HomeMy WebLinkAbout2013-01-22 Resolution01- 22.13"
4d(1)
Prepared by: Kumi Morris, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5044
RESOLUTION NO.
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE FAIRMEADOWS PARK SPLASH PAD�PROJECT.
WHEREAS, of has
responsible bid of $ for construction of the above -named an
WHEREAS, funds for thi project are available in the Fairm
Amenities project account 180.
NOW, THEREFORE, BE IT ESOLVED BY THE CITY C
CITY, IOWA, THAT:
ibmitted the lowest
t; and
Splash Pad and Park
CIL OF THE CITY OF IOWA
1. The contract for the co truction of the above amed project is hereby awarded to
su ' ct to the condition that awardee secure
adequate performance and ayment bond, ins ance certificates, and contract compliance
program statements.
2. The Mayor is hereby author ed to sig and the City Clerk to attest the contract for
construction of the above -na ed proje , subject to the condition that awardee secure
adequate performance and pay ent b nd, insurance certificates, and contract compliance
program statements.
3. The Director of Parks and Recrea 'on is authorized to execute change orders as they may
become necessary in the constru ti n of the above -named project.
Passed and approved this ay of 20
MA OR
Approved by
ATTEST:
CITY CLERK
It was moved by and seconded
adopted, and upon roll cq I there were:
City Attorney's Office
the Resolution be
AYES:/ NAYS: ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
SAENG\PW\Resolutions \Project Resolutions\Award ContractResolution to Award Contract- Fairmeadows Park Splash Pad Project- blank. bids recieve on 01 17 2012 award 01 22 2012.doc
1/13
Publish 12/21
NOTICE TO BIDDERS
FAIRMEADOWS PARK SPLASH PAD PROJECT
Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:00 P.M. on the 17th
day of January, 2013. Sealed proposals will be opened immediately thereafter by the City Engineer or
designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project.
Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon
by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 22nd day of
January, 2012, or at a special meeting called for that purpose.
There will be a pre -bid meeting on.Tuesday, January 8th at 10 a.m. in the Helling Lobby Conference Room in
City Hall, at 410 East Washington Street, Iowa City, Iowa.
The Project will involve the following:
Provide and install a new Vortex Aquatic Structure product Splash Pad System from Outdoor Recreation
Products at the Fairmeadows Park located at 2451 Miami Drive in Iowa City, Iowa. This work will include
above and below ground mechanical, electrical and plumbing systems, a water containment and recirculating
pump system, and a vandal resistant enclosure. There will be alternates for a parking lot, and sidewalks.
The contractor will be responsible for all associated mechanical, structural, paving and electrical work. This
project will be funded by Community Development Block Grant Funds through the US Department of
Housing and Urban Development and SECTION V. SPECIAL CONDITIONS- SUPPLEMENT FOR ALL
CDBG CONTRACTS AND AGREEMENTS are incorporated into the specifications.
All work is to be done in strict compliance with the plans and specifications prepared by MMS Consultants
Inc., of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public
examination in the Office of the City Clerk.
Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed
envelope, separate from the one containing the proposal, by a bid bond executed by a corporation
authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be
made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of
Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the
City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of
the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the
other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to
exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds
will be returned after the canvass and tabulation of bids is completed and reported to the City Council.
The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100 %)
of the contract price, said bond to be issued by a responsible surety approved by the City, and shall
guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from
all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall
also guarantee the maintenance of the improvement for a period of two (?) year(s), unless an extended
warranty is stipulated by specification, from and after its completion and formal acceptance by the City
Council.
The following limitations shall apply to this Project:
Final Completion Date: May 17, 2013
Liquidated Damages: $800.00 per day
The plans, specifications and proposed contract documents may be examined at the office of the City Clerk.
Copies of said plans and specifications and form of proposal blanks may be secured at the Office of
Technigraphics, 415 Highland Ave, Suite 100, Iowa City, Iowa 52240, Phone :319- 354 -5950 Fax:319 -354-
8973 Toll -Free 800 - 779 -0093 by bona fide bidders.
A $30.00 refundable fee is required for each set of plans and specifications provided to bidders or other
interested persons. The fee shall be in the form of a check, made payable to Technigraphics. The fee will be
returned if the plans are returned in unmarked and reusable condition within 15 days of Council Award. A
separate and nonrefundable $15.00 shipping and handling fee will apply to plans that are sent through postal
mail.
Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and
subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of
Economic Development at (515) 242 -4721 and the Iowa Department of Transportation Contracts Office at
(515) 239 -1422.
Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with
whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract
amount(s).
The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed
subcontractors, together with quantities, unit prices and extended dollar amounts.
By virtue of statutory authority, preference must be given to products and provisions grown and coal
produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa
Statutes. The Iowa reciprocal resident bidder preference law applies to this Project.
The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities
and irregularities.
Published upon order of the City Council of Iowa City, Iowa.
MARIAN K. KARR, CITY CLERK
Prepared by: Kumi Morris, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5044
RESOLUTION NO. 13 -17
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE FAIRMEADOWS PARK SPLASH PAD PROJECT.
WHEREAS, Bockenstedt Excavating Inc., of Iowa City, Iowa has submitted the lowest responsible
bid of $354,437.91 construction of the above -named project; and
WHEREAS, the bid includes the base bid and Alternates #1 and #2; and
WHEREAS, funds for this project are available in the Fairmeadows Park Splash Pad and Park
Amenities project account # 4180.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The contract for the construction of the above -named project for the base bid plus
Alternates #1 and #2 are hereby awarded to Bockenstedt Excavating Inc., subject to the
condition that awardee secure adequate performance and payment bond, insurance
certificates, and contract compliance program statements.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
construction of the above -named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract compliance
program statements.
3. The Director of Parks and Recreation is authorized to execute change orders as they may
become necessary in the construction of the above -named project.
Passed and approved this 22nd day of .7anuary , 20 1
ATTEST: c,i fit'
CITY LERK
Approved by
City Attorney's Office g b1 %3
It was moved by Dobyns and seconded by Champion the Resolution be
adopted, and upon roll call there were:
AYES: NAYS:
ABSENT:
X
Champion
X
Dickens
X
Dobyns
X—
Hayek
X
Mims
X
Payne
Throgmorton
S:IENGW1MResolutionslProject Resolutions\Award ContracAResolulion to Award Contract- Fainneadows Park Splash Pad Project- Bockensledt, bids recieve on 01 17 2012 award 01 22 2012.doc
01-22-13
4d(2)
Prepared by: Susan Dulek, Ass't. City Atty., 410 E. Washington St., Iowa City, IA 319 - 356 -5030
RESOLUTION NO. 13 -18
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY
CLERK TO ATTEST TO AN EXTENSION OF THE AGREEMENT BETWEEN THE
CITY AND NATIONAL DEVELOPMENT COUNCIL REGARDING COMMUNITY AND
ECONOMIC DEVELOPMENT ADVISEMENT.
WHEREAS, on July 12, 2010, the City entered into a one -year agreement with National
Development Council (NDC) to facilitate negotiations and pursue financing packages that will
enable redevelopment of key areas;
WHEREAS, the term of said agreement has been extended on three previous occasions for six
months in each instance; and
WHEREAS, it is in the City's interest to extend said agreement for another twelve months.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The Mayor is hereby authorized to sign and the City Clerk to attest to the attached agreement with
NDC to extend the term by twelve months through January 14, 2014.
Passed and approved this 22nd day of January —12013.
V,- a3 Am, N.
MAYOR
CITY C�tERK
Approved by
1 °t (, -(3
City Attorney's Office
Resolution No. 13 -18
Page 2
It was moved by Dobyns and seconded by Champion the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
FOURTH AMENDMENT TO
AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY, IOWA AND
NATIONAL DEVELOMPENT COUNCIL REGARDINGCOMMUNITY AND
ECONOMIC DEVELOMENT ADVISEMENT
This amendment to Agreement is made and entered into on this 22nd day of January , 2013,
by and between the City of Iowa City, Iowa, an Iowa municipal corporation whose address is
410 East Washington Street, Iowa City, Iowa 52240 (the "Client ") and the National
Development Council ( "NDC" or "Contractor "), a New York non -profit corporation, which is a
tax - exempt organization under Section 501(c)(3) of the Internal Revenue Code, whose address is
708 Third Avenue, Suite 710, New York, New York 11017.
WHEREAS, on July 12, 2010, the parties to this agreement did enter into an agreement for
professional services from NDC through July 14, 2011; and
WHEREAS, the July 12, 2010 agreement, which allowed for an extension of the contract term
by mutual agreement for a period not to exceed 24 months, has been extended pursuant to three,
six (6) month extension agreements; and
WHEREAS, the parties hereto now wish to extend the July 12, 2010 agreement a fourth time for
an additional twelve (12) month period.
NOW THEREFORE, in exchange of the mutual consideration described below, the City and
NDC to here by agree to the following:
1. That the second sentence in Paragraph II, entitled "Duration, Termination" of the July 12,
2010 agreement, as amended by the August 2, 2011 agreement, the January 20, 2012, and
the July 12, 2012 agreement, is hereby deleted in its entirety and the following new
sentence is inserted in lieu thereof. This agreement may be extended by mutual consent.
2. That the July 12, 2010 agreement, as amended, is extended twelve (12) months through
January 14, 2014.
3. The City shall pay NDC seventy -two thousand dollars ($72,000) for the services
performed during this contract extension period, according to the following schedule:
monthly installments of six thousand ($6,000) for twelve months. The NDC Foundation
shall pay NDC six thousand dollars ($6,000) in monthly installments of five hundred
dollars ($500).
4. All other terms and provisions of the July 12, 2010 agreement, as amended, not
inconsistent with this agreement shall remain in full force and effect.
Signed this 22nd': -day of January , 2013.
CITY OF IOWA CITY, IOWA
BY:
Matthew J. Hayek, Mayor
Attest: X; /. ..L/
Marian K. K , City Clerk
NATIONAL DEVELOPMENT COUNCIL ACKNOWLEDGEMENT
STATE OF NEW YORK )
)Ss:
NEW YORK COUNTY )
Signed and sworn to (or affirmed) before me on this 4 day of 2013, by
Robert W. Davenport, as President of the National Development Council.
LINDA TSOI
NOTARY PUB11C
STATE OF NEW YORK
NO. 6182306
Ouku W iiN OLEENS COLWN-
COMWssION EXPIRES 2-24.2 QLL
STATE OF IOWA )
)ss:
JOHNSON COUNTY)
Public in and for the State of New York
CITY'S ACKNOWLEDGEMENT
Signed and sworn to (or affirmed) before me on this 2eod' ay of 2013, by
Matthew J. Hayek, as Mayor and Marian K. Karr as Clerk of the City of��I��o //wa ity, Iowa.
yaw[ ,, KELLIE K. TUTTLE
Commission Number 221819
My issi n Expires Notary Public in and for the State of Iowa
� 165YA
Aattwk,
FOURTH AMENDMENT TO
AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY, IOWA AND
NATIONAL DEVELOMPENT COUNCIL REGARDINGCOAEM UNITY AND
ECONOMIC DEVELOMENT ADVISEMENT
This amendm t to Agreement is made and entered into on this day of ' 2013,
by and between a .City of Iowa City, Iowa, an Iowa municipal corporati n .whose address is
410 East Washin Street, Iowa City, Iowa 52240 (the "Clien and the National
Development Council C" or "Contractor "), a New York non -pro corporation, which is a
tax - exempt organization er Section 501(c)(3) of the Internal Reven a Code, whose address is
708 Third Avenue, Suite 710, ew York, New York 11017.
WHEREAS, on July 12, 2010, th parties to this agreement di enter into an agreement for
professional services from NDC throw July 14, 2011; and
WHEREAS, the July 12, 2010 agreement, hich allowed fog fin extension of the contract term
by mutual agreement for a period not to exce 24 months, as been extended pursuant to three,
six (6) month extension agreements; and
WHEREAS, the parties hereto now wish to extend th ly 12, 2010 agreement a fourth time for
an additional twelve (12) month - period.
NOW THEREFORE, in exchange of the
NDC to here by agree to the following:
1. That the second sentence in Paragra
2010 agreement, as amended by the
the July 12, 2012 agreement, is
sentence is inserted in lieu thereo
2. That the July 12, 2010 agreem t,
January 14, 2014.
described below,'the City and
entitled "Duration, T,,er
st 2, 2011 agreement,
deleted in its entirety
nation" of the July 12,
January 20, 2012, and
id the following new
This agreement may be extended d mutual consent
as amended, is extended twelve (1 months through
3. The City shal/thousd eventy -two thousand dollars ($72,000) fo the services
performed duract extension period, according to the follo schedule:
monthly installthousand ($6,000) for six months. The NDC Foun "on shall
pay NDC three llars ($6,000) in monthly installments of five hundre d ollars
($500).
4. All other termsions of the July 12, 2010 agreement, as amended, of
inconsistent wi ent shall remain in full force and effect.
Signed this _/ day of , 2013.
21d(a)
5
Prepared by: Kristopher Ackerson, Assistant Transportation Planner, 410 E. Washington St.
Iowa City, IA 52240 (319) 356 -5247
RESOLUTION NO. 13 -19
RESOLUTION DECLARING THE CITY OF IOWA CITY'S APPLICATION FOR
RISE FUNDS FOR THE PROPOSED MOSS RIDGE ROAD FROM IOWA STATE
HIGHWAY 1 TO MOSS RIDGE CAMPUS AT RAPID CREEK PRESERVE
WHEREAS, the City of Iowa City, Iowa ( "City ") endorses the construction of the proposed Moss
Ridge Road for dedicated public use heading west from a new signalized intersection with State
Highway 1 approximately one - quarter mile north of Interstate 80 to serve the future Moss Ridge
Campus at Rapid Creek Preserve; and
WHEREAS, the City's adopted Comprehensive Plan recommends that the City attract additional
commercial development adjacent to Interstate 80 and the new Moss Ridge Road will enable
development on land that will be accessible to the interstate and Iowa highway networks; and
WHEREAS, the City has identified an immediate, non - speculative opportunity for job retention
and creation that is dependent upon the construction of Moss Ridge Road in 2013; and
WHEREAS, the proposed road construction improvements will enhance the economic
development of the community and surrounding area and add to the quality of life of citizens; and
WHEREAS, increased commercial business creates additional jobs for residents and allows
growth of the tax base and is consistent with the intent of the RISE program to fund projects which
grow the Iowa tax base and facilitate job creation; and
WHEREAS, the City needs the Revitalize Iowa's Sound Economy (RISE) funds to assist in the
improvements needed for this project; and
WHEREAS, the City will be responsible for adequately maintaining said roadway improvements
that are not within Iowa Department of Transportation right -of -way;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The estimated total cost of construction for Moss Ridge Road and intersection with State
Highway 1 is $4,466,000 and the City of Iowa City is applying for a minimum of fifty
percent of the costs ($2,233,000) from the RISE program.
2. The City hereby officially endorses and directs City staff to submit a RISE grant application
to Iowa DOT for eligible construction expenses of Moss Ridge Road.
3. The City Engineer or designee is hereby authorized to execute the "Application
Certification for Immediate Opportunity."
4. The City Manager or designee is hereby authorized to execute all necessary agreements
and documents for said grant with the Iowa Department of Transportation.
C:\ Users \SHektoen\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content. Outlook \EIUIY9HP\Resolution_Moss
Ridge Road.doc
Resolution No. 13-19
Page 2
Passed and approved this 22nd day of January , 20_L3 __
ATTEST:
CITY C ERK
%" V�,
Approved by
City Attorney's Office l t f
3
It was moved by Dobyns and seconded by Champion the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
x Dobyns
_ x Hayek
x Mims
x Payne
X, Throgmorton
1 TWO
CITY OF IOWA CITY 4d(3)
MEMORANDUM -
Date:
January 16, 2013
To:
City Manager
From:
Kris Ackerson
Re: Consent calendar item —
application
Introduction
Authorizing resolution for Moss Ridge Road RISE grant
This resolution authorizes an application to the Iowa DOT RISE Program to partially fund
construction of the proposed Moss Ridge Road west from North Dodge Street in the area north
of Interstate 80.
Background
For the past two years, the City has been facilitating the expansion of the major employment
center located north of Interstate 80 and west of North Dodge Street. The proposed Moss Ridge
Campus office park consists of 150 acres of land intended for office /research park uses and
approximately 14 acres (84,000 square feet) of support retail. This high visibility development
along Interstate 80 has already generated interest from site selection consultants and area
employers looking to relocate. The property is currently inaccessible, so a new roadway is
necessary for development to occur.
The Iowa Department of Transportation administers a grant program named Revitalize Iowa's
Sound Economy (RISE) that funds road construction projects that create jobs. The proposed
Moss Ridge Road is precisely the type of project that this grant program targets. The program
funds up to 80 percent of eligible construction costs, so the City's share would depend on the
award amount.
Discussion of Solution
We discussed this project with Iowa DOT staff and believe it would be a competitive grant
application. The City could submit an application to the RISE program for 80 percent of the
eligible road construction costs, which are estimated at $4,466,000. Based on the scoring
criteria, we believe that if the project is funded, the grand award would be 20 to 50 percent of
construction costs.
Alternatively, the City could fund the project locally without grant money.
Recommendation
We recommend approving the enclosed resolution authorizing City staff to apply for grant funds
from the Iowa DOT RISE Program. If awarded, the funds will be used to construct the proposed
Moss Ridge Road westerly from State Highway 1 (North Dodge Street) to enable development
of commercial office uses and support retail on the land northwest of the 1 -80 interchange with
Highway 1. The total project cost is estimated to be $4,466,000 and staff will apply for a
minimum of fifty percent of project costs ($2,233,000).
CC: Jeff Davidson
John Yapp
Prepared by: Denny Gannon, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; (319)356 -5143
RESOLUTION NO. 13 -20
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND
BETWEEN THE CITY OF IOWA CITY AND SHIVE- HATTERY, INC. OF IOWA
CITY, IOWA TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE
MOSS RIDGE ROAD PROJECT.
WHEREAS, the City of Iowa City desires to construct the Moss Ridge Road Project which will
include the construction of street from Highway 1 to the property west of NCS Pearson, N. Dodge
Street / Highway 1 improvements, sidewalk, sanitary sewer, water main, traffic signals, storms
water system, and storm water detention facilities; and
WHEREAS, the CITY desires the services of a consulting firm to provide engineering services
including the final design & bid documents and easement / right -of -way plats for the construction
of the Moss Ridge Road Project; and
WHEREAS, the City of Iowa City has negotiated an Agreement for said consulting services with
Shive - Hattery, Inc. to provide said services; and
WHEREAS, it is in the public interest to enter into said Consultant Agreement with Shive - Hattery,
Inc.; and
WHEREAS, funds for this project are available in the Moss Ridge Road account # 3802.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The Consultant's Agreement attached hereto is in the public interest, and is approved as
to form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached
Consultant's Agreement.
Passed and approved this 22nd day of January —12013.
ATTEST: �+
CITY LERK
pwenglmasters\Res- ConsultAgldoc
Approved by
City Attorney's Office
Resolution No. 13 -20
Page 2
It was moved by Dobyns and seconded by Mampi on the
Resolution be adopted, and upon roll call there were:
AYES:
x
x
x
x
x
x
x
NAYS:
ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 22 day of January , 2013, by and between
the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Shive-
Hattery, Inc., of Iowa City, Iowa, hereinafter referred to as the Consultant.
WHEREAS, the City desires to construct an entrance roadway, Moss Ridge Road, from North
Dodge Street/Highway 1 to the proposed Moss Ridge Campus at Rapid Creek Preserve located
at the northwest corner of North Dodge Street/Highway 1 and Interstate 80. The project is
generally planned to include roadway, North Dodge Street/Highway 1 improvements, sidewalk,
sanitary sewer, water main, traffic signals, stormwater system, and detention basins.
Improvements to North Dodge Street/Highway 1 are included as part of this project. The project
scope is as defined per the Moss Ridge Road preliminary engineering phase.
NOW THEREFORE, it is agreed by and between the parties hereto that the City does now
contract with the Consultant to provide services as set forth herein.
SCOPE OF SERVICES
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
Survey and Base Mapping
A. Design Survey
The Consultant shall perform a topographic survey from the northern boundary of the
Highway 1 preliminary phase survey limits to a point 1,100 feet north along the Highway 1
corridor.
B. Base Map Preparation
A base map to facilitate the roadway and stormwater design will be prepared from the
northern boundary of the Highway 1 preliminary phase survey limits to a point 1,100 feet
north along the Highway 1 corridor. The base map prepared will include existing
topography features, right -of -way and easement lines, buried utilities based on field
locates, and above ground surface features.
Design & Construction Document Phase
A. Design
Complete design for all components of the Moss Ridge Road construction as described in
Exhibit B and Exhibit C attached hereto. Design shall also include delineation of the
Indiana Bat habitat required for removal, as identified by Stanley Consultants.
B. Typical Pavement Sections
The final design typical pavement sections will be developed for the project. These
sections will include the pavement thickness, subgrade requirements, grading and
compaction requirements.
112327 -1
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C. Final Plan and Profiles
The final design and drafting of the plan and profiles will be prepared on base maps
prepared for the project.
D. Final Design Cross - Sections
Prepare the final design of the individual cross - sections for the project. Cross - sections will
be developed at a minimum of 50 -foot intervals with additional cross - sections included as
necessary. Cross - sections will show the existing ground as well as final grading,
foreslopes, backslopes, special subgrade treatment, and other pertinent information.
E. Final Design Plans
Layout plans and appropriately detailed design drawings showing the project and
component parts shall consist of plans,, elevations, sections, and other drawings for
bidding and construction purposes. Final design and drafting of plan and profile sheets
will include complete detailed information for location of existing utilities, typical cross -
sections, and individual cross - sections. Final plans shall meet all requirements of the
RISE grant program.
F. Final Storm Drainage Design
Final design and drafting of the storm sewer system, storm sewer inlets, manholes,
culverts, ditches, detention ponds reconstruction, and other storm drainage appurtenances
on the project will be developed. The design of the storm sewer system will be based on
current Iowa City design standards. Copy of design calculations shall be submitted to the
City.
G. Watermain and Sanitary Sewer Design
Final design and drafting of the watermain and sanitary sewer systems. Copy of design
calculations for the sanitary sewer shall be submitted to the City.
H. Erosion Control
Final design and drafting of temporary and permanent erosion control measures to be
provided on the project during construction will be completed. A stormwater pollution
prevention plan (SWPPP) and NPDES permit binder will be included with the project.
Signing and Pavement Markings
Final design and drafting of signage and pavement markings which are to be a permanent
part of the project.
Traffic Signals
Final design and drafting of traffic signals.
112327 -1
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K. Final Design of Incidental Components
Incidental design work necessary for the project concept such as sidewalk ramps,
relocations, etc. not specifically stated herein necessary to construct a final completed
project shall be the responsibility of the Consultant and no additional compensation shall
be provided.
L. Specifications
The Iowa Department of Transportation (DOT) and the Statewide Urban Design
Standards and Specifications (SUDAS) will be utilized as the technical specifications for
the project. The City of Iowa City standard contract documents will also be utilized for this
project. Supplemental specifications and special provisions required by the project will be
prepared and incorporated with the standard documents.
M. Final Quantities
The final bid quantities will be determined and included with the project specifications bid
form.
N. Final Cost Opinion
Following completion of the final design, an opinion of probable construction costs based
on the final design will be prepared.
O. Submittals, Reviews, and Revisions
Submit plans, approximately 60% and 95% complete, to the City to facilitate
plans /specification review and field examination. Participate in field examination and
plan /specification review with the City.
P. Final Plan and Specification Submittal
Submit final plans, specifications, contract documents, and opinion of probable
construction costs to the City and Iowa DOT for final approval.
Q. Assemble Plan Documents
Following final plan revisions, assemble title sheet, project quantities and reference sheet,
location plan, pavement detail sheets, grading plan and profile sheets, typical section and
tabulation sheets, and cross - section sheets.
R. Utilities
Submit plans to affected utility companies and communicate relocation needs. The
Consultant will lead the coordination effort with utilities. The City will provide assistance as
needed.
S. RISE Grant Support
Provide exhibits, cost opinions, and other such documents as required for RISE Grant
application /contract.
112327 -1
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T. Easements / Right -of -Way Plats
Prepare plats and legal descriptions for the right -of -way and easements as defined by the
preliminary engineering phase. Certified plats shall be provided to the City by January 30,
2013.
Permitting
Environmental permitting shall be performed by the City (Stanley Consultants, Inc.).
The Consultant shall prepare and submit applicable permit applications to the Iowa
Department of Transportation.
The Consultant_ shall prepare and submit watermain and sewer construction permit
applications to the Iowa Department of Natural Resources (DNR).
The Consultant shall prepare and submit a Stormwater Pollution Prevention Plan
(SWPPP) to the Iowa DNR for NPDES permit.
Geotechnical
Geotechnical investigation and soils report shall be included.
Bidding and Construction Phases
The City will provide bidding and construction phase services. However, the Consultant
will respond to questions during the bidding phase, prepare addenda as appropriate, and
facilitate the preconstruction conference.
Additional Services
Construction Phase services: Construction staking, testing, and construction phase
services may be added as additional services.
11. CLIENT RESPONSIBILITIES
City agrees to provide the following:
A. Participation at design review meetings and review of schematic design concepts.
B. Traffic Impact Study and Environmental permitting.
C. Access to the site to perform design phase services.
D. RISE Grant administration and contract management.
E. Right -of -way and Easement acquisitions.
112327 -1
-5-
III. TIME OF COMPLETION
Time is of the essence. The Consultant shall complete the following phases of the Project in
accordance with the schedule shown below.
Start Complete
Final ROW /Easement Plats - Jan 30, 2013
60% Complete Submittal Jan 9, 2013 Feb 22, 2013
95% Complete Submittal Feb 25, 2013 Mar 29, 2013
Submit DOT Access & Traffic Control Permit Apps - Mar 29, 2013
Submit DNR Construction Permit Applications - April 12, 2013
Submit remaining DOT Permit Applications - _ April_ 12, 2013
Final Construction Documents April 1, 2013 May 7, 2013
Bidding Phase May 7, 2013 June 18, 2013
IV. GENERAL TERMS
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
1. To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity,
or sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall
not be greater than the "not -to- exceed" amount listed in Section V. The City may
terminate this Agreement upon seven (7) calendar days' written notice to the
Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all
Parties to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be
exclusive, but the Consultant shall have the right to employ such assistance as
may be required for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable
request to the Consultant. The City agrees to furnish all reasonable assistance in
the use of these records and files.
112327 -1
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City
shall be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
The Consultant agrees to furnish all reports, specifications, and drawings, with the
seal of a professional engineer affixed thereto or such seal as required by Iowa
law.
J. The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the
remaining portion shall be deemed severable from the invalid portion and continue
in full force and effect.
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep mylar reproducible copies for the Consultant's own filing
use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project
will be paid by the City.
N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
either direct or indirect, in this agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
O. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the
Consultant's negligent acts, errors and omissions to the City in the sum of
$1,000,000.
112327 -1
-7-
V. COMPENSATION FOR SERVICES
The Consultant shall be compensated for the above scope of services for a not -to- exceed fee of
$297,000 calculated based on the rate schedule attached as Exhibit A and incorporated herein.
An estimated breakout of the fee is as set out below. Reimbursable expenses such as mileage,
postage, printing and plotting for the project shall be included in the not -to- exceed fee according
to the rate schedule attached hereto.
Hourly Not -to- Exceed Fee Schedule
Survey & Base Mapping $ 2,900
Design & Construction Document Phase $266,200
Permitting $ 11,700
Geotechnical $ 7,600
Bidding & Construction Phase $ 6,100
Expenses 3,500
Total $298,000
V. MISCELLANEOUS
A. All provisions of the Agreement shall be reconciled in accordance with the generally
accepted standards of the Engineering Profession.
B. It is further agreed that there are no other considerations or monies contingent upon or
resulting from the execution of this Agreement, that it is the entire Agreement, and that
no other monies or considerations have been solicited.
FOR THE CITY
By:
Title: Mayor
Date: January 22, 2013
ATTEST:,��
pvffo rms%consag mUffn
112327 -1
FOR THE CONSULTANT
By: %f � P- rro------
Kevin P. Trom, PE
Title: Project Manager
Date: I /W3
Approved by:
ACityorneys Office
///(///-3
Date/
EXHIBIT A
STANDARD HOURLY FEE SCHEDULE
Effective January 1, 2013 to December 31, 2013
PROFESSIONAL STAFF:
Grade 1
$ 78.00
Grade 2
$ 91.00
Grade 3
$ 102.00
Grade 4
$ 113.00
Grade 5
$ 124.00
Grade 6
$ 135.00
Grade 7
$ 149.00
Grade 8
$ 164.00
Grade 9
$ 179.00
ADMIN STAFF: $ 53.00
SURVEY STAFF:
One Person $103.00
Two Person $160.00
REIMBURSABLE EXPENSES:
TRAVEL
Mileage- Car/Truck $0.56/ Mile
Mileage- Survey Trucks $0.66/ Mile
Lodging, Meals Cost + 10%
Airfare Cost +.10%
Car Rental Cost + 10%
OUTSIDE SERVICES
Computer Services
Cost + 10%
Aerial Photogrammetry
Cost + 10%
Professional Services
Cost + 10%
Prints /Plots /Photos
Cost + 10%
Deliveries
Cost + 10%
TECHNICAL STAFF:
Grade 1
$ 53.00
Grade 2
$ 64.00
Grade 3
$ 72.00
Grade 4
$ 82.00
Grade 5
$ 91.00
Grade 6
$ 101.00
Grade 7
$ 113.00
IN -HOUSE SERVICES
Prints /Plots:
Bond $ .30 /Sq.Ft.
Mylar $ .75 /Sq.Ft.
Photogloss $ .90 /Sq.Ft.
Color Bond $ .60 /Sq.Ft.
Foam Core Mounting $ 13.00
Color Prints:
Letter Size $ 1.00
Legal and 11 x1 7 $ 2.00
3 -D Scanner /Hour $300.00
Ver. 2 -13
Exhibit B
HIVE( City of Iowa City - Moss Ridge Road
OPINION OF ANTICIPATED CONSTRUCTION COSTS
Preliminary Engineering Phase - 1115/2013
DESCRIPTION. 31 -foot wide new PCC Roadway approximately 2,100 -feet from Highway 1 to proposed Moss Ridge Subdivision. Project also
includes Highway 1 improvements, 8 -ft walk, traffic signals and interconnect, sanitarysewer, watermain, stonnwatersystem, and detention
basins.
*Does not include costs for easement /right- of-way acquisitions or environmental mitigation
112327 -1
UNIT
EXTENDED
ITEM DESCRIPTION
UNIT
QUANTITY
COST
COST
1
CLEARING AND GRUBBING
ACRE
10
$
10,000.00
$
100,000.00
2
EXCAVATION, CLASS 10, ROADWAY AND BORROW
CY
64,600
$
10.00
$
646,000.00
3
TOPSOIL, STRIP, SALVAGE AND SPREAD
CY
5,400
$
6.00
$
32,400.00
4
MODIFIED SUBBASE
CY
3,100
$
35.00
$
108,500.00
5
GRANULAR SHOULDERS, TYPE B —
TON
140
$
20.00
$
2,800.00
6
AV
PED SHOULDER, HOT MIX ASPHALT MIXTURE, 8 IN.
SY
2,200
$
40.00
$
88,000.00
7
STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS
SY
8,810
$
45.00
$
396,450.00
C, CLASS 3 DURABILITY, 9 IN.
8
STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS
SY
2,480
$
55.00
$
136,400.00
C, CLASS 3 DURABILITY, 10 IN.
9
MEDIAN, P.C. CONCRETE, 4 IN.
SY
1,010
$
65.00
$
65,650.00
10
HOT MIX ASPHALT MIXTURE (1,000,000 ESAL) INTERMEDIATE COURSE 1/2 IN. M
TON
210
$
90.00
$
18,900.00
11
HOT MIX ASPHALT MIXTURE (1,000,000 ESAL), SURFACE COURSE, 1/2 IN. MIX, NO
TON
210
$
95.00
$
19,950.00
SPECIAL FRICTION REQUIREMENT
12
TEMPORARY PAVEMENT
SY
1,060
$
40.00
$
42,400.00
13
PRECAST CONCRETE BOX CULVERT, 10 FT. X 5 FT.
LF
25
$
550.00
$
13,750.00
14
PRECAST CONCRETE BOX CULVERT, 12 FT. X 6 FT.
LF
122
$
950.00
$
115,900.00
15
_ PRECAST CONCRETE BOX_ FLARED APRON, 10 FT. X 5 FT. _ _ _ ___
EACH
1
$_
15,0_00.00
$
15,000.00
16
PRECAST CONCRETE BOX FLARED APRON, 12 FT. X 6 FT.
EACH
2—
$
25,000.00
$
— 50,000.00
17
APRONS, CONCRETE, 18 IN. DIA.
EACH
2
$
800.00
$
1,600.00
18
APRONS, CONCRETE, 24 IN. DIA.
EACH
1
$
1,000.00
$
1,000.00
19
APRONS, CONCRETE, 48 IN. DIA.
EACH
2
$
2,000.00
$
4,000.00
20
— MANHOLE, SANITARY_ SEWER, SW-301,48 IN. _— _
EACH
$
4,500.00
$
40,500.00
21
INTAKE, SW -507
EACH
_9 _
8 V —$
2,800.00
$
22,400.00
22
INTAKE, SW-512,24 IN.
EACH
3
$
1,800.00
$
5,400.00
23
SUBDRAIN, LONGITUDINAL, (SHOULDER) 4 IN. DIA.
LF
7,100
$
7.00
$
49,700.00
24
STORM SEWER, TRENCHED, RCP, 2000D (CIII), 18 IN.
LF
690
$
50.00
$
34,500.00
_ 25
STORM SEWER, TRENCHED, RCP, 2000D (CIII), 24 IN.
LF
120
$
55.00
$
6,600.00
26
STORM SEWER, TRENCHED, RCP, 2000D (CIII), 36 IN.
LF
—
26
$
115.00
$
2,990.00
27
STORM SEWER, TRENCHED, RCP, 2000D (CIII), 48 IN.
LF
250
$
150.00
$
37,500.00
28
SANITARY SEWER GRAVITY MAIN, TRENCHED, POLYVINYL CHLORIDE PIPE
LF
160
$
60.00
$
9,600.00
(PVC), 8 IN.
29
SANITARY SEWER GRAVITY MAIN, TRENCHED
LF
2,040
$
90.00
$
183,600.00
30
REVETMENT, CLASS E
TON
290
$
40.00
$
11,600.00
31
REMOVAL OF PAVEMENT
SY
1,400
$
8.00
$
11,200.00
32
SPECIAL SUBGRADE PREPARATION
SY
2,340
$
4.00
$
9,360.00
33
SIDEWALK, P.C. CONCRETE, 6 IN.
SY
2,340
$
33.00
$
77,220.00
34
SIGNAGE
LS
1
$
15,000.00
$
15,000.00
35 TRAFFIC SIGNAL AND INTERCONNECT TO NORTHGATE
LS
1
$ 200,000.00
$
200,000.00
36
PAINTED PAVEMENT MARKINGS, DURABLE
STA
40
$
80.00
$
3,200.00
37
TRAFFIC CONTROL
LS
1
$
40,000.00
$
40,000.00
38
MOBILIZATION
LS
1
$ 150,000.00
$
150,000.00
39
WATER MAIN, TRENCHED, DUCTILE IRON PIPE (DIP), 12 IN.
LF
2,600
$
75.00
$
195,000.00
40
FIRE HYDRANT ASSEMBLY
EACH
8
$
4,000.00
$
32,000.00
41
EROSION CONTROL AND SEEDING
LS
1
$
75,000.00
$
75,000.00
42
TREES /SHRUBS
LS
1
$
15,000.00
$
15,000.00
43
...................
CONSTRUCTION SURVEY...__ ......................._......................................... ..... ...._......._...._....._......_.__........._.._..._................................. _....._LS
................
...... �................
$......20,000.
00....._$........._.._20,000.00
.......,0.......
Sub -Total
$
3,106,070
Contingency 15%
$
465,911
Construction Total
$
3,571,981
Engineering (Design Phase)
$
392,918
Engineering (Construction Phase)
$
285,758
"Total
$
4,251,000
*Does not include costs for easement /right- of-way acquisitions or environmental mitigation
112327 -1
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CITY OF IOWA. CITY
•.m� 4d(4)
MEMORANDUM
DATE: January 11, 2013
TO: Tom Markus, City Manager
FROM: Ron Knoche, City Engineert'
RE: Agreement with Shive - Hattery, Inc. to provide Engineering Consultant
Services for the Moss Ridge Road Project — January 22, 2013
Introduction:
The Iowa City Comprehensive Plan identifies the area west of the Pearson property as being
ideally suited for the expansion of the major employment center that has developed around the
interstate 80 interchange with State Highway 1 and should be preserved for office and research
park development. However, because the property is currently landlocked, a public street will
need to be extended from Highway 1 to the property west of Pearson in order to develop per the
Comprehensive Plan.
History /Background:
Shive - Hattery has completed the preliminary design for the project. It is now necessary to
complete the final design, and prepare bid documents and easement /right of way plats for the
Moss Ridge Road Project.
Discussion of Solutions:
An agreement has been negotiated with Shive - Hattery, Inc. to provide these engineering
services.
Financial Impact:
The not -to- exceed fee for these engineering services is $298,000. Funding will be via general
obligation bonds. There is another item on this council meeting's agenda which authorizes staff
to apply for a State of Iowa RISE grant to cover a portion of the costs associated with this
project.
Recommendation:
Staff recommends approval of the engineering services consultant agreement with Shive-
Hattery, Inc. at the January 22nd City Council Meeting.
r 4 CITY OF IOWA CITY �'��""
_1!
; vim 4d(5)
!iT�t MEMORANDUM
Date: January 14, 2013
To: Tom Markus, City Manager
From: Chief Sam Hargadine
Re: Cedar Rapids Police Range MOU
Introduction:
The Iowa City Police Department is proposing to help fund the upgrading of the current
Cedar Rapids Police Department range in exchange for certain usage rights.
History/Background:
The Johnson County area law enforcement agencies have been looking for a location to
build a shooting range for a number of years. Any time a potential property was located,
concerns were expressed by neighboring properties making the property not feasible.
The range in Cedar Rapids is the one currently being utilized by most of the Johnson
County agencies. CRPD approached the Johnson County law enforcement agencies
requesting help with funding to upgrade and expand their current facility. The agency
heads for area law enforcement agreed to not pursue building a local range and explore
the Cedar Rapids option.
Discussion of Solutions:
The Iowa City Police Department would like to allocate funding to be utilized at the
Cedar Rapids Police Department range.
The Johnson County Law Enforcement agency heads have decided that it would be in
the best interest of those agencies to continue to utilize the CRPD range for firearm
training. CRPD is starting to expand and upgrade the range at its current location and is
seeking assistance to cover the cost of these improvements. Those agencies that agree
to help with the cost will be provided a MOU which will include guaranteed range dates,
priority in picking the training dates, a key to the facility, on site storage and either
waiver or reduction in usage fees. Other benefits include free tuition to the Cedar
Rapids Police Academy.
Financial Impact:
Iowa City would utilize funds from the federal 2009 and 2012 Byrne JAG, approved for
range equipment, and asset forfeiture funds for a total contribution of $100,000.00
towards the project. A breakdown of funding is as follows; 2012 Byrne JAG $16,726.00
+ 2009 Byrne JAG $31,927.00 + Asset forfeiture funding $51,347.00.
Recommendation:
The recommendation is to sign this MOU and proceed with the terms of the agreement.
Marian Karr
From: Geoff Fruin
Sent: Tuesday, January 22, 2013 12:33 PM
To: 'David and Sheri Roggy'; Tom Markus; Sam Hargadine; mitch @caliberrange.com; David
Caliber Range
Cc: Council; Jim Steffen; Rick Wyss
Subject: RE: Range $
Mr. Roggy,
Thank you for your email regarding Caliber Range and Iowa City's decision to utilize the Cedar Rapids Police
Department's range. While we appreciate your offer to accommodate the needs of our Police Department, we remain
committed to partnering with other local law enforcement agencies on the Cedar Rapids range. We believe this option
better meets our operational needs and is a more viable economic solution for the City.
Again, we appreciate your interest and wish you the best in your business endeavor.
Sincerely,
Geoff Fruin
Assistant to the City Manager ( City of Iowa City, IA
319.356.5013 Igeoff- fruin@iowa- city.ore
From: David and Sheri Roggy [mailto:dsroggy @yahoo.com]
Sent: Monday, January 21, 2013 8:16 PM
To: Tom Markus; Sam Hargadine; mitch @caliberrange.com; David Caliber Range
Cc: Council
Subject: Range $
Dear Sam and Tom,
Gentlemen it has been a long time since we last spoke (wrote). I'm writing to let you both know that Caliber Range
is moving forward in Coralville. I know you both wanted to have it in Iowa City, however as you know the political
climate was non - conducive. Mitch Price and I are moving forward and are in the capital raising portion of the
plan. We had assumed when we talked a year and a half ago that the money to Cedar Rapids was already ear-
marked. We would like to offer you another option to spending the money out of the area. We are constructing an
NSSF 5 -Star, state -of -the -art facility, and would like you to be part of it.
We are offering Life Memberships to the public for $4000. We would like to extend this offer to the ICPD. 112
officers at $4000 is $448,000. This would give all the officers Free range time Monday -Friday 9 -5. Peak range time
5 -9 and weekends would be at 1/2 price $10 /hr for personal use. They would receive a "Buddy- Pass" every month
to bring a friend to shoot in the lane with them at no cost. Any other time they bring someone with them it is at
half price $5 /hr. They will have call ahead placement. They will have 10% off everything in the retail portion of
the facility ($500K in inventory). FFL Transfers and Gun Rentals are 50% off, and hearing and eye rentals free.
We are still interested in moving tactical /room entry scenarios, night shoots with or with out strobe, work out of
and over cars (front of chassis, seats, doors and hood), and turning retrievers for shoot don't shoot scenarios. We
also have six 50 yard lanes for longer shot practice with AR's.
These 112 Life Memberships would be transferable to new officers from those leaving, but in exchange the
memberships would need to be renewed every 10years at the "sunset" point of the contract.
Please get back to me prior to the Council meeting tomorrow night.
Thanks
David Roggy
davidgcalibCq nge.com
6� 4 �8
Prepared by: Sarah Holecek, Asst. City Atty, 410 E. Washington St, Iowa City, IA 52240 (319) 356 -5030
RESOLUTION NO
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST
AN INTERLOCAL MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF IOWA CITY
AND CITY OF CEDAR RAPIDS FOR POLICE RANGE USAGE AND FUNDING OF
IMPROVEMENTS TO THE EXISTING CRPD FACILITY
J�d 5)
WHEREAS, the Iowa City Police Department has searched without success for property to build
an area law enforcement range; and
WHEREAS, the Iowa City Police Department currently utilizes the range operated by the Cedar
Rapids Police Department; and
WHEREAS, the City of Cedar Rapids and the City of Iowa City have agreed to terms, as
memorialized in the attached Memorandum of Agreement, under which the City of Iowa City will
financially contribute to improvements at the existing Cedar Rapids range in return for
guaranteed range dates, priority in picking the training dates, a key to the facility, on site
storage, waiver of usage fees and free tuition to the Cedar Rapids Police Academy; and
WHEREAS, funding for Iowa City's contribution to these improvements, in the sum of $100,000,
is available from the 2009 and 2012 Byrne JAG grants and asset forfeiture funds as follows:
2012 Byrne JAG grant of $16,726.00, 2009 Byrne JAG grant of $31,927.00 and asset forfeiture
funding of $51,347.00; and
WHEREAS, it is in the public interest to execute the interlocal Memorandum of Agreement.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The Mayor is hereby authorized to sign and the City Clerk to attest, in duplicate, an
interlocal Memorandum of Agreement for cooperation between the City of Iowa City and
City of Cedar Rapids, Iowa, attached hereto and incorporated by reference herein.
2. The City Clerk is hereby authorized and directed to certify a copy of this Resolution along
with one executed duplicate of the original Memorandum of Agreement and shall forward
one original of same to the City of Cedar Rapids, Iowa.
Passed and approved this day of , 2013.
MAYOR
ATTEST:
ce
CITY CLERK
MEMORANDUM OF AGREEMENT
BETWEEN
THE CITY OF IOWA CITY, IOWA
AND
THE CITY OF CEDAR RAPIDS, IOWA
FOR
ACCESS AND USE OF THE CEDAR RAPIDS
POLICE DEPARTMENT SHOOTING RANGE
GENERAL PROVISIONS
1. PURPOSE: The purpose of this Memorandum of Agreement (MOA) between the City of Iowa
City, Iowa ( "Iowa City ") and the City of Cedar Rapids, Iowa ( "Cedar Rapids "), hereinafter
collectively referred to as the "parties ", is to define the terms and conditions regarding Iowa City's
use of the Cedar Rapids Police Department's shooting range located at 2727 Old River Road SW,
Cedar Rapids, Iowa 52404, (hereinafter "the shooting range" or "the Premises ").
2. BACKGROUND: The Iowa City Police Department has requested permission to use the
Premises, which is owned by the City of Cedar Rapids, to conduct firearms training for its officers,
employees and/or appointees. Subject to the availability of funding Iowa City shall provide Cedar
Rapids $100,000 between July 1, 2012 and June 30, 2014 as set forth hereinbelow:
a) Forty-eight thousand six hundred fifty -three dollars ($48,653.00) will be used for the
construction of a turning target system and any other equipment needs.
b) Fifty -one thousand three hundred forty -seven dollars ($51,347.00) will be used for the
construction of the remaining range projects and improvements, as shown on Exhibit
A, attached hereto and by this reference incorporated herein.
Should there be any funds not spent as described above, Cedar Rapids will spend those
funds for projects and improvements which could be moved to a new location, should
the shooting range be relocated during the term of this MOA.
c) One year after the signing of this MOA, the parties will meet and agree upon
maintenance fees to be paid to the City of Cedar Rapids to cover the ongoing costs of
equipment repairs and replacement. Iowa City will pay a reasonable share of such
costs as may be agreed upon by the parties. Any agreement will become an
addendum, not a replacement, to this MOA.
d) Cedar Rapids covenants that it will use all money received from Iowa City pursuant to
this MOA as set forth in this MOA.
3. AUTHORITY: Both parties warrant that they have each taken all requisite steps to authorizing
the execution of this MOA on their behalf.
4. IOWA CITY USE OF CEDAR RAPIDS SHOOTING RANGE: Iowa City shall have the
right to use the Cedar Rapids shooting range as follows:
Iowa City may use the shooting range for a minimum of 4 times per year, and on an
as- needed basis, without charge, subject to the CRPD having priority use.
a) Iowa City shall provide ammunition for its employees for their use of the facility.
Iowa City shall store no firearms or ammunition at the shooting range.
b) Iowa City covenants that it employees shall familiarize themselves with and shall
abide by the rules and regulations of the use of the shooting range.
c) Iowa City's use of the shooting range shall be limited to use by its certified peace
officers and for necessary law enforcement training only.
d) Iowa City shall present Cedar Rapids with proposed times and dates for use of the
shooting range at least 30 days in advance of use. All Iowa City use will be subject
to Cedar Rapids' approval which shall not be unreasonably denied.
e) Cedar Rapids shall furnish Iowa City with one key to the range. Iowa City shall
not make any copies of this key.
Cedar Rapids will provide an on -site storage area to Iowa City for range and
shooting supplies.
f) Cedar Rapids will waive the tuition fee for Iowa City students of the Cedar Rapids
Police Department's Basic Police Academy Class during the term of this MOA.
5. LIABILITY: Iowa City shall defend indemnify and hold Cedar Rapids and its officers
and employees harmless from any and all liability, claims, damages, or causes of action of
any kind arising out Iowa City's use of the shooting range made possible by this MOA.
Iowa City shall repair or replace any damage to any real or personal property of Cedar Rapids
which occurs during Iowa City's use. Nothing herein shall be construed as supplanting any
applicable statute, rule, or regulation or as waiving any applicable immunity.
6. POINTS OF CONTACT: The parties will designate points of contact (POC) for purposes of
this MOA. The POCs will address and resolve all issues related to this agreement. The parties
agree to coordinate safety issues, jurisdictional matters, and other issues through their designated
POC.
7. SETTLEMENT OF DISPUTES:
a) Every effort will be made to resolve disagreements arising under or relating to this
MOA through consultation between the parties.
b) Issues or problems arising under the MOA that cannot be resolved by POCs may be
raised by any party, through appropriate channels, to the ICPD Chief of Police and
CRPD's Chief of Police, for resolution.
8. GRANT OF LICENSE: Iowa City may use, subject to all the terms and conditions stated or
referenced herein, the Premises, including available parking areas. During the term of this MOA,
the Iowa City shall abide by any and all administrative, operational, and safety rules and
regulations established by the Cedar Rapids Police Department during the use of the Premises by
Iowa City.
9. AMENDMENT, TERMINATION, ENTRY INTO FORCE, AND DURATION
a) All activities of the parties under this MOA will be carried out in accordance with the
terms and conditions of this MOA.
b) Any party may terminate this MOA upon 30 days written notification to the other
parties. Such notice will be the subject of immediate consultation by the parties to
decide upon the appropriate course of action. In the event of such termination, the
following rules apply:
1. The terminating party will continue participation, financial or otherwise, up
to the effective date of termination.
2. Should this MOA be terminated by the City of Cedar Rapids prior to the end
of the designated term, Cedar Rapids will reimburse Iowa City for the
portion of the residual value of the improvements that were constructed
with Iowa City's funds. The residual value shall be calculated by the
funding provided reduced by straight line depreciation over 25 years
starting when the Iowa City first provides the funding described
hereinabove, : Reimbursement will not exceed the amount of funding
provided by Iowa City.
10. TERM. This term of this MOA, which consists of 11 sections, will begin upon signature by
Cedar Rapids and will remain in effect for twenty -five (25) calendar years, unless terminated as
provided for hereinabove. It may be extended by mutual written consent of the parties' authorized
representatives.
11. COMPLETE AGREEMENT. This MOA is the complete and exclusive statement of
agreement between the parties with respect to use of the Cedar Rapids shooting range located at
2727 Old River Road SW, Cedar Rapids, Iowa 52303. This MOA supersedes all written and oral
proposals and other communications between the parties. All activities of the parties under this
MOA will be carried out in accordance with the terms and conditions of this MOA. This MOA is
not intended to and does not inure to the benefit of or create a cause of action by any third parties.
FOR THE CITY OF IOWA CITY
Mayor, City of Iowa City Date
City Clerk, City of Iowa City
FOR THE CITY OF CEDAR RAPIDS
City Manager
City Clerk, City of Cedar Rapids
Date
Date
Date
Prepared by: Robert Miklo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5239
RESOLUTION NO. 13 -21
A RESOLUTION AMENDING THE COMPREHENSIVE PLAN TO INCLUDE THE
DOWNTOWN AND RIVERFRONT CROSSINGS PLAN.
WHEREAS, the Iowa City Comprehensive Plan serves as a land use and planning policy guide
setting forth a vision, goals and objectives for future development or redevelopment throughout
the city, and policies for preserving valuable assets already present within established
neighborhoods and provides notification to the public regarding intended uses of land; and
WHEREAS, the goals and objectives included in the Downtown and Riverfront Crossings Plan
were developed with significant public input gathered through a series of public workshops and
focus group sessions that took place over the course of several months; and
WHEREAS, the Downtown and Riverfront Crossings Plan establishes a set of planning
principles, goals and objectives, and plan maps that relate specifically to the history and existing
conditions of the area and establishes a vision for the future of the neighborhoods and
commercial areas within the core of the city; and
WHEREAS, the Downtown and Riverfront Crossings Plan will serve as a framework to guide
future public and private investment in a manner that will benefit citizens living or working in the
core of the city as well as citizens in Iowa City as a whole; and
WHEREAS, the Planning and Zoning Commission has reviewed the Downtown and Riverfront
Crossings District Plan and has recommended that it be included as an integral part of the Iowa
City Comprehensive Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The Iowa City Comprehensive Plan is hereby amended to include the Downtown and Riverfront
Crossings Plan.
Passed and approved this 22nd day of January , 2013
ATTEST:
City tierk
App ved by:
City Attorney's Office
Resolution No. 13 -21
Page 2
It was moved by Dobyns and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Champion
x
Dickens
x
Dobyns
x
Hayek
x
Mims
x
Payne
x
Throgmorton
dead. h ;/511 3
-
6i
Prepared by: Andrew Bassman, Planning Intern, 410 E. Washington St, Iowa City, IA 52240; 319 - 356 -5234 (SUB12- 00012)
RESOLUTION NO.
RESOLUTION APPROVING THE PRELIMINARY PLAT OF ROBERTS DAIRY ADDITION,
IOWA CITY, IOWA.
WHEREAS, the owner, Roberts Dairy Company, filed with the City Clerk, an application for
approval of the preliminary plat of Robert's Dairy Addition, a 3 -lot, commercial subdivision on
approximately 8.21 -acres of land located at the northeast corner of the intersection of Prairie du Chien
Road and Dodge Street, Iowa City, Iowa; and
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the preliminary plat and recommended approval subject to the resolution of
property ownership and easement rights regarding City -owned property within the proposed
subdivision; and
WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due
deliberation, recommended acceptance and approval of the plat; and
WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of
the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The preliminary plat of Robert's Dairy Addition, Iowa City, Iowa, is hereby approved
subject to resolution of ownership and easement rights regarding City -owned property
within the subdivision prior to final plat approval.
2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed
to certify this resolution, which shall be affixed to the plat after passage and approval by
law.
Passed and approved this _ day of , 2013.
MAYOR
ATTEST:
CITY CLERK
It was moved by and seconded by
adopted, and upon roll call there were:
Approved by
City Attorney's Office r 140/
the Resolution be
AYES: NAYS: ABSENT:
Dobyns
Champion
Dickens
Hayek
Mims
Payne
Throgmorton
Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5248
RESOLUTION NO. 13-22
RESOLUTION TO AMEND CITY - UNIVERSITY URBAN RENEWAL PLAN TO ADD A
PROPOSED URBAN RENEWAL PROJECT REHABILITATING A VACANT
BUILDING FOR OFFICE AND COMMERCIAL USE TO BE UNDERTAKEN WITHIN
THE AREA.
WHEREAS, on December 18, 2012, City Council adopted a resolution of
necessity (Reso. No. 12 -530) contemplating an amendment to the City- University
Project 1 Urban Renewal Plan to facilitate consideration of an urban renewal project,
said amendment being the 11th amendment thereto, and
WHEREAS, in addition to the projects in the City- University Project I Urban
Renewal Area Urban Renewal Plan, as previously amended, proposed Urban
Renewal Project under this proposed amendment include an additional private
development agreement for the rehabilitation of 111 and 113 E. College Street (the
former Field House bar) to accommodate retail and office uses; and
WHEREAS, pursuant to Reso. No. 12 -530, consultation with all affected taxing
entities was duly held and all required responses to the recommendations made by the
affected taxing entities, have been timely made as set forth in the report of the
Economic Development Coordinator filed herewith and incorporated herein by the
reference, which report is in all respects approved; and
WHEREAS, pursuant to said Reso. No. 12 -530, a public hearing was held after
due and proper notice of said public hearing was given, as provided by law, by timely
publication in the Press Citizen.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF IOWA CITY, IOWA:
Section 1. This Council finds that the Amendment No. 11 to the City- University
Project 1 Urban Renewal Plan conforms to the general plan for the development of the
City as a whole; and.
Section 2. That the Amendment No. 11 is hereby approved and adopted as the
"Amendment No. 11 to the City- University Project 1 Urban Renewal Plan for the City -
University Project 1 Urban Renewal Area"; and the City Clerk is hereby directed to file
a certified copy of said Amendment No. 11 with the proceedings of this meeting.
Section 3. That the City- University Project 1 Urban Renewal Plan for the City -
University Project 1 Urban Renewal Plan Area, as amended herein, shall be in full
force and effect from the date of this resolution until the later of the date of termination
set forth in the Plan, as amended, or the date on which payment of all obligations
issued or advances made to carry out the purposes thereof shall be fully provided for.
Said Amendment No. 11 shall be forthwith certified by the City Clerk, along with a copy
Be
Res 13 -22
Page 2
of this Resolution, to the Recorder for Johnson County, Iowa, to be filed and recorded
in the manner provided by law.
PASSED AND APPROVED this 22nd day of January , 2013.
ATTEST:
/
/�lee� 7e -
City Clerk
City Attorneys —office
Mayor
-2-
Resolution No. 13-22
Page 3
It was moved by Champion . and seconded by Dickens _the
Resolution be adopted, and upon roll call there were:
AYES:
x
x
x
x
x
x
x
NAYS:
ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
Amendment No. 11
City- University Project
Urban Renewal Plan
City of Iowa City, IA
Original Area Adopted 1969
Amendment No.1 -1972
Amendment No. 2 -1973
Amendment No. 3 -1973
Amendment No. 4 -1976
Amendment No. 5 -1977
Amendment No. 6 -1979.
Amendment No. 7 -1984
Amendment No. 8 -1987
Amendment No. 9 - 2001
Amendment No. 10 - 2012
Table of Contents
Section 1 — Introduction
Section 2 - Description of Urban Renewal Area
Section 3 - Proposed Urban Renewal Projects
Section 4 - Debt
Section 5 - Urban Renewal Plan Amendments
Section 6 - Effective Period
Section 7 - Repealer
Section 8 - Severability Clause
Attachment No. 1 - Location Map: City- University Project I Urban Renewal Area, as amended
Attachment No. 2 — Legal Description
Section 1 - Introduction
The City- University Project I Urban Renewal Plan ( "Plan ") for the City- University Project I Urban
Renewal Area ( "Area "), as amended, is being further amended herein to add a proposed project
to be undertaken within the Area.
Of the previous amendments to the Plan, the 2001 and 2012 Amendment No. 10 added land to
the Original Area. The Original Area, the 2001 Amended Area, and the 2012 Amendment No.
10 Amended Area, comprise the Area.
Except as modified by this Amendment, the provisions of the original City- University Project I
Urban Renewal Plan, as previously amended, are hereby ratified, confirmed, and approved and
shall remain in full force and effect. In case of any conflict or uncertainty, the terms of this
Amendment shall control.
Section 2 - Description of Urban Renewal Area
The legal description of the Area and map thereof are attached hereto as Attachment No. 2.
Section 3 — Proposed Urban Renewal Projects
Although certain project activities may occur over a period of years, in addition to the proposed
projects in the City- University Project I Urban Renewal Plan, as previously amended, the
Proposed Urban Renewal Projects under this Amendment include:
1. Economic Development
Project
Date
Estimated
Cost
Rationale
Developer's Agreement
2013 -2014
Not to exceed
Economic Development:
for the provision of Class
$400,000
Rehabilitate a vacant building that
A office space at 111 and
was formerly used as an alcohol
113 E. College Street
sales venue to an office and
commercial
Section 4 — DEBT
1. (FY13) Constitutional Debt Limit: $ 230,776,387
2. Current general obligation debt: $ 75,320,000
3. Proposed amount of indebtedness to be incurred: A specific amount of tax increment debt
to be incurred (including direct grants, loans, advances, indebtedness, bonds or other
incentives) for projects over time has not yet been determined. The City Council will
consider each request for financial assistance or a project proposal on a case -by -case basis
to determine if it is in the City's best interest to participate. It is estimated that the City's cost
for initial anticipated Proposed Urban Renewal Projects, as amended, will be in the $5.2
2
million range. This is only an estimate and covers projects to be implemented over a period
of time. In no event will the City Council exceed this estimated amount of indebtedness
without amendment to this Plan. This estimation is merely meant for planning purposes.
Section 5 — Urban Renewal Plan Amendments
If the City of Iowa City desires to amend this Plan, it may do so in conformance with applicable
state and local laws.
Section 6 — Effective Period
This Urban Renewal Plan Amendment No. 11 will become effective upon its adoption by the
City Council of Iowa City Notwithstanding anything to the contrary in the Urban Renewal Plan,
any prior amendment, resolution, or document, the Urban Renewal Plan shall remain in effect
until terminated by the City Council, and the use of incremental property tax revenues, or the
"division of revenue," as those words are used in Chapter 403 of the Code of Iowa, will be
consistent with Chapter 403 of the Iowa Code.
Section 7: Repealer
Any parts of the previous Plan, as previously amended, in conflict with this Amendment are
hereby repealed.
Section 8: Severability Clause
If any part of this Amendment is determined to be invalid or unconstitutional, such invalidity or
unconstitutionality shall not affect the validity of the previously adopted Plan as a whole or the
previous amendments to the Plan, or any part of the Plan not determined to be invalid or
unconstitutional.
3
Attachment No. 1
City - University Project 1 Urban Renewal Area
As Amended
Urban renewal area boundary
® 1969 Original Area
2001 Amended Area
® 2012 Amended Area qNV
rd
Attachment No. 2
Legal Description
City - University URA Original Area -1969
Beginning at a point on the north R.O.W. line of Burlington Street where it meets the east bank
of the Iowa River.
Thence easterly to the east R.O.W. line of vacated Front Street.
Thence north to the north R.O.W. line of vacated College Street.
Thence east along said R.O.W. line to the west R.O.W. line of Capitol Street.
Thence north along said R.O.W. line to the centerline of Washington Street.
Thence east along said centerline to the centerline of Linn Street.
Thence south along said centerline to the south R.O.W. line of Court Street.
Thence west along said R.O.W. line to the east bank of the Iowa River.
Thence northerly along the east bank to the point of beginning.
City - University URA Amended Area - 2001
Beginning at the northwest corner of Lot 1 Lyman Cooks Subdivision of Outlot 25,
Thence south along the east R.O.W. line of Gilbert Street to the south R.O.W. line of Prentiss
Street.
Thence west along said south R.O.W. line to its intersection with Linn Street.
Thence northeasterly along Ralston Creek to the west R.O.W. line of Maiden Lane.
Thence north to the south R.O.W. line of Court Street.
Thence west along said south R.O.W. line to the centerline of Linn Street.
Thence north along said centerline to the centerline of Washington Street.
Thence west along said centerline to the west R.O.W. line of Clinton Street.
Thence north along said west R.O.W. line to the north R.O.W. line of Iowa Avenue.
Thence east along said north R.O.W. line to the east R.O.W. line of Gilbert Street.
Thence south along said east R.O.W. line to the point of beginning..
City - University URA Amended Area - 2012
Beginning at the NW corner of Outlot 26, Original Town Subdivision; Thence south along the
eastern R.O.W. line of Van Buren Street to where said R.O.W. ends at a point along the
western boundary of Block 8, Lyon's 2nd Addition; Thence northwesterly along R.O.W. line to a
point on the north R.O.W. line of the Iowa Interstate Railroad south of block 1, Lyon's 1st
Addition; Thence southwesterly to the south R.O.W. line of the Iowa Interstate Railroad north of
block 3, Lyon's 1st Addition; Thence southeasterly along the south Railroad R.O.W. to the
eastern boundary of Van Buren Street south of the Railroad; Thence along said eastern
boundary of Van Buren Street to the north right -of -way line of Kirkwood Avenue; Thence east to
a point 11' west of the extended NE corner of lot 3, block 6, F.S. & E.W. Lucas Addition;
Continuing south to a point 126', more or less, south of the R.O.W. line of the E -W alley west of
Diana Street and south of lots 1, 2, and 3, block 6, R.S. Lucas Addition; Thence westerly to a
point on the east R.O.W. line of the N -S alley west of lots 4 & 5, block 6, R.S. Lucas Addition;
Crossing the alley to the west R.O.W. line of said alley, continue south 75, more or less, to the
NE corner of lot 30, Highland Park Addition; Thence westerly to the NW corner of lot 31,
Highland Park Addition; Thence southerly to the SW corner of said Lot 31; Crossing Highland
Ct. to the NE corner of Lot 15 Highland Park Addition; Thence southerly to the SE corner of Lot
9 Highland Park Addition; Crossing Highland Ave. to the south R.O.W. line; Thence westerly
along said south R.O.W. line to where it meets the Crandic Railroad; Thence south along the
5
Crandic Railroad to the south R.O.W. line of Highway 6; Thence west along the south R.O.W.
line of Highway 6 to the eastern bank of the Iowa River; Thence southerly following said eastern
bank of the river to a point where the river bank meets the extended southern line of Sturgis
Ferry Park; Thence westerly to the SW corner of Sturgis Ferry Park; Thence continuing westerly
to the west R.O.W. line of Riverside Drive; Thence northerly along said west R.O.W. line to the
centerline of Highway 6; Thence easterly along said centerline to the western bank of the Iowa
River; Thence following the western bank of the Iowa River to the centerline of Myrtle Street
extended to the Iowa River; Thence west to the west R.O.W. line of Riverside Drive /State
Highway 1; Thence northerly along said highway R.O.W. to the north R.O.W. line of Burlington
Street; Thence east to the east bank of the Iowa River; Thence south to the south R.O.W. line of
Court Street; Thence easterly along the south R.O.W. line of Court Street to the west R.O.W.
line of Maiden Lane; Thence south along said west R.O.W. line to Ralston Creek; Thence
southwesterly along the creek to the south R.O.W. line of Prentiss Street; Thence east along
said south R.O.W. line to the west R.O.W. line of Gilbert Street; Thence south along said west
R.O.W. line to a point where it meets the extended centerline of Bowery Street; Thence easterly
to a point where the centerline of Bowery Street meets the extended east R.O.W. line of Gilbert
Street; Thence north along said east R.O.W. line to the northwest corner of Lot 1 Lyman Cooks
Subdivision of Outlot 25; Thence east along the south R.O.W. line of Burlington Street to the
point of beginning. Also including Lots 5 and 6 in Block 43, Original Town, and the alley and full
width of the College Street right -of -way adjacent thereto.
n
Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5144
RESOLUTION NO. 13 -23
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON-
TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE
LANDFILL FY09 CELL RECONSTRUCTION PROJECT, ESTABLISHING
AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY
CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE
FOR RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above -named project was published as required by law, and the hearing thereon held;
and
WHEREAS, funds for this project are available in the Landfill FY09 Cell Reconstruction account #
3321 - 550900.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The plans, specifications, form of contract and estimate of cost for the above -named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above -
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not
more than 45 days before the date for filing the bids, for the receipt of bids for the
construction of the above -named project in a newspaper published at least once weekly
and having a general circulation in the city.
4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before ' 10:30 a.m. on the 12th day of
February, 2013. At that time, the bids will be opened by the City Engineer or his designee,
and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon
said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa
City, Iowa, at 7:00 p.m. on the 19th day of February, 2013, or at a special meeting called
for that purpose.
Passed and approved this 22nd day of January , 2013
ATTEST:
ACIERK
pwengVnasterskes appp &s.doc 12/12
4VQ 16 _ f_
MAYOR
Approved by
City Attorney's Office / y
Resolution No. 13 -23
Page 2
It was moved by Dobyns and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Champion
x
Dickens
x
Dobyns
x
Hayek
x
Mims
x
Payne
x
Throgmorton
3. �.
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030
RESOLUTION NO. 13 -24
RESOLUTION AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME
LOCATED AT 828 EAST MARKET STREET.
WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the
University of Iowa and the City to encourage home ownership and reinvestment in designated
neighborhoods surrounding the University of Iowa; and
WHEREAS, the City purchases rental units located in designated neighborhoods surrounding
the University of Iowa, rehabilitates them, and then sells them to income - eligible buyers; and
WHEREAS, the City purchased and rehabilitated a single family home located at 828 East
Market Street, Iowa City; and
WHEREAS, the City has received an offer to purchase 828 East Market Street for the principal
sum of $105,000 (the amount the City paid to acquire the home), plus the "carrying costs" of
approximately $3,800, which are all costs incurred by the City to acquire the home, maintain it
and sell it, including abstracting and recording fees, interest on the loan to purchase the home,
mowing and snow removal, utilities, real estate taxes, and any costs in excess of $40,000 to
repair and rehabilitate the home; and
WHEREAS, this sale would provide affordable housing in a designated area surrounding the
University of Iowa; and
WHEREAS, on January 8, 2013, the City Council adopted a Resolution proposing to convey its
interest in 828 East Market Street, authorizing public notice of the proposed conveyance, and
setting the date and time for the public hearing; and
WHEREAS, following the public hearing on the proposed conveyance, the City Council finds
that the conveyance is in the public interest.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
1. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to
execute a warranty deed conveying the City's interest in 828 East Market Street, legally
described as part of Lot 8, Block 6, Iowa City, Iowa.
2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any
actions necessary to consummate the conveyance required by law.
Resolution No. 13 -24
Page 2
It was moved by Mims and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
_x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
Passed and approved this 22nd day of January , 2013.
ATTEST: y .
CITY LERK
Approved by
-I 1_5 -f3
City Attorney's Office
�f i
Prepared by: City Manager's Office 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5010 12
RESOLUTION NO. 13-29
RESOLUTION ENDORSING THE IOWA CITY COMMUNITY SCHOOL DISTRICT
REVENUE PURPOSE STATEMENT AND SUPPORTING A POLICY TO
ADDRESS SOCIOECONOMIC AND ENROLLMENT IMBALANCE IN THE
DISTRICT
WHEREAS, the Iowa City Community School District (ICCSD) Board of Education has voted to
submit a Revenue Purpose Statement to the voters on February 5, 2013; and
WHEREAS, the Revenue Purpose Statement stated expenditure purpose is: To provide funds
to build and furnish a new school building or buildings; to build and furnish addition(s) to school
buildings in the District; to remodel, repair, expand, and improve the school buildings in the
District; to purchase and improve grounds; to furnish and equip district facilities; and
WHEREAS, in Resolution No. 12 -534 passed on December 18, 2012, the City Council
recommended a shared vision for the City and the ICCSD premised on the City's Strategic Plan
that places a high priority on neighborhood stabilization and encourages income diversified
neighborhoods throughout the community; and
WHEREAS, approval of the Revenue Purpose Statement will aid the City and the ICCSD in
achieving a shared vision; and
WHEREAS, the ICCSD Board is considering a policy to address socioeconomic and enrollment
imbalances that exist throughout the district; and
WHEREAS, such a policy would complement the Revenue Purpose Statement by guiding capital
resources in a manner that will ensure targets are met and equitable learning environments and
educational opportunities for all students in the ICCSD are achieved; and
WHEREAS, the City of Iowa City is committed to ongoing efforts to strengthen neighborhoods
through strategic infrastructure investments, reinvestment in neighborhood parks, innovative
programs that invest in the community's housing stock, sound urban planning and transportation
policies, and continued usage of the affordable housing location model that ensures new
subsidized rental housing is not located in areas with existing concentrations of such uses; and
WHEREAS, approval of the Revenue Purpose Statement and a complementary policy that
targets greater socioeconomic and enrollment balance will dovetail with these City efforts to
strengthen neighborhoods and assist in achieving the shared objectives with the ICCSD.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The City Council endorses the ICCSD Revenue Purpose Statement and encourages the ICCSD
Board to pursue and adopt a policy that aims to achieve equitable learning environments and
opportunities through improved socioeconomic and enrollment balances throughout the district.
The City Council pledges to continue efforts to strengthen and balance neighborhoods through
infrastructure and parkland investments, reinvestment strategies that preserve and improve our
aging housing stock, implementation of sound urban planning and transportation policies, and
continued usage of the affordable housing location model.
Resolution No. 13-25
Page 2
Passed and approved this 22nd day of January , 2013.
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CITY CtERK City Attorney's Office
Resolution No. 13 -25
Page 3
It was moved by Mims • and seconded by Dickens the
Resolution be adopted, and upon roll call there were:
AYES:
x
x
x
x
x
—x
x
NAYS:
ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
Marian Karr
From: John Fingert <johnfingert@gmail.com>
Sent: Wednesday, January 09, 2013 12:53 PM
To: Board; Council
Subject: Re: Equity Editorial
Dear School Board,
I am an Iowa City resident and supporting our schools is a top priority to me. I strongly support efforts to enhance our
education system and to provide equal resources to the students and schools in our city.
In particular I would urge the board to take steps to reduce current disparities between our schools. We desperately
need to improve the physical plants and resources in several existing Eastside Iowa City schools. I favor directing our
finances towards improving these existing schools over building new schools in the suburbs so that all children in Iowa
City may have the same great educational opportunities.
Thank you for your service,
John Fingert
415 Brown Street
Marian Karr
From:
MurphyGeerdes <mg9425 @mchsi.com>
Sent:
Monday, January 14, 2013 10:34 PM
To:
Council
Cc:
'Board'
Subject:
ICCSD Diversity Policy
Dear Council Members: I am glad that you will be discussing the Iowa City School Board's proposed Diversity Policy
encourage you to endorse the same. Although it is not perfect, I think that it is a step towards addressing a real
problem of economic disparity in this community,
At the same time, I believe that you have an obligation to the community and the school board to review and
correct the City of Iowa City's housing policy, as so much of the problem which the school district is trying to fix has
directly been caused by the city. The city needs to very promptly reduce the amount and concentration of low income
housing which its policies has caused. It's not fair to the school board to have to solely deal with the effects of the city's
policy failures -it is also your responsibility to correct what you created. I am sending a copy of this email to the ICCSD
Board so that a discussion of what the city can do hopefully occurs when you have further communication with the
board.
I think that the Revenue Purpose Statement is a related but distinct issue. Quite frankly, myself and many others are
undecided on this issue. The manner in which council addresses the housing issue will be a factor in how many vote on
the Revenue Purpose Statement.
Thank you for your attention to this matter.
Gregg Geerdes
890 Park Place
Iowa City, Iowa 52246
3191341 -3304
mg9425 @mchsi.com
Marian Karr
From: Jim Barker <BarkerJim @mchsi.com>
Sent: Monday, January 14, 2013 3:52 PM
To: Council
Subject: Diversity Policy
Council Members,
Before you vote to endorse the current version of the diversity policy that is being considered by the school
board, please ask the board to provide at least one scenario where the senior high requirements can be met
that is consistent with the promises they have made (not moving current senior high students and not
redistricting students out of City High). It does not seem possible to accomplish this and, if it is not possible,
the policy should not be passed until this is explained to the public. For example, if the only way to meet the
requirements is to swap Wickham for Twain, this should be made clear. This was very unpopular at both
schools during the redistricting controversy two years ago.
Thank you and feel free to email me with questions or comments.
Jim Barker
This correspondence will become a public record.