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HomeMy WebLinkAbout2013-06-06 Info PacketCITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org June 6, 2013 IP1 Council Tentative Meeting Schedule MISCELLANEOUS IP2 Memo from City Manager: Interim Fire Chief appointment IP3 Copy of email to City Manager: Iowa City MSA Ranked a Top 25 for Economic & Job Growth IP4 Memo from City Clerk: Iowa League of Cities Meeting IP5 Civil Service Entrance Examination: Mass Transit Operator IP6 Notice of Funding Opportunity — Housing Trust Fund accepting Applications DRAFT MINUTES IP7 Airport Commission: May 16 IP8 Housing and Community Development Commission: May 7 IP9 Planning and Zoning Commission: May 16 (formal) CITY Of: IOWA CITY Date Tuesday, June 18, 2013 City Council Tentative Meeting Schedule IN Subject to change June 6, 2013 Time Meeti 5:00 PM Work Session Meeting 7:00 PM Formal Meeting Location Emma J. Harvat Hall Emma J. Harvat Hall Tuesday, July16, 2013 4:00 PM Special Formal /Executive Session Emma J. Harvat Hall �1A i; Tuesday, July 23, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Special Formal Meeting Emma J. Harvat Hall Tuesday, August 6, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall 110511� Tuesday, August 20, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, September 3, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, September 17, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, October 1, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, October 15, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, November 12, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Special Formal Meeting Emma J. Harvat Hall Tuesday, November 26, 2013 Noon -6PM Strategic Planning TBA Tuesday, December 3, 2013 5:00 PM Work Session Meeting 40w 'YY Emma J. Harvat Hall 7:00 PM Formal Meeting i Emma J. Harvat Hall Tuesday, December 17, 2013 5:00 PM i Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall M� ®1Y� �► r'lll.W � i CITYYoor 10VVA CITY www. tcgov, org OFFICE OF THE CITY MANAGER Thomas A9, tti4arkus City Manager Iom-markus@iowa-city.org Geoff E. Fruin Assistant to the City Manager geoff- frusnc"?iio %va- cily.org Adam .1. Bentley Administrative Assistant to the City Manager adanrbetitley rt imva•city.org Q 10 L'. Washington Street Iowa City, IA 52240 Phone: (319) 356 -5010 Fax: (319) 356 -5009 May 31, 2013 To: ICFD Personnel From: Tom Markus, City Manager Re: Interim Fire Chief appointment I am pleased to announce the temporary appointment of Deputy Chief Roger Jensen to the position of Fire Chief. Chief Jensen will serve as Fire Chief until such time that retired Chief Rocca's successor is appointed later this summer. I have every confidence in Chief Jensen's ability to lead the department through this time of transition and trust that he will be given your full support. Cc: Acting Fire Chief Roger Jensen City of Iowa City Department Directors City of Iowa City Division Heads Iowa City City Council Tom Jones, JECSA Dave Wilson, Johnson County Emergency Management Agency Steve Spenler, Johnson County Ambulance Lonny Pulkrabek, Johnson County Sheriff IP2 Marian Karr IP3 From: Tom Markus Sent: Tuesday, June 04, 2013 9:45 AM To: Marian Karr Subject: FW: [For Immediate Release] - Iowa City MSA Ranked a Top 25 MSA for Economic & Job Growth Please place in next info packet. Thanks tom From: Eric Hanson [mailto:EHanson @icadgroup.com] Sent: Tuesday, June 04, 2013 9:32 AM To: Eric Hanson; Mark Nolte; DaLayne Williamson; Sheri Jelinek Cc: Caitlin Hillman; Ed Raber (Washington County EDG) Subject: [For Immediate Release] - Iowa City MSA Ranked a Top 25 MSA for Economic & Job Growth Good morning. News release included below regarding anew top 25 ranking for the Iowa City MSA (Johnson and Washington counties) for economic and job growth. This release is sent on behalf of ICAD Group and the Washington (Iowa) Economic Development Group. Please contact either office for further information. Thank you —Eric Hanson, ICAD Group Communications Iowa City MSA Ranked a Top 25 MSA for Economic & job Growth Area Development Magazine Report Ranks a11380 Markets (Iowa City) —The Iowa City Metropolitan Statistical Area (MSA), including Johnson and Washington Counties, ranked #22 in its population category (Small Cities) and #105 among all metros, in the "Leading Locations for 2013" report published by Area Development Magazine. This ranking is four spots higher than 2012. "The strength of our ranking is contributed in part to low unemployment numbers the past five years, as compared with the rest of the country," said Mark Nolte, ICAD Group President. "We continue to work with all of our interstate commerce companies on company and job growth, including employee engagement, skills development, retention and recruitment." Area Development, an industry publication covering site selection and facility planning, recently ranked 380 MSAs across 21 economic and workforce indicators, which were pulled from seven data sets originating with the Bureau of Labor Statistics, Bureau of Economic Analysis, U.S. Census American Community Survey, and IHS. Ed Raber, Director of the Washington Economic Development Group, said that the diversity of the area's economy has contributed to steady growth. "The bedrock of our economy includes healthcare services, along with agriculture and livestock, all of which have been stable or growing," said Raber. "Increasing employment in the manufacturing sector has pushed the economy into a higher gear." Lafayette, Louisiana, ranked first overall among all 380 metros. Odessa, Texas, led the Top 30 Small Cities list. Ames and Dubuque, Iowa, also ranked high on the Small Cities list. The full report on the Leading Locations will be published in the Q2 /Spring issue of Area Development and posted online at www. areadevelopment .com /LeadingLocations2013. "The Leading Locations are MSAs that have managed to thrive emerging from the recession as economic leaders," said Geraldine Gambale, editor of Area Development. "These MSAs are leaders based on their economic strengths and year - over -year economic growth; growth of their young, educated workforces; and their ability to bounce back to economic levels seen before the recession's onset. They deserve special recognition for their efforts." Contact: Mark Nolte, ICAD Group, (319) 354 -3939, mnolte @icadgroup.com Ed Raber, WEDG, (319) 653 -3942, weds @washingtoniowa.org Gerri Gambale, Editor, Area Development Magazine, (516) 338 -0900 Ext. 211, Berri @areadevelopment.com About Area Development Magazine: Area Development is published bi- monthly and has 45,000+ executive subscribers. It also maintains several highly visited websites, which can be reached through www.areadevelopment.com. - .fro.. CITY OF IOWA CITY MEMORANDUM DATE: June 6, 2013 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk RE: Iowa League of Cities Meeting IN The 2013 Annual Conference for the League of Cities will be held September 25 -27 in Dubuque. If you are interested in attending, I will be happy to handle your registration for you. Please let me know as soon as you decide. Attachment: Schedule of Events Uleaguemeeting.doc Events Page 1 of 2 Events Thu 8:00 am - 12:00 pm IPCA "Law Enforcement Leadership Series" Continued River Center, Room 4 Thu 9:00 am - 10:00 am Build -a- Workshop: 1 River Center, Riverfront Concourse outside Roorr Thu 9:00 am - 11:30 am Mobile: America's River III: Bee Branch Creek Only view handouts & oresen Time Title Location Wed 8:00 am -12:00 pm Delegate Registration River Center, Lower LeVE Thu 9:00 am - 10:00 am Solving the TIF Puzzle Lobby Wed 8:00 am - 5:00 pm IPCA "Law Enforcement Leadership Series" River Center, Room 4 Wed 10:00 am - 4:00 pm Networking Best Ball Tournament Bunker Hill Golf Club, 221 Cities Bunker Hill Road, Dubuq Wed 1:30 pm - 3:00 pm Cities 3.0: Reflecting, Responding and Redesigning for River Center, Room 6 Thu 10:45 am - 11:45 am an Uncertain Future River Center, Room 5 Wed 1:30 pm - 4:30 pm Fiscal Planning & Tips for Compiling and Presenting the River Center, Room 3 Budget Concourse outside Roorr Wed 1:30 pm - 4:00 pm Mobile: Preserving History & Creating Opportunity in River Center, Salon A Thu 10:45 am - 11:45 am Downtown Dubuque River Center, Room 6 Wed 1:30 pm - 4:30 pm The Engagement Party River Center, Room 1 Wed 4:30 pm - 5:30 pm IMWCA Meeting TBD Wed 5:00 pm - 6:00 pm First -Timer Orientation River Center, River Roon Wed 6:00 pm - 8:30 pm Welcome Reception & Exhibit Hall River Center, Exhibit Hall Thu 7:00 am - 8:30 am Annual 5K Run/Walk Meet bus by west doors i Thu 12:00 pm - 2:00 pm Opening Luncheon River Center's Exhibit Lobby. Thu 7:30 am - 8:45 am Breakfast in Exhibit Hall River Center, Exhibit Hall Thu 8:00 am - 12:00 pm IPCA "Law Enforcement Leadership Series" Continued River Center, Room 4 Thu 9:00 am - 10:00 am Build -a- Workshop: 1 River Center, Riverfront Concourse outside Roorr Thu 9:00 am - 11:30 am Mobile: America's River III: Bee Branch Creek https://www.iowaleague.org/Conference20l3/Pages/Events.aspx 6/6/2013 Restoration Thu 9:00 am - 10:00 am Protecting Those Who Protect Us River Center, Salon A Thu 9:00 am - 10:00 am So where did they go? River Center, Room 6 Thu 9:00 am - 10:00 am Solving the TIF Puzzle River Center, Room 3 Thu 9:00 am - 10:00 am The Fine Art of Negotiations River Center, Room 1 Thu 9:00 am - 10:00 am The Iowa Public Information Board: What it Means for River Center, Room 2 Cities Thu 10:00 am - 10:45 am Morning Break in Exhibit Hall River Center, Exhibit Hall Thu 10:45 am - 11:45 am Are You Open? River Center, Room 5 Thu 10:45 am - 11:45 am Build -a- Workshop: 2 River Center, Riverfront Concourse outside Roorr Thu 10:45 am - 11:45 am Hiring Iowa Teens: Federal and State Child Labor Laws River Center, Salon A Thu 10:45 am - 11:45 am How Will the Letters N and P Impact Your City? River Center, Room 6 Thu 10:45 am - 11:45 am Law Enforcement Contracting River Center, Room 2 Thu 10:45 am - 11:45 am Section 106, Sasquatch, the Loch Ness Monster & Other River Center, Salon B Myths Thu 10:45 am - 11:45 am TIF Stories River Center, Room 3 Thu 10:45 am - 11:45 am Why did the Chicken Cross the Road? River Center, Room 1 Thu 12:00 pm - 2:00 pm Opening Luncheon River Center, Salon C &D https://www.iowaleague.org/Conference20l3/Pages/Events.aspx 6/6/2013 Events Thu 2:15 pm - 3:15 pm All Aboardl Thu 2:15 pm - 3:15 am Best Practices for Community Fundraising Thu 2:15 pm - 3:15 pm Build -a- Workshop: 3 Thu 2:15 pm - 3:15 pm Can We Afford That? Thu 2:15 pm - 3:15 pm Mobile: Creating New Housing Opportunities Downtown Thu 2:15 pm - 3:15 pm Telling City Success Stories Thu 2:15 pm - 3:15 pm Under the Dome Thu 3:30 pm - 4:30 pm Build -a- Workshop: 4 Thu 3:30 pm - 4:30 am Thu 3:30 pm - 4:30 pm Thu 3:30 pm - 4:30 pm Thu 3:30 pm - 4:30 pm Thu 3:30 pm - 4:30 pm Thu 4:30 pm - 6:00 pm Thu 4:30 pm - 5:30 pm Thu 6:00 pm - 8:00 pm Thu 8:00 pm - 10:00 pm Fri 7:30 am - 9:00 am Fri 8:00 am- 9:O0am Fri 8:00 am- 9:O0am Fri 8:00 am- 9:OOam Fri 8:00 am- 9:O0am Fri 8:00 am- 9:OOam Fri 8:00 am - 9:00 am Fri 9:00 am - Fri 9:15 am - 10:00 am Fri 9:15 am -10:00 am Fri 9:15 am -10:00 am Fri 10:00 am - 11:45 am Council Division and Conflict Resolution How Property Tax Works Mobile: Leveraging Partnerships & Open Space for Business Expansion, Retention, and Recruitment Revitalizing Downtown Service Sharing Between Cities and Schools HR Green Reception IaCMA Reception Awards Banquet President's Reception Voting Delegate Registration Adventures with LOST Elected Officials and City Managers: A Vital Partnership Finding the Right Balance: Setting Appropriate Utility Rates Preparing for the Silver Tsunami: Creating Great Places for All Ages The Latest on Healthcare Reform Why Cities Need Job Descriptions and Personnel Policies IaCMA Board Meeting Annual Business Meeting Protecting Public Assets TIF Reporting, Internal Loans and Certification Closing Brunch Page 2 of 2 River Center, Room 1 River Center, Room 6 River Center, Riverfront Concourse outside Roorr River Center, Room 2 River Center, Salon B River Center, Room 5 River Center, Riverfront Concourse outside Roorr River Center, Room 4 River Center, Room 1 River Center, Room 6 River Center, Room 5 River Center, Riverfront Concourse TBD River Center, Salon C &D National Mississippi Rive Museum & Aquarium River Center, Outside Sa A? River Center, Room 1 River Center, Room 6 River Center, Room 3 River Center, Room 5 River Center, Room 4 River Center, Room 2 TBD River Center, Salon A River Center, Room 3 River Center, Room 4 River Center, Salon C &D https://www.iowaleague.org/Conference20l3/Pages/Events.aspx 6/6/2013 Registration Add -Ons Consider attending any of these additional conference activities. Please note that pre- registration is required for all the items below, and some include an additional fee. Networking Best Ball Tournament — Pre- Register $85 1golfer 1 Wednesday, Sept. 25 1 Bunker Hill Golf Club 110 a.m. Shotgun City officials and exhibitors connect on the green. Price includes green fees, shared cart, lunch on the course and a space for networking and relaxation after 18- holes. Pin winners will be announced at the course. Prizes will be awarded to winners in each flight, and flight winners will be announced at the Wel- come Reception later that evening. Registration begins at 9 a.m. Groupings are done according to handicap. Annual SK Run/Walk — Pre - Register Free 1 Thursday, Sept. 26 1 Eagle Point Park 17- 8:30 a. m. Join your colleagues for a fun, 5K run or 2.5K walk in Dubuque's Eagle Point Park. Participants will be bused to the course. Regis- ter before August 22 to receive a free shirt. A light breakfast will follow. Sponsored by the Iowa Municipalities Workers'Compenso- tionAssociotion. Growing Sustainable Communities Luncheon $251 Wednesday, Sept. 251 Grand RiverCenter, Salons 1 11:45 a.m. - i p.m. Part of the Growing Sustainable Communities Conference, this event allows those who can't attend the whole conference to get a small taste of the event byjoining their closing Luncheon. Rebecca Ryan, who is also presenting a Wednesday workshop at the League's con- ference, is the keynote for the Luncheon. As we enter a new era in which cities have fewer resources, citizens are uncertain about their future, and people become more °home- oriented," Rebecca's Cities 3.0 presentation will discussion how civic leaders must remember what cities are for, and make smart, contemporary choices to endear them to generations to come. Registration Add -Ons continue on page 6. Valuing Service Each day you serve the citizens of your community, so we know you value service. We'll continue that tradition of caring with a service event at conference. During some downtime at the conference, participants can join Green Iowa Americorps members in mixing and creating green cleaning products, which will be donated to lo- cal non - profits and distributed to residents and participants in their programs. Conference participants can also take home the recipes Learn more about the Growing Sustainable Communities Lun- cheon and the Networking Best Ball Tournamentin the "Regis - trationAdd -Ons "Section. Both events take place on Wednesday. Workshops The Engagement Party 11:30 - 4:30 p.m. One of the most important aspects of municipal gov- ernance is to effectively engage citizens in meaning- ful ways. This session will take a comprehensive look at how cities can reach out to its citizens and improve their engagement practices. Moderated by.-Jeff Schott, Institute of Public Affairs Fiscal Planning and Tips for Compiling and Presenting the Budget 11:30 - 4:30 p.m. You're not alone if you think the computer generated and state forms for budget are confusing. But there are ways to improve this process in an understandable way. Join us to share some of the best ways to communicate to the citizens and elected officials in a language every- one can understand. Speaker: Cindy Kendall, ISUExten- sion & Iowa League of Cities Cities 3.0: Reflecting, Responding and Redesigning for an Uncertain Future 11:30 - 3:30 p.m. In this dynamic presentation, audiences will learn about Next Generation Consulting's extensive research on "Next Cities " - places that have the attributes to become talent magnets - and will help cities gather mo- mentum for "The New Normal." Economist, futurist and humorist Rebecca Ryan will addresses three key questions that will determine the future of our cities: Why do cities exist, and what timeless wisdom can we rely on, in an uncertain future? What contemporary issues must city leaders address to remain relevant for 21 st Century entrepreneurs and business owners? For our children and their children, how do we make investments that our future generations will value and enjoy? Rebecca will also be pre- senting on Cities 3.0 at the Growing Sustainable Cities Lun- cheon on Wednesday, a $25 conference add -on. Attendees can to attend both or just one of her presentations. First -Timer Orientation 15 - 6 p.m. Take in views of the Mississippi while interacting with other first -time attendees as you learn more about what to expect and how to get the most out of the conference. Welcome Reception and Exhibit Hall 16 - 8:30 p.m. Get down and get funky in this year's disco- themed exhibit hall. Exhibitors will be strut- for these products, enabling everyone to implement these solutions ting their stuff on the dance floor. Under in their own home. 'j; the disco ball, feel groovy while enjoying '" appetizers, networking, games and prizes. Disco attire encouraged. Register online at www.iowaleague.org 13 Breakfast & Morning Break in the Exhibit Hall We are "stayi n'a live" in the exhibit hall. Enjoy a light breakfast while you "get down" on all the new products and servic- es exhibitors have to offer, or stop in after your first workshop for one last chat. Workshops: 1 9 -10 a.m. The Fine Art of Negotiations We are negotiating when dealing with conflicts, dis- agreements, mistakes and problems. Improve at the art of negotiating when working through items such as union contracts, franchise renewals, controversial ordinances and 28E agreements. Speaker: PatrickCal- lahan, Snyder &Associates, Inc. The Iowa Public Information Board: What it Means for Cities The Iowa Public Information Board was created dur- ing the 2012 legislative session and became effective on July 1 of this year. Learn how this board will oper- ate and its impact on city governments. Keep it Clean: Best Practices for Park Maintenance - Small City City parks are one of the cornerstones to a happy, healthy community as they offer citizens a place to move around and enjoy the outdoors. Hear how your city can efficiently keep its parks well maintained and ready for use. Solving the TIF Puzzle This basic review of Tax Increment Financing (TIF) will clear the confusion that some have with the urban renewal tool. Speaker: Jon Danos, Dorsey & Whitney Protecting Those Who Protect Us This session will focus on how to protect firefighters and highlight the Everyone Goes Home program, which was established to prevent line -of -duty deaths and injuries. Speaker. Scott Lyon, City of Clive So Where Did They Go? If your community is having problems collecting all the money that is owed, this session may be just the ticket. Learn more about the Iowa Offset Program. Eagle Point Park 4 1 Iowa League of Cities Annual Conference & Exhibit Workshops: 2110:45 - 11:45 a.m. Section 106, Sasquatch, the Loch Ness Monster& Other Myths Have you heard about the horrors of a "Section 106 Review "? This workshop will allay those fears by providing a basic introduction about the process of reviewing historic properties under Section 106 of the National Historic Preservation Act. Speaker. Kathy Gourley, State Historical Society of Iowa Why did the Chicken Cross the Road? Hear the positives and negatives about zoning issues related to allowing chickens on residential property, and what your city council should consider when reviewing a plan for their community. Speakers. Doug Boothroy and Misha Goodman, City of Iowa City How Will the Letters N and P Impact Your City? Discover tools for working with your wastewater staff and engineer to prepare for required treatment changes that will greatly impact your city budget over the next 30 years. Speakers: Keith Hobson and Laurie Twitchell, FOX Engineering Associates TIFStories The use of Tax Increment Financing (TIF) has enabled cities in Iowa to bring old sections of town back to life and helped bring much needed development to the community. A panel of city officials will discuss their experiences with TIF. Moderated by: Patricia Martin and R. Mark Cory, Ahlers & Cooney, P.C. Are You Open? Attendees of this workshop will get a refresher course on Iowa's open meetings and records laws as well as guidance on how they apply to your city. Speaker: League General Counsels Hiring Iowa Teens: Federal and State Child Labor Laws An overview of both state and federal child labor laws as it relates to the municipal workplace, includ- ing important differences between the laws, state and federal enforcement efforts, common violations and strategies for your city to achieve full compli- ance. Speaker: Laura Wood, Iowa Workforce Development Law Enforcement Contracting - Small City While all cities in Iowa are required to provide effec- tive law enforcement services, the method to deliver the service can vary from city to city. Learn best prac- tices to contract out these services and hear what options are available for cities to provide citizens with this essential service. Speaker: WilliamJSueppel, CityoflowaCity opening Luncheon I Noon - 2 p.m. Be sure to learn your neighbor's point of view over lunch before hearing a keynote presentation from Capt. Mark Adamshick, USN (ret), Ph.D, a West Point graduate, "TOPGUN "graduate and commissioned officer in the U.S. Navy for 30 years with a Masters from Harvard Kennedy School of Government. Sponsored by Fox Engineering Associates. Workshops: 312:15 - 3:15 p.m. What a Nuisance Learn how your city can improve its nuisance abatement process, including the ordinance that regulates nuisances, how to identify code violations and how to engage property owners to comply with the law. All Aboard! A panel of different cities will share information about how they provide orientations to new city officials. Can WeAfford That? As good stewards of public funds, cities are examining every service, facility and piece of equipment to decide what to improve or cut back and how to finance the operation or expansion. Mayors and councils need to understand the financial environment to make those decisions in the best interest of their communities. Speaker: Jeff Heil, Northland Securities, Inc. Best Practices for Community Fundraising - Small City This panel will discuss how cities can improve their fundraising efforts, in- cluding how to develop a compelling and consistent message and tips to de- liver it in a manner that increases revenue, visibility and volunteers. Speaker. M.J. Smith, Community Foundation of Greater Dubuque Telling City Success Stories This session will provide strategies to cut through multiple media platforms and highlight ways to open new channels of communication in order to keep citizens well informed and involved in local government. Speaker: Nick Bergus, North Liberty Workshops and schedules may change slightly before theSeptemberconference. Visit www.iowaleague.org often for updates. Extra Credit Receive certification hours for the Iowa Municipal Finance Officer's Association (IMFOA) Certifica- tion Program when you attend. Specific workshops may qualify for Continuing Legal Education. Check our Web site for updates. your own topic at the Build -a -Work shop where delegates chat with other delegates about topics you choose.A Build -a- Workshop space will be set up during each work- shop session on Thursday. Mississippi River Walk www.iowaiegue.01 for up -to -date information abol ' PA ent. Workshops: 413:30 - 4:30 p.m. Creative Solutions to Nuisance Problems Many cities exhaust the legal remedies available to them when dealing with a nuisance property.Take a look at some alternatives to the tried and true nuisance abatement solutions, including proactive methods to halt problems before they become overwhelming. Let's Make a Deal! Cities use a variety of incentives to attract needed development projects. Learn how your city can use incentives wisely and how to avoid any troubling devel- opment agreements. How Property Tax Works Property taxes are the major funding source for government services. The interactions between the state, schools and county governments are all part of the bottom line for the citizen.This session will explain "how "they work in 2013 and beyond. Speaker: Ted Nellesen, Iowa Department of Management Revitalizing Downtown - Small City Downtown revitalization leads to job creation, protects property values and reduces sprawl. Learn about cost effective solutions to revitalize downtown areas and lessons learned from cities. Speakers: Chelsea Welsh, UpperExplorere- land Regional Planning Commission; Michael Wagler, Main Street Iowa Register online at www.iowaleague.org 15 Registration Add -Ons - Mobile Workshops Consider attending any of these ad hionalconference activities. Please note that pre- registration is required for all the items below. Preserving History& Creating Opportunity in Downtown Dubuque - Pre- Register Wednesday, Sept. 251 1:30 -4 p.m. This outdoor walking tour of the Historic Millwork District Com- plete Streets project will include an inside tour of the Roshek Building. Dubuque's Historic Millwork District, once one of the largest millworking concentrations in the U.S., sat mostly van - cant since many of the industries closed in the 1960s and 1970s. Owork District The District was one of the stops on the EPA - HUD -DOT National oto by Mark Sustainable Cities Tou r in 2009. A$ 5.6 million DOTTIGER gra nt sch helped the city to provide complete streets and multi -modal transporta- tion while incorporating sustainable practices and catalyzing private development. During the tour, city staff will discuss the Historic Millwork District Masterplan, design consultant selection, property owner coordi- nation and public information campaign. The iconic Roshek Building, once a nine -story department store, is listed in the National Register of Historic Places and is a LEED Gold certified building that houses IBM's first global service center opened in the U.S. in the last 10 years. With IBM's Smarter Planet initiative, it was important to locate to a building adapted to their needs. The $44 million restora- tion involved many facets and partners and prioritized restoration or replication of historic structures, deconstruction, reuse and sustainable building concepts. America's River III: Bee Branch Creek Restoration - Pre - Register Thursday, Sept. 2619 - 11:30 a.m. Few cities in the U.S. have conceived of or attempted daylighting a creek for flood protection and water quality improvements. Dubuque's Bee Branch Creek project will IN invest over $100 million in flood protection and water eBranch creek quality improvements for local residents and businesses while placing priority on deconstruction and sustainable design best practices. The project will also serve as a gateway from Wisconsin to Iowa, connecting national and regional trail systems and reinvigorating one of Dubuque's oldest and most historic neighborhoods. Learn about Dubuque's successes and future opportunities to foster and form lasting partnerships with local, state and federal entities. Leveraging Partnerships & Open Space for Business Expansion, Reten- tion, and Recruitment Thursday, Sept. 2613:30 - 430 p.m. In 1997, Dubuque acquired five farms (about 900 acres) with approximately 550 acres becoming Dubuque Industrial Center West (DICW). 2009 and 2010 saw expansion of the DICW. Over 233 acres have been sold and 24 businesses have located in the DICW, including 21 local expansions and 3 new industries. The city has seen unprecedented growth in the area, selling over 125 acres in less than three years. Hear from project leaders how the city was able to identify the industrial area and bring needed development to the community. Creating New Housing Opportunities Downtown - Pre - Register Thursday, Sept. 26 2:15 - 3:15 p.m. The walking tour of Dubuque Main Street upper story living rehabili- tations will offer options and pointers for city officials as they experi- ence three diverse examples of living space in Dubuque's urban center. Leaders will discuss a variety of development tools for these long -term investments, demonstrate pitfalls and show examples of how building code flexibility was necessary as participants walk through superior projects.There will be ample time for questions. Thursday Workshops: 4 3:30 — 4:30 p.m., continued Service Sharing Between Cities and Schools Sharing staff, equipment, facilities and other resources can often allow both schools and cities to offer services that would otherwise not be possible or economical. We'll reveal some benefits and challenges to these partnerships. Speaker: Randy Wetmore, City of Marshalltown; Ron Fielder, University of Iowa Educational Policy and Leadership Studies Council Division and Conflict Resolution Disagreements about what's in the public's best interest, funding priorities or what a certain law requires often yield spirited de- bates that can damage relationships. Learn strategies to manage conflict and maintain good working relationships. Speaker: Debo- rah Tootle, University Extension Community Development Collaborative between Iowa State University, University of Wisconsin, City of Dubuque HR Green Reception 4:30 — 6 p.m. Help HR Green celebrate their 100th Anni- versary with snacks and refreshments while unwinding and sharing views with fellow city officials. Sponsored by HR Green. Awards Banquet 16 — 8 p.m. Enjoy a banquet buffet fol- lowed by the presentation of the League's annual All -Star Com- munity Awards, the Legislative Service Awards and other special Au- smraward honors. Sponsored by Iowa Gam- ing Association. President's Reception 18 — 10 p.m. You saw the Iowa Mississippi River Museum in 2008, now see it's partner, the National River Museum and Aquarium, featur- ing a 3D /4D theater and interac- National River Museum tive displays. Join colleagues and and Aquarium friends at this event to thank your League President, Spencer Mayor Reynold Peterson, for his service. ,; Workshops and schedules may change slightly before the Septem- ber conference. Visit www.iowaleague.org often for updates. Now 6 1 Iowa League of Cities Annual Conference & Exhibit Reduced Registration Rate! Not only will you get a reduced registration rate for signing up before August 22, you can also get $60 off your registration fee for either the League conference or Dubuque's Growing Sustainable Communities Confer- ence if you register for both events. Hosted by the City of Dubuque and Sustainable City Network, the 6th annual Growing Sustainable Communities Conference is packed with sustainable ideas, plans and best practices. Held September 24-25 at the Grand River Center in Dubuque, the Sustainable conference brings leaders from across the Midwest together to learn from each other. Visit www.GSCDubuque.com to learn more about this event. A promotional code will be available at the end of both the League conference and Sustainable conference online registrations. Use the code to receive the discount for either event as only one $60 discount will be applied. To receive the discount you must register online, and you must register for both events. This brochure provides just a glimpse of everything this years conference has to offer. Visit www.iowaleague.org for up -to -date information about the event. r de Workshops: 5 1 8 - 9 a.m. The Latest on Healthcare Reform Hear from healthcare experts on the continued rollout of the Affordable Care Act rules and regulations. Speaker. Bob Mreen and David Ver Woert TrueNorth Finding the Right Balance: Setting Appropriate Utility Rates A lot of factors are included when determining city utility rates. Learn how your city can use utility rate studies, usage reports and budget planning to arrive at appropriate utility rates. Speaker. Tionna Pooler, Independent Public Advisors, LLC Adventures with LOST Are you LOST with your Local Option Sale Tax? How you can use it, how long it will last, when to renew it and how to fore- cast revenue levels are all issues to be covered in this session. Speaker: Joel Gabrielson, Iowa Department of Revenue Why Cities Need Job Descriptions and Personnel Policies - Small City The session will reveal resources for writing descriptions and policies while highlighting the organizational and legal rea- sons to have these documents in place. Preparing for the Silver Tsunami: Creating Great Places for All Ages This interactive session will provide an overview of how sev- eral central Iowa communities are using the AARP and World Health Organization template to design age - friendly cities. Speaker. KentSovern,AARP Elected Officials and City Managers: AVital Partnership - Manager /Administrator Professional city managers and their elected officials work together to build communities that their residents are proud to call home. Learn the roles and responsibilities of each and how this partnership makes things happen in communities. Presented in cooperation with the Iowa CitylCounty Manage- Clerk Workshops 9:15 -10 a.m. ment Association. Protecting Public Assets - City Clerk Public officials have a fiduciary and ethical responsibility to properly use and safeguard the assets of their city. To do this, procedures can be put in place to improve internal control, deter fraud and create an ethical organization. Speaker. Andrew Neilsen, Auditor of State's Office TIF Reporting, Internal Loans and Certification -City Clerk Tax Increment Financing has many options that may require internal loans, certifications and external borrowings. This session will review the results for the first reporting year and preview the additional requirements for 2013. Speaker. Ted Nellesen, Iowa Depart- ment of Management Annual Business Meeting 9:15 -10 a.m. Voting delegates from member cities vote on business items, including the approval of new League Board members and the League's legislative priorities. Closing Brunch 110 -11:45 a.m. Enjoy a brunch buffet with the newly - elected League Board President. Keynote speaker Joey Novick, Esq., a council member from New Jersey as well as a stand -up comedian and improv actor will share his Politics Unusal presentation. Sponsored by Union Pacific Railroad. City Clerk =The needs of city clerks were on our mind when we planned this event. Small City = Suggested workshops for delegates from small cities. Register online at www.iowaleague.org 17 0"6-13 IP5 qrwVW4 '*% 1001fa a CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 Q 19) 356 -5000 (319) 356-5009 FAX www.icgov_org June 4, 2013 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Mass Transit Operator Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Mass Transit Operator. Luis Escobar Peter Kelley Lawrence Langley IOWA CITY CIVIL SERVICE COMMISSION Lyra . Dickerson, Chair Housing Trust Fund )ohnsofCounty Board ofDirectors Bob Dvorsky, President State Senator, 15`h District Steve Long, Co- President -elect Iowa City Planning & Community Development Bob Burns, Co- President -elect Burns & Burns, LC... Ron Mavrias, Secretary Private Citizen John Warren, Treasurer Bergan Paulsen Jerry Anthony, University of Iowa, Urban & Regional Planning Robert Brooks, University of Iowa Building and Landscape Services Crissy Canganelli, Shelter House Maryann Dennis, Ex -ofcio The Housing Fellowship Kirsten Frey, Kennedy, Cruise, Frey and Gelner Steve Gordon, AM Management Ellen Habel, City of Coralville Chris LeFever, US Bank Tracey Mulcahey, City of North Liberty Phil O'Brien, L.epic Kroeger Realtors Scott Schroeder, MidWestOne Bank Rod Sullivan, Johnson County Board of Supervisors Larry Wilson, University Heights Citi .Zen Staff Tracey Achenbach, Executive Director Kelly Wenman, Operations Coordinator IP6 Housing Trust Fund of Johnson County 322 East Second Street Iowa City, IA 52240 Email: tchenbach@htfjc.org Website: www.htfjc.org Office: 319.358.0212 Fax: 319.358.0053 NOTICE OF FUNDING OPPORTUNITY HOUSING TRUST FUND ACCEPTING APPLICATIONS The Housing Trust Fund of Johnson County is currently offering $325,000 in funding to support the development and/or rehabilitation of housing for income qualified households. Note: Funding will be awarded to applicants who support housing development or activities for low income households (80% or below AMI), but preference may be given to projects that benefit extremely low income households (30% or below AMI). Eligible applicants include businesses, nonprofits, builders, developers, and governmental agencies seeking funds for owner- occupied, affordable rental, transitional or emergency housing in Johnson County. Funds must be used by December 31, 2014. The application deadline is 5 p.m. on Thursday, June 20th, 2013. An application, AMI guidelines, and additional information may be found online at www.htfjjc.org or by calling 319 - 358 -0212. Airport Commission May 16, 2013 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION MAY 16, 2013 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Chris Ogren, Jose Assouline, Paul Hofineyer, Minnetta Gardinier Staff Present: Sue Dulek, Michael Tharp, Wendy Ford, Adam Bentley Others Present: Matt Wolford, David Hughes, Chuck McDonald, Jeff Edberg, Deb Dunkhase RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. CALL TO ORDER: Chairperson Horan called the meeting to order at 6:05 P.M. APPROVAL OF MEETING MINUTES: Minutes of the April 18, 2013, meeting were reviewed. Ogren asked about the heading "Recommendations to Council" that is always in the minutes. Tharp explained that this stays there as a placeholder and that typically it has "none" after it. He will add that. Ogren moved to approve the minutes as amended; seconded by Hofineyer. Motion carried 5 -0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION /ACTION: a. Airport Commerce Park — Jeff Edberg was present to speak to Members about lot sales within Airport Commerce Park. He stated that he has had three good prospects recently. One is a building supplier who is looking at three lots. Members briefly discussed this possibility, with Edberg then noting that a second prospect is a local auto shop business. He noted that the market is beginning to pick up again, with a projected building bubble over the next five years. Edberg also noted that the need for office space is increasing and that this is a good sign for growth. Hofineyer asked about the lease option on these lots, and Edberg gave some background on the lease option versus the sale option. b. Fly Iowa — Chuck McDonald with the Iowa Aviation Promotion Group was present to speak to Members about the Fly Iowa event. Tharp also introduced Deb Dunkhase with Children's Museum, and Wendy Ford and Adam Bentley with the City of Iowa City. Tharp noted that one of the first issues they need to resolve is the actual date of the 2014 event. He gave Members several June dates, noting dates that would not work for them if they need to use the Fairgrounds for parking. McDonald noted that typically a Saturday date is chosen, with Sunday being the rain date if needed. Discussion turned to parking IP7 Airport Commission May 16, 2013 Page 2 issues and how much overflow they might expect, as well as how to get attendees from the Fairgrounds to the Airport. Gardinier noted that the Air Race Classic will be taking place around this time period in June, as will the Young Eagles event. With Iowa City being a stop for the Air Race Classic, she noted that careful planning would be needed. Tharp noted that a major issue will be having enough fuel for all of these events. Members continued to look at June dates, wrestling mainly with how to accommodate the parking needs for such an event. Consideration was given to empty lots in the Airport Commerce Park, as well as the Walmart parking lot and the Napoleon Park lots. Horan stated that he is for the weekend of June 14 and 15, as the Fairgrounds will be available for parking that weekend. Gardinier reiterated her concern of having two major events this close together. The amount of air traffic could be heavy. Members then discussed July dates, with Tharp noting that the 6th and 13th are open at the Fairgrounds. Ogren asked Gardinier if she had heard anything further from the Barnstormers group. She stated that they do not have a tour planned for 2014 yet, but they are open to planning something on a smaller scale. She spoke to this briefly, with the discussion then turning to whether or not they could have an air show during the Fly Iowa event. Tharp noted that they could have category 3 performers, which are basically the Stearman planes and slow -fly aircraft. He further explained how this would be handled during the event. Gardinier asked about having the City's fireworks coincide with Fly Iowa. This led to some discussion, with Bentley noting that this would really coincide with Downtown District events and the Jazz Fest. After much discussion, Horan asked non - Commission Members their thoughts are on a date. Dunkhase suggested some earlier dates — May 31, June 1 — noting that they could do kids' camps to coincide with the Fly Iowa event. Wolford suggested possible parking on the Airport grounds, and this led to further discussion among Members. Gardinier then stated that her first choice would be May 31, June 1; with her second choice being June 28, June 29. Ogren stated that June 28 and 29 could possibly be the Quad City Airshow, that they need to double check this. Horan brought up the issue of needing a theme for the Fly Iowa event. McDonald further explained what this means and how the Commission can use this theme to highlight the Airport, for example. Members discussed various ideas, such as highlighting the hospital and air care facilities that Iowa City has; the airfreight history; past and future air travel; and even some type of homecoming event. Members agreed that having a broad aviation theme that highlights the various career fields within aviation could be just the thing they're looking for. It was noted that the Governor's Council is really dedicated to helping children pick STEM (science, technology, engineering, math) careers, so having a tie -in with the diverse careers in aviation could be a perfect theme. It would also open the door for some possible financial help. Rockwell Collins would be a good corporate sponsor to approach on this theme, as well. Airport Commission May 16, 2013 Page 3 Members agreed that they would give some thought to this and can clarify it further at the next few meetings. Horan then noted that they will need some type of steering committee as plans unfold. Gardinier noted the page in their handouts where there is a checklist of sorts. It notes who is typically on such a steering committee. The discussion continued, with Members reviewing the various participants that they will need for this committee. McDonald further clarified what some of the important positions will be in bringing this event together. He also responded to Members' questions regarding how the show itself is set up. Tharp noted that he was under the impression that this would be a one -day event, but that after hearing some of the conversation, it sounds more like a two - day event. McDonald further clarified the youth camp idea and how this can still be a part of the Fly Iowa event. He shared that he has a full syllabus and guidelines on running this portion of the event, and offered to share it with the Members. Horan asked what other issues they need to address this evening, and Tharp noted that they need to decide who is in charge of fundraising. John Ockenfels was again suggested as someone they might want to contact for help, especially in the fundraising area. McDonald stated that once the group has raised $5,000, they can receive the $5,000 match from the IAPG. Gardinier stated that she would be willing to help write a grant for this event, as she has experience in doing this in the past. Members continued to discuss how much money the Airport itself could add to this budget, and whether they could get any funds from the City. The discussion then turned to how they might be able to get the Convention and Visitors Bureau interested in this event. Gardinier shared that she tried this before the Air Race Classic and basically did not get much response. At this point Horan asked how everyone feels about the information covered so far this evening. McDonald quickly ran through some budget scenarios for the Members, noting some of the typical costs. Advertisement issues were also discussed briefly, with Bentley noting the City Channel 4 and also PSA slots with Mediacom to help get the word out. He also suggested having a brochure printed up, which would generate some advertising revenue. Tharp asked if Members wanted to continue planning the Fly Iowa event during regular Commission meetings, or whether they wanted to have additional meetings set. McDonald suggested they keep Fly Iowa on their regular agenda from now until the event, just to help keep things moving along. Gardinier suggested they put together an actual committee for the event, so that they can start meeting at least once a month, as well. Horan asked for volunteers for the subcommittee, and Gardinier, Ogren, and Hofineyer offered to do this. Due to the State open meeting law, subcommittees can only have two people at a meeting. They will work with this by rotating through meetings with only two members present. C. FAA/IDOT Projects: AECOM / David Hughes i. 7/25 Parallel Taxiway Paving & Lighting — Hughes noted that things have been moving along and they are pretty much on schedule. They did find a buried fuel tank and this has created some delay. Once they are Airport Commission May 16, 2013 Page 4 able to remove this tank, things should move along quickly. He added that it may have been associated with the former United hangar that was demolished. The contractor for this project showed up at this point in the meeting and helped to clarify where they are currently on this project. ii. Airport Electrical Rehab — Hughes stated that he met with the electrician on this project and he is currently going through his punchlist. iii. Roofing Rehabilitation — Hughes noted that they are in the process of redesigning roofs right now and are trying to see what they can come up with to stretch dollars. He noted some of the poor conditions with these roofs and the problems they have run into during their inspections. Tharp and Hughes then responded to Members' questions concerning this project. d. Airport Operations - i. Strategic Plan — Implementation — Tharp noted that he doesn't have any updates for this. Horan stated that they are following their strategic plan by making the community aware of the Airport; by working on their grant applications; and by taking care of their infrastructure. ii. Budget — Tharp noted that they only have about six weeks of the 2013 fiscal year left at this point. iii. Management — Ogren asked that communications normally sent to all hangar tenants also go to the Airport Commission Members. Gardinier stated that this information is typically in the newsletter as well. Tharp briefly reviewed what the tenant letter said and also responded to Ogren's questions. He then reviewed phase four of the runway project and the impact it is having and will continue to have. Gardinier noted that this was never really made clear to begin with, that these are major impacts on being able to use the Airport. She asked that they speak with Hughes regarding the scheduling of these projects. At this point in the meeting, Hughes returned to the meeting. He addressed the Members about their concerns, noting that this was originally discussed during the design phase with the Commission at that time. He clarified the connections that were made to the runway in order to alleviate these types of concerns. Horan asked that he go through the phasing of this project, especially where pilots would have to back -taxi around the Airport. Hughes attempted to further clarify that during the phase three work area, there will be no access from the south. Members continued to ask questions regarding this, with Gardinier stating that she is sure there was no discussion regarding this back -taxi situation. Wolford joined the conversation, stating that although it is somewhat inconvenient right now, once the work is done it will be extremely nice. At this point Hughes shared the contractor's schedule with Members, giving them a better idea of disruptions at the Airport. He noted that the current schedule shows six weeks of work in the area in question. He added that he could talk to Metro about their schedule and see if there is anything that can be done to accelerate it. Members continued to discuss the length of time and the disruptions it will cause. Many shared their unhappiness at the length of time this phase will take, noting how these disruptions are occurring during peak flying season. Gardinier stated that Airport Commission May 16, 2013 Page 5 she believes they need to get a clear message out to the aviation community regarding these disruptions so that there aren't any surprises. She reiterated her concerns for the safety of those using the Airport during this timeframe, noting that they need to somehow let the aviation community become aware of these changes. Hofineyer suggested the wording of — Due to construction on the Airport grounds, runways are more frequently used as taxiways. Be advised. Caution. Some type of wording would let pilots know of the ongoing construction. Tharp stated that he would work on this immediately and get back to Members. Gardinier continued to state her concerns with the back -taxi situation, asking for some type of temporary solution during these six weeks. After continued debate, Members agreed that Hughes should check with the contractor on this six -week timeframe and see just what can be done about this schedule. Members thanked Hughes for his return to the meeting and for going over their concerns. He stated that he will get back to them once he has met with the contractor and has a better idea of the overall schedule. e. Airport Zoning — Tharp stated that this is something he brought up about a month ago, and what this entails is the proposed draft of the Airport Zoning Code changes. The goal is to work with the City and others on these changes to make sure that developments can occur and that zoning matters can be resolved in a timely manner. Tharp further explained some of the details of this and responded to Members' questions regarding the Airport's involvement. Dulek helped to further clarify what the zoning changes will entail. She noted that the FAA has a part in such zoning issues, as well. Members then discussed some of the zoning issues in the downtown area and how the FAA reviews height restrictions, for example. Horan gave some history on such issues, noting that if the FAA says something should not be built, the City will follow that recommendation. Horan added that they still need to find individuals to serve on the Airport Zoning Commission. Members did not object to the proposed amendment. f. FBO /Flight Training Reports - i. Jet Air — Wolford spoke to Members next, sharing his monthly reports with them. He noted that the maintenance activities for April involved a lot of springtime cleanup. The rain has kept them inside quite a bit, and once it stops they are outside mowing. He then responded to Members' questions. Gardinier asked if the self -serve fuel pump is working. Wolford responded, noting that it currently is working and that it has a hand reel on it as they continue to look into the cause of the problem. He added that Jet Air has been doing quite well lately and that they are still in need of mechanics. ii. Iowa Flight Training — None. g. Subcommittee Reports - i. For May: June 8th is the Young Eagles' event from 9:00 to 12:00. ii. For June: The Infrastructure Committee h. Commission Members' Reports — Ogren shared that they were able to install the engine and landing gear recently on their plane. Gardinier shared that she flew Bob Powers to Flippin, Arkansas recently. Horan shared that he added one more CFI to his logbook when he flew to Decorah. Airport Commission May 16, 2013 Page 6 Staff Report — Tharp shared that he had a good presentation at the Aviation Conference last month. He noted that they now have a new picnic table and grill at the Airport. He hopes to start with the Young Eagles' event and have some type of summer grilling event. SET NEXT REGULAR MEETING FOR: Gardinier reminded Members that she will be absent for this meeting. The next regular meeting will be Thursday, June 20, 2013, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan adjourned the meeting at 8:40 P.M. CHAIRPERSON DATE Airport Commission May 16, 2013 Page 7 Airport Commission ATTENDANCE RECORD 2012 -2013 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM ((P G) -4 W co O N N W � CA NAME EXP. N O —• N N N -' N N N N N N N W W W W W 03/01/13 O/ N N Rick X X X X X X X E O/E X NM M M Mascari 03/01/14 Howard X X X X X X X X X X X X X Horan M i n netta 03/01/15 X O/ X X O/ X X O/ X X X O/ X Gardinier E E E E Jose 03/02/12 O/ X X X X X X X X X O/E X X Assouline E Chris 03/01115 N N NM X X X X X X X X X X Ogren O M M Paul 03/01/15 N N N NM NM NM NM NM NM NM X X X Hofine er Y M M M Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time ITV IP8 MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MAY 7, 2013 — 6:30 PM HELLING CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Andrew Chappell, Cheryll Clamon, Scott Dragoo, Charles Drum, Jim Jacobson, Christine Ralston, Rachel Zimmermann Smith MEMBERS ABSENT: Michelle Zimmerman Smith, Holly Jane Hart STAFF PRESENT: Tracy Hightshoe OTHERS PRESENT: None RECOMMENDATIONS TO COUNCIL: Drum moved to recommend that City Council approve the FY14 Annual Action Plan on May 14, 2013 with the changes staff outlined. Approved 7 -0. CALL TO ORDER: The meeting was called to order by Chair Andrew Chappell at 6:30 p.m. APPROVAL OF MARCH 7, 2013 MINUTES: Ralston moved to approve. Zimmerman Smith seconded. A vote was taken and the motion carried 7 -0. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: STAFF /COMMISSION COMMENT: Hightshoe reminded commission members that the City was on a Workout Plan as the City failed the HUD CDBG timeliness test last May. The City received over $2.7 million in program income due to the State allowing the City to retain a disaster recovery construction loan payoff. HUD required the City to spend the funds to a certain level before the next May test. The City must have no more than 1.5 times their entitlement amount in their line of credit by May 2, 2013. The City came in at 1.3 so HUD released the City from the Workout Plan reporting requirements and the City is no longer in danger of reduced funding due to its expenditure rate. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MAY 7, 2013 PAGE 2 of 5 Hightshoe reported that the City received sixteen applicants for the Building Change Program. Eight projects were selected and four will be financed with CDBG funds. She summarized the projects and the timeline. She said that the City is contracting with the University of Iowa Public Policy Center to complete the Analysis of Impediments to Fair Housing Choice. The findings and recommendations get incorporated into the upcoming Consolidated Plan. A draft should be ready in July or August. Jacobson asked about the status of the Three Diamond Low Income Housing Tax Credit application. Hightshoe replied they weren't awarded tax credits. The applicant is still interested and will reapply next year to the Iowa Finance Authority. DISCUSSION REGARDING FY14 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) REQUESTS • Review Financial Terms for Housing Projects Hightshoe reported that Charm Homes is the only housing project that is subject to review. The HOME program requires an underwriting analysis prior to funding. Staff is unable to complete a full analysis until the prices of the homes are determined and what private financing is involved. Once the properties are identified, staff will complete the analysis to determine if the financing terms will match those that were requested. If not, staff will make the appropriate adjustments. REVIEW OF THE FY14 ANNUAL ACTION PLAN (WWW.ICGOV.ORG /ACTIONPLAN Hightshoe provided an overview of the Action Plan. There was a public comment received by Free Medical Clinic. They requested a change in their award to allow for increased lighting due to an incident involving one of their volunteers and a patient. The commission allocated them $20,000. They request that $2,500 to $5,000 be used for them to put up more exterior lighting. The original project was for lower level improvements to their facility. Consensus was not to grant or recommend the request. Council may alter if that is their wish. Hightshoe stated a couple of dates need to be amended in the plan and public comments need to be added. Drum moved to recommend that City Council approve the Annual Action Plan with the changes staff outlined. Jacobson seconded A vote was taken and the motion carried 7 -0. DISCUSSION OF FYI PROJECTS THAT HAVE NOT PERFORMED PER THE UNSUCCESSFUL OR DELAYED PROJECTS POLICY Hightshoe reported that all of CDBG recipients complied with the deadline except for Neighborhood Centers of Johnson County (NCJC). NCJC received money for the Broadway HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MAY 7, 2013 PAGE 3 of 5 Center but technically did not spend 50% of their grant by March 15. She said they are working with an architect and will get the project completed by this summer, but perhaps not by June 30th. The Commission discussed what recommendation to make. The consensus was that the Commission set September 30 of this year to complete the project or the remaining funds will be reallocated. Chappell requested that notice is provided to NCJC with this deadline and to indicate that projects are expected to be completed by June 30 and they must start their projects earlier. DISCUSSION OF THE COMMUNITY DEVELOPMENT CELEBRATION Hightshoe explained that the celebration is to highlight the impact of federal funds in Iowa City. Information is provided about how Iowa City allocates the funds and the projects planned. The Commission discussed locations to hold the celebration. Drum and Zimmerman Smith volunteered as the celebration planning committee. REVIEW ALLOCATION PROCESS — CDBG /HOME AND AID TO AGENCIES • Appoint Subcommittee Drum thought this year went well. Zimmerman Smith said she felt that the regular allocation phase was smooth but thought that the Commission needs to figure out what the Council wants them to use as guidelines for Aid to Agencies. Hightshoe said she has heard from a council member about Aid to Agencies. The member did not like that new agencies could apply. This means fewer funds, less impact for the existing agencies. Chappell questioned how they would draw the line. No new applicants from last year, two years ago, etc. Zimmerman Smith said if the Council wants them to distribute funds the same way that Linda Severson did then they don't need the commission. She said she thinks that funding organizations doing something new or different would be a good thing to do. She said she thinks some of the agencies funded every year are duplicating efforts, and if they knew that a certain amount of money was going to be allocated to new things, that might cause them to collaborate more. Jacobson thinks a City Council member would want a seat on this subcommittee. Chappell said he wanted to ask one or two Council members to meet with the commission subcommittee and offer some input. There was a consensus to appoint a subcommittee now. The Commission agreed that Zimmerman Smith would chair the subcommittee and Chappell and Ralston would serve on the subcommittee. SUMMER MEETING SCHEDULE The Commission agreed to schedule their meetings based on agenda items. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MAY 7, 2013 PAGE 4 of 5 MONITORING REPORTS • FY13 HACAP — Rental Rehab. (Bacon Curry) Hightshoe said they met with an architect this week. She said they are focusing on security. • FY13 Neighborhood Centers — Facility Rehab. (Bacon Curry) Hightshoe said they finished the roof at Pheasant Ridge. • FY13 Neighborhood Centers — Operations (Zimmerman Smith) There was no report. • FY11 Iowa City — Fairmeadows Park (Jacobson) The splash pad is under construction and will be completed this June. • FY13 Crisis Center — Rehab. (Staf ) Hightshoe reported that the bids were out and products were ordered. They are doing Phase One because that's what they can afford now, and when they get additional funding they will slowly bid out the interior. They plan to be done by December. There have been some neighbor complaints about people loitering. • FY13 Charm Homes LLC — Rental Housing (Staff) Hightshoe reported that they acquired a property and have identified a second one. Tenants already in first property. • FY11 & 10 The Housing Fellowship — Rental Housing (Staff) Hightshoe reported that THE bought four homes in the University neighborhood near campus, remodeled them, and are leasing them. She said that their FYI project was the low income tax housing tax credit project for families — fourteen units in North Liberty and eight in Iowa City. She said the units in Iowa City are done, but issues with the developer are indefinitely keeping the two end units from being rented. Issue to be resolved shortly. • FY11 ICHA — Tenant Based Rent Assistance (Jacobson) He said there is one active participant in a pending status. There are no active referrals from DVIP. There is $11, 000 of the $40, 000 allocation remaining. • FY11 Visiting Nurse Association — Acquisition (Jacobson) He said the land had been purchased. Hightshoe added that they had to spend an additional $50, 000 because of a sewer line problem. Jacobson said they expect to be moving in in August. He said they brought in $100, 000 in fundraising. ADJOURNMENT: Clamon moved to adjourn. Dragoo seconded. A vote was taken and the motion carried 7 -0. O 0 W W 0 N Z N D N Z W 71 Z O U) U) O U F- Z W a O J W W Z D O U Z a�Lo U'NO Z ui oaQ x�a _ W N C ++ C U) N (-QQZ it II II II w , Nx 0 —0 o x x x x o x x x M x x x x x x x x x x x x x o X x X x X x o x o x x o x x x w x x X x o Go V- X X X 0 x x X X vw CD N X X x X x x x w X w X X X X X X ti x x X X o x X x o x o 0 o X X x x X N M x x w o x x x x x X a v L It M M U') c') � LO LO W N N N N O O O O O O W H 0) rn rn rn rn rn rn rn rn O) 3 J W W Z 2 V) Z W O w J G W Q y Q W J V fn Q Q J Z C) Q W W a O O Z = m O� W= W = a Q a C9 a D F O cn J ZN� �v _ C) V 0 G a � _ W N C ++ C U) N (-QQZ it II II II w , Nx 0 —0 IP9 PLANNING AND ZONING COMMISSION PRELIMINARY MAY 16 — 7:00 PM — FORMAL EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Anne Freerks, Phoebe Martin, Paula Swygard, Jodie Theobald, John Thomas MEMBERS ABSENT: None. STAFF PRESENT: Bob Miklo, Sarah Greenwood Hektoen OTHERS PRESENT: David Stochl RECOMMENDATIONS TO CITY COUNCIL: There were none. CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. Comprehensive Plan / Rezonina Item A public hearing of an application submitted by John Hieronymus to amend the Comprehensive Plan - Southeast District Plan to change the land use designation from multi - family to commercial for property located at the northwest corner of the intersection of Muscatine Avenue and Scott Boulevard. Miklo said staff had received a request from the applicant to defer this item until the Planning and Zoning Commission meeting of June 6th. He said that because there were interested neighbors present, he would present and abbreviated staff report. The current zoning of the subject property is low density multi - family (RM -12), and there's a zoning agreement that provides for up to twenty -three townhouse -style units on this property. He said in order for the rezoning of the corner property to occur, the Commission would have to amend the Comprehensive Plan. He showed photos of the neighborhood and explained what kinds of areas surround it. He said a unique feature of this site is that it is at the highest point in the neighborhood, so it is highly visible. Miklo said there was a previously approved plan for this area for a new street, Terrance Lane, that would loop around and end here near the western edge of the residential development with Planning and Zoning Commission May 16, 2013 - Formal Page 2 of 4 the idea that it could be extended to the south for additional lots in the future. Miklo said this included the three lots that had the twenty -three townhouse -style units on them. He said the applicant has submitted a concept plan showing how that would change if the rezoning is approved and the property is re- subdivided. Miklo said that staff does not see a compelling reason to change the Comprehensive Plan in this area. He said there are several commercial areas within a mile of the subject location, and they all contain convenience stores. He said that staff is not recommending approval of the Comprehensive Plan Amendment or the rezoning to commercial. Eastham asked if the Commission could get a list of areas that are zoned Neighborhood Commercial (CN -1) in the area encompassed by the district plan for this neighborhood. Miklo said he could show that on a map at the next meeting. Thomas said he would like to see examples of where commercial has been successfully integrated into areas of residential development like this one. Freerks opened public hearing. David Stochl of 1158 Hampton Court said he lives directly south of where the convenience store is being proposed. He said he built his house in 1991 with the understanding that this was a residential area. He said there is a convenience store a half mile north, there are two a mile west and one a mile south, and the area is serviced by two grocery stores. He said from a noise, traffic and lighting standard, the proposed convenience store would negatively impact the area. He said the proposed building would be five - thousand square feet, excluding parking space and gas pumps. He said he would urge the Commission to deny this application. Freerks closed public hearing. Eastham moved that CPA13 -00002 be deferred to the Planning and Zoning Commission meeting of June 6tn. Swygard seconded. A vote was taken the motion carried 7 -0. CPA13- 00002/ REZ13- 00012: Discussion of an application submitted by John Hieronymus for a rezoning of a total of 5.95 -acres of land located north of Muscatine Avenue, west of Scott Boulevard, 2.23 -acres from Low Density Single - Family (RS -5) zone to Low Density Multi - Family (RM -12) zone, 0.85 -acres from Low Density Single- Family (RS -5) zone to Neighborhood Commercial (CN -1) zone and 2.87 -acres from to Low Density Multi- Family (RM -12) zone to Neighborhood Commercial (CN -1) zone. (This item was discussed in the comments above.) Freerks opened public hearing. Freerks closed public hearing. Eastham moved that these items be deferred to the Planning and Zoning cn Commission meeting of June 6. Planning and Zoning Commission May 16, 2013 - Formal Page 3 of 4 Dyer seconded. A vote was taken and the motion carried 7 -0. Rezoninc Item REZ13- 00004: Discussion of an application submitted by Jeff Miller Construction for a rezoning of 1.05 -acres of land located on First Avenue, north of Rochester Avenue from Low Density Multi - Family (RM -12) zone to Planned Development Overlay /Low Density Multi- Family (OPD /RM -12) zone. Miklo said the applicant is still working on a revised plan and has requested that this item be deferred to the Planning and Zoning Commission meeting of June 6th Freerks opened public hearing. Freerks closed public hearing. Eastham moved to defer REZ13 -00004 to the Planning and Zoning Commission meeting of June 6th. Thomas seconded. A vote was taken and the motion carried 7 -0. Consideration of Meetinsa Minutes: May 2. 2013 Swygard moved to approve the minutes of May 2, 2013 with corrections. Theobald seconded. A vote was taken and the motion carried 7 -0. OTHER Miklo explained the changes that will be made in the Good Neighborhood Policy and how it will be reported in the staff report. ADJOURNMENT: Eastham moved to adjourn. Theobald seconded. The meeting was adjourned on a 7 -0 vote. 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