HomeMy WebLinkAbout2013-06-18 Bd Comm minutesAirport Commission
April 18, 2013
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
APRIL 18, 2013 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Howard Horan, Chris Ogren, Jose Assouline, Paul Hofineyer
Members Absent: Minnetta Gardinier
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, Tim Busch, Jeff Edberg
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action): NONE
CALL TO ORDER:
Horan called the meeting to order at 6:04 P.M.
APPROVAL OF MEETING MINUTES:
Minutes of the March 21, 2013, meeting were reviewed. Tharp stated that one correction was
brought to his attention. On page 5 under Commission Members' Report, Item h. It states that
Hofineyer is a "chemical" engineer, and this should be "mechanical" instead. Ogren moved to
approve the minutes as amended; seconded by Hofineyer. Motion carried 4 -0, Gardinier
absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION /ACTION:
a. Airport Commerce Park — Jeff Edberg was present to speak with Members
concerning any activity or interest in lots. He noted that Aldi bought the old
buildings north of the Airport Commerce Park for their new location. Edberg has
shown the available lots to an interested party but nothing further has happened
here.
e. ii. Iowa Flight Training — Horan stated that they would move this item up in
the agenda. Tim Busch with IFT spoke with Members, stating that this
year is their 10th anniversary. He shared how the company is doing and
what some of their upcoming plans might include. Assouline asked
Busch how many students IFT currently has. Busch stated that they run
close to 50 students at any given time. The conversation continued, with
Busch responding to Members' questions.
b. Fly Iowa — Tharp stated that this is on the agenda so Members can further
discuss roles and responsibilities for this event. He added that Members have in
their packet a copy of Chuck's presentation from November, which gives a good
idea of the various things that will need to be accomplished. The discussion
4b(1)
Airport Commission
April 18, 2013
Page 2
continued, with Tharp noting that some of the concerns had to do with putting
together an Organizing Committee and having people available to carry out
needed tasks. Horan stated that they are struggling with trying to figure out just
what those tasks are. Ogren spoke to this issue as well, with Busch from the
audience speaking to this, as well. He stated that what they need is the list that
Chuck has, as it goes through what all needs to be done. Members also
discussed calling other airports in Iowa that have hosted this event in the past
and speaking with them about what all needs to be done. Busch stated that it is
a monumental thing if you have to do it alone, but that if you can get enough
people to help, it is very doable.
Tharp noted that he did obtain Mark Anderson's notes on this event, so that
should prove helpful to them. Once he scans in the material he will distribute it to
the Members. He added that he also contacted the Fairgrounds regarding
parking and they are agreeable to working with the Airport. However, they do
need a definite date in order to confirm this. This led Members to ask what dates
would be conflicting for the Fairgrounds, and Tharp responded that the third and
fourth weekends in June do not work for the Fairgrounds. Ogren stated that she
looked up the Quad City Air Show today online and it shows June 22 and 23 this
year. This could be another issue to consider for 2014. Ogren also noted the Air
Race Classic dates, that this would be another event to consider avoiding when
determining a date. Hofineyer asked if they shouldn't try to pin down a timeframe
for this event, if not a specific date, so they can at least move forward with that
much. Tharp reminded Members that they were originally trying to schedule Fly
Iowa for the beginning of the summer, keeping Sertoma at the end of August.
Ogren stated that her impression was that if they did collaborate with the
Barnstormers, then the event would be in early June. Members continued to
discuss this matter, agreeing that they do need to make a commitment here one
way or the other. Tharp stated that Members can make this decision at any time.
C. FAA/IDOT Projects: AECOM / David Hughes
i. 7125 Parallel Taxiway Paving & Lighting — Hughes was unable to make
the meeting, according to Tharp. Tharp noted that this is on hold right
now while they await dryer weather. The contractor has been working
with them on paperwork so they'll be all ready to start work once the
weather breaks.
ii. Airport Electrical Rehab — Tharp stated that this project is also in a
waiting for weather.
iii. FY2014 Iowa DOT Grant Application — Tharp stated that Members have
a color -coded map in their packet regarding this. It shows the areas of
rehab. He also stated that he had pricing information for the Commission,
but that he inadvertently left it in his office. Tharp briefly discussed the
items shown on the map, adding that some items may still be covered by
warranty. He gave Members some detailed information about the various
projects and responded to their questions. Members noted that they will
want to be aware of 2014 dates for such projects, especially since they
plan to host the Fly Iowa event. The discussion continued regarding this,
with Tharp stating that they could always push a couple of projects to this
fall, in order to get them done before the summer activities.
Airport Commission
April 18, 2013
Page 3
Tharp continued, stating that his proposal to the Commission is to put a
package together that applies for funds for the south taxiway overlay, the
north T- hangar maintenance, taxiway lighting, and the fuel tank
maintenance project. Members agreed that this sounds like a good plan.
Ogren moved to accept the proposed grant application for Airport
projects; seconded by Hofineyer. Motion carried 4 -0, Gardinier
absent.
iv. Roofing Rehabilitation
1. Consider Resolution #A13 -03 Approving Engineering
Services Agreement For Design and Bidding — Horan noted
that he looked at this the other day and that it is quite a mess.
Tharp noted that Members have the proposal in their packets and
he briefly explained what this project would achieve. He also
responded to Members' questions regarding the roof's age and
past maintenance. Hofineyer moved to approve Resolution
#A13 -03; seconded by Assouline. Motion carried 4 -0,
Gardinier absent.
d. Airport Operations
L Strategic Plan — Implementation
1. Review of Strategic Plan — Horan began the conversation by
explaining how he set up the proposed draft of this plan. Tharp will
email this document to the other Members for their review. Horan
asked if there were any questions regarding the Strategic Plan,
and he and Tharp then responded to Members' questions. Dulek
suggested the Members look at this Strategic Plan periodically so
they can see where they've come and where they would like to be.
Hofineyer asked if Tharp could lay out something like this for the
new Members, so they can see where the Airport has gone over
the past few years.
ii. Budget — Horan asked if anyone had any questions regarding the
budget. Tharp pointed out to new Members where they are in the
current year's budget. He further clarified some of the expense
items and revenue items that stood out. Tharp stated that now
that winter is over he will be looking into replacing the third boiler.
e. FBO / Flight Training Reports
I. Jet Air — Matt Wolford with Jet Air addressed the Members next. He
shared a handout of the monthly maintenance issues for the end of
March, beginning of April. With the arrival of spring they've been able to
remove snowplows and have begun the spring cleanup. Wolford
continued, giving Members more detail about the maintenance and
cleanup thus far. Horan stated that he noticed a collection of pallets by
the Care building. Tharp stated that he has until the end of the month to
clean this up. As far as Jet Air, Wolford noted that they have several new
customers for their maintenance department and some plane sales that
are in the works. Charter flying has been staying consistent. He added
that they are looking to fill a couple of mechanic positions, as well.
f. Subcommittee Reports
L For April — Economic Development: Tharp stated that everyone should
double check the subcommittee list to make sure he has everything
Airport Commission
April 18, 2013
Page 4
covered. Horan and Assouline stated that they would get together soon
on Economic Development.
ii. For May — Events: Gardinier and Hofineyer are on this subcommittee.
g. Commission Members' Reports — Ogren noted that NBC had a picture of a
plane in England trying to land in 70 m.p.h. winds.
h. Staff Report — Tharp reminded Members that the Aviation Conference is next
week. Ogren stated that she would like to attend but is unable to due to other
plans. Hofineyer stated that he also is unable to make the conference this year.
Tharp will be speaking about the Airport and its history at the conference. Ogren
and Hofineyer stated that they would like to hear Tharp's speech, and he will
email them with a time to come out and hear him practice it. Tharp continued,
stating that the State Legislature is in their appropriations phase right now. He
spoke briefly to what the political landscape is like currently with airport funding
and what might occur in the future. Dulek spoke briefly to the Members, stating
that if they know of anyone who would like to serve on the Airport Zoning
Commission that they should apply as soon as possible. The hope is to get this
Commission up and running through the summer.
i. Operations Specialist Evaluation —
i. Consider a Motion to Adjourn to Executive Session to evaluate the
professional competency of individuals whose appointment, hiring,
performance or discharge are being considered when necessary to
prevent needless and irreparable injury to those individuals'
reputations, and those individuals have requested a closed session
— Hofineyer made the motion to adjourn to Executive Session;
seconded by Ogren. Motion carried 4 -0, Gardinier absent.
The Commission went into executive session at 7:16.
The Members returned to their open meeting at 7:32. Tharp continued to
respond to their questions regarding the Operations Specialist evaluation and
how the City's pay increases are typically handled. Dulek further clarified the
City's merit increase system. Horan moved to approve a step increase for the
Operations Specialist; seconded by Hofineyer. Motion carried 4 -0,
Gardinier absent.
SET NEXT REGULAR MEETING FOR:
The next regular meeting will be Thursday, May 16, 2013, at 6:00 P.M. at the Airport Terminal
building.
ADJOURN:
Horan adjourned the meeting at 7:36 P.M.
CHAIRPERSON DATE
Airport Commission
April 18, 2013
Page 5
Airport Commission
ATTENDANCE RECORD
2012 -2013
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
Cn
N
-4
OD
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C)
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°
C)
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CD
NAME
EXP.
m
rn
N
°
1
oD
CCn
N
o
-4
N
�_
N
�_
a
N
N
N
N
N
N
N
�
N
N
W
W
W
W
03/01113
Rick
X
X
X
X
X
X
X
X
O/E
O/E
X
NM
NM
Mascari
03/01/14
Howard
X
X
X
X
X
X
X
X
X
X
X
X
X
Horan
Minnetta
03/01115
Gardinier
X
X
O/E
X
X
O/E
X
X
O/E
X
X
X
O/E
Jose
03/01/16
Assouline
X
X
X
X
X
X
X
X
X
X
O/E
O/E
X
Chris
03/01/14
Ogren
NM
NM
NM
NM
X
X
X
X
X
X
X
X
X
Paul
03/01/17
Hofineyer
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
4b(2)
MINUTES APPROVED
PARKS AND RECREATION COMMISSION
April 10, 2013
Parks & Recreation, Meeting Room B
Members Present: David Bourgeois, Clay Claussen, Allie Gnade, Cara
Hamann, Alex Taylor, John Westefeld, Joe Younker
Members Absent: Maggie Elliott, Lucie Laurian
Staff Present: Mike Moran, Chad Dyson, Terry Robinson,
Matthew Eckhardt
Others Present: Del Holland, Julie Johnston, Pete Kollasch, Connie
Peterson
CALL TO ORDER
The meeting was called to order at 5:00 p.m. by Chairman Claussen.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate
Council action):
None.
OTHER FORMAL ACTION TAKEN:
Moved by Bourgeois, seconded by Hamann to approve the March 13, 2013
minutes as written. Motion passed 8 -0 with Elliott and Laurian being absent.
PUBLIC DISCUSSION:
Julie Johnson with Iowa City Hospice was present to discuss with the Commission
some ideas for enhancements of the Hospice Memorial located at Willow Creek Park.
She stated that at the Hospice office location there is no good location available to
commemorate donors, therefore, would like to incorporate a wall in the Hospice
garden area. These walls would consist of 4' steel pins through a base with
complimentary limestone through black granite, they would be 5' tall with a 2.5' wide
base. Hospice is not seeking any funding, just Commission's approval. This item will
be on the May 8, 2013 Parks and Recreation Commission Agenda for a formal vote.
Taylor asked if this project would need to go out to bid. Moran reported that since the
City has no financial responsibility, it is not necessary to do so.
DOGPAC UPDATE:
Connie Peterson, Secretary for Johnson County DogPAC, was present at the meeting.
She discussed a joint initiative with the City to survey people who use the dog parks.
The survey was created through Survey Monkey and is available on Facebook and on
their web page. The survey will address priorities or changes and improvements that
the public would like to see at the parks. She noted that two items included on the
survey that have been of current discussion are the placement of a small dog area at
Rita's and whether or not to allow advertising banners /signs at the parks. The board
will vote on these items after the surveys have been returned. Bourgeois commended
PARKS AND RECREATION COMMISSION
April 10, 2013
Page 2 of 6
the board on the survey and said he believes it to be very thorough. Moran noted that
the agreement between the City of Iowa City and DogPAC has been reformatted into a
memorandum of understanding. Copies were distributed to the Commission for their
review.
FRIENDS OF HICKORY HILL PARK
Pete Kollash was present representing the Friends of Hickory Hill Park. He noted that
the group recently discovered that there is a piece of property on the northwest end of
the park that is now listed with the County Assessors' Office as belonging to the City of
Iowa City. He wanted to make sure that staff was aware of this.
NEIGHBORHOOD OPEN SPACE REVIEW:
None
RECREATION DIVISION REPORT:
Chad Dyson introduced Matthew Eckhardt, Aquatics Supervisor, to the Commission.
Matthew spoke to the Commission about renovation concepts for the Iowa City City
Park Pool. He stated that this project is entering its initial phase which will be fairly
substantial. Due to ADA guidelines, the pool has to be retrofitted to current code. Staff
will be looking at making some other additions during this project as well; however,
they have no intention of making any changes to the structure of the main pool. One of
the items added would be a picnic area with tables and shade structures. There will
be no aquatic features such as slides etc. added to this pool. There will be opportunity
for public input. This project is slated for FY14. There will be no tree removal
necessary. A splash pad is a possibility but not certain at this time. The goal is to
maintain the current integrity of the facility as much as possible. Claussen asked
Robinson what would be involved in treating the additional turf by the pool. Robinson
is not familiar with turf maintenance around pools, however, does not expect it to be a
problem. Westefeld noted that he thinks these are all great ideas, especially the
adding of more turf and a picnic area. Eckhardt will keep Commission updated as
necessary on the project.
Eckhardt went on to explain a new swim pass structure to the Commission. In the past,
patrons had to purchase a summer pass between Memorial Day and Labor Day,
whereas the rest of the year they had the option of buying a 30 -day monthly pass.
Staff has decided to eliminate the summer pass. There are several families who have
kids in sports, have vacations etc., and are not able to get as much use out of a
summer pass as intended. Patrons will be able to purchase as many months at a time
as they like. The disadvantage may be that the department would not have the
secured revenue of people having to buy summer passes. Staff will monitor this to
determine if it is enough of a loss to go back to the summer pass option. A summer
pass for this summer would have cost $73 for an individual or $139 per family. Dyson
noted that there were a number of complaints from people that regularly purchase a
monthly pass and then would have to purchase the summer pass costing them quite a
bit more at the onset. The ten punch card option will remain in place.
PARKS AND RECREATION COMMISSION
April 10, 2013
Page 3 of 6
Dyson reported on the recreation facility access plan. The legal department has
reviewed the proposed policy for requiring ID's to enter recreation buildings and found
no issues.
Dyson also followed up with Commission on the idea of advertising at ball fields etc.
via banners and signs. He has written a proposed policy for this. He redistributed a
second draft to members for input. No action required this month. This policy does not
include dog parks and city parks. Moran reported that Commission will talk more about
the dog park policy after the surveys are returned (mentioned above). Dyson reported
that the affiliate groups are strongly pushing for this and would like an answer soon.
Kickers have not expressed any interest to date. Younker asked if each sign would
require a permit and will there be a clause limiting the number of signs per facility.
Gnade still wishes for no advertising but if it is approved to do so, would like to see a
clause that states they can only be up during a game. Westefeld noted that when
walking on a trail in a park, he would not find these very pleasing but is okay having
them in place at ball diamonds. Moran suggested perhaps starting out slow, maybe
allowing only two per field while looking at other creative ways to advertise. Bourgeois
noted that signs on ball fields are a common site. Claussen asked what the driving
force is behind this. Dyson said it is for the teams to collect more revenue. Younker
suggested revising the draft policy to state size, placement, number allowed per field,
let affiliate groups know they are responsible for removing the signs following each
game, and that all of this is subject to review in one year.
Moved by Younker, seconded by Bourgeois, to reevaluate the policy with the
revisions noted. Passed 8 -0 with Elliott and Laurian being absent.
Dyson spoke of a parks and recreation survey that was done with the Thomas Group
which is a kickoff to a larger survey in the future. Essentially this survey covered
program areas and the satisfaction of customers with existing recreation centers. He
then asked if commission had any questions or comments. Westefeld asked about the
safety at night comment in the survey. Dyson said staff are working on this and thinks
that the new ID requirements will help. Moran noted that they may use these survey
results to revise the existing master plan.
Gnade asked about the comments regarding the new ActiveNet registration system.
Dyson said that he believes these to be growing pains with a new system.
PARKS DIVISION REPORT:
Robinson reported that a bid acceptance will be complete very soon for shelter #6 at
City Park.
He noted that the additional shelter for Mercer Park was delivered today and will be
ready to construct as soon as the weather improves.
The City has just started accepting quotes to finish the path to Rita's Ranch from the
bridge. This will be a 10' wide, 6" thick path, will cost $7000 -$9000 and hopes to have
it in by May 5.
DogPAC would like to sell bricks for fundraising. DogPAC would take care of laying the
bricks at the entrance of Thornberry.
PARKS AND RECREATION COMMISSION
April 10, 2013
Page 4 of 6
Parks Maintenance has performed two burns in the last two weeks. More of the Sand
Prairie has been complete as well as the Mormon Trek median.
Robinson noted that staff is receiving a number of complaints regarding the number of
rainouts of late. Staff is doing as much as possible to get players on the fields as soon
as possible.
DIRECTORS REPORT:
TTRA Update: Moran said that the construction is going well. He is hoping that the
recent rainfall will increase the level of water in the lake. Staff and Fin and Feather will
be looking to see where temporary docks can be placed. DNR will be doing a fish
drop in the lake this following Saturday. Fish will include 2000 trout (rainbow and
brown). Moran said the project is still on track to allow for a grand opening on August
24 and 25. Staff is currently working on an RFP to hire a manager for TTRA Lodge
and the Ashton House.
Ashton House: Moran will be presenting plans and specs to Council at a public hearing
on April 23 that will include the upgrades planned for Ashton House He hopes to have
bid requests out in June. It will likely take three to four months for completion and
expects to open this up for reservations in the fall.
Ambassadors Program: Moran announced a new program that will include central
business district staff, parking staff, a police officer and downtown staff that will be
named the Ambassador Program. Each staff member will wear a gold shirt with the
word ambassador on the back. The idea is to provide more assistance to the public in
the downtown area while still completing the maintenance tasks. This is currently a
work in progress. Moran will keep commission updated.
Sound ordinance Change: Moran noted it was discovered that when a sound
ordinance was put in place for the Pedestrian Mall, stating that no amplified music was
allowed in public places, that the parks were not listed as an exception to this rule.
Therefore, the ordinance has been rewritten allowing amplified sound in parks at the
director's discretion.
Engineers Without Borders: This group is interested in replacing the old telephone
bridge on First Avenue. This group will be working with Shive Hattery and supervised
by Engineering.
Normandy Drive: Moran met with residents of Normandy Drive to discuss a secondary
access into City Park. It has been determined that this will be delayed for now and
perhaps discussed again once there is a definite plan in place for Dubuque Street and
the Park Road Bridge.
CHAIRS REPORT:
Claussen addressed the question of what will happen to the farmers market when The
Chauncey is built. Moran said that he will ask John Yapp, Planning Department, to
give a presentation on this project at the May 8, 2013 Commission Meeting.
PARKS AND RECREATION COMMISSION
April 10, 2013
Page 5 of 6
COMMISSION TIME /SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Bourgeois mentioned that people have suggested that a stop sign be placed at the
bottom of the driveway as they enter Thornberry Off Leash Dog Park. Robinson thinks
it is more necessary on the outgoing road. Moran said that someone from the
Peninsula neighborhood would have to address this with the City.
Bourgeois will be meeting with Misha Goodman, Director of Animal Services regarding
events at Thornberry and whether other counties are allowed to use the facilities for
this purpose.
Westefeld noted that he has seen a lot more activity at Rita's Ranch this year.
Bourgeois agreed and said he will be staffing it more this year than in past years.
Younker has heard positive feedback from those who attended the meeting regarding
the access road into City Park. Specifically he said that people from the Manville Drive
area really appreciated Moran taking the time to meet with them.
ADJOURNMENT:
Moved by Younker, seconded by Taylor, to adjourn the meeting at 6:35 p.m.
Motion passed 6 -0 with Elliott and Laurian being absent.
PARKS AND RECREATION COMMISSION
April 10, 2013
Page 6 of 6
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
NAME
N
N
N
N
N
04
04
04
M
M
M
M
Q
�
04
TERM
EXPIRES
iB
r-
O0
°'
C14
r
N
ch
v
David
111/15
X
X
X
LQ
X
LQ
X
X
O/E
O/E
X
X
Bourgeois
Clay
1/1/14
X
X
X
LQ
X
LQ
X
X
X
X
X
X
Claussen
Maggie
1/1/13
X
X
O/E
LQ
X
LQ
X
X
X
X
X
O/E
Elliott
Allison
1/1/14
X
X
X
LQ
X
LQ
X
X
X
X
X
X
Gnade
Cara
1/1/16
X
X
X
LQ
X
LQ
X
X
X
X
X
X
Hamann
Aaron
1/1/13
O
O **
X
LQ
X
LQ
O
O
Krohmer
Lucie
1/1/15
X
X
O/E
LQ
X
LQ
X
X
O/E
O/E
O/E
O/E
Laurian
Alex
1/1/16
*
*
*
*
*
*
*
*
X
X
X
X
Taylor
John
1/1/14
O/E
X
X
LQ
X
LQ
X
X
X
X
X
X
Westefeld
Joe
1/1/16
O/E
X
X
LQ
X
LQ
X
X
X
X
X
X
Younker
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
4b(3)
PLANNING AND ZONING COMMISSION APPROVED
MAY 16 — 7:00 PM — FORMAL
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Anne Freerks, Phoebe Martin,
Paula Swygard, Jodie Theobald, John Thomas
MEMBERS ABSENT: None.
STAFF PRESENT: Bob Miklo, Sarah Greenwood Hektoen
OTHERS PRESENT: David Stochl
RECOMMENDATIONS TO CITY COUNCIL:
There were none.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
Comprehensive Plan / Rezoning Item
A public hearing of an application submitted by John Hieronymus to amend the
Comprehensive Plan - Southeast District Plan to change the land use designation from
multi - family to commercial for property located at the northwest corner of the
intersection of Muscatine Avenue and Scott Boulevard.
Miklo said staff had received a request from the applicant to defer this item until the Planning
and Zoning Commission meeting of June 6'h. He said that because there were interested
neighbors present, he would present and abbreviated staff report. The current zoning of the
subject property is low density multi - family (RM -12), and there's a zoning agreement that
provides for up to twenty -three townhouse -style units on this property. He said in order for the
rezoning of the corner property to occur, the Commission would have to amend the
Comprehensive Plan. He showed photos of the neighborhood and explained what kinds of
areas surround it. He said a unique feature of this site is that it is at the highest point in the
neighborhood, so it is highly visible.
Miklo said there was a previously approved plan for this area for a new street, Terrance Lane,
that would loop around and end here near the western edge of the residential development with
Planning and Zoning Commission
May 16, 2013 - Formal
Page 2 of 4
the idea that it could be extended to the south for additional lots in the future. Miklo said this
included the three lots that had the twenty -three townhouse -style units on them. He said the
applicant has submitted a concept plan showing how that would change if the rezoning is
approved and the property is re- subdivided.
Miklo said that staff does not see a compelling reason to change the Comprehensive Plan in
this area. He said there are several commercial areas within a mile of the subject location, and
they all contain convenience stores. He said that staff is not recommending approval of the
Comprehensive Plan Amendment or the rezoning to commercial.
Eastham asked if the Commission could get a list of areas that are zoned Neighborhood
Commercial (CN -1) in the area encompassed by the district plan for this neighborhood. Miklo
said he could show that on a map at the next meeting.
Thomas said he would like to see examples of where commercial has been successfully
integrated into areas of residential development like this one.
Freerks opened public hearing.
David Stochl of 1158 Hampton Court said he lives directly south of where the convenience store
is being proposed. He said he built his house in 1991 with the understanding that this was a
residential area. He said there is a convenience store a half mile north, there are two a mile
west and one a mile south, and the area is serviced by two grocery stores. He said from a
noise, traffic and lighting standard, the proposed convenience store would negatively impact the
area. He said the proposed building would be five - thousand square feet, excluding parking
space and gas pumps. He said he would urge the Commission to deny this application.
Freerks closed public hearing.
Eastham moved that CPA13 -00002 be deferred to the Planning and Zoning Commission
meeting of June 6`n.
Swygard seconded.
A vote was taken the motion carried 7 -0.
CPA13- 00002/ REZ13- 00012: Discussion of an application submitted by John Hieronymus
for a rezoning of a total of 5.95 -acres of land located north of Muscatine Avenue, west of
Scott Boulevard, 2.23 -acres from Low Density Single - Family (RS -5) zone to Low Density
Multi- Family (RM -12) zone, 0.85 -acres from Low Density Single - Family (RS -5) zone to
Neighborhood Commercial (CN -1) zone and 2.87 -acres from to Low Density Multi - Family
(RM -12) zone to Neighborhood Commercial (CN -1) zone.
(This item was discussed in the comments above.)
Freerks opened public hearing.
Freerks closed public hearing.
Eastham moved that these items be deferred to the Planning and Zoning
tn
Commission meeting of June 6.
Planning and Zoning Commission
May 16, 2013 - Formal
Page 3 of 4
Dyer seconded.
A vote was taken and the motion carried 7 -0.
Rezoning Item
REZ13- 00004: Discussion of an application submitted by Jeff Miller Construction for a
rezoning of 1.05 -acres of land located on First Avenue, north of Rochester Avenue from
Low Density Multi - Family (RM -12) zone to Planned Development Overlay /Low Density
Multi - Family (OPD /RM -12) zone.
Miklo said the applicant is still working on a revised plan and has requested that this item be
deferred to the Planning and Zoning Commission meeting of June 6th
Freerks opened public hearing.
Freerks closed public hearing.
Eastham moved to defer REZ13 -00004 to the Planning and Zoning Commission meeting
of June 6t'.
Thomas seconded.
A vote was taken and the motion carried 7 -0.
Consideration of Meeting Minutes: May 2. 2013
Swygard moved to approve the minutes of May 2, 2013 with corrections.
Theobald seconded.
A vote was taken and the motion carried 7 -0.
OTHER
Miklo explained the changes that will be made in the Good Neighborhood Policy and how it will
be reported in the staff report.
ADJOURNMENT:
Eastham moved to adjourn.
Theobald seconded.
The meeting was adjourned on a 7 -0 vote.
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IOWA CITY TELECOMMUNICATIONS COMMISSION APPROVED
MONDAY, APRIL 22,2013--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Matt Butler, Laura Bergus, Nicholas Kilburg, Bram Elias
MEMBERS ABSENT: Alexa Homewood
STAFF PRESENT: Mike Brau, Bob Hardy, Ty Coleman
OTHERS PRESENT: Josh Goding, Hans Hoerschelman, Bond Drager, Kevin Hoyland, Emily
Light
RECOMMENDATIONS TO CITY COUNCIL
None at this time.
SUMMARY OF DISCUSSION
Bergus said she would be concerned if the PATV contract made substantial changes from the existing
contract and went before the City Council without an educational component to explain what was
being proposed and why. Bergus said it is important for the Commission to establish a record that
articulates why the Commission believes this contract is appropriate for the next five years. Butler
asked if there are any areas in the contract that will be significantly changed. Hardy said how the
money is being used needs to be discussed. Bergus asked Hardy how he perceives the issue of how
funds are being used reflected in the PATV contract. Hardy said that in the past the City has given the
entire amount of funding to PATV even though it is not required by the franchise agreement. Hardy
said he is unsure what the City administration wishes him to do. The question needs to be asked if
budgets need to be tightened and money put aside. Bergus said the Commission needs to see the draft
contract in advance of the May Commission meeting. Bergus and Kilburg agreed to serve on a
subcommittee to deal with the contract. Hoerschelman said the collection of broadband Internet
surveys will end May 10. Placing a flyer in the city water bills proved an effective method of
soliciting responses. When the analysis is complete the data will be provided to Internet service
providers and the public. The Commission might wish to consider how to disseminate the results. The
Commission may wish to hold a public forum to address questions resulting from the survey. One
result from the survey that stands out is the lack of information the public has about many aspects of
their service such as the amount of bandwidth they are provisioned to receive. Brau distributed a
document that indicated what questions would be paired for a cross tabulation analysis and asked
Commissioners to forward any additional cross tabulations they would like to have performed.
Kilburg said he would be interested in running an analysis on those who use an Internet connection
from home for work purposes.
APPROVAL OF MINUTES
Kilburg moved and Butler seconded motion to approve the March 25, 2013 minutes. The motion
passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
None.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Hardy said he had no complaints to report. In regards to questions put to Mediacom Hardy said that
Grassley told him that he will try and get the service call phone completion rate. Grassley also
informed Hardy that standard Internet rates are not available on the Internet because introductory and
special prices are typical. To list a standard price would be misleading. Regarding the pattern of
complaints or a complaint analysis Hardy said Grassley will try and get that information. Bergus had
requested Hardy inquire of Mediacom what might be included in an Iowa City "social contract"
agreement Mediacom has with municipalities that have been converted to a state issued franchise.
Hardy said he will contact some cities that have been converted. Butler asked if prices varied from
area to area. Brau said that Mediacom's Internet prices are standardized across the country but
television prices vary from area to area.
MEDIACOM REPORT
Hardy said Grassley was unable to attend.
LOCAL ACCESS CHANNELS REPORTS
Bergus noted that the library, PATV, and City Channel 4 had written reports in the meeting packet.
The Senior Center distributed a report at the meeting. Hoyland said the school district has a shoot
scheduled of an event to honor retiring teachers and present the annual employee awards. Light said
the Senior Center TV will be having an open house May 16 that will feature a sampling of SCTV
programming and an introduction to use of video equipment. Drager reported the library is looking for
an intern for the next year. The position is paid. Kilburg asked if Hardy had heard anything from
Kirkwood. Hardy said he had not contacted them but will do so.
CABLE TV ADMINISTRATOR REPORT
Hardy said he had nothing to report.
PATV CONTRACT
Hardy said he and Goding have not met. Bergus asked about the status of a memo Hardy discussed at
the last meeting. Hardy said he is now unclear on the purpose of the memo. The considerations of the
long -term future for public access as they relate to the terms of a new contract have evolved. Hardy
said he will prepare a memo addressing the future of public access with a view more towards the end
of the five -year period between now and the end of the franchise agreement. Hardy said he will be
recommending a 5 -year contract rather than one for 3. Deliberations on the future of pubic access
could begin after about 4 1/2 years. The contract will likely be much the same but the level of funding
and putting aside funds will need to be addressed. Bergus said she would be concerned if the PATV
contract made substantial changes from the existing contract and went before the City Council without
an educational component to explain what was being proposed and why. Bergus said it is important
for the Commission to establish a record that articulates why the Commission believes this contract is
appropriate for the next five years. Butler asked if there are any areas in the contract that will be
significantly changed. Hardy said how the money is being used needs to be discussed. Bergus asked
Hardy how he perceives the issue of how funds are being used reflected in the PATV contract. Hardy
said that in the past the City has given the entire amount of funding to PATV even though it is not
required by the franchise agreement. Hardy said he is unsure what the City administration wishes him
to do. The questions of budget tightening and setting money aside need to be asked. Bergus asked if
there was any intention to issue an RFP for public access services. Hardy said he had no intention at
this time. Bergus asked if Hardy anticipated having a draft contract for the May Commission meeting.
Hardy said that is his expectation. Hardy said it was just a matter of getting everyone to the table.
Bergus said the Commission needs to see the draft contract in advance of the May Commission
meeting. Bergus and Kilburg agreed to serve on a subcommittee to assist with the contract.
• : I 6.1 M1 193638) "aL,FA WA
Hoerschelman said the collection of surveys will end May 10. Placing a flyer in the city water bills
proved an effective method of soliciting responses. When the analysis is complete the data will be
provided to Internet service providers and the public. The Commission might wish to consider how to
best disseminate the results. The Commission may wish to hold a public forum to address questions
resulting from the survey. One result from the survey that stands out is the lack of information the
public has about many aspects of their service such as the amount of bandwidth they are provisioned to
receive. In fact, this information is not provided on billing statements. Hoerschelman also noted that
the responses to the RFP regarding selling a portion of the state -owned Iowa Communications
Network (ICN) is due at the end of May. Brau distributed a document that indicated what questions
would be paired for a cross tabulation analysis and aske Commissioners to forward any additional
cross tabulations they would like to have performed. Kilburg said he would be interested in running an
analysis on those who use an Internet connection from home for work purposes.
NEXT MEETING
Due to Memorial Day the next meeting will be held June 3.
ADJOURNMENT
Elias moved and Butler seconded a motion to adjourn. The motion was approved unanimously. The
meeting was adjourned at 6:40 p.m.
Respectfully submitted,
Michael Brau
Cable TV Administrative Aide
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
(X) = Present
(0) = Absent
(O /C) = Absent/Called (Excused)
Hoerschelman
Ber us
Homewood
5/28/11
X
X
X
X
x
6/27/11
x
o/c
x
x
X
8/27/11
x
x
x
o/c
X
9/24/11
X
X
X
X
X
10/24/11
X
X
X
X
X
11/26/11
X
X
vacant
X
X
Kilbur
2/25/12
X
X
x
x
X
Butler
3/26/12
o/c
x
o
x
X
4/23/12
X
X
X
X
X
5/21/12
X
X
X
X
X
6/25/12
X
X
X
X
X
7/23/12
x
X
X
X
X
8/27/12
x
x
x
x
X
9/24/12
X
X
X
X
X
10/22/12
X
X
X
X
X
11/26/12
X
X
X
X
X
12/17/12
X
X
X
X
X
1/28/13
X
o/c
X
X
X
2/25/13
X
X
X
X
X
Elias
3/25/13
o/c
x
o/c
x
X
4/22/13
x
x
x
x
0
6/3/13
X
X
X
X
x
(X) = Present
(0) = Absent
(O /C) = Absent/Called (Excused)