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•�o` CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY
www.icgov.org February 14, 2013
IP1 Council Tentative Meeting Schedule
FEBRUARY 19 WORK SESSION
IP2 Work Session Agenda
IP3 Memo from Community Development Planner: Summary of City Support of Services /
Facilities for Homeless Persons
IN Pending Work Session Topics
IP5 Memo from the City Clerk: KXIC Radio Show
MISCELLANEOUS
IP6 Memo from Asst. to the City Manager and City Clerk: Procedure for Board and
Commission Recommendations
IP7 Memo from Asst. Transportation Planner: $1.9 million RISE grant awarded for Moss Ridge
Road
IP8 Memo from City Attorney: Absence
IP9 Copy of correspondence from Rod Sullivan to City Manager: TIF dollars diverted from
Johnson County
IP10 Article from City Manager: Regional approach to economic development
IP11 Copy of response from City Assessor: Commercial Adjusted Value
IP12 Paratransit Advisory Agenda —February 15
IP13 Police Department Bar Check Report— January 2013
IP14 Employee Potluck and Staff Recognition — March 8
IP15 City Council Economic Development Committee —Approved December 18 minutes
IP16 City Council Economic Development Committee— Draft February 12 minutes
IP17 Criminal Justice Coordinating Committee — February 6 minutes
February 14, 2013 Information Packet (continued) 2
DRAFT MINUTES
IP18 Airport Commission: January 17
IP19 Board of Adjustment— January 9
IP20 Historic Preservation Commission —January 10
IP21 Housing and Community Development Commission — January 17
02 -14 -13
I - IP1
���-- City Council Tentative Meeting Schedule
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* February 14, 2013
CITY OF IOWA CITY
Subject to change
Date
Time
Meeting
Location
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Tuesday, February 19, 2013
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, February 19, 2013
7:00 PM
Formal Meeting
Emma J. Harvat Hall
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Tuesday, March 5, 2013
5:00 PM
City Conference Board Meeting
Emma J. Harvat Hall
Work Session Meeting
Emma J. Harvat Hall
Tuesday, March 5, 2013
7:00 PM
Formal Meeting
Emma J. Harvat Hall
Tuesday, March 19, 2013
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, March 19, 2013
7:00 PM
Formal Meeting
Emma J. Harvat Hall
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Tuesday, April 9, 2013
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Special Formal Meeting
Emma J. Harvat Hall
Tuesday, April 23, 2013
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Special Formal Meeting
Emma J. Harvat Hall
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Tuesday, May 14, 2013
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Special Formal Meeting
Emma J. Harvat Hall
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Tuesday, June 4, 2013
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Emma J. Harvat Hall
Tuesday, June 18, 2013
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Emma J. Harvat Hall
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Tuesday, July 23, 2013
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Emma J. Harvat Hall
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CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240 -1826
(319) 356 -5000
(319) 3S6 -5009 FAX
www.tcgoy.org
City Council Work Session Agenda
February 19, 2013
5:00 PM
Emma J. Harvat Hall - City Hall
410 E. Washington Street
• Questions from Council re Agenda Items
• Board and Commission appointments [# 13]
• Local Homeless Services [IP # 3]
• Information Packet Discussion [February 7, 14]
• Pending Work Session Topics [IP # 4]
• Meeting Schedule [IP # 4]
• Council Time
• Upcoming Community Events /Council Invitations
.: CITY OF IOWA CITY
% 2 rN 4Q ��M �` 41� M&I
MEMORANDUM
Date: January 18, 2013
To: Tom Markus, City Manager
From: Tracy Hightshoe, Community Development Planner
Re: Summary of City Support of Services /Facilities for Homeless Persons
Following is the summary you requested of City supported services and facilities for homeless
persons.
The City's Consolidated Plan for Housing, Jobs and Services for Low - Income Residents
recognizes that homelessness results from more than just a lack of housing, although providing
housing is the ultimate objective. The City collaborates with numerous homeless assistance
providers to provide resources for homeless persons and families to transition to permanent
housing and their highest degree of self- sufficiency. Through a combination of Community
Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) and City
funds, the City supports services and facilities to benefit homeless and at -risk households in
Iowa City through many local agencies.
The City has a long history of assisting local homeless service providers to acquire and /or
construct area shelters and transitional housing units and then providing ongoing support. The
City, using CDBG and HOME funds, has supported numerous non - profit and for - profit
organizations with purchasing or constructing facilities and housing that benefit at -risk persons
and households. The following represents a sample of past support:
• Over $1.1 million to Shelter House since 1985 to acquire and renovate their first shelter
on Gilbert St., to acquire the land and construct their current 70 -bed shelter on
Southgate Ave., acquire and rehabilitate a 6 -unit single room occupancy property for
permanent supportive housing and numerous projects for ongoing rehabilitation and
operational support.
• Over $1.3 million for Hawkeye Area Community Action Program (HACAP) since 1995 to
acquire over 40 transitional housing units for families.
• Assisted the Domestic Violence Intervention Program (DVIP) in 1994 with the acquisition
and rehabilitation of a shelter for victims of domestic abuse and have provided ongoing
rehabilitation since 1994.
• Assisted Mid - Eastern Council on Chemical Abuse (MECCA) with funds to construct a
12 -unit transitional housing facility in 2001. Preference in leasing is given to those
persons recovering from substance abuse.
• Assisted Successful Living acquire and /or rehabilitate three properties with over 35
single room occupancy transitional housing units for persons with chronic mental illness.
• Assisted Builders of Hope acquire a 6 -unit single room occupancy transitional housing
property for persons with chronic mental illness.
• Assisted United Action for Youth to acquire two properties for transitional housing for
households headed by teens.
In addition, several agencies providing services to the homeless are awarded Aid to Agencies
funds annually for operational /programming costs. Some of them include Crisis Center, DVIP,
Neighborhood Centers of Johnson County, Free Lunch Program, Iowa City Free Medical Clinic,
Shelter House and United Action for Youth.
February 11, 2013
Page 2
The City also encourages the public and City staff to donate to agencies assisting homeless or
at -risk persons through the parking meter donations downtown and the City employee charity
donation drive to benefit the Joan Buxton School Children's Aid Fund.
City Staff will continue to work with the Johnson County Local Homeless Coordinating Board to
review projects and fund services and facilities that will beneficially impact those households
experiencing homelessness or at -risk of being homeless.
Let me know if you have any questions.
Cc: Jeff Davidson
Steve Long
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CITY OF IOWA CITY
PENDING CITY COUNCIL WORK SESSION TOPICS
February 13, 2013
Pending Topics to be Scheduled
1. Discuss concept of a community business attraction and anti - piracy compact
2. Continue the discussion on the sale or dispersion of public housing units
3. Discuss potential procedures and /or policies related to requests for habitable private
spaces constructed over public right -of -way
4. Presentation on Gateway project design options (March or April 2013)
5. Strategic Plan Update — Neighborhood Stabilization
6. Strategic Plan Update — All Other Priorities
7. Report from Diversity Committee (tentatively scheduled for April 9)
8. Ashton House project update
1 � i
CITY OF IOWA CITY
MEMORANDUM
Date:
February 14, 2013
To:
Mayor and City Council
From:
Marian K. Karr, City Clerk
Re:
KXIC Radio Show
KXIC offers a City show at 9:00 AM every Wednesday morning. In the past Council has
volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and
come prepared to help fill in the schedule at your work session on February 19:
February 20 - Throgmorton
February 27 -
March 6 -
March 13 -
March 20 — Dobyns
March 27 -
April 3 —
April 10 -
Future commitments:
May 8 - Dobyns
June 19 - Dobyns
August 14 - Dobyns
U: rad ioshowasking.doc
IP5
*�- CITY OF IOWA CITY --
MEMORANDUM -
Date: February 14, 2013
To: Mayor and City Council
From: Geoff Fruin, Asst. to the City Ma age'De
Marian K. Karr, City Clerk
Re: Procedure for Board & Commission recommendations
At your February 5 work session you requested a procedure for tracking recommendations from
City Boards and Commissions. The attached form will be used as a cover sheet to all final
minutes provided to City Council with recommendations.
Staff has been asked to review past recommendations for outstanding issues.
S:recmemo
CITY OF IOWA CITY
MEMORANDUM
Date: February 14, 2013
To: Mayor and City Council
From: Staff Member of XXXX Board
Re: Recommendation from XXXXX Board
At their (date) meeting the XXXXX
the City Council:
(cut and paste recommendation from the
top of the final approved minutes for the C
A
Board or Co
the meeting
ent calendar
irection
action
following recommendation to
place this memo on
CITY OF IOWA CITY
MEMORANDUM
Date: February 13, 2013
To: City Manager
From: Kris Ackerson, Assistant Transportation Planner
Re: $1.9 million RISE grant awarded for Moss Ridge Road
Introduction
The Iowa DOT Commission approved the City's grant for $1.9 million dollars to construct Moss
Ridge Road at their meeting on February 12. For the past two years, the City has been
facilitating the expansion of the major employment center located north of Interstate 80 and
west of North Dodge Street now known as Moss Ridge Campus. The property is currently
inaccessible, so a new roadway is necessary for development to occur. This award will pay for
approximately half of the road construction costs, including Moss Ridge Road and turn lanes on
Highway 1.
Background
This high visibility development along Interstate 80 has already generated interest from site
selection consultants and area employers looking to relocate. R &R Realty Group is working with
the Moss family to master plan and develop a Class A office park. R &R will target and market
the locations to professional office uses. Upon total build -out of the Moss Ridge Campus, R &R
anticipates the entire development will create over 5,000 professional office positions with
salaries averaging $55,000 per year.
The proposed Moss Ridge Campus office park consists of 150 acres of land zoned for
office /research park uses and approximately 14 acres of support retail.
Next Steps
The grant award will reduce the City's share of this project in the Capital Improvement Program
by $1.9 million dollars. The timing of this award will allow the City to begin road construction late
this summer, enabling site development this fall.
Please let me know if you have any questions.
CC: Jeff Davidson
IP7
=', pi CITY OF IOWA CITY I_
MEMORANDUM -'
Date: February 13, 2013
To: City Council
From: Eleanor M. Dilkes, City Attorney
Re: Absence
I will be out of the office the week of February 18 -22. Sue Dulek will be Acting City Attorney in
my absence and will handle the Council meeting on Tuesday.
cc: City Manager
City Clerk
Assistant to the City Manager
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From the City Manager IP10
Regional approach to
economic development
By Mickey Shield
Strength in Numbers
One of the main advantages of participating in a regional eco-
nomic development effort is that it strengthens a city's ability to
retain and attract businesses. Combining resources with other cit-
ies, a county, a council of government or economic development
organization can widen the scope of potential development. By
simply pooling each entity's strengths, whether it is funding capac-
ity, staffing or other resources, the region as a whole can increase
its ability to land a desired industry. Regionalizing efforts can also
bolster marketing activities, because the group can highlight the
different attributes of the various members, such as demographic
characteristics, existing infrastructure, incentive packages, ameni-
ties or other unique features.
Reducing Negative Competition
A common concern heard in municipal economic development is
that two or more cities competing for a business to locate in their
community can result in a zero -sum game where participants un-
dercut their competitors with different incentives. Consequently,
there may only be a shifting of jobs from one city to another,
rather than the creation of new ones. Also, it stands to reason
that such situations can negatively affect the relationship between
those communities. Regional economic development can help
eliminate some of these issues as it creates an avenue for cities
to discuss their goals and aspirations for future growth. These
discussions will allow each member of the group to gain a better
understanding of what their neighbors hope to achieve and where
potential competition could arise. Talking about these issues prior
to taking action on business retention or attraction can greatly
reduce the amount of negative competition.
February 2013 Cityscape 12
Sharing Leads to Growth
Perhaps the most beneficial element of regional economic
development is that it provides members the ability to share
information with one another. Explicitly or implicitly, partici-
pants are expected to share with others important information
on economic development activities (with an understanding that
there are times when business prospects demand confidential-
ity). Keeping others informed can only help all involved — a city
may learn of a company looking to locate in the area but they do
not have the characteristics or infrastructure the company needs.
Rather than politely telling the company they cannot help them,
they could notify their regional partners of the situation to see if
one of them can work with the company.
Another instance where information can be beneficial is when
a city becomes aware that a business in its community is looking
to move. While it may be painful to lose the business, the city can
share the information with the group and hopefully keep the busi-
ness in the region. Strong communication can also help partners
identify strengths and weaknesses and how each can improve to
make the region stronger in economic development.
It takes careful planning and thoughtful discussion to create
a successful regional economic development agreement. The
National League of Cities (NLC) reviewed numerous regional
agreements and found several key take- aways. First, they saw that
information sharing and transparency are fundamental to strong
agreements. Participants must be forthcoming on economic
development activities and prospects. Another key element was to
reduce competition, or "poaching ", through explicit agreements.
One way to do this is to base such agreements on business attrac-
tion and retention with specific policies that discourage bad faith
competition. NLC researchers also recognized the need for regional agreements to
endure so they are binding despite turnover on city councils. This is particularly true
for groups that share revenue, as there needs to be ongoing commitment from each
city to finance development activities. Finally, regional cooperation can be difficult in
the early stages, so research showed that it is wise to start slow. Each partner may have
unique views on what is important or needed for the region and organizing different
priorities can take time.
In most cases these agreements fall under Chapter 28E of the Code of Iowa and
cities should ensure they're using best practices when forming contracts. This includes
understanding the overall regional economic development strategy and how the city
fits into that, whether it be a financial commitment, staffing, or other resources and
what the city can expect to gain. Other items such as the length of the agreement,
its effective date, how members can join or leave the group, when meetings will,be
held, who represents each entity and how the agreement can be terminated should be
detailed.
There is a wide variety of regional economic development agreements in Iowa.
Some ate between cities in a metro area, some are in conjunction with the local county
or council of government, and some include members in a larger region of several
counties. This illustrates the importance of using multiple resources and how ap-
proaching economic development on a regional level can be beneficial. Doing so can
open new windows of opportunity and help a region grow together.
Mickey Shields is the League's assistant director of membersho services and may be reached at
mickeyshields@iowaleague.org or (515) 244 -7282.
To view recent Cityscape articles regarding service sharing visit
www.iowaleague,org to see February and March 2012 Cityscape editions
Financial consulting for bond issues and long -term capital improvement planning
• Construction -period interim financing
• Unique financing structures customized to meet an issuers needs
• Leading underwriter of Iowa municipal bonds, serving over 200 Iowa municipalities
CHIP SCHULTZ SCOTT STEVENSON • -• NATHAN SUMMERS MICHAEL MALONEY
800..642.5082
515 East Locust Street, Suite 200, Des Moines, Iowa 50304 tumdavidsoncompanies.com /ficm.
February 2013 Cityscape 13
02 -14 -13
Marian Karr INN
From:
Tom Markus
Sent:
Tuesday, February 12, 2013 11:06 AM
To:
Marian Karr
Cc:
Geoff Fruin; Melissa Miller; Adam Bentley
Subject:
FW: Commercial Adjusted Value
Please place in the info packet.
From: Melissa Miller
Sent: Tuesday, February 12, 2013 11:03 AM
To: Tom Markus; Geoff Fruin
Subject: Commercial Adjusted Value
Tom and Geoff,
Please see below and let me know if you would like Denny to provide more detail.
Thanks
Melissa
Melissa Miller
Revenue & Risk Manager
City of Iowa City
ph: (319) 356 -5065
fax: (319) 356 -5006
melissa- miller Iowa -city. org
From: Denny Baldridge [ mailto :d bald rid @co.johnson.ia.us]
Sent: Tuesday, February 12, 2013 10:10 AM
To: Melissa Miller
Subject: RE: Per your request
Melissa,
2012 was a non - reassessment year so there was very little gain from revaluation and a small increase in new
construction. These increases were offset by transfers from commercial apartment buildings to residential
cooperatives. The apartment value was transferred from commercial classification to residential classification and
received the residential rollback.
There were also smaller changes for other reasons, but the major difference was due to residential co -ops. Exact
numbers would require some research, so let me know if you need more detail.
-Denny
Dennis Baldridge
Iowa City Assessor
913 S. Dubuque Street
Iowa City, IA 52240
Phone: 319 - 356 -6066
From: Melissa Miller [mailto :Melissa - Miller @iowa- city.org]
Sent: Tuesday, February 12, 2013 9:20 AM
To: Denny Baldridge
Subject: FW: Per your request
Denny,
During the 2/5 City Council Work Session, Council requested additional information to explain the drop in Commercial
Adjusted Value from
$1,182,516,370 in 2011 to $1,122,041,780 in 2012.
Thanks for your help.
Melissa
Melissa Miller
Revenue & Risk Manager
City of Iowa City
ph: (319) 356 -5065
fax: (319) 356 -5006
melissa-miller@iowa-city.org e
From: Marian Karr
Sent: Tuesday, February 12, 2013 8:23 AM
To: Melissa Miller
Subject: Per your request
Let me know if you need anything else.
Aiau" x N =%, A"e
City Clerk
City of Iowa City
319 - 356 -5041 (Phone)
319 - 356 -5497 (FAX)
Population 67,862
Marian Karr
From:
Tom Markus
Sent:
Thursday, February 14, 2013 11:02 AM
To:
Marian Karr
Cc:
Geoff Fruin; Adam Bentley; Melissa Miller
Subject:
FW: Additional Information from the City Assessor
Attachments:
20130214094323722.pdf
Ok for the info packet
- - - -- Original Message---- -
From: Melissa Miller
Sent: Thursday, February 14, 2013 9:07 AM
To: Tom Markus; Geoff Fruin
Subject: Additional Information from the City Assessor
Tom and Geoff,
Attached is additional information Denny dropped off this morning.
Thanks
Melissa
Melissa Miller
Revenue & Risk Manager
City of Iowa City
ph: (319) 356 -5065
fax: (319) 356 -5006
melissa- miller @iowa- city.org
- - - -- Original Message---- -
From: fin - ricoh- copier @iowa - city.org [mailto: fin - ricoh- copier @iowa - city.org]
Sent: Thursday, February 14, 2013 8:43 AM
To: Melissa Miller
Subject:
This E -mail was sent from "Fin- Ricoh - Copier" (Aficio MP 6000).
Scan Date: 02.14.2013 09:43:23 ( -0500)
Queries to: fin - ricoh- copier @iowa- city.org
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Marian Karr --1P12
From: Terry & Jo Dickens <joterdickens @yahoo.com>
Sent: Tuesday, February 12, 2013 10:52 AM
To: Marian Karr
Subject: Fw: Paratransit Advirsory Meeting
Attachments: Paratransit Advisory Agenda 2 15 13.doc; Paratransit Advisory Board minutes 11- 9- 12.doc
- - - -- Forwarded Message - - - --
From: Angie Conard <aconard @co.johnson.ia.us>
To: "Marc Rahe (mrahe @goodwillheartland.org)" <mrahe @goodwill heartland. org>; "harryo3 @aol.com"
<harryo3 @aol.com >; "scottwieser63@g mail. com" <scottwieser63@g mail. com>; "LYNNE STAMUS
(stamus1390 @msn.com)" <stamus1390 @msn.com >; "Vicky Robrock (vrobrock@ci.coralvi lie. ia. us)"
<vrobrock@ci.coralvi Ile. ia. us>; "rgoedken @icsuccess.org" <rgoedken @icsuccess.org >; Tom Brase
<tbrase @co.johnson.ia.us >; "Brad Newman (brad- newman @iowa - city.org)" <brad- newman @iowa- city.org >;
"joterdickens @yahoo.com" <joterdickens @yahoo.com >; Patrick Harney <pharney @coJohnson.ia.us >;
"a.trotter @sui.org" <a.trotter @sui.org >; " rschieffer @reachforyourpotential.org"
< rschieffer @reachforyourpotential.org >; "Chris- O'Brien @iowa - city.org" < Chris- O'Brien @iowa - city.org>
Sent: Monday, February 11, 2013 1:19 PM
Subject: Paratransit Advirsory Meeting
The agenda for this Friday's meeting and the minutes from the November meeting are attached.
Thanks,
Angie
Johnson County
Paratransit Advisory Committee
Meeting Agenda
February 15, 2013
11:00 AM —12:00 PM
The Johnson County Paratransit Advisory Committee will be meeting at Goodwill Plant on 1 st Ave.
1. Call to Order
2. Chairperson's Report
a. Introductions
3. Director's Report
a. Policy on ramps and manual wheelchair
b. Payment by pennies
C. Missed Rides for changes to drop -off location (no staff at one house we have to find someone)
d. Definition of 21 day Grace Period is time allowed for Eligibility to be determined not time allowed
to ride.
e. Update on County and Cities negotiations
f. Bi -laws for Paratransit Advisory Committee
4. Old Business
a. Approval of last meeting's minutes
5. New Business
6. Open Discussion (open for public comment)
7. Set next meeting date & time: May 17, 2013, 11 AM
8. Adjournment
Johnson County Paratransit Advisory Board
Minutes
November 9, 2012
Johnson County Admin Bldg
Present:
Members: Marc Rahe, Harry Olmstead, Scott Wieser, Lynne Stamus, Vicky Robrock, Loren Schmitt
Ex- Officio: Roger Goedken
Others: Tom Brase, SEATS Director, Angie Conard, Brad Newman
Absent:
Members: Rick Dobyns, Terry Dickens, Pat Harney
Ex- Officio: Ann Trotter, Ron Schieffer
Others: Chris O'Brien
1. Call to order - 11:05 a.m.
2. Chairperson's Report
a. Introductions were made.
3. Director's Report
a. Policy on ramps and manual wheelchairs: Policy was handed out, states there is a 300 lb
limit. Concerns with ADA policy and how many people this would affect.
Harry moved to adopt a new policy and second by Lynne. Vicky asked that an ADA number
be added to the policy.
b. Trip demand increasing: A new record was set in September 2012. 555 trips in on day. The
reason for this is more eligible riders and people are taking more trips. Trip times need to be
negotiated because of this. It was brought up that there was a 10% increase in the number of
persons served by MHDS in Johnson County this past year.
c. Working towards going paperless: November 13, 2012 drivers will start entering
information into their rangers instead of paper copies. Night and weekend drivers will still
have full manifest.
4. Old Business
a. Approval of last meeting's minutes: Move to approve by Lynne, second Marc.
5. New Business: Lynne complimented Robert for his great service and Scoot did the same for Kevin.
It was asked how the advisory committee can help with the increase in ridership. Tom said he was
going to the IPTA conference the following week but Iowa does not have a lot of money for busses.
SEATS has four vehicles over 220,000 miles and over 8 years old. Brad Newman discussed how
funds are disbursed by the DOT.
6. Open Discussion: Loren said he traveled to another city and our service is comparable.
Next meeting : February 15, 2013. 11:00 a.m. at the Goodwill plant (1St Ave).
7. Adjourn 11:40
C
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0214-13
IP13
I ✓- �
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= University of Iowa
Monthly Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Bar
Checks Under2l PAULA
Under2l PAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
2 Dogs Pub 120
0
0
0
3
0
0
0
0
Airliner 223
5
3
1
105
- 9
14
0.0857143
0.1333333
Airliner 223
4
0
0
105
9
14
0.0857143
0.1333333
American Legion 140
0
0
0
5"
0
0
0
0
Atlas World Grill 165
0
0
0
1
0
0
0
0
Baroncini-
0
0
Q
Basta 176
0
0
0
1
0
0
0
0
Blackstone- 297
1
0
0
4
0
0
0
0
Blue Moose- 436
7
0
0
168
29
4
0.1726190
0.0238095
Blue Moose- 436
10
1
1
168
29
4
0.1726190
0.0238095
Bluebird Diner 82
0
0
0
I Bob's Your Uncle *^ 260
0
0
0
Bo -James 200
10
0
0
112
7
1
0.0625
0.0089286
Bo -James 200
5
0
0
112
7
1
0.0625
0.0089286
Bread Garden Market & Bakery
0
0
0
Brix
0
0
0
Brothers Bar & Grill, [It's] 556
15
0
0
400
133
34
0.3325
0.085
Brothers Bar & Grill, [It's] 556
22
3
0
400
133
34
0.3325
0.085
Brown Bottle, [The]- 289
0
0
0
3
0
0
0
0
(Buffalo Wild Wings Grill & Bar- 189
1
0
0
7
0
0
0
0
Cactus Mexican Grill
0
0
0
Caliente Night Club 498
3
0
0
39
3
1
0.0769231
0.0256410
Carl & Ernie's Pub & Grill 92
5
0
0
25
0
0
0
0
Carlos O'Kelly's- 299
0
0
0
Chili Yummy Yummy Chili
0
0
0
17
6
0
0.3529412
0
IChipotle Mexican Grill 119
0
0
0
Tuesday, February 12, 2013 Page 1 of 6
Business Name Occupancy
(occupancy loads last updated Oct 2008)
❑d = university of Iowa
Monthly Totals Prev 12 Month Totals
Bar Bar
Checks Under2l PAULA Checks Under21 PAULA
r
Under ' "`�+AULA
Ratio Ratio
(prev 12 Mo) (Prev 12 Mo)
❑Clarion Highlander Hotel
0
0
0
QClinton St Social Club
2
0
0
14
0
0
0
0
❑Clinton St Social Club
2
0
0
14
0
0
0
0
❑Club Car, [The] 56
1
0
0
2
0
0
0
0
F-1 Coach's Corner 160
0
0
0
12
0
0
0
0
❑Colonial Lanes- 502
1
0
0
3
0
0
0
0
F-1 Dave's Foxhead Tavern 87
0
0
0
2
0
0
0
0
❑d DC's 120
28
14
1
244
77
16
0.3155738
0.0655738
❑ DC's 120
8
2
2
244
77
16
0.3155738
0.0655738
0 Deadwood, [The] 218
5
0
0
64
= 0
D
0
0
❑ Deadwood, [The] 218
4
0
0
64
0
0
0
0
❑ Devotay- 45
0
0
0
❑Donnelly's Pub 49
3
0
0
45
0
0
0
0
❑ Dublin Underground, [The] 57
2
0
0
64
1
0
0.015625
0
Dublin Underground, [The] 57
6
0
0
64
1
0
0.015625
0
❑Eagle's, [Fraternal Order of] 315
0
0
0
1
0
0
0
0
❑ El Banditos 25
0
0
0
❑EI Cactus Mexican Cuisine
0
0
0
❑EI Dorado Mexican Restaurant 104
0
0
0
❑EI Ranchero Mexican Restaurant 161
0
0
0
❑ Elks #590, [BPO] 205
0
0
0
❑ Englert Theatre- 838
0
0
0
❑Fieldhouse 178
8
5
2
208
53
9
0.2548077
0.0432692
OFieldhouse 178
22
8
0
208
53
9
0.2548077
0.0432692
F-1 First Avenue Club- 280
0
0
0
F-1 Formosa Asian Cuisine- 149
0
0
0
Tuesday, February 12, 2013 Page 2 of 6
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■
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Business Name Occupancy
(occupancy loads last updated Oct 2008)
= University of Iowa
Monthlv Totals
Bar Under2l PAULA
Checks
Prev 12 Month Totals
Bar Under2l PAULA
Checks
Under 21 {P% iA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
Gabes— 261
1
0
0
38
5
0
0.1315789
0
George's Buffet 75
0
0
0
4
0
0
0
0
Givanni's— 158
3
0
0
3
0
0
0
0
Godfather's Pizza— 170_
A
0
0
Graze— 49
0
0
0
2
0
0
0
0
Grizzly's South Side Pub 265
0
0
0
8
1
0
0.125
0
Hilltop Lounge, [The] 90
0
0
0
1
0
0
0
0
Howling Dogs Bistro
0
0
0
IC Ugly's 72
0
0
0
5
0
0
0
0
India Cafe 100
0
0
0
Iron Hawk—
7
0
3
30
2
11
0.0666667
0.3666667
Jimmy Jack's Rib Shack 71
0
0
0
Jobsite 120
2
0
0
12
0
0
0
0
Joe's Place 281
21 _
1
1
133
4
2
0.0300752
0.0150376
Joe's Place 281
7
0
0
133
4
2
0.0300752
0.0150376
Joseph's Steak House— 226
0
0
0
1
0
0
0
0
Linn Street Cafe 80
0
0
0
Los Portales 161
- 0
0
0'
Martini's 200
21
2
2
244
48
5
0.1967213
0.0204918
Martini's 200
10
2
0
244
48
5
0.1967213
0.0204918
Masala 46
0
0
0
Mekong Restaurant— 89
0
0
0
Micky's— 98
13
0
0
71
0
2
0
0.0281690
Micky's- 98
3
0
0
71
0
2
0
0.0281690
Mill Restaurant, [The]— 325
2
0
0
32
2
0
0.0625
0
Moose, [Loyal Order of] 476
1
0
0
2
0
0
0
0
Tuesday, February 12, 2013 Page 3 of 6
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E
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Business Name Occupancy
(occupancy loads last updated Oct 2008)
= University of Iowa
Monthly Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Bar
Checks Under21 PAULA
Under 21' `'' w`OAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
Motley Cow Cafe— 82
0
0
0
Noodles & Company—
0
0
0
Okoboji Grill— 222
0
0
0
Old Capitol Brew Works 294
1
0
0
12
0
0
0
0
One- Twenty -Six 105
0
0
0
3
0
0
0
0
Orchard Green Restaurant— 200
0
0
0
1
0
0
0
0
Oyama Sushi Japanese Restaurant 87
0
0
0
Pagliai's Pizza— 113
0
0
0
Panchero's (Clinton St)— 62
3
0
0
6
0
0
0
0
Panchero's (Clinton St)— 62
1
0
0
6
0
0
0
0
Panchero's Grill (Riverside Dr)— 95
0
0
0
Pints 180
10 <
0
0
224
38
8
0.1696429
0.0357143
Pints 180
17
1
1
224
38
8
0.1696429
0.0357143
Pit Smokehouse— 40
0
0
0
Pizza Hut— 116
0
0
0
Players 114
0
0
0'
3'
4
0
1.3333333
0
Quinton's Bar & Deli 149
1
0
0
28
1
0
0.0357143
0
Quinton's Bar & Deli 149
1
0
0
28
1
0
0.0357143
0
Rice Village
0
0
0
Ridge Pub
0
0
0
Riverside Theatre— 118
0
0
0
Saloon— 120
3
0
0
23
0
0
0
0
Sam's Pizza— 174
1
0
0
10
1
0
0.1
0
Sam's Pizza 174
1
0
0
10
1
0
0.1
0
Sanctuary Restaurant, [The] 132
0
0
0
2
0
0
0
0
Shakespeare's 90
0
0
0
3
0
0
0
0
Tuesday, February 12, 2013 Page 4 of 6
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= University of Iowa
Monthly Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Bar
Checks Under2l PAULA
Under 21' 1! ,1 -PAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
Sheraton
0
0
0
Short's Burger & Shine— 56
5
0
0
30
0
2
0
0.0666667
Short's Burger & Shine— 56
1
0
0
30
0
2
0
0.0666667
Short's Burger Eastside
0
0
0
Sports Column 400
10
1
0
213
61
23
0.286385
0.1079812
Sports Column 400
19
12
4
213
61
23
0.286385
0.1079812
Studio 13 206
3
0
0
84
12
1
0.1428571
0.0119048
(Studio 13 206
11
2
0
84
12
1
0.1428571
0.0119048
Summit. [The] 736
14
0
9
235
44
27
0.1872340
0.1148936
ISummit [The] 736
9
0
0
235
44
27
0.1872340
0.1148936
(Sushi Popo 84
0
0
0
ISzechuan House
0
0
0
ITakanami Restaurant— 148
0
0
0
ITaqueria Acapulco
0
0
0
ITCB 250
5
0
0
147
8
0
0.0544218
0
ITCB 250
8
0
0
147
8
0
0.0544218
0
(Thai Flavors 60
0
0
0
(Thai Spice 91
0
0
0
(Times Club @ Prairie Lights 60
0
0
0
JTrumpet Blossom Cafe 94
0
0
0
1
0
0
0
0
IUnion Bar 854
10
1
0
308
90
29
0.2922078
0.0941558
IUnion Bar 854 `
17
4
2
308
90
29
0.2922078
0.0941558
IVFW Post #3949 197
1
0
0
1
0
0
0
0
(Vine Tavern, [The] 170
1
0
0
68
8
4
0.1176471
0.0588235
IVine Tavern, [The] 170
4
0
0
68
8
4
0.1176471
0.0588235
I Wig & Pen Pizza Pub- 154 -
0
0
0
1
0
0
0
0
Tuesday, February 12, 2013 Page 5 of 6
Business Name Occupancy
Monthlv Totals
Prev 12 Month Totalsi
i UInkc r Al I PAULA
(occupancy loads last updated Oct 2008)
F%-*]= University of Iowa
Bar
Checks Under2l PAULA
Bar
Checks Under2l PAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
❑Yacht Club, [Iowa City]- 206
1
0
0
96
8
1
0.0833333
0.0104167
Yacht Club, [Iowa City]- 206
6
0
0
96
8
1
0.0833333
0.0104167
❑Yen Ching
0
0
0
❑Z'Mariks Noodle House 47
0
0
0
435
62
29
6910
1287
376
0.1862518
0.0544139
Totals
Off Premise
0
0
0
0
0
0
0
0
Grand Totals
29
1 376
* includes outdoor seating area
exception to 21 ordinance
Tuesday, February 12, 2013 Page 6 of 6
Employee Potluck
and
Staff Recognition
Friday, March 8, 2013
Social Hall, Robert A. Lee Recreation Center
11:00 a.m. to 1:00 p.m.
11:45 a.m. Recognition Ceremony
We invite you to join us for the City of Iowa City Employee Potluck and Staff
Recognition event on Friday, March 8, 2013, at the Social Hall of the Robert
A. Lee Recreation Center from 11:00 a.m. to 1:00 p.m. A brief recognition
ceremony is scheduled for 11:45 a.m. honoring employees who reached a
2012 milestone anniversary.
• Bring a dish to share — popular items are chips, fruit. veggies & dip,
olives, bars, cookies, and salads.
• Pulled pork sandwiches, sloppy joes, vegetarian lasagna, beverages, and
table service will be provided.
• No need to RSVP, just show up!
If you have any questions, please contact any Potluck Committee Member:
Tracy Robinson (Human Resources) 356 -5026
Elyse Miller (Library) 887 -6003
Joyce Carroll (Recreation) 356 -5223
Linda White (Police) 356 -5270
Pam Sinnott (Equipment) 356 -5103
Samara Hayek (Wastewater) 887 -6108
Shannon McMahon (Communications Office) 356 -5058
WE LOOK FORWARD TO SEEING YOU ON MARCH 8TH!
-OZ -1443
INS
MINUTES APPROVED
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
DECEMBER 18, 2012
HELLING CONFERENCE ROOM, 8:00 A.M.
Members Present: Matt Hayek, Susan Mims, Michelle Payne
Staff Present: Wendy Ford, Tracy Hightshoe, Jeff Davidson, Tom Markus
Others Present: Charlie Cowell, intern, Nancy Quellhorst, Chamber; Andre Perry,
Mission Creek Festival
RECOMMENDATIONS TO COUNCIL:
Payne moved to recommend the request of $5,000 in economic development
funding for the Mission Creek Festival to the full City Council. Hayek seconded the
motion. Motion carried 3 -0.
CALL MEETING TO ORDER:
The meeting was called to order by Chairperson Mims at 8:04 A.M.
WELCOME AND INTRODUCTIONS:
Chairperson Mims welcomed everyone and asked that those present introduce
themselves.
CONSIDER APPROVAL OF MINUTES:
Chairperson Mims asked if there were any comments, changes, etc., to the minutes.
Hayek moved to approve minutes from the November 19, 2012, meeting as
submitted. Payne seconded the motion. Motion carried 3 -0.
CONSIDER RECOMMENDATION FOR FUNDING MISSION CREEK FESTIVAL:
Wendy Ford spoke to Members regarding a request for $5,000 in economic
development funding from Mission Creek. She noted the festival, now entering its
seventh year is growing in size and notoriety. Ford noted that this five -day festival, held
in downtown Iowa City, has gained national attention due to its popularity. She then
introduced Andre Perry, festival director, to the Members.
Perry noted that with the increased growth and expectations, the budget also increases.
This coming year, there will be 23 businesses involved in providing festival venues. He
said that they are trying to maximize the effect downtown with the five -day festival.
Payne asked if the Council hadn't already set aside funds for this festival. Ford noted
that there is $4,200 under the line item "Community and Event funding." Payne then
asked another question of Perry, noting that on the sponsor list for the Mission Creek
Festival she does not see the City of Iowa City listed. He stated that the City will be
added to the 2013 list, and Hayek explained that it was a fiscal year timing issue. Mims
stated that she believes the Festival to be a very positive event and she appreciates the
unique venue settings. Hayek added that he has been attending the Festival since its
second year and that he has seen it grow tremendously. He, too, believes it to be a very
EDC December 18, 2012
positive event for downtown Iowa City. Members continued to discuss the impacts of the
Mission Creek Festival, agreeing with the staff recommendation for economic
development funding.
Payne moved to recommend the request of $5,000 in economic development
funding for the Mission Creek Festival to the full City Council. Hayek seconded the
motion. Motion carried 3 -0.
DISCUSSION OF USE OF CDBG ECONOMIC DEVELOPMENT FUNDS FOR
EXTERIOR RENOVATION PROJECTS IN DESIGNATED AREAS:
Tracy Hightshoe addressed Members on this item. She explained that there is currently
about $144,000 in this CDBG fund and that the City needs to spend this down according
to HUD regulations. Staff would like to use about half for assisting exterior renovations
in areas that have been designated with conditions of slum and blight, such as
downtown and Towncrest. It would go through the annual action plan process,
according to Hightshoe, and there are still details for staff to refine. She briefly explained
the goals of this initiative. Ford added that there are at least four applicants that have
expressed interest in the program. Members asked questions of Hightshoe regarding
the funds and what they have been used for previously. Markus spoke about how this
initiative might be set up in terms of the ratio of city to private funds. He stated that staff
had suggested a 30/70 split to begin with. Members then discussed this request, with
Hayek stating that this would be an appropriate use of CDBG funds.
STAFF TIME:
Jeff Davidson shared some updates with the Members. He stated that the College -
Gilbert project has created quite a buzz and there is a lot of interest from across the
community. Davidson stated that the gas tanks are coming out of the Towncrest Sinclair
property as part of the sale of that property. He added that the project for this site has
changed from the initial plan. Instead of one large building there will be two smaller
buildings to work around a storm water drainage issue. Davidson also noted a senior
housing project by Three Diamond Development Company, and a pending tax credit
application, a decision for which, should be final in March. Davidson mentioned that the
Whitewater Design Contract will be in front of Council this evening. The City's obligation
is $49,000 according to Davidson. Mims noted that she was surprised at just how
expensive this work is. Markus added that when they looked at other firms, their
experiences weren't what they were looking for. Staff believes this will be money well
spent. Davidson then gave an update on the Moss Ridge Campus development.
Markus shared about what the discussions have entailed, adding that he believes they
have made some progress.
COMMITTEE TIME:
Hayek noted that in staff's memo there is a reference to narrowing the list of
development projects for Gilbert - College from five to something more manageable. He
stated that he agrees that during the work session they need to have a discussion in
order to eliminate a couple of these projects, and then with their top three chosen they
can move on. Payne asked how long this discussion might be at tonight's work session,
as she will need to recuse herself from it. Hayek responded that it will most likely be the
bulk of their work session. Markus stated that it will be important for the Council to let
EDC December 18, 2012
the chosen developers know what they expect in terms of refining their numbers, etc.
Members continued to discuss the Gilbert - College project ideas briefly.
OTHER BUSINESS:
None.
ADJOURNMENT:
Hayek moved to adjourn the meeting at 8:35 A.M.
Payne seconded the motion.
Motion carried 3 -0.
EDC December 18, 2012
Council Economic Development Committee
ATTENDANCE RECORD
2012
Key:
X = Present
O = Absent
O/E = Absent/Excused
TERM
N
w
w
:�
M
0
NAME
EXP.
ry
N
3
<n
-
°
-I
W
W
O
O
N
N
0
OD
Michelle
01/02/14
X
X
X
X
X
X
X
X
X
X
Payne
Matt
01/02/13
X
X
X
O/
X
X
X
X
X
X
Hayek
E
Susan
01/02/13
X
X
X
X
X
X
X
X
X
X
Mims
Key:
X = Present
O = Absent
O/E = Absent/Excused
02 -14 -13
EDC February 12, 2013 1 I P 16
MINUTES DRAFT
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
FEBRUARY 12, 2013
HELLING CONFERENCE ROOM, 8:00 A.M.
Members Present: Matt Hayek, Susan Mims, Michelle Payne
Staff Present: Wendy Ford, Tracy Hightshoe, Geoff Fruin, Sara Greenwood
Hektoen, Steve Long, Tom Markus
Others Present: Nancy Bird
RECOMMENDATIONS TO COUNCIL: (none)
CALL MEETING TO ORDER:
The meeting was called to order by Chairperson Mims at 8:02 A.M.
WELCOME AND INTRODUCTIONS:
Chairperson Mims welcomed everyone and asked that those present introduce
themselves.
CONSIDER APPROVAL OF MINUTES:
Chairperson Mims asked if there were any comments, changes, etc., to the minutes.
Payne moved to approve minutes from the December 18, 2012, meeting as
submitted.
Hayek seconded the motion.
Motion carried 3 -0.
REPORT ON BUILDING CHANGE INCENTIVE FUNDS FOR PROJECTS IN
DESIGNATED AREAS:
Wendy Ford addressed members. She noted the Building Change Downtown Incentive
idea came about after several discussions regarding the need for providing some
assistance and encouragement to upgrade some of the `building stock' in downtown
Iowa City. She stated that they looked at various models across the country, and
tailored a plan to fit downtown Iowa City.
Funds that can be used for the program can be from one of several sources: CDBG
funds, the Economic Development opportunity funds, partial commercial property tax
exemption, which is a sliding exemption on the increase in property taxes due to
improvements, or TIF funds in certain situations.
Steve Long says word about the program is already getting out, and that he and other
staff are already receiving calls about the program. Tracy Hightshoe noted that the full
Council will have an item about the use of CDBG funds for facade improvements at their
EDC February 12, 2013
meeting on February 19. Hayek asked what the match for private to public funds would
be. Hightshoe explained the program would match 40% of total fagade costs, up to
$50,000 maximum. Members agreed this is a good incentive which should encourage
some new investment in downtown buildings.
STAFF TIME:
Long noted staff is working with an advanced real estate course at the University where
they are doing a study on the Towncrest neighborhood this semester. He shared that
the class will be doing some market research for them during this study with a goal of
finding the best mix of retail /commercial and residential.
Markus noted Mims and Jeff Davidson will be in Ames today for the RISE grant.
COMMITTEE TIME:
Hayek noted that he is meeting with other local Mayors today and they will be talking
about a corridor non - compete contract.
OTHER BUSINESS:
None.
ADJOURNMENT:
Hayek moved to adjourn the meeting at 8:14 A.M.
Payne seconded the motion.
Motion carried 3 -0.
EDC February 12, 2013
Council Economic Development Committee
ATTENDANCE RECORD
2013
Key:
X = Present
O = Absent
O/E = Absent/Excused
TERM
o
NAME
EXP.
N
N
Michelle
01/02/14
X
Payne
Matt
01/02/13
X
Hayek
Susan
01/02/13
X
Mims
Key:
X = Present
O = Absent
O/E = Absent/Excused
IP17
MINUTES OF THE JOINT INFORMAL MEETING OF JOHNSON COUNTY
BOARD OF SUPERVISORS AND CRIMINAL JUSTICE COORDINATING
COMMITTEE:
FEBRUARY 6, 2013
TABLE OF CONTENTS
Page
Draft Plan for Bond Referendum Including SubCommittee, Supervisor, Committee Member
and Public Input on Size, Scope, Cost of Project and Timing and Ballot Language for
Referendum................................................................................................. ............................... l
Possible Action Approving a Recommendation to the Board of Supervisors, Including but
Not Limited to Timing and Ballot Language, Regarding a Justice Center Bond
Referendum................................................................................................. ............................... 3
OtherReports ..................................................................................................... ..............................4
Alternatives and Treatments Subcommittee .......................................... ..............................4
FacilitiesSubcommittee ........................................................................ ..............................5
Funding/Grants Subcommittee .............................................................. ..............................5
Commentsfrom the Public ................................................................................. ..............................5
SetNext Meeting Date ....................................................................................... ..............................6
Board of Supervisor Vice - chairperson Neuzil called to order the Criminal Justice
Coordinating Committee in the Johnson County Health and Human Services Building at
5:30 p.m. Members present were: Department of Corrections Supervisor Jerri Allen,
MECCA Director Ron Berg, Supervisor Pat Harney, Iowa City Public Library Adult
Service Coordinator Kara Logsden, Iowa Bar Association Representative James
McCarragher, Supervisor Terrence Neuzil, Judge Douglas Russell, Supervisor Rod
Sullivan, and Consultation of Religious Communities Representative Dorothy Whiston
arrived at 5:38 p.m. Members Absent: Iowa City City Council Member Connie
Champion, University of Iowa Student Representative Drew Lakin, County Attorney
Janet Lyness, Public Defender's Managing Attorney Peter Persaud, County Sheriff Lonny
Pulkrabek, Supervisor Janelle Rettig, Citizen Representative Professor Emeritus John
Stratton. Staff present: Executive Assistant Andy Johnson and Deputy Auditor Nancy
Tomkovicz.
DRAFT PLAN FOR BOND REFERENDUM INCLUDING SUBCOMMITTEE,
SUPERVISOR, COMMITTEE MEMBER AND PUBLIC INPUT ON SIZE,
SCOPE, COST OF PROJECT AND TIMING AND BALLOT LANGUAGE FOR
REFERENDUM
Executive Assistant Andy Johnson said copies of the Criminal Justice Coordinating
Committee's (CJCC) draft proposal with an additional page of recommendations from
the Public Information/Outreach Subcommittee (Outreach Subcommittee) are available
for meeting attendees. Iowa Bar Association Representative James McCarragher said the
Outreach Subcommittee agreed the justice center bond referendum should move forward
and May 7th is the most realistic of the dates available. The Committee decided on May
7th because the University of Iowa (UI) will still be in session and the issue will still be
Informal Minutes: February 6, 2013/ page 2
fresh in the mind of the public. Also, the costs would increase by 3 %, if the County
waited to have the vote until the fall of 2013. The bond language will probably be similar
to the language used previously. It was written by Dorsey and Whitney, LLC Partner and
County Bond Counsel Robert Josten. If Josten considers the language to be OK to reuse,
then the only change in the language will be the dollar amount. The language clearly
states the proposed facility will incorporate the Sheriff's Office, a jail, and court
operations. The consensus of the Outreach Subcommittee is to forward this ballot
language to the Board of Supervisors.
Neuzil invited a discussion of the negative and positive concerns presented during the
January 29th Informal Meeting to hear public input. McCarragher said the CJCC felt
both sides agreed on the need for security, safety, and space. He said there was some
confusion among the public with regard to what the justice center was and what it
encompasses and so the Outreach Subcommittee agreed to try to better communicate that
the new facility will incorporate the Sheriff's Office, a jail, and court operations into a
combined facility which incorporates the Courthouse. Perhaps more emphasis can be on
that the facility does include the Courthouse.
McCarragher said the Outreach Subcommittee agreed to emphasize that the design is
a pre- schematic, and is not final. The bond request is a set amount of money and any
design changes will have to fit within that amount.
McCarragher said the public raised issues on the number of people being placed in
jail and the percent of UI students who leave school with a criminal record. The CJCC
needs to address that issue, however, the CJCC members should recognize that the
arresting agencies are beyond the scope of the Board's oversight.
Disproportionate minority contact is also an issue within the justice system
McCarragher said. The CJCC is working closely with another existing committee to
explore the issue, but some problems are beyond the scope of the County to correct.
Neuzil said the CJCC is now focusing on a couple of problem areas and action steps.
It would be beneficial to hold a public meeting of the Facilities Subcommittee with
Neumann Monson Architects Principal Dwight Dobberstein, Dobberstein's staff, and two
individuals who spoke at the January 29th meeting, Joni Kinsey and Don Otto, to discuss
the design of the justice center. Neuzil said Kinsey and Otto were concerned about the
historical aesthetics and the environmental impact.
In regard to the concern about incarceration rates and disproportionate minority
contact, Neuzil suggested the CJCC should meet with Consultation of Religious
Communities Representative Dorothy Whiston and her team, the Board, and County
Attorney Janet Lyness to create a summit to address the issue prior to May.
Harney said the CJCC should be working with law enforcement to change arrests
made, and the court system in regards to expungement. McCarragher said deferred
judgment is an arena the County does not have control over; deferred judgment is a
Informal Minutes: February 6, 2013/ page 3
statutory provision. The County Attorney's Office has already set up systems, like the
Jail Diversion Program, to deal with minor offenses. In the circumstance when there is a
dismissed case, the record still exists but shows the dismissal. At this point in time, the
State has no erasure statute.
Dobberstein repeated the design is pre- schematic. He said the MidAmerican
Energy's Commercial New Construction program pays to have a model built to
demonstrate possible energy saving ideas. He said he is open to having meetings with the
public to discuss the most energy efficient design for the building within the budget. The
MidAmerican Energy's Commercial New Construction program will ensure an energy
efficient building.
Neuzil said another large interest issue is with the Jail Alternatives Program and the
strategic planning along with it. He said County Sheriff Lonny Pulkrabek is working
with Jail Alternatives Coordinator Jessica Peckover in regards to creating a strategic plan
and identifying the most needed area of the Jail Alternatives Program to implement once
space is available.
Neuzil listed three action steps to address before a May election: the building design
in regards to energy efficiency, disproportionate minority contact and issues of
incarceration rates, and the strategic planning of the Jail Alternatives Program. Harney
said it would be helpful to have a breakdown of the percentage of space dedicated to each
part of the justice center. If a breakdown is provided, then the public has an idea of how
the space is utilized. Dobberstein said that can be done, as well as an estimate of costs
for each area.
Whiston said the reasoning behind having the necessary amount of beds needs to be
clarified for the public. The public should be aware of the need for a certain number of
extra beds because of inmate classification and gender separation.
Judge Douglas Russell said the public needs to be reminded the building will be used
for 50 to 75 years. Regardless of what is built now and what is shelled out, the County is
planning for the future. No one wants to have to ask the voters for a third jail in ten
years. The size is based on the need, which was a product of years of consulting and
meetings. It is designed this large because it needs to be this large. Everyone is cautious
of the project cost. However, he does not know how to emphasize to the public how
economical the project actually is, and how it compares favorably with the $53 million
practice football facility. The amount of money being spent is what it takes to serve the
needs of the community.
POSSIBLE ACTION APPROVING A RECOMMENDATION TO THE BOARD
OF SUPERVISORS, INCLUDING BUT NOT LIMITED TO TIMING AND
BALLOT LANGUAGE, REGARDING A JUSTICE CENTER BOND
REFERENDUM
Informal Minutes: February 6, 2013/ page 4
Neuzil referred to page three of the draft proposal and read the recommended ballot
language as follows: "Shall the County of Johnson, State of Iowa, issue its general
obligation bonds in an amount not exceeding the amount of $43,500,000 for the purpose
of erecting and equipping a County Justice Center, to solve current safety, security and
space needs of the Sheriff, jail and court operations, in a structure to be located adjacent
to and incorporating the existing historic Courthouse ?" Neuzil said this is the language
exclusively used in the November 6, 2012 General Election, other than the cost which has
gone down pursuant to Board adjustments. He said this is the recommendation from the
Outreach Subcommittee and he called for a vote by the CJCC to forward this ballot
language to the Board.
Sullivan said the Board takes up items over a two week period. Items are put on an
informal meeting agenda for discussion, then a formal meeting agenda for the following
week for a vote. This issue is on the agenda for the Informal Meeting scheduled for
February 7th, but it is not binding. The Board does not have to take action tomorrow.
Moved by Whiston and second by Allen, to provide the Board with a
recommendation to approve the following ballot language: "Shall the County of
Johnson, State of Iowa, issue its general obligation bonds in an amount not exceeding the
amount of $43,500,000 for the purpose of erecting and equipping a County Justice
Center, to solve current safety, security and space needs of the Sheriff, jail and court
operations, in a structure to be located adjacent to and incorporating the existing historic
Courthouse ?" as read. Those in favor indicated so by saying aye. Motion carried
unanimously.
Neuzil said the Outreach Subcommittee agreed that May 7, 2013 is an appropriate
date to set a Special Election.
Sullivan said for the purposes of getting more people to vote, the sooner the better.
The Auditor's Office tries to allow for early voting. The earlier a date is set, the earlier
ballots can be printed for purposes of early voting. Neuzil said there are other reasons
why it would be appropriate to do the election sooner. As time passes, the costs go up
which could impact the design, the numbers are fresh in voters' minds, and the electorate
that had the opportunity to vote in November 2012 are still in town to vote in May.
Moved by McCarragher and second by Whiston, to provide the Board with a
recommendation of the date of May 7, 2013 for a Special Election to revote on the justice
center bond referendum. Those in favor indicated so by saying aye. Motion carried
unanimously.
OTHER REPORTS
Alternatives and Treatments Subcommittee
MECCA Director Ron Berg said the Alternative and Treatments Subcommittee
(Treatments Subcommittee) is conducting an inventory of all the activities in Johnson
County which impact individuals coming in contact with the criminal justice system. The
Informal Minutes: February 6, 2013/ page 5
Treatments Subcommittee is examining how the additional space in the jail can be used.
At the last meeting, there were roughly 20 questions presented to the Treatments
Subcommittee, and members are in the process of researching responses to those
questions. The next step is to review the Jail Alternatives Program strategic plan.
Facilities Subcommittee
Harney said he talked with General Services Administration (GSA) Deputy Field
Office Director Crystal Powers. He said it is one more step toward providing an offer on
the property.
Funding/Grants Subcommittee
Johnson said legislation has been introduced, which provides that court functions can
be considered an essential County purpose for bonding without a public referendum. He
said there are thresholds based on the size of the county. Johnson said for a county the
size of Johnson County, the proposed legislation would allow $28 million to be bonded
without a public referendum. Polk County representatives are sponsoring the bill and are
open to suggestions from other County governments. Neuzil said that piece of legislation
has been approved by the Iowa State Association of Counties, which is a statewide
platform for legislative issues.
Neuzil said the Funding /Grants Subcommittee has been putting the final numbers
together. The question is how lowering the bond request to $43.5 million will impact the
budget and the taxpayers.
COMMENTS FROM THE PUBLIC
Positive Vision Executive Director Doyle Landry said his focus is expungement. For
the past six years, Cook County Circuit Court Clerk Dorothy Brown has held a successful
expungement summit. Individuals, who committed a crime which could be expunged by
law, have been able to move on with their lives with regard to employment and housing,
lifestyle needs affected by a criminal sentence. Much of the local public concern centers
on crimes which could be legally expunged, such as those committed by UI students. He
asks the CJCC to have authentic discussion centered on an expungement summit for
Johnson County. It would be unique and thinking creatively, but the County should not
be stalled by limited thinkers. If the County is interested in having a summit on
expungement, then Brown has offered to travel to Iowa to speak on the issue. Neuzil said
if Landry is interested, the CJCC would be interested in Landry's contact information.
He said if anyone from the public is interested, the CJCC would be happy to have an
individual's contact information to include them in further discussions.
Landry asked if without using public funds, is there is a way to inform large groups of
the public, such as area church congregations. He said this would allow direct
communication and dialogue in a less formal environment. Neuzil said CJCC members
can engage in public education but they may not advocate. Sullivan said Pulkrabek and
Informal Minutes: February 6, 2013/ page 6
County Attorney Janet Lyness did a lot of outreach before the last vote. He said he
would be happy to arrange more outreach. Landry recommended more outreach be
arranged with the UI student population.
SET NEXT MEETING DATE
Johnson said the next meeting is scheduled for March 6, 2013, at 4:30 p.m.
Adjourned at 6:08 p.m.
Attest: Travis Weipert, Auditor
Recorded By Nancy Tomkovicz
Airport Commission VIC-114-_
January 17, 2013 IP18
Page 1
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
JANUARY 17, 2013 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present:
Jose Assouline, Howard Horan, Chris Ogren, Minnetta Gardinier (arrived
late)
Members Absent:
Rick Mascari
Staff Present:
Sue Dulek, Michael Tharp
Others Present:
Matt Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
CALL TO ORDER:
Chairperson Assouline called the meeting to order at 6:01 P.M.
APPROVAL OF MEETING MINUTES:
Minutes of the November 15 and December 27, 2012, meetings were reviewed. Ogren noted a
small issue on page 2 of the November 15 minutes where there is a point B and then a random
C that doesn't look like it has anything with it, and then a point D follows. Tharp will make the
correction to this paragraph. Ogren moved to approve the November 15 minutes as
amended; seconded by Horan. Motion carried 3 -0, Mascari and Gardinier not present.
Ogren moved to approve the December 27 minutes; seconded by Horan. Motion carried
3 -0, Mascari and Gardinier not present.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION /ACTION:
a. Airport Commerce Park — Tharp noted that he has not heard anything recently from
Jeff Edberg regarding the listings at the Commerce Park. (Gardinier arrived.) He
suggested that they continue with the meeting and see if Edberg shows up later, but no
motion was made to move this item to later in the agenda.
b. Fly Iowa — Tharp stated that this is an item that is somewhat of a placeholder and he
didn't have anything for the evening. Gardinier noted, however, that she and Ogren
have some news to share on this. Ogren stated that they recently met with Deb
Dunkase of the Iowa Children's Museum and that she is very enthusiastic about the
possibility of such an event. She and Gardinier shared some of Dunkase's ideas with
Members on activities and funding sources.
Airport Commission
January 17, 2013
Page 2
c. FAA/IDOT Projects: AECOM —
i. 7/25 Parallel Taxiway Paving & Lighting — Tharp noted that they are
pretty much in winter shutdown right now as far as the FAA projects.
ii. Airport Electrical Rehab — Once the closeout information is received on
this, Tharp noted that they will be able to accept this project and close it
out.
d. Care Ambulance — Tharp spoke to Members about this, stating that it is basically a
renewal of the commercial operating agreement with the Airport. The fee remains $100
per month, and it runs from February to the end of January, 2014. Tharp added that
everything has remained the same as last year. The space is actually subleased from
Jet Air. Horan asked Wolford if things are going well with this collaboration. He
responded that they have been doing well and several areas of service have doubled for
Care Ambulance. Gardinier questioned the $100 fee, asking if it has been considered
for an increase. Tharp suggested they move forward at this point and that over the next
six months or so he can work on some figures for an increase. Gardinier stated that she
would like to see them review these fees overall.
i. Consider Resolution #A13 -1 Approving the Commercial
Business Agreement motion moved by Horan; seconded by
Gardinier. Motion carried 4 -0, Mascari absent.
e. Airport Operations —
i. Strategic Plan- Implementation —
1 . Annual Report — Tharp spoke about the budget first,
sharing that during the last few weeks he has been doing budget
presentations to the Council on the FY14 budget. Everything went well,
according to Tharp, and he shared that the Council appeared to be happy
with the Airport's budget moving forward. One of the changes to the
budget process this year, according to Tharp, is that there is no longer a
night dedicated to boards, commissions, and community groups. This
means that the annual report won't be presented to the Council in the
manner it has in the past. He suggested a Commission Member attend
an upcoming Council meeting to make this presentation. Members
agreed that this is an important aspect for the Airport Commission in
keeping the communication open between them and the City. Horan
suggested they get on the agenda and just do this. Tharp noted that
typically what happens is they submit the annual report for a Council
Information Packet, and then during the public comment portion of a
meeting, they can address the Council. Gardinier shared how she
handled some of these issues in the past, when she was the Chairperson.
Tharp and Assouline will plan to attend the February 5, 2013, Council
meeting to present the Airport's annual report. Others were encouraged
to join them. Tharp then shared some of the highlights of this report,
noting that they have gone from about $1.5 million in debt principal to
about $800,000. Gardinier asked if they are tracking fuel sales, and
Tharp explained what information he receives on this annually. Gardinier
asked that they update the fuel system so it can keep track of this
information. Wolford shared what Jet Air does to collect such data.
Tharp will work with him to get this done.
Airport Commission
January 17, 2013
Page 3
ii. Budget —
1 . Fuel Tank Inspection /Cleaning — Tharp noted that they are
still seeing water and debris in the tank. It is being collected by the filters,
so that is not an issue. However, they need to replace some of the pipes
and joint connectors, hoping that this solves these issues. If it does not,
Tharp noted the next step would be to have a more professional
inspection done. This could run around $3,000, according to Tharp.
Wolford shared what Jet Air is seeing and what they might need to do
with this tank.
iii. Management —
1 . Operations Specialist Evaluation — Tharp noted that it is
time for his annual review. He stated that the Commission can decide
how they would like to do this. Gardinier shared how this was handled
last year. Gardinier stated that now that Tharp is at FTE status he needs
to show what he has done with that extra time. Tharp also responded to
Gardinier's question of another newsletter, adding that he is ready to
send this out yet this week.
e. FBO / Flight Training Reports —
i. Jet Air — Matt Wolford shared the maintenance report with Members. He
first reviewed December's activities, noting a couple of issues they have
uncovered in cleaning out some old storage areas. He also spoke to the
first snowstorm of the season and how well things went for them. For
January, Wolford shared that they are still breaking up a lot of ice and
have now completed fuel hose replacements. Gardinier asked some
questions of Wolford on the cleaning of the runways and some of the
lights being knocked over by the snowplows. Wolford then shared with
Members some customer comments, showing how many people are
happy with their service with the FBO and their interaction with the city
itself. Wolford noted that they will be wanting to show Members their new
hangar soon. He stated that things are going very well with this addition.
Wolford stated that charters have been very slow over the holidays for Jet
Air. Air Ambulance has been nice and steady, according to Wolford, and
he shared a recent trip they made from Arizona.
ii. Iowa Flight Training — No report.
f. Subcommittee Reports — Horan stated Infrastructure committee did not meet.
g. Commission Members' Reports — Ogren asked if the subcommittee. list has been
updated yet. Tharp stated that they should wait for a couple months until they have a
new member in Mascari's place. Horan shared that he had a "five hour" since the last
meeting.
h. Staff Report — Tharp noted that Mascari's term expires the end of February. He asked
if anyone has any recommendations for a replacement, and asked that they encourage
them to apply soon. He also shared how these applications are handled via the City
Clerk's office.
SET NEXT REGULAR MEETING FOR:
Airport Commission
January 17, 2013
Page 4
The next regular meeting will be Thursday, February 21, 2013, at 6:00 P.M. at the Airport
Terminal building.
ADJOURN:
Horan made the motion to adjourn the meeting at 7:07 P.M.; seconded by Ogren. Motion
carried 4 -0, Mascari absent.
CHAIRPERSON
DATE
Airport Commission
January 17, 2013
Page 5
Airport Commission
ATTENDANCE RECORD
2012 -2013
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
N
W
COlI
0)
4 O
O
OD
O
N
NAME
EXP.
0
al
(A
co
-4
c.0
0)
N
°
OD
0
N
O
-4
N
N
N
N
N
N
Na
N
N
N
N
N
W
Rick
03/01/13
X
X
X
X
X
X
X
X
X
X
X
O/E
O/E
Mascari
Howard
03/01/14
X
X
X
X
X
X
X
X
X
X
X
X
X
Horan
Minnetta
Gardinier
03/01/15
X
X
X
X
X
O/E
X
X
O/E
X
X
O/E
X
Jose
Assouline
03/02/16
X
X
X
X
X
X
X
X
X
X
X
X
X
Chris
Ogren
03/01/14
NM
NM
NM
NM
NM
NM
NM
X
X
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
IP19
MINUTES PRELIMINARY
BOARD OF ADJUSTMENT
JANUARY 09, 2013 — 5:15 PM
CITY HALL, EMMA HARVAT HALL
MEMBERS PRESENT: Larry Baker, T. Gene Crischilles, Brock Grenis, Will
Jennings
MEMBERS ABSENT: None.
STAFF PRESENT: Sarah Walz, Sarah Holecek
OTHERS PRESENT: Michael Pugh, Robert Wetherell, Stephen Moss
RECOMMENDATIONS TO CITY COUNCIL: None.
CALL TO ORDER:
The meeting was called to order at 5:15 PM.
ROLL CALL:
A brief opening statement was read by Grenis outlining the role and purpose of the Board and
the procedures that would be followed in the meeting.
CONSIDERATION OF THE DECEMBER 12, 2012 MEETING MINUTES
Baker moved to approve the minutes.
Jennings seconded.
A vote was taken and the motion carried 4 -0.
SPECIAL EXCEPTION ITEM
EXC12- 00015: Discussion of an application submitted by Robert Wetherell for NCS Pearson,
Inc. for a special exception to construct a 142 -foot free standing Small Wind Energy Conversion
System (a wind turbine) in the Office Research Park (ORP) zone at 2510 North Dodge Street.
Walz said that an ordinance allowing wind turbines in the City was adopted in the fall after a
previous appeal failed. She showed the Board the site plan and a view of the property where the
wind energy system will be located. She said the nearest residential uses would be on the other
side of the interstate, which are about 2500 feet away from subject site.
The Small Wind Energy Conversion Systems (SWECS) that is being proposed will be off grid
and is intended to generate electrical power only for the Pearson property. She said the
Board of Adjustment
January 9, 2013
Page 2 of 12
ordinance regarding SWECS try to balance the desire for renewal energy with the potential
externalities that depending on where they are located and how they are managed can impact
surrounding area. If this proposal is approved, the applicant will apply for a building permit,
which is required for the use.
Walz reviewed the specific standards:
1. A feasibility study is recommended, but not required. The purpose of such a study is to
balance the potential for what the SWECS can generate with any negative externalities. She
said the applicant has not submitted one for this site, but given the distance from residential
structures, staff believes it isn't essential.
• She said that granting a special exception does not constitute an easement, and the
proposed location for the SWECS in an open area on the highest spot on the Pearson
property, and no easements or covenants are needed in order for the system to access
wind.
2. If the SWECS is allowed in the subject zone, no more than one freestanding system is
allowed, and only one is being proposed here.
• The maximum energy generation allowed is 100 kilowatts, and what is being proposed is
95 kilowatts.
3. The minimum lot size is one acre.
• The Pearson lot size is fifty acres.
4. The minimum setback requirements are one hundred fifteen percent (115 %) of the height of
the tower.
• The required 115% setback equals 164.34 feet.
5. Additional Siting Standards
a. No portion of a vertical axis SWECS blade shall extend within 12 feet of the ground.
b. No portion of a horizontal axis SWECS blade shall extend within 30 feet of the ground.
• The blade on the proposed SWECS will be located approximately 85 feet above the
ground.
c. The blades of any freestanding SWECS may not extend within 20 feet of a parking area,
driveway, tree, structure, outdoor use area, pedestrian walkway, or above - ground utility
structure or facility.
• The site plan indicates that they are not within 20 feet of those areas.
d. No part of a SWECS shall be located within or over drainage, utility, or other established
easements.
• The applicant has indicated that no part of the proposed turbine is located within or
over drainage, utility, or other established easements.
e. No SWECS shall be constructed so that any part thereof can extend within 20 feet laterally
of an overhead electrical power line (excluding secondary electrical service lines or service
drops). The setback from underground electric distribution lines shall be at least five (5)
feet.
• They are not within twenty feet of electrical power lines.
Board of Adjustment
January 9, 2013
Page 3 of 12
f. A SWECS shall be located in compliance with the guidelines of applicable Federal
Aviation Administration (FAA) regulations as amended.
• The applicant has indicated that they are, but they will have to provide evidence of that
at the time they apply for a building permit.
6. The height standard is limited to 150 feet maximum.
• The proposed height of the facility, from base to blade tip, is 142.9 feet.
7. Design Standards
a. Only monopole towers shall be permitted for freestanding SWECS. Lattice or guyed towers
of any other type are prohibited.
• The application complies with this standard: the proposed system is mounted on a
monopole.
b. Freestanding SWECS shall be a neutral color such as white, sky blue, or light gray.
Building mounted SWECS shall match or be complementary in color to the building to
which it is attached. Other colors may be allowed at the discretion of the Board of
Adjustment. The surface shall be non - reflective.
• The surface of the proposed system is non - reflective white.
c. No lights shall be installed on the tower, unless required to meet FAA regulations.
• No lights are proposed or required as part of this facility.
d. No signage or advertising of any kind shall be permitted on the tower or any associated
structures.
• The applicant has proposed lettering on the SWECS; this is prohibited by the zoning
code. The Board of Adjustment does not have the authority to grant the request.
e. The tower must be designed to prevent climbing within the first twelve feet (12') of height
above grade.
• The applicant has stated that there will be no external ladder on the SWECS tower.
8. Coordination with local utility company
a. Utility Notification: The City of Iowa City shall notify the applicable utility company of receipt
of an application to install an interconnected customer -owned generator. Off -grid systems
shall be exempt from this notification requirement.
• The proposed system will be off -grid, and thus no notification is required.
b. Interconnection: The SWECS, if not off -grid, shall meet the requirements for
interconnection and operation as set forth by the utility and the Iowa Utilities Board. No
permit of any kind shall be issued until the City of Iowa City has been provided with a copy
of an executed interconnection agreement. Off -grid systems shall be exempt from this
requirement.
• The proposed system will be off -grid, and thus no notification is required.
c. Restriction On Use Of Electricity Generated: A SWECS shall be used exclusively to supply
electrical power to the owner for on -site consumption, except that excess electrical power
generated by the SWECS and not presently needed for use by the owner may be used by
Board of Adjustment
January 9, 2013
Page 4 of 12
the utility company in accordance with Section 199, Chapter 15.11(5) of the Iowa
Administrative Code, as may be subsequently amended.
• The applicant has indicated that power generated by the proposed system will be off -
grid, and will be solely for use by Pearson's facility.
9. Performance Standards
a. Noise: A SWECS shall be designed, installed and operated so that the noise generated
does not exceed 50 decibels (dBA) when measured from the nearest point on the
neighboring property line to the SWECS.
• The applicant has indicated that the proposed unit (a Windmatic 17S) has a rating of
58 decibels at 20 meters from the tower site. The applicant has provided a calculation
based on the Danish Wind Energy Association's "Wind Energy Manual," indicating that
the decibel level at the nearest property line would be approximately 31.32 decibels.
b. Shadow Flicker: No SWECS shall be installed and operated so to cause a shadow flicker to
fall on or in any existing residential structure.
• The NCS property is located a considerable distance from any residentially zoned
property. The nearest residential structure, which is located south of Interstate 80, is
more than 2500 feet from the SWECS location.
c. Safety Controls: Each SWECS shall be equipped with both automatic and manual braking,
governing, or feathering system to prevent uncontrolled rotation, over - speeding, and
excessive pressure on the tower structure, rotor blades, or turbine components. Said
automatic braking system shall also be capable of stopping turbine rotation in the event of a
power outage so as to prevent back feeding of the grid.
• The applicant has indicated that the proposed system complies with this requirement
and includes automatic and manual breaking. The Building Official will verify this as
part of the building permit review.
d. Structural Integrity: Building mounted SWECS shall be prohibited unless the owner has
obtained a written analysis from an Iowa licensed structural engineer determining that
installation of a SWECS will not cause damage to the structure and that the SWECS can
be securely fastened so as to not pose a hazard caused by detaching from the structure.
• Not applicable: the proposed system is not building mounted.
e. Maintenance: Facilities shall be well maintained in accordance with manufacturer's
specifications and shall remain in an operational condition that poses no potential safety
hazard nor is in violation of any provisions contained within this Article or elsewhere within
the City of Iowa City code.
• The applicant has indicated that a service agreement will be completed with the
vendor to maintain the system in accordance with the manufacturer's specifications.
Staff recommends a condition of the special exception requiring the applicant to
provide a copy of the service agreement with the building permit application.
f. Shut Off: A clearly marked and easily accessible shut off for the wind turbine will be
required as determined by the Building Official.
• The applicant has agreed to comply with this requirement. Appropriate measures for
access and marking of the shut off will be determined by the Building Official.
g. Electromagnetic Interference: All SWECS shall be designed and constructed to not
cause radio and television interference. If it is determined that the SWECS is causing
electromagnetic interference, the owner /operator shall take the necessary corrective
Board of Adjustment
January 9, 2013
Page 5 of 12
action to eliminate this interference including relocation or removal of the facilities, subject
to the approval of the Building Official. A special exception or permit granting a SWECS
may be revoked if electromagnetic interference from the SWECS becomes evident.
• The applicant has indicated the wind turbine blades are made from materials that are
"invisible" to radio frequency transmissions and are designed so as not to cause
interference.
h. Compliance with National Electric Code: Building permit applications for small wind
energy conversion systems shall be accompanied by a line drawing of the electrical
components, as supplied by the manufacturer, in sufficient detail to allow for a
determination that the design and manner of installation conforms to the National Electric
Code.
• Required drawings for electrical components must be submitted and approved as part
of the building permit process.
i. Insurance: A person seeking a building permit to erect a small wind energy conversion
system shall provide evidence, in the form of a certificate of insurance satisfactory to the
City of Iowa City, showing general liability insurance coverage for the installation and
operation of the system under a standard business owner's insurance policy, separate and
distinct from any insurance requirements of a public utility.
• The applicant has indicated that a Certificate of Insurance will be provided to the City
showing general liability for the installation and operation of the SWECS with the
building permit application.
j. Engineer Certification: Applications for any SWECS shall be accompanied by standard
drawings of the wind turbine structure, including the tower, base, and footings. An
engineering analysis of all components of the SWECS showing compliance with the
applicable regulations and certified by an Iowa licensed professional engineer shall also
be submitted.
• The applicant must submit the required drawings and engineering analysis to the
Building Official as part of the building permit application.
k. Installation: Installation must be done according to manufacturer's specifications. All
wiring and electrical work must be completed according to the applicable building and
electric codes. All electrical components must meet code recognized test standards.
• The Building Official will inspect all wiring and electrical work to ensure safety and
compliance with code standards.
I. Removal: If the SWECS remains nonfunctional or inoperative for a continuous period of
six (6) months, the system shall be deemed to be abandoned. The SWECS owner and /or
the owner of the property shall remove the abandoned system at their expense. To comply
with this requirement, the entire structure, transmission equipment and any surrounding
fencing must be removed from the property, excluding foundations. Non - function or lack of
operation may be proven by reports from the interconnected utility. For off-grid systems
the City of Iowa City shall have the right to enter the property at its sole discretion to
determine if the off -grid system is generating power. Such generation may be proven by
use of an amp meter. The SWECS owner /operator and any successors shall make
available to the Director of Housing and Inspection Services or designee any and all
reports or documents needed to determine functionality, if requested. If removal of towers
and appurtenant facilities is required, the Director of Housing and Inspection Services
Department or designee shall notify in writing the SWECS owner and /or the owner of the
property on which the SWECS is located. Removal shall be completed within six (6)
months of the date of said written notice.
• The applicant has agreed to these terms and will make available to the Building Official
any reports or documents needed to determine functionality.
Board of Adjustment
January 9, 2013
Page 6 of 12
Walz said what the specific criteria do is get at the remaining general standards because they
address those issues of safety and the effects that it's going to have on adjacent properties. She
said the Comprehensive Plan doesn't address this specifically but in general, the City does
encourage the efficient use of resources.
She said that staff is recommending approval of EXC12- 00014, an application to install a Small
Wind Energy Conversion System in the Office Research Park zone (OPR) at 2510 North Dodge
Street subject to the following conditions:
1. Substantial compliance with the site plan that the applicant presented the Board with the
location for the wind turbine.
2. Approval of the 142.9 foot Windmatic 17S that they describe in their application
3. There are no lights, signage or advertising permitted on the system, advertising meaning
printing.
4. Approval of the building official of the clearly marked and easily accessible shut -off for
the wind turbine.
5. The applicant must apply for a building permit at which time they must provide the
following documentation:
Certificate of insurance for the system
Demonstrated compliance with FFA regulations
Approval of the manual automatic braking system as required by the special
exception
Engineering analysis for the system and certification by an Iowa licensed
professional engineer as required by the specific criteria for the special exception
to insure the structural integrity of the system
A signed maintenance agreement to ensure the long -term functionality and
safety of the system
Jennings asked how staff determined that the applicant's assertion, for example, that "The
applicant has indicated the wind turbine blades are made from materials that are 'invisible' to radio
frequency transmissions and are designed so as not to cause interference" is true versus a case
in which they need to produce a certificate.
Walz said her understanding is that the wording is meant to put the applicant on notice that the
turbine has to be constructed of materials that don't interfere, and staff relies on them to be
honest. She said that if it does cause interference, the applicant is agreeing that the turbine can
be removed. Jennings asked if that is similar in instances of flicker if a hotel or other transitory
residency should be built closer than 2500 feet to the turbine. Walz said a hotel would not be
considered a residence. She said in this situation there aren't going to be any residences that
come any closer to the subject site because they are prohibited in all of the zones until you get
to the far west.
Jennings asked if the Iowa Department of Transportation is convinced that flicker won't cause
any kinds of traffic hazards. Walz said it is the assumption that it won't.
Baker and Walz had an extended discussion about the new standards that are being set up in
general for wind turbines. He wanted to know if in the future the Board would have to determine
on a case by case basis whether it recommends or requires a feasibility study to balance the
harm and the negative externalities to residential property close by with the ability for the wind
Board of Adjustment
January 9, 2013
Page 7 of 12
turbine to generate power. Walz said the Board of Adjustment would want to decide on a case
by case basis whether to recommend or require a feasibility study. Baker wanted to know if
there is the potential that there's another location on this subject property for a comparable
turbine. Walz said they could have one of lesser height than the building, or have a small one on
the roof. She said if the applicant would decide to put one on the building, they would have to
come before the Board of Adjustment and go through this process again. Baker said the wind
turbine will be off grid so for the standards, does this mean this particular wind turbine would be
off grid but if they weren't using all of its power could it be then put on grid. Walz replied that in
this case it would not be put back in the grid. Baker asked if in the standards there is a setback
requirement relevant to buildings. Walz said she didn't believe there was. She said she was not
part of the drafting of this ordinance. She said most of this ordinance was taken from other,
similar ordinances. She said that in the winter, wind turbines can throw ice and snow, so you
wouldn't the wind turbine located where a person or object would get hit. Baker asked if they
had a height standard for free standing wind turbines on lots smaller than 15 acres. Walz said
she thought they did. Baker asked if there is a possibility that residential development could
occur at other locations with existing wind towers. Walz said the idea is that if the wind turbine is
there first, the person purchasing property knows it's there and can make the decision whether
or not to invest. Baker asked if the City would need to know where the turbine can be shut off in
case of emergency and does the City have the power to do that shut off. Holecek said that
would be part of the Special Exception. Baker asked if in general a business has a wind turbine,
and the business shuts down, who becomes responsible for the removal. Walz said it would be
the property owner's responsibility.
Jennings asked if there was anything in the standards regarding the vibrations created by wind
turbines and how they may affect the underlying geologic formations. Walz said there was not.
Baker asked Jennings to expand on this question. Jennings said because this project vibrates
and it is tied to an underlying geologic structure it can carry audible and sub - audible range
vibrations some distance. He said it could disrupt and disperse some distance away but not be
readily identifiable. Walz said that is not included in the standards.
Grenis invited the applicant to speak.
Mike Pugh, counsel for the applicant, said that a wind turbine is an allowed accessory use in the
OPR zone, but the ordinance says if the tower is in excess of 45 feet, the applicant must comply
with the specific criteria of the ordinance and come before this Board for a special exception. He
said the specific criteria are the most important regarding the installation of these turbines, and
he believes this application meets all those criteria. Pugh said for the record he would like to
adopt Pearson's application, those responses to those specific criteria as well as Walz's
detailed staff report and her responses to those specific criteria as well as her verbal report that
was provided to the Board this evening.
Pugh said the application did include a reference to signage on the wind turbine, and they are
deleting that from their application. He said that Pearson has read the specific criteria that were
read into the record by Walz and is in complete agreement with them, with the exception that it's
a142.9 foot tower rather than 143.9 feet, which is set out in the staff report. Pugh referred back
to Jennings first question and said that that almost all the building criteria require the building
official at the time the building permit is issued to verify those things.
Board of Adjustment
January 9, 2013
Page 8 of 12
Walz and Holecek explained that if the applicant were not complying to the standards it's not
only that the applicant would fail to get the permit but they would fail the special exception and
that could start a municipal infraction enforcement process.
Wetherell, Director of Facilities for Pearson in Iowa City, said they feel that their wind turbine
does meet the City's specific and general criteria as outlined in the ordinance.
Baker asked if it possible for cell towers and wind turbines to be joint uses.
Wetherell said it's not technically impossible but that Pearson doesn't intend to do that.
Grenis opened public hearing.
Stephen Moss said he is representing the family who owns the land west of Pearson's property.
He said the tower was proposed after the family asked for a road on the south side of the
building. He said he didn't understand the discussion about flicker, because in the Moss
development they intend to have residential and a four story hotel, both of which would be
affected by flicker. Walz explained that the requirement with shadow flicker is that the system
can't cause shadow flicker to fall on or in any existing residential structure.
Moss said they have working for four years to get this project started, and they are about two
months away from having the final plat accepted. He said he is not hear to stop the wind
turbine, and he wants to be a good neighbor, but he wants to share some thoughts on this. He
said they have spent an exorbitant amount of money on this project so they can create jobs in
Iowa City. He asked if the shadow flicker and ice throw zone are based on the height of the
turbine. Walz said he is not inhibited from developing his property in the way in which it's zoned.
Moss replied that there are many companies that will not locate next to a wind turbine, including
some Fortune 500 companies, because it creates an adverse effect. He said within the 170
acres on his property there will be some living quarters because the Council has indicated that
they want people to be able to live and work in the park. He said he has questions about the
vibrations a wind turbine will create and the effects of them.
Crischilles asked on the zoning map what parcels Moss is talking about and how much land he
owns. Moss said he owns all 170 acres. Crischilles asked Walz to clarify the zoning
designations on the map. Walz explained the zone designations. She said in the zoning code it
doesn't list residential uses for Office Research Park (ORP) or Research Development Park
(RDP), which are two of the zones in the parcel.
Moss said he is talking about hotels. Walz said those would be considered commercial uses.
Moss said he understands that but wants to know what the difference is between a person in a
hotel or a house or a restaurant. Holecek answered that the uses are quite different.
Baker asked since currently the nearest residential structure is 2500 feet away and is not a
factor, but wanted to know if they have quantified the extent of that shadow flicker. Walz said on
this particular one in this location, but she said the applicant could speak to that and they
addressed it in their application.
Moss asked how the ice throw zone was determined.
Board of Adjustment
January 9, 2013
Page 9 of 12
Holecek said the insurance as well as the setback requirements are to allow adequate space for
ice throw. Moss asked is 167 feet from his property is determined to be far enough. Holecek
replied that by the standards it is. Moss said they are not trying to stop the installation of the
turbine, but they are trying to make it right.
Baker asked the applicant where the end of the shadow flicker would be on this turbine.
Wetherell said that firms doing ice throw studies look at a value that is typically ten times the
height of the tower, and they then use every sensitive receptor within that area to do a specific
study on to see what the effects of those are. He said in this case, since there are no residential
structures, they are not able to do a shadow flicker study because they don't have anything to
model it on. Baker asked for some clarification. Wetherell said when they do a shadow flicker
study, they use a ratio of ten to one. Walz said that would encompass anything within 1400 feet.
She said the Moss property is less than 200 feet from the location of the wind turbine so
eventually he will be within that 1400 feet. Walz said if there was a structure there now, it would
be within the flicker area.
Baker asked if the flicker with the turbine. Walz said it's the shadow of the blades turning.
Holecek said it moves with the season and time of year and time of day.
Grenis closed public hearing.
Baker said as far as this application goes, based on the criteria of the City, this seems
acceptable. He said his concern is not about this particular application but rather about the
process and the standards that seem to be first in is granted some sort of priority over any
future development. He said once these are established, a future development adjacent to
these properties where the turbines are, by this criteria will have to adapt its own development
plans to the existing already approved development. Walz said within the General Standards
there is criterion #3 that says "establishment of this specific proposed exception will not impede
the normal and orderly development and improvement of the surrounding property for uses
permitted in the zone in which such property is located." She said staff is comfortable that this
won't, but the Board has to decide whether it has a concern based on what Mr. Moss said that
makes them feel uncomfortable approving that.
Crischilles asked if the issue of the flicker ever apply to commercial buildings and /or hotels and
motels. Holecek said the ordinance addresses only residential because of the transient nature
of a hotel or motel. Grenis asked if it never applies to those other structures. Holecek said the
specific criteria do not.
Crischilles said in regards to the first in issue, those buying in should be well aware that a wind
turbine or a parking lot may already exist adjacent or close to them.
Grenis wanted to know if this hasn't been addressed in the new standards for wind turbines will
it ever be addressed in terms of commercial buildings, hotels and motels, or will that always be
a decision of the Board of Adjustment. Walz said she thinks it is not atypical for the Board to
regard the location of certain uses and accessory uses as not appropriate next to residential but
are appropriate next to other types of uses. She said the City's wind turbine standards were
based on extensive research into other ordinances. Grenis asked if this will ever be look at
further or will it always just be the job of the Board on a case by case basis.
Board of Adjustment
January 9, 2013
Page 10 of 12
Holecek said that zoning can be changed by the Council at any time so if something in these
standards does not address an identified, negative externality that could arise in the future, it
could be amended by the Council to make it not allowed in certain zones, allowed only by
special exception or add more standards and criteria. Grenis asked how that would get started.
Holecek said it either gets started by Council or this Board and basically goes through the
Planning and Zoning Commission or it can be directed by Council. Grenis said he thought it was
difficult to leave it up to the Board on a case by case basis because they are not experts in
terms of how much flicker is going to bother people, whereas the building permit staff would
have a better idea. He said he thinks it should be addressed in the standards for future cases.
Jennings said this is similar to discussions the Board has had in the past regarding cell towers
and the changing picture of technology. Holecek said since last year's appeal as to whether or
not a wind turbine is customary and incidental to as an accessory use this standard has given
specific criteria for one to assess whether or not it is an appropriate use, so it's gone beyond
just the issue of whether it's customary use. She said it's gotten better, but the Board have the
responsibility of making that assessment.
Grenis said with the information the Board is provided with, which is what they are basing their
decision on, and the fact that staff should know future uses, and they recommended their
approval, he is comfortable supporting the application as presented.
Baker said if the adjacent property were already developed with residential within 200 feet of the
property line, so within 400 -500 feet of the proposed wind turbine, is there a specific criteria that
determine that that location is not an acceptable one for the wind turbine. Walz said the
applicant would have to provide evidence that the shadow flicker does not fall on or in any
existing residential structure. She said this is not a zone that allows residential use. She said if
he has a real concern that there may be such shadow flicker that it does diminish the
opportunity to develop the adjacent zone, then you would look to General Standard #3 and ask
the applicant to produce more evidence and a shadow study.
Baker moved to approve EXC12- 00015, an application to install a small wind energy
conversion system in the Office Research Park zone at 2510 North Dodge Street subject
to the following conditions:
1. Substantial compliance with the site plan and location submitted
2. The approved system is a 142.9 feet high Windmatic 17S.
3. No lights, signage or advertising are permitted on the system.
4. Approval by the building official of a clearly marked and easily accessible shut -off
for the wind turbine.
5. The applicant must apply for a building permit at which time the following
documentation shall be provided:
a. A certificate of insurance
b. Demonstration of compliance with FFA standards or regulations
c. Approval of the automatic and manual braking system as required
by the special exception
d. Engineering analysis for the system and certification by an Iowa
licensed professional engineer as required by the specific criteria
for the special exception to insure the structural integrity of the
system
Board of Adjustment
January 9, 2013
Page 11 of 12
e. A signed maintenance agreement to insure the long -term
functionality and safety of the system
Crischilles seconded the motion.
Baker said regarding item EXC12 -00015 he concurs with the findings set forth in the staff report
of January 9, 2013, and conclude that the general and specific criteria are satisfied. Unless
amended or opposed by another Board member, he recommends that the Board adopt the
findings in the staff report as Board findings for the approval of this proposal. He said in
particular he finds that
a. the discussion of the shadow flicker standard to be applicable in this case considering
that there is no other residential structure currently within 2500 feet of the location
b. Jennings added that the applicant provide sufficient information for the building official
regarding invisibility to radio frequency transmissions such that they do not cause
interference
c. Baker added that he finds it relevant that only one such turbine is proposed and allowed
on this property and will preclude any comparable turbines in the future
Grenis said he concurred with the findings.
A vote was taken and the motion carried 4 -0.
Grenis declared the motion for the special exception approved, noting that anyone wishing to
appeal the decision to a court of record may do so within 30 days after the decision is filed with
the City Clerk's Office.
OTHER:
None.
BOARD OF ADJUSTMENT INFORMATION:
ADJOURNMENT:
Jennings moved to adjourn.
Baker seconded.
The meeting was adjourned on a 4 -0 vote.
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MINUTES PRELIMINARY
HISTORIC PRESERVATION COMMISSION
JANUARY 10, 2013
EMMA HARVAT HALL
MEMBERS PRESENT: Kent Ackerson, Esther Baker, Thomas Baldridge, William
Downing, Shannon Gassman, Andrew Litton, David McMahon,
Pam Michaud, Ginalie Swaim, Dana Thomann
MEMBERS ABSENT: Frank Wagner
STAFF PRESENT: Chery Peterson, Bob Miklo
OTHERS PRESENT: Mindy Seifert, Tim Sieck
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
►1,70 -
CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:15 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATES OF APPROPRIATENESS:
513 S Summit Street.
Miklo said this property is located in the Summit Street Historic District. He said the proposal is
to remove two of the four chimneys on the house. Miklo said that one of chimneys proposed for
removal is on the Summit Street side of the house. He presented an illustration showing what
the house would look like without the chimney. Miklo said the other chimney is not really visible
from the street.
Miklo said the guidelines used by the Commission with regard to chimneys refer to non -
prominent chimneys — that if they are not prominent or are not a key element of the house, then
in the past, the Commission's practice has been to allow their removal. He said that in this
case, the chimneys on the front of the house are quite prominent. Miklo said it would be staff's
recommendation that those be retained. However, he said the one in the back is not prominent,
and staff would recommend that it be approved for removal.
Miklo said it is staff's understanding that the owner would like to construct some closets in the
interior of the house, and that is the reason for the chimney removal. He said staff has spoken
to the contractor about a couple of options, one of which would be to brace the chimney from
the interior and keep the portion that extends above the roof. Miklo said the other possibility
would be to create a facsimile of the chimney, but that would not be the favored option.
Miklo said staff recommends approval of removal of the rear chimney but not the one on the
front of the house.
HISTORIC PRESERVATION COMMISSION
JANUARY 10, 2013
Page 2 of 5
Michaud asked if the chimneys have been rebuilt. Miklo responded that it looks like the upper
portions of the chimneys were rebuilt at one point. He said they probably had more of an
elaborate top to them.
Swaim agreed that the chimney in the front are prominent and area a significant elment of the
houses design.
Mark Kennedy, the applicant's contractor said that at this point he believes the owners are fine
with leaving the front chimney.
MOTION: Gassman moved to approve a certificate of appropriateness for the
application for 513 South Summit Street with the following condition: the proposed
demolition of the rear chimney is approved, and the demolition of the front chimney is
not approved. Baldridge seconded the motion. The motion carried on a vote of 10 -0
(Wagner absent).
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Miklo said there was one certificate issued for the installation of a radon - mitigation system at the
back of the house for a property on Grant Street. He said it will be painted, as specified by the
guidelines, to match the color of the house.
REVIEW NATIONAL REGISTER NOMINATION OF HAAS & SON GROCERY STORE 518
EAST BOWERY STREET.
Swaim said that Commission consideration is required before an item goes on to the State
review board. She said that interested parties, including the owners, were invited to attend the
meeting, but none of them were able to make it.
Swaim said that Mary Bennett prepared the nomination and said there were just one or two
changes that SHPO asked her to make. Swaim said she thinks the document preparer may also
have fleshed out a little bit more about the original owner. Swaim said other than that, the
document in the packet is what will be passed on. She asked for comments from Commission
members.
Miklo said this property was last reviewed for designation as an Iowa City landmark. He said
that the criteria used for the National Register are the same as for the local landmark.
Baldridge asked what the final resolution was for the door on the alley. Miklo replied that the
owner is going to keep the appearance of the door, but it will not open on the alley. He said it is
a building code issue.
Swaim asked about the front windows. Miklo said the replacement windows were approved
subject to chair and staff signing off on them, and the details are being worked out.
MOTION: Baldridge moved to approve the National Register nomination for the property
at 518 East Bowery Street, as submitted. Baker seconded the motion. The motion
carried on a vote of 10 -0 (Wanner absent).
REVIEW NATIONAL REGISTER NOMINATION OF OLD SETTLERS' ASSOCIATION OF
JOHNSON COUNTY CABINS, UPPER CITY PARK ROAD.
HISTORIC PRESERVATION COMMISSION
JANUARY 10, 2013
Page 3 of 5
Miklo presented historic and current photographs of the cabins. He pointed out that one of the
goals of having these cabins listed on the National Register is to open up access to funding
sources for restoration.
Swaim asked for comments and discussion. She said the nomination is interesting in how it ties
the two into the use of log cabins as a commemoration of early pioneers.
MOTION: Akerson moved to approve National Register nomination for the Old Settlers'
Association of Johnson County Cabins, Upper City Park Road, as submitted. Baldridge
seconded the motion. The motion carried on a vote of 10 -0 (Wagner absent).
PRESENTATION BY TIM SIECK ON A RESOURCE - SHARING WEBSITE FOR HISTORIC
PRESERVATION, CURRENTLY IN DEVELOPMENT:
Seifert thanked the Commission for allowing them to come in and talk about their endeavors.
She said they are looking at examples of ways that the public and private sectors might be able
to work together on the type of projects the Commission discussed at this meeting.
Sieck said that he and Seifert founded MT Endeavors in the spring of 2011 with a mission to
help repurpose historic properties and architectural salvage components so that they can have
a modern -day appropriate use. He said that they developed a website, called Historic Building
Archives, to fill a need for information.
Sieck said they launched the website as a way for individual users who have a passion for an
old building, live in an old home, own an old building, or are just interested in old buildings to get
and provide information. He said they decided to take it a step further to make it nationwide and
eventually worldwide.
Sieck said listing something on the website is free. He said there are categories of information
and properties.
Seifert said one thing they are working on is an auction site of architectural salvage experts
where people can specifically buy and sell architectural salvage. She stated that one can
choose a category for an item to sell and eventually post it to the website, when that process
and website are up and running.
Sieck said they are working in this niche that they are passionate about. He said they would like
the Commission's help to build a community of preservationists who will use the site and help to
build the database. Sieck said they would like Commission members and others who are
passionate about old buildings to become members of the archive. He said one would simply
have to register to then submit listings and share stories.
Sieck said the benefit of the Commission doing this is that it adds another tool in the toolbox of
preservation efforts. He said it gives one more level of online exposure.
Swaim said the word listing has other meanings, such as listing a property to sell and National
Register listing. She suggested using a different word such as posting, to differentiate this
website from the other meanings. Seifert said she likes the idea of using the word "post,"
because it fits in with the online world.
HISTORIC PRESERVATION COMMISSION
JANUARY 10, 2013
Page 4 of 5
Swaim asked if this website would have links to the Historical Society and other sites. Seifert
confirmed this and said they are making a network to pull all this information together, rather
than have it be separate. She said the social media aspect involves finding a community of
people who are interested in the same things. Seifert said once one can find the people who
are talking about the same kinds of things, the discussion just kind of blows up.
Seifert said they would like to see all of the types of properties the Commission discusses and
the areas and homes and buildings be listed on their website. She said it is frustrating to not be
able to find information, and their website is one place that problem can be solved by coming
together between the public and private sectors.
CONSIDERATION OF MINUTES FOR DECEMBER 13 2012 HISTORIC PRESERVATION
COMMISSION MEETING:
Swaim stated that on page five, in the third full paragraph, the last sentence should read,
"Swaim asked Commission members to encourage people to support the Jefferson Street
District."
Miklo stated that because of the approval of the Jefferson Street Historic District there will be
one more Commission member to represent that district. He said the member has to be a
resident of the district.
MOTION: Baldridge moved to approve the minutes of the Historic Preservation Commission's
December 13, 2012 meeting, as amended. McMahon seconded the motion. The motion
carried on a vote of 10 -0 (Wagner absent).
ADJOURNMENT:
The meeting was adjourned at 6:12 p.m.
Minutes submitted by Anne Schulte
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MINUTES
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 17, 2013 — 6:30 PM
IOWA CITY PUBLIC LIBRARY, MEETING ROOM A,
123 S. LINN STREET
PRELIMINARY
MEMBERS PRESENT: Andrew Chappell, Michelle Bacon Curry, Scott Dragoo, Charles Drum,
Holly Jane Hart, Rachel Zimmermann Smith, Cheryll Clamon, Jim
Jacobson
MEMBERS ABSENT: Jarrod Gatlin
STAFF PRESENT: Tracy Hightshoe, Doug Ongie
OTHERS PRESENT: Ewa Bardalh, Rebecca Neades, Lucas Benson, Barbara Vinegrade, Ron
Berg, Scott Hansen, Tracey Achenbach, Mary Palmberg, Kristie Doser,
Jo Bowers, Elizabeth Haas, Susan Gray, Roger Lusala, Lynette Jacoby,
Phoebe Trepp, Crissy Canganelli, Jeff Kellbach, Beth Ritter Rubach,
Karla Miller
RECOMMENDATIONS TO COUNCIL:
The following FY14 Aid to Agencies budget is recommended for City Council approval (passed 7 -0).
Consideration of this recommendation will be placed on the May 7 City Council agenda.
Agency
FY14 Funding Request
MCDC 1/17/2013
RemnMendatiM
; "s Commun!rVCoord. Chid Care
52=
$1,850
Arc of Southeast Iowa
54,000
52,163
Big Brothers ! 5sg S =stern
S40,om
525,325
Compeer of Johnson County
56'an
$3,313
Cr'xs�s Center of Johnson County
549,540
SM,00C
Domestic VsWence ?nten ;ent?on Program
552,500
$47,500
Eder Services nc.
S6o. r"
$L8E19
ESCCti�! -'� 8'�atn i=�uriiiatiar�
52t#3d�
F1S7���(�ibie
Free Lunch Program
$2,
52, 10 DD
Hf crest Family Services
$4,:00
$o
Housang Trust Fund of JC
531000
$S,=
:CCSDFamaIV Resource Centers
$50,000
S1C,000
?C Free Med'sca+F Denta; C=an�c
$10,0DO
57,500
Johnson County Soc a= Ser0ces
510.Coo
56,000
Mayor's Youth Emp. Program
$15,D00
56,0
MECCA
$33,022
516;550
Neighborhood Centers of 111
$70,000
$51,0DD
Pathways Aduit Day Health Center
55,-,x
54,
Rape V ct m Advocacy Program
515. =
51q.325
She'ter House
564,500
$32,525
The Dream Center
539,3x0
$0
United Action for Youth
565,CC0
553,5 -X
Total Request:
$625262
$378,700
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 17, 2013
PAGE 2 of 5
CALL TO ORDER:
The meeting was called to order by Chair Andrew Chappell at 6:30 p.m.
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
None.
REVIEW OF THE FY14 ALLOCATION PROCESS AND PROFORMA
STAFF /COMMISSION COMMENT:
Hightshoe stated the CDBG /HOME applications are due Friday, January 18th at noon with a question and
answer session with applicants scheduled February 21St. The Commission will review allocations and
make funding recommendations on March 7th. If not able to finalize a recommendation at the March 7th
meeting, the commission will meet again on March 14th. After the commission submits a funding
recommendation, Hightshoe will draft a FY14 Annual Action Plan for HUD. After a 30 -day comment
period, Council will review and approve a final budget at their May 7 meeting. Approved projects can
start after July 1St
Any rental projects must submit a proforma and comply with the City's new underwriting criteria. HUD
requires all grantees to establish underwriting criteria for their housing projects. Hightshoe explained the
proforma and the various line items. Any problems with the proforma will be identified in the staffs
analysis of the project.
MONITORING REPORTS:
Dragoo will report on MECCA and Habitat for Humanity in February.
Zimmermann Smith will report on the Neighborhood Centers of Johnson County in February.
Clamon reported on the FY11 Habitat for Humanity CDBG funds to remodel and upgrade the Industrial
Park facility purchased in December 2011. Habitat hopes to draw the remaining funds in the next month.
Hightshoe said it could open by the end of January.
Clamon reported on FY12 United Action for Youth. UAY purchased and rehabilitated two adjoining
properties. Work finished and hoping to move clients (teen parents, homeless teens) in this month.
DISCUSSION REGARDING FY14 AID TO AGENCIES FUNDING REQUESTS:
Chappell left the room due to a conflict of interest.
Discussion of setting parameters for application and approval process. Idea of forming a committee to
review process and determine next year's process. Will get applicant feedback. Discussion of allocations
based on community need, average amount versus funding request.
Commission discussed The Dream Center request for $39,300. Benson explained organization's mission
to design a community and organize resources for single fathers. Commission agreed to $0 at this time.
Commission discussed Big Brothers Big Sisters request for $40,000. Majority of commission agreed to
fund at average allocation.
Commission discussed The Crisis Center of Johnson County request for $49,540. Commission indicated
$38,000.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 17, 2013
PAGE 3 of 5
Commission discussed Domestic Violence Intervention Program request for $52,500. Commission agreed
with average allocation.
Commission discussed Elder Services Inc. request for $60,000, $48,819 average allocation agreed.
Commission discussed Free Lunch Program request for $2,000, proposed $2,000, agreed.
Commission discussed Hillcrest Family Services request for $4,000. Discussion over the small amount of
money requested, decreased funds; however additional applicants. Commission suggested $0.
Commission discussed Housing Trust Funds of Johnson County request for $8,000, commission agreed
to fund $8,000.
Commission discussed Family Resource Centers request for $50,000. Vanden Berg explained that a
federal grant allowed the organization to establish centers in every Iowa City school, but the grant has
expired. Applicant concerned with serving the same amount of children with less staff time. Hightshoe
clarified that the activity was an eligible CDBG activity, but the commission is no longer allocating any
funds in the competitive CDBG round as all CDBG operational funds are now in the Aid to Agency pool of
funds. Once funding decisions are made, staff determines which of the agencies will receive CDBG funds
as opposed to City general funds. Typically based on what type of reporting the agency does for other
funders so as not to increase reporting requirements. Family Resource Centers was also seeking
funding from the other cities in the district. Discussion of $25,000, commission member suggested any
leftover money could go towards this project. Commission agreed to fund at $10,000.
Commission discussed Iowa City Free Medical /Dental Clinic request for $10,000, agreed to $7,500.
Commission discussed Johnson County Social Services request for $10,000. Hightshoe requested
clarification of this program compared to Mayor Youth's employment program. Commission agreed to
fund each at $6,000 for each.
Commission discussed MECCA request for $33,022, source of income was considered. Agreed to
average allocation of $16,880.
Commission discussed Neighborhood Centers of Johnson County request for $70,000 agreed to average
allocation $51,000.
Commission discussed Pathways Adult Day Health Center request for $5,000, acknowledged importance
of the service to the community and the need. Agreed to $4,000.
Commission discussed Rape Victim Advocacy Program request for $15,400. Agreed to average
allocation of $10,325.
Commission discussed Shelter House request for $64,500. Commission agreed to average allocation of
$32,525.
Commission discussed United Action for Youth request for $65,000. Commission agreed to $53,500.
Commission addressed application process and received input from applicants. Applicants suggested
less redundant questions, discussion about application process coinciding with CDBG /HOME.
Commission will follow up with a committee and feedback from applicants in April. Commission member
wants to streamline funding allocation. Request staff to see how other cities allocate these funds.
Zimmermann Smith motioned to recommend the following FY14 Aid to Agency budget to City Council.
Hart seconded.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 17, 2013
PAGE 4 of 5
Agency
FY14 Funding Request
HCDC 1/17/200
Aecontimendatiaf
4 C's Community Coord. Child Care
$2,
51,356:
Arc of Southeast Iovia
$4,C,00
52,163
Bag Brothers / Bsg 5 sters
W.;,030
$23;325
Compeer of Johnson County
$6,0W
$3,313
Cr,ss Center of Johnson county
$49,540
53$OCC
DomesvcV'Wence intervention Program
552,500
$47,5,00
Eder Services '.nr.
560,000
543,519
Extend t)4 wb sm Foufidf Ft3tS
5
t ot;Eligible
Free Lunch Program
52,0W
$2,000
HMcrest Farn;ly Serv+ces
$4,C-CC
so
Hous' ng gust Fund of JC
59;01
SS, C-o
aCCSD family Resource Centers
55o,wo
SSC,C «a0
'C Free Med cai /Dente° C-6 c
510,000
57,500
Johnson County Soc`ai Sen�ices
510.0
56, 0
Mayor's Youth Emp. Program
$15,r -W
55,00
MECCA
$33,022
$16,333
Neighborhood centers of JC
$70,003
$51,000
Pathways Adult Day Health Center
55,0
$4,DM
Rape Victim Advocacy Program
515,400
510,325
She °ter House
564,500
532,,525
The Dream Center
$39,300
51)
Umted Action for Youth
565,0W
$53,500
Total Request:
$625,262
$378,700
Vote taken, motion carried 7 -0.
ADJOURNMENT:
Bacon Curry moved to adjourn.
Hart seconded.
A vote was taken and the motion carried 7 -0.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 17, 2013
PAGE 5 of 5
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
ATTENDANCE RECORD
2013
Key:
X = Present
O/E = Absent/Excused
NM = No Meeting
TERM EXP.
1/03
1117
JRRY, MICHELLE
9/1/2014
X
X
-,ANDREW
9/1/2015
X
X
CHERYLL
9/1/2014
X
X
SCOTT
9/112013
O/E
X
ARLIE
9/1/2013
O/E
X
ARROD
9/1/2015
X
O/E
LLY JANE
9/1/2013
X
X
N, JIM
9/1/2014
X
X
4N SMITH, RACHEL
9/1/2015
X
X
Key:
X = Present
O/E = Absent/Excused
NM = No Meeting