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HomeMy WebLinkAbout2013-05-14 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. Iowa City ----- 1� u,r1� City Council Agenda � QL; Special Formal CITY OF IOWA CITY May 14, 2013 - 7:00 p.m. City Hall — Harvat Hall 0 E. Washington Street www.icaov.ora ITEM 1. CALL TO ORDER. ITEM 1 a Roll Call ITEM 2. STUDENT CITIZENSHIP AWARDS — Lemme Elementary ITEM 2a Julia Coelho ITEM 2b Maddie Kimm ITEM 2c Sam Schroder ITEM 3. STUDENT CITIZENSHIP AWARDS — Longfellow Elementary ITEM 3a Ella Hennager ITEM 3b Kelsey Martin ITEM 3c Ry Threlkeld- Wiegand ITEM 4. PROCLAMATIONS ITEM 4a Drinking Water Month ITEM 4b Iowa Girls Softball Month ITEM 4c Bicycle Month ITEM 4d Scald injury Awareness month ITEM 5. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR AMENDED. ITEM 5a. Approval of Council Actions, subject to corrections, as recommended by the City Clerk: ITEM 5a(1) April 23 Council Work Session ITEM 5a(2) April 23 Council Special Formal Official & Complete ITEM 5b. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action). ITEM 5b(1) Airport Commission — March 21 ITEM 5b(2) Civil Service Commission —April 30 ITEM 5b(3) Housing and Community Development — March 7 ITEM 5b(4) Library Board of Trustees — March 28 ITEM 5b(5) Parks & Recreation Commission — March 13 ITEM 5b(6) Planning & Zoning Commission (informal) — April 1 ITEM 5b(7) Planning & Zoning Commission (formal) — April 4 ITEM 5b(8) Planning & Zoning Commission (informal) — April 15 ITEM 5b(9) Planning & Zoning Commission (formal) — April 18 ITEM 5b(10) Telecommunications Commission — March 25 May 14, 2013 City of Iowa City Page 2 ITEM 5c. Permit Motions and Resolutions as Recommended by the City Clerk. (New) ITEM 5c(1) Special Class C Liquor License for Joensy's Rest, Inc., dba Joensy's Rest, 2563 N. Dodge St. ITEM 5c(2) Outdoor Service Area for Hildago, Inc., dba El Cactus Authentic Mexican Cuisine, 1921 Keokuk St. (Renewal) ITEM 5c(3) Class C Liquor License for Sam's Pizza IC, Inc., dba Sam's Pizza IC, Inc., 441 S. Gilbert St. ITEM 5c(4) Class E Liquor License for Southside Spirits, LLC, dba Southside Liquor & Tobacco, 601 Hollywood Blvd Suite 1. ITEM 5c(5) Outdoor Service Area for Lusati, Inc., dba Quinton's Bar & Deli, 215E. Washington St. ITEM 5c(6) Outdoor Service Area for Iron Hawk, LLC, dba Iron Hawk, 122 E. Washington St. ITEM 5d. Resolutions and Motions: ITEM 5d(1) RELEASE OF LIEN FOR 1333 CEDAR STREET - AUTHORIZING THE i 3 f MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 1333 CEDAR STREET, IOWA CITY, IOWA. Comment: The owners of the property located at 1333 Cedar Street received assistance through the City of Iowa City's Housing Rehabilitation Program. The loan has been paid off; thus the lien needs to be released. ITEM 5d(2) ELIMINATING THE POSITION OF MANAGEMENT ANALYST - AMENDING THE BUDGETED POSITIONS IN THE FINANCE ADMINISTRATION DIVISION OF THE FINANCE DEPARTMENT AND THE ADMINISTRATIVE AND CONFIDENTIAL PAY PLAN BY ELIMINATING THE POSITION OF MANAGEMENT ANALYST. Comment: This resolution eliminates a half -time Management Analyst position. Duties within the Finance Administration Division have been re- structured and this position is no longer needed. ITEM 5d(3) SUBORDINATION FOR 3017 STANFORD AVENUE - AUTHORIZING f3- 1S0 THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND MIDWESTONE BANK, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 3017 STANFORD AVENUE, IOWA CITY, IOWA. Comment: MidWestOne Bank has requested that the City approve a Subordination Agreement for property at 3017 Stanford Avenue. The owners of the property received funding from the City of Iowa City's Downpayment Assistance Program. The property has enough equity to cover the City's lien position. May 14, 2013 City of Iowa City Page 3 ITEM 5d(4) RELEASE OF LIEN FOR 328 FAIRCHILD STREET - AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 328 FAIRCHILD STREET, IOWA CITY, IOWA. Comment: The former mortgagor of the property located at 328 Fairchild Street received assistance through the City of Iowa City's Housing Rehabilitation Program. The loan has been satisfied; thus the lien needs to be released. ITEM 5d(5) SUBORDINATION FOR 1846 CHELSEA COURT - AUTHORIZING THE l3 Ps a` MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND US BANK NATIONAL ASSOCIATION, OWENSBORO, KENTUCKY FOR PROPERTY LOCATED AT 1846 CHELSEA COURT, IOWA CITY, IOWA. Comment: US Bank National Association has requested that the City approve a Subordination Agreement for property at 1846 Chelsea Court. The owners of the property received funding from the City of Iowa City's Downpayment Assistance Program. The property has enough equity to cover the City's lien position. ITEM 5d(6) SUBORDINATION FOR 733 ARCH ROCK RD. - AUTHORIZING THE 13 - 1.53 MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND UNIVERSITY OF IOWA COMMUNITY CREDIT UNION, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 733 ARCH ROCK ROAD, IOWA CITY, IOWA. Comment: University of Iowa Community Credit Union has requested that the City approve a Subordination Agreement for property at 733 Arch Rock Road. The owners of the property received funding from the City of Iowa City's Downpayment Assistance Program. The property has enough equity to cover the City's lien position. May 14, 2013 City of Iowa City Page 4 ITEM 5d(7) 01COPS HIRING PROGRAM GRANT- IN SUPPORT OF STAFF RECOMMENDATION TO APPLY FOR THE GRANT AND IF IS 144, SUCCESSFUL CREATE SCHOOL RESOURCE OFFICERS (SRO's) WITHIN BOTH HIGH SCHOOLS. Comment: The City Council received recommendations from the Ad Hoc Diversity Committee in their March 7, 2013 Information Packet and held a work session regarding the recommendation on April 9, 2013. One of the recommendations was for the Police Department to encourage more relationship building activities between the police and public. By placing SRO's in the two high schools we accomplish this recommendation by working directly with school officials, working to develop positive relationships with young students and creating a safe environment for learning. Additionally, regarding the disparity issue in the juvenile justice system the presence of SRO's in the schools working with school administrators is a perfect balance between maintaining security and handling matters within the school. ITEM 5d(8) 2012 MUSCATINE AVENUE WATER MAIN IMPROVEMENTS - f ACCEPTING THE WORK FOR THE 2012 MUSCATINE AVENUE WATER MAIN IMPROVEMENTS PROJECT. Comment: The project has been completed by Carter and Associates, Inc. of Coralville, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. ❖ Project Estimated Cost: $ 936,946.00 ❖ Project Bid Received: $ 714,137.06 ❖ Project Actual Cost: $ 776,941.67 ITEM 5d(9) PHASE 1 OF THE FIRST AVENUE STORM SEWER IMPROVEMENTS - l3 -155 ACCEPTING THE WORK FOR THE PHASE 1 OF THE FIRST AVENUE STORM SEWER IMPROVEMENTS PROJECT. Comment: The project has been completed by Sulzberger Excavating, Inc. of Muscatine, Iowa, in substantial accordance with the plans and specifications. This project includes one major change order for $128,186.04 to extend a box culvert that was originally planned to be a part of the Lower Muscatine Reconstruction Project. The work was shifted to this project so that phasing would have less impact on local businesses and because of the favorable prices on this contract. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. ❖ Project Estimated Cost: $ 353,000.00 ❖ Project Bid Received: $ 281,967.00 ❖ Project Actual Cost: $ 441,566.26 May 14, 2013 City of Iowa City Page 5 ITEM 5d(10) 2012 SEWER REPAIR - ACCEPTING THE WORK FOR THE 2012 SEWER REPAIR PROJECT. Comment: The project has been completed by Lynch's Excavating, Inc. of West Branch, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Engineer. ❖ Project Estimated Cost: $ 80,300.00 ❖ Project Bid Received: $ 68,560.00 ❖ Project Actual Cost: $ 74,338.30 ITEM 5d(11) FIRE AND POLICE INTERIOR REMODELING PROJECTS 2012 - 13 ACCEPTING THE WORK FOR THE FIRE AND POLICE INTERIOR REMODELING PROJECTS 2012. Comment: The project has been completed by City Construction Group of Iowa City, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. ❖ Project Estimated Cost: $ 278,900.00 ❖ Project Bid Received: $ 212,150.00 ❖ Project Actual Cost: $ 225,137.00 ITEM 5d(12) WATER SERVICE CONSTRUCTION SPECIFICATIONS - ADOPTING / 3 -1.5 g, THE IOWA CITY CONSTRUCTION SPECIFICATIONS SECTION 02660 FOR WATER DISTRIBUTION AND SECTION 02665W FOR WATER SERVICE WORK FOR CONTRACTORS. Comment: The Iowa City construction specifications Section 02660 (Water Distribution) and Section 02665W (Water Service Work for Contractors) have been revised to meet current standards and regulations. These specifications are used for water main and water service work within the City. ITEM 5d(13) PEBBLE QUICKLIME - AUTHORIZING THE PROCUREMENT OF l3— 15� PEBBLE QUICKLIME FOR LIME SOFTENING OF THE CITY'S DRINKING WATER. Comment: This resolution will approve the procurement of pebble quicklime for lime softening of the City's drinking water from Western Lime for $223,200. Four bids were received using the formal procurement process. This purchase exceeds the $150,000.00 spending authority of the City Manager, so Council action is required. May 14, 2013 City of Iowa City Page 6 ITEM 5d(14) ON- STREET PARKING METER SYSTEM REPLACEMENT PROJECT - �� AWARDING CONTRACT AND AUTHORIZING THE CITY MANAGER TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR REPLACEMENT OF ON- STREET PARKING METER SYSTEM FOR THE TRANSPORTATION SERVICES DEPARTMENT. Comment: The Transportation Services Department issued a Request for Proposal for the replacement of the existing on- street parking meter system and five proposals were received on March 12, 2013. This project includes the replacement and upgrade of 1175 single space parking meters, management software and vehicle detection sensors. The Transportation Services Department recommends award of the contract to Duncan Parking Technologies, Inc. The cost to replace the 1175 existing parking meters is $546,375.00, and is a part of CIP project 3009 to be funded from parking operations. Annual operating costs for the system are $77,550.00 per year. Vehicle detection sensors may be purchased at a later date as a part of this contract. ITEM 5d(15) NOTICE OF SALE OF GENERAL OBLIGATION BONDS -DIRECTING THE ADVERTISEMENT FOR SALE OF $7,230,000 (DOLLAR AMOUNT SUBJECT TO CHANGE) GENERAL OBLIGATION BONDS, SERIES 2013A, AND APPROVING ELECTRONIC BIDDING PROCEDURES. Comment: This resolution allows for the advertisement for the sale of the bonds and for the receipts of electronic bids by FAX machine and through the PARITY competitive bidding system. The PARITY electronic bidding system has been determined to provide reasonable security and to maintain the integrity of the competitive bidding process, and to facilitate the delivery of bids by interested parties in connection with the offering at public sale. ITEM 5d(16) NOTICE OF SALE OF TAXABLE GENERAL OBLIGATION BONDS - !3 -- I1'a DIRECTING THE ADVERTISEMENT FOR SALE OF $520,000 TAXABLE GENERAL OBLIGATION BONDS, SERIES 2013B, AND APPROVING ELECTRONIC BIDDING PROCEDURES. Comment: See previous comment above. ITEM 5d(17) AUDIT SERVICES -AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR AUDIT SERVICES FOR 13-/(93 THE FISCAL YEAR 2013 CITY OF IOWA CITY FINANCIAL STATEMENTS. Comment: Professional service contracts over $50,000 require approval by City Council. The FY2013 Eide Bailly contract for audit services is not to exceed $58,500. The contract does allow for the auditors to bill $2,500 for each major program in excess of that amount, if we have more than 3 major federal programs that need audit. In FY2012 the Eide Bailly audit fees totaled $62,600 and included 6 major federal programs that required auditing. We believe Eide Bailly's fee request is reasonable and recommend that the City Council approve the contract for audit services. May 14, 2013 City of Iowa City Page 7 ITEM 5e. Setting Public Hearings: ITEM 5e(1) OAKNOLL SKYWALK CONVEYANCE - INTENT TO CONSIDER THE L3-- /44 PROPOSED CONVEYANCE OF A PORTION OF VACATED RIGHT -OF- WAY ALONG SPRING STREET AND GEORGE STREET TO CHRISTIAN RETIREMENT SERVICES, INC. AND SETTING A PUBLIC HEARING ON SAID PROPOSAL FOR JUNE 4, 2013. Comment: City Council has approved the vacation of Spring Street and certain air and subterranean rights within the George Street right -of -way, subject to the retention of certain easements. Oaknoll is now requesting that the City convey these vacated rights to it in order to facilitate expansion of their campus and the construction of a skywalk above George Street. State law requires that the City be paid fair market value for these property rights. ITEM 5e(2) NORMANDY DRIVE REZONING - MOTION SETTING A PUBLIC HEARING FOR JUNE 4, 2013, ON AN ORDINANCE REZONING PROPERTY FROM LOW- DENSITY SINGLE - FAMILY (RS -5) ZONE TO NEIGHBORHOOD PUBLIC (P -1) ZONE LOCATED AT 515, 527, AND 539 NORMANDY DRIVE AND 820, 822, AND 930 PARK ROAD. (REZ13- 00003) Comment: At its May 2 meeting, by a vote of 7 -0, the Planning and Zoning Commission recommended approval of this rezoning. Approval reflects public ownership of the property. ITEM 5e(3) OLD HIGHWAY 218 AND MORMON TREK BOULEVARD / MCCOLLISTER BOULEVARD TRAFFIC SIGNALIZATION - SETTING A PUBLIC HEARING ON JUNE 4, 2013 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE OLD HIGHWAY 218 AND MORMON TREK BOULEVARD / MCCOLLISTER BOULEVARD TRAFFIC SIGNALIZATION PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Comment: This project will install a new traffic signal at the intersection of Old Highway 218 and Mormon Trek Boulevard / McCollister Boulevard. The estimated construction cost of this project is $255,000 and will be funded with General Obligation Bond proceeds. May 14, 2013 City of Iowa City Page 8 ITEM 5f ITEM 5f(1) ITEM 5f(2) ITEM 5f(3) ITEM 5f(4) ITEM 5f(5) ITEM 5f(6) ITEM 5f(7) ITEM 5f(8) Correspondence: Iowa City Community String Orchestra Board: Invitation to Spring Concert. Ofer Sivan; Teresa Ozzello: Trash Can / Waste Container Storage Ordinance Michael Hauer: Upgrading the Internet. Dave Debban: The Chauncey. Samantha Irvin: Iowa City Landfill Fire — Insurance Coverage Determination. [Staff response included] John Macatee: Why are the school board meetings at the same time as the Iowa City City Council meetings? Walter Seaman; Edith Pierce-Thomas; Cheryl Ridgeway; Elizabeth Christiansen; Linda Waddle; James and Helene Mossman; James and Judy Buddenbaum; E. A. Wasserman; Susan Forde; Protest of Rezoning, N. First Avenue (REZ 13- 00004). Jessica Citti; Jacki Rand; Liz Dodge; Kara Tonella; Laura Saxon; Jessica Jensen; Johanna Ayers; Trish Nelson; Kayla Ruth; Janet Hamann; Kate Robb; Michael Ayers; Erin Wehr; Lisa Pfannebecker; Michael Hussey; Kristin Hardy; Elizabeth Sullivan; Sara Tokheim; Jenny Nicklaus; Dustin Davis; Jennifer Fuhrman; Paula Manternach; Natalie Syrbu; John Syrbu; Annadora Khan; Leslie Buscher; Kathleen Unger; Brittany Miller; Rebecca Entel; Vera Hurley; Tracey Moberley; Change.org; Darcy Stoen; Susan Beckett; Frances Cramer; Kent Ackerson; Kathleen Janz; Brittany Thomas; Deb Tiemens; Diana Harris; Emily Hart: Petitions "Stop the ',i,,q_. planting of Prairie Grass at Thornberry Off -Lease Dog Park" [Staff email included] ND OF CONSENT CALENDAR. Action: ITEM 6. COMMUNITY C MMENT (ITEMS NOT ON THE AGENDA) Community Comment will be continued, if necessary, Information" item at the end of the meeting agenda. y d [UNTIL 8 PM] prior to "City Council r CITY OF IOWA CITY MEMORANDUM TO: Mayor, City Council, General Public FROM: City Clerk RE: May 14, Agenda, Additions, Revision CONSENT CALENDAR Correspondence: ITEM 5f(9) Palmer Holden: Traffic Cameras ITEM 5f(10) Rita Bettis: Gurtovoy - Hampel Initiative ITEM 5f(11) Bob Welsh: SEATS (Johnson County Task Force on Aging) ITEM 5f(12) James Harris: Bella Vista Hill of Trees ITEM 5f(13) Dave Debban: College /Gilbert Street Property REVISION: ITEM 7c COLLEGE ST / GILBERT ST REZONING REQUEST — REZONING APPROXIMATELY 0.38 ACRES FROM PUBLIC (P) TO CENTRAL BUSINESS SUPPORT ZONE (CB -5) FOR PROPERTY LOCATED AT THE NORTHEAST CORNER OF COLLEGE ST & GILBERT ST (REZ13- 00009) REVISED Comment: At its April 18 meeting, a motion to approve this rezoning was defeated in a 2 -5 vote by the Planning and Zoning Commission. The applicant has requested that the City Council consider the rezoning request. Approval of rezoning the property to CB -5 will have the effect of limiting building height to 75 feet for a structure developed on this property under the CB -5 zone. Correspondence included in Council packet. May 14, 2013 City of Iowa City Page 9 ITEM 7. PLANNING AND ZONING MATTERS. (In accordance with the City Attorney's memo of 2/28/07 entitled "Rezonings, Due Process and Ex parte communications ". Council will discuss items #7a, 7c, 7e, 7f, 7i, 7j, 7k, 7m only at the formal meeting). ITEM 7a AMERICAN LEGION ROAD REZONING - CONDITIONALLY REZONING APPROXIMATELY 2 ACRES FROM COUNTY RESIDENTIAL (R) AND APPROXIMATELY 2.83 ACRES FROM LOW- DENSITY SINGLE - FAMILY RESIDENTIAL (RS -5) TO LOW - DENSITY MULTI - FAMILY RESIDENTIAL (RM -12) LOCATED AT EAST OF SCOTT BOULEVARD AND NORTH OF MUSCATINE AVENUE AND AMERICAN LEGION ROAD. [Discussion only at formal meeting] (REZ13 -00002 & REZ13- 00003) Comment: At its March 7 meeting, by a vote of 6 -0 (Dyer absent), the Planning and Zoning Commission recommended approval of this rezoning with conditions addressing the need for a street improvements and sidewalks along property's frontage with Scott Boulevard and American Legion Road and conditions necessary to assure compatibility with adjacent residential development. Approval will allow this property to be developed with approximately seventy multifamily dwelling units. This item was deferred from the April 23 Council meeting. PUBLIC HEARING (If there is an accept the Planning & Zoning opportunity for a joint meeting with required.) Action: indication that the Council will not Commission's recommendation an the Council and the Commission is ". / P", � �_ 2. CONSIDER AN ORDINANCE (FIRST CONSIDERATION) Action: i ITEM 7b COMPREHENSIVE PLAN UPDATE — ADOPTING THE IOWA CITY 2030 COMPREHENSIVE PLAN UPDATE. Comment: At their April 4 meeting by a vote of 7 -0 the Planning and Zoning Commission recommended approval of the Iowa City 2030 Comprehensive Plan Update. Correspondence included in Council packet. 1. PUBLIC HEARING (If there is an indication that the Council will not accept the Planning & Zoning Commission's recommendation an opportunity for a joint meeting with the Council and the Commission is required.) �Action: IS- /(- IDER A RESOLUTION • 1�h _ .,An , .� May 14, 2013 City of Iowa City Page 10 ITEM 7c COLLEGE ST / GILBERT ST REZONING REQUEST — REZONING APPROXIMATELY 0.38 ACRES FROM PUBLIC (P) TO CENTRAL BUSINESS SUPPORT ZONE (CB -5) FOR PROPERTY LOCATED AT THE NORTHEAST CORNER OF COLLEGE ST & GILBERT ST (REZ13- 00009) Comment: At its March 18 meeti Ja motion to approve this rezoning was defeated in a 2 -5 vote' t anning and Zoning Commission. The applicant has reques thal the City Council consider the rezoning request. Approval of rez g the propert�to_CB -5 will have the effect of limiting building he to 75 feet for a structur�tQveloped on this property under the CB -5 zo e. Correspondence included in Comiril packet. 1. PUBLIC HEARING (If there is an indication that the Council will not accept the Planning & Zoning Commission's recommendation an opportunity for a joint meeting with the Council and the Commission is required.) ►tt� Action: 2. CONSIDER AN ORDINANCE (FIRST CONSIDERATION) Action: ITEM 7d OAKNOLL SKYW LK — VACATING AIR RIGHTS AND SUBTERRANEAN RIGHTS FOR PORTIONS OF PUBLIC RIGHT -OF -WAY LOCATED ON � 13- 45 9,ji GEORGE STREET BETWEEN BENTON STREET AND OAKCREST STREET. (VAC13- 00002) (PASS AND ADOPT) «) Comment: At its March 7 meeting, by a vote of 6 -0 (Dyer absent), the Planning and Zoning Commission recommended approval of this vacation. Approval will allow construction of a skywalk over George Street. 7 Action: ITEM 7e WETLAND BUFFER REDUCTION (BILLION AUTO) - CONDITIONALLY REZONING APPROXIMATELY 7.09 ACRES TO AMEND THE SENSITIVE AREAS DEVELOPMENT PLAN TO ALLOW A REDUCTION IN THE PREVIOUSLY APPROVED WETLAND BUFFER ON PROPERTY LOCATED ADJACENT TO 2845 MORMON TREK BOULEVARD [Discussion only at formal meeting] (REZ12- 00032) (SECOND CONSIDERATION) Comment: At its March 21 meeting, by a vote of 7 -0, the Planning and Zoning Commission recommended approval of this rezoning with conditions necessary to assure compatibility with adjacent residential development and that the wetland restoration work will be completed prior to additional development on the adjacent property. Approval will allow the required wetland buffer area to be reduced in size so that more land may be used for commercial development including a vehicle sales lot. If there is an indication that the Council will not accept the Planning & Zoning Commission's recommendation an opportunity for a joint meeting with the Council and the Commission is required. Action: rt �1,[.yri�► e- C�Gax- �r 0' CITY OF IOWA CITY MEMORANDUM TO: Mayor, City Council, General Public FROM: City Clerk RE: May 14, Agenda, Additions, Revision CONSENT CALENDAR Correspondence: ITEM 5f(9) Palmer Holden: Traffic Cameras ITEM 5f(10) Rita Bettis: Gurtovoy - Hampel Initiative ITEM 5f(11) Bob Welsh: SEATS (Johnson County Task Force on Aging) ITEM 5f(12) James Harris: Bella Vista Hill of Trees ITEM 5f(13) Dave Debban: College /Gilbert Street Property *xx REVISION: ITEM 7c COLLEGE ST / GILBERT ST REZONING REQUEST — REZONING APPROXIMATELY 0.38 ACRES FROM PUBLIC (P) TO CENTRAL BUSINESS SUPPORT ZONE (CB -5) FOR PROPERTY LOCATED AT THE NORTHEAST CORNER OF COLLEGE ST & GILBERT ST (REZ13- 00009) REVISED Comment: At its April 18 meeting, a motion to approve this rezoning was defeated in a 2 -5 vote by the Planning and Zoning Commission. The applicant has requested that the City Council consider the rezoning request. Approval of rezoning the property to CB -5 will have the effect of limiting building height to 75 feet for a structure developed on this property under the CB -5 zone. Correspondence included in Council packet. May 14, 2013 City of Iowa City Page 11 ITEM 7f HAWKEYE COURT REZONING - REZONING APPROXIMATELY 27.8 13 I's-25 ACRES LOCATED WEST OF MORMON TREK BOULEVARD AND NORTH OF HAWKEYE PARK ROAD FROM INSTITUTIONAL PUBLIC (P -2) TO INSTITUTIONAL PUBLIC /MEDIUM- DENSITY MULTI - FAMILY (P- 2 /RM -20). [Discussion only at formal meeting] (REZ13- 00001) (SECOND CONSIDERATION) Comment: At its March 21 meeting, by a vote of 7 -0, the Planning and Zoning Commission recommended approval of this rezoning. Approval will allow this publicly owned land to be leased and developed for privately owned multifamily buildings. If there is an indication that the Council will not accept the Planning & Zoning Commission's recommendation an opportunity for a joint meeting with the Council and the Commission is required. Correspondence from the applicant requesting expedited action is included in r the packet. Action: J �a � �� ITEM 7g HOUSING COOPERATIVES AND FRATERNAfGROUP LIVING - AMENDING TITLE 14: ZONING TO DEFINE ROOMING HOUSE 13- `f5 COOPERATIVES AS A TYPE OF FRATERNAL GROUP LIVING USE AND TO SPECIFY THAT FRATERNAL GROUP LIVING USES ARE ALLOWED BY SPECIAL EXCEPTION IN THE RNS -20 ZONE AND TO MODIFY THE RESIDENTIAL DENSITY AND PARKING STANDARDS FOR SAID USES TO BE CONSISTENT WITH THE DENSITY AND PARKING STANDARDS FOR MULTI - FAMILY USES. (SECOND CONSIDERATION) Comment: At its March 21 meeting, by a vote of 7 -0, the Planning and Zoning Commission recommended approval of this zoning code amendment. Approval will provide more opportunities for Rooming House Cooperatives and will require Fraternal Group Living Uses to obtain a special exception. It will also require these uses to be consistent with residential density standards. Correspondence included in Council packet.��Qi`�', PAction: ITEM 7h STANDARDS FOR STRUCTURED PARKING - AMENDING TITLE 14, ZONING CODE TO ESTABLISH PARKING LOCATION STANDARDS AND ENTRANCEWAY STANDARDS THAT WILL REDUCE THE VISUAL IMPACT OF STRUCTURED AND SURFACE PARKING AREAS ALONG RESIDENTIAL STREETS IN MULTIFAMILY ZONES. (SECOND CONSIDERATION) Comment: At its March 21 meeting, by a vote of 7 -01 the Planning and Zoning Commission recommended approval of this zoning code amendment. Approval will require when parking is located on the ground floor of a multifamily building some residential portion of the building, such as the entrance lobby, be located on the ground floor. Action: G May 14, 2013 City of Iowa City Page 12 ITEM 7i CRISIS CENTER REZONING — REZONING 0.78 ACRES OF LAND 13 — `f5a7 LOCATED AT 1105 GILBERT COURT FROM PUBLIC (P -1) TO INTENSIVE COMMERCIAL (CI -1) (REZ13- 00006) [Discussion only at formal meeting] (PASS AND ADOPT) Comment: At its March 7, 2013, meeting, by a vote of 6 -0 (Dyer absent), the Planning and Zoning Commission recommended approval of this rezoning. Approval will allow the former County Public Health Building to be converted to a General Community Service use. If there is an indication that the Council will not accept the Planning & Zoning Commission's recommendation an opportunity for a joint meeting with the Council and the Commission is required. 1/0 Action: G fi C A,- ITEM 7j RUPPERT ROAD REZONING — CONDITIONALLY REZONING 2.12 ACRES OF LAND LOCATED SOUTH OF HIGHWAY 1 WEST, EAST OF /3 —.L+ RUPPERT ROAD FROM INTENSIVE COMMERCIAL (CI -1) ZONE TO COMMUNITY COMMERCIAL (CC -2) ZONE (REZ13- 00007) [Discussion only at formal meeting] (PASS AND ADOPT) At its March 7, 2013, meeting, by a vote of 6 -0 (Dyer absent), the Planning and Zoning Commission recommended approval of this rezoning with conditions regarding provision of sidewalks. Approval of this rezoning will allow development of a proposed grocery store or other retail and related uses. If there is an indication that the Council will not accept the Planning & Zoning Commission's recommendation an opportunity for a joint meeting with the Council and the Commission is required. Action:n ITEM 7k REZONING HWY. 6 AND BROADWAY 'S) - CONDITIONALLY % l3- ff5 aq REZONING PROPERTY FROM COMMERCIAL OFFICE (CO -1) ZONE TO COMMUNITY COMMERCIAL (CC -2) ZONE AND AMENDING THE CONDITIONAL ZONING AGREEMENT FOR APPROXIMATELY 2.31 - ACRES OF PROPERTY CURRENTLY ZONED CC -2 AND CO -1 LOCATED AT THE SOUTHEAST CORNER OF THE INTERSECTION OF BROADWAY STREET AND HIGHWAY 6. [Discussion only at formal meeting] (REZ13- 00005) (SECOND CONSIDERATION) Comment: At its March 21 meeting, by a vote of 7 -0, the Planning and Zoning Commission recommended approval of this rezoning with conditions necessary to assure compatibility with adjacent residential development. Approval will allow this property to be developed with commercial retail and related uses including a convenience store. If there is an indication that the Council will not accept the Planning & Zoning Commission's recommendation an opportunity for a joint meeting with the Council and the Commission is required. Correspondence included in Council packet. Correspondence from the applicant rem ex edited action is included in the packet. 4-; �e Ortf �� .Action: . � � ' May 14, 2013 City of Iowa City Page 13 ITEM 71 AMENDING FOR WOODLAND BUFFERS — AMENDING TITLE 4 OF THE ZONING CODE TO MODIFY THE PROCESS FOR DELINEATING l,3- 45.30 WOODLAND BUFFERS AND COUNTING PRESERVED TREES AND WOODLANDS TOWARD ANY TREE REPLACEMENT OR MITIGATION REQUIREMENTS. (PASS AND ADOPT) Comment: At its March 7 meeting, by a vote of 6 -0 (Dyer absent), the Planning and Zoning Commission recommended approval of this amendment. This amendment will allow for an alternative method of designating a woodland buffers. n A � Action: ��u% i! P R`' �'' 71,9 ITEM 7m REZONING ON JEFFERSON STREET — CONDITIONALLY REZONING l3 `t53/ APPROXIMATELY 0.465 ACRES OF LAND FROM COMMERCIAL OFFICE (CO -1) ZONE TO HIGH DENSITY MULTIFAMILY (RM -44) ZONE FOR PROPERTY LOCATED AT 821 E. JEFFERSON STREET (REZ12- 00030). [Discussion only at formal meeting] (PASS AND ADOPT) Comment: At its February 21 meeting, by a vote of 5 -1 (Eastham opposed, Thomas absent), the Planning & Zoning Commission recommended approval of the proposed rezoning with conditions. The proposed rezoning will allow development of a multi - family building with 18 one - bedroom apartments. If there is an indication that the Council will not accept the Planning & Zoning Commission's recommendation an opportunity for a joint meeting with the Council and the Commission is required. Action: ITEM 7n LINDEMANN PART FOUR -A - APPROVING FINAL PLAT. 13- I6� Comment: Staff recommends approval of the final plat subject to approval of legal papers and construction drawings by the City Attorney and City Engineer. It is anticipated that legal papers and construction drawings will be approved prior to the May 14 City Council meeting. Approval will allow the development of Lindemann Part Four -A, an 8 -lot, 4.84 -acre residential subdivision located on Lindemann Drive. This item was deferred from the April 23 Council meeting. Action: ITEM 7o LINDEMANN PART FIVE - APPROVING FINAL PLAT. Comment: Staff recommends approval of the final plat subject to approval of legal papers and construction drawings by the City Attorney and City Engineer. It is anticipated that legal papers and construction drawings will be approved prior to the May 14 City Council meeting. Approval will allow the development of Lindemann Part Five a 12 -lot, 4.93 -acre residential subdivision located on Lindemann Drive. This item was deferred from the April 23 Council meeting.�� Action: May 14, 2013 City of Iowa City Page 14 ITEM 8. ASHTON HOUSE REMODELING PROJECT - APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE ASHTON HOUSE REMODELING PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Comment: Staff recommends approval of this remodeling project of the Ashton House to prepare it for public use, conferences and special events. a. PUBLIC HEARING /170 b. CONSIDER A RESOLUTION Action: ITEM 9. BUDGET AMENDMENTS - AMENDING THE FY2013 OPERATING BUDGET. Comment: This public hearing is being held to receive comment on amending the FY2013 budget. Supporting documentation is included with the resolution. D a. PUBLIC HEARING Action: fAy "--e- b. CONSIDER A RESOLUTION Yee Action: -7/O ITEM 10. APPROVAL OF THE CDBG / HOME BUDGET - ADOPTING IOWA CITY'S FY14 ANNUAL ACTION PLAN WHICH IS A SUB -PART OF IOWA CITY'S 2011 -2015 CONSOLIDATED PLAN (CITY STEPS) AND AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND AMENDMENTS AND ALL NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER. Comment: At their May 7, 2013 meeting, the Housing and Community Development Commission (HCDC) discussed and recommended that City Council approve the FY14 Annual Action Plan. Exhibit A lists the FY14 CDBG and HOME projects recommended for funding. a. PUBLIC HEARING Action: ) C Bux'- �� _ /►�� b. CONSIDER A RESOLUTION Action: May 14, 2013 City of Iowa City Page 15 ITEM 11. AID TO AGENCY ALLOCATIONS FOR THE YEAR STARTING JULY 1 - ALLOCATING HUMAN SERVICES AID TO AGENCIES FUNDING FOR THE � 5 - ! �3 FISCAL YEAR ENDING JUNE 30, 2014. Comment: The City Council annually budgets financial aid to human service agencies. The Housing and Community Development Commission (HCDC) reviewed and formulated a funding recommendation for these funds at their January 17, 2013 meeting. Attached to this resolution is Exhibit A that lists the applications recommended for funding. Correspondence included in Council packet. Action: � may,... ITEM 12. DEVELOPMENT OF SABIN SCHOOL SITE - AUTHORIZING THE MAYOR TO f ko r SIGN AND THE CITY CLERK TO ATTEST A LETTER OF INTENT REGARDING DEVELOPMENT OF 509 SOUTH DUBUQUE STREET BETWEEN THE CITY OF IOWA CITY, MIDWESTONE BANK AND THE UNIVERSITY OF IOWA. Comment: After selling its property at 325 South Clinton Street to the University of Iowa for relocation of Voxman /Clapp, and relocating temporarily to the Sabin building, MidWestOne Bank (MWO) is embarking on a project to rehabilitate its historic downtown building and construct a new office tower in Riverfront Crossings at the Southeast corner of Clinton and Harrison Streets. MWO has approached the City about partnering with the Bank and a Developer to construct a multi -use parking facility with townhomes at the Sabin site. The proposed Letter of Intent (LOI) does not bind the parties to any particular course of action, but rather, sets forth a roadmap for the steps required in order to make this development a reality. At its meeting on April 17, 2013 the Council Economic Development (CDC) Committee recommended that Council approve the LOI. Draft minutes of that meeting were included in the April 25 information packet. Action: % 7" /0 kA ITEM 13. PARKING FEE CHANGES - AMENDING TITLE 3, "CITY FINANCES, TAXATION AND FEES," CHAPTER 4, "SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES AND PENALTIES" OF THE CITY CODE, TO ADJUST OFF - STREET HOURLY PARKING FEES INCREASE ON- STREET HOURLY PARKING FEES AND CHANGE EXPIRED METER FINE STRUCTURE. (FIRST CONSIDERATION) Comment: These changes are a part of the "First Hour Free" initiative that we have recommended in cooperation with the Iowa City Downtown District and are necessary to maintain the solvency of the parking system as we offer the first hour of parking free in our parking facilities. We propose adjusting off - street fees by making the first hour of parking free and charging $1.00 per hour for hours 2+ in the Capitol Street, Dubuque Street, Tower Place and Court Street facilities. Chauncey Swan fees will be increased to $0.75 per hour and will be reconsidered as development of the College and Gilbert project progresses. Parking meter rates will increase to $1.50, $1.00 or $0.75 per hour depending on location. Expired meter violations will be adjusted and reset every July 1, rather than every July 1 and January 1. These rate changes will take effect on July 1, 2013. Action: �fl lv,n� % l $� ^L fd R 4f,-- a May 14, 2013 City of Iowa City Page 16 ITEM 14. TAXIMETER CLARIFICATION - AMENDING TITLE 5, ENTITLED "BUSINESS AND LICENSE REGULATIONS," CHAPTER 2, ENTITLED "TAXICABS," TO CLARIFY THAT TAXICABS MUST USE A TAXIMETER TO MEASURE DISTANCE. (SECOND CONSIDERATION) Comment: The City Code was amended in 2011 to provide that that a taxicab must have a calibrated taximeter in order to pass inspection and that rates must be based on time and /or distance. This change was made to make sure that the fee charged was based on the actual distance traveled and time elapsed, and not on the odometer and the driver's watch. Although the intent was that the taximeter must be used to measure distance as well as time, the Code provision is not clear. Recently a driver was charged with not using a meter, and he argued that it was unclear that he had to use a meter when measuring distance. This amendment clarifies that taximeters must be used to measure distance. Staff requests expedited action prior to the licensing year beginning June 1. �p Action: ITEM 15. COUNCIL APPOINTMENTS. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. ITEM 15a Library, Board of Trustees - Three vacancies to fill six -year terms, July 1, 2013 - Jam, 2019. (Terms expire for Holly Carver, Mary New, Jay Semel). su ^tom, Action: qA4,a�i��� ?�`yl -' ow ITEM 16. ANNOUNCEMENT OF VACANCIES. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Previous: ITEM 16a Airport Zoning Brd of Adjustment - One vacancy to fill a five -year term January 1, 2012 - December 31, 2016. (New full term). ITEM 16b Airport Zoning Brd of Adiustment - One vacancy to fill a five -year term January 1, 2009 - December 31, 2013. (Term expires for Dennis Keitel). ITEM 16c Airport Zoning Commission - One vacancy to fill a six -year term January 1, 2010 - December 31, 2015. (Term expires for Brian Sponcil) ITEM 16d Airport Zoning Commission - One vacancy to fill a six -year term January 1, 2012 - December 31, 2017. (New full term). ITEM 16e Historic Preservation Commission - One vacancy, for a Jefferson St. representative to fill three -year terms, March 29, 2013 - March 29, 2016. (New District formed). May 14, 2013 City of Iowa City Page 17 ITEM 16f Human Rights Commission — One vacancy to fill an unexpired term, effective upon appointment, ending January 1, 2015. (Jessie Harper resigned). ITEM 16g Public Art Advisory Committee — One vacancy to fill an unexpired term, effective upon appointment, ending January 1, 2014. (Jan Finlayson resigned). APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, MAY 29, 2013. New: ITEM 16h Housinq and Community Development Commission — Three vacancies to fill three -year terms September 1, 2013 — September 1, 2016. (Term expires for Scott Dragoo, Holly Jane Hart, Charles Drum). ITEM 16i Human Rights Commission — One vacancy to fill an unexpired term, effective upon appointment, ending January 1, 2016. (Katie Anthony resigned). See correspondence included in Council packet. ITEM 16j Police Citizens Review Board — Two vacancies to fill four -year terms September 11 2013 — September 1, 2017. (Term expires for Joseph Treloar, Kingsley Botchway II). APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, JUNE 26, 2013. ITEM 17. COUNCIL COMMITTEE APPOINTMENTS. ITEM 17a Iowa City Community Development (ICAD) — Iowa City has two appointments to the Board. Current appointees are Mayor Hayek and City Manager Markus. Proposed appointees are Council Member Dickens and City Manager Markus. Action: ITEM 18. COMMUNITY COMMENT [IF NECESSARY] (ITEMS NOT ON THE AGENDA). ITEM 19. CITY COUNCIL INFORMATION. ITEM 20. REPORT ON ITEMS FROM CITY STAFF. a) City Manager. .'�p� b) City Attorney. ,�) c) City Clerk. Z ITEM 21. ADJOURN (to work session ' . .