HomeMy WebLinkAbout2013-02-19 ResolutionM�
Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5043
RESOLUTION NO.
13 -38
RESOLUTION TO ISSUE DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing
Permit as provided by law is hereby granted to the following named person and at the
following described locations upon his/her filing an application, having endorsed thereon
the certificates of the proper city officials as to having complied with all regulations and
ordinances, having a valid beer, liquor, or wine license /permit, to wit:
It's Brother's Bar & Grill - 125 S. Dubuque Street
Passed and approved this 19th day of Febru
L�r_.
�. -
20 13
Approved by
ATTEST: �C
CITY CLERK City Attorney's Office
It was moved by Payne and seconded by
Resolution be adopted, and upon roll call there were:
Dickens
the
AYES:
NAYS: ABSENT:
x
Champion
x
Dickens
x
Dobyns
x
Hayek
x
Mims
x
Payne
x
Throgmorton
Sc(76)
/ 5c(17)
Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5043
RESOLUTION NO. 13 -39
RESOLUTION TO ISSUE CIGARETTE PERMITS
WHEREAS, the following firms and persons have made application and paid the mulct
tax required by law for the sale of cigarettes,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY,
IOWA, THAT: the applications be granted and the City Clerk is hereby directed to issue
a permit to the following named persons and firms to sell cigarettes:
Dollar General Store #8137 — 41 Highway 1 West
Passed and approved this 19th day of Februa
'�� "
20 13
Approved by
ATTEST:
CIT CLERK City Attorney's Office
It was moved by Payne and seconded by
Resolution be adopted, and upon roll call there were:
Dickens
the
AYES:
NAYS: ABSENT:
x
Champion
x
Dickens
x
Dobyns
x
Hayek
x
Mims
x_
Payne
g
Throgmorton
✓✓ 02 -19 -13
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246
RESOLUTION NO. 13 -40
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY
CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE
CITY OF IOWA CITY AND WEST BANK, IOWA CITY, IOWA FOR PROPERTY
LOCATED AT 422 3RD AVENUE, IOWA CITY, IOWA.
WHEREAS, the City of Iowa City is the owner and holder of two Mortgages, executed by
the owners of the property, Jason S. Ruyle and Mariah B. Ruyle, on March 29. 2012,
recorded on April 6, 2012, in Book 4891, Page 493 through Page 498, and on July 30,
2012, recorded on August 3, 2012, in Book 4955, Page 941 through Page 946 in the
Johnson County Recorder's Office covering the following described real estate:
Lot 11, Block 20, East Iowa City, Johnson County, Iowa, according to the plat thereof
recorded in Book 1, Page 92, Plat Records of Johnson County, Iowa, excepting therefrom
the south 6 feet thereof, subject to easements and restrictions, if any.
WHEREAS, West Bank has refinanced a mortgage to the owners of the property located
at 422 Td Avenue and is securing the loan with a mortgage covering the real estate
described above; and
WHEREAS, West Bank has requested that the City execute the attached subordination
agreement thereby making the City's lien subordinate to the lien of said mortgage with
West Bank; and
WHEREAS, there is sufficient value in the above - described real estate to secure the City
position.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the
subordination agreement between the City of Iowa City and West Bank, Iowa City, Iowa.
Passed and approved this 19th day of February , 20_La_
f ]�.%M
ATTEST: o�-,��ri�
CITY CLERK
Approved by
City Attorney's Office
5d(1)
Resolution No. 13 -40
Page 2
It was moved by Payne and seconded by Dickens the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
-_ Dickens
x Dobyns
Hayek
Mims
X Payne
x Throgmorton
SUBORDINATION AGREEMENT
THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and West
Bank, Iowa City. Iowa, herein the Financial Institution.
WHEREAS, the City is the owner and holder of certain Mortgages which at this time is in the
amount of $45,926.41, and was executed by Jason S. Ruyle and Mariah B. Ruyle
(herein the Owners), dated March 29, 2012, recorded April 6, 2012, in Book 4891, Page 493
through Page 498, and dated July 30, 2012, recorded August 3, 2012, in Book 4955, Page 941
through page 946 Johnson County Recorder's Office, covering the following described real
property:
Lot 11, Block 20, East Iowa City, Johnson County, Iowa, according to the plat thereof recorded in Book
1, Page 92, Plat Records of Johnson County, Iowa, excepting therefrom the south 6 feet thereof, subject
to easements and restrictions, if any.
WHEREAS, the Financial Institution has loaned the sum of $145,000 on a promissory note to be
executed by the Financial Institution, securing a mortgage covering the real property described
above; and
WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the
Mortgages held by the City be subordinated to the lien of the mortgage made by the Financial
Institution.
NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto,
the parties agree as follows:
1. Subordination. The City hereby covenants and agrees with the Financial Institution that
the above noted Mortgages held by the City is and shall continue to be subject and
subordinate to the lien of the mortgage about to be made by the Financial Institution.
2. Consideration. The City acknowledges receipt from the Financial Institution of One
Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of
subordination herein.
3. Senior.. _Mortgage. The mortgagee in favor. of. the Financial Institution is, hereby
acknowledged, as a lien superior to the Mortgages of the City.
4.
Binding Effect. This agreement shall be binding upon and inure to the benefit of the
respective heirs, legal representatives, successors, and assigns of the parties hereto.
Dated this /I � ' day of , 20J,`•
CITY OF IOWA CITY
.f`
Attest:
W.�
UK 404 r-4 i
CITY'S ACKNOWLEDGEMENT
STATE OF IOWA 1 )
SS:
JOHNSON COUNTY )
FINANCIAL INSTITUTION
139&Zzih I I- . -
On this I t 114 _ day of FE5euA'?_U , 20 /L_, before me, the undersigned, a Notary
Public in and for the State of Iowa, ersonally appeared fAgA- w 7 qMP_ and
Marian K. Karr, to me personally known, and, who, being by me duly sworn, did ay that they are the
Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the
foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and
sealed on behalf of the corporation, by authority of its City Council, as contained in (Ordinance)
(Resolution) No. /3-•44 passed (the Resolution adopted) ,b.Y the City Council, under Roll Call
No. - — of the City Council on the day of F' , 20�, and
that MQ ,,✓ 'r 9Aae-E and Marian K. Karr acknowled ed the execution of the
instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it
voluntarily executed.
^" r SONDRAE FORT
Commission Number 159791 Sari
• ow My Commission Expires Notary Public in and for the State of Iowa
LENDER'S ACKNOWLEDGEMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
� , 44
On this 5th day of February, 2013 , before me, the undersigned, a Notary Public in and for the State
of Iowa, personally appeared Minda Hamann, to me personally known, who being by me duly sworn,
did say that he /she is the First Vice President of West Bank, that said instrument was signed on
behalf of said corporation by authority of its Board of Directors; and that said Minda Hamann
acknowledged the execution of said instrument to be the voluntary.act and deed of said corporation,
by it and by him /her voluntarily executed.
1�
Note ublic in and for the State of Iowa
My Commission expires: 3
02-19-1
5d(2)
Prepared by: Susan Dulek, Ass't. City Atty., 410 E. Washington St., Iowa City, IA 319 - 356 -5030
RESOLUTION NO. 13 -41
REOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO
ATTEST TO A SUBORDINATION AGREEMENT WITH WEST BANK FOR PROPERTY
LOCATED AT 2709 WAYNE AVENUE.
WHEREAS, the City provided the owner with a loan to purchase a home through the "Tenant to
Ownership Program" (TOP) and secured the loan with a mortgage;
WHEREAS, the owner is refinancing her primary loan with West Bank to obtain a lower interest
rate and the lender is requesting that the City subordinate its loan; and
WHEREAS, West Bank requests that the City's mortgage be subordinated to its loan, which is
the City's original position.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The Mayor is authorized to execute and the City Clerk to attest the attached subordination
agreement between the City of Iowa City and West Bank.
Passed and approved this 19th day of February —72013.
�, 1111
O.
CITY CLERK
Approved by
City Attorney's Office
Resolution loo. 13 -41
Page 2
It was moved by Payne and seconded by Dickens the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Champion
x
Dickens
x
Dobyns
x
Hayek
x
Mims
x
Payne
x
Throgmorton
SUBORDINATION AGREEMENT
THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and West
Bank, herein the Financial Institution.
WHEREAS, the City is the owner and holder of certain mortgage which at this time is in the amount
of $22,000 and where executed by Frances R. Gartzke (herein the Owner), dated July 2,1999,
recorded July 8, 1999, in Book 2779, Page 133, Johnson County Recorder's Office, covering the
following described real property:
The east 60 feet of Lots 1 and 2 in Block 4, Towncrest Addition to Iowa City, Iowa,
according to the plat thereof recorded in Book 4, Page 323, Plat Records of
Johnson County.
WHEREAS, the Financial Institution proposes to loan the sum of $ 51:;3100-.' 0 - 0�. on a promissory
note to be executed by the Financial Institution and the Owner, securing a mortgage covering the
real property described above; and
WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the mortgage
held by the City be subordinated to the lien of the mortgage made by the Financial Institution. .
NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto,
the parties agree as follows:
1. Subordination. The City hereby covenants and agrees with the Financial Institution that
the above noted mortgage held by the City is and shall continue to be subject and
subordinate to the lien of the mortgage about to be made by the Financial Institution.
2. Consideration. The City acknowledges receipt from the Financial Institution of One
Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of
subordination herein.
3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby
acknowledged as a lien superior to the mortgage of the City.
4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the
respective heirs, legal representatives, successors, and assigns of the parties hereto.
-N
Dated this Iq day of , 2013.
CITY OF IOWA CITY
By
Matthew J. Haye , Maybir
Attest:
CITY'S ACKNOWLEDGEMENT
STATE OF IOWA. )
) SS:
JOHNSON COUNTY )
FINANCIAL INSTITUTION
N01 Wd—lnj LW-11—
On this !! 5 day of F , 2013, before me, the undersigned, a Notary
Public in and for the State of Iowa, pe onally appeared Matthew J. Hayek and Marian K. Karr, to me
personally known; and, who, being by me duly sworn, did say that they are the Mayor and City Clerk,
respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the
corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the
corporation, by authority of its City Council, as contained in Resolution No. /3 --`N passed
(the Resolution adopted) by the City Council, under Roll Call No. of the City Council
on the q day of Fae , 2013, and that Matthew J. Hayek and Marian K. Karr
acknowledged the execution of th instrument to be their voluntary act and deed and the voluntary
act and deed of the corporation, by it voluntarily executed.
Sa'^� SONDRAE FORT
Commission Number 159791 $tsnC�rrQt
• My Co mission Expires Notary Public in and for the State of Iowa
• ow ad
LENDER'S ACKNOWLEDGEMENT
JUL IANA STEMRT
STATE OF IOWA )' Comrnh My Number 748148
) ss:
JOHNSON COUNTY )
On this 5th day of February, 2013 , before me, the undersigned, a Notary Public in and for the State
of Iowa, personally appeared Minda Hamann, to me personally known, who being by me duly sworn,
did say that he /she is the First Vice President of West Bank, that said instrument was signed on
behalf of said corporation by authority of its Board of Directors; and that said Minda Hamann
acknowledged the execution of said instrument to be the voluntary act and deed of said corporation,
by it and by him /her voluntarily executed.
No6dv Public in and or the State of Iowa
My Commission expires:
q �02-19-13
Prepared by: Marian K. Karr, City Clerk, 410 E, Washington St„ Iowa City, IA 52240 (319)356 -50401 5d(3)
RESOLUTION NO. 13 -42
RESOLUTION RESCINDING PRIOR RESOLUTION NO. 10 -385 AND
SETTING FEES AND INSURANCE REQUIREMENTS WITH RESPECT TO
THE ADMINISTRATION OF REGULATIONS FOR TAXICABS
WHEREAS, Title 5, Chapter 2 of the City Code of the City of Iowa City, Iowa,
established regulations for taxicabs and drivers operating such vehicles within the City
of Iowa City; and
WHEREAS, Title 5, Chapter 2, requires the City Equipment Division to inspect all taxicabs
annually; and
WHEREAS, the current administration fee reflects the actual inspection costs per
vehicle by the City Equipment Division; and
WHEREAS, the City wishes to retain the present fee schedule but remove the
references to dates established by City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA, THAT:
1. Prior Resolution No. 10 -385 establishing certain fees and charges for vehicles for
hire is hereby rescinded and this Resolution is adopted and approved in lieu
thereof.
2. The following fees are hereby established for taxicabs:
a) Processing a business application: $20.00 annually unless suspended or
revoked, with no refunds.
b) Issuance or replacement of a decal, including actual inspection costs: $85.00
annually, unless suspended or revoked. A $30.00 credit for each decal returned
to the City Clerk will be issued per business licensing year. If the City is notified
by the insurance carrier of cancellation of insurance, the decal will be removed
and returned to the City Clerk's office, with no refund or credit. The credit can
only be used within the licensing year and does not carry over to another year or
is not transferable to another business. No credit will be applied to a business for
a decal confiscated by City staff.
c) Designation of a parking stand: Actual dollars earned from monthly permit fee
established by ordinance for the area.
Resolution No. 13 -42
Page 2
3. The minimum limits for taxicabs liability insurance are to be quoted "individual"
liability amounts, or in lieu thereof as a "combined" liability amount, said liability
minimum amounts to be established at the following limits with a deductible not
to exceed $500, and shall also comply with all state and federal requirements if
greater:
a. "Individual" Liability Amounts
1) To cover the insured's liability for bodily injury or death of one
person, as a result of one accident or other cause, Five Hundred
Thousand Dollars ($500,000.00).
2) To cover the insured's liability for bodily injury or death of more than
one person as a result of one accident or other cause, One Million
Dollars ($1,000,000.00). If the taxicab has more than ten seats, the
insured's liability for bodily injury shall be Two Million Dollars
($2,000,000.00).
3) To cover the insured's liability for damage to or destruction of
property other than that of the insured as a result of any one
accident or other cause, One Hundred Thousand Dollars
($100,000.00).
b. "Combined" Liability Amount
To cover the insured's liability for bodily injury or death of one or more
persons as a result of any one accident or other cause, and to cover the
insured's liability for damage to or destruction of property other than
that of the insured as a result of any one accident or other cause, One
Million Dollars ($1,000,000.00) combined. If the taxicab has more than
ten seats, the insured's liability for bodily injury shall be Two Million
Dollars $2,000,000.00).
4. The minimum limits for pedicabs and horse -drawn vehicle operator's liability
insurance are to be quoted as "individual" liability amounts, or in lieu thereof as
a "combined" liability amount, said liability minimum amounts to be established
at the following limits with a deductible not to exceed $500, and shall also
comply with all state and federal requirements if greater:
a. "Individual" Liability Amounts
1) To cover the insured's liability for bodily injury or death of one
person, as a result of one accident or other cause, Two Hundred
Fifty Thousand Dollars ($250,000.00).
2) To cover the insured's liability for bodily injury or death of more
than one person as a result of one accident or other cause, Two
Hundred Fifty Thousand Dollars ($250,000.00).
Resolution No. 13 -42
Page 3
3) To cover the insured's liability for damage to or destruction of
property other than that of the insured as a result of any one
accident or other cause, One Hundred Thousand Dollars
($100,000.00).
b. "Combined" Liability Amount
To cover the insured's liability for bodily injury or death of one or more
persons as a result of any one accident or other cause, and to cover the
insured's liability for damage to or destruction of property other than that of
the insured as a result of any one accident or other cause, Two Hundred
Fifty Thousand Dollars ($250,000.00) combined..
J
Passed and approved this 19th day of February , 2013.
.I
*- =A
ATTEST: k-1 -
CITY CLERK
S: taxi: restaxifees. doe
Approved by
City Attorney's Office
Resolution No. 13 -42
Page 4
It was moved by Payne . and seconded by r1; rkPn G the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x_ Champion
x Dickens
x Dobyns
X Hayek
x Mims
x Payne
x Throgmorton
`02-1 V-13
Prepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5041 ==
RESOLUTION NO. 13 -43
RESOLUTION APPROVING THE PROCEDURAL RULES OF THE IOWA CITY BOARD OF
ADJUSTMENT
WHEREAS, the Procedural Rules of the Iowa City Board of Adjustment have been reviewed by the
Board; and
WHEREAS, at their December 12, 2012 meeting, the Iowa City Board of Adjustment has revised and
unanimously approved new language that;
1. Sets filing periods for various appeals consistent with the zoning code; and
2. Establishes procedures for reconsideration of applications.
and;
WHEREAS, the City Council Rules Committee met on February 8, 2013 and reviewed the Rules and
recommended approval of the revisions; and
WHEREAS, it is in the public interest to adopt Procedural Rules which guide the procedures and actions
of the Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
The Procedural Rules as recommended by the Iowa City Board of Adjustment, attached hereto and
incorporated by reference herein, are approved and adopted by the City Council.
Passed and approved this 19th day of February , 2013.
��' %
ATTEST: W 4 ?e �A%
CI LERK
It was moved by Payne and seconded by
adopted, and upon roll call there were:
AYES:
x
�Y_
X
--x-
H
x
s /resolutiontoamend. doc
3
Dickens the Resolution be
NAYS: ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
PROCEDURAL RULES
Iowa City Board of Adjustment
December 12, 2012
ARTICLE I. AUTHORITY:
The Iowa City Board of Adjustment shall have that authority which is conferred by
Chapter 414 of the Code of Iowa; City Code Title 14, Chapter 7, entitled "Administration,"
Article A, entitled "Board of Adjustment," and through the adoption of these procedural
rules stated herein.
ARTICLE 11. MEMBERSHIP:
Section 1. Qualifications. The Board of Adjustment shall consist of five (5) members
appointed by the City Council. All members of the Board shall be qualified electors of the
city of Iowa City, Iowa. A majority of the members of the Board shall be persons
representing the public at large and shall not be involved in the business of purchasing
or selling real estate.
Section 2. Compensation. Members shall serve without compensation, but may be
reimbursed for expenses incurred for travel outside the city on designated Board
business. Such expenses must be submitted to the City Manager.
Section 3. Orientation for New Members. Prior to the first regular meeting following
their appointment, a new member shall be provided with a copy of the City Zoning
Chapter, the Comprehensive Plan, the Board's procedural rules, and other information
that would be useful to Board members in carrying out their duties. Each new member
shall be given an orientation briefing by City staff.
Section 4. Absences. Three consecutive unexplained absences of a Board member
from regular Board meetings may result in a recommendation to the City Council from
the Board to discharge said member and appoint a new Board member. Members shall
be removable for cause by the City Council upon written charges after a public hearing.
Section 5. Vacancies. Any vacancy on the Board because of death, resignation, long-
term illness, disqualification, or removal shall be filled for the unexpired term by the City
Council after at least thirty (30) calendar days of public notice of the vacancy.
Section 6. Terms. Members shall be appointed for terms of five years. No members
shall be appointed to succeed themselves. However, a member appointed to fill an
unexpired term with one year or less remaining may also be appointed concurrently for
one full five (5) year term.
Section 7. Resignations. Resignation should be submitted in writing to the Board
Secretary, who will transmit the resignation to the Mayor with copies to the City
Manager, the Director of Planning and Community Development, and the Board
Chairperson, preferably at least sixty (60) days prior to the date of intended departure..
ARTICLE 111. OFFICERS:
Section 1. Number. The officers of the Board shall be a Chairperson and a Vice -
Chairperson, each of whom shall be elected by a majority vote of the members of the
Board. The Board Secretary shall be a staff person, who is appointed by the Director of
Planning and Community Development.
Section 2. Election and Term of Office. The Chairperson and Vice - Chairperson shall
be elected annually at the first regular meeting of the Board each year.
Section 3. Vacancies. A vacancy in the office of Chairperson or Vice - Chairperson
because of death, resignation, removal, disqualification, or other cause shall be filled by
election from the members of the Board for the unexpired portion of the term.
Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings,
call special meetings, and in general perform all duties incident to the office of a
Chairperson, and such other duties as may be prescribed by the members from time to
time. Such Chairperson may administer oaths and compel the attendance of witnesses.
Section 5. Vice - Chairperson. When the Chairperson is absent or abstaining, the Vice -
Chairperson shall perform the duties of the Chairperson and shall have all the powers of
and be subject to all the restrictions upon the Chairperson.
Section 6. Acting Chairperson. In the absence and /or due to the abstention of both the
Chairperson and Vice - Chairperson, the remaining three - member Board may elect a
member to serve as Acting Chairperson. The Acting Chairperson shall perform the
duties of the Chairperson and when so acting shall have all the powers of and be subject
to all the restrictions upon the Chairperson.
Section 7. Secretary. The appointed staff person, who serves as the Board's Secretary,
shall be responsible for maintaining the office of the Board, receiving and filing Board
decisions and orders, posting and publishing notices as required by law, and for
maintaining minutes and other records of the Board's proceedings.
ARTICLE IV. APPLICATIONS:
Section 1. Application Forms. Any application for a request or appeal to the Board of
Adjustment shall be filed with the City Clerk on forms provided by the Secretary of the
Board. The Secretary's office is located in the Department of Planning and Community
Development. Forms are also available in the office of the City Clerk. In the appropriate
cases, the Building Inspector shall transmit to the Secretary all documents constituting a
record, upon which the Board shall act.
Section 2. Application Submittal. Applications or appeals to the Board shall be filed
with the City Clerk within a reasonable time period, not to exceed 30 calendar days after
the action appealed from, and shall specify the grounds for such appeal. An appeal from
a decision by the Building Inspector to issue a building permit shall not be deemed to
have been filed within a reasonable time if such appeal is filed more than ten (10)
business days after construction work pursuant to such permit is observable from
adjacent properties of the public right -of -way or ten (10) business days after an alleged
violation of the zoning code is similarly observable. Applicants may appeal an approval
or a denial of a Certificate of Appropriateness from the Historic Preservation
Commission within a conservation district by filing a letter with the City Clerk within ten
(10) business days after a Resolution of Denial is filed by the Commission.
Section 3. Application Filing Fee. The applicant shall complete the required forms,
providing all information requested on the form, and any additional information as
requested by the Secretary of the Board. A filing fee shall be paid upon presentation of
the application. Application fees are established by resolution of the City Council.
Section 4. Party of Interest. Requests for a variance or special exception must be filed
on behalf of -the real party in interest, such as the owner or contract purchaser.
Section 5. Case Number. An application filed according to the above procedure shall be
given a case number within five (5) business days of the filing date. Case numbers will
be assigned according to the order in which applications are received.
ARTICLE V. NOTICE:
Section 1. Notice Letters. No less than seven (7) business days prior to the public
hearing, the Secretary of the Board shall send notice by mail to all property owners of
record within 300 feet of the subject property. Such notice shall include a description of
the action requested along with the time and location of the meeting. The applicant shall
be formally notified of the time and place of the hearing, in writing, by the Secretary of
the Board.
Section 2. Newspaper Notice. Notice of the time and place of public hearings shall be
published in a newspaper of general circulation not more than twenty (20) calendar day
nor less than seven (7) business days prior to the hearing. It shall contain the street
address or location of the property and a brief description of the nature of the application
or appeal.
Section 3. Notice Sign. No less than seven (7) business days prior to the public hearing,
the Applicant shall post a sign on or near the property upon which the application is
being made, and shall remove the sign immediately following the public hearing on the
application. The sign will be provided to the applicant(s) by the Board Secretary.
ARTICLE VI. HEARING:
Section 1. Regular Hearings. Hearings will be held as needed at a regular time and
place to be set by the members of the Board.
Section 2. Special Hearings. Special hearings or meetings of the Board may be called
by the Chairperson and shall be called by the Chairperson or Vice - Chairperson at the
request of three (3) or more members of the Board..
Section 3. Place of Hearings. All hearings and meetings of the Board shall be open to
the public and shall be in a place accessible to people with disabilities.
Section 4. Quorum. Three members of the Board shall constitute a quorum.
Section 5. Applicant Representation. The applicant may, at the time of the public
hearing, appear on their own behalf and be represented by agent and /or counsel. The
applicant or their representative may present oral argument and testimony; witnesses,
including experts; and may submit written evidence and exhibits in the form of
statements, photos, charts, or other relevant evidence. In the absence of the applicant or
their representative(s), the Board may proceed to act on the matter based on the
information provided.
Section 6. Briefs. The Board may request written briefs for legal argument. Applicants
may submit written briefs if they so choose.
Section 7. Conduct of Hearing. Order and decorum shall be maintained at the hearing
by the Chairperson of the Board of Adjustment, so as to allow an orderly presentation of
evidence wherever possible. The Chair may swear witnesses and direct order of
testimony. The Chair shall avoid testimony that is overly redundant. The Chair may
provide for recesses during the deliberation, as appropriate.
Section 8. Hearing Order. The order of hearing shall be as follows:
1. Staff presentation of the facts of the case and recommendation to the board.
2. Statement by proponents of the application.
3. Statement by opponents of the application.
4. Rebuttal by proponents and then by opponents.
5. General discussion by the Board.
Section 9. Board Deliberation. After all parties have been heard, the public hearing will
be declared closed so that the Board may deliberate the case. The Board must state
findings of fact and conclusions of law. These facts and legal conclusions must be set
forth in writing as required by Iowa Law. The Board may request additional comments
from the participants. An application may be deferred or withdrawn at the request of the
applicant at any time before a decision is made by the Board.
Section 10. Board Motions. Motions may be made and seconded by any member of the
Board other than the Chair. Motions are always made in the affirmative, approving the
requested action.
Section 11. Board Voting. After a motion and discussion, the Board shall be polled for
votes. The concurring vote of three (3) members of the Board shall be required to uphold
an appeal, to decide in favor of a special exception, or to grant a variance.
Voting on Board decisions will be by roll call and will be recorded by yeas and nays.
Every member of the Board, including the Chairperson, shall cast a vote on each motion.
Proxy votes are not allowed. A Board member may abstain if he or she believes there is
a conflict of interest. Any member that elects to abstain from voting shall state the
reason for the abstention at the time of voting. Prior to the discussion of the matter under
consideration, a member who plans to abstain from voting should inform the Board, and
refrain from discussion and deliberation on a case where a conflict of interest exists for
that Board member. An abstaining Board member may choose to leave the meeting
room for the duration of the proceedings for that application.
Section 12. Legal Advisor. The City Attorney or a designated representative shall act as
legal counsel to the Board.
Section 13. Conduct of Meetings. Except as otherwise provided herein, Roberts Rules
of Order Newly Revised shall be used to conduct Board hearings and meetings.
ARTICLE VII. RECORDS:
Section 1. Record of Hearings. Audio recordings shall be made for all hearings and
such recordings shall be kept for a period of no less than six (6) weeks. Minutes shall be
produced from such recordings, and forwarded to the City Council after approval by the
Board or the Secretary of the Board. All minutes shall be maintained by the Secretary of
the Board, and shall also be on file at the City Clerk's office. The applicant may request
a court reporter at the applicant's own expense.
Section 2. Case Files. The Secretary of the Board shall keep a file of all cases, including
forms and additional information. Said file shall be a public record and available for
public inspection during business hours. Copies may be made available upon request, at
cost.
Section 3. Transcript. Upon request, a transcript of the audio recording of the Board's
deliberation will be made, at cost.
ARTICLE VIII. DECISIONS:
Section 1. Whenever possible, decisions by the Board shall be made at the same
hearing wherein the testimony and presentation of evidence are considered.
Section 2. Formal decisions shall be made in writing, setting forth findings of fact and
conclusions of law as required by Iowa law.
Section 3. Each decision shall be filed with the City Clerk within a reasonable time after
the Board hearing, and shall be stamped by the Clerk to indicate the date and time of
filing. The Clerk will forward the decision to the Johnson County Recorder's Office, for
recording at the city's expense.
Section 4.
A copy of said decision shall be forwarded by the Secretary of the Board to the
applicant, the Building Inspector, the City Attorney's Office, and any Attorney of Record
within a reasonable time after filing with the City Clerk.
Section 5.
Reconsideration: Upon written request, the Board may reconsider a decision on a
special exception or variance application. A request for reconsideration must be made
within ten (10) business days of the meeting at which a vote on the application was
originally taken and shall articulate and be based on evidence that was not presented or
was unavailable at the time of the original hearing. A motion to reconsider must be made
at the subsequent meeting by a member of the Board who voted on the prevailing side.
If a motion to reconsider is approved, the application will be placed on the agenda of the
next meeting in order to satisfy the requirement for public notice and hearing. No
decision may be reconsidered more than once. Appeals to the Board may not be
reconsidered.
ARTICLE IX. AMENDMENTS TO THE PROCECURAL RULES.
Section 1. A concurring vote of three (3) of the members of the Board shall be necessary
to amend these procedural rules. Such proposed amendments shall be presented in
writing at any regular meeting or at any special meeting called for that purpose.
Amendments shall go into effect upon approval by the City Council.
�I I CITY OF IOWA CITY 5
..,.r._ � MEMORANDUM
Date: February 13, 2013
To: Tom Markus, City Manager
From: David Purdy, Community Development Planner
Steve Long, Community Development Coordinator
Re: IEDA Multi - Family Housing Application, February 19, 2013 Council Meeting
Introduction
The Iowa Economic Development Authority (IEDA) is soliciting proposals for affordable multi-
family rental housing development. The source of funding for this program is the Community
Development Block Grant (CDBG) Disaster Recovery Housing Fund. These funds complement
the Single Family New Construction program and are meant to replace the housing stock
destroyed or acquired from the flood buyouts. The City of Iowa City solicited proposals from
multi - family developers to apply to this program. Two proposals were submitted by area
developers and a committee of staff and community members reviewed the proposals and
selected one to submit to the IEDA, SoBu Lofts.
History/Background
4 Zero 4, LLC submitted their SoBu Lofts proposal for 40 -44 units of multi - family housing at 700
S. Dubuque Street. 4 Zero 4, LLC includes lead developer Jake Christensen, Tim Dwight and
Justin Doyle. SoBu Lofts will provide up to 12 live /work lofts, 16 one - bedroom lofts and 16
efficiency lofts. The project was selected by the review committee because of its readiness to
proceed, emphasis on sustainability and it fills a market need by providing a mix of
affordable /workforce and market rate housing in the Riverfront Crossings area. Construction
would start this summer. Twenty -three of these units would be set aside for low to moderate
individuals. The low to moderate part of the proposed project will be limited to those households
earning up to 80% of area median income, which is $48,850 for a household of two. IEDA
requires a 10 -year compliance period for the affordable rental units. After this period, the units
can be rented or sold at market rate and there are no income restrictions.
Discussion of Solutions
SoBu Lofts will provide one of the first major redevelopments in the Riverfront Crossings area.
The design of SoBu Lofts follows the Riverfront Crossings master plan in terms of scale, use,
height, sustainability, and orientation to street. It includes a mix of unit types and includes a
small retail component. SoBu Lofts will be targeting small business owners for the live /work
spaces and targeting workforce housing for the rest of the building. The total project cost will be
nearly $7 million with $3 million provided by IEDA if the project is selected.
Financial Impact
There is no local match required for the IEDA Multi - Family Housing Program. Within the
application is a 2% administrative fee to cover costs for community development staff to monitor
the project. This project will pay full property taxes.
Recommendation
Staff recommends City Council pass a resolution supporting the 4 Zero 4, LLC SoBu Lofts multi-
family housing application and to submit it to the Iowa Economic Development Authority by
March 1, 2013 for their consideration.
Cc: Jeff Davidson, Planning and Community Development Director
Prepared by Steve Long, PCD, 410 E. Washington St., Iowa City, IA 52240, (319)356 -5230
RESOLUTION NO. 13 -44
RESOLUTION OF SUPPORT TO THE IOWA ECONOMIC DEVELOPMENT
AUTHORITY FOR SUBMITTAL OF AN APPLICATION FOR A CDBG DISASTER
MULTI - FAMILY UNIT PRODUCTION ROUND 5 APPLICATION AND AUTHORIZING
THE CITY MANAGER TO SIGN THE APPLICATION AND THE GRANT AGREEMENT
WHEREAS, Iowa City was impacted by the floods of 2008; and
WHEREAS, the Iowa Economic Development Authority (IEDA) invited communities to
participate in the CDBG Disaster Multi - Family Unit Production Round 5 program; and
WHEREAS, the City solicited proposals and chose the proposal submitted by 4 Zero 4, LLC for
the SoBu Lofts project; and
WHEREAS, the City Council has prioritized the redevelopment of the Riverfront Crossings; and
WHEREAS, SoBu Lofts at 700 South Dubuque Street will provide affordable /workforce rental
housing near the downtown area; and
WHEREAS, the City Council finds it is in the best interest of the City to support the proposed
SoBu Lofts project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The City of Iowa City agrees to support and submit the CDBG Disaster Multi - Family Unit
Production Round 5 application to IEDA for the SoBu Lofts project by 4 Zero 4, LLC at
700 South Dubuque Street.
2. The City Manager is hereby authorized to sign the application and the grant agreement.
Passed and approved this 19th day of February, 2013.
ATTEST:
CITY LERK
L�
u• •:
Approved by
` � a -(3 ^9
City Attorney's Office
Resolution No. 13 -44
Page ?_
It was moved by Payne and seconded by Dickens the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x_ Champion
x Dickens
x_ Dobyns
x Hayek
x Mims
x Payne
g Throgmorton
Prepared by: Kumi Morris, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5044
RESOLUTION NO. 13-45
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN' AND THE CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE SOUTH HICKORY HILL PARK SAFE ROOM
PROJECT.
WHEREAS, City Construction Group LC of Iowa City, Iowa has submitted the lowest responsible
bid of $258,758.00 for construction of the above -named project; and
WHEREAS, the bid includes the base bid and Alternates #1 and #5; and
WHEREAS, funds for this project are available in the Hickory Hill Park Restroom Project account
# 4136.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The contract for the construction of the above -named project for the base bid plus
Alternates #1 and # 5 is hereby awarded to City Construction Group LC, subject to the
condition that awardee secure adequate performance and payment bond, insurance
certificates, and contract compliance program statements.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
construction of the above -named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract compliance
program statements.
3. The Director of Parks and Recreation is authorized to execute change orders as they may
become necessary in the construction of the above -named project.
Passed and approved this 19th day of February , 20_j_3__.
ATTEST:)"",) /1 41 1
(jlTftLERK
Approved by A 2
C�
City Attorney's Office
It was moved by Payne and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Dickens
X Dobyns
X Hayek
X Mims
X Payne
X Throgmorton
S:tENG1PVNResolutionslProject Resolutions\Award Contract\South Hickory Hill Safe Room Project, bids recieve on 02 14 2013 award 02 19 2013- Resolution to Award Contract.doc
S_ A((0)
NOTICE TO BIDDERS
SOUTH HICKORY HILL PARK SAFE ROOM PROJECT
Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 P.M. on the
14th day of February, 2013. Sealed proposals will be opened immediately thereafter by the City Engineer or
designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project.
Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon
by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 19th day of
February, 2013, or at a special meeting called for that purpose.
There will be a pre -bid meeting on Tuesday, January 22" at 10 a.m. in the Engineering Conference Room in
City Hall, at 410 East Washington Street, Iowa City, Iowa.
The Project will involve the following:
The construction of a single story structure, with ADA accessible restrooms and Saferoom facility at
South Hickory Hill Park. Construction shall include, but will not be limited to: cast in place concrete walls,
mechanical, electrical and plumbing, site paving, an asphalt trail and finished site grading. This project
will be funded by HMESD Funding and FEDERAL CONTRACT CLAUSE REQUIREMENTS- 44 CFR
Section 13.36(1) are incorporated into the specifications.
All work is to be done in strict compliance with the plans and specifications prepared by Neumann Monson
Architects, of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for
public examination in the Office of the City Clerk.
Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed
envelope, separate from the one containing the proposal, by a bid bond executed by a corporation
authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be
made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of
Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the
City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of
the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the
other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to
exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds
will be returned after the canvass and tabulation of bids is completed and reported to the City Council.
The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100 %)
of the contract price, said bond to be issued by a responsible surety approved by the City, and shall
guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from
all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall
also guarantee the maintenance of the improvement for a period of one (1) year(s) from and after its com-
pletion and formal acceptance by the City Council.
The following limitations shall apply to this Project:
Specified Start Date: April 15,2013
Completion Date: July 31, 2013
Liquidated Damages: $ 400.00per day
The plans, specifications and proposed contract documents may be examined at the office of the City Clerk.
Copies of said plans and specifications and form of proposal blanks may be secured at the Office of
Technigraphics Inc 415 Highland Ave Suite 100 Iowa City Iowa 52240 319 - 354 -5950 and 31- 354 -8973
(fax), by bona fide bidders.
A $30.00 refundable fee is required for each set of plans and specifications provided to bidders or other
interested persons. The fee shall be in the form of a check, made payable to Technigraphics. The fee will be
returned if the plans are returned in unmarked and reusable condition within 15 days of Council Award. A
separate and nonrefundable $15.00 shipping and handling fee will apply to plans that are sent through postal
mail.
Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and
subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of
Economic Development at (515) 242 -4721 and the Iowa Department of Transportation Contracts Office at
(515) 239 -1422.
Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with
whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract
amount(s).
The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed
subcontractors, together with quantities, unit prices and extended dollar amounts.
By virtue of statutory authority, preference must be given to products and provisions grown and coal
produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa
Statutes. The Iowa reciprocal resident bidder preference law applies to this Project.
The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities
and irregularities.
Published upon order of the City Council of Iowa City, Iowa.
MARIAN K. KARR, CITY CLERK
SAENG\ARCHITECTURE FILE\Projects\Soulh Hickory Hill Safe Room Pmject\Bid Documents and FEMA Review documents\notice to bidders- SOUTH HICKORY HILL SAFEROOM PROJECT- NO
DATES.doc
5d(6)
Prepared by: Kumi Morris, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5044
RESOLUTION NO.
RESOLUTI N AWARDING CONTRACT AND AUTHORIZING THE MAYOR O
SIGN AND THE CITY CLERK TO ATTEST A CONTRACT OR
CONSTRUCTI OF THE SOUTH HICKORY HILL PARK SAFE OM
PROJECT.
WHEREAS, of has sub fitted the lowest
responsible bid of $ for construction of the above -named project* nd
WHEREAS, funds for this project
# 4136.
NOW, THEREFORE, BE IT RESOL
CITY, IOWA, THAT:
available in the Hickory Hill Park
1. The contract for the construction
Project account
BY THE CITY COUNCIVOF THE CITY OF IOWA
adequate performance and payment
program statements.
the above -narr
' _., subject to
nod. insurance c
project is hereby awarded to
condition that awardee secure
cates, and contract compliance
2. The Mayor is hereby authorized to sign ' t City Clerk to attest the contract for
construction of the above -named project, sub' ct to the condition that awardee secure
adequate performance and payment bond, int e certificates, and contract compliance
program statements.
3. The Director of Parks and Recreation is Othorized b
become necessary in the construction o he above -n
Passed and approved this day
MAYOR
ATTEST:
CITY CLERK
It was moved by and seconded by
adopted, and upon roll call Oere were:
ute change orders as they may
project.
20
Approved
City Attorney's
the Resolution be
AYES: NAYS: ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
SAENMARCHITECTURE FILEtProjectstSouth Hickory HIII Safe Room ProjechBid Documents and FEMA Review documents\Resolution to Award Contract- South Hickory Hill Safe Room Project- Clank, bids
recieve on 02 14 2013 award 02 19 2013.doc
Prepared by: Melissa Clow, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5413
RESOLUTION NO. 13 -46
RESOLUTION ACCEPTING THE WORK FOR THE PUBLIC WORKS COMPLEX
SANITARY SEWER IMPROVEMENT PROJECT
UZ-1 9-13
�..
5d(7)
WHEREAS, the Engineering Division has recommended that the work for construction of the
Public Works Complex Sanitary Sewer Improvement Project, as included in a contract between
the City of Iowa City and Ricklefs Excavating, Ltd. of Anamosa, IA, dated June 29, 2012, be
accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the
City Engineer's office; and
WHEREAS, funds for this project are available in the Public Works Facility Site Work account #
3956; and
WHEREAS, the final contract price is $61,867.20.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 19th day of February , 20_.U_.
/5A&A&f
MAYOR
Approved by
ATTEST: Alaat,J -e• loin , AW
CIT LERK City Attorney's Office ai (fIC3
It was moved by Payne and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES:
X
X
X_
X
X
X
X
Pweng /masters /acptwork.doc
2/13
NAYS:
ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
1- it
,'0E�,
-"� M — -4
'4 i"MM;
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 -1826
(319) 356 -5000
(319) 356 -5009 FAX
www.icgov.org
ENGINEER'S REPORT
February 5, 2013
City Clerk
City of Iowa City, Iowa
Re: Iowa City Public Works Sanitary Sewer Improvement Project
Dear City Clerk:
I hereby certify that the construction of the Iowa City Public Works Sanitary
Sewer Improvement Project has been completed by Ricklefs Excavating of
Anamosa, Iowa in substantial accordance with the plans and specifications
prepared by City of Iowa City, Iowa.
The final contract price is $61,867.20.
I recommend that the above - referenced improvements be accepted by the City
of Iowa City.
Sincerely,
Ronald R. Knoche, P.E.
City Engineer
CITY OF IOWA CITY sdlal M RA N D U M
EMC)
DATE: February 8, 2013
TO: Tom Markus, City Manager � ♦��
FROM: Sam Hargadine, Police Chief
RE: Consultant Agreement with Neumann Monson Architects for the
Animal Center Project Phase II- Design Services, Design Development
through Construction Administration
Introduction:
The City of Iowa City has received funding from the Federal Emergency Management Agency
(FEMA) to construct a new Animal Center to replace the previous facility damaged by the 2008
flood of the Iowa River. The City with the consultant work from Neumann Monson PC has
completed a Phase I- programming review and schematic design, determined a facility size and
a cap of a three million dollar budget for the future building project. The City has approval from
FEMA to proceed with an improved project and timeline for the selected site.
History /Background:
The former Animal Control Facility was damaged beyond repair in the 2008 flood. Operations
since the flood have been housed in a rented facility south of town.
The future Animal Center will be located on City property west of the Salt Storage structure at 3910
Napoleon Lane. This site has been approved by the Federal Emergency Management Agency
(FEMA) for relocation.
The size of the future facility has been determined and is dependent upon fiscal support from other
local governmental agencies for the construction of a facility to support their Animal Center needs,
and from a pending Capital Campaign by the Friends of the Animal Center Foundation (FACF).
The original work with the consultant was separated into two contractual phases:
• PHASE I- Programming Review and Schematic Design- complete
• PHASE II- Design Development, Produce Plans and Specifications, Bidding &Negotiations and
Construction Administration
The original RFP did include design and construction phase services, however the contract was
split into two phases because the design phase services could not be accurately defined until the
outcome of programming and schematic design was known. Neumann Monson PC was chosen
based on their RFP response to both phases.
Moreover, two phases were necessary because the ultimate scope of the project had not yet been
defined since not all communities that used the former facility had committed to the new building
project. The final scope is now determined by the fiscal support from the participating neighboring
communities and the Capitol Campaign by the FACF. Neumann Monson Architects will assist the
City in developing the final scope, bid documents and construction administration. The first phase is
fully complete and preliminary plans have been approved by FEMA, staff is now prepared to
commence with Phase 11 work.
February 12, 2013
Page 2
Discussion of Solutions:
The next step in this process is to proceed with PHASE II- which includes: Design Development,
Produce Plans and Specifications, Bidding & Negotiations and Construction Administration contract
with Neumann Monson PC.
The tentative Animal Center project schedule is as follows:
January 2012 Council Awards agreement for PHASE
February 2013 PHASE II- A & E agreement submitted to Council for approval
October 2013 Final Plan Submission /Final FEMA review
January 2014 Bidding and Award ,
June 2015 Construction Complete
Financial Impact:
The fee for part of this contract is considered a reimbursable expense to the City by FEMA.
The agreement is a lump sum fixed fee of $295,520.00, based on 8% of the construction costs
determined from the original Phase I agreement.
Recommendation:
Staff recommends that Council approve the agreement to enter into a Phase II- Programming
Review and Schematic Design contract with Neumann, Monson PC.
cc: Kumi Morris, Engineering Division
Sam Hargadine, Police Department
S:\ENG\ARCHITECTURE FILE\Projects\Animal Center ProjectXNeumann Monson Agreement for Animal Care and Adoption Center Phase ll \Memo to City Manager - contract
Neumann Monson for Phase II of Animal Center Project.doc
Prepared by: Kumi Morris, Public Works Dept., 410 E. Washington St., Iowa City, IA 52240; (319) 356 -5044
RESOLUTION NO. 3 -47
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN
THE CITY OF IOWA CITY AND NEUMANN MONSON PC OF IOWA CITY, TO PROVIDE
ARCHITECTURE CONSULTANT SERVICES FOR THE PHASE II DESIGN FOR THE
ANIMAL CARE AND ADOPTION CENTER PROJECT.
WHEREAS, the City of Iowa City has received a grant from the Federal Emergency Management Agency
(FEMA) to construct a new Animal Center to replace the previous facility damaged by the 2008 flood of the
Iowa River; and
WHEREAS, the City previously retained Neumann Monson Architects to conduct a Phase I- Programming
Review and Schematic Design with subconsultant Jackson & Ryan Architects using the shelter programming
needs study ( "the Iowa City Animal Care and Adoption Center Program Study "); and
WHEREAS, the PHASE I- Programming Review and Schematic Design is complete and a facility size and
budget have been determined for the future facility; and
WHEREAS, the City desires to retain the Consultant, an architectural firm registered in the State of Iowa, to
perform the Phase II work of design development through construction administration for the new facility for
the FEMA approved location; and
WHEREAS, the schematic design alternatives shall include alternatives showing improvements beyond
those included in the FEMA grant agreement; and
WHEREAS, funds for this project are available in the Animal Shelter Replacement PW 3039 account #4422
and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
The Consultant's Agreement attached hereto is in the public interest, and is approved as to form and
content.
The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's
Agreement.
Passed and approved this 19thday of February 120 13
Approved by
s . a .,x.-13
City Attorney's Office
&1ENG1PMResolutionslProject Resolutions \Consultant Agreement\Animal Shelter Consultant Agreement for Phase 11 Services.doc
Resolution No. 13-47
Page 2
It was moved by Pine and seconded by n P
i rkn a the
Resolution be adopted, and upon roll call there were:
AYES:
x
x
x
x
x
x
x
NAYS:
ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 19th day of February
2013 , by and between the City of Iowa City, a municipal corporation, hereinafter
referred to as the City, and Neumann Monson PC, of Iowa City, hereinafter referred to as the
Consultant.
WHEREAS, the City of Iowa City has received a grant from the Federal Emergency Management
Agency (FEMA) to construct a new Animal Center to replace the previous facility damaged by the
2008 flood of the Iowa River; and
WHEREAS, the City previously retained Neumann Monson Architects to conduct a Phase (-
Programming Review and Schematic Design with subconsultant Jackson & Ryan Architects using
the shelter programming needs study ( "the Iowa City Animal Care and Adoption Center Program
Study "); and
WHEREAS, the PHASE I- Programming Review and Schematic Design is complete and a facility
size and budget have been determined for the future facility; and
WHEREAS, the City desires to retain the Consultant, an architectural firm registered in the State
of Iowa, to perform the Phase II work of design development through construction administration
for the new facility for the FEMA approved location; and
WHEREAS, the schematic design alternatives shall include alternatives showing improvements
beyond those included in the FEMA grant agreement, and such alternatives shall be considered
"Improved Project" alternatives.
NOW THEREFORE, it is agreed by and between the parties hereto that the City. does now
contract with the Consultant to provide services as set forth herein.
I. SCOPE OF SERVICES
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
A. DESCRIPTION OF PROJECT SCOPE
1. The Consultant shall prepare, for approval by the City, design development
documents consisting of drawings and other documents to generally describe
the schematic size and character of the project and upon approval of design
development, the Consultant shall commence with construction specifications
and bid documents, bidding through construction administration.
2. Conduct meetings and organize information between the subconsultants,
including Jackson & Ryan Architects, and the City.
3. Assist in geotechnical services and survey work, which shall include a site
analysis, including survey and a general geotechnical review.
4. The Project will be funded by FEMA funding and all necessary reviews and
information will be coordinated with the City for this third party.
-2-
5. Establish preliminary estimates of construction costs:
i. At the completion of the Design Development phase,
ii. At 95% completion of Construction Documents, and
iii. A final cost estimate before bidding and negotiation, with the submittal of
plans and specifications to the City Clerk
6. Develop Design and Construction Documents for the Animal Care and Adoption
Center facility and exterior spaces operated by the facility.
7. Maintain meeting minutes of on -site meetings attended by the Consultant
through the duration this agreement.
8. For purposes of this agreement, an Improved Project is defined as: Is any project
(large or small) where the City (applicant) chooses to make additional
improvements to the facility while making disaster repairs. City (applicants)
performing restoration work on a damaged facility may use the opportunity to
make additional improvements while still restoring the facility to its pre- disaster
design.
9. The Consultant will coordinate with and provide documentation to the City's
Commissioning Agent to achieve commissioning services for the project.
B. DESIGN DEVELOPMENT:
Conduct meeting(s) with the City staff to confirm the Design Development
requirements previously established by Phase I Programming Review and
Schematic Design. Consultant shall ascertain the current wants versus needs
for the facility and exterior spaces. The meetings will involve intensive input
process involving users of the facility, Jackson and Ryan Architects, FEMA and
FACF, the public and other neighboring entities and institutions.
2. Development documents consisting of drawings and other documents to fix and
describe the size and character of the Project, as to the architectural, structural
electrical, civil and mechanical systems. These documents shall also include
information on materials and other such elements as may be appropriate and
clearly define the separate scope and costs if an Improved Project is approved
by all governmental agencies.
3. Evaluate alternatives in relation to original FEMA requirements and funding and
an Improved Project.
4. Compile comprehensive equipment list and specifications.
5. Organize and coordinate information from the City and external entities, such as
Utility companies and or State agencies, such as the IDNR.
6. Advise the City of any adjustments to the preliminary estimate of Construction
Costs (see A.5 above).
C. CONSTRUCTION DOCUMENTS:
-3-
1. Based on approval of the Design Development Documents, the Consultant shall
prepare Construction Documents consisting of Drawings and Specifications
setting forth detail in the requirements for the construction of the Project which
shall comply with all regulatory requirements of the Iowa City Building and Fire
Codes, Workplace, Health and Safety, the State, OSHA and Controlled Product
Standards and any other applicable codes /bylaws.
2. Assist the City in the preparation of necessary bidding information and
contractual documentation.
3. Assist the City in the City's responsibilities for filing documents required for the
approval of governmental authorities having jurisdiction over the Project.
4. Establish a final construction cost estimate.
D. BIDDING AND NEGOTIATION:
1. Assist the City in preparation of bid documents, conduct the prebid meeting,
formally answer bidders' questions, and review and analyze the bid documents
and make a formal recommendation to the City.
2. Prepare and distribute any addendums as necessary.
E. CONSTRUCTION ADMINISTRATION:
1. Assist the City with administration of the construction according to the City -
approved plans and specifications. Including but not limited to, submittal review
and review of contractor's schedule of values and project schedule.
2. Assist the City with review and monitor the costs and schedule throughout the
process; immediately report any deviations from approved cost and schedule to
the City.
3. The Consultant shall be a representative of and shall advise and consult with the
City during the administration of the Contract for Construction. The Consultant
shall have authority to act on behalf of the City only to the extent provided in this
Agreement unless otherwise modified by written amendment.
4. The Consultant, as a representative of the City, shall visit the site a minimum of
every 7 calendar days or at intervals appropriate to the stage of the Contractor's
operations:
a. to become generally familiar with and to keep the City informed about the
progress and quality of the portion of the Work completed,
b. to endeavor to guard the City against defects and deficiencies in the Work,
and
c. to determine in general if the Work is being performed in a manner indicating
that the Work, when fully completed, will be in accordance with the Contract
Documents. However, the Consultant shall not be required to make
-4-
exhaustive or continuous on -site inspections to check the quality or quantity
of the Work.
5. The Consultant shall neither have control over or charge of, nor be responsible
for, the construction means, methods, techniques, sequences or procedures, or
for safety precautions and programs in connection with the Work, since these
are solely the Contractor's rights and responsibilities under the Contract
Documents.
6. The Consultant shall at all times have access to the Work wherever it is in
preparation or progress.
7. Review and approve or decline Contractor pay applications.
8. Except as otherwise provided in this Agreement or when direct communications
have been specially authorized, the City shall endeavor to communicate with the
Contractor through the Consultant about matters arising out of or relating to the
Contract Documents. Communications by and with the Consultant's consultants
shall be through the Consultant.
9. Provide Record Drawings updated documents within an AutoCAD format.
F. SUBCONSULTANT SCOPE — Jackson & Ryan Architects:
1. Consultant shall retain as a subconsultant, Jackson & Ryan Architects, to
perform the following services during Phase II:
a. Design Development: Prepare interior elevations of animal environments,
prepare animal equipment specifications and cut sheets.
b. Construction Documentation: Review all animal related documentation in
drawings and specification; assist with animal environment detailing.
c. Bidding Negotiation: Review proposals for animal equipment costs.
d. Construction Administration: Conduct three site visits- one for the pre -
construction meeting, one during the installation of the animal environment
equipment and one post- construction visit to develop a punch list of animal
environments.
e. The relationship hierarchy will be:
City of Iowa City
J3
Neumann Monson Architects
Jackson & Ryan Architects
G. SUBCONSULTANT SCOPE — MMS Consultants:
-5-
1. Consultant shall retain as a subconsultant, MMS Consultants to perform the
following services during Phase II:
Civil engineering services for the remainder of the project, including construction
documents; revisions per the City; meetings; coordination with other consultants;
SWPPP, NPDES and CSR permit preparation; and bidding assistance.
a. The relationship hierarchy will be: City of Iowa City
Neumann Monson Architects
MMS Consultants
II. TIME OF COMPLETION
The Consultant shall complete the following phases of the Project in accordance with the
schedule shown.
A. Initiate Design Development documents for Project on February 20, 2013.
B. Complete construction documents by September 1, 2013.
C. FEMA REVIEW PROCESS: October 1, 2013.
D. City Council award of Construction Contract: January 2014.
E. Final Completion date for the construction project is April 2015.
III. GENERAL TERMS
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
1. To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity,
or sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall
not be greater than the "lump sum" amount listed in Section IV. The City may
terminate this Agreement upon seven (7) calendar days' written notice to the
Consultant.
ISM
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all
Parties to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be
exclusive, but the Consultant shall have the right to employ such assistance as
may be required for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable
request to the Consultant. The City agrees to furnish all reasonable assistance in
the use of these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
applicable state, federal, or local law or any of the ordinances of the City of Iowa
City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City
shall be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
I. The Consultant agrees to furnish all reports, specifications, and drawings, with the
seal of a professional engineer affixed thereto or such seal as required by Iowa
law.
The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the
remaining portion shall be deemed severable from the invalid portion and continue
in full force and effect.
L. Final contract drawings shall become the property of the City. The Consultant
shall be allowed to keep electronic copies for the Consultant's own use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project
will be paid by the City.
N. Upon signing this agreement, Consultant acknowledges that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
-7-
either direct or indirect, in this agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
O. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the
Consultant's negligent acts, errors and omissions to the City in the sum of
$1,000,000.
IV. DELIVERABLES
A. Prepare a set of reproducible record drawings showing significant changes to the Work
made during construction based on marked -up prints, drawings and other data furnished
by the Contractor to the Consultant.
B. A full set of "As Constructed" Record drawings in electronic format as follows:
1. CAD files shall be in Autodesk AutoCAD drawing file format, version 2008 or earlier.
If the file(s) have been translated from another CAD application, it should be noted
as such.
2. Each plan sheet should be ready to print.
3. If applicable, include all file types used in the plan set; these may include, but not be
limited to, linked attachments such as Tiffs, spreadsheets, and external reference
drawings. Do not include any project data files or other documents not contained
within the plan set. If necessary, include a "Read me" document for any clarification
that may be necessary.
4. All drawing files that have externally referenced drawings shall be inserted or bound
into the drawing file. If this is not possible, externally referenced drawings should be
located in the same folder as the drawing files.
5. All submittals shall include an explanation of the Consultant's CAD layer scheme.
6. All drawing files shall have the correct layer scheme in place.
7. All submittals shall include the 'plot style' (pen assignments) or .ctb file, in order for
prints of the drawings to have the intended appearance.
IV. COMPENSATION FOR SERVICES
A. Compensation for Basic Services will be based on a fixed fee not -to- exceed $226,000
(two hundred twenty -six thousand dollars):
a. DESIGN DEVELOPMENT DOCUMENTS $56,500
b. FINAL DESIGN $79,100
c. BIDDING ASSISTANCE $11,300
d. CONSTRUCTION SERVICES $79,100
SUBTOTAL OF PROPOSAL FEE $226,000.00
B. Reimbursable Expenses (not including final printing)
Not -to- exceed: $8000.00
C. SUBCONSULTANT FEE
a. MMS CONSULTANT ENGINEERING FEE $18,200
b. JACKSON & RYAN FEE $45,000
c INSURANCE AND LIABILITY MARKUP $6,320
SUBTOTAL $69,520.00
D. PROJECT TOTAL( Not -to- exceed) .............. ............................... $303,520.00
V. MISCELLANEOUS
A. In providing services under this Agreement, the Consultant shall perform in a manner
consistent with that degree of care and skill ordinarily exercised by members of the
same profession currently practicing under similar circumstances at the same time and
in the same or similar locality.
B. It is further agreed that there are no other considerations or monies contingent upon or
resulting from the execution of this Agreement, that it is the entire Agreement, and that
no other monies or considerations have been solicited.
FOR THE CITY
By:
Matthew J. Hayek
Title: Mayor
Date: February 19, 2013
ATTEST: z . IeZ4.4.2
Cit Clerk
FOR THE C NSULTANT
By:
Title: Principal
� ' �
Date: • �00;�
Approved b
City Attorney's Office
Date
DRAFT Agreement -Phase II CA- Neumann Monson Animal Care and Adoption Center 02 11 13 (2) (3).doc
5J (,/,N
1 `,m. 1 1
-4 CITY OF IOWA CITY
MEMORANDUM
DATE: February 13, 2013
TO: Tom Markus, City Manager
FROM: Ron Knoche, City Engineer ;E�,_Ipw
RE: Burlington /Clinton Intersection Improvements
Consultant Agreement
Introduction:
This project will reconstruct the intersection of Burlington Street and Clinton Street in order to
add turn lanes on Clinton Street. This project will include signal modifications as well as water
main replacement along Clinton Street between Court Street and Burlington Street.
History /Background:
The intersection of Burlington Street and Clinton Street ranks 2nd in highest collision locations in
Iowa City. In addition, this intersection will become more traveled as development continues
with both the University of Iowa School of Music and Hieronymus Square.
Financial Impact:
This project is estimated to cost $1.1 million and is currently part of the FY2012- FY2016
program. Funding is designated as General Obligation bonds, and a grant application will be
submitted for Traffic Safety Improvement Program (TSIP) assistance.
Discussion of Solution:
Widening will occur on both the north and south leg of Clinton Street at the intersection of
Burlington Street. This widening will result in dedicated left turn lanes, as well as right turn and
thru lanes. This project is being designed and planned for to be completed during the latter
period of the University of Iowa's School of Music project to be constructed on the southwest
corner of Clinton Street in this same location.
Recommendation:
Staff recommends the authorization of the Consultant Agreement with Shive - Hattery, Inc.
Design will take place in 2013 with construction to follow in 2015.
Y1
Prepared by: Brian Boelk, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356 -5437
RESOLUTION NO. 13 -48
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN
THE CITY OF IOWA CITY AND SHIVE- HATTERY, INC. TO PROVIDE ENGINEERING
CONSULTANT SERVICES FOR THE BURLINGTON /CLINTON INTERSECTION
IMPROVEMENTS PROJECT.
WHEREAS, the City of Iowa City desires to reconstruct the intersection of Burlington St. and Clinton St. to
add turn lanes on Clinton Street; and
WHEREAS, this project will include traffic signal improvements and removal and replacement of the existing
water main along Clinton Street; and
WHEREAS, the City desires the services of a consulting firm to prepare preliminary and final design for
construction of the Burlington /Clinton Intersection Improvements Project; and
WHEREAS, the City of Iowa City has negotiated an Agreement for said consulting services with Shive-
Hattery, Inc., to provide said services; and
WHEREAS, it is in the public interest to enter into said Consultant Agreement with Shive - Hattery, Inc.
WHEREAS, funds for this project are available in the Burlington /Clinton Intersection Improvements account
#3840; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
The Consultant's Agreement attached hereto is in the public interest, and is approved as to form and
content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's
Agreement.
Passed and approved this 19th day of February 20 13
ATTEST:
CITY LERK
Pwenghasters/designagt.doc
Approve d by
City A orney's Office
Aqfr�
5d(9)
Resolution No. 13 -48
Page 2
It was moved by Payne • and seconded by Dickens the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
_ x Dickens
x Dobyns
X, Hayek
x Mims
x Payne
x Throgmorton
CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 19tbday of February , 2013, by and between
the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Shive-
Hattery, Inc., of Iowa City, Iowa, hereinafter referred to as the Consultant.
WHEREAS, the City desires to construct intersection improvements at Burlington and Clinton
Street. This project will reconstruct the intersection of Burlington and Clinton to add turn lanes on
Clinton, reconfigure traffic signal equipment, and replace water mains. This project is proposed
for completion following construction of the University of Iowa School of Music replacement facility
at the southwest corner of Burlington and Clinton. The project will also include sidewalk curb
ramps and landscape restoration.
NOW THEREFORE, it is agreed by and between the parties hereto that the City does now
contract with the Consultant to provide services as set forth herein.
SCOPE OF SERVICES
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
Survey and Base Mapping
A. Design Survey
The Consultant shall perform surveys as necessary to prepare a topography map within
the project limits area, as shown on Exhibit A.
B. Base Map Preparation
A base map to facilitate the intersection design will be prepared from the topographic
survey information. The map will be prepared in the project limits area and will include
existing topography features, right -of -way and easement lines, buried utilities based on
field locates, and above ground surface features.
Preliminary Design Phase
C. Preliminary Design
Prepare project design criteria for City review and approval.
2. Prepare one or more proposed design concepts for City review and approval.
Concept design will include lane configurations, traffic signal concept, sidewalk
curb ramp layouts to meet PROWAG guidelines, details of how the proposed
widening will affect adjacent sidewalks, and drainage considerations.
3. Develop a preliminary traffic control plan consistent with the proposed construction
schedules.
4. Prepare anticipated intersection improvement project schedule and concept phase
level opinion of probable construction cost.
112115P
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5. Prepare and submit required initial submittals to the City for preliminary design
approval.
6. Meet with City representatives to review preliminary project design and obtain
review comments. Prepare meeting exhibits and summary and distribute to
attendees.
7. Meet with affected utility companies to review the preliminary design and obtain
review comments. Prepare meeting exhibits and summary and distribute to
attendees.
Construction Document Phase
A. Final Pavement Design
Determine the pavement structures including type, thickness of surfacing, subbase design,
subdrainage design, typical joint designs, and related pavement details.
B. Final Plan, Jointing, and Staking
The final design and drafting of the intersection plan, pavement jointing, and staking will be
prepared on base maps for the project.
C. Final Design of Sidewalk Curb Ramps
Prepare the final design of the sidewalk curb ramps for the project. Sidewalk Curb Ramp
Plans and Sidewalk Compliance Tabulations will be developed.
D. Final Design of Traffic Signal Improvements
Final design and drafting of intersection traffic signal improvements will be provided in the
project plans.
E. Lighting Replacement
Final design and drafting of lighting replacement required as part of the project.
F. Final Design of Water Main Replacement
Layout plans and appropriate detailed design drawings showing the water main
replacement along the east side of Clinton Street, from Court Street to Burlington Street.
G. Final Design of Signing and Pavement Markings
Final design and drafting of intersection signing and pavement markings which are to be a
permanent part of the project.
H. Final Design of Traffic Control Requirements
The final design and drafting of the traffic control plan will be provided in the project plans.
Based on location and construction, it is anticipated that several phases /stages will need
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to be provided to accomplish the construction safely while maintaining traffic. Traffic
signalization modifications during construction phases will be modeled and incorporated to
minimize disruption to the traffic on Burlington Street and Clinton Street. Traffic control
plans will be coordinated with the Iowa DOT.
Landscape Restoration
Final design and drafting of landscape restoration required as part of the project.
Final Design of Incidental Components
Incidental design work necessary for the project concept such as water pumps, manhole
and valve adjustments, relocations, etc. not specifically stated herein necessary to
construct a final completed project shall be the responsibility of the Consultant and no
additional compensation shall be provided.
Specifications
The Statewide Urban Design Standards (SODAS) will be utilized as the technical
specifications for the project. The City of Iowa City standard contract documents will also
be utilized for this project. Supplemental specifications and special provisions required by
the project will be prepared and incorporated with the standard documents.
Final Quantities
The final bid quantities will be determined and included with the project specifications
bidding form.
Final Cost Opinion
Following completion of the final design, an opinion of probable construction costs based
on the final design will be prepared.
Submittals, Reviews, and Revisions
Submit plans, approximately 75% complete, to the City to facilitate plans /specification
review and field examination. Participate in field examination and plan /specification review
with the City.
Final Plan and Specification Submittal
Submit final plans, specifications, contract documents, and opinion of probable
construction costs to the City for final approval.
Assemble Plan Documents
Following final plan revisions, assemble title sheet, project quantities and reference sheet,
location plan, pavement detail sheets, plan, jointing and staking sheets, sidewalk curb
ramp detail sheets, traffic signal sheets, lighting sheets, signing and pavement marking
sheets, traffic control sheets, water main sheets, and landscape restoration sheets.
112115P
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Q. Utilities
Submit plans to affected utility companies and communicate relocation needs. The City
will lead the coordination effort with utilities. The Consultant will provide assistance as
needed.
Permitting
Prepare and submit Iowa Department of Transportation Application to Perform Work
Within State Highway Right -of -Way.
Bidding and Construction Phases
The City will provide bidding and construction phase services. The Consultant will respond
to questions during the bidding and construction phases, prepare addenda as appropriate,
and attend the preconstruction conference.
Traffic Safety Improvement Program (TSIP) Grant Application: The City will prepare the TSIP
Grant Application. The Consultant will provide information needed to complete the
application.
Additional Services
Right -of -Way / Easement Services: At this time the extent of permanent and /or
temporary easements or right -of -way is unknown for the project. Right -of -Way /
Easement services such as preparation of plats and legal descriptions may be provided as
additional services.
Construction Staking: Construction staking services may be added as additional
services.
Environmental Mitigation: Should environmental mitigation be required for the project,
these mitigation services may be provided as additional services.
Geotechnical: Geotechnical investigation services may be added as additional services.
112115P
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II. TIME OF COMPLETION
The Consultant shall complete the following phases of the Project in accordance with the
schedule shown below.
Survey & Base Mapping
Preliminary Design Phase
Construction Document Phase
TSIP Grant Application
Bidding*
Construction*
Start Complete
February 2013 March 2013
April 2013
May 2013
May 2013
July 2013
July 2013
August 2013
March 2015
April 2015
May 2015
July 2015
* Actual Bidding and Construction schedule may be modified to accommodate the University of
Iowa School of Music building project on the southwest corner of Burlington and Clinton.
III. GENERAL TERMS
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
1. To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity,
or sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall
not be greater than the "lump sum" amount listed in Section IV. The City may
terminate this Agreement upon seven (7) calendar days' written notice to the
Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all
Parties to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be
exclusive, but the Consultant shall have the right to employ such assistance as
may be required for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable
request to the Consultant. The City agrees to furnish all reasonable assistance in
the use of these records and files.
112115P
I M.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City
shall be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
I. The Consultant agrees to furnish all reports, specifications, and drawings, with the
seal of a professional engineer affixed thereto or such seal as required by Iowa
law.
J. The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the
remaining portion shall be deemed severable from the invalid portion and continue
in full force and effect.
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep mylar reproducible copies for the Consultant's own filing
use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project
will be paid by the City.
N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
either direct or indirect, in this agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
O. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the
Consultant's negligent acts, errors and omissions to the City in the sum of
$1,000,000.
112115P
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IV. COMPENSATION FOR SERVICES
The Consultant shall be compensated for the above scope of services for an hourly not -to- exceed
fee of $70,600 calculated based on the rate schedule attached and incorporated herein. An
estimated breakout of the fee is as set out below. The Consultant shall be compensated for
reimbursable expenses such as mileage, postage, printing and plotting for the project with
expenses estimated to be $500. The Consultant shall obtain prior written approval from the City
prior to performing any work beyond that set out in the above scope of services by way of a written
agreement.
Hourly Not -to- Exceed Fee Schedule
Survey & Base Mapping
$4,000
Preliminary Design Phase
10,000
Construction Document Phase
47,100
Permitting Phase
3,500
Bidding and Construction Phase
4,600
Traffic Safety Improvement Program Grant Application
1,400
Expenses
500
Total
$71,100
V. MISCELLANEOUS
A. All provisions of the Agreement shall be reconciled in accordance with the generally
accepted standards of the Engineering Profession.
B. It is further agreed that there are no other considerations or monies contingent upon or
resulting from the execution of this Agreement, that it is the entire Agreement, and that
no other monies or considerations have been solicited.
FOR THE CITY FOR THE CONSULTANT
By. By: 1— E ; J
Matthew J. Hayek rian J. Willham, PE, PTOE
Title: Mayor Title: Project Manager
Date: February 19, 2013
ATTEST: eG,4,t/
City lerk
pwffommskonsagmUrm
112115P
Date: January 23, 2013
Approved by:
City Attorney's Office
Date
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Burlington /Clinton Street Intersection Improvements Fee by Task
hrs hriv rate
extended
1 Survey and Base Mapping
Grade 8 Prof staff 4 $
164
$
656
Grade 3 Prof staff 8 $
102
$
816
2- person survey staff 16 $
159
$
2,544
$
4,016
2 Preliminary Design Phase
Research, Data Gathering, Design Criteria
Grade 6 Prof staff 2 $
135
$
270
Grade 4 Prof staff 4 $
113
$
452
Grade 3 Prof staff 4 $
102
$
408
Admin staff 4 $
52
$
208
$
1,338
Prepare Design Concept (Roadway, Traffic Signal, Curb Ramps)
Grade 6 Prof staff 12 $
135
$
1,620
Grade 4 Prof staff 20 $
113
$
2,260
Grade 3 Prof staff 24 $
102
$
2,448
Admin staff $
52
$
-
$
6,328
Meeting to Review Design Concept
Grade 6 Prof staff 4 $
135
$
540
Grade 4 Prof staff 4 $
113
$
452
Grade 3 Prof staff 4 $
102
$
408
Admin staff $
52
$
-
$
1,400
Meeting with Utility Companies
Grade 6 Prof staff 2 $
135
$
270
Grade 4 Prof staff 4 $
113
$
452
Grade 3 Prof staff 2 $
102
$
204
Admin staff $
52
$
-
$
926
3 Construction Document Phase
Final Pavement Dan, Plan, Jointing, Stakina
Grade 6 Prof staff 8 $
135
$
1,080
Grade 4 Prof staff 16 $
113
$
1,808
Grade 3 Prof staff 32 $
102
$
3,264
$
6,152
Sidewalk Curb Ramps - Plans & Tabulations
Grade 6 Prof staff 8 $
135
$
1,080
Grade 4 Prof staff 16 $
113
$
1,808
Grade 3 Prof staff 20 $
102
$
2,040
$
4,928
Traffic Signal & Liahtinq
Grade 6 Prof staff 24 $
135
$
3,240
Grade 4 Prof staff 32 $
113
$
3,616
Grade 3 Prof staff 20 $
102
$
2,040
$
8,896
Signing & Marking, Traffic Control
Grade 6 Prof staff 16 $
135
$
2,160
Grade 4 Prof staff 24 $
113
$
2,712
Grade 3 Prof staff 24 $
102
$
2,448
$
7,320
Water Main Replacement
Grade 6 Prof staff
8
$
135
$
1,080
Grade 4 Prof staff
16
$
113
$
1,808
Grade 3 Prof staff
32
$
102
$
3,264
$
6,152
Landscape Restoration
Grade 6 Prof staff
4
$
135
$
540
Grade 4 Prof staff
12
$
113
$
1,356
Grade 3 Prof staff
8
$
102
$
816
$
2,712
Specifications, Quantities, Cost Opinion
Grade 6 Prof staff
8
$
135
$
1,080
Grade 4 Prof staff
12
$
113
$
1,356
Grade 3 Prof staff
20
$
102
$
2,040
Admin staff
12
$
52
$
624
$
5,100
Submittals (75% & Final), Field Review
Grade 6 Prof staff
16
$
135
$
2,160
Grade 4 Prof staff
16
$
113
$
1,808
Grade 3 Prof staff
16
$
102
$
1,632
Admin staff
4
$
52
$
208
$
5,808
4 Permitting
Grade 6 Prof staff
8
$
135
$
1,080
Grade 4 Prof staff
12
$
113
$
1,356
Grade 3 Prof staff
8
$
102
$
816
Admin staff
4
$
52
$
208
$
3,460
5 Bidding and Construction Phases
Grade 6 Prof staff
10
$
135
$
1,350
Grade 4 Prof staff
16
$
113
$
1,808
Grade 3 Prof staff
12
$
102
$
1,224
Admin staff
4
$
52
$
208
$
4,590
6 Traffic Safety Improvement Program Grant Application
Grade 6 Prof staff
4
$
135
$
540
Grade 4 Prof staff
8
$
113
$
904
$
1,444
Expenses
$
500
$ 71,100
SH IVEHAT ERY
A R C H I T E C T U R E + E N G I N E E R I N G
(319) 3543040
(800) 798 -3040
FAX: (319) 354 -6921
http:/Awiw.shive-hattery.com
Shive- Hattery, Inc.
2834 Northgate Drive
Iowa City, IA
52245568
City of Iowa City
Burlington Street and Clinton Street Intersection Improvements
Opinion of Anticipated Project Costs - Concept
Stage
January 21, 2013
DescriDtion
Quantity
Units
Unit Cost
Extended Cost
1
Pavement Removal
1340
SY
$15
20,100
2
PCC Pavement Widening, 9"
300
SY
$60
18,000
3
PCC Pavement Replacement, 9"
1290
SY
$60
77,400
4
Modified Subbase, 6"
270
CY
$40
10,800
5
Longitudinal Subdrain, 4"
1000
LF
$10
10,000
6
Traffic Signalization Removal
1
LS
$10,000
10,000
7
Traffic Signalization (Excluding Controller Relocation) 1
LS
$150,000
150,000
8
PCC Sidewalk, 6"
75
SY
$50
3,750
9
Sidewalk Curb Ramps
4
EA
$1,000
4,000
10
Utility Relocations
1
LS
$5,000
5,000
11
Water Main Replacement
1
LS
$100,000
100,000
12
Traffic Control
1
LS
$30,000
30,000
13
Mobilization
1
LS
$25,000
25,000
14
Erosion Control
1
LS
$7,500
7,500
15
Landscape Restoration
1
LS
$15,000
15,000
Construction Total $487,000
Construction Contingency (20 %) 97,400
Design (Shive- Hattery) 71,100
Engineering /Admin (City of Iowa City) 48,700
Anticipated Project Total $704,200
112115 -P Page 1 of 1
r
r
-*A -4 u CITY OF IOWA CITY
i 71� MEMORANDUM
DATE: February 4, 2013
TO: Tom Markus, City Manager
FROM: Ron Knoche, City Engineer
re: Landfill Annual Air and Groundwater Monitoring Services Agreement
February 19
Introduction:
The City of Iowa City owns and operates the Iowa City Landfill and Recycling Center.
The facility has a gas collection system and is surrounded by groundwater monitoring
wells. Each year both systems are monitored and analyzed for quality control and the
results are submitted to the Iowa DNR for review.
History /Background:
Professional engineering services are required to monitor, analyze, prepare and submit
the necessary regulatory reports for the landfill gas collection system and groundwater
monitoring systems. Staff has made the decision to outsource this work since 1992
because there are specialized technical skills and software necessary. Last year the
Iowa DNR required that statistical analysis be calculated for each semi - annual report
submittal instead of the past annual submittal resulting in additional statistical work for
this calendar year.
Discussion of Solution:
An agreement has been negotiated with HR Green Inc. to provide these services for
2013.
Financial Impact:
The total cost of engineering services is $134,500. Funding will be provided by landfill
revenues.
Recommendation:
Staff recommends approval of the engineering services contract amendment with HR
Green Inc. at the February 19 City Council Meeting.
cc: Rick Fosse, Public Works Director
Daniel Scott, Project Engineer
Mb
Prepared by: Daniel Scott, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356 -5144
RESOLUTION NO. 13 -49
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN
THE CITY OF IOWA CITY AND HR GREEN INC. TO PROVIDE ENGINEERING
CONSULTANT SERVICES FOR THE IOWA CITY LANDFILL AND RECYCLING
CENTER.
WHEREAS, the City of Iowa City owns and operates the Iowa City Landfill and Recycling Center; and
WHEREAS, professional engineering services are required to operate and monitor the landfill gas collection
system and prepare necessary quarterly, semi - annual and annual air quality reports in accordance with state
and federal regulations; and
WHEREAS, professional engineering services are required to operate and monitor the groundwater and
surface water systems and prepare necessary quarterly, semi - annual and annual water quality reports in
accordance with state and federal regulations; and
WHEREAS, an Agreement for professional engineering services has been negotiated with and executed by
HR Green Inc. of Cedar Rapids, Iowa; and
WHEREAS, funds for this project are available in the Landfill Operating account #7500; and
WHEREAS, this City Council has been advised and does believe that it would be in the best interest of the
City of Iowa City to enter into said Agreement with HR Green Inc. Consulting Engineers.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
1. The Consultant Agreement attached hereto is in the public interest, and is approved as to form and
content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant
Agreement.
Passed and approved this 19th day of February 20 13
ATTEST:
CITY-CLERK
Pweng/masters/des ignagt. doc
MAYOR
Ap oved by
City Attorney's Office
5d(10)
Resolution No. 13 -49
Page 2
It was moved by Payne and seconded by Dickens the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
x Dobyns
x Hayek
x Mims
_ x Payne
x Throgmorton
CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 19th day of February
2013, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the
CITY and HR Green. Inc., of Cedar Rapids. Iowa , hereinafter referred to as the CONSULTANT.
WHEREAS, the CITY has a Sanitary Disposal Project Permit and a Title V Air Emissions Permit
issued by the Iowa Department of Natural Resources (IDNR) which permit certain activities at the
Iowa City Landfill; and
WHEREAS these permits require certain monitoring, reporting and certification activities to be
performed; and
WHEREAS, the CITY desires to secure the services of an engineering consulting firm to provide
assistance in the completion of environmental services at the Iowa City Landfill and Recycling
Center, in order to remain in compliance with the requirements of its permits.
NOW THEREFORE, it is agreed by and between the parties hereto that the CITY does now contract
with the CONSULTANT to provide services as set forth herein.
SCOPE OF SERVICES
The CONSULTANT agrees to perform the following services for the CITY, and to do so in a timely
and satisfactory manner.
A. Title V Air Emissions Permit Compliance
The CONSULTANT will perform the following services with regard to compliance requirements
pursuant to the City's Title V Air Emissions Permit:
1. Title V Annual Compliance Certification Report
By March 31, 2013, compliance certifications will be prepared for submittal of data collected
for 2012. The certifications will include descriptions of means to monitor the compliance
status of all emissions sources including emissions limitations, standards, and work
practices in accordance with applicable requirements. The certification of sources will
include the identification of each term or condition of the permit that is the basis of the
certification; the compliance status; whether compliance was continuous or intermittent; the
method(s) used for determining the compliance status of the source, currently and over the
reporting period, consistent with applicable IDNR rules.
For sources determined not to be in compliance at the time of certification, a compliance
schedule will be prepared which provides for periodic progress reports, dates for achieving
activities, milestones, and an explanation of why any dates were missed and preventive or
corrective measures. The compliance certification will be submitted to the administrator,
director, and the appropriate DNR Field office. This task is in accordance with the
requirements of 567 IAC 22.108 (15) "e ".
\ \HRGCRNAS\ DATA \10100043.120ESIGMCONTRACM013 ANN SERVIAGT -021113- IC_ANN SERV13 DT.DOC Page 1 of 9
2. Title V Annual Emissions Inventory Report
The following IDNR Operating Permit Forms will be prepared for submittal by March 31,
2013, documenting actual emissions for 2012.
a. Form 1.0 "Facility Identification';
b. Form 4.0 "Emissions unit - actual operations and emissions" for each emission unit;
c. Form 5.0 "Title V annual emissions summary/fee "; and
d. Part 3 "Application certification."
3. Title V Annual Fee Payment Report
The permittee (the City) is required under subrule [567] IAC 22.106 to pay an annual fee
based on the total tons of actual emissions of each regulated air pollutant. The fee must be
submitted annually by July 1St. Upon receipt of the schedule of fees from IDNR for the
Annual Emission Fee payment, CONSULTANT will prepare the necessary supporting forms
for submittal. The associated fee payment is not included in the fees for engineering
services identified in this Agreement. The CITY shall submit the fee with the following forms
prepared by the CONSULTANT:
a. Form 1.0 "Facility Identification ";
b. Form 5.0 "Title V annual emissions summary/fee ";
c. Part 3 "Application certification."
4. Title V Semi - annual Monitoring Report
By March 31, 2013, and September 30, 2013, reports will be prepared addressing the
monitoring required under this permit for the six month periods of July 1 to December 31,
2012, and January 1 to June 30, 2013, respectively. Instances of deviations from permit
requirements will be identified in these reports. The reports must be signed by a responsible
official of the City, consistent with [567] IAC 22.107(4) and submitted to the director and the
appropriate IDNR Field office, consistent with [567] IAC 22.108 (5).
This compliance reporting is separate from the monitoring and reporting required by the
IDNR- issued construction permit for the landfill gas collection and control system, from the
semi - annual Landfill Gas System Operations Reports required by 40 CFR 60.757 (f) (1)
through (6) and 40 CFR 63.1980, and the periodic and immediate Startup, Shutdown and
Malfunction (SSM) reporting that may be required by40 CFR 63.10 (d) (5) (i) and (d) (5) (ii),
respectively.
5. Semi - Annual LFG System Operating Reports
The Title V operating permit for the landfill and 40 CFR Parts 60.757 (f) (1) through (6) and
63.1980 require the submittal of semi - annual operations reports pursuant to the landfill gas
collection and control system. These reports are to be submitted to the Air Quality Bureau
of IDNR for the previous six -month operating periods of July 16t through December 31St,
2012, and January 1St through June 30th, 2013, respectively. The CONSULTANT will
prepare and submit the semi - annual monitoring reports addressing the following:
1 14RGCRNASID ATA1 10100043.121DESIGMCONTRACT12013 ANN SERMGT- 021113- IC_ANN SERV13_DT.DOC Page 2 of 9
• A summary of gas collection well head monitoring results and the value and length of
time of all exceedences of the parameters applicable to gas collection well head
monitoring.
• A record of monthly operation verification of the flare temperature sensing device and
confirmation of the primary flow meter,' along with a summary of daily flow meter
readings. The CITY will maintain records of daily flow meter readings for use by the
CONSULTANT for reporting purposes.
• A description and duration of all periods when the gas stream is directed from the control
device through a bypass line, if applicable.
• A description and duration of all periods when the control device was not operating for a
period exceeding one (1) hour, and the actual length of time the device was not
operating.
• A listing of all periods of time when the gas collection system was not operating in
excess of 5 days.
• A listing of all surface locations at which there were exceedences of the 500 ppm limit,
where re- monitoring (second and /or third monitoring) was conducted, and the
concentration value obtained from each monitoring and re- monitoring effort.
• A description of the specific corrective action taken in an effort to eliminate any gas
collection well head measurement exceedences.
• A description of the corrective action taken in an effort to eliminate any surface
monitoring point measurement exceedences.
• The date and description of any damages sustained and repairs made to the gas
collection and control system, or of any system components that are replaced.
• The date of installation and the location of each gas collection well or collection system
expansion added, including installation, relocation or addition of trench wells.
If required, the CITY will prepare periodic and immediate startup, shutdown, and malfunction
(SSM) reports as these events occur with the gas collection and air pollution control systems.
CONSULTANT will provide guidance and, if requested, review the CITY - prepared report to
evaluate general compliance with 40CFR63.10.d.(5)i and other applicable regulations.
B. Sanitary Disposal Project Permit
The CONSULTANT will perform the following services required pursuant to the City's Sanitary
Disposal Project Permit:
1. Environmental Monitoring Plan Implementation
CONSULTANT will assist the CITY in the implementation of the annual Environmental
Monitoring Plan requirements under rule [567] 113.10. CONSULTANT's work will include the
following subtasks:
a. Sampling Technical Support, Data Review, and Reporting;
CONSULTANT will provide support to the CITY in its 2013 sampling of the HMSP- approved
uppermost aquifer monitoring points (A- and B- series wells only), underdrains, and surface
points. Assistance includes: advise CITY of the required sampling schedule, provide a
current well location map and well /constituent sampling matrix for each scheduled sampling
event, review of each event's analytical data and submittal to IDNR, and advise on well
1 WRGCRNASIDATA110100043 .121DESIGNICONTRACT12013 ANN SERVIAGT -021113 -IC ANN SERV13 DT.DOC Page 3 of 9
maintenance activities as recommended in the previous year's AWQR.
Technical support as described above will also be provided for sampling of monitoring wells
related to the assessment of corrective measures, which are not formally incorporated into
the HMSP. This addresses additional wells MW -309A, MW -310A, MW -311A, MW -312A,
MW -313A, MW -314A, and MW -315A.
This task includes required in -situ permeability (slug) testing of new HMSP wells and those
wells installed as part of the assessment of corrective measures. This includes the
completion of the slug tests on 14 monitoring wells, data analysis, and reporting.
b. Statistical Analysis:
CONSULTANT will continue the statistical methodology by performing the data compilation
and formatting of analytical data for each 2013 sampling event, the database update, and
the statistical analysis developed for the HMSP- approved uppermost aquifer monitoring
points, underdrains, and surface points.
Analysis of data collected from points other than the HMSP- approved uppermost aquifer
points, underdrains, and surface points includes comparison of the analytical results to the
groundwater protection standards as applicable, and the graphical evaluation for trends
where enough data points are available.
Database and statistical analyses related to the assessment of corrective measures is also
included herein. This addresses the wells tested as part of the assessment of corrective
measures, which are not formally incorporated into the HMSP.
c. Annual Water Quality Report (A WQR):
CONSULTANT will prepare and submit the AWQR in accordance with Chapter 113.10(10)
and the schedule established by the IDNR in the Sanitary Disposal Project Permit, or as
otherwise approved by IDNR. The AWQR will summarize the previous year's (2012)
activities and documentation associated with the Environmental Monitoring Plan
requirements under Chapter 113.10. This includes; 1) a description of the general
monitoring requirements, 2) a review of the objectives, phasing, well construction, hydrologic
monitoring system plan (HMSP), and well maintenance and performance reevaluation plan
in relation to the groundwater and surface water monitoring systems, 3) a review of the
groundwater sampling and analysis requirements, procedures, and statistical methods, and
4) narrative and figures interpreting the results of the statistical analysis performed on the
detection and assessment monitoring data.
The Annual Water Quality Report will summarize the activities that were performed in
association with assessments, selection of remedies, implementation of corrective action,
and the results of corrective action remedies to address statistically significant increases
(SSIs), if any, during the previous year. This service shall not include the actual planning
and performance of the activities under 113.10(6)g relating to site characterization,
113.10(7) assessment of corrective measures, 113.10(8 -9) selection of remedies and
implementation of corrective action.
IWRGCRNASI DATA\ 10100043 .121DESIGNICONTRACT12013 ANN SERVIAGT- 021113 -IC ANN SERV13 DT.DOC Page 4 of 9
2. Leachate Control System Performance Evaluation Report
CONSULTANT will prepare a Leachate Control System Performance Evaluation (LCSPE) report
for data collected in calendar year 2012 that summarizes activities related to the leachate control
system as required in 567 IAC 113.7(5)b.(14). The report will be included as an Appendix to the
AWQR and will include the following as applicable:
• An evaluation of the effectiveness of the system in controlling the leachate,
• Leachate head levels and elevations,
• The volume of leachate collected and treated at the CITY's treatment plant,
• Leachate chemistry results, as applicable,
• Proposed additional leachate control measures, if any,
• An implementation schedule in the event that the constructed system is not performing
effectively.
• General description of maintenance activities, such as jetting or cleaning of the collection
system that may have occurred during the reporting period.
In support of these efforts, CITY landfill staff will measure and record levels and elevations of
leachate on a monthly basis in all IDNR- designated leachate piezometers and gas collection
wells. Also, landfill staff will record monthlythe volume of leachate collected and treated atthe
CITY's treatment facility.
II. TIME OF COMPLETION
The CONSULTANT shall complete the deliverables of each task in accordance with the following
schedule:
• Title V Annual Compliance Certification Report
by 3/31/2013
• Title V Annual Emission Inventory Report
by 3/31/2013
• Title V Annual Fee Payment Report
by 6/15/2013
• Title V Semi - annual Monitoring Reports
by 3/31 and 9/30/2013
• Semi - Annual LFG System Operating Reports
by 3/31 and 9/30/2013
• Sampling Technical Support, Data Review, and Reporting
by 12/31/13
• Statistical Analysis
by 12/31/13
• Annual Water Quality Report (AWQR)
by 5/31/2013*
• Leachate Control System Performance Evaluation Report
(with AWQR)
* The schedule for the submittal date of the AWQR may change upon
approval of CITY and
IDNR.
Ill. GENERAL TERMS
A. The Consultant shall not commit any of the following employment practices and agrees to
prohibit the following practices in any subcontracts.
1. To discharge or refuse to hire any individual because of their race, creed, color, religion,
sex, national origin, disability, age, martial status, gender identity, or sexual orientation.
UHRGCRNASIDATA110100043 .121DESIGMCONTRACM013 ANN SERMGT- 021113 -IC ANN SERV13 DT.DOC Page 5 of 9
2. To discriminate against any individual in terms, conditions, or privileges of employment
because of their race, creed, color, religion, sex, national origin, disability, age, marital
status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work and
services performed up to the time of termination. However, such sums shall not be greater
than the lump sum amount listed in Section IV. The City mayterminate this Agreement upon
seven (7) calendar days written notice to the Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties hereto,
provided that no assignment shall be without the written consent of all Parties to said
Agreement.
D. It is understood and agreed that the retention of the Consultant by the Cityfor the purpose of
the Project shall be as an independent contractor and shall be exclusive, but the Consultant
shall have the right to employ such assistance as may be required for the performance of
the Project.
E. It is agreed by the City that all records and files pertaining to information needed by the
Consultant for the project shall be available by said City upon reasonable request to the
Consultant. The City agrees to furnish all reasonable assistance in the use of these records
and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any state,
federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend such meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City shall be
given with reasonable notice to the Consultant to assure. attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by
the City, copies of all basic notes and sketches, charts, computations, and any other data
prepared orobtained by the Consultant pursuantto this Agreement without cost, and without
restrictions or limitation as to the use relative to specific projects covered under this
Agreement. In such event, the Consultant shall not be liable for the City's use of such
documents on other projects.
I. The Consultant agrees to furnish all reports, specifications, and drawings, with the seal of a
professional engineer affixed thereto or such seal as required by Iowa law.
J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however,
that failure of the Consultant to satisfactorily perform in accordance with this Agreement
shall constitute grounds for the City to withhold payment of the amount sufficient to properly
complete the Project in accordance with this Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion
shall be deemed severable from the invalid portion and continue in full force and effect.
L. Original contract drawings shall become the property of the City. The Consultant shall be
allowed to keep mylar reproducible copies for the Consultants own filing use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid
by the City.
N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the Iowa Code
prohibits a City officer or employee from having an interest in a contract with the City, and
certifies that no employee or officer of the City, which includes members of the City Council
and City boards and commissions, has an interest, either direct or indirect, in this
11HRGCRNAS\ DATA\ 10100043. 12 1DESIGMCONTRACT12013 ANN SERVIAGT -021113 -IC ANNSERW3_DT.DOC Page 6 of 9
agreement, that does not fall within the exceptions to said statutory provision enumerated in
Section 362.5.
IV. COMPENSATION FOR SERVICES
Consultant shall be compensated for performance of the Scope of Services in an amount not to
exceed $134,500, which includes any reimbursable expenses, calculated according to attached
2013 Billing Rate Schedule and generally budgeted according to the following breakdown of
services:
Title V Compliance and Reporting Services
• Title V Annual Compliance Certification Report
$ 4,100
• Title V Annual Emission Inventory Report
$ 7,500
• Title V Annual Fee. Payment Report
$ 2,100
• Title V Semi - Annual Monitoring Reports
$2,300
• Semi - Annual LFG System Operating Reports
$ 16,800
Environmental Monitoring Plan Implementation
• Sampling Technical Support, Data Review, and Reporting
$ 23,600
• Statistical Analysis
$ 34,100
• Annual Water Quality Report
$ 32,100
Leachate Control System Performance Evaluation Report
$11,900
Total Not -to- Exceed Fee $ 134,500
V. MISCELLANEOUS
A. Insurance Requirements
1. Certificate of Insurance, Cancellation or Modification
a. Before commencing work, the Consultant shall submit to the City, for approval, a
Certificate of Insurance meeting the requirements specified herein, to be in effect
for the full contract period.
b. The Consultant shall notify the City in writing at least thirty (30) calendar days
prior to any change or cancellation of said policy or policies.
C. Cancellation or modification of said policy or policies shall be considered just
cause of the City of Iowa Cityto immediately cancel the Agreement and /orto halt
work on the Project, and to withhold payment for any work performed on the
contract.
2. Minimum Coverage
Any policies of insurance purchased bythe Consultant to satisfy its responsibilities under
this Agreement shall include contractual liability coverage, and shall be in the following
type and minimum amounts:
\ \HRGCRNAS\ DATA\ 10100043 .12 \DESIGN\CONTRACT\2013 ANN SERWGT- 021113- IC_ANN SERV13_DT.DOC Page 7 of 9
Comprehensive General Liability Each Occurrence Awreaate
(1) Bodily Injury $250,000.00 $500,000.00
(2) Property Damage $100,000.00
Motor Vehicle Liability and
Property Damage Insurance Per Person Per Accident
(1) Bodily Injury $250,000.00 $500,000.00
(2) Property Damage $100,000.00
Workers' Compensation insurance as required by Chapter 85, Code of Iowa.
Professional liability coverage minimum: $1,000,000.00.
3. Professional Coverage
The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the Consultant's
negligent acts, errors and omissions to the City in the sum of $1,000,000.
4. All provisions of this Agreement shall be reconciled in accordance with generally
accepted standards of the Engineering Profession.
5. It is further agreed that there are no other considerations or monies contingent upon or
resulting from the execution of this Agreement, that this is the entire Agreement, and that
no other monies or considerations have been solicited.
FOR THE CITY
By:
Matthew J. Hayek
Title: Mayor
Date: February 19, 2013
ATTEST: � u/ -e /Z/ �
City Clerk
FOR THE CON ULTA
B :
y
uglas G. T olo
Title: Vice President
Date: Z. // // 3
11HRGCRNASIDATA1 10100043 .121DESIGNICONTRACT12013 ANN SERWIGT-021113-IC ANN SERV13_DT.DOC Page 8 of 9
ATTACHMENT A
HRGreen
HR GREEN, INC.
Billing Rate Schedule
Effective January 1, 2013
Professional Services
Billing Rate Range
Principal
$185-$250
Senior Professional
$150-$200
Professional
$110-$160
Junior Professional
$80-$115
Senior Technician
$80-$110
Technician
$50-$85
Senior Field Personnel
$100-$150
Field Personnel
$70-$105
Junior Field Personnel
$50-$80
1 Person w/ GPS or Robotic
$105
Equipment
2 Person Crew w/ GPS or
$155
Robotic Equipment
Administrative Coordinator
$35-$100
Administrative
$40-$80
Corporate Admin
$55 -$90
Reimbursable Expenses
1. All materials and supplies used in the performance of work on this project will be billed at cost
plus 10 %.
2. Auto mileage will be reimbursed per the standard mileage reimbursement rate established by
the Internal Revenue Service. Survey and construction vehicle mileage will be reimbursed on
the basis of $0.85 per mile.
3. Charges for sub - consultants will be billed at their invoice cost plus 15 %.
4. A rate of $6.00 will be charged per HR Green labor hour for a technology and communication
fee.
5. All other direct expenses will be invoiced at cost plus 10 %.
11HRGCRNASIDATAH0100043 .121DESIGMCONTRACT12013 ANN SERMGT -021113 -IC ANN SERV13 DT.DOC Page 9 of 9
;Ara CITY OF IOWA CITY 5e1
MEMORANDUM
DATE: February 6, 2013
TO: Tom Markus, City Manager
FROM: Ron Knoche, City Engineer 7W
RE: FY 2014 Asphalt Resurfacing Project
Set Public Hearing — February 19, 2013
Hold Public Hearing — March 5, 2013
Award Project — April 2, 2013
Introduction:
This agenda item begins the bidding process for the FY2014 Asphalt Resurfacing Project.
History / Background:
This is a recurring maintenance project that concentrates on asphalt resurfacing and
chipsealing at various street locations. Work on this project also includes repair of curb and
gutter as needed and replacement of curb ramps to current ADA standards.
Discussion of Solution:
The FY 2014 Asphalt Resurfacing Project will include work at the following locations:
Street Milling and 3" Overlay
• Court Street from Summit Street to Muscatine Avenue
• Seymour Avenue from Clark Street to Oakland Avenue
• Clark Street from Sheridan Avenue to Court Street
Park Facility Asphalt Paving
■ Wetherby Park — Asphalt Parking Lot Extension
Chipseal Application
• Hickory Hill Park — Trail Section
• Gilbert Court
Financial Impact:
The estimated cost for this project is $586,318 and will be funded with Road Use Tax
Proceeds, Parks and Recreation Annual Operations, Wastewater Operations, and GO
Bonds.
Recommendation:
Staff recommends proceeding with setting public hearing for the plans, specifications, form
of contract, and estimate of cost for construction of the FY 2014 Asphalt Resurfacing
Project. The proposed project schedule will be as follows:
• March 5, 2013— Hold Public Hearing on Contract Documents
• April 2, 2013— Award Project
• April 15, 2013 through August 10, 2013 — Construct Project
cc: Rick Fosse, Public Works Director
Dave Panos, Senior Civil Engineer
�4ly 5e Cr)
Prepared by: Dave Panos, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356 -5145
RESOLUTION NO. 13 -50
RESOLUTION SETTING A PUBLIC HEARING ON MARCH 6, 2013 ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR
THE FY2014 ASPHALT RESURFACING PROJECT, DIRECTING CITY CLERK
TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY
ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
WHEREAS, funds for this project are available in the Pavement Rehabilitation account #
3824 - 434710.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That a public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above - mentioned project is to be held on the 5th day of March,
2013, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting
is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above -named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
3. That the copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above -named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 19th day of February , 20 13
-y� Approved by
ATTEST:
CITY CLERK City Attorney's Office a /-7//3
SAENMPYAResolutions \Project Resolutions \Setting Public Hearing\FY2014 Resurfacing \Set Public Hearing Project- FY2014 Resurfacing.doc
Resolution No. 13 -50
Page 2
It was moved by Payne • and seconded by Dickens the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
_x_ Champion
x Dickens
x Dobyns
x_ Hayek
x Mims
x Payne
x Throgmorton
r
—P - r� CITY OF IOWA CITY 5e(2)
MEMORANDUM
Date: February 12, 2013
To: Tom Markus, City Manager
From: Ron Knoche, City Engineer
Re: West Side Levee Project
February 19, March 5, and April 9
Introduction:
The West Side Levee Project includes the construction of an earthen levee, riverbank
stabilization, and interior storm water drainage improvements.
History /Background:
The Baculis and Thatcher manufactured home parks are bordered by the Iowa River to the east.
In 2008, construction equipment from the nearby McCollister Boulevard project was enlisted to
help protect the area by pushing massive amounts of earth toward the river to create a
temporary 10 foot high levee. Sandbags were placed to control the erosion and force of the
Iowa River. Approximately 355 residents from both the Baculis and Thatcher neighborhoods
and much of the commercial area to the north were evacuated. Should the temporary levee that
was constructed have failed, approximately 190 lower income households and fifteen
businesses would have been destroyed. As a result of these efforts, both manufactured home
parks and much of the commercial area were saved from the floods of 2008.
Discussion of Solutions:
The proposed project would provide permanent flood mitigation measures for fifteen local
businesses and two manufactured home parks in the area. The levee will extend approximately
3000 linear feet along the western bank of the Iowa River from the CRANDIC Railroad Bridge to
McCollister Boulevard. The alignment of the levee has been designed to minimize impacts to
the environment and property owners Interior storm water drainage improvements include the
construction of new storm sewer and two storm water pumping stations. Backflow prevention
valves will be installed on both new and existing storm sewer outlets.
Financial Impact:
The estimated construction cost for the West Side Levee Project is $5,562,498.70. Funding for
this project is provided by Community Development Block Grants (CDBG).
Recommendation:
Staff recommends proceeding with the project at the next City Council Meetings:
February 19 — Set Public Hearing
March 5 — Hold Public Hearing
April 9 — Award Project
P a - W
Prepared by: Jason Reichart, Special Projects Engineer, 410 E. Washington St., Iowa City, IA 52240, (319)356 -5416
RESOLUTION NO. 13 -51
RESOLUTION SETTING A PUBLIC HEARING ON MARCH 5, 2013 ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR
THE CONSTRUCTION OF THE WEST SIDE LEVEE PROJECT, DIRECTING
CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE
CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
WHEREAS, funds for this project are available in the West Side Levee account # 3961.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That a public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above - mentioned project is to be held on the 5th day of
March, 2013, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said
meeting is cancelled, at the next meeting of the City Council thereafter as posted by the
City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above -named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
3. That the copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above -named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 19th day of February —12CL -12C 13
Approved by
ATTEST: /Z , _' I-1 )a // �
CITY )CLERK City Attorney's Office
pwengVnasters\setph.doc
1/11
Resolution No. 13 -51
Page 2
It was moved by Payne . and seconded by
Resolution be adopted, and upon roll call there were:
AYES:
x
x
X,
x
x
—X_
x
NAYS:
Dickens the
ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
Al
5e(3)
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030
RESOLUTION NO. 13 -52
RESOLUTION SETTING PUBLIC HEARING FOR MARCH 5, 2013, ON A
PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 301
DOUGLASS STREET.
WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the
University of Iowa and the City to encourage home ownership and reinvestment in designated
neighborhoods surrounding the University of Iowa; and
WHEREAS, the City purchases rental units located in designated neighborhoods surrounding
the University of Iowa, rehabilitates them, and then sells them to income - eligible buyers; and
WHEREAS, the City purchased and rehabilitated a single family home located at 301
Douglass Street, Iowa City; and
WHEREAS, the City has received an offer to purchase 301 Douglass Street for the principal
sum of $65,000 (the amount the City paid to acquire the home), plus the "carrying costs ", which
are all costs incurred by the City to acquire the home, maintain it and sell it, including
abstracting and recording fees, interest on the loan to purchase the home, mowing and snow
removal, utilities, real estate taxes, and any costs in excess of $40,000 to repair and rehabilitate
the home; and
WHEREAS, this sale would provide affordable housing in a designated area surrounding the
University of Iowa; and
WHEREAS, this sale is conditioned on the family securing adequate financing for the purchase
of the home.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
The City Council does hereby declare its intent to convey a single family home located at
301 Douglass Street, Iowa City, Iowa, also known as Lot 23 Wise Addition, for the sum of
$65,000, plus the "carrying costs ".
2. A public hearing on said proposal should be and is hereby set for March 5, 2013, at 7:00
p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa
City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter
as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause
notice of said public hearing to be published as provided by law.
Resolution No. 13 -52
Page 2
It was moved by Payne and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
x Dobyns
X Hayek
—x Mims
x Payne
x- Throgmorton
Passed and approved this i qth day of Fahrunry , 2013.
Iml ON:
Approved by
City Attorney's Office
20
7f
Prepared by: Andrew Bassman, Planning Intern, 410 E. Washington St, Iowa City, IA 52240; 319 - 356 -5234 (SUB12- 00012)
RESOLUTION NO.
RESOLUTION APPROVING THE PRELIMINARY PLAT OF ROBERTS DAIRY ADDITION,
IOWA CITY, IOWA.
WHEREAS, the owner, Roberts Dairy Company, filed with the City Clerk, an application for
approval of the preliminary plat of Robert's Dairy Addition, a 3 -lot, commercial subdivision on
approximately 8.21 -acres of land located at the northeast corner of the intersection of Prairie du Chien
Road and Dodge Street, Iowa City, Iowa; and
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the preliminary plat and recommended approval subject to the resolution of
property ownership and easement rights regarding City -owned property within the proposed
subdivision; and
WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due
deliberation, recommended acceptance and approval of the plat; and
WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of
the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The preliminary plat of Robert's Dairy Addition, Iowa City, Iowa, is hereby approved
subject to resolution of ownership and easement rights regarding City -owned property
within the subdivision prior to final plat approval.
2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed
to certify this resolution, which shall be affixed to the plat after passage and approval by
law.
Passed and approved this _ day of , 2013.
ATTEST:
CITY CLERK
MAYOR
It was moved by and seconded by
adopted, and upon roll call there were:
Approved by
City Attorney's Office /6/,S
the Resolution be
AYES: NAYS: ABSENT:
Dobyns
Champion
Dickens
Hayek
Mims
Payne
Throgmorton
IV"IT
Prepared by: Andrew Bassman, Planning Intern, 410 E. Washington St, Iowa City, IA 52240; 319 - 356 -5240 (SUB12- 00015) %g
RESOLUTION NO. 13 -53
RESOLUTION APPROVING THE PRELIMINARY PLAT OF MACKINAW VILLAGE PART 5,
IOWA CITY, IOWA
WHEREAS, the owner, Advantage Custom Builders, filed with the City Clerk, an application for
approval of the preliminary plat of Mackinaw Village Part 5, Iowa City, Iowa; and
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the preliminary plat and recommended approval; and
WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due
deliberation, recommended acceptance and approval of the plat; and
WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of
the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The preliminary plat of Mackinaw Village Part 5, Iowa City, Iowa, is hereby approved.
2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed
to certify this resolution, which shall be affixed to the plat after passage and approval by
law.
Passed and approved this 19 day of Feb. , 2013.
. r.•
ATTEST: .��
CITY CLERK
Approved by
City Attorney's Office allglo
It was moved by Mims and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES:
X
X
X
X
X
X
X
NAYS:
slpcdlpreliminary plat - resolution mackinaw village part 5.doc
ABSENT:
Champion
Dickens
bobyns
Hayek
Mims
Payne
Throgmorton
71
STAFF REPORT
To: Planning and Zoning Commission Prepared by: Andrew Bassman, Planning Intern
Item: SUB12 -00015 Mackinaw Village Pt. 5 Date: January 17, 2013
GENERAL INFORMATION:
Applicant: Advantage Custom Builders
740 Liberty Way, Suite 1
North Liberty, Iowa 52317
319- 665 -2997
chad @cbiowa.com
Requested Action:
Purpose:
Location:
Size:
Existing Land Use and Zoning:
Surrounding Land Use and Zoning
Comprehensive Plan:
File Date:
45 Day Limitation Period:
BACKGROUND INFORMATION:
Preliminary plat approval
Subdivision into 8 residential lots
North of Mackinaw Drive
3.95 acres
vacant (OPD -5)
North: Interstate 80
South: Residential (OPD -5)
East: Vacant, Interim Development (ID -RS)
West: Residential (OPD -5)
North District Plan: Conservation Design
December 13, 2012
January 28, 2012
The applicant, Advantage Custom Builders, has requested approval of a preliminary plat for
Mackinaw Village Part 5, an 8 -lot, 3.95 -acre subdivision located between the north end of
Mackinaw Drive and Interstate 80.
A preliminary plat and Planned Development Overlay (OPD) Plan for Mackinaw Village, a 115 -lot,
75.25 -acre subdivision, was approved in 2004 (small copy attached). The Plan allowed for cluster
development to preserve environmentally - sensitive features and a landscape buffer adjacent to
Interstate 80. Final plats for Mackinaw Village Parts 1-4 have been approved. The preliminary plat
for Part 5 has expired and the applicant is now requesting re- approval with a modification to add
one more lot.
The Part 5 proposal differs slightly from the layout depicted in the original preliminary plat. An
extra lot is proposed by dividing the area shown as lots 100 and 101 into two lots. The lot lines
have been shifted slightly for the other lots. As a result, the size of each lot is different, with lots
106 and 107 being reduced from 70 feet wide to 60 feet wide.
Due to the potential closure of Foster Road (currently the only access to this neighborhood) by
flooding, staff has advised against previous requests to modify portions of Mackinaw Village to
allow an increase in density. However, in this case an increase of one lot does not seem
significant.
The applicant has indicated that they do not intend to use the Good Neighbor Policy.
ANALYSIS:
Comprehensive Plan: The North District Plan future land -use map shows this area as
appropriate for Conservation Design. This designation applies to areas with sensitive
environmental features or topography that limits development potential. The lots shown on the
proposed plat meet the dimensional requirements specified for detached, single - family units in
the RS -5 zone and are consistent with the previously approved preliminary plat that clustered
development away from sensitive areas and Interstate 80.
The Plan also states that preserving and enhancing a wooded open space buffer between
residential development and Interstate 80 should be a part of any future plans to develop
housing in this area. The site plan shows a 150 -foot setback between Interstate 80 and
residential structures in the subdivision as required by the previously approved OPD plan.
Therefore, Lots 103 and 104 are larger than the other lots in the subdivision.
The approved OPD Plan also requires that trees be planted or preserved along the north side
of lots 103 and 104 to help create a buffer from Interstate 80. Given that the elevation of the
interstate at this location is higher than the subject property, staff recommends that the trees be
planted in the southern portion of the 150 buffer area. The planting of trees closer to the home
sites would create a more effective buffer. Staff also recommends that a fast growing tree
species, such as poplar, be added to the mix of trees planted in the buffer to create a more
immediate visual screen from the interstate.
Access and Street Design: The 8 lots are arrayed around a cul -de -sac at the north end of
Mackinaw Drive. While cul -de -sacs and other roadways with a single point of access generally
should be avoided, a cul -de -sac appears to be appropriate in this situation, due to the
adjacency of Interstate 80 and the presence of environmentally - sensitive areas. Mackinaw
Drive connects to Foster Road, a collector that serves as the primary means of access to areas
west of Dubuque Street between the Iowa River and Interstate 80. Mackinaw Drive also links to
Manitou Trail, which loops back around to Mackinaw Drive and provides access to a pedestrian
trail that connects to Waterworks Park located north of Interstate 80.
Sensitive Areas: The plat delineates steep slopes, wooded areas and construction area limits.
These have not changed from the previously approved plat. Wooded areas are located
immediately to the east, southwest and north borders of the proposed subdivision. The same
conditions regarding tree preservation that applied to the previously approved plat apply here.
This is noted on the plat.
Storm water management: The storm water management plan is essentially the same as
previously approved. However a drainage easement is being moved from between lots 102
and 103 to lots 103 and 104. The City Engineer has approved this change.
Infrastructure fees: Water main extension fees of $395 per acre. There are no sanitary sewer
fees for this area.
Neighborhood parkland or fees in lieu of: The neighborhood open space requirement for all
3
of Mackinaw Village is 1.77 acres. This requirement was fulfilled during the final plat of Part 2
with the dedication of Outlot C, a 1.8 -acre parcel of open space in the northwest part of Part 2.
STAFF RECOMMENDATION:
Staff recommends approval of SUB12 -00015 preliminary plat for Mackinaw Village Part 5, a 3.95 -
acre, 8 -tot residential subdivision located north of Mackinaw Drive.
ATTACHMENTS:
1. Location Map
2. Preliminary Plat
3. Previously approved plan
Approved by:
Robert Miklo, Senior Planner,
Department of Planning and Community Development
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CITY OF IOWA CITY
MEMORANDUM
Date: February 1, 2013
To: Planning and Zoning Commission
From: Robert Miklo, Senior Planner
Re: SUB12 -00015 Mackinaw Village Part 5
The Preliminary Plat for Mackinaw Village Part 5 was deferred at your January 17 meeting to
allow resolution of a question that the City Engineer had about the storm water management
plan. That question has been resolved to the satisfaction of the City Engineer and the plat is
now in order for approval.
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Prepared by: Andrew Bassman, Planning Intern, 410 E. Washington St, Iowa City, IA 52240; 319 - 356 -5240 (SUB12- 00016) 7h
RESOLUTION NO. 13 -54
RESOLUTION APPROVING THE PRELIMINARY PLAT OF LINDEMANN PARTS 5 AND 6,
IOWA CITY, IOWA
WHEREAS, the owner, Southgate Development, filed with the City Clerk, an application for
approval of the preliminary plat of Lindemann Parts 5 and 6, Iowa City, Iowa; and
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the preliminary plat and recommended approval; and
WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due
deliberation, recommended acceptance and approval of the plat; and
WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of
the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The preliminary plat of Lindemann Part 5 and Part 6, Iowa City, Iowa, is hereby approved.
2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed
to certify this resolution, which shall be affixed to the plat after passage and approval by
law.
Passed and approved this 19 day of Feb. , 2013.
z— WAR � M
I FA e-
Approved by
ATTEST:�,�
CITY CLERK City Attorney's Office x /y/Q
It was moved by T)nhync and seconded by Payne the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Ddckens
X IDobyns
X Hayek
X Mims
X Payne
X Throgmorton
s \pcd \preliminary plat - resolution lindemann parts 5 and 6.doc
STAFF REPORT
To: Planning and Zoning Commission
Item: SUB12 -00016 Lindemann Pt. 5 & 6
GENERAL INFORMATION:
Prepared by: Robert Miklo
Date: February 7, 2013
Applicant: Southgate Development
755 Mormon Trek Boulevard
Iowa City, Iowa 52244
319 -337 -4195
gsiders(a)-sgdev.net
Requested Action: Preliminary plat approval
Purpose:
Location:
Size:
Existing Land Use and Zoning
Surrounding Land Use and Zoning
Comprehensive Plan:
File Date:
45 Day Limitation Period:
BACKGROUND INFORMATION:
12 -lot residential subdivision with 3 Outlots
Lindemann Drive
22.53 acres
Vacant, OPD -5 and OPD -8
North: Residential and agricultural OPD -5, OPD -8
and County -R
South: Residential OPD -5 and OPD -8
East: Residential OPD -8
West: Residential RS -5
Northeast District — single family residential
December 27, 2012
February 10, 2013
The applicant, Southgate Development, has requested approval of a preliminary plat for
Lindemann Subdivision - Parts Five and Six, a 22.53 -acre, 12 -lot residential subdivision with three
outlots located at the north end of Lindemann and Kenneth Drives. A preliminary plat for
Lindemann Subdivision was approved in 2002 (copy attached). Parts One through Four have
since been final platted and most of the lots in parts One and Two have been built upon. The
preliminary plat for parts Five and Six has expired and the applicant is now seeking approval of a
different design for Part Five. Part Six is proposed as an Outlot reserved for future development.
The applicant has chosen not to use the Good Neighbor Policy.
ANALYSIS:
Comprehensive Plan: When it was approved in 2002 the preliminary plat and OPD plan for the
Lindemann Subdivision were found to comply with The Northeast District Plan and the
2
conditional zoning agreement for this property. The Northeast District Plan indicates that this
area is appropriate for single - family residential development. The Plan also shows the stream
corridor as a linear open space. The larger Lindemann Subdivision includes these design
features. The revised plat for Part Five also complies. When Outlot Q in Part Six is developed
it will be reviewed for compliance with the Comprehensive Plan.
Access and Street Design: The OPD plan and previously approved preliminary plat for Part
Five depict a cul -de -sac bulb at the north end of Lindemann Drive (see attached plat). The bulb
of the cul -de -sac was designed to allow the street to extend to the north to allow a connection to
Hummingbird Lane to the northwest. Since the approval of the original Lindemann Subdivision
the Schnobelen Subdivision has been approved on Hummingbird Lane. The design of the
Schnobelen Subdivision precludes a street connection to Hummingbird Lane. The applicant is
now proposing to eliminate the cul -de -sac bulb and to shift the street approximately 50 feet to
the west. If the property to the north is developed the cul -de -sac bulb would be built on that
property. A temporary turn around and easement should be provided on lots 246 and 252 to
allow vehicles to turn around until such time that a cul -de -sac bulb is built when the property to
the north is developed.
Anna Drive has been designed to allow it to extend into Outlot Q when it develops in the future.
This is similar to the previously approved subdivision design.
Infrastructure fees: Required fees include a sanitary tap -on fee of $1,038.26 per acre and
water main extension fees of $395 per acres. The conditional zoning agreement requires that
fees be paid for toward the improvement of Lower West Branch Road. These fees will need to
be addressed in the development agreement at the time of the final plat.
Neighborhood Open Space requirements will be fulfilled with the dedication of Outlots O and P.
STAFF RECOMMENDATION:
Staff recommends that this application be deferred until the deficiencies and discrepancies
noted below are resolved.
Upon the resolution of deficiencies and discrepancies, staff recommends approval of SUB12-
00016, the preliminary plat of Lindemann Subdivision Parts Five and Six, a 12 -lot,
approximately 22.53 -acre residential subdivision located on Lindemann Drive.
DEFICIENCIES AND DISCREPANCIES
1. The sanitary sewer in in Part 4 will need to be extended a little farther north to reach Lot 247.
2. A temporary construction easement will be needed on the property to the north to construct
Lindemann Drive to the north property line or payment will be necessary for the last few feet of
the street.
3.Extend the water main in Anna Street beyond the hydrant to provide a connection for future
extension of the water main.
4. The hydrant at the north end of Lindemann Drive should be close to a property line to avoid
conflicts with driveways.
5. Include a temporary turn - around at the end of Lindemann Drive so that fire trucks are able to
maneuver in and out and turn around.
3
ATTACHMENTS:
1. Location Map
2. Preliminary plat
3. Previously approved Preliminary Plat and Sensitive Areas Plan (OPD)
Approved by:
Department of Planning and Community Development
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Prepared by: Tracy Hightshoe, Comm. Dev. Planner, 410 E. Washington St., Iowa City, IA 52240 319.356.5230
RESOLUTION NO. 13 -55
RESOLUTION ADOPTING IOWA CITY'S FY13 ANNUAL ACTION PLAN AMENDMENT #1,
WHICH IS A SUB -PART OF IOWA CITY'S 2011 -2015 CONSOLIDATED PLAN (CITY STEPS),
AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY
CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT.
WHEREAS, the U.S. Department of Housing and Urban Development requires the City of Iowa
City, Iowa, to prepare and submit an Annual Action Plan as part of the City's Consolidated Plan
(CITY STEPS) to plan for the use of federal funds to assist lower income residents with
housing, jobs and services; and
WHEREAS, the Iowa City Housing and Community Development Commission (HCDC) made a
recommendation to amend the FY13 Annual Action Plan at its meeting on January 3, 2013 to
allocate CDBG funds for fagade improvements to commercial buildings in the downtown urban
renewal area; and
WHEREAS, according to CITY STEPS, this is considered a substantial change to the FY13
Annual Action Plan and requires City Council approval; and
WHEREAS, the City has disseminated information and received input at the February 19, 2013
public hearing on the proposed Amendment #1; and
WHEREAS, adoption of the Amended FY13 Annual Action Plan is required by the U.S.
Department of Housing and Urban Development; and
WHEREAS, the City Council finds that the public interest will be served by the adoption of the
Amended FY13 Annual Action Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The City of Iowa City's amended FY13 Annual Action Plan, copies of which are on file in
the Planning and Community Development Department, are hereby approved and
adopted.
2. The City Manager of Iowa City is hereby authorized and directed to submit the
applicable documentation for the City of Iowa City's Amended FY13 Annual Action Plan
to the U.S. Department of Housing and Urban Development, and is further authorized
and directed to provide all the necessary certifications required by the U.S. Department
of Housing and Urban Development in connection with said Plan.
Passed and approved this 19th day of February -72013.
ATTEST: az,� % - -
CITY ERK
.��.t Aq
MAYOR
Approved by
City Attorney's Office
r,.
Resolution No. 13 -55
Page 2
It was moved by Champion • and seconded by Di nk nom— the
Resolution be adopted, and upon roll call there were:
AYES:
x
x
x
x
x
x
NAYS: ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
ADVERTISEMENT FOR BIDS
FY09 LANDFILL CELL RECONSTRUCTION
AT THE IOWA CITY LANDFILL AND
RECYCLING CENTER
Sealed proposals will be received by the City
Clerk of the City of Iowa City, Iowa, until 10:30
A.M. on the 12th day of February 2013. Sealed
proposals will be opened immediately thereafter
by the City Engineer or designee. Bids submitted
by fax machine shall not be deemed a "sealed
bid" for purposes of this Project. Proposals
received after this deadline will be returned to the
bidder unopened. Proposals will be acted upon
by the City Council at a meeting to be held in the
Emma J. Harvat Hall at 7:00 P.M. on the 19th day
of February, 2013, or at a special meeting called
for that purpose.
The Project will involve the following:
FY09 Landfill Cell Reconstruction at the Iowa
City Landfill and Recycling Center.
All work is to be done in strict compliance with
the plans and specifications prepared by HR
Green, Inc., 8710 Earhart Lane S.W., P.O. Box
9009, Cedar Rapids, IA 52409 -9009, which have
heretofore been approved by the City Council, and
are on file for public examination in the Office of
the City Clerk.
Each proposal shall be completed on a form
furnished by the City and must be accompanied in
a sealed envelope, separate from the one
containing the proposal, by a bid bond executed
by a corporation authorized to contract as a surety
in the State of Iowa, in the sum of 10% of the bid.
The bid security shall be made payable to the
TREASURER OF THE CITY OF IOWA CITY,
IOWA, and shall be forfeited to the City of Iowa
City in the event the successful bidder fails to
enter into a contract within ten (10) calendar days
of the City Council's award of the contract and
post bond satisfactory to the City ensuring the
faithful performance of the contract and mainte-
nance of said Project, if required, pursuant to the
provisions of this notice and the other contract
documents. Bid bonds of the lowest two or more
bidders may be retained for a period of not to
exceed fifteen (15) calendar days following award
of the contract, or until rejection is made. Other
bid bonds will be returned after the canvass and
tabulation of bids is completed and reported to the
City Council.
The successful bidder will be required to furnish
a bond in an amount equal to one hundred
percent (100 %) of the contract price, said bond to
be issued by a responsible surety approved by the
City, and shall guarantee the prompt payment of
all materials and labor, and also protect and save
harmless the City from all claims and damages of
any kind caused directly or indirectly by the
operation of the contract, and shall also guarantee
the maintenance of the improvement for a period
of two (2) year(s) from and after its completion
and formal acceptance by the City Council.
The following limitations shall apply to this
Project:
Completion Date: August 16, 2013.
Liquidated Damages: 2 000 /da .
The plans, specifications and proposed contract
documents may be examined at the office of the
City Clerk. Copies of said plans and specifications
and form of proposal blanks may be secured at
the Office of HR Green. Inc., 8710 Earhart Lane
S.W., P.O. Box 9009, Cedar Rapids, IA 52409-
9009, by bona fide bidders.
A pre -bid conference will be held at 9:00 a.m. on
February 5. 2013 at the landfill site. Attendance at
the pre -bid conference is encouraged but not
required.
Prospective bidders are advised that the City of
Iowa City desires to employ minority contractors
and subcontractors on City projects. A listing of
minority contractors can be obtained from the
Iowa Department of Economic Development at
(515) 242 -4721 and the Iowa Department of
Transportation Contracts Office at (515) 239-
1422.
Bidders shall list on the Form of Proposal the
names of persons, firms, companies or other
parties with whom the bidder intends to subcon-
tract. This list shall include the type of work and
approximate subcontract amount(s).
The Contractor awarded the contract shall
submit a list on the Form of Agreement of the
proposed subcontractors, together with quantities,
unit prices and extended dollar amounts.
By virtue of statutory authority, preference must
be given to products and provisions grown and
coal produced within the State of Iowa, and to
Iowa domestic labor, to the extent lawfully re-
quired under Iowa Statutes. The Iowa reciprocal
resident bidder preference law applies to this
Project.
The City reserves the right to reject any or all
proposals, and also reserves the right to waive
technicalities and irregularities.
Published upon order of the City Council of Iowa
City, Iowa.
MARIAN K. KARR, CITY CLERK
w`r -9-
,w A CITY OF IOWA CITY
MEMORANDUM
DATE: February 13, 2013
TO: Tom Markus, City Manager
FROM: Ron Knoche, City Engineer /Z/,- .PV,
re: Landfill FY09 Cell Reconstruction Project Award
Introduction:
The City of Iowa City owns and operates the Iowa City Landfill and Recycling Center.
During the summer of 2012 a fire destroyed almost 2/3 of the recently opened FY09
landfill cell. The Landfill FY09 Cell Reconstruction Project is the final step to re -open the
area damaged by the fire.
History /Background:
The fire damage was assessed to understand the extent of the damages so repairs
could be made. The entire cell area was damaged, but the majority of the damages
occurred in the leachate collection trench along the west edge of the FY09 cell. The
damaged area was cleaned up so reconstruction could begin in 2013.
Discussion of Solution:
The FY09 Cell Reconstruction Project has been designed and is ready to be
constructed. Tire derived aggregate (TDA) is still a part of the leachate collection
system, but fire risk is controlled by using a thinner layer of TDA that will include stone
aggregate separation lanes. In addition, the TDA will not be left exposed. It will be
covered by the first layer of refuse as a part of the construction project. The refuse
used for cover will have been stored on site to assure it does not include any hot
materials. There are also additional insurance requirements both during and after
construction for added safety.
All of these features will create a project with less risk of a possible fire. Even with these
design safety features, there is still a remote possibility of a fire. With that in mind, bid
alternates were included to use other materials. Bid alternate number one would
replace the TDA with a sand material while bid alternate number two would use a
crushed stone material with the idea in mind that both of these alternates would create a
non - flammable drainage layer.
Another issue that needed to be addressed with the new project was that any stone or
sand material in the drainage layer could not have more than 15% of calcium carbonate.
Calcium carbonate is commonly found in the local stone and sand materials in eastern
Iowa, but it reacts with landfill leachate to create a solid impervious material that is not
good for a landfill drainage layer. Therefore bid alternate number 3 was created to bring
stone material from a different location in case the local stone or sand material could not
meet this requirement.
Bids were opened on February 12th. Seven bids were received with all bidders providing
the three alternates as additional costs. Bid alternates #2 and #3 are not recommended
based on the evaluation and recommendation from our design engineer. A local
material was found to meet the project requirements, so bid alternate #3 is not
necessary. The letter of recommendation from our design engineer is attached.
Financial Impact:
The total estimated cost of construction is $1,322,474.20. Funding will be provided by
landfill revenues.
Recommendation:
Staff recommends award of the base bid project to JB Holland Construction with no
alternates.
cc: Rick Fosse, Public Works Director
Daniel Scott, Project Engineer
1�3a
February 13, 2013
Mr. Rick Fosse
Director of Public Works
City of fovea City
410 East Washington St
Iowa City, IA 52240
Re: FY09 Cell Reconstruction Project Bids
Iowa City Landfill and Recycling Center
Dear Mr. Fosse:
Bids were received by the City on February 12, 2013 for reconstruction of Cell FY09 at the
Iowa City Landfi#I and Recycling Center. We understand that all bids were accompanied
with an appropriate bid bond. Copies of the seven bids received were provided to us by the
City for review and recommendation.
Each Form of Proposal Included the Base Bid Price and three Alternate bid Items. We
recommend that the project be awarded on the basis of the Base Bid Price only and that no
Alternates be accepted. We recommend that the bid from JB Holland Construction, Inc. of
Decorah, Iowa be accepted in the amount of 31,322,47420, which represents the low bid.
This bid was approximately 20% below the engineer's opinion of probable construction Wit,
and represents competitive pricing for work of this nature.
The Alternates included In the bidding documents provided the option of using Inert rock or
sand aggregate instead of tire derived aggregate (TDA) in the cell's leachate collection
system. Although the acceptance of Alternates would add significant cost to the project, the
recommendation for not accepting them Is not based on cost aka. Consideration was also
given to the engineering properties and efficacy of the Alternate materials In comparison to
the material (TDA) Included In the Base Bid.
In terms of an aggregate's long term performance In transmitting leachate within the
collection system beneath the landfill, It is our opinion that TDA functions at least as well as
rock aggregate and getter than sand aggregate. Performance Is one reason TDA Is used in
a majority of municipal solid waste landfills In Iowa. In our opinion, the primary reason to
consider rock or sand aggregate In Neu of TDA Is the Inability of this material to sustain or
propagate fire. Although TDA will never be equal to rock or sand in this regard, this project
was designed to significantly reduce potential fire risk related to the TDA during and after
construction. These mitigation measures include the following:
The size of the cell construction is relatively small and the thickness of the TDA has
been reduced to 113 of the previous cell construction. This measure will reduce the
amount of exposed TDA and will allow covering of the new cell with waste at a faster
rate during construction.
HRGreen.conn
Phone 651.644.4389 Fax 651.644.9446 Toll Free 800.728.7805
Court International SuikUng, 2550 University Avenue West
Suite 400N, St. Paul, Minnesota 55114
Mr. Rick Fosse, P.E.
City of Iowa City
February 13, 2013
Page 2 of 2
The TDA within the new cell will be separated into compartments using rock aggregate.
The rock aggregate "barriers" will help limit the spread of a. potential fire during
construction.
The Department of Natural Resources supports the use of TDA In landfill projects. To
alleviate fire concerns during construction, the DNR agreed to allow the placement of
waste In the new cell concurrent with the placement of TDA. There will be very little
exposed TDA within the cell during the construction period. Ali TDA will be covered with
waste prior to completion and acceptance of the project by the City. These measures
will separate the TDA from potential Ignition sources both during construction and during
general operations by the City after construction Is complete.
Considering the above measures incorporated Ito the protect, the risk of pot I fire in the
TDA has been greatly reduced. Our conclusion Is that the Aftemates will not provide a
superior performing alternative to the TDA that Justifies the significant Increase In cost.
If you have any questions, or require further Information, please feel free to contact me.
Sinc e'roly,
HR GREEN, INC.
Jon E. Scharf, PE
Project Manager
cc: Daniel Scott, City of Iowa City
Dave Eilas, City of Iowa City
Jon Thomas, City of Iowa City
NFNtGMMSOATM20400M.040EMGNOMM iLTR -021373- F�CON_BIO RECX tDATION.DOCX
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Prepared by: Daniel Scott, Project Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5144
RESOLUTION NO. 13-96
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE LANDFILL FY09 CELL RECONSTRUCTION
PROJECT.
WHEREAS, JB Holland Construction of Decorah, Iowa, has submitted the lowest responsible bid
of $1,322,474.20 for construction of the above -named project; and
WHEREAS, funds for this project are available in the Landfill FY09 Cell Reconstruction Project
account # 3321 - 550900.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The contract for the construction of the above -named project is hereby awarded to JB
Holland Construction, subject to the condition that awardee secure adequate performance
and payment bond, insurance certificates, and contract compliance program statements.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
construction of the above -named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract compliance
program statements.
3. The City Engineer is authorized to execute change orders as they may become necessary
in the construction of the above -named project.
Passed and approved this 19th day of February , 20 i
ATTEST: lk �2
CITY CLERK
W- _ �.—Uf
& Uffifel :
Approved by
City Attorney's Office
a `f-t3
It was moved by M;ms and seconded by Payne the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
_ X Dickens
X_ Dobyns
X Hayek
X Mims
X Payne
X Throgmorton
pweng \masters\awrdcon.doc