HomeMy WebLinkAbout2013-03-05 Bd Comm minutesAd Hoc Diversity Committee, February 11, 2013
MINUTES FINAL
AD HOC DIVERSITY COMMITTEE
FEBRUARY 11, 2013
HARVAT HALL IN CITY HALL, 4:00 P.M.
Members Present: Cindy Roberts (4:30), Joe Dan Coulter, Orville Townsend, Sr., Joan
Vanden Berg, Kingsley Botchway II
Members Absent: LaTasha Massey, Bakhit Bakhit
Staff Present: Dilkes, Markus, Karr
Others Present: Charlie Eastham
REVIEW MEETING MINUTES:
Page 1 3b(1)
Chairperson Botchway began the meeting at 4:05 P.M., asking if there were any changes or
amendments to be made to the January 31, 2013, meeting minutes.
Coulter moved to approve the January 31, 2013, meeting minutes as presented.
Townsend seconded the motion.
The motion carried 4 -0; Roberts, Massey, and Bakhit absent.
REPORTS FROM SUBCOMMITTEES AND DISCUSSION OF RECOMMENDATIONS /
TIMELINE:
The discussion began with the police subcommittee sharing the outcome of their recent meeting.
Vanden Berg noted that she and Townsend met last week to discuss this, and that she then sent
their notes to Coulter for his review. She shared and distributed with Members the
recommendations that the subcommittee discussed. She noted that they lumped the three areas
into one: a change in culture; education and communication; and an increase in transparency,
accountability, and some type of reporting system. Vanden Berg continued, noting that she
herself looked into the "community policing" idea, and that this is actually quite an undertaking.
Coulter then spoke to the community policing, stating that he agrees with Vanden Berg, that they
would need some help with this type of recommendation. He spoke to the type of model that
would need to be followed for something like this to work. Members began to discuss the
subcommittee's recommendations in more depth. Townsend stating that he believes they need to
find a `positive' approach, not a negative one, when they think about community policing
models.
Coulter continued the discussion by stating that he believes these are some excellent ideas and he
asked how they should go about wording them for a Council recommendation. He added that to
just say we're going to do these things is one thing, but he asked how the recommendations
could be worded so they would carry the force and the intent needed to actually take place.
Townsend added that he believes they need to meet again and review this material so that they
Ad Hoc Diversity Committee, February 11, 2013 Page 2
can become more specific in their recommendations. By reviewing everything and narrowing it
down, they should be able to figure out what the strategies would be.
Botchway suggested they find out what the current model is here for the ICPD. Markus
suggested they have someone come speak to them about community policing and what it means.
Coulter added that it would be especially helpful if the person understood how to actually
implement community policing into a community. Karr asked if the subcommittee has met with
the Police Chief about this issue. Vanden Berg added that some things could be implemented
easily — better customer service, knowing kids by name, saying hello. She suggested they
research community policing and see what models would fit best in the Iowa City community.
Townsend again stated that he needed to digest this information and would like to have the
subcommittee meet again to further clarify these recommendations.
Botchway then reviewed the timeline before them. With today's meeting, Members have this
preliminary list to digest and review. This will then be reviewed at the next Committee meeting.
The subcommittee will meet this week to firm up the recommendations, having them ready for
Committee review at the next meeting. Members briefly discussed this timeline and what they
need to accomplish in subcommittee before meeting again as a full committee. Botchway then
noted that he would like to add to this list something about a policy, such as how the ICPD
handles certain things — minority populations, language barriers, for example. Townsend stated
that he believes they could recommend have standard policies across the board, that the
discretion the police have is causing problems.
Vanden Berg then drew Members' attention to the last page of the recommendations, where she
read what was listed there. When done she asked others if this doesn't cover the `standard
policies' discussion. She agreed with Townsend, that they all need some time to digest this
information before compiling their final recommendations. Roberts arrived at this point, and
Botchway brought her up to date on where the Committee is headed next. Karr reviewed the
Committee's timelines with them, discussing previous Committee discussion regarding soliciting
feedback and questioned how they may want to handle this. Most agreed that their timeframe is
such that they probably won't be able to get any feedback this late, other than at the remaining
meetings. Coulter stated that his worry is that they will come up with recommendations that
aren't even feasible and won't be taken seriously. He believes they need to take into account the
impacts of such recommendations, both fiscally and legally. Dilkes added after a quick review
of the recommendations distributed that she does not see any legal hurdles in these
recommendations.
Members continued to discuss the issue of whether or not recommendations need to be reviewed
by the public and other City departments that would be impacted. Karr suggested that they move
ahead as planned with getting the recommendations finalized for the meeting on the 20th, and
then at that time decide how they wish to proceed. Roberts then asked if the transportation
subcommittee would also be meeting later this week. Botchway noted they would. Members
then briefly discussed format and wording when working on the final recommendations.
Botchway gave some examples on how they should approach this. Roberts asked Karr if there
will be an actual discussion with Council when they present these recommendations. She
responded that if not that evening, it may be at a later time, once the Council has time to review
Ad Hoc Diversity Committee, February 11, 2013 Page 3
them fully. Botchway asked what is meant by "present" when talking about giving the
recommendations to Council. Karr outlined options including presenting recommendations in
person at a Council meeting; and/or along with a memo put in the Council's weekly packet for
future discussion; or scheduling as part of the Council's work session.
Botchway moved the discussion to the transportation subcommittee recommendations. He asked
that Members review these, and if anyone has questions or concerns to contact Karr. The issue
of a transit survey was discussed. Roberts noted that one idea is to have one survey go out to
current riders, and another survey go out to those who do not ride the bus. Botchway shared his
conversation with Transportation Services Dir. Chris O'Brien regarding collaboration with other
transit systems, such as Coralville. One issue identified was the difference in radio systems and
therefore the lack of communication in that regard. Townsend suggested having Iowa City,
Coralville, and Kirkwood College work together on such issues, and the possibility of writing
grants to get needed funds.
Karr then asked that Members review the last page of their proposed recommendation in the
meeting packet that show the recommendations from the Police Citizens Review Board (PCRB)
and Human Rights to Council; and stated Council is waiting for this Committee's
recommendations. Members briefly discussed how they could incorporate these
recommendations into their own; or whether they may opt to have no comment on some.
TENTATIVE MEETING SCHEDULE:
After some discussion, the next full committee meeting will be Wednesday, February 20, 2013,
at 4:00 P.M. Karr noted that the packet will go out the Friday before. Karr asked if Members
want to set aside February 25 and March 4 as tentative meeting times, to which they agreed.
PUBLIC INPUT:
Charlie Eastham spoke to the Members, noting that there is a Coalition for Racial Justice
meeting this week. He stated that some of the groups involved in this coalition will want to
comment on these recommendations. He asked if they should wait until the recommendations
reach Council, or if they should attend one of the meetings between February 20th and March
10th. Botchway stated that he believes they should come to the Committee's meetings and speak
during "public input." He added that this is one of the things he had talked about before, in
having some groups vet these recommendations. This led Members back to discussing the
timeline for their recommendations, perhaps having the 20th be the draft version so they can get
some feedback from various areas.
ADJOURNMENT:
Townsend moved to adjourn the meeting at 5:15 P.M.
Vanden Berg seconded the motion.
The motion carried 5 -0; Massey and Bakhit absent.
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Ad Hoc Diversity Committee, February 20, 2013
MINUTES FINAL
AD HOC DIVERSITY COMMITTEE
FEBRUARY 20, 2013
HARVAT HALL IN CITY HALL, 4:07 P.M.
Members Present: Cindy Roberts, Joe Dan Coulter, Orville Townsend, Sr. (left 6:30),
Joan Vanden Berg (arrived 4:15), LaTasha Massey (arrived 4:08),
Kingsley Botchway II
Members Absent:
Staff Present:
Bakhit Bakhit
Markus, Dulek, Karr,
Page 1
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REVIEW MEETING MINUTES:
Chairperson Botchway began the meeting with the February 11, 2013, meeting minutes, asking
if there were any changes or amendments to be made.
Coulter moved to approve the February 11, 2013, meeting minutes as presented.
Roberts seconded the motion.
The motion carried 4 -0; Vanden Berg, Massey, and Bakhit absent.
REPORTS FROM SUBCOMMITTEES & DISCUSSION OF RECOMMENDATIONS /
TIMELINE:
This portion of the meeting began with members from the Immigrant Voices Project speaking to
the Members about their preliminary recommendations. With the help of an interpreter, Marcela
Marquez spoke first to the issues. The first topic addressed was the need for the ICPD to
always have an interpreter available when dealing with individuals who do not speak English.
She also noted that when individuals want to file a complaint with the PCRB, there should be an
option to do so through a third party. She added that this is due to the various communities not
trusting that the PCRB will take their complaint seriously, or that they could face retaliation for
lodging a complaint. Another point that Marcela made was the need to stop 'over- policing'
those neighborhoods where there are concentrations of minority populations. She added that
police should not be taking over the role of immigration with its citizens. A last suggestion was
to have a municipal I.D. that residents could obtain. The card would provide the police the
person's information without any miscommunication.
Misty Rebik, the interpreter, spoke next to the Members. She noted that she sits on the Board
of the Center for Worker Justice of Eastern Iowa and also volunteers with the Immigrant Voices
Project. She thanked the Committee for the work they have been doing in preparing these
recommendations, noting that they would like to see some more specific items added to these.
In the area of transportation, Rebik noted that Sunday service is definitely an area of concern,
as are more routes from the Pheasant Ridge area (west side) to the Kirkwood College area
(east side). Another concern that Rebik voiced was for routes to be on -time, and not early, as
this has caused numerous issues, as well. Roberts spoke up, noting that the Committee did
address this issue with the Transit Department. It is the policy of the Transit Department that no
bus should leave any stop before their designated time. Roberts suggested they bring this
issue back to Transportation Services Dir. Chris O'Brien, to make him aware that this policy is
not always being followed. Botchway noted that the additional routes issue is being addressed
Ad Hoc Diversity Committee, February 20, 2013 Page 2
in the survey. He then spoke to the 'rider's rights' and how this issue could be dealt with.
Botchway further clarified the upcoming survey and what is hoped to be accomplished with this
information.
Townsend noted that two areas they have discussed with both Transit and Police is the need for
more education and better communication. In the case of buses leaving stops too early, he
noted that this is a perfect example of the need for better communication. He added that this is
the type of thing that if communicated to Transportation Services Dir. O'Brien could be easily
solved. Rebik agreed, stating that another example of adding more specifics to these
recommendations is in the law enforcement area. She stated that there really should be a
policy that whenever an individual is pulled over who does not speak or communicate in English
that an interpreter be available. Another issue that Rebik brought up is the need for officers to
meet with community groups on a regular basis so they are aware of the issues citizens face.
Rebik then asked for clarification on one of the recommendations on page 11 of the meeting
packet — encourage more relationship building. She stated that this is part of the problem right
now — the officers are too visible in the minority communities, in a way that appears very
targeted. This goes to the group's recommendation to stop over - policing in these
neighborhoods. Mukhtar Adarob of the Immigrant Voices Project spoke to this issue, giving
Members an example of over - policing in the community regarding taxi businesses and taxi
drivers. Botchway noted that what he believes they want to encourage is having the officers out
in the community talking to residents, getting to know people on a more personal level, and
letting citizens know they are here to help. He added that the idea is to have a 'serve' mentality,
not a mentality of finding out who is doing something criminal.
Townsend spoke to this further, adding that he believes that if they could get to the point where
the mentality was to 'serve and protect,' the police would handle situations totally different.
Thus, some of these issues would no longer even be issues. Rebik spoke further to the issue of
police treatment in these minority neighborhoods, asking how they can help to change the
culture and treatment of those individuals who live in poverty or in immigrant areas to one with
more dignity and respect. She added that the Police Chief has met, and continues to meet with,
these groups, but that he does so in a capacity to inform. She stated that these communities
believe that part of that responsibility has to go back on the officers and their treatment of these
individuals. Townsend responded to this, stating that he believes it will take some time, that
where they are currently is unacceptable. However, once the Council gets the
recommendations and understands the expectations the citizens have, things will begin to
change. Massey asked that Rebik and her group compile a list of these suggestions and the
recommended detail they believe is needed. She added that they have many of the same
concerns and that this will help them in writing the final recommendations. Botchway asked that
the comments be included in the packet going out for Monday's meeting, and if possible be
provided ahead of time to Committee members.
Townsend reassured the group that the Committee does hear their concerns and that they will
do everything they can to address these issues. Rebik interpreted this information for those
present. She then shared that the Immigrant Voices Project has met with both the ICPD Chief
and the Sheriff about their upcoming recommendations. The Police Chief will continue to meet
with the group monthly, according to Rebik. Botchway asked what the Chief's reactions were to
the over - policing policy and the policy for having an interpreter available. She responded that
the Chief does not believe that over - policing is happening, that there just happens to be more
crime in these areas so more police are sent there. Markus asked for clarification about the
incidence of there being four or more police cars at the entrance to Forest View. Johnnie spoke
to this issue, stating that he moved to Iowa City from Mexico and lives in Forest View. He
Ad Hoc Diversity Committee, February 20, 2013 Page 3
stated that around two years ago the police started parking at the Parkview Church, which has
made people fear going to the church now. He shared several incidents where he has been
pulled over by the police. Rebik shared another story, where an individual who lives in Forest
View also stated that there are always police in the area, anywhere from one to four vehicles at
a time. She also noted how these individuals get pulled over constantly for having the license
plate sticker in the wrong spot, for example, or for other non - traffic type violations.
Coulter asked for clarification on the recommendation of always having an interpreter available,
adding that this would be increasing police presence, not decreasing it like the group would like
to see done. Rebik stated that the idea is to get the interpreter there immediately, instead of
calling in further officers and creating more or less an uncomfortable situation. Botchway also
spoke to this issue, stating that his question is do you call the interpreter on the phone, say via
speaker phone, or do you have the individual come to the location. Again, this speaks to having
less police presence. Members discussed this, noting that this goes to the police procedure, as
they would be the ones requesting the interpreter. Markus spoke to police procedures and how
general orders typically outline how specific situations are dealt with. Rebik translated for
Marcela at this point, referring to the incident where she was stopped by the police. Marcela
questioned why it was necessary to call three more officers when the officer could see it was a
mother with two young children who were both upset over being stopped. Markus asked what
the Police Chief's response was to this incident when told about it. Rebik stated that he said
officers use their own discretion in these situations, and that the incident had happened a long
time ago (a year and a half). She added that the Police Chief wants the citizens to provide more
information about such incidents, such as date, time, officer name, etc., that otherwise these
incidents can't be pinpointed. Markus stated that incidents may have been recorded, so having
the date and time would allow Police the ability to go back and look for more information and
identify the officer. Townsend spoke to the issue of consistency among the ICPD, having
policies in place so all officers respond in the same manner. Rebik stated that what is clear to
those she has worked with over the past year or so is that the face of the Iowa City community
is changing demographically. It appears to this group that the ICPD is not adapting well to
these changes in demographics.
Mukhtar Adarob, a cab driver, shared some of the times when he has interacted with the ICPD.
He said the officer was very aggressive with him. When he shared this story with the Chief, he
stated that the Chief said it happened too long ago. Townsend brought the topic back to having
a third party involved, and whether this third party could call the Chief when such incidents are
reported and find out what the procedure is for this type of situation. He added that the Chief
and those at the top can't deal with situations they know nothing about, that they need to be a
part of this communication. Adarob brought up the question of whether or not they are allowed
to ask an officer his name and badge number. Markus responded that of course they can do
this, and he added that he understood that in other countries you would not do this. The
discussion centered around how officers should be wearing a badge with a visible number and
name plate. Rebik talked about how these minority communities can be educated on what to
look for, but that these issues are a two -way street.
Henry Harper spoke to the Members next, stating that trust is a major issue here on both sides.
He added that there needs to be a way to build this trust between the citizens, the City of Iowa
City, and the Iowa City Police Department. Harper stated that all of the policies and procedures
don't mean a thing if there still is no trust between the citizens and city government and the
police. He added that how the message is delivered to the citizens is important. Roberts asked
Harper more about the trust issue, asking him how he believes they can work on improving this.
He stated that having a person that that minority community trusts intervene between them and
Ad Hoc Diversity Committee, February 20, 2013 Page 4
the City is what is really needed. Townsend noted that there is a history in Iowa City that has
developed a negative culture, and that culture is what needs to be changed. Markus stated that
he is somewhat confused with the PCRB issue, that he thought it was related to the Police
Chief's role in the investigation of complaints, and the appearance of police policing themselves.
He added that what he heard suggested by Mr. Harper is to carry this even further, to have
someone from the person's community, whom they trust, also be involved with the City Manager
in the process. Botchway stated that education is still a big piece of this, that the community is
not even aware that they have always been able to have someone else come with them when
filing a complaint and going through the process. Harper noted again that they need to think
outside of the box. They need to ask themselves what are we trying to do here — we're trying to
move forward. Coulter asked specifically what steps Harper would take to build trust in the
PCRB. Harper stated that the structure of the PCRB itself is a problem. It was noted that the
'perception' of the PCRB is what needs to change. Coulter asked how they could go about this
then.
Townsend spoke to this, stating that one of the recommendations of this Committee is to have
the City Manager involved in the investigation process, along with the Human Rights
department and a Member of the Police Citizens Review Board. Harper tried to further clarify
what he means by having another party involved in these matters. He stated that they need to
get away from all of the `finger pointing' and move on. Vanden Berg spoke to how Officer Jorey
Bailey is so trusted and admired in the minority community. She added that that is the type of
thing they would like to see. She believes some officers may have a different attitude than
others. Townsend agreed, stating that they need to encourage their officers to do a better job of
communicating and working with the public. Botchway stated that he believes this is where a
policy can help them achieve this goal and he gave an example of this. Townsend agreed that
they need to add an example such as this as they finalize their recommendations.
Massey turned the conversation back to the PCRB and the perception that nothing positive has
come from that committee. She noted how some events in the recent past created even more
distrust with the PCRB, as some of the newsworthy cases did not even elicit an apology.
Massey continued, adding that the hope is that the Council will look at these issues and
consider some serious procedural changes. She spoke to the need for them to be patient as it
will take time for these changes to occur. Massey also noted the need to revisit these issues on
a regular basis, to keep on top of what works and what doesn't. Members continued to discuss
communication and the need to educate the public on just what they can do when they believe
they have a complaint against the police. Roberts noted that when something does not appear
to be transparent, people immediately show a distrust in the process. She believes that this is
part of the problem with the PCRB.
GENERAL BOARD DISCUSSION:
Botchway noted that they need to add to both areas of recommendations. He started with the
transportation side, speaking to adding specificity to their recommendations. He gave some
examples of how they might approach these details within their recommendations. Massey
spoke to the bus issue, of the bus coming too early, and whether there would be some way for
people to sync up their clocks with the Transit's system. Botchway noted that when he drove a
bus there was no clock, that you used your cell phone or watch. This led to a discussion by
Members on how times being off by minutes can lead to missed buses very easily. Roberts
offered to ask Transportation Services Dir. O'Brien about this timing issue. Members then
briefly discussed the survey and how this will be handled. It was noted that Transit will handle
getting the surveys out — one for current riders and one for non - riders. The idea is to gather as
much information as possible as to why people don't ride the bus, as well as to find out what
Ad Hoc Diversity Committee, February 20, 2013 Page 5
can be improved for those who do ride the bus now. The issue of language was addressed
here as well, that the surveys will need to be in several different languages if they truly want to
get information from all of the communities.
Members asked Karr for some clarification on their timeline. She reiterated that the resolution
establishing the Committee noted an expiration of March 10; Asst. City Atty. Dulek added the
Committee will cease to exist on March 10, 2013. Botchway then moved to the law
enforcement side of the recommendations. Townsend suggested that on page 11, #2, where it
talks about 'day -to -day interactions with individuals and individual community members,' that
they add what Vanden Berg had stated earlier about being at the high school meeting where the
students stated that they would like for officers to be more friendly and talk to them. Vanden
Berg stated that she believes they need to have some background explaining their
recommendations, such as the high school students' comments, so the public understands their
reasoning. Members continued to discuss the detail that they believe should be included with
these recommendations. This led to a discussion of how they may want to present their
recommendations, with some background info given to back up their recommendations. Karr
responded to questions on what the Committee can do in their presentation of the
recommendations to Council. She also stated that she spoke to the Mayor and the City
Manager about this, and that a presentation is scheduled for the April gth City Council work
session from the Ad Hoc Diversity Committee.
Members continued to discuss the structure of the recommendations, and Townsend suggested
wording additions for two recommendation under law enforcement contained in the meeting
packet as follows:
II. Recommendations for the Iowa City Police Department
Under "Recommendations"
➢ # 2 on page 11 of the packet
Second paragraph starting with "Chief Hargadine shared with the committee ....
Insert "During the meetinq with students at a City NO school several students stated
that they would like Police Officers to be more friendly and talk with them" after "....the
individual community members." in the sixth line.
➢ # 2 on page 12 of the packet
Top of the page
Add to the beginning "During the public meeting two young ladies shared that a police
officer stopped them. He approached their car and began asking questions. At one
point he asked if they had drips in the car. They replied "no" and then asked why he
stopped them. He stated that the license plate light wasn't working. It is questionable
that this is standard department procedures and it is recommended there be more
training and accountability to assure that procedures are followed.; and continue with
rest of paragraph.
Massey suggested they have a couple of paragraphs explaining why they are suggesting the
recommendations. Then with each issue, before they state what the issue is, have a little piece
that gives some background. Members continued to discuss the actual verbiage for these
recommendations. Coulter noted that often anecdotal information is dismissed out -of -hand,
that they need to base good policy on solid data and evidence to get results. A majority agreed
to insert the language.
Ad Hoc Diversity Committee, February 20, 2013 Page 6
The discussion then turned to police and the discretion they have in their daily jobs. Botchway
suggested several scenarios why several police cars may be sent to the scene of a call. He
suggested that something needs to be said about policy in these situations, that it should not be
left to discretion alone. This led to a conversation about police having access to language
interpreters when needed. Several noted that the Language Line is not necessarily a good
front -line tool, however. The need for actual persons to interpret was then discussed briefly.
Karr asked if the Members would like to add a number 3 on this point, where it would address
the policies of the ICPD. Karr then clarified the timeline of the Committee, noting that packets
will be out on Friday for the Monday meeting.
Coulter than stated that he wrote out a recommendation which was distributed to Members
some time ago, and distributed again this evening, that an annual equity report be conducted by
the City, with the Human Rights Commission taking part, as well as other City bodies. He
further explained his reasons for writing this recommendation. Massey made a suggestion at
this point, noting that she believes they can address these final issues at the next Monday
meeting. Members continued to discuss what needs to be completed in order to finalize their
recommendations. Vanden Berg asked what they should do with the recommendation for a
municipal I.D., noting the Committee had not discussed the issue. Coulter agreed and
suggested that they should endorse this recommendation to support pursing, as vetted by the
Human Rights Commission.
Coulter then moved that they support the recommendation of the Human Rights
Commission that the City of Iowa City pursue a municipal issued identification card in a
manner to protect the safety of an undocumented person.
Townsend seconded the motion.
The motion carried 6 -0; Bakhit absent.
The conversation went back to the correspondence /details they wish to attach to their
recommendations. Members further discussed how they would like to address this, with Coulter
stating they could make a general overall recommendation as well, that would address those
issues outside of their original charge. Members reviewed what their original charge was (law
enforcement and transportation) and what has occurred along the way to somewhat change
how they are looking at their final recommendations. Markus suggested they say all of this to
the Council in their presentation, to let them know the path that has been followed to get to this
point. At this point Botchway asked that they table this discussion until the next meeting.
TENTATIVE MEETING SCHEDULE:
The next meeting will be held on Monday, February 25, 2013, at 4:00 P.M.; and then again on
March 4, 2013. Karr suggested they review calendars at the February 25 meeting. Members
continued their discussion of how they would like to handle those issues that were brought up at
public forums that are basically unrelated to this Commission's original charge. Massey stated
that she believes that all of these comments and examples that were made at the various public
forums should be shared with the Council in some manner. At this point Botchway asked that
they table the conversation until the next meeting.
ADJOURNMENT:
Vanden Berg moved to adjourn the meeting at 6:45 P.M.
Coulter seconded the motion.
The motion carried 5 -0; Townsend and Bakhit absent.
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Page 1 of 21
3.n big 3
Minutes
Human Rights Commission
January 15, 2013 — 6 P.M.
Helling Conference Room
Members Present:
Members Excused
Staff Present:
APPROVED
Harry Olmstead, Orville Townsend Sr., Jessie Harper, Kim
Hanrahan, Dan Tallon, Joe Coulter, Katie Anthony.
Shams Ghoneim, Diane Finnerty.
Stefanie Bowers
This represents only a reasonably accurate transcription of the Human Rights Commission
meeting of January 15, 2013.
Recommendations to Council: None.
Call to Order:
Chair Olmstead called the meeting to order at 18:00.
Consideration of the Minutes of the December 18, 2012 Meeting:
Coulter moved to approve minutes, seconded by Townsend.
Motion passed. 6 -0. ( Hanrahan not present)
New Business:
Recognition of Incoming Commissioners
HO: Joe do you want to tell us a little bit about yourself?
JC: I'm Joe Coulter and I'm a faculty member here at the Department of Public Health for the
College of Public Health, Department of Community and Behavioral Health. I'm also a
faculty member in anatomy and cell biology in the College of Medicine. I do Indian
health and have an old house in Iowa City. Enrolled in member of the Potawatomi
Nation.
HO: Katie will you tell us about yourself.
KA: I live on the southeast side, it's on Wakefield. I work for the Iowa City Area Association
of Realtors. I'm the education and marketing director there. I'm also on the fair housing
ambassadors committee, and the staff liaison for that committee. I've lived in Iowa City,
in the area since 1989. I moved here from the Chicago area, and met my husband here
and just kind of stayed here.
Page 2 of 21
HO: Welcome.
Fair Housing Training
SB: I placed this on the agenda to let everyone know that if they want to attend there will be a
fair housing training on April 23rd at 1:30 in meeting room A at the Iowa City Public
Library. April is fair housing month, and we usually try to do training for the community
on fair housing.
HO: It's a very good training program and I encourage you to attend.
SB: It starts at 1:30 with the approximate end time to be at 3:30.
HO: Okay anything else on that?
Request for Sponsorship Choice Event 2013
HO: This is in your packet as item 4(c).
SB: If you want I can just kind of highlight the e-mail that the Commission received. The
Emma Goldman Clinic is holding their Annual Choice event on Friday, February 1St at
the Hotel Vetro, downtown Iowa City. They are asking for sponsorship and it looks like
a participating sponsor an organization would receive their name in the program, and
there would also be some sort of video display at the choice program that would have the
Human Rights Commission name. It would also be mentioned in the Emma Goldman
Journal /newsletter. It says that their advertising reaches approximately 2000 community
members, and the sponsorship amount is $250. It includes two tickets for the choice
event, a value of $100. You will be able to enjoy excellent exposure to a large diverse
and supportive audience so says Toni -Ann, who sent the correspondence to the
Commission.
SB: In the past it looks like the Commission has chosen to sponsor in 2008 and 2009. I'm
guessing over the years that maybe their sponsorship has changed. It looked like in 2008
the Commission gave $100, and in 2009 they gave $75. So at some point they must have
set a threshold for what an organization is required to contribute.
JH: Do we have the necessary things for them like the video and things like that?
SB: Like a logo to forward to them? Yes there would be one that I could send.
DT: What is our sponsorship budget?
SB: It's about $1100 and as of the last meeting, and there has not been any additional requests
for funding since that meeting. I believe the Commission had spent $250 -$300 of that
amount that runs from July 1, 2012 through June 30, 2013.
Page 3 of 21
DT: So halfway through.
SB: Correct.
HO: Do I hear motion?
Coulter moved to approve sponsorship, seconded by Townsend.
Motion passed. 7 -0.
HO: Any further discussion?
SB: I would just ask the Commission since there are complimentary tickets if anybody would
be interested in attending the event. If you're not sure at this time perhaps check your
calendar it does come with two tickets. So if somebody would like to attend if they could
let me know I will request those tickets and get them to you.
JC: Is the event on February 1 "9
SB: Correct. It doesn't look like they gave a time does it? I don't believe they gave the time of
actual start, but that's information that I can get and send out.
HO: I'd be interested.
DT: I'd be interested too depending on what time it was.
Elect Chair
HO: Okay now we have the pleasure of electing a new chair for 2013.
SB: Before you start I erred on this agenda. I thought I put elect chairs for 2013, but because
I put chair singular you can elect for chair tonight, but unfortunately the vice chair and
secretary should be, I can correct that and put that on the February agenda and we can
take care of it at that time. I do apologize. I did not catch it until today otherwise I could
have amended the agenda. So the Commission will vote for chair today, and then in
February do the vice chair and the secretary, which I'm usually secretary so. I don't have
any competition.
HO: Do I hear any nominations?
JH: I would like to nominate Orville for this position.
HO: Okay second to that?
JC: Second.
Page 4 of 21
HO: Any further nominations?
DT: Anyone else have an interest?
HO: Okay. Then let's see by unanimous vote should we say that Orville has it?
SB: I would do a roll call.
HO: Okay.
Harper moved to nominate Townsend for Chair for 2013, seconded by Coulter.
Motion passed 7 -0.
HO: Congratulations Orville.
SB: Then just kind of remind me that we will place the vice chair on the agenda for February
for those of you who may be interested.
OT: Thank you for the nomination. I'm looking forward to it. I'm hoping in the coming year
that we can work at education in the minority communities. We have a lot of people in
town that are living here, but basically aren't aware of things like what their rights are or
where to go to get certain things. Life could be so much better for them if they had more
knowledge about their surroundings. I'm a firm believer in that old saying give me a fish
I eat today, teach me to fish and I can eat for a lifetime. I think a lot of that is happening
here in Iowa City, and I'm hoping that you know we can kind of focus on education for
the minority populations in town here. Basically just kind of get a better handle on what
are some of the issues that they're dealing with, and basically put a little focus on that.
Black History Proclamation
SB: This is something in the past that the Commission has sometimes opted to do. Sometimes
they have opted not to. February is Black History Month and there is a proclamation that
could be submitted if the Commission so chooses. If you do vote yes on a proclamation I
will submit that to the mayor, and upon the mayors receipt if he accepts, then I would
need one Commissioner to accept that on behalf of the Commission at a city council
meeting in February. The dates for the council in February are February 5th and also
February 19th. So those would be the two possible dates if it's a yes vote.
HO: Discussion?
JH: This has been done previously?
SB: Correct.
KH: So there's already proclamation available to us?
Page 5 of 21
SB: That's correct.
JC: Is the proclamation, is this a recommendation that the city do the proclamation or is it this
committee?
SB: It would be this Human Rights Commission presenting a proclamation to the city council
asking Iowa City residents to celebrate and recognize Black History Month is basically
what it is. It says a lot of other stuff, but that would be the last few sentences.
HO: Is there a motion?
JC: I move that the proclamation, the recommendation from this committee to the council,
Black History proclamation.
DT: Second.
HO: We have a motion before us, is there any further discussion? Hearing none I'll take roll
call.
Coulter moved to submit a Black History Month proclamation, Tallon seconded.
Motion passed 7 -0.
SB: Before you move on I'd just like to add that if there are other celebrations, recognitions
that you would like to have the council, well the mayor because they are the mayor's
proclamations, for the mayor to consider to read at a city council meeting, please let me
know. The proclamations that are presented are generally just going on the past, it doesn't
mean things can't be changed and new proclamations added. So that's just something to
consider.
KH: Do you recall proclamations have been historically?
SB: I can look that up and report back at the February meeting.
JC: There are a series through the year Native American History Month, Latino...
KH: That's why I was asking what our current proclamation history is so that we can
JC: We probably ought to ask you to get us a calendar.
SB: I can certainly do that. I'll put that on for February, along with the history of what the
Commission has done.
JH: The original question was you will need someone to go ahead and , so if no one
else I can do it.
Page 6 of 21
SB: Do you want the 5t' or the 19''? It makes a difference for when I give it to the city clerk.
If you don't know just let me know.
DT: Is the 19'' the same day as our meeting in February?
SB: Yes it would be. The council meets at 7, so you would just have to be there at 7, and as
long as we had a quorum we could continue to meet if we should go longer than 7, but
thank you for pointing that out.
Old Business:
Youth Awards
SB: A friendly reminder of the date of the Youth Awards. They will be held at the Englert.
They will start at 7 p.m. and I ask that Commissioners be there at 5:30 to kind of go
through an orientation of what to anticipate for the event. As it gets closer in time we
will need presenters for the Youth Awards. There are usually at least three
Commissioners on the stage at the Youth Awards. One does an introduction to the
audience along with an introduction of the mayor, who is usually the keynote speaker at
the Youth Awards. Then there is also another Commissioner who would need to read the
names of the students and what they're being recognized for, and then a Commissioner to
do the closing. We'll plan on discussing that at a later date. It just serves as a reminder
on the calendar again, and I also will in the next few weeks getting the materials ready to
submit to the various organizations, schools, home schools concerning the Youth
Awards, and soliciting nominations.
HO: We also are going to be promoting the Youth Leader Award as well this year?
SB: Correct.
Updates/Reports
MLK, Jr. Proclamation
JH: Yes I have this here with me, and the mayor did a wonderful job with reading and
expressing the support from Iowa City. I didn't make any comments, but they gave me
the option but I just accepted it. It went well and I enjoyed the meeting and that's why
I'm offering to go back again. It was a good meeting.
SB: Thank you for doing that.
Municipal Identification
SB: There is not an update and to give you the reason is the council currently has, what I'm
required to submit would be considered draft minutes from the December meeting. And
so until tonight when those minutes were approved, which those will also get submitted
Page 7 of 21
to the city council at that time they can choose to take action or to respond to the
recommendation. But since they just had draft minutes those are not things they consider
until they are final minutes or approved minutes.
HO: I want to mention in that same light on Thursday, January 24 at 7 p.m. the Immigration
Roundtable is going to be meeting at the public library and the topic of discussion is on
Universal Identification. So some members may want to attend that. I'll be out of town
that day
SB: You said Thursday the 24th at the Iowa City Public Library?
HO: Yes at 7 p.m.
SB: And what was the full name of the organization?
HO: Immigration Roundtable.
DT: On the municipal identification, I know we talked about it a lot last time, I really when I
went to get a new license a couple weeks ago I realized how hard it can be to get a
license. I was lucky because I have extra identification from having been in the military
and things like that, so I have like secondary forms easily accessible. You have to take a
lot with you just to go get a driver's license, and then they don't give it to you
immediately. You have to wait for it. I didn't realize that it was kind of a challenge. I
didn't realize that the state had made it more difficult.
KH: So they have a list of primary documents that you can submit, and then you have to
accompany that with secondary documents, that's what he was referring to.
DT: I was unlucky since mine had expired and I didn't realize that and it got taken away, so I
had to go without a license. Just renewing is not a problem we talked about municipal
identification card last time, and when we gave some recommendations in the minutes.
But if you're just getting one for the first time there is, I mean even if you, just for your
average person there are a lot of requirements.
HO: Any other discussion? Moving right along.
Immigrant Subcommittee
KH: I don't have any new updates and Stefanie could you tell me if this is the right time to
offer this up. I'm wondering if we are able to make any adjustments to the subcommittee
as it stands because I think what I'm finding, is this a good time to talk about that?
SB: Yes.
KH: I think what I'm finding is that we are tapping into a lot of the same leaders in the
community, and then we're overextending them and then all of a sudden they are being
Page 8of21
asked to go to five or six meetings every month. They really are having to pick and
choose, and even with the co -chair Gloria _, she's even struggling to make her
schedule work with all the demands for all the different meetings including Immigration
Roundtable. I'm wondering we have done it for a year and that was the council, was that
the council's recommendations for a year or was it to extend beyond that first year?
SB: I think that was actually the Commission decided that, but it continued. It wasn't
something that ended at a year.
KH: I'm wondering if we couldn't recommend having representatives from the Commission
attend some of the already existing organizations that are working really hard on
immigration communities, especially the Latino community. Then they can report back to
the Commission, because if ideally the intent was to have mostly Latino in the meeting
and in the room and really listening to them. I think just having one, hopefully one white
person that's the Commission representative there, that would be the way to do it. Just to
have Gloria and I be able to attend all the existing meetings, and then reporting back to
the Commission what those meetings had to offer.
HO: That's a good idea.
KH: Even now we're already in the next quarter and we have met three or four times in
December, and we are already struggling with trying to find a date that Gloria and I can
attend, let alone some other folks who are interested in being kind of part of the
movement. It was a thought.
SB: I actually have the, I guess the by -laws as the Commission created the sub - committee last
spring. It says length of member services not to exceed two years, but there was no length
of time placed on the establishment of the actual sub - committee.
HO: I think the city wants to hear back from us in one year some sort report if I recall
correctly.
SB: My memory does not, I can't say for sure. I can go back and check. I don't recall a
requirement for a specific time. I thought it was more on an as needed basis, but I can
double check that.
KH: And it seems like we've completed the primary recommendations for that, the original
establishment of that subcommittee. So I was hoping we could discuss as a Commission
if that's something people can agree on. I mean I would still be willing to be the co -chair
of the subcommittee. I think Gloria would still be willing to be the co- chair. It's just kind
of changing how we would organize group meetings.
SB: So the composition of the subcommittee would not change? It would just be how you
meet?
Page 9 of 21
KH: I would suggest that any of those other meetings we would go to, the members that have
been interested in being on the subcommittee would be also in attendance at those
meetings.
SB: Meaning each Human Rights Commissioner?
KH: The two Human Rights Commissioners and then the four or five other people who have
SB: Okay.
KH: I just think we're over extending a lot of the leaders and it's just been really challenging.
We have people, who are doing great organized meetings and movements and
recommendations to the council, and so I was hoping to be able to combine some of our
activities and some of our energies because we're spreading ourselves really thin at this
point.
JC: Did these recommendations from the committee come through this Commission to the
council or are they directed to the council?
KH: Yes they did.
SB: Looking at the by -laws I don't think, I'm not even sure they would need to be amended.
As far as meetings it says that the IHR or the subcommittee on immigrant human rights
shall meet quarterly and shall report on a quarterly basis back to the Human Rights
Commission or more often if needed. So I kind of feel that those are flexible enough to
allow what you are requesting, but certainly if you feel more comfortable actually
changing the by -laws to be more specific. I mean the Commission can do that too.
OT: So if I understand you've got two individuals from the Commission who are already
attending, and what you're saying is you would like some of the other Commissioners to
also attend the meetings?
KH: No. The challenge is to have a formal mini committee meeting of Immigration Human
Rights (IHR) because a lot of the leaders in the Latino community are already involved in
Immigration Roundtable. I can't recall two or three other the Voices Project.
SB: Yes, and with the consultation of religious communities.
KH: There is a university affiliated workforce, all of them are putting their time and energy
into a lot of the same things that we would be doing. So it would be more instead of
having formal quarterly IHR meetings, Gloria and I would attend the Voices or the
Immigration Roundtable, and then bring back input about what's happening in a few of
these and where the energies are being focused. It just makes so much more sense to me
because we're duplicating a lot of the same discussions. I mean they are working on the
municipal universal ID cards right now. I bet Diane would have some thoughts on this.
Page 10 of 21
HO: Okay I don't think we need a motion for this.
SB: It's the comfort level of the Commission. If you want I can reread what it says
concerning meetings. It says that IHR shall meet quarterly and report on a quarterly basis
back to the Human Rights Commission or more often if needed. The date of review is
actually March 2014 and so we still have another year and a few months.
DT: I think that if you and Gloria as the co- chairs are comfortable that most the people that
you need to engage with are going to be at those meetings, if you think that's the best
way to in a sense kind of meet, then I think that's the way you should do it.
HO: I agree. Any other further discussion?
KH: Just one more comment. One thought is that it can almost be considered a listening post
where Commissioners would be available at that time for anyone who was at the meeting
to be able to come to us with thoughts and share ideas that we may not be tapping into
under its current makeup.
SB: Are you currently the only Human Rights Commissioner?
I:�:ilitFT�
SB: So if anyone is interested, I mean really the subcommittee can have up to four Human
Rights Commissioners on the committee or subcommittee, and so if there were three
other Commissioners or one other Commissioner who was interested even if it would just
be to attend one meeting just to get a feel and see if it's something that you would want to
pursue in the future, that would certainly be fine. I would just suggest that you get in
touch with Kim as far as when those meetings are held, and Kim if you could let me
know so I can send that out to all the Commissioners just to see because there might be
interest, that way everybody has the same information.
HO: I think it'd be important to take and announce that you're representing the Commission at
these meetings so that they know.
KH: Yes that's what my idea was too.
HO: Any further discussion?
Ad Hoc Diversity Committee
JC: We just met at our last meeting, which was yesterday. We've completed our rounds and
discussed the input that we received from the public information gathering sessions,
which were at City High, West High, the Spot, Waterfront Hy -Vee and Pheasant Ridge.
There was reasonable attendance, it was not particularly large, seven or eight people. We
are now making plans and getting our meeting dates set up and our tasks together to
Page 11 of 21
develop our list of recommendations, which we've kept an ongoing list which appears in
our minutes. I will articulate those into a formal sets of recommendations, which we will
then share with the city manager, law enforcement and transportation people before we
finalize those to make our recommendations, which would be due to the council on or
before the 13th of March or there abouts.
JH: I would like to point out I actually went to one of the sessions at Hy -Vee to listen, and it
seems that they are getting a lot of different voices, not just one particular group. They
are getting
HO: Orville are you able to add anything?
OT: We had the meeting at the public library and we didn't have a good Black turnout so the
committee decided to divide into groups and go out into the community. I think that was
a good move because we are getting to talk to more people. We're getting more
information. It looks like we will be able to make some very precise recommendations to
the city council.
SB: I would just add that if any Commissioner is interested in having detailed information the
minutes are available on the city website for review.
Building Communities
OT: We've been meeting and we have placed most of our focus on organizing meetings where
we invite individuals from the community to come and meet with us so that we can kind
of discuss issues. Basically see if we can get them to commit to forming a committee to
look at various issues. You know identify issues and then see what can be done to
improve those situations. Our meeting is going to be Thursday February 7th at 5:30 p.m.
at the library. I'm really excited about that. We've been meeting but we actually get to a
point where we're going to be spreading out and actually involving others.
HO: What time is that meeting again?
OT: It's at 5:30.
JH: I have a quick question. So I have something that was as a result of developing of the
building communities meeting. Should I not bring that up right now or wait for the
Commission? It's not, it was something that came up as a result of that, so it kind of ties
into it, but it's something that I would like to add for future for the Commission to look
at. Should I wait to bring that up or?
SB: I would mention in reports of Commissioners.
HO: Any further discussion?
Page 12 of 21
University of Iowa Center for Human Rights
HO: I was hoping to have something more to report today, but we haven't had our retreat. We
met with the provost and there has been an offer made. It looks very good, but I can't go
into details about it right now. released the information. We're having a retreat
this Saturday at which time we will explore any other options or ideas that we may have
that we might want to present to the provost.
DT: Does the offer include a continued Center for Human Rights basically?
HO: Yes. How the structure of that will look is not yet been totally determined.
OT: I'd just like to say that the U of I Center for Human Rights is the epitome of what can
happen when people have concerns and people get involved. A decision was made and if
nobody had done anything, you know it would have just been totally gone, but because
people did get involved and give support and express a voice. It may not be exactly what
it was, but at least it's going to exist at some level. I think that's really nice to have
public support.
HO: I must credit a lot of that to the students themselves because they petition drive.
They had a protest demonstration. They did a lot towards seeing that the University
Center for Human Rights was secured. They need to be credited for their work.
DT: I actually think that's almost a good thing that if it exists, if the continued Center for
Human Rights exists in an acceptable form I think it could almost be a good thing
because clearly they weren't being sustainable in how they were being funded. They
needed to find a more sustainable form of funding. The professor that came and talked to
us talked about how they were just using the old grant as a major part of their funding.
So I think that not only is it going to make them more sustainable in the future, but it also
got people interested in what they do and realize that they exist. I wouldn't be surprised
if you saw more students looking into their programs or taking part in what they're
putting out there. In the long run it could be a good thing that people got excited about it.
HO: I might add for those that are in the University Camille's internship program is accepting
applications and I've been on the screening committee for three years now for the
applications. The internships for both graduate and undergraduate can be domestic as
well as worldwide. If you know a student that is interested in doing some type of service
somewhere, there is money available. There is $20,0000 total each year that we give and
it's a matter of them coming up with a project that has a human rights blend to it. You
can get all that information from the Center for Human Rights and on the website.
Reports of Commissioners
DT: The only thing I thought of is since I've been a member I've never, besides the professor
from the Human Rights Center, I've never seen anyone come in and talk to us. I think
it'd be cool, I mean if there's nothing that anyone has then that's fine, but extending that
Page 13 of 21
invitation on a wider net would be interesting because I'd be interested in hearing what
people say or what they think we should be looking at.
SB: I want to make sure I understand the invitation, to the Center for Human Rights?
DT: No, just to the community as a whole. Like we have this public comment on the agenda
every time and I've never heard anyone. I don't know if it's even possible, but if anyone
knows anyone to, that you are working with or excited about what they have to say, invite
them to come in.
KH: That's actually one of the ideas behind a listening post is to be able to hear people's
comments and then invite them to come before the Commission. I do think we could do
a better job about putting ourselves out there and letting it be known what we do and
what kind of work we're capable of.
DT: Lend our voice to people if they have a cool ah, something that they're working on I
wouldn't mind lending our voice or a little bit of our time to.
KH: I have two things. One I apologize for being late. I would just like you all to know that I
facilitate a support group for young women on Tuesday nights that finishes at 5:30, and if
there is a crisis it's unpredictable. I just get here as soon as I can. I'd also like to share
that I've been invited by Henri Harper to go to President Obama's inauguration with his
group of young men and women so I'm excited about that. It's really kind of a vacation
where we will see the memorials at night, and then again visit them during the day and go
to some of the museums.
JH: I just have two things it's actually 2013 I guess we are just in sync with each other,
but as far as the expanding thing. The first thing that I would just like to put out there
was the idea of maybe us addressing ideas and becoming more supportive for different
holidays. When I say that I'm thinking of Black History Month so I don't know if people
are doing things individually, but I feel like as a Commission even if we don't do
something specifically, maybe we could reach out to organizations on campus or maybe
through the University and have them either come and share something or we can offer
support to them. So I would just like to bring that forward as far as getting involved that
way, but also with the idea that calendar that you were talking about because I don't want
to make just singling out you know Black History Month, but if we could
tap into all the specifics like that. Second thing is pertaining to building our
communities. It was actually brought to my attention at the high school, I can't remember
which specific one, but the issue that is coming up is that kids that are placed in selected
BD rooms (behavioral disorders) or are transfers from Tate School, what's happening is
they are not being advertised or advocated for to take ACT's within the school . It's
almost like from my understanding those specific group of kids are being looked over
because they might not have the proper training. So if they do take the test they will get
lower scores, which eventually will have a high school reporting lower test scores. I
know that there are also a couple other programs that are coming up in the Iowa City area
that are being offered as alternatives if you're not at the mainstream school. So I just want
Page 14 of 21
to bring that up again and I would like for the Commission to look at that a little bit just
to see if this is true, and if those other programs that are being offered to the high school
students, are credible, and that they are preparing them to move forward. Also just
making sure that ACT is being offered to all the students and not just a particular student
group that will make the high school
DT: Just to be clear you are talking about not only the test but also about the prep programs?
JH: Yes. My understanding they are not even getting the invitation of are you getting ready
to be preparing for that? Do you want to take some courses in tutoring and things of that
nature.
DT: I think that's really important because I didn't take that at all, and and
then I took those classes. Just being prepared and practicing and taking these practice
tests make a huge difference. It's not like a marginal difference. It is really going in with
the tools you need as opposed to trying to find those tools yourself.
HO: In the governor's state message this morning to the legislature opening session he
mentioned taking and having tests available throughout the state at no cost to the
students, which I believe is the ACT test, and then a workforce test that would be
administered for those that didn't see themselves going to college. We may want to keep
our ears and eyes open to the information on that. The one commentary that was made
afterwards is like you said, that if everybody takes it those students that don't perform
well are...
SB: He mentioned something that was of concern that he wants the Commission to look into
if the Commission wants to place it on agenda for future time certainly the Commission
can so vote.
JC: In that regard I have some of the same concerns that Jesse does, and I was going to
propose that that we do discuss that issue and some other issues that I'll
talk about when it gets to be my turn.
OT: I think that is a serious issue and it does need to be addressed. Stefanie you might want
to take a look at that to see if there is something that we should be dealing with, and what
are the boundaries we can function within, and as a group do we have authority to do
anything about it.
JC: I think if we put this on the agenda that would be where we'd find out.
OT: So make an agenda item then and you can share that information with us.
DT: Do you need a motion for an agenda item?
Page 15 of 21
JC: I'll move that we put school issues including testing, the school's diversity, pending
diversity policy, which is out there. Then the other things that relate to both, to any of
our K -12 or pre -K through 12 educational systems in Iowa City.
HO: Second?
DT: I'll second.
SB: The last part of that may be a bit broad. I think your first two, the diversity and policy
that was clear enough to give the public notice of what the Commission may be
discussing. The third one may be a bit broad and the agendas are supposed to at least
allow the public an opportunity to have a good grasp of what the Commission would be
discussing.
OT: I guess basically maybe we can put more focus onto student's rights. You know
every student should have the right to take the ACT test.
JC: I'll amend my motion, which I believe is that we have a future agenda item
hopefully on our next meeting agenda that would address the issue of testing, pre - college
or for ACT or any other testing that's going on, and also discussion of the Iowa City
School district's diversity policy.
DT: I'll second.
HO: Any other further discussion? Hearing none I'll take roll.
Coulter moved, and Tallon seconded.
Motion passed (7 -0)
HO: I asked Stefanie to send out a memo today, a forward memo on the Forging Hope: Local
Alliances for Good Jobs & Racial Justice Conference February 9`h from 9 -3, which is a
Saturday. It's being put on by the Labor Senate at the University, and it sounds like a
good speaker coming up from Louisiana and talking about basically the problems that
Katrina presented itself. Take a look at that information that was sent out.
OT: No.
KA: No
JC: I have three points that I thought should be included for a future agenda, and perhaps
because in order to be timely want to consider . The issues are and these
have been driven from comments that have been made to me by a number of individuals.
They concern the justice center. They concern the school diversity, and I think we've
already had a motion there, but we might want to because to be timely both of these
issues are coming to, are already pretty visible out there. It seems to me that they are
certainly human rights issues involved there, and that I would like to see the Commission
Page 16 of 21
deal with these, and would hope that this could be done as quickly as possible. The third
item I had is would be to one extent or we should probably have some discussion of the
Ad Hoc Committee on Diversity's recommendations. Depending on the outcome of
discussion and make some recommendations from this commission.
HO: The Ad Hoc Diversity Committee is an agenda item each month.
JC: These three items are coming quickly to a head. I don't need to tell any of you that the
justice center and the school diversity thing and the Ad Hoc Diversity Committee's
recommendations are core human rights issues. I've been asked why the Iowa City
Human Rights Commission isn't doing anything about this. I would move that those
three items be amongst agenda items for a meeting prior to the scheduled February 19th
because these things are and I'd like to have a meeting as quickly as next week.
JH: I second the motion.
HO: Okay any discussion?
SB: Just one thing because those are three lengthy, it'd be the justice center, the school,
diversity and testing and then the Ad Hoc Diversity recommendations?
JC: We might not have anything at that point.
OT: What, if we take a look at these things to address and what will our role be?
SB: I think that would be for the Commission to decide. It's a lot to put on the plate for one
meeting, certainly the Commission can do that but.
JC: I don't believe that the Ad Hoc Diversity Committee's recommendations will be
forthcoming in a week. So that part of the agenda, but certainly the issues surrounding
the justice center and the school diversity policy, Iowa City School District diversity
policy. Those are actions already being taken. The mayor has already put out an editorial
in regards to this. I think we are being derelict as a Commission to not be discussing
these, and depending on what the outcome making recommendations to the council.
OT: The students in the school okay I'm with that, I can understand that because maybe we
have people that are being treated differently, but when we talk about the justice center,
you're talking about the one we just had the vote on?
JC: Yes its coming up for another one.
OT: Okay so I'm having some trouble comprehending what our role would be with that
because that's something that the citizens of Iowa City determine. That will be the
outcome of a vote. What can we do with it?
Page 17 of 21
SB: I think just for purposes of open meetings I think the Commission at this point there
would need to be a vote I believe versus a discussion on the three areas. As staff if there
is something that you know is not coming down until March I guess I don't necessarily
see placing an item on the agenda that more likely is not going to be discussed.
JC: I would amend my motion to only deal with the justice center issue and the schools
testing and diversity. All I'm saying is that they be put on the agenda for a meeting
within the next week or two.
HO: Jesse do you accept that as a friendly amendment?
JH: Yes.
HO: Any further discussion? Hearing none I'll take roll.
Coulter moved, Harper seconded.
Motion passed (7 -0)
JC: Thank you very much. As a new member of the Commission I don't mean to be as
presumptuous about pushing these things, but on the other hand felt it's unethical for me
to not pass on what I hear from the community.
Reports of Staff
SB: I don't think I have too much to report. I did an orientation of new Commission members
today. I think other than that that's it, however for purposes of having another meeting I
need to know when the Commission is thinking about meeting and a time so that I can
get that taken care of. This would be considered a special meeting because it's not part of
the regular calendar.
HO: How many days' notice do you have to give for a special meeting?
SB: It is really just to the public I believe 24 hours, but from a staff perspective I guess to be
prepared and to be organized I would respectfully request a little more than 24 hours.
KH: My question would be would this discussion, would it just be determined by what our
current level of knowledge is concerning these issues? Would it be staff s responsibility
to share with us where we are at?
SB: I mean I don't work for the school district so I can try to get answers to some of the
questions, but I certainly would not be in a position to answer those questions as
authority. I mean the questions that were of the concerns I can forward to the district.
JC: I think if we have copies of the diversity policy that we had and whatever Jesse might be
able to provide in terms of information in regard to the testing situation, and that we had
whatever is publicly available in regard to the justice center issue would be at least
Page 18 of 21
minimal background, you know essential background for us to hold a discussion on those
topics.
KH: My question was more about the diversity policy.
JC: That will not be on the agenda for this next meeting because
SB: I thought we just amended the Ad Hoc Diversity Committee's recommendations.
JC: I thought that's what you said.
KH: No the diversity policies, school district diversity policies.
OT: I think also you know we might want to be careful because if we go look for the
information under the category of diversity and get one set of information.
JC: I'm talking about the Iowa City diversity policy.
OT: We might want to basically not only get to diversity, but look at special programs
because that is where students are really taking a beating. The special programs used to
be a couple special programs and now there are a multitude of special programs, and
those are the students that are being excluded.
JC: Would you be able to provide information about that because that I agree with you.
SB: I mean I don't know at this point it may be better to try and get a representative from the
school. I mean it's different than having a special meeting to look at city stuff. I mean
that information is accessible, but the school is not necessarily something that I can
provide the information the Commission may be looking for at a meeting. It's just not
said something that I can guarantee.
DT: So I'm slightly lost. I understand that there's a vote coming up on the justice center and I
understand that there are issues there. I understand that the school district is considering
a diversity policy that they've been voting on. My question is since I don't know the
specific issues and this isn't a discussion time, could you send what you think are the
specific issues that you want to address, and maybe some of the background, some of the
documentation behind what you and what you want to address to her so she could send it
out to us?
SB: The documents of course can be part of the packet.
DT: Well I just mean like what we want to discuss because I would like to get some
background on what is to be discussed. I really have no...
Page 19 of 21
JC: What I would recommend is that we have the information that is publicly available on the
proposed justice center, which as I understand is being scheduled for a vote. That
number two, that we have a copy of the Iowa City School District's diversity policy.
DT: Okay we just want to discuss those actually. I want to know what you want to discuss
about them.
SB: To a certain extent there has already been a vote that says it's going to be discussed, so I
think we're kind of getting into a slippery slope. You have the meeting coming up and
certainly documents can be provided to me to put as part of the packet. I think that as far
as what the Commission should be looking at is the date and time. It may be even two
dates and times because I would have to look for a room that's available.
OT: Joe obviously you have some concerns about the justice center. Would it be possible for
you to share those concerns with us before our meeting so that we can kind o£..?
JC: I really don't. I have not looked at the proposal. I'm just relaying what friends and
community members have said why isn't the Iowa City Human Rights Commission
discussing these or doing anything. That's all. I'm not trying to steer any outcomes. This
is a human rights issue, these are human rights issues, and I would like to see our
Commission deal with them. I'm not trying to guide any outcome.
SB: And again it's been voted on so there'll be a special meeting, so what we need to
determine now is again the day and time, a few dates and times so that I can move
forward.
KH: I'll be out of town next Tuesday.
HO: I'll be out of town from Wednesday through the weekend.
SB: Okay so let's assume the week of the 21St is probably not going to work.
DT: I'd like to suggest we keep it on Tuesday and at 6:00 if we can.
HO: Okay so 6 p.m. on the 29tb and you want two dates actually. The following Tuesday is an
election day and I won't be available then.
JC: That's too late to discuss these issues. You might as well put them completely off.
KH: I'm just hoping it can be an effective meeting. That was the intent of the question how
can this be an effective meeting and understand...
HO: Stefanie if we couldn't get a room here how about the library as an alternative on that
date?
Page 20 of 21
SB: It still would be best if Tuesday is not the only date to have another, just for backup. We
obviously will try to go with the 29th, but it would be a good idea to have another
alternative date too.
KH: So maybe Wednesday the 30th?
OT: That's when we have our Building Communities meeting.
DT: The 31 "9
SB: The 30th would work, do you want to have a special meeting on the 30th.
OT: I have meetings already.
HO: I'm committed on the 31 st
DT: What about the 28th?
SB: So Monday the 28th at 6 p.m. or Tuesday the 29th at 6 p.m.
HO: Will you get back to us tomorrow Stefanie?
SB: If anybody has anything that they want to submitt as part of that packet please get that to
me probably by the 23rd at the absolute latest.
HO: Will there be time for public comment at this meeting?
SB: You can add that to the, since it's a special meeting you can have comments of items not
on the agenda, but of course you would want people to be able to comment on items that
are on the agenda.
DT: Can we also take care of the chair thing there too, or would you just want to take care of
it in February?
SB: I think that's more appropriate to just do that in February. This is a special meeting so I
think it should deal with special items that are not regularly a part of the agenda.
HO: Any further business? Hearing none the next regular meeting is February 19th at 6 p.m.
Adjournment:
Motion to adjourn at 19:06.
Next Regular Meeting — February 19, 2013 at 18:00.
Page 21 of 21
Human Rights Commission
ATTENDANCE RECORD
2013
(Meeting Date)
KEY:
X = Present O = Absent
O/E = Absent/Excused
NM = No meeting /No Quorum
R = Resigned - = Not a Member
TERM
NAME
EXP.
1/15
2/19
3/19
4/16
5/21
6/18
7/16
8/20
9/17
10/15
11/19
12/17
Diane
1/1/14
O/E
Finnerty
Orville
1/1/14
X
Townsend,
Sr.
Dan Tallon
1/1/14
X
(Appointed
7/31/12)
Kim
1/1/15
X
Hanrahan
Shams
1/1/15
O/E
Ghoneim
Jessie
1/1115
X
Harper
(Appointed
6/5/12)
Katie
1/1/16
X
Anthony
Joe D.
1/1/16
X
Coulter
Harry
1/1/16
X
Olmstead
KEY:
X = Present O = Absent
O/E = Absent/Excused
NM = No meeting /No Quorum
R = Resigned - = Not a Member
IOWA CITY TELECOMMUNICATIONS COMMISSION APPROVED 3- b�.4i�
MONDAY, JANUARY 28,2013--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Alexa Homewood, Matt Butler, Hans Hoerschelman, Nicholas Kilburg
MEMBERS ABSENT: Laura Bergus
STAFF PRESENT: Mike Brau, Bob Hardy, Ty Coleman
OTHERS PRESENT: Josh Goding, Bond Drager, Emily Light
RECOMMENDATIONS TO CITY COUNCIL
None at this time.
SUMMARY OF DISCUSSION
Hoerschelman said that he, Brau, and Bergus met with CenturyLink representatives at their request
regarding the broadband survey. Hoerschelman said the City Cable TV Office webpage does not have
any contact information for Mediacom on the page for consumer complaints. If this was included,
subscribers could be instructed to contact Mediacom prior to filing out a complaint form. Hardy said
he would look into Mediacom's Internet complaint process and report back to the Commission.
Kilburg asked if Hardy has done any compilation of complaints over time. Hardy said he has not.
Kilburg said he would like to see data on reoccurring issues or patterns of complaints. Mediacom has
added a set of Spanish language programs to the digital tier. Hardy said he met with Goding regarding
a joint access facility. Hardy also met with a realtor. The best options for anew facility look to be in
the area of the East Dale Plaza, Sycamore Mall, or the Mall on Highway 1 where Finn and Feather is
located. These locations have bus service, parking, cheaper rent and some facilities have high ceilings.
Hardy said this project needs to move faster. Hardy said he expects to have the arrangements
determined by the February Commission meeting. PATV's contract extension expires March 1.
Hoerschelman asked Hardy if he was leaning toward having the City Channel move into PATV's
facility. Hardy said the value of the City Channel office is very high and has a relatively high
operational cost. Moving to PATV appears to be the cheapest option. Hoerschelman said he is
hesitant to displace Uptown Bill's. Hoerschelman said there would be a few adjustments to the
broadband survey instrument. In the meeting with CenturyLink it was learned that 74% of Iowa City
is covered by a fiber to the node infrastructure. There are some large areas, however, which have yet
to be upgraded. In the long term, CenturyLink hopes to offer a fiber to the home service. IP video
service would come with those offerings. The service would offer download speeds of about 100 MBS
and upload speeds of 40 or 80 MBS. A customer service office will be installed in their facility on
Burlington St.
APPROVAL OF MINUTES
Hoerschelman moved and Kilburg seconded a motion to approve the amended December 17, 2012
minutes. The motion passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
Hoerschelman said that he, Brau, and Bergus met with CenturyLink representatives at their request
regarding the broadband survey.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Hardy referred to the complaint report in the meeting packet and said there was just one complaint and
it has been resolved. Hoerschelman said the City Cable TV Office webpage does not have any contact
information for Mediacom on the page for consumer complaints. If this was included, subscribers
could be instructed to contact Mediacom prior to filling out a complaint form. Hardy said he would
look into Mediacom's Internet complaint process and report back to the Commission. Kilburg asked if
Hardy has done any compilation of complaints over time. Hardy said he has not. Kilburg said he
would like to see data on reoccurring issues or patterns of complaints.
MEDIACOM REPORT
No representative was present. Hardy said Grassley informed him that he is ill and unable to attend the
meeting. Mediacom has added a set of Spanish language programs to the digital tier.
LOCAL ACCESS CHANNELS REPORTS
Hoerschelman noted that PATV's quarterly report, the library and the City Channel have written
reports included in the meeting packet. Goding said PATV is running a small budget surplus. Light
said the February Senior Center program schedule is not yet finished so a report was not included in
the meeting packet. SCTV has initiated a process of producer meetings following their production
schedule. In the future programs will be shorter, but more programs will be produced.
CABLE TV ADMINISTRATOR REPORT
Hardy said he met with Goding regarding a joint access facility. Hardy also met with a relator. The
best options for a new facility look to be in the area of the East Dale Plaza, Sycamore Mall, or the Mall
on Highway 1 where Finn and Feather is located. These locations have bus service, parking, cheaper
rent and some facilities have high ceilings. Homewood asked if Hardy had contacted the University of
Iowa to identify a representative to the Commission. Hardy said he had not. Coleman said he talked
with UITV staff and took a tour of their new facilities in Plaza Center 1. Coleman said UITV is
rethinking their programming strategy to emphasize the communications need of the University. More
staff producers are being added.
JOINT ACCESS FACILITY
Hardy said most of the information for this agenda item was covered previously in the meeting. Hardy
said this project needs to move faster. Hardy said he expects to have the arrangements determined by
the February Commission meeting. PATV's contract extension expires March 1. Hoerschelman asked
Hardy if he was leaning toward having the City Channel move into PATV's facility. Hardy said the
value of the City Channel office is very high and has a relatively high operational cost. Moving to
PATV appears to be the cheapest option. Hoerschelman said he is hesitant to displace Uptown Bill's.
BROADBAND SURVEY
Hoerschelman said there would be a few adjustments to the survey instrument. A better mapping
system has been developed. There will be some wording changes on some questions. The speed test
site will be changed to one that does not use Java. A question will be added inquiring if the respondent
works from home. In the meeting with CenturyLink it was learned that 74% of Iowa City is covered
by a fiber to the node infrastructure. There are some large areas, however, which have yet to be
upgraded. In the long term, CenturyLink hopes to offer a fiber to the home service. IP video service
would come with those offerings. The service would offer download speeds of about 100 MBS and
upload speeds of 40 or 80 MBS. A customer service office will be installed in their facility on
Burlington St.
ADJOURNMENT
Kilburg moved and Hoerschelman seconded a motion to adjourn. The motion was approved
unanimously. The meeting was adjourned at 6:13 p.m.
Respectfully submitted,
Michael Brau
Cable TV Administrative Aide
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
(X) = Present
(0) = Absent
(O /C) = Absent/Called (Excused)
Hoerschelman
Ber us
Homewood
5/28/11
X
X
X
X
Homewood x
6/27/11
x
o/c
x
x
X
8/27/11
x
x
x
o/c
X
9/24/11
X
X
X
X
X
10/24/11
X
X
X
X
X
11/26/11
X
X
vacant
X
X
Kilbur
2/25/12
X
X
x
x
X
Butler
3/26/12
o/c
x
o
x
X
4/23/12
X
X
X
X
X
5/21/12
X
X
X
X
X
6/25/12
X
X
X
X
X
7/23/12
x
X
X
X
X
8/27/12
x
x
x
x
X
9/24/12
X
X
X
X
X
10/22/12
X
X
X
X
X
11/26/12
X
X
X
X
X
12/17/12
X
X
X
X
X
1/28/13
X
o/c
X
X
X
2/25/13
X
X
X
X
X
(X) = Present
(0) = Absent
(O /C) = Absent/Called (Excused)