HomeMy WebLinkAbout2013-05-14 ResolutionMl9 NNN
annowwo
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246
RESOLUTION NO. 13 -148
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK
TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR
THE PROPERTY LOCATED 1333 CEDAR STREET, IOWA CITY, IOWA.
WHEREAS, on July 10, 2009, the owners executed a Mortgage with the City of Iowa
City to secure a loan for a housing rehabilitation project; and
WHEREAS, the loan has been paid off; and
WHEREAS, it is the City of Iowa City's responsibility to release this lien.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the
attached Release of Lien for recordation, whereby the City does release the property
located at 1333 Cedar Street, Iowa City, Iowa from a Mortgage recorded July 17, 2009,
Book 4478, Page 690 through Page 695 of the Johnson County Recorder's Office.
Passed and approved this 14th day of May , 20__U_.
AOV-zMn
MAYOR
ATTEST:
CITY tLERK
Approved by
ct` I q,15
City Attorney's Office
It was moved by Throgmorton and seconded by Dobyns the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Dickens
X Dobyns
X Hayek
X Mims
X Payne
Throgmorton
Prepared by and return: Liz Osborne, Housing Rehab Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246
Legal Description of Property: see below
Mortgagor(s): William T. Batten and Tembi Bergin- Batten
Mortgagee: City of Iowa City
RELEASE OF LIEN
The City of Iowa City does hereby release the property at 1333 Cedar Street, Iowa City, Iowa,
and legally described as follows:
Beginning at a found pin with an aluinInum cap at the Northwest Corner of Lot 1 of Walden's Subdivision of Irish Tract,
Iowa City, Iowa, as recorded to Plat Book 7, at Page 76, of the Records of the Johnson County Recorder's Office; Thence
S00 °03'28 "W, along the Westerly line. of said Lot f,124.86 feet to a found 5/8" pin in the roots of a tree, being the
Southwestt Corner of said Lot 1, Thence N89• °1 t'06 1'W, 61.33 faetto,0ound $/8 ".pin with RobertMickdlson's cap .
stamped with L.S #7036, and being the Sdgtheast Comer of Lot L,liIgck4, gf..Pleasapt Place 2nd Subdivision, Iowa City,
1ow8, M reeordcd In Plat Book 3; of Page 159, ofthe`Redords of die Johnson Couaty.R' rder's Offide; Tt'once
N00 °46'06 "E, along the Easterly line of said Lot 1, 124.56 feet to a found pin with an aluminum
.cap at the Northeast
Comer of said Lot 1; thence 589127'40 "E (a recorded bearing) along the Southerly Right-of-Way line of Cedar Street,
59.78 feet, to the Point of Beginning. Said tract of land contains 7,552 square feet, more or less, subject to easements and
restrictions of record.
Also described as:
Beginning at a pointon the South line of Cedar Street 1440.3 feet East of the West line of the NW 1/4 of Sec, 11, Twp. 79
N., R. 6 West of the 5th P.M.; Thence South 250 feet; thence East 60 feet; thence North 250 feet; thence West 60 feet to the
place of beginning, excepting therefrom the south half of said tract.
Subject to easements and restrictions of record.
from an obligation of the owners, William T. Batten and Tembi Bergin- Batten, to the City of
Iowa City represented by a Mortgage recorded July 17, 2009, Book 4478, Page 690 through
695, of the Johnson County Recorder's Office.
This obligation has been repaid and the property is hereby released from any liens or clouds
upon title to the above property by reason of said prior recorded document.
ATTEST:/
CITY C K
STATE OF IOWA )
Appro, ed by
City Attorney's Office
) SS:
JOHNSON COUNTY )
On this _%�' t� _ day of AA&q A.D. 20_/3 _, before me, the undersigned, a Notary Public in and for said County, in
said State, personally appearec Matthew J. Hayek and Marian K. Karr, to me personally known, who being by me duly sworn, did say
that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the
seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on be alf of the corporation by
authority of its City Council, as contained in Resolution No.l. 441$ adopted by the City Council on the 14 day Neu
20 and that the said Matthew J. Hayek and Marian K. Karr as such officers acknowledged the execution of said instrument to
be the volunta ry act and deed of said co oration by it and by them voluntarily executed.
o SONDRAE FORT
Commission Number 159791 -
My Commission E)#= Sa,,,,d�
3 aD/ Notary Public in and for Johnson County, Iowa
0 5 -1T-T.T'
CITY OF IOWA CITY 5d(2)
MEMORANDUM
Date: April 28, 2013
To: Tom Markus, City Manager
From: Dennis Bockenstedt, Finance Director
Re: Elimination of Management Analyst position
Introduction:
This is a request to eliminate the Management Analyst position within the Finance
Administration division. This is a non -union position, grade 26, and is approved as a half -time
position.
History/Background:
The Management Analyst position was once a full -time position within the division and was
involved in a wide variety of duties. The position was later reduced to part -time as another
position was increased to full -time and some of the Management Analyst's duties were
transferred. The Finance Administration division later added another Budget Analyst position
which accepted even more of the responsibilities as there was a transition between employees
in the Management Analyst position.
Discussion of Solutions:
Many of the duties from the Management Analyst position have gradually been reduced or
transferred to other employees for various reasons. The division has added other staff in other
positions which have taken over many of the position's functions during employee transition. In
addition, other financial functions have been altered to change the timing and amount of work
required within the division. Through these changes, the division no longer requires this part -
time position and believes that the remaining responsibilities of the position can be absorbed by
other positions.
Financial Impact:
The elimination of the position will save the City approximately $30,685 per year.
Recommendation:
My recommendation is to eliminate the budgeted position of Management Analyst within the
Finance Department.
M, s
Prepared by: Dennis Bockenstedt, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5053
RESOLUTION NO. 13 -149
RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE FINANCE
ADMINISTRATION DIVISION OF THE FINANCE DEPARTMENT AND THE
ADMINISTRATIVE AND CONFIDENTIAL PAY PLAN BY ELIMINATING THE POSITION OF
MANAGEMENT ANALYST.
WHEREAS, Resolution No. 12 -101 adopted by the City Council on March 6, 2012 authorized
budgeted positions in the Finance Administration Division of the Finance Department for Fiscal
Year 2013; and
WHEREAS, Resolution No. 12 -152 adopted by the City Council on April 30, 2012, established
a classification /compensation plan for Administrative, Confidential and Executive employees;
and
WHEREAS, the City continues to seek efficiency and effectiveness within the organization to
improve its economic competitiveness; and
WHEREAS, the Finance Department continues to implement operational improvements by
streamlining its internal processes and consolidating functions when possible;
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The budgeted positions on the Finance Administration Division of the Finance Department and
the Administrative and Confidential pay plan be amended by eliminating the .5 FTE position of
Management Analyst, grade 26.
Passed and approved this 14th day of May 12013
ATTEST: ha4641N-1) �
CITY R
It was moved by Throg-morton and seconded by Dobyns the Resolution be adopted,
and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Dickens
Dobyns
�— Hayek
_ Mims
Payne
_ Throgmorton
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246
RESOLUTION NO. 13 -150
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY
CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE
CITY OF IOWA CITY AND MIDWESTONE BANK, IOWA CITY, IOWA FOR
PROPERTY LOCATED AT 3017 STANFORD AVENUE, IOWA CITY, IOWA.
WHEREAS, the City of Iowa City is the owner and holder of a Second Mortgage,
executed by the owners of the property on July 15, 2008, recorded on July 21, 2008, in
Book 4328, Page 129 through Page 134 in the Johnson County Recorder's Office
covering the following described real estate:
Lot 55, Oak Woods Addition, Part 1, Iowa City, Iowa, according to the plat thereof recorded
in Book 7, Page 16, Plat Records of Johnson County, Iowa,
WHEREAS, MidWestOnt Bank has refinanced a mortgage to the owner of the property
located at 3017 Stanford Avenue and is securing the loan with a mortgage covering the
real estate described above; and
WHEREAS, MidWestOne Bank has requested that the City execute the attached
subordination agreement thereby making the City's lien subordinate to the lien of said
mortgage with MidWestOne Bank; and
WHEREAS, there is sufficient value in the above - described real estate to secure the City
position.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the
subordination agreement between the City of Iowa City and MidWestOne Bank, Iowa
City, Iowa.
Passed and approved this 14th day of May 20 13 .
a
MAYOR
ATTEST: —ffiaxzam
Approve by
�_-(_,3
City Attorney's Office
5d(3)
Resolution No. 13 -150
Page 2
It was moved by Throgmorton and seconded by noh;nG the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
Y Dobyns
X Hayek
_ x Mims
g Payne
Throgmorton
SUBORDINATION AGREEMENT
THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and
MidWestOne Bank, Iowa City, Iowa, herein the Financial Institution.
WHEREAS, the City is the owner and holder of certain Second Mortgage which at this time is in
the amount of $10,000, and was executed by Scott E. Barr and Cheri N. Barr (herein the
Owners), dated July 15, 2008, recorded July 21, 2008, in Book 4328, Page 129 through Page
134, Johnson County Recorder's Office, covering the following described real property:
Lot 55, Oak Woods Addition, Part 1, Iowa City, Iowa, according to the plat thereof recorded in Book 7,
Page 16, Plat Records of Johnson County, Iowa
WHEREAS, the Financial Institution has loaned the sum of $109,000 on a promissory note to be
executed by the Financial Institution, securing a mortgage covering the real property described
above; and
WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the Second
Mortgage held by the City be subordinated to the lien of the mortgage made by the Financial
Institution.
NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto,
the parties agree as follows:
1. Subordination. The City hereby covenants and agrees with the Financial Institution that
the above noted Second Mortgage held by the City is and shall continue to be subject and
subordinate to the lien of the mortgage about to be made by the Financial Institution.
2. Consideration. The City acknowledges receipt from the Financial Institution of One
Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of
subordination herein.
3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby
acknowledged as a lien superior to the Second Mortgage of the City.
4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the
respective heirs, legal representatives, successors, and assigns of the parties hereto.
Dated this 14thday of May 2013
CITY OF IOWA CITY FINANCIAL INSTITUTION
By By
I J* A V . A h A J); PAZ) A
Mayor *Jayne R. Crandell Sandler, VP
MidWestOne Bank
Attest:
22dilr-�
City C rk
CITY'S ACKNOWLEDGEMENT
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this i'V1* day of 20 13 , before me, the undersigned, a Notary
Public in and for the Statewa, personally appeared +F and
Marian K. Karr, to me personally known, and, who, being by me duly sworn, did sa that they are the
Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the
foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and
sealed on behalf of the corporation, by authority of its City Council, as contained in (eidir�r�)
(Resolution) No. !3— /5a passed (the Resolution adopted) by the City Council, under Roll Call
No. of the City Council on the i ""h day of , 20�_, and
that i and Marian K. Karr ackrr wledged the execution of the
instrument to be their volu ary act and deed and the voluntary act and deed of the corporation, by it
voluntarily executed.
4 SONDRAE FORT
_ Commission Number 159781 Strr dma V
My commission Expires Notary Public in and for the State of Iowa
LENDER'S ACKNOWLEDGEMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this 25+11 day of Apr ( , 20 l , before me, the undersigned, a
Notary Public in and for the State of Iowa, personally appeared Jai ne Crnrrlell Salo , to me
personally known, who being by me duly sworn, did say that he /she is the Vi'& l m3i den4--
of Mitt A<Aonq, &IL that said instrument was signed on behalf of said
corporation by authority of its Board of Directors; and that said Sdroleracknowledged
the execution of said instrument to be the voluntary act and deed of said corporation, by it and by
him /her voluntarily executed. WXff
T SCHROEDER Not dry Public 'n and for the State of Iowa
�XAt SCOT
ppP sy Commission Number 189383
xr My Commission Expires
3 ��_ 5 My Commission expires.
ioWp
�9
5d(4)
loomokm
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246
RESOLUTION NO. 13 -151
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK
TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR
THE PROPERTY LOCATED 328 FAIRCHILD STREET, IOWA CITY, IOWA.
WHEREAS, on June 29, 2007, the owner executed a Mortgage with the City of Iowa City
to secure a loan for a housing rehabilitation project; and
WHEREAS, it is the City of Iowa City's responsibility to release this lien because the City
is no longer owed any money under said note.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the
attached Release of Lien for recordation, whereby the City does release the property
located at 328 Fairchild Street, Iowa City, Iowa from a Mortgage recorded July 9, 2007,
Book 4185, Page 693 through Page 698 of the Johnson County Recorder's Office.
Passed and approved this 14th day of May , 2013
MAYO
Approved. by
ATTEST: —='� I _ ,
CITY LERK City Attorney's Office
It was moved by Throgmorton and seconded by Dobyns the
Resolution be adopted, and upon roll call there were:
AYES: NAYS:
ABSENT:
X
Champion
X
Dickens
X
Dobyns
X
Hayek
X
Mims
X
Payne
X
Throgmorton
Prepared by and return: Liz Osborne, Housing Rehab Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246
Legal Description of Property: see below
Mortgagor(s): John Craun
Mortgagee: City of Iowa City
RELEASE OF LIEN.
The City of Iowa City does hereby release the property at 328 Fairchild Street, Iowa City, Iowa,
and legally described as follows:
The East 40 feet of the South 70 feet of Lot 8 in Block 55 in Iowa City, Iowa,
according to the plat thereof recorded in Book 1, Page 116, Plat Records of
Johnson County, Iowa.
from an obligation of the mortgagor, John Craun, to the City of Iowa City represented by a
Mortgage recorded July 9, 2007, Book 4185, Page 693 through 698, of the Johnson County
Recorder's Office.
This obligation has been satisfied and the property is hereby released from any liens or clouds
upon title to the above property by reason of said prior recorded document.
ATTEST: ^
CITY CtERK
STATE OF IOWA )
..-
Approved by
City Attorney's Office
) SS:
JOHNSON COUNTY )
On this L day of A.D. 20 /.3 , before me, the undersigned, a Notary Public in and for said County, in
said State, personally appeared Aafthew J. Hayek and Marian K. Karr, to me personally known, who being by me duly sworn, did say
that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the
seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on b Aalf of the corporation by
authority of its City Council, as contained in Resolution No. /3" f5L adopted by the City Council on the / If day AAAtj
20 /-R_ and that the said Matthew J. Hayek and Marian K. Karr as such officers acknowledged the execution of said instrument to
be the voluntary act and deed of said corporation, by it and by them voluntarily executed.
SONE RT
Z Commissi 159791 Sa,X(�ss�
My Coxpires Notary Public in and for Johnson County, Iowa
7
ILI,
5d(5)
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246
RESOLUTION NO. 13 -152
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY
CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE
CITY OF IOWA CITY AND US BANK NATIONAL ASSOCIATION,
OWENSBORO, KENTUCKY FOR PROPERTY LOCATED AT 1846 CHELSEA
COURT, IOWA CITY, IOWA.
WHEREAS, the City of Iowa City is the owner and holder of a Second Mortgage,
executed by the owners of the property on March 1, 2011, recorded on March 7, 2011, in
Book 4728, Page 873 through Page 878 in the Johnson County Recorder's Office
covering the following described real estate:
Lot 117, Village Green — Part XXIV, Iowa City, Iowa according to the plat thereof recorded in
Book 50, Page 175, Plat Records of Johnson County, Iowa
WHEREAS, US Bank National Association has refinanced a mortgage to the owner of
the property located at 1846 Chelsea Court and is securing the loan with a mortgage
covering the real estate described above; and
WHEREAS, US Bank National Association has requested that the City execute the
attached subordination agreement thereby making the City's lien subordinate to the lien
of said mortgage with US Bank National Association; and
WHEREAS, there is sufficient value in the above - described real estate to secure the City
position.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the
subordination agreement between the City of Iowa City and US Bank National
Association, Owensboro, Kentucky.
Passed and approved this 14th day of May -12013
MAYOR
Approved by
1� >
ATTEST:
CITY E R K City Attorney's Office
Resolution No.
Page 2
13 -152
It was moved by Throgmorton and seconded by Dobyns the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
SUBORDINATION AGREEMENT
THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and US Bank
National Association, Owensboro, Kentucky, herein the Financial Institution.
WHEREAS, the City is the owner and holder of certain Second Mortgage which at this time is in
the amount of $27,000, and was executed by Andrew E. Lollback and Jamie J. Lollback (herein
the Owners), dated March 1, 2011, recorded March 7, 2011, in Book 4728, Page 873 through
Page 878, Johnson County Recorder's Office, covering the following described real property:
Lot 117, Village Green — Part XXIV, Iowa City, Iowa according to the plat thereof recorded in Book 50,
Page 175, Plat Records of Johnson County, Iowa.
WHEREAS, the Financial Institution has loaned the sum of $135,700 on a promissory note to be
executed by the Financial Institution, securing a mortgage covering the real property described
above; and
WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the Second
Mortgag e held by the City be subordinated to the lien of the mortgage made by the Financial
Institution.
NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto,
the parties agree as follows:
1. Subordination. The City hereby covenants and agrees with the Financial Institution that
the above noted Second Mortga-ge held by the City is and shall continue to be subject and
subordinate to the lien of the mortgage about to be made by the Financial Institution.
2. Consideration. The City acknowledges receipt from the Financial Institution of One
Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of
subordination herein.
3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby
acknowledged as a lien superior to the Second Mortgage of the City.
4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the
respective heirs, legal representatives, successors, and assigns of the parties hereto.
Dated this I4 day of Maw 20/3
CITY OF IOWA CITY
Attest:
c
City Clerk
CITY'S ACKNOWLEDGEMENT
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
FINANCIAL INSTITUTION
P
On this 14I-6 day of MAy , 20 _LZ_, before me, the undersigned, a Notary
Public in and for the State of Iowa, personally appeared w 3. 9.nqtk and
Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say/that they are the
Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the
foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and
sealed on behalf of the corporation, by authority of its City Council, as contained in (9 )
(Resolution) No. /3 - passed (the Resolution adopted) by the City Council, under Roll Call
No. ---- -- of the City Council on the /5- th day of MAq , 20_L3_, and
that t e and Marian K. Karr acknowledged the execution of the
instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it
voluntarily executed.
SONDRAEFORT
_4 Commission Number 159791��
My Comml F�plres
7 a Notary Public in and for the State of Iowa
LENDER'S ACKNOWLEDGEMENT
Ke n+vtk-
STATE OF--IMVW )
Dc&Vp —,y' ) ss:
COUNTY )
On this v day of MOW lOW , 20 ,before me, the undersigned, a
Notary Public in and for the State of Wme, personally appeared A-- M i� � cl,,� /,, to me
personally known, who being by me duly sworn, did say that he /she is the Vl'c-c
of U S VII, 'W N-, , that said instrument was signed on behalf of said
corporation by authority of its Board of Directors; and that said -5 - r'Yt r lno ( ( acknowledged
the execution of said instrument to be the voluntary act and deed of said corporation, by it and by
him /her voluntarily executed.
NOV u lic in and for the State of4cww tCe-� Fv
m49
5d(6)
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246
RESOLUTION NO. 13 -153
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY
CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE
CITY OF IOWA CITY AND UNIVERSITY OF IOWA COMMUNITY CREDIT
UNION, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 733 ARCH ROCK
ROAD, IOWA CITY, IOWA.
WHEREAS, the City of Iowa City is the owner and holder of a Forgivable Mortgage,
executed by the owner of the property on November 30, 2010, recorded on December
16, 2010, in Book 4697, Page 985 through Page 990 in the Johnson County Recorder's
Office covering the following described real estate:
Unit 733, Mackinaw Village Townhomes Part 1B, created by amendment to declaration
recorded in Book 4558, Page 191, Records of Johnson County Recorder, which amendment
modifies the original Declaration which was recorded in Book 3978, Page 753.
WHEREAS, University of Iowa Community Credit Union has financed a mortgage to the
owner of the property located at 733 Arch Rock Road and is securing the loan with a
mortgage covering the real estate described above; and
WHEREAS, University of Iowa Community Credit Union has requested that the City
execute the attached subordination agreement thereby making the City's lien
subordinate to the lien of said mortgage with University of Iowa Community Credit Union;
and
WHEREAS, there is sufficient value in the above - described real estate to secure the City
position.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the
subordination agreement between the City of Iowa City and University of Iowa
Community Credit Union, Iowa City, Iowa.
Passed and approved this 14th day of May , 20 13
' W-441 1.
ATTEST:
CITY LERK
Approved by
by,,,�
City Attorney's Office
Resolution No.
Page 2
13 -153
It was moved by Throgmorton and seconded by noh3Znc the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x_ Champion
x Dickens
x Dobyns
x Hayek
X Mims
_x_ Payne
x Throgmorton
SUBORDINATION AGREEMENT
THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and
University of Iowa Community Credit Union, Iowa City, Iowa, herein the Financial Institution.
WHEREAS, the City is the owner and holder of certain Forgivable Mortgage which at this time is
in the amount of $27.000, and was executed by Naiam and Anila Sumbal Uddin (herein the
Owner), dated November 30, 2010, recorded December 16, 2010, in Book 4697, Page 985
through Page 990, Johnson County Recorder's Office, covering the following described real
property:
Unit 733, Mackinaw Village Townhomes Part 1 B, created by amendment to declaration recorded in Book
4558, Page 191, Records of Johnson County Recorder, which amendment modifies the original
Declaration which was recorded in Book 3978, Page 753.
WHEREAS, the Financial Institution has loaned the sum of $100,000.00 on a promissory note to
be executed by the Financial Institution, securing a mortgage covering the real property described
above; and
WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the
Forgivable Mortgage held by the City be subordinated to the lien of the mortgage made by the
Financial Institution.
NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto,
the parties agree as follows:
1. Subordination. The City hereby covenants and agrees with the Financial Institution that
the above noted Forgivable Mortgage held by the City is and shall continue to be subject
and subordinate to the lien of the mortgage about to be made by the Financial Institution.
2. Consideration. The City acknowledges receipt from the Financial Institution of One
Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of
subordination herein.
3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby
acknowledged as a lien superior to the Forgivable Mortgage of the City.
4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the
respective heirs, legal representatives, successors, and assigns of the parties hereto.
Dated this /4 day of AUq , 20 13 . O
CITY OF IOWA CITY
By '&
Mayor
Attest:
2
City Clerk
CITY'S ACKNOWLEDGEMENT
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
FINANCIAL INSTITUTION
By
On this / day of MA4 , 20 13 , before me, the undersigned, a Notary
Public in and for the State of Iowa, personally appeared Mci*h Q..w? a PaueK and
Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that tfiey are the
Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the
foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and
sealed on behalf of the corporation, by authority of its City Council, as contained in (efdinavee)
(Resolution) No. 13 -- 1S3 _ passed (the Resolution adopted) by the City Council, under Roll Call
No. - of the City Council on the /5` 74- day of rvW q , 20 /3 , and
that Matj {e �,9 T 4oL,, e k and Marian K. Karr acknowledged the execution of the
instrument to be their volunta y act and deed and the voluntary act and deed of the corporation, by it
voluntarily executed.
�� SONDRAE FORT
_ Commission Number 1 Notary Public in and for the State of Iowa
3 of
LENDER'S ACKNOWLEDGEMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this 2nA day of 1k" , 20 0 , before me, the undersigned, a
Notary Public in and for the State-/of Iowa, personally appeared -,A NI �V Vl , to me
personally known, who being by me duly sworn, did say that he /she is the � Lo&jA-OR (,e r
of that said instrument was signed on behalf of said
corporation by authority of its Board of Directors; and that said � zjVA/) acknowledged
the execution of said instrument to be the voluntary act and deed of said corporation, by it and by
him /her voluntarily executed.
No ry Public in and for the State of Iowa
My Commission expires: /g 1201 µ
A-07 s LISA PATTERSON .
i Commission Number 707814
Fly Co Expires
/00P f I X
mj!�
5d(8)
Prepared by: Jason Havel, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5410
RESOLUTION NO. 13 -154
RESOLUTION ACCEPTING THE WORK FOR THE 2012 MUSCATINE AVENUE
WATER MAIN IMPROVEMENTS PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of the
2012 Muscatine Avenue Water Main Improvements Project, as included in a contract between the
City of Iowa City and Carter and Associates, Inc. of Coralville, Iowa, dated July 18, 2012, be
accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the
City Clerk's office; and
WHEREAS, funds for this project are available in the Muscatine (2700 - 3400) (Arthur to Scott
Blvd) Water Main account # 3202; and
WHEREAS, the final contract price is $776,941.67.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 14th day of May '20 13
MAYOR
Approved by
ATTEST: fly,(a1Y - �u. 4r ,
CITY LERK City Attorney's Office S/3�i3
It was moved by Throgmorton and seconded by Dobyns the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
Pweng /masters /acptwork.doc
5/13
ENGINEER'S REPORT
May 2, 2013
City Clerk
Iowa City, Iowa
Re: 2012 Muscatine Avenue Water Main Improvements Project
Dear City Clerk:
I
"m �L
-Za.as._
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 -1826
(319) 356 -5000
(319) 356 -5009 FAX
www.icgov.org
I hereby certify that the construction of the 2012 Muscatine Avenue Water Main Improvements
Project has been completed by Carter and Associates, Inc. of Coralville, Iowa in substantial
accordance with the plans and specifications prepared by the City of Iowa City.
The project was bid as a unit price contract and the final contract price is $ 776,941.67.
There were a total of three change or extra work orders for the project as described below:
1. Temporary pedestrian crossing, fire line, additional supplied
materials and manhole lid replacement $ 22,577.30
2. Scott Boulevard pavement replacement $ 27,341.58
3. Partial lane closure, water service changes and fire hydrant
extensions $ 7,532.46
TOTAL $ 57,451.34
I recommend that the above - referenced improvements be accepted by the City of Iowa City.
Sincerely,
Ronald R. Knoche, P.E.
City Engineer
pweng /masters /engrpt. doc
�as1r -vs-
5
Prepared by: Jason Havel, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5410
RESOLUTION NO. 13 -155
RESOLUTION ACCEPTING THE WORK FOR PHASE 1 OF THE FIRST
AVENUE STORM SEWER IMPROVEMENTS PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of Phase 1
of the First Avenue Storm Sewer Improvements Project, as included in a contract between the
City of Iowa City and Sulzberger Excavating Inc. of Muscatine, Iowa, dated October 19, 2011, be
accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the
City Clerk's office; and
WHEREAS, funds for this project are available in the First Avenue Storm Sewer Improvements
account # 3626; and
WHEREAS, the final contract price is $441,566.26.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 14th day of May 12013
ATTEST: hd W�-
C LERK
MAYOR
Approved by
City Attorney's Office / 3 %13
It was moved by Throgmorton and seconded by Dobyns the Resolution be
adopted, and upon roll call there were:
AYES:
X
X
X
X
X
X
X
Pweng /masters /acptwork.doc
5/13
NAYS:
ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 -1826
(319) 356 -5000
(319) 356 -5009 FAX
www.icgov.org
ENGINEER'S REPORT
May 2, 2013
City Clerk
Iowa City, Iowa
Re: First Avenue Storm Sewer Improvements Project — Phase 1
Dear City Clerk:
I hereby certify that the construction of Phase 1 of the First Avenue Storm Sewer Improvements
Project has been completed by Sulzberger Excavating Inc. of Muscatine, Iowa in substantial
accordance with the plans and specifications prepared by Foth Infrastructure and Environment,
LLC.
The project was bid as a unit price contract and the final contract price is $ 441,566.26.
There were a total of four change or extra work orders for the project as described below:
1. Temporary construction access road $ 4,950.95
2. Relocation of electric lines on mall property $ 2,284.24
3. Extension of box culvert through Jimmy Jack's lot $ 128,186.04
4. Extra box culvert section $ 2,238.28
TOTAL $ 137,659.51
I recommend that the above - referenced improvements be accepted by the City of Iowa City.
Sincerely,
Ronald R. Knoche, P.E.
City Engineer
pweng /masters /engrpt. doc
5d(10)
Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5144
RESOLUTION NO. 13 -156
RESOLUTION ACCEPTING THE WORK FOR THE 2012 SEWER REPAIR
PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of the
2012 Sewer Repair Project, as included in a contract between the City of Iowa City and Lynch's
Excavating, Inc. of West Branch, Iowa, dated September 19, 2012, be accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the
City Engineer's office; and
WHEREAS, funds for this project are available in the 2012 Sewer Repair Project account # 3101;
and
WHEREAS, the final contract price is $74,338.30.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 14th day of May , 20 13
ATTEST:
CIT LERK
MAYOR
Approved by
City Attorney's Officel
It was moved by Throgmorton and seconded by Dobyns the Resolution be
adopted, and upon roll call there were:
AYES:
X
X
X
X
X
X
X
Pweng /masters /acptwork. doc
4/13
NAYS: ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
ENGINEER'S REPORT
April 26, 2013
r ,
.._4
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 -1826
(319) 356 -5000
(319) 356 -5009 FAX
www.icgov.org
City Clerk
Iowa City, Iowa
Re: 2012 Sewer Repair Project
Dear City Clerk:
I hereby certify that the construction of the 2012 Sewer Repair Project has been completed by
Lynch's Excavating, Inc. of West Branch, Iowa in substantial accordance with the plans and
specifications prepared by the Iowa City Engineering Division.
This project was bid as a unit price contract and the final contract price is $74,338.30.
There were three change orders totaling $790.80 for the project as shown below:
1. CO #1 2nd Ave service connection $403.55
2. CO #2 Gilbert service wye connection $201.35
3. CO #3 Davenport service wye connection $185.90
Total $790.80
I recommend that the above - referenced improvements be accepted by the City of Iowa City.
Sincerely,
Ronald R. Knoche, P.E.
City Engineer
pweng/masters /engrpl. doc
5d(11)
Prepared by: Kumi Morris, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5044
RESOLUTION NO. 13 -157
RESOLUTION ACCEPTING THE WORK FOR THE FIRE AND POLICE
DEPARTMENT INTERIOR REMODELING PROJECTS 2012.
WHEREAS, the Engineering Division has recommended that the work for construction of the Fire
and Police Department Interior Remodeling Projects 2012, as included in a contract between the
City of Iowa City and City Construction Group LC of Iowa City, Iowa, dated June 5, 2012, be
accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the
City Clerk's office; and
WHEREAS, funds for this project are available in the Fire Station No. 1 Kitchen Remodel and
Admin Office Upgrade account #4427; Police Crime Lab account #4418; Police Station Master
Remodeling account #4429 and Police Breakroom /Restroom Remodeling account #4430. and
WHEREAS, the final contract price is $ 225,137.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 14th day of May , 20_L3 __.
L
ATTEST:
CITY CtERK
MAYOR
Approved by
J./1 LL�(A ✓ r(.�fQ� %177T1' �> ^�7�Lv
` City Attorney's Office
It was moved by Throgmorton and seconded by Dobyns the Resolution be
adopted, and upon roll call there were:
AYES:
x
x
x
x
x
x
x
NAYS:
ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
SAENGTMResolutionsTroject ResolutionslAccept Project \Fire and Police Department Interior Remodeling Project 2012- accepting project resolution 0514 2013.doc
5/13
ENGINEER'S REPORT
May 7, 2013
City Clerk
Iowa City, Iowa
Re: Fire and Police Interior Remodeling Projects 2012
Dear City Clerk:
I l 1
i -A
251.
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 -1826
(319) 356 -5000
(319) 356 -5009 FAX
www.icgov.org
I hereby certify that the construction of Fire and Police Interior Remodeling Projects 2012 has
been completed by City Construction Group, LC, of Iowa City, Iowa in substantial accordance
with the plans and specifications prepared by Rohrbach Associates PC.
The project was bid as a unit price contract and the final contract price is $ 225,137.00
There were change or extra work orders for the project as described below by project area:
Crime lab:
1. Access Control revision
2. Replace Crime lab door
3. Sink S -1
Police Breakroom and Station Master, Single Stall Restrooms:
4. Master Station restroom remodel (CAR #1)
5. Replace corroded Waste piping
6. Appling Laminate gypsum over block wall
7. Sloan type Water Closet
8. Install bullet resistant panel over window
9. Paint HM frames and doors
10. Apply Laminate over panels
11. Modify rough in for sloan water closet
12. Dispatch return air ductwork
13. Add closet light and electrical work
14. Remove and reinstall drinking fountain for electrical access
Fire Station Kitchen and Admin Office:
-$ 948.00 credit
$ 1,130.00
$ 803.00
$ 3,153.00
$ 446.00
$ 397.00
$ 432.00
$ 825.00
$ 700.00
$ 488.00
$ 376.00
$ 2,918.00
$ 512.00
$ 164.00
15. Paint dining area /dayroom $ 297.00
16. Paint dining area /dayroom $ 261.00
17. Add water line for ice makers (Fire Kitchen /Police Breakroom) $ 230.00
18. Diffuser replacements $ 803.00
TOTAL $ 12,987.00
I recommend that the above - referenced improvements be accepted by the City of Iowa City.
Sincerely,
2...e z g*.4`
Ronald R. Knoche, P.E.
City Engineer
pweng /masters /engineers report- fire and police department interior remodeling projects 2012 accept 05 14 2013.doc
� r
CITY OF IOWA CITY 5d� (�)
MEMORANDUM
DATE: May 6, 2013
TO: Tom Markus, City Manager
FROM: Ron Knoche, City Engineer
RE: Water Distribution and Service Work Specification Revisions
Introduction:
The Iowa City construction specifications Section 02660 Water Distribution and Section 02665W
Water Service Work for Contractors have been revised to meet current standards and
regulations.
History /Background:
The Iowa City construction specifications sections 02660 and 02665W are utilized by
contractors performing water main and water service work within the City. In addition, the
specifications are submitted to the Iowa Department of Natural Resources for approval for water
distribution and water service work. Approval of these specifications streamlines the Iowa
Department of Natural Resources' review of all water main construction permits in Iowa City. In
order for the Iowa Department of Natural Resources to approve the City's specifications, they
require the construction specifications be approved by the City Council.
Discussion of Solutions:
Section 02660 (Water Distribution) of the Iowa City construction specifications has been
updated to meet current versions of the American Water Works Association (AWWA) and
Statewide Urban Design And Specifications (SUDAS) specifications. In addition, Section
02665W (Water Service Work for Contractors) has been updated to meet new federal
requirements set to take effect in 2014.
Financial Impact:
There is no financial impact.
Recommendation:
Staff recommends proceeding with the following schedule for this project:
May 14, 2013 — Approve revisions
M9
Prepared by: Jason Havel, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5410
RESOLUTION NO. 13 -158
RESOLUTION ADOPTING THE IOWA CITY CONSTRUCTION
SPECIFICATIONS SECTION 02660 FOR WATER DISTRIBUTION AND
SECTION 02665W FOR WATER SERVICE WORK FOR CONTRACTORS.
WHEREAS, the City of Iowa City desires to have the Iowa Department of Natural Resources
approve the construction specifications for water distribution and water service work; and
WHEREAS, this approval will streamline the Iowa Department of Natural Resources review of all
water main construction permits in Iowa City; and
WHEREAS, the Iowa Department of Natural Resources requires that the construction
specifications be approved by the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The Iowa City construction specifications Section 02660 Water Distribution and Section
02665W Water Service Work for Contractors on file in the City Engineer's Office is hereby
approved and shall be used for all public water distribution and service construction.
2. The construction specifications shall be kept on file in the City Engineer's Office and shall
be made available to the staff and public for use in the construction of public water
distribution and service improvements within the City of Iowa City.
Passed and approved this 14th day of May , 20 13
4A2Z
MAYOR
Approved by
ATTEST:
CITY tEERK City Attorney's Office s- 3 A3
It was moved by Throgmorton and seconded by nobyns the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
5d(13)
Prepared by: Ed Moreno, Water Superintendent, 80 Stephen Atkins Drive, Iowa City, IA 52240 (319) 356 -5162
RESOLUTION NO. 13 -159
RESOLUTION AUTHORIZING THE PROCUREMENT OF PEBBLE QUICKLIME
FOR LIME SOFTENING OF THE CITY'S DRINKING WATER.
WHEREAS, pebble quicklime is needed to process the drinking water for the City of Iowa City;
and
WHEREAS, a bid was put out to solicit pricing for pebble quicklime as well as the other water
treatment chemicals needed to process the City's drinking water; and
WHEREAS, four bids were received for the pebble quicklime; and.
WHEREAS, the lowest pebble quicklime bid, from Graymont Western Lime, Inc., of West Bend,
Wisconsin, is recommended; and
WHEREAS, the Graymont Western Lime product met City needs and specifications; and
WHEREAS, the purchase price of the pebble quicklime is $223,200, which exceeds the City
manager's spending authority of $150,000, thus requiring City Council approval; and
WHEREAS, funds for this purchase are available in account # 7300 - 530200 - 463060; and
WHEREAS, approval of this procurement is in the public interest.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The proposed procurement as described is approved.
2. The City Manager is authorized to take whatever steps are necessary to effectuate the
purchase.
Passed and approved this 14th day of May ) 20 13 .
Approved by
ATTEST: l - 4k1-ae j-
CITY CtERK 6ty Attorney's Office S"/ 1��
Resolution No.
Page 2
13 -159
It was moved by Throgmorton and seconded by Dobyns the
Resolution be adopted, and upon roll call there were:
AYES:
x
x
x
x
x
x
x
NAYS:
ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
5- -
^•1, --,. -4 CITY OF IOWA CITY 5d(14)
MEMORANDUM
Date: May 8, 2013
To: Tom Markus, City Manager
From: Chris O'Brien, Director of Transportation Services
Re: May 14, 2013 City Council Meeting
Introduction: At the May 14, 2013 City Council meeting, consideration will be given to a
resolution approving award of a contract for replacement and upgrade of the on- street parking
meter system for the Transportation Services Department to Duncan Parking Technologies, Inc.
History /background: Iowa City currently is equipped with 1175 single space parking meters
from Duncan Solutions. The current technology allows for coins to be deposited into the parking
meter to pay for desired time by the customer for a specific parking space. No other methods of
payment can be accepted and the system is without a backend management system to assist
with the auditing process. The current units have been in place since 2002.
A Request for Proposal (RFP) was issued and responses were received on March 12,
2013. This project is a piece of a larger parking initiative to make parking more convenient and
accessible for downtown visitors. As a part of the requirements, we requested multiple payment
options to allow for coin and credit card payment options. We also requested that vehicle
detection sensor technology be included in proposal to evaluate ways to push information out to
the public related to parking availability. This is all a part of our continued partnership with the
Iowa City Downtown District (ICDD) and our "First Hour Free" parking initiative.
Discussion of Solution: The RFP resulted in five responses, Cale America Inc., Harstad
Controls, Duncan Parking Technologies, Inc., IPS Group and Baker Group. The proposals
included single space and multi space parking meter technology. A live two week trial was
performed in downtown Iowa City to allow the Transportation Services Department to get
feedback on each of the technologies from downtown businesses and the public. This feedback
was then compiled and used as a part of the decision making process. The five proposals were
scored and resulted in Duncan Parking Technologies, Inc. receiving the highest average score
for their proposal of replacing the existing system with 1175 single space parking meters. This
also reflected the feedback we received from the public which was overwhelmingly in favor of
single space technology.
Financial Impact: The cost of replacing the 1175 existing parking meters is $546,375.00, by
awarding the contract to Duncan Parking Technologies, Inc. This was $150,000 - $300,000 less
expensive than multi -space units. In addition, the annual operating cost of this system is
$77,550.00. This project was included as a part of the approved CIP project 3009, Parking
Facility and Enforcement Automation and will be funded from parking operations. The
Transportation Services Department is currently evaluating the benefits of implementing the use
of vehicle detection sensors as a part of this contract. The initial phase of this, if implemented,
would include the purchase of 400 units to be utilized in the central business district. This would
result in an additional cost of $116,000.00 for the units and $14,400 in annual operating costs.
Recommendation: It is our belief that this project correlates with multiple strategic plan
initiatives of the City Council, including Economic and Community Development as well as
Development of the Downtown and Near Downtown Area. It is the recommendation of the
Transportation Services Department to award the contract for replacement of the existing on-
street parking meter system to Duncan Parking Technologies, Inc. and to allow for the City
Manager to have the authority to purchase the vehicle detection sensors at a later date after
further evaluation of the technology is completed.
0
Prepared by: Chris O'Brien, Transportation Services, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5156
RESOLUTION NO. 13 -160
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE CITY MANAGER TO
SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR REPLACEMENT OF ON-
STREET PARKING METER SYSTEM FOR THE TRANSPORTATION SERVICES
DEPARTMENT.
WHEREAS, the City of Iowa City issued an RFP for replacement and upgrade of the existing on- street
parking meter system; and
WHEREAS, Duncan Parking Technologies, Inc. has received the highest average score through the RFP
evaluation process for replacement of the on- street parking meter system for the Transportation Services
Department; and
WHEREAS, the cost of the project is $546,375.00 for 1175 parking meters and $77,550.00 for Year 1 of
operations; and
WHEREAS, the proposal includes an option to purchase up to 400 vehicle detection sensor units, at a cost of
$116,000.00, with annual operating costs of $14,400.00; and
WHEREAS, this project is a part of CIP project 3009, Parking Facility and Enforcement Automation, and will
be paid for from parking operations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
The contract for the above -named project is hereby awarded to Duncan Parking Technologies, Inc.,
subject to the condition that awardee secure adequate insurance certificates and complete contract
compliance program documents.
The City Manager is hereby authorized to sign the contract, and exercise the option contained
therein, subject to approval by the City Attorney's Office.
Passed and approved this 14th day of May 20 13
w
MAYOR
Ap roved by
ATTEST:
CITY CMRK City Attorney's Office
It was moved by Throgmorton and seconded by Dobyns the Resolution be adopted,
and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Dickens
X Dobyns
_ X Hayek
X_ Mims
_ X Payne
X Throgmorton
05��
r
�,llw p4 CITY OF IOWA CITY 5d(15)
MEMORANDUM
Date: May 8, 2013
To: Tom Markus, City Manager
From: Dennis Bockenstedt, Director of Finance
Re: Additional Proceedings for 2013 General Obligation Bond Issue
Four public hearings were held in regards to the 2013 General Obligation bonds for the formal
City Council meeting on August 23, 2013. The first public hearing was for the Essential
Corporate Purpose bonds in the amount of $6,500,000. The three remaining public hearings
were held on General Corporate Purpose bonds. These public hearings were for bonds totaling
$570,000 for public building improvements, $375,000 for parks and recreation improvements,
and $625,000 for other improvements. Attached is a spreadsheet identifying the projects, the
amount of funding required, and the Iowa statute purpose classification.
Following each public hearing, City Council approved a resolution to institute the proceedings
for the issuance of the general obligation bonds. Attached are the necessary resolutions to
proceed with the issuance of the general obligation bonds. The resolutions authorize the
advertisement for the sale of the bonds and the use of electronic bidding. The bond sale is
scheduled to take place at 10:00am on June 18, 2013.
Staff recommendation is for the City Council to approve the resolutions as presented.
FY2013 General Obligation Bonds
Project Schedule
General
Purpose -
Essential Public
Pmiprt Name Description Tvne Purpose Buildina
General
Purpose - General
Parks & Purpose -
Recreation Other
Moss Ridge Road
Construct street to Moss Office Park
Streets
$1,610,000
396,950
12,600
25,000
Lower Muscatine - Kirkwood to First Ave
Reconstruct Lower Muscatine from
Streets
$ 375,000
$625,000
Kirkwood to First Avenue
Signalize the intersections of Old Hwy
Traffic Signals Project
218/Mormon Trek/McCollister Blvd
Streets
$ 250,000
and Scott Blvd/American Legion Rd.
Sidewalk Infill Program
Sidewalk construction
Sidewalks
$ 100,000
Taft Speedway Levee Project
Engineering /Design of flood protection
Other
$100,000
for the Idyllwild neighborhood
Warm Storage Building, Napolean Park
Construction of a 80'x 80' building for
parks
$ 300,000
equipment storage in Napoleon Park
CBD Streetscape Project
Central Business District streetscape
Streets
$ 350,000
plan development - study
William Street Reconstruction
Reconstruct William Street including
Streets
$ 540,000
streetscape improvements
Parks Annual Improvements
Improvements to public parks
Parks
$ 200,000
Hickory Hills Restroom /Saferoom
Replace restroom & pedestrian bridge
Parks
$ 34,000
Recreation and conservation
Terry Trueblood Recreation Area
improvements to the Terry Trueblood
Parks
$2,000,000
Recreation Area
Normandy Drive Restoration Project
Park development in the Normandy
Disaster
remedlation/
$ 409,050
Drive area
restoration
Falrmeadows Restroom & Splash Pad
Construct splash pad & adjacent
restroom to replace wadi pool
Parks
$ 95,000
Intra -city Bike Trails
Construction and repair of bike trails
Parks
$ 50,000
Scott Park Development & Trail
Park improvements to Scott Park
Parks
$ 140,000
City Hall Projects
Improvements to City Hall building
Public Bid
$ 116,400
Projectdox Quickstart
Web based workflow system for plan
public Bldg
$ 305,000
submission and review
Library Public Space Remodeling
Building improvements to public
Public Bldg
$ 100,000
service areas at library
Fire Station #3 Kitchen Remodel
Remodel kitchen at Fire Station #3
Public Bid
$ 35,000
To purchase downtown rental
UniverCity Neighborhood Partners
properties, refurbish them, and return
Other
$500,000
them to single family homes
GO Bond 2013A Project Totals
Bond issue costs
Total 2013A Bond Issue
$6,103,050 $
557,400 $
350,000
$600,000
396,950
12,600
25,000
25,000
$6,500,000 $
570,000 $
375,000
$625,000
May 14, 2013
The City Council of the City of Iowa City, State of Iowa, met in
regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington,
Iowa City, Iowa, at 7: 00 o'clock P M., on the above date. There were present
Mayor Hayek , in the chair, and the following named Council Members:
Champion, Dickens, Dobyns, Hayek, Mims,
Absent: None
L Fill!
III Lill I
- 1 -
Council Member Throgmorton introduced the following Resolution
entitled "RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE OF
$7,230,000 (DOLLAR AMOUNT SUBJECT TO CHANGE) GENERAL OBLIGATION
BONDS, SERIES 2013A, AND APPROVING ELECTRONIC BIDDING
PROCEDURES" and moved its adoption. Council Member Dobyns
seconded the Resolution to adopt. The roll was called and the vote was,
AYES: Champion, Dickens, Dobyns, Hayek, Mims,
Payne, Throgmorton
NAYS: Nays
Whereupon, the Mayor declared the resolution duly adopted as follows:
Resolution No. 13 -161
RESOLUTION DIRECTING THE ADVERTISEMENT
FOR SALE OF $7,230,000 (DOLLAR AMOUNT SUBJECT
TO CHANGE) GENERAL OBLIGATION BONDS, SERIES
2013A, AND APPROVING ELECTRONIC BIDDING
PROCEDURES
WHEREAS, the City of Iowa City, State of Iowa, is in need of funds to pay costs
of:
a. The opening, widening, extending, grading, and draining of the right -of -way of
streets, highways, avenues, public grounds, and market places; the construction,
reconstruction, and repairing of street improvements; the acquisition, installation, and
repair of traffic control devices; and the acquisition of any real estate needed for the
foregoing purposes;
b. The acquisition, construction, improvement, and installation of street lighting
fixtures, connections, and facilities;
c. The construction, reconstruction, and repair of sidewalks and pedestrian
underpasses and overpasses, and the acquisition of real estate needed for such purposes;
d. The acquisition, construction, reconstruction, and improvement of real and
personal property, useful for the protection or reclamation of property situated within the
-2-
corporate limits of cities from floods or high waters, and for the protection of property in
cities from the effects of flood waters, as well as the development and beautification of
the banks, streets, and other areas adjacent to flood control improvements; and
e. The rehabilitation and improvement of parks already owned, including
facilities, equipment, and improvements commonly found in city parks,
essential corporate purpose projects, and it is deemed necessary and advisable that the
City issue General Obligation Bonds for such purpose to the amount of not to exceed
$6,500,000 as authorized by Section 384.25 of the City Code of Iowa; and
WHEREAS, pursuant to notice published as required by Section 384.25 this
Council has held a public meeting and hearing on April 23, 2013, upon the proposal to
institute proceedings for the issuance of the Bonds, and all objections, if any, to such
Council action made by any resident or property owner of the City were received and
considered by the Council; and it is the decision of the Council that additional action be
taken for the issuance of General Obligation Bonds, Series 2013A for said purposes, and
that such action is considered to be in the best interests of the City and the residents
thereof; and
WHEREAS, the City of Iowa City, State of Iowa, is also in need of funds to pay
costs of the acquisition, construction, reconstruction, enlargement, improvement, and
equipping of recreation grounds, recreation buildings, juvenile playgrounds, recreation
centers, parks and the acquisition of real estate therefor, a general corporate purpose
project, and it is deemed necessary and advisable that the City issue General Obligation
Bonds for such purpose to the amount of not to exceed $375,000, as authorized by
Section 384.26 of the City Code of Iowa; and
WHEREAS, the City has a population of more than 5,000 but not more than
75,000, and the amount of the proposed bond issue is not more than $700,000; and
WHEREAS, pursuant to notice published as required by Section 384.26 (5), this
Council has held a public meeting and hearing on April 23, 2013, upon the proposal to
institute proceedings for the issuance of not to exceed $375,000 General Obligation
Bonds, and no petition was filed in the manner provided by Section 362.4 of the City
Code of Iowa; and it is the decision of the Council that additional action be taken for the
issuance of General Obligation Bonds, Series 2013A, and that such action is considered
to be in the best interests of the City and the residents thereof; and
WHEREAS, the City of Iowa City, State of Iowa, is also in need of funds to pay
costs of The acquisition, construction, reconstruction, enlargement, improvement, and
equipping of public buildings, including but not limited to city hall, fire station #3, and
-3-
the library, and the acquisition of any real estate necessary therefor, a general corporate
purpose projects, and it is deemed necessary and advisable that the City issue General
Obligation Bonds for such purpose to the amount of not to exceed $570,000, as
authorized by Section 384.26 of the City Code of Iowa; and
WHEREAS, the City has a population of more than 5,000 but not more than
75,000, and the amount of the proposed bond issue is not more than $700,000; and
WHEREAS, pursuant to notice published as required by Section 384.26 (5), this
Council has held a public meeting and hearing on April 23, 2013, upon the proposal to
institute proceedings for the issuance of not to exceed $570,000 General Obligation
Bonds, and no petition was filed in the manner provided by Section 362.4 of the City
Code of Iowa; and it is the decision of the Council that additional action be taken for the
issuance of General Obligation Bonds, Series 2013A, and that such action is considered
to be in the best interests of the City and the residents thereof; and
WHEREAS, the City of Iowa City, State of Iowa, is also in need of funds to pay
costs of any other purpose which is necessary for the operation of the city or the health
and welfare of its citizens, including engineering and planning for flood prevention, a
general corporate purpose projects, and it is deemed necessary and advisable that the City
issue General Obligation Bonds for such purpose to the amount of not to exceed
$625,000, as authorized by Section 384.26 of the City Code of Iowa; and
WHEREAS, the City has a population of more than 5,000 but not more than
75,000, and the amount of the proposed bond issue is not more than $700,000; and
WHEREAS, pursuant to notice published as required by Section 384.26 (5), this
Council has held a public meeting and hearing on April 23, 2013, upon the proposal to
institute proceedings for the issuance of not to exceed $625,000 General Obligation
Bonds, and no petition was filed in the manner provided by Section 362.4 of the City
Code of Iowa; and it is the decision of the Council that additional action be taken for the
issuance of General Obligation Bonds, Series 2013A, and that such action is considered
to be in the best interests of the City and the residents thereof;
WHEREAS, pursuant to Section 384.28 of the City Code of Iowa, it is deemed
appropriate that the various general obligation bonds hereinabove described be combined
for purposes of issuance and sale in a single issue of corporate purpose bonds as
hereinafter set forth; and
WHEREAS, the Council has received information from its Financial Advisor
evaluating and recommending the procedure hereinafter described for electronic,
facsimile and internet bidding to maintain the integrity and security of the competitive
bidding process and to facilitate the delivery of bids by interested parties; and
WHEREAS, the Council deems it in the best interests of the City and the residents
thereof to receive bids to purchase such Bonds by means of both sealed and electronic
internet communication.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF IOWA CITY, STATE OF IOWA:
Section 1. That the receipt of electronic bids by facsimile machine and through
the Parity Competitive Bidding System described in the Notice of Sale are hereby found
and determined to provide reasonable security and to maintain the integrity of the
competitive bidding process, and to facilitate the delivery of bids by interested parties in
connection with the offering at public sale.
Section 2. That the Clerk is hereby directed to publish notice of sale of said bonds
at least once, the last one of which shall be not less than four clear days nor more than
twenty days before the date of the sale. Publication shall be made in the "Iowa City
Press - Citizen ", a legal newspaper, printed wholly in the English language, published
within the county in which the bonds are to be offered for sale or an adjacent county. Said
notice is given pursuant to Chapter 75 of the Code of Iowa, and shall state that this
Council, on the 18th day of June, 2013, at 7:00 o'clock P.M., will hold a meeting to act
upon bids for said bonds, which bids were previously received and opened by City
Officials at 10:00 o'clock A.M. on said date.
-5-
PASSED AND APPROVED this 14th day of May, 2013.
ATTEST:
k - Wit)
City Clef
00942514 -1 \10714 -114
n
Mayor
"I
CERTIFICATE
STATE OF IOWA )
) SS
COUNTY OF JOHNSON )
I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby
certify that attached is a true and complete copy of the portion of the corporate records of
the City showing proceedings of the City Council, and the same is a true and complete
copy of the action taken by the Council with respect to the matter at the meeting held on
the date indicated in the attachment, which proceedings remain in full force and effect,
and have not been amended or rescinded in any way; that meeting and all action thereat
was duly and publicly held in accordance with a notice of meeting and tentative agenda, a
copy of which was timely served on each member of the Council and posted on a bulletin
board or other prominent place easily accessible to the public and clearly designated for
that purpose at the principal office of the Council (a copy of the face sheet of the agenda
being attached hereto) pursuant to the local rules of the Council and the provisions of
Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at
least twenty -four hours prior to the commencement of the meeting as required by law and
with members of the public present in attendance; I further certify that the individuals
named therein were on the date thereof duly and lawfully possessed of their respective
City offices as indicated therein, that no Council vacancy existed except as may be stated
in the proceedings, and that no controversy or litigation is pending, prayed or threatened
involving the incorporation, organization, existence or boundaries of the City or the right
of the individuals named therein as officers to their respective positions.
WITNESS my hand and the seal of the City hereto affixed this 16th day of
May , 2013.
City rk, City of Iowa City, State of Iowa
(SEAL)
00942526 -1 \10714 -116
May 14, 2013
The City Council of the City of Iowa City, State of Iowa, met in
regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington,
Iowa City, Iowa, at 7: 00 o'clock P M., on the above date. There were present
Mayor Hayek , in the chair, and the following named Council Members:
Champion, Dickens, Dobyns, Hayek, Mims,
Absent: None
- 1 -
5d(16)
Council Member Throgmorton introduced the following Resolution
entitled "RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE OF
$520,000 TAXABLE GENERAL OBLIGATION BONDS, SERIES 2013B, AND
APPROVING ELECTRONIC BIDDING PROCEDURES " and moved its adoption.
Council Member Dobyns seconded the Resolution to adopt. The roll
was called and the vote was,
AYES: Champion, Dickens, Dobyns, Hayek, Mims,
Payne, Throgmorton
NAYS: None
Whereupon, the Mayor declared the resolution duly adopted as follows:
Resolution No. 13 -162
RESOLUTION DIRECTING THE ADVERTISEMENT
FOR SALE OF $520,000 TAXABLE GENERAL
OBLIGATION BONDS, SERIES 2013B, AND
APPROVING ELECTRONIC BIDDING PROCEDURES
WHEREAS, the City of Iowa City, State of Iowa, is in need of funds to pay costs
of the purchase of downtown rental properties and improvement of said properties for
return to single family residence, a general corporate purpose project, and it is deemed
necessary and advisable that the City issue Taxable General Obligation Bonds for such
purpose to the amount of $520,000, as authorized by Section 384.26 of the City Code of
Iowa; and
WHEREAS, the City has a population of more than 5,000 but not more than
75,000, and the amount of the proposed bond issue is not more than $700,000.00; and
WHEREAS, pursuant to notice published as required by Section 384.26 (5), this
Council has held a public meeting and hearing on April 23, 2013, upon the proposal to
institute proceedings for the issuance of not to exceed $625,000 General Obligation
Bonds, and no petition was filed in the manner provided by Section 362.4 of the City
Code of Iowa; and it is the decision of the Council that additional action be taken for the
issuance of $520,000 Taxable General Obligation Bonds, Series 2013B, and that such
action is considered to be in the best interests of the City and the residents thereof;
-2-
WHEREAS, the Council has received information from its Financial Advisor
evaluating and recommending the procedure hereinafter described for electronic,
facsimile and internet bidding to maintain the integrity and security of the competitive
bidding process and to facilitate the delivery of bids by interested parties; and
WHEREAS, the Council deems it in the best interests of the City and the residents
thereof to receive bids to purchase such Bonds by means of both sealed and electronic
internet communication.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF IOWA CITY, STATE OF IOWA:
Section 1. That the receipt of electronic bids by facsimile machine and through
the Parity Competitive Bidding System described in the Notice of Sale are hereby found
and determined to provide reasonable security and to maintain the integrity of the
competitive bidding process, and to facilitate the delivery of bids by interested parties in
connection with the offering at public sale.
Section 2. That the Clerk is hereby directed to publish notice of sale of said bonds
at least once, the last one of which shall be not less than four clear days nor more than
twenty days before the date of the sale. Publication shall be made in Iowa City Press -
Citizen, a legal newspaper, printed wholly in the English language, published within the
county in which the bonds are to be offered for sale or an adjacent county. Said notice is
given pursuant to Chapter 75 of the Code of Iowa, and shall state that this Council, on the
18th day of June, 2013, at 7:00 o'clock P.M., will hold a meeting to act upon bids for said
bonds, which bids were previously received and opened by City Officials at 10:00 o'clock
A.M. on said date.
-3-
PASSED AND APPROVED this 14th day of May, 2013.
ATTEST:
City Clerk
00942526 -1 \10714 -116
A
Mayor
CERTIFICATE
STATE OF IOWA )
) SS
COUNTY OF JOHNSON )
I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby
certify that attached is a true and complete copy of the portion of the corporate records of
the City showing proceedings of the City Council, and the same is a true and complete
copy of the action taken by the Council with respect to the matter at the meeting held on
the date indicated in the attachment, which proceedings remain in full force and effect,
and have not been amended or rescinded in any way; that meeting and all action thereat
was duly and publicly held in accordance with a notice of meeting and tentative agenda, a
copy of which was timely served on each member of the Council and posted on a bulletin
board or other prominent place easily accessible to the public and clearly designated for
that purpose at the principal office of the Council (a copy of the face sheet of the agenda
being attached hereto) pursuant to the local rules of the Council and the provisions of
Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at
least twenty -four hours prior to the commencement of the meeting as required by law and
with members of the public present in attendance; I further certify that the individuals
named therein were on the date thereof duly and lawfully possessed of their respective
City offices as indicated therein, that no Council vacancy existed except as may be stated
in the proceedings, and that no controversy or litigation is pending, prayed or threatened
involving the incorporation, organization, existence or boundaries of the City or the right
of the individuals named therein as officers to their respective positions.
WITNESS my hand and the seal of the City hereto affixed this 16th day of
May , 2013.
City ,-City of Iowa City, State of Iowa
(SEAL)
00942514 -1 \10714 -114
5d(17)
Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5053
RESOLUTION NO. 13 -163
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK
TO ATTEST A CONTRACT FOR AUDIT SERVICES FOR THE FISCAL YEAR
2013 CITY OF IOWA CITY FINANCIAL STATEMENTS.
WHEREAS, City policy requires City Council approval for contracts over $50,000, and
WHEREAS, the FY13 audit fees for Eide Bailly are approximately $58,500.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for auditing
services, subject to the condition that awardee secure adequate performance and
payment bond, insurance certificates, and contract compliance program statements.
Passed and approved this 14th day of May 120 13
MW�, - M
I LTA e-
Approved by
ATTEST:
CITY CtERK City Attorney's Office
It was moved by Throgmorton and seconded by Dobyns the Resolution be
adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
X
Champion
X
Dickens
X
Dobyns
X
Hayek
X
Mims
X
Payne
X
Throgmorton
M-�
Prepared by: Sara Greenwood Hektoen, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240;
319- 356 -5230 RESOLUTION NO. 13 -164
RESOLUTION OF INTENT TO CONSIDER THE PROPOSED CONVEYANCE
OF A PORTION OF VACATED RIGHT -OF -WAY ALONG SPRING STREET
AND GEORGE STREET TO CHRISTIAN RETIREMENT SERVICES, INC.
AND SETTING A PUBLIC HEARING ON SAID PROPOSAL FOR JUNE 4,
2013.
WHEREAS, the applicant, Christian Retirement Services, Inc. (a /k/a Oaknoll),
owns certain contiguous lots surrounding the recently vacated Spring Street and
adjacent to George Street; and
WHEREAS, Oaknoll is redeveloping their property in an expansion of their
campus; and
WHEREAS, City Council has authorized the vacation of Spring Street pursuant
to Ord. No, 12 -4491 and authorized the vacation of certain rights within the George
Street right -of -way pursuant to Ord No. 13 -4524 ; and
WHEREAS, Oaknoll has therefore requested that the City convey to it the right -
of -way vacated in said ordinances upon the payment of fair market value for said
rights.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF IOWA CITY, IOWA, THAT:
1. The City Council does hereby declare its intent to consider the conveyance of
the vacated Spring Street and the vacated air and subterranean rights within
the George Street right -of -way, as vacated in Ord. No. 12 -4491 and Ord. No.
13- 4524 , in consideration for payment of fair market value for said rights.
2. A public hearing on said proposal should be and is hereby set for June 4, 2013,
at 7 p.m. in Emma J. Harvat Hall at City Hall, 410 E. Washington St., Iowa City,
Iowa, or if said meeting is cancelled, at the next meeting of the City Council
thereafter as posted by the City Clerk. The City Clerk is hereby directed to
cause Notice of Public Hearing to be published as provided by law.
Passed and approved this 14th day of May , 2013.
MAYOR
Approved by
ATTEST:�i
CITY C tERK City Attorney's Office f7113
Resolution No. 13 -164
Page 2
It was moved by Throgmorton and seconded by Dobyns the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Y Champion
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
_,! r
CITY O F IOWA C 1 TY 15e(3)
MEMORANDUM -
DATE: May 3, 2013
TO: Tom Markus, City Manager
FROM: Ron Knoche, City Engineer T-b�
RE: Old Highway 218 and Mormon Trek Boulevard /McCollister Boulevard
Traffic Signalization Project — May 14, June 4 and July 23
Introduction:
This project will construct a traffic signal at the intersection of Old Highway 218 and Mormon
Trek Boulevard /McCollister Boulevard. Plans and specifications for this project were completed
by the City of Iowa City Engineering Division.
History /Background:
Currently, the intersection of Old Highway 218 and Mormon Trek Boulevard /McCollister
Boulevard operates as a two -way stop controlled intersection. At the intersection, northbound
Old Highway 218 includes four approach lanes (one left turn lane, two through lanes and a right
turn lane), while southbound Old Highway 218 includes three approach lanes (one left turn lane
and two through lanes). On the minor street approaches, Mormon Trek Boulevard and
McCollister Boulevard each include three approach lanes (one left turn lane, one through lane
and one right turn lane). In addition, an existing railroad crossing is located approximately 60
feet from Old Highway 218 on McCollister Boulevard.
MPOJC completed a Traffic Signal Warrant Study for the intersection of Old Highway 218 and
Mormon Trek Boulevard /McCollister Boulevard in 2010. This study found the intersection met
multiple traffic signal warrants at that time, and recommended considering installation of a traffic
signal at the intersection.
Discussion of Solutions:
Many factors contribute to determining appropriate traffic control at intersections. These factors
include, but are not limited to, traffic volumes, vehicle speeds, number of approach lanes and
accident history. Based on these factors, a traffic signal is anticipated to increase the overall
safety of the intersection and maintain an acceptable level of service for intersection users, even
as traffic volumes at the intersection increase over time.
Project plans also include the installation of new flashing lights at the existing railroad crossing,
and interconnecting the flashing lights with the new signal at the intersection of Old Highway
218 and Mormon Trek Boulevard /McCollister Boulevard.
Financial Impact:
The estimated cost for the project is $255,000, and it will be funded with General Obligation
Bond proceeds.
Recommendation:
Staff recommends proceeding with the following schedule for this project:
May 14, 2013 — Set public hearing
June 4, 2013 — Hold public hearing
July 23, 2013 —Award project to contractor
August thru September — Construction
Prepared by: Jason Havel, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240, (319)356 -5410
RESOLUTION NO. 13 -165
RESOLUTION SETTING A PUBLIC HEARING ON JUNE 4, 2013 ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR
THE CONSTRUCTION OF THE OLD HIGHWAY 218 AND MORMON TREK
BOULEVARD /MCCOLLISTER BOULEVARD TRAFFIC SIGNALIZATION PRO-
JECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING,
AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR
PUBLIC INSPECTION.
WHEREAS, funds for this project are available in the Traffic Signal Projects account #
3814.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That a public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above - mentioned project is to be held on the 4th day of June,
2013, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting
is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above -named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
3. That the copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above -named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 14th day of May '20 13
0-
Approved by
ATTEST: wBat�i-
CITY CEERK City Attorney's Office 513113
pwengknasters\setph.doc
1/11
Resolution No. 13 -165
Page 2
It was moved by Throgmorton and seconded by Dobyns the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
x Dobyns
x Hayek
x— Mims
x Payne
x Throgmorton
CITY OF IOWA CITY 5d(7)
MEMORANDUM -
Date: May 6, 2013
To: Tom Markus, City Manager
From: Sam Hargadine, Police Chief
Re: Approval to seek grant funded positions
Introduction:
The Office of Community Oriented Policing Services (COPS) is accepting grant applications for the
Fiscal Year (FY) 2013 COPS Hiring Program (CHP) for the hiring and rehiring of additional career law
enforcement officers in an effort to create and preserve jobs and increase their community policing
capacity and crime prevention efforts.
ICPD pursued this grant successfully last year and received two additional officers. Those officers
enabled the department to pursue two community oriented policing functions that aligned with the City
Council's strategic plan objectives. Specifically, one officer was used to create a downtown walking beat
while the second officer focusses on neighborhood based issues.
One change this year is the inclusion of School Resource Officers (SRO) for the positions to be hired.
Additional consideration will go to funding SRO positions and like last year additional consideration will
be given for hiring military veterans.
Background:
Presently there are no SRO positions in the Iowa City Community School District ( ICCSD).
A meeting with ICCSD Superintendent Stephen Murley occurred to discuss the possibility of pursuing
this grant opportunity. Mr. Murley indicated that he and the high school principals were in favor of
seeking SRO positions. It was discussed and understood that the ICCSD would have to fund the match
through the life of the grant, and after the grant is exhausted, pay for 100% of the officer's salaries.
By placing SRO's in the two high schools, we will be working directly with the schools, working to
develop positive relationships with young students and creating a safe environment for learning. The
recent Ad Hoc Diversity Committee recommended that the Police Department encourage more
relationship building activities between police officers and members of the public. The presence of
SRO's in the schools would help build those relationships. During the summer time when school is out
SRO's can assist with youth oriented programming such as a police youth academy or police coached
sports programs.
The presence of SRO's in the schools working with school administrators regarding the disparity issues in
the juvenile justice system is a perfect balance between maintaining security and handling matters within
the school. Regular police beat officers called to a school for a crime or disturbance generally refer all of
those cases to the Juvenile Court System because they don't have the time to spend on diversionary
tactics, SRO's may be able to utilize diversionary tactics more readily.
Discussion of Solutions:
Both the ICCSD Board and Iowa City Council would need to agree to authorize ICPD to pursue the grant.
The ICPD would pursue two grant funded SRO positions, one for each high school. If the grant
application was successful, the ICCSD would fund the match required by the grant and for the positions
once the grant funding has been exhausted. The city would fund academy expenses for two officers,
equipment and two marked patrol cars. These vehicles would not have to be new vehicles but vehicles
held longer prior to being auctioned off.
May 6, 2013
Page 2
If approved by the ICCSD board and the Iowa City Council, the authorized strength for sworn officers
would go from 82 to 84. Both of these officers would be assigned full time to offices located within each
high school and their duties would be subject to an agreement between the ICCSD and City via 28E
agreement. This agreement would also include the terms of terminating the program after the fourth year
if either party desires.
Financial Impact:
Federal Local - ICCSD Total
Year 1 53,210.06 17,736.68
70,946.74
Year 2 53,210.06 27,632.83
80,842.89
Year 3 18,579.88 70,046.37
88,626.25
Year 4 - 96,082.31
96,082.31
125,000.00 211,498.19 336,498.19
Recommendation:
The Iowa City Police Department is seeking permission to apply for the 2013 COPS grant. If successful
the grant match would be funded in whole by the ICCSD. If we are notified of a successful grant
application, then a 28E agreement would follow.
Prepared by: Sam Hargadine, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5010
RESOLUTION NO. n -166
RESOLUTION IN SUPPORT OF STAFF RECOMMENDATION TO APPLY FOR THE
2013 COPS HIRING GRANT AND, IF SUCCESSFUL, TO CREATE SCHOOL
RESOURCE OFFICERS (SRO'S) WITHIN BOTH HIGH SCHOOLS.
WHEREAS, the Office of Community Oriented Policing Services (COPS) is accepting grant
applications for the Fiscal Year (FY) 2013 COPS Hiring Program (CHP) for the hiring and
rehiring of additional career law enforcement officers in an effort to create and preserve jobs
and increase their community policing capacity and crime prevention efforts; and
WHEREAS, the Iowa City Police Department (ICPD) pursued this grant successfully last year
and received two additional officers. Those officers enabled the department to pursue two
community oriented policing functions that aligned with the City Council's strategic plan
objectives. Specifically, one officer was used to create a downtown walking beat while the
second officer focusses on neighborhood based issues; and
WHEREAS, the intention of hiring new officers through the COPS grant would be for the
creation of School Resource Officers (SRO) which would work directly with the schools, working
to develop positive relationships with young students, faculty, and staff and generally creating a
safe academic environment within the city's two high schools; and
WHEREAS, the presence of SROs in the schools and in the community during the summer
when school is out, can assist with youth oriented programming such as a police youth
academy or police coached sports programs, and
WHEREAS, the recent Ad Hoc Diversity Committee recommended that the Police Department
encourage relationship building activities between police officers and members of the
community; and
WHEREAS, if the grant application was successful, the Iowa City Community School District
( ICCSD) would fund the match required by the grant and for the positions entirely once the
grant funding has been exhausted; and
WHEREAS, the City of Iowa City would fund expenses related to training and equipping the
officers during the grant period;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The Iowa City City Council authorizes the ICPD to pursue COPS grant funding for FY2013 for
the hiring of two grant funded SRO positions, one for Iowa City High School and one for West
High School and further authorizes the city staff, upon receipt of grant confirmation, to develop
a 28E agreement between the City of Iowa City and the ICCSD for utilization of the two officers.
Resolution No. 13 -166
Page 2
Passed and approved this 14th day of May 120 13
LVA ffikej.
Ap eve"y
ATTEST: 9
CITY LERK ityAttor ey's ice
It was moved by Throgmorton and seconded by Dobyns the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
x Dobyns
x Hayek
X Mims
x Payne
x Throgmorton
1'11�
Prepared by: Sarah Walz, Assoc. Planner, 410 E. Washington St, Iowa City, IA; 319 - 356 -5239
RESOLUTION NO. 13 -167
A RESOLUTION ADOPTING THE IOWA CITY 2030 COMPREHENSIVE PLAN
( "IC2030 PLAN ").
WHEREAS, a Comprehensive Plan is a statement of goals, policies, and aspirations of the
community; and
WHEREAS, the Comprehensive Plan should be reviewed and updated periodically; and
WHEREAS, the City has recently undertaken such efforts and has developed the Iowa City
2030 Comprehensive Plan ( "IC2030 Plan ") update; and
WHEREAS, the 1997 Comprehensive Plan divided the city into 10 Planning Districts for which
the City has completed and adopted 8 district plans, relying on substantial input from local
residents and property and business owners; and
WHEREAS, in addition to 2 public workshops and an on -line survey, the IC2030 Plan process
draws from and supports more than a decade's worth of community planning efforts, including the
8 adopted District Plans, the Riverfront Crossings and Downtown Master Plans, the Towncrest
Redevelopment Plan, the Historic Preservation Plan, the Metropolitan Area Long -Range
Transportation Plan, the Metro Bicycle Master Plan, CITY STEPS, the Parks and Recreation
Master Plan, and the Hazard Mitigation Plan; and
WHEREAS, the City of Iowa City has demonstrated a commitment to sustainability by signing
on to the U.S. Mayors Climate Protection Agreement (2007) and becoming a member of the
International Council for Local Environmental Initiatives (2008), an international _organization
dedicated to sustainable development; and
WHEREAS, Iowa City became the first city in Iowa to complete a community -wide and
municipal operations greenhouse gas inventory and is now in the process of completing a
Sustainability Assessment that will identify specific activities, measures, and indicators of progress
that are essential to achieving a more sustainable community; and
WHEREAS, the IC2030 Plan considers new economic, social, and environmental challenges
and opportunities that may be appropriately addressed by the community; and
WHEREAS, the IC2030 Plan sets forth a general vision and a broad set of goals describing a
more economically, socially, and environmentally sustainable community; and
WHEREAS, the Planning and Zoning Commission has reviewed this update to the plan and
determined that it appropriately expresses the future direction of the community.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The Iowa City 2030 Comprehensive Plan be adopted.
Passed and approved this 14th day of May , 2013.
Approved by:
ATTEST: ka -0
CITY CLERK City Attorney's Office L,ko / /3
Resolution No. 13 -167
Page 2
It was moved by Mims and seconded by - Payne the
Resolution be adopted, and upon roll call there were:
AYES:
x
x
x
x
x
x
x
NAYS:
ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
Prepared by: Sarah Walz, Assoc. Planner, 410 E
RESOLUTION NO.
Washington St, Iowa City, IA 341 356 -9
A RESOLUTION ADOPTING THE IOWA CITY 2030 COMPREHENISIVt PLAN
( "IC2030 PLAN ").
WHEREAS, a Comprehensive Plan is a statement of goal , policies, and aspirations of the
community; and
WHEREAS, th Comprehensive Plan should be reviewed nd updated periodically; and
WHEREAS, the ity has recently undertaken such effo s and has developed the Iowa City
2030 Comprehensive Ian ( "IC2030 Plan ") update; and
WHEREAS, the 19 Comprehensive Plan divided the ity into 10 Planning Districts for which
the City has completed nd adopted 8 district plans, elying on substantial input from local
residents and property and usiness owners; and
WHEREAS, in addition to public workshops and a on -line survey, the IC2030 Plan process
draws from and supports more an a decade's worth f community planning efforts, including the
8 adopted District Plans, the Ri rfront Crossings d Downtown Master Plans, the Towncrest
Redevelopment Plan, the Histo Preservation Plan, the Metropolitan Area Long -Range
Transportation Plan, the Metro Bic le Master P an, CITY STEPS, the Parks and Recreation
Master Plan, and the Hazard Mitigation Ian; an
WHEREAS, the City of Iowa City ha em strated a commitment to sustainability by signing
on to the U.S. Mayors Climate Protectio reement (2007) and becoming a member of the
International Council for Local Environme I Initiatives (2008), an international organization
dedicated to sustainable development; and
WHEREAS, Iowa City became the first cl in Iowa to complete a community -wide and
municipal operations greenhouse gas Inventory nd is now in the process of completing a
Sustainability Assessment that will ide ify specific a ivities, measures, and indicators of progress
that are essential to achieving a mor sustainable com unity; and
WHEREAS, the IC2030 Plan c siders new econo 'c, social, and environmental challenges
and opportunities that may be app opriately addressed by a community; and
WHEREAS, the IC2030 Pla sets forth a general vision nd a broad set of goals describing a
more economically, socially, an environmentally sustainable ommunity; and
WHEREAS, the Planning nd Zoning Commission has re 'ewed this update to the plan and
determined that it appropriat expresses the future direction of a community.
NOW, THEREFORE, BE/(T RESOLVED BY THE CITY COUNd(L OF THE CITY OF IOWA
CITY, IOWA, THAT:
The Iowa City 2030 Comprehensive Plan be adopted.
Passed and approved this day of 2013.
MAYOR:
ATTEST:
CITY CLERK
Approved by:
Ile,
City Attorney's Office,,/,,,, / �3
76
M-�
7n
Prepared by: Andrew Bassman, Planning Intern, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5243 (SUB13- 00002)
RESOLUTION NO. 13 -168
RESOLUTION APPROVING FINAL PLAT OF LINDEMANN PART FOUR -A, IOWA CITY, IOWA.
WHEREAS, the owner, Southgate Development, filed with the City Clerk the final plat of Lindemann
Part Four -A, Iowa City, Iowa, Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following- described real estate in Iowa City, Johnson
County, Iowa, to wit:
Commencing at the Northeast Corner of the Southwest Quarter of Section 7, Township 79 North,
Range 5 West, of the Fifth Principal Meridian; Thence S00 005'18 "E, along the East Line of said
Southwest Quarter, 1089.93 feet, to the Northeast Corner of Lindemann Subdivision - Part Four,
Iowa City, Johnson County, Iowa, in accordance with the Plat thereof in Plat Book 47, at Page 78
of the Records of the Johnson County Recorders Office; Thence S89 054'42 "W, along the North
Line of said Lindemann Subdivision - Part Four, 1130.07 feet, to the Northeast corner of Outlot
"N" of said Lindemann Subdivision - Part Four and the Point of Beginning; Thence S00 °05'18 "E,
along the East line of said Outlot "N ", 61.51 feet; Thence S11 °24'58 "E, along said East line,
404.07 feet, to the Southeast corner thereof, and a Point on the South Line of said Lindemann
Subdivision - Part Four; Thence N39 °09'46 "W, along said South Line, 361.21 feet; Thence
S76 °51'46 "W, along said South Line, 166.75 feet; Thence S13 °08'14 "E, along said South Line,
17.29 feet; Thence S76 °51'46 "W, along said South Line, 302.36 feet; Thence S89 °06'58 "W,
along said South Line, 3.56 feet to the Southwest Corner of said Lindemann Subdivision - Part
Four; Thence N00 021'18 "E, along the West Line of said Lindemann Subdivision - Part Four,
388.38 feet, to the Northwest Corner of said Lindemann Subdivision - Part Four; Thence
N85 050'04 "E, along the North Line of said Lindemann Subdivision - Part Four, 231.67 feet; Thence
N40 °34'33 "E, along said North Line, 36.02 feet; Thence N83 °23'08 "E, along said North Line,
172.26 feet; Thence S01 °03'36 "W, along said North Line, 123.25 feet; Thence S08 030'00 "E, along
said North Line, 28.73 feet; Thence N89 °54'42 "E, along said North Line, 174.53 feet, to said Point
of Beginning. Said Tract of Land contains 4.84 Acres, and is subject to easements and restrictions
of record.
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the proposed final plat and subdivision, and recommended approval; and
WHEREAS, a dedication has been made to the public, and the subdivision has been made with the
free consent and in accordance with the desires of the owners and proprietors; and
WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa
(2011) and all other state and local requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The said final plat and subdivision located on the above - described real estate be and the
same are hereby approved.
2. The City accepts the dedication of the streets and easements as provided by law and
Resolution No. 13 -168
Page 2
specifically sets aside portions of the dedicated land, namely streets, as not being open for
public access at the time of recording for public safety reasons.
3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed,
upon approval by the City Attorney, to execute all legal documents relating to said
subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after
passage and approval by law. The City Clerk shall record the legal documents and the plat at
the office of the County Recorder of Johnson County, Iowa at the expense of the
owner /subdivider.
Passed and approved this 14th day of May , 2013.
11- •;
ATTEST: Aa � -,e• -kalwl.
CITY CLERK
Approved by
G 7i
City Attorney's Office
It was moved by Payne and seconded by
adopted, and upon roll call there were:
AYES:
X
X
X
X
X
X
X
NAYS:
pcd/templales /SUB13 -00002 Lindemann pt 4 RESOLUTION draft.doc.doc
ABSENT:
Dickens the Resolution be
Champion
Dickens
bobyns
Hayek
Mims
Payne
Throgmorton
M _
7o
Prepared by: Andrew Bassman, Planning Intern, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5243 (SUB13- 00004)
RESOLUTION NO. 13 -169
RESOLUTION APPROVING FINAL PLAT OF LINDEMANN SUBDIVISION PART FIVE, IOWA
CITY, IOWA.
WHEREAS, the owner, Southgate Development, filed with the City Clerk the final plat of Lindemann
Subdivision Part Five, Iowa City, Iowa, Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following- described real estate in Iowa City, Johnson
County, Iowa, to wit:
A PORTION OF OUTLOT "G" OF LINDEMANN SUBDIVISION - TWO A, TO IOWA CITY,
JOHNSON COUNTY IOWA, IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN
PLAT BOOK 47 AT PAGE 76 OF THE RECORDS OF THE JOHNSON COUNTY RECORDER'S
OFFICE, AND OUTLOT "O" OF LINDEMANN SUBDIVISION - PART FOUR A, TO IOWA CITY,
JOHNSON COUNTY, IOWA, IN ACCORDANCE WITH THE RECORDED PLAT THEREOF,
LYING WITHIN THE NORTH ONE HALF OF THE SOUTHWEST QUARTER OF SECTION 7,
TOWNSHIP 79 NORTH, RANGE 5 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, IOWA CITY,
JOHNSON COUNTY, IOWA, DESCRIBED AS FOLLOWS:
Commencing at the Northeast Corner of the Southwest Quarter of Section 7, Township 79 North,
Range 5 West, of the Fifth Principal Meridian; Thence S00 °05'18 "E, along the East Line of said
Southwest Quarter, 611.09 feet, to the Northeast Corner of Outlot "G" of Lindemann Subdivision -
Part Two A, to Iowa City, Johnson County, Iowa, in accordance with the Plat thereof Recorded in
Plat Book 47, at Page 76, of the Records of the Johnson County Record's Office; Thence
N87 041'27 "W, along the North Line of said Outlot "G ", 1321.16 feet, to the Point of Beginning;
Thence S02 °18'51 "E, 264.35 feet; Thence S15 052'39 "E, 50.00 feet; Thence S14 °16'56 "E, 218.91
feet, to a Point on the South Line of said Outlot "G ", and a point on the North Line of Lindemann
Subdivision - Part Four A, Iowa City, Johnson County, Iowa, in accordance with the Recorded Plat
thereof; Thence S89 °54'42 "W, along said South and North Lines, 64.87 feet; Thence
N08 °30'00 "W, along said South and North Lines, 28.73 feet, to the Southeast Corner of Outlot "O"
of said Lindemann Subdivision - Part Four A; Thence S89 °35'29 "W, along the South Line of said
Outlot "O ", 110.25 feet; Thence Northwesterly, 70.37 feet along said South Line on a 649.68 foot
radius curve, concave Southwesterly, whose 70.33 foot chord bears NO3 °30'41 "W; Thence
S83 °23'08 "W, along said South Line, 50.00 feet; Thence Southeasterly, 25.63 feet along said
South Line on a 599.68 foot radius curve, concave Southwesterly, whose 25.63 foot chord bears
S05 023'24 "E; Thence S85 °50'04 "W, along said South Line, 262.44 feet, to the Southwest Corner
of said Outlot "O "; Thence N00 021'18 "E, along the West Line of said Outlot "O ", and the West Line
of said Outlot "G ", 181.74 feet; Thence N01 °00'12 "W, along said West Line of Outlot "G ", 280.14
feet; Thence N00 051'17 "W, along said West Line, 41.54 feet, to the Northwest Corner of said
Outlot "G "; Thence S87 041'27 "E, along the North Line of said Outlot "G ", 559.00 feet, to said Point
of Beginning. Said Tract of Land contains 4.93 Acres, and is subject to easements and restrictions
of record.
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the proposed final plat and subdivision, and recommended approval; and
WHEREAS, a dedication has been made to the public, and the subdivision has been made with the
Resolution No. 13_169
Page 2
free consent and in accordance with the desires of the owners and proprietors; and
WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa
(2011) and all other state and local requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The said final plat and subdivision located on the above - described real estate be and the
same are hereby approved.
2. The City accepts the dedication of the streets and easements as provided by law and
specifically sets aside portions of the dedicated land, namely streets, as not being open for
public access at the time of recording for public safety reasons.
3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed,
upon approval by the City Attorney, to execute all legal documents relating to said
subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after
passage and approval by law. The City Clerk shall record the legal documents and the plat at
the office of the County Recorder of Johnson County, Iowa at the expense of the
owner /subdivider.
Passed and approved this 14th day of May 12013.
ATTEST: /1J te►.�sc� yCO,f�t%
CITYbLERK
It was moved by Dickens
adopted, and upon roll call there were:
AYES:
NAYS:
�S : ��/
Approved by
City - • -
and seconded by Mims the Resolution be
ABSENT:
X
Champion
X
Dickens
X
Dobyns
X
Hayek
X
Mims
X
Payne
Throgmorton
pcd /templates /SUB13 -00004 Lindemann pt 5 RESOLUTION draft.doc.doc
�9
Prepared by: Michael Moran, Parks & Recreation Department, 220 S. Gilbert St., Iowa City, IA 52240 (319) 356 -5104
RESOLUTION NO. 13 -170
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON-
TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE
ASHTON HOUSE REMODELING PROJECT, ESTABLISHING AMOUNT OF BID
SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO
PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR
RECEIPT OF BIDS.
WHEREAS, renovations are necessary to bring the Ashton House historic property up to building
code and ADA standards prior to public use as a special event facility; and
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above -named project was published as required by law, and the hearing thereon held;
and
WHEREAS, funds for this project are available in the CIP account #4178.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The plans, specifications, form of contract and estimate 'of cost for the above -named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above -
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City., Iowa.
3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not
more than 45 days before the date for filing the bids, for the receipt of bids for the
construction of the above -named project in a newspaper published at least once weekly
and having a general circulation in the city.
4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall; before 11:00 a.m. on the 14th day of June,
2013. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 7:00 p.m. on the 18th day of June, 2013, or at a special meeting called for that
purpose.
Passed and approved this 14th day of May 120 13
ATTEST:? ` -z-,,� k, Aa, �
CITY MERK
pwengUnasterskes appp &s.doc 5/13
Resolution No. 13 -170
Page 2
It was moved by Payne . and seconded by . Dobyns the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
x_ Dobyns
x Hayek
X Mims
x Payne
x Throgmorton
1`111q
52 -483
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of JOHNSON County, Iowa:
The City Council of Iowa City in said County/Counties met on 5114113
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment.
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any.
thereupon, the following resolution was introduced.
RESOLUTION No. 13 -171
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30 2013
(AS AMENDED LAST ON 9118112 )
Be it Resolved by the Council of the City of Iowa City
Section 1. Following notice published 5/3/13
and the public hearing held, 5114113 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Passed this 14th day of
(DeY)
Signature
City CierW9WaoQa•8ffieer
May/ 2013
(Mon(h�Year)
Signature
Mayor
Total Budget
as certified
or last amended
Current
Amendment
Total Budget
after Current
Amendment
n Sources
Revenue s & Other Financing
50,407,375
: ........... . ..... ::0
: 50,407,375
Taxes Levied on Property 1
Less: Uncollected Property Taxes -Levy Year 2
0
0
0
Net current Prope Taxes 3
50,407,375
0
50,407,375
Delinquent Property Taxes 4
0
0
0
TIF Revenues 5
507,060
0
507,060
Other City Taxes 6
11,206,846
- 100,000
11,106,846
Ucenses & Peraft 7
1,440,389
0
1,440 389
Use of Mom and Property 8
1,547,986
502,325
2,050,311
Intergovernmental 9
80 683,105
- 7,287,254
73,395,851
Charges for services 10
41,050,767
- 502,077
40,548,690
Special Assessments 11
0
0
0
Miscellaneous 12
7,147,684
- 1,862,227
5,285,457
Other Financing Sources 13
115,765,825
2,663,770
118,429 595
Total Revenues and Other Sources 14
309,757,037
- 6,585,463
303,171,574
Expenditures & Other er Financing Uses
2553,339
26,189
...... .
21,579,528
Public Safe 15
Public Works 16
7,729,372
33,304
7,762,676
Health and Social Services 17
290,707
2,800
293,507
Culture and Recreation 18
12,762,913
268,694
13,031,607
Community and Economic Development 19
8,306 974
7,080,737
15,387,711
General Government 20
7,673,754
- 129,442
7,544,312
Debt Service 21
20,326,046
0
20,326,046
Capital Projects 22
98,654,821
- 13,983,589
84,671,232
Total Govemment Activities Expenditures 23
177,297,926
- 6,701,307
170,596,619
Business Type! Enterprises. 24
97 958,633
723,948
98,682,581
Total Gov Activities & Business Expenditures 25
275,256,559
- 5,977,359
269,279,200
Transfers Out 26
101,121,175
1,706,294
102,827,469
Total Expenditures/Transfers Out 27
376,377,734
- 4,271,065
372,106,669
Excess Revenues &Other Sou r ces Over
(Under) Expenditures)Transfers Out Fiscal Year 28
.......
- 66,620,697
-
.. , . , ... .
- 2,314,398
.......
68,935,095
Continuing Appropriation 29
0
N/A
0
Beginning Fund Balance July 1 30
166,712 487
- 2,770,985
163,941,502
Ending Fund Balance June 30 31
100,091,790
- 5,085,383
95,006,407
Passed this 14th day of
(DeY)
Signature
City CierW9WaoQa•8ffieer
May/ 2013
(Mon(h�Year)
Signature
Mayor
Resolution No. 13 -171
Page 2
It was moved by Mims and seconded by Payne the
Resolution be adopted, and upon roll call there were:
r:V"-I
x
x
x
-Y_
x
NAYS:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
N
C M
� r
�E N
GJ ri
ca E
0 .� .
0-0 d
3
N [i
LL
4
Z
W
Z
W
con
W
Z
0
r
O
N
C�
El
C
-
W
�
n
�
•�
a.
`_
W
:-
z
LL
W
Z
o
4
t
LL
o
LU
W
>
ol
D
co
4
Z
W
Z
W
con
W
Z
0
r
O
N
C�
El
A
V
3
_o
Q
V
N
C
.a
d
Q
Q%
AA
M
0
N
tL
r
e-
O
N
4
LO
�L
T
v
.0
a.
N
W
t3
W
N
O
U.
W
Q
V
D
0
D
O
w
z
J
W
U
t!1
N
Q
w
O
N
d
f94
U
3
_o
0
v
N
d
a
c
as
E
a
m
M
r
O
N
U-
W
O
N
4
Lo
�L
as
IL
N
w
U
D
O
c�
z
u
z
a
z
w
O
cYi
0
0
m
N
N
N
C
d
U �
3E
o a�
U m
M
r
O
N
LL
N
d
ti
L
O
co
FMI
N
d!
ti
0
0
0
CL
N
= M
� T
�E N
d'
�} E
3aa
�3=
vm�
M
T �
°a
N
C
O
9
smi
w
U
J
IL
T
w
U
W
J
a
v
O
v
z
J
W
T
Z
O
H
4
w
LLB
U
w
Ix
In
z
w
M
J
U
co
T
0
6
LO
a)
ca
a.
N
C
Q3
3a
o �
V
U M
r
O
N
z
W
2
CL
0
J
W
w
Q
U_
0
z
0
U
W
a
z
Q
F
z
M
0
U
Q
0
m
a
cm
C
E
V
E
oa,
o
C5
CD
U.
F-
w
2
Z
w
w
0
z
W
O
C14
CL cu
'o CL
(D
(D
E 0
0
(D
>
15,
0
:3
o
cu
02
-0 E
CD
0 m
o JD*
o
a) 79
m
L
8) CL
0 a)
OL CL
0 CL
cu
0
CD E
0
0
0
2)
I r
IL
Q
AD
w (D >
O E (D
co —
o T)
O
C:)
c) LO
LO
PA
xsr
co irdl .
ce)
Co U. 0 (D
r
V <
C,
4)
Cq
co
r Lo
T
03
(D
CL .4m
0
ca
co
12 V)
L)
C)
CEI
(D
V
41 2
CL
C C C13
0 C
L =
> -0 CL -
0
co
a)
E cu
0 0 CL)
c tu (B to C,)
JRD
LL
.01
co
(1) CL i� �a
0 10 -, ? 2 r-
CD
= Cl) — (D
CL M (D
a) to
cu
cr)
(D U-
(D
ma
to
0
o
Co
S
S—:
ALL
LL
C)
CEI
(D
V
41 2
CL
C C C13
0 C
L =
> -0 CL -
0
co
a)
E cu
0 0 CL)
c tu (B to C,)
JRD
LL
.01
co
(1) CL i� �a
0 10 -, ? 2 r-
CD
= Cl) — (D
CL M (D
a) to
cu
cr)
(D U-
0
V-
4—
0
rn
ma
to
Co
S
S—:
ALL
LL
0
V-
4—
0
rn
.F'
"a,
Rf
O
U
N
C
4)
V
C
q�
E
Q
4)
Im
M
r
0
N
LL
r.
T-
0
N
d'
r
to
C
�L
V
d
W
0
w
CL
J
Q
H
CL
Q
U
N
N
0
0
m
(�0
LL
E C4
4
4)
�:
m < E LD
0
0
X
cl a.
U_
0)
LU
I
CO
co
14
C*4
...o
OO
o
o
0
0'
0i
0,C)
�>
0
�o
C)
0
LO
0
cr
m
co
co
00
-
0)
:,w 100
O
—
(0
CY
.
tl-
0)
I-
-
(0
N
-
M
0
U,)
COIN
CD
0
0
001
0
N
0
U-)
LO
0
W
IN
N
M
ca
CL
cl
>
'o
2
-
)
C
LM
LO
N
CD
W
Im
>
q
v
Ctl
.02.
cm
Ae
a)
V
(D
C
E
acr
(D
3
U_
U_
Lu.
CCi
.0
=:.r
LL
0
r
O L
C
0
0
0;
C
0
C
OE
w
CD C
.01
0
E
E
Co
is
2.
th.
2
>
0-
�
2
CMU
C L
a)
cc
CL
E
-W
CL.
E
. 3':
,
CL-.a
�0�
-:CL
E:m
.71.
M
w
—
-0,0_0
-0
0
cm
-0
.70
'Ca =
(D
a
M
LM
-
:a)
4)
4)
>
0)
t
ID
04
fn
U
0
CL
12
�.
0
E
.
81D......
C-)
0
76
CD
mlLO
0
tCs
CD
LL
C>
�0.
0
,.o
1,
0
J
D
(D
Er
CL,.-a
0
neoc,
0
CL
0
E
.0
(D
OR
E-
1 0
E
(1)
E
'(1)
On
E
(D
.'(A
.0
C,
or
E3
N
.0
M
.0
V
JCL
'40
.0
=
cu
10
m
:Fc
m
Q
<
E
(D
'M
CXM
o
S.)
C)
w
r-
tm-11
X
w
Ects
o
I--
M
0
ul
LL
dr-
4 .
ce.
D
0
Lij
w
(ii
CM
7. 7
00-46 c)
()),T- . 0 C) M W C) C) M V-' qr cy, I o; U) o
P.- C:) LO LO 0 COP CO m 5: OJ,5 .r` .O'.
_C) C) Op C6 CF
0) 1 10 V- a co 00 C%4 M
S M SO:
o
o.
to
0) o
ami 0)
cv CD
0-
0 to
o x. 0
IL CL
0 co 0.3:
M Lu 0 zz se
.10
W U) (A (n 03 Q) (0 rj) 0 (1) (A N :U) a)
C C r- C -C a •C: r_ c C: C C C C
Im LL W LL IL U_ W W LL W 7, w W LL LL LL LL W
. I , , c: & 7 c it c C
-.0. 0:0 0 0. 0 0 0 : 0 o: 0 -0 0'.0
16 Z 4 =. 1= It. = =
t 13 Eu U B "6 t; -61.0 C.) L) : C.)
E 9 j; .9 J2
>
"t
L
0 D o.,-o 0 ".0' O' O 0::0 .0 0 0 0 0
000 On
0 0.: 00, 0 -0 0
(D XD 0 0:
(D (D 0 L
C) 0.) g (09
44: vnft ce) Co.
00 CD
A 101 Z; sm, o 0 .6
s
:CsjjYi;j C, IN
U_
cr
CY)
104
06
ca
CL
cl
>
'o
2
-
)
C
LM
LO
N
CD
W
Im
>
q
v
0) o
ami 0)
cv CD
0-
0 to
o x. 0
IL CL
0 co 0.3:
M Lu 0 zz se
.10
W U) (A (n 03 Q) (0 rj) 0 (1) (A N :U) a)
C C r- C -C a •C: r_ c C: C C C C
Im LL W LL IL U_ W W LL W 7, w W LL LL LL LL W
. I , , c: & 7 c it c C
-.0. 0:0 0 0. 0 0 0 : 0 o: 0 -0 0'.0
16 Z 4 =. 1= It. = =
t 13 Eu U B "6 t; -61.0 C.) L) : C.)
E 9 j; .9 J2
>
"t
L
0 D o.,-o 0 ".0' O' O 0::0 .0 0 0 0 0
000 On
0 0.: 00, 0 -0 0
(D XD 0 0:
(D (D 0 L
C) 0.) g (09
44: vnft ce) Co.
00 CD
A 101 Z; sm, o 0 .6
s
:CsjjYi;j C, IN
N
U d
3a
m
o
M
V m
M
e-
O
N
}
LL
0
a
0
cts
0
IL
Prepared by: Tracy Hightshoe, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5230
RESOLUTION NO. 13 -172
RESOLUTION ADOPTING IOWA CITY'S FY14 ANNUAL ACTION PLAN WHICH IS A
SUB -PART OF IOWA CITY'S 2011 -2015 CONSOLIDATED PLAN (CITY STEPS) AND
AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY
CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT, AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED
CHIEF EXECUTIVE OFFICER.
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) requires the
City of Iowa City, Iowa, to prepare and submit the FY14 Annual Action Plan as part of the
City's 2011 -2015 Consolidated Plan (CITY STEPS), to plan for the use of federal funds to
assist lower income residents with housing, jobs and services; and
WHEREAS, the Iowa City Housing and Community Development Commission has held a
series of meetings regarding the use of federal Community Development Block Grant
(CDBG) and HOME Investment Partnerships Program (HOME) funds for City of Iowa City
fiscal year 2014; and
WHEREAS, the City has disseminated information, received public input and held a public
hearing on the FY14 Annual Action Plan; and
WHEREAS, the FY14 Annual Action Plan contains the allocation of CDBG and HOME
funds attached hereto as Exhibit A;
WHEREAS, because HUD has not finalized the FY2014 CDBG and HOME budgets, the
actual amount of funding that the City will receive is presently unknown; and
WHEREAS, the Iowa City Housing and Community Development Commission has
recommended that Exhibit A be approved;
WHEREAS, adoption of the FY14 Annual Action Plan will make Iowa City eligible for
federal and state funds administered by the U.S. Department of Housing and Urban
Development; and
WHEREAS, the City Council finds that the public interest will be served by the adoption of
the FY14 Annual Action Plan and submission to the U.S. Department of Housing and
Urban Development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA, THAT:
1. The City of Iowa City FY14 Annual Action Plan, containing the allocation of CDBG
and HOME funds attached hereto as Exhibit A, is hereby approved and adopted. If
the City receives less funding than anticipated, the awards for each agency will be
Resolution No. 13 -172
Page 2
reduced on a pro rata basis. If additional funding is received, each allocation will
be increased pro -rata up to their original request.
2. The City Manager of Iowa City is hereby authorized and directed to submit the City
of Iowa City FY14 Annual Action Plan to the U.S. Department of Housing and
Urban Development, and is further authorized and directed to provide all the
necessary certifications or documents required by the U.S. Department of Housing
and Urban Development.
3. The City Manager is hereby designated as the Chief Executive Officer and
authorized to act on behalf of the City of Iowa City in connection with the FY14
Annual Action Plan.
4. The City Manager is hereby authorized to execute, terminate or amend CDBG
and \or HOME Agreements entered into in connection with the allocation of public
funds with subrecipients, Community Housing Development Organizations
(CHDOs) or other legal entities.
Passed and approved this 14th day of May, 2013.
us •: fflA
ATTEST:
CITY LERK
City Attorney's Office
Resolution No.
Page 3
13 -172
It was moved by Payne and seconded by Dobyns the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
Exhibit A
Drniartc Rarnmmandprl fnr FY1a CDRG & HOME Fundin-a
Category
Activity
$
Requested
HCDC (3/7/13)
Recommendation or
Council Earmark*
Housing
Charm Homes LLC - Rental Housing
$
61,650
$
61,650
The Housing Fellowship - CHDO Operating'
$ 23,250
$
22,000
Iowa City Housing Rehabilitation Program*
$
184,851
Iowa City Housing Rehabilitation Program*
$
17,156
Iowa City Housing Rehabilitation - Targeted
$ 300,000
$
300,000
Total Housing:
$ 384,900
$
585,657
Public
Facilities
Iowa City Free Medical Clinic
$
85,371
$
20,000
Mayor's Youth Empowerment Program
$ 114,270
$
70,000
MECCA
$ 50,645
$
23,850
Neighborhood Centers
$ 55,000
$
55,000
Total Public Facilities
$ 305,286
$
168,850
Public
Services
Aid to Agencies *:
DVIP
$
32,120
MECCA
$
16,880
Neighborhood Centers
$
51,000
Total Public Services
$
100,000
Econ. Dev
Iowa City Economic Development Fund *:
Micro - Enterprise /For Profit Assistance
$
43,150
Building Change - Fagade Improvements
$
47,704
Total Economic Development
$
90,854
Admin.
HOME Program Administration*
$
44,534
CDBG Program Administration*
$
136,139
Total Administration
$
180,673
Total CDBG 5 680,694
Total HOME $ 445,340
Combined Total $ 1,126,034
1 The Housing Fellowship - CHDO. Limited to 5% of HOME entitlement. Final allocation may not exceed this maximum.
Source of Funds:
FY14 CDBG Entitlement
FY14 Anticipated Program Income
CDBG Uncommitted /Returned Projects
FY14 HOME Entitlement
FY14 Anticipated Program Income
HOME Uncommitted /Returned Projects
$ 605,694
$ 75,000
CDBG Subtotal $ 680,694
$
365,340
$
80,000
HOME Subtotal $
445,340
FY14 TOTAL $
1,126,034
CITY OF IOWA CITY
MEMORANDUM 11
Date: May 8, 2013
To: Thomas M. Markus, City Manager
From: Tracy Hightshoe, Community Development Planner
Re: Aid to Agencies — May 14 City Council Work Session
The proposed FY14 Aid to Agencies allocations will be on the City Council's May 14 work
session and considered for approval at the City Council meeting that evening. The Housing and
Community Development Commission met on January 17, 2013 to formulate a funding
recommendation. As a portion of the budget is made up of Community Development Block
Grant (CDBG) funds, approval for both the Aid to Agencies funds and the FY14 Annual Action
Plan that contains the FY14 CDBG and HOME budget is scheduled for the same City Council
meeting. I will be present to answer any questions about the funding allocations.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 17, 2013
PAGE 3 of 6
CALL TO ORDER:
The meeting was called to order by Chair Andrew Chappell at 6:30 p.m.
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
None.
REVIEW OF THE FY14 ALLOCATION PROCESS AND PROFORMA
STAFF /COMMISSION COMMENT:
Hightshoe stated the CDBG /HOME applications are due Friday, January 18th at noon with a question and
answer session with applicants scheduled February 2161. The Commission will review allocations and
make funding recommendations on March 7th. If not able to finalize a recommendation at the March 7th
meeting, the commission will meet again on March 14th. After the commission submits a funding
recommendation, Hightshoe will draft a FY14 Annual Action Plan for HUD. After a 30 -day comment
period, Council will review and approve a final budget at their May 7 meeting. Approved projects can
start after July 16t.
Any rental projects must submit a proforma and comply with the City's new underwriting criteria. HUD
requires all grantees to establish underwriting criteria for their housing projects. Hightshoe explained the
proforma and the various line items. Any problems with the proforma will be identified in the staffs
analysis of the project.
MONITORING REPORTS:
Dragoo will report on MECCA and Habitat for Humanity in February.
Zimmermann Smith will report on the Neighborhood Centers of Johnson County in February.
Clamon reported on the FY11 Habitat for Humanity CDBG funds to remodel and upgrade the Industrial
Park facility purchased in December 2011. Habitat hopes to draw the remaining funds in the next month.
Hightshoe said it could open by the end of January.
Clamon reported on FY12 United Action for Youth. UAY purchased and rehabilitated two adjoining
properties. Work finished and hoping to move clients (teen parents, homeless teens) in this month.
Clamon reported on the FY12 parking lot improvements for Crisis Center. The improvements were
finished in October.
i DISCUSSION REGARDING FY14 AID TO AGENCIES FUNDING REQUESTS-
a
Chappell left the room due to a conflict of interest.
Discussion of setting parameters for application and approval process. Idea of forming a committee to
review process and determine next year's process. Will get applicant feedback. Discussion of allocations
based on community need, average amount versus funding request.
Commission discussed The Dream Center request for $39,300. Benson explained organization's mission
to design a community and organize resources for single fathers. Commission agreed to $0 at this time.
Commission discussed Big Brothers Big Sisters request for $40,000. Majority of commission agreed to
fund at average allocation.
Commission discussed The Crisis Center of Johnson County request for $49,540. Commission indicated
$38,000.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 17, 2013
PAGE 4 of 6
Commission discussed Domestic Violence Intervention Program request for $52,500. Commission agreed
with average allocation.
Commission discussed Elder Services Inc. request for $60,000, $48,819 average allocation agreed.
Commission discussed Free Lunch Program request for $2,000, proposed $2,000, agreed.
Commission discussed Hillcrest Family Services request for $4,000. Discussion over the small amount of
money requested, decreased funds; however additional applicants. Commission suggested $0.
Commission discussed Housing Trust Funds of Johnson County request for $8,000, commission agreed
to fund $8,000.
Commission discussed Family Resource Centers request for $50,000. Vanden Berg explained that a
federal grant allowed the organization to establish centers in every Iowa City school, but the grant has
expired. Applicant concerned with serving the same amount of children with less staff time. Hightshoe
clarified that the activity was an eligible CDBG activity, but the commission is no longer allocating any
funds in the competitive CDBG round as all CDBG operational funds are now in the Aid to Agency pool of
funds. Once funding decisions are made, staff determines which of the agencies will receive CDBG funds
as opposed to City general funds. Typically based on what type of reporting the agency does for other
funders so as not to increase reporting requirements. Family Resource Centers was also seeking
funding from the other cities in the district. Discussion of $25,000, commission member suggested any
leftover money could go towards this project. Commission agreed to fund at $10,000.
Commission discussed Iowa City Free Medical /Dental Clinic request for $10,000, agreed to $7,500.
Commission discussed Johnson County Social Services request for $10,000. Hightshoe requested
clarification of this program compared to Mayor Youth's employment program. Commission agreed to
fund each at $6,000 for each.
Commission discussed MECCA request for $33,022, source of income was considered. Agreed to
average allocation of $16,880.
Commission discussed Neighborhood Centers of Johnson County request for $70,000 agreed to average
allocation $51,000.
Commission discussed Pathways Adult Day Health Center request for $5,000, acknowledged importance
of the service to the community and the need. Agreed to $4,000.
Commission discussed Rape Victim Advocacy Program request for $15,400. Agreed to average
allocation of $10,325.
Commission discussed Shelter House request for $64,500. Commission agreed to average allocation of
$32,525.
Commission discussed United Action for Youth request for $65,000. Commission agreed to $53,500.
Commission addressed application process and received input from applicants. Applicants suggested
less redundant questions, discussion about application process coinciding with CDBG /HOME.
Commission will follow up with a committee and feedback from applicants in April. Commission member
wants to streamline funding allocation. Request staff to see how other cities allocate these funds.
Zimmermann Smith motioned to recommend the following FY14 Aid to Agency budget to City Council.
Hart seconded.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 17, 2013
PAGE 5 of 6
Agency
FY14 Funding Request
HCDC 1/17 /2013
Recommendation
4 C's Community CODrd. Child Care
$2,000
$1,850
Arc of Southeast Iowa
54,000
$2,163
Big Brothers / Big Sisters
$40,000
$29,325
Compeer of Johnson County
$6,000
$3,313
Crisis Center of Johnson County
$49,540
538,ODD
Domestic Violence Intervention Program
552,500
$47,500
Elder Services Inc.
$60,000
548,819
Extend the Dream Foundation
520,00D
Not Eligible
Free Lunch Program
$2,000
$2,000
Hillcrest Family Services
54,000
$0
Housing Trust Fund of JC
58,000
$8,000
ICCSD Family Resource Centers
$50,OOD
$10,000
IC Free Medical /Dental Clinic
510,000
$7,5DO
Johnson County Social Services
$10,000
S6,OD0
Mayor's Youth Emp. Program
$15,000
$6,0DD
MECCA
533,022
$16,890
Neighborhood Centers of IC
$70,000
$51,OOD
Pathways Adult Day Health Center
$5,000
54,01)0
Rape Victim Advocacy Program
$15,400
510,325
Shelter House
$64,500
$32,525
The Dream Center
$39,3DO
50
United Action for Youth
$65,000
553,500
Total Request:
$625,262
$378,700
Vote taken, motion carried 7 -0.
ADJOURNMENT:
Bacon Curry moved to adjourn.
Hart seconded.
A vote was taken and the motion carried 7 -0.
O
$1.50 /Hour
$1.00 /Hour
$0.75 /Hour
O IOWA AVE
ouuu�ul:luuuu
N 1ruuIT II IIuTI��jI � `I�TI jI�TI TUB � u
J I�� mU W�L�--� > u
RONALDS ST
uu u-- �I--�U� U� u
CHURCH ST
W--l.� L_LLLLLJ L! LLB; -I-I
FAIRCHILD ST T EE
i
u
IF DAVENPORT ST
u
BLOOMINGTON T
Mercy
N Hospitc
z
J
MARKET ST �— F
z LLLu
N Z
U Z W m
N J m
Q U J Q
JEFFERSON
N
■l�l
JII
unce
iu n
COLLEGE ST
N
~ z
N
May 7, 2013
To Members of the Iowa City City Council,
Thank you for your ongoing support of the Iowa City Free Medical and Dental Clinic.
CDBG funding has benefitted many organizations in Iowa City, including the Free Clinic. Our recent
funding request addressed improvements to our basement, and the Housing and Development
Commission has recommended an allocation of $20,000 in CDBG funding. I am writing to ask about the
possibility of re- allocating some of the $20,000, if approved, for Clinic security improvements,
specifically lighting on our building and on Towncrest Drive.
We recently had an incident involving safety and security. At the end of an evening clinic (around 8:30
pm) one of our volunteers left the building. Her car was not parked in our immediate lot, (we reserve
that area for our patients) but in one of the surrounding parking areas. The lighting on Towncrest Drive
is minimal, and it was quite dark when she got to her car. A man, who had been seen at our Clinic that
night, was near her car; he frightened her with inappropriate questions and wanted to give her a ride.
She got in her car, at which time he followed her in his car.
He eventually stopped following her, but she was understandably shaken up. I learned about this
incident the following day. The woman did make a report to the police, and our volunteers have all been
notified about what happened and the importance of being aware of surroundings and watching out for
each other. I also had an Iowa City Crime Prevention Officer come out to the clinic for suggestions on
how to improve lighting.
I am working with Chambers Electric to get better lighting on the front of our building. I am also
communicating with MidAmerican Energy about having a security light installed on Towncrest Drive
have not received final quotes from Chambers or MidAmerican; from what I can gather, the lighting
improvements will cost about $5,000.
We are definitely going to make these improvements. If CDBG funding is approved, and if we had the
option of using a portion of the funding for lighting, it would be helpful.
Thank you for your consideration.
Barbara Vinograde, Executive Director
Iowa City Free Clinic
bvinograde @freemedicalclinic.or
319 - 337 -9727
4�9
Prepared by: Tracy Hightshoe, Comm. Dev. Planner, 410 E. Washington St., Iowa City, IA 52240 319.356.5230
RESOLUTION NO. 13 -173
RESOLUTION ALLOCATING HUMAN SERVICES AID TO AGENCIES FUNDING
FOR THE FISCAL YEAR ENDING JUNE 30, 2014
WHEREAS, the City of Iowa City budgeted for aid to local human services agencies; and
WHEREAS, the Housing and Community Development Commission recommended allocations of aid
to agencies funding amongst human services agencies (Exhibit A) at its January 17, 2013 meeting;
and
WHEREAS, because HUD has not finalized the FY2014 CDBG budget, the actual amount of CDBG
funding that the City will receive is presently unknown; and
WHEREAS, the amount of aid proposed to be allocated, $378,700 is budgeted as Aid to Human
Services Agencies in the FY14 Budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The funding recommendations from the Housing and Community Development Commission are
hereby adopted. If the City receives less CDBG funding than anticipated, the awards for each
agency will be reduced on a pro rata basis.
2. The City Manager is hereby authorized to execute agreements for aid to agencies with the
organizations identified in Exhibit A (attached).
Passed and approved this 14th day of May , 2013.
ATTEST: �C
CITY CIERK
It was moved by Mims
adopted, and upon roll call there were:
1 • �
Approved by
City Attorney's Office
and seconded by Payne the Resolution be
AYES: NAYS: ABSENT:
X Champion
X Dickens
X Dobyns
X Hayek
X Mims
X Payne
X Throgmorton
c
O
m
C
E
E
O
V
N
V
a
0
-a
Q
rl
L6
M =
O
O
++
' -O
O
M
to
N
M
O
0
0
0
m
V-L
0
0
0
O
000
0
00
0
O
0
Ln
N
Ln
N
O
O
O
O
d
00
M
M
O
Ln
o0
O
O
O
O
n
O
O
o0
O
o
M
Lr
O
Lr
l�
a-1 E
r-I
N
M
M
r-
00
N
i/�
00
O�
n
LO
W
L
O�
M
M
n co
E
�'
N
i/}
i/�
r-
In
00
i/}
�
i/1�
�
i/�
�/}
i/}
r-i-I
i/�
In
�'
V)-
i/}
ih
CA
Q.
V u
w
2
to
C
= O
= p
O
O
O
0
O
qt
Ln
O
Ln
O
C
O
O
O
O
C
O
C
O
C
O
C
N
C
O
C
O
O
O
LLi
O
M
O
O
N
LL. a
O
N
0
O
0
k
Qi
N
O
0
0
0
00
O
O
O
Ln
M
O
0"
Ln
Ln
4
rn
Ln
Ln
O)
�
in
Ln
i/}
l0
i/}
nj
i/}
�`
t/}
i/1�
Ln
�
r t
�
e-i
i/?
c-i
i/?
M
i/�
N
in�
�'
"-i
'L/�
w
i/�
M
i/�
(D
i/�
,V
LL
+0,
O
0
°
0
0
°°°
0
0
0
O
O
00
m
00
°
O
°
N
Q
o°
Q
0
0
0
o
o
0
0Q
0
0Q
0
°
Q
Q
o
¢
0
00
M
Z
M
Ln
N
z
Z
n
Z
Z
°°
NN
M
Z
`-1°°
-I
LO
m
LL
to
OJ
0-
L
L-
a
41
V
a>,
Ln
L
V)
C
c
E
A�
O
v
U
E
U
U
a
to
-O
L
O=
v
V
N
ON
N
tZ
O
O
-
�
ON
c
U
.O
`
+o,
is
a
_
u
CC
V
O
Ln
O
t
p
O
N
O
U
=
=
m
L-
t]0
Ln
=
L
OJ
D
N
>.
W
O
U
0
O
>
v
-
L
O
0
F-
m=
\
0
O
N
LO
=
L
++
=
"O
41
Q
al
O
E
}+
L�
°
N
O
U
E
'>
_U
"O
O
p
p
Q
O
U
O
E
O
*'
U
LL
E
f0
°'
>-
Ln
>
+�
U
O
=
E
Q
O
to
+S+
p
4J
41
d1
U
++
N
y
C
O
++
to
=
L.L
N
=
O
N
L
Q
C
O
m
v
aJ
a
v=
Ln
>,
U
to
t
O
±
O
LfA
_H
U
i
w
O
'L
O�
v_
_U
p
U
V'
.=
m
w—
+-1
a
aJ
N
Q*
Q
c0
U
U
D
Lu
Lt
2=
V
V
-0% 12
2
z
a
Lz
H
+,
w
UA
7
is
_
O
N
to
O
V
c
O
N
W
t
U
O
a-+
_ 41
'O 41 41
� � L
Ln N
N � �
= co 4J
41
C7 U
0 0 0
Ln O 00
qwl� 44-
CITY OF IOWA CITY
M� MEMORANDUM 12
Date: May 8, 2013
To: Tom Markus, City Manager
From: Jeff Davidson, Director of Planning and Community Development
Re: Letter of Intent regarding new MidWestOne Bank facilities
At the May 14 City Council meeting representatives of MidWestOne Bank and Neumann
Monson Architects will present a redevelopment concept for the bank's facilities in downtown
Iowa City and Riverfront Crossings. The concept includes the rehabilitation of the bank's historic
downtown building, as well as a new tower building in Riverfront Crossings.
The concept also includes a new multi -use parking facility in Riverfront Crossings which would
enable the construction of the new office tower and provide a catalyst for additional
development in the area. This would include a 28 unit private workforce housing development
built in conjunction with the public parking facility. What is envisioned is a partnership between
the bank, the City, and a private developer who would execute the construction projects.
A draft Letter of Intent (LOI) between the City, the bank, and the University is on your 5/14
agenda. It was recommended for approval at the 4/17 meeting of the City Council Economic
Development Committee. This document does not bind any of the parties to any particular
action, but sets forth our mutual intent for moving forward.
We are delighted at the prospect of a major regional bank making a long term commitment to
downtown Iowa City for its headquarters. As we would with any major employer downtown, the
City will have a role in providing parking. The structure of any partnership the City would enter
into will ultimately be determined by the City Council. We are excited about the growth and
development opportunities.
EDC April 17, 2013
PRELIMINARY
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
APRIL 17, 2013
co
EMMA J. HARVAT
HALL, CITY HALL, 8:00 A.M.
O
Members Present:
Susan Mims, Michelle Payne
Members Absent:
Matt Hayek
Staff Present:
Wendy Ford, Tracy Hightshoe, Jeff Davidson, Tom Markus,
Eleanor Dilkes
Others Present:
Mike Hahn (A &M Development); Pat Shaver (Corridor Business
Journal); David Kieft (University of Iowa); Kevin Monson
(Neumann Monson Architects); Dan Broffit (architect); Nick
Lindsey (architect), Kent Jehle MidWestOne Bank); Charlie Funk
(MidWestOne Bank); John Kenyon (City of Literature); Charlie
Cowell, (planning intern)
RECOMMENDATIONS TO COUNCIL:
Payne made the motion to recommend the MidWestOne Bank/University of
Iowa /City of Iowa City Letter of Intent for the discussed project to the full City
Council. Mims seconded the motion. Motion carried 2 -0, Hayek absent.
Payne made the motion to approve the extra $10,000 funding for the October 2013
book festival and budget a placeholder of $60,000 for FYI 5. Mims seconded the
motion. Motion carried 2 -0; Hayek absent.
CALL MEETING TO ORDER:
The meeting was called to order by Chairperson Mims at 8:04 A.M.
WELCOME AND INTRODUCTIONS:
Chairperson Mims welcomed everyone and asked that those present introduce
themselves.
CONSIDER APPROVAL OF MINUTES:
Chairperson Mims asked if there were any comments, changes, etc., to the minutes.
Payne moved to approve minutes from the February 12, 2013, meeting as
submitted. Mims seconded the motion. Motion carried 2 -0, Hayek absent.
PRESENTATION BY MIDWESTONE BANK ON DEVELOPMENT PLANS:
Jeff Davidson introduced Charlie Funk and Kevin Monson, who were present to speak to
the Economic Development Committee regarding development plans for MidWestOne
Bank. Davidson noted that the City has been working with the University and the bank
on this project for months. He added that City legal staff has drafted a Letter of Intent
and noted that City Attorney Dilkes was present to answer any questions about it.
EDC April 17, 2013
PRELIMINARY
Davidson also noted that staff is seeking a Committee recommendation to forward to
Council on the Letter of Intent for the project.
The project presentation began with CEO Funk giving some history on MidWestOne
Bank. Starting in 1934, MidWestOne opened in downtown Iowa City with five or six
employees. Now they have about 200 employees in Johnson County, with
approximately 170 in the downtown location. They are now the fourth largest Iowa -
based bank in Iowa. Funk shared how the Bank has moved their operations over the
years, stating that they have done what they feel is best for the community. After many
discussions, he noted that they were able to secure the Sabin site. Continuing, Funk
pointed out that they will also be doing some building updates to their original
Washington and Clinton corner building late this summer or early fall. He reiterated that
MidWestOne Bank is dedicated to the community and to staying downtown.
The presentation continued on the topic of parking. Funk noted that with more than 80
employees in the Sabin building alone, there will be a need for parking. He concluded
his portion of the presentation by stating that the bank will not be applying for TIF for
their portion of the project. He then turned the presentation over to Kevin Monson.
Monson noted the historic designation of the original MidWestOne building and the tax
credits they can take advantage of because of it. Monson noted the significance of the
building, stating that this is one of the reasons they are restoring it.
Regarding the new location, he noted that there will be a drive -up bank on the first floor
of the five story building; two floors will be available for sale or lease; and the roof will
have a break area for employees of the building. Davidson then clarified the exact
location of the new building and that it falls within the Riverfront Crossings area of
downtown.
Monson continued, showing how the new building will be laid out. It is planned to be
very light- filled and airy, and energy- efficient, and employees will want to come to work
here, Monson stated. Once the new building is complete and operations that are
temporarily in Sabin are moved into it, the bank will exercise its option to purchase the
property, which the University will then deliver to the bank after they remove the Sabin
building. It is on the site of the Sabin building they desire to build a parking structure and
townhouses.
The parking structure would have approximately 560 spaces, according to Monson. He
noted several features of the parking portion of the project, and talked about how the
townhouses will line the exterior of the parking, thus minimizing the views of the parking
structure. Monson stated that they believe this fits into the City's vision for this area,
especially with the pricing of some of the townhouses for workforce housing. He
explained how the townhouses will each have their own front door at street level and
each will also have a back door into the parking structure. At the third level, there will be
a walkway over the alley connecting the parking structure to the building.
Monson noted that they strongly desire to begin the construction of the new building yet
this fall. Davidson noted that staff has vetted the project to date and that the terms in the
Letter of Intent outlining a partnership between the City and the property developers are
worthy of the next steps in negotiating a development agreement.
2
EDC April 17, 2013
PRELIMINARY
Davidson opened the discussion for questions and comments. Mims began by thanking
MidWestOne Bank and the University for the work they have done over the past few
years on this project. She added that she is excited to see things starting to happen
here in the Riverfront Crossings area and that she is comfortable in recommending this
to the full Council. Payne stated that she agrees with Mims, and that she believes this is
a very exciting project. She added that she likes the townhouse idea and believes that
this will help move development along in this area.
Payne made the motion to recommend the MidWestOne Bank/University of
Iowa /City of Iowa City Letter of Intent for the discussed project to the full City .
Council. Mims seconded the motion. Motion carried 2 -0, Hayek absent.
REPORT ON BUILDING CHANGE FUNDING AWARDS:
endy Ford spoke to the Members regarding this report. She noted the t es of project
the sought to fund being fagade updates, fire suppression sprinklers d improving
se co -floor office spaces for higher uses. The public benefits oft program are to
provide safety, to increase property values, and to target tho under - utilized areas
in the down wn. This will help to improve the vibrancy, and a look and feel, of
downtown to City, according to Ford. All property owner and businesses in the area
were notified oft 's program, as was the media, accordi to Ford. She noted that they
ended up with 16 erent proposals, some being mul ' le proposals from the same
business owner, for a otal of more than $1 million rth of improvements in the area.
Ford noted that after thoro'Xph review, staff ca up with the recommendations in this
report. Funds for the Buildin Change progr will come from Economic Development
Opportunity Funds and remain' g CDBG onomic Development Funds. Ford briefly
ran through the list:
1. 30 S. Clinton, formerly hom t ilda's. This will be a $621,000 renovation which
includes fagade updates, spr' lers, and remodeling of both the second and third
floors into apartments. St is r commending funding of $37,729 from the
Economic Development and for is project.
2. Bo James building. T s project will clude an extensive fagade renovation and
is a $100,000 pro V Ford noted that is qualifies for $40,000 in CDBG
funding.
3. Atlas Restauran . Fagade renovation similar ' scope to what Mickey's did
recently. An awning will replace the umbre s used during the summer
months. Th' is a $119,000 project, of which $4 , 04 can be funded with
Economic evelopment and CDBG funds. This sh Id begin in the fall, after the
busy su mer season is over.
4. Quint 's storefront in the Paul -Helen building. Ford not how the fagade
cur ntly looks and owner's desire to match this fagade with a rest of those in
t building, bringing it nearer to the historic storefront it once d. This is slated
s a $69,000 project, with $27,733 in funding from CDBG and Ec omic
Development funds.
5. Panchero's building. Ford described the current fagade along Washin n
Street, noting that the plan is to add another window here. This is a $66, 0
project, of which $19,857 could be provided from the Economic Develop men
fund.
6. Chait Gallery building. This is the building where Busy CoWorking area is located
on the third floor. There is more office area on this floor, but it is unusable now
3
Prepared by Eleanor M. Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240, (319) 356 -5030
RESOLUTION NO. 13 -174
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST A LETTER OF INTENT REGARDING DEVELOPMENT OF 509 S.
DUBUQUE STREET BETWEEN THE CITY OF IOWA CITY, MIDWESTONE BANK
AND THE UNIVERSITY OF IOWA.
WHEREAS, after selling its property at 325 South Clinton Street to the University of Iowa for use
in the relocation of the School of Music, and relocating temporarily to the Sabin Building at 509
S. Dubuque Street, MidWestOne Bank (MidWestOne) is embarking on a project to rehabilitate
its historic downtown office building and construct a new office tower in Riverfront Crossings at
the Southeast corner of Clinton and Harrison Streets; and
WHEREAS, MidWestOne has approached the City about partnering with MidWestOne and a
Developer to construct a multi -use parking facility with townhomes at the Sabin site; and
WHEREAS, the City believes that structured parking at this site may be a desirable land use
alternative to surface parking and that further consideration of such a development concept is in
the best interest of the City; and,
WHEREAS, the parties have prepared the attached Letter of Intent (LOI); and,
WHEREAS, the LOI does not bind the parties to any particular course of action, but rather, sets
forth a roadmap for the steps required to make said development a reality.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The City Council for the City of Iowa City hereby approves the attached Letter of Intent
as being in the best interest of the City of Iowa City.
2. The Mayor and City Clerk are hereby authorized and directed to sign and attest the
attached Letter of Intent and the Clerk is directed to thereafter circulate the signed
original to MidWestOne and the University of Iowa for signature.
Passed and approved this 14th day of May , 2012.
MAYOR '�✓ \
A oved by ATTEST: //
/c -,ee /
��cJ CLERK
City Attorney's Office �-_8 _ 3
Resolution No.
Page 2
13 -174
It was moved by Dobyns and seconded by
Resolution be adopted, and upon roll call there were:
AYES:
_x
x
x
x
x
x
x
NAYS:
Mims
ABSENT:
the
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
Letter of Intent Regarding Development of 509 S. Dubuque Street
MidWestOne Bank (hereinafter "Bank "), the City of Iowa City (hereinafter "City "), and The
University of Iowa (hereinafter "University ") seek to set forth their intentions regarding the
future development of a certain tract of real property in Iowa City bordered by Clinton, Harrison
and Dubuque Streets on which now sits the former Sabin School building and its associated
surface parking lot and has the address of 509 S. Dubuque Street (hereinafter "Sabin Property ").
BACKGROUND
As part of the sale of Bank's real estate at 325 S. Clinton Street to University in June 2012, Bank
and University entered into a Real Estate Option agreement relating to the Sabin Property. The
terms of the Option permit Bank to acquire all or part of the Sabin Property if Bank exercises the
Option, one or more times, prior to February 3, 2015. In June, 2012 Bank notified University of
its intent to exercise its purchase option on a part of the Sabin Property, namely the surface
parking lot portion of the parcel located west of the public alley. Bank and University closed on
that transaction in September 2012. A further term of the Bank and University's Real Estate
Option is the requirement (unless otherwise agreed to by the parties) that University deliver the
Sabin Property to Bank with all buildings and structures razed. In order for University to raze the
former Sabin School building ( "Sabin Building "), University, the Federal Emergency Management
Agency (FEMA) and other interested parties must enter into a formal Memorandum of
Agreement regarding the mitigation of any adverse historical /environmental effects in razing
the Sabin Building.
Also as part of the sale of the Bank's real estate at 325 S. Clinton Street to University in June
2012, Bank and University entered into a lease agreement whereby Bank would lease and
occupy the first floor of the former Sabin Building for its home loan center for a term not to
exceed three years. The Bank is currently occupying the first floor rental premises in the Sabin
Building.
Bank has notified the City and University that: 1) it intends on exercising its remaining real
estate option with University to acquire the remaining Sabin Property; 2) it intends on
constructing a multiple story office building on the northwest lot of the Sabin Property (already
acquired portion) on which there is now a surface parking lot; 3) that upon completion of the
new office building Bank intends on relocating its employees and operations from the first floor
of the Sabin Building into the new office building; 4) that upon relocating out of the Sabin
Building and into the new office building Bank will wish to provide parking for the convenience
of its employees and customers and to be in compliance with any applicable City building and
occupancy code parking requirements; and 5) that upon opening its new office building and
vacating the Sabin Building, Bank is relying upon the University fulfilling its obligation (pursuant
to the terms set forth in Bank's Real Estate Option Agreement with University) to raze the
former Sabin Building and use the cleared land for employee and customer parking.
Bank has approached City to discuss the feasibility of developing the remaining Sabin Property
for a City owned and operated parking ramp and privately owned residential townhomes.
( "Proposed Development ") City believes structured parking at this site may be a desirable land
use alternative to surface parking and that further consideration of such a development
concept is in the best interest of the City.
It is anticipated that a third party Developer will design and construct both the Bank's office
building on the northwest lot of the Sabin Property and the parking ramp and townhouses on
the site of the Sabin Building; that the parking ramp /townhome structure will be submitted to a
multi -use horizontal property regime ( condominiums) pursuant to chapter 499B of the Iowa
Code; and that the City will lease /purchase the condominium unit consisting of the parking
ramp from the Developer in accordance with Section 364.4 of the Iowa Code
PLAN
The parties express their intent to diligently and cooperatively pursue the following course of
action in furtherance of the Proposed Development, understanding that no binding
commitments can be made until the parties have followed the necessary procedures required
by law and the rules that govern each of them and the transactions contemplated are formally
approved by their respective governing Board or Council.
A. Presentation of design concept and Letter of Intent to City's Economic Development
Committee (EDC). Bank shall present the design concept. It is anticipated that the EDC will
make a recommendation to Council re: the Letter of Intent. GOAL FOR COMPLETION: April
17, 2013
B. Formal Approval of Letter of Intent by Parties. GOAL FOR COMPLETION: May 15, 2013
C. Analysis of Financial Feasibility of City Owned Parking Structure and Gap Analysis of any
Developer Requests for TIF funding. The City has not yet engaged in the financial analysis
necessary to determine the feasibility of a parking structure at this location. The feasibility
is, in part, dependent on the financial terms to be negotiated for the lease /purchase of the
parking ramp as well as TIF incentives, if any, that may be granted to the Developer. (see
"G" and "H" below) The parties understand that the Bank is not seeking TIF incentives for
the portions of the development that it will own and occupy, but that the Developer may
2
seek TIF incentives for the residential component and /or Class A office space component of
the project.
D. Preliminary Design. GOAL FOR PRELIMINARY PLANS AND SPECS: 6/14/2013
E. Negotiation of agreement between Bank and City for reservation of space for Bank's use in
the parking ramp on terms to be subsequently negotiated and contingent on approval by
City Council of lease /purchase agreement (see "I" below) GOAL FOR COMPLETION:
7/14/2013
F. Negotiation of agreements for construction of the Bank's office building between Bank and
Developer. GOAL FOR BANK AND DEVELOPER APPROVAL: 7/14/2013
G. Final Design and Cost Estimates. GOAL FOR FINAL PLANS AND SPECS: 03/15/2014
H. Developer's Submission of TIF requests to City. GOAL: 03/15/2014
Negotiation of Agreement for Construction and Lease /Purchase of the parking ramp
between City and Developer. This Agreement, if approved by the City Council, is not a
contract for a public improvement subject to the public bidding requirements of Chapter 26
of the Iowa Code with the exception of the public hearing requirements of the plans,
specifications and estimated cost set forth at Section 26.12. The City Council must follow
the authorization procedures for issuance of bonds in order to approve the agreement.
GOAL FOR CITY COUNCIL AND DEVELOPER APPROVAL: 8/15/2014
J. Amendment of Urban Renewal Plan, TIF ordinance and Execution of Development
Agreement (in the event TIF incentives are approved). Completion of these tasks should
coincide with final approval of the construction and lease /purchase agreement.
K. Memorandum of Agreement between University and FEMA regarding mitigation of any
adverse historical /environmental effects in razing the Sabin Building. GOAL FOR
COMPLETION: December 1, 2013
L. Execution of Option by Bank to purchase (or to have its assignee purchase) the remainder of
Sabin Property. GOAL: (Before February 1, 2015) 01/02/2015
M. Demolition of Sabin Building Commences. GOAL: 03/01/2015
It is understood that this Letter of Intent (i) contains a general statement of mutual intentions
with respect to determining the feasibility of and negotiating the conditions for proceeding with
the proposed transactions; (ii) does not constitute or give rise to any obligation binding on any
party based on any legal or equitable theory (including any right or obligation to continue
negotiations); (iii) does not contain all matters upon which agreements must be reached in
order for the contemplated transactions to be consummated; and (iv) creates no right in favor
3
of any party. Any binding commitments with respect to the proposed transactions will occur
only after proper approvals have been obtained and definitive agreements have been executed.
This Letter of Intent is not all inclusive and contains only general parameters of possible
transactions. It does not constitute an offer, an acceptance, and is not intended to be binding
on or enforceable against any party. Nothing in this Letter of Intent is intended as, nor should It
be construed as, a waiver, release or modification of any party's rights or obligations under any
existing agreements, or as a wavier of any party's rights to proceed with alternative plans or
projects unless and until definitive agreements are entered into providing otherwise. .
iV1id estt7rre Bank
• U�`i
Charles N. Funk t Date
President & CEO, MidWestOne Bank
City of Iona City
d,40fiT%`�.
Mayor, City of IoZ Clf�- Date
City Attorney% Office
71�F7ri�ryi/1GJ ��' ���i!Ail./ /V41b 1=� X8 /3
City Clerk, City of Iowa City Date
University of Iativa
David Kieft Date
Business Manager, iversity of lows
of any party. Any binding commitments with respect to the proposed transactions will occur
only after proper approvals have been obtained and definitive agreements have been executed.
This Letter of Intent is not all inclusive and contains only general parameters of possible
transactions. It does not constitute an offer, an acceptance, and is not intended to be binding
on or enforceable against any party. Nothing in this Letter of Intent is intended as, nor should it
be construed as, a waiver, release or modification of any party's rights or obligations under any
existing agreements, or as a wavier of any party's rights to proceed with alternative plans or
projects unless and until definitive agreements are entered into providing otherwise.
MidWestOne Bank
Charles N. Funk Date
President & CEO, MidWestOn Bank
City of Iowa City
Mayor, City of I
City Clerk, City of Iowa City Date
University of Iowa
David Kieft Date
Business Mana er, University of Iowa
4
A$
City AttOMSY'S OMCS
Historic MidWestOne Bank Renovation
• Main bank
renovation 2013
• Restore historic
exterior
• Restore teller area
MidWestOne Bank : Neumann Monson Architects 19
1 3
C/
r -7F-F -1
Ir -
0
0 Li
ul
■ I,I
■p
t�sr II - �I
va V
uix
uw
:r ms
ro.a
D0
4 4
4
.o,
s
uun