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HomeMy WebLinkAbout2012-12-18 ResolutionMb 12 -18 -12 2c(4) Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5043 RESOLUTION NO. 12 -514 RESOLUTION TO ISSUE CIGARETTE PERMITS WHEREAS, the following firms and persons have made application and paid the mulct tax required by law for the sale of cigarettes, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT: the applications be granted and the City Clerk is hereby directed to issue a permit to the following named persons and firms to sell cigarettes: Zombies — 316 E. Burlington Street Passed and approved this 18thday of December , 20 12 ATTEST: CIT LERK Approved by zl�� City Attorney's Office It was moved by Champion and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Champion x Dickens x Dobyns x Hayek x Mims x Payne Throgmorton M +J Prepared by: Susan Craig, Library Director, Iowa City Public Library, 123 S. Linn St., Iowa City, IA 52240 (319)356 -5249 RESOLUTION NO. 12 -515 RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE IOWA CITY PUBLIC LIBRARY BY ELIMINATING ONE LIBRARY COORDINATOR, ONE LIBRARIAN II, 3.5 LIBRARY CLERKS AND ADDING ONE SUPERVISING LIBRARIAN, ONE SENIOR LIBRARIAN, AND THREE LIBRARY ASSISTANT Is. WHEREAS, Resolution No. 12- 101.adopted by the City Council on March 6, 2012 authorized permanent positions in the Iowa City Public Library for FY13; and WHEREAS, Resolution No. 12 -152 adopted by the City Council on April 3, 2012 established a classification /compensation plan for Administrative, Confidential, and Executive employees; and WHEREAS, four staff retirements provide an excellent opportunity to make personnel changes; and WHEREAS, the proposed staffing changes result in a significant budget savings as well as better reflect current job needs and assignments; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: Effective January 6, 2013, the budgeted positions in the Iowa City Public Library be amended by: Elimination of 3.5 Library Clerks, AFSCME grade 4. 2. Elimination of 1.0 Librarian II, AFSCME grade 13. 3. Elimination of 1.0 Library Coordinator, Administrative & Confidential grade 30. 4. Addition of 3.0 Library Assistant I, AFSCME grade 6. 5. Addition of 1.0 Senior Librarian, AFSCME grade 15. 6. Addition of Supervising Librarian, Administrative & Confidential grade 27. Passed and approved this 18th day of December , 2012. LTA �. Approved by ATTEST: & - CITY OtERK City Attorney's Office Resolution No. 12 -51 Page 2 It was moved by Champion . and seconded by Resolution be adopted, and upon roll call there were: AYES: x_ x x x x —x x NAYS: Pavne the ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton IOWA CITY PUBLIC LIBRARY 123 S. Linn 5t. • Iowa City, IA 52240 oinecxoa Susan Craig •wane 319.356 -5200 • FAX 319- 356 -5494 • www.lcpl.org DATE: December 11, 2012 TO: Tom Markus, City Manager FROM: Susan Craig, Library Director RE: Staffing Changes at the Library, December 18, 2012, Council Meeting 2d(1) Three library staff members will be retiring at the end of December and another one will retire on June 30, 2013. This presents an opportunity to look at job duties and make changes that reflect current needs. I am recommending several changes that will result in a financial savings, overall lower staffing levels at the Library, and upgrades to four positions to better reflect changing job duties. Clerical duties are decreasing as routine tasks are automated or eliminated, but overall complexity of other tasks requires higher level job skills, including an ability to work with sophisticated technology and use independent judgment to make complex decisions. These changes result in my recommendation to eliminate one half -time library clerk position and reclassify three library clerks. At the management level we have reorganized departments to reflect current service delivery and I propose to downsize one of the higher level Library Coordinator positions to a lower new classification of Supervising Librarian. This results in significant cost savings and also provides more management level options for librarians. As the higher level tasks are distributed to others some non - management assignments will be shifted to a bargaining unit Librarian II, a position I propose to upgrade to a Senior Librarian. These changes have been worked into the FY14 Library budget request and reflect an overall savings of almost $50,000 next year. This savings will continue. I hope to make the changes, effective January 7, so they can be in place after retirements, to see a FY13 savings of over $20,000. I recommend these staffing changes be made to reflect current job assignments and needs at the Library and to recognize significant cost savings. 2d(2) Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246 RESOLUTION NO. 12 -516 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND MIDWESTONE BANK, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 630 WHITING AVENUE, IOWA CITY, IOWA. WHEREAS, the City of Iowa City is the owner and holder of two Mortgages, executed by the owners of the property on January 19, 2001, recorded on January 25, 2001, in Book 3032, Page 59 through Page 63, and on June 12, 2001, and recorded June 13, 2001, in Book 3076, Page 210 through Page 215, and re- recorded on June 26, 2001, in Book 3082, Page 161 through Page 165 in the Johnson County Recorder's Office covering the following described real estate: Beginning at a point that is 20 feet North and 408.3 feet East of the Southwest corner of the SE 1/4 NE 1/4 Sec. 3, Twp. 79N., R. 6, West of the 5`h P.M., in Iowa City, Iowa; thence North 140 feet; thence East 120 feet; thence South 140 feet; thence West 120 feet to the point of beginning, together with easements running with the land, and subject to easements and restrictions of record. WHEREAS, MidWestOne Bank has financed a mortgage to the owner of the property located at 630 Whiting Avenue and is securing the loan with a mortgage covering the real estate described above; and WHEREAS, MidWestOne Bank has requested that the City execute the attached subordination agreement thereby making the City's lien subordinate to the lien of said mortgage with MidWestOne Bank; and WHEREAS, there is sufficient value in the above - described real estate to secure the City position. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the subordination agreement between the City of Iowa City and MidWestOne Bank, Iowa City, Iowa. Passed and approved this 18th day of December _,2012 n MAYOR Approved by Resolution No. Page 2 12 -516 sJgr� I d, �- -I� City Attorney's Office It was moved by Champion and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Champion x Dickens x Dobyns X Hayek x Mims x Payne x Throgmorton SUBORDINATION AGREEMENT THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and MidWestOne Bank, Iowa, herein the Financial Institution. WHEREAS, the City is the owner and holder of certain Mortgages which at this time is in the amount of $36,119, and was executed by Dominic D. and Amy J. Gabaldon (herein the Owners), dated January 19, 2001, recorded January 25, 2001, in Book 3032, Page 59 through Page 63, and dated June 12, 2001, recorded June 13, 2001, in Book 3076, Page 210 through Page 215, and re- recorded on June 26, 2001, in Book 3082, Page 161 through Page 165 Johnson County Recorder's Office, covering the following described real property: Beginning at a point that is 20 feet North and 408.3 feet East of the Southwest corner of the SE % NE % Sec. 3, Twp. 79N., R. 6, West of the 5th P.M., in Iowa City, Iowa; thence North 140 feet; thence East 120 feet; thence South 140 feet; thence West 120 feet to the point of beginning, together with easements running with the land, and subject to easements and restrictions of record. WHEREAS, the Financial Institution has loaned the sum of $105,000 on a promissory note to be executed by the Financial Institution, securing a mortgage covering the real property described above; and WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the Mortgages held by the City be subordinated to the lien of the mortgage made by the Financial Institution. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto, the parties agree as follows: 1. Subordination. The City hereby covenants and agrees with the Financial Institution that the above noted Mortgages held by the City is and shall continue to be subject and subordinate to the lien of the mortgage about to be made by the Financial Institution. 2. Consideration. The City acknowledges receipt from the Financial Institution of One Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of subordination herein. 3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby acknowledged as a lien superior to the Mortgages of the City. 4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the respective heirs, legal representatives, successors, and assigns of the parties hereto. Dated this I$ day of 9Jpc.F,vt$Er� , 20 Ih- . CITY OF IOWA CITY ;� Attest: CITY'S ACKNOWLEDGEMENT STATE OF IOWA ) ) SS: JOHNSON COUNTY ) FINANCIAL INSTITUTION By On this day of Q &Enx-Rrr` , 20 ►2-, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared h.,-w "T -Flo and Marian K. Karr, to me personally known, and, who, being by me duly sworn, did s y that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in (Gfdinani ej (Resolution) No. /,*— 61& passed (the Resolution adopted) by the City Council, under Roll Call No. of the City Council on the Af � I day of 0 k-- r- r-- ,p, 2 , 20 /a, and that mk tl- w K and Marian K. Karr acknowledged the execution of the instrument to be their vole tary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. Ium SONDRAE FORT i Commission Number 159791 So,�c{rrt�irr� My Commission Notary Public in and for the State of Iowa . o '71.0,71S ry LENDER'S ACKNOWLEDGEMENT STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this —4+1, `i-, day of 74X9 rfi be-r- , 20 1 "L , before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared ffiQtj J. to me personally known, who being by me duly sworn, did say that he /she is the 1liCR, [�'��S►`(�t'.Irt-� of f N-J0,,;+Ong ?Q nL , that said instrument was signed on behalf of said corporation by authority of its Board of Directors; and that said L ` D acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by him /her voluntarily executed. /% Nofgy Public ln-and for the State of Iowa My Commission expires: S--g/,–/s P�%AACS SCOTTSCHROEDER 0 v Commission Number 189383 My Commission Expires ,oWP 3 -2b- iS M� 2d(3) Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246 RESOLUTION NO. 1 2 -51 7 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 162 DARTMOUTH STREET, IOWA CITY, IOWA. WHEREAS, on July 20, 2010, the owners executed a Mortgage with the City of Iowa City to secure a loan; and WHEREAS, the loan has been paid off; and WHEREAS, it is the City of Iowa City's responsibility to release this lien. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien for recordation, whereby the City does release the lien for the property located at 162 Dartmouth Street, Iowa City, Iowa from a Mortgage recorded July 30, 2010, Book 4628, Page 781 through 786, of the Johnson County Recorder's Office. Passed and approved this 18th day of December -,20 12 A roved by ATTEST: � CITY CLERK City Attorney's Office It was moved by Champion and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion _ X Dickens X Dobyns X Hayek X Mims X Payne X Throgmorton Prepared by and return: Liz Osborne, Housing Rehab Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246 Legal Description of Property: see below Mortgagor(s): Caine L. and Ann M. Thomas Mortgagee: City of Iowa City RELEASE OF LIEN The City of Iowa City does hereby release the following property located in Johnson County, Iowa City, Iowa, and legally described as follows: Lot one hundred forty-nine (149) in Oak Woods Addition Part Two, an Addition to the City of Iowa City, Iowa, according to the plat thereof recorded in Plat Book 8, page 2, Plat Records of Johnson County, Iowa from an obligation of the owners, Caine L. and Ann M. Thomas, to the City of Iowa City represented by a Mortgage recorded July 30, 2010, Book 4628, Page 781 through 786, of the Johnson County Recorder's Office. This obligation has been satisfied and the property is hereby released from any liens or clouds upon title to the above property by reason of said prior recorded document. MAYOR Approved b C\ ATTEST: 3� CITY CL K City Attorney's Office STATE OF IOWA ) 1 SS: JOHNSON COUNTY 1 On this /9 day of LE—Cf A8E>z , A.D. 20 /a-- , before me, the undersigned, a Notary Public in and for said County, in said State, personally appeared Matthew J. Hayek and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of t a corporation by authority of its City Council, as contained in Resolution No. / -St , adopted by the City Council on the /fA day OI:cEmt8Etz , 20__Zg-_ and that the said Matthew J. Hayek and Marian K. Karr as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. *.,$I SONDRAE FORT Commission Number rOs s � My Commission ExVpires 7 do/ Notary Public in and for Johnson County, Iowa c ..,.12 -18-12 2d(4) Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246 RESOLUTION NO. 12 -518 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND MIDWESTONE BANK, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 708 5T" AVENUE, IOWA CITY, IOWA. WHEREAS, the City of Iowa City is the owner and holder of a Mortgage, executed by the owner of the property on November 10, 2004, recorded on March 16, 2005, in Book 3853, Page 582 through Page 588, in the Johnson County Recorder's Office covering the following described real estate: Lot 7 in Block 35, in East Iowa City, Johnson County, Iowa, according to the plat thereof recorded in Book 1, Page 92, Plat Records of Johnson County, Iowa, subject to easements and restrictions of record thereof. WHEREAS, MidWestOne Bank has financed a mortgage to the owner of the property located at 708 5th Avenue and is securing the loan with a mortgage covering the real estate described above; and WHEREAS, MidWestOne Bank has requested that the City execute the attached subordination agreement thereby making the City's lien subordinate to the lien of said mortgage with MidWestOne Bank; and WHEREAS, there is sufficient value in the above - described real estate to secure the City position. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the subordination agreement between the City of Iowa City and MidWestOne Bank, Iowa City, Iowa. Passed and approved this 18th day of December , 20 12 A MAYOR Approved by i a -6 `rte ATTEST: CITY LERK City Attorney's Office Resolution No. Page 2 12 -518 It was moved by Champion and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: x x x x X x x NAYS: ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton SUBORDINATION AGREEMENT THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and MidWestOne Bank, Iowa, herein the Financial Institution. WHEREAS, the City is the owner and holder of certain Mortgage which at this time is in the amount of $3,446, and was executed by Colleen A. Mahoney (herein the Owner), dated November 10, 2004, recorded March 16, 2005, in Book 3853, Page 582 through Page 588, Johnson County Recorder's Office, covering the following described real property: Lot 7 in Block 35, in East Iowa City, Johnson County, Iowa, according to the plat thereof recorded in Book 1, Page 92, Plat Records of Johnson County, Iowa, subject to easements and restrictions of record thereof. WHEREAS, the Financial Institution has loaned the sum of $76,000.00 on a promissory note to be executed by the Financial Institution, securing a mortgage covering the real property described above; and WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the Mortgages held by the City be subordinated to the lien of the mortgage made by the Financial Institution. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto, the parties agree as follows: 1. Subordination. The City hereby covenants and agrees with the Financial Institution that the above noted Mortgage held by the City is and shall continue to be subject and subordinate to the lien of the mortgage about to be made by the Financial Institution. 2. Consideration. The City acknowledges receipt from the Financial Institution of One Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of subordination herein. 3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby acknowledged as a lien superior to the Mortgage of the City. 4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the respective heirs, legal representatives, successors, and assigns of the parties hereto. Dated this 12 day of flF-c.i;MBFz , 20 !at CITY OF IOWA CITY Attest: City Clerc CITY'S ACKNOWLEDGEMENT STATE OF IOWA ) ) SS: JOHNSON COUNTY ) FINANCIAL INSTITUTION By- �IA 6jq=- jjj]�j A On this /9 day of DEcFM6.E:i2 , 20 i� , before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared !L and Marian K. Karr, to me personally known, and, who, being by me duly sworn, diff say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in (8rdfrance) (Resolution) No. -t5i8 passed (the Resolution adopted) by the City Council, under Roll Call No. of the City Council on the 1A fk day of .D- c.e -vag z , 20 is , and that Maj j-- and Marian K. Karr acknowledged the execution of the instrument to be their volunta y act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. ft SONDRAE FORT o Commission Number 159791' My Commission Expires .Por5 Notary Public in and for the State of Iowa LENDER'S ACKNOWLEDGEMENT STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this - -t� day of ` IM 't. , 20 1 ')- , before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared OA to me personally known, who being by me duly sworn, did say that he /she is the vi d�- Or, S 1 of /l,� , )CgS-I- Ogle that said instrument was signed on behalf of said corporation by authority of its Board of Directors; and that said �r acknowledged the execution of said instrument to be the voluntary act and deed of saij corporation, by it and by him /her voluntarily executed. �pVAG s PATTY BREAZEALE o Commission Number 766234 * M My Commission Expires ilow1` Notary Publi in and fathe State of Iowa My Commission expires: —//—/ `t" r _ CITY OF IOWA CITY 2a(s) MEMORANDUM Date: December 12, 2012 To: Tom Markus, City Manager From: Geoff Fruin, Assistant to the City Manager Re: Iowa City Downtown District FY 13 and FY 14 budget approvals The operating agreement between the City of Iowa City and the Iowa City Downtown District (ICDD) stipulates the process for City approval and incorporation of the district's annual budget. In September of this year, the ICDD presented their FY 13 budget to the City Council. Similarly, the district has approved a FY 14 budget that has subsequently been forwarded to staff. Staff has found that the two budgets are in compliance with the terms of the original petition, enabling ordinance and operating agreement. It should be noted that budget contains the ICDD's projections for property tax income. However, the district has communicated that they intend to collect the maximum amount generated by the SSMID levy. Therefore, if property tax income exceeds the ICDD projections, staff will proceed in transferring the full amount entitled through the enabling ordinance and operating agreement. It would be appropriate for the City Council to consider a motion formally accepting the FY 13 and FY 14 ICDD budgets, and direct staff to incorporate the corresponding figures into the City's respective budgets. Imp r Iowa City Downtown District 2013 Operating Budget Summary ICDD Income Summary $Total Percent Total 1 SSMID $280,000 52% 2 University of Iowa Contribution $100,000 19% 3 Sponsorships, Programs, and Events $157,238 29% Total $537,238 100 % ICDD Budget Summary 1 Membership Engagement & External Partnering $49,600 9% 2 Events $127,213 24% 3 Marketing $133;850 25% 4 Business Programs $51,617 106/0 5 Clean & Safe $91,520 17% 6 Office Space & Administrative Expenses $83,438 16% Total $537,238 100% TO: Geoff Fruin, Assistant City Manager, City of Iowa City FROM: Nancy Bird, Executive Director, Iowa City Downtown District DATE: November 30, 2012 RE: Requested ICDD Budget for Fiscal Year 2014 PROPOSED FY 20141CDD OPERATING BUDGET University of Iowa Contribution $100,000 SSMID $280,000 Sponsorships, Programs, and Events $104,210 2013 Balance Carried Forward $33,406 Total Income $517,616 Membership Engagement & External Partnering $22,950 Events Marketing Programs & Initiatives Office Space & Administrative Expenses $117,600 $116,550 $179,320 $58,300 Total Expenses $494,720 Total 2014 Budget Carried Forward $22,896 Prepared by: Eric Goers, Ass't. City Attorney, 410 E. Washington St., Iowa City, IA 52240 - 319 - 356 -5030 RESOLUTION NO. 12 -519 RESOLUTION ESTABLISHING NEW GENERAL GUIDELINES TO ASSESS FIRE DEPARTMENT FEES AND RESCINDING RESOLUTION NO. 10 -35. WHEREAS, on February 2, 2010 Council passed Resolution No. 10 -35 to establish one schedule for all Fire Department fees for services; and WHEREAS, the Fire Department wishes to establish add fees to effectuate cost recovery for non - emergency requests for assistance coming from entities who are themselves charging for those services; and WHEREAS, City Code allows for all Fire Department fees to be set by resolution; and WHEREAS, the City Council finds that the "Fees for Fire Department Services" attached and incorporated herein, are based on the actual costs incurred by the Fire Department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. Resolution No 10 -35 is hereby rescinded. 2. The attached "Fees for Fire Department Services" is adopted. Passed and approved this 18th day of December , 2012. ATTEST: - 7 CITY IttERK Approved by City Attorney's Office Resolution No. 12 -519 Page 2 It was moved by Champion and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: x x x x x x x NAYS: ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton CITY OF IOWA CITY FEES FOR FIRE DEPARTMENT SERVICES (Rev. 12/12) GENERAL GUIDELINES Fees are based on actual costs and the Federal Emergency Management Agency (hereinafter "FEMA ") Schedule of Equipment Rates. Cost Recovery will be sought in the following circumstances: 1. False Alarms 2. Hazardous Materials Incidents or Transportation- related Incidents: a. If we are involved for an hour or more; or b. If we use more than $50.00 worth of materials, or C. If our equipment/replacement /repair /cleaning costs add up to more than $50, or d. If the response requires us to call back off -duty personnel. 3. Specialty /Confined Space Rescue (if there is no prior agreement on file) 4. Reinspections by the Fire Prevention Bureau 5. Training fees Other Guidelines: • Labor costs will be based on the average budgeted wages (including all benefits) as of the beginning of the existing fiscal year for all firefighters, lieutenants, captains, and battalion chiefs responding. Labor will be billed on the quarter hour, rounding up. Overtime labor required for a response will be billed at the average budgeted overtime wages (including all benefits) as of the beginning of the existing fiscal year for all firefighters, lieutenants, captains, and battalion chiefs responding. • Equipment costs will be assessed per the FEMA Schedule of Equipment Rates then in effect. • Materials will be billed at current replacement cost and shipping. • Damaged equipment will be billed at current replacement cost and shipping. • Equipment repair and /or cleaning will be billed at parts and labor. FALSE ALARM FEES The following excessive false alarm fee policy is established: Two (2) false alarms in an Iowa City fiscal year — no charge. Third and subsequent false alarms in an Iowa City fiscal year — labor, equipment, and material fees will be assessed, as outlined under General Guidelines above. HAZ -MAT OR TRANSPORTATION- RELATED INCIDENT RESPONSE FEES All labor, equipment, and material fees will be assessed per the General Guidelines above. CONFINED SPACE /SPECIALTY RESCUE FEES The following confined space /specialty rescue fee policy is established: All labor, equipment, and material fees will be assessed per the General Guidelines above. Annual Agreement $300.00 /year 2 NON - EMERGENCY REQUESTS FOR ASSISTANCE The following non - emergency requests for assistance fee policy is established: Any entity that charges for its services will be assessed all labor, equipment, and material fees per the General Guidelines above for all requests for assistance in any situation in which, in the opinion of the Fire Department, no emergency exists. FIRE PREVENTION BUREAU REINSPECTION FEES No charge for initial reinspection. Fee applies to second and each subsequent reinspection. All labor, equipment, and material fees will be assessed per the General Guidelines above. TRAINING FEES All labor, equipment, and material fees will be assessed per the General Guidelines above. r 12-1 tas-lz �•� CITY OF IOWA CITY 2d(6) - I �-z �1=w %, om t" - MEMORANDUM Date: December 12, 2012 To: Tom Markus, City Manager From: Andrew J. Rocca, Fire Chief A/_ Re: Fire Department Fees Agenda — December 18, 2012 Introduction: In February 2010, the City Council passed Resolution No. 10 -35, establishing general guidelines to assess Fire Department fees which included a provision for cost recovery during transportation- related incidents. The resolution before the City Council establishes new general guidelines to assess Fire Department fees, including a provision for cost recovery from an entity that charges for its non - emergency services and requests assistance from the Fire Department for the same non - emergent services. The resolution also rescinds Resolution No. 10 -35. Background: Recently, the Fire Department has been receiving an increasing number of calls from service - provider entities seeking assistance in non - emergency matters, often simply looking for assistance in moving a person from the floor to a chair, and similar labor assistance. In the past five years, the department has provided non - emergent assistance 72 times to staffed service provider entities with 22 of those incidents occurring in 2012. As a result, this hampers the department's ability to provide a timely response to a true emergency incident. Additionally, the City of Iowa City assumes all of the liability and costs associated with providing these non - emergent services. Discussion of Solution: The revised resolution discourages abuse of emergency services and provides for cost recovery from entities when they call the Fire Department seeking assistance in non - emergency matters when they themselves charge a fee for services provided. The fees charged will be based on the most current Federal Emergency Management Agency's schedule of equipment rates and personnel average hourly wage and benefit figures as provided by the City of Iowa City budget analyst, reflecting the actual cost of providing the services. Citizens needing personal assistance in their private residences will not be charged. Recommendation: I recommend approval of the resolution establishing new general guidelines to assess Fire Department fees, including a provision for cost recovery from a staffed entity that charges for its non - emergency services and requests assistance from the Fire Department for the same non - emergent services and rescinding Resolution No. 10 -35. Let me know if you have any additional questions. /ajr M. C�,�n Prepared by: Melissa Clow, Special Projects Administrator, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5413 RESOLUTION NO. 12 -520 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE IOWA CITY PUBLIC WORKS FUEL FACILITY PROJECT. WHEREAS, Selzer Werderitsch Associates of Iowa City, IA has submitted the lowest responsible bid of $722,391 for construction of the above -named project; and WHEREAS, the bid includes the base bid plus Alternates #1 and #2; and WHEREAS, funds for this project are available in the Public Works Facility Site Work account #3956 and the Public Works Fuel Facility account #3958. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above -named project is hereby awarded to Selzer Werderitsch Associates, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The Public Works Director is authorized to execute change orders as they may become necessary in the construction of the above -named project. Passed and approved this 18th day of December , 20___12 IWLtIIA _ MAYOR / Approved by ATTEST: dal 0- 1,.pac9 -LrtJ CITY ftERK City Attorney's Office l2I/71/Z It was moved by Champion adopted, and upon roll call there were: and seconded by Payne the Resolution be AYES: NAYS: ABSENT: X Champion X Dickens X Dobyns �_ Hayek _�_ Mims X Payne X Throgmorton pwenglmasters\awrdcon.doc 12-18-12� Prepared by: Melissa Clow, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5413 2d(7) RESOLUTION NO. RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE AYOR TO SIGN AND THE CITY CLERK TO ATTEST A CON CT FOR CONSTRUCTION OF THE PUBLIC WORKS FUEL FACILITY P JECT. WHEREAS, of h submitted the lowest responsible bid of $ for construction of the above -name project; and WHEREAS, funds for this p ect are available in the Public W rks Facility Site Work account # 3956 and the Public Wor Fuel Facility account # 395 . NOW, THEREFORE, BE IT R OLVED BY THE CI COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the constr ction of the ove -named project is hereby awarded to adequate performance and payr�E program statements. 2. The Mayor is hereby authorized construction of the above -named adequate performance and paym program statements. 3. The Public Works Director i uthorized to necessary in the constructi of the above -r Passed and approved this day of ATTEST: , subject to the condition that awardee secure insurance certificates, and contract compliance and the City Clerk to attest the contract for subject to the condition that awardee secure insurance certificates, and contract compliance MAYOR :cute change orders as they may become ed project. CITY CLERK It was moved by and seconded by adopted, and upon II call there were: AY S: NAYS: pweng \ma sters\awrdcon. doc 11/12 20 by City A 7y's Office the Resolution be ABSENT: Cham 'on Dickens Dobyns Hayek Mims Payne Throgmorton NOTICE TO BIDDERS IOWA CITY PUBLIC WORKS FUEL FACILITY PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3 P.M. on the 13th day of December, 2012. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids sub- mitted by fax machine or email shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 18th day of December, 2012. The Project will involve the following: New construction of a fuel facility at the new public works site located on South Gilbert Street between Napoleon Lane and McCollister Blvd. The new Fuel Facility consists two (2) fuel islands (each with two (2) pumps, four (4) nozzles and a fuel key pedestal), three (3) 20,000 gallon underground storage tanks, and site work, paving, utility extension and mechanical, electrical and special plumbing /piping systems. Alternates will include a third fuel island (including all equipment and a fuel key pedestal) and the canopy. All work is to be done in strict compliance with the plans and specifications prepared by Kueny Architects, L.L.C., of Pleasant Prairie, Wisconsin, which have heretofore been approved by the City Council, and are on file for public exami- nation in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provi- sions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100 %) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of two (2) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Construction Start Date: March 1, 2013 Specified End Date: October 1, 2013 Liquidated Damages: $500 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the City of Iowa City, Engineering Division, 410 E. Washington Street, 3`d Floor, Iowa City, IA 52240 by bona fide bidders. A $40 refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of cash or check, made payable to the City of Iowa City. It is strongly recommended that all interested bidders attend a pre -bid conference on Tuesday, December 4, 2012 at 10:30 A.M. to be held in the Streets Administration Building Conference Room, 3800 Napoleon Lane, Iowa City, IA. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281 -5796 and the Iowa Department of Transportation Contracts Office at (515) 239 -1422. The lowest apparent bidder shall provide references and a list of the names of persons, firms, companies or other parties with whom the bidder intends to subcontract within 24 hours of the bid opening. This list shall include the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregu- larities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK N4I �8� Prepared by: Brian Boelk, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5437 RESOLUTION NO. 12 -521 RESOLUTION ACCEPTING THE WORK FOR THE S. DUBUQUE STREET STORM SEWER AND WATER MAIN IMPROVEMENTS PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the S. Dubuque Street Storm Sewer and Water Main Improvements Project, as included in a contract between the City of Iowa City and Schrader Excavating and Grading Co. of Walford, Iowa, dated July 3, 2012, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and WHEREAS, funds for this project are available in the Stormwater Utility account #7700; and WHEREAS, the final contract price is $348,617.94. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 18th day of December -120 12 . ATTEST: k . zez,, J CITY tERK MAYOR Approved by City ! Attorney's ey s Office / a/7/iz It was moved by Chamvion and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: X X X X X X X Pweng /masters /acptwork.doc 12/12 NAYS: ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton t y4. C It 1 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX ENGINEER'S REPORT www.icgov.org December 7, 2012 City Clerk City of Iowa City, Iowa Re: S. Dubuque Street Storm Sewer & Water Main Improvements Project Dear City Clerk: hereby certify that the construction of the S. Dubuque Street Storm Sewer and Water Main Improvements Project has been completed by Schrader Excavating and Grading Co., of Walford, Iowa in substantial accordance with the plans and specifications prepared by the City of Iowa City Engineering Division. The final contract price is $348,617.94. I recommend that the above - referenced improvements be accepted by the City of Iowa City. Sincerely, Ronald R. Knoche, P.E. City Engineer 2d(9) Prepared by: Kumi Morris, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5044 RESOLUTION NO. 12 -522 RESOLUTION ACCEPTING THE WORK FOR THE IOWA CITY FIRE STATION NO.4 PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the Iowa City Fire Station No. 4 Project, as included in a contract between the City of Iowa City and Corporate Contractors, Inc. of Beloit, Wisconsin, dated March 23, 2010, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and WHEREAS, funds for this project are available in the Fire Station No. 4 Project account # 4407; and WHEREAS, the final contract price is $ 2,610,260.27. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 18"' day of December, 2012. A d MAYOR Approved by ATTEST: CITY ERK It was moved by Champion and seconded by adopted, and upon roll call there were: City Attorney's Office Payne the Resolution be AYES: NAYS: ABSENT: x Champion x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton S: \ENG\ARCHITECTURE FILE \Projects \Fire Station 4 Project \Close out documents \Iowa City Fire Station No 4 Project Accept Project.doc 12112 ENGINEER'S REPORT December 10, 2012 Honorable Mayor and City Council Iowa City, Iowa Re: Iowa City Fire Station No. 4 Project Dear Honorable Mayor and Councilpersons: � l t _ 4 � =0%.M " 'II CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX www.icgov.org I hereby certify that Corporate Contractors, Inc., of Beloit, Wisconsin has completed the construction of the Iowa City Fire Station No. 4 Project in substantial accordance with the plans and specifications prepared by Rohrbach Associates PC of Iowa City, Iowa. The required performance and payment bond is on file in the City Clerk's office. The final contract price is $2,610,260.27. I recommend that the above - referenced improvements be accepted by the City of Iowa City. Sincerely, Ron Knoche, P.E. City Engineer SAENMARCHITECTURE FILE\Projects \Fire Station 4 Project \Close out documents \Engineer's Letter Iowa City Fire Station No 4 Project 12 10 12.doc C °� Prepared by: Jason Reichart, Special Projects Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356 -5416 RESOLUTION NO. 12 -523 RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AMENDMENT #1 TO THE AUGUST 2, 2011 AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND HDR ENGINEERING, INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE TAFT SPEEDWAY FLOOD MITIGATION STUDY PROJECT. WHEREAS, the City of Iowa City entered into a contract for consulting services with HDR Engineering, Inc. of Omaha, Nebraska, on August 2, 2011 to conduct a feasibility study of various flood mitigation alternatives for the Taft Speedway / Idyllwild Neighborhood; and WHEREAS, during the course of performing the services contemplated in the Consultant Agreement, it became apparent that HDR would need to respond to a large amount of public comment and attend several additional meetings than originally contemplated; and WHEREAS, during the course of performing the services contemplated in the Consultant Agreement, it also became apparent that additional soil stability data needed to be collected in order to adequately evaluate the various flood mitigation alternatives; and WHEREAS, the City of Iowa City has negotiated Amendment #1 to the August 2, 2011 Agreement for said consulting services with HDR Engineering, Inc., to provide said services; and WHEREAS, it is in the public interest to enter into said Consultant Agreement with HDR Engineering, Inc.; and WHEREAS, funds for this project are available in the Taft Speedway Levee account # 3963 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Amendment #1 to the Consultant's Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Amendment #1 to the Consultant's Agreement. Passed and approved this 18th day of December —12012 ATTEST: 2u�e� Jc . aiv CITY CTERK pwenglmasters \Res- ConsultggL doc s MAYOR Appr�ted by Alm City Attorney's Office Resolution No. 12 -523 Page 2 It was moved by Champion . and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: x x x x x x NAYS: ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton CONSULTANT AGREEMENT TAFT SPEEDWAY FLOOD MITIGATION STUDY PRJECT AMENDMENT NO. 1 THIS AMENDMENT No. 1 to the August 2, 2011, CONSULTANT AGREEMENT for the Taft Speedway Flood Mitigation Study, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the CITY and HDR. Engineering Inc., of Omaha, Nebraska, hereinafter referred to as the CONSULTANT, is made and entered into this 18th day of December , 2012 WHEREAS, the City desires to broaden the scope of services to be performed by the CONSULTANT to accommodate additional geotechnical and public engagement services for the Taft Speedway Flood Mitigation Study; and WHEREAS, public comments received during the first public meeting about soil stability in the Taft Speedway area led staff to request a subsurface investigation be performed by the CONSULTANT; and WHEREAS, the CONSULTANT shall analyze geotechnical data collected by a third party contractor and evaluate the feasibility of various flood mitigation alternatives in the Taft Speedway Area; and WHEREAS, the CONSULTANT shall develop materials and .logistics for an additional public meeting to provide the public with additional opportunities to provide input and attend two Iowa City City Council meetings; and WHEREAS, the CONSULTANT is willing to perform these additional services for an increase in its fee and extension of the schedule for completion. NOW THEREFORE, it is agreed by and between the parties hereto that the parties do now agree to the following amendments to the August 2, 2011, Consultant Agreement: Section I. SCOPE OF SERVICES: B— Public Engagement 5. Public Meeting #3 This task involves the production of materials and staff necessary to attend and administrate an open house public meeting. This open house will provide the public with information on the results of the initial screening of proposed alternatives and present the final screened alternatives evaluated during the Study. 6. City Council Meeting #1 This task involves the production of materials and staff necessary to personally attend and present the final results of the Taft Speedway Flood Mitigation Study to City Council:` - �- 7. City Council Meeting #2 This task involves the production of materials and staff necessary to attend a City Council meeting to address questions and concerns from the public and City Council. H — Additional Services — Geotechnical Analysis •1. Develop a scope of services and request for proposals for a third party contractor to conduct a subsurface investigation in the Taft Speedway Area. 2. Assist the CITY in solicitation of bids from qualified firms, answer questions from prospective bidders, and evaluate and prepare recommendation for award. 3. Review and analyze collected geotechnical data to evaluate the feasibility of various flood mitigation alternatives. 4. Prepare a geotechnical data summary report for the Taft Speedway Area. II. Section II. TIME OF COMPLETION: The Scope of Services stated in this Amendment No. 1 above shall be completed according to the following schedule: 1.B.5 — Public Engagement — Public Meeting #3: June 6, 2012 1.B.6 — Public Engagement — City Council Meeting #1: October 23, 2012 1.B.7 — Public Engagement — City Council Meeting #2: November 27, 2012 I.H — Additional Services — Geotechnical Analysis: June 1, 2012 III.. Section IV. COMPENSATION FOR SERVICES In consideration for the above - described change in the Scope of Services, Consultant's total hourly not -to- exceed fee is hereby amended to $101,632. This additional $17,082' in fees is summarized below: I.B.5 — Public Engagement — Additional. Public Meeting: $6,334 1.B.6 — Public Engagement — City Council Meeting #1: $2,712 I.B.7 —. Public Engagement — City Council Meeting #2: $1,499 I.H — Geotechnical Analyses $6,537 IV. All other, provisions of the August 2, 2011, Consultant Agreement not specifically amended herein shall remain in full force and effect. FOR THE CITY By: /l Matthew J. Hayek Title: Mayor Date: DE «agz 19 Ow a— ATTEST:��� City Clerk FOR THE CONSULTANT By: Title: -'. ViLe Pis, Date: /2 Z?//z Approved by: City Attorney's Office Date r -,. ®4 CITY OF IOWA CITY 2d(10) MEMORANDUM Date: December 10, 2012 To: Tom Markus, City Manager From: Ron Knoche, City Engineer Re: Amendment to Consultant Agreement for the Taft Speedway Flood Mitigation Study Introduction: The December 18, 2012 City Council agenda includes a resolution relating to the cost of the Taft Speedway Flood Mitigation Study. History /Background: The City of Iowa City approved a consultant agreement to HDR Engineering for a scope of services for the Taft Speedway Flood Mitigation Study. The Iowa Economic Development Authority would provide $84,550 for the original consultant agreement. A major emphasis was placed on acquiring and providing the public and the City Council with all relevant information throughout the study process. The extent of services required to provide said information was not completely known until the final council meeting. Therefore, compensation for additional services was negotiated with HDR based on an hourly rate and compiled throughout the study. Discussion of Solutions: During the course of the study, there became a need to address the large amount of public input and to add an additional public meeting. To properly address public questions and concerns and satisfactorily complete the evaluation of flood mitigation alternatives, additional services were required to explore the soil stability in the Taft Speedway area. As a component of analyzing the feasibility of various flood mitigation alternatives, the Original Consultant Agreement contemplated that HDR would analyze soil stability using existing data from Dubuque and Foster Road construction. During the course of performing this work, HDR discovered that the existing data wasn't sufficient to complete even a cursory evaluation without soil stability data in the Idyllwild area. HDR Engineering, Inc., therefore, completed a subsurface investigation, analyzed the geotechnical data, and prepared a geotechnical data summary report for the Idyllwild area. There were only two (2) public meetings in the original scope of services. However, because HDR had such a large amount of data to present at the final public meeting, staff recommended breaking the final public meeting into two separate meetings. They were held a week apart to distribute the material over two meetings rather than all at once. This gave the public additional opportunities to ask questions and submit comments on the results. Staff also asked HDR to attend the two (2) City Council meetings where the Taft Speedway Flood Mitigation Study was discussed (October 23, 2012 and November 27, 2012). Financial Impact: Staff requested additional funding from the Iowa Economic Development Authority (IEDA) for the additional services. IEDA would not fund any amount beyond the original $84,550. The fee for services performed by HDR beyond the original scope is $17,082 and will be funded by the City. Recommendation: Staff recommends approving an amendment to the original scope of services to be performed by HDR Engineering, Inc. for the Taft Speedway Flood Mitigation Study. 1149 c9-c. b) Prepared by: Jason Reichart, Special Projects Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356 -5416 RESOLUTION NO. 12 -524 RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AMENDMENT #1 TO THE JUNE 30, 2009 AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND MMS CONSULTANTS, INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE WEST SIDE LEVEE PROJECT. WHEREAS, the City of Iowa City entered into a contract for consulting services with MMS Consultants, Inc., of Iowa City, Iowa, on June 30, 2009 to prepare preliminary and final design drawings and specifications for a flood control levee and necessary appurtenances; and WHEREAS, the CITY received a Community Development Block Grant (CDBG) for the construction of the West Side Levee Project after MMS had completed the preliminary design; and WHEREAS, the CITY directed MMS to review and modify the design plans and specifications so they would meet the requirements of the funding source (CDBG); and WHEREAS, the CITY also directed MMS to review and modify the design of the storm water pumping stations to provide additional operation and maintenance benefits; and WHEREAS, the City of Iowa City has negotiated Amendment #1 to the June 30, 2009 Agreement for said consulting services with MMS Consultants, Inc., to provide said services; and WHEREAS, it is in the public interest to enter into said Consultant Agreement with HDR Engineering, Inc.; and WHEREAS, funds for this project are available in the Taft Speedway Levee account # 3961 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. Amendment #1 to the Consultant's Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Amendment #1 to the Consultant's Agreement. Passed and approved this 18th day of December -120 12 —y, Ap roved by ATTEST: A-) . CITY ERK City Attorney's Office I,ZIw l2 pwenglmasters\Res- ConsultAgt. doc Resolution No. 12 -524 Page 2 It was moved by Champion . and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: x x x x x x x NAYS: ASSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton CONSULTANT AGREEMENT WEST SIDE LEVEE PROJECT AMENDMENT NO. 1 THIS AMENDMENT No. 1 to the June 30, 2009, CONSULTANT AGREEMENT for the West Side Levee Project, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the CITY and MMS Consultants, Inc., of Iowa City, Iowa hereinafter referred to as the CONSULTANT, is made and entered into this 1 Rtb day of December , 2019 . WHEREAS, the CITY desires to broaden the scope of services to be performed by the CONSULTANT to accommodate significant modifications to the final design drawings and specifications for the West Side Levee Project; and WHEREAS, the CITY received a Community Disaster Grant (CDG) for the design of the West Side Levee Project; and WHEREAS, the CITY received a Community Development Block Grant (CDBG) for the construction of the West Side Levee Project after the CONSULTANT had completed the preliminary design; and WHEREAS, the CITY directed the CONSULTANT to review and modify the design plans and specifications so they would meet the requirements of the funding source (CDBG); and WHEREAS, the CITY also directed the CONSULTANT to review and modify the design of the storm water pumping stations to provide additional operation and maintenance benefits; and WHEREAS, the CONSULTANT is willing to perform these additional services for an increase in their fee and extension of the schedule for completion. NOW THEREFORE, it is agreed by and between the parties hereto that the parties do now agree to the following amendments to the June 30, 2009 Consultant Agreement: I. Section I. SCOPE OF SERVICES: A. Task A — Modifications to the design 1. Revise the pump station design to include a mechanical bar screen instead of a simple bar rack. 2. Changing the pump station design to eliminate the submersible pumps and use vertical line shaft pumps with the motor above the operating floor. 3. Revising the pump station design to eliminate the simple flap gates and replace them with sluice gates with an electric actuator. 4. Changing from the electric controls being mounted outside in a panel similar to the River Street Pump Station to a completely new electrical power distribution design for a pumping station with a building allowing for the electrical controls to be mounted inside. 5. Changing the size and geometry of the structure to accommodate the mechanical bar screen, sluice gates and building. B. Task B — Additional Services 1. Adding the structural design to raise the elevation of the siphon structure on the Willow Creek Sanitary Sewer. 2. Adding the roadway design to allow access to the south pump structure and the siphon structure. 3. Adding a fixed emergency power generator and automatic power transfer switch to the design. II. Section II. TIME OF COMPLETION: The Scope of Services stated in this Amendment No. 1 above shall be completed according to the following schedule: I.A. Modifications to the design within 4 weeks after notice to proceed 1. B. Additional Services within 2 weeks after notice to proceed III. Section III. COMPENSATION FOR SERVICES In consideration for the above - described total lump sum fee is hereby amended summarized below: I.A. Modifications to the design: 1. B. Additional Services: change in the Scope of Services, Consultant's o $211,130. This additional $71,400 in fees is $58,600 $12,800 IV. All other provisions of the June 30, 2009, Consultant Agreement not specifically amended herein shall remain in full force and effect. FOR THE CITY By: Matthew J. Hayek Title: Mayor Date: bEgg"BEP. S ao 14- ATTEST: 24, ;,4 ,d•�/� City lerk FOR THE CONSULT T By: Title: Date: 1.21©/ -70/�— Approved by: {Z9�� City Attorney's Office Z I X112 Date r �..® CITY OF IOWA CITY Zd(11) ., ®.,T MEMORANDUM Date: December 11, 2012 To: Tom Markus, City Manager From: Ron Knoche, City Engineer Re: Amendment to Consultant Agreement for the West Side Levee Project Introduction: The December 18, 2012 City Council agenda includes a resolution relating to an amendment to the design of the West Side Levee Project. History /Background: The City of Iowa City entered into a contract for consulting services with MMS Consultants, Inc., of Iowa City, Iowa, on June 30, 2009 to prepare preliminary and final design drawings and specifications for a flood control levee and necessary appurtenances. The original contract for the design work was a lump sum fee of $145,360 funded by a Community Disaster Grant from the State. At that time, construction was unfunded. During final design, the City received a Community Development Block Grant (CDBG) for the construction of the West Side Levee Project. The City directed MMS to review and modify the design plans and specifications so they would meet the requirements of the funding source (CDBG). The City also directed MMS to review and modify the design of the storm water pumping stations to provide additional operation and maintenance benefits. Discussion of Solutions: Modifications to the design plans and specifications include updating the specifications to include the required CDBG Contract Language and Provisions and additional environmental coordination, evaluation, and permitting. Modifications to the storm water pumping stations would include replacing the simple bar rack with a mechanical bar screen, replacing flap gates with sluice gates with electric actuators, replacing submersible pumps with vertical line shaft pumps with a motor on the operating floor, a new electrical distribution design and emergency power generator, roadway design, and structural redesign to accommodate said modifications. These modifications would greatly improve accessibility, operation and maintenance issues. Financial Impact: A fee of $71,400 has been negotiated with MMS for services performed beyond the original scope. The amendment is based on the original hourly fees and will be funded by CDBG funds. Recommendation: Staff recommends approving the amendment to the original West Side Levee Project Consultant Agreement. Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030 RESOLUTION NO. 12 -525 RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A CONSULTANT AGREEMENT WITH MCLAUGHLIN WHITEWATER DESIGN GROUP FOR THE IOWA RIVER RESTORATION /BURLINGTON STREET DAM MODIFICATION PROJECT. WHEREAS, City staff issued a request for proposals for preliminary and final design modification of the Iowa River /Burlington Street dam for safety improvements, riverbank stabilization, fish passage, and educational and recreational opportunities; WHEREAS, staff has reviewed the three proposals that were submitted and recommend that the City enter into a consultant agreement with McLaughlin Whitewater Design Group of Denver, Colorado; WHEREAS, the fee is $360,140 to be paid primarily with grant funds and up to $49,000 in City funds (CIP account number 4609- 458000 for the Burlington Street Dam project); and WHEREAS, it is the City's interest to enter into a consultant agreement McLaughlin Whitewater Design Group. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Upon the direction of the City Attorney, the City Manager is authorized to sign a consultant agreement with McLaughlin Whitewater Design Group for preliminary and final design modification of the Iowa River /Burlington Street dam for safety improvements, riverbank stabilization, fish passage, and educational and recreational opportunities to be paid for by grant funds and up to $49,000 in City funds. Passed and approved this 18th day of December , 2012. App � ove�d ATTEST: t A > I d' _ (a- CITY CLERK City Attorney's Office Resolution No. 12 -525 Page 2 It was moved by Champion - and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Champion x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton CITY OF IOWA CITY MEMORANDUM Date: December 12, 2012 To: Tom Markus, City Manager From: Steve Long, Community Development Coordinator Re: Agenda Item 2d (12): Iowa River Restoration /Burlington Street Dam Modification Project Introduction Since the flood of 2008, there are a number of areas along the Iowa River that are in various stages of rebuilding. The Iowa River is ideally located to benefit from initiatives to repair and enhance the riverfront. In particular, the efforts in the Riverfront Crossings area include flood mitigation, public safety, habitat restoration and new recreation opportunities in this under - utilized area in close proximity to Iowa City's downtown core. History /Background Public safety is a chief concern as the Iowa River connects the east and west side of the University of Iowa campus and its 31,000 students and more than 20,000 employees. Thousands of people walk or bike daily just above or adjacent to the 9' roller dam. On July 1, 2012, the City received an Urban Waters Grant from the Environmental Protection Agency (EPA) for the engineering and design necessary to modify the Burlington Street Dam. The modification will address public I safety concerns, improve riverbank stability, create fish passage, improve fish habitat, and create education and recreation opportunities. The Request for Proposal for the engineering and design phase of the project was published in early August with an application deadline of mid - September. The City received three proposals and a committee made up of representatives from the City, University of Iowa, Iowa DNR and the Iowa City Area Chamber of Commerce reviewed the proposals, listened to the presentations and chose McLaughlin Whitewater Design Group as the preferred proposal. The cost for the engineering and design phase will be $360,140. The engineering and design phase includes public meetings, permitting and construction documents. This phase will take approximately 18 months. Discussion of Solutions To cover the costs of the engineering and design, the City applied for and received an Iowa Great Places grant. In addition, the Iowa DNR Low -Head Dam Safety grant review committee recommended funding our grant application. Both of these grants will complement the EPA grant for the engineering and design phase of the dam mitigation project. Financial Impact To date, the City has applied for and received grants from the EPA, Iowa Great Places Program and the Iowa DNR Low -Head Dam Safety Program. The City has agreed to contribute up to $49,000 and the remainder of the funding will come from a variety of grants and partners. Recommendation In addition to addressing Strategic Plan priorities of Economic and Community Development and Development of the Downtown and Near Downtown Areas, this project has the potential to be a major component of Riverfront Crossings. Staff recommends that the City Manager sign the consultant agreement with McLaughlin Whitewater Design Group for the Iowa River Restoration /Burlington Street Dam Modification Project. For more information, please visit www.icgov.org /ExgloreOurRiver 2d(12) Prepared by: Chris O'Brien, Transportation Services, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5156 RESOLUTION NO. 12 -526 RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A CONTRACT WITH T2 SYSTEMS INC. FOR THE PURCHASE OF 6 PAY ON FOOT MACHINES FOR THE TRANSPORTATION SERVICES DEPARTMENT. WHEREAS, the City of Iowa City issued a Request For Proposal (RFP) for Parking Revenue and Access Control System; and WHEREAS, T2 Systems Inc., was awarded the contract for Parking Revenue and Access Control System in 2008 through the RFP evaluation process for the Transportation Services Department; and WHEREAS, T2 Systems Inc. is the distributor for the 6 pay on foot machines to be purchased by the Transportation Services Department; and WHEREAS, funds for this project are approved through CIP 3009 — Parking Facility Enforcement Automation and will be funded from parking operations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the purchase of 6 pay on foot machines for the Transportation Services Department is hereby awarded to T2 Systems Inc., subject to the condition that awardee secure adequate insurance certificates, and contract compliance program statements. 2. The City Manager is hereby authorized to sign the above -named contract, subject to the condition that awardee secure adequate insurance certificates, and contract compliance program statements. Passed and approved this 18th day of December , 20 12 MAYOR Approved by ATTEST: CITY CtERK City Attorney's Office It was moved by Champion and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: X x x —x X x y_ NAYS: ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton j2 - - =o,,, ITY 2d(13, CITY OF IOWA C MEMORANDUM Date: December 12, 2012 To: Tom Markus, City Manager From: Chris O'Brien, Director of Transportation Services Re: Purchase of Pay on Foot Equipment — December 18, 2012 City Council Meeting Introduction: At the December 18, 2012 City Council meeting, consideration will be given to a resolution authorizing the City Manager to sign a contract for purchase of 6 pay on foot machines from T2 Systems Inc. for the Transportation Services Department. History /background: In 2008 a RFP for a Parking Revenue and Access Control System was developed for the replacement of the existing equipment for the parking operations of the City of Iowa City. This RFP was a competitive process which resulted in the award of the RFP going to T2 Systems Inc. Following the initial installation of access and revenue equipment in 2008, additional projects in 2010 and 2011 have resulted in the purchase and installation of credit card exit equipment, pay in lane equipment and pay on foot equipment for our facilities in order to provide our customers with multiple payment options. T2 Systems Inc. has been the vender for all of the access and revenue control equipment purchases in order to utilize the same software for our parking management system. Currently, there are a combined 7 pay on foot units installed in the Capitol Street, Dubuque Street and Tower Place facilities. Discussion of Solution: This purchase will allow us to complete the installation of pay on foot units in the Capitol Street, Dubuque Street and Tower Place facilities. This project is consistent with our goal of enhancing our customer service to our users by providing multiple options for them to pay for parking services. Financial Impact: This purchase is programmed in our CIP project 3009 — Parking Facility and Enforcement Automation. The cost of this project is $236,680.00 and will be funded out of parking operations. Recommendation: The Transportation Services Department recommends approval of the resolution. M49 Prepared by: Michael Moran, Parks & Recreation Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5104 RESOLUTION NO. 12 -527 RESOLUTION ESTABLISHING A REVISED SCHEDULE OF FEES AND CHARGES FOR PARKS AND RECREATION SERVICES AND PROGRAMS AND RESCINDING AND REPEALING RESOLUTION NUMBER 11 -376 PREVIOUSLY ESTABLISHING SAID FEES AND CHARGES. WHEREAS, the City Code provides that, "Upon recommendation of the Parks and Recreation Commission, all Parks and Recreation fees shall be established by City Council resolution'; and WHEREAS, Resolution Number 11 -376 previously established the fees and charges for Parks and Recreations services, and based on a review by staff, some fees have been recommended for increases due to increased programming costs; and WHEREAS, the Parks and Recreation Commission has reviewed all fees and is recommending certain increases to be implemented in FY13 along with tentative increases for FY14 and FY15; and WHEREAS, it is in the public interest to review and occasionally revise said fees. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the schedule of fees and charges for parks and recreation services and programs as approved by the Parks and Recreation Commission on November 14, 2012 and attached hereto, be adopted for FY13 and Resolution Number 11 -376, previously establishing said Parks and Recreation fees and costs for FY13 is hereby rescinded and repealed. Passed and approved this isth day of December , 2012. ty4tLA.- MAYOR ATTEST: CITY CEERK Z It was moved by Chamgion and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Champion _x Dickens x Dobyns x Hayek x Mims _x Payne x Throgmorton City of Iowa City Parks and Recreation Department Revenues LELEWIS: S %MRIL"R MBUI ETRec FpsM14Rnan e.As W1112M2 Cost Center GIL I Revenue Type 2010 Actual 2010 Fee 21311 Actual 2DI I Fee 21312Actual 2D12 Fee 2013 Budget 2013 Fee 2014Proposed 2014Fee 2015Projected 2015Fee Special Events (theme Park 441230 Rec - Center Operations 346700 Tickets) (13,922) 546 546 546 (14,000) 546 (14000) 546 382200 Building /Room Rental (26,256) (28,211) (26,846) (38090) (33,890) (36,262) -Mtg Rm /KBch /CmO Rim 1500 1500 1750 3800 3800 3200 - Social Hall 6500 6500 7800 7800 7800 8800 Gymnasium -Half Court 3250 3250 4800 4800 4500 4500 -Fall Court 6500 65aa 7800 7800 7500 7500 Affiliate Group Rentals -1 ° or wn Mach/ ree (4,236) - (5,000) (5,000) 441230 Rec - Center Operations 382400 Locker Rentals (4,301) (4,308) (3,364) (3,500) (4,400) (4,400) -Daily (coin operation) 25 -50 25 -50 25 -50 25 -50 25 -50 25 -50 -Six Months 4800 4800 4500 4500 4500 4800 441230 Rec - Center Operations 384200 Vending Machines (6,998) (5,894) (5,411) (]582) (]582) (]582) 441230 Rec - Center Operations 384900 Equipment Rental (21) DW) (140) (140) (140) - Weekday 800 800 900 900 1800 1800 - Weekend 11C 11 00 1200 1200 1300 1300 Total (37,555) (56,592) (35,7511 (50,112) 441240 Farmer's Market 348300 Advertising Fees (2,734) 050 (2,725) 050 (3 367) 050 (3,500) 850 (3,500) 050 (3500) 050 441240 Farmers Mallet 362100 Contribution &Donations (3,100) 310000 (3601) 310000 (3100) 310000 (3,100) 310000 (3,100) 3100 (31 DD) 3100 441240 Fanners Market 363910 Misc Sale of March (1,257) 5 -10 (5,272) 6 -11 (5282) 6 -11 (5,000) 7 -12 (5,000) 7 -12 (5000) 7 -12 441240 Fanners Market 369100 Reim b of Expenses - 000 - 000 - 000 - 000 - 000 000 441240 To rmers Ma ncet 382100 Land Rental 52.544 850/10.50 49100 850 -1850 (54611) 950/1150 54000 950/1150 67800 0 70180 1250/1400 441240 Total (59,635) 6 360 65 600 400 81 780 441245 Grant Wood Market 348300 Advertising Fees (95) 18.00 (630) 18.00 (700) 0 (700) 2000 . 441245 Grant Wood Market 382200 Building/Room Rental (5,693) 132.00 (4,620) 132.00 (4,725) 7$20 0 (4725) 135.00 441245 Total - 5788 5250 5425 5425 441301 DarkRoom 363900 Misc Sale of Mdse (45) (95) - - 441301 Dark Room 363910 Misc Sale of Merchan (45) 45.00 5000 (235) 5000 (200) 5000 (200) 0 (200) 50.00 441301 Total (90) (95) (235) (200) (200) (200) 441302 Potter's Studio 346200 Punch Pass (2,677) 95.00 (2,315) 120.00 (2,480) 120.00 (2,300) 125.00 (2,400) 125.00 (2,500) 130.00 441302 Potter's Studio 346400 Lessons (688) 2000 . (480) 2000 . - 2000 . (200) 22.00 (220) 22.00 (240) 24.00 441302 Potters Studio 363910 Misc Sale ofMerchan (1,463) Cast -5% (864) Cast +5% (936) Cast +5% (1,033) Cast +5% (1,033) Cast +5% (1,033) Cast +5% 441302 Potters Studio 392300 Sale of Equipment (615) 441302 Total (5,443) (3,659) (3A16) (3,533) (3,653) (3,773) 441304 Children's Theatre 346400 Lessons 4.324 32.00 2.298 34.00 (1,976) 34.00 3.265 34.00 3.363 35.00 3.363 35.00 441304 Total (4,324) (2,298) (1,976) (3,265) (3,363) (3,363) 441305 Summer Playgrounds 362100 Count &Donations 500 1.000 1000 650 650 650 441305 Total (500) (1,000) (1 1000 (650) 441306 Nature Awareness 346400 Lessons 22.00 (1,470) 24.00 (160) 24.00 (1,588) 24.00 (1715) 26.00 (1 715) 26.00 441306 Nature Awareness 362100 Count & Donations (200) 441306 Nature Awareness 362100 Count & Donations (10,000) 441306 Total 11 670 160 1 588 (I 715 1 715 LELEWIS: S %MRIL"R MBUI ETRec FpsM14Rnan e.As W1112M2 City of Iowa City Parks and Recreation Department Revenues LELMIS: S %MRIL"R MBUI ETRec FpsM14Rnan e.As W1112M2 ' 2010 ' '140.00 2013 ' ' 441307 Summer Camp 346400 Lessons (66]95) 13000 (105553) 13500 89012) (110,828) 14500 (114]50) 15000 (1185]5) 15500 441307 Summer Camp 363910 Miss Sale of Merchan 441307 Total (61 (105,553) (89,012) (110,628) 14,]50) (118,5]5) 441308 Culture AcLChlltlren 346400 Lessons (20,402) 18.00 (20,718) 18.00 (25,723) 18.00 (21,537) 2000 . (21,537) 2000 . (23,475) 22.00 441308 Culture AcLChlltlren 346700 Special Events 232 85.00 483 85.00 1.192 85.00 510 90.00 510 90.00 535 95.00 441308 Total (20,634) (21,180) (26,915) (22,047) (22,047) (]1,010) 441309 Culture Act Adult 346200 Punch Pass (330) 9 00 (150) 10.00 (20) 10.00 (220) 11.00 (220) 11.00 (242) 12.00 441309 Culture Act Adult 346400 Lessons 11.090 80100 11.082 85 -100 11.310 85 -105 11.088 90110 11.088 90110 11.620 95 -115 441309 Total (11,420) (11,212) (11,330) (11,286) (11,286) (11,862) 441310 Social Ac6Chiltlren 346400 Lessons (21055) 14 -24 (32207) 1626 (18651) 1026 (25,223) 1026 (28223) 18-28 (28223) 18-28 441310 Social Act-Children 346700 Special Events (238) 8500 (658) 8500 - 9000 - - 441310 Social Act-Children 363910 Misc Seleof Merchan (5,000) 1000 (5,000) 1000 (2235) 1000 (3900) 1000 (3900) 1000 (3900) 1000 441310 Social Ac6Chiltlren 369100 Reimb of Expenses 1.755 2.170 1950 441310 Total (28,048) (40,035) (20,886) (31,073) (32,123) (32,123) 441311 Social Act Adult 346400 Lessons 682 175 1.058 200 (724) 200 975 225 1.095 225 1.095 250 441311 Total (682) (1,058) (724) (975) (1,095) (1,095) 441401 City Park Paul Oper 346100 Admissions (43,937) 300 (fit, 550) 300 (67,334) $2-$4 (54 600) $2-$4 (65, 520) $2.50-$5 (65, 520) $2.50-$5 441401 City Park Pool Oper 346200 Punch Pass (6616) 2400 (5,553) 2400 (7837) 2600 (5,980) 2600 (6,420) 2800 (6,420) 2800 441401 City Park Pool Oper 346300 Pool Pass (11,253) (6,576) (13,127) (12,119) 03,000) 03,000) - Annual Pass 17400 17400 18600 18600 20(1 20(1 441401 City Park Pool Oper - Summer Pass 6600 6600 6900 6900 7300 7300 441401 City Park Pool Oper 346400 Lessons 25 - - - 441401 City Park Pool Oper 382200 Building /Room Rental (75) (866) (129) - 441401 City Park Pool Oper 382400 Locker Rentals (411) - (419) (679) (679) (700) 441401 City Park Pool Oper 384200 Vending Machine Comm (2,240) (3,003) (3088) (2,610) (2,610) (2,610) 441401 10W' L. (64,507) (]8,54]) (91,9121 (]5,988) (88,229) (88,250) 441402 Mercer Prk Pool Oper 313300 HotelMl otelTax (99 990) (111 829) (122.804) (108.589) (108.589) (110.00000) 441402 Mercer Prk Pool Oper 336120 Iowa Cily Comm Schools (117,908) (98,163) (99,404) (104,440) (104,44000) 441402 Mercer Prk Pool Oper 336190 Other Local Govemme (101,009) - 441402 Mercer Prk Pool Oper 346100 Atlmissions (35,489) 300 (25,020) 300 (26,994) 325 (33,861) 325 (40294) 400 (40,2M SO) 400 441402 Mercer Prk Pool Oper 346200 Punch Pass (24,549) 2400 (19,435) 2400 (24,230) 2600 (24,404) 2600 (26,112) 2800 (29,11200) 2800 441402 Mercer Prk Pool Oper 346300 Pool Passes (54,101) (51,450) (47,014) (55,034) (58886) (5887%_00) - Annual 17400 17400 18600 18600 20(1 20(1 - Summer Pass 6600 6600 6900 6900 7300 7300 - Monthly Pass 12 00 12 00 14 00 14 00 16 00 16 00 441402 Mercer Prk Pool Oper 363910 Misc_ Sale of March_ (60) 441402 Mercer Prk Pool Oper 369100 Reim b of Expenses (820) - - - 441402 Mercer Prk Pool Oper 369900 Misc Other Income (88) - - 441402 Mercer Prk Pool Oper 382200 Building /Room Rental 05,097) (16,709) (14,118) (16,555) (16,555) (16,55500) 441402 Mercer Prk Pool Oper 382400 Locker Rentals (4,538) (2,756) (3,489) (3,500) (3,500) (3,5(H) SO 441402 Mercer Prk POOlO Oper 384200 Vending Machine Comm 8057 5137 (4890) 7500 7500 7500.00 441402 Total (343,]10) (350,333) (341,702) i (3]0,28]) LELMIS: S %MRIL"R MBUI ETRec FpsM14Rnan e.As W1112M2 City of Iowa City Parks and Recreation Department Revenues LELEWIS: S %MARILYNR RBUDGETRec Fees20'14Rnanceds 1211112012 Cost Center GIL I Revenue Type ' Actual ' '300 ' ' 441403 Roe Center Pool Oper 346100 Atlmissions (14,2]2) (12,653) 300 (9925) 325 (14,299) 325 (11,015) 400 (11,015) 400 441403 Roe Center Pool Oper 346200 Punch Pass (14,134) 2400 (14,476) 2400 (13,35() 2600 (14274) 2600 (15273) 2800 (15273) 2800 441403 Roe Center Pool Oper 346300 Pool Passes (17,942) (15,965) (15,312) (16838) (18814) (18814) - Annual Pass 17400 17400 18600 186.00 201(1 201(1 441403 Summer Pass 6600 6600 6900 6900 7300 7300 441403 - Monthly Pass 12 00 12 00 14 00 14 00 16 00 16 00 441403 Roe Center Pool Oper 346700 Special Events (2,334) (1,528) (1,328) (1,528) (1,814) (1,841 441403 Roe Center Pool Oper 382200 Builtlin /Room Rental 860 416 335 415 515 515 441403 Total (49,541) (45,0911 (40,250) (41,414) 4 414 04 Aqu ones In s -Rec Cut 346400 Lessons (35,786) (36 817) (35,576) (35,573) (35,573) (35,573) -Rod Cross 3600 3600 3600 3200 3200 3200 - Private 36 00 36 00 36 00 36 00 36 00 36 00 -Adult Lessons 3400 3400 3400 3400 3400 3400 -Basic Water Rescue 6500 6500 6500 - LifeguaNing 10600 10600 10600 10600 10600 10600 -Water Safety Ado (2D he) - - - -Water Safety Inst. (40 hr) 125.00 125.00 125.00 125.00 125.00 125 00 -Lifeguard Instructor 1 60.00 6000 1 60.00 441404 Total (35,]86) (36,817) (35,576) (35,573) (35,573) 441405 Aquacizing - Mercer Pk 346200 Punch Pass (9,703) 60.00 (8,094) 65.00 (8,723) 65.00 (11,534) 70.00 (12,341) 70.00 (12,341) 70.00 441405 Aquacizing - Mercer Pk - Single Atlmision (210) 300 325 400 400 400 400 441405 A uacizin - Mercer Pk 346400 Lessons 260 441405 Total (9,913) (8,354) (8,723) (11,534) (12,341) (12,341) 441406 Aquatics lnsL6y Pk 346400 Lessons (6 323) 25.00 (8,684) 25.00 (6 939) (7,420) (7,420) (7,420) -Rod Cross 3000 3000 3000 3200 3200 32 OO - Private 36 00 36 00 36 00 36 00 3600 36 00 -Adult Lessons 3400 3400 3400 3400 3400 3400 -Basic Water Rescue 6500 6500 6500 - LifeguaNing 100.00 100.00 10(1 100.00 100.00 100.00 te -War Safety Inst. (40 hr) 125.00 125.00 12500 125.00 125 W 125 W -Lifeguard Instructor 60.00 60.00 60.00 441406 Total (6,323) (8,684) (6,939) (7,420) 441407 Aquatics Ins - Mercer 346400 Lessons (34,734) (36,706) (40,948) (39 274) (39,274) (39274) -Rod Cross 3000 3000 3000 3200 3200 3200 - Private 36 00 36 00 36 00 36 00 36 00 36 00 -Atlu It Lessons 3400 3400 3400 3400 3400 3400 -Basic Water Re s cu a 65.00 6500 6500 - LifeguaNing 100.00 100.00 10(1 100.00 10(1 10(1 -Water Safety Inst. (40 hr) 125.00 125.00 125 00 125.00 125.00 125.00 -Lifeguard Instructor 60.00 60001 60.00 441407 Total (34,734) (36,706) (40,948) (39,274) (39,274) (39,27, 441408 Aquatics Su eivision 363910 Misc Sale of Merchan 1,080 806 1,000 1,000 1000 441408 Total (1,080) (BOfi) - (1,000) (1,999) (1000) 441501 Clubs 346500 EntryFees (668) 12.00 (636) 12.00 (674) 13.00 (975) 13 001 (910) 13.00 (975) 14.00 441501 Total (668) (636) (674) (975) (910) (975) LELEWIS: S %MARILYNR RBUDGETRec Fees20'14Rnanceds 1211112012 City of Iowa City Parks and Recreation Department Revenues LELEWIS: S %MRIL"R MBUI ETRec FpsM14Rnan e.As 1211112012 ���=IV13BWWt Cost Center GIL I Reve m us Type 2010 Actual 2010 Fee 2011 Actual 2D11 Fee 2DI 2 Actual 2013 Fee 2014 Proposed 2014 Fee 2015 Projected 2015 Fee 441502 Special Events 345600 Chaneretl Bus Trips 040) (2,140) - 441502 Special Events 346400 Lessons $8-$21 (2,041) $8-$21 (3 048) $8 -$21 (2,319) $2 -$22 (2,643) $7$22 (2643) $7$22 441502 Special Events 346700 Special Events (695) 441502 Special Events 362100 Centric & Donations 50 441502 Total (3,476) (5,136) (2,319) (2,643) (2,643) 441503 Rec Activities 346400 Lessons 18 -$21 U(2,676) (7,174) $16-$21 (8670) $16-$21 (7,435) $16-$21 (8,428) $12 -$22 (8,428) $12 -$22 441503 Total (7,174) (8,670) (7,435) (8,476) (8,476) 441504 Ada tedA uatics 346400 Lessons 32.50 2.042 32.50 (2,500) 32.50 2.480 32.50 2.583 34.00 2.583 34.00 441504 Total (2,047) (2,500) (2,460) (2,040) (2,040) 441601 Aerobics 346200 Punch Pass 5500 (9,264) 5500 (9,549) 5500 (8,480) 6000 (8,480) 60.00 (9,158) 6500 -Dmp -m 4-50 4-50 4-50 500 5 0o s00 441601 Aerobics 346400 Lessons (1,968) (1 885) (325) (2,890) (2,890) (2,890) 441601 Aerobics 346500 En[ryFees - - - - 441601 Aerobics 384900 Other Commissions 5.478 5.544 0 441601 Total (17,867) (17,193) (11,370) 11,370) (12,048) 441702 Softball Adult 346500 Entry Fees (39,784) (49,728) (51,110) (40,000) (45,000) (45,000) - Summer League 380.00 380.00 390.00 390.00 400.00 400.00 - Summer League Co -Rec 40000 400.00 400.00 40000 41000 41000 -Fa11 League 21000 210.00 215.00 215 00 22500 22500 -Fall League Co,Rec 22000 220.00 225.00 22500 23500 23500 441202 Softball Adult 363910 Miss Sale of Merchan - - - - 441702 Softball Adult 369100 Reims ofEx enses 441702 Total (39,784) (49,728) (51,110) (40,000) (45,000) (45,000) 441705 Racquetball 382200 Building /Room Rental (1,407) 400 (1,771) 400 (1 540) 400 (1,394) 400 (1,542) 450 (1547) 450 441705 Total (1,407) (1,771) (1,540) (1,394) (1,547) (1,547) 441707 Tennis lnstr -Atlult 346400 Lessons (18) (380) (400) (712) (712) (712) - Instructional 45.00 - 45.00 47.50 47.50 47.50 47.50 -League 20.00 20.00 22.00 22.00 22.00 22.00 441707 Total (18) (380) (400) (712) (712) (712) 441708 Tennis Instr-Youth 346400 Lessons (4,922) (3,746) (4,119) (3,825) (4,207) (4,207) - Tennis P29 22.50 22.50 25.00 25.00 27.50 27.50 -NJTL 30.00 3000 32.50 32.50 35.00 35.00 441708 Tennis lnstr -Youth 362100 Centric &Donations 850 L2 750 (4,972) - 4396 (6,969) (3,825) 441710 Football -Youth 346400 Lessons (8,863) 3250 (6,528) 3250 (6684) 3500 (9,880) 35.00 (10,350) 3750 (10,350) 3750 441710 Football -Youth 362100 Cou nb & Donations (400) - - - 441710 Football -Youth 384900 Other COm missions 4 (6,52 (6,684) (9,660) 441711 Volleyball Adult 346500 En[ryFees (7,893) (6 781) (5 733) (8,000) (8,300) (8,300) - Indoor 12000 120.00 125.00 125.00 130.00 130-00 - Outdoor 90.00 90.00 441711 Total (7,893) (6,781) (5,733) (8,000) lim (8,300) LELEWIS: S %MRIL"R MBUI ETRec FpsM14Rnan e.As 1211112012 City of Iowa City Parks and Recreation Department Revenues LELEWIS: S %MRIL"R MBUI ETRec FpsM14Rnan e.As 1211112012 Cost Center GIL I Reve a us Type 2010 Actu a 1 ' ' ' ' ' ' 441712 Volleyball Youth 346400 Lessons 3250 (1613) 3250 (1592) 35.00 (2,922) 3500 (3,112) 4000 (3,112) 4000 441712 Volleyball -Youth 346500 Entry Fees 441712 Total (3,926) (1,513) (1,592) (2,922) (3,112) (3,112) 441713 Basketball Adult 346500 Entry Fees (2,107) 220.00 (2,411) 25000 (1,892) 250.00 (3,000) 270.00 (3,000) 270 (3,000) 270 441713 Total (2,107) (2,411) (1892) (3,000) (3,000) (3,000) 441714 Basketball Youth 346400 Lessons (10,240) 32.50 (10968) 32.50 (10,482) 35.00 (12,250) 35.00 (13,125) 37.5 (13,125) 37.5 441714 Basketball Youth 362100 Centric & Donations (380) 441714 Total (10,620) (10,968) (10,482) (12,250) (13,125) (13,125) 441715 Gymnastics 346400 Lessons (3,366) 32.50 (3,219) 32.50 (3818) 35.00 (3,640) 35.00 (3,900) 37.50 (3,900) 37.50 441715 Gymnastics 346700 Special Events 238 85.00 114 85.00 35 87.50 255 87.50 255 90.00 255 90.00 441715 Total (3,604) (3,333) (3853) (3,895) (4,155) (4,155) 441716 OtherSports Adult 346400 Lessons 10.514 8.010 (5 892) 100.00 8.800 100.00 441716 Total (10,514) (8,010) (5892) (8,800) - - 441718 H S Basketball 346500 EnlryFees (972) 115.00 (1,014) 130.00 it 000) 130.00 (1,300) 135.00 (1,350) 135.00 (1,350) 135.00 441718 Total (972) (1,014) (1,000) (1,300) 1 ( 441719 Scanlon Gym 313300 HotebMotel Tax (83 325) (93,191) (101.737) (90,491) (90,491) (90491) 441719 Scanlon Gym 346100 Admissions (7,077) (9,740) (11,498) (8,458) (8,458) (8,548) -Tot Time 125 125 150 150 $150 $150 441719 Scanlon Gym 346400 Lessons (160) - - - 441719 Scanlon Gym 346700 Special Events (7,439) (9,925) (9850) (8,400) (8,904) (8,904) - Birthday Parties 8500 8500 8500 8500 9000 9000 441719 Scanlon Gym 348900 Charges for Services - - - - 441719 Scanlon Gym 362100 Cou nb & Donations - (18,130) (6,39D) - 441719 Scanlon Gym 382200 Building /Room Rental (33,592) (33,935) (33,265) (35824) (40,122) (40,122) -Gym 35'65 4017D 40170 40/70 45175 45175 -P &G Room 3000 3500 3500 35.00 4000 4000 441719 Scanlon Gym 382300 Equipment Rental (54) (187) (17) (87) 441719 Scanlon Gym 392300 Sale of Equipment (140) 441719 Total (131,646) MEMEWb,M ]) ]) (143,260) (14 48,065) 441720 Preschool Activity 346400 Lessons (15,347) (17,219) (22,442) (15,780) (17,200) (17,200) -Start Smart 25.00 25.00 25.00 2].50 2750 -Tee Ball 3500 35.00 37.50 37.50 3750 3750 -Tot Fundamentals 17 50 17.50 17.50 15.00 17 50 17 50 - Soccer 2250 35.00 35.00 35.00 3750 3750 441720 Preschool Activity 346700 Special Events - (85) - - Roller Skate Night 441720 Preschool Activity 362100 Conttlb & Donations (200) - (500) - 441720 Preschool Activity 384900 Other Commissions 128 163 145 221 250 250 4417M Total (15,675) (17,467) (23,08]) (16,001) (17,450) (17,450) 441721 Jr H igh Activity 346700 Special Events (2,228) (2,349) - (2,337) (2500) (2,500) - Roller Skate Night 500 500 500 500 500 441721 Jr High Activity 348900 Charges for Services - - - - 441721 Jr High Activity 362100 Centric &Donations (3,280) 441]21 Total 2228 5629 2337 2 LELEWIS: S %MRIL"R MBUI ETRec FpsM14Rnan e.As 1211112012 441820 Parks Ops&Mairt 369900 Miss Other Income (12) (800) (1 55) (235) - - 441820 Parks Ops &Plaint 382100 Land Rental - Damon Plots (1,485) 2000 (1524) 2000 (1354) 2100 (1,470) 2100 (1540) 22 P! 54D) 2200 441820 Parks Bps & Maint 382600 Theatre /Stage Rental (6,788) 25-10011hr (5,806) 25-10011hr (4,729) 25-10011hr (6,895) 25-10011hr (8,500) 25-100 11hr) (9000) 441820 Parks Ops & Maim 382700 Reservations -Park Shelters (13624) 7 2615h (22,290) 1452/51hr (21465) 1452/51hr (23,000) 1452/51hr (23,000) 1452/51hr (23000) - Af<IOto Fees (5,885) (5,885) 441820 TTRA 382700 Reservations -Lodge - Shelters - Rental Four mission 441820 Ashton House 382700 Reservations 441820 Tood (313,22131 (2] ]03 (37,485) (38,925) (33548) 441821 Ball Diamonds 362100 Comributions/Dmations (5 369) 441821 Ball Diamontls 382100 Tourer Fees Bond rental) (314) - (11,000) (13,000) (13000) - OUloftown 2100 2100 2100 2300 2300 -Local 13 00 13 00 13 00 14 50 14 50 - Lights 12/hr 12/hr 13/hr 135011hr 135011hr 441821 Ball Diamonds 382700 Reservations (23,556) (19,001) (24674) (19,000) (21000) (21 000) -Field Rental Local 5,1m 925,1m 925,1m 925,1m 1 50/hr 1 50/hr -Field Prep Local 2000 2200 2200 2200 2300 2300 - Lights lww 12/hr 12/hr 13/hr 135011hr 135011hr -Field Rental Out of Town 1050 11hr 1050 /hr 12/hr 12 /hr -Field Prop Out oftown 2675 2675 2775 2775 441821 Total (23,558) ,315) (313,M3111 (30,000) (34,000) (21888) 441823 Soccer 382700 Reservations (5,477) (9,959) (10,408) (10,000) (11,000) (11000) field Rental Local 12/hr 18/hr 18/hr 18rhr 19 1hr 19 /hr -Om of town /game nontoum 24/hr 24 1hr 24/hr 25 1hr 25 /hr Feld Prep 441823 Soccer 382100 Toum_ Fees (kind rental) - - (6,000) (6,800) (6800) -Om of town 28/hr 28/hr 29 1hr 29. hr 441823 Soccer -Local 1.860 22/hr 22 /hr 23 /hr 23 /hr 441823 Total 54T] 11819 1]800 441830 Pty Park Rides 34600 Admissions (25,433) (21,912) (27,814) (24,637) (25,000) (25000) - Single Ticket 075 075 075 075 075 075 -Punch Pass 6 00 6 00 6 00 600 6 6 00 441830 Total (25,433) (21,912) (2],814) (24,83]) (25000) 441831 Dog Parks 346100 Admissions - AnnualTags (50 279) `10 -100 (64,073) 10-100 (39,567) 30-110 (70,000) 30110 (75,000) 35 -115 (75000) 35 -115 -Dail Ta s 4.792 5 7267 5 (29,329) 500 7.500 500 8.000 fi 8000 600 (IFI"N (WON) (29,760) 441850 Cemetery 3488900 Charges for Services (33,932) 80-200 (29,760) 80-200 (40,885) 80-200 (29,]60) (29760) 392100 Sales of Land (48,340) (57,450) (99,295) (57450) (57,450) (57450) Art eim ents 100 -1000 100 -1000 100 -1000 100 -1000 100 -1000 100 -1000 -Lot Saes 200 -700 200 -1600 200 -1600 200 -1600 200 -1600 200 -1600 10) City of Iowa City Parks and Recreation Department Revenues Non Resident Fees (5,000) (5,000) (5,000) (5,000) (5000; Low Income Discounts 15.000 15.000 15.000 15,000 15000 Sal es Tax 1 21,919 21,919 21,919 21,919 21919 LELEWIS: S %WRILYN1W 1MBUDGETRec Fps M14Rnan eAs W1112M2 Ajot CITY OF IOWA CITY ' Zd4� MEMORANDUM Date: December 11, 2012 To: Tom Markus, City Manager From: Michael Moran, Director of Parks and Recreation Re: Consider a resolution establishing a revised schedule of fees and charges for Parks and Recreation services and programs Introduction: City Code requires the Parks and Recreation Department to submit a schedule of fees and charges every year for approval by the city council. History /Background: The Parks and Recreation Commission annually reviews, make suggestions and approves fees and charges for all Park and recreation Department services and programs. The matrix presented is done on a three year outlook, similar to the three year outlook that regular budgeting is done on. City Code requires review and passage every year. Discussion of Solution: Review and approve the matrix with any suggested changes, recommendations and /or improvements. Recommendation: Approve the fees and charges schedule as endorsed by the Park and Recreation commission as submitted. Fiscal Impact: This schedule will allow the department to plan its cost recovery mission for the next several years and make us more cost effective and efficient. M-� 12 -18 -12 2d(15) Prepared by: Tom Hansen, Equipment Superintendent, 1200 S. Riverside Drive, Iowa City, IA 52240 (319) 356 -5197 RESOLUTION NO. 12 -528 RESOLUTION AUTHORIZING THE PROCUREMENT OF FOUR 2014 HEAVY DUTY CAB /CHASSIS TRUCKS AND FOUR 2013 MULTI - PURPOSE DUMP BODIES. WHEREAS, Four multi - purpose dump trucks are scheduled and budgeted for replacement; and WHEREAS, a Bid was put out to solicit pricing for cab / chassis' and a Request for Proposal (RFP) was put out to solicit pricing for multi - purpose dump bodies; and WHEREAS, Three bids were received for the cab / chassis purchase and six proposals were received in response to the body (RFP); and WHEREAS, the lowest cab / chassis bid from Truck Country Freightliner is recommended; and WHEREAS, Multi- Purpose body proposals were scored by Streets Division and Equipment Division staff members with expertise, resulting in an award to Henderson Manufacturing for their flat floor Muni -Body, which met City needs and specifications; and WHEREAS, the purchase price of the four cab / chassis and bodies is $444,516.00, which exceeds the City manager's spending authority of $150,000, thus requiring City Council approval; and WHEREAS, funds for this purchase are available in account # 8100- 462200- 474230; and WHEREAS, approval of this procurement is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to take whatever steps are necessary to effectuate the purchase. Passed and approved this 18th day of December , 20_LL_ AA:— MAYOR Approved by City Attorney's Office Resolution No. 12 -528 Page 2 It was moved by Champion . and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: x x x x x x x NAYS: ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton M4) Prepared by: Marian Karr, 410 E. Washington Street, Iowa City, IA 52240; 319 - 356 -5041 2d(16) RESOLUTION NO. 12_529 RESOLUTION ON UNCLASSIFIED SALARY COMPENSATION FOR FISCAL YEAR 2013 FOR THE CITY MANAGER, CITY ATTORNEY AND CITY CLERK WHEREAS, the City of Iowa City, Iowa, employs the City Manager, City Attorney and City Clerk subject to solely to the action of the City Council referred to as unclassified personnel; and WHEREAS, it is necessary to establish salary compensation for the said unclassified personnel. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the following positions shall receive as salary compensation that amount which is set forth and where said employee shall receive or collect any fees or other compensation from others for services as such employee, the same shall be paid to the City Treasury. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY< IOWA, that the following compensation is hereby established effective July 1, 2012: Salary: City Manager - $170,000.00 City Attorney - $ 81,406.92 City Clerk - $104,956.80 Passed and approved this 18th day of December 2012. ►I fAy • ATTEST: CITY C RK Approved by: � a- 13--16 City Attorney's Office u /RES- salaried.doc Resolution No. 12 -529 Page 2 It was moved by Champion and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: x x —X_ x x x x 10F.W&T ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton f.w ��s� Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5248 RESOLUTION NO. 12 -530 RESOLUTION DETERMINING THE NECESSITY OF AND SETTING DATES OF A CONSULTATION AND PUBLIC HEARING ON A PROPOSED AMENDMENT NO. 11 TO THE CITY - UNIVERSITY PROJECT I URBAN RENEWAL PLAN IN THE CITY OF IOWA CITY, IOWA WHEREAS, The City has previously determined the City- University Project I Urban Renewal Area, as amended, to have areas of slum and blight and to be appropriate for economic development, and designated it as appropriate for various urban renewal projects; and WHEREAS; in addition to the projects in the City- University Project I Urban Renewal Area Urban Renewal Plan, as previously amended, proposed Urban Renewal Projects under this proposed amendment include an additional private development agreement for the rehabilitation of 111 and 113 E. College Street (the former Field House bar) to accommodate retail and office uses; and WHEREAS, Iowa Code Chapter 403 requires the City Council to notify all affected taxing entities of the consideration being given to the City- University Project I Urban Renewal Plan Amendment No. 11 and to hold a consultation with such taxing entities with respect thereto, and further provides that the designated representative of each affected taxing entity may attend the consultation and make written recommendations for modification to the proposed division of revenue included as a part thereof, to which the City shall submit written responses as provided in Section 403.5 as amended; and WHEREAS, Iowa Code Chapter 403 further requires the City Council to hold a public hearing on the proposed City- University Project I Urban Renewal Plan Amendment No. 11 subsequent to notice thereof by publication in a newspaper having general circulation within the City, which notice shall describe the time, date, place and purpose of the hearing, shall generally identify the urban renewal area covered by the urban renewal plan and shall outline the general scope of the urban renewal project under consideration, with a copy of said notice also being mailed to each affected taxing entity. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Section 1. That one or more blight and economic development areas, as defined in Chapter 403, Code of Iowa, exist within the City, and rehabilitation, conservation, redevelopment, development, or combination thereof, of the area is necessary in the interest of the public health, safety, or welfare of the residents of the City; and Section 2. That the consultation on the proposed Amendment No. 11 to the City - University Project I Urban Renewal Plan required by Section 403.5(2) of the Code of Iowa, as amended, shall be held at 11:00 A.M. on Thursday, January 3, 2013 in the City Manager's Conference Room, City Hall, Iowa City, Iowa and Wendy Ford, Economic Development Coordinator, is hereby appointed to serve as the designated representative of the City for purposes of conducting said consultation, receiving any recommendations that may be made with response thereto and responding to the same in accordance with Section 403.5(2). Section 3. That the City Clerk is authorized and directed to cause a notice of said consultation to be sent by regular mail to all affected taxing entities, as defined in Section Resolution No. 12 -530 Page 2 403.17(1), along with a copy of the proposed City- University Project I Urban Renewal Plan, Amendment No. 11. Said notice shall be in substantially the following form: NOTICE OF A CONSULTATION TO BE HELD BETWEEN THE CITY OF IOWA CITY, IOWA AND ALL AFFECTED TAXING ENTITIES CONCERNING THE PROPOSED CITY - UNIVERSITY PROJECT I URBAN RENEWAL PLAN, AMENDMENT NO. 11 FOR THE CITY OF IOWA CITY, IOWA The City of Iowa City, Iowa will hold a consultation with all affected taxing entities, as defined in Section 403.17(1) of the Code of Iowa, as amended, commencing at 11:00 A.M. on Thursday, January 3, 2013 in the City Manager's Conference Room, City Hall, Iowa City, Iowa concerning a proposed City- University Project I Urban Renewal Plan, Amendment No. 11, a copy of which is attached hereto. Each affected taxing entity may appoint a representative to attend the consultation. The consultation may include a discussion of the estimated growth in valuation of taxable property included in the proposed Urban Renewal Area, the fiscal impact of the division of revenue on the affected taxing entities, the estimated impact on the provision of services by each of the affected taxing entities in the proposed Urban Renewal Area, and the duration of any bond issuance included in said Plan. The designated representative of any affected taxing entity may make written recommendations for modification to the proposed division of revenue no later than seven days following the date of the consultation. Wendy Ford, Economic Development Coordinator, as the designated representative of the City of Iowa City, shall submit a written response to the affected taxing entity, no later than seven days prior to the public hearing on the proposed City - University Project I Urban Renewal Plan, Amendment No. 11, addressing any recommendations made by that entity for modification to the proposed division of revenue. This notice is given by order of the City Council of the City of Iowa City, Iowa, as provided by Section 403.5 of the Code of Iowa, as amended. Dated this day of City Clerk, Iowa City, Iowa (END OF NOTICE) Section 4. That a public hearing on the proposed City- University Project I Urban Renewal Plan, Amendment No. 11 shall be held before the City Council on January 22, 2013 at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. Section 5. That the City Clerk is authorized and directed to give public notice of this public hearing in the "Press- Citizen," once on a date not less than four (4) nor more than twenty (20) days before the date of said public hearing, and to mail a copy of said notice by ordinary mail to each affected taxing entity, such notice in each case to be in substantially the following form: NOTICE OF PUBLIC HEARING TO CONSIDER APPROVAL OF A PROPOSED AMENDMENT TO THE CITY - UNIVERSITY PROJECT I URBAN RENEWAL PLAN FOR A PROPOSED URBAN RENEWAL PROJECT IN THE CITY OF IOWA CITY, IOWA The City Council of the City of Iowa City, Iowa will hold a public hearing at its meeting on January 22, 2013 which commences at 7:00 P.M. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. to consider adoption of the City- University Project I Urban Renewal Plan, Amendment No. 11 (the "Plan ") which adds the following project to the Plan: a developer's agreement for the renovation of the former Fieldhouse Bar located at 111 and 113 E. College Street, Iowa City, Iowa so that it may be used for office and commercial purposes. Resolution No. 12 -530 Page 3 A copy of the plan is on file for public inspection in the office of the City Clerk, City Hall, Iowa City, Iowa. The City of Iowa City, Iowa is the local agency which, if such Plan is approved, shall undertake the urban renewal activities described in such Plan. The general scope of the urban renewal activities under consideration in the Plan is to assist qualified industries and businesses in the Urban Renewal Area through various public purpose and special financing activities outlined in the Plan. To accomplish the objectives of the Plan, and to encourage the further development of the Urban Renewal Area, the plan provides that such special financing activities may include, but not be limited to, the making of loans or grants of public funds to private entities under Chapter 15A of the Code of Iowa. The City also may install, construct and reconstruct streets, parking facilities, open space areas and other substantial public improvement, and may acquire and make land available for development or redevelopment by private enterprise as authorized by law. The Plan provides that the City may issue bonds or use available funds for such purposes and that tax increment reimbursement of such costs will be sought if and to the extent incurred by the City. Any person or organization desired to be heard shall be afforded an opportunity to be heard at such hearing. This notice is given by order of the City Council of Iowa City, Iowa, as provided by Section 403.5 of the State Code of Iowa. Dated this day of s /Marian K. Karr City Clerk, Iowa City, Iowa (END OF NOTICE) Section 6. That the proposed City- University Project I Urban Renewal Plan for the City - University Project I Urban Renewal Area, Amendment No. 11 is hereby officially declared to be the proposed City- University Project I Urban Renewal Plan, Amendment No. 11, referred to in said notices for purposes of such consultation and hearing and that a copy of said Plan shall be placed on file in the office of the City Clerk. PASSED AND APPROVED this 18ttday of December, 2012. LTA FT Tel ATTEST: 9 "PZ6,z Nov City erk City Attorney's Office � Z /7// Resolution No. 12 -530 Page 4 It was moved by Champion . and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Champion x Dickens x Dobyns x Hayek X Mims x Payne x Throgmorton Amendment No. 11 City- University Project Urban Renewal Plan City of Iowa City, IA Original Area Adopted 1969 Amendment No. 1 -1972 Amendment No. 2 -1973 Amendment No. 3 -1973 Amendment No. 4 -1976 Amendment No. 5 -1977 Amendment No. 6 -1979 Amendment No. 7 -1984 Amendment No. 8 -1987 Amendment No. 9 - 2001 Amendment No. 10 - 2012 Table of Contents Section 1 — Introduction Section 2 - Description of Urban Renewal Area Section 3 - Proposed Urban Renewal Projects Section 4 - Debt Section 5 - Urban Renewal Plan Amendments Section 6 - Effective Period Section 7 - Repealer Section 8 - Severability Clause Attachment No. 1 - Location Map: City- University Project I Urban Renewal Area, as amended Section 1 - Introduction The City- University Project I Urban Renewal Plan ( "Plan ") for the City- University Project I Urban Renewal Area ( "Area "), as amended, is being further amended to add proposed projects to be undertaken within the Area. Of the previous amendments to the Plan, the 2001 and 2012 Amendment No. 10 added land to the Original Area. The Original Area, the 2001 Amended Area, and the 2012 Amendment No. 10 Amended Area, comprise the Area. Except as modified by this Amendment, the provisions of the original City- University Project Urban Renewal Plan, as previously amended, are hereby ratified, confirmed, and approved and shall remain in full force and effect. In case of any conflict or uncertainty, the terms of this Amendment shall control. Section 2 - Description of Urban Renewal Area The legal description of the Area and map thereof are attached hereto as Attachment No. 1. Section 3 — Proposed Urban Renewal Projects Although certain project activities may occur over a period of years, in addition to the projects previously proposed in the City- University Project I Urban Renewal Plan, as previously amended, the Proposed Urban Renewal Projects under this Amendment include: 1. Economic Development Project Date Estimated Cost Rationale Developer's Agreement 2013 -2014 Not to exceed Economic Development: with Fieldhouse $400,000 Rehabilitate a vacant building that Investments, L.L.C. for was formerly used as an alcohol the provision of Class A sales venue to an office and office space commercial Section 4 — DEBT 1. (FY13) Constitutional Debt Limit: $ 230,776,387 2. Current general obligation debt: $ 75,320,000 3. Proposed amount of indebtedness to be incurred: A specific amount of tax increment debt to be incurred (including direct grants, loans, advances, indebtedness, bonds or other incentives) for projects over time has not yet been determined. The City Council will consider each request for financial assistance or a project proposal on a case -by -case basis to determine if it is in the City's best interest to participate. It is estimated that the City's cost for initial anticipated Proposed Projects discussed in Section 3 will be in the $6.4 million range. This is only an estimate and covers projects to be implemented over a period of time. In no event will the City Council exceed this estimated amount of indebtedness without amendment to this Plan. This estimation is merely meant for planning purposes. Section 5 — Urban Renewal Plan Amendments If the City of Iowa City desires to amend this Plan, it may do so in conformance with applicable state and local laws. Section 6 — Effective Period This Urban Renewal Plan Amendment No. 11 will become effective upon its adoption by the City Council of Iowa City Notwithstanding anything to the contrary in the Urban Renewal Plan, any prior amendment, resolution, or document, the Urban Renewal Plan shall remain in effect until terminated by the City Council, and the use of incremental property tax revenues, or the "division of revenue," as those words are used in Chapter 403 of the Code of Iowa, will be consistent with Chapter 403 of the Iowa Code. Section 7: Repealer Any parts of the previous Plan, as previously amended, in conflict with this Amendment are hereby repealed. Section 8: Severability Clause If any part of this Amendment is determined to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity of the previously adopted Plan as a whole or the previous amendments to the Plan, or any part of the Plan not determined to be invalid or unconstitutional. Attachment No. 1 City-University Project 1 Urban Renewal Area As Amended Urban renewal area boundary 1969 Original Area 2001 Amended Area 2012 Amended Area 'qNV CITY OF IOWA CITY MEMORANDUM To: Tom Markus, City Manager From: Jeff Davidson, Director of Planning and Community Development Wendy Ford, Economic Development Coordinator Date: December 7, 2012 Re: Dec. 18th Agenda Item: Resolution of Necessity for Amendment #11 to City- University Project I Urban Renewal Area Introduction The City desires to pursue a potential urban renewal project in the City - University Project I Urban Renewal Area. Due to recent state code changes, the Urban Renewal Plan must be amended to include the potential project before the City can enter into a developer's agreement for the project. A Resolution of Necessity is required as a preliminary step to amending an Urban Renewal Plan. This Resolution of Necessity for Amendment #11 to the City- University Project I Urban Renewal Area sets the dates of a consultation to be held with other taxing jurisdictions in the county and for a Public Hearing on the proposed amendment. History /background The original City- University Project I Urban Renewal Area was established in 1969 and has subsequently been amended ten times to accomplish various urban renewal objectives. An application for TIF tax Rebate has been submitted to the City regarding the redevelopment of a bar in downtown Iowa City into class A office and retail space. Discussion of Solution The Resolution of Necessity does three things: 1) it declares that urban renewal efforts are necessary for the redevelopment of the urban renewal area; 2) sets the date for the consultation with the taxing entities be held on January 3, 2013; and 3) sets the date for a Public Hearing on adopting the Amended Plan, which is scheduled for January 22, 2013. Public Notice for the hearing will be published early in January to afford notice in accordance with state law (which is no longer than twenty days prior and no later than four days prior to the public hearing). To enable Council's consideration of the use of TIF for the new project, the Urban Renewal Plan must first be amended to include the project. The decision for today's Resolution of Necessity is not about whether to fund the project with TIF (that will come later), but rather is a preliminary step required before Council could make such a decision. Recommendation Staff recommends approval of the Resolution of Necessity as the first step toward amending the Urban Renewal Plan to allow for a developer's agreement for the redevelopment of the former Field House Bar. 2e(1) Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5248 RESOLUTION NO. RESOLUTION DETERMINING THE NECESSITY OF AND SETTING DATES OF A CONSULTATION AND'PUBLIC HEARING ON A PROPOSED AMENDMENT NO. 11 TO THE CITY - UNIVERSITY PROJECT I URBAN RENEWAL PLAN IN THE CITY OF IOWA CITY, IOWA I WHEREAS, The City h s previously determined the City- University Pr sect I Urban Renewal Area, as amended, to Nave areas of slum and blight and to be appropriate for economic development, and design ed it as appropriate for various urban renewal rojects; and WHEREAS, in addition to he projects in the City- University Proje t I Urban Renewal Area Urban Renewal Plan, asp viously amended, proposed Urban newal Projects under this proposed amendment include n additional private development a eement for the rehabilitation of 111 and 113 E. College Str t (the former Field House bar) to ccommodate retail and office uses; and WHEREAS, Iowa Code Chapter 03 requires the City entities of the consideration being iven to the City -Uni, Amendment No. 11 and to hold a co ultation with such t; further provides that the designated r Nendations entative of eac consultation and make written reco for me revenue included as a part thereof, to h the City sha�1 in Section 403.5 as amended; and ` WHEREAS, Iowa Code Chapter 403 further equires the proposed City- University Project I Urban eneA notice thereof by publication in a newspaper avi notice shall describe the time, date, place and F the urban renewal area covered by the urban re ew of the urban renewal project under consideratio it each affected taxing entity. NOW, THEREFORE, BE IT RESOLVED BY�HE C IOWA, THAT: Co ncil to notify all affected taxing er ity Project I Urban Renewal Plan x' g entities with respect thereto, and affected taxing entity may attend the iification to the proposed division of submit written responses as provided ie City Council to hold a public hearing on I Plan Amendment No. 11 subsequent to general circulation within the City, which se of the hearing, shall generally identify I plan and shall outline the general scope a copy of said notice also being mailed to COUNCIL OF THE CITY OF IOWA CITY, Section 1. That one or more b 'ght and econori is development areas, as defined in Chapter 403, Code of Iowa, exis within the City;, and rehabilitation, conservation, redevelopment, development, or com nation thereof, of thd,. area is necessary in the interest of the public health, safety, or welfare o he residents of the City; and Section 2. That the cons tation on the proposed Amendment No. 11 to the City - University Project I Urban Rene w# Plan required by Section 403.5(2) of the Code of Iowa, as amended, shall be held at 11: A.M. on Thursday, January 3,`,,2013 in the City Manager's Conference Room, City Hall, Iowa City, Iowa and Wendy Ford, Economic Development Coordinator, is hereby appoi ed to serve as the designated representative of the City for purposes of conducting said onsultation, receiving any recommendations that may be made with response thereto and r ponding to the same in accordance with Section 403.5(2). Section 3. That ffie City Clerk is authorized and directed to cause a notice of said consultation to be sent /by regular mail to all affected taxing entities, as defined in Section Resolution No. Page 2 403.17(1), along with a copy of the proposed City- University Project I Urban Renewal Plan, Amendment No. 11. Said notice shall be in substantially the following form: NOTICE OF A CONSULTATION TO BE HELD BETWEEN THE CITY OF IOWA CITY, IOWA AND ALL AFFECTED TAXING ENTITIES CONCERNING THE PROPOSED CITY - UNIVERSITY PROJECT I URBAN RENEWAL PLAN, AMENDMENT NO. 11 FOR THE CITY OF IOWA CITY, IOWA The Cit' of Iowa City, Iowa will hold a consultation with all affected taxing entities, as defined in Sect n 403.17(1) of the Code of Iowa, as amended, ommencing at 11:00 A.M. on Thursday, Janu ry 3, 2013 in the City Manager's Conference R om, City Hall, Iowa City, Iowa concerning a pr 0 ed City- University Project I Urban Renew Plan, Amendment No. 11, a copy of which is a ached hereto. Each affect d taxing entity may appoint a representative to attend the consultation. The consultation may in ude a discussion of the estimated growt in valuation of taxable property included in the prop o ed Urban Renewal Area, the fiscal im ct of the division of revenue on the affected taxing en ' ies, the estimated impact on the pr ision of services by each of the affected taxing entities the proposed Urban Renewal A a, and the duration of any bond issuance included in said Ian. The designated r resentative of any affecte taxing entity may make written recommendations for modific tion to the proposed divisio of revenue no later than seven days following the date of the consu tion. Wendy Ford, Eco omic Development Coordinator, as the designated representative of t City of Iowa City, all submit a written response to the affected taxing entity, no later tha seven days prior to he public hearing on the proposed City - University Project l Urban Renewal Ian, Amendment o. 11, addressing any recommendations made by that entity for modification t the proposed d' ision of revenue. This notice is given by order of the City ouncil of the City of Iowa City, Iowa, as provided by Section 403.5 of the Code Iowa, as ended. Dated this day of , City Clerk, 14wa City, Iowa (END OF NOTICE) Section 4. That a public hearing o the proposed City- University Project I Urban Renewal Plan, Amendment No. 11 shall be het d efore the City Council on January 22, 2013 at 7:00 p.m. in the Emma J. Harvat Hall, City H 11, 1 a City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council there fter a posted by the City Clerk. Section 5. That the City Clerk is uthorize and directed to give public notice of this public hearing in the "Press- Citizen," one on a date n t less than four (4) nor more than twenty (20) days before the date of said public earing, and t mail a copy of said notice by ordinary mail to each affected taxing entity, suc notice in each se to be in substantially the following form: NOTICE OF PUBLIC EARING TO CONS DER APPROVAL OF A PROPOSED A NDMENT TO THE CITY - UNIVERSITY PROJECT I URB RENEWAL PLAN F R A PROPOSED URBAN RENEWA PROJECT IN THE CIT OF IOWA CITY, IOWA The City Council of the ity of Iowa City, Iowa will hold a ublic hearing at its meeting on January 22, 2013 which co ences at 7:00 P.M. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said mee ' g is cancelled, at the next meeting o the City Council thereafter as posted by the City Clerk. to consider adoption of the City -Unive ity Project I Urban Renewal Plan, Amendment No. 11 (the "Plan ") which adds the following project to the Plan: a developer's agreement for the renovation of the former Fieldhouse Bar located at 111 and 113 E. College Street, Iowa City, Iowa so that it may be used for office and commercial purposes. Resolution No. Page 3 A copy of the plan is on file for public inspection in the office of the City Clerk, City Hall, Iowa City, Iowa. The City of Iowa City, Iowa is the local agency which, if such Plan is approved, shall undertake the urban renewal activities described in such Plan. The general scope of the urban renewal activities under considera ion in the Plan is to assist qualified industries and businesses in the Urban Renewal Area t ough various public purpose and( special financing activities outlined in the Plan. To accom lish the objectives of the Plan, an to encourage the further development of the Urban newal Area, the plan provides that uch special financing activities may include, but not be invited to, the making of loans or grants of public funds to private entities under Chapter 15A f the Code of Iowa. The City also may in all, construct and reconstruct streets, parking facil' ies, open space areas and other substantial public improvement, and may acquire an make land available for development or re velopment by private enterprise as authoriz d by law. The Plan provides that the City may iss bonds or use available funds for such rposes and that tax increment reimbursement of such osts will be sought if and to the extent ncurred by the City. Any person or or anization desired to be heard sha be afforded an opportunity to be heard at such hearing. This notice is given y order of the City Counci of Iowa City, Iowa, as provided by Section 403.5 of the State Co of Iowa. Dated this day of s /Marian K. Karr City Clerk, Iowa ity, Iowa (END OF NOTICE) Section 6. That the proposed City- niv sity Project I Urban Renewal Plan for the City - University Project I Urban Renewal Area, A dment No. 11 is hereby officially declared to be the proposed City- University Project I Urban newal Plan, Amendment No. 11, referred to in said notices for purposes of such consultati a hearing and that a copy of said Plan shall be placed on file in the office of the City Clerk. PASSED AND APPROVED this L day of ATTEST: City Clerk Mayor City Attorney's W -VI Prepared byXumi Morris, Engineering Division of Public Works, 410E. Washington St., Iowa City, IA 52240, (319)356 -5044 RESOLUTION NO. 12 -531 RESOLUTION SETTING A PUBLIC HEARING ON THE 8T" OF JANUARY, 2013 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE SOUTH HICKORY HILL PARK SAFE ROOM PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS, funds for this project are available in the Hickory Hill Park Restroom Project account # 4136. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above - mentioned project is to be held on the 81h day of January, 2013, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above -named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above -named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 18th day of December _'20 12 ATTEST: CITftLERK FAI MAYOR \ Approved by � W" City Attorney's Office SAEN&MResolutionsTroject Resolutions\Setting Public Hearing\Set Public Hearing Project South Hickory Hill Park Safe Room Project 12 18 2012.doc 12112 r . Via) Resolution No. 12 -531 Page 2 It was moved by Champion . and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ASSENT: _g_ Champion x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton -, CITY OF IOWA CITY j��� at M (2) ®N =� M EMORAND U Date: December 10, 2012 To: Tom Markus, City Manager From: Michael Moran, Director of Parks and Recreation Re: South Hickory Hill Safe Room Project Introduction: The Development and Construction of a safe room (bathroom) facility in South Hickory Hill Park History/Background: HMG (Hazard Mitigation Grant) monies have been allocated to the Parks and Recreation Department to build a Tornado Safe Room (bathroom bldg.) the location of South Hickory Hill was determined by need and the results of the 2008 tornado location in the area. Discussion of Solutions: The approval of this project will enhance the neighborhood safety and add a bathroom facility to the park for the public. The Friends of Hickory Hill Park have been advised of this project as well and provided input. Financial I►npact: Positive impact to the cities Park system by providing this neighborhood bathroom facility and a safe place during storms. However due to this positive impact there will be a cost to the Department with an increase to the on -going maintenance and care of this bathroom facility. The HMG will fund 85% of the project and the cities share is 15 %. Recommendation: Approve proceeding with the project so that we can put it out to bid for construction. 5 Prepared by: Kumi Morris Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5044 RESOLUTION NO. 12-9,1? RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON- TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FAIRMEADOWS PARK SPLASH PAD PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above -named project was published as required by law, and the hearing thereon held; and WHEREAS, funds for this project are available in the Fairmeadows Park Splash Pad and Park Amenities project account # 4180. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The plans, specifications, form of contract and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above - named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not more than 45 days before the date for filing the bids, for the receipt of bids for the construction of the above -named project in a newspaper published at least once weekly and having a general circulation in the city. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 2 p.m. on the 17th day of January, 2013. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 22nd day of January, 2013, or at a special meeting called for that purpose. Passed and approved this 18th day of December , 20_12 -A �__ w MAYOR Approved by ATTEST: - A.- eA&Aa:=Z CITY LERK Clty Attorney's Office Id � Z S:\ENG \PW\Resolutions\Project Resolutions\Accept Plans & Specs\Approve Plans & Specs Fairmeadows Splashpad project 12 18 12.doc12112 Resolution No. 12-532 Page 2 It was moved by noby n G . and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: x x x x_ x _ x x NAYS: ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton URBAN CHICKEN POLICY (Adopted in Resolution No. 12 -__) Definitions 1. Chicken: A)nember of the subspecies of gallus gallus domesticus, a domesticated chicken. 2. Coop: A cag enclosure or building used for housing and prote ling chickens from weather and pr dators. 3. Feeder: A device or apparatus for supplying food. 4. Nesting Box: A thr -sided box with floor where chickens r st and lay eggs. 5. Pen: An enclosure r chickens which allows freedo of movement but also prevents escape. 6. Roost: A support on which chickens rest. 7. Rooster: A male chicken. Permit Granted /Denied The Police Chief, or designee, shall 1. The property has passed ins 2. The application fee has beer 3. There are no outstanding vi 4. The location, coop, and p 5. The application is com fete. rban chicken permit if: 0 orations of Id %l, state or federal law on the property. h /meet all the r ,quirements of this policy. 6. If it is a renewal, all outstanding reinspection have been paid. Neighbor Consent 1. No permits /11 be issued without the written \apol properties. consent form will be included in the 2. Adjacent roperty means all parcels of property th applicanproperty including properties that contact e isent of the owners of adjacent ication. k share a property line with the alh other only at one point. Terms of rmit The per it shall contain, at a minimum, the following conditions: 1. The permittee shall follow the City Code and state law regardin animal care. November 28, 2012 Page 2 2. The permittee grants the City the right to inspect the coop and pen one year after the permit is issued and at any other time to investigate a complaint. 3. The permit is a limited license for the activity and no vested zoning rights arise from the permit being issued. The permit does not run with the land. 3. Private restrictions on these of the property shall remain enforceable and shall supersede the permit. Th� private restrictions include, ut are not limited to, deed restrictions, condominium 4 trictions, neighborhood assoc ation bylaws, covenants and restrictions, and rental agre ments. A permit issued to /a person whose property is subject to private restrictions t at prohibit keeping of chick ns is void. Site Requirements 1. The property must be a single .fa ily residence. 2. A tenant must obtain the landlord's written permision to install a coop. 3. Coops cannot be within 25 feet from any neigloring habitable structure. 4. Coops cannot be located within 5 eet Off the habitable structure on the applicant property. 5. Coops cannot be located within 5 feet % the property line. 6. Coops and pens shall be locat El Ly in the back yard. Back yard means "rear yard" as defined in the City Zgning Code. Chicken Requirements // 1. No more than four hens ar allowed 2. Roosters are prohibited. 3. Chickens must be housed in the coop from dusk ntil dawn. 4. Slaughterin/her ' /ken is prohibited. 5. Selling of eickens is prohibited. 6. Eggs shall d within two days of being laid. 7. All feed anms associated with the keeping f chickens shall be protected in a manner toents from gaining access to or c&ning into contact with them. 8. Adequat/rthat ood, water, and shelter shall be provided at afi1times. 9. A chick is outside the pen is "at large" in violation o City Code. Coop Requirements 1. Codes may be mobile, known as "tractors." 2. Coops shall be constructed, repaired, and maintained in a anor to prevent rodents from being harbored underneath or within the walls of the enclo §ures. 3. Coops shall be built of solid materials such as wood, metal or pla tic. November 28, 2012 Page 3 4. Coop floors shall be made of wood or cement set a minimum of 1 foot above ground level with a slight slope toward the door or other opening to prevent puddling. 5. Coops shall have at least one solid door and window that can be opened for entilation. 6. A minimum of 4 square feet of space shall be provided per bird inside a coop 7. Bedding shall consist of wood pellets, pine shavings, or similar mate ial shall be provided to reduce odor. Stra tsposed may not be used for bedding. 8. Feces shall be removed and of in a sealed, enclosed contai r at a minimum of once weekly to avoid odor. 9. Coops shall: a. Be maintained to ensu proper sanitation for maint ' ing the health of the chickens and the keepers. b. Be easy to clean and with od drainage. C. Protect the flock from extrem \\ temperatures an�/w ,ind. d. Keep out rodents, raptors and other predatory ni e. Be well ventilated. f. Be free of drafts and maintains a niform temperature. g. Have a roosting area sufficient in er and size for the chickens present. h. Have one nesting box per chicken L Have nests that entice hens to I y in �rtificial. oors. j. Offer plenty of light, both 7eratures. ral and k. Provide heat in colder te I. Include sanitary feed and water stations. M. Be constructed in such /a manner that allo s easy access for adequate cleaning. n. Be built in a we ll-dyained area to prevent s riding water. o. Be large enough) to house chickens adequa ely. Pen Requirements 1. There sVmae minimum of 4 square feet of space pd chicken. 2. The pethe entire back yard. 3. If the pentire backyard, the fence for the back rd must be solid and at least 4 feet in the pen is not the entire backyard, the fence must be at least 4 feet in height ,and constructed of wood, chicken wire or heavy gauge mesh wire. 4. There must be a well- drained area that allows the chickens to have access to dry ground at all times. 5. Feces shall be removed and disposed of in a sealed, enclo d container at a minimum of once weekly to avoid odor. \ November 28, 2012 Page 4 6. Fecal matter may be used as fertJOzer if turned completely into the soil within once weekly and there is no noxious order. Permit Revocation 1. The Police Chief, or designee, i§ authorized to revoke a per ' whenever: a. The permittee has failed comply with this policy; b. The permittee has violate \the City Code; C. The permittee has misstated,any material fact' ' n the application; d. There is a substantial and material variancee etween the information in the application and the actual facts or those acts which appear reasonably to have occurred; or \\\ e. The permittee is operating in violation f the terms and conditions of the permit. 2. A permittee may appeal the revocation in tl%e same manner as appealing the denial of a permit. Fees I 1. The fee for the initial permit is $170. 2. The fee to renew the permit is� 5. 3. If the City issues the permit�ee a Notice of iolation and if the permittee has not cured the violation when the pr operty is reinspe ted, the permittee shall be assessed a resinspection fee of $35, hich is due in 30 ays. If the violation has been cured, no reinspection fee shall be/assessed. lv�) Prepared by Susan Dulek, Ass't. City Attorney, 410 E. Washington St., Iowa City, IA (319)356 -5030 RESOLUTION NO. 12-533 RESOLUTION ADOPTING AN URBAN CHICKEN POLICY. WHEREAS, the City has adopted an ordinance providing for permits to be issued for urban chickens; WHEREAS, the attached policy sets forth the details for keeping chickens, such as the number of chickens, requirements for the coops and the pens, consent of neighboring properties, and amount of fees; and WHEREAS, it is in the City's interest to adopt the attached policy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: 1. The attached "Urban Chicken Policy" is adopted. Passed and approved this 18th day of December , 2012. �L %, IF I RA •- Approved by: I I - d - )� City Attorney's Office 71 Resolution No. Page 2 12 -533 It was moved by Champion and seconded by Mims the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Champion x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton URBAN CHICKEN POLICY (Adopted in Resolution No. 12 533 Definitions 1. Chicken: A member of the subspecies of gallus gallus domesticus, a domesticated chicken. 2. Coop: A cage, enclosure or building used for housing and protecting chickens from weather and predators. 3. Feeder: A device or apparatus for supplying food. 4. Nesting Box: A three -sided box with floor where chickens rest and lay eggs. 5. Pen: An enclosure for chickens which allows freedom of movement but also prevents escape. 6. Roost: A support on which chickens rest. 7. Rooster: A male chicken. Permit Granted /Denied The Police Chief, or designee, shall issue an urban chicken permit if: 1. The property has passed inspection. 2. The application fee has been paid. 3. There are no outstanding violations of local, state or federal law on the property. 4. The location, coop, and pen meet all the requirements of this policy. 5. The application is complete. 6. If it is a renewal, all outstanding reinspection fees have been paid. Neighbor Consent 1. No permit shall be issued without the written consent of the owners of adjacent properties. A consent form will be included in the application. 2. Adjacent property means all parcels of property that share a property line with the applicant's property including properties that contact each other only at one point. Terms of Permit The permit shall contain, at a minimum, the following conditions: 1. The permittee shall follow the City Code and state law regarding animal care. December 5, 2012 Page 2 2. The permittee grants the City the right to inspect the coop and pen one year after the permit is issued and at any other time to investigate a complaint. 3. The permit is a limited license for the activity and no vested zoning rights arise from the permit being issued. The permit does not run with the land. 3. Private restrictions on the use of the property shall remain enforceable and shall supersede the permit. The private restrictions include, but are not limited to, deed restrictions, condominium restrictions, neighborhood association bylaws, covenants and restrictions, and rental agreements. A permit issued to a person whose property is subject to private restrictions that prohibit keeping of chickens is void. Site Requirements 1. The property must be a single - family residence. 2. A tenant must obtain the landlord's written permission to install a coop. 3. Coops cannot be within 25 feet from any neighboring habitable structure. 4. Coops cannot be located within 5 feet of the habitable structure on the applicant property. 5. Coops cannot be located within 5 feet of the property line. 6. Coops and pens shall be located only in the back yard. Back yard means "rear yard" as defined in the City Zoning Code. Chicken Requirements 1. No more than four hens are allowed 2. Roosters are prohibited. 3. Chickens must be housed in the coop from dusk until dawn. 4. Slaughtering of a chicken is prohibited. 5. Selling of eggs and chickens is prohibited. 6. Eggs shall be removed within two days of being laid. 7. All feed and other items associated with the keeping of chickens shall be protected in a manner to prevent rodents from gaining access to or coming into contact with them. 8. Adequate food, water, and shelter shall be provided at all times. 9. A chicken that is outside the pen is "at large" in violation of the City Code. Coop Requirements 1. Coops may be mobile, known as "tractors." 2. Coops shall be constructed, repaired, and maintained in a manor to prevent rodents from being harbored underneath or within the walls of the enclosures. 3. Coops shall be built of solid materials such as wood, metal or plastic. December 5, 2012 Page 3 4. Coop floors shall be made of wood or cement set a minimum of 1 foot above ground level with a slight slope toward the door or other opening to prevent puddling. 5. Coops shall have at least one solid door and window that can be opened for ventilation. 6. A minimum of 4 square feet of space shall be provided per bird inside a coop. 7. Bedding shall consist of wood pellets, pine shavings, or similar material shall be provided to reduce odor. Straw may not be used for bedding. 8. Feces shall be removed and disposed of in a sealed, enclosed container at a minimum of once weekly to avoid odor. 9. Coops shall: a. Be maintained to ensure proper sanitation for maintaining the health of the chickens and the keepers. b. Be easy to clean and with good drainage. C. Protect the flock from extreme temperatures and wind. d. Keep out rodents, raptors and other predatory animals. e. Be well ventilated. f. Be free of drafts and maintains a uniform temperature. g. Have a roosting area sufficient in number and size for the chickens present. h. Have one nesting box per chicken. i. Have nests that entice hens to lay indoors. j. Offer plenty of light, both natural and artificial. k. Provide heat in colder temperatures. I. Include sanitary feed and water stations. M. Be constructed in such a manner that allows easy access for adequate cleaning. n. Be built in a well- drained area to prevent standing water. o. Be large enough to house chickens adequately. Pen Requirements 1. There shall be a minimum of 4 square feet of space per chicken. 2. The pen may be the entire back yard. 3. If the pen is the entire backyard, the fence for the backyard must be solid and at least 4 feet in height. If the pen is not the entire backyard, the fence must be at least 4 feet in height and constructed of wood, chicken wire or heavy gauge mesh wire. 4. There must be a well- drained area that allows the chickens to have access to dry ground at all times. 5. Feces shall be removed and disposed of in a sealed, enclosed container at a minimum of once weekly to avoid odor. December 5, 2012 Page 4 6. Fecal matter may be used as fertilizer if turned completely into the soil at least once weekly and there is no noxious odor. Permit Revocation 1. The Police Chief, or designee, is authorized to revoke a permit whenever: a. The permittee has failed to comply with this policy; b. The permittee has violated the City Code; C. The permittee has misstated any material fact in the application; d. There is a substantial and material variance between the information in the application and the actual facts or those facts which appear reasonably to have occurred; or e. The permittee is operating in violation of the terms and conditions of the permit. 2. A permittee may appeal the revocation in the same manner as appealing the denial of a permit. Fees 1. The fee for the initial permit is $100. 2. The fee to renew the permit is $75. 3. If the City issues the permittee a Notice of Violation and if the permittee has not cured the violation when the property is reinspected, the permittee shall be assessed a resinspection fee of $35, which is due in 30 days. If the violation has been cured, no reinspection fee shall be assessed. Prepared by: Tom Markus, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5010 2-18-12 RESOLUTION NO. 12 -534 L 12 RESOLUTION RECOMMENDING A SHARED VISION FOR THE FUTURE PLANNING AND DEVELOPMENT OF THE IOWA CITY COMMUNITY SCHOOL DISTRICT AND THE CITY OF IOWA CITY WHEREAS, the Iowa City Community School District Board of Education (ICCSD) has voted to submit a Revenue Purpose Statement (RPS) to the voters on February 5, 2013, to authorize the ICCSD to spend sales tax monies for any of the purposes set forth in the RPS; and WHEREAS, the City Council has reviewed the RPS including its stated expenditure purpose: "To provide funds to build and furnish a new school building or buildings; to build and furnish addition(s) to school buildings in the District; to remodel, repair, expand, and improve the school buildings in the District; to purchase and improve grounds; to furnish and equip district facilities;" and WHEREAS, in January 2012 the City Council adopted Resolution No 12 -02, which establishes neighborhood stabilization as one of Iowa City's Strategic Plan priorities; and WHEREAS, the Strategic Plan states that the City "aims to invest in and deliver core services to neighborhoods in a manner that enhances overall stability and maintains the intended character while facilitating new opportunities to improve the quality of life;" and WHEREAS, the Strategic Plan states that the City's neighborhood stabilization initiatives "should incorporate collaborative efforts with the ICCSD to maintain and build upon the success of schools in established neighborhoods while ensuring new elementary schools are planned as integral and sustainable components of neighborhoods;" and WHEREAS, in February 2011 the City Council adopted Resolution 11 -51, establishing an affordable housing location model to balance the distribution of federal and other housing funds and encourage income - diversified neighborhoods throughout the community; and WHEREAS, the ICCSD Superintendent has expressed that low income students, and in fact all students, do better when there is a mix of income levels within each school; and WHEREAS, the decisions of the ICCSD Board of Education have a significant impact on the neighborhoods of Iowa City and the other communities in the district; and WHEREAS, equitably distributing facilities, programs, and educational opportunities among our schools promotes stable, income - diverse neighborhoods; and WHEREAS, reinvesting in existing schools helps stabilize neighborhoods by attracting individuals and families who desire proximity to employment centers, commercial services and. cultural activities, reduces transportation costs for families and the school district, and is a cost - effective way to accommodate population growth, including ICCSD enrollment growth; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The ICCSD should prioritize capital spending to bring all existing facilities to the standards of recently- constructed facilities. Resolution No. 12 -534 Page 2 2. The ICCSD should pursue construction of two new elementary schools within the corporate limits of Iowa City and, through partnerships between the City and ICCSD similar to the Grant Wood gymnasium, the use of these facilities should incorporate community uses in addition to educational purposes. 3. In the event it determines the necessity of a third high school, the ICCSD's priority should be to do no harm to the existing high schools and ensure balance and equity with respect to facilities, offerings and enrollment practices so that all high school students in the district receive the same quality education. 4. The city manager and mayor are directed to meet with appropriate ICCSD officials in advance of the RPS vote to discuss the shared objectives of the City and the ICCSD. Passed and approved this 18th day of December , 20_12_. ATTEST: CITY ERK .rf Approved by la City Attorney's Office It was moved by Payne and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: X X X X X X X NAYS: ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton