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HomeMy WebLinkAbout2013-06-18 Bd Comm minutesAirport Commission April 18, 2013 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION APRIL 18, 2013 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Chris Ogren, Jose Assouline, Paul Hofineyer Members Absent: Minnetta Gardinier Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Tim Busch, Jeff Edberg RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): NONE CALL TO ORDER: Horan called the meeting to order at 6:04 P.M. APPROVAL OF MEETING MINUTES: Minutes of the March 21, 2013, meeting were reviewed. Tharp stated that one correction was brought to his attention. On page 5 under Commission Members' Report, Item h. It states that Hofineyer is a "chemical" engineer, and this should be "mechanical" instead. Ogren moved to approve the minutes as amended; seconded by Hofineyer. Motion carried 4 -0, Gardinier absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION /ACTION: a. Airport Commerce Park — Jeff Edberg was present to speak with Members concerning any activity or interest in lots. He noted that Aldi bought the old buildings north of the Airport Commerce Park for their new location. Edberg has shown the available lots to an interested party but nothing further has happened here. e. ii. Iowa Flight Training — Horan stated that they would move this item up in the agenda. Tim Busch with IFT spoke with Members, stating that this year is their 10th anniversary. He shared how the company is doing and what some of their upcoming plans might include. Assouline asked Busch how many students IFT currently has. Busch stated that they run close to 50 students at any given time. The conversation continued, with Busch responding to Members' questions. b. Fly Iowa — Tharp stated that this is on the agenda so Members can further discuss roles and responsibilities for this event. He added that Members have in their packet a copy of Chuck's presentation from November, which gives a good idea of the various things that will need to be accomplished. The discussion 4b(1) Airport Commission April 18, 2013 Page 2 continued, with Tharp noting that some of the concerns had to do with putting together an Organizing Committee and having people available to carry out needed tasks. Horan stated that they are struggling with trying to figure out just what those tasks are. Ogren spoke to this issue as well, with Busch from the audience speaking to this, as well. He stated that what they need is the list that Chuck has, as it goes through what all needs to be done. Members also discussed calling other airports in Iowa that have hosted this event in the past and speaking with them about what all needs to be done. Busch stated that it is a monumental thing if you have to do it alone, but that if you can get enough people to help, it is very doable. Tharp noted that he did obtain Mark Anderson's notes on this event, so that should prove helpful to them. Once he scans in the material he will distribute it to the Members. He added that he also contacted the Fairgrounds regarding parking and they are agreeable to working with the Airport. However, they do need a definite date in order to confirm this. This led Members to ask what dates would be conflicting for the Fairgrounds, and Tharp responded that the third and fourth weekends in June do not work for the Fairgrounds. Ogren stated that she looked up the Quad City Air Show today online and it shows June 22 and 23 this year. This could be another issue to consider for 2014. Ogren also noted the Air Race Classic dates, that this would be another event to consider avoiding when determining a date. Hofineyer asked if they shouldn't try to pin down a timeframe for this event, if not a specific date, so they can at least move forward with that much. Tharp reminded Members that they were originally trying to schedule Fly Iowa for the beginning of the summer, keeping Sertoma at the end of August. Ogren stated that her impression was that if they did collaborate with the Barnstormers, then the event would be in early June. Members continued to discuss this matter, agreeing that they do need to make a commitment here one way or the other. Tharp stated that Members can make this decision at any time. C. FAA/IDOT Projects: AECOM / David Hughes i. 7125 Parallel Taxiway Paving & Lighting — Hughes was unable to make the meeting, according to Tharp. Tharp noted that this is on hold right now while they await dryer weather. The contractor has been working with them on paperwork so they'll be all ready to start work once the weather breaks. ii. Airport Electrical Rehab — Tharp stated that this project is also in a waiting for weather. iii. FY2014 Iowa DOT Grant Application — Tharp stated that Members have a color -coded map in their packet regarding this. It shows the areas of rehab. He also stated that he had pricing information for the Commission, but that he inadvertently left it in his office. Tharp briefly discussed the items shown on the map, adding that some items may still be covered by warranty. He gave Members some detailed information about the various projects and responded to their questions. Members noted that they will want to be aware of 2014 dates for such projects, especially since they plan to host the Fly Iowa event. The discussion continued regarding this, with Tharp stating that they could always push a couple of projects to this fall, in order to get them done before the summer activities. Airport Commission April 18, 2013 Page 3 Tharp continued, stating that his proposal to the Commission is to put a package together that applies for funds for the south taxiway overlay, the north T- hangar maintenance, taxiway lighting, and the fuel tank maintenance project. Members agreed that this sounds like a good plan. Ogren moved to accept the proposed grant application for Airport projects; seconded by Hofineyer. Motion carried 4 -0, Gardinier absent. iv. Roofing Rehabilitation 1. Consider Resolution #A13 -03 Approving Engineering Services Agreement For Design and Bidding — Horan noted that he looked at this the other day and that it is quite a mess. Tharp noted that Members have the proposal in their packets and he briefly explained what this project would achieve. He also responded to Members' questions regarding the roof's age and past maintenance. Hofineyer moved to approve Resolution #A13 -03; seconded by Assouline. Motion carried 4 -0, Gardinier absent. d. Airport Operations L Strategic Plan — Implementation 1. Review of Strategic Plan — Horan began the conversation by explaining how he set up the proposed draft of this plan. Tharp will email this document to the other Members for their review. Horan asked if there were any questions regarding the Strategic Plan, and he and Tharp then responded to Members' questions. Dulek suggested the Members look at this Strategic Plan periodically so they can see where they've come and where they would like to be. Hofineyer asked if Tharp could lay out something like this for the new Members, so they can see where the Airport has gone over the past few years. ii. Budget — Horan asked if anyone had any questions regarding the budget. Tharp pointed out to new Members where they are in the current year's budget. He further clarified some of the expense items and revenue items that stood out. Tharp stated that now that winter is over he will be looking into replacing the third boiler. e. FBO / Flight Training Reports I. Jet Air — Matt Wolford with Jet Air addressed the Members next. He shared a handout of the monthly maintenance issues for the end of March, beginning of April. With the arrival of spring they've been able to remove snowplows and have begun the spring cleanup. Wolford continued, giving Members more detail about the maintenance and cleanup thus far. Horan stated that he noticed a collection of pallets by the Care building. Tharp stated that he has until the end of the month to clean this up. As far as Jet Air, Wolford noted that they have several new customers for their maintenance department and some plane sales that are in the works. Charter flying has been staying consistent. He added that they are looking to fill a couple of mechanic positions, as well. f. Subcommittee Reports L For April — Economic Development: Tharp stated that everyone should double check the subcommittee list to make sure he has everything Airport Commission April 18, 2013 Page 4 covered. Horan and Assouline stated that they would get together soon on Economic Development. ii. For May — Events: Gardinier and Hofineyer are on this subcommittee. g. Commission Members' Reports — Ogren noted that NBC had a picture of a plane in England trying to land in 70 m.p.h. winds. h. Staff Report — Tharp reminded Members that the Aviation Conference is next week. Ogren stated that she would like to attend but is unable to due to other plans. Hofineyer stated that he also is unable to make the conference this year. Tharp will be speaking about the Airport and its history at the conference. Ogren and Hofineyer stated that they would like to hear Tharp's speech, and he will email them with a time to come out and hear him practice it. Tharp continued, stating that the State Legislature is in their appropriations phase right now. He spoke briefly to what the political landscape is like currently with airport funding and what might occur in the future. Dulek spoke briefly to the Members, stating that if they know of anyone who would like to serve on the Airport Zoning Commission that they should apply as soon as possible. The hope is to get this Commission up and running through the summer. i. Operations Specialist Evaluation — i. Consider a Motion to Adjourn to Executive Session to evaluate the professional competency of individuals whose appointment, hiring, performance or discharge are being considered when necessary to prevent needless and irreparable injury to those individuals' reputations, and those individuals have requested a closed session — Hofineyer made the motion to adjourn to Executive Session; seconded by Ogren. Motion carried 4 -0, Gardinier absent. The Commission went into executive session at 7:16. The Members returned to their open meeting at 7:32. Tharp continued to respond to their questions regarding the Operations Specialist evaluation and how the City's pay increases are typically handled. Dulek further clarified the City's merit increase system. Horan moved to approve a step increase for the Operations Specialist; seconded by Hofineyer. Motion carried 4 -0, Gardinier absent. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, May 16, 2013, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan adjourned the meeting at 7:36 P.M. CHAIRPERSON DATE Airport Commission April 18, 2013 Page 5 Airport Commission ATTENDANCE RECORD 2012 -2013 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM Cn N -4 OD � C) � ° C) °w CD NAME EXP. m rn N ° 1 oD CCn N o -4 N �_ N �_ a N N N N N N N � N N W W W W 03/01113 Rick X X X X X X X X O/E O/E X NM NM Mascari 03/01/14 Howard X X X X X X X X X X X X X Horan Minnetta 03/01115 Gardinier X X O/E X X O/E X X O/E X X X O/E Jose 03/01/16 Assouline X X X X X X X X X X O/E O/E X Chris 03/01/14 Ogren NM NM NM NM X X X X X X X X X Paul 03/01/17 Hofineyer NM NM NM NM NM NM NM NM NM NM NM X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time 4b(2) MINUTES APPROVED PARKS AND RECREATION COMMISSION April 10, 2013 Parks & Recreation, Meeting Room B Members Present: David Bourgeois, Clay Claussen, Allie Gnade, Cara Hamann, Alex Taylor, John Westefeld, Joe Younker Members Absent: Maggie Elliott, Lucie Laurian Staff Present: Mike Moran, Chad Dyson, Terry Robinson, Matthew Eckhardt Others Present: Del Holland, Julie Johnston, Pete Kollasch, Connie Peterson CALL TO ORDER The meeting was called to order at 5:00 p.m. by Chairman Claussen. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. OTHER FORMAL ACTION TAKEN: Moved by Bourgeois, seconded by Hamann to approve the March 13, 2013 minutes as written. Motion passed 8 -0 with Elliott and Laurian being absent. PUBLIC DISCUSSION: Julie Johnson with Iowa City Hospice was present to discuss with the Commission some ideas for enhancements of the Hospice Memorial located at Willow Creek Park. She stated that at the Hospice office location there is no good location available to commemorate donors, therefore, would like to incorporate a wall in the Hospice garden area. These walls would consist of 4' steel pins through a base with complimentary limestone through black granite, they would be 5' tall with a 2.5' wide base. Hospice is not seeking any funding, just Commission's approval. This item will be on the May 8, 2013 Parks and Recreation Commission Agenda for a formal vote. Taylor asked if this project would need to go out to bid. Moran reported that since the City has no financial responsibility, it is not necessary to do so. DOGPAC UPDATE: Connie Peterson, Secretary for Johnson County DogPAC, was present at the meeting. She discussed a joint initiative with the City to survey people who use the dog parks. The survey was created through Survey Monkey and is available on Facebook and on their web page. The survey will address priorities or changes and improvements that the public would like to see at the parks. She noted that two items included on the survey that have been of current discussion are the placement of a small dog area at Rita's and whether or not to allow advertising banners /signs at the parks. The board will vote on these items after the surveys have been returned. Bourgeois commended PARKS AND RECREATION COMMISSION April 10, 2013 Page 2 of 6 the board on the survey and said he believes it to be very thorough. Moran noted that the agreement between the City of Iowa City and DogPAC has been reformatted into a memorandum of understanding. Copies were distributed to the Commission for their review. FRIENDS OF HICKORY HILL PARK Pete Kollash was present representing the Friends of Hickory Hill Park. He noted that the group recently discovered that there is a piece of property on the northwest end of the park that is now listed with the County Assessors' Office as belonging to the City of Iowa City. He wanted to make sure that staff was aware of this. NEIGHBORHOOD OPEN SPACE REVIEW: None RECREATION DIVISION REPORT: Chad Dyson introduced Matthew Eckhardt, Aquatics Supervisor, to the Commission. Matthew spoke to the Commission about renovation concepts for the Iowa City City Park Pool. He stated that this project is entering its initial phase which will be fairly substantial. Due to ADA guidelines, the pool has to be retrofitted to current code. Staff will be looking at making some other additions during this project as well; however, they have no intention of making any changes to the structure of the main pool. One of the items added would be a picnic area with tables and shade structures. There will be no aquatic features such as slides etc. added to this pool. There will be opportunity for public input. This project is slated for FY14. There will be no tree removal necessary. A splash pad is a possibility but not certain at this time. The goal is to maintain the current integrity of the facility as much as possible. Claussen asked Robinson what would be involved in treating the additional turf by the pool. Robinson is not familiar with turf maintenance around pools, however, does not expect it to be a problem. Westefeld noted that he thinks these are all great ideas, especially the adding of more turf and a picnic area. Eckhardt will keep Commission updated as necessary on the project. Eckhardt went on to explain a new swim pass structure to the Commission. In the past, patrons had to purchase a summer pass between Memorial Day and Labor Day, whereas the rest of the year they had the option of buying a 30 -day monthly pass. Staff has decided to eliminate the summer pass. There are several families who have kids in sports, have vacations etc., and are not able to get as much use out of a summer pass as intended. Patrons will be able to purchase as many months at a time as they like. The disadvantage may be that the department would not have the secured revenue of people having to buy summer passes. Staff will monitor this to determine if it is enough of a loss to go back to the summer pass option. A summer pass for this summer would have cost $73 for an individual or $139 per family. Dyson noted that there were a number of complaints from people that regularly purchase a monthly pass and then would have to purchase the summer pass costing them quite a bit more at the onset. The ten punch card option will remain in place. PARKS AND RECREATION COMMISSION April 10, 2013 Page 3 of 6 Dyson reported on the recreation facility access plan. The legal department has reviewed the proposed policy for requiring ID's to enter recreation buildings and found no issues. Dyson also followed up with Commission on the idea of advertising at ball fields etc. via banners and signs. He has written a proposed policy for this. He redistributed a second draft to members for input. No action required this month. This policy does not include dog parks and city parks. Moran reported that Commission will talk more about the dog park policy after the surveys are returned (mentioned above). Dyson reported that the affiliate groups are strongly pushing for this and would like an answer soon. Kickers have not expressed any interest to date. Younker asked if each sign would require a permit and will there be a clause limiting the number of signs per facility. Gnade still wishes for no advertising but if it is approved to do so, would like to see a clause that states they can only be up during a game. Westefeld noted that when walking on a trail in a park, he would not find these very pleasing but is okay having them in place at ball diamonds. Moran suggested perhaps starting out slow, maybe allowing only two per field while looking at other creative ways to advertise. Bourgeois noted that signs on ball fields are a common site. Claussen asked what the driving force is behind this. Dyson said it is for the teams to collect more revenue. Younker suggested revising the draft policy to state size, placement, number allowed per field, let affiliate groups know they are responsible for removing the signs following each game, and that all of this is subject to review in one year. Moved by Younker, seconded by Bourgeois, to reevaluate the policy with the revisions noted. Passed 8 -0 with Elliott and Laurian being absent. Dyson spoke of a parks and recreation survey that was done with the Thomas Group which is a kickoff to a larger survey in the future. Essentially this survey covered program areas and the satisfaction of customers with existing recreation centers. He then asked if commission had any questions or comments. Westefeld asked about the safety at night comment in the survey. Dyson said staff are working on this and thinks that the new ID requirements will help. Moran noted that they may use these survey results to revise the existing master plan. Gnade asked about the comments regarding the new ActiveNet registration system. Dyson said that he believes these to be growing pains with a new system. PARKS DIVISION REPORT: Robinson reported that a bid acceptance will be complete very soon for shelter #6 at City Park. He noted that the additional shelter for Mercer Park was delivered today and will be ready to construct as soon as the weather improves. The City has just started accepting quotes to finish the path to Rita's Ranch from the bridge. This will be a 10' wide, 6" thick path, will cost $7000 -$9000 and hopes to have it in by May 5. DogPAC would like to sell bricks for fundraising. DogPAC would take care of laying the bricks at the entrance of Thornberry. PARKS AND RECREATION COMMISSION April 10, 2013 Page 4 of 6 Parks Maintenance has performed two burns in the last two weeks. More of the Sand Prairie has been complete as well as the Mormon Trek median. Robinson noted that staff is receiving a number of complaints regarding the number of rainouts of late. Staff is doing as much as possible to get players on the fields as soon as possible. DIRECTORS REPORT: TTRA Update: Moran said that the construction is going well. He is hoping that the recent rainfall will increase the level of water in the lake. Staff and Fin and Feather will be looking to see where temporary docks can be placed. DNR will be doing a fish drop in the lake this following Saturday. Fish will include 2000 trout (rainbow and brown). Moran said the project is still on track to allow for a grand opening on August 24 and 25. Staff is currently working on an RFP to hire a manager for TTRA Lodge and the Ashton House. Ashton House: Moran will be presenting plans and specs to Council at a public hearing on April 23 that will include the upgrades planned for Ashton House He hopes to have bid requests out in June. It will likely take three to four months for completion and expects to open this up for reservations in the fall. Ambassadors Program: Moran announced a new program that will include central business district staff, parking staff, a police officer and downtown staff that will be named the Ambassador Program. Each staff member will wear a gold shirt with the word ambassador on the back. The idea is to provide more assistance to the public in the downtown area while still completing the maintenance tasks. This is currently a work in progress. Moran will keep commission updated. Sound ordinance Change: Moran noted it was discovered that when a sound ordinance was put in place for the Pedestrian Mall, stating that no amplified music was allowed in public places, that the parks were not listed as an exception to this rule. Therefore, the ordinance has been rewritten allowing amplified sound in parks at the director's discretion. Engineers Without Borders: This group is interested in replacing the old telephone bridge on First Avenue. This group will be working with Shive Hattery and supervised by Engineering. Normandy Drive: Moran met with residents of Normandy Drive to discuss a secondary access into City Park. It has been determined that this will be delayed for now and perhaps discussed again once there is a definite plan in place for Dubuque Street and the Park Road Bridge. CHAIRS REPORT: Claussen addressed the question of what will happen to the farmers market when The Chauncey is built. Moran said that he will ask John Yapp, Planning Department, to give a presentation on this project at the May 8, 2013 Commission Meeting. PARKS AND RECREATION COMMISSION April 10, 2013 Page 5 of 6 COMMISSION TIME /SUGGESTIONS FOR FUTURE AGENDA ITEMS: Bourgeois mentioned that people have suggested that a stop sign be placed at the bottom of the driveway as they enter Thornberry Off Leash Dog Park. Robinson thinks it is more necessary on the outgoing road. Moran said that someone from the Peninsula neighborhood would have to address this with the City. Bourgeois will be meeting with Misha Goodman, Director of Animal Services regarding events at Thornberry and whether other counties are allowed to use the facilities for this purpose. Westefeld noted that he has seen a lot more activity at Rita's Ranch this year. Bourgeois agreed and said he will be staffing it more this year than in past years. Younker has heard positive feedback from those who attended the meeting regarding the access road into City Park. Specifically he said that people from the Manville Drive area really appreciated Moran taking the time to meet with them. ADJOURNMENT: Moved by Younker, seconded by Taylor, to adjourn the meeting at 6:35 p.m. Motion passed 6 -0 with Elliott and Laurian being absent. PARKS AND RECREATION COMMISSION April 10, 2013 Page 6 of 6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD NAME N N N N N 04 04 04 M M M M Q � 04 TERM EXPIRES iB r- O0 °' C14 r N ch v David 111/15 X X X LQ X LQ X X O/E O/E X X Bourgeois Clay 1/1/14 X X X LQ X LQ X X X X X X Claussen Maggie 1/1/13 X X O/E LQ X LQ X X X X X O/E Elliott Allison 1/1/14 X X X LQ X LQ X X X X X X Gnade Cara 1/1/16 X X X LQ X LQ X X X X X X Hamann Aaron 1/1/13 O O ** X LQ X LQ O O Krohmer Lucie 1/1/15 X X O/E LQ X LQ X X O/E O/E O/E O/E Laurian Alex 1/1/16 * * * * * * * * X X X X Taylor John 1/1/14 O/E X X LQ X LQ X X X X X X Westefeld Joe 1/1/16 O/E X X LQ X LQ X X X X X X Younker KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time 4b(3) PLANNING AND ZONING COMMISSION APPROVED MAY 16 — 7:00 PM — FORMAL EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Anne Freerks, Phoebe Martin, Paula Swygard, Jodie Theobald, John Thomas MEMBERS ABSENT: None. STAFF PRESENT: Bob Miklo, Sarah Greenwood Hektoen OTHERS PRESENT: David Stochl RECOMMENDATIONS TO CITY COUNCIL: There were none. CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. Comprehensive Plan / Rezoning Item A public hearing of an application submitted by John Hieronymus to amend the Comprehensive Plan - Southeast District Plan to change the land use designation from multi - family to commercial for property located at the northwest corner of the intersection of Muscatine Avenue and Scott Boulevard. Miklo said staff had received a request from the applicant to defer this item until the Planning and Zoning Commission meeting of June 6'h. He said that because there were interested neighbors present, he would present and abbreviated staff report. The current zoning of the subject property is low density multi - family (RM -12), and there's a zoning agreement that provides for up to twenty -three townhouse -style units on this property. He said in order for the rezoning of the corner property to occur, the Commission would have to amend the Comprehensive Plan. He showed photos of the neighborhood and explained what kinds of areas surround it. He said a unique feature of this site is that it is at the highest point in the neighborhood, so it is highly visible. Miklo said there was a previously approved plan for this area for a new street, Terrance Lane, that would loop around and end here near the western edge of the residential development with Planning and Zoning Commission May 16, 2013 - Formal Page 2 of 4 the idea that it could be extended to the south for additional lots in the future. Miklo said this included the three lots that had the twenty -three townhouse -style units on them. He said the applicant has submitted a concept plan showing how that would change if the rezoning is approved and the property is re- subdivided. Miklo said that staff does not see a compelling reason to change the Comprehensive Plan in this area. He said there are several commercial areas within a mile of the subject location, and they all contain convenience stores. He said that staff is not recommending approval of the Comprehensive Plan Amendment or the rezoning to commercial. Eastham asked if the Commission could get a list of areas that are zoned Neighborhood Commercial (CN -1) in the area encompassed by the district plan for this neighborhood. Miklo said he could show that on a map at the next meeting. Thomas said he would like to see examples of where commercial has been successfully integrated into areas of residential development like this one. Freerks opened public hearing. David Stochl of 1158 Hampton Court said he lives directly south of where the convenience store is being proposed. He said he built his house in 1991 with the understanding that this was a residential area. He said there is a convenience store a half mile north, there are two a mile west and one a mile south, and the area is serviced by two grocery stores. He said from a noise, traffic and lighting standard, the proposed convenience store would negatively impact the area. He said the proposed building would be five - thousand square feet, excluding parking space and gas pumps. He said he would urge the Commission to deny this application. Freerks closed public hearing. Eastham moved that CPA13 -00002 be deferred to the Planning and Zoning Commission meeting of June 6`n. Swygard seconded. A vote was taken the motion carried 7 -0. CPA13- 00002/ REZ13- 00012: Discussion of an application submitted by John Hieronymus for a rezoning of a total of 5.95 -acres of land located north of Muscatine Avenue, west of Scott Boulevard, 2.23 -acres from Low Density Single - Family (RS -5) zone to Low Density Multi- Family (RM -12) zone, 0.85 -acres from Low Density Single - Family (RS -5) zone to Neighborhood Commercial (CN -1) zone and 2.87 -acres from to Low Density Multi - Family (RM -12) zone to Neighborhood Commercial (CN -1) zone. (This item was discussed in the comments above.) Freerks opened public hearing. Freerks closed public hearing. Eastham moved that these items be deferred to the Planning and Zoning tn Commission meeting of June 6. Planning and Zoning Commission May 16, 2013 - Formal Page 3 of 4 Dyer seconded. A vote was taken and the motion carried 7 -0. Rezoning Item REZ13- 00004: Discussion of an application submitted by Jeff Miller Construction for a rezoning of 1.05 -acres of land located on First Avenue, north of Rochester Avenue from Low Density Multi - Family (RM -12) zone to Planned Development Overlay /Low Density Multi - Family (OPD /RM -12) zone. Miklo said the applicant is still working on a revised plan and has requested that this item be deferred to the Planning and Zoning Commission meeting of June 6th Freerks opened public hearing. Freerks closed public hearing. Eastham moved to defer REZ13 -00004 to the Planning and Zoning Commission meeting of June 6t'. Thomas seconded. A vote was taken and the motion carried 7 -0. Consideration of Meeting Minutes: May 2. 2013 Swygard moved to approve the minutes of May 2, 2013 with corrections. Theobald seconded. A vote was taken and the motion carried 7 -0. OTHER Miklo explained the changes that will be made in the Good Neighborhood Policy and how it will be reported in the staff report. ADJOURNMENT: Eastham moved to adjourn. Theobald seconded. The meeting was adjourned on a 7 -0 vote. Z 0 0 Z_ Z N ad CD Z_ Z Z Q J a 0 V w W Z N D N Z W H Q V-XXxxxxxi cDXx �xxxxXXX; 4xxxx MxXXxxXX V-Xxxxx ; XX NXxXXXXX :!!tXXXXX ��XXXXXX ; Xx ; XX Mxxxxx T- MOXXxx;Xx M j X NxXXXx X X X X X �x 0 X NXxxxx X X 01 F ; xx zX 0 Lu 0Xxx0 ;Xxxxx ; xx r ZXXxxXX-- x X x X X X x cc NxxxoX ; xx r �0XXXX00 �xxxxxxx co VXXXxxiXX MXxxXxXx V- (Owmr, LOU-) M V- XXXXXIWX 'Lo �Xa0o0000 Ln Lo w 0 =XXXXX ; Xx V- a Z W� 2wooMr--OwoM R5 e- Z Z c- e- Z - �- W a �- X 0 o �n o u) o LO o Un o �n o Lo o un o W a� v v�� w J wzaaW 0 N m Q>- ZGWU.2V)H� QLwu J 004= 2 Z 0 d m= 00_ Q �/ja�W�F w c���zQi= 0LU_�N -aw WNW -LU G 0 W a>-a�a Z0 WLi. U)�H� 0x 0 Z H W W 0 Li Z r-xxxxxxX cDXx 4xxxx MxXXxxXX NXxXXXXX ��XXXXXX NXXXxOXX T- M j X X X X X X X 0 X x X X 01 F zX 0 Lu 0Xxx0 ZXXxxXX-- MxXXX�x0 ti �0XXXX00 �xxxxxxx MXxxXxXx (Owmr, LOU-) M 'Lo �Xa0o0000 Ln Lo w w a Z W� Z Ova =a�� Q a� v v�� _— wzaaW 0 N Q>- ZGWU.2V)H� QLwu a 2 W U � x LU E N C y m a`Q <Z Q n n u n xoo i w Y 4b(4) IOWA CITY TELECOMMUNICATIONS COMMISSION APPROVED MONDAY, APRIL 22,2013--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Matt Butler, Laura Bergus, Nicholas Kilburg, Bram Elias MEMBERS ABSENT: Alexa Homewood STAFF PRESENT: Mike Brau, Bob Hardy, Ty Coleman OTHERS PRESENT: Josh Goding, Hans Hoerschelman, Bond Drager, Kevin Hoyland, Emily Light RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Bergus said she would be concerned if the PATV contract made substantial changes from the existing contract and went before the City Council without an educational component to explain what was being proposed and why. Bergus said it is important for the Commission to establish a record that articulates why the Commission believes this contract is appropriate for the next five years. Butler asked if there are any areas in the contract that will be significantly changed. Hardy said how the money is being used needs to be discussed. Bergus asked Hardy how he perceives the issue of how funds are being used reflected in the PATV contract. Hardy said that in the past the City has given the entire amount of funding to PATV even though it is not required by the franchise agreement. Hardy said he is unsure what the City administration wishes him to do. The question needs to be asked if budgets need to be tightened and money put aside. Bergus said the Commission needs to see the draft contract in advance of the May Commission meeting. Bergus and Kilburg agreed to serve on a subcommittee to deal with the contract. Hoerschelman said the collection of broadband Internet surveys will end May 10. Placing a flyer in the city water bills proved an effective method of soliciting responses. When the analysis is complete the data will be provided to Internet service providers and the public. The Commission might wish to consider how to disseminate the results. The Commission may wish to hold a public forum to address questions resulting from the survey. One result from the survey that stands out is the lack of information the public has about many aspects of their service such as the amount of bandwidth they are provisioned to receive. Brau distributed a document that indicated what questions would be paired for a cross tabulation analysis and asked Commissioners to forward any additional cross tabulations they would like to have performed. Kilburg said he would be interested in running an analysis on those who use an Internet connection from home for work purposes. APPROVAL OF MINUTES Kilburg moved and Butler seconded motion to approve the March 25, 2013 minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Hardy said he had no complaints to report. In regards to questions put to Mediacom Hardy said that Grassley told him that he will try and get the service call phone completion rate. Grassley also informed Hardy that standard Internet rates are not available on the Internet because introductory and special prices are typical. To list a standard price would be misleading. Regarding the pattern of complaints or a complaint analysis Hardy said Grassley will try and get that information. Bergus had requested Hardy inquire of Mediacom what might be included in an Iowa City "social contract" agreement Mediacom has with municipalities that have been converted to a state issued franchise. Hardy said he will contact some cities that have been converted. Butler asked if prices varied from area to area. Brau said that Mediacom's Internet prices are standardized across the country but television prices vary from area to area. MEDIACOM REPORT Hardy said Grassley was unable to attend. LOCAL ACCESS CHANNELS REPORTS Bergus noted that the library, PATV, and City Channel 4 had written reports in the meeting packet. The Senior Center distributed a report at the meeting. Hoyland said the school district has a shoot scheduled of an event to honor retiring teachers and present the annual employee awards. Light said the Senior Center TV will be having an open house May 16 that will feature a sampling of SCTV programming and an introduction to use of video equipment. Drager reported the library is looking for an intern for the next year. The position is paid. Kilburg asked if Hardy had heard anything from Kirkwood. Hardy said he had not contacted them but will do so. CABLE TV ADMINISTRATOR REPORT Hardy said he had nothing to report. PATV CONTRACT Hardy said he and Goding have not met. Bergus asked about the status of a memo Hardy discussed at the last meeting. Hardy said he is now unclear on the purpose of the memo. The considerations of the long -term future for public access as they relate to the terms of a new contract have evolved. Hardy said he will prepare a memo addressing the future of public access with a view more towards the end of the five -year period between now and the end of the franchise agreement. Hardy said he will be recommending a 5 -year contract rather than one for 3. Deliberations on the future of pubic access could begin after about 4 1/2 years. The contract will likely be much the same but the level of funding and putting aside funds will need to be addressed. Bergus said she would be concerned if the PATV contract made substantial changes from the existing contract and went before the City Council without an educational component to explain what was being proposed and why. Bergus said it is important for the Commission to establish a record that articulates why the Commission believes this contract is appropriate for the next five years. Butler asked if there are any areas in the contract that will be significantly changed. Hardy said how the money is being used needs to be discussed. Bergus asked Hardy how he perceives the issue of how funds are being used reflected in the PATV contract. Hardy said that in the past the City has given the entire amount of funding to PATV even though it is not required by the franchise agreement. Hardy said he is unsure what the City administration wishes him to do. The questions of budget tightening and setting money aside need to be asked. Bergus asked if there was any intention to issue an RFP for public access services. Hardy said he had no intention at this time. Bergus asked if Hardy anticipated having a draft contract for the May Commission meeting. Hardy said that is his expectation. Hardy said it was just a matter of getting everyone to the table. Bergus said the Commission needs to see the draft contract in advance of the May Commission meeting. Bergus and Kilburg agreed to serve on a subcommittee to assist with the contract. • : I 6.1 M1 193638) "aL,FA WA Hoerschelman said the collection of surveys will end May 10. Placing a flyer in the city water bills proved an effective method of soliciting responses. When the analysis is complete the data will be provided to Internet service providers and the public. The Commission might wish to consider how to best disseminate the results. The Commission may wish to hold a public forum to address questions resulting from the survey. One result from the survey that stands out is the lack of information the public has about many aspects of their service such as the amount of bandwidth they are provisioned to receive. In fact, this information is not provided on billing statements. Hoerschelman also noted that the responses to the RFP regarding selling a portion of the state -owned Iowa Communications Network (ICN) is due at the end of May. Brau distributed a document that indicated what questions would be paired for a cross tabulation analysis and aske Commissioners to forward any additional cross tabulations they would like to have performed. Kilburg said he would be interested in running an analysis on those who use an Internet connection from home for work purposes. NEXT MEETING Due to Memorial Day the next meeting will be held June 3. ADJOURNMENT Elias moved and Butler seconded a motion to adjourn. The motion was approved unanimously. The meeting was adjourned at 6:40 p.m. Respectfully submitted, Michael Brau Cable TV Administrative Aide TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD (X) = Present (0) = Absent (O /C) = Absent/Called (Excused) Hoerschelman Ber us Homewood 5/28/11 X X X X x 6/27/11 x o/c x x X 8/27/11 x x x o/c X 9/24/11 X X X X X 10/24/11 X X X X X 11/26/11 X X vacant X X Kilbur 2/25/12 X X x x X Butler 3/26/12 o/c x o x X 4/23/12 X X X X X 5/21/12 X X X X X 6/25/12 X X X X X 7/23/12 x X X X X 8/27/12 x x x x X 9/24/12 X X X X X 10/22/12 X X X X X 11/26/12 X X X X X 12/17/12 X X X X X 1/28/13 X o/c X X X 2/25/13 X X X X X Elias 3/25/13 o/c x o/c x X 4/22/13 x x x x 0 6/3/13 X X X X x (X) = Present (0) = Absent (O /C) = Absent/Called (Excused)