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Home My WebLink About11-15-2012 Airport CommissionIOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, NOVEMBER 15, 2012 - 6:00 P.M. 1. Determine Quorum 1 min* 2. Approval of Minutes from the following meetings: 5 min October 18, 2012 3. Public Discussion - Items not on the agenda 5 min 4. Items for Discussion / Action: a. Airport Commerce Park 5 min i. Consider a resolution recommending approval of agreement with Lepic-Kroeger Realtors to sell and lease property in Aviation Commerce Park b. Fly Iowa c. FAA/IDOT Projects: AECOM / David Hughes 15 min i. 7/25 Parallel Taxiway Grading & Drainage ii. 7/25 Parallel Taxiway Paving & Lighting iii. Airport Electrical Rehab iv. FY2014 FAA Funding Pre -Applications v. Hangar L 1. Consider a resolution approving an amendment to hangar #71 lease d. Airport "Operations" 15 min i. Strategic Plan -Implementation ii. Budget 1. Fleet Replacement iii. Management 1. Alcohol in Airport Policy e. FBO / Flight Training Reports 5 min i. Jet Air ii. Iowa Flight Training f. Subcommittee Reports 5 min i. For November: Events (Horan, Gardinier, Tharp) ii. For December: None g. Commission Members' Reports 2 min h. Staff Report 2 min 5. Set next regular meeting for December 20, 2012 at 6:00 p.m. 6. Adjourn *The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion may take more or less time than anticipated Airport Commission Info Packet November 15, 2012 Page 1 of 27 Airport Commission October 18, 2012 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION OCTOBER 18, 2012 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Howard Horan, Rick Mascari, Chris Ogren, Minnetta Gardinier Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Jeff Edberg RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Chairperson Assouline called the meeting to order at 6:00 P.M. APPROVAL OF MEETING MINUTES: Minutes of the September 20, 2012, meeting were reviewed. Mascari moved to approve the minutes of the September 20, 2012, meeting as submitted; seconded by Ogren. Motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Commerce Park — Jeff Edberg gave Members an update on the Commerce Park. He noted that a closing on two lots recently took place, and that he recently brought a group through that has an interest in four lots. He gave Members a brief history of the business, stating that they are from California. Edberg then responded to Members' questions, adding that this interested party hopes to make a decision by the end of this year. b. Fly Iowa — Tharp noted that this topic was put on the agenda so that they could continue the discussion on whether or not the Airport Commission would like to host this event in 2013. He added that he has had several conversations, both internally and with Chuck McDonald, about this, and the group is also open to 2014 if the Commission feels 2013 is too soon to plan for appropriately. Tharp stated that he believes they should wait until 2014 so they have more time to plan and fundraise. Mascari stated that he also agrees with Tharp, that they should wait until 2014. He added that he spoke recently to Mark Anderson, a former Airport Commission member, about Fly Iowa. Anderson is familiar with the event as he was in charge of it in 2001. Mascari said that Anderson would be happy to share his notes and files from the 2001 event to help the Commission in their planning. Gardinier weighed in as well, stating that she does not believe that 2013 is a viable option for them, and she questions if 2014 is, unless someone takes the lead on Airport Commission Info Packet November 15, 2012 Page 2 of 27 Airport Commission October 18, 2012 Page 2 it. Members then discussed their thoughts on who might be interested in helping them with such an event. Tharp stated that from the discussion this evening it is evident that the Commission is not going to be able to host Fly Iowa in 2013. He will let the Iowa Aviation promotion group know this. The discussion continued, with Members sharing their thoughts on whether Fly Iowa should be combined with another event or be held separately. Ogren asked if they should put a timeframe on making the decision for 2014. Members agreed to continue the conversation at the next meeting. c. FAA/IDOT Projects: AECOM — Tharp stated that he has some updates to share with the Commission as David Hughes is not present this evening. i. 7/25 Parallel Taxiway Grading & Drainage — Partial documents have been received on this project. Once the remainder is received this can be finished off. ii. 7/25 Parallel Taxiway Paving & Lighting — The contractor poured the first half of the middle segment of the taxiway last week, but weather this week has delayed pouring the second half. Plans are to do this in the coming week. Tharp then responded to Members' questions on this project and possible closure times. iii. Airport Electrical Rehab — The lights are installed, but there is one fixture that is not working properly. Tharp added that the rehab has gone well overall. iv. FY2014 FAA Funding Pre -Applications — Tharp shared a handout with Members, noting that the State and the FAA changed the process somewhat. Now they want to have the funding pre-apps submitted in November, which will give the FAA a chance to comment on the plan before it is sent to the State. Tharp briefly explained the FY2014 plan, noting that they want to move the Master Plan update to 2013. This would then lead into things like obstruction mitigation. The discussion continued, with Tharp clarifying for Members how some of the numbers were arrived at. d. Airport Operations — i. Strategic Plan -Implementation — None. ii. Budget — Tharp stated that he is looking into replacing the conference room carpet and finishing off the terminal building updates. [not sure what that means or that's what you said] in the terminal building. He has been working with Randy's Carpets, who did the bottom floor of the building, and the estimate is around $8,500. This would include flooring for the conference room, the vending room, and Jet Air's front shop office. Assouline and Mascari both agreed that they might want to put this project out for bids. Tharp stated that he could put this together for an RFP. Another budget issue, according to Tharp, is with leaking windows. He has had someone out to look at it and has been told that it is a window drain system issue. Basically the window needs to be removed and the problem fixed. The one estimate that Tharp has received is for $20,000 to remedy this problem. Members then discussed how they would like to proceed, agreeing that they need to take care of this before any more damage occurs. Tharp will move forward on getting this repair done. Tharp finished up by sharing that the FY14 budget was submitted after subcommittee approval. He shared a copy of what was submitted and asked that Members contact him with any questions. Tharp briefly explained the City's budget process and what they go Airport Commission Info Packet November 15, 2012 Page 3 of 27 Airport Commission October 18, 2012 Page 3 through each year. Mascari stated that he would like to sit down with Tharp and go over the budget items, such as 'towing,' and discuss whether these items need to be in the budget or not. Tharp responded to Mascari's questions and attempted to clarify why some of the line items are in the budget to begin with. Members questioned the vehicle replacement and vehicle repairs line items, with Mascari stating that he believes they should cut these amounts in half. Tharp stated that he needs to get further information for the Commission on these items in order to better explain the budget items and amounts. Gardinier spoke to the items, as well, further explaining how the budget amounts are 'place holders.' Mascari proposed that they take 50% of these questionable line items and put it towards the debt that the Airport is paying on. iii. Management — Gardinier asked if Tharp has had a chance to start visiting other airports now that he has gone full-time. He stated that he has not yet, but has every intention to do so. Tharp added that he has gotten the newsletter going again and hopes to do this on a quarterly basis. He also invited Members to submit either stories or pictures for upcoming issues. e. FBO / Flight Training Reports — i. Jet Air — Matt Wolford with Jet Air shared the monthly maintenance report with Members. The typical maintenance things, like mowing, have been taking place. He added that this month they have been doing more sweeping of the taxiway due to the construction. Wolford also shared that the self -serve hose has been replaced. This month they will also be doing a sump drain on the self -serve pumps. He then updated Members on light bulbs being updated to LEDs. Wolford noted that they plan to do some work on the fuel tanks due to some water. He briefly explained the filter system they have in place. Gardinier noted some areas that need to have some weeding done to them. Wolford stated that he would have his crew look into this. He then stated that things are still keeping busy for Jet Air. Their hangar is almost complete, and they hope to get their occupancy permit next week. Wolford continued, stating that they recently sent out a marketing brochure showing what the Airport has to offer. They have already gotten calls from several people referencing the brochures. Wolford asked if the Commission would look further into the issue of City buildings being able to have alcohol permits for events. Tharp stated that they need to come up with some regulations and then submit it to the Commission. Wolford asked if they could put this item on next month's agenda. ii. Iowa Flight Training — None. f. Subcommittee Reports — Mascari noted that he and Tharp met recently to discuss Economic Development and that they believe the exposure they have gotten so far with TV and mailings has been sufficient. g. Commission Members' Reports — Horan gave Members a brief rundown of his flight training to date. Gardinier stated that she hasn't flown much lately. EA Chapter 33 is having a meeting at the Airport the end of November, according to Gardinier, and she invited Members to attend. Ogren shared that they recently worked with Jet Air in getting their engine. She also noted some P-51 Mustangs they saw recently at the Airport during a game weekend. Mascari asked what the hangar wait list is like at present. Tharp explained that he has one unit he is attempting to fill. Airport Commission Info Packet November 15, 2012 Page of 27 Airport Commission October 18, 2012 Page 4 h. Staff Report —None. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, November 15, 2012, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan made the motion to adjourn the meeting at 7:19 P.M.; seconded by Mascari. Motion carried 5-0. CHAIRPERSON DATE Airport Commission Info Packet November 15, 2012 Page of 27 Airport Commission October 18, 2012 Page 5 Airport Commission ATTENDANCE RECORD 2012 TERM O O O O O O O O O co N W A A Ol 0) V 00 fJ O NAME EXP. m rn N_ O N_ m - N m rn O 00 N_ N N N N N N _ N N N N N N 03/01/13 X X X X X X X X X X X Rick Mascari 03/01/14 X X X X X X X X X X X Howard Horan Minnetta 03/01/15 X X X X X X O/ X X O/ X Gardinier E E Jose 03/02/12 O/E X X X X X X X X X X Assouline Chris X X X Ogren Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time Airport Commission Info Packet November 15, 2012 Page 6 of 27 Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN A LISTING AGREEMENT WITH LEPIC-KROEGER REALTORS TO SELL AND LEASE PROPERTY IN THE AVIATION COMMERCE PARK. WHEREAS, it is in the best interest of the Commission to enter into a listing agreement with Lepic-Kroeger Realtors with Jeff Edberg as the listing agent and the City of Iowa City to sell and lease lots in Aviation Commerce Park. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: Upon the direction of the City Attorney's Office, the Chairperson is authorized to sign a listing agreement with Lepic-Kroeger Realtors and the City of Iowa City to lease and sell lots in Aviation Commerce Park through December 31, 2013. Passed and approved this day of 2012. CHAIRPERSON Approved by ATTEST: 5� ( 5 — + SECRETARY City Attorney's Office It was moved by and seconded by Resolution be adopted, and upon roll call there were: the AYES: NAYS: ABSENT: Assouline Gardinier Horan Mascari Ogreni Airport Commission Info Packet November 15, 2012 Page 7 of 27 Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 RESOLUTION RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AN AMENDMENT TO HANGAR 71 LEASE. WHEREAS, the Iowa City Airport Commission and Wingnuts, LLC (Tenant) entered into Corporate Hangar Lease ("Lease") for hangar #71 on April 19, 2012; and WHEREAS, the parties now wish to amend the Lease to provide that there will be no rent increase in the first option period in consideration of the Tenant adding improvements to the hangar space in the amount of approximately $15,000. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT: 1. The Chairperson is hereby authorized to sign and the Secretary to attest to the attached amendment. Passed and approved this day of 2012. CHAIRPERSON ATTEST: SECRETARY It was moved by and seconded by adopted, and upon roll call there were: Ayes Nays Approved b c IC - - 4-ice City Attorney's Office Absent Assouline Gardinier Horan Mascari Ogren the Resolution be Airport Commission Info Packet November 15, 2012 Page 8 of27 Hangar #71 Lease Amendment #1 WHEREAS, the Iowa City Airport Commission and Wingnuts, LLC (Tenant) entered into Corporate Hangar Lease ("Lease") for hangar #71 on April 19, 2012; and WHEREAS, the parties now wish to amend the Lease to provide that there will be no rent increase in the first option period in consideration of the Tenant adding improvements to the hangar space in the amount of approximately $15,000. THE PARTIES AGREE AS FOLLOWS: Paragraph 2 of the Lease is deleted in its entirety and is replaced with the following new Paragraph 2: 2. Term. The term of this Lease shall commence on the date of occupancy and shall end on the last day of the month of December, 2017. There shall be 3 option periods of 5 years which may be exercised by Tenant. The Option periods are for: January 1, 2018-December 31, 2022; January 1, 2023-December 31, 2027; January 1, 2028-December 31, 2032. The rent shall remain $650 per month for the first option period. For the option period beginning January 1, 2023: Rent for the new period shall be adjusted by the CPI Index based on the CPI index for the previous 5-year term. Data for the CPI-U, US City Average, All Items Less Food and Energy: shall be used in determining any CPI adjustment. Base Period 1982-1984=100. Tenant shall notify the Commission in writing of its intent to exercise options at least ninety (90) days prior to the expiration of the then current lease term. 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E � U d C O 0 .O-1 v ro o N ro v 0 m H W O N M p C 7 AJ H 0 H it o E O o + z H # o H U o .7 N � fC Ol 4 fC C E JJ o O m o H o 0 O H o q U q o H O # 0.i l0 # F t� # Airport Commission Info Packet November 15, 2012 Page 26 of 27 Iowa City Municipal Airport Alcohol Policy See also: applicable Iowa laws and local ordinances regarding the serving, possession and consumption of alcohol. Alcoholic beverages are strictly prohibited on Airport property except in accordance with the provisions of this policy. Wine and beer may be served at special events hosted by the Airport Commission With prior written permission from the Airport Commission Chairperson and Airport Operations Specialist of at least thirty (30) days, wine and beer may be served at special events in Airport meeting rooms or buildings hosted by other entities of City government and the Fixed Based Operator. With approval of the Airport Commission, wine and beer may be served at special events in Airport meeting rooms or buildings hosted by private entities other than the FBO. The request must be made 45 days before the event, and approval will be provided on a case by case basis. The use of alcoholic beverages in leased commercial space is governed by the terms of the lease. All groups are responsible for securing any and all required alcohol licenses and insurance as required by the City Risk Manager. 2, Z W � m O O O _ p O ti m 0 N O O N O a o o o g N a .oii .0 .6 W cc Z j CWC C 7 - N N N N N N N N N N W } } } } } } } } } } 3= � o 0 0 m o 0 0 m o 0 V ti ti ti ti ti ti ti ti ti ti W N cc ,0 E q o y a m m N 0 m O m 1D .1 m m m O 0� m m m a o a W f W C C D O o 0 0 0 0 0 0 O O O O O O O O O zgW �r� om0��0 a v~i m VT ti m VT .ti VT oN VT N VT ✓mi W O C u W 0 vl m -1 g N �aN �w06 m O moomm0 O O g p N m o ti m a N o 0 ti vi ti .-i n ON tD a' 0 Q U m O m m o g 0 O� o O O m N o 0 0 q 0 o 0 o Z W N 0 N O 6 N 0 `i m 6 C7 Q o� `� m 1D m ti m C m a cc N N N N N 7 a 3 0 0 0 o 3 ' 0_ m 3 0 a o a o 2 m m vui 3 u 0 a u - v N 30 a S F Z a m W N J ti `i O O m S m N D ri 0 m m N Q Y 7 a N u a X m vi m VI m VI N H m N O LL U U W U H C 'n O 2i O 2i O> 2i m m C7 S u 7 N m m m N O m w 0 0 0 0 0 m O 0 O Ol m Ol O O O O Ol m Ol m Ol m a' W m Ol Ol 7 m m Ol m Ol m Ol m Ol m Ol m Ol m Ol m Ol m m m cr W Z