The URL can be used to link to this page

Home My WebLink About2013-03-14 Info Packet1 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org March 14, 2013 IN Council Tentative Meeting Schedule MARCH 19 WORK SESSION IP2 Work Session Agenda IP3 Memo from Asst. to the City Manager: Strategic Plan Status Report IN Pending Work Session Topics IP5 Memo from Asst. to the City Manager: Creative Corridor Event — Invitation to the City Council MISCELLANEOUS IP6 Email and letter from Johnson County Board of Supervisors: SEATS contract IP7 Information from the City Manager: Federal Sequestration, Iowa State Government Impact IP8 Letter from US Department of Housing and Urban Development: Impact of Budget Cuts IP9 Memo from City Engineer: Iowa City Gateway Project (Environmental Assessment, Public Hearing and next steps) IP10 Email from Community Development Planner: Aid to Agencies Budget IP11 Memo from Asst.to the City Manager and City Clerk: Downloading Documents from ICGOV.org IP12 Police Department Bar Check Report — February 2013 IP13 Email from Mark Patton: City High flyer (Can Recycling at the Hab -Lab) IP14 Article form City Manager: Six Iowa local governments get high marks for transparency Letter from Andy Johnson, J.C. Board of Supervisors: Joint City /County Meeting [Late Handout distributed on 3/19] DRAFT MINUTES IP15 Airport Commission - February 21 IP16 Historic Preservation Commission — February 14 IP17 Police Citizens Review Board — March 6 _ 1 "'r""•` CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org \ March 14, 2013 IP1 Council Tentati a Meeting Schedule MARCH 19 WORK SE SION IP2 Work Session Agenda IP3 Memo from Asst. to the Ci Manager: Strategic IN Pending Work Session Top s IP5 Memo from Asst. to the City nager: Cre iv Council n Status Report Corridor Event — Invitation to the City MIKELVANEOUS IP6 Email and letter from Johnson County B rd of Supervisors: SEATS contract IP7 Information from the City Manager: F eral Sequestration, Iowa State Government Impact IP8 Letter from US Department of Housin and Ur b n Development: Impact of Budget Cuts IP9 Memo from City Engineer: Iowa City Gate y Project (Environmental Assessment, Public Hearing and next steps) IP10 Email from Community Developm nt Planner: Aid t Agencies Budget I1311 Memo from Asst.to the City anager and City Cle : Downloading Documents from ICGOV.org IP12 Police Department Bar Che k Report — February 2013 IP13 Email from Mark Patton: Ci y High flyer (Can Recycling at he Hab -Lab) IP14 Article form City Manager: Six Iowa local governments get h h marks for transparency DRAFT MINUTES IP15 Airport Commissi - February 21 IP16 Historic Presery tion Commission — February 14 IP17 Police Citize Review Board — March 6 ,.� A ��,,.�ttr�y *...! City Council Tentative Meeting Schedule i�::■■� 14 ione -* March 14, 2013 M CITY OF IOWA CITY Subject to change Date Time Meetine I r%�M +i- ucauay, iviarcn ly, /-ulj S:uu PM Work Session Meeting Emma J. Harvat Hall Tuesday, March 19, 2013 7:00 PM Formal Meeting Emma J Harvat Hall :. dk 11" Tuesday, April 9, 2013 5:00 PM City Conference Board Meeting Emma J. Harvat Hall Work Session Meeting Emma J. Harvat Hall 7:00 PM Special Formal Meeting Emma J. Harvat Hall Tuesday, April 23, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Special Formal Meeting Emma J Harvat Hall �IjI riu f� (I y' �'�t; �� a�1� I� 1, n ,�` i�-' A Tuesday, May 14, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Special Formal Meeting Emma J Harvat Hall ! a .. <. �iw �i �.; r ]r 1. I6-, ,fig �I i .. �' pI jN �n��' ( „t-. ,�� ,. P z n4i auv q: E Tuesday, June 4, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, June 18, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, July 23, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall ii i -" -rTr� IP2 +► 7"r .!AR rd L CITY OF IOWA CITY 410 East Washington Street Iowa Ctty. Iowa 52240 -1826 (319) 356 -5000 (3 19) 3S6 -5009 FAX www.icgov.org City Council Work Session Agenda March 19, 2013 5:00 PM Emma J. Harvat Hall - City Hall 410 E. Washington Street • Questions from Council re Agenda Items • Board and Commission appointments [# 8] • Discuss RFP for alternative technologies for solid waste disposal (IC landfill) • Strategic Plan Update - Neighborhood Stabilization [IP # 3] • Information Packet Discussion [March 7, 14] • Pending Work Session Topics [IP # 4] • Meeting Schedule • Council Time • Upcoming Community Events /Council Invitations CITY OF IOWA CITY Wes' .t IP3 MEMORANDUM Date: March 11, 2013 To: Tom Markus, City Manager From: Geoff Fruin, Assistant to the City Manager Re: Strategic Plan Status Report Included in this week's information packet is the March 2013 Strategic Plan Status Report. The purpose of this report is to provide the reader with information on the strategic planning process and the City's efforts to achieve the adopted goals. The document also contains an update on the various major projects and activities that are included in the City's Capital Improvement Program (see Appendix A). Much of the document remains the same or substantially similar to the status reports that were provided in February, June and October of 2012. In order to focus you attention within this lengthy report, please take note of the bolded "Progress to Date" headings that are included with each individual priority overview, as well as the information in Appendix A. The remaining sections of the document provide context on the strategic planning process and the intended plan of action for each stated priority. Staff intends to present an overview of the Neighborhood Stabilization priority during the Council's March 19th, 2013 work session. Discussion of the other strategic priorities can be scheduled at a later date, if necessary. Background: Iowa City contracted with the University of Iowa's Institute of Public Affairs (IPA) for facilitation services to assist with development of the FY 2012 -13 Strategic Plan. The strategic planning process involved multiple steps, including gathering input from the general public, front line City staff, department directors and the City Council. The process was initiated in the spring of 2011 and was completed with two City Council work sessions taking place on November 291h and December 5 1 of 2011. The strategic planning process focused on the following: 1. Issues, Concerns, Trends and Opportunities 2. On -Going or Committed Projects 3. Significant and New Projects, Programs, Policies and Initiatives 4. Organizational Effectiveness The FY 2012 -13 Strategic Plan is an outline illustrating the primary areas of focus in the current year. Numerous additional projects, initiatives and policy matters that are not mentioned in this document will be carried out or addressed throughout the year as appropriate. The priorities in the FY 2012 -13 Strategic Plan are intended to be fluid and may change over time as determined appropriate by the City Council. Established Priorities: The FY 2012 -13 Strategic Plan established the prevailing organizational focus as the following: 1. Economic and Community Development 2. Development of the Downtown and Near Downtown Areas 3. Neighborhood Stabilization 4. A Strong and Sustainable Financial Foundation 5. Coordinated Communication and Customer Service Orientation In addition to acknowledging numerous on -going or committed projects (Appendix A), the City Council identified the following new projects and initiatives that fall within the above - mentioned focus areas: • Actively work with the Iowa City Community School District (ICCSD) on a joint strategy to maintain and build upon the success of schools in established neighborhoods while ensuring new elementary schools are planned as integral and sustainable components of neighborhoods (Neighborhood Stabilization) • Develop an economic development strategy for targeted commercial properties outside of the previously noted downtown and near downtown districts 1 1 P a g e (Economic and Community Development) • Conduct a comprehensive organizational assessment focusing on communication strategies and the organizational customer service culture (Coordinated Communication and Customer service Orientation) The City Council also discussed a number of topics related to organizational effectiveness and directed staff to undertake a succession planning process and become more strategic and engaged in working with State and Federal government representatives. Status Report: The City Manager's Office is coordinating various actions that contribute to successful outcomes in each of the identified focus areas. This Status Report explains each of the following issue areas, names a primary staff contact, defines the anticipated steps needed to achieve the desired outcomes, and presents a timeline for completion of specifically outlined projects. Lastly, the report contains a summary of the ongoing or committed projects. This summary includes project descriptions, status updates and pending Council decision points. 2 1 P a g e FY 2012 -13 Strategic Planning Status Report: Summary of Council Priorities Council Priorities Goal Sta Staff Contact Defined Actions Progress to Date - Strategies for the identified targeted areas have The City strives to expand and - Move forward with capital investments proceeded and include such diversify the economic base of Jeff Davidson, and other targeted strategies for existing steps as land acquisition, Economic and the community, particularly in Director of commercial locations in the community. environmental testing, Community existing planned commercial Planning and Work to streamline the economic public infrastructure and Development and industrial areas that have Community development process. execution of development established supporting Development - Identify policies, programs and other agreements. infrastructure. activities that can assist economic - Several tangible steps have development efforts community -wide. been taken to make the City more responsive to the development community. - The Washington Street two -way conversion was completed and staff is working to prepare for the - Commence work on planned capital CDB streetscape It is the City's goal to promote projects, including a new parking facility, improvements. growth of the Downtown and the conversion of Washington Street to - Several investments in Development of Near Downtown areas in a Jeff Davidson, two -way traffic and the Downtown small businesses have been the Downtown manner that builds upon the Director of streetscape project. made. Several larger and Near existing vibrancy of the region, Planning and - Facilitate private investment through public /private partnerships Downtown serves persons of all ages and Community partnerships on strategic properties. have been announced or Areas backgrounds, and compliments Development Investigate new programs aimed t are being actively the surrounding neighborhoods increase the marketability of existi ng discussed. and University community. properties and also increase the amount - Staff has partnered with of usable space within the district's the Iowa City Downtown building stock. District on several projects including special events, a police beat, expanded maintenance and new parking policies 4 1 P a g e Analyze programs, policies and Council adopted several investment decisions in the following zoning code modifications and has approved a new The City aims to invest in and areas: o Land use regulations historic district deliver core services to o Public infrastructure and open - Council and staff have neighborhoods in a manner Geoff Fruin, space implemented several Neighborhood that enhances overall stability Assistant to o Private building stock measures to mitigate Stabilization and maintains the intended the City o Open stakeholder nuisances in neighborhoods character while facilitating new Manager communication - The City has increased opportunities to improve the o Updated planning documents investment in the private quality of life. o Nuisance mitigation building stock through an - Actively work with the ICCSD on expansion of the UniverCity collaborative efforts to strengthen program and the creation neighborhood schools of the Target Neighborhood Improvement Program - New policies have been adopted, including economic development and purchasing policies The City aims to create a strong - Review and recommend changes to - The City had its AAA and sustainable financial financial policies and practices Moody's bond rating A Strong and foundation that will provide Dennis - Maintain City's AAA Bond Rating reaffirmed Sustainable needed stability and flexibility Bockenstedt, - Continue to update and improve the - The City's property tax rate Financial while utilizing taxpayer dollars Finance analysis within and the readability of the has decreased nearly 6% in Foundation in the most efficient and Director annual budget document two years and has reduced responsible manner. - Earn the GFOA Distinguished Budget its debt load considerably Presentation Award - The City earned the GFOA Distinguished Budget Presentation Award 4 1 P a g e 5 1 P a g e Council approved a reorganization plan that centralized many City communication functions The City strives to be a high- Staff has initiated new Coordinated functioning, customer service social media sites and a full Communicatio orientated organization that Geoff Fruin, Conduct a comprehensive organizational redesign of the City website n and Customer actively supports and engages Assistant to assessment focusing on internal and external Council has approved a Service stakeholders through clear, the City communication, as well as overall customer software project that will Orientation open and innovative Manager service. better coordinate and communication methods. advance communications and data sharing - Several customer service efforts have been completed or are underway - Staff is currently developing the succession plan and multiple related projects The City shall proactively look - Council has engaged the toward the future to ensure - Complete a 5 year succession plan lobbying services of Davis Organizational that services are continually Tom Markus, - Enhance working relationships with State Brown and is actively Effectiveness able to be delivered at high City Manager and Federal representatives working with our partners levels and that relationships - Secure state and federal funding for local at the Metro Coalition and with external stakeholders are projects Iowa League of Cities on strong and productive. State legislative issues. - Several State and Federal Grants have been secured in the past year. 5 1 P a g e FY 2012 -13 City Council Strategic Plan Priority: Economic and Community Development Staff Contact: Jeff Davidson, Director of Planning and Community Development Goal: The City strives to expand and diversify the economic base of the community, particularly in existing planned commercial and industrial areas that have established supporting infrastructure. Action Plan: The City Council has indicated a strong desire to promote private investment in established commercial areas and strategic green -field sites that have previously been targeted for new development. The areas that will be focused on in the coming year include, but are not limited to: • Towncrest • Sycamore Mall and First Avenue • Highway 6 / Highway 1 • 420th Street Industrial Park • Moss Urban Village and Northgate Each of these areas have different needs and varied market potentials. In the coming year staff will be focusing on specific projects in each of these locations. Additionally, staff will be looking at more generalized strategies that could help facilitate economic development investments throughout the community. Towncrest This area has been the focus of planning efforts over the last several years. In the coming year, staff will work to facilitate redevelopment of several key properties and also begin work on a streetscape project that will improve the function and aesthetic of the area. These initial projects are intended to serve as a catalyst for future investment in this business corridor. Sycamore Mall and First Avenue With the pending departure of Von Maur, staff is actively working with the private owners of the Sycamore Mall on a new strategy for the property. The loss of the anchor tenant presents a great challenge, but also a unique opportunity to reinvent the commercial space. Staff is preparing for several significant capital projects in this retail corridor. These street improvement projects will aim to promote better traffic flow and pedestrian access in this often congested region. Highway 6/ Highway 1 This area remains a viable commercial corridor, in large part because of the high traffic counts. One of the primary efforts that staff will be focusing in the coming months is a plan for the City -owned Public 6 1 P a g e Works and Transit property. As the City transitions its municipal operations to the S. Gilbert Street location, new prime development space will become marketable. Staff is currently working on environmental reviews and is planning to prepare a draft RFP for the property in 2013. The City still has operations on the site, and as a result any development will likely need to be phased in until such time that all operations can be relocated. 420th Street Industrial Park The City has invested considerable money in infrastructure development and recently achieved a shovel ready status designation for prospective industrial enterprises. Currently, the public capital projects are substantially complete. ICAD and City staff continue to receive inquiries about the property. It is expected that interest will continue to grow as the economy rebounds. As inquiries about the property increase, staff will be assisting ICAD with the necessary evaluations. Moss Ridge Campus and Northgate The Moss Ridge Campus area has great potential due to its location off of 1-80. However, there are significant infrastructure improvements that are necessary to accommodate the planned growth. Staff is actively working with Pearson and the Moss Ridge Campus owners on potential access arrangements that could allow for a phased development approach. The Northgate corporate park is continuing to experience build out. Staff will be working with the property owners in that area to assist with prospective businesses. In addition to the more location specific actions listed above, staff will be focusing on broader polices and projects that can influence economic development throughout the community. Examples of such efforts will include: • Closer collaboration with ICAD, including helping launch their co- working project in Iowa City • Investigation of additional co- working projects with private or non - profit entities • Review of CDBG programs and policies that can help facilitate economic development activity • Continued analysis of zoning classifications and provisions, as well as other policies that may be unnecessarily restricting specific development projects • Analysis of potential future capital investments that could facilitate private investment • Streamlining of the internal economic development and business operation processes within the City • Investigating the cost /benefit of a retail recruitment consultant Creating a healthy economic development environment through appropriate land use policies, incentive programs, stakeholder relationships and strategic capital investments is a continuing priority for City staff. Focus on these broader economic development issues will help maximize the private investment that results from the more targeted strategies in the specific areas that Council has identified with this goal. Progress to Date: In 2011 the Council adopted a new set of economic development policies that are helping to guide decisions pertaining to public incentives. These policies are serving as a valuable standard for staff and 7 1 P a g e elected officials. Staff will continue to evaluate the effectiveness of these policies and recommend any changes as necessary in the future. Staff is also evaluating the cost and benefits associated with a retail recruitment consultant. Many cities contract for such services in an effort to boost regional and national exposure of local commercial properties. This evaluation is ongoing and will be reviewed with Council at a future date. Towncrest In early 2012, the City helped fund the free medical clinic building fagade project, which has helped set the design standard for the area. Additionally, staff finalized the acquisition of the Kerr -McGee property on First Avenue and Muscatine and is currently marketing it for redevelopment. It is expected that the ultimate redevelopment will also include one or more neighboring properties that are privately held. Council approved a redevelopment agreement for a new medical office building on Williams and Muscatine. Contractors have mobilized on the site and construction will commence in 2013. Just to the south of the new medical office building on Williams Street is a proposed senior housing redevelopment that is currently applying for tax credit assistance. With significant redevelopment occurring on Williams Street, staff will work to incorporate new streetscape elements into the planned street improvements. Sycamore Mall and First Avenue Staff continues to have regular discussions with the Sycamore Mall ownership team and General Manager. City staff has coordinated landscaping improvements to the vegetation between Highway 6 and the Sycamore Mall. These improvements, which were pursued at the request of the mall ownership, have enhanced the visibility and provide a more aesthetically welcoming appearance to the property. The mall ownership is currently exploring options for filling the soon to be vacant Von Maur space. With property financing secured, staff is optimistic that the space will be filled in 2013. Staff has also encouraged the ownership group to explore the development of another out lot on the mall site. In 2012, the City Council approved a CDBG small business loan for Title Boxing, which is operating in the Sycamore Mall Staff is coordinating four significant capital projects in the area that are expected to last two or more additional constructions seasons. Those include improvements to Sycamore and Lower Muscatine roads, as well as the grade separation project on First Avenue and the State's repaving of Highway 6. These projects will each have a positive impact on the traffic flows in this commercial district. The Sycamore and Lower Muscatine projects will also enhance pedestrian and bicycle flow through street reconfigurations, signalization improvements and new sidewalk installations. Improved street lighting and banner poles will help enhance the aesthetics and provide new marketing opportunities. Highway 6/ Highway 1 Much of staff's focus on this corridor has been on the publicly owned land located at the southeast corner of Highway 6 and Riverside Drive. A phase one and two environmental study has been initiated. Once the extent of any environmental concerns is known, the City will initiate plans for any remediation actions or will issue an RFP for potential development. The site still houses various municipal facilities, which complicates any redevelopment in the short-term. However, staff is exploring options for expediting relocation plans for municipal operations and /or phasing the redevelopment of the site. 3 Two capital projects along this corridor will be completed in 2013. The State of Iowa will repave the highway, including the shoulders, from Lakeside to Riverside. The City will also be finishing the Highway 1 trail project which will provide new and improved bicycle and pedestrian access. Moss Ridge Campus and Northgate Staff continues to work with the development representatives of the Moss Ridge Campus as they push forward with developing their real estate along the 1 -80 / Dodge Street interchange. Access to the property remains the most critical issue, as the cost of connecting Oakdale Boulevard from the west is too prohibitive at this time. As a result, the City is working with the development team, Pearson, and the Iowa Department of Transportation on an access point on the northern edge of Pearson's property. The State of Iowa granted the City a $1.9 million RISE grant to construct this new road. It is staff's goal to be under construction on this project in early 2013. Prior to work being completed the City will also have to annex property for the roadway, negotiate a redevelopment agreement with the developers and amend the Urban Renewal Area. All of these actions are currently underway. Staff continues to work with the Northgate property owners and ICAD on attracting new business to the Northgate business park. There remains interest in the developable property and staff is optimistic that a few new projects will commence in coming year. Also in Northgate, the Council approved use of Midwestern Disaster Area Revenue Bonds for the new Iowa City Cancer Treatment Center facility. 420th Street Industrial Park In May of 2012, the City Council approved a bid award for the rail spur project in the Industrial Park. This project, which was funded in part by a State grant, will help increase the marketability of this property. Also in that same month, the Council received the official shovel ready designation for this property from the State of Iowa. This designation will help elevate the marketability of the property and will increase its exposure to companies working with State economic development officials. Both City staff and ICAD representatives continue to market the property and respond to inquiries from businesses and site location consultants. Other Location Specific Projects The City is actively working to enhance the marketability of the Downtown and Riverfront Crossings areas. These efforts are detailed in the Downtown strategic plan objective that follows. Additionally, the City Council partnered with the State on an incentive package to assist with the expansion of ALPLA, a global bottling company that has a growing operation in Iowa City. The City should receive confirmation in the coming months as to whether ALPLA will make that investment in its Iowa City plant. The company is currently awaiting confirmation on a new business partnership that will provide the impetus to expand their Iowa City operations. In 2012, the City Council approved a significant expansion of the Oaknoll property on West Benton Street. This project will allow for expanded senior housing and care facilities, which has been identified as a growing need in the region. Construction on this project has commenced and will last several years. 9 1 P a g e The City has worked with the University of Iowa on two very significant projects that are underway. The first is the new Children's Hospital tower on the medical campus. The second is the Voxman -Clapp School of Music building on Clinton and Burlington. These two projects will have a significant and transformative impact on the local economy. A third project, the redevelopment of the Hawkeye Court apartments, will include approximately 250 new units of housing that will be privately owned and operated. City staff is currently assisting two new grocery store projects in the community. The first is a relocation and expansion of the North Dodge Hy -Vee. The second is the relocation of the existing Aldi grocery store chain to a new modern facility. Both of these projects will provide improved grocery options to residents and also aid in the redevelopment of key underutilized properties. On a smaller scale, the City funded three small business startups through the CDBG micro - enterprise program. Those projects include Title Boxing, Trumpet Blossom Cafe and Molly's Cupcakes. The City also used discretionary economic development funds to seed the Busy Co- Working startup, which is operating successfully in downtown Iowa City. The City is hoping that this venture, along with the City - funded ICAD Co -Lab will expose entrepreneurs to business resources and contacts needed to grow their ideas in the Iowa City community. Discretionary economic development funds were also used to assist Prairie Lights bookstore, Running Wild and the Mission Creek Festival. Other Economic Development Efforts In addition to location specific investments, staff is working on various other initiatives aimed at assisting economic development efforts and streamlining other processes impacting businesses in the community. In April of 2012 and again in early 2013, the Council adopted code changes pertaining to the redevelopment of non - conforming properties. These changes will make it less onerous to redevelop or improve such sites in the community. The Council also broadened sidewalk cafe standards and gave staff the administrative authority to approve such uses. This will allow for a turnaround period in a matter of days as opposed to a couple of weeks. The changes will make the City much responsive to business needs of restaurants in the downtown area. Lastly, staff has initiated a review of the City's commercial zoning classifications. In conducting this review staff has invited members of the business community to the table for their insight and input. A committee of business representatives, staff and a Planning and Zoning Commission member have compiled a set of recommendations pertaining to the CC -1 and CC -2 zones. These recommendations are currently working their way through the legislative process and will be presented to Council in the spring of 2013. In an effort to better accommodate the business community, staff has initiated a pilot program focusing on our development intake process. One criticism of the City has been that it is too time consuming to coordinate discussions with all the departments and that some issues or additional legislative requirements are not identified upfront, thus leading to the expenditure of additional time and money and delays in the project approval process. In order to mitigate these occurrences, staff has implemented a 'one stop shop' approach to our intake. A cross - departmental team is now available to meet with prospective developers each week. During these meetings all impacted departments are available to provide initial comments, raise red flags, and make suggestions. At these meetings, staff can 101Page also spell out the legislative timeline and expected fees. The initial feedback on this approach has been very positive and thus staff will continue to refine this process in the coming year. The City Council adopted a buy local policy in April of 2012. This policy will encourage more local business and will foster greater business relationships with those entities in Johnson County. Along with this policy change, the new procurement regulations simplified the business climate for vendors and service providers interested in doing business with the City. With the completion of the fourth fire station, the Fire Department initiated the process for updating the City's Insurance Services Office (ISO) fire protection rating of Class 3. This review took place in May of 2012 and the City was notified that it has received an upgraded rating to a Class 2. This designation could positively impact property insurance rates for some commercial and industrial business owners. It is also a marketing tool for attracting new industrial uses to the community. Less than 5% of communities in the nation have a Class 2 rating or better. The upgraded ISO rating is being achieved at the same time as the City's property tax rate has dropped nearly 6% over the last two years. This property tax rate reduction for FY 2012 -2013 and FY 2013 -14 was the largest amongst the Metro Coalition cities. Staff will continue to explore ways to further reduce the City's tax rate, while maintaining valued public services in the coming years. 111 Page FY 2012 -13 City Council Strategic Plan Priority: Development of the Downtown and Near Downtown Areas Staff Contact: Jeff Davidson, Director of Planning and Community Development Goal: It is the City's goal to promote growth of the Downtown and Near Downtown areas in a manner that builds upon the existing vibrancy of the region, serves persons of all ages and backgrounds, and complements the surrounding neighborhoods and University community. Action Plan: Staff will be focusing on three distinct geographic areas including Downtown Iowa City, the Northside Marketplace and Riverfront Crossings. Each of these areas requires individual, yet coordinated, development strategies. In the coming year staff will work to build on the policies and projects that the City has recently undertaken in a manner that will leverage further private investment in these core central areas of the community. Downtown Iowa The successful formation of the Iowa City Downtown District (ICDD) presents a unique opportunity to bring together property owners, businesses, the University of Iowa and Iowa City. With a better coordinated vision and additional resources from all stakeholders, there will be opportunities to achieve the desired progress. City staff will remain integrally involved with the ICDD and will offer needed support throughout the first year and beyond. In conjunction with the ICDD, the City will be actively looking for ways to build upon the success of special events that successfully bring visitors to the Downtown. Festivals and other special events are a critical component to the success of the area and there needs to be a continual effort to improve and expand the scope of such activities. In 2007 and 2011, the City partnered on two separate market analyses related to Downtown Iowa City. The Marketek and Divaris studies both highlighted the market potential for the area. It is now incumbent upon staff, in partnership with our stakeholders, to pursue policies and projects that will help more fully realize the potential of the central business district. Staff has or will soon implement two significant capital projects that will directly impact the Downtown region. The conversion of Washington Street from one -way to two -way traffic will improve vehicular and pedestrian traffic flow and advance the marketability of this important retail corridor. The downtown streetscape project will improve the physical condition of the infrastructure and streetscape. Staff will be working closely with the ICDD to prioritize potential projects with an eye toward making the area more attractive and inviting for patrons. There are a number of existing projects that are in various stages of development that will have a positive impact on downtown. The University's building of the Voxman -Clapp building location at the corner of Clinton and Burlington is tremendously positive news for the downtown. That project will require careful coordination between the City and University on infrastructure improvements and traffic 121Page management. Staff is actively working on the redevelopment of the College and Gilbert parcel. This property has great potential to attract significant private investment and add to the vibrancy of the entire district. ICAD's successful effort to establish a co- working space in Downtown as well as the ongoing renovation of the former Vito's space and the construction of the Park at 201 will help to infuse new activity in the coming year. The 2011 fire at the Bruegger's and Van Patten House properties also presents unique redevelopment opportunities. Staff will be working to assist in the successful completion of these projects, as well as several other potential downtown projects that are currently being contemplated by various property owners and developers. Lastly, staff will be investigating ways to facilitate new private investment in the area. Among the items that staff will be looking at include land use policies and regulations, as well as potential new grant and /or loan programs to assist in the rehabilitation of exterior and /or interior spaces of existing buildings. Such programs would aim to increase the marketability of properties and also increase the amount of usable space within the district's existing building stock. Riverfront Crossings The Riverfront Crossing area, located immediately south of Downtown, is intended to serve as a pedestrian orientated mixed -use neighborhood. Extensive planning for this area has been undertaken. Staff is working with consultants on the master plan and zoning code changes that will be necessary to achieve the established vision for that area. Such changes will be presented to the Council in the coming months. In 2012, Council created a new Urban Renewal Area for the Riverside Drive area, and expanded the City / University Urban Renewal Area south to encompass a greater portion of the Riverfront Crossings area. Several critical capital projects are currently underway or are being planned in the Riverfront Crossing area. A new parking structure, as well as the decommissioning of the north wastewater plant will both help facilitate future private investment in the region. Additionally, staff continues to advocate for a passenger rail connection to Chicago with an eventual station location in the Riverfront Crossings area. Establishing rail service would be an incredible boost to the community and would directly impact the short and long -term marketability of the Riverfront Crossings area. In the coming year staff will focus on finishing the planning, regulatory and financial incentive policies as well as commencing work on the initial capital projects. These actions will help lay the groundwork for future private investment. Additionally, staff will focus on private projects already in some stage of development, such as the completed Hampton Inn Riverside Drive hotel project. Evaluation of future public capital projects that could help speed the development of the area were considered with the FY 2013 -14 budget submittal to Council. Northside Marketplace This area recently benefited from streetscape improvements that advanced the aesthetics and improved pedestrian and bicycle accommodations. This area will be included in many of the staff analyses that are described in the neighborhood stabilization goal. Similarly, the efforts to investigate ways to facilitate new private investment that were described in the Downtown section of this goal will be broad enough to encompass the Northside Marketplace. 131Page Progress to Date: Downtown and Northside Marketplace Staff has been actively working with the ICDD staff, board and various committees. The City and the ICDD have already or are in the process of entering into agreements that will facilitate public art projects, exclusive advertising opportunities, and expanded sidewalk and City Plaza cleaning. With the support of the ICDD, the City has initiated a walking beat police officer position that will address safety and nuisance concerns in the downtown. In cooperation with the ICDD, the City is preparing for a major overhaul of parking policies and infrastructure. The implementation of 'first hour free' and the introduction of smart meters will have a significant impact on the district. Another example of collaboration is the joint effort to review the former ban of dogs in the pedestrian mall. Staff expects that further collaboration with the district will lead to additional policy and /or project recommendations that will be forwarded to Council as appropriate. Of particular note, the ICDD board and staff have agreed that it would be prudent for the City to contract with an urban design team before investing in streetscape projects for the Central Business District. The design team will be charged with reviewing the 1998 streetscape plan and suggest modernizations that will meet the changing needs of patrons and also more definitely tie the downtown to the Northside Marketplace, Riverfront Crossings and the University properties. It is expected that a recommendation for a consultant team will be presented to the City Council in April. Implementation of the consultant recommendations will likely be phased over several years. The ICDD recently initiated two special events / public art projects, with BenchMarks and TreeHuggers. These projects involved using city infrastructure to engage the community in the downtown streetscape. The colorful displays of art not only brought people downtown but created positive excitement and conversation that helps market the region. 2012 also ushered in the inaugural One Book Two Book festival, which was very successful and showed great promise as an annual event showcasing the community's rich literary heritage and Downtown Iowa City. The 2013 event built upon that first year's success and also included a new partnership with the ICDD in the shape of the outdoor skating rink. Lastly, the ICDD and the City worked to facilitate the very successful Asics Fan Fest that welcomed thousands of wrestling fans from across the country in conjunction with the Olympic Wrestling Trials. Efforts are underway to bring this event back to Iowa City in 2016. In 2012 the City completed the Washington Street two -way conversion project. The public has responded very well to this project and there has been no significant challenges post conversion. The Council also approved new transit routes in the summer of 2012 that helped minimize behavioral problems that have occurred in past years due to large numbers of teenagers gathering at the bus exchange in downtown. Additionally, Council approved new sidewalk cafe standards including allowing for administrative approvals to expedite business permits. An ordinance change allowing for greater density in exchange for Class A office space was also approved by Council. This zoning change helped facilitate the "Park at 201" development that is currently under construction on the pedestrian mall. The City also amended the code pertaining to curfews on entertainment venues in the downtown. The change will allow for increased access to the local music scene. 141Page In early 2013, the City unveiled its new grant program, entitled 'Building Change ". This facade and interior repurposing grant program will help reinvest in the existing building stock and facilitate more private investment by increasing the visual appeal and usable space in the district. Grant announcements are expected to be made in April of 2013. There are several individual projects that have been completed are currently being developed. Some examples include: • Rehabilitation of the former Vito's building continues and a new engineering firm has occupied the previously unused second floor space in the building. A portion of the ground floor level will be occupied by Film Scene. Staff is optimistic that the remaining first floor retail tenants will be announced in the coming months. • The Park at 201 is the name of the new fourteen story high rise building at the former Wells Fargo site. Work has commenced on the site and construction is expected to be completed in late 2013. • Construction was completed on the mixed -use building in the 300 block of E. Washington. The residential component is occupied while the retail space is being marketed by the owner. • Numerous small business investments have been made in the past few months including: • Busy Co- Working (potential plan for expansion in the near future) • Trumpet Blossom Cafe • Molly's Cupcakes • Prairie Lights • Running Wild • The City Council selected a preferred development team for the College and Gilbert location. Negotiations are ongoing with the hope that a development agreement can be presented to Council in the summer of 2013. • Staff is actively working with the owners of the two downtown properties that were damaged by a fire last fall. The Bruegger's corporation has obtained the necessary permits for their new building on Iowa Avenue. • The City Council approved a plan for the development of 221 N. Linn in the Northside Marketplace. This multi -story building is a good example of quality infill development that will match the character of the existing neighborhood. • Midwest One Bank has initiated plans to redevelop the upper stories of their building on the corner of Washington and Clinton. The project will create more usable office space in the downtown and is being completed without any financial incentives from the City. Riverfront Crossings Riverfront Crossings is in its early planning stages, however a number of significant happenings are occurring in 2012. The City Council recently approved an expansion of the south waste water plant, which will eventually lead to the decommissioning of north plant. This will free up valuable public space that will serve as an anchor for the district. The final master planning documents for the region were finalized in 2013. The adopted plan will serve as a blueprint for public and private investments in the district. In 2013, the City plans to initiate the master planning process for the rverfront park. This project will be coordinated with the Burlington Street Dam and riverbank stabilization project that is being jointly funded by the City, University of Iowa, State of Iowa and U.S. Environmental Protection 151Page Agency. Also expected in 2013 is a new form based zoning code that will help guide the desired mixed use development in the region. In 2012, the City Council approved a new Urban Renewal Area on the western edge of the district covering the Riverside Drive area, immediately west of the river. The City /University Urban Renewal District that covers much of downtown was also extended south the cover the balance of the Riverfront Crossings Area. This financial incentive tool could be used to spur redevelopment through private incentives or strategic investments in public infrastructure. Finally, City staff continues to work to support various individual projects in the Riverfront Crossings Area. Examples of such projects include: • The Johnson County Justice Center • The University of Iowa University Voxman -Clapp School of Music • Hieronymus Square property, including the proposed Kinseth Hotel development • Midwest One Bank property on Clinton Street adjacent to the former Sabin School • The ICAD Co -Lab • The newly opened Hampton Inn hotel on Riverside Drive • Sobu Lofts workforce housing project on Dubuque Street • The renovation of the Vine building and a directly adjacent new mixed use development on Prentiss Street In addition the planning for the Burlington Street Dam modifications and the new rverfront park, staff is working to evaluate a site for a new mixed use parking facility for this area of the community. Similarly, funds are budgeted to begin design of a pedestrian walkway under the railroad bridge on Riverside Drive. The bridge currently is a significant impediment to pedestrian movement on Riverside Drive. 161Page FY 2012 -13 City Council Strategic Plan Priority: Neighborhood Stabilization Staff Contact: Jeff Davidson, Director of Planning and Community Development Geoff Fruin, Assistant to the City Manager Goal: The City aims to invest in and deliver core services to neighborhoods in a manner that enhances overall stability and maintains the intended character while facilitating new opportunities to improve the quality of life. Action Plan: The Council has indicated a strong desire to stabilize the neighborhoods surrounding the city core. An effective stabilization strategy requires a review and analysis of the City's policies, programs, communications and capital investment decisions that directly shape and influence a neighborhood's character and livelihood. Such a strategy should recognize the importance of maintaining a neighborhood's character while also creating an environment that facilitates complementary development opportunities. In the coming year staff will focus on the central planning district neighborhoods, however many aspects of the neighborhood stabilization review will have implications throughout the community. In order to achieve Council's goal, staff will be focusing on the elements illustrated by the following radial diagram that influence strong neighborhoods: Land Use Regulations Updated Public Planning Infrastructure Documents and Open Space Neighborhood Stabilization Open ) T Stakeholder Private Building Communication Stock Nuisance Mitigation 171Page Land Use Regulations Land use policies directly influence the manner in which neighborhoods develop. Therefore it is critical that staff analyze the policies and code provisions that govern land use in the neighborhoods that Council seeks to stabilize. Throughout the year staff will be reviewing various aspects of land use regulations, including but not limited to: o Appropriate densities provided by zoning classifications o Permitted uses within the zoning classifications o Permitted number of unrelated habitants per unit o Permitted number /mix of bedrooms per unit /structure o Parking requirements o Neighborhood open space dedication requirements o Appropriateness of additional historic or conservation districts o Potential density bonuses for desirable development characteristics and /or targeted locations o Land assembly and subdivision policies o Demolition permit requirements o Security plan requirements Public Infrastructure and Open Space Public infrastructure and open space plays a critical role in neighborhoods. Well maintained and appropriately planned infrastructure and open space can directly influence a neighborhood's character and can further attract private investment that sustains neighborhoods over the long- term. Over the next year staff will be evaluating the adequacy of planned public investments in the following areas: o Street maintenance (including concrete and brick) o Utilities o Sidewalks (including brick) o Alleys o Signage and pavement markings o Traffic calming provisions o Street trees and plantings o Parkland amenities o Recreational trails Private Building Stock Facilitating private investment in the existing building stock can reinvigorate neighborhoods while reducing undesirable redevelopment pressures or the spread of blighted conditions. The city has several programs that aim to encourage investment in the residential building stock of neighborhoods. Those include: o UniverCity o General Rehabilitation Improvement Program (GRIP) o Housing Authority down payment assistance program 181Page o Targeted Neighborhood Improvement Program Staff will be evaluating the effectiveness of these programs, as well as their funding levels to ensure they are having the intended impact in the core neighborhoods. In addition, staff will be researching other programs that aim to accomplish increased investment in the private building stock. Nuisance Mitigation Stable neighborhoods benefit from actions that effectively reduce or eliminate habitual sources of nuisances and quickly address incidents creating sporadic nuisances. Effective nuisance mitigation strategies can improve the livability of neighborhoods and remove barriers to desired private investment. In reviewing our nuisance mitigation strategy in the core neighborhoods staff will consider the following: • Policies or programs that reduce the number of non - conforming uses and rooming houses • Amortization of non - conforming uses • Nuisance ordinances that can trigger the loss of non - conforming status • Creation of a City "non- conforming use buyout program" to strategically reduce such uses in critical areas of neighborhoods • Requirement that duplexes are 'leased as licensed' • Evaluation of the effectiveness of the rental permit sanction provision of the code • Review of Police Department policies on enforcement of disorderly house and other criminal laws in neighborhoods • Review of the existing trash, debris and litter ordinance • Review trash receptacle standards (residential container storage and commercial dumpsters) • Active participation on the Partnership for Alcohol Safety (PAS) taskforce • Exploration of further potential collaboration with the University of Iowa Open Stakeholder Communication Any effective neighborhood stabilization strategy must include open dialogue and exchanges of ideas with stakeholder groups. Staff believes it will be essential to involve both neighborhood representatives and members of the development community in future neighborhood stabilization discussions. Additionally, it may be appropriate to conduct more comprehensive stakeholder surveys. Similarly, staff will be evaluating mechanisms that can more effectively solicit stakeholder feedback on a continual basis. This includes evaluation of the optional "Good Neighbor Policy ", as well enhanced electronic communication channels through website improvements and /or smartphone applications. Neighborhood schools also have a role in neighborhood stabilization efforts. Thus communicating and actively working with the ICCSD will be an important part of the overall 191Page stabilization strategy. Staff will be seeking to establish two -way communication mechanisms with the ICCSD that promote increased coordination in school and neighborhood planning. Finally, the City needs to make sure that it reaches out to the University, which has a keen interest in making sure that neighborhoods adequately support students, faculty and staff. Strong neighborhoods and well - planned communities can be strong assets for the University and support its efforts to recruit a high - quality student body and workforce to the area. Updated Planning Documents Ultimately, the success of neighborhoods also depends on well- conceived planning documents that guide staff and elected officials in future decisions. To this end, staff has initiated processes to update the City's Comprehensive Plan. Comprehensive Plan amendments are considered throughout the year as development projects are proposed. Progress to Date: Land Use Regulations In 2012, the City Council passed three significant zoning code changes that aimed to more effectively regulate multi - family developments particularly in the off- campus housing areas. Those three ordinances included: • Amending the definition of a household to include no more than three unrelated persons in all zoning classifications • Creating a graduated density formula for the development of one, two and three bedroom apartments in select zoning classifications • Increasing the parking requirement for three bedroom units in a newly defined University Impact Area These changes will have a profound impact on future development, most notably in those areas close to downtown and the university campus where a more diverse housing stock is desired. Staff is continuing to research a proposed ordinance that would allow for multi - family density bonuses or a private dormitory concept in select areas of the community. These areas would be walkable to campus, yet isolated from more traditional neighborhoods. It is staff's hope that these areas will relieve pressure from the core neighborhoods and simultaneously provide a safer and more attractive living environment for students. After internal reviews are complete, staff will seek input from the development community before sending the ordinance through the Planning and Zoning Commission. The City Council created the Jefferson Street historic district in early 2013. This district will preserve the character of this prominent core neighborhood. It is expected that a recommendation to create a historic district in the Melrose neighborhood will be forwarded to Council in 2013. At Council's request, staff has initiated a comprehensive plan amendment for properties on North Governor Street. This comes after a redevelopment proposal for that property was rejected after neighborhood concerns were raised. A rezoning of the property is currently under consideration. 201Page In addition to researching the private dormitory ordinance, staff is working on code changes for the Riverfront Crossings area that would include an expansion of the neighborhood open space dedication requirement. This would presumably also apply to the central business district zones, which would help enhance green space in these densely developed areas. Public Infrastructure and Open Space When developing recommendations for capital improvements, staff has focused on projects that enhance and strengthen our neighborhoods. Examples of recently completed or scheduled projects that accomplish this objective include: • North Market Square Park rehabilitation • Reno Street Park and Fairmeadows Park improvements • Community garden installations at Fairmeadows Park and in the Miller- Orchard area • Park View Terrace landscaping enhancements • Miller- Orchard neighborhood sidewalk installation • Grant Wood Sycamore Greenway Trail public art project • Dewey Street brick street replacement • Lower Muscatine Roadway improvement (includes pedestrian enhancements with new sidewalks and improved lighting) • Enhanced funding for future neighborhood park investments Staff is currently considering future brick street replacement projects. With this evaluation the City will also consider including restoration of adjacent brick sidewalks. Similarly, staff will pursue conversations with the Mark Twain neighborhood and the ICCSD on the neighborhood improvement proposal that was presented to the City Council during the public hearing for the FY 2013 -14 budget. The Council also approved the annual "PIN' grants, which provide funding to neighborhood associations for various improvements and activities. In 2012, some of these grants went toward physical improvements such as plantings (e.g. Brooklyn Park), while others were dedicated to neighborhood building activities. The grants serve as an effective mechanism to communicate with neighbors and better understand their perspectives. Staff will continue to work with these associations on efforts to strengthen their neighborhoods. 2013 grants will be announced at a later date. Private Buildine Stock The first phase of the UniverCity Program resulted in renovations of twenty six homes using $1.25 million of State I -Jobs funding. The second phase of the program is nearly complete with four homes purchased and $160,000 of City funding for renovations committed. The FY 2013 -14 budget contained funds to purchase and renovate approximately twelve additional homes. This is a substantial increase in local funding for this important program, which remains very popular with the neighborhoods. Many of the new homeowners in the program continue to invest in substantial improvements to their homes beyond work completed by the City. Outside feedback from this program has been overwhelmingly positive, with many neighbors crediting it with stabilizing their streets and spurring additional private investment. Staff has already initiated purchases for the coming year and expects that all twelve homes can be converted back to single - family use by the end of the year. 211 Page Staff also continues to implement its more traditional rehabilitation program, General Rehabilitation Improvement Program (GRIP). This program invests in the private building stock and helps preserve structures for owner - occupied habitants. In FY 2012 -13 the program rehabilitated 13 homes and has committed funds for another 11 homes. The investment in these properties totals approximately $477,000. Funding for this program will continue to in 2013 -14. As part of the Council approved annual CDBG Action Plan, staff created and implemented a new Targeted Neighborhood Improvement Program in 2012 that provided a combination of low and no interest loans and forgivable loans to homeowners to make exterior, emergency and comprehensive repairs to their homes in targeted areas of Iowa City. These areas include the UniverCity program boundaries, the Towncrest area, the Miller Orchard area, and the Grant Wood /Wetherby area. The program is funded by CDBG and HOME funds allocated by the Housing and Community Development Commission and approved by the City Council. 50% of each loan is forgiven if the home is maintained as the owner's primary residence for five (CDBG) to 10 (HOME) years after the project is complete. The first year program assisted 12 households with approximately $200,000 in funding. Due to the success of this program, staff will look to offer it again in 2013. Staff has also proposed to expand the geographic area of this program to the Mark Twain neighborhood. Stakeholder Communication Going forward, staff is making a concerted effort to engage a variety of stakeholders in these important community discussions. In recent months staff has met with residents in the following neighborhoods: • College Hill • Northside • Goosetown • Glendale • Miller- Orchard • Parkview Terrace • Mercer As additional regulatory changes are considered staff will meet with neighbors and also engage the development community. The City Manager intends to continue his Developer Roundtable meeting and recently created an ad -hoc committee of private business representatives to get input on zoning code issues. Staff has also engaged the ICCSD in discussions pertaining to their future plans for both new and existing facilities in the district. We hope to establish and build an open dialogue that will allow for greater collaboration in the months and years ahead. The City in anxious to consider partnerships with the school district on existing buildings, as well as any new schools that may develop in the coming years. Similarly, staff has reached out to the University to involve them in future development issues that impact housing and neighborhoods that serve their students, faculty and staff. The City partnered with the University of Iowa on an off- campus housing fair that took place in January of 2013. 221Page Research regarding how other communities handle 'good neighbor' meetings is nearly complete. Staff expects to recommend changes to the City Council in 2013. The changes will be aimed to ensure that neighborhoods have access to complete information regarding proposed developments seeking legislative approvals. Staff continues to work promote the newly established social media sites as an enhanced communication tool between the City and residents. The City is also in the process of launching a smart phone application that will allow residents to communicate neighborhood concerns directly with the City. Nuisance Mitigation To date, staff has been reviewing the effectiveness of current nuisance mitigation policies and practices. There has been a particular focus on the rental permit sanction provisions in the code. Staff has compiled statistics on the number of properties that have been subject to some phase of this process for each year the ordinance has been in effect (2003 to present). After undertaking this review and discussing its effectiveness internally, staff proposed changes to the disorderly house provisions of the code. These changes were adopted by Council and should help strengthen enforcement efforts and minimize the number of recurring problems from the same property. Staff is also increasing the use of a code provision that allows for annual property inspections (instead of once every two years). The annual inspections can be triggered by nuisance and /or criminal complaints. In cases where properties are generating violations, a more frequent inspection schedule can provide incentive for property owners to take steps to limit nuisance violations. In 2012, staff sent notice to owners of duplexes that those units must be leased to the public in a manner consistent in which they are licensed by the City. Prior to this notice there were cases of entire duplexes being leased to a single tenant or group of tenants. The clarification that staff made with these property owners is that each unit in a duplex must be leased separately. Staff also updated the City's rental disclosure form in an effort to provide more clear information on existing regulations. This form is required to be completed for all rental permits. The City has taken steps to increase over - occupancy enforcement efforts. Staff is proactively looking at rental advertisements and has also worked with University of Iowa officials to utilize their student directory for address checks. By reviewing these sources staff can attempt to identify and address over - occupancy situations before any nuisances are generated. Staff has had conversations and conducted neighborhood driving evaluations with citizen groups about their experiences and top nuisance concerns. Common themes in those discussions seem to be recurring problems with non - conforming properties and aesthetic concerns with trash, debris and storage of related receptacles. Staff is in the process of shifting internal resources to conduct more targeted trash and debris patrols. Such patrols will be targeted to areas where complaints are most often received and will likely be conducted at times when the problems seem to peak (e.g. following special events). An ordinance requiring trash receptacles to be placed behind the building line was tabled by the Council and will be discussed later in 2013. Through a partnership with the University of Iowa, residents now have access to a car - sharing program in the community. The Zip -Car service is available to all residents and has been very popular. Over time 231Page it is expected that the program will reduce the number of cars, particularly in core neighborhoods and dense multi - family developments. The program will help to reduce traffic and parking congestion, which is often a source of nuisance complaints in neighborhoods. Finally, staff is investigating ways to enhance community reporting of non - emergent nuisance violations. A new mobile application has been rolled out to a small pilot group of neighbors. A full deployment of this new communication tool is targeted for the spring of 2013. Updated Planning Documents Staff launched the "Good Ideas" campaign in 2012 and held several public forums to solicit input on the City's Comprehensive Plan. A draft plan is currently being reviewed by the Planning and Zoning Commission and will be before Council in early 2013. The new Comprehensive Plan will help guide development over the next decade. As necessary, staff will review and amend the many district plans that cover the neighborhoods in more specific detail. 241Page FY 2012 -13 City Council Strategic Plan Priority: A Strong and Sustainable Financial Foundation Staff Contact: Dennis Bockenstedt, Finance Director Goal: The City aims to create a strong and sustainable financial foundation that will provide needed stability and flexibility while utilizing taxpayer dollars in the most efficient and responsible manner. Action Plan: In order to achieve this Strategic Plan goal, the City is focusing in two primary areas. First, staff will be recommending to Council several new financial policies that will provide a greater level of financial stability. Secondly, staff will continue to enhance the level of financial analysis presented to the public so that our elected officials will have a greater informational foundation on which to base future decisions. This includes a continued emphasis to improve the Financial Plan document and ultimately achieve the GFOA Distinguished Budget Presentation Award. Staff has completed or is currently revising or creating the following financial policies: • Economic Development Policies • Purchasing Policies and Procedures • Target Fund Balances • Debt Service Coverage Levels • General Fund Contingency Level • Annual review of rates, user charges and fines In addition to the above - mentioned specific policies, staff is carefully examining our operations and noting examples of the City providing subsidized service beyond our borders. In reviewing these situations, staff will develop plans to ensure that the City is being equitably reimbursed for such services. The revised purchasing manual was adopted by the Council in the spring of 2012. The remaining items were incorporated into the presentation of the fiscal year 2013 -14 budget document. Throughout the year staff will be working to improve the financial analysis presented to the Council and general public. Furthermore, staff is continuing efforts to make the annual financial plan more readable and user friendly. Among the top priorities in this area include: • Refinement of individual department narratives, including performance and comparative metrics • Introduction of a ten -year financial trend analysis section in the Financial Plan • Expanded detail of line -item expenditures in the budget document 251Page Through enhanced information, greater transparency and well rooted financial policies, the City can create a strong and sustainable financial foundation that will provide needed stability and flexibility while utilizing taxpayer dollars in the most efficient and responsible manner. Progress to Date: In 2011, the Council adopted economic development policies that aim to guide decisions on financial support of private projects. These policies have been applied to numerous projects and appear to be serving an effective purpose. The policies send a clear message to the private sector as to the type of projects and level of support that the City is willing to consider. This helps frame discussions and focuses the attention on projects that provide the desired outcomes for the community. In April of 2012, the City Council adopted a new purchasing manual. This manual provided much needed updates to all purchasing related policies. The new policies are intended to streamline the procurement process while also ensuring that the most competitive pricing options are obtained. Additionally, the manual created a local preference policy aimed at keeping more public dollars in the local economy. Staff will closely monitor the effectiveness of the new policies and also solicit feedback from the local business community. Any needed changes or adjustments will be brought back to Council for consideration. In May of 2012, Moody's conducted a review of the City as part of the bond rating process. The review resulted in Moody's reaffirming the City's AAA bond rating for the recently issued general obligation bonds. The excellent bond rating led the City to securing the lowest interest rates on bonds in recent memory. Iowa City remains as one of four Iowa cities with that highest rating. Nationally, less than 200 cities currently have a AAA Moody's bond rating. Also in May of 2012, the Council approved a shifting of personnel resources within the Finance Department. That change resulted in the elimination of a three quarter time Purchasing Clerk position and the addition of a second full -time Budget Analyst position. This change will help facilitate progress toward the specific items in this strategic plan goal. Specifically, the second Budget Analyst position will provide the ability to expand upon budget narratives, comparative analysis, financial trends and performance measures. These efforts will enhance the effectiveness of the organization and also better inform the general public and elected officials about the City's overall fiscal performance. The City recently achieved the GFOA Distinguished Budget Presentation Award for the FY 2012 -13 budget. This award reflects the efforts of the finance staff to improve the readability of the budget document. This was the first time Iowa City received the award in over twenty years. The adopted FY 2013 -14 budget included a second consecutive tax rate decrease. The continued emphasis on lowering the City's tax rate will help make us more economically competitive in the region. At the same time, the City has maintained sufficient reserves and lowered overall debt service payments by nearly 33 %. Lastly, staff continues to evaluate services that stretch beyond our borders. In these instances staff is reviewing the level of subsidy and determining steps to ensure that in the future the City is equitably reimbursed for such services. 261Page FY 2012 -13 City Council Strategic Plan Priority: Coordinated Communication and Customer Service Orientation Staff Contact: Geoff Fruin, Assistant to the City Manager Goal: The City strives to be a high- functioning, customer service orientated organization that actively supports and engages stakeholders through clear, open and innovative communication methods. Action Plan: The City Manager's Office is conducting a comprehensive organizational assessment focusing on communication strategies and the organizational customer service culture. The assessment is targeting the following issue areas: 1. Communications a. Internal i. Review of interdepartmental communication methods ii. Identification of barriers to effective internal communication (e.g. technology) b. External i. Assessment of clarity in City communication to various audiences ii. Review of effectiveness of current communication methods (e.g. website, advertisements, direct mail, etc.) iii. Identification of emerging communication methods and barriers to effective usage iv. Initiate a website redesign process v. Consider any needed changes to the branding of the City and /or activities, amenities or services (e.g. use of logos) 2. Customer Service Orientation a. Transactional Processes i. identification of transaction - orientated public services ii. Assessment of process efficiency, accessibility, and convenience iii. Barriers to efficiency (technology, information sharing, training, policies, etc.) b. Organizational Culture i. Assessment of policies and programs aimed to recognize and encourage outstanding customer service ii. Identification of mechanisms to facilitate and encourage ideas for customer service enhancement iii. Opportunities for skill enhancements, cross - training and promotion of increased awareness pertaining to other city services or programs 271Page It is anticipated that the assessment will conclude with the development of an organizational communication and customer service plan. That plan is expected to be ready for presentation to Council in the summer or fall of 2013. Progress to Date: In April of 2012, the City Council approved a staff reorganization that will serve as the foundation of a more centralized and strategic approach to organizational communication. That reorganization eliminated the Document Services division of the Finance Department and moved the remaining two employees of that division into the City Manager's office. The Web Developer position was also moved from Information Technology Service division to the new communication office and is now a Digital Marketing Specialist. With guidance from the City Manager, the new communication team is working with departments to develop well- coordinated public messaging. The new communication team has also assumed oversight of the front desk responsibilities at City Hall during regular business hours. Two part-time employees split desk coverage and offer front line customer service assistance to visitors and those contacting City Hall via phone or email. Staff is also preparing plans for an authorized remodel of the front lobby area. The redesign aims to create a more welcoming environment for both City Hall and the Police Department. After plans are prepared they will be reviewed with Council and then bid out for completion in 2013. The City staff is working to identify opportunities to enhance customer service throughout the organization. On a broad level, training opportunities in the areas of communication and customer service have been provided to staff members. Similarly, the Personnel Division has retooled the new hire orientation process to include a segment on customer service for City employees. Several specific items or work flow processes have been or are currently being changed to better meet the needs of our citizens. Some examples include: • The Iowa City Public Library has launched new phone system and is pursuing several operational and physical design changes that are intended to enhance accessibility and customer service. The changes to the lobby of the library, including a reconfigured Help Desk, which was completed in 2012. Cross - training of staff and other service initiatives associated with these changes are ongoing. • The Transportation Department worked with the Finance staff at City Hall to enable customer applications for elderly and disabled bus passes at City Hall. Previously, such applications were only available in the Tower Place parking office. Instead of sending inquiring citizens from City Hall to that separate facility, the City's Finance staff can now process such applications. • The HIS department added a second computer terminal near their front counter to assist with businesses or citizens wanting aerial images of their property. The department has seen such requests increase steadily and can now meet the requests in a more timely manner. • HIS and Engineering staff are currently working to streamline the excavation in public right of way permit process. The current process requires a contractor to obtain approvals and submit payment to both departments separately. After the changes are made there will be a single point of contact for approvals and payment. • The City is preparing to implement an electronic plan submission solution. This effort aims to streamline the plan submission and review process. Instead of receiving and routing multiple 281Page paper files and then collecting and disseminating comments from various departments, this electronic submission will share plans instantly and collect comments in a centralized portal for all parties to review. This project will require significant coordination with the private sector, as well as internally between departments. The City aims to launch this effort in early 2013. • The Police Department is actively pursuing a volunteer Champlain Corps program that will better assist members of the community in times of crisis. • The Parks and Recreation Department and Senior Center implemented new registration software in 2012. This expanded online registration opportunities to the public, including making park shelters and Senior Center programs available for online registration for the first time. In the summer of 2012 the City launched a redesigned homepage and introduced a City Facebook and Twitter page. These communication improvements have allowed the City to reach broader audiences and better promote activities, community news and service information. The improved website not only markets the City better through improved imagery, but it also makes customer service a priority through easy to find information and prominent communication portals with City staff. Plans for continued improvements include greater use of videos and a complete redesign of the current website for 2014. A significant barrier to improved internal work flows and communications lies in the City's decentralized and dated computer platform. Several years ago the City attempted to rectify this situation; however, the software vendor failed to perform under the terms of the agreement. The City Council recently approved a contract with Tyler Technologies for a new software package that will allow for a more centralized approach with information sharing advantages. Such a system will also facilitate the automating of several processes within the organization, and would result in easier access to information and ultimately better informed decision - making. Implementation of the software commenced in October and is anticipated to finish in 2014. 291Page FY 2012 -13 City Council Strategic Plan Priority: Organizational Effectiveness Staff Contact: Tom Markus, City Manager Goal: The City shall proactively look toward the future to ensure that services are continually able to be delivered at high levels and that relationships with external stakeholders are strong and productive. Action Plan: The City Manager's office is focusing on two key areas in order to meet City Council expectations. First, staff is conducting a succession plan for the organization. This effort is being jointly led by staff from the City Manager's Office and Human Resources. The succession plan process includes analyzing the staffing of each department and identifying management and highly skilled positions that are likely to experience turnover during the next five years. Additionally, the plan will identify key challenges and /or opportunities presented by the anticipated staff turnover. Such examples may include the loss of highly technical or specialized skills, and general institutional knowledge. The plan will identify strategies to better prepare the organization for the anticipated turnover in key positions. Secondly, the City Manager is actively working to build relationships and establish more effective lines of communication with our Federal and State elected representatives. As Federal and State lawmakers consider legislation and appropriations that impacts our community, it is increasingly important that Iowa City has a strong voice in Des Moines and Washington D.C. With a focus on the adopted 2013 Legislative Priorities, the City Manager is working with our elected officials, lobbyist and membership organizations to make certain that the City's perspective is fully understood and considered at all levels of government. Similarly, the City is continually identifying key projects that may align with Federal and /or State initiatives. This will allow the City to more proactively leverage local funds and progress with flood mitigation, economic, public safety and other key local projects. Progress to Date: Succession Plan Staff has completed phase one of the organizational succession plan effort. This phase included a high - level demographic analysis of the organization, as well as an internal analysis of management positions with a focus on those that have a high probability of turnover due to retirement or other known circumstances in the next five years. This analysis highlighted the need for further succession planning, as it revealed a significant number of people holding management level positions that are currently or will soon become eligible for retirement. Staff is currently working on phase two of the succession plan effort. Phase two focuses on the following efforts: • Identifying strategies that will help transfer institutional knowledge and expertise in the areas of the organization where management level position turnover is anticipated 301Page • Evaluating current service delivery strategies and identifying opportunities to achieve greater efficiencies and value through restructuring when management level position become vacant • Identifying skill sets and values that will be sought for future management level positions • Developing opportunities to promote such values and skill sets among current and future employees through targeted training and performance assessments / professional development tools Staff anticipates that the phase two succession planning analysis will produce actions that have applicability across the entire organization. Additionally, there will likely be more detailed actions that focus on a few specific areas of the organization, which are expected to experience the greatest amount of management turnover in the next five years. The largest area of focus will be on the Public Works department. While the succession planning effort is underway, the Police and Fire departments are exploring ways to assist in the recruitment of minority populations. Both departments are considering cadet or explorer programs that would focus on reaching youth at young age to expose them to public safety careers. Partnershio with State and Federal Officials The City Council adopted its annual legislative priorities in January of 2013 and has authorized the hiring of the Davis Brown Law Firm for lobbying services at the State level for the second consecutive year. Staff is actively working with Davis Brown, the Metro Coalition and the Iowa League of Cities to ensure that the City's position is being presented effectively. Communication with our lobbyist occurs on a weekly basis at minimum, with more frequent contact as needed. Communication with our partners in the Metro Coalition occurs every other week, with more frequent contact as needed. Staff continues to seek State and Federal funding opportunities for local projects. Below is a listing of state and federal grants secured since the adoption of the strategic plan: • The City applied for and was awarded $1.7 million in additional CDBG home buyout funds for the Park View Terrace neighborhood. These funds represent the last of the approximately $27 million in state and federal funds that were secured to buyout 93 homes in this area of the community. • The Iowa Economic Development Authority announced a fourth round of funding for the Single Family New Construction (SFNC) Program, thus extending this program into 2012 -13. Iowa City is eligible to receive $1,390,227, which will allow for approximately 32 new homes for this program aimed at rebuilding the housing stock after the 2008 flood. After this latest round of funding is spent, Iowa City will have assisted with approximately 141 new housing units since the 2008 flood. The taxable value created from this program will exceed that lost as a result of the flood buyout programs. • Iowa City was awarded a 6% increase, or $639,218, in federal Community Development Block Grant (CDBG) funding for the 2012 -13 fiscal year. The increase is especially positive news, given that most other communities across the country received a 10% or larger reduction in funding. The long -term CDBG funding trend is still negative as the current allocation is approximately 33% below that of ten years ago. • Iowa City's allocation for the federal HOME program, which focuses on affordable housing, was reduced to $381,851, representing a 36% reduction from last year. This cut is consistent with 311 Page cuts from other cities across the country. In the last ten years the City's annual HOME funding has been reduced by 47 %. • The Iowa City Police Department collaborated with the Johnson County Sheriff's Office and received a $32,164 U.S. Department of Justice grant. This grant will help offset costs to training police staff at the Cedar Rapids shooting range. The partnership with Cedar Rapids will eliminate the need for a City -owned shooting range and will help build a stronger relationship with the Cedar Rapids Police Department and other local law enforcement agencies that will utilize the range. • The Iowa City Police Department also received a U.S. Department of Justice grant in the amount of $250,000 to offset the costs of hiring two new officers. This highly competitive grant program will enable the City to expand its police force to help meet the demands of a growing community. At the same time the grant will help focus police resources on specific priorities that are articulated in the strategic plan. • The Iowa City Municipal Airport received three grants in 2012. Senator Harkin recently announced that the Federal Aviation Administration (FAA) awarded the airport $2.3 million for the construction of a new taxiway. The City also received a $90,525 from the State of Iowa for the same project. Thirdly, the State of Iowa also granted the airport $75,000 for the rehabilitation of the roof on the terminal building. • The U.S. Environmental Protection Agency continued its support of the Riverfront Crossings effort with a $60,000 planning grant for the redesign of the Burlington Street Dam. This project, which includes the University as Iowa as a partner, will make the damn safer while creating potential recreational benefits for the community. The City also secured a $50,000 grant from the State Department of Natural Resources and a $152,000 Great Places grant that will assist in the design and engineering of this project. • The U.S. Department of Housing and Urban Development (HUD) awarded the City $121,721 for the Family Self- Sufficiency (FSS) program. The FSS program promotes self- sufficiency and asset development by providing supportive services to participants to increase their employability, to increase the number of employed participants, and to encourage increased savings through an escrow savings program. • The State of Iowa awarded the City a $1.9 million grant for the construction of an access road to the Moss Ridge Campus development. Construction on that road should begin in 2013. • The State of Iowa Transportation Commission awarded Iowa City $441,000 for a trail from Foster Road to Waterworks Prairie Park. This will be constructed in 2015 -16 and will complete the Iowa River Trail segment from the Terry Trueblood Recreation Area to the Mehaffy Bridge in North Liberty. In addition to seeking out funding for community projects, staff has actively been communicating our position on statewide legislative proposals impacting cities. While most communication is channeled through our lobbyists, staff also corresponds directly with our legislators and travels to Des Moines, when deemed appropriate. Examples of such proposals include: • Commercial Property Tax Reform - Both the House and Senate have had advanced discussions and debates on commercial property tax reform, including reclassifying apartments as residential uses. • Municipal Use of Red Light Cameras — The City continues to communicate its position to continue to allow municipal governments the right to decide if such technologies are appropriate for use within their jurisdictions. 321Page • Preemption of Occupancy Regulations —A legislative proposal has surfaced that would restrict a city's right to regulate occupancy of residential structures based upon the number of unrelated persons. Iowa City is one of many cities throughout the country that uses such regulations to ensure safe living conditions and mitigate neighborhood nuisances. • Low -Head Dam Program Funding — Iowa City advocated for the State to restore the low head dam program, which had not received funding in recent years. This state program helps communities ensure that dams are safe and also can allow for greater recreational uses on rivers. Iowa City is looking at needed changes to the Burlington Street damn and this program may provide financial assistance to carry that effort forward. The approved fiscal year 2012 -13 state budget restored a million dollars of funding for this project. • Road Use Tax — This revenue source has not kept up with increasing maintenance needs of our transportation infrastructure. As a result, more work is being deferred or completed with other revenue sources (e.g. general obligation bonds). While there was some discussion on an increase in the road use tax, no proposals materialized in the 2012 session. It is unlikely that a proposal will succeed in 2013. • Tax Increment Financing — In 2012 there was significant statewide attention on Tax Increment Financing (TIF). Iowa City worked with the Metro Coalition to advocate for changes that would make the process more transparent, provide for a better data collection mechanism and strengthen the antipiracy regulations that govern the economic development tool. Cities are now required to submit annual TIF reports to the State, which are collected in a searchable database. Individual TIF projects now require a public hearing, which invites more opportunity for community discussion and input from other taxing jurisdictions. Finally, municipalities can no longer incent the relocation of business from other Iowa jurisdictions unless there is a written agreement between the communities or there is a public finding that without such incentive there will be a statewide loss of employment or wage earnings. • 411 Pension System - No structural changes to this public safety pension system have been seriously considered. Cities are asking the State to restore funding to this program. • Passenger Rail Funding — No action has been taken as the legislature is awaiting the completion of an IaDOT study on the proposed service from Chicago to Council Bluffs /Omaha. In May of 2012, the IaDOT announced the preferred route, which runs through Iowa City. Staff has attended several IaDOT passenger rail advisory committee meetings in Des Moines. In recent months, staff has given presentations on this project to the IaDOT passenger rail advisory committee, the Iowa Passenger Rail Association, the Des Moines business community, the Council Bluffs Chamber of Commerce, the Omaha and Lincoln Nebraska rail advocacy group, and several local service groups. In conjunction with the Greater Des Moines Partnership and the Iowa City Area Chamber of Commerce, the City sponsored two prominent rail speakers to present to various stakeholders throughout the state. In February of 2013, staff presented to the Iowa Senate Transportation Committee. Staff attended a number of legislative advocacy events in Des Moines this year. Examples of such events included those hosted by the Iowa City Area Chamber of Commerce, Iowa League of Cities and various professional associations that involve management level staff. The City also actively participated in the Chamber of Commerce's annual Washington D.C. legislative trip. In the coming year, staff will be evaluating the effectiveness of both our state and federal lobbying efforts. Any recommendations that stem from this evaluation will be forwarded to Council at a later date and will also be included in subsequent status reports. 331Page Appendix A: Significant Capital Improvement Plan Project Status Report ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication Strategic Anticipated Council Category Project Description Plan* Current Status Decisions Public Facilities South Wastewater This project will expand the ED, DT The project has been Accept final project Plant Capacity South Wastewater Plant to awarded to J.J. Expansion accept the flow from the Henderson. Construction North Wastewater Plant, is underway. allowing the decommissioning and demolition of the flood prone North Plant. Animal Shelter This project will reconstruct OE, SF Design development is Hold Public Hearing the Animal Shelter destroyed underway. FEMA has in the Flood of 2008 at a new approved improved Approve Plans and location on Napoleon Lane. project status and time Specifications extension. Award Construction Contract Accept Final Project Riverfront Crossings The project will construct a DT Evaluating alternative site Selection of a preferred Parking Facility 575 space City parking locations. site and development facility, with an adjacent partner. mixed us private tower. Airport Parallel This project will construct a ED Construction Phase 1 of Council approves grant Taxiway full - length taxiway parallel to the project is complete. matching funds as part of ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication Strategic Anticipated Council Category Project Description Plan* Current Status Decisions Runway 7/25. Phase 2 has started and CIP budget Plan will be complete by summer2013. Airport commission has responsibility for design and construction agreements. Eastside Recycling This project provides a full ED Complete Center range of recycling opportunities on the East side of Iowa City and includes an education center as well as space for non - profit partners assisting with waste diversion. Public Facility Space Developing an inventory of OE Report Complete Needs Analysis City owned buildings and determining the status of each building based on various metrics. Estimate major maintenance and additional space requirements for City operations. North Wastewater This project will remove most ED, DT Preliminary demolition None at this time. Plant structures and prepare the estimates have been site to become parkland and prepared and Staff is open space integrated in the seeking funding. Riverfront Crossings District. Removal of the wastewater plant and transforming the land into a resilient riverfront park will be a catalyst for ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication Strategic Anticipated Council Category Project Description Plan* Current Status Decisions sustainable redevelopment in this central city neighborhood. Flood Recovery Flood Buy -Out Purchasing property in the Complete Program flood hazard zone. West Side Levee This project includes the The Environmental Hold Public Hearing and construction of an earthen Assessment has been levee, riverbank stabilization, completed and approved Approve Plans and and interior storm water by CDBG. The funding Specifications drainage improvements. The has been released and levee will extend the City can start drawing Award Construction approximately 3,000 linear down on the CDBG grant. Contract -April 19 feet along the Western bank Property acquisition is of the Iowa River from the scheduled to begin in late Accept Final Project CRANDIC Railroad Bridge to spring of 2012. McCollister Boulevard. Storm Construction is scheduled water improvements will to begin in late summer include the construction of a of 2012. new storm sewer and two storm water pumping stations and backflow prevention valves. East Side Levee This project includes the NS, ED The project has been Authorize Property construction of a levee terminated because the Acquisition system and related interior estimated cost far storm water drainage exceeds the funds Hold Public Hearing improvements. The proposed available. Portions of the ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication Strategic Anticipated Council Category Project Description Plan* Current Status Decisions levee will extend federal funds will be Approve Plans and approximately 4,200 linear reallocated to the West Specifications feet along the Eastern bank side levee project. of the Iowa River from U.S. Award Construction Highway 6 to the CRANDIC Contract Railroad Bridge. Storm water improvements will include Accept Final Project storm water pumping stations and backflow prevention valves. Taft Speedway Levee This study will identify and NS Project was terminated. evaluate the feasibility of Federal funds were various flood mitigation reallocated to the South alternatives for the Taft Wastewater Plant Speedway/ Idyllwild area in capacity expansion. Iowa City. The study will determine the impacts each alternative will have on the surrounding area and all those affected. Upon completion of the study, a final report detailing the findings will be drafted and issued to City Council. This report will provide the Council with the necessary information to make a decision on how to proceed. Gateway Project This project will elevate ED, NS National Environmental Approve Preferred Dubuque Street and Policy Act (NEPA) Review Alternative ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication Strategic Anticipated Council Category Project Description Plan* Current Status Decisions reconstruct Park Road Bridge Process is expected to be to reduce closures due to complete in April of 2013. Authorize Property localized flash floods and Final design & Acquisition Iowa River flood events; engineering to begin in minimize backwater flood May 2013. Construction Approve Funding impacts created by the planned fall 2016 Agreement existing bridge; better serve transit, pedestrians and Hold Public Hearing bicyclists; and rehabilitate existing infrastructure Approve Plans and deficiencies within the Specifications corridor. Award Construction Contract Accept Final Project Rocky Shore Flood This project will install a ED Property acquisition is in Authorize Property Gate /Lift Station flood gate and permanent progress. Staff is Acquisition storm water pumps to preparing a separate tree mitigate future flooding of clearing project. Hold Public Hearing the Highway 6 corridor. Construction is scheduled to begin summer 2013. Approve Plans and Specifications Award Construction Contract Accept Final Project Iowa River Power This project will repair The preliminary concept None Dam Repairs damage to the downstream and FEMA project face of the dam from the worksheet have been Flood of 2008. approved. The final ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication Strategic Anticipated Council Category Project Description Plan* Current Status Decisions design and construction is scheduled for 2012. A preliminary study will be performed to review alternative repair options. Water main Crossing This project will install new Project has been awarded Accept Final Project Repair water mains under the Iowa to Vieth Construction. River at the Old Water Plant site and south of Highway 6. Public Infrastructure Central Business This project will repair or DT Staff is currently in the Approve Consultant District Maintenance replace various streetscape process of reviewing RFPs Agreement features in the Central related to the Pedestrian Business District. This will Mall Streetscape. Hold Public Hearing include such items as light Selected finalists will be pole painting, tree grate forwarded to the City Approve Plans and replacement, Washington Council in the Spring of Specifications Street Two -way conversion, 2013. Pedestrian Mall electrical Award Construction upgrade, sidewalk and brick Contract repair. Accept Final Project First Avenue Railroad This project will provide ED,NS Final design is near Hold Public Hearing Grade Separation grade separation between completion. Property the Iowa Intestate Railroad acquisition is currently Approve Plans and and 1" Avenue to eliminate underway. Construction Specifications traffic delays due to trains to begin in 2014. This and increase pedestrian/ project is dependent on Award Construction student safety. the Lower Muscatine Contract Road Reconstruction schedule. Accept Final Project ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication Strategic Anticipated Council Category Project Description Plan* Current Status Decisions Dubuque Street This project will construct a Preliminary concept has Approve Consultant Pedestrian Bridge pedestrian bridge over been developed. Planned Agreement Interstate 80 at the Dubuque for construction in 2015 - Street interchange. This will 16. Approve Funding include the extension of the Agreement multi -use path along Dubuque from Foster Road Authorize Property to Butler Bridge. Acquisition Hold Public Hearing Approve Plans and Specs Award Construction Contract Accept Final Project Lower Muscatine This project will reconstruct ED, NS The project was bid in Road Reconstruction Lower Muscatine Road from October and awarded to Accept Final Project Kirkwood Avenue to 1'` Metro Pavers Avenue. This will include a Construction. Began in new traffic signal at the March 2013 and will Sycamore Street intersection. continue until Summer 2014. Library Remodel Recommendations of a OE Phase 1 is almost None at this time facilities consultant will be complete and phase 2 is implemented over two scheduled to begin in years. Project includes September 2013. internal building improvements including new service desks, increased self - check options, creating a ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication Strategic Anticipated Council Category Project Description Plan* Current Status Decisions new teen area and upgrading worn furnishings. Snyder Creek Trunk This project will construct a ED Construction complete, Accept Final Project Sewer sanitary sewer trunk line to punch list items remain. service the Iowa City Establish Tap -on Fee Industrial Park and areas east of Taft Avenue. Moss Ridge Road This project will construct a ED Project is being designed Hold Public Hearing street from Highway 1 by Shive Hattery. through the Pearson Property acquisition is in Approve Plans and Property progress and construction Specifications is planned for 2013. Award Construction Contract Accept Final Project Park Road 3rd Lane This project will reconstruct ED, NS The design is being done Authorize Property Park Road from Riverside as part of the Gateway Acquisition Drive to approximately the Project and will be new bridge approach section. constructed with that Hold Public Hearing project. Approve Plans and Specifications Award Construction Contract Accept Final Project Sycamore Street This project will reconstruct ED, NS Foth Infrastructure and Hold Public Hearing Improvement the left turn lanes on Environmental designed Highway 6 and add a left turn the project. PCI was the Approve Plans and ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication Strategic Anticipated Council Category Project Description Plan* Current Status Decisions lane on the North leg of the lowest responsible, Specifications intersection. This will include responsive bidder. reconstructing the retaining Construction is 60% Award Construction wall at Sycamore Mall. complete. Contract Accept Final Project American Legion / This project will add turn NS, ED The project is currently Authorize Property Scott Blvd lanes and a traffic signal being designed in- house. Acquisition Improvement system at this intersection. A Construction is planned roundabout is also being for 2014 -15 Hold Public Hearing considered for this intersection. Approve Plans and Specifications Award Construction Contract Accept Final Project US 6 East This project will be an ED, NS The project has been None at this time Rehabilitation asphalt overlay of Highway 6 awarded to LL Felling. from the Riverside Drive to Construction will begin Lakeside Drive. This will Spring 2013. include paved shoulders. This is a joint project with the Iowa DOT. Burlington /Madison This project will install a DT Staff is currently pursuing Approve Funding Intersection median in Burlington Street additional funding Agreement from Madison Street to the opportunities. Plans will Iowa River. This will also be completed after final Hold Public Hearing include pedestrian crossing funding is secured improvements. This is a joint I Approve Plans and ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication Strategic Anticipated Council Category Project Description Plan* Current Status Decisions project with the University of Specifications Iowa and Iowa DOT. Award Construction Contract Accept Final Project Burlington /Clinton This project will install left DT This project is in concept Approve Funding Intersection turn lanes on Clinton Street. stage. Shive Hattery will Agreement This is a joint project with the design the project. University of Iowa. This Construction is scheduled Hold Public Hearing project will not include for 2015. medians on Burlington Approve Plans and Street. Specifications Award Construction Contract Accept Final Project First Avenue Strom This project will install a new NS, ED Foth is designing this Hold Public Hearing Sewer Phase II storm sewer from the First project. Preliminary plans Avenue Mini Mall to Proctor are complete. Property Approve Plans and and Gamble. acquisition is ongoing and Specifications construction is planned for 2013 Award Construction Contract Accept Final Project ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication Strategic Anticipated Council Category Project Description Plan* Current Status Decisions Parkland Development Terry Trueblood Iowa Cities largest Park, Final phase under Accept Final Project. Recreation Area developed in three phases. construction with Third phase is currently anticipated opening under construction which August 25, 2013. includes a park lodge, playground, and park shelters. Highway 1 Trail This project will construct a NS Shive -Hattery is designing Authorize Property 10 -foot wide trail along the the project. Schrader Acquisition North side of Highway 1 from Excavating was the lowest Orchard Street to Sunset responsible, responsive Accept Final Project Street. This will include 4- bidder. Construction is foot sidewalks along Miller 32% complete. Avenue and Hudson Avenue. Normandy Drive This project will develop the NS Phase one has been Approve Plans and Restoration properties purchased completed, phase two will Specifications through the Flood Buyout be bid out Spring 2013 Program into parkland. with construction to Award Construction begin summer of 2013 Contract with completion late Fall 2013. Accept Final Project Court Hill Trail - This project will construct a NS Completed Accept Final Project Phase 3 10 -foot wide trail from Scott Boulevard to an existing trail near Arlington Drive through Scott Park. This will include connections to the Dog Park, a trail north of Court Street and an 8 -foot neighborhood sidewalk. ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication Strategic Anticipated Council Category Project Description Plan* Current Status Decisions Lower City Park This project will develop an Design to be done by city Approve Plans and Secondary Access access from Normandy Drive engineer, meeting with Specifications to Lower City Park access neighborhood for review road. This is for secondary construction planned for Award Construction access for better traffic flow FY 2014 Contract and emergency access. This will also provide additional Accept Final Project access during the Gateway Project. Ned Ashton House This project will update the NS,ED Architect contract will be Approve Plans and Ned Ashton House at 820 approved March 2013 Specifications Park Road. The house will with construction slated serve as a venue for events, for Summer 2013 Award Construction weddings, and receptions. Contract Accept Final Project Other Utility Billing and ERP This project will update CC Staff has selected Tyler Software computer software systems systems for installation. to enhance overall services, City Council has approved enhance communications a contract with Tyler for between departments, and implementation. provide a new software mainframe for the many of the City computer systems. Projectdox Software This project allows city staff CC Software has gone live to accept electronic site and is being plans. implemented. GIS Software This project will update the CC, ED Internal evaluation on GIS needs assessment how to proceed ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication Category Project Description Strategic Plan* Current Status Anticipated Council Decisions conducted in 2001. This assessment will be used to determine the system architecture need for the GIS system. The project will research opportunities to partner with other governmental organizations. ED: Economic and Community Development DT: Downtown and Near Downtown Development OE: Organizational Effectiveness NS: Neighborhood Stabilization SF: Strong Financial Foundation CC: Coordinated Communication IP4 l CITY OF IOWA CITY PENDING CITY COUNCIL WORK SESSION TOPICS March 13, 2013 April 9, 2013 1. Overview of Iowa Department of Human Rights Report to Johnson County Officials entitled "Local Discussions Related to Disproportionate Minority Contact" 2. Report from the ad -hoc Diversity Committee Pending Topics to be Scheduled 1. Discuss concept of a community business attraction and anti- piracy compact 2. Continue the discussion on the sale or dispersion of public housing units 3. Discuss potential procedures and /or policies related to requests for habitable private spaces constructed over public right -of -way 4. Presentation on Gateway project design options (April or May 2013) 5. Discuss residential waste container storage ordinance 6. Discuss large assembly event permit fees =fix CITY OF IOWA CITY 1P5 • 0-a•: MEMORANDUM Date: March 13, 2013 To: Tom Markus, City Manager From: Geoff Fruin, Assistant to the City Manager Re: Creative Corridor Event — Invitation to the City Council As you are aware, I serve as Iowa City's representative on the Creative Corridor Branding Implementation Task Force. The task force has scheduled a regional update on this initiative that will take place at noon on Friday, April 19 at The Kirkwood Center in Cedar Rapids. As part of this event there will be a public presentation unveiling the brand collateral and media packages, as well as messaging about ways everyone in the region can be part of this collaboration. Several members of the Planning Department intend to attend this event and we would also like to extend an invitation to the City Council. If City Council members are interested in attending please contact Marian and she can handle the registration. More information on the Creative Corridor effort can be found at http: / /creativecorridor.co /. Marian Karr From: Tom Markus Sent: Wednesday, March 13, 2013 2:34 PM To: Marian Karr Cc: Adam Bentley; Eleanor M. Dilkes; Chris O'Brien; Geoff Fruin Subject: FW: Response to Mayor's letter Attachments: SEATS letter to Mayors.pdf Please place in the info packet. UZ From: Andy Johnson [mailto:ajohnson @co.johnson.ia.us] Sent: Wednesday, March 13, 2013 2:27 PM To: Jim Fausett (jfausett @ci.coralville.ia.us); Matt Hayek; 'tom.salm @northlibertyiowa.org' Cc: Kelly Hayworth (khayworth @ci.coralville.ia.us); Tom Markus; Ryan Heiar (rheiar @CI.North- Liberty.IA.US); Terrence Neuzil; Janelle Rettig; Tom Brase Subject: Response to Mayor's letter Mayors Fausett, Hayek and Salm, Attached please find a letter from Supervisor Janelle Rettig in response to the two letters the Board has received regarding the SEATS contract. Hard copies will follow, but we wanted to get this out as potential meeting times as early as next week are part of the letter. Andy Johnson Executive Assistant Johnson County Board of Supervisors 913 South Dubuque St., Ste. 201 Iowa City, Iowa 52240 Phone: 319 - 356 -6000, Ext. 8009 Fax: 319 - 356 -6036 www.iohnson-county.com March 13, 2013 BOARD OF SUPERVISORS Janelle Rettig, Chairperson Terrence Neuzil John Ethexedge Rod Sullivan Pat Harney Mayor Jim Fatmtt Coralville City Office IS 12 7s' Street Coralville, Iowa 32241 Mayor Matt Hayek City of Iowa City 416 East Washington Street Iowa City, Iowa 52240 Mayor Torn Salm North Liberty City Hall 3 Quail Creek Circle F.O. Box 77 North Liberty, Iowa 52317 Dear Mayors Fausett, Hayek and Salm: Thank you for attending the public hearing on the County's Fiscal Year 2014 budget. The Board appreciates your investment of time and commitment to moving forward on the contracts for paratransit services. The full Board has discussed your letters of February 22, 2013 and March 1, 2013. The Board has designated Terrence Neuzil, myself and Tom Brase, as the County's team to continue these discussions. As your letter of February 22 correctly notes, "we are now at a point where this discussion moves to a policy arena suitable for the elected bodies ". We agree, and therefore will only participate in meetings that are open to the public. Area residents, especially those who utilize SEATS services, have shown n significant interest in these discussions and they should be able to attend the meetings. We will be happy to utilize County facilities to host our meetings. 913 SOUTH DUBUQUE STREET, SUITE 201 ♦ IONVA CITY, IOWA 32240 -4207 ♦ PHONE: (319) 336 -6000 ♦ FAX: (319) 356 -6036 Mayors Fausett, Hayek and Salm March 13, 2013 Page 2 We know that finding workable meeting times will be a challenge. As a starting point, we would suggest the following possibilities for your consideration: Monday, March I e, 4:30 p.m. Tuesday, March 190', 4:30 p.m, Wednesday, March 20 — any time Monday, March 250, 9 :00 a.m. Tuesday, March 20, 9:00 a.m. Wednesday, March 270i 1:00 p.m. We hope that one of these dates will be acceptable. After March 28th, we will be unable to meet until after April 150' due to prior commitments. If you have any questions about our position, please email the two of us plus Tom Brase. Once you have identified who will be participating in the meetings on behalf of your communities, and their availability, please email Andy Johnson, Executive Assistant at aiohnson(cr?,co.iohnson.ia.us regarding the scheduling options. Attached are the two letters that Johnson County previously provided regarding our position on the contracts. We look forward to hearing from you and moving forward to resolve this matter. Yours truly, Janelle Rettig Supervisor Enclosures cc: Terrence Neuzil, Supervisor Tom Brase, SEATS Director OHNSON COUNTY Vicky Robrock Coralville Transit 708 E. 2"d Ave. Coralville, IA 52241 Vicky, SEATS Department Tom Brase - Director September 25, 2012 Johnson County SEATS is extremely proud of the Para- transit service we have provided to Coralville over the years. Our dedicated staff has been able to provide a highly efficient service. Our rate of 3.07 trips per hour is well above the national average of 2.82 trips per hour. Johnson County SEATS has worked hard to provide excellent customer service, resulting in very positive public relations. Johnson County SEATS would like to continue to coordinate the Para - transit services between Coralville, North Liberty, Iowa City, and University Heights. Having a one call - center with shared rides has helped everyone keep the cost of the local Para - transit service lower. Nationally the cost to provide a Para - transit trip is on average 7 to 10 times higher than for fixed route. Johnson County SEATS has one of the lowest costs per trip in the nation. We are doing what we can to keep the cost as low as possible for everyone. AFSCME agreed to a 1.75% COLA for this year and we are working to go paperless before the end of this calendar year. Since the last contract was negotiated the number of trips for Coralville has increased from 10,802 in PY08 to 13,595 in FY12 - a 25.86% increase_ During this time Johnson County has only increased Coralville contract amount by 16% over those five years. In the last year alone the number of Coralville Para - transit trips has increased by over 13% and the numbers continue to grow at an alarming rate. SEATS provided 2329 trips the first two months of FY13, which is102 more trips than provided for Coralville ayear ago. Because of this growth and the five year contract, Johnson County subsidized Coralville Para transit for over $137,900 in FY12. The numbers indicate even higher subsidy over this next fiscal year. The Johnson County Board of Supervisors has informed me that as a result of recent negotiations it is their understanding that all local government services are to pay actual cost of each service. Due to rising fuel, maintenance, insurance, and other expenses, the cost to provide Coralville Para - transit service for )~Y14 would be $318,858.91. Johnson County is also interested in obtaining a one or two year contract instead of the current five year contract. Johnson County is willing to assist you and the City of Coralville City in reducing this amount. Below are some potential suggestions: • increasing fares to the same as lowa City would increase fare revenue by about $8,000. • Sunday service is above and beyond ADA and cost Coralville $22,000 to provide in FY12. There are options like premium fares that could help offset this expense. • Coralville could under take an educational program about how to use the fixed route service. Grant funding exists for a Mobility Manager who does travel training, or could simply have a video of each route on your webpage. This would allow someone to take a virtual trip before actually having to ride. With bus cameras already filming each route this would be fairly simp- ly to put on a webpage. • ADA only requires service to those who live within % of a mile of fixed route. JOHNSON COUNTY SEATS Department Tom Brase - Director Johnson County hopes to enter into discussions with Coralville regarding SEATS service. I would gladly go over these numbers with you to address any questions or concerns. Please feel free to contact me at (319) 339 -6128 ext. #8. Sincerely, Tom Brase Director Johnson County SEATS Cced: Kelly Hayworth Johnson County Board of Supervisors Johnson County SEATS + 4810 Tlelrose Ave. + lows City, IA 52246 + Phone (319)339 -6128 *Fax (319)339 -6185 From: Tom Brase Sent: Thursday, January 10, 2013 7:14 AM To: Vicky Robrock Subject., Contract Vicky, After much consideration the Board of Supervisors would like to contract to provide paratransit service for Coralville for three years under the following terms: • Johnson County will subsidize the paratransit service in fiscal year 2014 for $30,000. This would bring service cost to $288,000 less fare and waiver revenue. Estimated fare difference at $2 per trip of $8,000 would bring Coralville's contracted amount to $280,000. • Johnson County will subsidize the paratransit service in fiscal year 2015 for $15,000. This amount could be estimated, but would depend on revenue hours and expenditures for paratransit services for Coralville in FY14. • Johnson County would provide zero subsidy for Coralville paratransit service in fiscal year 2016. • Finally, some minor adjustments to the current contract are necessary to ensure compliance with Federal requirements. However Coralville would like to keep cost and efficiencies down is totally up to you (e.g. fare increases, Sunday Premium service fares, hours of service, etc...). Sorry, but with this being such a time sensitive Issue for Johnson County, I am sending you this proposal as the best offer that we can do. If you have any questions, please feel free to contact me. Tom Brase Director of Johnson County SEATS 4810 Melrose Ave. Iowa City, IA. 52246 (319) 339 -6128 ext. 8 This e-mail and any files transmitted with it may contain confidential or privileged information and is intended solely for the use of the individual(s) or entity to whom it Is addressed. Any unauthorized review, use, disclosure or distribution is prohibited. If you have received this e-mail in error, please delete it from your system. Please consider the environment before printing this e-mail. v a a- �0 O Q O �o Q 3 rt Q Q Q lQ �D Q �V N H W O r+ a) r+ m G) O C m m A mn m om m �D r+ r+ O M V ~t El rr m n r• rr o� n • r N r+ m A r+ m Q m rt "t m ap C Q Gq m 91r N V N T CL m QrQd 3 v r+ m N 3 A m W aq � rh 0---% N H m aq W a) Cr m �• - N� m s Q m r+ m a p r+ 3' va m N G c O 3 n m V m• (A 3 N o m C m N r 3 3 ? N w O F.�) r++ rt In N � w In -� v N ` m o m m d TI y A fD TI T 0 r+ cr -1 N cis V m cr o w o ao o a W v -t N O O O T CL m QrQd 3 v r+ m N C a. <<:� =� v7 z v v v O O z c` 0 0 0 0 0 0 0 0 == m n n n oo D D D D p rO r0 r. ru m ro n ro OQ c o c c c O, w o1 ° f£ f f i i F '^ x c c sz c c ;:P o '= c> 0 > o� oo n m m r0 IO1, ro ro - 01 a s O, O/ m w m c 3 3 n 0 3 n° n� 3 a m d c v° 13 •"� e'f /Y n rD rD N of O T7 rn n n n f'f 3 C�7 ,_: c 3 3 C 7 v=i M O v y N O` O` A fD 3 W Q 7 O O 3 O �• O 7 N C O O fD N •OG C .�+ 3 D D 0�i m w � m p ro 3 0l �' _ n > n > O 3 r0 04 v+ N r0 D N u, ^ p n f0 r�0 Gl r'p nl Ol oi, O �^ f3D c O 7 O -1 r0 - 3 C 00 N fD rD O O rt N N M 07i c '"' r.j vii �. O 7 C of N < O d > O O vi r d r0 o m o° ., 3 D, O' O Of N ^ Q o 'a 3 m° v O1 - 3 r0 g n £ cu ° a n' .', O 3 r0 D c 3 s s 0 0 ° iA vl in m N N N N VT in 00 N V7 in i^ F-• to A Vt T •< V7 N in W N O to C, N N A N O N Ol m W N A to W A 01 V$. �2 N W ih lO N O F+ O A W to `--� N O to 01 lO O w A w N iR N in N in N in N to V to i^ I� N w m N w N w N F-• m F+ lD N in N N to w In N A O N V W F-• A m w N N N V 00 00 N N 01 O V m" N w N N A 01 W lO m N l0 O m V m w N V O N m w O A w m V N N V n N W A lO 00 W O V N A V7 p W A 00 Vn N W W 00 O O G1 A 00 V V W 01 N A W 01 w 00 01 f w" to O N O M V lO A w w l0 A N O F-+ (n 00 F+ lD N O 00 V N N N V 01 01 lD V 00 W W= O1 O 00 01 W N O w w A 101N) lO W N Ol N ID M A F+ O O W V N W lO W 01 W A Ol lO V N O A N V 00 N 00 W N 00 N lD O 01 00 W O O N F-�. W O N O O N 01 " N N N O N W N N T N N W O V7 to " to N A A A to in N w in in A to A O) Vf N 4.7 iR N in to t+ to N 01 to V N F+ to if* V* to V* Vf F. m 01 W O O .w A V A N W O N W 01 01 A 01 1--• O to N Q1 01 F-+ to N V lO lD V rt M N N N O I--• O V A N A O N N lO in D A W N N In O N 01 W N W O lO 00 N W 00 V7 A N O N lD l0 W W N N lO lO OD O lO O N N W A lD 01 w F+ 00 A O N F+ A Ol A 01 3 n F+ V O N N V lD l!7 A In 01 01 A W N O N N N l0 N t+ A V7 W N A 01 O V 00 00 Oo N N N O O 01 m N 01 01 (n V Q1 00 00 F-+ O W O N N N O W N N 00 O A W N N N lO A 00 N O O" V N N W N V 01 N O N O 00 V N O 0o N A A 00 w A M M W W A w (D V N N O O 01 V N lD W N A N lD O O O A 00 A V w V W W N O m W W lD 00 N V V). V7. A N O i/1 V! N A W A l0 to F+ " A N 00 in to A in A N in F+ N F-• to !+ i/1 to F+ W O in V N 1--• in i/Y to in in IA to 1-+ V W lO O 1^ lD A O in V 00 w CA A N N w A A O lO 00 w 00 00 V lO W N N lO N w V7 V O O A W N V N N 01 w W W N lD w N N A N A w 01 O N 00 A 00 N O V V A 00 A V In A V A V N N V7 V In W A W 0o N A O A V Oo �I `--• M A V In O Oo m O A w ? V Loll 1111 00 In N 00 W I--• 01 O " N N V N N Ol N O N V A 00 A 01 V N O O N 11111 W O W " lD N W V N N w w V F+ p, N to F� O w V V W l0 V A w N O Ol W O 01 N W V O 00 V V lO 00 W O T Ul N w Vn to N A W A w to 1-• " A N 00 iN to A VT A A to 1--• N N to N in iA F-• W W to V Ln N V7 Vf iA N to {? in N 1'77 01 01 O N O F-• lD Ol Ol O �--' O 1--• Ol N N N `--� N V 00 `O Ol M w V N N A O 00 00 N W F-• N N O A N N 01 N N W N N V O 00 00 O V =• lD O N 00 A lD W 00 w N w 00 w O 00 00 N W N W N A A N N A N V A j N V V In A V A V N lD In A O O W V W lO W N A N A ON D 1V --' 6�'► 1 01 A N O 00 Ol 10 A 00 A V 10 A O O I O 00 V N N N O IV --• 0V 1 V A N O N V lO 00 A 0 V N 00 O N w O W N l0 O W V N N W N F-• fD A to N O w V r W 1- V A w A O 01 F• O m m w N O 00 V V . 0W 0 w 0 C a. —I W C P1 A f7 v= v D m Z 2< 2 v MU 3 =� O <• rr O O cr = O O ems► T f1 Q CL C Q' or m ei m A ci o O c w d W n' M 0) COO fO 3 Ol 01 V1 7 ' :* O O-1 N 7 O rte►, O O== .O W Oq m O m '� v CDD 01 y D A D Q. ,3.' w. v+ 3 ^ A N d fD fD CL A 'A O G1 O O v H — Co °' v H = v ' d. N' O m 3 0) ' v fD O C n• N S v Go m- rn o O O o a B N N D V p M N .a _. V m l0 N a d (O M \ N f� D V N 3 r+ ' C DO O N O N '< V V VF iA V? Vf (/> V1 iA V* N L? Lf N yA Lf Lf Vf V} V� V* iA V1 VT Lf V� 111 A^ N 00 r N S. r W r r w N A w to Vt 01 w m O t0 O N W U1 r N r 01 l0 Oo C: Vi W A 01 01 w I-+ to r N 00 00 V W 00 A 00 01 00 In 00 O 00 t0 A V VI A to tO t0 01 W W ,P r O A V A LO 01 N A V 01 01 O 00 W 00 O1 < N V7 V N 00 O O 01 00 lD r O r N 00 O N A V r O V 00 W V1 �O 01 V r l0 O A w O N N to W N W w N A O w w O O O O N 01 00 'w t0 01 01 w 01 tS r m A r Ol V N 00 t0 LO O 01 O 0.0 r r Ol W N V V7 Vi W V7 W O r w A 01 1 O r 00 N r to O O O O O W V r 0 V? V1 Vf lA VT VT 4A VY V1 1/1 Vl V1 LT V? V! V1 VT V! V* V* V1 V1 iA V1 VT iA n c W W r r r w N A W tr V7 01 W V 01 l0 `--I r lf7 N W w 01 t" O 01 `--I i--I V1 00 N r W r In N to N N 01 tO r A r N 00 r W W 00 W W O O W CO �N 00 00 A V 01 t0 r O A r W LO to N O W W N t0 r A r V1 M A W 01 O r N 01 01 A 0 0 Vn O O N O `O r lD N Vl O In O N W `--, W O lD 01 W V y N W 01 O V7 W O 00 O t0 W N A N tD In A O In O W O W Ln r V N Vf V N O O W O O O A m W. A W. A� W to I W I O A O I 01 I 01 A 1A i/► Vf V! iA V? 4A N V� Vf V? VT V�- iA V1 V1 V! V! V1 Vf VT V1 Vf Vf Vf V? Vf A 01 O. A N F-+ N N N W A A A 00 Q1 01 N V W N W V O r A A A A 00 lD N l/7 t0 00 N l0 M 01 W `--� A N A V1 W O r V W N W A V 00 O W 01 W In W r 01 W W m N 7 VI O O O to O O O W V W 01 A W O O N N O W O N A W r Vt O O O r 0 0 0 w O A w W 00 O W N 00 V1 A O 00 O A r O O O O 00 O O O OD v0 O N W W O v v v O O O �D V V Oo V1 V1 V> V1 V1 iA Vn V). -L� Vl� Vr Vr V* -k� V+ D A r V> r N r A w A A W A m N W al r `O V7 t0 t0 W Ol lD V N N O r A 01 00 O W O lJ1 00 O A A 00 U'1 W W N F+ W dl N 01 01 O_ Vt V to O 01 Vt tD N N V V W W A M N V 01 W W 01 r t0 In 01 C A O �O W A O In to r `--+ N O N Vt ut W tD l0 N l0 V O/ W lD l/1 tD 01 O In W O W O N 01 A W W O In W W N W A O O N r 01 .i N W O r A to w O W O V, O O V 00 00 V W Ln l0 O w w t0 On 00 N O O to O O O 01 00 00 N Ln r r N O N O A O V N V 01 0 m N W A W r r w N 01 r r r O to to 01 r r VI O O O O r 0 O O V 01 A I I O I I I O O O t0 O O O (n O 3 'o 0 rt, ro N N O fD Q. N O C O D o � -i � m 2 0 o -+ 0 z n C z D C CC to 'O rn r^ -0 z z z n C Q C 3 n O 3 S S M N 03 fD � o 3 S rn H n rD °q a- . H 0 G n- n O - N 3. y 3 x n x n n ,' O o y CO, C < (D < f<D 0 3 3 rD !Z rD sl 0 0 3 °—' 3 r<) CD C N 2 m 3 < Q 3 N T Q p° m o m a 3 m o c 3 m n Q O 3 v v v T a N N r: o, n ro N 3 3 �, Q 3 o v 3 3 D D D O' fmD ac CD T, rD M n 3 m m 7 a d p m 3 n d Q v+ r0 m .i Q0 rD ^ n ,n p fD. p ,�.' p r3p V1. to iA to iA iA O 3 j 3 O m r d O K of o -0 N v+ -1 G) m Q- ru v n a F+ N 7 N V m N m Q� o� o a 000 O A tD W? W S O r<D N 00 N tD N tD N' W (D 00 tu i lD W A N -O C 3 O O y lD 0 m r0 � 70 1 C iA iA i/A i/1 O p j . n CD > C m M 0 rm 00 CIO N a o, m o d d t0 01 W - 14 A N ro 0 3 O O 01 �D A O Q N y m 00 00 O 3 r0 ,Q 00 W l W V N O 3 O 3 A N to 0 N 1 00 tl0�0 O (D C CD tD O m iA {A 3 Vf iA i/f. j i/f O 00 (D m ro N Gi „ 2 ao 0. d v C e 3 N In O F-� N O N Ln to N m 0 0 F+ 0 0 O W lD N to N N A 7 0� V 3� b to A w A A ° iA A 0 iA 3 v+ iA y� 20 x I N A `--� N N �--� 3 C A v O O N N m N m A W V F+ 01 N N < C n 3 tD 00 W A A 3 [� 3 M LD °c A W M LD C V 0 00 N U1 00 O F-� 0 N V z A N 01 t/7 01 m O O N N LO v 3 d 42 m o 3 3 — n 0 < d m m N ro n iA iA iA to i/> to iA to to iA iA V,. V/ iA iA to iA iA iA m < F+ O N N N N C 00 N V N N to N V N A to to O A V to O to tD N N to A lD A N 0 N W lD N W N F+ N N 01 U'I 00 to N V W C O lD A m In ? 01 V O (n to ' `tn 01 01 O W (D N tD lD V V F-� W 00 W N N F+ 00 N tD O W to tD iR t0 00 00 In O W cn l0 lD tD O A t0 co V O 'H iA L1 y/1 N iA iA iA iA iA 'N i/f to 'V? to iA i/T iA iA iA iA n C N m fD W N W N O O to 00 N F" In to V A A N W N O W cn N O N V 0o O fD O tD N !n 00 O m A A O A O lD A y A W 01 In i 00 O In 00 N O V O CO W I W O 0 O '1/► 000 000 w to A O col O F- 001 V1 iA iA iA {A iA {A iA in. iA Vf V1 in iA to i/f tfA iA m r0 CL c C N Fz N O O V A to N V 00 V N to 01 N O N 00 I--+ O 01 00 lD to 3 O in to V A O 00 N N O N ' to A N W O Oo po A O N A 0 0 W O F-� F+ O N 00 W O T N V O 01 O N' tD! to 1W. D m v~+ r r to N N r G W N N N lD l0 N V N O vi to Ol 0. N W tD N N O W 00 00 tD 01 A N F+ C W V 01 00 V O A 01 N O 00 W A O V O 01 01 W O A W W O C OD N 0 00 to 0 O V W V O O to F+ m m 3 v 0 m m N i DO A C C fD O � m c oo o cu 0 D° o= °3° 3 3 rD r O n 3 M p n o rn 0� v N 3 CO, C < (D < f<D <, 3 rD !Z rD sl 0 0 3 3 r<) CD C N 2 m 3 < Q 3 N T o m a 3 ,I 3 Q O 3 3 O N O v 3 ac 3 n m v V1. to iA to iA iA to iA 9 m N A. -1 N C 00 N F+ N N N V N N 000 O A tD A W w N r<D N 00 N tD N tD 00 W 00 V In lD W A N N 00 O O Ol lD 0 O i/► iA L f Vf iA iA i/A i/1 n C 00 N N N F+ N V N t0 01 W - 14 A N W O O O 01 �D A W W N y tD 00 00 lD N tD 00 W l W V N tD W A N to iA A 1 00 N O 01 tD tD O iA {A VT Vf iA i/f. N i/f m N 0. C e AA N In O F-� N O N Ln to N m 0 0 F+ 0 0 O W lD N to N N A 7 W W V A b A w A A iA iA iA v6 iA iA v+ iA D x N A `--� N N �--� C A N O O N N m N m A W V F+ 01 N N N C n p tD 00 W A A 00 [� O M LD F+ A W M LD C V 0 00 N U1 00 O F-� 0 N V N A N 01 t/7 01 m O O N N LO N tD m 3 0 < m m N 3 00 Q) = M rO N A of m d M OLn= c �M — 3 2 n D � M c N +n m n 0 00i " `y rO 3 rt N O C N N � A O 0~o A A O V A V 1-+ W 00 lD iA m 0) r V O 00 (n 0) A^lv..IV-lv>Iv.IQ N � V W C) Ol w O C:) 00 U1 U1 Q1 W 0) N V A V A A w iA in• iA to m CL a u On N H a V V A r A Cn A 00 V O V O V7 LD F+ 01 00 7 00 In N V A y m N C p m a cp x O D c * 3 � CL 2 y m � D a 7 w Q- a IA �. _' CQ EA M rD D < 0 3 < V M 3 N O C IA fD 0) 0 01 N to to m CL 2 u _ 7 N N v ry o. Ln C^ 01 O O O O 7 m m H r r c o 0 0 W 1 O0 < 0 < cp x -n D * 3 � CL 2 m 0 D < 7 w n a d �. rOO EA M rD D < 3 < N M A) — 0 : n D 0 v < 3 <0 N i/f 41f V: iA N V r A N C A lD O V V m N Q1 A O r N W O N O lD d N 00 LD V V .y w In O In 00 A C M 0 7 m 0) O) 01 Q C 2 O 3 m r w r 0 A A V N O O- 00 A N W V C N W W V 00 [� 00 O Co W A O V W A 00 O W 0) A lD V ZI m H p o < o (A N of D, m % m 3 5 r 2 - 3 N 3 p m S T O .2• m a 2L c m 0 3 A Q• o m n Q N M m 0) 3 O O O 3 3 a of S 01 3 d < = -- � fD rT M m c w m - v m m m 3 w ' ' v+ o O Z Q In y a �c O- 3 D A 3 rii v � m m umi " Q n c CL c N 3 m m 00 o L, d 3 to O •O W ? n v y G l w� Oo d S m; o O m d S Q- 01 N 3 o nri n O3o r<o m 0 m m D umi 3 v 3 030 rD 1 m n [Nf 3 < N n _v m 3 CD 0 3 W A V H X001 t0 V 0 00 A N N W lD O N W lD O S O_ O d N W O A 'D W V. N 01 O lD lD 01 m V W O O V mm 3 W r A V � O O A W N N d O W O N O1 w 01 W O W W Ol VF N Cl O O O A w N to 00 m 0 0 0 0 ID V V. V. to V. i/. tM S ,Z rnv Q d •o' A A 3 00 V A O1 N V in 00 lD lD Vf N N V. {n 00 N 00 w N :n A O O N 00 A yr i/F t" :A in a M 0 0 0, a ~ 0 W A N C W O `O~0 O N 00 01 01 V O O O O 0 N N 3 l0 O O Vf V V N lD O W l/1 I-+ W m W N 00 00 00 W H O1 O M `D N N m O1 00 00 W V N 00 A V A 00 3 00 F+ A N A V V v W O y CD W 0 ri W � W N m m N 2 C obi 3 dQ rr IA m Q. c A 00 O 3 � _i (A N v -0 Z r r 5 2 2 D D N p m r. r•: d 2L c m n o o Q• o m n Q N M m 0) N w ', < 3 a of S �- w = -- D Q° r c z a m(n m m 3 ' ' v+ o vO Z Q In y a m O- 3 M 7 3 � m m umi " Q n c CL c 00 o3i .t to O •O N ? n y •Z w� s S20 o <, S m; o O d S Q- 01 N 3 o nri n O3o r<o m 0 m o umi 3 3 030 rD 1 m n [Nf 3 < N n _v 3 CD fu 3 O j 6 ,rt 00 O S O_ O 3 rr 3 O 0 M m A 3 N D w S ,Z rnv d •o' 3 i/. i/. tn• in t/. t/. in to v. V. V. V/ VI. V. to in to :n i/. M N N` 00 , N W N N e ONO W cn � `000 V N lD O W l/1 I-+ W W W N 00 00 00 W O1 O M `D N N W O1 00 00 W V N 00 A V A 00 01 00 F+ A N A V V W O y CD W V ri W � W N N O (A/1 V w U1 W A W W 01 O In t/1 N A 0 (n N A W V N Q01 lD Lnn I N Lnn V Lnn 00 V. Vl- v. V. to V. V. i/F i/. I^ to lA ZR t^ V. i/. VI. N ih C N m 7 00 N) iF `t4 w � w In < V N N 00 N N to A ,O�o W A W O 1- N W M w W w M W w W O V lD F•-� W W 1- N A 0) V (D W m V N l!1 O N N W Vf W W Vf V O1 V W V w V 01 LD W w m V w V w w w N O w w N V V In O V ID W In O A W A M M W O N In V A V1 00 00 N V 00 0) w W w N W O m w N m Q C N .Hirt A 01 0 O F+ lD V1 N N Of O1 N W 01 01 A W V1 O1 V N N V l/1 N F+ w O N `D A V (/1 A N N 00 O w lD A In �D 01 N V W F+ W O lD A� W 01 O N W A W V M W F+ M V I•+ W O V A N N A W 01 00 N N lD w V W V V 00 N v v v N V lD vD v A V w m 00 v W W O i/► to to v. i/T in i/. in ir� in to Vf V? v. in V. i/. t/. to a O 00 A V 00 F+ W W N A O N W A n CL 01 V N W O A M W W W W V N lD O1 N W W (n �n W N N n V N A p W N V N � a n 00 lD N N_ 01 Cn V O1 l/1 LD Q1 O M V V W O V V7 M M N (n O N M w W A 00 w A w V V M N N Cl 00 O1 W 00 In V A N w A W 0, In A O N In tD W 00 (n O " 7 N zi W F+ O N T N N O W F+ N (!1 N N O N N O O w O1 F•+ Vf O O O O l/1 N O O N N O O c o o O O O O O O O •V O O O m 3 R 0 m m VI m Q. c A 00 O 3 A C N 01 M N � 0 n c m 3 re A ►a: N t0 (!7 A C 00 O V C. 01 00 00 c N i- A M u0 O 0 7 N N O O -1 x x x 0 n Cy O m M (A n F_ n 0ni 3 T. m O 0D 3 m CL m- � c O n fD 03Q m m m m O 3 _rt O � s °-�' D v .f n N E D N of m rA' m a O) N N N (00 O� 7 'O O O C a) D m m N A C N 01 M N � 0 n c m 3 re A ►a: N t0 (!7 A C 00 O V C. 01 00 00 c N i- A M u0 O 0 7 N N O O -1 x x x 0 n v O m 0 O n n n n n 3 T. m 'r 0D 3 m � c m c m- � c O m 0 03Q m m m m O 3 T s °-�' D v .f n D E D N of m rA' m n O) N N N (00 O� 7 O O C 0 D m m m m m 3= N v O m m 3 �. d N N QQ m 0 r' d m CL m 3 in �n Ln Fw+ 90 n m m OQ m 0 �; rF ,,; rY m" � 001 m w w A V c O G) F+ v an w d m 0- 7 5- == 6- O m m o O o m O On O O 0 0 m O_ O 0 M 0 o 0 in +n v. to in in n n o O v c w �^. Ln O n m .Ni Gl omi 3� Q o CL CU �, of N 01 W 01 10. w A O V W O V 01 A cn e3i { W l0 N N 00 N m 07 A A N 00 00 O O " l0 N O O in O to A W O O Ao 4A A^ A^ A^ A^ Z, m 3 `� 0 m G) oOQ o m N n Q g F+ C go v o v i; of < o O N W F� lD W W N 01 V7 N lD 7 00 A N 0o 01 I-A V W N O O O 7 O lv v v O O v► m to D N T O V. Y O m W N AA V7 N l~!7 m 10 w W In V N N C A 00 l0 V N C AW O U'I 0n 1 V N f� F+ 01 O 01 O O O N 01 V V F• 0 0 0 0 O 0 3 zi m m in in of in in in 3 in L1 in in in in 9 In O < m m u 7 n m a S O 1-1 Ln w w x v K m 0 0 n n n n n p m m O n m � c m c m- � c O m 0 O 3 m m m m O 3 T s °-�' D v n D E 3 a n r N N N (00 O� O! O O C N D m m m m m 3= N v O m m 3 �. d N N QQ m 0 r' m CL m n in �n Ln 90 n m OQ m 0 �; rF ,,; rY m" � ? m w w m m O lu G) m W m w d m 0- 7 5- == 6- fu O m m o o, < On 3 0 °� m O_ m M O ,c D o rno Q �- m m 0 n n o O v O G) �^. Ln O n m .Ni Gl omi 3� Q o CL CU �, of s o— n 03 a D M Ln QQ rD N• n D tT p n In n m T w D m N o Z, m 3 `� c m G) oOQ o D 3 n Q g o go v o v i; of < o VQ m. _ < � 3 7 > C m S !M0 N O Y O O 7 in in in of in in in L1 in L1 in in in in to In vi N 01 N N W N N C O O W V7 00 w N O U'I A O 01 V O w W W W l0 V V A A lD O l0 V N N V '< V lD O l0 01 W W 01 lD 01 In �--� 01 l0 kD V N l0 � O O O O O O O O O O O bb O O O 00 00 0O oO oO 00 °0 00 00 00 00 00 Oo 00 00 F0 rn yn in to in to in to to to yr to to yn in in n c N W 01 N w O 01 01 W W V A l0 N V N< W V N 00 A w V N W l0 V A W N N W m O O A 00 01 W 00 tl 00 V 01 00 V V V O 01 O O O O O O O O O O O O O O O o O O O O O O O O O O O O O O O O Lf L? in to in to to in in in in in tn.tn to to A m C co m N m F+ N In w l0 N N A N V1 N W N W O O O A O D O l0 O 00 O W O F+ O 00 O N O 1-� O A O 01 O (!1 O 00 O In O 7 O O O O O O O O O O O O O O O O O O O O O O O O o O O O O O O O in in In N in in in rn in V$ yn in to in to to n m lD 177 N N W N O G W m W In 01 m N V U1 N O W Ln N A N W N W V V W A N V w O m V N m M c V O O 00 V Vl V7 O O 01 Vn O O O O O O O O O 00 O O O O O O O 0 O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m N m 3 'O O m M N C d 3 N fD H w W tp m tp tp D D D D D D D D D D D o _• N N o S (D O n D n D rL C c n Cr A A A A A A q 3^ 1 Q 0� ' m N D D D v OQ CL rD go 1 0 C O d ET rt N Q 2 to tD Q c iD to tD 90 d CD N• of d K rD N p° d n N y O O 3 A A 7 m° a_ A T T A O a r. 3 ° ( ° Q S N m CD rD 2 3• < 00 rD T T o "� O Onl ''�: (� ° 3 C '._�• N — 'n rD of a K K 'nr f'1 S Omi n „ 0 3 of ° M 3. n o n , Q •< rD ° 3 ,< n o0 j c rD to to tD S n DO c a v OQ 3 1 C C O S 3 3 'O to 1 to rD M 3 °• S to to to V N O r fD 3 n n � N d n N 3 ° m• 0° to o tin o w c to r v+ F•+ In 01 00 O O to Ln Ln M LA. N to to O m m O 0 V 3 ° rovtnoow000N D << 3 0 3 3 V+a t^ to O CC O O O O D O N N M o M 00 0 0 0 0 c 0 0 0 n 0 0 3 3 w o �-< v 0 'A D itn�tntr�A^V. CD �* V-. AR M 3 3 C tAit < 04 to rD m N W N U1 W 00 O O to A 0 3 O O O I N O r3 O O O W N -� `IV lm/1 d O O O O 0 0 0 tQ Tt 0 0 0 1 — O O O O O O O 00 O O 0 01 N 3 0 0 0 0 0 0 C. 0 0 0 0 to to t/* to OQ 1 to to to to to to to d m N 3 � � in to to to A^ to to to to 4A to to W V m N V to w W v O w l0 7 O LM to O W to V to In O O O i-A w O O O O O O to to N to m O O O O O O O O O O O to to to to to to to to in to to to D 0 N V to rn V W F+ N F� F+ to N W N N w N r W C �^ W 01 N N CO F+ m In A N 00 W In F-+ w w t0 N m V A A C O 01 O O O W In 00 N l0 F+ N f N A 01 O to O I-+ O 0) O A W F+ A W lJ7 01 1 O to O O O to to 3 O O O O ON O O O O O FY In to Po A O N V w A O FJ to wtn��tn vl�IA Q� V1.1n10 tntntn 3 n 0 c m m m m N -4 A N OD W V m N W w W N N N V j N F•� CO 00 to A A O Oo to lr W . to F-� t0 00 O m N F+ A 00 U'1 m 00 O F-, V O l0 W N l0 F•' W y m cn I V 00 W Vt O N V O N N A W Ln w 1 00 t0 N W N N O Oo O O W w 01 A V A to O A V N to N N o A to O N Co A O N 00 to to to to to <n � yr yn � +n +n � {R to to yn m m a c �-�• FA N N O N A 00 W N lD N N F-� N A l0 A O 01 W O A l0 A w 0 l0 O N V A r 3 m N OD A N A N A w A m l0 w w m I--+ w W w m W w W m 0 t0 o to m A W m W W 00 O A 4�, " w O Z� s -1:aET F+ .p w to to to to to to to to to to to to to to in to to D N 1 W m m N W W m to ow-4w W F- A to W N V O N F l F+ A to W N i W w W FJ W N W N M m= M C W V W N N V7 A O m A l0 l0 N l0 F+ V N f O A N N to w W m 01 W w N W W 01 W A N A A co O O O V v W v 3 OVO FA+ 000 000 lN0 lV0 m N N O O O O P• N N O O O O m 3 v 0 tD A N v 'a d m O 4, V C fD O1 rr S rr v tD N m 0 C c o n W (n p C o m C N d O N tD N n rD v � 1 0� �3 o Q 3 A y 3 C O C rt N Q 0I m Q c iD (D tD 3 m G 03 CD d 3 o (D d o w' 3 p 7 G A T T ° ( ° N Q 3• � o 'n of Do V rD 1 r3•F DO m 3 ih to to to to to to to to to to to V to Vi tin w c to r W F•+ In w 00 O O to to uw M to N to to O m m O O V 00 < rovtnoow000N V+a O O O O O O O O O O o o 1 00 0 0 0 0 0 0 0 0 0 0 0 0000000000 0 'A AA itn�tntr�A^V. t V-. AR C tAit to to w m N W N U1 W 00 O O U1 W 0 O O O I N O V (f7 O O W -� `IV lm/1 d O O O O 0 0 0 0 0 0 0 0 1 O O O O O O O O 00 O O N 0 0 0 0 0 0 0 C. 0 0 0 0 to to t/* to to to to to to to to to m N °' c ri W V m N V to w W O O w l0 7 O LM to O W to V to In O O O i-A w O O O O O O to to N to O O O O O O O O O O O O to to to to to to to to in to to to D N 1- W N N W CO N o In A C. 00 A F+ to A N A N In to A O C N N O N N W A V O O N In f t0 V7 01 N to O w O O O A V to O to In O O to O O O to to 3 O O O O O O O O O O O O m N m 3 0 m m N Fi w r+ C 01 m ul O C n fD C C a w •° ((D = m 0 0 0 0 3 3 o 2 N N d •a 7 T d °• S o 0 0 0 0 o n T D'i of ((D c O 3 v x n c Q w w w w 3 3 (SD °1 t2D d a 3 a <, - d' 0 3 3 3 3 o N 0a O 7 n m o 7 N p m a 2 Ln S n 7 7 A c c ri D ? •+ S •* S< CD O n< Q. O 7 CIO (p •� •� •O 3 fp Q, 2 2 d O .t W_ O O) o K N T= Ln n D 0 y 3 v 3 2 d y= 'G n T �. 7 VOi m N c n °' m ~r 3 '* _. " Ln m n o n o m >> O 0 m �, n N re S m S m S m r: n ei S M y O 7 N 7 �" N 7C m n O v< m cn O O m e N 3 3 m= 00 O � m O 01 rD f2o >>>< N N n to 2 cu s n S 0 G) O "• .� n p a m 3 3 .--''. '< .-' D! v w °N' < <• <' oWi D Dmi -n o O o 7 of ° v+ �, N cSi p 2 = RO C c T Oo iz° S n m m m m m w N X j n 7 rt < 7 n = •++ m N c N m •O m d fu 2. 2 x 2� m m� 90 S m Ln 2� Q m O s 0 H Q go < rp•F m Z ;: (MD = n n .N.r O 0ri Cf � W 2� �< 7 T 3 m (D, = S w f=D N �^ m JC fD u+ (D N 0Si 7 n d .nr, p C m m V n Ol 'Y Oq N C < 3 O_ 7 `G m DO w n 7r 7 Q 07 CL m DJ V p d T .c—+, �. (nD W n W m s << n m 7 rci CL 2 N n 0 c O w m D n, Otl UQ L, m m 0 00 m O 7 n c m N m Q oa y N ,� < 0 7? r! 3 r1 M N y 0 s °"' 3 3 rD CL o° s o 0 a D'o < c m F ° � RD rt 7 3 n 0 < m O v, N T o m D m r o m" m p y n 3 W D) s =r y 3 d D r� o ao n D D (A VF VF iA iA Lf VF VF t/F to to to VF VF iA iA VF V� to V* Vf to VF to VF iA VF VF VF to to iA VF VF VF VF to to t/1 to V* Ol N W W N W t-I W W V N N J N 00 N A 00 W U1 N 00 N F+ N W 00 W W W N 00 A A V F, Fl m N J A O lD W 01 N 00 O Vl V (n O W A W N V J N V LO W V W V J N U1 V w N O V 00 O N V N O 00 O 00 W O O 41 `tn l0 O tD lO l!7 O 00 00 A 01 V O 0 0 01 00 `tn N V O V 01 A F•� O J O O N p A V N O N Vl O O N O W W W Fl Vt l0 00 V 01 O O O A O O N 00 W F+ O N O O O V 01 co cn O V W O O O N 00 m W A W W N In O A O Ln N W W l0 oo W 00 lD O O A O N N O In O O V A O O A O O J F+ N W N V jw Ln A O 0) O N O N 100 1A 1 W N A J O Cn N O A In J 01 F-- O W VF VT VF iA VF VF VF V1 VF to in VI. VF 4A VT VT VF VF Vf to to to VF VF VF to to to V1 to to Vi. Vf to iA VF to to VF V* to 01 N e W N W N W N Ln N N N N 00 F+ (n 00 N W In W 00 N 00 N N A (n A A 00 A N V N N W W N W A N l0 00 W 01 l0 00 O In 01 Ln lD O N A W N V A 01 V W lD (A F+ W 00 O M 00 V O N O Ul lD O N N W 0) N 00 N O 00 F+ O O W A O N 00 O O !-� Oo A l0 00 O 00 O O 00 V 01 01 A O 01 W O O W O O O N 00 O1 l0 V7 W O `--� ? 0 0 0 m O A O w O 00 w 00 V w O N O O? O 01 m O W w O 00 O I--� O O N 0 0 m l0 W 00 O V W O O Ln O V N N O W V n lD N O O M O W 0 W N W W O W O O tD A l0 O N 01 cn O W VT i/F to {A VF VF VF VF V} VT VF to to to VF VT VF VF VT VF VF VF VF VF to VF VF iA VF VF VF VF VF to iA VF VF VF to VF VF ILO A N 00 N U'1 N A F-� W 00 N N 00 N 00 A F-� N N N W N V A. A A O In A (n O F+ l0 Oo 00 w cn A O N M tO F+ N w A `n W W V Oo N �! F-� `O F-� V Oo W F+ J O 01 00 V O W 01 l0 W M N W W A N W N A M N W A N V 01 W N W V W V V N W O N V W O V In 0 N M V N w N O W N (n 0 V W 01 J O N W 01 W w N w w 00 N w V A W V W O W N O O lD W M W O O N W O O v W O N A 0o O V V N 01 01 O A W O v to t/F t/F VF to N N iA VT VT i/F to to VT VF iA iA VF VF VF to to Vf VF VT VF VF VF VF VA iA i/F VF VF VT VI. to to iR to VT 01 N N W N W F, W N In FA N N V N A V F+ W I-+ W 00 N V N %-+ W A W W m W N 01 F-+ 1--+ N N N Vl A O 00 V N 01 In 01 m l0 W A W 00 A l0 w lD 00 N V 00 V N W N N N A W V O N lD F+ V W A W V 1--' V W A N N 00 N 00 N 01 O W W A 00 N O K W In A A V 00 00 N lD I-+ O 00 O 01 W l0 W lD O lD V 00 A In W H N O W N O In V N V A F� M O P. J S. W N W A to 01 N O O N V S. V O V W 00 lO N N W N V7 N N W F-+ In W O O O A w O N W A O O O O W 01 O Ol W O W 01 000 O V CO 01 W O W O O 00 (n to 00 Ln O lD O 00 O . O . 0 . 0 . 0 . 0 . 0 . F-� . O . O . N O O O O O . . . . . . ICDI I lLnl O I V7 I V7 0 0 O O O 01 V7 O U7 O V7 O D o o p n (A N rn W m D< C 3 Z N n 'W •W n m M v 3 D r<p Vii 3 3 m O o rD d D O w CL T? 0, q r3D p �7 0 .•t O o a rD 00 n o G) 3 m m .. o ao 3 � rD m d fD n o s m D (M 0, O d K < z= fD CL p 7 '* N n 7 N 7 3 < O 00 m a O N fu d ^ rD 3 n3:3 - G) � a N — m S 3 0 of o, 3 o.+i ? ova Dr N rD .o. 3 vaI chi 3 < w � 3 O D 3 rD O < rD ER n' M D m ih to to to to to to to to to rD o r. M G W 3 C ,j M to to to to to N •< V N twn O ONO A 0i O Ul to VWi W cn F+ to A O In O 00 N `tn O I O O W 0 A 0 0 � V O V O O In M V O O to N O V O O w O m O O W to iA to to to to to to N to to N A N N V N O 0) O W 0n w N N V W Vl In O C C w 00 m 7 W N O w W N N N W 00 A CA 00 F+ A A w to w T w w tD W F '--j to in N O lO O W W t0 N `--� 00 Ln 01 A O ? O O W A N O w O W O to O O to 01 V O OD O to A O m O O w A m 0 0 0 •{AlA to to to to to N to to to W W A N V W O A O N W O O jo w N W 00 tD 01 F+ W O O N N to O V lD V V7 O O N N N N W O A W O W O V7 0" 0. 0 0 0 0 A N O OD O 00 C W W F+ ID N W W A O O" Ln N 01 A N lD N lAD Q7 tj O In V A O1 W O O N in tO N O O V7 to W 0 0 0 Vt O A W 0 0 0 N O O O O 01 01 O O O O t/► to to to to to to to to to to n Lnn tOii in r.� N F+ F+ N A m w In tDD V W O m O `D N G O W N A N 1.0 In Ol A A N to 01 W O C O W n W W N lD O l0 O l0 00 V A O 00 V In r O 00 (n G O O to O to to N A O 00 O lD N O m O O N w m O O O to t/T to {n. to to to to to to to to to rn N A A O O O F+ O O 00 O O O N O O N N M m N N N N V F- w m w W to W W N W 'O W V A W N A W A tD O O F+ 00 A A N tO r w 00 i--� O lO N O w m w to w W m h+ rD O O F+ w w O V1 00 N" fD N Q' d m K -i D o w (A (A N rn W D D< 3 p N n 6 n m :: y z O1 r 7 n oll r3D p O rn W .•t O o a O o o G .. 3 rD m m y n o s O d < z= fD p 7 '* N n n S 7 7 < O 00 m a O N -V S fu d ^ rD 3 rD - G) � a N — m f2D 3 0 of o, 3 o.+i ? ova Dr N rD .o. 3 < 3 O D rD < rD ER D m < rD rD o r. 0 3 to to to to to to in to to to to to {R to N N A V O to W W W lD N V A lD Ut O N A N N V N O 0) O W 0n w N N V W Vl In O O w 00 N O w V V N 01 w O CA A A iR to to to to to to to to to in to to to to N A V lD W W F, W W A N V W O A O N W O O w O w N W 00 tD 01 F+ W O O N N to O V lD V V7 O O N N N 00 N W O A W O W O V7 0" 0 0 0 0 A N O OD O 00 V O W O ID O W W A O O" O W Ol O tD O Vt O O F+ A N N to to t/* to t/> t/f t/f to to to to to to 00 W Lnn tOii in r.� N F+ F+ N A A A In tDD V W O m O `D N w V N w N m `D N w tD W O v t0 V7 A V w 00 lO l0 O l0 m A N to w 00 M 00 O W V1 V N O O 00 .v. I lD O v1 vD l`D lD O O O W v 0 0 E iA N to t/T to {n. to to to to to to to to to A A F+ N 00 N V N N M m N N N N V F- w m w W to W W N W W W V A W N A W A tD O W F+ 00 A A N tO r w 00 i--� O lO N O w m w to w W m h+ N O O F+ w w O V1 00 N" 00 O O to N V O W A V N O V1 N A V O w O N W O N In Ir F+ N O O O O N V O O W N N O V+ O to O O O O O O A m v G m O 'Q m 7 rt -+ * * < c = O = D 000 a M z m n c a o o 1 3 3 v a� N r o M =' - v w c o1 3 O a 3 d O O- O N 7 7 m 3� = r < ,00 c ? O (D cr N M p N ,0.' N M O- 4 M p 0 � rD 01 x CA v r« o D n Z O Q n > rD M � 01 n �. rno m 01 I S VQ D y 0 N`ONi CL 3 co 3 N 000 � A A A (n < 00 O 3 h W O �--+ O lD -P. N N N 0) O N rte? N W W O 01 W N O Vf to to to to m i/► to N to to to to VT (A 1 = cc tD A A a m M A �O N W N LO N I W F+ 00 W N �--� C 01 tD F+ N Ln 00 N 01 O N A l0 V W 00 V N O 01 A A In N W 01 00 W O W O W? A In ? r V cm cm O 00 N O 0N O Ln W V> O O O O O O O O O A iA to to to V� V� V1 •(A lO A Qt N N T to to N n to to D c W F+ A N N G V O CA I--+ O 01 00 F+ Ln N O1 00 V N W 01 V In W O O l0 l0 N A 01 In A N V N V y O W m 00 w m A w V� co V 0) V O V l0 Cn N V► N M W In M U9 W A N V1 iA to to to to to to to 3 'O A O 0) F+ N N N O C N 00 lN0 W O O W 0 N `l00 V V `O(n1 M F+ co w F+ O N O U N V. IJ N V7 W A N N A V F+ 0 00 V► to to to iff in to to VT D rp tND V W V N w F-� In O N V N V 00 l0 l0 A A w 0. c `O A V l0 .n 00 01 N A f 00 m 00 N N 00 VI c0 cn 0 V V l0 U'7 W U9 V O 00 O N m O N O 00 c0 A m NN O O 3 O 01 0) N O O A m v G m O 'Q m 7 rt -+ <� g v a d D --o m r o 0 2 CD N O_ N M `< N 3 O 3 d m N V 7 �°�ZQ 3 u 3 01 M O M p 0 � CA v Z O M � 01 3 N 0 N`ONi A co N 000 � A A A (n < 00 O N W W O �--+ O lD -P. N N N 0) O N N N W W O 01 W N Vf Vf to to to to C 1 = cc tD A A a m A �O N W N LO W 0/ W W O W A N V m O Ln r A •(A 01 W O N W 00 to N to {A A N A N N C N N O Ln W CD Ln t~O W O A 0 N I-+ LO W A W lO A Qt N N T to to N N to to D N A N G V 01 m N N A m N O1 00 V N W W V N 00 W 00 c C N O l0 l0 W 00 00 W V A (1 0) O V F-- N W 01 G m O N T 3 'O O N N N 0 _rt O 7 M fD S o� C' d _rt O 7 c K O Q r�u d N C fD N Fs m n fD 3 - imvWCn3 nnv- xvyD�Dgm r*+Z xCx�m m 3 0A o 7 3 c D n a , 00 0! 70 c n 0) O N n n j W � n, C �, O" 0� O d 3 .± W 3 n 0 .► N O O W 0 3 0q N d O (A (D '� r► 0 3 3 0 2 O 0 N W O D fD 7 Q' 7 �. •G O c n n n (D to M 3 W m 3 fD fD ' CL Q , rn Ek v< fD y, O fD e} ai N fD 0 H D� � , SOD m01 H O M n 2 3 _ c H CL Ln S� 13 m cn EL N V r 3 tc a+ ° 3 moo a N N 'O V M 0) fD O l0 = \ fnD rn " et '00 3 O ' c 0� 00 N O N `G V {/► Vf iA VF iA Vf i/f i/F y/T VF y/f VT VT VT V> ih to L1 iR VT V> V* iA VF L1 V> M co F N S. N w N F-• w N A w In Ln m W D1 O N lD F-• F-• F-+ l/1 N N W V N lD O N W Ul N N �--� D1 l0 00 C VI W A m D1 w F In F N 00 00 V w 00 A 00 M 00 In 0o O 00 lO A V 'L Nn N A In Ln V LO N w 00 D1 O W O W O1 A 00 F, lD O N A O V r A N w 00 m O N N A A lI V m i--� D1 O O V 00 Oo W W .00 V1 m l0 V N w O A w O N N lD W N Ln W N A O W lD O O O O N m 00 W LO C11 01 N D1 w N 01 A N O V N 00 l0 to O M O O O F-• F- 0n W N V U1 (n w Ln w 0 F-' w A 0l O N 00 N F, W O O O O O W V N O Vf V/ Vti V* Vf Vf V1 Vti V/ V* V* V* V> iA in i/* io iR VF VF V? Vf AA VF iA V) A C co l/n m m 01 lD N N In N W W D1 t-, O p N I-, l/7 00 N �--� W F+ Vn N U'I N Ln Cl tD I-+ A N N 00 N W l0 00 w w O O In w N w w A V m w F+ O A F-• w w (n I--• O w w N w N A I--• In D1 A W m O N N 01 01 A 0 0 V7 O O N O l0 i--, lD N V7 O U1 O N W F, W O m w V y N w 0 O w W O w O lD w N A N w V1 A O In O w O W In " V 1 N w W O N m w W O ,p N w W W In 00 I-A 00 F-• O W O V In A V VF V N N O O W O O O A m 00 A 00 A N w w w O A O cn cn A A N V� VT V! VT Vi VT VF VF VT iA i/T VT VT ih i/F VF i/? iR in VF i/F i/> Vt VF iR A A 01 F+ C C N N N N N W A A A W F+ 01 N M N N N V N W A N A W 00 V A O ' N A A A A 00 iD N W N m In A A W F+ W W V O m In N W rn {n O O O to O O In O Oo W l0 V sn 00 e M N A V1 00 O 00 V N N A N 00 O W 00 W O W N 01 A W W N F w O O O F-A 0 0 0 U'7 O A W w 00 O W N 00 In A O w O A P- O O O O 00 0 0 0 00 000 O N W W O I--• V7 V 0 0 0 lD V V 00 N VT V! VT VF VF in V! in VT 4^ iA IA VT VT V> iA V, AA IA VT Vf V? Vf D V IA N N A F+ VT F+ N r A w? A In A cn C W N N l/7 N N W Q1 N �D V1 4.O `D W D1 kD V N N N 0i O N A m w O W O Ln w O A A w In w w N 1--• w 01 N 01 M O_ In A V O w lO O W Q1 A In O W V7 N l!7 N N V N V N W O 00 N A V1 01 (!1 N W V l0 D1 l0 00 N W l0 Gl V I" D1 lD W In l0 D1 V1 C [� W 01 O (n 00 O 00 O Ln 01 A 00 00 O U1 W 00 N W A O O N N 01 N W O F+ A Ln w O 00 O Ln O O V 00 00 V W l/1 lD O 00 00 lO Vl 0 00 N O O U1 O O O m m w N Ln F-� N N O N O A O V N V D1 N N m W Fn N 1--• N A O In A In W F W to Nn O O O O N O O O V 01 A O O O O W O o O In O .d O N N N N O m M N N� m h m CL i O 0 o < << n C N m -i to m >D v c v c v c v c Z O 0 0 7 0 2 2 2 v m m n v n n n n n m D D D D p a m m= K— m m d n m m c_ c c m *: 0i o, 00 n 0 ° C 3 C 3 c 3 O n c n= O c 00 c_ " O O 3 O ro <. = 7 n •+ o rq Oo O_ 3 m V O I m m 7 N to C O R N 3 H n n N w n 2 m p m z of m T 3 n O d O= n o m 7 N 0i 7 v+ o+ 7 z d =! o m '� 0 O 3 O N _ O rp cm m 7D OA � m m n 't c '' 0) K m D D< °' f0 m ro d to m 3 fu 3 3 m 3 m m a4 d O n o r, D 3 D n O° v' 3 ooi �', m o o 5. ,'� S O O O N C z• �• D ro D m N N rr) Q (") v f0 m o = 3 5. -w 3 — 7 p (l ?� N n > 2. r'n 0) n. N n .S+ N M fOD ry p rt D 3 = N : \ m O tn, .+ m .+ r•r O O v to o rD C 3 m of O d vnmi cu 0 C n ''*n to O I lu n D v y o O w — r 7 O ff a .' O •p 0 i D C 6 — ° nc m rn m �' O N m r^ N R m rp CU „'t v o S v CFQ w to to v_ ° 3 Z to N y ° S v D O 3 fp 3 M O O O O Z O M. S 7 m < O ,Oe O N N A n W F+ Q C F O O OO O O O O V O 00 O O W to -. O O O O O N to N N 0 tD A 0 0 0 0 0 0 0 010110 to Q 00000 0o 000000 000000000 0000000000 00 000000000000 000 000o000 0 m O d tD (n 0 0 0 0 0 0 0 0 0 0 0 N O O N N N O 01 O N N O to O O O A O O A O N D1 A 0 0 0 0 0 0 0 0 0 0 0 \° 0 0 0 0 0 0 0 0 0 \° 0 0 0 0 0 0 0 l 0 m Q c tD tD A O O O O O O O O r N O O Ln O M O O r O D1 N O N W N A N 0 0 0 0 0 0 N N F-+ O 0 0 0 0 0 0 0 -,- 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 � O < D n v c N m n --I I N f'1 r) C O O w D D < ° fl v D< Z S 2 m n y z m S p d° O_ 3 O 3 O c_ c + 0�i n 00 n m CD O m c g 0q M an m d c c 3 c 3 C 6 0 C ° m -ID O. C 3 �o 3^ io .* m n C ,�, Ori °' �° rD fl fl 3 C d off, T n a of n O 7 a O) f0 O OD 0! to O O m; '�. 3 O m N > > A _3• O° v' N e3 ooi m m o o m v" o '�* G) D D ro D m m a4 m 0, n v rno o 5. -w — 7 (l ?� O m r'n �, n Q p rt D 7 = O z 7 m O tn, N N r•r O v to o v C 3 m of O d m d C n ''*n to O r0 n .+ S O o O w — r 7 O ff y O. in D C n m rn m m O N m r^ a m rp CU „'t 'O S CFQ w to v_ ° 3 m N y ° v D 3 fp 3 O Z S 7 m O ,Oe O N N F+ W O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 F+ F, N W A to V 00 00 to to N o 0 0o 000000 00o00 0000000000 000 000o000 A m a c a° tD (n 0 0 0 0 0 0 0 0 0 0 0 N O O N N N O 01 O N N O to O O O A O O A O N D1 O 0 0 0 0 0 0 0 0 0 0 0 \° 0 0 0 0 0 0 0 0 0 \° 0 0 0 0 0 0 0 l 0 kA O m Q T C Q. N m n C m Q 'PSIIENTQA, bQ O ti0 O m a� GA��N DEVE�'O U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT THE DEPUTY SECRETARY WASHINGTON, DC 20410 -0050 March 4, 2013 The Honorable Matthew J. Hayek Mayor of Iowa City m 410 E. Washington Street Iowa City, IA 52240 Dear Mayor Hayek: 03-114T" IP8 As you are likely aware, due to the failure of Congress to reach a deal on balanced deficit reduction to avoid sequestration, the President was required by law to issue a sequestration order on March 1 canceling approximately $85 billion in budgetary resources across the Federal Government for the remainder of the federal fiscal year (FY). As partners with the Department of Housing and Urban Development, you are entitled to timely and clear information about how these unfortunate budget cuts impact us, and, in turn, what it means for program beneficiaries in Iowa City. At this time, HUD is taking every step possible to mitigate the effects of these cuts. However, based on our initial analysis, it is likely that your full -year FY 2013 formula program funding will be lower than it was in FY 2012 due to the sequester, which may affect your workforce and planning for this year, and possibly beyond. You can expect 5 percent reductions from the FY 2013 annualized Continuing Resolution levels for the formula programs you are eligible for, including the Community Development Block Grant (CDBG), HOME, Housing Opportunities for Persons With AIDS ( HOPWA), and Emergency Solutions Grants for the homeless (ESG) programs. In testimony to Congress in January, Secretary Donovan estimated some of the impacts sequestration would have on participants. For example, cuts to the HOPWA program would result in 7,300 fewer low - income households receiving permanent and short-term supportive housing assistance, including rent or utility assistance, while a sequester of HOME program funds will result in 2,100 fewer affordable housing units produced for low - income families. As you know, every dollar of HOME funding is leveraged with almost four dollars of other funds. Once Congress has passed and the President has signed a full -year FY 2013 appropriation for HUD, the exact funding levels you will be receiving for these programs will be set, and, depending upon your program year start date, your individual FY 2013 program grant agreements will subsequently be sent to you. www.hud.gov espsnol.hud.gov Thank you for your continued partnership with HUD, and for your cooperation as we work together to manage through these unfortunate circumstances. Sincerely, Maurice A. Jones 2 r� _ �Fs 2 I ��-pr„ CITY OF IOWA CITY' .® �4 I� ! � W Mffi� MEMORANDUM DATE: March 13, 2013 TO: Tom Markus, City Manager FROM: Ron Knoche, City Engineer RE: Iowa City Gateway Project Environmental Assessment, Public Hearing and next steps The City of Iowa City began working with our consultant, HNTB Corporation and the Iowa DOT on the Environmental Assessment (EA) process and selection of the Preferred Alternate in November, 2011. On February 19, 2013 approval of the EA document was given by the Federal Highway Administration (FHWA). The public review and comment period for the final document will begin on March 14, 2013 and end on April 15, 2013. The document and supporting information will be available on the project website (www.iowacitvgatewayorg) and hard copies will be located at City Hall in the Engineering Division and at the Iowa City Public Library. A Drop -in Center and Public Hearing have been scheduled for Thursday, April 4 at Parkview Church, 15 Foster Road. The Drop -in Center will be held from 4:00 to 6:00 p.m. and the Public Hearing will follow a short presentation from the design team at 6:30 p.m. After the public review period has ended, comments will be compiled and submitted to the FHWA for their last review. It is anticipated that the FHWA will issue a Finding of No Significant Impact ( FONSI). The FONSI is the EA document modified to reflect all applicable comments and responses from the public, and from federal, state and local agencies. It is the final step in the EA process. After the City receives the FONSI, staff will schedule a work session with City Council to present and discuss the design criteria options for final design. We expect this to happen in late -May or early -June. As soon as the design criteria has been determined, the City will be in a position to begin final design and engineering, as well as the property acquisition process. The design phase is estimated to take 16 -20 months. Marian Karr IP10 From: Tom Markus Sent: Tuesday, March 12, 2013 4:23 PM To: Marian Karr Subject: FW: Aid to Agencies Budget For the info packet. From: Tracy Hightshoe Sent: Tuesday, March 12, 2013 4:20 PM To: Tom Markus Subject: Aid to Agencies Budget Hello. The Housing and Community Development Commission (HCDC) reviewed the Aid to Agency applications in January. They made a funding recommendation at that time. As approx.. $100,000 comes from Community Development Block Grant Funds (CDBG), the Council agenda item and resolution to consider this recommendation does not get sent to Council until May 14 —the same meeting the Council reviews the CDBG /HOME budget for approval. Staff will prepare the FY14 Annual Action Plan that includes the CDBG /HOME budget (including the amount set -aside for for Aid to Agencies) in April. There must be a 30 -day public comment period before Council approval per HUD regulations. HCDC elected to make a funding recommendation in January as the United Way process has the applications due in October and they wanted to make a recommendation before the regular CDBG /HOME funding allocation process that begins in Feb. Please call with any questions. Tracy M1,944400 City of Iowa City 410 E. Washington St. Iowa City, IA 52240 319.356.5244 Fax 319.356.5217 www.icgov.o[g �,, r_%4 CITY OF IOWA CITY " -,r MEMORANDUM l� 1pil Date: March 13, 2013 To: Mayor and City Council From: Geoff Fruin, Asst. to the City Manager Marian K. Karr, City Clerk � Re: Downloading Documents from ICGOV.org A number of you shared problems (freezing or very slow speeds, primarily) regarding downloading documents from the City Council portion of ICGOV.org. IT was tasked with troubleshooting problems, and were able to replicate problems that had been reported and contacted our website hosting company about these problems. Staff worked with our website hosting company and found that limits had been placed on our site in more than one area. Each time a limit was removed download speed increased and reliability improved. We are informed that our website is now operating with no limits and they have zero errors on their side. Our recent testing has also shown good results. We will continue to monitor the situation and appreciate you, and citizens, identifying issues as they arise. Please let us know if you have any questions. Cc: Gary Cohn, IT Coordinator Allen Worden, IT Systems Engr. Shannon McMahon, Communications Coordinator Wo E C W C C C C ❑ V Business Name Occupancy (occupancy loads last updated Oct 2008) = University of Iowa Monthly Totals Bar Checks Under2l PAULA Prev 12 Month Totals Bar Checks Under2l PAULA Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) 2 Dogs Pub 120 2 0 0 5 0 0 0 0 Airliner 223 5 0 4 108 9 20 0.0833333 0.1851852 Airliner 223 8 0 2 108 9 20 0.0833333 0.1851852 American Legion 140 ' 0 0 0 4 0 0 0 0 Atlas World Grill 165 0 0 0 1 0 0 0 0 Baroncini- 0 0 0 Basta 176 0 0 0 1 0 0 0 0 Blackstone— 297 0 0 0 4 =- 0 0 0 0 Blue Moose— 436 4 0 0 173 32 4 0.1849711 0.0231214 Blue Moose— 436 8 3 0 173 32 4 0.1849711 0.0231214 Bluebird Diner 82 0 0 0 Bob's Your Uncle *^ 260 0 0 0 Bo -James 200 2 2 0 119 9 1 0.0756303 0.0084034 Bo -James 200 ' 9 0 0 119 9 1 0.0756303 0.0084034 Bread Garden Market & Bakery 0 0 0 Brix 0 0 -0 Brothers Bar & Grill, [It's] 556 17 4 1 415 137 35 0.3301205 0.0843373 Brothers Bar & Grill, [It's] 556 12 4 5 415 137 35 0.3301205 0.0843373 Brown Bottle, [The]— 289 0 0 0 3 0 0 0 0 Buffalo Wild Wings Grill & Bar— 189 2 0 0 '' 9 0 0 0 0 Cactus Mexican Grill 0 0 0 Caliente Night Club 498 4 0 0 38 0 1 0 0.0263158 Carl & Ernie's Pub & Grill 92 3 0 0 25 0 0 0 0 Carlos O'Kelly's- 299 0 0 0 Chili Yummy Yummy Chili 0 0 0 14 6 0 0.4285714 0 Chipotle Mexican Grill 119 0 0 0 Thursday, March 07, 2013 Page 1 of 6 C C C E C C C El El 0 El El 0 Business Name Occupancy (occupancy loads last updated Oct 2008) = University of Iowa Monthlv Totals Bar Checks Under2l PAULA Prev 12 Month Totals Bar Checks Under2l PAULA Under2l PAULA Ratio Ratio (Prev 12 MO) (Prev 12 Mo) Clarion Highlander Hotel 0 0 0 Clinton St Social Club 1 0 0 17 0 0 0 0 Clinton St Social Club 2 0 0 17 0 0 0 0 Club Car, [The] 56 0 0 0 2 0 0 0 0 Coach's Corner 160 2 0 0 12 0 0 0 0 Colonial Lanes- 502 0 0 0 2 0 0 0 0 Dave's Foxhead Tavern 87 0 0 0 2 0 0 0 0 DC's 120 6 5 4 270 85 19 0.3148148 0.0703704 DC's 120 25 5 0 270 85 19 0.3148148 0.0703704 Deadwood, [The] 218 3 0 0 65 0 0 0 0 Devotay- 45 0 0 0 Donnelly's Pub 49 2 0 0 47 0 0 0 0 Dublin Underground, [The] 57 1 0 0 63 1 0 0.0158730 0 Eagle's, [Fraternal Order of] 315 1 0 0 2 0 0 0 0 El Banditos 25 0 0 0 El Cactus Mexican Cuisine 0 0 0 El Dorado Mexican Restaurant 104 0 0 0 El Ranchero Mexican Restaurant 161 0 0 0 Elks #590, [BPO] 205 0 0 0 Englert Theatre- 838 0 0 0 Fieldhouse 178 14 0 0 226 53 10 0.2345133 0.0442478 = ieldhouse 178 5 0 1 226 53 10 0.2345133 0.0442478 =irst Avenue Club- 280 0 0 0 = ormosa Asian Cuisine- 149 0 0 0 3abes- 261 0 0 0 1 34 5 0 0.1470588 0 aeorge's Buffet 75 1 0 0 5 0 0 0 0 Thursday, March 07, 2013 Page 2 of 6 C C C C C C C C C C C El El El ❑./ El ❑d se El El Business Name Occupancy (occupancy loads last updated Oct 2008) = university of Iowa Monthly Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks Under 21 PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Givanni's— 158 0 0 0 3 0 0 0 0 Godfather's Pizza- 170 0 0 0 Graze— 49 0 0 0 2 0 0 0 0 Grizzly's South Side Pub 265 0 0 0 8 1 0 0.125 0 Hilltop Lounge, [The] 90 0 0 0 1 0 0 0 0 Howling Dogs Bistro 0 0 0 IC Ugly's 72 0 0 0 5 0 0 0 0 India Cafe ` 100 0 0 0 Iron Hawk— 2 0 1 38 2 12 0.0526316 0.3157895 Iron Hawk- 6 0 0 38 2 12 0.0526316 0.3157895 Jimmy Jack's Rib Shack 71 0 0 0 Jobsite 120 0 0 0 12 0 "0 0 0 Joe's Place 281 4 0 0 144 4 2 0.0277778 0.0138889 Joe's Place 281 12 0 0 144 4 2 0.0277778 0.0138889 Joseph's Steak House— 226 0 0 0 1 0 0 0 0 Linn Street Cafe 80 0 0 0 Los Portales 161 0 0 0 Martini's 200 4 1 0 252 47 5 0.1865079 0.0198413 Martini's 200 12 0 0 252 47 5 0.1865079 0.0198413 Masala 46 0 0 0 Mekong Restaurant— 89 0 0 0 Ricky's— 98 2 0 0 83 0 2 0 0.0240964 Ricky's— 98 13 0 0 83 0 2 0 0.0240964 All Restaurant, [The]— 325 2 0 0 34 2 0 0.0588235 0 All Restaurant, [The]— 325 1 0 0 34 2 0 0.0588235 0 vloose, [Loyal Order of] 476 0 0 0 2 0 0 0- 0 Thursday, March 07, 2013 Page 3 of 6 C ❑■ C ❑ F El ❑- ❑d El ❑r Business Name Occupancy (occupancy loads last updated Oct 2008) = University of Iowa Monthly Totals Bar Checks Under2l PAULA Prev 12 Month Totals Bar Checks Under21 PAULA Under 21 PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Motley Cow Cafe— 82 0 0 0 Noodles & Company— 0 0 0 Okoboji Grill— 222 0 0 0 Old Capitol Brew Works 294 1 0 0 13 0 0 0 0'' One- Twenty -Six 105 0 0 0 3 0 0 0 0 Orchard Green Restaurant- 200 0 0 0 1 0 0 0 0 Oyama Sushi Japanese Restaurant 87 0 0 0 Pagliai's Pizza— 113 - 0 0 0 Panchero's (Clinton St)— 62 0 0 0 6 0 0 0 0 Panchero's Grill (Riverside Dr)— 95 _ 0 0 0 Pints 180 6 0 0 234 42 8 0.1794872 0.0341880 Pints 180 _ 15 4 0 234 42 8 0.1794872 0.0341880 Pit Smokehouse 40 0 0 0 Pizza Hut- 116 0 0 0 Players 114 0 0 0 3 4 0 1.3333333 0 Quinton's Bar & Deli 149 0 0 0 27 _ 1 0 0.0370370 0 Rice Village 0 0 0 Ridge Pub . 0 0 0 Riverside Theatre— 118 0 0 0 saloon— 120 1 0 0 25 0 0 0 0 saloon— 120 1 0 0 25 0 0 0 0 ;am's Pizza— 174 1 0 2 10 1 2 0.1 - 0.2 sanctuary Restaurant, [The] 132 0 0 0 2 0 0 0 0 ihakespeare's 90 1 0 0 4 0 0 0 0 iheraton 0 0 0 short's Burger & Shine— 56 1 0 0 30 0 2 0 0.0666667 Thursday, March 07, 2013 Page 4 of 6 W C C C El El ❑d El El El El ❑d El El DD Business Name Occupancy M Monthly Totals P Prev 12 Month Totals U Under 21 PAULA Short's Burger Eastside 0 0 0 0 0 0 Sports Column 400 4 4 1 1 2 2 2 223 '' 6 65 2 27 0 0.2914798 0 0.1210762 Sports Column 400 1 13 3 3 2 2 2 223 6 65 2 27 0 0.2914798 0 0.1210762 Studio 13 206 3 3 0 0 0 0 9 97 1 12 1 1 0 0.1237113 0 0.0103093 Studio 13 206 1 10 0 0 0 0 9 97 1 12 1 1 0 0.1237113 0 0.0103093 Summit. [The] 736 1 10 1 1 3 3 2 240 4 42 3 31 0 0.175 0 0.1291667 Summit. [The] 736 1 11 3 3 3 3 2 240 4 42 3 31 0 0.175 0 0.1291667 Sushi Popo 84 0 0 0 0 0 0 Szechuan House 0 0 0 0 0 0 Takanami Restaurant- 148 0 0 0 0 0 0 Taqueria Acapulco 0 0 0 0 0 0 TCB 250 4 4 1 1 0 0 1 147 9 9 0 0 0 0.0612245 0 0 TCB 250 5 5 0 0 0 0 1 147 9 9 0 0 0 0.0612245 0 0 Thai Flavors 60 0 0 0 0 0 0 - Thai Spice 91 0 0 0 0 0 0 Times Club @ Prairie Lights 60 0 0 0 0 0 0 Trumpet Blossom Caf6 94 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 Union Bar 854 1 14 3 3 0 0 3 314 8 88 2 29 0 0.2802548 0 0.0923567 Union Bar 854 5 5 2 2 0 0 3 314 8 88 2 29 0 0.2802548 0 0.0923567 VFW Post #3949 197 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 Vine Tavern, [The] 170 2 2 0 0 0 0 6 69 8 8 4 4 0 0.1159420 0 0.0579710 Vine Tavern, [The] 170 2 2 0 0 0 0 6 69 8 8 4 4 0 0.1159420 0 0.0579710 Wig & Pen Pizza Pub- 154 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 Thursday, March 07, 2013 Page 5 of 6 (occupancy loads last updated Oct 2008) FV—]= University of Iowa * includes outdoor seating area exception to 21 ordinance Thursday, March 07, 2013 Page 6 of 6 Marian Karr From: Mark Patton <mark @iowavalleyhabitat.org> Sent: Friday, March 08, 2013 2:16 PM To: Tracy Hightshoe; Steve Long; Doug Ongie Cc: Council Subject: First Use of 420th St. property Attachments: City High flyer Can Do.doc Crew, IP13 Please find a flyer which City High staff has assembled related to the service they will be providing in the space we are providing at 4764 420th St.. This is the first of what we believe will be many collarborations (working with City High, Tate High and SE Jr. High) of training students in diverse but practical ways. City High staff put together the flyer (attached) ... when the cans are sorted, they will receive 1/4 of the proceeds for their program (which I think may get decimated by the sequestration). When we get the site landscaped in April, we will hold an open house /grand opening. Would the City want to have their annual CDBG celebration there? Mark Patton Executive Director, Iowa Valley Habitat for Humanity 2401 Scott Blvd., Iowa City, IA 52240 office: (3191337-8949 fax: (319) 354 -3527 markna,iowavallevhabitat.or www. iowavallevhabitat.ora The difference between doing nothing and doing something is everything. Fr. Daniel Berrigan Can Recycling at the Hab- Lab The City High Work Experience Program has teamed up with the Iowa City's Habitat for Humanity and Project Restore in a recycling project that will mutually benefit both organizations. Habitat relies on outside donations in order to fund projects such as building new or refurbishing older homes for low - income families in the Iowa City area. To generate additional funds they have set up recycling bins at various locations throughout the Iowa City are where plastic bottles and cans that are included in the states Bottle Bill can be donated to the organization. The organization then cashes them in at the Can Shed after they have been sorted. That is where the City High School work experience program comes into the picture. Some of the intellectually disabled students from City High will go to the Hab -Lab, their location for recycling on the east side, on Wednesdays and Fridays to recycle the plastic bottles and aluminum cans. The staff at the Hab -Lab made some tables where the bottles and cans can be sorted and some bins to put the sorted plastic bottles and aluminum cans into. The sorted cans and bottles are then taken to the Can Shed, a business on the south side of Iowa City that takes in large quantities of sorted recyclables. They will then keep an account and will send the monies collected for the materials to the Habitat for Humanity offices on a regular basis. A portion of the funds generated will be given back to the City High Work Experience Program. Student Kaelan Bruah and Job Coach Jerry Hora learning to sort cans by size and type. The Hab Lab has a complete classroom which we can use for breaks and to teach mini - lessons. The Hab -Lab has a full kitchen which we are allowed access to. There are two bathrooms we can use to go to the bathroom or to wash our hands after we are done working. We need to make sure we take gloves with us when we go to work and aprons would be a good thing to take too. The cans and bottles we recycle are often dirty and may still have liquid left in them. Submitted by City Manager 03-141�� IP14 Six Iowa local governments get high marks for transparency 11:08 AM, Mar 13, 2013 1 by Jason Noble Comments Six local governments in Iowa won A grades from a national government- transparency advocacy group on Wednesday. The cities of Davenport and Iowa City and the Sioux City Community School District received A+ grades for the transparency and accessibility of information on their websites. Johnson County, Scott County and West Des Moines Community Schools received A- grades. The "Sunny Awards' were handed out by Sunshine Review, a Virginia -based nonprofit that advocates for access to government information. The grades are based on a 10 -point "transparency checklist" which rates government websites on the availability of information relating to budgets, meetings, elected and administrative officials, permits, audits, contracts, lobbying, public records and local taxes. West Des Moines Schools, for example, won its A- grade for providing information in all areas except meetings, for which Sunshine Review said the records were "incomplete." Other Iowa governments haven't fared so well. The City of Des Moines currently has a C grade and Des Moines Public Schools has a B, although neither appear to have been reviewed within the last year. The awards are part of Sunshine Week, an government transparency awareness effort sponsored by several journalism foundations and associations. M Marian Karr From: Andy Johnson <ajohnson @co.johnson.ia.us> Sent: Monday, March 18, 2013 4:45 PM To: Marian Karr; 'Tracey Mulcahey'; colvin.kim @iccsd.k12.ia.us; khayworth @ci.coralville.ia.us; Ryan Heiar; Thor Johnson (tjohnson @ci.coralville.ia.us) Subject: RE: Joint City /County Meeting All, I think that the County is partially responsible for getting the joint cities meeting off track by hosting the jail and courthouse tours last June. So, the Board asked me to send out some available dates and see if we could get started up again. The Board would have the following availability in April: Wednesday the 24th: Our large conference room in HHS is already booked, so we would need someone else to host. Monday the 291h: We can host Tuesday the 30th: The school district's facilities group is meeting at 6:00 — so perhaps the joint cities meeting could meet in the same place at 4:30? (There would be quite a bit of overlap between the two groups.) Hopefully, one of those might work. The last two are the fifth Monday and Tuesday of the month, so perhaps won't be as booked as other times. If we find a date that works, I will take responsibility for preparing the agenda. Thanks. Andy Johnson Executive Assistant Johnson County Board of Supervisors 319 - 356 -6000 Airport Commission February 21, 2013 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION FEBRUARY 21, 2013 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Rick Mascari, Howard Horan, Chris Ogren, Minnetta Gardinier (arrived late) Members Absent: Jose Assouline Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Jeff Edberg RECOMMENDATIONS TO COUNCIL: (to become _effective only after separate Council action): Recommend approval of lease amendment with Merschman's Seed CALL TO ORDER: With Chairperson Assouline absent, Mascari called the meeting to order at 6:00 P.M APPROVAL OF MEETING MINUTES: Minutes of the January 17, 2013, meeting were reviewed. Ogren moved to approve the minutes as presented; seconded by Horan. Motion carried 3 -0, Gardinier and Assouline absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION /ACTION: a. Hangar L/M Tour — Horan noted with the pending weather that they should defer the tour until a future date. Members agreed. b. Farming Operations Tharp noted that this agreement is what allows Merschman's Seeds access to the field for them to conduct their test plots. Tharp noted that there was no monetary dollar value in this lease as everything is paid through the farm agreement. Mascari asked if Merschman's used radios when there were active. Tharp believed they did but would make sure they are if they haven't been. Tharp noted that early in the summer he is given a list of dates for when the tours are scheduled and then reminded by Merschman's when they a couple days away. i. Consider a resolution approving lease amendment with Merschman's Seeds — Resolution #A13 -2 was moved by Ogren and seconded by Horan. Resolution approved 3 -0 ( Gardinier, Assouline absent) C. Airport Commerce Park —Jeff Edberg spoke to the Members about lot sales at Airport Commerce Park. He stated that things are slow right now due to the season. IP15 Airport Commission February 21, 2013 Page 2 d. Fly Iowa — Tharp stated that he does not have any updates. Ogren stated the same. Both spoke to the fact that there are no new developments at this time. Ogren reiterated that the Children's Museum is very interested in participating. e. FAA/IDOT Projects — AECOM — David Hughes L 7/25 Parallel Taxiway Paving & Lighting — Tharp noted that both of these items are at a standstill due to the winter shutdown. ii. Airport Electrical Rehab — Tharp noted that they are working with the contractor for closeout documents. f. Airport Operations i. Strategic Plan — Implementation — Tharp noted that he, Ogren, and Assouline attended the February 5th Council meeting. He shared that Assouline had a PowerPoint presentation that he shared with Council, and Tharp noted that Council appeared pretty receptive. H. Budget 1. Hangar Building C Walk -In Door — Tharp noted that this is the same thing they did to Hangars A and B a couple of years ago, where they pull off the old doors and hang some that are sturdier. There will also be one key per building instead of multiple ones. Tharp stated that they sent out bid letters to six companies and received three back. This project will be just under $9,000, according to Tharp, and is part of the security /electrical upgrade grant they have from the Iowa DOT. Tharp responded to Members' questions regarding this project. iii. Management 1. Operations Specialist Evaluation — Tharp asked if they could defer this until the March meeting. Tharp noted he still needed to send members his work summary, as well as fresh evaluation sheets. Tharp invited Mascari to provide his input, following his term expiration as well due to the change in schedule. g. FBO / Flight Training Reports (Gardirder arrived) i. Jet Air — Matt Wolford with Jet Air spoke next. He shared the maintenance report with Members, noting that they finished out January with one big snowstorm and a lot of drifting. In February there has been more drifting snow to deal with, according to Wolford. He also pointed out the areas with new carpeting and flooring. Wolford next spoke about the av -gas tank and the need to do a cleaning. He stated that they did powerwash this recently, and he shared the difference in what it looked like before and after the cleaning. The samples now being taken are clean. Wolford then responded to questions from Members, further explaining how this tank and the lines are used. Tharp then shared some pictures of the tanks that were taken during this cleaning and also responded to Members' questions. Gardinier asked about the light poles that are being broken off on the runway, and if there is a better way to plow this area. Tharp stated that they do have a stockpile of old parts to use here. Gardinier asked if they are going to change over to LEDs here, and Tharp responded to this by saying that if they do decide to switch over, they have to do the entire runway, not just a bulb or two. ii. Iowa Flight Training — Tharp stated that he doesn't have anything to report here. h. Subcommittee Reports Airport Commission February 21, 2013 Page 3 i. For February: Budget — Tharp stated that the Council meets soon to approve the citywide budget. There wasn't much discussion during the budget process, so Tharp does not expect any last minute changes. L Commission Members' Reports — Horan noted that he has added two hours to his flying time now. Mascari asked him when he might solo, and Horan stated that for now he is just "enjoying the ride." Mascari then thanked everyone, noting that this will be his last meeting. He asked that if the Commission needs anything from him in the future to let him know. j. Staff Report — Tharp noted that the Council has not appointed anyone to Mascari's seat yet. The next advertisement runs through March 13, which means an appointment could be made the following week at the Council's meeting. Members briefly spoke to this opening, with several stating that they have suggested it to several individuals. Tharp encouraged Members to let people know about these and upcoming availability for the Commission. Dulek followed up by stating that the Council did speak directly to Gardinier's email about this opening, noting that she made a good point to ask for a pilot or someone active in the flying community. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, March 21, 2013, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan made the motion to adjourn the meeting at 6:28 P.M.; seconded by Ogren. Motion carried 4 -0, Assouline absent. CHAIRPERSON DATE Airport Commission February 21, 2013 Page 4 Airport Commission ATTENDANCE RECORD 2012 -2013 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM o W 0 A 0 A 0 0 0) 0 \ 0 Qo co N � 0 � � N o_ o NAME EXP. CA (n (0 -A (0 M ° oo CA 0 � N N N N N N N N N N N W W 03/01/13 Rick X X X X X X X X X X O/E O/E X Mascari 03/01/14 Howard Horan X X X X X X X X X X X X X Minnetta 03/01115 Gardinier X X X X O/E X X O/E X X O/E X X Jose 03/02/12 Assouline X X X X X X X X X X X X O/E Chris 03/01/15 Ogren NM NM NM NM NM NM X X X X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time IP16 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION FEBRUARY 14, 2013 EMMA HARVAT HALL MEMBERS PRESENT: Kent Ackerson, Esther Baker, Thomas Baldridge, William Downing, Shannon Gassman, Andrew Litton, Frank Wagner MEMBERS ABSENT: David McMahon, Pam Michaud, Ginalie Swaim, Dana Thomann STAFF PRESENT: Chery Peterson, Bob Miklo OTHERS PRESENT: Thomas McInerney RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) None. CALL TO ORDER: Vice Chairperson Litton called the meeting to order at 5:15 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. CERTIFICATES OF APPROPRIATENESS: 619 Ronalds Street. Peterson said this project involves replacing built -in gutters and installing the exterior -type gutters and downspouts. She showed the front of the house, which the owners are getting ready to paint. Peterson showed the side and rear elevations. She said the details she had photographs of are at the southwest corner. Peterson pointed out the wood damage that is being caused by these gutters that are not really built in but are built up; there is a board that has been roofed over that creates the trough to catch and direct water to the downspouts. She said these gutters are not working properly. Peterson said the downspouts come down through the soffits. She showed the top side looking down. Peterson showed the metal roof, which has been coated multiple times but is still failing. She showed the view from that same corner looking north. Peterson said the proposal is to only reroof the areas where there are these built up gutters. This is at the edge of the roof, below the areas of standing seam metal roofing. The standing seam roofing will remain as is. The new roofing will be flat metal roofing, painted to match. Peterson said that what would be lost is the built up trough. She also pointed out wood rot and damage on the west, at the downspout in that corner. HISTORIC PRESERVATION COMMISSION February 14, 2013 Page 2 of 5 Peterson said the packet included the proposal for installation of the new metal roofing. She showed the section drawings of the existing and the proposed. Peterson said the new roofing would change the profile of the roof edge, but it seems like it is a necessary and acceptable change. She showed an image of what one typically thinks of as a built -in gutter, and said the gutters on this house are quite different. She said the guidelines are more specific for the typical type of built -in gutter. Peterson said the requirements to keep the existing roof slope and dimensions will be met. She said that staff is recommending that this application be approved as submitted. Baldridge said that he is not an expert on this, but he did not think he had ever seen a house where the gutter was not at the very edge of the roof. Ackerson said that it looks like, from the detail for proposed installation, that there could be water infiltration at the seam between new and existing roofing. Peterson said the contractor will be filling that joint with sealant and then screwing it all together. Ackerson said that compared to shingles, the overlap seems too short. He said it just struck him as odd that it would be that way. Peterson said the report submitted with the application discusses soldering versus using the sealant and the screws. Peterson said the contractor thinks the sealant and screws will last longer and be more waterproof than the soldering. Miklo suggested discussing this with the contractor, and to ask about the flashing and the underlayment. Miklo said staff will discuss this with the owner and contractor and let them know about this concern. Baldridge said the person who proposed this seems to have really studied this in depth and analyzed all the things that have gone on. MOTION: Wagner moved to approve a certificate of appropriateness for the application for 619 Ronalds Street as presented in the application. Ackerson seconded the motion. The motion carried on a vote of 7 -0 (McMahon Michaud Swaim and Thomann absent). 513 South Summit Street. Peterson said this project involves the same house that was reviewed for a chimney project last month. She said this application involves repairs to the carriage house at the back of the house. Peterson said the plan is to lift the building, put a footing /foundation underneath it and then replace the interior floor slab and put new doors in the overhead door opening. She showed the south side and pointed out that it is the same style as the house and has a door on the alley. Peterson said the owners are proposing two single -style garage doors that would fit into the existing opening. Peterson said the application seems acceptable, although staff would like to see the product information on the doors. HISTORIC PRESERVATION COMMISSION February 14, 2013 Page 3 of 5 Thomas McInerney, the architect, said that the current situation is that they are trying to stabilize and enclose the building, because right now it is a target for critters. He said they are trying to plug the holes. McInerney pointed to the photograph that showed the south side where there is a hole in the wall. He said that above the door on the alley side, the transom is missing. McInerney said he just wants to get it back to an enclosed structure. McInerney described the original electrical when it came to the building and the blue - colored insulators. McInerney said some of the features match the house itself. He said that even the front door of the carriage house has the same exact proportions as inside the house with the doors, windows, transoms, and everything. McInerney said the carriage house is in terrible structural shape right now, mostly because it has not had a solid foundation. He said the intent is to first stabilize the structure so that he can figure out what to do with it and park vehicles. McInerney said they do not have photographs of the original carriage house, but it was modified at one point. He said that in its general form, it is pretty much intact. McInerney said the inside above the stair is all open space. He said it has two skylights, one at each end. McInerney said they are looking forward to eventually renovating this but need to just stabilize it first so the building is not further damaged. Miklo said that the site plan shows part of an additional paved area and asked if that is really necessary. McInerney said there would be one apartment up there, and the intent is to have parking for the tenant, eventually. He said he does not yet have a solid plan, because he is still determining the scope of work. McInerney said the driveway at this time will not have that extension north of the carriage house. Miklo said that is the part that is of concern to him. McInerney said the way the parking occurs is that the two spots inside will go to the people in the house, and then the carriage house tenant will need somewhere to park, and the north side seems to be appropriate. McInerney responded that they are not asking for approval of the parking lot right now. He said it is kind of a month by month project. Peterson said the report only discusses the new foundation and garage doors. McInerney confirmed this and said they basically want to enclose the building for now and stabilize it. MOTION: Gassman moved to approve a certificate of appropriateness for the application for 513 South Summit Street, as presented in the application, with the following condition: provide product information for the proposed garage doors, for review and approval by chair and staff. Wagner seconded the motion. The motion carried on a vote of 7 -0 (McMahon, Michaud, Swaim and Thomann absent). Miklo noted for the record that approval did not include the extra paving HISTORIC PRESERVATION COMMISSION February 14, 2013 Page 4 of 5 REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF. Peterson said a memorandum is included in the packet. She said the certificates issued by Chair and staff included a couple of projects for the St. Raphael Orthodox church on College Street. CONSIDERATION OF MINUTES FOR JANUARY 10 2013 HISTORIC PRESERVATION COMMISSION MEETING: Ackerson asked that the spelling of his name on page three be corrected. MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's January 10, 2013 meeting, as amended. Wagner seconded the motion. The motion carried on a vote of 7 -0 (McMahon Michaud Swaim and Thomann absent). ADJOURNMENT: The meeting was adjourned at 5:40 p.m. Minutes submitted by Anne Schulte Z O _N O� v0 Z C) OLU awM > Z Q W Z N W a N G W Z R W a� �a O I- _) 2 Z O O U O F� Q W N U�4., o O co kn Ewa. st w LU LU X x X X X X x N o 0 0 o O W w x x x x x x x x x x r M N X X X x x x x X 0 X x X X X X 0 X X X c x x X 0 X x X X X r X X X x X X x O LU X X X X X X - X X X X X X x x X N X X X X X x O O d x X x X x o X X o ; O ui o x x x o o x x o ; W) N LU x x x i x o x x x x IV o a W co O d' M M q* le O to v N r- Q� N N N N N N N N N N N M M M M M M M w M M M M H N Z z O J Z Q a Y = owc a ~ 3 = a z w z um Q O Q N Z Z O Z W Z Q J 3 a O a YU m U' E 0 U 0 Z m d E 0 z r a a� VJ 7 V K W _ Q II W O c m UJ Q u C d a CL` X W Y DRAFT 03-14-i' IN POLICE CITIZENS REVIEW BOARD MINUTES — MARCH 6, 2013 CALL TO ORDER: Chair Joseph Treloar called the meeting to order at 5:32 P.M. MEMBERS PRESENT: Melissa Jensen and Donald King, MEMBERS ABSENT: Kingsley Botchway and Royceann Porter STAFF PRESENT: Staff Kellie Tuttle STAFF ABSENT: Staff Catherine Pugh OTHERS PRESENT: UI Journalism students: Trevor Zavagno, Alec Gluesing, Candace McCrutcheon, Veronica Pieper, Jaiyeon Lee, Yoon Lee, Rachel Nolan, Kirsten Baron, Erin Manfall, Hannah Wickberg, and Mackenzie Moffitt. RECOMMENDATIONS TO COUNCIL None CONSENT CALENDAR Motion by King and seconded by Jensen to adopt the consent calendar as presented or amended. • Minutes of the meeting on 02/06/13 • ICPD Memorandum #13 -05 (4th Quarter 2012 Use of Force Review) • ICPD Use of Force Report — October 2012 • ICPD Use of Force Report — November 2012 • ICPD Use of Force Report — December 2012 Motion carried, 3/0, Botchway and Porter absent OLD BUSINESS Community Forum — The Board confirmed the forum date. Treloar suggested in addition to the required issues maybe someone could do a brief presentation on the 4th and 5th Amendment Rights at the forum. He suggested either Legal Counsel for the Board or asking someone form the Johnson County Attorney's office to present. The Board agreed it should be brief but would be geared toward educating the public on their rights. It was also suggested that the topic be regarding a specific area in order to keep the presentation brief. BOARD INFORMATION None. STAFF INFORMATION None. PUBLIC DISCUSSION Since there was UI Journalism students present; Treloar gave some background information regarding the PCRB and briefly explained the complaint process. The Board also answered questions from the student group. PCRB March 6, 2013 Page 2 EXECUTIVE SESSION Motion by King and seconded by Jensen to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22 -7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 3/0, Botchway and Porter absent. Open session adjourned at 5:52 P.M. REGULAR SESSION Returned to open session at 6:18 P.M. Motion by King, seconded by Jensen to set the level of review for PCRB Complaint #12 -06 to 8 -8 -7 (13)(1)(d), Request additional investigation by the Police Chief or City Manager, or request police assistance in the Board's own investigation; And request a 45 -day extension for PCRB Complaint #12 -06, due to the request for more information from the Iowa City Police Department; And direct staff to request the additional information from the Iowa City Police Department regarding PCRB Complaint #12 -06. Motion carried, 3/0, Botchway and Porter absent. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • April 9, 2013, 5:30 PM, Helling Conference Rm (Rescheduled to 4/16) • April 16, 2013, 5:30 PM, Emma J. Harvat Hall • April 23, 2013, 6:00 PM, Iowa City Public Library, Rm A (Community Forum) • May 14, 2013, 5:30 PM, Helling Conference Rm • June 11, 2013, 5:30 PM, Helling Conference Rm Motion by King, seconded by Jensen to move the April 91h meeting to the following week TBD based on room availability. Motion carried, 3/0, Botchway and Porter absent. ADJOURNMENT Motion for adjournment by King, seconded by Jensen. Motion carried, 3/0, Botchway and Porter absent. Meeting adjourned at 6:28 P.M. nnnun y eD rD :r 1 D D a D i b H y n y �dN �zz O n � N W O GM O N Ci7 A � I`1 ITV � ✓ � M C A O 00 1 D D a D i b H y n y �dN �zz O n � N W O