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Home My WebLink About2013-04-04 Info PacketCITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org April 4, 2013 IP1 Council Tentative Meeting Schedule APRIL 9 CITY CONFERENCE BOARD MEETING IP2 Agenda and Meeting Packet APRIL 9 WORK SESSION IP3 Work Session Agenda IP4 Ad Hoc Advisory Committee Report to the City Council March 2013 IP5 Memo from the City Clerk: Agenda Items for Joint Meeting of April 29 IP6 Pending Work Session Topics IP7 Memo form City Clerk: KXIC Radio Show MISCELLANEOUS IP8 Civil Service Preferred Hiring list: Mechanic III — Equipment IP9 Civil Service Preferred Hiring list: Maintenance Worker I — Senior Center IP10 Copy of letter to Public Works Department from Amy Kretkowski: Extension to repair / replace brick sidewalks IP 11 Article from City Manager: Shift Towards Urban Lifestyles forecast to 2030 IP12 Article from City Manager: The Chauncey Development Construction Shadow Controversy in Iowa City Prompts Awareness and Conversation About Shade and Sun Protection IP13 Article from City Manager: The prospects for retail space IP14 Copy of AMTRAK News Release from City Manager: AMTRAK Seeks More Federal Capital Investment, Requests 17% Less Operating Support for FY2014 IP15 Information from ICCSD Facilities Master Planning Steering Committee NINAAs , CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY Per; www.icgov.org Mpfch 4, 2013 IN Council Tentative Meeting Schedule APRIL 9 CITY CONFERENCE WARD MEETING IP2 Agenda and Meting Packet APRIL 9 WORK SESSION IP3 Work Session Agend IN Ad Hoc Advisory Co\ee ort to the ity Council March 2013 IP5 Memo from the City Cl Items r Joint Meeting of April 29 IP6 Pending Work SessioIP7 Memo form City Clerk: Sh MISCELLANEOUS IP8 Civil Service Preferred Hiring list: echa is III — Equipment IP9 Civil Service Preferred Hiring list: Maintena ce Worker I — Senior Center IP10 Copy of letter to Public Wor Department m Amy Kretkowski: Extension to repair / replace brick sidewalks IP 11 Article from City Manager: S ift Towards Urban Li s IP12 Article from City Man er: The Chauncey D Controversy in Iowa Ci Prompts Awareness and Protection es forecast to 2030 :lopment Construction Shadow ?nversation About Shade and Sun IP13 Article from City anag r: The prospects for retail space IP14 Copy of AMTRAK Ne s Release from City Manager: AMTRAK,,Seeks More Federal Capital Investment, Reques s 17% Less Operating Support for FY204 IP15 Information from I CSD Facilities Master Planning Steering Committee April 4, 2013 Information Packet (continued) 2 DRAFT MINUTES IP16 Human Rights Commission: March 19 IP17 Planning and Zoning Commission (formal): March 21 IP18 Police Citizens Review Board: April 2 IP19 Public Art Advisory Committee: February 7 04 -04 13 -r City Council Tentative Meeting Schedule IP1 April 4, 2013 CITY OF IOWA CITY Subject to change Date Time Meeting UX 1 °� I� " cif; Id I�I((' 7�ib IOIQtld4 m1 IIt'd Ii Tuesday, April 9, 2013 5:00 PM City Conference Board Meeting Work Session Meeting 7:00 PM Special Formal Meeting Tuesday, April 23, 2013 5:00 PM Work Session Meeting 7:00 PM Special Formal Meeting Monday, April 29, 2013 4:00 PM Tentative Joint Meeting Tuesday, May 14, 2013 5:00 PM Work Session Meeting 7:00 PM Special Formal Meeting Tuesday, June 4, 2013 5:00 PM Work Session Meeting 7:00 PM Formal Meeting Tuesday, June 18, 2013 5:00 PM Work Session Meeting 7:00 PM Formal Meeting Location Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Johnson County Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Tuesday, July 23, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall OFFICE OF THE IOWA CITY ASSESSOR IP2 JOHNSON COUNTY ADMINISTRATION BUILDING DENNIS BALDRIDGE ASSESSOR BRAD COMER DEPUTY MARTIN BURKLE DEPUTY April 3, 2013 Dear Conference Board Member: A meeting of the Iowa City Conference Board will be held on Tuesday, April 9, 2013 at 5:00 P.M. at the Iowa City City Hall. Attached for your review before the meeting are: 1. The Agenda. 2. A copy of the March 5, 2013 minutes. 3. Board of Review member applications (2). The purpose of this meeting is to appoint two members of the Iowa City Board of Review. If you have any questions about the meeting please feel free to phone me at the office at 356 -6066 or at my home at 688 -2661. Sincerely, '&' + Dennis Baldridge Iowa City Assessor 913 SOUTH DUBUQUE STREET • IOWA CITY IOWA 52240 TELEPHONE 319 - 356 -6066 April 9, 2013 TO WHOM IT MAY CONCERN: The Iowa City Conference Board Agenda The Iowa City Assessor's Conference Board will meet at 5:00 P.M. Tuesday, April 9, 2013 at the Iowa City City Hall, 410 E. Washington Street, Iowa City. The purpose of this meeting is to appoint two members to the Board of Review. AGENDA: 1. Call meeting to order by the Chairperson. 2. Roll call by taxing body. 3. Act on minutes of March 5, 2013 Conference Board meeting. 4. Appoint Board of Review members. 5. Other business. 6. Adjournment. Dennis J. Baldridge Clerk, Iowa City Conference Board IOWA CITY CONFERENCE BOARD MINUTES March 5, 2013 City Conference Board: March 5, 2013 at 5:06 P.M. in the Council Chambers at the Iowa City City Hall, Mayor Matt Hayek presiding. Iowa City Council Members Present: Champion, Dickens, Dobyns, Hayek, Mims, and Throgmorton. Johnson County Supervisors Present: Neuzil, Rettig and Sullivan. Iowa City School Board Members Present: Hoelscher and McGinness. Others Present: Baldridge, Comer, Markus, Fruin, Karr, Dilkes. Digital Recording: March 5, 2013. Chair Matt Hayek called the meeting to order and Clerk Baldridge called roll and stated that a quorum was present. The County (Sullivan) moved to accept the minutes of the last Conference Board meeting, February 5, 2013, the City (Mims) seconded and the motion carried unanimously. Chairman Hayek declared the public hearing on a FYI Budget Amendment open. The amendment combines the Special Appraisers Fund and the Assessment Expense Fund. After no comment from the public, the public hearing was declared closed. The City (Champion) moved to accept the proposed budget amendment as published in the Iowa City Press - Citizen on February 19, 2013, the County (Rettig) seconded and the motion carried unanimously. Chairman Hayek declared the public hearing on the FY14 Budget open. After no comment from the public, the public hearing was declared closed. The City (Mims)moved to accept the proposed budget as published in the Iowa City Press - Citizen on February 19, 2013, the Schools (Hoelscher) seconded and the motion carried unanimously. Members of the Assessor Evaluation Committee were reappointed. They are: Janelle Rettig from the County, Karla Cook from the Schools and Matt Hayek from the City. It was moved by the City ( Throgmorton) to appoint the Schools' nominee, Chace Ramey, to the Examining Board for a six -year term ending December 31, 2017. The County (Sullivan) seconded and the motion carried unanimously. The City (Champion) moved to postpone appointing members of the Board of Review until the next meeting of the Conference Board, The County (Neuzil) seconded and the motion carried unanimously. Conference Board Chairman Matt Hayek set the next meeting for April 9, 2013 at 5:00 P.M.. There being no further business it was moved by the County (Sullivan) and seconded by the City (Throgmorton) to adjourn at 5:17 P.M. Motion carried unanimously by voice vote. Dennis Baldridge Clerk, Iowa City Conference Board NOTICE THE CITY CONFERENCE BOARD IS CONSIDERING APPOINTMENT TO THE FOLLOWING BOARD: BOARD OF REVIEW One vacancy — Six Year Term January 1, 2013 — December 31, 2018 One vacancy — Unexpired Term Effective Upon Appointment — December 31, 2014 It is the duty of members of the Board of Review to equalize assessments by raising or lowering the individual assessments of real property, including new buildings, personal property or monies and credits made by the Assessor; to add to the assessed rolls any taxable property which has been omitted by the Assessor. Members of the Board of Review shall be residents of the Assessor's jurisdiction. Applications must be received by 5:00 p.m., Wednesday, April 3, 2013. The City of Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.icgov.org. Questions about the Iowa City Board of Review should be directed to Dennis Baldridge at 356 -6066. Spouses and relatives of City Council Members and members of comparable County Boards and Commissions are not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step- father, step- mother, step- child, aunt, or uncle. (Resolution 85 -354) Males: 2 Females: Announcement Date: December 17, 2012 Application Deadline: January 16, 2013; February 20, 2013; April 3, 2013 Elected by City Conference Board After 03/17/2013 (3 mo from the announcement date) City Conference Board may appoint any qualified applicant without regard to gender. BOARD OF REVIEW Two Vacancies (1) Six Year Term, January 1, 2013 — December 31, 2018 Term expires for David Hintze (1) Unexpired term, effective upon appointment - December 31, 2014 Haywood Belle resigned Gender Balance Requirement: 1 Female, 1 None (1) Six Year Term, January 1, 2013 — December 31, 2018 (M) David Hintze El 1528 Somerset Lane (F) Phoebe Martin n 1824 G Street (1) Unexpired term, effective upon appointment - December 31, 2014 (F) Phoebe Martin 0 1824 G Street 0 Denotes applicant completed the Confidential page of the application. City of Iowa City r 1 —7 � -4 Advisory Board /Commission /Committee:,'� f 1plication Form CITY OF IOWA CITY THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL." THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. Advisory Board /Commission /Committee Name .904 pal W PeyiCw Term Z uA S Youth Advisory Commission (shall not be more than 18 years of age at the time of application) Name of Iowa City High School or high school equivalent: Signature of parent/guardian: NAME .0,K,, l HOMEADDRESS /SvZR —Ii2 m-re I-aple Is your home address (listed above) within the corporate limits of Iowa City? 0 Yes No How long have you been a resident of Iowa City? Vea p's Gender: Male ® Female OCCUPATION e� %i' ed A2,m /o(r t EMPLOYER �1 >� PHONE NUMBER: HOME 3111 3 57- 5"• 73 BUSINESS Nf�A c EXPERIENCE AND /OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITI"QN: t T 3S" ycs,�s �� i ��/ Fr 1l`i �c f. "vi fir /, 7��s r f ✓ter d SIA�Pf. ; WHAT IS YOUR PRESENT KNOWLEDGE OF THIS AuvISOKY tsUAKU r A a /,,, 6ee;, � die fid' 04L /a ye A rr so WHAT CONTRIBUTIONS CAN YOU R+ MAKE TO I HIS AUVI,UKY tsuAmu mcmayn rvrxr+rrL- r nw G- it�7'3Y 4, ". S /'C i lls^ —9 .J- YYYPrY//JJJJ J tv /�i% lv� r .P1F ,,.f -�.. tR , �f�es,.l *1 lC.,ns rs+��dcawe�r e,,N d �y( eF/l i H "—J n C:cf rir I'S'� n •t LIST POTENTIAL CONFLICTS OF INTEREST: See page 1 for information regarding Conflict of Interest A/4 IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? U Yes "No DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? Yes QNo (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail answer all the questions, Council may not consider your application. General Application June 2012 Page 2 of 7 BOARD, COMMISSION AND COMMITTEES BUSINESS LISTING Name of City Board /Commission /Committee 96 6AYof ' err Jew Name J � rrlc 1 14, /V411 / Ze- Mk .4%Q& CITY OF IOWA CITY Date H 2- 2-01.7 Section 362.5 of the Code of Iowa generally prohibits, with certain important exceptions, a member of a city Board or Commission from having an interest in a city contract. A copy of Section 362.5 is attached (see page 7). List all businesses in which you, your spouse /domestic partner, or parent if Youth Advisory Commission applicant, have an ownership interest (for example, sole proprietor, partner, 5% or more of corporation's stockholdings). Please indicate if there are none. BUSINESS NAME BUSINESS ADDRESS v"I"i- , i'� Xaza A// w fwa v �Nt of A '"d heft s dpi r�Ness s NOTE: A new form must be completed if the above information changes or an ownership interest is acquired in an additional business. Applicant Signature Signature of parent/guardian (Youth Advisory �mmission only): Address /,Saab' Sri rel LAS --TorvW- G1A 1-1 Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council may not consider your application. k General Application June 2012 Page 3 of 7 City of Iowa City 1< Advisory oard /Commission /Committee;,�� "';``'� ry '� Anplication Form CITY OF IOWA CITY THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL." THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. Advisory Board /Commission /Committee Name �"ot�rc`C:► ?2Q" Of RA-A � Term NAME HOME ADDRESS Is your home address (listed above) within the corporate limits of Iowa City? ©Yes No How long have you been a resident of Iowa City? rs Gender: Male � Female OCCUPATION EMPLOYER main W PHONE NUMBER: HOME ` l- yo R S BUSINESS nvmmn1CK11%C AnrnlnO APTnnTIFS WHIM-1 YOU FEEL QUALIFYYOU FOR THIS POSITION: � �-- o r�l, � a-2 - � R.�- a.�.`� �►^-g �M1°'r�'' we�r-lc�.�. �.,�� o- re.,�oc1� �✓� co rwQ- ..., ^ %Po%i ar-k mmmn% hrr WhIMA11 Cnr±C nC T14IC An\n-QnRY RnARD? WHAT CONTRIBUTIONS CAN YOU MAKE TO THIS ADVISORY BOARD REASON FOR APPLYING ? �►fi� 4 u-"� '�`' `. C,`"' LIST POTENTIAL CONFLICTS OF INTEREST; See page 9 for information regarding conrllct OT interest r IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? [K] Yes "No DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? ,®Yes [:]No (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council may not consider your application. j General Application October 2012 Page 2 of 7 BOARD, COMMISSION AND COMMITTEES BUSINESS LISTING CITY OF IOWA CITY Name of City Board /Commission /Committee :J PWC1- C-�:�e S,J Date •2fo - i3 Name `i' nt' W -A - Section 362.5 of the Code of Iowa generally prohibits, with certain important exceptions, a member of a city Board or Commission from having an interest in a city contract. A copy of Section 362.5 is attached (see page 7). List all businesses in which you, or your spouse /domestic partner, have an ownership interest (for example, sole proprietor, partner, 5% or more of corporation's stockholdings). Please indicate if there are none. BUSINESS NAME BUSINESS ADDRESS �► C- F.�raS'�Y'cJC�N &I. LL-C- Igz s C.. L L C_ NOTE: A new form must be completed if the above information changes or an ownership interest is acquired in an additional business. Applicant Signature, Address (X'2 q si, 2A saua ` %representations on this application will constitute just cause for removal of an appointee. If you fail answer all the questions, Council may not consider your application. General Application October 2012 Page 3 of 7 I I w IP3 CITY OF IOWA CITY 410 East Washington Street Iowa City. lows S2240 -1626 (319) 356 -5000 (319) 356 -5009 FAX www.tcgov.or` CITY CONFERENCE BOARD MEETING (Separate Agenda Posted) April 9, 2013 5:00 PM Emma J. Harvat Hall - City Hall 410 E. Washington Street City Council Work Session Agenda April 9, 2013 Following City Conference Board Meeting Emma J. Harvat Hall - City Hall 410 E. Washington Street • Questions from Council re Agenda Items • Report from Ad Hoc Diversity Committee [IP #4] • Discussion of agenda items for joint meeting on April 29 [IP #5] • Information Packet Discussion [March 21, 28, April 4] • Council Time • Pending Work Session Topics [IP #6] • Meeting Schedule • Upcoming Community Events /Council Invitations Previously distributed in March 7 Information Packet DIVERSITY COMMITTEE REPORT TO THE CITY COUNCIL March 2013 TABLE OF CONTENTS Page I. Background ....:................. ............ ............................... II. Introduction and Recommendations for Law Enforcement ............ 4 (Police & Police Citizens Review Board) III. Introduction and Recommendations for Transportation Services ..:.. 29 IV. Oversight, Implementation and Further Study ........................... 33 a. Equity Report b. Housing and City Employment c. Public access and updates IP4 Page 1 i r 264" 1, !4 Q�P� a � �' ®, d City of In June 2012 the City Council passed Resolution 12 -320 (pages 2 -3) establishing an Ad Hoc Diversity Committee to study City transit and law enforcement operations as they relate to minority populations. Members appointed to the six month Ad Hoc Committee were: Bakhit Bakhit (resigned 1/31/13) Kingsley Botchway, Chair Joe Dan Coulter Donna Henry (resigned 9/17/12) LaTasha Massey (started 9/24/12 replacing Henry) Cindy Roberts Orville Townsend Joan Vanden Berg The City Manager, City Attorney, and City Clerk, or their designees staffed the meetings. Over the course of six months, the Ad Hoc Diversity Committee held 22 Committee meetings. Several public information gathering sessions were held to meet with local community members from diverse backgrounds to discuss and receive feedback about transit and law enforcement operations. November 15, 2012: Iowa City Public Library (Full Committee Meeting) January 8, 2013: Pheasant Ridge Neighborhood Center (Sub- committee) January 9, 2013: West High (Sub- committee) Waterfront Hy -Vee (Sub- committee) January 10, 2013: City High (Sub- committee) The Spot (Sub- committee) 410 EAST WASHINGTON STREET • IOWA CITY, IOWA 52240 -1826 • (319) 356 -5000 • FAX (319) 356 -5009 Page 2, Prepared by: Susan Dulek, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030 RESOLUTION NO. 12 -320 RESOLUTION ESTABLISHING AN AD HOC DIVERSITYCOMMITTEE TO STUDY CITY OPERATIONS AS THEY RELATE TO MINORITY POPULATIONS WHEREAS, the population of Iowa City is becoming increasingly racially diverse; and WHEREAS, on May 15, 2012, City Council passed a resolution of intent to establish an ad hoc committee to study City operations as they relate to minority populations with a view toward promoting just and harmonious interaction between local government and minority segments of the community (Resolution No. 12 -260). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Ad Hoc Diversity Committee is established. 2. The Diversity Committee shall consist of seven (7) members to be appointed by the City Council. Members of other City boards and commissions may serve on the Diversity Committee. Members must be residents of Iowa City. 3. Applications for membership on the Diversity Committee shall be announced, advertised, and available in the same manner as those for all City boards and commissions. 4. City Council shall select the Chair, who when present will preside over all meetings, and the Vice- Chair, who will serve as chair in absence of the Chair. 5. The City Manager, City Attorney, and City Clerk, or their designees, shall staff the Diversity Committee. 6. The Diversity Committee shall determine the frequency and conduct of its meetings. The meetings will be open to the public in accordance with Chapter 21 of the Iowa Code. 7. The Diversity Committee shall have an organizational meeting no later than September 10, 2012. 8. The charges of the Diversity Committee are as follows: A. To study the operation of the City's transit system, including but not limited to the downtown interchange, as it relates to minority populations with a view toward promoting just and harmonious interaction between City government and minority segments of the community. B. To study the operations of City law enforcement, including but not limited to the Police Citizen Review Board (PCRB), as it relates to minority populations with a view toward promoting just and harmonious interaction between City government and minority segments of the community. Resolution No. 12 -320 Page 3 9. The Diversity Committee shall submit a written report to the City Council by March 10, 2013, that responds to each of the charges listed above and that contains recommendations, if any, with respect to each of the charges. 10. Absent further action by the City Council, the Diversity Committee will dissolve on March 10, 2013. Passed and approved this 19th day of . .Tune 2012. A �'d w MAYOR ATTEST: CITY 66ERK tZ6),_ 613-11), City Attorneys Office Page 4 Police Citizens Review Board and Law Enforcement Introduction / Needs Assessment (3 -1 -13) As a result of the input received at public information gathering sessions, a public forum, and Committee meetings the following themes emerged: 1. Lack of awareness and faith in the Police Citizen Review Board The majority of citizens participating in the community sessions had never heard of the Police Citizen Review Board (PCRB). The few number of community members who did know about the PCRB felt it was ineffective and lacking in fairness. 2. The importance of relationship - building and "customer service." At public information gathering sessions, we consistently received extremely positive comments regarding the Iowa City Police Department's Community Relations officer. (e.g. "He knows us." "He gives us good advice." "He understands. ") Students gave additional examples of other officers who smiled and said "hi" to them. Students noted how they appreciated when officers know their names. However, students also cited examples of officers who "just look at you like you are about to do something bad" and felt that some officers assumed the worst of them without knowing who they are. Community members also commented that they would like to have an opportunity to visit with police officers directly, and they like to see officers at neighborhood gatherings. 3. Participants in the public information gathering sessions shared multiple concerns about a lack of consistency of how officers carried out police policies. Comments shared with the Committee included the following: ➢ Two young ladies indicated that they were stopped by a police officer. They stated that the police officer approached the car and began asking them questions; at one point the officer asked if they had drugs in the car. The young ladies asked the officer why they had been stopped and he indicated that the license plate light was not working. Both young ladies questioned if it was standard procedure for an officer to inquire if they had drugs in the car when the stop was based on a malfunctioning license plate light. They also questioned if it was appropriate for the officer to not inform them of the reason of why he stopped the car. ➢ It was reported that multiple squad cars frequently respond to calls made to a minority communities member's home for minor incidents. ➢ Similarly, they observed that additional police officers are often called in for traffic stops. A gentleman who does not speak English shared that he was pulled over for a traffic stop. The officer called for an interpreter, but additional officers were also called to the scene. It was questioned whether additional back -up was needed just because a translator was needed. ➢ At one of the student group sessions, a student shared a story of how an officer used unnecessary force with an African - American student after a party had been shut down. The student wasn't doing anything and the police officer got rough, and wrestled the student to the ground. Page 5 4. Lack of community understanding of rights and responsibilities. Questions from the community were asked about how our law enforcement system works here. ➢ What are their rights? ➢ What are their responsibilities? ➢ How are fines determined? Participants at the forums stated that they would appreciate more opportunities to learn about how the Iowa City law enforcement system works. Page 6 I. Recommendations for the Police Citizen Review Board A. Issue: The majority of citizens participating in the community forums were unaware of the Police Citizen Review Board. Recommendation: Increase Public Awareness of the Police Citizen Review Board and the process by which to file a complaint. 1. Distribute literature regarding the Police Citizen Review Board in the community so that information is readily available to the public. 2. Prepare a video to be shown to a variety of local organizations and on the City Cable Channel. 3. Increase police officer involvement in community activities to share information about Police Citizen Review Board. B. Issue: Of those who had heard of the Police Citizen Review Board, a major area of concern was that the current system is structured so that the police department is policing itself. The high level of public suspicion related to the Police Citizen Review Board is such that many citizens feel that if they participate in process the outcome will prove disadvantageous to them. Recommendations: The Committee proposes the following changes in the process and procedure for the Police Citizen Review Board to address the issue of public distrust. 1. The person filing the complaint will have the option of requesting that a member from the Police Citizen Review Board participate in the complainant's interview with the police department. (See recommendation # 3 from PCRB) 2. It is recommended that the Human Rights Coordinator serve as an advocate and provide education about the process. Once a complaint has been received, the Human Rights Coordinator will be informed and will send a letter to the person filing the complaint to offer support through the process. The Human Rights Coordinator will be available to address any questions or concerns that the individual may have and will extend an invitation to participate in the complainant's interview with the police department. 3. It is recommended that the City Manager participate in the interview with the police department and officer in question. 4. The complainant will be offered an exit survey. 5. Terms for the Police Citizen Review Board should be limited to two four -year terms. Page 7 6. It is recommended that the performance of the Police Citizen Review Board be reviewed and evaluated one year after changes have been implemented. Citizen involvement will be critical to the process; this could be accomplished through a committee appointed by City Council or Council designee. If at that time it is felt that there are still problems and that the process isn't working, it is recommended that the Police Citizens Review Board be eliminated. It is further recommended that if the City Council chooses to create a new system, that the advisory group include members from the minority communities, and that public information sessions such as focus groups be involved in the process. Committee Response to the Pending Recommendations to Council from the Police Citizen's Review Board: 1. To change the name to Citizens Police Review Board (June 12 2012) - It is recommended that the name be changed to the Citizens Police Review Board. 2. To remove the language regarding Formal Mediation within the City Code and from the Standard Operating Procedures. (June 12 2012) - It is recommended that the language regarding Formal Mediation within the City Code and the Standard Operating Procedures be removed. 3. To offer as an option, the ability for a Board member to accompany the complainant during the Police investigation interview process for a PCRB complaint at the complainant's request (June 12, 2012) — It is recommended the person filing the complaint be given the option of requesting that a member from the Police Citizen Review Board participate in the complainant's interview with the police department. 4. To change the Board's 45 -day reporting period to 90 -days (October 9 2012) - It is recommended that no changes be made at this time regarding the 45 day reporting period. The recommended changes in procedures may impact the time needed to process a complaint. Page 8 II. Recommendations for the Iowa City Police Department A. Issue After receiving comments from the public, it is the belief of the Committee that the police department is currently functioning under a "control and monitor" approach to dealing with our minority citizens, which has led to mutual feelings of distrust. A publication from the National Institute of Justice on Police Integrity dated January 10, 2013. (pages 11 -12) states the following: "Current research finds that the management and culture of a department are the most important factors influencing police behavior. How the department is managed will dramatically affect how officers behave toward citizens. And how officers behave toward citizens will affect whether citizens view law enforcement as an institution with integrity. Organizations that place priorities in the following areas will do better at maintaining integrity: Accountability of managers and supervisors Equal treatment for all members of the organization Citizen accessibility to the department Inspections and audits Quality education for employees. Defining values and principles and incorporating them into every facet of operations may be more important than hiring decisions. Diligence in detecting and addressing misconduct will show officers that managers practice what they preach." Recommendations Changes need to be made in the department to create a more positive culture that focuses on a "protect and serve" approach. 1. Replace the recruitment video The Committee reviewed the Police Department's Recruitment video and believes that it is a reflection of the current culture in our police department, which is leading to much of the public's concerns about negative treatment. It is recommended that the current recruitment video be removed from the website and that a new video that emphasizes a public service be created. More importantly, the culture underlying the video needs to be changed to one that is more of "protect and serve" 2. Encourage more relationship- building activities with the police officers and members of the public Chief Hargadine shared with the Committee a list of outreach activities in which his officers were currently participating. Most of the activities listed were committees, and not community meetings that were open to the general public. It is our recommendation that the police officers be more positively engaged in all parts of the Iowa City community, but especially in the minority communities. This can be accomplished by participation in community and neighborhood events, but also through the day -to -day interactions with individual community members. During the meeting with students at a high school several students stated that they would like police officers to be more friendly and talk with them. The expectation should be clear to all officers that they are to provide good customer service to all members of the community -- which includes greeting all citizens in a friendly manner, respectfully sharing information and using all contacts with the public as an opportunity to develop relationships and build trust. Page 9 3. Research the viability of restructuring the Police Department to adopt a Community Policing model. Attached is a description from the US Department of Justice on the key principles of a Community Policing Program. Community Policing is more than a single program or a Community Relations Officer; it is the transformation of a traditional police department. Police departments who adopt a community policing model, transform from being a closed system, designed to react to crime to an open and proactive department designed to prevent crime. It is recommended that the City of Iowa City continue to research the viability of the Police Department receiving additional training and administrative support to adopt a Community Policing approach. B. Issue: There is a lack of mutual understanding between some police officers and members of the minority communities. Recommendations for officer education: 1. All Police Officers need to receive information / education so that they are less likely to make assumptions regarding our minority populations. 2. During the public meeting two young ladies shared that a police officer stopped them. He approached their car and began asking questions. At one point he asked if they had drugs in the car. They replied "no" and then asked why he stopped them. He stated that the license plate light wasn't working. It is questionable that this is standard department procedures and it is recommended there be more training and accountability to assure that procedures are followed. Officers need to handle situations consistently for all community members. This expectation needs to be clearly communicated and officer behavior needs to monitored. Recommendations for Community Education 1. Additional education and information needs to be provided to members of the minority communities for them to gain an understanding of their rights and responsibilities. Information - sharing and outreach is particularly important for people who are new to our community. 2. Strengthen community partnerships with community and neighborhood organizations to provide education opportunities, disseminate information. 3. Develop partnerships with the schools and community youth groups to implement a Police Cadet Program, which introduces youth to the field of law enforcement. This will not only help young people gain an understanding of police work, but would also be an opportunity for minority youth to become interested in the field of law enforcement, a "grow your own" strategy to get more diversity on the police force. C. Issue: Data that reflects what is happening in the Iowa City Police Department with our minority population is not being collected or shared in a meaningful manner. Recommendation: See "Oversight, Implementation, and Further Study" Section III Page 10 Committee Response to the Pending Recommendations to Council from the Human Rights Commission: The Human Rights Commission recommends to the Iowa City City Council that a committee be established to review the Police Citizen Review Board. That committee can be compromised of city staff, councilors or community members, but must contain at least one human rights commissioner. The review board would investigate the strengths and challenges of the current Police Citizen Review Board model and consider whether it is the right model for the city. In reviewing the strengths and the challenges of the current Police Citizen Review Board, the review committee would determine whether the current structure best serves the city. (March 20, 2012) — NO ACTION 2. The Human Rights Commission would support the City in pursuing a municipal issued identification card, implemented in a manner to protect the safety of undocumented persons. (December 18, 2012) - SUPPORT (pages 13 -28) Police Integrity I National Institute of Justice Page 11 U.S. Department of Justice, Office of Justice Programs National Institute of Justice The Research, Development, and Evaluation Agency of the U.S. Department of Justice Police Integrity On this page find: • Overview of Integrity • Management and Culture Affect Integrity • How to Improve Integrity Overview of Integrity A police force with integrity is one with little or no misconduct or corruption. In the past, most studies viewed the problem of misconduct as one of individual problem officers, the so- called bad apples on the force. More recent studies show that whites generally see misconduct as episodic and confined to individual officers, while blacks tend to see misconduct as a more entrenched aspect of policing.i i Management and Culture Affect Integrity Current research finds that the management and culture of a department are the most important factors influencing police behavior.121 How the department is managed will dramatically affect how officers behave toward citizens. And how officers behave toward citizens will affect whether citizens view law enforcement as an institution with integrity. Organizations that place priorities in the following areas will do better at maintaining integrity 131: • Accountability of managers and supervisors • Equal treatment for all members of the organization • Citizen accessibility to the department • Inspections and audits • Quality education for employees Defining values and principles and incorporating them into every facet of operations may be more important than hiring decisions. Diligence in detecting and addressing misconduct will show officers that managers practice what they preach. How to Improve Integrity Findings from a study of 3,235 officers from 30 mostly municipal law enforcement agencies reveal the following recommendations for police managersta : • Address and discipline minor offenses so officers learn that major offenses will be disciplined too. • Open the disciplinary process to public scrutiny. • Rotate officer assignments to discourage the formation of bonds that lead officers to cover up the misconduct of others. Many departments are improving integrity and raising the standards for officers by taking the following steps: • Improving the way they hire and train officers in ethics and cultural awareness. • Collecting data to track traffic stops and other encounters with citizens. http:// www. nij. gov/ nij/ topics /law- enforcement /legitimacy /integrity.htm 3/5/2013 Police Integrity I National Institute of Justice Page 12 • Soliciting community input through citizen review boards, ombudsmen or community problem - solving initiatives. Learn more from Enhancing Police Integrity (pdf, 16 pages) by Carl B. Mockers et al. 2005. Learn more from Principles for Promoting Police Integrity (pdf, 45 pages) a report from the U.S. Department of Justice, 2001. Back to: Law Enforcement: Race, Trust and Legitimacy. Notes i i1 Weitzer, Ronald, and Steven A. Tuch, "Race and Perceptions of Police Misconduct," Social Problems 51 (August 2004): 305 -325. 121 Fridell, Lorie, Robert Lunney, Drew Diamond, and Bruce Kubu, Racially Biased Policing: A Principled Response (pdf, 175 pages), Washington, D.C.: Police Executive Research Forum, 2001, Exit Notice [3] Gaffigan, Steven J., and Phyllis P. McDonald, eds., Police Integrity: Public Service With Honor (pdf, 103 pages), Washington, D.C.: U.S. Department of Justice, National Institute of Justice, January 1997, NCJ 163811. 141 Klockars, Carl B., Sanja Kutnjak Ivkovich, and Maria R. Haberfeld, Enhancing Police Integrity (pdf, 16 pages), NIJ Research in Brief, Washington, D.C.: U.S. Department of Justice, National Institute of Justice, December 2005, NO 209269. Date Created: January 10, 1013 http: / /www.nij.gov /nij/ topics / law - enforcement /legitimacy /integrity.htm 3/5/2013 Page 14 The Primary Elements of Community Policing Other Government Agencies Community Members/Groups Organizational Problem Transformation Solving Personnel Community policing is comprised of three key components: Community Partnerships Collaborative partnerships between the law enforcement agency and the individuals and organizations they serve to develop solutions to problems and increase trust in police. Organizational Transformation The alignment of organizational management, structure, personnel, and information systems to support community partnerships and proactive problem solving. Problem Solving The process of engaging in the proactive and systematic examination of identified problems to develop and evaluate effective responses. Other Government Agencies Community Members /Groups Nonprofits /Service Providers Private Businesses Media Page 16 Community Partnerships Collaborative partnerships between the law enforcement agency and the individuals and organizations they serve to develop solutions to problems and increase trust in police. Community policing, recognizing that police rarely can solve public safety problems alone, encourages interactive partnerships with relevant stakeholders. The range of potential partners is large and these partnerships can be used to accomplish the two interrelated goals of developing solutions to problems through collaborative problem solving and improving public trust. The public should play a role in prioritizing and addressing public safety problems. Other Government Agencies Law enforcement organizations can partner with a number of other government agencies to identify community concerns and offer alternative solutions. Examples of agencies include legislative bodies, prosecutors, probation and parole, public works departments, neighboring law enforcement agencies, health and human services, child support services, ordinance enforcement, and schools. Community Members /Groups Individuals who live, work, or otherwise have an interest in the community— volunteers, activists, formal and informal community leaders, residents, visitors and tourists, and commuters —are a valuable resource for identifying community concerns. These factions of the community can be engaged in achieving specific goals at town hall meetings, neighborhood association meetings, decentralized offices /storefronts in the community, and team beat assignments. Nonprofits /Service Providers Advocacy and community-based organizations that provide services to the community and advocate on its behalf can be powerful partners. These groups often work with or are composed of individuals who share common interests and can include such entities as victims groups, service clubs, support groups, issue groups, advocacy groups, community development corporations, and the faith community. Private Businesses Media For -profit businesses also have a great stake in the health of the community and can be key partners because they often bring considerable resources to bear in addressing problems of mutual concern. Businesses can help identify problems and provide resources for responses, often including their own security technology and community outreach. The local chamber of commerce and visitor centers can also assist in disseminating information about police and business partnerships and initiatives, and crime prevention practices. The media represent a powerful mechanism by which to communicate with the community. They can assist with publicizing community concerns and available solutions, such as services from government or community agencies or new laws or codes that will be enforced. In addition, the media can have a significant impact on public perceptions of the police, crime problems, and fear of crime. Page 17 Organizational Transformation Page 18 Agency Management • Climate and culture • Leadership • Labor relations • Decision - making • Strategic planning • Policies • Organizational evaluations • Transparency Organizational Structure • Geographic assignment of officers • Despecialization • Resources and finances Personnel • Recruitment, hiring, and selection • Personnel supervision/ evaluations • Training Information Systems (Technology) • Communication /access to data • Quality and accuracy of data The alignment of organizational management, structure, personnel, and information systems to support community partnerships and proactive problem solving. The community policing philosophy focuses on the way that departments are organized and managed and how the infrastructure can be changed to support the philosophical shift behind community policing. It encourages the application of modern management practices to increase efficiency and effectiveness. Community policing emphasizes changes in organizational structures to institutionalize its adoption and infuse it throughout the entire department, including the way it is managed and organized, its personnel, and its technology. Agency Management Under the community policing model, police management infuses community policing ideals throughout the agency by making a number of critical changes in climate and culture, leadership, formal labor relations, decentralized decision - making and accountability, strategic planning, policing and procedures, organizational evaluations, and increased transparency. Climate and caltare Changing the climate and culture means supporting a proactive orientation that values systematic problem solving and partnerships. Formal organizational changes should support the informal networks and communication that take place within agencies to support this orientation. Leadership Leaders serve as role models for taking risks and building collaborative relationships to implement community policing and they use their position to influence and educate others about it. Leaders, therefore, must constantly emphasize and reinforce community policin& vision, values, and mission within their organization and support and articulate a commitment to community policing as the predominant way of doing business. Labor relations If community policing is going to be effective, police unions and similar forms of organized labor must be a part of the process and function as partners in the adoption of the community policing philosophy. Including labor groups in agency changes can ensure support for the changes that are imperative to community policing implementation. Decision- making Community policing calls for decentralization both in command structure and decision - making. Decentralized decision - making allows front -line officers to take responsibility for their role in community policing. When an officer is able to create solutions to problems and take risks, he or she ultimately feels accountable for those solutions and assumes a greater responsibility for the well -being of the community. Decentralized decision- making involves flattening the hierarchy of the agency, increasing tolerance for risk - taking in Page 19 Page 20 problem - solving efforts, and allowing officers discretion in handling calls. In addition, providing sufficient authority to coordinate various resources to attack a problem and allowing officers the autonomy to establish relationships with the community will help define problems and develop possible solutions. Strategic planning The department should have a written statement reflecting a department- wide commitment to community policing and a plan that matches operational needs to available resources and expertise. If a strategic plan is to have value, the members of the organization should be well- versed in it and be able to give examples of their efforts that support the plan. Components such as the organizations mission and values statement should be simple and communicated widely. Policies Community policing affects the nature and development of department policies and procedures to ensure that community policing principles and practices have an effect on activities on the street. Problem solving and partnerships, therefore, should become institutionalized in policies, along with corresponding sets of procedures, where appropriate. Organizational evaluations In addition to the typical measures of police performance (arrests, response times, tickets issued, and crime rates) community policing calls for a broadening of police outcome measures to include such things as greater community satisfaction, less fear of crime, the alleviation of problems, and improvement in quality of life. Community policing calls for a more sophisticated approach to evaluation —one that looks at how feedback information is used, not only how outcomes are measured. Transparency Community policing involves decision - making processes that are more open than traditional policing. If the community is to be a full partner, the department needs mechanisms for readily sharing relevant information on crime and social disorder problems and police operations with the community. Organizational Structure It is important that the organizational structure of the agency ensures that local patrol officers have decision - making authority and are accountable for their actions. This can be achieved through long -term assignments, the development of officers who are generalists, and using special units appropriately. Geographic assignment of officers With community policing, there is a shift to the long -term assignment of officers to specific neighborhoods or areas. Geographic deployment plans can help enhance customer service and facilitate more contact between police and citizens, thus establishing a strong relationship and mutual accountability. Beat boundaries should correspond to neighborhood boundaries and other government services should recognize these boundaries when coordinating government public- service activities. Despecialization To achieve community policing goals, officers have to be able to handle multiple responsibilities and take a team approach to collaborative problem solving and partnering with the community. Community policing encourages its adoption agency-wide, not just by special units, although there may be a need for some specialist units that are tasked with identifying and solving particularly complex problems or managing complex partnerships. Resources and finances Agencies have to devote the necessary human and financial resources to support community policing to ensure that problem - solving efforts are robust and that partnerships are sustained and effective. Personnel The principles of community policing need to be infused throughout the entire personnel system of an agency including recruitment, hiring, selection, and retention of all law enforcement agency staff, from sworn officers to civilians and volunteers. Personnel evaluations, supervision, and training must also be aligned with the agencies' community policing views. Page 21 Recruitment, hiring, and selection Page 22 Agencies need a systematic means of incorporating community policing elements into their recruitment, selection, and hiring processes. Job descriptions should recognize community policing and problem- solving responsibilities and encourage the recruitment of officers who have a "spirit of service, instead of only a "spirit of adventure:' A community policing agency also has to thoughtfully examine where it is seeking recruits, whom it is recruiting and hiring, and what is being tested. Agencies are also encouraged to seek community involvement in this process through the identification of competencies and participation in review boards. Personnel supervision /evaluations Supervisors must tie performance evaluations to community policing principles and activities that are incorporated into job descriptions. Performance, reward, and promotional procedures should support sound problem- solving activities, proactive policing, community collaboration, and citizen satisfaction with police services. Training Training at all levels — academy, field, and in- service —must support community policing principles and tactics. It also needs to encourage creative thinking, a proactive orientation, communication and analytical skills, and techniques for dealing with quality-of -life concerns and maintaining order. Officers can be trained to identify and correct conditions that could lead to crime, raise public awareness, and engage the community in finding solutions to problems. Field training officers and supervisors need to learn how to encourage problem solving and help officers learn from other problem - solving initiatives. Until community policing is institutionalized in the organization, training in its fundamental principles will need to take place regularly. Information Systems (Technology) Community policing is information- intensive and technology plays a central role in helping to provide ready access to quality information. Accurate and timely information makes problem - solving efforts more effective and ensures that officers are informed about the crime and community conditions of their beat. In addition, technological enhancements can greatly assist with Page 23 improving two -way communication with citizens and in developing agency accountability systems and performance outcome measures. Communication /access to data Technology provides agencies with an important forum by which to communicate externally with the public and internally with their own staff, To communicate with the public, community policing encourages agencies to develop two -way communication systems through the Internet that allow for online reports, reverse 911 and e-mail alerts, discussion forums, and feedback on interactive applications (surveys, maps), thereby creating ongoing dialogues and increasing transparency. Technology encourages effective internal communication through memoranda, reports, newsletters, e-mail and enhanced incident reporting, dispatch functions, and communications interoperability with other entities for more efficient operations. Community policing also encourages the use of technology to develop accountability and performance measurement systems that are timely and contain accurate metrics and a broad array of measures and information. Community policing encourages the use of technology to provide officers with ready access to timely information on crime and community characteristics within their beats, either through laptop computers in their patrol cars or through personal data devices. In addition, technology can support crime/ problem analysis functions by enabling agencies to gather more detailed information about offenders, victims, crime locations, and quality-of -life concerns, and to further enhance analysis. Quality and accuracy of data Information is only as good as its source and, therefore, it is not useful if it is of questionable quality and accuracy. Community policing encourages agencies to put safeguards in place to ensure that information from various sources is collected in a systematic fashion and entered into central systems that are linked to one another and checked for accuracy so that it can be used effectively for strategic planning, problem solving, and performance measurement. Page 24 Problem Solving The process of engaging in the proactive and systematic examination of identified problems to develop and evaluate effective responses. Community policing emphasizes proactive problem solving in a systematic and routine fashion. Rather than responding to crime only after it occurs, community policing encourages agencies to proactively develop solutions to the immediate underlying conditions contributing to public safety problems. Problem solving must be infused into all police operations and guide decision - making efforts. Agencies are encouraged to think innovatively about their responses and view malting arrests as only one of a wide array of potential responses. A major conceptual vehicle for helping officers to think about problem solving in a structured and disciplined way is the SARA (Scanning. Analysis, Response, and Assessment) problem - solving model. Scanning: Identifying and prioritizing problems Analysis: Researching what is known about the problem Response: Developing solutions to bring about lasting reductions in the number and extent of problems Assessment: Evaluating the success of the responses Using the crime triangle to focus on immediate conditions (victim /offender /location) Scanning: Identifying and prioritizing problems The objectives of scanning are to identify a basic problem, determine the nature of that problem, determine the scope of seriousness of the problem, and establish baseline measures. An inclusive list of stakeholders for the selected problem is typically identified in this phase. A problem can be thought of as two or more incidents similar in one or more ways and that is of concern to the police and the community. Problems can be a type of behavior, a place, a person or persons, a special event or rime, or a combination of any of these. The police, with input from the community, should identify and prioritize concerns. Analysis: Researching what is known about the problem Analysis is the heart of the problem - solving process. The objectives of analysis are to develop an understanding of the dynamics of the problem, develop an understanding of the limits of current responses, establish correlation, and develop an understanding of cause and effect. As part of the analysis phase, it is important to find out as much as possible about each aspect of the crime triangle by asking Who?, What?, When?, Where ?, How ?, Why?, and Why Note about the victim, offender, and crime location. Response: Developing solutions to bring about lasting reductions in the number and extent of problems The response phase of the SARA model involves developing and implementing strategies to address an identified problem by searching for strategic responses that are both broad and uninhibited. The response should follow logically from the knowledge learned during the analysis and should be tailored to the specific problem. The goals of the response can range from either totally eliminating the problem, substantially reducing the problem, reducing the amount of harm caused by the problem, or improving the quality of community cohesion. Assessment: Evaluating the success of the responses Assessment attempts to determine if the response strategies were successful by understanding if the problem declined and if the response contributed to the decline. This information not only assists the current effort but also gathers data that build knowledge for the future. Strategies and programs can Page 25 Page 26 be assessed for process, outcomes, or both. If the responses implemented are not effective, the information gathered during analysis should be reviewed. New information may have to be collected before new solutions can be developed and tested. The entire process should be viewed as circular rather than linear meaning that additional scanning, analysis, or responses may be required. Using the crime triangle to focus on immediate conditions (victim /offender /location) To understand a problem, many problem solvers have found it useful to visualize links among the victim, offender, and location (the crime triangle) and those factors that could have an impact on them, for example, capable guardians for victims (e.g, security guards, teachers, and neighbors), handlers for offenders (e.g, parents, friends, and probation), and managers for locations (e.g, business merchants, park employees, and motel clerks). Rather than focusing primarily on addressing the root causes of a problem, the police focus on the factors that are within their reach, such as limiting criminal opportunities and access to victims, increasing guardianship, and associating risk with unwanted behavior. Eck, John E.2003. "Police Problems: The Complexity of Problem Theory, Research and Evalmtion"In Johannes Knutsson, ed. Problem- Oriented Policing: From Innovation to Mainstream. Crime Prevention Studies, vol. 15. pp. 79 -114. Mousey, New York; Criminal Justice Press and Devon, U.K.: Willan Publishing. Page 27 About the COPS Office The Office of Community Oriented Policing Services (COPS Office) is the component of the U.S. Department of Justice responsible for advancing the practice of community policing by the nation's state, local, territory, and tribal law enforcement agencies through information and grant resources. Rather than simply responding to crimes once they have been committed, community policing concentrates on preventing crime and eliminating the atmosphere of fear it creates. Earning the trust of the community and making those individuals stakeholders in their own safety enables law enforcement to better understand and address both the needs of the community and the factors that contribute to crime. COPS Office resources, covering a wide breadth of community policing topics —from school and campus safety to gang violence —are available, at no cost, through its online Resource Information Center at www.cops.usdoj.gov. This easy -to- navigate website is also the grant application portal, providing access to online application forms. r -) COPS U.S. DEPARTMENT 00 JUSTICE U.S. Department of Justice Office of Community Oriented Policing Services 145 N Street, N.E. Washington, DC 20530 To obtain details on COPS Office programs, call the COPS Office Response Center at 800.421.6770. Visit COPS Online at www.cops.usdoj.gov. y. ISBN: 978 -1- 935676 -06 -5 e051229476 August 2012 Page29 Transportation Introduction / Needs Assessment During the course of community information gathering sessions and Committee meetings the Committee repeatedly listened to issues regarding miscommunications between the Iowa City Transportation Department and community members about: • lack of Sunday service • limited Saturday service • difficulty accessing public transit to get to work • rules and regulations while being a passenger • procedures for disruptions • the role of Transit bus drivers in regards to their position when en route Community members and local organizations who serve and work with diverse populations also expressed frustration with: • long bus rides due to lack of information • missing the bus due to time interpretations • delays in riders with cross -town destinations due to the downtown interchange Other concerns such as the cleanliness of high volume bus stops and the lack of community outreach to assist youth and new residents about acceptable rider conduct were mentioned. Page 30 A. Service /schedule Issue: Pursue additional transit needs for certain areas of the community and minority populations as it relates to service and schedule. Recommendation: The Committee proposes the Iowa City Transportation Department work on providing additional transit needs as specified below: 1. Sunday Service options a. Assessing the Free Downtown Shuttle as a potential revenue route to offset additional bus services or researching how to develop a free shuttle service in other areas 2. Expand time on Saturdays 3. Increase start times for weekday services a. Specifically for certain routes that service areas where there are swing shifts such as the Heinz Road Area. We are also suggesting that Transit Services contact management of the business in that area that may be able to assist with surveying the bussing needs of their employees. 4. Public forum input suggested there may be issues with buses leaving a bus stop early. Current transit policy requires drivers not to leave a stop early. The central bus facility uses an atomic clock for the purpose of drivers to sync their clocks /watch. The Transit office is placing a clock at the downtown interchange that syncs with a clock posted on BONGO and the City website. This would allow drivers and riders to routinely sync their watches, etc. with the transit time. The Committee concurs. B. Education Issue: Lack of education about acceptable behavior on public transit and understanding how to use public transit. Recommendation: This Committee recommends the Iowa City Transportation Department look into alternatives to notifying the public about acceptable behavior expectations and procedures. Specifically, the Committee recommends: • Creating a document/pamphlet outlining the procedure followed by the Iowa City Transportation Department when there is an incident on the bus o This information should be displayed on the bus, website, Downtown Interchange, and schools. Create youth liaison by partnering with local schools to find students in leadership roles to help drivers with incident is involving other youth • Youth liaisons can be rewarded with free bus passes and/ or other incentives to help maintain order during school times. • Youth liaisons would be trained in peer mediations and de- escalation techniques and bus safety protocols. Page 31 o Youth liaisons need to be current riders This Committee recommends the Iowa City Transportation Department increases their community outreach efforts. Specifically, the Committee recommends: • Creating a video with local youth /community members that explains how to appropriately use city transit services. The video would address, but is not limited to, the following suggestions: ■ How to understand transit maps /schedules ■ How to understand and use the website ■ Provide access to online language translator ■ How to understand and use BONGO • Providing an interactive informational kiosk at the Downtown Interchange ■ How to understand transit maps /schedules • Connecting with local schools, neighborhood associations, etc. to inform the community on ongoing changes and improvements in transit services. • Iowa City Transportation Department staff participate in ongoing culturally and linguistically appropriate diversity trainings as the community continues to grow. This Committee recommends the Iowa City Transportation Department create a survey addressing current transportation needs of the community. Specifically, the Committee recommends questions assessing: • Community needs for Sunday and extended Saturday service • Community needs for extending service both AM & PM on weekdays • Assessing needs for low- income areas • Broad outreach and publicizing of survey In addition consideration must be made for individuals not being able to access the survey electronically (access to hard copy) and translation needs for different languages and email distribution. Note: This survey needs to be implemented and analyzed in 2013. Subsequent surveys should be completed every two years. All survey results should be accessible to the general public. C. Environment Issue: Improve overall environment of Downtown Interchange and high volume bus stops /shelters. Recommendation: The Committee proposes the Iowa City Transportation Department work on providing additional transit needs as specified below: • Pursue additional seating in downtown interchange • Increase number of shelters • Increase frequency of maintaining bus stops (e.g. litter, overall appearance) D. Communication Issue: Improve communication between other transit services in Iowa City /Coralville vicinity Page 32 Recommendation: The Committee proposes the Iowa City Transportation Department work on providing additional transit needs as specified below: o Establish radio communication with the other transit services in order to provide transfer options o Trip planner to include all local transit services and assist riders to travel throughout the Iowa City /Coralville area o Review current services for streamlining and /or duplication of services with other transit services o Consideration should be given to social and cultural issues when considering structural changes to the transit system Page 33 a. EQUITY REPORT That the City of Iowa City (City), City Manager provide an annual report to the City of Iowa City Council (City Council) and the public concerning the status of law enforcement, public transportation, and other City services or programs as these City services relate to the needs and concerns of the City's racial /ethnic minority, immigrant, juvenile and elderly, disabled, poor, veteran, and other special populations. This annual report of the City Manager shall be called "The City of Iowa City Annual Equity Report" (Report) and shall involve and include the following: 1. The Report format and composition shall be developed by the City Manager in consultation with the City Council, the City of Iowa City Human Rights Commission, and any other committees determined by the City Council. 2. The Report will include the most recent data and information available regarding the Iowa City Police Department: a.) stops and arrests, b.) police calls from schools and action taken, c.) incarcerations, d.) offences /infractions, e.) formal complaints made to or about the Police Department, f.) administrative procedures and practices, e.g. personnel, recruitment, and training, including cultural, linguistic interpretation and communication skills, and performance reviews, g.) community outreach and communication programs and services, h.) other pertinent information. 3. The Report will include the most recent data and information available regarding the Iowa City Transportation Services Department: a) routes, stops, and frequency of service, b.) occupancy/ utilization, c.) coordination with other public transportation services, including public schools d.) users /ridership communication services, e.) use of surveillance technology, f.) disruptions of service, g.) complaints, h.) administrative procedures and practices, e.g. personnel, recruitment, and training, including cultural, linguistic interpretation and communications skills, i.) other pertinent information. 4. The Report data and information (whenever available and aggregated to protect individual /personal identification) shall include: a.) race /ethnicity, b.) citizenship, c.) gender d.) juvenile /adult status or age, e.) disability status, f.) geographical location, g.) socio- economic status, h) veteran status. b. HOUSING AND CITY EMPLOYMENT Comments were received regarding housing and city employment issues not related to the scope of the work of this Committee. c. PUBLIC ACCESS AND UPDATES After adoption of the recommendations by the City Council the recommendations should be available to the public via the City website and timeframes identified for each and progress updates provided to the site. CITY OF IOWA CITY MEMORANDUM DATE: April 3, 2013 TO: Mayor and City Council IP5 z FROM: Marian K. Karr, City Clerk RE: Agenda Items for Joint meeting of April 29, 2013 Johnson County will host the next joint meeting on Monday, April 29th, at 4:30 PM in Room 203 of the Health and Human Services Building, 855 South Dubuque Street. There will be light refreshments and an opportunity to mingle starting at 4:00 PM. Please plan on bringing suggestions for agenda items to your April 9 work session. I will notify the County of agenda items after the work session. A complete agenda will be distributed in your April 25 information packet. Thanks for your cooperation. S:joint request for council tems.doc IP6 CITY OF IOWA CITY PENDING CITY COUNCIL WORK SESSION TOPICS April 4, 2013 April 23, 2013 1. Overview of Iowa Department of Human Rights Report to Johnson County Officials entitled "Local Discussions Related to Disproportionate Minority Contact" 2. Discuss residential waste container storage ordinance 3. Discuss brick sidewalk repair options Pending Topics to be Scheduled 1. Discuss concept of a community business attraction and anti - piracy compact 2. Continue the discussion on the sale or dispersion of public housing units 3. Discuss potential procedures and/or policies related to requests for habitable private spaces constructed over public right -of -way 4. Presentation on the Gateway project design options (May or June 2013) 5. Discuss large assembly event permit fees 6. Review staff s recommended changes to the Good Neighbor Policy 7. Annual evaluation of Council appointees (City Manager, City Attorney, City Clerk) CITY OF IOWA CITY Ip7 MEMORANDUM Date: April 3, 2013 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: KXIC Radio Show KXIC offers a City show at 9:00 AM every Wednesday morning. In the past Council has volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and come prepared to help fill in the schedule at your work session on April 9: April 10 - Dickens April 17 - Throgmorton April 24 - May 1 - May 8 - Dobyns May 15 - Future commitments: June 19 - Dobyns August 14 - Dobyns U:radioshowasking.doc CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356 -5000 (319) 356-5009 FAX WWW,icgov.org April 1, 2013 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Mechanic III — Equipment Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Mechanic III — Equipment. Rey Cardenas IOWA CITY CIVIL SERVICE COMMISSION Lyra NV. Dickerson, Chair ---NIL. 1 _-1P'9_ CITY OF IOWA CITY 41 0 East Washington Street Iowa City, Iowa 5 2 240 -1 826 (319) 356-5000 (319) 3S6-5009 FAX www.icgov,org March 28, 2013 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker I — Senior Center Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker I — Senior Center, Dan Swenson IOWA CITY CIVIL SERVICE COMMISSION Lyra W. Dickerson, Chair March 23, 2013 Public Works Department City of Iowa City 410 East Washington Street Iowa City, IA 52240 -1826 To Whom It May Concern: I am writing on behalf of Cynthia Fairchild, Michel Gobat, and myself — three of the homeowners in the Brown Street Historic District with brick sidewalks in front of their homes — to request an extension of time to repair /replace the brick sidewalks. The current deadline to repair /replace the brick sidewalks is May 15, 2013, according to letters that we received from the City on September 27, 2012. We are requesting the extension to allow for more time for the City Council to consider and respond to our request to include the replacement of the brick sidewalks with the upcoming replacement of the brick on Brown Street. On February 8, 2013, the Historic Preservation Commission wrote to the City Council advocating for the preservation of the brick sidewalks. The above -named homeowners attended the City Council meeting on March 5, 2013, where this matter was discussed. We have been informed that there may be a decision by the end of this month. Based on the above, we request an extension of time to repair /replace the brick sidewalks. Sincerely Amy B. Kretkowski = 714 N. Johnson Street Iowa City, IA 52245 4 Cell: (213) 924 -2190 Email: amy.kretkowski @gmail.com On behalf of: Cynthia Fairchild (604 Ronalds Street) and Michel Gobat (530 Ronalds Street) cc: Historic Preservation Commission City Council IP10 L From City Manager 04 -04 -13 IP11 Shift toward urban lifestyles forecast to 2030 A new book, Reshaping Metropolitan America, explains regions will take a more compact, mixed -use form in the next two decades, especially in the suburbs. • Feature • Development • Market trends Review by Philip Langdon, Better! Cities & Towns Issue: March 2013 In April 2011, Arthur C. Nelson startled a gathering of journalists at the Lincoln Institute of Land Policy by predicting that this entire decade would end up as a calamity for homebuilders. Builders had begun suffering by 2007 during the lead -up to the housing crash, but Nelson emphasized that the difficulties from 2007 to early 2011 were only the beginning —the pain would continue all the way to 2020, thanks to a confluence of important demographic and economic forces. Now Nelson, a professor of city and metropolitan planning at the University of Utah, has written a book that elaborates on his forecast and extends it through 2030. His conclusion: Conventional residential development in the outer suburbs will remain troubled throughout this period, while by contrast, compact, walkable, transit - oriented development —much of it in close -in suburbs —will be in great demand. Note: This article is in the current print edition of Better! Cities & Towns. Subscribe and get all of the reports packaged in a convenient, tactile format delivered to a special box on your doorstep. Some of our reports are for paid subscribers only. The market, Nelson asserts, has radically changed, in ways that will make it difficult for detached houses on large lots at the metropolitan fringe to gain in value. The nation is in the process of turning away from sprawl. Homeownership rates in 2020 and 2030 will be lower than those in 2000 and 2010. The chief reasons for these shifts: • Gasoline could cost $8 a gallon by 2020, and it may shoot up to $15 by 2030. These figures are predicated on gasoline prices continuing to rise as they did from 2002 to 2012 — roughly 10 percent per year compounded, or three times faster than inflation in the overall economy. • Both the income and the accumulated wealth of the median household are failing. In the 1980s the top fifth of US households possessed 80 percent of the nation's wealth, but by 2010 the top 20 percent had 99 percent of the wealth, reducing the size of the for -sale housing market. • Unemployment will remain higher than it was during the long postwar boom. • Institutional support for home - ownership is waning— evidenced by higher credit -score standards, higher downpayment requirements, and the tightening of other mortgage underwriting standards. This will crimp the ability of Americans to buy houses. Taken together, these trends will impel many Americans to live more thriftily —at higher densities, in more walkable neighborhoods, closer to jobs, services, and public transit. Reshaping Metropolitan America predicts that from 2010 to 2030, 74 percent of new housing demand will be for small homes on smaller lots than were the norm in the previous two decades. Attached housing and rentals will proliferate. Boomers will be unloading their large detached houses. Choice of location will become more constrained. "There may be little or no demand for homes in exurban or suburban fringe areas of slow - growing or stagnating metropolitan areas," he suggests. For homebuyers, Nelson says, the bottom line is that "values will be preserved and possibly enhanced only by purchasing homes in closer -in urban and suburban locations." Opportunity beckons Given the economic distress that Nelson sees as a persistent element in our future, I was surprised by the large volume of development he forecasts. More than 30 million new or replaced residential units, he says, will be created between 2010 and 2030. That's equal to about a quarter of all the housing that existed in 2010. Why so much? There are two main reasons: First, the US will grow by 65 million people, or 21 percent. Second, recent surveys show that "about half of Americans want to live in walkable communities with mixed housing and other mixed uses." OS Population cbanlies by repon, MO -203o Nelson says a monumental shift in housing preferences, already underway among baby - boomers (born 1946 -1964) and Gen Y (born 1981 - 1995), could allow much of the coming development to take a relatively compact form. "Rising energy prices and increasing congestion will increase the demand for locations and real estate developments that offer live -work options, less driving, or enhanced opportunities to work at home." Horne value expectation P01OV11111101 (WU In 1 t) Geerap[tk am 2010 2030 C % chmpe Share of d=ge (%) United Stakes 309,350 373,924 309,350 21 High vaMre increase Consus Mons Holding value Weak market Suburbs built before 1980 Holding value Holding value Northeast 55,361 60,490 5,129 9 8 Midwest 66,976 74,374 7,398 11 11 South 114,866 147,794 32,928 29 51 West ,72,147 91,267 19,120 27 30 Census divisions New England 14,457 16,234 1,776 12 3 Mid Adwitic 40,904 44,256 3,353 8 5 East North Central 46,439 50,747`` 4,309 9 7 West North Central 20,537 23,626 ` 3,089 15 5 South A lx& 59,423 77,435 17,512 29 27 East South Central 18,458 22,153 3,695 20 6 West South Central 36,485 481205 11,721 32 18 Mounter 22,137 29,723 7,587 34 12 Pacific 50,010 61,544 11,534 23 18 New Enpbn /krckks CT, ME, AK NA R/. VT; AWAmr& xrchdes NY, PA Ml; East MxtlrCw" krduafes W/, All, It /Al OH, NbstNoclh Ca"inckda ND, SO, K. KS, MA( /A, and A10, SouGfi Ago& kxk*sWV MD, DC, V& V4, NC, SC, GA, R, Eat S%dCentrd kx kdes KY, 7W MS. At; WWtSouthCar" hxhd#s TX, OIK AR, lA; Ww*b kxk*sAfT ID. WY. W, UT, CO, AZ NM; Paahc adades WA. OR CA, AK NI. AdVW tom Nbods 6 Pook &x=#x in Reshaping Metropolsan hTwi , hrk W Press 2013 Nelson says a monumental shift in housing preferences, already underway among baby - boomers (born 1946 -1964) and Gen Y (born 1981 - 1995), could allow much of the coming development to take a relatively compact form. "Rising energy prices and increasing congestion will increase the demand for locations and real estate developments that offer live -work options, less driving, or enhanced opportunities to work at home." Horne value expectation Source: ArthurC. Nelson, Res Wig Metropo6len America, tsknd Press, 2013 Much of this urban -style redevelopment will take place in the suburbs, where cheaply built stores and large parking lots present attractive development opportunities, he says. "Multifamily development demand will focus around public transit stations and near Growth rate Location Faster than US Same as US Slower than US Stagnating or deck ft Downtown/rnear downtown Highest value rise Increasing value Holding value Losing value Elsewhere in central city High vaMre increase Increa sing wlue Holding value Weak market Suburbs built before 1980 Holding value Holding value Weak market Little or no market Suburbs built 1980 -2000 Holding value Losing value Little or no market No market Post 2000 suburbs Little or no market No market No marks No market Source: ArthurC. Nelson, Res Wig Metropo6len America, tsknd Press, 2013 Much of this urban -style redevelopment will take place in the suburbs, where cheaply built stores and large parking lots present attractive development opportunities, he says. "Multifamily development demand will focus around public transit stations and near suburban centers. Over time, single -use commercial strips will be turned into mixed -use corridors." More of the country's households will contain multiple generations. Average household size dropped for more than a century, but the decline seems to have ended recently, and it may start to reverse. Extrapolating from trends recorded between 1980 and 2010, Nelson says that "about 20 percent of Americans will be in multigenerational households by 2030." The number could be even higher — closer to household composition in 1900, when approximately 24 percent of dwellings were occupied by multiple generations. The chief vulnerability of Reshaping Metropolitan America is that its forecast depends heavily on trends that aren't guaranteed to continue. If energy were to become cheaper and more abundant, or if cities were to become as angry and dangerous as they were 40 years ago, or if popular preferences were to shift in unanticipated ways, Nelson's predictions could be thrown off. Nonetheless, his forecast seems well- supported by current economic and demographic facts. From the perspective of New Urbanism and smart growth, the biggest concern is whether the US will be able to seize the huge, emerging opportunities. By Nelson's calculations, about 10 million households now have the option of living in "mixed -use, amenity -rich, transit - accessible" locations. By 2030, fully a quarter to a third of the nation's 143 million households will want those options. To meet the explosion of demand, the supply of housing in walkable, mixed -use settings will have to grow by at least 25 million units —in less than two decades. That's a tall order. "For the most part, planners and public decision makers do not comprehend the magnitude of changes that will occur in the housing market to 2030," Nelson warns. "By the time market realities become evident, many options may have been foreclosed." The challenge, then, is to rapidly start framing and implementing strategies that can address the coming needs. Parking standards will have to be altered. Local governments should authorize accessory dwelling units. Infill development and conversion to new uses will require favorable municipal policies. Zoning in many places will have to be reformed. Infrastructure improvements— roads, sidewalks, transit, parks —will be needed. Reshaping America Index To propel progress, Nelson has devised the Reshape America Index (RAI), which estimates how much additional residential and nonresidential space will be needed in various parts of the nation. The Index is based on the idea that many existing residential and nonresidential buildings will have to be razed and replaced by denser (and in many instances mixed -use) development. "Given the vastness of [current] low- density suburban development, the RAI assumes that the average land -use intensity of existing metropolitan -wide development can be doubled without triggering major design solutions for parking and access," Nelson explains. The book contains a table showing how much new construction will be needed in the nation's nine Census divisions. With supportive governmental policies, all but two of those Census divisions —the South Atlantic and West South Central —could accommodate the needed housing and nonresidential development without consuming any farms, forests, or other natural terrain, he maintains. A more detailed breakdown, which adapts figures from Woods & Poole Economics, shows the redevelopment potential of 124 Combined Statistical Areas, 365 Metropolitan Statistical Areas, and 575 Micropolitan Statistical Areas. The detailed study is not in the book but can be downloaded at www.ReshapeMetroAmerica.org. If the Index spurs governments to take action, it will have performed an important service. Certainly the book as a whole is a boon to intelligent and efficient development. Nelson has a keen eye for trends and possibilities. The kinds of development he favors are what this country should be working toward. Reshaping Metropolitan America: Development Trends and Opportunities to 2030, by Arthur C. Nelson, is published by Island Press, 2013, 168 pp., $70 hardcover, $35 paperback. Philip Langdon's latest book is The Private Oasis: The Landscape Architecture and Gardens of Edmund Hollander Design. From City Manager IP12 The Chauncey Development Construction Shadow Controversy in Iowa City Prompts Awareness and Conversation About Shade and Sun Protection Posted on 28 March 2013 by greaorvoauliohnson A recent Moen Group development project in Iowa City called The Chauncey (pictured above) has sparked some controversy because of the perception that it will block out the entire skyline and cast a shadow over the city. (See "The Sky Will Be Gone," Press Citizen, 26 March 2013) t � l IOWA COALITION AGAINST THE SHADOW Anti -Shade Activists. The Iowa Coalition Against the Shadow is a group of Iowa City residents opposing The Chauncey development. As the group's name indicates, one of the main concerns about the new building is the potential shadow from it. More about the Iowa Coalition Against the Shadow and their positions can be found online here: • Facebook Group • Facebook Page • Leadership (ICAS is headed by Jon Fogarty and Rockne Cole) • SguareDeallowaClty.org (ICAS Official Website) • Media Coverage • "`The sky will be gone,' Chauncey detractor says," Press Citizen, 25 March 201 • "The Chauncey project is Iowa City class warfare," The Gazette, 21 March 2013 • "Tower opponents plan to fight site's rezoning," Press Citizen, 28 January 2013 Pro -Shade Advocates. The controversy over The Chauncey shadow has caused pro - shade advocates to speak out about the harmful impact of the sun's UV rays on buildings and humans. Pro -shade advocates help raise awareness about the benefits of shade, such as reduced heating costs in summer for shaded buildings and lower risk of skin cancer. In an effort to provide balance, fairness, and offer a variety of viewpoints, we are including the commentary below which provides an alternative to the articles linked above. Below, a pro -shade advocate and supporter of The Chauncey project speaks out in favor of The Chauncey, but only with the promise of anonymity. A Pro -Shade Advocate Speaks Out It seems to me that the anti - shadow /anti -shade group is somewhat irrational with regard to their basis for criticizing development projects. That's why I'm only willing to speak out anonymously about this issue. I don't want to become the next target of their rage. Here are some of my observations: Positive Urban Planner Reaction. The Moen Group projects are receiving positive attention from city planners elsewhere in the country who wish to emulate their creative designs and positive impact. Those who have actually studied the latest innovations in progressive and positive urban planning and development see the Moen Group projects as being examples of best practices. Shadow Concern is Misguided. The location and size of shadows from buildings and other structures changes throughout the day and throughout the year. So, the impact of shade on any specific location is for a very limited time. During the mid -day hours in the summer, with the sun overhead, little if any shadow is cast at all. Shade From Existing Buildings Is Minimal. In the Google Satellite map below, it's evident that only minimal shadows are cast by even the tallest 10 -story buildings shown in the area around The Chauncey location. The parking ramp in the top left is barely casting enough shadow to cover half the street. Shade Impact Assessment. The areas indicated in the map below are estimated and provided for illustrative purposes only. In the early morning, for a few hours, during the summer months, on hot sunny days, the shade may help reduce the air conditioning expenses of a church west of The Chauncey. In the afternoon, the shade will fall on a parking ramp. So, only one building is impacted by the shadow, and that impact may be positive. In addition to helping cool the otherwise hot building, this will help reduce UV damage to the roof and other exterior surfaces. The Chauncey Shade Impact Assessment M = The Chauncey Location = Potential Shade Reach Health Hazards of Sun Exposure. The World Health Organization has cited exposure to sun as a serious threat to health, stating: "The rise in the incidence of skin cancers over the past decades is strongly related to increasingly popular outdoor activities and recreational exposure. Overexposure to sunlight is widely accepted as the underlying cause for harmful effects on the skin, eye and immune system.... Seek shade when UV rays are the most intense, but keep in mind that shade structures such as trees, umbrellas or canopies do not offer complete sun protection." source] Do a Google search for images of skin cancer and you'll be walking in the shade indefinitely. Architectural Bigotry. Much of the criticism regarding The Chauncey is about the design and appearance of the building. Critics state that it "looks different" and "it's not like all the other buildings." Some state, "it just doesn't fit in... it looks odd." Those fearful of these differences suggest that letting one tall building in the neighborhood will just invite more of them. There's a suspicion that those associated with tall glass buildings must be subversive or involved in something undesirable. This line of thinking is, of course, irrational and a form of architectural bigotry. We need an open, welcoming, and affirming community where a diversity attitude extends to the diversity of our visual skyline. We must stop architectural bigotry now. We cannot have a village mob running around Iowa City preventing any development they disagree with. Architectural bigotry, hatred, and intolerance has no place in Iowa City. Property Autonomy. Property owners (private and commercial) need to have a sense of ownership and autonomy over their investments. Otherwise, what's the point of owning land if neighbors will be dictating what you can do with it. This becomes particularly precarious with commercial property where long -term planning includes optimizing the profitability and return on an investment. Considering the above observations, that are based on common sense, one can only conclude that the anti - shadow group is either irrational or motivated by some undisclosed agenda. STANDARD DISCLAIMER: The above commentary does not necessarily represent the views of ResourcesForLife.com, it's advertisers, subsidiaries, partners, or affiliates. The views and opinions expressed are solely that of the contributor. ResourcesForLife.com does not take any responsibility for the content of the above article. Negative comments and hateful retaliation should be directed elsewhere. However, if you like the article, please let us know. Q From the City Manager IP13 The prospects for retail space • Mixed -use • Retail Better! Cities & Towns Arthur C. Nelson, author of Reshaping Metropolitan America, projects that between 2010 and 2030, nearly 80 billion square feet of nonresidential space will be replaced or redone in the US. Retail structures have a short lifespan, he points out. The rapid obsolescence opens substantial opportunities to build retail in a more walkable, mixed -use, transit- supported fashion. Nelson doesn't think retailing will make a huge shift to the Internet —at least not enough to make physical retail space a thing of the past. Web -based retail sales, even after increasing by more than 10 percent a year between 2002 and 2012, "still accounted for less than 5 percent of all sales" last year, he notes. At this pace, e- commerce will account for under 13 percent of retailing by 2030, and, he says, "I do not expect much if any reduction in retail space demand in the United States. Some retail activities defy e- commerce, especially restaurants, coffee shops, bars, and beauty salons. Moreover, the best way to comparison shop is by seeing, touching, and in some cases, trying on the goods." Note: This article is from the March 2013 print issue of Better! Cities & Towns. From the City Manager :P14 ( ag, I 2?m (ns--) FOR IMMEDIATE RELEASE ATK -13 -029 March 27, 2013 Contact: Media Relations 202 906.3860 AMTRAK SEEKS MORE FEDERAL CAPITAL INVESTMENT, REQUESTS 17% LESS OPERATING SUPPORT FOR FY 2014 WASHINGTON — In its FY 2014 funding request to Congress, Amtrak is emphasizing the need for more federal capital investment to improve and expand intercity passenger rail while requesting significantly less in federal operating support. "If we truly want to realize our vision of what rail can offer America, in terms of real mobility improvements and rational modal choices, policy decisions must be made and funding provided to match them. These are big decisions, and will require bold thinking, but they will deliver value for the money," said President and CEO Joe Boardman. Boardman explained Amtrak ridership, revenue, on -time performance and other leading indicators are at record levels or improving. Since 2010, for every dollar of federal investment, America's Railroad® has placed nearly $3 back into the economy. These achievements, he said, provide "tangible evidence of the public benefit federal investment in Amtrak delivers to the taxpayer, the traveling public and the American economy." He stressed that since the federal government established Amtrak as the foundation of a national intercity passenger rail system, the modernizing and maintaining of that system is a significant federal responsibility, including the operation of long- distance routes. For FY 2014, Amtrak is seeking $373 million in federal operating support or about 17 percent less than it requested in FY 2013. This is made possible by an improved financial position where last fiscal year Amtrak covered 88 percent of its operating costs with ticket sales and other non - federal revenue sources, up from 85 percent the prior year. In addition, if current service levels are maintained, Amtrak's state revenues in FY 2014 should increase by approximately $85 million as Amtrak and the states implement a Congressional requirement on cost allocation for short- distance routes. Also for FY 2014, Amtrak is requesting $2.065 billion in federal capital support to: maintain the Northeast Corridor and other Amtrak -owned or maintained infrastructure and - more - NATRML RAILROAD PASSINCAR CORPORATION 60 Massachusetts Avenue, ME, Washington DC 20002 tel 202 906.3860 fax 202 906.3306 mediw0ations0amtrak.com - 2- ATK -13 -029 equipment; advance the Gateway Program to expand track, tunnel and station capacity between Newark, N.J., and New York Penn Station; acquire new equipment; and improve accessibility for passengers with disabilities. Amtrak is also requesting $212 million for debt service. Boardman noted that some of the growth experienced by Amtrak today is the result of federal capital investments made 15 to 20 years ago such as the Acela Express high -speed rail program and service quality and reliability improvements. He also said the federal funding provided over the past decade to improve the resilience of the Amtrak tunnels and other infrastructure in the New York area proved vital to reduce the recovery period and provide faster restoration of intercity and commuter rail service following Superstorm Sandy. "In recognition that the Amtrak network is a national asset operated on behalf of the federal government, the highest imperative of passenger rail legislation should be to provide dedicated, multi -year operating and capital funding to support existing intercity passenger rail services and assets, and the development of new ones," Boardman stated. He further explained that if Congress acted to provide the needed capital funds it will greatly increase Amtrak's ability to efficiently and effectively deliver the services it provides while helping to sustain the partnerships that can lead to the improvement and expansion of high- speed and intercity passenger rail service in key corridors across the United States. About Amtrak® Amtrak is America's Railroad ®, the nation's intercity passenger rail service and its high -speed rail operator. A record 31.2 million passengers traveled on Amtrak in FY 2012 on more than 300 daily trains — at speeds up to 150 mph (241 kph) — that connect 46 states, the District of Columbia and three Canadian Provinces. Amtrak operates intercity trains in partnership with 15 states and contracts with 13 commuter rail agencies to provide a variety of services. Enjoy the journey® at Amtrak.com or call 800 - USA -RAIL for schedules, fares and more information. Join us on facebook.com/Amtrak and follow us at twitter.com/Amtrak. NATIONAL RAILROAD PASSENGER CORPORATION March 27, 2013 Honorable Joseph R. Biden, Jr. President of the Senate U.S. Capitol Washington, DC 20510 Honorable John Boehner Speaker of the House of Representatives U.S. Capitol Washington, DC 20515 Dear Mr. President and Mr. Speaker: AMTRAK We are pleased to transmit Amtrak's Fiscal Year (FY) 2014 General and Legislative Annual Report to you. Pursuant to Section 24315(b) of Title 49 U.S. Code, this letter provides you with a brief overview of the past year's activities and outlines our views on financial, legislative, and policy strategies to support the improvement and expansion of high -speed and intercity passenger rail service in the United States. Introduction It is a pleasure to once again be able to report to you that Amtrak has closed its fiscal year with a systemwide ridership record and good overall results. The leading indicators (metrics such as ridership, revenue, on -time performance and cost recovery) have trended positively, despite a lagging economy. This year we carried a total of more than 31.2 million riders, and FY 2012 was also the best year for ticket revenue in Amtrak's history. With total ticket revenues of more than $2 billion, Amtrak recovered more than 88% of its operating costs with funds generated by the company itself, rather than from the Federal Government. This is an improvement on the preceding three years, and a direct result of the growth in ridership and revenues that has taken place over the last decade — which is itself the product of several decades of farsighted investment to improve the national intercity passenger rail system. All of these accomplishments are tangible evidence of the public benefit Federal investment in Amtrak delivers to the taxpayer, the traveling public, and the American economy. While the bulk of ridership growth came through the improvement of the Northeast Corridor and the development of state - supported services, the long distance trains have also played an important role in Amtrak's growth. Long distance trains bring more than half a million passengers onto the Northeast Corridor every year. They are the only Amtrak service in half of the states and at almost half of the stations we serve, and they carry 43% of the passengers with reported disabilities who use the Amtrak Honorable Joseph R. Biden, Jr. Honorable John Boehner March 27, 2013 Page 2 system. In an increasing number of communities, an Amtrak train is the only available form of scheduled intercity passenger transportation. Since 2010, Congress has provided Amtrak with more than $4.4 billion in operating funding and capital support. This support has allowed Amtrak to place more than $12.6 billion back into the American economy in economic activity, as our company has purchased goods and services and paid our employees to maintain, operate, and improve our service. This investment sustains a rail system that serves more than 500 communities in 46 states. Amtrak's reach is nationwide, and it is increasingly important to states and communities that have been hit by bus service contractions and cuts in air service. Total Amtrak ridership has grown by nearly 60% since 1998, growth that has come in all sectors of our business (Northeast Corridor, long distance and state - supported services). This rate of growth outpaces many other modal and economic development indices for the same period, and Amtrak's spending and investment is heavily tilted toward domestic suppliers and partners, providing the additional benefit of the re- investment of both Amtrak- generated revenues and Federal funding in the American economy. The lists of the top five states for payroll and procurement spending shown below illustrate the degree to which investment in the Amtrak system returns value to the American economy. But the systemic benefits are not narrowly confined. Because of the national scope of our system, Amtrak maintains workforces with annual payrolls in excess of a million dollars in thirty-nine states. Similarly, Amtrak did procurement business in excess of a million dollars in thirty -nine states, and that business exceeded ten million dollars in twenty -seven states. Investment in Amtrak helps to support the American economy — not only by providing a much - needed alternative to clogged highways and crowded airports, but by generating good jobs at Amtrak and in supporting industries such as manufacturing. This trend of investment, particularly capital investment, has translated into improvements in service quality and reliability. Investments made decades ago in the Northeast Corridor (NEC) allowed Amtrak to claim a majority share of the traffic from New York to Washington and Boston from the airlines. Growth on the state corridor services has been even larger, but here, too, wisely- directed investments Honorable Joseph R. Biden, Jr. Honorable John Boehner March 27, 2013 Page 3 have translated into tremendous ridership growth. The state corridor services as a whole have nearly doubled their ridership since 1998, and careful investing by state partners has translated into better service and higher ridership. We expect this trend to continue in the wake of such significant service improvements as the introduction of 110mph service in Michigan and Illinois in 2012. Amtrak's Federal capital investment program has been used to deliver improvements that helped us to achieve an all -time high system on -time performance of 83% in FY 2012. Our results prove the wisdom of capital investment programs carried out decades ago, and illustrate people's desire for reliable rail service. Railroads are a capital- intensive business, and you don't get results overnight; some of the growth we see today is the result of investments made 15 or 20 years ago. Given the success we're now seeing, we should consider what could have been done if those investments had been larger or more visionary — or what we would deliver if the investments outlined in this letter were made in the years to come. I believe this company has a bright future, and it has done a good job of managing the Federal investment in Amtrak to ensure that taxpayers' interests are safeguarded. In the following pages, we describe some of the work we're doing to shape our future, as well as the help we will need from policymakers to realize that vision: • The profound ways we are reshaping our company to improve processes and efficiency • Investment in new technologies • Design and investment in rolling stock and infrastructure • Advancement of the accessibility improvements program • Amtrak's FY 2014 Federal support need • Reauthorization and funding policy needs A New Structure for a New Era The lesson of the last few years is very clear to us at Amtrak: the steadily increasing demand for our services is a product not just of a policy or an opportunity, but of larger shifts and changes in American society. Some of these, as we noted in last year's letter, are demographic; others are economic, and still others are driven by congestion on competing modes. Whatever the cause, the key point is clear: the world is changing, and it is changing in ways that will require Amtrak to develop its system in a manner that can accommodate significant growth in demand. To that end, we have worked to design a new organization that realigns the company. Amtrak will become a modern "matrixed organization." The structure will preserve the traditional railroad technical functions, but they will focus on setting standards and managing system -wide assets, such as the mechanical backshops. Leading the development of our services are new business lines built around our core customer segments. These business lines will integrate the critical aspects of service delivery for their business line under a General Manager or Vice President who will provide singular focus and accountability to meet and exceed our customer's expectations. The business lines, the technical organizations and the supporting departments will be aligned and incentivized to ensure they're working together to help the company accomplish corporate goals. Honorable Joseph R. Biden, Jr. Honorable John Boehner March 27, 2013 Page 4 The various business lines are in the process of formation. Managers have been identified for the Northeast Corridor Infrastructure Investment and Development business line, the Northeast Corridor Operations business line, and the State - supported and Long Distance business lines. This will be a progressive process, with opportunities for review and realignment as we learn lessons and adjust our plans to take them into account. We are following an iterative approach that will further our goal of continuing the process that we have begun, and turning Amtrak into a better - managed and more modern corporation. New Technologies Amtrak has also been working hard to deliver the service improvements and amenities our customers want. Building on the progress we've made in installing Wi -Fi on our east and west coast corridor services and in our major stations, Amtrak implemented several major improvements to our ticketing and reservation systems in 2012 that simultaneously make accessing information and booking Amtrak more convenient, and make our operation more efficient and secure. The biggest was eTicketing, which was successfully rolled out on the national system after pilot trials on several of our corridor services and the Auto Train. The use of eTicketing has brought a whole range of convenient new benefits to passengers, including "print at home" service, the ability to change or cancel reservations online or on a smartphone, and the quick and easy replacement of lost tickets. The ability to account for passengers in the event of an incident or accident is also greatly increased. In fact, as a direct result of this program, the National Transportation Safety Board (NTSB) has closed a long- standing recommendation for improved passenger and crew accounting. Free apps are also now available for our customers for both the iPhone® and Android -based mobile phones, and we have introduced a new intelligent online virtual assistant, "Ask Julie." This program leverages the voice and personality of Amtrak's popular and well -known telephonic "Julie" voice recognition system to provide customers on Amtrak.com with a familiar and useful tool to address their questions and provide them information to make their trip more productive and enjoyable. It has been a great success, and it currently averages 11,500 questions per day. Improving Infrastructure and Equipment Rolling Stock Amtrak created a long -term fleet plan in 2010. We've been steadily advancing aspects of this plan to date, while continuing to refine our fleet strategy to meet the needs of the future. We have ordered 70 new electric locomotives and 130 single level cars for our long distance trains. This new equipment is currently in the early stages of production, and the first models are expected to be complete and available for testing in 2013. Our company is also advancing plans to acquire new next - generation high -speed train sets for the NEC. Amtrak has examined various replacement options, and determined that the initial plan to add 40 new passenger cars with newer technology to the older Acela train sets posed technical challenges, was overly costly, and would not provide sufficient capacity to handle new ridership growth projections. The new Honorable Joseph R. Biden, Jr. Honorable John Boehner March 27, 2013 Page 5 high -speed train equipment will be suitable for operation at both the nearer -term higher speeds planned for the Corridor upon completion of the ongoing New Jersey High Speed Rail Improvement Program (NJHSRIP), and ultimately on new, dedicated high speed alignments that are built as part of our plans for Next Generation (Next -Gen) high -speed rail services in the NEC. In January, 2013, Amtrak released a request for information to the railcar supply industry, in partnership with the California High -Speed Rail Authority. This marked the beginning of a multi -year procurement process which will eventually provide us with the next generation of high speed trains to expand seating capacity and provide for more frequent high -speed service on the NEC. Investing in the Northeast Corridor The NEC is one of America's most important transportation assets, and traverses the length of a region that is vital to the national economy. One out of every six Americans lives within the NEC region, which includes 4 of the 10 largest metropolitan areas in the nation, but encompasses only 2% of the nation's land area. This densely populated and highly productive region generates one out of every five dollars of America's gross domestic product, and 80% of the region's population lives within 25 miles of the NEC. Since 2002, Amtrak's ongoing program to return the NEC to a state of good repair has been able to address some of the most pressing infrastructure issues with the availability of a Federally- funded capital program and the extraordinary assistance provided by ARRA in 2009. Over the last four years, we've invested an average of nearly 40% of our annual capital appropriation in the infrastructure of the "NEC Spine" — the backbone of the region's rail passenger network. A major fire and life safety improvement project for the underwater tunnels in New York is approaching completion, and the elements that are already in service provide important and much - needed access and ventilation improvements and a fire standpipe system that can be used to move water into the tunnel for firefighting — or out, if the need arises. ARRA funding also supported major right -of -way clearance programs that allowed us to cut back more than 230 miles of encroaching trees, clear ditches and drainage systems, and improve the reliability and resilience of our system and infrastructure. The wisdom of these investments became apparent when Superstorm Sandy hit in October, 2012. The storm surge in New York caused unprecedented levels of damage to the system, and Amtrak's tunnels under the Hudson and East Rivers which connect Penn Station to Long Island and New Jersey were flooded for the first time in their 102 -year history. Fortunately, the fire and life safety improvements allowed for speedy inspection and rapid pumping and drying of the tunnels, reducing the service outage period from weeks to days. While basic service levels were swiftly restored, full rail service recovery took several weeks. This lengthy period highlighted the need for infrastructure improvements that will provide more flexibility and resilience, supporting both long term growth and short term traffic surges caused by emergencies and ongoing maintenance or improvement programs. Amtrak has put forward several plans over the last four years that are designed to provide the NEC and the region with greater rail capacity. Since the publication of our NEC Master Plan in 2010, Amtrak has produced and updated a Vision for the Northeast Corridor, which marries the integrated vision for the existing infrastructure with a plan for the development of 220 mph Next -Gen high -speed intercity passenger service on a dedicated right -of -way. Amtrak has also developed an integrated design called the Honorable Joseph R. Biden, Jr. Honorable John Boehner March 27, 2013 Page 6 Gateway Program to provide track, tunnel and terminal capacity improvements between Newark, New Jersey and Penn Station, New York. Gatewav Program Several recent events have highlighted the immediacy of the need for the Gateway Program. The unprecedented flooding of Amtrak's East and Hudson River rail tunnels and other rail and vehicle tunnels in the New York City metropolitan region has heightened awareness of the need to harden infrastructure against future storm surges and severe weather events. It also underscored the need for greater redundancy and resiliency in the bridges, tunnels, and roadways that link New York City to the surrounding suburbs and the Mid - Atlantic region. This awareness coincides with a longer -term concern about the need to protect future access to Penn Station. The Hudson Yards mixed -use development project will create a substantial overbuild atop the existing Long Island Rail Road (LIRR) yard in Manhattan west of Penn Station. This overbuild will require a substantial foundation structure to be built astride the most direct line from New Jersey to the terminal area. If that structure does not incorporate a segment for a future rail tunnel into its design, it will be cost - prohibitive and very likely technically infeasible to subsequently revise the structure so that a tunnel can reach the station on that optimal alignment. Amtrak is currently working in cooperation with the developers and other affected partners, like the LIRR, to address this by completing design of an 800 - ft tunnel segment through the site, and is seeking funding to begin construction in FY 2013 of this segment to protect the alignment into Penn Station, and ensure that our system retains sufficient flexibility to accommodate projected future growth at a reasonable cost. Improving Accessibility Passengers with disabilities represent a large and growing share of Amtrak's ridership, and ensuring system -wide accessibility is a prioritized strategic need. Amtrak's strategic plan specifically identifies accessibility as a top strategic priority, and this goal encompasses both the physical improvements that will be necessary to allow boarding at our stations and the less widely recognized but nevertheless important developments that will allow passengers to access our ticketing and reservation systems. While Amtrak ridership as a whole has grown significantly in recent years, the growth in ridership among passengers with disabilities is significantly higher than the national average. While total Amtrak ridership grew by 3.5% between FY 2011 and 2012, the total number of passengers who reported disabilities rose by 16.8% in the same period. Some of this increase is due to the improvements Amtrak has made in ticketing and reservation systems to provide better access for passengers with disabilities. Starting in the first quarter of FY 2012, Amtrak introduced new capabilities to its Amtrak.com website, discussed above, that allowed passengers with disabilities to book accessible space and apply rail discounts for which they are eligible. The program of investment in the physical accessibility of Amtrak's stations has likewise continued. As we have outlined in previous reports, Amtrak chose to address those stations where work could be most easily and swiftly advanced in the first stages of our compliance program. While funding levels have not Honorable Joseph R. Biden, Jr. Honorable John Boehner March 27, 2013 Page 7 yet been finalized for FY 2013, owing to some uncertainty about the levels of available funding, the current expectation is that the budget for ADA compliance work at stations will fall into the $50 -80 million range. By the end of FY 2012, construction work was underway on nine stations, and Amtrak expects to begin construction work at fourteen additional stations in FY 2013. During FY 2013, Amtrak expects to advance design work at an additional 66 stations. While our ability to carry out all of these projects will be dependent upon the availability of sufficient funding, Amtrak is confident that it can build on the progress that has been made to date, and advance a robust program of station improvements if sufficient funding continues to be available. Amtrak's FY 2014 Financial Need As in previous years, Amtrak will require Federal support to sustain its operations in FY 2014. This support will take the form of operating funding, which will provide the resources needed to sustain the day to day operation of train service across our system. Amtrak has reduced its need significantly in recent years as increased ridership and revenues have improved our financial position. In FY 2012, for example, our annual operating need, expressed in constant -value dollars, was about half of the amount required to operate the railroad in 2004. The implementation of Section 209 of PRIIA, which involves 19 states, is currently in process. This is expected to take effect in October of this year for the FY 2014 contracts, and if current service levels are maintained, should increase Amtrak's state revenues by approximately $85 million in FY 2014. As we negotiate the agreements with the states for the service, actual results could be materially less, based on the level of service the states are willing to maintain. The budget assumes the planned conclusion of agreements with all of Amtrak's state partners sufficient to continue the current level of service. It is, however, too early to predict what the final results will be. We will keep you informed as more facts are known. As the operator and maintainer of the national intercity passenger rail system, including such critical components as the Northeast Corridor, major passenger terminals, station and maintenance facilities of various sizes, and several smaller rail corridors, Amtrak also requires Federal capital support. To sustain and support the system, Amtrak has requested the funding levels shown in Table 1 on the next page. In addition to the core capital and operating funding programs, Amtrak is also requesting funding to advance several major incremental improvement programs on the NEC. We are requesting funding to sustain our ongoing equipment procurement programs and to fund cost - saving buyouts of existing equipment leases that have previously been funded through a Treasury- sponsored program. Honorable Joseph R. Biden, Jr. Honorable John Boehner March 27, 2013 Page 8 Table 2: Recent Federal Appropriations and Amtrak's FY 2014 Grant Request FY 2013 FY 2012 Amtrak Funding Expected FY 2014 Amtrak Budget and Grant Appropriation Request Appropriation Operating Grant General Capital ADA Program Rolling Stock -- Acquisitions Equipment Lease -- Buyouts NEC Gateway ®® Debt Service ®� � r Total ®® Appropriation In millions of dollars. FY2013 expected appropriation includes $30 million in operating funds from Superstorm Sandy disaster relief. 'Equipment lease buyouts funded in previous years by the U.S. Department of the Treasury. Passenger Rail Reauthorization MIA's authorizations will expire in September of this year, creating an opportunity for Congress to make a definitive statement about plans and policy for high speed and intercity passenger rail service in the coming years. Amtrak is looking forward to working with Congressional stakeholders and other entities as we seek to shape and develop the conversation about what that policy will be. There are certain categorical issues that we believe the reauthorization bill needs to address. The corporation has been very clear, for instance, in its belief that the problems surrounding liability and indemnification are an artificial barrier to the development of intercity passenger rail in this country. We are now in the process of developing specific legislative proposals to address these and other issues that we have identified, and we look forward to sharing them with Congress at the appropriate time. There are other, more fundamental decisions that should be made while Congress deliberates on Amtrak and, by extension, passenger rail in the United States. We believe that Amtrak has proven that rail transportation makes a useful and viable contribution to the national transportation network. We have been expanding service as resources permit, and we are continually finding that demand outstrips our projections as people demand more and better service. Our challenge is increasingly that, like the other modes, we are stretched to capacity. While we do everything we can to maximize equipment use and search out growth opportunities, our resources only go so far. If we truly want to realize our vision of what rail can offer America, in terms of real mobility improvements and rational modal choices, policy decisions must be made and funding must be provided to match them. These are big decisions, and will require bold thinking, but they will deliver value for the money. Honorable Joseph R. Biden, Jr. Honorable John Boehner March 27, 2013 Page 9 In the meantime, we wish to call attention below to two specific policy recommendations that have long - been held by Amtrak: dedicated and reliable funding for intercity passenger rail; and mode - neutral surface transportation programs. Federal Funding Commitment The most critical issue policymakers can address in passenger rail reauthorization legislation has also proved to be the most challenging over time: providing a stable and reliable source of funding for capital investment. Major capital programs in any mode of transportation or type of infrastructure typically require a multi- year commitment of funds. Intercity passenger rail is no different. Yet when Amtrak and/or States seek to make such investments in intercity passenger rail, the ability to commit to a procurement or construction schedule over multiple years is constrained by the uncertainty of future Federal funding. Thus, continued reliance on annual appropriations for capital investment will frustrate efforts to significantly improve and expand intercity passenger rail service in the United States. Amtrak's 41 year history both illustrates and confirms this critical point. Reliance on annual appropriations has greatly restricted Amtrak's ability to efficiently undertake comprehensive and multi- year capital programs, since funding availability is uncertain in terms of both amount and timing. When work begins on a corridor improvement project or an equipment procurement, a funding mechanism must be in place to ensure the project can be completed. We believe that a multi -year Federal commitment of capital funding, backed by dedicated revenue, would also make it easier for state grantees to secure financial commitments to match Federal grants, maintain assets funded by grants, and operate service. These non - Federal commitments are more difficult to secure when Federal capital funding is uncertain — or worse yet, unavailable — from year -to -year. Finally, when creating a dedicated funding source for intercity passenger rail, it is imperative that Amtrak's unique funding needs are recognized. The Federal government established Amtrak as the foundation of the national intercity rail passenger transportation system, and modernizing and maintaining that system is a significant Federal responsibility. In particular, due to the national, interstate nature of the Amtrak long- distance network, Federal funding must largely be relied upon to operate, maintain and improve the infrastructure, equipment and facilities required to operate these 15 long- distance routes. Additionally, the ongoing improvement of the Northeast Corridor, on which the USDOT holds the mortgage, requires a strong Federal commitment that can serve as a catalyst for local, state and regional investment. In recognition that the Amtrak network is a national asset that supports interstate commerce operated on behalf of the Federal government, the highest imperative of passenger rail legislation should be to provide dedicated, multi -year operating and capital funding for the support of existing intercity passenger rail services and assets and the development of new ones. Doing so will greatly increase Amtrak's ability to efficiently and effectively deliver the nation's intercity passenger rail network, while helping to sustain Honorable Joseph R. Biden, Jr. Honorable John Boehner March 27, 2013 Page 10 the partnerships that can lead to the improvement and expansion of high -speed and intercity passenger rail service in key corridors across the United States. Mode - Neutral, Performance -Based Surface Transportation Programs The pursuit of a reliable Federal funding mechanism for Amtrak and intercity passenger rail investment has proved elusive throughout the corporation's history. Adding to the ever - present political challenge is the Nation's current fiscal situation, the precarious position of the principal funding source for surface transportation investments — the Highway Trust Fund - and the general and widely recognized state of under - investment in infrastructure in the United States. While these factors present a challenge, they also undoubtedly present an opportunity to rethink the nation's approach to surface transportation. In recent years, Amtrak has consistently made the case that no matter how much the Federal government spends on surface transportation, that spending should be focused on the achievement of national goals and outcomes. And that conclusion is even more imperative in a time such as the present, when Federal investment in surface transportation is essentially flat. Accordingly, Amtrak continues to recommend a "mode- neutral" approach to surface transportation that establishes broad modal eligibility across surface transportation programs so that investment decisions are aligned with and responsive to outcomes, instead of arbitrarily constrained by mode. To support that aim, Federal surface transportation programs should transition to integrated, mode - neutral programs characterized by strategic functional purpose rather than an aimless taxonomy of vehicle types and means of moving around. The new paradigm should ensure that all facets of travel are covered — rural, urban, intercity, interregional and international. It should also account for the various investment needs across modes, such as those related to safety, environmental stewardship, state of good repair, capacity expansion, intermodal connectivity, rural connectivity, metropolitan mobility, demographic accessibility and research. This will allow states, regions and localities to develop solutions to meet national performance goals while maintaining maximum flexibility to accommodate unique individual circumstances and preferences. We can all agree that the most efficient solution — and the most effective use of public funds — in one particular circumstance is not necessarily the most efficient solution in another. Amtrak urges Congress to reconsider the "one size fits all" approach to surface transportation investment and replace it with one that gives grantees flexibility with respect to mode choice, but holds them accountable with respect to outcomes. It should be noted that restrictions on using Highway Trust Fund (HTF) revenues for investments in intercity passenger rail have historically been justified on the grounds that the HTF is exclusively financed by highway users. This long -held notion, however, is belied by the fact that billions of dollars in general taxpayer — not highway user — dollars have been appropriated in recent years to address the insolvency of the ailing Highway Trust Fund. Since 2008, Congress has appropriated a remarkable $53.3 billion in general revenues— more money in just five years than the amount that has been appropriated from general revenues to support Amtrak in its nearly 42 years of existence — to fund the HTF and subsidize highway users (over $46 billion went to the Highway Account of the HTF). Highway users are Honorable Joseph R. Biden, Jr. Honorable John Boehner March 27, 2013 Page 11 no longer paying anywhere near the amount that is spent on roads annually, let alone the true social costs of an auto - dependent transportation system. In recognition of this fact, and as a matter of policy for the reasons outlined in above, intercity passenger rail investments should be eligible under Federal surface transportation programs, including the Federal - aid highway program. In a climate where funding is far from certain, and the pressing problems of congestion and the environment must be addressed, the necessity for a mode - neutral funding policy that selects for specific outcomes is clear. Where existing policies fund specific modal programs, a genuinely mode - neutral policy would provide the means for the government to more effectively shape the urban and transportation environment in coming years. As today's congestion problems will continue to impact the development of tomorrow's urban and metropolitan fabric, challenges of this kind urgently require integrated solutions that can address them before they stifle economic growth and recovery efforts. These programs should support a truly national surface transportation policy, one that sets measurable criteria to guide every stage of the process — from Federal investment to local decision making - and provides the appropriate funding sources and approaches. Conclusion At Amtrak, we understand the realities of the larger national situation. Our business strategy is designed to improve our bottom line, and the business growth we've seen over the last ten years underscores both our short term success and long term possibilities. Looked at in terms of constant value, we've cut our operating need in half since 2004, while expanding our total ridership and improving our financial performance. Our goal is to continue this trend, and to make sure that we can continue to improve our efficiency, increase our ridership, and provide more Americans with effective access to the travel alternative they demand. These are critical, indeed, strategic goals, and they require investment. Federal funding will continue to be a necessary component of our program. The experiences of the past year — and particularly the recovery effort from Superstorm Sandy — demonstrate the enduring value of the investments that have been made previously, but the years to come will bring more challenges. If we are to meet them successfully, we must begin now. Challenges can come in many varieties, but they have one point of commonality: they are always cheaper to surmount if we make the proper investments in advance. In this letter, as in previous reports, we have outlined some of the challenges we foresee. We expect that demand for our services will continue to grow, and that Amtrak will be called upon to carry a progressively larger and larger share of the intercity travelers, particularly in the Midwest and the Northeast. Mobility is a vital component of national competitiveness, and we must invest now if we wish to remain competitive. Federal investment created the NEC out of an obsolete and run -down midcentury railroad, and Federal funding helped us preserve and materially develop and improve that asset into our fifth decade despite naysayers, and most recently, an unprecedented natural assault. Amtrak has created the plans we need to ensure that the Northeast, which is a key component of the American economy, stays vibrant. Similarly, we are working with our Midwestern state partners and the Federal government to Honorable Joseph R. Biden, Jr. Honorable John Boehner March 27, 2013 Page 12 transform the corridor services that now link Chicago with St. Louis and Detroit. These routes have transformational potential — and I am confident that the ongoing investment programs will, if sustained, transform travel on the corridors that link these cities, just as they did in the Northeast. For this reason, all of these investments have been money well spent, and each of them has returned something solid to the American taxpayer and the national economy. We've outlined Amtrak's plans and identified the investments we need to advance the larger national goals of economic competitiveness and individual mobility. I look forward to working with you in the coming year to bring these goals another big step closer to reality. Sincerely, Ur ,0J4 Joseph H. Boardman President and Chief Executive Officer IP15 Facilities Master Planning Steering Committee Charge The Iowa City Community School District is currently engaging its community in a facility master planning process. This process will be implemented with the assistance of BLDD Architects and will involve extensive community involvement. As a part of that process, the Facilities Master Planning Steering Committee is charged with the following: review assessment results and provide input on frameworks within which needs can be prioritized, brainstorm potential solutions, evaluate options utilizing the Quantified Learning Environment Outcomes (QLEO) master plan modeling and analysis software, and prepare recommendations for the School Board. Membership • ICCSD Board Facilities Committee Chair, Mr. Jeff McGinness* • ICCSD Chief Operating Officer, Dr. David Dude* • ICCSD Physical Plant Director, Mr. Duane Van Hemert • BLDD Representatives, Ms. Barbara Meek and Mr. Sam Johnson • Practicing ICCSD Elementary Teacher, Ms. Ann Dillard (Longfellow) • Practicing ICCSD Secondary Teachers, Ms. Danelle Knoche (City), Ms. Joye Walker (West) • Representatives from the ICCSD DPO, Ms. Shari Shaffer (Coralville Central), Ms. Sara Baron (Wood) • Representative from the facilities department of University of Iowa, Kirkwood, ACT, or Pearson, Tom Kaldenberg • Representative selected by the Iowa City Area Development Group, Ms. DaLayne Williamson • Representative selected by the Iowa City City Council, Ms. Michelle Payne • Representative selected by the Coralville City Council, Mr. Mitch Gross • Representative selected by the University Heights City Council, Ms. Rosanne Hopson • Representative selected by the North Liberty City Council, Mr. Chris Hoffman • Representative selected by the Hills City Council, Mr. Tim Kemp • Representative selected by the Johnson County Board of Supervisors, Mr. Rod Sullivan • Representative selected by the Cedar Rapids /Iowa City Building Trades Council, Mr. Royce Peterson • Representative selected by the Iowa City Area Chamber of Commerce, Mr. Alex Taylor *Co- Chairs of Steering Committee Ex- Officio Members • Other Board members • Other ICCSD Administrators Commitment Committee members commit to the following: • Five committee meetings, approximately 4 hours each in evenings, February through ay • Participation in one of three day -long visioning workshops in early April • Participation in one of three day -long master planning workshops in early May • Honest and open deliberation taking into account needs district-wide IOWA CITY SCHOOL D]SMCP COMMUNITY Updated 3/25/201310:46 AM w"u ; AGENDA Steering Committee Meeting #1 25 February 2013 1. Introduction and welcome by Co- Chairs a. Group Norms b. Introductions 2. Overview of the Master Planning Process a. What are our strategic goals? b. Where are we? C. Where do we want to go? d. How do we get there? e. Community Engagement 3. Proposed Process for the Iowa City Community School District — Schedule review a. Role of the Steering Committee i. Structure of Steering Committee meetings b. Define Strategic Objectives C. Assess Current Conditions i. Building capacity ii. Enrollment projections iii. Physical needs and constraints iv. Educational adequacy V. Fiscal capacity d. Visioning for the Future i. Visioning Workshops e. Develop Solutions f. Evaluate the Options i. Master Plan Workshops g. Decide 4. Work activity — What changes or improvements to the Engagement Program would you recommend? a. Group discussion 5. Next meeting 6. Adjourn Iowa City Community School District Educational Services Center Stephen F. Marley Superintendent of Schools 1725 North Dodge Street • lowa City, IA 52245 • (319) 688 -1000 • Fax (319) 688 -1009 • www.iow2cityschw1s.org Facilities Master Planning Steering Committee Monday, February 25, 2013 — S:OOpm Conference Room PDC 142C 1725 N. Dodge Street, Iowa City, IA 52245 Minutes Members Present: Jeff McGinness, David Dude, Duane Van Hemert, Sam Johnson, Barbara Meek, Ann Dillard, Shari Shaffer, Tom Kaldenberg, DaLayne Williamson, Mitch Gross, Rosanne Hopson, Chris Hoffman, Tim Kemp, Rod Sullivan and Alex Taylor Members Absent: Pat Highland, Michelle Payne and Royce Peterson Also Present: Curt Pratt, BLDD; Jessica Carnahan, BLDD; Kate Moreland Co -Chair Dude called the meeting to order at S:OOpm. He thanked the committee for their willingness to serve on the committee and had everyone introduce themselves. He stated that the meeting was being audio recorded and would be placed on the District webpage. Co -Chair McGinness thanked the committee for their time commitment. He reviewed the group norms and operational guidelines for the committee. He stated the committee will work to frame along term vision on facilities and create a road map to get there. He stressed the importance of how to best engage the community and use the feedback. Johnson introduced the BLDD team. He gave an overview of the master planning process which included visioning for the future, developing solutions, and evaluate the process. He reviewed the role of the steering committee which is to guide the planning process, represent the ICCSD community, address planning issues, and make recommendations to the Board of Education. Johnson reviewed the three types of meetings which include Steering Committee Meetings, Visioning Workshops, and Master Plan Workshops. Online, web - based, and District surveys will be done and made available for people who cannot attend meetings. Unicom ARC will also be conducting public opinion surveys via telephone with a blend of registered voters and district parents. Johnson spoke to the four agenda items: what are our strategic objectives, where are we now, where do we want to go, and how do we get there. What are the strategic objectives? He defined the strategic objectives of aligning facilities with education programs, maximizing effectiveness of district resources, addressing major planning considerations for the future and arriving at an optimal destination. Where are we now? The mission of the Iowa City Community School District is to ensure all students will become responsible, independent leamers capable of making informed decisions in a democratic society as well as in the dynamic global community; this is accomplished by challenging each student with a rigorous and creative curriculum taught by a diverse, professional, caring staff and enriched through the resources and the efforts of families and the entire community. This involves assessing current conditions by building capacity, enrollment projections, physical needs and constraints, educational adequacy and fiscal capacity. It includes looking at whether the learning environment supports the educational program. Where do we want to go? This involves looking at 21" Century learning environments where learning is no longer optional, meeting the needs of every child, engaging students in learning, anywhere /anytime learning, and supporting the 4C's: collaboration, communication, creativity, and critical thinking. How do we get there? This involves developing solutions by brainstorming initial concepts, gathering input, and developing refine solutions. Johnson stated they use a master plan and modeling analysis called QLEO (Quantified Learning Environment Outcomes) where a cost /benefit comparison is done and scenarios are developed. From there a decision can be made by choosing the best plan to meet the strategic objectives. The committee inquired if the Board agreed to the five objectives and asked to get the Board parameters as agreed upon. McGinness stated he would add it to the next Facilities meeting. The committee inquired how the Diversity Policy plays into this. McGinness stated it is currently just a policy and has no implementation plan yet. The committee inquired if all buildings would be looked at or only the top 5 -10 in most need. Johnson stated all buildings would be looked at keeping in mind that it would be over a 10 -20 year plan and prioritization would need to happen. Communication was discussed to maximize public involvement and the various avenues that will be used to communicate were determined. Dude stated an email account has been created so anyone can provide input at any time. The email has an auto reply message that the input will be forwarded to the committee. The email address is onevisionl@iowacitvschools.org. The committee discussed venues for which to hold the meetings as they could involve hundreds of community members. The next meeting is on March 11, 2013 at 5:OOpm The meeting adjourned at 6:45pm. FOR IMMEDIATE RELEASE February 25, 2013 Iowa City Community School District begins Community Engagement Facilities Master Planning Process IOWA CITY, IA - The Iowa City Community School District has begun the process of developing a plan to meet the district's current and future facilities' needs, creating a "road map" for future facilities decision making. For this plan to be most effective, it must be developed on a solid foundation of research, data, and community involvement. All interested school district stakeholders are invited to participate. What is the Facilities Master Planning Process? In its simplest form, a Facilities Master Planning Process answers the following questions in order to develop a planned response to meet facilities needs: • What are our strategic goals for facilities? • Where are we currently? • Where do we want to go? • How do we get there? How will this process work? The District has developed a process that is steering committee led, and facilitated by an educational facility planning firm. The role of the steering committee is to guide the planning process, represent the interests of the ICCSD community, review the planning issues and considerations facing the District, and make recommendations to the Board of Education. How can I provide input? There will be multiple opportunities for community members to provide valuable input. • Visioning Workshops • Saturday April 6, 2013 • Monday April 8, 2013 • Tuesday April 9, 2013 • Master Plan Workshops • Saturday, May 11, 2013 • Monday, May 13, 2013 • Tuesday, May 14, 2013 • Questionnaires will also be available on the District website for people unable to attend any of the meetings • Send an email to the committee: OneVision @lowaCitySchools.org Who should I contact if I have questions? Contact David Dude, PhD - Chief Operating Officer, at 319 - 688 -1289 or email Dude.David@lowaCitySchools.org PROCESS OUTLINE 1. Define Strategic Goals 12/23/12 2. Form Steering Committee 2/25/13 a. Responsibilities i. Guide the Planning Process ii. Represent the interests of the entire Community iii. Review planning issues and considerations facing District iv. Make recommendations to the Board of Education 3. Assessment 3/10/13 a. Physical Needs Assessment b. Educational Adequacy Assessment c. Enrollment and demographic projections 4. Surveys 3/11/13 a. Public Opinion - Blend of Registered voters list and District Parent list b. Online, Web - based, District Website c. Available for people who can't make meetings 5. Develop Communications Plan 2/25/13 a. To inform the Public 6. Steering Committee meeting #1 2/25/13 a. Initial organizational meeting 7. Steering Committee meeting #2 3/11/13 a. Review Assessment Results; Needs prioritization; Visioning Workshop 8. Visioning Workshops a. Ed Spec development with Staff b. Public Input sessions I. Saturday, April 6, 2013 ii. Monday, April 8, 2013 iii. Tuesday, April 9, 2013 9. Steering Committee meeting #3 4/17/13 a. Review and Summarize input from Visioning Workshops 10. Options Development 4/30/13 a. Brainstorm initial solutions with Staff 11. Steering Committee meeting #4 4/30/13 a. Review initial options, provide feedback, Master Plan workshop 12. QLEO Assessment 5/10/13 a. Narrow the options to the top 4 cost - benefit value 13. Master Plan Workshops a. Public Input sessions i. Saturday, May 11, 2013 ii. Monday, May 13, 2013 iii. Tuesday, May 14, 2013 14. Steering Committee meeting #5 5/22/13 a. Review and Develop recommendations 15. Deliver Final Facilities Master Plan 6/04/13 AGENDA Steering Committee Meeting #2 25 March 2013 1. Introduction and welcome 2. Work to date 3. Assessment results a. Physical Needs Assessement b. Educational Adquacy Assessment c. Security Review d. Capacity Analysis 4. Next steps a. Prioritization of Needs b. Visioning meeting overview 5. Discussion 6. Adjourn • Work to Date /Summary • Review Assessment Results • Physical Assessment • Educational Adequacy • Security Review • Capacity Analysis • Next Steps 3/25/2013 1 3/25/2013 • To guide the planning process • Represent the ICCSD community • Address planning issues • Make recommendation to the Board of Education I. Do college students sway the results of public opinion survey? 2. Are these the School District's strategic goals for this process? 3. Can we get the presentation information prior to the meeting? 4. How will Kirkwood affect capacity? 5. How does the Diversity Policy affect this effort? 6. What happens with Open Enrollment? • Align facilities with educational programs • Maximize effectiveness of District resources • Address major planning considerations for the future — Enrollment Growth —Aging Infrastructure — Equity — Educational Program Change 3/25/2013 3 • Where we are in the process — Analysis Synthesis • A rigorous assessment • What the data tells us Physical Assessments Educational Adequacy & Security Review • Architects & Engineers Architects • Building Principal Building Principal • Building Custodian Special Representatives • Special Representatives — Assistant Superintendent — Physical Plant (electrical, Barbara Meek —team lead, HVAC) I consistent quality assurance • Sam Johnson — team lead, consistent quality assurance I 3/25/2013 2 3/25/2013 • Electrical • Lighting • Exterior Walls • Plumbing • Fire Detection • Roof • HVAC • Site • Interior • Building Envelope • School Security 3/25/2013 9 3/25/2013 Priority C: RIECOM]G1 IEHDCEDD r� Priority D: OTHER ' Yp l� 3/25/2013 Physical Needs Assessment: COSTS BY PRIORITY $1,322,542 $32,558,391 u A w C D $41,581,020 Physical Needs Assessment: ALL COSTS $KMM i14,MM i14MM s MM fa000000 $0 �s4p4`;j3 op �� °� Vco`3�t <"3°: tom`• C��a�4'Z Ti S F � Physical Needs Assessment: ARCHITECTURAL & M /E /P COSTS $14,Waatl S1zWaWo S10.WaWo $a000,Wo $6.OWatl $4.OW,LVtl $L000.000 $0 4 3 P QpN 6' �, c ,�.P� ca 2 0� �e� 3 �,� :`��a` zrc�° C Z`'°y�e o Qa*� c`�'Ep a � a•� �1` <TO A 6--1 MEP Physical Needs Assessment: ALL COSTS PER SQUARE FOOT $130 $1W $W $W $W $30 $0 pF 141, �+S �,S ��a mss- ° Q , 5, cP 3/25/2013 10 Physical Needs Assessment: M /E /P COSTS PER SQUARE FOOT i70 $30 $20 $10 $0 oo`��e° � P� ��Gd� �� 3'� ° � A��cd � 33� „�� 3,` � a � � ��c.. �� GSA e��G�. �c�'�i�2'�d� w'�'�• 3/25/2013 11 Physical Needs Assessment: SUMMARY OF COSTS BY COMPONENT Mmamo — Mma uxma 0 ArcM1lreaovl L] MEP R0.m0. slxma slama sxma $o mo mo Physical Needs Assessment: m0 SUMMARY OF COSTS BY COMPONENT: mo PRIORITY A &B mo Sa,mamo mo f;soomo SLmamo ArcM1ireanN SIjW,LLtl ❑ MEP 3/25/2013 12 Physical Needs Assessment: SUMMARY OF COSTS BY COMPONENT: PRIORITY A &B Sasoomo Sa,mamo f;soomo SLmamo ArcM1ireanN SIjW,LLtl ❑ MEP SI,m0.mo Sm0.mo So Ekcvk Ekc(M SVUC 6 Fre HVAM HV(M Smk I�rcemr Pl(MM Pw! Sire Rrvaure AL MOYIIg (MEP) (MEP) W!k Praecuwn MOYIIg (MEP) (MEP) (MEP) (MEP) 3/25/2013 12 3/25/2013 13 Physical Needs Assessment: SUMMARY OF COSTS BY COMPONENT: SUMMARY OF COSTS BY COMPONENT: PRIORITY D PRIORITY C Mmgmo !j gs MM — - Mmgmo $1MM o ■ ArcM1ireauN s .mono Ej MEP S IQmQmo Im0.m0 MEP 33.momo $O Ek— Eleca S.5 c 6rerw Fre WAC WAC Smk 1—mr N.Mig P f Re st- S l,momo M.w.(MEP) (MEP) Wilk Praecuwn M.Ag(MEP) (MEP) (MEP) (MEP) 3/25/2013 13 Physical Needs Assessment: SUMMARY OF COSTS BY COMPONENT: PRIORITY D :9.m0.mo �m0.mo nm0.mo 34momo Ss,momo ArcM1ireauN s .mono MEP 33.momo Rmomo S l,momo $o Fk k Fk k 6rerw Fre Fre WAC WACSmk 1—mr M bn Poo! Sire Svu m M,Ag Svuc(MEP) Wilk Prae n Suppression MoAg (MEP) (WP) (MEP) (MEP) (MEP) 3/25/2013 13 Educational Adequacy Categories i The School Site f • Structural and Mechanical Features • Plant Maintainability ,j' i • Building Safety and Security • Educational Adequacy Environment for Educatiop 3/25/2013 14 3/25/2013 rmxi.....ngtl,M v.ev. uFUUwv 15 --.1, 9 [Jam ae. Iml fue.ez 0 —M.M IIllft Y =gym: um.w „npa.i a xma ma,..,,ere LPMW o enlECOm U..e: The5[bod SlN: Ra slmn�sRalsm /n6galldrtol MesMd Ntll�yarM lsatusr hd NMe a4x[ #bnal p[ces.RrtwbnM aiuwC[nNesyw(deeuwWeemanY [[mmYniypmttAw wiYlWY,e'glFerrcdw IMINdb tlMitlB U OINBG6 iW 0 mendN 10 e 10 W 10 T Tepapry oY9sy kd 5 v abaN SA .....t, ,d ZtlacepNkple mmieae lri b A 5 5lveaml. 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B m.c N—.D D. E UsviaF D&m G Uw.H Uw.I IC6G 3/25/2013 17 iccso Elementary EDUCATIONAL ADEQUACY SCIlO0I5 ., ICCSD Junior High EDUCATIONAL ADEQUACY Schools 00 0�:0 ., 3/25/2013 W 100 90 80 70 60 50 40 30 20 10 CityHigh TateHigh WestHigh 3/25/2013 19 35 30 25 20 15 10 5 0 3/25/2013 20 Elementary School Age of Buildings and Educational Adequacy Scores i20M wm e000 Ow A,,.Ym 1 A0�9 20.W 0.W � �c le �� '� �-•� 5 � 2� � �° �. 1'd �� C ��J�PE �F� � x 35 30 25 20 15 10 5 0 3/25/2013 20 ICCSD Junior High SITE SIZE Schools ,� ,� 90 80 70 60 50 40 30 20 10 CityHigh Tate High WestHigh 3/25/2013 21 next page for corrected slide Total square footage for gym and multipurpose 12M sM mm multipurpose room ICCSD Elementary Schools 3/25/2013 22 Total square footage for gym and multipurpose space ILA N moo — m ukpur'paerwm SOYJ �� 3M 2M M 0 3 m ICCSD Elementary Schools 3/27/2013 22 Of the 19 Elementary Schools: • Only 6 have a secured entry • and of those, only 3 can see people walking up to the building • Only 5 have electronic locks • and of those, only 2 can lock down the building from one location • Only 3 can lock their classrooms from the inside of the room • Only 8 DON'T have portables • Only 8 have air - conditioning 3/25/2013 23 STUDENT CAPACITY 0 FIRE CAPACITY 3/25/2013 24 12M M0 9000 c50m g50m mm 0 m Y` ' a ` Total square footage for gym and multipurpose space multipurpose room ■gym 30.0 25.50 roe Gym/ Is.50 multipurpose 150.00 square footage se per enrolled 50.50 student y Sao �.o Student Capacity: how it was determined IN THE PAST ,e. SoStOL nxrarrscr HI a SGH OOLS ones n e,es a�a ALLA 146235 sSn.. AI1, WS Ii% Wl. RTM Y0LMIZ1 Y. w.a 440W3 Ma -KLTEMA CLILIHG Iz -0• HIGH 0.l4OWS Igad - -PLmav YMIIYf, 199d a R. AS S 23L]9 - M, 14W -HIGH SCHOOLS 3/25/2013 25 CURRICULUM: then and now Special Education 1958 -1959 2012 -2013 Not required Life Sulk Business Life Sulk PE Cray CATMED Consumer Education HeakM1 Language Arts • Life Sulk Electives Adaptive PE Read ISO Voatiom Training Life Skills Science En isM1 Foundations IA VCE I -3 Basic Srienoe Cray CATMED fob Twining Ude Science Mathematics Computer Sulk Earth Stience Foundations of Alyebwl Hne A— Life Skills Socul Studies Foundationsof Geometry Home Ans Geography Foundationsof Alyebw3 Life Sulk Current Fenn Cray CATMED PE Social Problems Gail law Health Pareming/Chikkare Social Interactions Drivers Education Recreationall ieare Cry CATMED BUsinas Adaptive PE late pendent living Consumer Education Cray CAT /SED Resource Adak Living Coputer Shck m learning Stwtegies • Life Skills Caers re Ge_W Myskal Science Language Arts VCE 1 -3 General Biology Bask ReadinR VCE fob General Earth Rience Pwctial lantmge Cray CATMED Family& US Geography Vocational lantmge Consumer Sconce World History Consumer language Home Ans US History • Life Skills Mathematics =h Child— Government Bask Parenting 1 Social Problems Ma Math Social lntewctun Skills 3/25/2013 26 MANDATES and associated SPACE NEEDS Physical Education: must be offered Kindergarten must be offered 1965: The Elementary & Secondary Education Act 1975: The Individuals with Disabilities Education Act 2004: Individuals with Disabilities Education Improvement Act Including Response to Intervention Additional PE space required Additional classroom space Space for Title I Space for specialized learning Space for specialized learning additional COURSEWORK REQUIRING SPACE • Conservation of Natural Resources • Health Education • Sexual Assault Awareness in secondary schools • Anabolic Steroids Use • Violence Prevention and Conflict Resolution Education • Disability History Awareness • Holocaust and Genocide Study • Internet Safety Education • Character Education • Safety Instruction • Black History Study • Study of the History of Women 3/25/2013 27 School Planning and Management Annual School Construction Reports Square Foot per Student Trends High Schools 3W 250 2W Low Quartile �Nadonal Median 150 HigM1 Q—Im Lln®r (Low Qwrtile) — Linear (Nsslwml Medan) Linear (H�h Q—Il ) IW 50 0 2W3 2010 2011 2012 2013 20H 2015 2016 2017 Function: space needed varies depending on activities housed Chemistry Lab Study Hall Capacity: 48 0 0 00000009 0 0 0 0 0 0 00099090 apacity:24 — /] n 9 9 9 9 9 9 9 9 3/25/2013 iowaCORE ` Curriculum Universal Constructs: Essential for 21 st Century Success • Critical Thinking • Complex Communication • Creativity • Collaboration • Flexibility and Adaptability • Productivity and Accountability PROJECT BASED LEARNING ENVIRONMENT 900 S.F. FOR 20 STUDENTS LOADING FACTOR = 45 S.F. INUIVIDUAt:I WORK ARE I - -- -� - - - - ' _ E WORK ZONE N STUDEN STORAGfEj I - - - - MOVEABL -- - i WHITEBOAR CCULABORA STUDEN :suu cxouR WORK DE' FAMAMR i •PR ESEMAWN 11 I - - - -- - - - -- SPACE FOR BOARD �+--- L�� WORK a WALL 3/25/2013 29 Utilization: Percentage of the day the classroom will be occupied 3/25/2013 30 21st Century Layout J 29, 1 3 3 E 1 - == !7p CW a -till 21st Century Layout Room Number Room Purpose 101 Study 102 Lecture 103 Collaboration 104 Studio/Prof act Room 105 Faculty Office 106 Conference Room 107 Office 108 Office 109 STEM Loh Area Loading Factor [apadty 720 30 21 720 30 21 3600 32 Ili 151] 36 4; 616 695 1400 1 3622 -21 1450 5f1 232 Utiliration Factor 805 capacity 185 3/25/2013 31 Student Capacity Elementary Schools 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 3/25/2013 32 Student Capacity ICCSD Junior High Schools Wo sW )W Wo sao sW 3W 2W W 0 SHH WW H V6]H 3/25/2013 33 Student Capacity ICCSD High Schools imo imo 14m 12M Imo mo coo 4m 2m 0 W-d4b T,,H ,gh 3/25/2013 34 - - - - Criteria School "Hierarchy of Needs" for The s a fully Facility Actualization el Community Needs Student Centered Needs Progra Facility Needs The school is reFlective of neighborhood values and meets esteem and basic service needs. The school is optimized to the ideal learning environmental needs of children. The school has adequate facility needs space for the curriculum. The school is safe, secure, and weather tight. 3/25/2013 35 2 Is' Century Schools Where are our gaps? District Educational Standard Prioritization 3/25/2013 36 SCHOOLDISiRICT FACIUTIESEVAWATION TOOL AR'RNSq MMRA The appraisal others are alegonretl into ax areas: School Ste; Shadow, Becaial and M echanial Features Ran[ M aintainability; Safety and Sraaity; Brlualional Adequacy and the Brlualional Bwi ronmenl. QUESTI CATEGORY ON 3 The School Sge: The school site ism integral pad of the school feci/aty and be a basic too/ in the educational process. A student s Becton educatiorm /experience as we //as many community functions wig /be shangthened or/im/fed by the adequacy ofthe sate. 1.1 ISdidis large enaughtomeetetluational needs astliffinetl by slate antl local requirements_ B C B D D A C F B C F C B C B B D A C C D C A 1.2 Sde is easily accessible antl conveniently located for the present antl future population B B A B C C B B D B B B A D B A A A B B B B C B A 1.3 Location is removal from undesirable business, unmanly, traffic, antl natural hazards_ A B A D B IS I B B C B B B C B B B A B IS IS C C I IS C A 1.4 Site is well landscaped and develapetl to meet educational needs. A A C IS B B B C 0 B A C B B IS B A A B B B B B C B 1.5 Well equipped playgrountls( athletic areas) am separated! from streets and parking areas. IS IC C B C A AM D C B D C C B A C C C C B B C B C 1.6 Topography is varied enough to prwitle desirable appearanon and without stegr inclines. A B B B C B B F B C B B C B A B C B B B B A B B 1.7 Sde has stable, well drommi soil free of erosion B C B B C C B B D C B B C B C A B B B B D B B B B 1.8 Siteissukablefasp ialinrudionalneeds,eg. outdoorlearning. B C B B B C B B D B B D B B B B A C C A B B B C B 1.9 Recreation services include adequate sidewalks with designated crosswalks, curb cuts, and correct slopes A B B C B C B B C B B B B C B A B B A A B A B B B 1.10 Sufficient orvsite, solid surface parking is provide! for faculty, staff and community. A D C D D B C D C B F B B D C B B B B D B C A B 3 _ - - w 0 -_ s s 3 E - E '3 a a s 3 m x Shoctumi,, E/echri and Mechanical Features These are basic functions are schoo /'s operation and wi/ /have an impact can future J ection maintermnce costs and Me school's ability to accommodate changes in its educationa/pregram. 2.1 Structure meets all barrier free requirements both externally and internally. A C D IS B B B X B B C A B B C D A B 2.2 Roofs appear sound have positive drainage, and are weather tight. A C B B B B B B B C C B C C B C C B B B B C B B B 2.3 Foundations are strong and stable with no observable oaCl¢. A B A B B B B B C C B C B B B A A A B A B C B A B 2.4 Extedior and interior walls have safficiont expareion joints and are free of deterioration. A B A C B B B B C C B C B B B A A A B A B B B A B 2.5 FstranCes and exits are locatetl so as to pedmil efCleni Jul trafCflow. A C A C B 0 C 0 C 0 A F C 0 C A A A C A C B C A B 2.6 Building "onvelope'geearally pro✓itlr for enedg/COnsedvation. (See Criteria) A B B 0 C B B B B C C C B B C C C B B A B B B B D 2.7 Structure is free of friable asbestos and toxic matcauk, A C A C B C C C C C C C C C C A A A C A C D C A C 2.8 Interior walls permit sufclent flexibility for a variety of class sees. B B C C C C B C B B B B B C C C C C C A B B C B B 2.9 Adequate light sources are well maintainxd, propey placed add are not subject to orerheating. A C A C B B C B C B C B B B B A A A B A B B B A B 2.10 Ilinternal water supply is adequate, with sufficient pressure to meet health and safety requirements. A B A F C B IS C C C B C C IS C A B A IS A C IS B A B 2.11 Fachteaching'Iearning arca has atlequ ate convenient well outlets, phone add Closer Carling for technology applications. A C B C C C C C C D C D C C C B B B C A C C C B C 2.12 Hedrical controls are safey protected with tllsmneacl switches easily accessible A B A B B B B B B B B B B B B A B B B A B B B A B 2.13 Drinking fountains are adequate i n n umber and placement, and are properly unnatural including fambraons for the disabled A B A B B B C B C C B C B B B A A A B B B B B A B 2.14 Numbed and see of restreams meet requ irements A C A C C B C D C D C D C C D A A A C B B B B A B 2.15 Drainage systems are properly maintained and meat requirements A B A B B B B B C B B B B B B A B A B A B B B A S 2.16 Fire alarms, smoke detectors, and sprinkler sasiedns are properly maintain eel and meal requirements A F B D F B F F F F D F F F C A F D B A C F F A F 2.17 Intercommunication syst em canalisls of a cent ral unit that allows dependabl a two-way communication between the office add instructional areas A D A B C C C B D B B B F D B A C B D A B C C A C 2.18 Efdrall wata su pply is sufficient and available for normal usage_ A B A D C B B B B B B B B B B A B B D B B B B 3 _ - - E ct -_ s 3 E - E '3 a a s 3 jPhanthfaintain.bifity. This category refurs to the cost orease with which building systems and amh/tectura/ elements can be keptin th m good working orderorin a good state of repair by district personnel. Evaluate the condition of the braiding and not the mannerin Becton which the mamtemence staffperfonns thearduties. 3.1 Fxteriorwindows, mans, and walls are of material and finish requiring minimum maintenance A B A C C B B B B B B C C B B A A A 0 A A B C B 3.2 Floor surfaces throughout the building require minimum care. B C A B B B B B B B B B C B B A B B B A B B B C B 3.3 Ceilingsa� walls throughout the building, including service areas, are easily deanedl and resident to slain. A B A C C B B B B B B B B B B B B B B B B B B A B 3.4 Built -in equipment is desgnai and constructed for ease of maintenance. A B A B B B D B B B B B C C B A B B B B B B B A B 3.5 Finishes antl hardware, with a Compatible allying system, are of durable quality . A C A C C C C C C C C C C D C A C C C B C C C C C 3.6 Resiroom furores are wall mounted and of quality finish. A B A B B C B C B D C D D B D A B B B A B B C A C 3.7 Adequate custodial blamed space with water and don is accessible throughout the building. A B C B B B B B C C B B B D B B B B B A B B B A B 3.8 Adequate electrical outlets and power, to permit routiea cleaning, are available in every area A B B B B B B B B B B B B B B B B C A B C B A B 3.9 Dal light fixtures, electric outlets, equipment, and other futures are accessible for repair and replacement. A B B B C B C B B C B C B B B Ilk B B B A C C B A B 3 _ - w -_ s 3 E - E 3 .V Bui /ding SaRty and Securhy: The safety and security o r students, staff and vishom is vita /W a positive and successful educational J ecbon experience. Does the school braiding contribute wand support a safu and secure experience? 4.1 Student lowing areas are segregated from other vehicular (raft and pedestrian walkways. A D A D B C D C D F A F A D C A A D D B C C C D 4.2 Wallo ays, both on and offsile, are available and provide safety for pedesbians. B B A B B B C B B B B IS B B IS A A A B A B B B C 4.3 a¢eess streats have sufficient signals add signs to permit safe entrance to and exit from actual area. B B B B B B IS B B B B B B C IS IS B B B B B B D B C 4.4 Vehicular entrances add exits pedrnil safe traffic flow. B C B C C B C C C D B 0 C C B B B C 0 B C B C B D 4.5 Playground and equipment is has from hazard. A C A B B B B B B B B B C C B C A A B B B C B C A 4.6 The heating unit( s) Is located away from student Diamond areas. A B A B B B B B B B B B B B B A A A B B D B B A B 4.7 MURFSkay Wildings have at less two stairways for student egress. A C A A C A A A B D A D A A C A A A A A C A A A A 4.8 5dsior Chas open outward and are equipped with panic hardware. A A A A A A A A A A A A A A A A A A A A A A A A A 4.9 Emergency lighting is provided throughobl the building with enit signs on separate electrical cards. A A A A A A A A A A A A A A A A A A A A A A A A A 4.10 Classroom ch as are recessed and open outward. A A A A A A A A A A A A A B A A A A B A A A A A A 4.11 4.12 Building security systems are providetlto assure uninterrupted operation Of the educational program. Running including ramps and stairways) is maintained in a realip cenddiom. A A XW D A A C B F B A B B C B F B &a= B X I B B F B X A B B C A F B F B F B B B 0 B C C B B B B 4.13 Stairs (interim and rderier) meet span dards(mrannum 7" Fee to 11" trend) and steps range in numbs from 316. A C A A A A A A D B A B C A A A A A A A C B A A A 4.14 Glass is properly located and protected with wire or safety maderial to prevent accidental student injury . A B A B C B B B B C B B B B C A A A B B B B B A B 4.15 1 Faved longitudinal in the traffic areas do n at extend more than erM inches from the murder wall. A I B A B B B B B B B B B B B B A A A B A B B B A B 4.16 11raffic areas terminate at an exit or a star may lending to an egress. A A A D C D B C C D A D A C A 1A A A A A A A A A A 4.17 Adequate fire safety equipment is properly located A A A A A B A A A B B B A B A A A A B A A A A A A 4.18 There are at leas Love in omen dent exits fron any Paul in the building A A A B B C A C B D C D B C A A A A A A A A A A A 4.19 4.20 Fire- resisaant materials are used throughout the structure Antanatic antl manual emergency alarm system with a distinctive sound antl flashing light are prevail A A A D A B D C B D A B A D A D C D C D A B C D C D A D A A A A A D A D A C A A 6 B pill= D C D A A A D Section Etluca(iona/Atlequacy: This category is tle(erminetl by competing the physics /requirements necessary to support the etluca6ona /p /a with the a /sting physleal elements of the building itself. - - F m _ ° E ° a E 3 a 9° Y o z z m l z y 5.1 Size of academic learning arms meets desirable standards. B C C C C 1113 D D C B C B B B A B C A B B C B C 52 Classroom space permits arrangements for small group activity. B B B C C C B C C C B C B B B A B C B C C D C 5.3 Location d academic learning areas is near related ethicel coal activities and away fron disruptive noses. A C A B C B B D C D C B B C A A D A B B A A B 5.4 Personal space in the classroom away from group instruction allows privacy time for indvidual students. B C B C C C C C D C C C C C B B B D B C C C A C 5.5 Storage for student materials is adequate A B A B D B B C C D B D C FB B B A A D A B C A C 5.6 Storage for teacher materials is adequate A B A B C C C C C C C C B B A A A C A B B C A B 5.7 Size of spedaleed learning scents) meets standards. A B A B B B C D D C C C D B B C B C A B B B D B 5.8 Down of specialized learning scents) is compatii ble with instructional need. A B A C B B C C D D C C D B C C C C A C D B D B 5.9 LibrarylResourceWetlia Center provides appropriate and attractive space A B A C B C C C B C C C B B A A D A B C B B B 5.10 Gymnasium (and dabber factries) adequately serves physical edwadiom instruction A A A C C B B D D C C C D B C IA IC C I B I I C B D D F ID 5.11 5.12 Pre -Po n dergarten and W n dergarten space i s appropriate for age of students and nature dimiruction. Music Program is provided adequate son ntl - treated space A A IA C A A B C IB D B C A D IB C B D I C C C C C C I C B IC B D A A A C A A D C A A B IC B C I B A C F C A 5.13 5.14 Space for an is appropriate for instructi on, supplies, and equipment Space for tactual day etlucatian permits use of state - d- the-art equipment. A A C D A A B D A B A B C D B C D B C C B B C B C B C C A A A A A A D D A B C B C B I C C B D C B 5.15 Space for small grou as and remecal i n madim is provided adjacent to ctassroons. B C B B B C C C C C B B D C C B C A C C C B B A B 5.16 Storage for student and teacher mandrel k adequate. A C B B B C C C B B B B B C B C B A C A C C B C C 5.17 Teachers lmige and work areas support teachers as professionals. A C A B B A B B C C C D C B B A A B C B F B B A B 5.18 CefeterialtiRcher is attractive with sufficient space for seadingldining, delivery, storage, and food preparation. A C A D C D B D F D B D B D D A B A D B D A C A F 5.19 Administrative dhws are Consistent in appearance and function with the maturity of the students served. A B A B D A B B C C B C B C A A A A C A C B C A B 5.20 Counselors office insures privacy and sufficient storage. A D A C D A B C B A C A C B B A A A D A C C C B F 5.21 Clinic is near administrative offices and is equippetl to meet requirements. A B A B C B D B D D B D C B A IA IA B C A B B B 1A IB 5.22 Suitable recreadion space is available for students, teachers, and visitors A C A C ID B C IB C C B C C B A B A A C A C B C A C 5.23 Administrative manual are provided sufficient work space and privacy. A C B C C B C C D C D C C C A A A A C B B C A B Section I The Educardoual Environment: The school should we /come students, staff and vishors. The schools environment, both inside and out should be conducive to Naming. This category evaluates how well the school facility be able to peovide an atmosphere that supports teaching antl learning. - F z 0 °o �' E E _ o a Y s 3 v a �° m y o 0 ,� z 6.1 6.2 Overall deaignn is aestWdically pleasing and appropriate for the age of the students. Side and buildings are well lardscapetl. A A B A B C B C B B A B A B A C C Mr B A C A B A B A B B B A A A B B B A A B A C B A A C B B 6.3 6.4 Exderior noise and surrounding envirmment does not disrupt learning. Entrances and walkways are bridged from sun and indement weather . A A A B A B A B A B A B A B A B A C A C A B B C A B A B A B A B A B A B A B A B C C A B A B A C B 6.5 Building materials provide attractive cuts a�deedure A C A B C B B B C C C C B B B A A B C A B B B B B 6.6 Color schemes, building materials and dnor provide an impedusdo learning A C A C C B B C C B B C C B B A A B C A B C B B B 6.7 Year around mmfartabletemperature and humidity are prwideddhroughoudthe Wilding. B D A 0 D B 0 B D D D 0 C C D B C B D B F C 0 B D 6.8 Ventilating system provides adequate quiet circulation ofctean air a�nneeds lSctm VBC requirenwnd. A F A 0 D B B D D D D D C D A B B C A D B C A D 6.9 6.10 printing system provides proper i ntansity, diffusion and distribution. Sufficient drinking fountains antl restrmm bacillies are permanently eased. A A C A A A C C B A B A C C C C B B D C B B D B B B B A A A A B A B B A B B A B A B B A A B B 6.11 Communicating among students is enhanced by cannons area A B A B C B C C C D B D C C C A B A C A C C A A C 6.12 Traffic 0xw is aided! by appropriate foyers and Corridors A B A C B C B D C C B C B D A A B B C A C B B A C 6.13 Areas fa students to interact are suitable to the age group. A C A B B B B B B B B B C C B A B A B A B B B A B 6.14 6.15 Large group areas are doormat! for effective management of students. Acoustical treatment of cetlings, walls, and floors provides effective bound control. B A IA C IA A A B B B B B B B B C C B C B C B A B A B A B A C A B A B A D C C C B C B A B B B C B 6.16 iWindav design contributes to a pleasant environment A B A B B B B B B C C C B B C B A A B A B F B A B 6.17 Furniture and equipment preade a pleasing atmosphere A D A B B B 0 B D C B B D C B A A 1A 1 D 1 1A B B C A B ®UCA- na4ALADMuACY 96.2 69.5 95.4 69.2 69.2 75.7 73.9 71.6 60.61 62.6 74.6 60.8 71.3 71.0 75.8 92.6 87.1 86.6 68.3 1 92.7 72.0 73.3 73.2 86.9 74.3 04 -04 -13 IP16 Minutes PRELIMINARY Human Rights Commission March 19, 2013 – 6 P.M. Helling Conference Room Members Present: Harry Olmstead, Orville Townsend Sr., Kim Hanrahan, Jessie Harper (18:50), Joe Coulter, Katie Anthony, Shams Ghoneim (19:50), Diane Finnerty. Members Excused: Dan Tallon. Staff Present: Stefanie Bowers Others Present: Bob Thompson, Jim McCarragher, Rod Sullivan, Dorothy Whiston, Caroline Dieterle. This represents only a reasonably accurate transcription of the Human Rights Commission meeting of March 19, 2013. Recommendations to Council: None. Call to Order: Chair Townsend called the meeting to order at 18:04. Consideration of the Minutes of the January 28 2013 & February 19 2013 Meetings: Olmstead moved to approve minutes, seconded by Coulter. Motion passed. 5 -0. (Finnerty, Hanrahan, Ghoneim Absent) Public Comment of Items Not on the A enda: None. New Business: Proposed Justice Center Chair Townsend opened the discussion on the proposed justice center. Ghoneim noted that she believes it is two separate discussions — disproportionate confinement versus public safety. Hanrahan mentioned that she toured the jail recently and that a guard at the jail spoke to the fact that jailers do not decide who gets arrested. Coulter said that 1.3 million is spent by Johnson County on confining inmates in other counties due to the lack of space at the current Johnson County jail. Ghoneim has concerns about the safety of others while inmates are being transported. Coulter asked Sullivan what the numbers are for Iowa City and other surrounding municipalities as far as use of the Jail —what are the demographics. Sullivan reported that everyone who is arrested in Iowa City is taken to the Johnson County Jail. The cost to operate the jail is a county expense only. The Iowa City Police Department (ICPD) accounts for 50% of the arrest, the other municipalities including the University have lower percentages with the University following at second, Coralville third, North Liberty fourth and the Johnson County Sheriff coming in at fifth. Coulter inquired if the inmates currently housed at the jail represent the most dangerous inmates? Sullivan shared the numerous reasons a person may be held over in jail. Townsend asked Sullivan if a new jail would change how inmates are being housed currently. Sullivan answered that a justice center would offer programs that currently are not offered. Diversion type programs, etc. A new building would not change the fact that it is the county's responsibility to house inmates. Attorney Jim McCarragher mentioned that a justice center would allow more room for attorneys, judges and other persons involved in the criminal justice system. Further it would offer a more humane environment to inmates and more resources for their families. Coulter spoke of the need to have demographic data. Coulter would like to see more prevention than incarceration. Sullivan said that 32% of the county budget is spent on health and human services. It is the highest in Iowa. Harper asked about the educational backgrounds of most of the inmates. It was reported that this information is currently not available. Whiston spoke of the lack of religious services, psychotherapy or drug and alcohol treatment at the current jail. Finnerty thanked members of the public for attending the Commission meeting. Finnerty posed two questions: 1) why is the projected number of beds needed for the jail so high?; 2) how does the Criminal Justice Committee plan to address racial inequalities? Sullivan reported that the number of beds is based on a projection done by John Neff. The county is building towards it with the hope that it will meet the needs in the future. In the last year, the jail was at or above 200 inmates for only 6 to 7 days. The current daily average is about 158. It is estimated that the justice center would take 2 years to build. Whiston did not agree with those of the opinion that more bed space equals more arrests. She noted that the criminal justice system needs to be examined on all levels and the Supervisors have to lead the way in encouraging others to participate in this examination. Bob Thompson opposes the construction of a new jail. Thompson noted the length of time it takes to resolve a criminal case and that the cases of Blacks accused of crimes take longer than all others in the current system. Thompson asked if a study could be done to look at how current practices could be altered to change the disproportionate numbers we currently see. Thompson would ask that a new facility not be built until all alternatives have been exhausted. Thompson would like to see reforms and is on the vote no side of the issue. Ghoneim spoke on how inmates currently being housed are not able to live like human beings. Thompson stated that a lot of the programs could be implemented without building a new jail. Finnerty asked if the Commission could in any way play a part in improving the racial disparities. Sullivan felt that the Commission can assist by playing a vital role by looking at why the ICPD has high arrest numbers. This should be looked at regardless if the referendum passes. Whiston believes all municipalities should do a systematic assessment. Sullivan mentioned that juveniles that are charged as adults in Johnson County are currently housed in Washington County because the current jail does not meet the legal requirements concerning the housing of juveniles charged as adults. Dieterle doesn't feel that it is appropriate for the Commission to endorse or not endorse the building of a new jail. McCarragher stated that Johnson County is progressive in trying to deal with disproportionality. The county is looking at all types of methods to help improve the numbers in the jail. However, McCarragher points out that this is not a situation that is unique to this area. It is a state issue as well as a national issue. Townsend asked if building a new jail is something that can be waited on; Sullivan responded that it cannot wait. Not only has the jail out grown its space but the courthouse has as well. It is a safety issues, accessibility issue and every bit important. Dieterle wishes there were 3 options instead of just two. 2 Whiston mentioned that for more than 10 years there have been serious human rights abuses at the jail. There is no exercise area or library. Sullivan notes that the county jail has failed inspections in the past. Finnerty moved that the Commission not take a stance on whether to build a new justice center. Finnerty instead moved that the Commission take a look at the racial inequalities in the current criminal justice system. Further, the Commission should work with Johnson County, the University and do a racial impact study. Coulter seconded the motion. The motion passed 6 -1 (Harper not present, Ghoneim in the negative citing the specific human rights violations that need to be addressed). Old Business: Learn Over Lunch Ghoneim will read the speaker's bio at Lunch & Learn. Fair Housing Bowers reported that sign up will start soon for this event in recognition of fair housing month in April. Youth Awards Notice will go out next week soliciting nominations. Youth Ally advertisement have been published in the West and City High newspapers. Updates/Reports: UNA Night of 1000 Dinners Hanrahan attended the event this year. Hanrahan really enjoyed the event and thought the food and the speaker were excellent. Proclamations Coulter reported on accepting the Women's History Month Proclamation. Anthony will accept in April for the Holocaust Remembrance Day Proclamation. SEATS Olmstead reported that the City Council has not decided on whether to hold a public meeting concerning Sunday service or half priced fares. Education Subcommittee Finnerty made contact with Sarah Swisher (School Board Member) and will arrange a time for the education subcommittee to meet with a subcommittee of the School Board. Coulter noted the report completed by the Iowa Department of Human Rights Division of Criminal and Juvenile Justice Planning contains data the Commission should be looking at when evaluating the diversity policy. Coulter also mentioned the Annual Enrollment Report for the Iowa City Community School District. Immigration Subcommittee Hanrahan was unable to attend the last meeting but is on the list to receive future information about upcoming meetings. Bowers reported back on the December recommendation the Commission made to the Council. Ad Hoc Diversity Committee Coulter and Townsend spoke on the recommendations contained in the final report submitted to the Council. Coulter highlighted the recommendation for an annual Equity Report that the Commission and 3 the City Manager would work on together. Finnerty thanked Townsend and Coulter for their service on the committee. Building Communities Townsend reported that a list is being compiled with all the issues mentioned by those who work in the social services realm. Future dates are being looked at to organize a group meeting to prioritize the list. University of Iowa Center for Human Rights The Center will continue to operate as noted at the last Commission meeting. There is a retreat planned for the end of this month. Commission Ghoneim reported that she has been elected the president of the ACLU Iowa Chapter. Olmstead reported on a symposium being held in May on the Role of the Church in Same Sex Marriage. He also announced that there is a vacancy on the Housing and Community Development Board. Staff Bowers noted the date of the Police Citizen's Review Committee's Annual Review and also The work session date for the recommendations to the Council from the Ad Hoc Diversity Committee. Adjournment: Motion to adjourn at 19:55. Next Regular Meeting — April 16, 2013 at 18:00. 4 Human Rights Commission ATTENDANCE RECORD YEAR 2012/2013 (Meetinp Date KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting - -- = Not a Member 61 TERM 4/17/ 51151 6/19/ 7/17/ 8/21/ 9/18/ 10/16 11/20 12/18 11151 1/28/ 2/19/ 3/19/ NAME EXP. 12 12 12 12 12 12 /12 /12 /12 13 13 13 13 Diane 1/14/14 X X X O/E X O/E O/E X X O/E X X X Finnerty Orville 1/1/14 X X X X X X X X X X X X x Townsend, Sr. Dan Tallon 1/1/14 - - - - X X X O/E X X X X O/E Kim 111115 X X X X O/E X X X X X X X X Hanrahan Shams 111115 X X X X X X O/E X X O/E O/E X X Ghoneim Jessie 111115 - - O/E X X O/E X O/E X X X X X Harper Katie 1/1 /16 - - - - - - - - - X X X X Anthony Joe D. 1/1/16 - - - - - - - - - X X X X Coulter Harry 1/1/16 X X X X X X X X X X X X X Olmstead Connie Goeb 1/1/13 X O/E O/E X X X X X X Howard 1/1/13 X O/E X O/E X O/E X O/E O/E Cowen David B. 1/1/14 O/E R R R R R R R R Brown Henri 1/1/14 R R R R R R R R R Harper KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting - -- = Not a Member 61 IP17 PLANNING AND ZONING COMMISSION PRELIMINARY MARCH 21 — 7:00 PM — FORMAL EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Anne Freerks, Phoebe Martin, Paula Swygard, John Thomas, Tim Weitzel MEMBERS ABSENT: None. STAFF PRESENT: Bob Miklo, Sarah Walz, Sarah Greenwood Hektoen OTHERS PRESENT: Mary Gravitt, Dianne Dillon Ridgley, Martha Norbeck, Ginalie Swain, Becky Soglin, Mark Neucollins, John Rummelhart, Wally Pelds, Duane Musser, Janel Jung, David Kieft, Justin Mulford, Martha Wichert, Dan Rothje, Mike Wright RECOMMENDATIONS TO CITY COUNCIL: The Commission voted 7 -0 to recommend approval of an amendment to the Comprehensive Plan - South District Plan to change the land use designation from Multifamily to General Commercial for property located at the southeast corner of the intersection of Highway 6 and Broadway Street. The Commission voted 7 -0 to recommend approval of REZ13- 00005: an application submitted by Casey's General Stores, Inc. for a rezoning from Commercial Office (CO -1) zone to Community Commercial (CC -2) zone for approximately 2.31 -acres of property and to amend the Conditional Zoning Agreement for 1.3 -acres of property currently zoned CC -2 located at the southeast corner of the intersection of Broadway Street and Highway 6 with the recommended conditions necessary to assure compatibility with adjacent residential development. The Commission voted 7 -0 to recommend approval of REZ12 -00032 for rezoning to amend the Sensitive Areas Development Plan to allow a reduction in the previously approved wetland buffer on property located at 2845 Mormon Trek Boulevard with the condition that the lighting comply with the 25 -foot height limit for properties within three - hundred foot of a residential zone. The Commission voted 7 -0 to recommend approval of amendment to Title 14: Zoning to define rooming house cooperatives as a type of Fraternal Group Living Use and to specify that Fraternal Group Living Uses are allowed by special exception in the RNS -20 Zone and to modify the residential density and parking standards for said uses to be consistent with the density and parking standards for multi - family uses. Planning and Zoning Commission March 21, 2013 - Formal Page 2 of 17 The Commission voted 7 -0 to recommend approval of amendment to Title 14: Zoning Code to establish parking location standards and entranceway standards that will reduce the visual impact of structured and surface parking areas along residential streets in Multifamily Zones. CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Mary Gravitt of 2714 Wayne Street said according to the City Code the development of Gilbert Street and College Street will certainly meet the criteria of general prosperity of the city but for the welfare of the citizens it doesn't work. She said once that building goes up with twenty stories it will ghettoize that protected neighborhood. She asked the Commission to take into consideration that that is a neighborhood only approaching the downtown, and there is no reason for that building to be there. She said in the presentation at the last meeting, the community desired businesses to come to Iowa City that would pay a living wage. Gravitt said one such business already exists in the floodplain — New Pioneer Coop. She said she takes exception to the phrase workforce housing, says it has bad connotations, and would prefer the term affordable housing to be used. Dianne Dillon Ridgley 2204 McBride Drive said she appreciated Gravitt's comments on the Gilbert/College Street development. She is a member of Trinity Episcopal Church and is concerned that the proposed building will impact the visual and sight lines. Ridgley said in the mid -1990s she presented the Iowa City Comprehensive Plan to a gathering on sustainable development and was proud that Iowa City's Plan talked about green space in ratio to developed space and was one of the few cities that seemed to be embracing and understanding what it would take to have viable, sustainable, livable, vibrant communities. She said she also took exception to the term workforce housing. She said there are many people who may never come to one of these meetings or write anything but who are frustrated. She said it's not about not being progressive, but doing development in a way that is consistent with the history of Iowa City and doesn't abruptly change the character of the city. She said there's a way to embrace and engage both the historic parts of the community along with the progressive parts and to do it in a way that underscores and becomes an example for greening our entire communities and economic structure. She said she hoped the Commission would take that seriously and not do something that would in the end do something that would drastically and negatively change the character of Iowa City. Comprehensive Plan Public hearing on an amendment to the Comprehensive Plan to adopt an update to Iowa City's Comprehensive Plan: "Iowa City 2030." Walz explained that the Comprehensive Plan is supposed to express the community's shared values and aspirations and be a broad set of goals that form the foundation for the City's policies and the way that it does business and the way people view private investment. She said the Plan is to guide the decisions of all the City's boards and commissions, City Council and staff. She said it guides public investment and private development. She said the Plan also defines the character of Iowa City and defines what is important for the city. She said this Comprehensive Plan reflects on the discussions staff had within the district planning meetings. Planning and Zoning Commission March 21, 2013 - Formal Page 3 of 17 She pointed out two areas on the map which weren't covered in the Downtown Master Plan or the Central District Plan. Miklo explained that the two areas are on the edge of downtown on the north and east. Eastham asked if the Commission were to adopt the 2030 document, are they incorporating City Steps into the Comprehensive Plan. Miklo explained that the plans that staff, City Commissions and Council use aren't limited to one document. He said there are multiple documents that make up the Comprehensive Plan. Walz said after reading the emails staff received, she wants to clarify one aspect of the plan that might have confused people — The Growth Policy. She said they use the word urban to describe the kinds of residential neighborhoods within the city, and not necessarily the downtown area, which are different from rural neighborhoods. She described the meaning of compact lots, which is not a requirement that means every lot has to be small. She said City's policy it to remove the impediments to compact development. She also explained that interconnected streets are a more efficient way for the city to provide services in the long -term. Walz explained a list of three changes staff suggested regarding TIF's, the provision of private utilities, and working toward universal access to broadband services. Eastham referred to the comments made earlier in the meeting about the use of the term workforce and asked how many times it is used in this plan. He asked that in view of the comments that were made, he is requesting staff to do a word search and see how often that word is used in this draft. Freerks opened public hearing. Mary Gravitt said they haven't mentioned flood control in the plan. Walz said the Code limits new development in the flood plain. Eastham said the City is now using a higher standard of elevation to regulate development within flooded areas than they were earlier. Walz explained that the structure needs to be elevated or built to withstand the flood or else it can't be constructed. Martha Norbeck of 906 S. 7th Avenue asked how the spots that weren't picked up in either Plan are going to be addressed. Walz read from a portion of the Plan that indicates these areas may develop at a higher density due to their proximity to downtown and the university, and both should comply with policies and goals of the Central District Plan in order to provide quality design and appropriate transitions to the lower density residential neighborhoods that border them. She said it's recommended that staff initiates a process to guide how these areas are redeveloped over time, and once both areas are completed, they should be added to the Central District Plan map. Norbeck said with City Council's decision about the building on Gilbert and College, she's afraid there will be a cascade effect onto Van Buren Street, so she is concerned about the conversation about a plan for these areas continuing. She said her biggest concern, though, is under the Environment and Energy section of the Plan where there is a missing opportunity, which is to leverage the City's role in terms of setting building codes and their role as a financier of certain projects so they can incentivize more assertive sustainability goals in terms of energy efficiency. She sees this as a large gap in the section of the Plan titled Track, Measure and Reduce Energy Consumption." Planning and Zoning Commission March 21, 2013 - Formal Page 4 of 17 Walz said there is a plan called Sustainability Assessment that Brenda Nations, the Environmental Coordinator for the City, is putting together right now, which would not preclude Norbeck's idea, that measures water and energy consumption, walkability, access to healthy food and a whole range of other things. She said that will offer baseline measures and set some goals on how to improve in those areas. Eastham asked if the Sustainability Assessment will eventually come before this Commission for inclusion in the Comprehensive Plan menu of documents. Miklo said that hasn't been decided, that it may go directly to Council. He said they can request that it come to the Commission. Eastham said he would like it directed to the Commission for at least comment, even if there isn't a statutory ability that lets them make a recommendation. Thomas asked if there is a schedule for the redevelopment plan on those two areas that weren't covered in any Plan. Miklo said there was not. He said the Commission yearly sets priorities, and that will probably occur within the next month or so. Ginalie Swaim of 1024 Woodlawn Ave. said she wanted to applaud the Comprehensive Plan for protecting historic preservation goals in the long -range Plan, and said that they are hearing more and more that's what the citizenry wants. She said her main comment tonight is about the component in the Plan regarding protecting and enhancing the entrance ways into the city. She pointed out that the Dubuque Street off ramp from the interstate is remarkable, with no commercial or urban sprawl, unlike almost any other entry into any other town. She says that it can be seen as a green asset, particularly because of all the work Project Green has put into it. She said aesthetics are assets, and she believes Dubuque Street is a great asset for the town. Becky Soglin of 65 Rita Lyn Court asked if there was content about hazard planning in the Plan. Miklo said there is a separate Disaster Mitigation Plan. Soglin said she felt a direct reference to it would be necessary. Norbeck asked what the steps and the timeframe are for approving the Plan. Freerks said the Commission can vote on it tonight. Miklo said after this Commission makes a recommendation, it will go to Council and they will hold a public hearing and may make any amendments beyond what the Commission wants to make. Freerks encouraged Norbeck to submit something in writing to the Council if there's something she wants to address. Norbeck said that LEED is a comprehensive approach to sustainability. She said that after working in this field for over fifteen years, she believes that reducing greenhouse gas emissions is the number one environmental priority because those are what's triggering problematic issues regarding water and species extinction. She said putting a strong statement in the Plan to tackle these emissions in every facet available to the city in the broad vision is very important because this is a great opportunity for the city to be a leader. She said tackling greenhouse gas emission is a huge opportunity and a way to drive change and innovation and more investment in the city. She said if the city has signature buildings that are net zero, Iowa City will be viewed as leading the pack and can create change locally. She strongly urged the Commission to add that extra component to leverage the City's role as the arbiter of building codes and the opportunities when it provides financing to promote projects through TIFs or other funding. Ridgley said that Iowa City consistently comes out on top in indexes of the best places to live partly because of the appreciation for the historic, but also the opportunity to be a leader. She says she hopes that Iowa City will take advantage of incentives for meeting or exceeding standards. She totally agrees with what Norbeck said about climate change and said that if we Planning and Zoning Commission March 21, 2013 - Formal Page 5 of 17 put the right kinds of codes and incentives in place, we will mitigate against the effects of climate change and build in resiliency for the community. Mark Neucollins of 2769 Anchorage Rd NE Solon read from an email he had sent the Commission. He said he is very concerned about energy efficiency and sustainable building design. He said to avoid the worst effect of climate change we need to quickly build an economy based on renewable sources. He said our buildings are the single largest contributor to global warming. He said we obviously need to rethink our buildings. He said he finds it difficult to understand why the Iowa City 2030 Plan pays so little attention to energy efficiency and sustainable design. He suggested a way to promote these goals is to codify in the Plan that building projects seeking more than $250,000 in City funds must exceed the State Energy Code by sixty percent or more. He said in 2007 the City signed the U.S. Mayors' Climate Protection Agreement and in 2008 became a member of the International Council for Local Environmental Initiatives, which really means nothing unless specific goals and legislative mechanisms to achieving these goals must be identified. Walz said all the public input regarding the Plan has been forwarded to Brenda Nations and should be read by Council. John Rummelhart of 1112 E. Court St. said there is energy to be captured from burning off the methane at the City Landfill. Greenwood. Hektoen said the City is working with a consultant to draft a Request For Proposal (RFP) to put out nationwide to recycle or reuse the waste at the landfill. Freerks closed public hearing. Eastham moved to defer this item to the Planning and Zoning Commission meeting of April 4. Swygard seconded. Eastham said he wants to explore the use of the term "workforce housing ", as was not aware before tonight of its pejorative connotation. He said he wants to give more consideration to the energy issues that have been brought up tonight and try to include them more specifically within the body of the Plan. He thinks a couple things might be added to the bulleted list in the environmental section. Martin wanted to know if the Commission would see an update before the next meeting. Miklo said the Commission will need to give staff some direction on what changes they would like. Eastham said that staff has heard the same comments as the Commission has and it seems that staff might have some ideas about things they would like to see changed. Freerks asked if there was a consensus among the Commission who would like to see more goal oriented information in the Plan. There was a consensus. Eastham had some issues with the word "lure" being overused. Freerks asked staff to put something about a hazard plan into the list. A vote was taken and the motion carried 7 -0. Planning and Zoning Commission March 21, 2013 - Formal Page 6 of 17 Comprehensive Plan / Rezoning Item A public hearing to amend the Comprehensive Plan - South District Plan to change the land use designation from Multifamily to General Commercial for property located at the southeast corner of the intersection of Highway 6 and Broadway Street. REZ13- 00005: Discussion of an application submitted by Casey's General Stores, Inc. for a rezoning from Commercial Office (CO -1) zone to Community Commercial (CC -2) zone for approximately 2.31 -acres of property and to amend the Conditional Zoning Agreement for 1.3 -acres of property currently zoned CC -2 located at the southeast corner of the intersection of Broadway Street and Highway 6. Miklo said staff has been working with the applicant on the screening for the property as well as with the Iowa City Police Community Service Officer to address concerns about visibility on the property. He said they have come to agreement on most issues. He described the changes in fencing plantings and a berm. He said with the revised plan staff feels that the landscaping requirements of the Code are being met while at the same time the concerns of the police about maintaining site visibility throughout the site are achieved. He said the applicant has agreed to limit the height of the canopy and to wrap the posts in masonry to match the building. He said staff and the applicant could not come to agreement on adding more windows to improve visibility and "eyes on the street." He said the applicant couldn't agree to do that because of the location of restrooms nor would they agree to staff's suggestion of enlarging the front windows. He showed examples of buildings that staff hoped the applicant would pick the best features from and use in their design. Miklo said staff is recommending approval of this application with these conditions: a. The development of the property will substantially conform to the site plan. Any significant changes from this site plan will require approval of the Design Review Committee. b. The development of the buildings and structures including canopies will be of a quality design appropriate for property abutting a residential neighborhood. Buildings and structures will include features such as stone and /or masonry materials, and muted colors and will substantially conform to the building elevations and plans attached here to and by reference made part of this agreement. Any significant changes from these designs will require approval of the Design Review Committee. c. The measurement from grade to the bottom of the canopy shall not exceed 15 feet. The overall height of the canopy shall not exceed 18'9" except for approved signage. Under canopy lighting shall be flush mounted or recessed within the canopy so that the light source is not exposed. d. A substantial buffer area of no less than 35 feet in width will be established along the southern and eastern property lines. This buffer must be screened to the S2 standard and include a decorative masonry and metal fence a minimum five (5) feet in height and deciduous over story trees to the north of the fence. Tree species, such as locust and pin oak, that provide a screening effect but also allow for visibility will be used. The trees will be properly pruned to assure that the bulk of the crown is located six feet above ground to help assure visibility. The fence shall be in substantial compliance with concept plan submitted to the City. Planning and Zoning Commission March 21, 2013 - Formal Page 7 of 17 e. Berms with plantings to be maintained at a height of between than 2 feet and 2.5 feet above the berm will be installed to screen to headlights as shown on the attached site plan. f. A landscaped setback of no less than 20 feet will be provided and maintained along Broadway Street. g. There will be a limit of one (1) free - standing sign located in the northwest corner of the property. There will be no building signs on the south and east sides facing the residential development. Other fascia and monument signs are permitted as per the code. h. Pedestrian lighting will be provided for the sidewalk connection to Hollywood Boulevard and the south east corner of the property. Lighting will be installed on the commercial side of the brick piers. i. Business hours will be limited to between 5:00 am and 11:00 pm. Eastham asked what windowing the staff preferred on the front of the building. Miklo said staff was suggesting that the applicant make them larger so the building has a more open appearance. He said staff was suggesting that more height be added to the windows and extended over to the edge of the entry. Freerks opened public hearing. Wally Pelds with Pelds Engineering Company representing Casey's General Stores summarized some of what they have changed in their plan: their parapet wall has been extended so you can't see the rooftop equipment; the building is encompassed completely with brick; they have added some columns to dress up the back of the building. He said the windows are already fairly large. He said part of the business model is that they use the same kinds of windows in all the stores and keep a stock on hand if hit by tornados. He said if they changed their windows they would also change their standardized energy envelope. He said they have a standardized layout of merchandise. He said they have really stepped up from what they have built in other locations. Freerks asked if they special order windows for buildings that have been adapted. Pelds responded that those stores are either torn down or remodeled to fit their standard template. Eastham asked if they agree to decrease the canopy height to fifteen feet above grade. Pelds said that is fine with them. John Rummelhart asked if that canopy and the site will accommodate large semis. Pelds responded that this store is not slated to have diesel fuel. He said they only really get a delivery truck and a tanker truck on site. He said the set up for the trucks is pretty standardized. Freerks closed public hearing. Weitzel moved to recommend approval of an amendment the Comprehensive Plan - South District Plan to change the land use designation from Multifamily to General Commercial for property located at the southeast corner of the intersection of Highway 6 and Broadway Street and REZ13- 00005: an application submitted by Casey's General Stores, Inc. for a rezoning from Commercial Office (CO -1) zone to Community Commercial (CC -2) zone for approximately 2.31 -acres of property and to amend the Planning and Zoning Commission March 21, 2013 - Formal Page 8 of 17 Conditional Zoning Agreement for 1.3 -acres of property currently zoned CC -2 located at the southeast corner of the intersection of Broadway Street and Highway 6 with the recommended conditions. Eastham seconded. Swygard said she thinks the applicant has worked hard to make the store fit this site. She said she particularly likes how the fencing and the lighting have been thought out to minimize the impact on the neighbors. Eastham said he appreciates the staff and applicant working together to attain a reasonable building design on a major highway in the city and to give reasonable consideration to the impact of car lights on the adjoining residences. He said that he believes the project will enhance the entire nearby neighborhood. Thomas said he also appreciates the effort that has gone into this. He said he thinks berming is an excellent approach to take for screening because some trees and shrubs may not make it in the long run so using just the earth form will be more effective. He said the shapes of the day lily areas seem a bit ragged to him, and he hopes in the implementation they will be smoothed out. He said he personally is okay with the amount of glass in the front. Freerks said she is happy with the fence and the berm and thinks it goes in the right direction to utilize something like that which is low in cost but will be effective. She said she likes the landscaping. She stated that she's happy to see something developed on this corner, and she thinks it will be utilized and will be a good project. She said she is a bit disappointed in the building design and personally likes more windows for the employees to be able to see what's going on outside. She suggested that perhaps in their next design template for Casey's that they use more windows. A vote was taken and the motion carried 7 -0 Rezonina Items REZ12- 00032: Discussion of an application submitted by Dealer Properties for a rezoning to amend the Sensitive Areas Development Plan to allow a reduction in the previously approved wetland buffer on property located at 2845 Mormon Trek Blvd (west of the intersection of Dane Road and Mormon Trek Blvd). Miklo said the applicant had a good neighbor meeting, one person attended, and the applicant agreed to plant a row of evergreens on the vacant residential lot that they own in the county. He said there is a revised plan, which shows compliance with the twenty foot buffer that's required by the Conditional Zoning Agreement and includes additional landscaping to screen the car dealership from the residences on Dane Road. He said there's some question of whether or not the lighting is in compliance, and the City needs to determine if the three - hundred foot setback applies to a residential zone in the county. He said if it is determined that the setback applies, the lights would have to be lowered to meet that standard. He said staff is recommending approval of the revised plan with the condition is that the mitigation work to the wetlands be completed before the new paving is installed. Eastham said the current Code doesn't allow buffer reduction and buffer averaging on the same site. Miklo said at the time this plan was approved, an applicant could seek both buffer reduction Planning and Zoning Commission March 21, 2013 - Formal Page 9 of 17 and buffer averaging. He said when the Code was rewritten a few years ago, the ability to do both was removed. Freerks mentioned that there are four to seven lights within the 300 foot area where they are thirty -two feet high, and asked if in the plan that was approved were they to be twenty -five feet high. Miklo said he thinks it was an oversight in creating and reviewing the plan. Thomas asked if they were to be reduced in height would it only apply to a certain few. Miklo said it would be the ones within three - hundred feet and pointed out the locations on the plan. He said any new ones would have to be limited in height. Thomas asked if they were in compliance with regard to the other standards in terms of outside lighting, like shielding. Miklo replied that they are in compliance with the higher standard of lighting for display lots. Miklo said the older parts of the lot do comply with the lighting standards. Eastham asked if it is the staff's position that there's no long -term effect on the stability of the wetland by reducing the buffer amount between the edge of the developed area and the wetland as is being requested. Miklo said he thinks it was a minimal amount of buffer reduction in terms of the long term effect on the wetland Freerks opened public hearing. Duane Musser of MMS Consultants said they prepared the original plan for the subdivision and the plans for the dealership. He said there are contractors this spring hired to put the wetlands in per the Corps permit. He said they updated the mitigation plan with the Corps of Engineers and made some modifications to it based on the current conditions of the site. He said the detention basin drains about sixteen acres of this side of Iowa City and approximately fifty acres of that goes into the basin. He said they are meeting the City requirements for a commercial development not only in the storage volume but also in the release rate into that existing waterway. He said through the proposed buffer reduction, they would be adding an additional 11,000 square feet of pavement for the display area. He said of that sixty acres of that drainage way, this 11,000 square feet is approximately half or .005 percent. Musser explained that the storage lay -down on the empty residential lot in the county is temporary for the construction of the wetlands. He said when the project is built that area would be graded and seeded and planted with pine trees. Freerks asked if there was parking now on the wetlands like there was at the time of the last Commission meeting. Musser said the vehicles were moved the day after that meeting. He said they staked the corners of the proposed parking addition. He said he and his wetland expert on his staff don't see this small percentage of reduction of the buffer as having any impact on that waterway or the drainage. Eastham asked if Musser saw any impact on the wetland itself. Musser said he doesn't. He said they will remove eighteen inches of top soil to get rid of the invasive species, bring in clean top soil to plant the wetland plants and, as according to any Corps permit, they have to monitor and maintain that, and if they don't, the meter keeps ticking until the Corps is satisfied. He said this should ultimately be a better wetland for the area and for the environment, and he thinks this is a good thing for the watershed. Miklo said he saw this as an improvement for the watershed too. Swygard asked how many cars can be parked on the 11,000 square feet of additional pavement. Musser said it's for product display, so forty -two can be parked on it. Planning and Zoning Commission March 21, 2013 - Formal Page 10 of 17 Ridgley said there are permeable surfaces that are almost cost neutral that would actually assist in the wetland issues. She said for future considerations, there are other options that achieve a better outcome. She said to be mindful of planting a variety of pines because if they are all the same and something happens to one, all the others become vulnerable. Freerks said they had talked in the past about using other kinds of surfaces but the problem in Iowa seemed to be the freezing and the thawing that caused issue. Janel Jung of 4161 Dane Road said at least three of the residents on Dane Road did not receive notice of the good neighbor meeting that was held. She said she is concerned with how much more Billion Auto wants to grow and thinks they threaten locally owned car dealerships. She said right now the lighting from Billions prevents them from using their deck. She said she's concerned that the additional lighting will impact her residence even more. Greenwood Hektoen said that as a condition of this zoning the Commission could say that regardless of the retroactive applicability of the lighting standards to county property, with any new lighting that's put on this property it comply while the City continues to investigate whether it applies to any lights that have been installed. Jung said she thinks that the dealership knew from the beginning that they had to put in a wetland and a buffer. She said they were parking illegally on the residential area and along the street in the City. She said every time the County told them to move the cars, they would bring them back in a few days. She said with Billion's past history, she has no faith that they will abide and comply with the laws and the Code. She had questions about protesting a rezoning. Rummelhart said he's concerned with the flow of water and the calculations and wants them to be looked at by City staff. He had the good neighbor meeting was held at noon, when few people could attend. He had questions about buffers and wetlands which Miklo answered. He said there have already been considerable accommodations to Billion and the previous owner. He said he doesn't know why they need additional pavement. He said his biggest concern is the lighting. He said the elevation difference needs to be taken into consideration because the Billion property sits up so much higher than the residences on Dane Road. He said there should be some conditions on what the trees will be on the vacant residential lot. He said he thought they should plant some trees on the lot where they tore down the building. He said on the original plan more seeding was required than on the current plan, and he would like to see the Commission require that the original amount be used. Musser said he knows they have a plan approved by the Corps, and they have two different wetland mixes that are to be combined and seeded at eighteen pounds per acre. He said the contractor for the applicant and Housing and Inspection Services have already agreed that the one light pole that needs to be moved and the one new additional pole will meet whatever the requirements are based on the residential zoning. Freerks asked if Musser would want to have the poles that currently are within 300 feet of the County residential zone lowered. Musser said he can request that, but he can't authorize it. Freerks said that lighting is a big issue. She said people expect to have a certain amount of pleasure from their living space and that doesn't mean that they want other people's lights beaming down on them all day and all night. Miklo reminded the Commission that they can put conditions on the lighting. Musser said that the applicant was willing to lower all the poles within the 300 feet of the County residential zone and will make that a part of the project. He said he will confer with staff about the trees they are planting and the mix of varieties. Planning and Zoning Commission March 21, 2013 - Formal Page 11 of 17 Eastham asked Musser if he looked at whether the water run -off from the proposed additional pavement is within the design parameters of the existing storm water structures. Musser said it absolutely was. He said that 11,000 square feet is more than adequately covered with the original design basin that's built. Freerks closed public hearing. Thomas moved to recommend approval of REZ12 -00032 for rezoning to amend the Sensitive Areas Development Plan to allow a reduction in the previously approved wetland buffer on property located at 2845 Mormon Trek Boulevard with the condition that the lighting comply with the three - hundred foot residential buffer requirement. Eastham seconded. Eastham said he visited this site today and in terms of lighting, there's a huge elevation difference between parking lot for the dealership and some of the residences in the area, and he can understand the desirability of getting the light poles lower in height at least for the additional parking area and hopefully for the existing poles. He said the gist of this request is to reduce the required buffer area, and he's satisfied now after reading 2003 materials regarding wetland regulations and those of today that there's some sensibility in applying the 2003 regulations to this request. Eastham said in terms of the leeway he has to request or require some sort of trade off of benefits, he's usually happy to try to do that, but he's also aware that his first obligation is to try and conform to the Planning and Zoning Ordinance. He said in this situation the Ordinance gives the owner the right to obtain this buffer reduction because there's no indication that reducing the buffer will impact the existing or new wetland. He said the lighting requirement is one of the major things he's interested in. Freerks said for the future she would like to look into the areas around the edges of Iowa City and how it affects Johnson County. She said it's always good to look ahead and see how what they do now affects how it integrates into our community in the future. She said this application was a tough one because of the things that were supposed to happen that didn't and that can lead to sour feelings. She said it will be an improvement having the wetlands restored. She said she would hope that Billion will keep the empty lot as green space or as mitigation in the future. She said she will vote in favor of this project even though it is above the minimum, but just because there is a minimum that doesn't mean that it has to be the requirement to aim for. A vote was taken and the motion carried 7 -0. Freerks asked for a three minute break, after which the meeting was called to order. REZ13- 00001: Discussion of an application submitted by University of Iowa for a rezoning from Institutional Public (P2) zone to Public/Medium Density Multifamily (P2 /RM -20) zone for approximately 27.8 acres of property located west of Mormon Trek Boulevard, north of Hawkeye Park Drive. Miklo said that properties zoned as Public mean they are. owned by a government entity, and because it's Institutional Public it's exempt from most local zoning regulations. The proposal is to lease this property on a long -term basis to a private entity that would build multifamily housing on the property. He said staff feels this does meet the criteria for being zoned multifamily as it has good access to a major street and access to commercial goods and services in the area. Planning and Zoning Commission March 21, 2013 - Formal Page 12 of 17 He said it is also served by transit. He said it will continue to be surrounded by University -owned property and would not have an effect on an established residential neighborhood. Miklo said there are some environmentally sensitive issues with this property, as portions of it are in the floodplain. Miklo said staff recommends approval of this proposal. He showed the Commission photos of the area and said the existing buildings will be removed in two phases, and there will not be reconstruction in areas within the flood plain. Eastham asked if the City will receive property taxes from the buildings but not from the land. Miklo said that is the case. Eastham asked if the City will provide water, sewer, streets, public safety and bus service. Miklo responded that the University will still provide some of those services. Freerks opened public hearing. David Kieft of the University said that the facilities will be operated with University water, and because of the Cleary Act, the University police will continue to patrol that neighborhood. Martin asked if CAMBUS will still operate there. Kieft said it would, and the same services that are there now will continue to operate. He said it will still be graduate and married student housing. He said they are entering into a fifty -one year ground lease with the developers. Easthams asked if the developer would be able to rent some of the units to non - students. Kieft said that if by certain dates, a certain occupancy has not been reached by University students, then it is available to other students in the area, like Kirkwood students. He said subsequently, if more than ten percent occupancy exists after a certain date, rental can be offered to the general public. Eastham asked if the University would provide law enforcement services to all renters. Kieft said it will include the entire area, because the Cleary Act is linked to the land, not to who lives on it. Thomas asked how many units there are now and how many are in the redevelopment. Kieft replied that there will be an overall reduction in the number of units. He said the plan is to eliminate the current section used for graduate housing. Eastham asked if during phased development some of the units won't be available for occupancy. Kieft said there will be a reduction in housing during that phasing. Ridgley said Kieft hadn't exactly answered Eastham's question. She asked him how many units are there now and how many units will there ultimately be, and what is the time line of the phasing. Greenwood Hektoen said that in the staff report it states that the complex currently contains fifteen two -story buildings, with 504 one and two- bedroom units, although some of them were damaged in the flood. Kieft said if both phases were done the complex would go from what 587 units to 540. He said that would include Hawkeye Court and Hawkeye Drive. Freerks asked what the time frame is. Kieft said demo will begin on the first half of Hawkeye Court this summer for occupancy the following August, and it would be two years from now that the second phase of construction will begin. Eastham asked if current residents will be displaced during construction. Kieft said students are being accommodated at other locations and everyone's lease ends in May. Freerks closed public hearing. Planning and Zoning Commission March 21, 2013 - Formal Page 13 of 17 Eastham recommended approval of REZ13 -00001 an application submitted by University of Iowa for a rezoning from Institutional Public (P2) zone to Public/Medium Density Multifamily (P2 /RM -20) zone for approximately 27.8 acres of property located west of Mormon Trek Boulevard, north of Hawkeye Park Drive. Swygard seconded. Eastham said this is an interesting approach to providing student housing. He said he is satisfied that the City is not committing itself to providing infrastructure support that it's not getting property taxes to cover. Freerks said it seems an equal trade -off in terms of use. She said it's interesting that the City will be getting taxes on the buildings. Swygard said she thinks the area is overdue for redevelopment. She said she hopes that the costs can be contained somewhat so that students renting the new buildings are not hit with a large jump in cost. A vote was taken and the motion carried 7 -0 Code Amendment Items Discussion of an amendment to Title 14: Zoning to define rooming house cooperatives as a type of Fraternal Group Living Use and to specify that Fraternal Group Living Uses are allowed by special exception in the RNS -20 Zone and to modify the residential density and parking standards for said uses to be consistent with the density and parking standards for multi - family uses. Miklo said this came to the City's attention through a request by the River City Housing Cooperative. He said they have rooming houses in a Neighborhood Stabilization Medium Density (RNS -20) zone and would like to buy houses in the immediate area to expand their organization. He said the current zoning would not allow that because they are treated like rooming houses, which are not allowed in that zoning district, but fraternities and sororities are. He said after staff talked to the cooperative they believe that the applicants are much more like a fraternity or sorority than they are to rooming houses. He said staff feels that if they are going to expand this opportunity for group living, staff should look at the best way to accomplish that but still address the concerns about neighborhood stabilization. He said they thought the special exception process would be the best way to do that to allow review of these proposals. He said they are proposing amendments to bring these uses more in line in terms of density so that there are not incentives to establish these sorts of group homes over multifamily. He said staff is recommending Code amendments to treat cooperatives as group living in more of a fraternal format and require a special exception and a change in density from one unit per five - hundred square feet to one unit per nine - hundred square feet. Eastham asked what happens if these groups meet the requirement for a time but then cease to do so. Miklo said if they didn't meet the special exception, the building would have to revert to an allowed use in the zone Freerks opened public hearing. Planning and Zoning Commission March 21, 2013 - Formal Page 14 of 17 Justin Mulford of 2177 Dempster Drive, Coralville, said he is currently working on building a new fraternity building for Sigma Phi. He said the Code amendments to the density are going to take the fraternity from a possible twenty -one residents to thirteen and make every fraternity and sorority non - conforming. Freerks asked what the square footage of the lot is. Mulford said it's 12,000 square feet. Freerks said that most fraternities and sororities have much larger lot areas, which will change the density. Miklo said most of the Greek organizations are already nonconforming. Mulford said changing the density is not going to allow for any new fraternities or sororities to start up. Martha Wichert of East College Street said she lives in the neighborhood of the proposed fraternity. She asked if there are any rules about green space. Freerks said that comes up often, and that is a small part of the reason that some of these density changes came about in the first place. She said the City is looking for a way to have those areas closer in where there are older homes that were never intended to be redeveloped lot line to lot line. Freerks said there could be a fraternity at Mulford's site, but he would need a bigger lot to accommodate it. Dan Rothje of the River City Housing Collective said it's important in order to maintain a sense of community to have all their properties located in the same area. Mike Wright of 225 Lucas Street said this proposal would not only bring everything into line city- wide, but also reduce the possibility of something coming up in an RNS -20 that's incompatible to a lower density zone that is immediately adjacent to it. He said the Northside Neighborhood Association thinks this amendment is a good idea. Mulford had questions about density and size and open space. Miklo said in terms of open space there has been some dissatisfaction with the setback standards in these neighborhoods, and there isn't a minimum open space requirement, just requirements for front, back and side yard requirement. He said this is a big issue that is on the Commission's list of things to look into. Greenwood Hektoen said the density also affects the number of parking spaces you can have on the lot so if there's less density, there will be less parking, maybe providing the opportunity for more green space. Thomas said because it is group living with fewer occupants, perhaps that could lend itself to the development of outdoor, usable space. Freerks said to Mulford that perhaps this small lot isn't best served to have that type of occupancy. Freerks closed public hearing. Weitzel moved to recommend approval of amendment to Title 14: Zoning to define rooming house cooperatives as a type of Fraternal Group Living Use and to specify that Fraternal Group Living Uses are allowed by special exception in the RNS -20 Zone and to modify the residential density and parking standards for said uses to be consistent with the density and parking standards for multi - family uses. Thomas seconded. Eastham asked Miklo to repeat the rationale for changing the density from 500 to 900 square feet in the RNS -20. Miklo said the City previously based density on the number of bedrooms Planning and Zoning Commission March 21, 2013 - Formal Page 15 of 17 and made adjustments in the Code to base it on bedrooms versus unit, and this would bring it in line with those formulas to make them the same. Freerks said it seems like a loophole that definitely needs taken care of. She said she hopes that the housing cooperative can continue to live within the neighborhood. She said she thinks their homes blend in well. A vote was taken and the motion carried 7 -0 Discussion of amendments to Title 14: Zoning Code to establish parking location standards and entranceway standards that will reduce the visual impact of structured and surface parking areas along residential streets in Multifamily Zones. Miklo said as buildings become denser there is more demand for fitting parking on to sites, with the result of less green space, one of the neighborhoods concerns. He showed pictures of examples of what happens when you fill the first level of the building with parking and then elevate the residential. He said it removes the building from the street and makes it difficult to provide access for people with disabilities and results in changes in grade as you go up and down a street. He said the idea for this amendment would require that you have a lobby or entrance at grade to make it more accessible but also make it fit into the neighborhood and be more of a human scale. Thomas said he had concerns with the three foot in elevation from an accessible ramp standpoint. Miklo said that's a standard dimension that's used in form -based codes to elevate the first floor above the street to provide some privacy from the street, but the lobby entrance could still be at grade, but this would set a maximum standard. Freerks opened public hearing. Freerks closed public hearing. Weitzel moved to recommend approval of amendments to Title 14: Zoning Code to establish parking location standards and entranceway standards that will reduce the visual impact of structured and surface parking areas along residential streets in Multifamily Zones. Swygard seconded. Freerks said this is something that needs to be addressed. Dyer said in this building example that Miklo showed them, the elevation is determined because it's in the floodplain. Miklo responded that there were other ways to achieve it. Freerks said a new tendency is to berm up a building for parking. Miklo said as noted in the proposal there are exemptions for floodplains and sloping sites. A vote was taken and the motion carried 7 -0. OTHER Planning and Zoning Commission March 21, 2013 - Formal Page 16 of 17 Consideration of Meeting Minutes: March 4 and March 7, 2013 Eastham moved to adopt the minutes of March 4 and March 7. Swygard seconded. A vote was taken and the motion carried 7 -0. ADJOURNMENT: Eastham moved to adjourn. Weitzel seconded. The meeting was adjourned on a 7 -0 vote. Z _O U) U) O 0 R V W o Z Z N Cl r N G N 06 W UJ _Z F.. 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MEMBERS PRESENT: Kingsley Botchway (12:05 P.M.), Donald King, and Royceann Porter MEMBERS ABSENT: Melissa Jensen STAFF PRESENT: Staff Kellie Tuttle present RECOMMENDATIONS TO COUNCIL Accept PCRB Report on Complaint #12 -06 EXECUTIVE SESSION Motion by King and seconded by Porter to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22 -7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0, Jensen absent. Open session adjourned at 12:05 P.M. REGULAR SESSION Returned to open session at 12:42 P.M. Motion by King, seconded by Botchway to forward the Public Report for PCRB Complaint #12 -06 to City Council. Motion carried, 4/0, Jensen absent. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • April 16, 2013, 5:30 PM, Emma J Harvat Hall • April 23, 2013, 6:00 PM, Iowa City Public Library, Rm A (Community Forum) • May 14, 2013, 5:30 PM, Helling Conference Rm • June 11, 2013, 5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by King and seconded by Botchway. Motion carried, 4/0, Jensen absent. Meeting adjourned at 12:44 P.M. u n u u n o c o� CD y CD CD Fl of A "p! eDD =I 9 9 a b r yn �GN O � � N N 0 4'O� wx ro� Ho d Qy fD "S O 'Li ".r fD v, Z to Al iy rA /Qy y� b Q ara N O �o h � yC �C DC yC N i 0 O 9 9 a b r yn �GN O � � N N 0 4'O� POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City, IA 52240 -1826 (319) 356 -5041 April 2, 2013 To: City Council Complainant City Manager Sam Hargadine, Chief of Police Officer(s) involved in complaint From: Police Citizen's Review Board Re: Investigation of PCRB Complaint #12 -06 This is the Report of the Police Citizens Review Board's (the "Board ") review of the investigation of Complaint PCRB #12 -06 (the "Complaint "). BOARD'S RESPONSIBILITY Under the City Code of the City of Iowa City, Section 8 -8 -7B (2), the Board's job is to review the Police Chief's Report ( "Report") of his investigation of a complaint. The City Code requires the Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the Report "because of the Police Chiefs professional expertise ", Section 8 -8 -7 B (2). While the City Code directs the Board to make "Findings of Fact ", it also requires that the Board recommend that the Police Chief reverse or modify his findings only if these findings are "unsupported by substantial evidence', are "unreasonable, arbitrary or capricious" or are "contrary to a Police Department policy or practice, or any Federal, State or local law ", Section 8 -8 -7 B (2) a, b, c. BOARD'S PROCEDURE The Complaint was initiated by the Complainant on November 26, 2012. As required by Section 8 -8 -5 (B) of the City Code, the Complaint was referred to the Chief of Police for investigation. The Chief's Report was filed with the City Clerk on February 22, 2013. The Board voted to review the Chiefs Report in accordance with Section 8 -8 -7 (13)(1)(a), On the record with no additional investigation. The Board met to consider the Report on March 6, 2013 and April 2, 2013. FINDINGS OF FACT On November 25, 2012 at 0408 am, Officer A observed a male running on the sidewalk in 700 blk of East Burlington. Officer A spoke with the subject, identified as the Complainant, and observed him to be intoxicated. Officer A asked the Complainant if he would consent to a search, to which the Complainant said yes, and then changed his mind. The Complainant said he was going to leave, at which point Officer A advised him he could not. The Complainant ran from Officer A, was told to stop, and was tackled after a short foot chase. The Complainant resisted while on the ground. Officer B arrived, followed by Officer C, and assisted Officer A in handcuffing the Complainant. During this time he appeared to sustain an abrasion to the side of his face, which officers believed to be minor. The Complainant was searched after being arrested, where a "one- hitter" (small pipe) was found. While Officers attempted to place him in the patrol car, the Complainant again began to resist and was taken to the ground again. Officer D was present at this point; his involvement with the Complainant was to take pictures of the Complainant's injuries. The Complainant was taken to the Johnson County Jail, and was charged with Public Intoxication, Interference with Official Acts, and Possession of Drug Paraphernalia. ALLEGATION #1 — Excessive Force Based on the provided witness statements, including the Complainant's, and the investigative reports, there is no evidence to suggest the use of excessive force. During his interview, the Complainant admitted his was never punched, kicked, or struck by officers. Allegation 1: Excessive force — Not sustained ALLEGATION #2 — Illegal Search There is no evidence to suggest the search was illegal. Officer A, after being advised by his supervisor to do so, was giving extra attention to an area with a high burglary rate. The Complainant was observed running in this area at 0408 am, at which time Officer A stopped him. The Officer asked the Complainant if he would agree to a search, the Complainant said "no" and was not searched. The Complainant was searched only after he was arrested which is standard practice. There is no violation of the Iowa City Police department policies indicated. Allegation 2: Illegal search — Not sustained COMMENTS None. IP19 MINUTES PRELIMINARY PUBLIC ART ADVISORY COMMITTEE THURSDAY, February 7, 2013 LOBBY CONFERENCE ROOM — CITY HALL Members present: Melissa Mitchell, John Engelbrecht, Rick Fosse, Tam Bryk Not present: Jan Finlayson, Susie Thurmond, Mike Moran Staff Present: Marcia Bollinger, Jeff Davidson Public Present: None CALL TO ORDER Meeting called to order at 3:36pm. INTRODUCTION OF NEW MEMBER: Tam Brvk PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA No new business. CONSIDERATION OF THE MINUTES OF THE MAY 3RD. 2012 MEETING MOTION: Fosse moved to approve the May 3rd, 2012 meeting minutes as amended. Engelbrecht seconded. Motion passed 4:0. ELECTION OF OFFICERS Bollinger stated that Finlayson would accept the chairperson again and Thurmond would be interested as well. Bryk stated she would not be interested in being nominated. John said he was okay with Finlayson and Thurmond as the chair and co- chair. Bollinger recommended Thurmond as chair and Finlayson as co- chair. Engelbrecht stated he would be fine with being the co -chair if Thurmond was chair. MOTION: Bryk moved to recommend Engelbrecht as co -chair and Thurmond as chair. Mitchell seconded. Motion passed 4:0. IOWA CITY PUBLIC ART PROGRAM STATUS REPORT (13:00 Bollinger updated the members on the Public Art Program. Bollinger stated that the upcoming fiscal year's budget (FY14) has $10,000 appropriated. Bollinger explained that a proposal was made to the City Manager's office suggesting that increased hotel -motel tax revenue from some of the new hotels could potentially be used for public art. The new hotel on Riverside Drive would be adding a substance increase to tax revenue as will any other future hotels. She added that one aspect of the proposal suggested that the Public Art Advisory Committee would work through the process of developing a Public Art Action Plan that will include specifics related to propagating future partnerships, actively pursuing grant funding opportunities and other funding options from outside the program. Bollinger then explained the percent for art program utilized by many communities to fund their public art programs. Bryk suggested the University of Iowa's plan is a good plan to parallel and that the City should recognize other cities /entities are providing a percentage. Bryk also stated that she would like the University of Iowa to commit their funds towards Iowa or United States artist's work. Fosse said it is hard to get artists, local artists, to participate and that most of Iowa City's art is from out of state. Bryk then explained that it is hard for artists to participate in certain City projects due to the small amount of monetary gains compared to the amount of money they could get paid for other jobs. Bollinger stated that as part of the updated comprehensive plan, art is mentioned in a variety of different areas within the Art and Culture section. Bollinger stated that looking for additional funding sources (for public art) was part of the proposed comprehensive plan. An art component is also included in the River Front Crossings Plan. Bryk suggested she would like to see the focus should be on the River Front Crossings project. Davidson recommended the percentage for art to be brought up when preparing the budget again in October. He suggested the members should structure a recommendation in the Summer /Fall and in the meantime to address the $10,000 in the budget. Bollinger suggested pursuing a specific art project or to sponsor artists that have a project in mind. Davidson said the projects that the committee moves forward with need to have broad support and acceptance in order to receive funding in the future. Fosse mentioned the committee should read up on the artists rights act because once a piece of art goes in there is a certain encumbrance and the committee should not create an obstacle for future generations. He also commented on the maintenance of art structures that may lead to encumbrances for the committee. Discussion proceeded towards the law of art structures and what other cities have been doing. Bryk suggested she wish to see Neighborhood Art program continues to be funded through the public art fund. Bollinger then stated that only $10,000 is available so it is difficult to determine if all the money should go into neighborhood art or in combination with other projects. UPDATE ON POETRY IN PUBLIC GRANT WOOD NEIGHBORHOOD ART PROJET BENCHMARKS, ETC. Bollinger provided a summary of the Grant Wood Neighborhood Art project in regards to where the pillars will be located and when. Jill Harper, Art Teacher at City High is overseeing this project similar to the Washington Hills neighborhood art project. The Grant Wood project will be the last neighborhood project that was approved by the City Council. The Melrose neighborhood had also presented a proposal 5 years ago or so but never completed. The neighborhood Melrose neighborhood is interested in completing the project in the future. The BenchMarks project is expected to be continued this spring. An inventory is expected to be completed to quantify what has been done. Fosse commented on the scale and scope of the projects, saying that past art was of a greater caliber than the most recent art. He had mixed feelings about the project in general; he said less attractive benches are intermixed within all. He recommended to not paint more benches completed until a great proposal came along. Bryk stated there was a no request for proposals for the project and that the budget was low. Benches are planned to be re -done after a year. Bryk stated there was a clause stating the city can paint over the benches after a year. Fosse wanted to know if having an artist on the committee would help to determine what looks good on paper will also transfer nicely onto the benches. Bollinger stated that the process of choosing sketches could be more selective if there were numerous proposals. Bryk stated that she heard not one proposal has been turned down and was wondering how the committee would respond to proposals. Engelbrecht also stated that criteria needed to be developed in order to reject or accept artist proposals and that phase 2 of the benchmarks project that would unify the benches and tighten the concept by taking more aesthetic control over the benches. Bollinger asked if anyone was interested in being on the committee give the best proposals an opportunity to work together and create a vision. Bryk stated that the committee should limit the number of proposals to a certain number so no one is excluded for any specific reason. OTHER No other news. ADJOURNMENT Engelbrecht motioned and Mitchell seconded a motion to adjourn at 4:45 PM. Minutes created by Emily Ambrosy. L 0 V �% w M O � � r Q C N Q� vQ a N ` w CD a) 4) co Q O d Q Q Z II II 11 II Y XOO C E U N Q. 0 C H M XXOX OXO N N ci XoXXX -X N XoXXXOX 00 \ co \ \ \ \ \ \ L.. .L X- r 0 r 0 r 0 T 0 r 0 r 0 0 \ \ \ \ \ \ W r r r r r r C)0000C) f E O N 'y Y 4) L o O LPL C N o IE 'Q tO L U) c� Oc.� =dCO0 Z m W LL. � co i- LL 2 N ` w CD a) 4) co Q O d Q Q Z II II 11 II Y XOO C E U N Q. 0 C H