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10-10-2012 Parks and Recreation CommissionKellie Tuttle From: City of Iowa City <webmaster @iowa - city.org> Sent: Wednesday, October 10, 2012 3:51 PM To: Kellie Tuttle Subject: Notice of Meeting Cancellation - Parks and Recreation Commission AGENDA PARKS AND RECREATION COMMISSION 4:00 p.m. WEDNESDAY, OCTOBER 10, 2012 Meeting Room B Robert A. Lee Community Recreation Center 4:00 p.m. Call to order Approval of minutes from meeting of September 11, 2012 4:02 p.m. Public Discussion of any item not on the agenda. 4:10 p.m. Depart for parks tour. MINUTES •[1M PARKS AND RECREATION COMMISSION SEPTEMBER 12, 2012 ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B Members Present: David Bourgeois, Clay Claussen, Maggie Elliott, Allie Gnade, Cara Hamann, Aaron Krohmer, Lucie Laurian, John Westefeld, Joe Younker Members Absent: None Staff Present: Mike Moran, Chad Dyson Others Present: Gary Allan, Anne Banes, Laurel Bar, Anne Bartels, Norma Baughman, Elizabeth Beltz, Jeanette Chadek Fulton, Becky Couch, Gary Davisson, Cynthia Diltz, Judy Dobson, Richard Dobson, Libby Drop, Susan Eberly, Lorna Fesler, Gregg Geerdes, Jerry Gerard, Kathryn Hall, Joan Hayward, Scotty Hayward, Del Holland, Joan Jehle, Dan Katalinich, Rich Kindl, Dolores Krotz, Robert Kuchlbauer, Dorothy Lunning, Teresa McAndrews, Joye McKusick, Jim Megan, Joellen Megan, Terri Miller Chait, David Minehart, Marcia Munz, Mary Murphy, Layton Olson, Jan Omann, Sarah Ono, Edith Parker, Mark Phelps, Carla Pies, Steve Poleman, Eric Rumsey, Bruce Sieleni, Roy Tompkins, Margaret Wenk - Kuchlbauer, Joe White, Cathy Wilcox, Joel Wilcox, Deb Wollard CALL TO ORDER The meeting was called to order at 5:00 p.m. by Chairman Claussen. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION TAKEN: PUBLIC DISCUSSION: Mary Murphy mentioned that the property located at 841 Normandy Drive is currently for sale. She would like to see the Commission encourage the City to buy this property. Murphy thinks there should be money allocated in the budget annually so that buyouts can be made. The City should also seek out the Parkview Church property so that in the future this land can be designated as parkland. She noted that the master plan would support this idea. CHADEK PROPERTY DISCUSSION Joan Jehle and David Minehart were present at tonight's meeting representing the "Friends of Chadek Park & Community Gardens" (Friends) group. Other members of this group as well as community members were present as well. PARKS AND RECREATION COMMISSION September 12, 2012 Page 2 of 9 Jehle reminded Commission that she was present at a meeting approximately one year ago when she offered to begin a fund raising campaign to purchase this property. She explained that Terry Trueblood and Carl Chadek discussed Carl's wishes to make this property a park and /or a community garden space; however, this was never put in writing. The Friends group wants to work towards making Carl's wishes come to fruition. Jehle thanked the Chadek family for their willingness to sell this property for parkland, especially since they have had other offers. David Minehart then addressed the Commission. Minehart distributed a packet titled "Friends of Chadek Park & Community Gardening; Planting a Park — Growing a Community ". The group was incorporated in May of 2012 by Joan Jehle, James Stephen (Barney) Conroy and David Minehart. This group was formed as a fundraising entity for the creation of Chadek Park and Community Gardens. The group is currently working on obtaining their 501(c) (3) tax - exempt status. Friends is seeking a partnership with the City of Iowa City to establish the Chadek Park and Community Gardens on five acres of undeveloped land in Iowa City owned by the trust under will of Frieda Chadek (Trust). The trust is in agreement of selling the property to the City for $560,000 with the City committing to half of that ($280,000) and the group raising the remainder. Moran and the group have met with Eleanor Dilkes, City Attorney. She requests that City funding be approved and in place prior to entering into a contract. Westefeld asked the group what type of fundraising activities they have planned and what their expected timeline is. Minehart explained that they plan to organize walks and bike rides, plant sales etc. They are also in the process of researching grant opportunities. They will also develop a website and send out mailers. He explained that the planned timeline is three years with the option of expanding by six months if necessary Claussen stated that in general the Commission supports their efforts. He further stated that the mechanism to secure this $280,000 would either be through CIP funds or by a special request to City Council. Krohmer does not agree that this land is worth $560,000 and is inclined to wait and see if the price comes down. Bourgeois confirmed that the original funding from CDBG is no longer available for this purchase as the money had to be spent within a certain time frame and that has passed. Younker asked if it was too early for the group to commit to $280,000 without knowing what conditions are associated with money that comes from a 501(c)(3). Scotty Hayward asked for more information regarding the appraisals. Claussen explained that there were two appraisals done that came back with very different numbers. Since the appraisals were so far apart, the City could not purchase the property at their asking price. PARKS AND RECREATION COMMISSION September 12, 2012 Page 3 of 9 Dolores Krotz, who lives on 41" Avenue and has lived in this location for 55 years, said that she was able to get over 100 signatures on a petition to use this property as parkland. Becky Couch expressed her concern in learning about the different appraisals. However, she continues to support the idea of making this property parkland. Dan Katalinich suggested that perhaps the property should be re- evaluated given that it has been for sale for such a long time Lorna Fesler said that in speaking with a realtor, she was told that the price they are asking for the property is within line of what it should be. Krohmer noted that he too wishes to see this property used as parkland. He also noted, however, that the initial cost to purchase the land is just the beginning, that there would be continued expenses in development and maintenance. Minehart noted that while the City would hold the deed for the property, they would continue with the Friends group and their support after the property is purchased. Westefeld said that he sees more reason to support this partnership than not and that the Commission has had very successful partnerships in the past. Elliott would like to see more negotiations regarding the purchase price. Gnade is concerned after learning that some of the audience were not aware of the difference in appraisals. Moved by Hamann, seconded by Bourgeois that the Commission establish a partnership without making any commitment of any funding amount at this time. Further discussion ensued Elliot again stated that she is concerned about the gap in appraisals and that there is a need for more negotiations. Krohmer asked if the Commission could order another appraisal to find out what the property is worth under its current zoning (RS -5) and what the comprehensive plan would allow, thus showing what could be asked of a developer. Thus Krohmer would like to amend the motion. Becky Couch asked for a time frame for an appraisal. Moran said it would likely take about six weeks so should have something available by the November 14 Commission meeting. PARKS AND RECREATION COMMISSION September 12, 2012 Page 4 of 9 TAFT SPEEDWAY DISCUSSION: Commission member Lucie Laurian arrived at 5:30 p.m A group of community members were present at the Commission to discuss flood mitigation options being proposed for the Idyllwild & Taft Speedway areas. Layton Olson and Terry Miller Chait spoke as residents and representatives of Idyllwild. Olson said that he was present to provide facts. He felt it was important to note that Idyllwild was built with the approval of City Council and at that time was not considered to be in a flood plain. He also said that there is a misconception that Idyllwild residents were offered buyout when they were not. He noted that Idyllwild consists of 23 buildings and 92 residents and it cannot be raised such as an individual property can. He understands that there is concern about what a flood wall would look like. He said that there are other walls within the city which are not unattractive. With 92 residents in Idyllwild, he feels at the very least there needs to be a stabilization of the property and would support a tax increase in the name of protecting the future of this property. Elliott asked Olson where the other walls in Iowa City are located that he referred to earlier. Terry Miller Chait answered that question. She stated that there is a concrete wall at the entrance of Iowa City and many other similar in the city. While they are not flood walls, it gives an idea of what one might look like with landscaping and such to enhance its appearance. She went on to discuss the study. She noted that the study provided a number of different options and that none of them would raise the water level on properties on either side of the wall or other type of mitigation. She felt this was an extremely important point as Idyllwild residents do not want to encumber anyone else by the use of flood mitigation. Joe White, resident on Taft Speedway, noted that he is surprised that some are putting stock in what engineers are telling them now when they were so wrong in 1992. He said that City Council was addressed at that time and told that the Idyllwild property would be a big problem. White recommended that Commission and other present go on line and watch the tapes of the many meetings that have taken place regarding this current flood mitigation proposal. He also stated that if a property owner chose not to accept a buy out that it should not be held against them. He noted that a lot of the money for property owners to rebuild or create their own flood mitigation comes from the home owners pockets. He again asked that those present watch the tapes of the many public discussions that have taken place to better enlighten themselves on this situation. Greg Geerdes, who lives on Taft Speedway, then spoke. He said he was going to address why as a Parks and Recreation Commission, the members should care about the possibility of a flood wall. He said that it is important that commission members consider their duties per the city code which says that on their own initiative they make recommendations which they find in the public interest related to parks and recreation. He further noted that when he thinks of a wall in Iowa City, he thinks of the wall that stands behind apartments on PARKS AND RECREATION COMMISSION September 12, 2012 Page 5 of 9 Dubuque Street going towards Mayflower, which he believes to be very unattractive. He said that a wall large enough to protect from a 500 year flood would be very unattractive and that it would ruin the view from City Park. He encouraged Commission again to make a motion to City Council opposing any flood mitigation. Joel Wilcox who lives on Taft Speedway stated that he is in a complex position in that his mother lives in Idyllwild while he lives on Taft Speedway. He believes that there are a number of complex issues when looking at flood mitigation. He questions how a wall or some other type of mitigation will affect his property. He does not want to look at a flood wall. He recommends doing nothing in the way of flood mitigation. Mark Phelps of Taft Speedway said he has some issues with flood mitigation. He has owned his property since 1999 and his father has owned property since 1988. They were present when City Council initially discussed the placement of Idyllwild. Rick Fosse mentioned at the time that this was in a flood plain. His next issue is that of all of the flood mitigation proposals, there is only one that would meet 500 flood standards, this being a flood wall. He stated that the engineers have said that it would cost 30 -40% more to make this wall decorative. Therefore, it would be a concrete wall that would also make Taft Speedway the narrowest street in the city at 21'. He noted that this road would be made of chip and seal coat. A regular street is 25' -26'. There is a large amount of pedestrian traffic that uses Taft Speedway and this street being so narrow would be a danger to them. His final issue is regarding flood insurance and the criteria for coverage. He said that if a wall is built, the people inside of Idyllwild would not be covered unless the water breeches the wall. Mary Murphy asked the Commission to recommend no flood mitigation for this area to City Council. She stated that she understands that there is one commissioner whose family lives at Idyllwild and another member who also sold property at Idyllwild. She said that when someone buys property at Idyllwild they have to understand that this property is next to a river and not a pond. She also stated that there are other forms of flood relief besides FEMA or a buyout. She said that grant money is not going to cover the costs of flood mitigation and because of this a property owners taxes will go up on average of $250. 'She also mentioned her concern of the narrow street that a flood wall would create and the dangers to runners, walkers and bikers. She said a flood wall will destroy the visual aesthetics of the park. She suggested that when the Commission takes their annual tour in October that they go to lower city park and look in the direction of where a flood wall would be placed and try to imagine what a detriment it would be to the view. PARKS AND RECREATION COMMISSION September 12, 2012 Page 6 of 9 Kathy Wilcox encouraged people to look forward and not backward. She said that a levy would not protect them from a flood. She does not want to see a concrete flood wall at the entrance to Iowa City and for that reason, she supports no flood mitigation. Claussen asked Commission member Lucie Laurian, as a professor in Urban and Regional Planning, what her thoughts are. Laurian stated that historically flood mitigation fails and that the best mitigation is no mitigation. She further stated that this is her personal opinion but it is based on historical records. She is not sure, however, if it is the purview of the Parks and Recreation Commission to deal with flooding. However, it is the Commissions responsibility to make recommendations when it comes to parks and recreation and the river certainly falls within those categories. Claussen encouraged members to view the plan on -line prior to November. Lucie would like to see that report as well before moving ahead. Krohmer asked if there were five members that feel that this is in our purview and therefore want to continue discussion. Claussen said that he feels the river is involved in general recreation of the community and how we deal with that does fall within the commission's purview Moved by Younker, seconded by Gnade, to schedule a special meeting if needed prior to the November Commission meeting, to review and CIP DISCUSSION Moran reviewed the CIP prioritization list (previously sent to members) with the commission. Members were then asked to prioritize the projects by placing dots next to those they feel are most important. Staff will then tally up the votes and prioritize based on those results. Moran will send this report to Commission via his Friday Update. PARKS TOUR: Moran listed some ideas for the October annual park tour for the Commission. Those, he suggested include the dog park, TTRA, Scott Park and the trail design project, Reno Street, North Market Square Park, and Lower City Park. Members were encouraged to make recommendations. The October meeting will start at 4 p.m. PARKS AND RECREATION COMMISSION September 12, 2012 Page 7 of 9 NEIGHBORHOOD OPEN SPACE: While there were no projects to speak of this month, Moran offered commission a copy of the neighborhood open space policy along with a map of the districts. He will distribute at the November meeting. RECREATION DIVISION REPORT: Dyson distributed a packet to Commission explaining the Blue Zones project. The Blue zones Project "aims to adopt the lifestyle principles of these areas to transform American cities and towns into Blue Zones Communities, where people can live longer, better lives." Dyson noted that the University is working on the project and ACT has committed. There will be a site visit in October /November and an announcement will be made in January letting us know if Iowa City is awarded the Blue Zone title. PARKS DIVISION REPORT: No report. Robinson is at a conference so was unable to attend tonight's meeting. DIRECTORS REPORT: TTRA Update: The lodge construction is moving ahead nicely. While the contract with Fin and Feather has been complete, there is not enough water in the lake to start any rentals of boats, kayaks, etc. Ashton House /Normandy Drive: Bids for the Normandy Drive restoration project will be open on September 27. Twenty -one plans were picked up so there appears to be a lot of interest. FEMA has completed their adaptive reuse plan for the Ashton House. Moran will have a full report available in four to six weeks. Court Hill Trail: The bridges will go in the week of September 17. North Market Square Park: A ribbon cutting ceremony and opening celebration is scheduled for Sunday, September 16. Moran encouraged commission members to attend. CHAIRS REPORT: Claussen thanked members for their patience tonight stating that it was important to hear from the citizens. PARKS AND RECREATION COMMISSION September 12, 2012 Page 8 of 9 COMMISSION TIME /SUGGESTIONS FOR FUTURE AGENDA ITEMS: Westefeld paid compliment to Chairman Claussen for his leadership tonight, stating that he did a great job in letting everyone speak who wanted to while keeping the meeting moving. Westefeld also noted that the Court Hill Project is amazing. Younker noted and he had the opportunity to visit Willow Creek Park recently and really enjoyed the park. Elliott also complimented Claussen on his handling of the meeting tonight. Gnade noted she will be absent from the October meeting. Laurian asked if commission thinks that their comments make a difference. Moran stated that yes they do and that it is evident that council members read our minutes. Krohmer noted that in a conversation he had recently with a new council member they addressed the idea of an after school program. He would like to place this topic on the November agenda. ADJOURNMENT: Moved by Westefeld, seconded by Krohmer, to adjourn the meeting at 7:30 p.m. Motion passed 9 -0. PARKS AND RECREATION COMMISSION September 12, 2012 Page 9 of 9 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2012 NAME N r TERM N N `� v N < '° < n < w < m o a EXPIRES David 1/1/15 X X O/E X X X X LQ X Bourgeois Clay 1/1/14 X X X X X X X LQ X Claussen Maggie 1/1/13 X O/E X X X X O/E LQ X Elliott Allison 1/1/14 X X X O/E X X X LQ X Gnade Cara 1/1116 X X X X X X X LQ X Hamann Aaron 1/1/13 O O O O O O ** X LQ X Krohmer Lucie 1/1/15 X X X X X X O/E LQ X Laurian John 1/1/14 X X X X O/E X X LQ X Westefeld Joe 1/1/16 X X X X O/E X X LQ X Younker KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time * *= Member was listed as absentlexcused status January through May. These have been changed to absent status. TO FROM: ov iow4 Mike Moran, Director Bob Deatsch, Oakland Cemetery OakUld I UThetei Y J DATE: October 4, 2012 17 11011- perpetual care cemetery established in 1543 RE: Monthly Report (September) AMOUNT I. OPERA'T`ING A. Interments (3) 1. Adult, Res, 1@$600.00 $600.00 2. Cremation, Res., Sat, 1@$300.00 $300.00 3. Cremation, Non -Res., Sat, 1@$450.00 $450.00 INCOME FROM INTERMENTS $1350.00 B. Lot sales (3) 1. Resident, adult monument space, 2 @$700.00 $1400.00 2. Resident, adult flat stone space, 0 3. Non - resident, adult monument space, 1@$1050,00 $1050.00 4. Non - resident, adult flat stone space, 0 5. Resident, cremation space, 0 6. Non - resident, cremation space, 0 7. Resident, Columbarium Niche 0 8. Non - resident, Columbarium Niche 0 9. Resident, infant space, 0 10. Non - Resident, Infant space, 0 11. Resident, Infant Niche 0 12. Non - Resident, Infant Niche 0 INCOME FROM LOT SALES $2450.00 TOTAL CEMETERY INCOME $3800.00 Page 2 of 2 10 /5 /12Cemetery II. CEMETE A. B. C. D. E: F. G H I. &Y MAINTENANCE Funerals Grounds maintenance Equipment repair & maintenance Cemetery Plantings Building Maintenance Mow Cemetery /Mulch Leaves Trim Cemetery Snow Removal in Cemetery OT Snow Inside Cemetery HOURS 28.5 70.5 38 13.5 19.5 159.75 135 0 0 TOTAL CEMETERY MAINTENANCE 464.75 III. CEMETERY BUDGETED & SPECIAL PROJECTS HOURS A. Funeral OT 1.5 B. Monument Repair (4) 5.25 C. Grave Repair (4) 10 D. Safety Meeting /Staff 2.5 E. Lot Locations 2 F. Lot Sales 4.25 G. Safety Training (Seasonal Employee) 0 H. Computer Mapping 9 I. CIP ivfecting 2 TOTAL CEMETERY BUDGETED & SPECIAL PROJECTS 36.5 IV. ADMINISTRATIVE AND OFFICE DUTIES 90.25 V. OUTSIDE MAINTENANCE A. Mow outside cemetery 2 B. Trim outside Cemetery 4 C. 1435 Snow 0 D. 1435 Overtime Snow 0 TOTAL OUTSIDE MAINTENANCE 6 NOTE: Total Cemetery hours, including leave with pay and rest periods = 713 September Week 1 Week 2 Week 3 Week 4 Week 5 Total Ground Litter CBD plaza 43 81.5 68.5 68.5 8 269.5 CBD StScp 60 58.5 66 72.5 14.5 271.5 Parks 0 Hazardous Clean Up CBD 3.5 3 9 15.5 Parks 0 Designed Flower Bed Maintenance CBD 1 3.5 14.5 10.5 29.5 Parks 1 1 Planting CBD 5 15.5 22.5 6 49 Parks 0 Watering CBD 29.5 16 64 63.75 173.25 Parks 9 71 16 Fertilizing CBD 18.51 6 24.5 Parks 0 Mulching CBD 12 0.5 22.5 35 Parks 0 Pruning CBD 8 23 9.75 12 52.75 Parks 0 Weeding CBD 49.5 15 22.5 39.5 126.5 Parks 1 3 6 9 Mow /Cord Trim CBD 21.5 26.5 12.5 14 74.5 Parks 3 3 Equip Repair & Maintenance CBD 1 17 19.5 13.5 51 Parks 0 Event Prep /Cleanup CBD 2 15 6 19 42 Parks 0 Graffiti Removal CBD 4 1 5 Parks 0 Vandalism Repair CBD 0 Parks 0 Play Equipment /Surface Maintenance CBD 0 Parks 0 Plaza Fountain Maintenance CBD 0 Parks 0 Construction CBD 3 3 Parks 0 Art Sculptures /Literary Plaques CBD 0 Parks 0 Ash Urns CBD 1.5 1.5 Parks 0 Benches CBD 18.5 26 44.5 Parks 0 Bike Racks /Bikes CBD 6 6 Parks 0 Drinking Fountains CBD 2 2 Parks 0 Light Poles /Outlets CBD 0 parks 0 Posting Pillars /Kiosks CBD 2 38.5 11 27 78.5 Parks 0 Recycle Units CBD 0 Parks 0 Trash Receptacles CBD 12 15 27 Parks 0 Tree Grates CBD 0 Parks 0 Water Hydrants /Hose Bibs CBD 3 3 Parks 0 Landfill CBD 10 5 6 11 32 Parks 0 Cleaning /Organizing CBD 1 5 4 10 Parks 0 Snow Removal CBD 0 Parks 1 0 Holiday Decor CBD 0 Parks 0 Administrative CBD 34 35 28 25.5 122.5 Parks 0 Misc CBD 1.5 5.25 7.25 2.5 16.5 Parks 0 Monthly Total CBD 1 3021 400.251 413.51 427.751 22.5 1566 Parks 1 01 01 61 161 71 29 Grand Total Monthly Total Parks 2% Grand Total CBD Grand Total Parks Grand Total CBD 98% city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Michael Moran FROM: Chad Dyson DATE: October 5, 2012 RE: September 2012 Monthly Report S.P.I. New staff members were hired and attended SPI orientation sessions in preparation for the fall programs. (Master Plan: Enhance Program Development and Maximize the Planning Process) SPI Fall Session I programs began with 51 participants in Special Olympics (SO) Track & Field, 41 in SO Bocce, 23 in SO Soccer and 47 in Aquatics classes. A new program, "Tailgate Treats and Eats" was popular with 30 participants making recipes with different themes each week. (Master Plan: Enhance Program Development and Track Performance Measures) Recreation Division Special Olympics athletes competed in the SO State Equestrian competition at Jester Park. (Master Plan: Enhance Program Development) Providing leadership in parks and recreation in the state and to keep abreast of new trends in parks, recreation and cultural arts, staff attended the IPRA Fall Workshop in Mason City. (Master Plan: Provide Staff with Education Development Opportunities) Staff gave a presentation about the Special Populations Involvement (SPI) program to students from the Iowa City Schools Transitions program. The students were interested in finding out about Special Olympics programs they can participate in. (Master Plan: Increase Awareness of Program Offerings) An end of the season Special Olympics Soccer Skills competition was held at Kickers Soccer Park. Athletes competed in three events that they have been practicing this fall. (Master Plan: Enhance Program Development) Staff members were involved in the ActiveNet training sessions with implementation planned for the Parks and Recreation Department's upcoming Winter /Spring activities. (Master Plan: Enhance Program Development, Maximize the Planning Process and Provide Staff with Education Development Opportunities) PRESCHOOL /JR. /SR. HIGH ACTIVITIES - SCANLON GYM First session of Youth Sports started: start smart football, K -6 `h grade flag football, running club, preschool soccer, skateboarding, youth tennis, and 3`d -6`h grade volleyball. An ICRD Staff and volunteer coach meeting was conducted prior to each program. (Goal 1: Maximize Recreation Division September 2012 Page 2 of 3 the Planning Process). This fall 15 teams are coached by volunteers and 3 teams have sponsorships. (Goal 7: Assure Financial Sustainability) • With the start of the school year, program restarted; Grant Wood Skate night (Goal 4 Pursue Comprehensive Service Delivery), Pickle ball on Mondays and Thursdays at the MPAC /SG (Goal 8: Collaborate with Community Organizations), and Friday Family Fun Night (Goal 10: Plan for Continued Equitable Level of Service as Community Grows) • Normal Monthly Including: Promotions of programs and activities through rec ware, article manager, press release. (Goal 46: Increase Awareness of Program Offerings) Conduct post on- rental evaluations. (Goal #5: Solicit Community Involvement and Feedback)Send out weekly updates to part time staff regarding policies and upcoming information. (Goal #1: Maximize the Planning Process) SPORTS/WELLNESS In September, staff became responsible for posted upcoming program information on the three slide -show monitors in the RAL Recreation Center. Slides about our gymnastics classes, bike helmet sales and the Aquaclimb wall in the swimming pool are just a few of the new ones. (Goal # 6 — Increase Awareness of Program Offerings). Staff posted upcoming program information on the department's web page. Staff also posted an article on the department's website regarding the Blue Zones Project. (Goal # 6 — Increase Awareness of Program Offerings). 7,264 people were recorded on the hourly attendance in the month of September at the RAL Recreation Center. (August 2012- 9,779. September 2011- 6,724) (Goal #2 — Track Performance Measures). Fall volleyball registration ended September 20. There are 8 CoRec teams on Sunday and 15 Women's teams on Tuesday. 2012 total: 23, 2011 total: 23 (9 and 14 respectively). (Goal # 6 — Increase Awareness of Program Offerings and Goal 42 — Track Performance Measures). The fall softball leagues will end this month. We only had one date that was completely rained out so far. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). SOCIAL /CULTURAL FALL PROGRAMS opened this month. Although nearly all art and social activities were well received, preschool arts and crafts and youth dance seemed unusually popular. Adult art class registrations were less than satisfactory and staff are working on a complete make -over for January sessions. Three GRANTS are in the process of being written to fund the restoration of CITY PARK LOG CABINS All three will be applied for by the end of October. The final reading of the National Register Nomination will be coining up soon as well. A Fall Pioneer Festival has been planned for early October. Please see the attached program for information regarding this event. Thanks to the generous support of Walmart, all proceeds of this event will go directly to the restoration Recreation Division September 2012 Page 3 of 3 of the cabins, (Master Plan: research traditional funding opportunities and pursue alternate funding) Hundreds of children and their caregivers attended the FARMER'S MARKET KID'S DAY again this year. What a great event, full of crafts, animals and education. One very exciting addition this year was a booth run by students from the Iowa City Community School District who sold produce from their school gardens as a part of the Field to Family program. (Master Plan: Collaborate with Community Organizations and businesses) HALLOWEEN PARADE AND CARNIVAL plans are nearly complete and we expect to greet hundreds to the center on Oct 26. Please see attached info. A meeting with the organizer of the YOUNG BIRDERS CLUB has resulted in plans for a few cosponsored events in the Spring. (Master Plan: Build Partnerships to provide additional services) All supervisory and office staff are playing the quick game of "catch -up" after spending a week this month building our new online ActiveNet system. Plans are currently to "go live" for our next season AQUATICS Goal #1 Maximizing the Planning Process: For the Winter/ Spring 2013 season we will be once again utilizing one - day -a -week lessons. We currently offer lessons where a single class takes place over a twice -a -week format. In response to our evaluations (conducted at the end of each session) we will be offering a once a week option. This will take place solely at Mercer Park on Mondays and Wednesdays. We will leave the Robert A. Lee Recreation Center lessons format unaltered. It is our hope that this increased flexibility will allow parents to take part in lessons who were not previously able to do so. This adjustment will also allow us to offer lessons at a cheaper rate. Facilities: City Park pool has maintained a very high level of clarity and cleanliness despite some of the mechanical issues we have been dealing with. The system is starting to show its age. We have had to replace a few key components over the last couple of months. Items included filter laterals, and the reader probes. We will swapping out the filter sand as it has surpassed its usage, this should reduce the amount of water wasted due to extra backwashes next summer. I 1 0 • .T -4 M L L' Date: Sat... Oct. 6, 2012 Time: 1 -Spm Place: Upper City Park Log Cabins ** Cost: $7 ages 4 and up FREE for 3 and under! Proceeds will help fund the restoration of the historic log cabins in City Park. F4h for the who% Y. * *In the event of inclement weather, the festival will be held in the Robert A. Lee Recreation Center gym ** Contact Joyce Carroll at 319 - 356 -5100 or visit www.icgov.org /pr for more information! C I T Y OF I O W A C I T Y IAA WKIMP)AR, ADDil NDCARNIVAL FRIDAY OCTOBER -. 20TH, 2Q 12 0,00 8:00 PM 6:00 pm- Meet in Costume by the Weather Dance Fountain, Dubuque and College St. (In the Pedestrian Mall.) ** 6:15 pm- Parade to the Robert A. Lee Community Recreation Center 6:30 pm- Enjoy treats, tricks, prizes, crafts, cookie decorating, and MORE! Check out our Haunted Hallway and Fortune Tellers! Even goes until 8:00 pm NO FEE! NO PRE - REGISTRATION NECESSARY! All ages are welcome! All children must be accompanied by an adult! Accessible to People with disabilities. Bring a bag for treats and a camera for photo opportunities! Iowa City's Trick or Treat Night is October 31st from dusk until 8:00 pm! "Parade will be cancelled if there is inclement weather. Carnival at the Recreation Center will be held rain or shine! Sponsored by the Iowa City Parks and Recreation Department (319) 356 -5100 . in" DEPARTMENT Of PARKS & RECREATION DIVISION Of PARKS, FORESTRY, ANd CBD Date: October 3, 2012 To: Michael Moran, Director From: Terry Robinson, Superintendent Re: Parks Monthly Repot — September 2012 I. GENERAL OPERATIONS A. Mowing B. Parks Security Duties C. Napoleon Ballfield Project Moving dirt and laying sod D. Grounds Maintenance E. Cleaning Shelters and Resiroons F. Equipment Repairs and Maintenance G, Playground Equipment Repair and Maintenance H. Office Fill I❑ I. Court Hill Cement Work J. Cleaning Shops K. Weed Trimming L. Drop Off and Picking up Materials M. Dog Parks Mowing, Collecting Money, Weed Trimming N. Tree Maintenance O. College Green Gazebo Renovation P. Plumbing and Electrical Repairs Q. Garbage Collections l • � 1 Hours 671 648 373 246 199 161 127 125 54 51 41 40 37 27 25 24 21 R. North Market Square Project S. Facility Repairs Including 4 hours of vandalism repairs. T. Splash Pad Winterization U. Seeding V. Miscellaneous Tasks W. Meetings X. Carnival Maintenance 20 19 17 15 12 Y. Doctor Appointments 4 September Summary I. Event total's for the month of September was 647 compared to 546 a year ago, Soccer events are up as well as Baseball. 2. We had 1722 total man hours for September compared to 1918 a year ago. 3. Constriction hours was tip due to the Napoleon Renovation project this past month, we bad a total of 702 total hours compared to 5 hours a year ago. Napoleon fields are sodded and we are waiting on the fence contractor to complete this project. 4. Mowing hours are down from 152.5 compared to 197 a year ago; dry weather is the main factor in this. 5. Fall ball for Babe Ruth and Boys Baseball are in full swing and run till the end of October as well as Soccer events, 6. East side Football has 2 more weeks and it will be over for the Fall Season. 7. We have been repairing wear areas at the Soccer fields from play as the season progresses, aerifying and seeding hours are how repairs are being done. Athletic Fields Parks n o a pn °-' ` <, 3c wo ry m nn 3 Do Rio 3'^nry inpci vo ➢'3+- c o a 2 0 9 f° a o a '0 m m m@ �' o m <, a p o a o r `� m o a 0 M m 3, w A w w, 0- o m u, .: �, -6• } n' n �. 7; v _, o 2 3 ?' 3 o'�cr 9 � � 3 � N Y A Y kv £ 3' in, Y pu, Y � 3 s ` Y m W Y u w U r' lr O3'N O F+ 4!'4 =. UiN N 7 O !F S } f w V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 K dddlwddr. O O O O O VI O O 0 0 0 0 0 6 O O O b bib i @' ;. a; a' ter: Y 0 Ny O U\ N e T p y �N W m ❑ ® ❑ IN ❑ ❑ d D'o -nmh W 10 a' go p W �N W 0 Q a p o {� O N r4l o o• N � a W � o a ❑ ® ® ❑ m S m 8 1 a 8 m O~y � N � M O N N N S — O~y � O N N f N a -i w O v o m o w m 0 a x 0 Y Y Y F+ N C N NV N Y N �O O N N 0 ,VO11 0 0 0 0 0 0 In DEPARTMENT Of PARKS & RECREATION nn n nI ' Inn DIVISION Of PARKS, FORESTRY, ANd CBD E1 ®1®Rl""�1 ® V I.1 Date: October- 3, 2012 To: Michael Moran, Director, From: Terry Robinson, Superintendent Re: Parks Monthly Report -- September 2012 L GENERAL OPERATIONS A. Mowing B. Parks Security Duties C. Napoleon Ballfield Project Moving dirt and laying sod D. Grounds Maintenance E. Cleaning Shelters and Restrooms F. ]Equipment Repairs and Maintenance G. Playground Equipment Repair and Maintenance H. Office Fill In I. Court Hill Cement Work J. Cleaning Shops K. Weed Trimming L. Drop Off and Picking up Materials M. Dog Parks Mowing, Collecting Money, Weed Trimming N. Tree Maintenance O. College Green Gazebo Renovation P. Plumbing and Electrical Repairs Q. Garbage Collections 671 511 37 27 25 24 21 E. NURSERY 51 Pruning, Watering and Tree Wrapping F. TREES REMOVED Size Distribution CLASS I = 4 CLASS II = 12 CLASS III = 3 III, MAINTENANCE OPERATIONS A. CHAIN SAW/ HAND TOOL MAINT 28 Saws & chains 17 hrs Hand tools 11 hrs B. EQUIPMENT TRANSFER/ EQUIP MAINT, 22 Transfers 5 hrs Maintenance 17 hrs C. SHOP TIME 11 Cleaning 10 hrs Misc. Errands 1 hr D. DUMP CHIPS / FUEL TRUCKS 4 E. LOG PAD MAINTENANCE 3 IV. ADMINSTRATION A. New Service Requests 80 B. Private Trim Notices g C. Planting Prep 22 D. Sidewalk Inspection 5 E. Other - 15 Office Work - 10 hrs , Logs- 5 hrs Work completed at Various Parks, Green Spaces Right of Ways and Trails Month September 2012 Location Trim Removal Class Other Chnunce Swan Park 3 4Hom-s Reno Street Park 1/ II Cit Park i /lI Pheasant Hill Park 15 1 /III Ned Ashton Ilouse 5 Chipping Willow Creek Park 2 Chipping Napoleon Shop ( Brush Pile 4 Hauled to landfill Watering Trees and Grass In various Parks 23 Totals 18 2 /II & 1)III 75 Trails Maintenance TTRA 1.5 Creekside Trail 2 R erson's Woods 4.5 Scott Park Trail 6 Total 14 Clearing Vegetation