMENT SERVICES 13193350202 09/13/2012 08:33 #011 P.002/002 IP6 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa S2240-1826 (3 19) 356 -5000 (3 19) 356 -5009 FAX www.icgov.org September 13, 2012 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — MAINTENANCE WORKER II — EAST SIDE RECYCLING CENTER Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker II — East Side Recycling Center. Brice Maren IOWA CITY CIVIL SERVICE COMMISSION Lyra Wj Dickerson, Chair FV C C C C C C C E C E F C C C C C I C C C C C C C C 1P7 Business Name Occupancy (occupancy loads last updated Oct 2008) = University of Iowa Monthlv Totals Bar Checks Under21 PAULA Prev 12 Month Totals Bar Checks Under2l PAULA Under 21 PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) 2 Dogs Pub 120 0 0 0 4 0 0 0 0 Airliner 223 2 0 0 110 3 32 0.0272727 0.2909091 Airliner 223 7 0 3 110 3 32 0.0272727 0.2909091 American Legion 140 0 0 0 6 0 _ 0 0 0 Aoeshe Restaurant 156 0 0 0 r ., Atlas World Grill' 165 0 0 0 Baroncini- 0 0 0 Basta 176 0 0 0 x: Blackstone- 297 0 0 0 1 0 0 Blue Moose- 436 3 0 0 144 21 7 0.1 8333 0.0486111 Blue Moose- 436 16 9 1 144 21 7 0.1458333 - 0.0486111 Bluebird Diner 82 0 0 0 Bob's Your Uncle 260 0 0 0 Bo -James 200 4 0 0 73 4 1 0.0547945 0.0136986 Bo -James 200 9 2 0 73 4 1 0.0547945 0.0136986 Bread Garden Market & Bakery ^ 0 0 0 Brothers Bar & Grill, [It's] 556 25 13 1 334 139 56 0.4161677 0.1676647 Brothers Bar & Grill, [It's] 556 18 4 0 334 139 56 0.4161677 0.1676647 Brown Bottle, [The]- 289 0 0 0 2 0 0 0 0 Buffalo Wild Wings Grill & Bar 189 0 0 0 3 0 0 0 0 Caliente Night Club 498 1 0 0 34 3 2 0.0882353 0.0588235 Carl & Ernie's Pub & Grill 92 1 0 0 18 0 0 0 0 Carlos O'Kelly's- 299 0 0 0 Chili Yummy Yummy Chili 0 0 0 20 6 1 0.3 0.05 Chipotle Mexican Grill- 119 0 0 0 Friday, September 14, 2012 Page 1 of 5 F-1 Clinton St Social Club 0 0 ❑Club Car, [The] 56 0 ❑Coach's Corner 160 1 ❑Colonial Lanes- 502 0 El Dave's Foxhead Tavern 87 0 © DC's 120 23 ❑ DC's 120 8 El Deadwood, [The] 218 3 W Deadwood, [The] 218 3 ❑ Devotay- 45 0 ❑Donnelly's Pub 49 1 F-1 Dublin Underground, [The] 57 2 ❑ Eagle's, [Fraternal Order of] 315 0 ❑EI Banditos 25 0 F1 El Cactus Mexican Cuisine 0 ❑EI Dorado Mexican Restaurant 104 0 ❑EI Ranchero Mexican Restaurant 161 0 ❑ Elks #590, [BPO] 205 0 ❑ Englert Theatre- 838 0 W Fieldhouse 178 19 ❑Fieldhouse 178 8 ❑ First Avenue Club- 280 0 ❑Formosa Asian Cuisine- 149 0 ❑ Gabes^' 261 3 ©Gabes^' 261 4 ❑George's Buffet 75 0 ❑Givanni's- 158 0 El Godfather's Pizza- 170 0 [-]Graze- 49 0 F1 Grizzly's South Side Pub 265 0 ❑Hilltop Lounge, [The] 90 1 El IC Ugly's 72 0 El India Cafe 100 0 0 0 0 0 0 0 0 0 I 0 0 7 2 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 _0 0 0 0 0 0 0 0 0 0 14 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0, 0 1 0 9 0 2 0 2 0 159 45 159 45 46 0 46 0 32 0 40 1 1 0 146 34 146 34 S1 8 51 8 5 0 2 0 11 4 3 0 6 0 0 0 0 0 0 0 0 0 10 0.2830189 10 0.2830189 0 0 0 0 0 0 0 0 0.025 0 3 3 0 0 3 0 0 0.1568627 0.1568627 0 0 0.3636364 0 0 0 0 0 0 0.0628931 0.0628931 0 0 ., 0.0342466 0.0342466 0.0588235 0.0588235 0 0 0.2727273 0 0 Friday, September 14, 2012 Page 2 of 5 ❑Jimmy Jack's Rib Shack 71 0 0 0 ❑Jobsite 120 2 0 0 13 0 0 0 0 ❑d Joe's Place 281 8 0 0 79 2 0 0.0253165 0 ❑Joe's Place 281 4 0 0 79 2 0 0.0253165 0 ❑Joseph's Steak House— 226 0 0 0 1 0 0 0 0 ❑Leaf Kitchen 0 0 0 El Linn Street Cafe 80 0 0 0 ❑ Los Portales 161 0 0 0 ❑Martini's 200 9 2 0 187 59 5 0.3155080 0.026738 WMartini's 200 21 1 0 187 59 5 0.3155080 0.026738 ❑Masala 46 0 0 0 El Mekong Restaurant— 89 0 0 0 W Micky's— 98 1 0 0 34 0 2 0 0.0588235 PIMill Restaurant, [The]— 325 14 0 0 27 0 0 0 0 El Moose, [Loyal Order of] 476 0 0 0 1 0 0 0 0 ❑ Motley Cow Cafe— 82 0 0 0 ❑ Noodles & Company— 0 0 0 ❑Okoboji Grill— 222 0 0 0 ©Old Capitol Brew Works 294 1 0 0 7 0 0 0 0 ❑One- Twenty -Six 105 0 0 0 ❑Orchard Green Restaurant— 200 0 0 0 1 0 0 0 0 ❑Oyama Sushi Japanese Restaurant 87 0 0 0 ❑Pagliai's Pizza— 113 0 0 0 ❑Panchero's (Clinton St)— 62 0 0 0 ❑Panchero's Grill (Riverside Dr)— 95 0 0 0 ❑Perri es 0 0 0 El Pints 180 5 0 0 172 38 4 0.2209302° 0.0232558 Pints 180 16 3 1 172 38 4 0.2209302 0.0232558 ❑ Pit Smokehouse— 40 0 0 0 El Pizza Hut- 116 0 0 0 El Pizza Ranch— 226 0 0 0 ❑Players 114 1 0 0 15 0 0 0 0 OPlayers 114 4 0 0 15 0 0 0 0 Friday, September 14, 2012 Page 3 of 5 ❑Quality Inn /Highlander 971 0 0 0 ❑d Quinton's Bar & Deli 149 3 0 0 El Ridge Pub 0 0 0 ❑ Riverside Theatre— 118 0 0 0 ❑Saloon^ 120 1 0 0 ©Sam's Pizza 174 2 1 0 ❑Sanctuary Restaurant, [The] 132 0 0 0 ❑Shakespeare's 90 0 0 0 ❑Sheraton 0 0 0 d❑Short's Burger & Shine— 56 1 0 0 ❑Sports Column 400 11 0 0 ©Sports Column 400 15 8 3 ❑Studio 13 206 2 0 0 ❑d Summit. [The] 736 3 0 0 ❑Summit. [The] 736 5 0 0 ❑Sushi Popo 84 0 0 0 ❑Takanami Restaurant— 148 ; 0 0 0 ❑TCB 250 4 0 0 OTCB 250 9 0 0 ❑Thai Flavors 60 0 0 0 ❑Thai Spice 91 0 0 0 ❑Times Club @ Prairie Lights 60 0 0 0 ❑Trumpet Blossom Cafe 94 0 0 ` 0 El Union Bar 854 14 1 2 ©Union Bar 854 24 11 2 = F-1 VFW Post #3949 197 0 0 0 nVineTavern, [The] 170 4 1 1 ❑Vine Tavern, [The] 170 2 2 0 ❑Wig & Pen Pizza Pub— 154 0 0 0 WYacht Club, [Iowa City]— 206 18 1 1 ❑Yacht Club, [Iowa City]— 206 3 0 0 ❑Z'Mariks Noodle House 47 0 0 0 21 1 14 0 12 1 3 0 4 0 18 0 181 43 181 43 42 7 253 47 253 47 0 3 0 0 2 28 28 1 66 66 130 11 1 130 11 1 251 251 1 47 47 90 90 79 79 0 3 3 4 4 44 44 0 6 6 3 3 0.0476190 0 0.0833333 0 0 0 0.2375691 0.2375691 0.1666667 0.1857708 0.1857708 0.0846154 0.0846 u 0.3147410- 0.3147410 0 0.0638298 0.0638298 0.0444444 0.0444444 0 0 0.25 0 0 0.1111111 0.1546961 0.1546961 0.0238095 0.2608696 0.2608696 0.0076923 0.0076923 0.1752988 0.1752988 0 0.1276596 0.1276596 0.0333333 0.0333333 Friday, September 14, 2012 Page 4 of 5 Off Premise Grand T * includes outdoor seating area exception to 21 ordinance Totals 369 82 0 0 18 50 5337 1103 0 0 556 206 0.2066704 0 0.1041784 0 'otals 68 762 Friday, September 14, 2012 Page 5 of 5 PLANNING AND ZONING COMMISSION PRELIMINARY SEPTEMBER 6, 2012 — 7:00 PM — FORMAL EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Stewart Dyer, Charlie Eastham, Anne Freerks, Phoebe Martin, Paula Swygard, John Thomas MEMBERS ABSENT: Tim Weitzel STAFF PRESENT: Robert Miklo, Karen Howard, Sarah Greenwood - Hektoen, John Yapp OTHERS PRESENT: Brett Bosworth, Steve Moss RECOMMENDATIONS TO CITY COUNCIL: The Commission voted 6 -0 to recommend approval of REZ12 -00005 and REZ12 -00006 and to defer SUB12 -00003 until the Planning and Zoning Committee's meeting of September 20 with the conditions and stipulations as set forth in the staff memo dated August 31, 2012 CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. REZONING ITEM REZ12- 00005 /REZ12- 00006 /SUB12- 00003: Discussion of an application submitted by Steve Moss for a rezoning of approximately 172 acres of land from Interim Development — Research Park (ID -RP), Planned Development — Mixed Use (OPD -MU), Planned Development — Research Development Park (OPD -RDP), and Planned Development — Office Research Park (OPD -ORP) to approximately 15.8 acres of Planned Development — Highway Commercial (OPD- CH -1), 27.97 acres of Research Development Park, and 129.12 acres to Interim Development — Research Park (ID -RP) and a 172 acre commercial subdivision consisting of nine commercial lots and one out lot reserved for future development for property located west of Highway 1 and north of Interstate 80 Howard said the Comprehensive Plan for this area calls for Office Research Park. She said this is one of the few areas in the city that has interstate location, and this is an ideal location for Office Research Park uses. She said the plat currently submitted is similar to the plat that was approved in 2010. She noted that the lot configurations, lot sizes and additional roadway access to Highway 1 are the major changes from the previous approved preliminary plat. She said as the last time, the applicant would like to complete this development in phases, with the Planning and Zoning Commission September 6, 2012 - Formal Page 2 of 10 southeast corner being developed first. She showed the Commission the rezoning pattern the applicant is requesting. She said with the possibility of a new connection to Highway 1 they want to move the support retail from up near Oakdale Boulevard further south so there is visibility from the interstate. Howard said the remainder of the property would remain an outlot reserved for future development and would be zoned Interim Development, which gives the applicant time to complete the necessary environmental assessment and design work for the remainder of the office park. Howard said the City Engineer has had the opportunity to review the plat and feels that with the exception of a few minor changes that need to be made, the overall engineering of the plat meets City standards. She said since the last meeting of the Commission, City Council and the City Manager have had discussions with Pearson, and Pearson does not agree to have the south road connection, which was shown on the proposed plat at the Commission's last meeting. She said Pearson has agreed to negotiate an agreement regarding a new street that would extend across the northern portion of the Pearson property from Highway 1 to the Moss property. The City is now working on an agreement to allow access to that site for environmental assessment, surveying and engineering of the road. Howard said that the previous preliminary plat from 2010 has now expired. She said in that the Llewellyn /Hills Bank Trust property was included in the previously approved preliminary plat, which allowed for the extension of Oakdale Boulevard from Highway 1 to the proposed Moss development. While it is not imperative to include this property with the current preliminary plat, given that Oakdale Boulevard will eventually need to be extended to serve the development, staff recommends that the Llewellyn / Hills Bank Trust property be included in this new preliminary plat. She said it would be in the best interest of the developer to get permission from Hills Bank and Dr. Llewellyn to include their properties as part of the plat. She reiterated that staff finds that the plat meets City standards with the condition that the off -site improvements are agreed on before the City Council approves the plat. Staff recommends deferral of the plat tonight so the developer can seek permission to include the Llewellyn/ Hills Bank Trust properties. Howard said the rezoning requests are for Research Development Park (RDP), Planned Development Highway Commercial (OPD- CH -1), and Interim Development Research Park (ID- RP). She said the applicant has submitted a concept plan for the commercial portion of the development, which would consist of four lots in the southeast corner of the property. She said they intend to market these lots for retail and support services for the larger office park, such as a hotel, restaurants, retail and personal services. She said that OPD -CH -1 also allows any kind of office. Now that there will be no street along the south boundary of the Pearson property which would provide street access that is more proximate to the Interstate, it may mean that the support retail area will be slower to develop and office uses may be an suitable alternative uses on the commercial property. She said a commercial business that might locate in the planned development may have different ideas about how exactly they want to build their building and design their site, but the concept plan demonstrates the type of landscaping and building placement and general character of what that commercial area would be. Howard explained that the reason they have requested OPD -CH -1 is that there is not a good commercial zoning designation that would support an office park. She said the purpose of OPD- CH-1 zoning is to permit development of service uses related to the expressways or arterial streets. She said the added purpose in this case would be to provide support retail services for the office park, and the planned development part of that process would be intended to provide the flexibility in these types of situations where the conventional development may be inappropriate and where modifications are necessary to meet the needs of the development. She said the applicant has requested several modifications to the underlying zoning. She said Planning and Zoning Commission September 6, 2012 - Formal Page 3 of 10 the OPD -CH -1 does not allow for extensive retail development but it does allow gas stations and other services that support an interchange. She said in this case, they want the ability to provide the possibility for sales- oriented and personal service- oriented retail uses up to 50,000 square feet, general animal - related commercial uses, and specialized educational facilities. These types of uses would be complementary to both the office park and to the interstate location. Howard said they also want allowances for larger monument signs scaled for the larger lots of an office park and entranceway features and signage for the park according to a master plan that would be submitted to and approved by the City. Howard explained that the City has the ability to ask for a conditional zoning agreement if there are additional restrictions that staff feels are appropriate because of the zoning and the unique characteristics of this location. She said the applicant has agreed to these restrictions: • There will be no more than two drive - through facilities. • Outdoor storage and display will be restricted to what is allowed in the CC -2 Zone. • The buildings will be constructed of similar quality materials as approved for use in the larger office park. • The building and entrances will be oriented toward the street, the parking lots will be screened, and there are pedestrian connections and cross access drives between the lots. • There will be some additional setbacks of twenty feet. as opposed to the City standard of ten feet setback from the street right of way, and a fifty foot setback from the interstate right of way. • There will be no freestanding pole signs. Howard said that staff recommends approval of REZ12 -00005 and REZ12 -00006 subject to these conditions: 1. Permission from adjacent property owners allowing construction of a new collector street that would extend from Highway 1 across property owned by Neal Llewellyn and Pearson and other necessary infrastructure, such as storm water facilities, water and sewer lines. Agreement regarding this new street must be resolved prior to City Council approval of the rezoning and the preliminary plat; 2. Submittal and approval of a sensitive areas development plan (Level 1 or Level 2, as applicable) addressing any disturbance of sensitive areas in off -site locations on the Pearson or Llewellyn properties. Said sensitive areas development plan must be approved prior to any grading or disturbance of this area; 3. Any on -site or off -site areas that will be disturbed that have not already been investigated for the presence of wetlands will need to be investigated and the absence of wetlands will need to be verified prior to any development activity, including grading or clearing; 4. Approval of a conditional zoning agreement that addresses the following requirements and allowances: a. Submittal of a master landscape and sign plan for the entire office park prior to approval of the final plat; b. Site plans for the development of individual lots within the development shall be reviewed and approved by City staff and the Planning and Zoning Commission; c. Standards to ensure that buildings and sites are developed in a manner that is consistent with a Class A office park; d. In the area zoned Highway Commercial (CH -1), the following additional allowances, standards, and restrictions shall apply: i. No more than two drive through facilities will be allowed according to the standards in the CC -2 Zone; ii. Outdoor display and storage is restricted to what is allowed in the CC -2 Zone; iii. Conditions that address expected quality building materials, building location and design, and parking area setbacks; Planning and Zoning Commission September 6, 2012 - Formal Page 4 of 10 iv. The following additional uses are allowed in the planned development: 1. Sales- oriented and Personal Service- Oriented Retail Uses up to a maximum of 50,000 square feet per lot; 2. General Animal - Related Commercial Uses; 3. Specialized Educational Facilities. Howard stated that staff recommends deferral of SUB12 -00003 until September 20 to allow time to seek agreement from Dr. Llewellyn and Hills Bank to include their properties as part of the preliminary plat. Howard asked if there were any questions. Freerks asked if a bank's ATM machine would be considered one of the two allowable drive - throughs. Howard said if it is part of a larger bank's drive through facilities that it would be considered one of the two drive - throughs. Eastham asked Howard to explain why one of the additional uses is animal - related commercial use. Howard said the applicant wanted to reserve the option to allow for an animal grooming business or veterinary clinic. Eastham asked if the Commission will have some flexibility in looking at the parking lot site plans. Howard said yes that flexibility in design of the commercial development will be needed depending on the type and size of the business that locates on any given lot. However, the planned development concept plan is intended to indicate the expected quality of the development and how it will be complementary to the larger office park. She said the concept plan is intended to show the general character of what would be allowed. Any development will have to meet the underlying zoning requirements and any additional standards adopted as part of the planned development plan and conditional zoning agreement. Eastham said that in other rezonings for larger retail outlet areas where there are larger parking lots the Commission wanted wider aisles and more plantings, things not required by the Code but which added aesthetically to the development. Howard explained that this site is not intended for big box retail stores, which is why the restriction is for buildings fifty thousand square feet or less. She said that buildings over that size, such as Wal -Mart and Menards, have to meet big box retailing standards in the zoning code for their building design and parking areas, which are typically much larger than what is indicated on this plan. Eastham asked if they have enough control over how the storm water facilities on site will look. Howard said the applicant wanted to get permission for the plat and the rezoning before they went to the expense of designing the whole park with a master landscape plan. She said staff and the development team both feel that there does need to be a master landscape and sign plan to guarantee consistency. She said the storm water facilities will have to be designed at the final plat stage. Miklo added that as noted in the staff recommendations, one of the conditions would be site plan review by the Commission, so the Commission would have a chance to weigh in on the design of the storm water facilities. Planning and Zoning Commission September 6, 2012 - Formal Page 5 of 10 Howard said they expect to get a master plan before final plat, and one of the conditions would be that the storm water facilities be integrated into that master landscaping plan. Eastham asked that if FEMA updates the flood plain elevations for this area, would that be incorporated in the future for planning purposes here. Howard said that anyone applying for a building permit has to abide by whatever the current flood plain regulations are at the time of application. Eastham asked if staff has any feelings about whether this single access point is adequate for public safety over the next several years as the area is developed and traffic increases. Howard said in the traffic study that was completed by HR Green, they looked at how the intersections would function in the Highway 1 corridor and the traffic circulation would occur if there were two roads. She said staff is going to request that the same company re -run the numbers to show what happens if there is just one road. She said clearly it is not as good as having two connections but the traffic study shows that some development can occur here without secondary access, just like in Northgate Corporate Park. Howard said the traffic study will look at the trigger points that will indicate when the City will need to extend Oakdale Boulevard to provide secondary access. John Yapp, transportation planner for the City, said that retail uses can have a higher volume of traffic than a typical office use. He said their preliminary analysis is that much of this first phase of development as shown on the plat can likely be developed on a single means of access, but they want to review a subsequent traffic study to confirm that and to confirm at what point Oakdale Boulevard would need to be extended before additional development would be permitted. Eastham asked if there was a street on the south of Pearson property would Oakdale Boulevard need to be extended. Yapp said in that case, the extension would not need to occur as soon, as that would provide a second point of access. He said the need for a second means of access for a development this size is typically for emergency response purposes and for traffic distribution. However, eventually Oakdale Boulevard would be needed for development of future phases of the office park. Howard said that office traffic tends to have concentrated traffic at certain times of the day whereas for retail uses there would be a more general traffic flow, so the traffic consultant will provide more detailed analysis regarding how one street would work versus two. Eastham asked if the City has options for obtaining an access to the south. Howard said the City has the power of eminent domain, but Council has indicated that they are not willing to use that power at this time and wish to work out an agreement with Pearson for the street on the north side of their property. Freerks opened public hearing. Brett Bosworth from R &R Realty Group and on behalf of Steve Moss said he had heard concerns at the last meeting about what they would put from an image perspective along the interstate. He said about half the property that would front on the interstate would be office and the other half is dedicated to retail services. He showed the Commission examples of their inventory in Des Moines and the product type they have placed along major arteries and the interstate, the majority of which are single story office buildings constructed in brick and glass. Planning and Zoning Commission September 6, 2012 - Formal Page 6 of 10 He showed examples of signage used on their properties in which they dedicate one monument sign per lot but don't allow much signage on the buildings. He said they also provide for monument signs for buildings that don't front onto the interstate and limit the colors that can be used. For those properties that have frontage along the interstate, they would like to have a couple of larger monument signs that are visible to passing traffic that would announce the location of the office park and some of the major businesses in the park. For retailers, the signage is similar in design quality, but they allow some additional color variation to respond to their marketing logos. Bosworth said they will be spending a lot of money on the entrance -way features to the park and that will set the tone for the quality of what is to come and will dictate who won't come if it isn't high enough quality. He said that they will be diligent about making sure that from a distance and as you drive in the park there aren't any inconsistencies in the area that would negate the investment they would make to set the tone of image and quality. He mentioned concern about the possibility of a wind turbine on the Pearson property and said it's important that there aren't any inconsistencies in tone around the entrance -way feature because it will be seen from such a distance. Bosworth said because the property is situated higher than the interstate, parking areas will not be very visible from the interstate and showed examples of how they have handled parking lot screening on their other properties. Bosworth said in all their properties they have built ponds with walking trails and keep them immaculate. He said about 35% of this project is natural green space, with woodlands and the stream corridor and most likely those areas will stay natural. He said the areas that aren't currently green areas would be converted to manmade green areas. He said in their discussions with Pearson, R &R is made the point that without a south street, the north access point should be reserved for the Moss development rather than allowing driveway connections to the Pearson parking lot. Since the Moss office park will have only one access point until Oakdale Boulevard comes into play it's going to be more difficult to market and they will need to ensure that the road capacity is reserved for the businesses that would locate in the new office park. Dyer explained that her meaning of green space and Bosworth's are different. She said on all his examples there is a large amount of manicured grass, which is not the most sustainable kind of vegetation to have in Iowa. She said more and more areas are now given over to native plants or allowed to be natural in order to reduce the amount of chemicals and water needed to maintain the vegetation. She asked if R &R had considered those types of more natural landscaping in terms of the future should agricultural chemicals be found to be harmful to the waterway. Bosworth said there's not another park in the state that has as much natural area as the 35% in this development, and as a consequence it will require less mowing and fertilization than other similar office parks. Freerks asked if he is referring to wooded areas. Bosworth said their intention is not to encroach into these areas because they provide a natural setting which is unique to this park, and also it would be expensive to do so. He said many businesses want a manicured lawn, so there will still be mowing but there will be more natural space than in any other office park that he knows of. Eastham asked who will own and maintain the grounds around all the buildings Planning and Zoning Commission September 6, 2012 - Formal Page 7 of 10 Bosworth said the idea is to create a development that has a consistent management plan. Similar to all of R &R's other office developments, this one will be managed by them. Thomas said that the intersection of Moss Farm Road and Pearson Road should be viewed as providing a sense of arrival since there is a half -mile to drive to get there after turning in off Highway 1. Bosworth said that given that this property line is so far inside Highway 1 they will have to look into that as most of their other developments have had the entrance near the property line. Thomas said it could be a long, pleasing drive with nice features, or it could seem like it takes a very long time to reach the destination. Bosworth said they haven't figured out where to put the entranceway feature, but it does need to be significant. Steve Moss indicated that the names of the roads on the plat may be changed. Bosworth agreed that there has been some sensitivity to the naming of the streets and that they would need to review the street names again. Howard said if the plat is deferred the development team can think about what the road names should be. Eastham asked if Bosworth would comment on deferring action on the plat. Bosworth said the project has an estimated start date that has to be this fall to get it completed by next November. He said approval of the rezoning at this meeting is important, but pushing out the plat to the last Council meeting doesn't affect their schedule. Howard reminded the Commission that the rezoning takes three votes of the City Council because it is done by ordinance so the plat is always held until the final reading of the ordinance for the rezoning, so there is plenty of time to get the plat to the City Council, even if it's deferred to the Commission's next meeting. Freerks said they don't usually have a list quite so long of things that need to be cleared up before they move forward, but this is complicated, and sometimes waiting for pieces to fall into place is important. Freerks closed public hearing. Eastham moved to approve REZ12 -00005 and REZ12 -00006 and to defer SUB12 -00003 until the Planning and Zoning Committee's meeting of September 20 with the conditions and stipulations as set forth in the staff memo dated August 31, 2012. Thomas seconded. Freerks invited discussion. Eastham said that the Comprehensive Plan clearly calls for the land use that is proposed. He said he thinks that the uses here of primarily office research park with some support retail and commercial uses are an important and vital addition to Iowa City's economic development. He said the staff and the applicants have done an adequate job of addressing the sensitive area features in these parcels. He said developing this entire area in phases makes a lot of sense so he is very supportive of the overall plan as well as the particular development sequences that Planning and Zoning Commission September 6, 2012 - Formal Page 8 of 10 are proposed. Eastham said that both the staff and the developer see the current access as adequate but less than ideal for the proposed uses. He said he believes that an access from the south part of the Pearson property would probably increase the economic viability of the area, which he thinks is a legitimate consideration when looking at both the proposed land use as well a way to get to the proposed land use. However, he said he is willing to support the access that is immediately available. Freerks agreed that it's unfortunate not to see an additional road, and noted that it would be nice to see a road develop there in the future. She said she agrees that this use is supported in the Comprehensive Plan and as there is very little highway commercial in that area it will grow quickly there. She said she looks forward to how the developer will integrate the green spaces in some of these lovely areas and try to maintain its unique characteristics. She said she thinks doing that will draw people to this park to work. Martin said she thinks the developer's presentation is very appealing and that leaving the natural land areas makes this property unique. She said the only concern she has is the use of chemicals inundating the sensitive areas, but it seems that the developers have already thought about that and about keeping the natural resources so they don't have to go that route. She said this unique landscape could make this very desirable, particularly in Iowa City where we like our trees. Thomas said he is supportive of the project and is interested in the challenge of how losing that one entry point can be viewed as an opportunity. He said he thinks it's an opportunity for the developer to create a real sense of entry onto the development so that when you do arrive, you will be in a different place. Swygard said she supports this project because it fits in well with the Comprehensive Plan. She said her main concern is the traffic flow, not only for the Moss project but also for the workers at Pearson who may want to use the retail services that might locate on the Moss property. She noted that the Pearson employees will have to go back out onto the highway and around in order to do so. She said that another connecting street would have been ideal, but she at least would like to see some cooperation in the future for some walking trails between the retail services in the Moss development and the Pearson property. Eastham said he supports Swygard's comments about the ability of Pearson workers to get to and use the retail services in the Moss development, which in the staff report was part of the rationale for this development. He said trails may be the best thing available at this point. Dyer said she supports this and is also thinking how the workers in Northgate might also support the retail services of the proposed development. A vote was taken and the motion carried 6 -0. COMPREHENSIVE PLAN AMENDMENT ITEMS CPA12 -00003 Consider setting a public hearing for September 20 on an amendment to the Comprehensive Plan to change the land use designation from Office Research to Residential 8 -16 Dwelling Units per Acre for approximately 28 acres located between Camp Cardinal Boulevard and Camp Cardinal Road south of Ryan Court. Miklo said the Commission considered a rezoning request on this same property several weeks ago. He said in order for that rezoning to proceed there will need to be a Comprehensive Plan amendment, and staff is reviewing the questions raised by that amendment. He said staff will Planning and Zoning Commission September 6, 2012 - Formal Page 9 of 10 have a report for the Commission at the September 20 meeting, and the rezoning will also be back on that agenda. Eastham moved to set public hearing for September 20 on CPA12- 00003. Dyer seconded. A vote was taken and the motion carried 6 -0. CPA12 -00004 Consider setting a public hearing for September 20 on an amendment to the Comprehensive Plan, Central District Plan, to change the land use designation from Low to Medium Density Multi- family to Single- family & Duplex Residential for property located at 905, 909 and 911 N. Governor Street and vacant property located between 906 and 908 N. Dodge Street. Eastham said he is on the board of an organization that owns property within 200 feet of this area so he will abstain from voting on this item. Miklo said last year a rezoning was considered for the Commercial Office (CO -1) aspect of this property, which went on to City Council with a recommendation from the Commission to approve the rezoning to Low Density Multi- family (RM -12). He said Council denied that rezoning and asked staff to look at the Comprehensive Plan for this area, which currently indicates that it's appropriate for multi - family development. He said staff is examining the Plan for CO -1 area which was subject to the previous zoning. He said the amendment would also consider an adjacent RS -8 area, which was not subject to that rezoning but indicated on the Plan as appropriate for low density multi - family and a vacant property to the west that is also currently in the Plan as appropriate for multi - family. The Commission is being asked to look at the Comprehensive Plan for this area to possibly change it from multi - family to single family and duplex. He said there will possibly be a City - initiated rezoning application on these same properties to implement the Comprehensive Plan if the Commission chooses to make that change. Thomas moved to set public hearing for September 20 on CPA12- 00004. Martin seconded. A vote was taken and the motion carried 5 -0 with Eastham abstaining. CONSIDERATION OF MEETING MINUTES: August 13 and August 16, 2012: Eastham moved to approve the minutes with minor corrections. Swygard seconded. A vote was taken and the motion carried 6 -0. OTHER: There was none. ADJOURNMENT: Swygard moved to adjourn. Eastham seconded. The meeting was adjourned on a 6 -0 vote. z O O t9 OU z w w 9VV2 0ZNQ Nap M od z w z~ O LL za z a J IL z w w O U. z 3 3 N -00 -00 Z j Z N :;:3 N N (D c E o rn��o 2.0 Q z v,o-Qo E m Q Z - dQ II n (.Q 11 a 4: n n w g n n w 2 m QXXXXXXX� XOOz n 0 Y Y :� a> °xxx ; xxxw 0 M x x x x W o x W o ti px X X X ;xxx -0><X ; xxxx P- X X X i x x x w �o 04<x ; xxxx ;xXX x x I xxxx x x x cl oxx xxxx xxx N C x x - x I Hx� X N MxXXO ; XxX MUJwwmNI�LOOM Q x X x X I X X X M c0 ;xxXX ; XXX N w N °xxxx zw 'i ; XXX N >- < Z 2 W < Z r x x x x I X X X Q M CL �- UQYN Z �ujJ Q Q w 2wCOWMNf-Loom 2 w w wm0LOLO0LnUn0LO I.- X Cl 0 0 0 0 0 0 0 w QWOQ� =w w zin Cja �pa0-�H a v =�C6;e w wai- waa- c92�N- 2Luwwa� a> 0— ZawwYa(1)P -aw0a 2w z w w O U. z �N 3 3 N -00 -00 Z j Z N :;:3 N N (D c E o rn��o 2.0 Q z v,o-Qo E m Q Z - dQ II n (.Q 11 a 4: n n w g n n w 2 m xOOz XOOz n 0 Y Y :� �Xxx;XXX- 0 M x x x x W o x W o ti -0><X ; XxOo P- x x x : x x x x co mxxo xxxx Mx x x � ! x x x ti ,xxxx � xxx N M ;xxxx ; Xxx N U) MUJwwmNI�LOOM �X00000000 w w zw 'i w J >- < Z 2 W < Z OVQw = Q aO- Q M CL �- UQYN Z �ujJ Q Q w 2 w w 2 W N W (L it Q>- QWOQ� =w w zin wU.Y2U)H- �N 3 3 N -00 -00 Z j Z N :;:3 N N (D c E o rn��o 2.0 Q z v,o-Qo E m Q Z - dQ II n (.Q 11 a 4: n n w g n n w 2 m xOOz XOOz n 0 Y Y :� DRAFT - IP9 RECOMMENDATIONS TO COUNCIL None EXECUTIVE SESSION Motion by Porter and seconded by Jensen to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22 -7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0, Botchway absent. Open session adjourned at 5:32 P.M. REGULAR SESSION Returned to open session at 6:13 P.M. Motion by Treloar and seconded by Jensen to set the level of review for PCRB Complaint #12 -01 to 8 -8 -7 (B)(1)(d), Request additional investigation by the Police Chief or City Manager, or request police assistance in the Board's own investigation. Motion carried, 4/0, Botchway absent. POLICE CITIZENS REVIEW BOARD MINUTES — September 11, 2012 CALL TO ORDER: Chair Donald King called the meeting to order at 5:31 P.M. MEMBERS PRESENT: Melissa Jensen, Royceann Porter and Joseph Treloar MEMBERS ABSENT: Kingsley Botchway STAFF PRESENT: Staff Marian Karr and Catherine Pugh STAFF ABSENT: None OTHERS PRESENT: Captain Jim Steffen and Officer David Schwindt of the ICPD. RECOMMENDATIONS TO COUNCIL None EXECUTIVE SESSION Motion by Porter and seconded by Jensen to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22 -7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0, Botchway absent. Open session adjourned at 5:32 P.M. REGULAR SESSION Returned to open session at 6:13 P.M. Motion by Treloar and seconded by Jensen to set the level of review for PCRB Complaint #12 -01 to 8 -8 -7 (B)(1)(d), Request additional investigation by the Police Chief or City Manager, or request police assistance in the Board's own investigation. Motion carried, 4/0, Botchway absent. PCRB September 11, 2012 Page 2 CONSENT CALENDAR Motion by Porter and seconded by Treloar to adopt the consent calendar as presented or amended. • Minutes of the meeting on 08/14/12 • ICPD Department Memo #12 -27 (March -April 2012 Use of Force Review) • ICPD Use of Force Report — March 2012 • ICPD Use of Force Report —April 2012 Motion carried, 4/0, Botchway absent. The Board discussed the draft minutes and made a change. Motion by Treloar and seconded by Jensen to change the minutes to reflect that Schwindt did not question but asked for additional information regarding the level of review on the annual report. Motion carried, 4/0, Botchway absent. NEW BUSINESS Select Nominating Committee — Porter and Jensen volunteered to be on the nominating committee and will meet and report back to the Board at the next meeting. BOARD INFORMATION When the Board receives the Chief's report on a complaint the officer's names are not identified. King asked if the Board could request the length of employment for an officer involved in a complaint. Pugh stated that she believed that regardless of whether an officer is new or a veteran, they should all being following the same rules and regulations and length of employment should not have any bearing on the decision of the Board. STAFF INFORMATION Pugh stated she was changing her e-mail address. Tuttle informed the Board that at the August 21St Council meeting, one Council member asked if the PCRB needed to extend their 45 -day reporting period to respond to the Chief's report, since they had requested an extension on the Council agenda. The Board agreed to put the item on the next meeting agenda to discuss. Pugh also stated that the Ad Hoc Diversity Committee has requested that she do a presentation similar to the one given at the forum, but it would probably be in October. PUBLIC DISCUSSION None. PCRB September 11, 2012 Page 3 TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • October 9, 2012, 5:30 PM, Helling Conference Rm • November 13, 2012, 5:30 PM, Helling Conference Rm • December 11, 2012,5:30 PM, Helling Conference Rm Motion by Treloar, seconded by Jensen to hold a special executive session only meeting on Tuesday, September 18th at 5:30 subject to room availability. Motion carried, 4/0, Botchway absent. ADJOURNMENT Motion for adjournment by Porter, seconded by Jensen. Motion carried, 410, Botchway absent. Meeting adjourned at 6:26 P.M. II �i II II II fD �' "! CD O+ d eD b r �I y� yn CrJ y N rrJ C�7 O N C n hh ro 10-1 d �+ .� CD A " O ng 4 = (D n D 0 � QQ w w N w to N W N i � yC yC yC yC i i d eD b r �I y� yn CrJ y N rrJ C�7 O N C n hh IP10 IOWA CITY TELECOMMUNICATIONS COMMISSION DRAFT MONDAY, AUGUST 27,2012--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Laura Bergus, Alexa Homewood, Matt Butler, Hans Hoerschelman, Nicholas Kilburg MEMBERS ABSENT: STAFF PRESENT: Mike Brau, Ty Coleman, Bob Hardy OTHERS PRESENT: Josh Goding, Lee Grassley (by phone), Beth Fisher, Michael McBride RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Grassley participated by telephone. Due to the recent high temperatures the physical plant suffered numerous problems. Maintenance crews have been working overtime to make repairs but are still a bit behind. Work on installing redundant capacity for the phone network has been completed to meet 911 requirements. The head -end has also been upgraded with 6 hours of backup power supply. Hoerschelman asked the new broadband caps recently enforced by Mediacom. Grassley said that the caps are intended to affect only the 1 '/z -2% of users who consume an inordinate amount of bandwidth. There has been virtually no negative feedback from subscribers. Hoerschelman asked if there is a place subscribers can go to monitor their data consumption. Grassley said that they can access their data use on the Mediacom website under account status. Mediacom will send a subscriber a notice when they reach 50, 60, and 70% of the data cap. Hardy said that Mediacom is not prepared to take high - definition programs from the access channel for placement on the video -on -demand channel but is willing to take standard definition programs. Hardy reported that the PATV contract will be extended six months to March 1. The City Manager has asked Hardy to make a recommendation on how to make the local access operations in the city more efficient. Hardy said the only idea he has about how to do this is to combine the facilities of the City Channel and PATV. The plan moving forward is determine if either facility can accommodate both organizations or if another facility will be needed. Staffing will also be reviewed. APPROVAL OF MINUTES Bergus moved and Kilburg seconded a motion to approve the July 23, 2012 minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS Hoerschelman said that the broadband survey has been updated. Homewood provided some feedback on the survey. SHORT PUBLIC ANNOUNCEMENTS None. MEDIACOM REPORT Grassley participated by telephone. Due to the recent high temperatures the physical plant suffered numerous problems. Maintenance crews have been working overtime to make repairs but are still a bit behind. Work on installing redundant capacity for the phone network has been completed to meet 911 requirements. The head -end has also been upgraded with 6 hours of backup power supply. Hoerschelman asked the new broadband caps recently enforced by Mediacom. Grassley said that the caps are intended to affect only the 1 %2 -2% of users who consume an inordinate amount of bandwidth. There has been virtually no negative feedback from subscribers. Hoerschelman asked if there is a place subscribers can go to monitor their data consumption. Grassley said that they can access their data use on the Mediacom website under account status. Mediacom will send a subscriber a notice when they reach 50, 60, and 70% of the data cap. CONSUMER ISSUES Hardy referred to the complaint report in the meeting packet and noted that all complaints have been resolved. LOCAL ACCESS CHANNELS REPORTS Hoerschelman noted that some of the access channels provided written reports for the meeting packet. McBride said that the University of Iowa channel's facilities have been moved to the Old Capitol Center. They were off the air for only 45 minutes. Hoerschelman asked if Mediacom has a mechanism to monitor the on- screen signal of the access channels. Hardy said he did not know and that this question might be answered at a tour of Mediacom facilities. CABLE TV ADMINISTRATOR REPORT Hardy said that Mediacom is not prepared to take high- definition programs from the access channel for placement on the video -on -demand channel but is willing to take standard definition programs. Funds to upgrade to high definition for the video -on -demand channel are not budgeted until 2013. Hoerschelman asked if Mediacom was willing to place high - definition programs from the access channel at that time. Hardy said it appears so and that the access channels may wish to begin placing standard definition programs on the channel. Hardy will follow up with the process to do so. PATV CONTRACT Hardy reported that the PATV contract will be extended six months to March 1. The City Manager has asked Hardy to make a recommendation on how to make the local access operations in the city more efficient. Hardy said the only idea he has about how to do this is to combine the facilities of the City Channel and PATV. Goding and the PATV board president have met with the City Manager and will meet with Hardy. Combining the facilities will also address the funding decline when the franchise expires in 2018 and there are no funds for PATV or the Community Television Service. The plan moving forward is determine if either facility can accommodate both organizations or if another facility will be needed. Staffing will also be reviewed. Bergus asked which of the access channels might share a facility. Hardy said the City Channel, PATV, and the library could conceivably be in one facility. Bergus asked what percent of PATV funding comes from the city. Goding said that it is about 90 %. ADJOUNMENT Hoerschelman moved and Homewood seconded a motion to adjourn. The motion was approved unanimously. The meeting was adjourned at 6:26. Respectfully submitted, t' Michael Brau Cable TV Administrative Aide TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD (X) = Present (0) = Absent (O /C) = Absent/Called (Excused) Hoerschelma n Bergus Homewood 5/28/11 X X X X Homewood x 6/27/11 x o/c x x X 8/27/11 x x x o/c X 9124/11 X X X X X 10/24/11 X X X X X 11/26/11 X X vacant X X Kilbur 2/25/12 X X x x X Butler 3/26/12 o/c x o x X 4/23/12 X X X X X 5/21/12 X X X X X 6/25/12 X X X X X 7/23/12 x X X X X 8/27/12 x x x x x (X) = Present (0) = Absent (O /C) = Absent/Called (Excused)