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HomeMy WebLinkAbout2012-10-04 Info Packet^ M CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org October 4, 2012 IN Council Tentative Meeting Schedule MISCELLANEOUS I122 Email from Mayor Hayek: Iowa City Schools — Volunteer Opportunity IP3 Copy of release from City Manager: Iowa City is Still 4th Best U. S. College Destination from AIER College Destinations Index IN Civil Service Entrance Examination — Management Analyst I135 Civil Service Entrance Examination — Maintenance Operator - Wastewater IP6 Letter from Senator Grassley: Building Taft Floodwall (levee) I137 Criminal Justice Coordinating Committee Minutes —Joint Informal meeting September 5 IP8 Economic Development Committee approved minutes - June 5 I139 Economic Development Committee approved minutes - June 12 DRAFT MINUTES FROM CITY BOARDS & COMMISSIONS I1310 Senior Center Commission: August 16 City Council Tentative Meeting Schedule Ewa ON October 4, 2012 CITY OF IOWA CITY Subject to change Date Time Meeting Location �"1" I� �16 II Tuesday, October 23, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, October 23, 2012 7:0013M Special Formal Meeting Emma J. Harvat Hall Tuesday, November 13, 2012 Tuesday, November 13, 2012 Tuesday, November 27, 2012 Tuesday, November 27, 2012 5:00 PM Work Session Meeting 7:0013M Special Formal Meeting 5:00 PM Work Session Meeting 7:0013M Special Formal Meeting Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Tuesday, December 4, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, December 4, 2012 7:0013M Regular Formal Meeting Emma J Harvat Hall Tuesday, December 18, 2012 5:00 PM Work Session Meeting Emma J Harvat Hall Tuesday, December 18, 2012 7:0013M Regular Formal Meeting Emma J Harvat Hall IP2 Marian Karr From: Matthew J. Hayek <mhayek @hhbmlaw.com> Sent: Wednesday, October 03, 2012 4:31 PM To: Marian Karr Subject: FW: Iowa City Schools - Volunteer Opportunity Info packet please. Matthew J. Hayek Hayek, Brown, Moreland & Smith, L.L.P. 120 East Washington Street, Iowa City, Iowa 52240 -3924 319.337.9606 telephone 319.338.7376 facsimile Email: mhavek @hhbmlaw.com Website: www.hhbmiaw.com From: Calderwood, Valerie [ mailto: vcalderwood @jaeasterniowa.org], Sent: Tuesday, October 02, 2012 5:04 PM To: Matt Hayek; Rick Dobyns; Jim Throgmorton; Susan Mims; Terry Dickens; Michelle Payne Subject: Iowa City Schools- Volunteer Opportunity Hello Iowa City Council Members, My name is Val Calderwood, and I coordinate Junior Achievement Programming in Johnson County. Starting mid - January, and continuing through mid to late May, many elementary schools in Iowa City will be participating in Junior Achievement Programming. With a number of new classroom teachers wishing to participate, we are hoping to get some new people involved. Volunteering with Junior Achievement is fun and rewarding! All materials are provided to the volunteer, who makes five separate visits to the same classroom (usually once a week for five weeks) and leads, with support from the classroom teacher, the pre - planned activities. Descriptions of some of the programs that will be used in Iowa City classrooms are attached, to give you an idea of the concepts and objectives that Junior Achievement Programs focus on. If you are interested in learning more about this fantastic opportunity to make an impact on an entire classroom of elementary students, please let me know! Thanks for your consideration! Val Calderwood Education Manager, Iowa City Area Junior Achievement of Eastern Iowa P.O. Box 331 North Liberty, IA 52317 -0331 319.540.5693 office 1319-862-1104 fax www.JAEasternIowa.org Junior Achievement: empowering young people to own their economic success. m7rm-Treee IP3 AIEIt College Destinations Index 2p1 For Immediate Release: October 1, 2012 Contact: Jennifer Berkowitz (828) 687 -2633/ Jennifer (a),PRoactiveSolutionslnc .net Iowa City is Still 4th Best U.S. College Destination 2012 AIER COLLEGE DESTINATIONS INDEX RANKS 75 BEST U.S. CITIES AND TOWNS FOR COLLI STUDENTS Destinations Ranked According to Academic Environment, Quality of Life, and Professional Opportunities GREAT BARRINGTON, MA —The "college experience" is about more than simply attending a top -notch university. city or town where the school is located also is important, the American Institute for Economic Research (AIER) sugges its 2012 "AIER College Destinations Index" (AIER CDI). The AIER CDI includes the top 75 towns and cities in the United States for college students, based on a larger evaluatiol the 227 U.S. metropolitan statistical areas (MSAs) with student populations of 15,000 or more. For the 2012 -2013 school year, Iowa City not only placed #4 in the ranking of the best college towns in the country for college students, but also ranked as the #4 overall college destination of all 227 MSAs assessed in the AIER CDI. The top 20 destinations ranked in the college town population Iowa City topped the charts based on its performance across 12 areas: category are included below: Iowa City by the numbers Aaadamie Eaviroaamat Baality of Life Professional tlpportaaity Student 10 Axis Earning concentmtiun & Leisure 10 Potential 1 student 6 City 3 Entmpmreuial 4 .... Diversity Accessibility Activity Research Creative unempla/men, Capacity 3 Class H flats 1 Degree 6 Cost of 6 Brain Gain 7 Attainment Living or Grain AIM ■ College Destinations Index jp1 C�oei Araemcw IHmivre for rLONOMIC Revrwncx U soak, gi wxv. 6< cboak <oMAmcrkanhmi,urcrarEmoomkam.aRh AMERICAN INSTITUTE far EwNomic RESEARCH 0 �ic 10x wfaaboo4.mmlAmrianlml... FowmkRwnh Iowa City ranked #4 overall college destination, plus #4 college to by @AIERCollege Destinations Index htto: / /bit.ly /AIERCDIc i_ Iowa City metro area ranked #4 overall college destination in th, country by the 2012 AIER College Destinations Index. Iowa City als the #4 college town. http: / /bit.ly /AIERCDIc A High and low resolution image ffles available by request "At a time when approximately half of current college graduates are unemployed or underemployed, the pros and cons o particular college destination should be an important factor in making a college selection," said Julie Zhu, the AIER rese analyst who oversaw compilation of the Index. The top 75 college destinations — grouped by total residential populations — are listed below: ,. < A 1 2 ----------------- Ithaca -NY Ames -IA 2 State College -PA a Iowa City -IA Corvallis -OR 5 B Champaign- Urbana -n 7 Lafayette -IN B Lawrence -KS g Morgantown -WV 10 Columbia -MO II College Station- Bryan -TX 12 Fargo -ND -MN 12 Charlottesville -VA 14 Manhattan -KS IS Blacksburg- Christionsburg- Radford -VA 16 Bloomington -IN 17 Brand Forks -NO -MN to Burlington -South Buffington-VT 1B Aubum- Opelika -AL 20 Missoula -MT AMERICAN INSTITUTE far EwNomic RESEARCH 0 �ic 10x wfaaboo4.mmlAmrianlml... FowmkRwnh Iowa City ranked #4 overall college destination, plus #4 college to by @AIERCollege Destinations Index htto: / /bit.ly /AIERCDIc i_ Iowa City metro area ranked #4 overall college destination in th, country by the 2012 AIER College Destinations Index. Iowa City als the #4 college town. http: / /bit.ly /AIERCDIc A High and low resolution image ffles available by request "At a time when approximately half of current college graduates are unemployed or underemployed, the pros and cons o particular college destination should be an important factor in making a college selection," said Julie Zhu, the AIER rese analyst who oversaw compilation of the Index. The top 75 college destinations — grouped by total residential populations — are listed below: ,. < A AIER College Destinations Index 2 °'2 by Metropolitan Statistical Area 10 paicr i% s w . faccMw.kmm /AmcncanlnstituteFrrF onomicRcscarah AMERICAN INSTITUTE far ECONOMIC RESEARCH *High and low resolution hnageJiles available by request. C 11 e9 In creating the Index, a dozen factors are evaluated using the most current data available from the Census Bureau, Burea Labor Statistics, Department of Housing and Urban Development, Integrated Postsecondary Education Data System, National Science Foundation, and Small Business Administration to provide a snapshot of each community's overall academic and cultural environment, quality of life and employment opportunities in the area: Academic Environment: Student Concentration: number of college students per 1,000 population Student Diversity: percentage of student body that are non -U.S. residents Degree Attainment: percent of the 25- to- 34- year -old population with bachelor's degree or higher Quality of Life: Cost of Living: based upon average rent for a two- bedroom apartment Arts and Leisure: number of cultural and entertainment venues per 100,000 population City Accessibility: percentage of workers over age 16 who commute on foot or by public transportation or bicycle Creative Class: percentage of workforce in the arts, education, knowledge industries, science, engineering, management, other fields „ 1 Boston, MA 1 San Jose, CA I Ann Arbor, MI I Ithaca, NY 2 Austin, TX 2 Madison, WI 2 Ames, IA 2 —.__.. Washington, DC ... ._ 3 Oklahoma City, OK 3 - Boulder, CO - 3 State College, PA 3 New York City, NY 4 Buffalo, NY 4 Iowa City, IA 4 Gainesville, FL 4 San Francisco, CA 5 Pittsburgh, PA 5 '�., Durham, NC 5 Corvallis, 06 6 Milwaukee, WI 6 Champaign - Urbana, IL _._ 6 Lincoln,NE - - -_ 5 6 Baltimore, MD _.. Minneapolis-SL Pad, MN --- 7 Rochester, NY 8 Raleigh, NC 7 8 -- - - Bridgeport , CT Fort Collins, CO -- 7 8 -- -- Lafayette, IN Lawrence, KS 7 Seattle, WA 9 Richmond, VA 9 Trenton, NJ 9 Morgantown, WV 8 Philadelphia, PA 10 Hartford, CT - 11 Columbus, OH 10 11 Tallahassee, FIL - - - -- - Lubbock, TX 10 - - - -- 11 Columbia, MO - -or College Station, TX 9 Houston, TX 12 Cleveland, OH 12 Lansing, MI 12 Fargo, NO 10 Dallas -Ft. Worth, TX 13i New Orleans, LA 13 Honolulu, Hl 13 Charlottesville, VA 14 - 15 Duluth, MN - --------- - Huntsville, AL -- - -- - - - -- - 11 Denver, CO 14 TPortland, OR 15 San Antonio, CA 14 - - -- 15 Manhattan, KS -- Blacksburg, VA 12 Chicago It I6 Vugmia Beach, VA 16 Bloomington, IN 16 Lexington KY 13 St Louis MO 17 Cincinnati, OH 17 Omaha NE 17 Grand Forks, NO 14 San Diego, CA Salt Lake City, UT 19 Indianapolis, IN 18 Santa Barbara, CA 18 19 Burlington, VT -- ! Auburn, AL 19 Killeen, TX 15 Los Angeles, CA 20 Louisville, KY 20 Fayetteville, NC 20 Missoula MT 10 paicr i% s w . faccMw.kmm /AmcncanlnstituteFrrF onomicRcscarah AMERICAN INSTITUTE far ECONOMIC RESEARCH *High and low resolution hnageJiles available by request. C 11 e9 In creating the Index, a dozen factors are evaluated using the most current data available from the Census Bureau, Burea Labor Statistics, Department of Housing and Urban Development, Integrated Postsecondary Education Data System, National Science Foundation, and Small Business Administration to provide a snapshot of each community's overall academic and cultural environment, quality of life and employment opportunities in the area: Academic Environment: Student Concentration: number of college students per 1,000 population Student Diversity: percentage of student body that are non -U.S. residents Degree Attainment: percent of the 25- to- 34- year -old population with bachelor's degree or higher Quality of Life: Cost of Living: based upon average rent for a two- bedroom apartment Arts and Leisure: number of cultural and entertainment venues per 100,000 population City Accessibility: percentage of workers over age 16 who commute on foot or by public transportation or bicycle Creative Class: percentage of workforce in the arts, education, knowledge industries, science, engineering, management, other fields Professional Opportunities Earning Potential: income per capita Entrepreneurial Activity: net annual increase in total number of business establishments per 100,000 population Unemployment Rate: percent of labor force without jobs but actively seekingjobs within the last four weeks Brain Gain/Drain: year- over -year ratio of population with B.A. degrees living in the area According to Steven Cunningham, AIER Director of Research and Education, "The characteristics that make up a great college destination often make a location ideal for business, retirement and tourism. A top AIER College Destinations h ranking should be just as important to the town or city as it is to the schools located there and the families and students attending or considering them." Complimentary electronic copies of the complete AIER College Destinations Index analysis and companion brochure ar available from AIER's website, www.aier.org/cdi. Print brochures are available at no cost by entailing infoamier.org. High and low resolution image files of the AIER CDI logo also are available by request. 7t /t3 Founded in 1933, the nonprofit American Institute for Economic Research (AIER) conducts independent, scientific, economic research to educate individuals, tl advancing their personal interests and those ofthe nation. The American Institute for Economic Research began publishing the AIER College Destinations Index in 1008, taking over from Collegia, a regional plannr organization in Wellesley, Mass., which had published the index since 2003. The AIER CDI was last published during the 2010 -2011 academic year. AMERICAN INSTITUTE for ECONOMIC RESEARCH ater_or9 l�dt ® Caaier 91 www. facebook. com/ AmericanInstituteForEconomicResearch From:Ul HR EMPLOYMENT SERVICES 13193350202 09/27/2012 11:36 #014 P.002 /002 --Tg--O-4-� r 1 IN N—SAII CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 3S6 -5000 (319) 3S6 -5009 FAX www.icgov.org September 27, 2012 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — MANAGEMENT ANALYST Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Management Analyst. Wendy Han IOWA CITY CIVIL SERVICE COMMISSION Lyra VA Dickerson, Chair From:Ul HR EMPLOYMENT SERVICES 13193350202 09/28/2012 11:34 #015 P.002 /002 1 IPS WW w �- ' ®M CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356 -5000 (319) 3S6 -5009 FAX www_icgov.org September 28, 2012 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — MAINTENANCE OPERATOR — WASTEWATER Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Operator — Wastewater. Steve Ralph IOWA CITY CIVIL SERVICE COMMISSION Lyra Vt Dickerson, Chair REPLY To: ❑ 135 HART SENATE OFFICE BUILDING WASHINGTON, DC 20510 -1501 (202)224 -3744 e -mail: grassley.senate.gov /contact.cfm ❑ 721 FEDERAL BUILDING 210 WALNUT STREET DES MOINES, IA 50309 -2140 (515)288 -1145 ❑ 1501ST AVENUE NE SUITE 325 CEDAR RAPIDS, IA 52401 (319)363 -6832 United Mates senate CHARLES E. GRASSLEY The Honorable Matt Hayek Mayor of Iowa City City of Iowa City 410 E. Washington Street Iowa City, Iowa 52240 Dear Mayor Hayek: WASHINGTON, DC 20510 -1501 �� REPLY TO: ' ❑ 103 FEDERAL COURTHOUSE BUILDING - 320 6TH STREET Sioux CITY, IA 51101 -1244 (712)233 -1860 September 25, 2012 ❑ 210 WATERLOO BUILDING 531 COMMERCIAL STREET WATERLOO, IA 50701 -5497 (319)232 -6657 ❑ 201 WEST 2ND STREET SUITE 720 DAVENPORT, IA 52801 (563)322 -4331 ❑ 307 FEDERAL BUILDING 8 SOUTH 6TH STREET COUNCIL BLUFFS, IA 51501 -4204 (712)322 -7103 Enclosed are copies of letters from Mr. and Mrs. Peter Riley, Mr. and Mrs. Terry Tegen, Mr. and Mrs. Robert Slaymaker, Kirsten Cayler and Brandon Menke, Ms. Jean Davidson, Mr. Ivan Hall III, Mr. David Russo, Ms. Mishelle Paullus, Ms. Jean Daters, Mr. and Mrs. Jack Newman, Mr. and Mrs. Bruce Gantz, Mr. Ed Warth, Mr. and Mrs. Harvey Miller, and Mr. and Mrs. Willis Johansen of Iowa City, Iowa regarding the building of the Taft Floodwall to protect the homes within the Idyllwild condominium complex. This matter is one which is outside my jurisdiction as a federal legislative official. Any information that you may be able to provide them regarding this matter would be greatly appreciated. Should you have any comments, you may contact me at my Cedar Rapids office. Sincerely, z M 94 F10"r, A Charles E. Grassley United States Senator CEG /GF Committee Assignments: RANKING MEMBER, CO- CHAIRMAN, JUDICIARY AGRICULTURE INTERNATIONAL NARCOTICS BUDGET CONTROLCAUCUS FINANCE PRINTED ON RECYCLED PAPER August 28, 2012 The Honorable Chuck Grassley State Senator 135 Hart Senate Office Building Washington, D.C. 20510 Dear Sen. Grassley: I am writing you today to in favor of building the Taft floodwall in Iowa City to help protect us - and the other 91 homes in the Idyllwild condominium complex — from the type of financial, physical, and mental devastation caused by the flood of 2008. No one could have predicted the 2008 flood would be so extreme, and flood mitigation structures up and down the river, as well as more frequent intense storms have changed the severity of floods in the Midwest. The Iowa City Council has the opportunity and the funding - at this moment to choose to protect these homes without raising the flood levels for our neighbors. It would be remiss to do nothing and let the flood waters flow unabated next time around. Though the floodwall is important for Idyllwild, it is also an important element for the protection of the Parkview Church, which was also devastated by the Flood of 2008. And while one argument against the floodwall is that we should all just get flood insurance, Parkview Church DID have flood insurance, however, it paid only $500,000 out of the $900,000 worth of damage that was incurred. Insurance does not - meant- iereAs -no- expense- t,oAhe victim .Additionaaly-,-fiood- insur-anee- does -n -ot cover the stress and mental devastation from such a disaster. Please, support a Floodwall to protect our community. Si ely, Peter & Alexis Riley 13 Pentire Circle Iowa City, IA 52245 August 21, 2012 The Honorable Chuck Grassley State Senator 135 Hart Senate Office Building Washington, D.C. 20510 Dear Sen. Grassley: I own a condo in the Idyllwild community in Iowa City. I am writing this letter to ask for your support of building the Taft Floodwall to protect the 92 homes in the Idyllwild condominium complex and the Parkview Church, all of which were devastated by the flood of 2008. Even though every building at Idyllwild was built a foot or more above the floodplain, the landscape has changed over time to put some areas in the floodplain. Flood protection plans put into place in Coralville and other communities to our north are anticipated to have an even more adverse effect on the flooding of Idyllwild in the future. And indeed, a study released by the Natural Resources Defense Council and the Rocky Mountain Climate Organization have concluded that the storms which led to the Floods of 2008 in Iowa are part of a growing climate trend and likely to recur with growing frequency. have asked for the Iowa City Council to take action now to protect this community. The HUD Community Development Block Grant of $8 million will cover all or most of the cost at this time, lessening the burden to the taxpayers of our community. The Taft Floodwall will eliminate the need to raise Foster Road, as the levee will protect this roadway as well. And perhaps most importantly, the HDR study has concluded that the Taft Floodwall will not create a detrimentally higher water level for our neighbors on Taft Speedway or Parkview Terrace. For these reasons, I am asking for you to please support the Taft Floodwall. Sincerely, Angela & Terry Tegen 143 Pentire Circle Iowa City, IA 52245 August 28, 2012 The Honorable Chuck Grassley State Senator 135 Hart Senate Office Building Washington, D.C. 20510 Dear Sen. Grassley: The Flood of 2008 was a devastating event for the Idyllwild community in Iowa City where I live and own property, and not one we ever wish to repeat. There is an opportunity now to mitigate this type of event in the future and we are asking that you support the proposed floodwall. The HUD Community Development Block Grant of $8 million will cover all or most of the cost at this time, lessening the burden to the taxpayers of our community. The Taft Floodwall will eliminate the need to raise Foster Road, as the levee will protect this roadway as well. And perhaps most importantly, the HDR study has concluded that the Taft Floodwall will not create a detrimentally higher water level for our neighbors on Taft Speedway or Parkview Terrace. Idyllwild does not have many options for flood protection. Our development was not eligible for a FEMA buyout after the flood because as a condominium development, we are governed by a Declaration of Condominium which defines all 92 homes as an association and one large property, not individual units. Also, collectively, we did not meet the minimum damage requirements to be eligible for a buyout. We cannot raise our buildings higher due to the type of construction. We cannot protect ourselves with sandbags - with all the community resources that were available in 2008, we were unable to build a sandbag wa -iigfi enough—and wide enough to protect our 92 homes. NVe putinto place 350-,U00 sandbags, and we were out of time and still 150,000 sandbags short. We need flood protection, and it is at our fingertips. Please let our City Council know that you support the Taft Floodwall. Sincerely, Earlene & Robert Slaymaker 145 Pentire Circle Iowa City, IA 52245 August 21, 2012 The Honorable Chuck Grassley State Senator 135 Hart Senate Office Building Washington, D.C. 20510 Dear Sen. Grassley: We are the owner of a condo in the Idyllwild community in Iowa City. After the Flood of 2008, our City Council directed Staff to apply for Grant money to be used for building permanent flood protection for Idyllwild, Parkview Church and Foster Road. I am writing this letter because believe it is imperative to use it! It would seem unconscionable to return it after experiencing the most devastating flood in the history of our City. The HUD Community Development Block Grant of $8 million will cover all or most of the cost at this time, lessening the burden to the taxpayers of our community. The Taft Floodwall will eliminate the need to raise Foster Road, as the levee will protect this roadway as well. And perhaps most importantly, the HDR study has concluded that the Taft Floodwall will not create a detrimentally. , higher water level for our neighbors on Taft Speedway or Parkview Terrace. It has taken the Idyllwild community four years to overcome the destruction left in the flood's wake - and we are still not finished rebuilding. The flood caused the Idyllwild homeowners to spend over $8 million to rebuild — much of this was funded by taxpayer dollars from the state and federal government. And even though the Idyllwild community now has flood insurance, that too is a federal program whose shortfall is funded by our tax dollars. It would seem to be a better use - - ofeveryone s dol lars-tob 01 d a levee rattler than rebuild- again after every flood. For these reasons, I am asking for you to please support the Taft Floodwall. Sincerely, kill Kristen ayler & Brandon Menke 13 Camborne Circle Iowa City, fA 52245 August 27, 2012 The Honorable Chuck Grassley State Senator 135 Hart Senate Office Building Washington, D.C. 20510 Dear Sen. Grassley: The purpose of my letter is to let you know that I support building the Taft Floodwall to protect the 92 homes and 23 buildings in the Idlyllwild condominium complex in Iowa City devastated by the flood of 2008. Idyllwild was built with the approval of council and staff, and was originally built a foot or more above the floodplain, although the landscape has changed over time to put some areas in the floodplain. Flood protection plans put into place in Coralville and other communities to our north may have an adverse effect on the flooding of Idyllwild. It has taken the Idyllwild community four years to overcome the destruction left in the flood's wake - and we are still not finished. It was a devastating event that created financial ruin for some, stress and anxiety for all, and it cost us $8 million to rebuild. No one could possibly wish for us to go through this again. It is our view that a basic function of government is to protect the safety, welfare and well- being of its citizens. Idyllwild residents and owners pay their share of taxes and deserve this protection. Sincerely, - - J an Davidson - - - - 42 Camborne Circle Iowa City, IA 52245 August 26, 2012 The Honorable Chuck Grassley State Senator 135 Hart Senate Office Building Washington, D.C. 20510 Dear Sen. Grassley: The reason for this letter is to encourage your support of the Taft Floodwall to protect the 92 homes within the Idyllwild condominium complex in Iowa City that were ruined by the flood of 2008. It has taken the Idyllwild community four years to overcome the destruction left in the flood's wake - and we are still not finished rebuilding. The flood caused the Idyllwild homeowners to spend over $8 million to rebuild ($87,000 average per homeowner) — much of this was funded by taxpayer dollars from the state and federal government. And even though the Idyllwild community now has flood insurance, that too is a federal program whose shortfall is funded by our tax dollars. It would seem to be a better use of everyone's dollars to build a levee rather than rebuild again after every flood. We know our neighbor, the Parkview Church, DID have flood insurance; however, it paid only $500,000 out of the $900,000 worth of damage that was incurred. Insurance does not mean there is no expense to the victim. Additionally, flood insurance does not cover the stress and mental devastation from such a disaster. The Taft Floodwall will protect the church, Foster Road access, 92 families and real estate at Idyllwild that was valued at close to $30 million at the time of the 2008 flood. It will help stabilize property values and support increased property taxes in this area. And lastly, the HDR Study shows that there is no hydraulic encumbrance upon our neighbors as a result of a proposed floodwall, even to the height of a 500 year flood level plus 3 feet. For these reasons, I am asking for you to please support the Taft Floodwall. Sincerely, Ivan N. Hall III 14 Idyllwild Court Iowa City, IA 52245 August 24, 2012 The Honorable Chuck Grassley State Senator 135 Hart Senate Office Building Washington, D.C. 20510 Dear Sen. Grassley: It has been 4 years since the Flood of 2008 left the Iowa City community of Idyllwild, Taft Speedway, Parkview Terrace and the Parkview Church in ruins. After the flood, Idyllwild homeowners spent over $8 million to gut and rebuild every condo in the development. More funds were spent for temporary housing, to replace Idyllwild landscaping and repair roads and sidewalks. By late 2009, 35 homeowners out of 92 had sold their condo, filed for bankruptcy or had their mortgages foreclosed by the bank. It was a devastating event for our community, and not one we ever wish to repeat. Therefore I am writing today to let you know that I have asked the Iowa City Council to take action now to protect this community. The HUD Community Development Block Grant of $8 million will cover all or most of the cost at this time, lessening the burden to the taxpayers of our community. The Taft Floodwall will eliminate the need to raise Foster Road, as the levee will protect this roadway as well. And perhaps most importantly, the HDR study has concluded that the Taft Floodwall will not create a detrimentally higher water level for our neighbors on Taft Speedway or Parkview Terrace. Idyllwild does not have many options for flood protection. Our development was not eligible for a FEMA buyout after the flood because as a condominium development, we are governed by a Declaration of Condominium which defines all 92 homes as an association and one large property, not individual units. Also, collectively, we did not meet the minimum damage requirements to be eligible for a buyout. We cannot raise our buildings higher due to the type of construction. We cannot protect ourselves with sandbags - with all the community resources that were available in 2008, we were unable to build a sandbag wall high enough and wide enough to protect our 92 homes. We put into place 350,000 sandbags, and we were out of time and still 150,000 sandbags short. - We believe that- a- basic - function of government is to -protect the- safety—,welfare- and well- being of its citizens. Idyllwild residents and owners pay their share of taxes and deserve this protection. Please support the floodwall. Since ly, David Russo 11 Pentire Circle Iowa City, IA 52245 August 28, 2012 The Honorable Chuck Grassley State Senator 135 Hart Senate Office Building Washington, D.C. 20510 Dear Sen. Grassley: I am writing you today to in favor of building the Taft floodwall in Iowa City to help protect us - and the other 91 homes in the Idyllwild condominium complex — from the type of financial, physical, and mental devastation caused by the flood of 2008. No one could have predicted the 2008 flood would be so extreme, and flood mitigation structures up and down the river, as well as more frequent intense storms have changed the severity of floods in the Midwest. The Iowa City Council has the opportunity and the funding - at this moment- to choose to protect these homes without raising the flood levels for our neighbors. It would be remiss to do nothing and let the flood waters flow unabated next time around. Though the floodwall is important for Idyllwild, it is also an important element for the protection of the Parkview Church, which was also devastated by the Flood of 2008. And while one argument against the floodwall is that we should all just get flood insurance, Parkview Church DID have flood insurance, however, it paid only $500,000 out of the $900,000 worth of damage that was incurred. Insurance does - -- --not mean there is no expense to the victim. Additionally, flood insurance does -not- cover the stress and mental devastation from such a disaster. Please support a Floodwall to protect our community. Sincerely, _ ..._ GGGZi�/� Mi ell Paullus 37 Trevose Place Iowa City, IA 52245 August 21, 2012 The Honorable Chuck Grassley State Senator 135 Hart Senate Office Building Washington, D.C. 20510 Dear Sen. Grassley: SEP 17 PM I We are the owner of a condo in the Idyllwild community in Iowa City. After the. Flood of 2008, our City Council directed Staff to apply for Grant money to be used for building permanent flood protection for Idyllwild, Parkview Church and Foster Road. I am writing this letter because I believe it is imperative to use it! It would seem unconscionable to return it after experiencing the most devastating flood in the history of our City. The HUD Community Development Block Grant of $8 million will cover all or most of the cost at this time, lessening the burden to the taxpayers of our community. The Taft Floodwall will eliminate the need to raise Foster Road, as the levee will protect this roadway as well. And perhaps most importantly, the HDR study has concluded that the Taft Floodwall will not create a detrimentally higher water level for our neighbors on Taft Speedway or Parkview Terrace. It has taken the Idyllwild community four years to overcome the destruction left in the flood's wake - and we are still not finished rebuilding. The flood caused the Idyllwild homeowners to spend over $8 million to rebuild — much of this was funded by taxpayer dollars from the state and federal government. And even though the Idyllwild community now has flood insurance, that too is a federal program whose shortfall is funded by our tax dollars. It would seem to be a better use of everyone's dollars to build a levee rather than rebuild again after every flood. For these reasons, I am asking for you to please support the Taft Floodwall. Sincerely, Jean Daters 43 Colwyn Court Iowa City, IA 52245 September 04, 2012 The Honorable Chuck Grassley State Senator 135 Hart Senate Office Building Washington, D.C. 20510 Dear Sen. Grassley: it SEP 14 PM 1, 5,2 I am writing you today to ask that you vote in favor of building the Taft Foodwall to help protect us, and the other 91 homes in the Idyllwild condominium complex where the devastation of the flood of 2008 caused financial and physical ruin for many, and mental anguish for all. The Idyllwild condominium complex, located between Foster Road and Taft Speedway in Iowa City, Iowa, was not built illegally in a floodplain. It was originally built a foot or more above the floodplain, but the landscape has changed over time to put some areas back into the floodplain. Under the very best of circumstances, Idyllwild cannot possibly build a sandbag wall high enough, wide enough, or expansive enough to protect the 23 buildings in the development. As you may be aware, 83% of the cost of the Taft Floodwall is covered by the FEMA grant of $8 million, plus the funds of $3 million set aside for the raising of Foster Road. With this funding in place, Idyllwild residents and owners want to pay their fair share of taxes to gain the protection we feel is deserved. May we ask for your support? Sincerely, Jack and Miriam Newman 11 Camborne Circle Iowa City, IA 52245 August 28, 2012 The Honorable Chuck Grassley State Senator 135 Hart Senate Office Building Washington, D.C. 20510 Dear Sen. Grassley: I am writing this letter in support of building the Taft Floodwall in Iowa City to protect the 92 homes in the Idyllwild condominium complex where I live and the Parkview Church, all of which were devastated by the flood of 2008. Even though every building at Idyllwild was built a foot or more above the floodplain, the landscape has changed over time to put some areas in the floodplain. Flood protection plans put into place in Coralville and other communities to our north are anticipated to have an even more adverse effect on the flooding of Idyllwild in the future. And indeed, a study released by the Natural Resources Defense Council and the Rocky Mountain Climate Organization have concluded that the storms which led to the Floods of 2008 in Iowa are part of a growing climate trend and likely to recur with growing frequency. It has taken the Idyllwild community four years to overcome the destruction left in the flood's wake - and we are still not finished rebuilding. The flood caused the Idyllwild homeowners to spend over $8 million to rebuild — much of this was funded by taxpayer dollars from the state and federal government. And even though the Idyllwild community now has flood insurance, that too is a federal program whose shortfall is funded by our tax dollars. It would seem to be a better use of everyone's dollars to build a levee rather than rebuild again after every flood. Idyllwild was not eligible for a FEMA buyout because as a condominium development, we are governed by a Declaration of Condominium which defines all 92 homes as an association and one large property, not individual units. Also, collectively, we did not meet the minimum damage requirements to be eligible for a buyout. For these reasons, I support the Taft Floodwall. Sincerely, Bruce & anti 31 Trevose Place Iowa City, IA 52245 WeAt- August 27, 2012 The Honorable Chuck Grassley State Senator 135 Hart Senate Office Building Washington, D.C. 20510 Dear Sen. Grassley: I am writing you today to ask that you vote in favor of building the Taft floodwall to help protect us, and the other 91 homes in the Idyllwild condominium complex where the devastation of the flood of 2008 caused financial and physical ruin for many, and mental anguish for all. The Idyllwild condominium complex, located between Foster Road and Taft Speedway in Iowa City, Iowa, was not built illegally in a floodplain. It was originally built a foot or more above the floodplain, but the landscape has changed over time to put some areas back into the floodplain. Under the very best of circumstances, Idyllwild cannot possibly build a sandbag wall high enough, wide enough, or expansive enough to protect the 23 buildings in the development. As you may be aware, 83% of the cost of the Taft Floodwall is covered by the FEMA grant of $8 million, plus the funds of $3 million set aside for the raising of Foster Road. With this funding in place, Idyllwild residents and owners want to pay their fair share of taxes to gain the protection we feel is deserved. May I ask for your support? Since , Ed Warth 48 Camborne Circle Iowa City, IA 52245 August 26, 2012 The Honorable Chuck Grassley State Senator 135 Hart Senate Office Building Washington, D.C. 20510 Dear Sen. Grassley: The reason for this letter is to encourage your support of the Taft Floodwall to protect the 92 homes within the Idyllwild condominium complex in Iowa City that were ruined by the flood of 2008. It has taken the Idyllwild community four years to overcome the destruction left in the flood's wake - and we are still not finished rebuilding. The flood caused the Idyllwild homeowners to spend over $8 million to rebuild ($87,000 average per homeowner) - much of this was funded by taxpayer dollars from the state and federal government. And even though the Idyllwild community now has flood insurance, that too is a federal program whose shortfall is funded by our tax dollars. It would seem to be a better use of everyone's dollars to build a levee rather than rebuild again after every flood. We know our neighbor, the Parkview Church, DID have flood insurance; however, it paid only $500,000 out of the $900,000 worth of damage that was incurred. Insurance does not mean there is no expense to the victim. Additionally, flood insurance does not cover the stress and mental devastation from such a disaster. The Taft Floodwall will protect the church, Foster Road access, 92 families and real estate at Idyllwild that was valued at close to $30 million at the time of the 2008 flood. It will help stabilize property values and support increased property taxes in this area. And lastly, the HDR Study shows that there is no hydraulic encumbrance upon our neighbors as a result of a proposed floodwall, even to the height of a 500 year flood level plus 3 feet. For these reasons, I am asking for you to please support the Taft Floodwall. Sincerely, Harvey & Maxine Miller 47 Colwyn Court Iowa City, IA 52245 August 31, 2012 The Honorable Chuck Grassley State Senator 135 Hart Senate Office Building Washington, D.C. 20510 Dear Sen. Grassley: I am writing this letter to voice my support of building the Taft Floodwall in Iowa City to protect the 92 homes in the Idyllwild condominium complex and the Parkview Church, all of which were devastated by the flood of 2008. We have heard many reasons against the floodwall or levee in the past year. One argument against the floodwall is that it will need taxpayer dollars to finance it. Taxpayers have already financed $21,000,000 to biiy out properties on the river which includes many homes along Taft and Parkview Terrace. It seems that a floodwall — even at an expense of $15,000,000 (of which $8 million would be paid by a HUD grant) would be a good investment to protect the more than $25,000,000 of real estate ( Idyllwild and the Parkview Church) that is left. And if the grant money of $8,000,000 is not used in our community, it will not be given back to taxpayers, but redistributed to some other community for disaster protection. It makes sense for our community to use the grant we were given. Another argument against the floodwall is that we should all just get flood insurance. Parkview Church DID have flood insurance in 2008, however, it paid only $500,000 out of the $900,000 worth of damage that was incurred. Insurance does not, mean there is no expense to the victim. Additionally, flood insurance does not cover the stress and mental devastation from such a disaster. A third argument is that it will look awful. However, one needs only to walk the streets of Iowa City to see the many walls that have been built for many reasons, with many of them being interesting and visually appealing. A flood wall with a brick or stone facade could be an interesting backdrop to new landscaping. The Taft Floodwall will protect 92 families and real estate that was valued at close to $30 million at the time of the 2008 flood. It will protect Foster Road and the Parkview Church. It will help stabilize property values and support increased property taxes. And lastly, the HDR Study shows that there is no hydraulic encumbrance upon our neighbors as a result of a proposed floodwall, even to the height of a 500 year flood level plus 3 feet. For these reasons, I am asking for you to please support the Taft Floodwall. Sincerely, Willis & Beverly Johansen 23 Camborne Circle Iowa City, IA 52245 10-04-12 IP7 MINUTES OF THE JOINT INFORMAL MEETING OF JOHNSON COUNTY BOARD OF SUPERVISORS AND CRIMINAL JUSTICE COORDINATING COMMITTEE: SEPTEMBER 5, 2012 TABLE OF CONTENTS Page Report from Public Information/Outreach Subcommittee ................................. ..............................1 Report from Facilities Subcommittee ................................................................ ............................... l Additional Comments from Criminal Justice Coordinating Committee Members, Including Updates, Information and Discussion Regarding Justice Center Bond Referendum .................2 Powerpoint Presentation: Johnson County Justice Center. Vote: November 6, 2012 .....................2 SetNext Meeting Date ....................................................................................... ..............................5 Chairperson Sullivan called the Johnson County Board of Supervisors to order in the Johnson County Health and Human Services Building at 4:30 p.m. Members present were: Pat Harney, Sally Stutsman, and Rod Sullivan; absent: Terrence Neuzil and Janelle Rettig. Criminal Justice Coordinating Committee Members: Present: Department of Corrections Supervisor Jerri Allen, MECCA Director Ron Berg, Iowa City Public Library Adult Service Coordinator Kara Logsden, Bar Association Representative James McCarragher, County Sheriff Lonny Pulkrabek, Judge Douglas Russell, Citizen Representative Professor Emeritus John Stratton, and Consultation of Religious Communities Representative Dorothy Whiston. Absent: Iowa City City Council Member Connie Champion, University of Iowa Student Representative Drew Lakin, County Attorney Janet Lyness, and Public Defender's Managing Attorney Peter Persaud. Staff present: Deputy Auditor Nancy Tomkovicz. REPORT FROM PUBLIC INFORMATION /OUTREACH SUBCOMMITTEE Bar Association Representative James McCarragher said the committee planned a voice powered PowerPoint presentation and they are awaiting a draft presentation from Neumann - Monson Architects. He said this presentation could be shown at meetings, on public television, and made available for people who are not familiar with the website. Iowa City Public Library Adult Service Coordinator Kara Logsden asked about the justice center Facebook page. Sheriff Lonny Pulkrabek said University of Iowa Student Representative Drew Lakin is working on that but has an afternoon class which conflicts with this 4:30 p.m. meeting time. REPORT FROM FACILITIES SUBCOMMITTEE Harney said the committee has not met but he received an email from a U.S. General Services Administration representative indicating their legal staff has reviewed the contract. He was informed the contract should be available very soon. Informal Minutes: September 5, 2012/ page 2 ADDITIONAL COMMENTS FROM CRIMINAL JUSTICE COORDINATING COMMITTEE MEMBERS, INCLUDING UPDATES, INFORMATION AND DISCUSSION REGARDING JUSTICE CENTER BOND REFERENDUM Sullivan said a Criminal Justice Coordinating Committee (CJCC) is scheduled for November 7th, the day after the public referendum vote. He encouraged everyone to attend the meeting which will be relocated to another meeting room. Stutsman said the Public Information/Outreach Subcommittee spoke to her Kiwanis group last week. During all public education efforts, Stutsman said it is critical to inform people they need to turn the ballot over because the Justice Center Bond Referendum public measure is on the back side of every ballot. Stutsman does not want voters to think that it's not on their ballot just because the bond referendum is not on the front page. Part of the education must be to tell people to turn the ballot over. Sullivan asked McCarragher if he wanted to give an update on the Advocacy Committee which McCarragher helped organized. McCarragher said the Advocacy Committee "Yes for Justice" is seeking donations. They have had numerous public speaking engagements with civic groups, town councils, and on the radio and they will continue with frequent radio engagements. The target audience is 60,000 people and he also said they hope to target a large audience through direct mail. "Yes for Justice" now has several endorsements on the website. McCarragher invited Supervisors to attend their weekly meeting on Tuesday at 4:00 p.m. Neumann - Monson Architects Principal Dwight Dobberstein said the PowerPoint they are about to show presents the brochure information in a different media. He said after the CJCC watches the presentation he would like its blessing before going public with the PowerPoint. POWERPOINT PRESENTATION: JOHNSON COUNTY JUSTICE CENTER. VOTE: NOVEMBER 6, 2012 Why do we need a new Justice Center? Currently the Courthouse and Jail facilities in Johnson County Iowa present critical safety, security and space deficiencies. A new Justice Center would resolve these concerns. Facility Overview: The current Johnson County Justice facilities are located in downtown Iowa City, just south of Burlington Street and Highway 1. Justice facilities are located on two separate sites along Capitol Street. Justice facilities comprise the Historic Johnson County Courthouse built in 1901 and the Johnson County Jail built in 1981. Both buildings are now deficient in many ways. Courthouse Deficiencies: The 111 plus year old structure does not meet contemporary security standards: no means to keep criminals and suspects separated from the general public, no secure entrance system or check point to protect against Informal Minutes: September 5, 2012/ page 3 weapons. The County Attorney and the Clerk of Court lack sufficient space and security provisions. Jail Deficiencies: Over recent years the Jail has become severely overcrowded. The Jail is now out of compliance with State requirements for inmate space. An outdated Jail design poses threats to the safety of deputy's and the inmates themselves. The original Jail was designed to house 46 inmates. The Jail has been modified twice to increase the current capacity to 92. Now the average number of inmates held per day has exceeded 170. At times the Jail has reached levels of 200 inmates per day. Over $1.3 million per year is spent transporting prisoners to distant sites with available space. While housing prisoners outside of Johnson County in other county jail facilities has been a short term solution, this process is highly dependent on other counties having available space. Due to overcrowding, the Jail needs more space. The Jail is located in an area landlocked by property owned by the University of Iowa. Upper expansion is not possible as proper footings were not included when the Jail was originally built. What steps have been taken to address these deficiencies? In the year 2000 voters wanted additional alternatives and treatments to incarceration, clearer vision for space and location planning, and more public awareness and information. Since the year 2000 an award winning Mental Health Diversion Program has been implemented along with other programing including substance abuse assessments, drug courts and electronic monitoring of inmates. The proposed Justice Center would provide much needed additional space to expand these programs. Where would the new Justice Center be located? The Justice Center will be located on land behind the Courthouse. All components will be accommodated on property owned by the County with the possible exception that some required parking may be located in nearby parking ramps. Johnson County is also in the process of finalizing the purchase of seven homes across from the existing Jail and is in negotiations to acquire land owned by the General Services Administration, the Federal parking lot, south of the Courthouse. The space could be used for parking and/or future expansion. What would be in the new Justice Center? Johnson County has conducted a preliminary analysis of space needed for inmate housing, jail alternatives, the Sheriff's Office, the County Attorney's Office, the Clerk of Court, judges, court functions, and support space. The analysis determined approximately 153,800 square feet of space is necessary to fulfill these needs. The existing Courthouse would provide space to expand the Johnson County Attorney's Office, maintain the large ceremonial courtroom, and maintain some existing courtrooms and court functions. The Justice Center would provide jail space for 243 inmates, the Sheriffs Office, new courtrooms, the Clerk of Court, meeting space, secured space for life skill classes, substance abuse, mental health diversion treatment areas, all of which are designed to reduce inmate recidivism. The new justice center and courthouse will be connected by a single secure and accessible entrance. Informal Minutes: September 5, 2012/ page 4 How much will it cost? The total estimated projected cost for the Johnson County Justice Center Project is $48.09 million. This sum includes costs for the new justice center, site design, minimal onsite parking, and professional fees and contingencies. How do we pay for the new Justice Center? It is proposed that the project be funded by a general obligation bond not to exceed the amount of $46.8 million. It is estimated that this bond would have a tax impact of $24.59 per year on $100,000 of assessed residential property value. The vote for the bond request will take place on November 6, 2012. Statement from Board of Supervisors Chairperson Rod Sullivan: This really makes sense financially. Interest rates are at an all -time low. Why rent when you can buy? Statement from County Sheriff Lonny Pulkrabek: This new jail design will be much more efficient to operate. We will be able to watch over more inmates with fewer people. The current Jail operates at a ratio of 2.3 inmates per staff member. The new jail will operate with a ratio of between 5.5 to 8.5 inmates per staff member. This makes this jail extremely efficient and this is what is needed in Johnson County. Statement from County Attorney Janet Lyness: On its own, there is no way to make the current Courthouse safe and secure. The new justice center will provide a secure entrance and safe environment for all who use it. The people of Johnson County deserve to be safe and secure when participating in the judicial process. NARRATOR: Johnson County Justice Center: Questions and Answers. Prepared by the Criminal Justice Coordinating Committee and Neumann Monson Architects. For more information visit johnson-county.com. Vote November 6, 2012. END OF POWERPOINT PRESENTATION Stutsman said the presentation must include instructions to turn the ballot over. McCarragher asked if the cost is $48.1 million or $48.09 million. Sullivan said it is $48.09. Pulkrabek said they have been using the rounded figure of $48.1 million. McCarragher asked if the slide about the entrance refers to the entrance to the justice center to the Courthouse. Judge Doug Russell replied the entrance is between the two buildings. McCarragher said if that is meant to be the entrance to the justice center then that is not where the justice center will be. He asked them to review that slide as it conflicts with his understanding of entrance locations. Dobberstein said the slide indicated the second floor connection but the entrance to the justice center will be in that same location. McCarragher said he always thought the entrance would be along the driveway. Neumann - Monson Architects Intern Bob Gassman said for clarity, they can change the word to "connection." Russell said the important point is that the entrance into the justice center complex will be through a secure entrance, not that they are connected, but that there is a single entrance for security purposes. Informal Minutes: September 5, 2012/ page 5 Berg suggested eliminating the word "preliminary" on the slide about what would be in the new justice center. The first sentence currently states: Johnson County has conducted a preliminary analysis of space needed for inmate housing, jail alternatives, the Sheriff's Office, the County Attorney's Office, the Clerk of Court, judges, court functions, and support space. Sullivan and Stutsman agreed. Stutsman said the use of the word "expansion" can connote government expansion and she suggested the language "accommodate future needs" or something like that. Stutsman said she has fielded questions from individuals asking her why the County does not collaborate with the UI on space needs. She is looking for a way to diplomatically say the County has tried and failed. Former University of Iowa Campus Planner Larry Wilson asked if they need to address what will be done with the existing Jail. Stutsman agreed. Consultation of Religious Communities Representative Dorothy Whiston asked if they can say the Jail will be repurposed or sold. Pulkrabek said his response has been that this decision is up to the Board of Supervisors. Personally, he hopes it will be sold to the highest bidder and the money from the sale be used to pay off the referendum early. McCarragher said they will need to first know if pre payments are permitted. SET NEXT MEETING DATE Sullivan said the next meeting is scheduled for Wednesday, October 3rd at 4:30 p.m. Adjourned at 4:57 p.m. Attest: Tom Slockett, Auditor Recorded By Nancy Tomkovicz --f 0--04-12 IP8 MINUTES APPROVED CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE JUNE 5, 2012 HELLING CONFERENCE ROOM, 8:00 A.M. Members Present: Matt Hayek, Susan Mims, Michelle Payne Staff Present: Wendy Ford, Jeff Davidson, Tracy Hightshoe, Tom Markus, Nick Benson Others Present: Rebecca Neades, Pat Shaver, Lee Hermiston, Bill Thomason, Anna Stone, Andre Perry, Jan Weissmiller, Sherry Segerman RECOMMENDATIONS TO COUNCIL: Hayek moved to recommend the request for continued Englert Theater funding in FYI 4, with the intent to fund in FYI and FYI 6, as well. Payne seconded the motion. The motion carried 3 -0. Hayek moved to recommend the funding request from Prairie Lights as discussed. Payne seconded the motion. The motion carried 3 -0. CALL MEETING TO ORDER: The meeting was called to order by Chairperson Mims at 8:04 a.m. A.M. WELCOME AND INTRODUCTIONS: Chairperson Mims welcomed everyone and asked that those present introduce themselves. CONSIDER APPROVAL OF MINUTES FROM THE MAY 22. 2012. ECONOMIC DEVELOPMENT COMMITTEE MEETINGS: Ford noted that she has one correction to the minutes — to add the ending time of the meeting (8:42 A.M.) Payne moved to approve minutes from the May 22, 2012, meetings as amended. Hayek seconded the motion. Motion carried 3 -0. CONSIDER RECOMMENDATION FOR CONTINUED ENGLERT FUNDING IN FY14 BUDGET AND INTENT TO FUND IN FYI AND 16: Ford began the presentation for the Committee, noting that the executive director and several board members for the Englert are present. At today's meeting, Andre Perry, Executive Director of the Englert will present the annual report, which is a prerequisite to to the July 2, 2012 disbursement of FY13 funds. Ford continued, stating that for the past three years the Englert has requested that the City consider funding them at the same level -- $50,000 — in upcoming budget cycles. EDC Minutes, 6/5/121 p.I Continuing, Ford noted that she wanted to highlight a few things about the Englert. First, she stated that the Englert now holds a mortgage on its own building, which is a significant change from the past. Ford added that under Perry's leadership the Englert has increased the efficiency of its operation and has become great managers of the programming margins it realizes from each show. Staff's recommendation is to put $50,000 in the FY14 budget for the Englert. Andre Perry began by reviewing the annual report, noting that 2011 was a big year for them. They were able to gain ownership of their building, among other things. Perry then asked that Bill Thomason, the Englert's finance manager to give a brief overview to the Committee. Thomason reviewed the financial standing of the Englert, noting how they were able to pay off debt to CityScape and attain their own mortgage on the building. Perry then continued, noting the increase in attendance to 51,000 in 2011. In responding to a Member's question, Perry talked about projected attendance numbers over the next several years, noting that with the University's music school project coming online and eventually Hancher, these numbers may well decrease. Perry continued, stating that the Englert acquired a new development director this past summer. He spoke to the increase in the Friends of the Englert program since last May, and how the director was instrumental in this. Thomason spoke briefly about some of the capital replacements the Englert has seen and will likely see in the future, given the age of the building. Hayek moved to recommend the request for continued Englert Theater funding in FY14, with the intent to fund in FY15 and FY16, as well. Payne seconded the motion. The motion carried 3 -0. CONSIDER A RECOMMENDATION FOR A FUNDING REQUEST FROM PRAIRIE LIGHTS: Ford introduced Jan Weissmiller and Sherry Segerman with Prairie Lights. She noted that a conversation began about a year ago regarding the challenges the bookstore faced and how they could respond to the changing book market. Over the past year the pair reviewed several options and formulated a plan that would require about $35,000 worth of investment. Ford noted some history of Prairie Lights and its nationwide standing as "One of the Top Ten Best Bookstores" by U.S.A. Today. She noted that the e -book market is the cornerstone to the plan, with a significant place in the store to be dedicated to a -book sales. The popular second -floor cafe is another key area that is slated for expansion, according to Ford. A third is to increase merchandise available in the store, with museum -store quality gifts. In staff's recommendation, Ford stated that they are requesting funding for a business consultant who can help the bookstore maximize their investment as they move forward with this plan. Staff is therefore recommending an Economic Development Assistance Grant of $27,500. Upon completion of the business consultant's work, Ford noted that when Prairie Lights reports on the consultant's outcomes, they could be eligible for additional low interest loans in the future. She added that the City Manager can either EDC Minutes, 6/5/12 1 p.2 exercise his discretionary authority to go ahead and grant this request through the Economic Development Opportunities Fund, or can send the request on to the full Council. Mims asked some general questions regarding the a -book market and how this would work. The Prairie Lights' representatives responded to Members' questions, noting the popularity and success of the a -book market across the nation. Hayek asked about the cafe expansion and what this might look like. Payne then asked for some clarification on the difference between the grant process and the low interest loan process. Ford briefly explained the performance measures associated with the grant process; and then how one might transition to needing a low interest loan later for inventory, for example. After a brief discussion, Members stated that they are comfortable with Markus using his authority as City Manager to grant this request. Hayek moved to recommend the funding request from Prairie Lights as discussed. Payne seconded the motion. The motion carried 3 -0. STAFF TIME: Davidson noted that Towncrest is finally seeing some action and a developer will be moving forward with a project out there. He also noted several important items on the Council's agenda this evening. One is the Moss Green development by Pearson and the other is the rezoning of the Sabin School property. Davidson continued, stating that now that they know what the State legislature is doing with the TIF statute they will move ahead with the expansion of the Urban Renewal Area south into the Riverfront Crossings area. Davidson added that they have received a request from Southgate Development for a smaller urban renewal area to the south of the Crossings development by Camp Cardinal Road. Continuing, Davidson noted that ICAD informed them that Iowa City's newer industrial park is a finalist for a wind power - related business that is looking for a place to build. Davidson shared that he was able to take a tour of the Vito's building recently and that this project is coming along nicely. The discussion turned to the number of unused or under -used second and upper floors in the downtown area. As Davidson noted, the cost to bring these older buildings up to code can be a deterrent. COMMITTEE TIME: Hayek noted that they have a letter in their packet from the internal medicine group in Towncrest that concerns him. Markus shared that they have been working with this group and that progress has been made very recently. ADJOURNMENT: Hayek moved to adjourn the meeting at 9:00 A.M. Payne seconded the motion. Motion carried 3 -0. EDC Minutes, 6/5/12 1 p.3 Council Economic Development Committee ATTENDANCE RECORD 2012 Key: X = Present O = Absent O/E = Absent/Excused EDC Minutes, 6/5/12 1 p.4 TERM N w w � rn NAME EXP. 3 N N cn -4 w w o 0 Michelle 01/02/14 X X X X X X Payne Matt 01/02/13 X X X O/ X X Hayek E Susan 01/02/13 X X X X X X Mims Key: X = Present O = Absent O/E = Absent/Excused EDC Minutes, 6/5/12 1 p.4 IP9 MINUTES APPROVED CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE JUNE 12, 2012 HELLING CONFERENCE ROOM, 10:30 A.M. Members Present: Matt Hayek, Susan Mims, Michelle Payne Staff Present: Wendy Ford, Jeff Davidson, Tracy Hightshoe, Tom Markus, Eleanor Dilkes, Nick Benson Others Present: Phoebe Martin, Nancy Quellhorst, Kevin Digmann, Lee Hermiston, Gregg Hennigan, Dave Drone, Mr. and Mrs. Don Burd RECOMMENDATIONS TO COUNCIL: Hayek made the motion to recommend approval of the funding request from MDK Development LLC for a Medical Office Building in the Towncrest Urban Renewal Area. Payne seconded the motion. Motion carried 3 -0. CALL MEETING TO ORDER: The meeting was called to order by Chairperson Mims at 10:30 A.M. WELCOME AND INTRODUCTIONS: Chairperson Mims welcomed everyone and asked that those present introduce themselves. CONSIDER A RECOMMENDATION ON A PROPOSAL FROM MDK DEVELOPMENT LLC FOR A MEDICAL OFFICE BUILDING IN THE TOWNCREST URBAN RENEWAL AREA: Tracy Hightshoe gave Members a brief history and update of the Towncrest urban renewal area. The City contracted for financial analyses of development types and design plans to incorporate likely development types. Consultants attended community meetings, met neighbors and requested public input. Some of the consultants visited individually with businesses and property owners in order to get a better idea of the desired changes. After months of promoting the area to the local development community, neighbors and property owners, staff approached Hodge Construction about doing a catalyst project in the area, and a year and a half later, they presented this proposal for consideration. The proposal includes a medical office building at the corner of William St. and Muscatine Ave. The plan would be to combine two parcels for one building that would be sold as three commercial condominiums, according to Hightshoe. There would also be a City- funded streetscape project along Williams Street, from Muscatine to Towncrest Drive. Hightshoe noted that the developer is requesting $950,000 in financial assistance for this project. She explained that this project is relatively costly because of the land, building and business acquisition (the gas station), removal of the gas station's underground tanks and demolition of existing structures. EDC Minutes, 6/12/12 1 p.l Hightshoe continued, stating that staff is recommending $950,000 in financial assistance. Of this, $300,000 would be paid out of the Towncrest catalyst gap financing fund. She then explained that the remaining $650,000 would be disbursed as certain construction goals were achieved. Hightshoe then responded to questions from Members. Members spoke briefly about the idea of a multi -story building, but it was noted that the parking requirements of the businesses purchasing the commercial condos preclude building a multi -story building. Davidson noted that the idea of a 3 -story and possibly even a 4 -story building is still being discussed, but for this initial project, the single story is what was agreed to by those involved. The developer further explained how they approached this project and why they are proposing this particular building. Members noted that they are glad to see things moving forward in the Towncrest area and gave their approval for this financial request. Hayek made the motion to recommend approval of the funding request from MDK Development LLC for a Medical Office Building in the Towncrest Urban Renewal Area. Payne seconded the motion. Motion carried 3 -0. STAFF TIME: Davidson made note of what Members can expect at their next Council meeting. He also noted that Oaknoll has recently submitted a rezoning and comp plan amendment request. This will be a significant project at the Oaknoll campus, with 69 units being added. COMMITTEE TIME: Hayek noted that he received an email from one of the owners of Ace Hardware recently, inquiring about what the City is going to do in the Sycamore Mall area. Hayek stated that he responded, detailing the various infrastructure updates that have occurred, and also noting upcoming projects in the area. ADJOURNMENT: Payne moved to adjourn the meeting at 10:45 A.M. Hayek seconded the motion. Motion carried 3 -0. EDC Minutes, 6/12/12 1 p.2 Council Economic Development Committee ATTENDANCE RECORD 2012 Key: X = Present O = Absent O/E = Absent/Excused EDC Minutes, 6/12/12 1 p.3 TERM ro W W rn rn NAME EXP. iv Na 3 M �I W W O O N Michelle 01/02/14 X X X X X X X Payne Matt 01102/13 X X X O/ X X X Hayek E Susan 01/02/13 X X X X X X X Mims Key: X = Present O = Absent O/E = Absent/Excused EDC Minutes, 6/12/12 1 p.3 10-04-12 W10 Preliminary Minutes August 2012 MINUTES SENIOR CENTER COMMISSION AUGUST 16, 2012 ROOM 208, IOWA CITY /JOHNSON COUNTY SENIOR CENTER Members Present: Jay Honohan, Rose Hanson, Mark Holbrook, Daniel Benton, Sarah Maiers, Chuck Felling Members Absent: Michael Lensing Staff Present: Linda Kopping, Kristin Kromray, Michelle Buhman Others Present: Steve Schomberg, Gene Spaziani RECOMMENDATIONS TO COUNCIL: None. CALL TO ORDER: The meeting was called to order by Honohan at 4:00 PM. APPROVAL OF MINUTES FROM MAY 17.2012 MEETING: Motion: To accept the minutes from the July 19, 2012 meeting. Motion carried on a vote of 6/0. Holbrook, Maiers. PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: None. COMMISSION ASSIGNMENTS: Honohan will attend a Johnson County Board of Supervisors meeting in September. PRESENTATION AND DISCUSSION OF NEW HORIZONS BAND FEE STRUCTURE: Gene Spaziani reported that there are approximately 65 members of the New Horizons Band. He gave a brief history of the band, how it operates, and an overview of the various groups in the band and how many hours the band volunteers for the Senior Center each year. Preliminary Minutes August 2012 Schomberg reported on the structure and philosophy of the New Horizons Band. Schomberg explained that Don Coffman, who was the first band instructor worked for the University of Iowa School of Music, left last year after 16 years. At that point a band transition team was formed to make by -laws and a budget. Schomberg went on to explain that the band has continued its relationship with the University of Iowa in selecting a new director (Erin Weir) who is a visiting professor and music students who direct and instruct ensemble groups. Schomberg shared an overview of the band budget. The band has a separate fund within Iowa City's general fund. Schomberg explained when Coffman started the band he felt that all students should pay the same amount of money in band tuition. Due to this when membership fees were implemented in 2003 Coffman set up a fee structure where members from outside of Iowa City pay a smaller band fee as the cost of a Senior Center membership was higher for those outside of Iowa City. Schomberg stated that because of the way the band was started it had a different relationship with The Center than other groups. Further it had a longstanding "covenant" with its membership to make sure the total of membership fees and participation fees were the same for all New Horizons Band members. Honohan explained why the membership fee is structured as it is. He explained that the City of Iowa City provides the majority of the funding for the Senior Center. By allowing the band to set fees in this reverse tiered system it would be undermining the fee structure set out by the Senior Center and the City Council. Kopping indicated that she knew Coffman provided scholarships for low income band members but had no idea this tiered fee system was in place. She stated that this fee structure is not in line with all of the other activity groups at the Senior Center and that activity fees should not be based on the residency of the participant. Membership fees and participant fees address two entirely different expenses. Kopping expressed that she sees the New Horizon Band as an outcome of a partnership between the University of Iowa, West Music and The Senior Center. The band fund, while it is in a separate account within the City, is still City money. Music and equipment purchased with the money is City owned and the band is an integral part of the Senior Center. Kopping reviewed the organizational, promotional, accounting, staffing, storage, clerical and programming services provided by the Center that support the operation of the band. Schomberg, Spaziani, Honohan and Kopping all agreed to meet with the band steering council to discuss this issue in the near future. Preliminary Minutes August 2012 STEERING COUNCIL REPORT: Felling reported that Bryson Dean of the outreach committee suggested advertising openings on committees be posted on the leadership bulletin board. The second annual Mac and Cheese event will be held September 28th at the Senior Center. Tickets for the event will be $7 in advance or $10 at the door for all you can eat mac and cheese, side salad, bread sticks and homemade dessert. Sponsors for the event include Hills Bank and Trust and Legacy Senior Living, who is donating the food. FEEDBACK ON INCREASED PARTICIPANT AND PARKING FEE STRUCTURE: Kopping reported there has been no negative feedback regarding the increase of membership and parking fees. The only question has been if University Heights residents are to pay the Iowa City fee or if they pay the county fee. Since University Heights is not in Iowa City they must pay the county fee. DISCUSSION ON DEVELOPING REGULATIONS FOR SERVING ALCOHOL AT SENIOR CENTER EVENTS: Honohan reported that the City Council has passed the first reading of the ordinance regarding the serving of alcohol at the Senior Center. The Senior Center will need to develop rules and regulations and suggested a small group of Commissioners meet to develop them. Holbrook, Honohan, and Lensing were appointed to a committee to work on developing administrative rules. OPERATIONAL OVERVIEW: Kopping reported that the onsite review for the Senior Center's national accreditation will be September 13 and 14. There will be a number of meetings with Christine Beatty who is the director of the Madison, Wisconsin Senior Center. Kopping will meet with maintenance staff and sign designers to finalize the new outdoor signage. In addition to the front sign the senior center will have a new awning above the Washington Street entrance. Buhman reported that the Visibility Action Team is working toward SAGE affiliation. SAGE stands for Senior Advocacy for GLBT Elders. Kopping noted that the Parking Department will be changing how they handle Senior Center parking permits and the Senior Center has begun testing the new Preliminary Minutes August 2012 system with a small number of parking permit holders. The new system will cut down on staff time (by the parking department and the Senior Center). Buhman reported that in the fall program guide there are 94 different classes, 3 fundraising events, 10 special events, 3 newcomer coffees, 7 professional outreach services, 6 performance groups, and 13 volunteer opportunities. Buhman invited all Commissioners to come to the annual Membership Appreciation event which will be held on September 13 with the Eddie Piccard Quartet preforming. COMMISSION DISCUSSION: None. ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 6/0. 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