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HomeMy WebLinkAbout12-20-2012 Senior Center CommissionKellie Tuttle From: City of Iowa City <webmaster @iowa - city.org> Sent: Thursday, December 20, 2012 9:42 AM To: Kellie Tuttle Subject: Notice of Meeting Cancellation - Senior Center Commission Notice of Meeting Cancellation - Senior Center Commission Posted by: City Staff Contact: Kristin Kromray Mailing List: Agendas - Boards, Commissions & Committees Contact Phone: (319) 356 -5221 Originally Posted 12/20/2012 9:41:30 AM The meeting of the Senior Center Commission that had been scheduled for 4:00 PM, Thursday, December 20, 2012 at Senior Center, Room 208 has been cancelled due to inclement weather. Do not reply directly to this a -mail) It is produced from an automated system and is not monitored for replies. you have a question or comment about this information, please contact the originating department of this message, or by using our feedback form. For technical questions regarding the website, please contact our web team. • Unsubscribe or edit Your subscription details. • Visit our lobs pane for employment opportunities. • View more news from the City of Iowa City. The Center IOWA CITYIJONNSON COUNTY SENIOR CENTER Agenda Thursday, December 20, 2012 4 p.m. — 5:30 p.m. Room 208 Time 4 -4:02 p.m. 1. Introductions — Honohan 4:02 —4:05 p.m. 2. Minutes (November 15, 2012) 4:05 —4:15 p.m. 3. Public Discussion 4:15 —4:20 p.m. 4. Commission Assign ments—Honohan ✓ Commission Visits Board of Supervisors — ? ? ?? Call in advance to be placed on the agenda 1. Thursday. December 27, and January 3 at 9 a.m. City Council — ? ? ?? All meeting dates are tentative and should be checked prior to attending 1. Tuesday, January 8 at 7 p.m. - - ? ? ?? 4:20 — 4:30 p.m. S. Steering Council Report— Felling 4:30 —4:35 p.m. 6. Discussion Developing Regulations for Serving Alcohol at Senior Center Events - Honohan 4:35 —5:15 p.m. 7. Operational Overview — Kopping ✓ Signage ✓ Legislative Priorities ✓ Nutrition Program ✓ Review of Strategic Plan 8. Staff Reports 5:15 —5:30 p.m. 9. Commission Discussion — Honohan ✓ Board of Supervisors Report— Honohan ✓ City Council Report— Honohan ✓ Nomination Committee ✓ Vacancy Meeting Packets: 1. Agenda, December 20, 2012 meeting 5. Nutrition Program Correspondence 2. Minutes from November 15, 2012 6. Nutrition Program Data 3. Legislative Priorities 7. Staff Reports 4. Strategic Plan Preliminary Minutes November 2012 MINUTES SENIOR CENTER COMMISSION NOVEMBER 15, 2012 ROOM 208, IOWA CITY /JOHNSON COUNTY SENIOR CENTER Members Present: Daniel Benton, Chuck Felling, Rose Hanson, Mark Holbrook, Jay Honohan, Sara Maiers Members Absent: Michael Lensing Staff Present: Linda Kopping, Michelle Buhman, Beth Ann Bitner Others Present: None RECOMMENDATIONS TO COUNCIL: None. CALL TO ORDER: The meeting was called to order at 4:02 PM. Honohan chaired the meeting. APPROVAL OF MINUTES FROM AUGUST 16, 2012 MEETING: Motion: To accept the minutes from the August 16, 2012 meeting. Motion carried on a vote of 6/0. Maiers /Felling. PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: None. COMMISSION ASSIGNMENTS: Honohan will attend a Board of Supervisors and City Council meeting in December. 1 Preliminary Minutes November 2012 STEERING COUNCIL REPORT: Felling reported on the updates provided by the representatives from the Program, Outreach and Membership Committees and the $2,000 grant that was received from the Community Foundation of Johnson County. The grant will support the creation of an outreach program that will be done in conjunction with fundraising. The Steering Council developed a tentative "wish list" for the fundraising that included a document camera and computerized signage. "Wish list" ideas will be discussed further among the working committees and brought back to the Steering Council before the list is finalized for fiscal year 2013. The city's participation in an effort to become a Blue Zone and The Center's new database were also discussed. DISCUSSION DEVELOPING REGULATIONS FOR SERVING ALCOHOL AT SENIOR CENTER EVENTS Committee met once. Honohan will be working on an initial draft of the proposed regulations. OPERATIONAL OVERVIEW Accreditation Update Kopping reported that she had received news from the National Institute of Senior Centers that our accreditation status had been officially approved. Kopping has been trying to arrange publicity through the city and has sent Robyn Hepker the logo associated with accreditation to be incorporated into the letterhead that we produce on -site. This will not change the new logo. We will also be receiving a plaque noting the national accreditation status. Submission of County Grant Request The grant request to Johnson County was submitted asking for $59,224. This amount is lower than in previous years, but it was calculated in a different fashion. Further, part of the request is that the funding come from Johnson County's rural fund. To arrive at this amount, Kopping estimated the total amount of tax dollars needed in fiscal year 2014 to support the operation of The Center. This amount is approximately $673,000. Because 20% of The Center's membership resides in the county, but outside of Iowa City, 20% of the total tax support, or $134,600, should come from the county outside of Iowa City. County memberships were broken down according to place of residence. 44% of the total number of county residents lived outside of Iowa City in unincorporated areas of Johnson County. 44% of $134,600 is $59,224. Ultimately each city in 2 Preliminary Minutes November 2012 the county will be asked to support their fair share of the operational expenses of The Center as determined by the residence of Center members. In the past the County has funded the Center using its General Fund. Taxes paid by Iowa City residents make up about 50% of this fund. As a result, when the county awarded The Center a $70,000 grant, Iowa City tax payers provided about $35,000 of this grant. This is in addition to the significant amount of tax funding being provided by the City of Iowa City. Iowa City residents were being taxed twice. The approach to funding requested in the FY14 grant application prevents the double taxation of Iowa City residents and asks neighboring communities to provide support in proportion to the participation of their residents. Members discussed options for approaching other cites in the county for funding and how membership fees would change if the county funded the grant as requested. Senior Nutrition Program Activities The issues that were present in the kitchen have been resolved and communication between the Executive Director of Elder Services, Inc. and Kopping has been restored. There are still desires on the part of the Nutrition Program to stay past 2 p.m. that present some difficulties insofar as programming is concerned. Kopping has suggested that the Nutrition Program employees start their day earlier as a possible solution. New Horizons Band Following the meeting between the NHB representative and the Commission, there was (is) some dissention among the band leadership and some members. Concern seemed to focus on: fees, and the covenant the leadership felt they had with the membership to balance participation fees with membership fees so that everyone ended up paying the same amount; autonomy, and a belief that there was interference in the band's operation by the Commission; and rightful ownership of equipment and music. Leadership recommended to the membership that the band become a 501(c)3 and relocate. Michelle Buhman spoke at one of the general band meetings and explained that the band already had all the benefits of a 501(c)3 and identified many of the services the band would lose if they separated from The Center. The leadership recommendation was not warmly embraced and while it is still under discussion it has lost some of its urgency. Kopping will keep the Commission up -to -date on these activities. 3 Preliminary Minutes November 2012 Signage A budget amendment has been submitted to purchase an awning /sign for the Washington St. entrance. Robyn Hepker has spoken to the front sign designers and we are finally moving forward with that too! Johnson County Livable Community Board JCLC is an organization supported by the Johnson County Board of Supervisors. It exists to identify aging issues in Johnson County and then to bring volunteers and representatives from various aging services together to work on resolving the identified issues and other matters of interest to older adults. JCLC supports the work of several Action Teams working in partnership with other non - profits to address issues related to older adults that promote healthy lifestyles and independent living. I am the Chair of the Board this fiscal year. New Computer Software The new database software will be installed and staff training will take place in January. There will be five 8 hour days of on -site training and six 8 hour days of remote, on -line training. On -site is scheduled for January 14 -18, 2013 and on- line training will take place February 4 -11, 2013. The staff will be pretty scarce during this time. Once completed and we know what we are doing, people will be able to register, buy memberships, parking permits and conduct all other business on line. Further, the software should provide us with a much more functional database. Staff Reports Maintenance staff members have been taking turns being on vacation. As a result each person has been working lots of hours to cover the 7 day a week operation. Community Outreach Specialist: Emily Light just returned from a volunteer training seminar in Des Moines. Candy for the troops raised candy and about $300 in cash over the Veterans' Day holiday. It appears that the communication department didn't do any publicity on this event. Program Specialist: Michelle Buhman See Attached Report All feedback from the new parking program has been positive. COMMISSION DISCUSSION ✓ Board of Supervisors Report —none • City Council Report —none • Vacancies —A brief discussion of potential candidates took place. 4 Preliminary Minutes November 2012 ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 5/0. Benton / Holbrook. U) N N j O � N � N � E (6 C > E O — z IL C O .y N E O O U � L N d LL C N V U CD C CN C y Q } N 7 N x C E W '- N E n N N E (6 Q Q O O IL Q Q z z II II u u w u XOoz; T Y IN N X X X X X W X o z z z z z z z °' z z z z z z z 0o X X X X X - X i X X X X X X X in 0 X X X X X X v X X X X X O O ci X X X X X X w O N ui 0 X X X X X X w O N c x W E N N N N N N N N rn E (6 Z C O N m O C O C N U 7 U c O = N fA � O O o 2 Y i -"a �p 0 o = >+ N C J a) O i s N U N 7 N x C E W '- N E n N N E (6 Q Q O O IL Q Q z z II II u u w u XOoz; T Y IN December 7, 2012 CITY OF IOWA CITY Honorable Members of the Iowa General Assembly: On behalf of the City Council, we wish to express our sincere appreciation for your continued efforts on our community's behalf. Iowa City and our neighboring jurisdictions are fortunate to have an experienced group of advocates that are actively working on our behalf to expand economic opportunities and improve the quality of life in Eastern Iowa and throughout the state. Included in this packet are statements on the City Council's formally adopted 2013 legislative priorities. These statements aim to provide you with the City's position on key issues, as well as inform you of relevant facts and statistics about our community that will help provide local context to these important topics. As always, we are committed to providing you additional information upon request or as these and other issues are discussed during the session. Outside of the City's legislative priorities, we are committed to improving our communication with you. The City Council has approved for a second year the hiring of the Davis Brown Law Firm for contracted lobbying services. Mr. Tom Stanberry and Ms. Kate Carlucci will be working on our behalf throughout the legislative session. Please do not hesitate to engage Tom or Kate at any time. Of course, you may also contact us or the assistants in the City Manager's Office directly at any time. Included in this packet is contact information for our contracted representatives as well as the staff in the City Manager's Office. As needed, the City Manager's Office can connect you with other staff members that may have expertise on a particular issue. On our end, we will endeavor to reach out to you frequently either through direct contacts or through our contracted lobbyists. Again, thank you for your continued representation of the Iowa City community. We look forward to strengthening our relationship and working with you on the key issues in the upcoming session. Sincerely, Matt Hayek Tom Markus / Mayor City Manager City of Iowa City Legislative Contact Directory C4 Staff Tom Markus, City Manager Email: tom- markus()iowa- city.org Office: (319) 356 -5012 Cell: (319) 400 -4018 Geoff Fruin, Assistant to the City Manager Email: geoff- fruinCa)iowa- city.org Office: (319) 356 -5013 Cell: (319) 333 -4823 Adam Bentley, Administrative Assistant to the City Manager Email: adam- bentley()iowa- city.org Office: (319) 356 -5010 Cell: (319) 321 -8053 City Council Representative Matt Hayek, Mayor Email: Matt- Hayek()iowa- city.org Cell: (319) 321 -6598 Davis Brown Law Firm Representatives Tom Stanberry Email: ThomasStanberryCdavisbrownlaw .com Office: (515) 246 -7897 Cell: (515) 720 -3614 Kate Carlucci Email: katecarlucci(a)davisbrownlaw.com Office: (515) 246 -7847 Cell: (515) 802 -6908 City of Iowa City, Iowa The State of Iowa must elect whether to accept a 2010 federal grant in the amount of $87 million, part of a $230 million grant with the State of Illinois, that would establish regional passenger rail service connecting to Chicago. A robust passenger rail network is rapidly growing in the Midwest and it is imperative to Iowa's economic future that it be included in this initiative. Establishing service to Iowa City is the first step in a long -term strategy to connect the major population centers in Iowa. Without this first step, Iowa will be placed at a significant economic disadvantage as the surrounding states will continue to leverage this major transportation network advantage. Over the last decade, Amtrak has experienced record ridership and greatly improved on -time performance. Expanding this transportation alternative will provide a significant economic boost both locally in Eastern Iowa and throughout the entire State. A Critical Statewide Economic Investment The map on the right illustrates the expansive passenger rail network that is being developed in Illinois, Missouri, Michigan, Indiana, Ohio, Wisconsin and Minnesota. If Iowa does not accept this federal grant, we will find ourselves at a significant regional economic disadvantage for decades to come. Leveraging today's available federal funds is the only feasible way to initiate this important project that can be expanded in the future to connect Grinnell, Des Moines, Atlantic and Council Bluffs. As the route develops, bus feeder service can be initiated to serve Cedar Rapids, Cedar Falls, Ames, Fort Dodge and Sioux City. Illinois has begun work to extend the line from Chicago to Moline using their portion of the federal grant. If Iowa rejects the federal funds, those dollars will be redirected to other states and exacerbate Iowa's economic disadvantage. Mrlme3ote . sump Su•„ _ � Midwest Regional Rail System ' ' NSSCansnj 9t CqW SEnm.0 E..es.. M1'bcngae &.PN �mrvm - �a deeorn� ( Li INr : b a w Nebraska L I, �� -'�— • �� .m., ��,rs�q.•wP. Ixmo� L ,�.w vwP.1.. I * a 41 •� s�Je�n � � oom _ ,... .! � m� Im:sr.aE� I we... W '\ ' cmclmnl ElwmYglm� s.a.x. ,Mp___e,n, .�i LmW �� _- L u• wl�e � mPnwP•V ... - •EevnrllY _ FI IEmegYMd � IM'le^ �- Fwga6�c PwA1w 1 _�^ �SPA�np ,RAUq Mz�LO•�r�. eY� Benefits to Eastern Iowa • Expansion and diversification of the regional transportation network (including the Quad Cities and Cedar Rapids areas) • Enhanced tourism opportunities for the region • Aid in the recruitment and retention efforts of the University of Iowa, the region's largest economic driver • Provide safe, reliable and affordable business and personal travel options • Infill transit oriented economic development catalyst in Iowa City's Riverfront Crossings Area A rapidly growing affordable, transportation option for Iowans Passenger Rail Success in other Midwestern University Communities: Carbondale, IL Southern Illinois Univ. 114,000 riders 310 miles to Chicago 6 Trains Daily Average Fare: $42 Ann Arbor, MI University of Michigan 138,000 riders 243 miles to Chicago 6 Trains Daily Average Fare: $36 Normal, IL Illinois State Univ. 209,000 riders 124 miles to Chicago 10 Trains Daily Average Fare: $21 Note: the distance from Iowa City to Chicago is approximately 220 miles Champaign, IL University of Illinois 140,000 riders 129 miles to Chicago 6 Trains Daily Average Fare: $27 East Lansing, MI Michigan State Univ. 62,000 riders 208 miles to Chicago 6 Trains Daily Average Fare: $30 Amtrak Ridership Growth • 49% increase in ridership FY2000- FY2012 • New annual ridership record set in 9 of the last 32,000,000 - 10 years 33,000,000 • All -time record of more than 31. 2 million 59,000,000 J9000,000 passengers in FY2012 G aa,o0a,0ao • 25 of 44 routes set ridership records in FY2012: d n,000,000 o Chicago to St. Louis 20,0001000 o Chicagoto Milwaukee $ 25,000,000 o Chicago to Port Huron F 2a,noo,oan /°— o St. Louis to Kansas City 23,000,000 22,000,000 Amtrak's on -time performance is 83%, which 2,000,000 m is the highest level in 12 years and rivals the 20,000,000�p air industry. On -time performance on regional ,1O' �p ,y q ,y le ,�Ary ,1B"' l ,�6, ,ld 11( l ,l0' ldQo 1105~ 4� routes such as the Chicago to Council Bluffs/ Fiscal Year Omaha line is often considerably higher. o • Regional routes have fewer delays than cross- country routes Passenger Rail Success in other Midwestern University Communities: Carbondale, IL Southern Illinois Univ. 114,000 riders 310 miles to Chicago 6 Trains Daily Average Fare: $42 Ann Arbor, MI University of Michigan 138,000 riders 243 miles to Chicago 6 Trains Daily Average Fare: $36 Normal, IL Illinois State Univ. 209,000 riders 124 miles to Chicago 10 Trains Daily Average Fare: $21 Note: the distance from Iowa City to Chicago is approximately 220 miles Champaign, IL University of Illinois 140,000 riders 129 miles to Chicago 6 Trains Daily Average Fare: $27 East Lansing, MI Michigan State Univ. 62,000 riders 208 miles to Chicago 6 Trains Daily Average Fare: $30 r � o "OWa City, Iowa : W. .� ®g, Iowa City is an advocate for property tax relief that does not impact the ability of local governments to provide necessary services and infrastructure or that necessitates a tax shift to residential taxpayers. Iowa City is strongly opposed to the reclassification of multiple family residential units from commercial to residential. This change will have a disproportionate impact to Iowa City and other university communities and will not yield significant savings to renters in those areas, where vacancy rates are consistently low. If tax reform is pursued in a manner that impacts local governments, then consideration should be given to alternative revenue sources that would give cities flexibility to protect against service cuts or tax shifts. Additional local taxing authority has been granted to home rule cities in other states with success. Such authority may include increased flexibility in hotel /motel taxes and sales taxes, or it could include new sources such as food and beverage or liquor taxes. Local taxing decisions can reduce property tax burdens, while allowing for a greater portion of taxes to be captured from out -of -state visitors. Iowa City General Fund by the Numbers: • Property taxes make up over 60% of the General Fund revenue • Approximately 75% of the General Fund expenses are personnel - related costs Service cuts prompted by propertytax revenue loss will negatively impact personnel levels within the City or cause costly tax shifts to residential property owners. Financial Impact of Property Tax Reform ■ Rollback of Commercial Rates A multi-year phased rollback approach that reduces the commercial rates 3% per year equates to an annual loss of property tax revenue totaling approximately $620,000. Note: Any phased rollback approach would lead to a compounding of these numbers, exacerbating the need ford ramatic service cuts or tax shifts. $620,000 equates to the equivalent of approximately 8.5 newly hired police officers. ffffIffftl Without service cuts, the City tax rate would have to increase approximately $.20 per year of the rollback to compensate for the revenue loss. The owner of a house assessed at $200,000 would pay approximately $21 more in City taxes each year. After five years, the homeowner would be paying over $105 in additional taxes each subsequent year (assuming FY2013 tax rates and rollback figures). ■ Reclassifying Multiple Family Buildings Reclassifying multiple family buildings from commercial to residential will have a devastating effect on Iowa City and necessitate deep service cuts and tax shifts without providing any real benefit to renters. A fully implemented reclassification would result in property tax loss of $2.6 million to the City of Iowa City and approximately $6 million to the community when considering other local taxing jurisdictions (e.g. school district and county). $2.6 million equates to nearly one third of the Iowa City Fire Department budget. In FY2013, the Iowa City City Council reduced the property tax levy by $.57, which was the largest reduction among the ten most populated cities in the state. It is estimated that the FY2014 budget will include another reduction in the levy. Combined, these rates will produce a significant savings for commercial property owners without any mandated tax reform. The Iowa City City Council is committed to property tax relief through well - planned local decision - making. L , City of Iowa City, Iowa -���� Cities depend on road use tax funding to support a healthy road and bridge infrastructure that serves the local taxpayers and businesses. Due to increased fuel economy, lower vehicle ownership rates and the expansion of alternative travel options, growth in road use tax revenues have not kept pace with the rising costs of labor, materials and construction costs. As a result, cities are deferring more maintenance projects and are shifting the financial burden to property taxes. Without an increase in the road use tax there will be continued deterioration of our road and bridge network and increasing pressures on propertytax paying residents and businesses. This issue directly impacts Iowa's ability to maintain and expand our local and statewide economies. The increases in road use tax revenue have not sufficiently kept up with the costs of labor and construction. As a result, an increasing number of projects are deferred or funded with property taxes through general obligation bonds. While it is not fiscally prudent to sell general obligation bonds to perform maintenance work, the alternative — deferred maintenance — is by no means in the tax payer's interest. Deferred maintenance significantly shortens pavement life and ultimately increases lifecycle cost. Iowa City Pavement Condition Trend Pavement Condition 2005 % of System 2009 % of System %Increase or Decrease Excellent 2% 4% +2% Good 32% 23% -9% Fair 34% 33% -1% Poor 22% 25% +3% Very Poor 1 10% 1 16% 11 +6% Iowa City's pavement management data (collected by the IDOT) shows that conditions are trending from the "fair & good" categories to the "poor & very poor" categories, confirming the impact of deferred maintenance. This results in more reconstruction and major maintenance projects, financed by general obligation bonds. This shifts the cost of road maintenance and finance costs to the property tax payer and not necessarily the users of the roadways. Distribution of Road Use Tax Revenue Iowa City advocates that additional revenues generated by an increase be distributed by the means that are already in place. Considerable study has gone into evaluating the distribution of Iowa's road use tax revenues. Time and again it has been shown that how the pie is cut is not the problem. The pie simply has not grown as fast as inflation. Altering the distribution method will create winners and losers, making legislative passage more difficult. An increase in the fuel tax will leverage funds from out -of- state travelers and reduce local property tax pressures on Iowans and the business community. Without an increase in this funding source, the deferred maintenance on our trans- portation network will continue to grow and create a tremen- dous financial and economic burden forthe State. Iowa City urges the legislature to explore mechanisms to increase funding for critical road and bridge infrastructure projects. L , City of Iowa City, Iowa : "1 .� ..u_ 1 Cities that are required to participate in the State's Municipal Fire & Police Retirement System of Iowa (MFPRSI) pension program are experiencing rapidly growing costs. Since FY2011, Iowa City's contribution into the pension system has grown by 62 %, or approximately $1,000,000. These rapidly increasing costs are inflating local property tax rates. The State should carefully examine the long -term financial feasibility of this system and consider reforms that protect taxpayers and ensure that our public safety employees have fair benefits that can be sustained and counted on in their retirement years. Without sustainable reform, it is unlikely that communities will be able to continue to meet their obligations to our public safety personnel without significant service cuts or tax increases. Current Pension Contribution Rates: IPERS vs. MFPRSI* FY2014 Projection IPERS I MFPRSI Employee Rate 5.78% 19.4% Employer Rate 8.67% 130.12% *Unlike IPERS, all increased costs in the pension system are the responsibility of cities and not shared with employees. Active members in MFPRSI are less than 50% of all the system participants, with a decreasing trend. With the baby boomer generation retiring, it is likely that trend will continue, forcing even greater financial contributions from cities to support the pension burden. The continued underperFormance of the investment portfolio, relative to actuarial assumptions, will also drive municipal contributions higher in future years. Last year, the MFPRSI rate of return was 1.08 %, far below the assumptions that are generally used. $4,000,000 City of Iowa City $3,500,000 MFPRSI $3,004000 Contributions $2.500.000 $2,000,000 $1,500,000 $1,000,000 $500,000 FY 2011 1 FY 2012 I FY 2013` 1 FY 2014` 1 FY 2015` 1 FY 2016` ■ City of Iowa City MFPRSI $1,653,589 $2,277,292 $2,462,514 $2,677,851 $3,140,553 $3,404,373 Contributions ■ Percent Increase 1 1 38% 1 8% 1 9% 1 17% 1 8% 1 s - estimate based on State of Iowa projections. • Over the six year period from FY2011 to FY2016, the overall increase in Iowa City's MFPRSI contribution is expected to total $1.75 million, an increase of 106 %. • The estimated one -year increase in the FY2014 MFPRSI contribution for Iowa City is $215,000, which accounts for approximately $.07 on the City tax levy. Over the six year period from FY2011 to FY2016, the estimated increase equates to a $.56 increase in the City tax levy. 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Y V A d 0 AmA d L c a E a E O w u Q N N B A W W N w W W ro U W E s N (n O T Q Q S N Y N Q 3> N S> N E N O E in E U o° E n m o 0 A 0I O .N O Q CO T T C O O N C N O `' Q N U O c N 41 O ( 0 N� y N 0 C N C O 41 N O N N m N 0 (n N � y W C w C _6 O N 0 A 'E y O C N 0I T 2i J C L y 3 N y J N E C N 41 0 O C W 41 Y O y -O 0 0 4 E B N O O E Uw `o — N v m m C U E m-o a0 3 °- N N 010 'E 0- O 0I N m > O 0 +' Y N C O O_ O 41 U U J O Y O C d O 0- L y LL, W 0 A y Q Mu o Q E m 0 m N 1 4- m N m N O T J 4 0 , O A c C 0 W Y 0o - 0 B O 0 N E W N y 0 0 I t o > E Q° Y ~ E A A O m O 0 0 A U O N U 0 Q 0 U N t: U E .6 0 C O E 0 Q -0 O O N O N C N N O Fs N 41 N O 0I w 0 0 O 0 O m y C C y 'OC 0> 0 O 0I0 O X00 0- 0 — B N 0`O U 0 0It O` 0 41 "6 -p Q U V C (0 N f�/1 2i 41 QLL Q O y U a N Q N 0 L 0 N X E (0 Q N O y0 0 Q "6 OQ O ° m m N a ° Z E 0 m 7 — 0 N a y O () C0 — N C C j U U 0> j C L C N 4N 1 U C 2i O U Y F Q U IQ > Q � Q U U N a 0I O 0 c O W � O m v A N N N O L m m W W J J O m Y O N Q o m m T A U a o Y 'E o m Y � n E m E m _ U_ T fn U 2i 41 N w - O 0 U E m o � O n E Qi � 0I (O/1 C 0B ocU :°• m E y 0 0> 0 0 0 O 0I 0 A 0 0° 0 0 0 U 0 N N 0 O 0 _ w D 0 0 0 0 0 0 o E Q N N M s E V U I O C � U O � 4) N N N C U m � o Q m m o > U U C Q � O C � U Q � � O o U m U co C C N O N (p C E O N U m � � � m o a) Y �- � o Y � Z pO N > A O N N � � N U E E N t L Q L > Q m 3: m Z N Q C A >t > > N J m W cC U) C Y A Q N B C A A B N N A N N O N O C O � N O C � � U N O a O iyj Z. C E E O V 9 c A A ` V ydj C 0 CL w �U v E V V d E C A V cm CM y C_ ' A mVI C a =; C o C> cm 0 L (p a 3 C N d c CL 0 t n V c a C V A A N E N O a E '= a U 0.2 CL p C V . C a c O2E M > aL+ T 4 C N m cC o > y C J W N N O 3 C C O m Q F.0 Q m N N m Z E U m U n N m U N m O O A O 6 W_ C� m C N N > U - ._ n Q C> m Y N 0 N O U U X Q 3 Y v 3I N LL B EE o� J o U J o N o'� LL J Q m A W E f0/1 Y C ._ N 0 .O O L y N E N a m F 0- U E O w O y T N C O M m E O O N C E U "6 3 U N Z O N N O N O N Q 'o U'c > �.L. U m m � m � mm L Y_ m (n n °- �� o m 'o Q N o .0 o m rn o > Q > o LL m ' rn O T U 0 m � C 0I Q O "6 ='� E E m N >. E 5 m E n m 0 J N O N O S O O O D O (n U Q w m Z U K 0- U U C C C C c o 0 0 0 0 0 0 0 0 0 0 o r LLN LLN LLN LL N 0 >L m > J W cC J J J Y C O m � C m � 0 C m.� C 0 L 3 m m m Y E O- m m Z E O _ � m O "6 N C> j C m N 2 0 N> 0IU C 'gym mo =E E m- �O N 0-6 O O V O. 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( I § c l ( £ M o E / [} ( 0 E # � \\ j } — { \\ \ co { §\ )/{ C3 r \ \ \ \ \\ \Of { ; a a a \ } / § ( k } - ) \ ) co From: Linda Kopping Sent: Friday, December 14, 2012 10:57 AM To: 'Svehr @elderservicesinc.com' Cc: Craig Buhman Subject: meeting follow -up Susan: Thank you for meeting today. We talked about several things during the meeting and I thought I would try to write them down to make sure we are both on the same page. 1. Once ownership of kitchen equipment is determined, Zach will contact Craig about needed kitchen repairs on fixtures and items owned by The Center. In an emergency, Center staff is always be available. They are also available for consultation. You indicated that Elder Services will not proceed with repairs on an item until ownership has been determined. I was unaware of this. 2. You very clearly expressed the idea that you do not want me to direct your staff. Unless I see a policy or safety violation of some sort, or something directly related to the management of the facility, I will direct all requests or concerns to you. 3. The preparation and delivery of prepackaged meals to Washington and Iowa Counties and the impact this service may have on the overall operation of the nutrition program at The Center was discussed. You indicated you were going to discuss this program with Zach and Frank to find out more about it. 4. You provided me with information about the Nutrition Program's FY14 grant application process. I appreciated this very much. Please let me know if I have any of this information incorrect. See you next week. My office at 9:30? Linda From: Linda Kopping Sent: Monday, December 10, 2012 3:23 PM To: 'Zach Kakac (zkakac @elderservicesinc.com)' Cc: 'Svehr @elderservicesinc.com'; Craig Buhman Subject: FW: kitchen Zach: Sorry, I stopped to look at something and sent the message before I finished it. I just checked the lease and we are listed as the owner of the equipment, if it's the original equipment. If it has been replaced since 2003, then it's yours. I can guarantee that we have not purchased it in the past 9 years. Please give Kristin the bill following the repair if it's original equipment. Thanks, Linda From: Linda Kopping Sent: Monday, December 10, 2012 3:08 PM To: 'Zach Kakac (zkakac @elderservicesinc.com)' Cc: 'Swehr @elderservicesinc.com' Subject: kitchen Zach: We just had a staff meeting and Craig reported that you asked him about ownership of the oven and to fix the oven door. As I recall, I specifically told you to call the appropriate repair people to have the oven door fixed and we would worry about who owned the oven later. I also said NOT to ask Craig to do this work. Is there some reason this did not happen? SENIOR DINING COUNT COMPARISONS FISCAL YEAR TOTALS FY07 - FY12 FISCAL YEAR 2012 FISCAL YEAR: I FY08 I FY09 I FY10 I FY11 I FY12 •► Total Number of Units Served 77,839 76,210 80,086 85,929 82,007 (Number of Service Days) " (349) (353) (352) (356) (356) Total Daily Average Served 223 216 228 241 230 • On Site 19,593 17,934 17,197 15,787 15,506 (Daily Average)* 56 51 49 44 44 • Home Delivered 44,830 44,945 50,606 58,632 54,367 (Daily Average)" (q 2b) I (12() (q 44)l (165) (1 53) • Satellite Served 13,416 13,331 12,283 11,510 12,134 (Daily Average)* 38 38 35 32 34 • Prepacked Meals -- Johnson County 1,490 1,600 2,419 2,184 2,190 - -IA & Wash Counties 17,412 16,333 31,399 27,160 25,255 " Number of Service Days and Averages are in parentheses to make them stand out. Sharon Stubbs, Receptionist -319. 356. 5220 — sharon- stubbs(a)iowa- city.org www.ICgov.org /Senior 1 N W N QI N N N LL m M N N N N N N N N W > W a oP I I N I N I � I N I N I a I I I N I � � I O G I S! 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Continue ongoing projects of the Community Outreach Committee: A. Continue to do outreach presentations throughout the community. B. Continue to provide monthly columns to the Press - Citizen. C. Continue to find venues for program guide and brochure distribution. 2. Become more familiar with other groups and committees within The Center with similar outreach functions: A. Meet jointly with the Membership Committee at least onetime in 2013. B. Invite a representative from the Senior Health Insurance Information Program (SHIIP) to attend at least one committee meeting in 2013. C. Meet with Friends of The Center at least one time in 2013. 3. Target service organizations for outreach and collaborate with Senior Center coordinator to incorporate fundraising goals /requests into presentations. A. Identify and prioritize service organizations to contact in 2013. B. Coordinate with Linda Kopping and Friends of The Center to plan presentation schedule, structure, and content. 4. Contact agencies that promote Iowa City and /or Johnson County in order to encourage mention of The Center in their publicity and relocation materials. A. Familiarize chamber members, CVB staff, realtors, etc. with The Center's offerings through phone calls, meetings, and /or building tours. B. Provide agencies with brochures and program guides for distribution to new area residents and individuals considering relocation to the area. 5. Explore other media outlets that would serve as vehicles to publicize The Center and its activities. EMILY LIGHT, COMMUNITY OUTREACH SPECIALIST 319- 356 -5224 • EMILY- LIGHTPIOWA- CITY.ORG 28 SOUTH LINN STREET, IOWA CITY, IOWA 52240 Center A IOWA CITY /JOHNSON COUNTY SENIOR CENTER Honoring Your Wishes Over the last two years, The Center has been involved with Honoring Your Wishes, a community -wide advance care planning initiative. Advance care planning (ACP) is a process for individuals to understand and discuss goals for future healthcare decisions in the context of their values and beliefs; and to produce or update a written plan that accurately represents their preferences and prepares others to make healthcare decisions consistent with these preferences. Facilitated ACP discussions are available at The Center to adults of all ages. 2012 ACP Participation at The Center: As of December 14, 121 facilitated discussions had occurred, and 196 appointment slots had gone unused. Seven ACP facilitators regularly offered appointments at The Center during 2012, and several more trained facilitators from other community sites and medical settings assisted with facilitated discussions for UI students in the Death and Dying social work class. Out of 37 participant satisfaction surveys that were returned, 100% of participants said they were satisfied with the advance care planning facilitated discussions at The Center. 107 people attended Honoring Your Wishes informational programs at The Center in 2012, and approximately 50% or more of these participants made appointments for facilitated discussions. 46 additional people were reached through presentations and outreach efforts outside of The Center. ACP Goals for 2013: The Center's ACP facilitators discussed goals for 2013 and identified the following: - Provide monthly informational programs at the Senior Center. - Conduct 175 facilitated conversations at Senior Center (100 from Senior Center participants and general community members, 60 from spring and fall Death and Dying classes, and 15 from outreach efforts to City staff). - Reach out to City staff in the first half of the year by scheduling programs at the City Council chambers and Public Library; offer two programs at each location by June 30. - Identify other areas /organizations for community outreach for second half of the year. EMILY LIGHT, COMMUNITY OUTREACH SPECIALIST 319- 356 -5224 • EMILY- LIGHTPIOWA- CITY.ORG 28 SOUTH LINN STREET, IOWA CITY, IOWA 52240 CThe4Ve/ IOWA CITY /JOHNSON COUNTY SENIOR CENTER Senior Health Insurance Information Program (SHIIP) /Medicare Open Enrollment Period The 2013 Medicare Open Enrollment Period ran from October 15 — December 7, 2012, and hundreds of participants received assistance from the Senior Center, one of three SHIIP sites in Johnson County. The final statistics have not yet been reported, but it is probable that The Center's SHIIP counselors served more participants than any prior year. Seven SHIIP counselors and two administrative volunteers made use of our multipurpose office (G02) Monday — Friday from 8 AM to 5 PM during the entire open enrollment period. Having full -time use of that office space has drastically expanded the services The Center is able to offer the community. Please thank our SHIIP counselors for their hard work if you run into any of them at The Center: Gary Schwartz, Elsie Foerstner, Lindy Presson, Del Long, Jo Hensch, Bob Lower, and Erin Droll. Computer Mentoring: Ground Floor Computing During summer and fall 2012, The Center tested and implemented a new one -on -one computer mentoring program called Ground Floor Computing, offered for free to Senior Center members. The program is designed to serve seniors who are new to using computers or who need to review the basics in order to gain confidence in their computer skills. Each participant is paired with a volunteer, and they meet on a weekly basis for individual computer lessons. At the first lesson, the participant's goals for computer learning, along with their current knowledge and skills, are discussed with the mentor. A personal computer learning workbook is used to guide the lessons and track progress. The workbook breaks down broad computer skills (including: navigate the computer, navigate the internet, email, social networking, and word processing and templates) into smaller categories, then into basic steps. Mentors guide participants through the skills, step by step, moving at the unique pace of each individual. The program is adaptable to different experience levels and interests; the participants can progress through the entire workbook, or just focus on a particular skill. Supplemental resources and a flash drive for each participant are also provided. The program has been supported by generous donations: Pearson supplied 287 - 1GB flash drives so that each participant could have one to save their work; Wal -Mart donated $500, which has been used to cover the copying costs for the workbook and other printed resources. The program was developed over the course of several months by a retired educator, Senior Center member and volunteer, Dolores Ratcliff. She has also assisted with the recruitment and training of volunteer computer mentors. Since summer 2012, 19 computer mentors have been paired with 31 Senior Center members, with resoundingly positive feedback from both groups. EMILY LIGHT, COMMUNITY OUTREACH SPECIALIST 319- 356 -5224 • EMILY- LIGHTPIOWA- CITY.ORG 28 SOUTH LINN STREET, IOWA CITY, IOWA 52240