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Home My WebLink About2013-08-01 Info Packet� CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org August 1, 2013 IP1 Council Tentative Meeting Schedule August 6 WORK SESSION IP2 Work Session Agenda IP3 Power point from Transportation Dir.: Paratransit Services IP4 Copy of email from Bob Welsh: SEATS [staff response attached] IP5 Pending Work Session Topics MISCELLANEOUS IP6 Email from Council Member Throgmorton: Gateway Project [staff response attached] IP7 Memo from Police Capt.: Reducing Racial and Ethnic Disparities in Juvenile Justice Certifies Program: Georgetown University Training IP8 Response from Planning and Community Development to Parks & Recreation Commission: The Chauncey / Chauncey Swan Park IP9 Memo from Transportation Planner: Bicycle Friendly Community Feedback Report I1310 Copy of Press Release: USPS to host public meeting on proposed project for Iowa City Main Post Office I1311 Economic Development Committee June 11 minutes -FINAL DRAFT MINUTES IP12 Airport Commission: July 18 IP13 Telecommunications Commission: July 22 . 'f �:A .. ON CITY OF IOWA CITY City Council Tentative Meeting Schedule . Subject to change August 1, 2013 Date Time Meeting Location �G�Yh tur�I iII i n ,: k4 J P "tiIY NO "�� Tuesday, August 6, 2013 5:00 PM Special Formal / Executive Session Emma J. Harvat Hall Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall RIN Tuesday, August 20, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, September 3, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall k, � Tuesday, September 17, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, October 1, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall i i 6 I i Tuesday, October 15, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Monday,October 28, 2013 4:30 PM Joint Meeting /Work Session IC Public Library ' i �I Tuesday, November 12, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Special Formal Meeting Emma J. Harvat Hall a , Tuesday, November 26, 2013 Noon -6PM Strategic Planning TBA Tuesday, December 3, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, December 17, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall I P2 � �irifr CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa $2240 -1826 (319) 3S6 -S000 (319) 3S6 -S009 FAX www.icgov.org Special Formal / Executive Session 5:00 PM - separate agenda posted City Council Work Session Agenda August 6, 2013 Following 5:00 PM Special Formal Meeting Emma J. Harvat Hall - City Hall 410 E. Washington Street • Questions from Council re Agenda Items • Council Appointments [# 11] • Review staff opinions regarding half priced fares and Sunday Service for para- transit users (SEATS) [IP # 3, 4 of 8/1 Info Packet] • Staff Review of landfill alternative technologies • Information Packet Discussion [July 25, August 1] • Council Time ■ Meeting Schedule ■ Pending Work Session Topics [IP # 5 of 8/1 Info Packet ] ■ Upcoming Community Events /Council Invitations Summary of current 28 E Agreement • June 18, 2013 City Council approved a 28 E Agreement for paratransit services with Johnson County that took effect July 1, 2013 • Under the current contract, effective September 30, 2013 half fares and Sunday service are to be eliminated City Council also directed staff to evaluate funding scenarios for half fare and Sunday service Changes since June 4, 2013 • Coralville eliminated Sunday paratransit service • Effective September 30, 2013 • All Sunday operational and overhead costs fall to Iowa City • Property tax reform • Transit receives $2.9 million annually from transit levy • Levy set at $0.95/$1000 of valuation, this is the maximum allowed • According to projections, this will result in at minimum a $900,000 loss with potential to reach $3 million over 10 years. • Took over maintenance of paratransit vehicles • Estimated budget was $108,000 • Due to unanticipated condition of buses, expecting $75,000 - $100,000 increase to maintenance budget • Received funding for 4 replacement paratransit vehicles • Local match is $48,000 to be funded out of transit reserves Recap of FTA Requirements vs. Current Service Required Hours of operation • Mon. —Fri. 5:45am — 11: 1Opm Saturday: 5:45am — 7:40pm Curb to Curb Service Fares no more than double fixed route fares • In FYI 3 we increased our fixed route fare to $1.00. Last increase was in 1997. Provided Hours of operation • Mon. —Fri. 5:45am — 11: 1Opm Saturday: 5:45am — 7:40pm Sunday: 8:00am — 2:00pm • Door to Door Service Paratransit fare = $2.00 (10% of rides) Half fare = $1.00 (90% of rides) County Participation to Iowa City Service FY2014 $154,000.00 • FY2013 $463,661.05 • FY2012 $461,319.17 • FY2011 $307,319.17 • FY2010 $233,449.10 • FY2009 $228,743.20 • FY2008 $233,305.28 • FY2007 $133,030.36 • FY2006 $109,860.66 • FY2005 $68,992.98 • FY2004 $33,742.15 • FY2003 $57,816.90 • FY2002 $278,762.36 *FY2014 funding represents a 67% decrease from FY2013 $500,000.00 $450,000.00 $40,000.00 $350,000.00 $300,000.00 $250,000.00 $200,000.00 $150,000.00 $100,000.00 $50,000.00 $0.00 County Participation F �; re & Sunday Service of mandated) • Half Fare • Current paratransit fare = $2.00 (2x the fixed route fare) • Current paratransit half fare = $1.00 • 90% trips qualify for half fare • Johnson County & Coralville do not offer a half fare • Average cost per ride > $16.00 • Estimated $120,000 budget impact • Sunday Service • Current average cost per ride on Sunday roughly $37.00, expected to exceed $42.00 due to Coralville eliminating Sunday service effective September 30 • Johnson County & Coralville do not operate service on Sundays • Previously estimated $68,000 budget impact, expected to increase to $77,000 Fixe-d-R6ute vs. Paratransit Operational Bu gd et Comparisons Fixed Route • Operational expenses, which do not include capital projects and after backing out paratransit operations are $5,076,700. • Fare revenues equate to 26.9% of operational costs. Our current goal is 30 %. • Transit property tax levy accounts for 56.5% of fixed route operational costs. It is also utilized to cover a portion of paratransit service operations. • Federal, state and other miscellaneous revenues make up the balance. Paratransit • Operational expenses for paratransit services are $1,718,050. • Fare revenues equate to 11.6% of operational costs. • County fiinding accounts for 9.0% of paratransit operational costs. FY2014 Paratransit Service Budget Scenarios Ope rati ng County Bring maintenance in -F Eliminate half Eliminate Sunday Se I FY12 I FY13 I FY14 I FY14 I FY14 I FY14 I I I A I B $1,561,802.00 $1,622,619.00 $1,689,000.00 $1,689,000.00 $ 27,000.00 $ 27,000.00 $ (461,306.00) $ (463,661.00) $ (154,000.00) $ (154,000.00 $ (159,188.00) $ (180,000.00) $ (200,000.00) $ (200,000.00 $ (108,000.00) $ (108,000.00 $ (57 C $ 1,689,000.00 $ 27,000.00 $ (154,000.00 $ (200,000.00 $ (108,000.00 $ (90,000.00 D $ 1,689,000.00 $ 27,000.00 $ (154,000.00) $ (200,000.00) $ (108,000.00) $ (90,000.00) $ (57,000.00) Annual Budgetfor Services $ 941,308.00 $ 978,958.00 $1,254,000.00 $1,197,000.00 $1,164,000.00 $1,107,000.00 Difference from FY13 $ 275,042.00 $ 218,042.00 $ 185,042.00 $ 128,042.00 Increase from FY13 28.10% 22.27% 18.90% 13.08% FY14 Expenses w/o paratransit $ 5,402,057.00 $ 5,402,057.00 $ 5,402,057.00 $ 5,402,057.00 FY14 Estimated Total Transit Expenses FY14TransitRevenues $ 6,806,057.00 $ 6,749,057.00 $ 6,716,057.00 $ 6,659,057.00 $ 6,626,613.001 $ 61626,613.00 $ 6,626,613.00 $ 6,626,613.00 Net impact on Transit Fund Balance $ (179, 00) $ (89, * Changes to half fares and Sunday reflect an effective date of September 30, 2013. This does not include impacts of property tax reform. Funding for these scenarios would come from transit reserves. The current reserve balance is $4.3 million. ation • Eliminate half fare (To begin September 30, 2013) • Not a mandated service • 90% of trips qualify • Unable to find other entities that offer this benefit • Estimated $120,000 budget impact for FY14 ($1 fare only covers 6.25% of the average cost per ride) • Eliminate Sunday service (To begin September 30, 2013) • Not a mandated service • Estimated cost per ride is nearly $37.00 vs. $16.00 average • Estimated $68,000 budget impact • Estimated cost per ride and budget impact will increase due to Coralville eliminating Sunday service making Iowa City responsible for all overhead costs. • Maintain door to door service • Phase out half fare • Maintain half fare through June 30, 2014 • July 1, 2014 — increase to 3/4 fare • January 1, 2015 — increase to full fare • Any fixed route fare increases will also effect paratransit fare • Fixed route fare increase from $1.00 to $1.25 would increase full paratransit fare from $2.00 to $2.50 • Phase out Sunday service • Maintain Sunday service through December 31, 2013 • Allow time for private entities, non -profit agencies and churches to assist Maintain door to door service Paratransit Service Budget — Phased Implementation Operating County Partici Bring maintenance in4 Phase out half Eliminate Sunday Sc I FY12 I FY13 I FY14 I FY15 I FY16 I $ 1,561,802.00 1 $ 1,622,619.00 $ (461,306.00)1 $ (463,661.00) $ (159,188.00) $ (180,000.00) $1, 689, 000.00 $1, 739, 670.00 $ 1, 791, 860.10 $ 27,000.00 $ 27,000.00 $ 27,000.00 $ (154,000.00) $ (159,000.00) $ (163,000.00 $ ( 200, 000.00) $ ( 200, 000.00) $ ( 200, 000.00 $ (108,000.00) $ (108,000.00) $ (108,000.00 $ (90,000.00) $ (120,000.00 $ (38,500.00) $ (77,000.00) $ (77,000.00 Annual Budget for Services $ 941,308.00 $ 978,958.00 $1,215,500.00 $1,132,670.00 $1,150,860.10 Difference from FY13 $ 236,542.00 $ 153,712.00 $ 171,902.10 % Increase from FY13 24.16% 15.70% 17.56% FY14 Expenses w/o paratransit $ 5,402,057.00 $ 5,402,057.00 $ 5,402,057.00 FY14 Estimated Total Transit Expenses FY14 Transit Revenues, $ 6,767,557.00 $ 6,584,727.00 $ 6,602,917.10 $ 6,626,613.00 $ 6,626,613.00 $ 6,626,613.00 Net impact on Transit Fund Balance $ (140,944.00)1 $ 41,886.001 $ 23,695.90 * Phased implementation of changes would result in utilization of $140,944 of transit reserves in FY2014. Current reserve balance is $4.3 million. This does not include impacts of property tax reform. P"7 "it----i9F-(0)--p-tions • Fixed route changes • Due to pending impact of property tax reform, route changes may need to be evaluated as a mechanism to address loss of transit levy revenues. This would best be accomplished on a system wide approach. • Increase in fixed route fares • Implemented first fixed route increase in 15 years on July 1, 2012. • Additional fare increases may be required to cover expected loss of revenues as a result of property tax reform in order to preserve services. • General fund support • Impact of property tax reform on general fund over next ten years could dramatically impact operations within general fund • Funds diverted from general fund would impact fund balance or result in necessary service cuts within general fund operations. Questions /Discussion Marian Karr 1P4' From: Tom Markus Sent: Wednesday, July 31, 2013 10:25 AM To: 'WELSHBOB @aol.com'; Geoff Fruin; Chris O'Brien Cc: Council Subject: RE: SEATS I will discuss with staff and we will make comment at the work session next week. From: WELSHBOB @aol.com [mailto:WELSHBOB @ aol.com] Sent: Wednesday, July 31, 2013 9:13 AM To: Tom Markus; Geoff Fruin; Chris O'Brien Cc: Council Subject: SEATS Tom: I am writing to again express my hope that you and your staff will come up with a way to continue half -fares for the Iowa City SEATS program until a study has been made regarding the impact the elimination of half -fares would have on the riders. As stated previously, I have found that I was wrong when I suggested, based on one conversation, that most of the riders would not be negatively impacted, that third parties would be able to cover this increase. My further conversations with others indicate that it would have a negative impact on most. Unfortunately, I have not found anyone who can give me a definitive answer to how many would be negatively impacted and in turn the total impact it would have. Thus, I express the hope that the staff will recommend to the Council that the half - fares be continued until a study has been made to measure the social impact of eliminating the half - fares. Hopefully this could be done this fall. While I was originally opposed to the elimination of Sunday services, I now understand, based on the data I have been able to assemble, that this is an acceptable recommendation. Thanks for your consideration of this suggestion. Bob Welsh V O-N 1- 112 IP5 1 b ''. 46 *St - .�...._ M44 CITY OF IOWA CITY PENDING CITY COUNCIL WORK SESSION TOPICS July 31, 2013 August 20, 2013 1. Council discussion on local and regional affordable housing policies 2. Discuss PCRB member term limits (ad -hoc Diversity Committee Recommendation) September 3, 2013 September 17, 2013 1. Staff overview of the Gateway Project status and design considerations October 1, 2013 1. Discussion of the design parameters for the Gateway Project Pending Topics to be Scheduled 1. Discuss concept of a community business attraction and anti- piracy compact 2. Continue the discussion on the sale or dispersion of public housing units 3. Discuss large assembly event permit fees 4. Discuss Gilbert/Highland/Kirkwood neighborhood concerns 5. Review the National League of Cities Institute for Youth, Education and Families report entitled, "City Leadership to Promote Black Male Achievement" (originally distributed in the 5/16/2013 Information Packet) Marian Karr 1P6 From: Rick Fosse Sent: Thursday, August 01, 2013 8:30 AM To: Marian Karr Subject: FW: Gateway Project From: Rick Fosse Sent: Thursday, August 01, 2013 8:29 AM To: Jim Throgmorton Cc: Tom Markus; Geoff Fruin; Ron Knoche; Melissa Clow Subject: Gateway Project Jim Tom shared your e-mail with us regarding the Gateway Project and asked that we follow up. As you noted, we will be scheduling a work session to discuss design parameters and level of protection to be used for final design. Because of the magnitude of this project, that discussion is planned to occur at two meetings. At the first meeting we will review the National Environmental Protection Act (NEPA) process we have been through over the past 30 months, outline the key decisions that will need to be made, present options for the decisions with supporting information, and answer questions including the subsidiary questions that you asked in your e-mail. Much of this information will be outlined in a packet you will receive prior to the work session. The second meeting will provide an opportunity to ask additional questions based on contemplation of the information from the first meeting and to focus on the recommendations and decisions. We will suggest that the City Council formalize the major design decisions with a resolution at the formal meeting. Council discussion will not begin at the August 6th work session as originally planned. We are hopeful discussion can begin at the September 17th work session, however this will depend on the length of time the review of the Section 106 section of the Environmental Assessment takes by the Advisory Council of Historic Preservation. Thanks, Rick Fosse Public Works Director City of Iowa City 410 E. Washington St. Iowa City, Iowa 52245 319 - 356 -5141 Marian Karr From: Tom Markus Sent: Thursday, July 25, 2013 2:25 PM To: Council Subject: FW: Gateway project - - - -- Original Message---- - From: Tom Markus Sent: Thursday, July 25, 2013 2:21 PM To: Rick Fosse Cc: Adam Bentley; Geoff Fruin Subject: RE: Gateway project ok - - - -- Original Message---- - From: Rick Fosse Sent: Thursday, July 25, 2013 2:19 PM To: Tom Markus Cc: Adam Bentley; Geoff Fruin Subject: RE: Gateway project If possible, I would like to have Ron and Melissa at this meeting too. The details for a project of this magnitude are best addressed by someone immersed in the project on a daily basis. - - - -- Original Message---- - From: Tom Markus Sent: Thursday, July 25, 2013 2:08 PM To: Jim Throgmorton Cc: Rick Fosse; Geoff Fruin; Adam Bentley Subject: RE: Gateway project By copy to Rick I am asking him to meet with me in an effort to address your concerns. Adam please arrange a meeting on for early next week. Marian Karr From: Tom Markus Sent: Thursday, July 25, 2013 2:16 PM To: Council Subject: FW: Gateway project - - - -- Original Message---- - From: Jim Throgmorton Sent: Thursday, July 25, 2013 11:46 AM To: Tom Markus Subject: Gateway project Tom, understand that we're tentatively planning to discuss the Gateway project during our work session on August 6. As you can imagine, I have been paying very close attention to that project. I want to see the project concluded successfully, but I am very concerned that we are being guided toward approving a project that will exceed by a considerable margin what is truly required, and which will have a very harmful effect on the aesthetic quality of the prime entryway to our city. The story and photos contained in today's Gazette article only reinforces my concern, as does staff's repeated use of the term "preferred alternative ": http://thegazette.com/ 2013 /07/24 /iowa -citV- releases - renderings -to- show- gatewaV- proiects- effect- on -dubug ue -st -pa rk- road - bridge/ In two prior work sessions I have explicitly asked the staff whether approving an environmental assessment based on the maximum flood protection alternative commits us to building that alternative. In both cases, the answer was, no. But I don't see how the environmental assessment will provide us with the information we need in order to select a less intrusive alternative. As I see it, our challenge is to mitigate against future flood damage without compromising the aesthetic /historic integrity of that entryway, and to do so in as cost - effective a manner as possible. With that in mind, the key question is: how high and wide should the new roadway plus sidewalks be? To answer this question well, I think we need to have good answers to subsidiary questions such as the following: 1. How many days over each of the past 20 years has traffic on Dubuque been blocked by flooding? 2. As best can be projected for a reasonable period of time (e.g., 20 years) into the future, how many days would traffic be blocked at varying roadway elevation alternatives; e.g., 1/500 plus 1 foot, 1/100 plus 1 foot, and several alternatives in between? 3. If a lesser elevation alternative is selected, could it be occasionally enhanced through the use of temporary (e.g., Hesco) barriers? 4. How much would the total cost of construction vary by alternative? 5. What would be gained and what would be lost by building an 8 ft sidewalk on the east side of the road? 6. What effects would the varying alternatives have on the aesthetic /historic quality of the entryway to the city, especially with regard to the forested bluff? 7. Are there other constraints that need to be considered when evaluating the alternatives, such as the need to elevate the Park Road bridge and protect Mayflower and other structures near the road? I worry that questions like those posed above are unlikely to be answered during our meeting on August 6. If they are not answered, or at least addressed satisfactorily, it will appear as though the council is committing itself to the "maximum flood protection" alternative, and I worry that the staff will proceed to plan as if we have. I think the roadway and bridge need to be raised. But I do not want the final product to be the equivalent of a high- speed, elevated, suburban highway, which rides high above the river, wipes out most of the wooded bluff, and damages existing historical properties. Jim •I? CITY OF IOWA CITY MEMORANDUM -- Date: July 31, 2013 To: Tom Markus, City Manager From: Capt. Richard Wyss, Police Department Re: Reducing Racial and Ethnic Disparities in Juvenile Justice Certificate Program: Georgetown University Training The Center for Juvenile Justice Reform at Georgetown University offers a certificate program for Reducing Racial and Ethnic Disparities in Juvenile Justice. As indicated in the Ad -Hoc Committee Report/Diversity Implementation Form, in March of this year the Iowa City Police Department committed to participate in this program along with other representatives in Johnson County involved in the Juvenile Justice System at the invitation of the Chief Juvenile Court Officer of the 6th Judicial District. Information regarding the program can be found on the Center for Juvenile Justice Reform website: http: / /cjjr. georgetown. edu /certprogs /racialdisparities /racialdisparities. html The website provides the following summary of the program: Children of color are overrepresented in the juvenile justice system in the United States. They are more likely to be arrested, charged, and incarcerated than their white counterparts, even for the same behaviors. Involvement in the juvenile justice system has numerous negative consequences for young people, including educational disruptions, reduced employment rates, and increased likelihood of arrest as an adult. Disparate treatment for youth of color in the juvenile justice system can lead to disparities in other arenas, and contribute to an intergenerational cycle of justice system involvement and other poor outcomes for people of color. The Reducing Racial and Ethnic Disparities in Juvenile Justice Certificate Program is an intensive training designed to support local jurisdictions in their efforts to reduce racial and ethnic disparities in their juvenile justice systems. The program is operated jointly by the Georgetown Center for Juvenile Justice Reform and the Center for Children's Law and Policy. The three primary goals of the certificate program are to help jurisdictions reduce: 1. Overrepresentation of youth of color in the juvenile justice system; 2. Disparate treatment of youth of color as compared to white youth within the juvenile justice system; and 3. Unnecessary entry and movement deeper into the juvenile justice system for youth of color. While the program will primarily address disparities in the juvenile justice system, it will also include a focus on the relationship between disproportionality in the juvenile justice system and disparate treatment in other child serving systems, including child welfare and education. After completing the program, participants will be responsible for the development of a capstone project -- a set of actions each participant will design and undertake within their organization or community to initiate or continue efforts to reduce racial and ethnic disparities. After the capstone project is developed and approved by Georgetown University, participants receive an Executive Certificate from the university July 31, 2013 Page 2 and are offered technical assistance from instructors to aid in the implementation of their project. Additionally, alumni of the certificate program become part of the CJJR Fellows Network. The Iowa City Police Department has selected Juvenile Investigator Kevin Bailey to participate in this program. He will join representatives from Juvenile Court Services (Christopher Wyatt), the Johnson County Disproportionate Contact Committee Coordinator (LaTasha Massey), the Iowa City Community School District (Joan VandenBerg) and District Court Judge Deborah Minot. The participants are currently completing pre -work for the program, which includes readings and assignments to ensure that all participants have a foundational understanding of the issues. Juvenile Court Services is the funding source for this training opportunity. The expense to the City of Iowa City is the Officer's training time. July 29, 2013 Parks and Recreation Commission City of Iowa City, IA 220 S Gilbert St Iowa City, IA 52240 Re: The Chauncey / Chauncey Swan Park Dear Commission Members and Staff: IP8 j r CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1 826 (3 19) 356 -5000 (319) 356 -5009 FAX www.lcgov.org Thank you for your July 16, 2013 letter to the City Council regarding The Chauncey project and Chauncey Swan Park. The City Council has asked staff to respond. Your letter raised two main issues: 1) The use of the park as a staging area for construction; and 2) post - construction redevelopment of the park. Staging area: As we discussed at your May Commission meeting, much of the park is being planned to be used as a staging area during construction. The developer's team is attempting to keep the east side of the park open as much as possible for farmer's market activities during farmer's market season. One factor we did not discuss in May is the developer is planning to install a geothermal system under much of the park (with appropriate approvals by the City Council) to help meet our energy efficiency and sustainability goals — one side effect of this is that much of the park will be disturbed in the short -term to facilitate this installation. We have discussed with the developer's team the need to provide space for Farmer's Market activities during construction, and to avoid significant activity during Farmer's Market hours of operation. Memorial trees: Regarding the memorial trees, we have discussed with the developer the need to relocate (if possible), re- plant, or create new memorials/heirlooms out of the memorial tree wood. In other communities, heirlooms such as benches, works of art, or chests are made from the wood from memorial trees when the trees reach the end of their life or are disturbed due to construction activities. The developer is happy to discuss options with the Commission. Post- construction park design: Regarding the post- construction design of the park, the developer has been open to including the 'new' park in the project based on mutually- agreeable goals and objectives identified by the Commission. The developer has offered to design the park as part of the project with oversight from a City - designated third party park designer, landscape architect, and/or staff. We would certainly defer to the Commission on an acceptable third -party park designer or landscape architect. We agree that this is an opportunity improve Chauncey Swan Park, with the Commission and Parks and Recreation staff providing input and guidance. One thing we have learned in our research for this project is that Chauncey Swan Park has never been formally dedicated as a park since it was converted from a surface parking lot in the 1980'x. As part of the re- establishment of the park it would be appropriate to formally dedicate the park. July 31, 2013 Page 2 Our negotiations for the development agreement are ongoing, and the amount of time and diligence required is not unusual for such a large project. We are happy to forward sections of the draft development agreement pertaining to Chauncey Swan Park to Parks and Recreation Director Mike Moran for review, but it must remain confidential for the duration of negotiations. We appreciate your ongoing interest in the project, and will keep in touch regarding the construction schedule and staging, and future design of Chauncey Swan Park as details of the larger project become more manifest. I believe both the City and the developer are committed to an improved Chauncey Swan Park, and the Commission will have a role in ensuring that happens. Sincerely, 7''4 / ,�r— John Yapp, Department of Planning and Community Development Cc: Tom Markus, City Manager City Council, c/o Marian Karr, City Clerk Jeff Davidson, Director, Dept. of Planning and Community Development Eleanor Dilkes, City Attorney Sara Hektoen, Asst. City Attorney Marc Moen, Developer Steve Rohrbach, Project Architect Item 2f(14) July 23, 2013 Consent Calendar July 16, 2013 VIA EMAIL (counei Iowa- eity.org) City Council City of Iowa City, Iowa 410 East Washington Street Iowa City, IA 52240 RE: The Chauncey / Chauncey Swan Park Dear Council Members: During our May meeting, John Yapp from the Planning and Community Development Department, along with Steve Rohrbach and Patrick Alvord from Rohrbach and Associates Consultants, discussed The Chauncey with the Commission, and we appreciated this discussion. Although the Commission understands that plans have not been finalized, the project will undoubtedly impact Chauncey Swan Park and the fanners market. As a result — and given our charge to exercise broad responsibility for the development of parks and similar amenities serving the City, along with our responsibility to review policies and rules affecting these amenities — we would like to open a dialogue about The Chauncey with the Council. Specifically, we are interested in two main topics: 1) use of the park as a staging area during the construction process; and 2) post - construction redevelopment of the park. We understand that contractors will use the park as a staging area for building materials during The Chauncey's construction. As a result, it is possible that the park could be unavailable for approximately two years, and that it will be destroyed during the construction process. While we understand the need for a staging area, the inability to use the park for an extended period of time concerns the Commission. For example, loss of the park will impact the farmers market. As you know, performers and other contributors to the market currently use the east side of the park. Additionally, patrons use the park for picnicking and socializing during the market. The Commission wants to ensure that these and other impacts are minimized. As Mr. Rohrbach indicated, the staging of construction materials will destroy the park as it currently exists. The park, however, contains certain significant features. For example, it contains two memorial trees — one large oak in memory of World War II veterans, and another tree in memory of longtime City employee Linda Severson. The Commission wants to ensure that the park's significant features are considered, preserved or moved to other acceptable locations. The Commission is also interested in the redevelopment of the park post- construction. As you know, the creation of a new park or the renovation of an existing park typically involves extensive input from the Parks and Recreation Department, the Commission, and the surrounding neighborhood. We hope that a similar process will be followed in this case. Ultimately, the Parks and Recreation Department will be responsible for the redeveloped park. It is important, fOlU U.DOCX} therefore, that the Department and the Commission have meaningful input during both the planning and execution phases of the process. Transforming Chauncey Swan Park provides the City with an opportunity to build upon its recreation offerings. As with any park construction or redevelopment project, however, the process will also include challenges. Iowa City is very fortunate to have an extremely talented Parks and Recreation Department staff. The Commission is confident that the staff will be able to address the challenges and capitalize on the opportunities presented by the project. Staff will be in a better position to do its job in an effective and efficient manner, however, if the Department and Commission are provided the opportunity for early and meaningful input. We understand that the City will begin negotiating the development agreement and related documents for The Chauncey in the very near future. The Commission would appreciate the opportunity to be actively involved in the design of the park. If the Council feels that it would be beneficial, we suggest that one of our members and one member from the Parks and Recreation Department meet with Council and appropriate City Staff to discuss the terms of the development agreement relating to elements falling within the Commission's scope of responsibility. Additionally, we would be happy to contribute to the process in other ways that the Council feels are appropriate The Commission looks forward to the opportunity to reconsider Chauncey Swan Park and what the space can offer to the City. We also look forward to working with Council and City Staff on this project. Thank you very much for your consideration of our ideas and input. Sincerely, THE IOWA CITY PARKS AND RECREATION COMMISSION Clay Claussen Maggie Elliott Dave Bourgeois Allie Gnade Cara Hamann Lucie Laurian John Westefeld Joe Younker Cc: Tom Markus John Yapp for "n".00M Date: August 1, 2013 To: City Council From: Kristopher Ackerson, Transportation Planner Re: Bicycle Friendly Community Feedback Report Background One of the goals in the City's adopted Bicycle Master Plan (2009) is to pursue the platinum level Bicycle Friendly Community designation. In February, the City of Iowa City submitted its renewal application to the national Bicycle Friendly Community Program and was upgraded from the Bronze to Silver level — the first city in Iowa to receive this level. Applicants receive feedback outlining potential next steps to move up to the next level — the City's is attached for your reference. Next Steps This month staff will review the feedback and begin to formulate a list of select improvements to pursue that would help the City progress to the Gold designation when its next renewal is due in 2017. We will keep you apprised as the improvements are identified and implemented. Conclusion Contact me with questions or comments anytime at Kristopher- Ackerson @Iowa- City.org or 356 -5247. Enclosed: Bicycle Friendly Community Feedback Report S: \JCCOG \TRANS \Bike and Ped Planning \Projects \BFC \Update to Iowa City Council_August_2013.doc Page 1 of 1 I • Rhd o: Trek_:,, ` v l a The League of American Bicyclists has designated Iowa City as a Bicycle Friendly Community at the Silver level, because Iowa City exhibits a strong commitment to cycling. The reviewers felt that notable steps are being taken to address the needs of current bicyclists and to encourage other residents to become regular cyclists as well. Particular highlights were the Think Bicycles Coalition, the large shared -use path network, the Light the Night Program, the thriving local bicycle culture, and Bike to Work Week. Reviewers were very pleased to see the current efforts and dedication to make Iowa City a great place for cyclists. Below, reviewers provided key recommendations to further promote bicycling in Iowa City and a menu of additional pro - cycling measures that can be implemented in the short and long term. We strongly encourage you to use this feedback to build on your momentum and improve your community for bicyclists. There may also be initiatives, programs, and facilities that are not mentioned here that would benefit your bicycling culture, so please continue to try new things to increase your ridership, safety, and awareness! To learn more about what funds are available for bicycle projects, use Advocacy Advance's interactive Find it. Fund it tool to search for eligible funding programs by bike /ped project type or review the same information as a PDF here. The key measures Iowa City should take to improve cycling: • Have your Bicycle Advisory Committee meet monthly to build public support for bicycle improvements and to support the implementation of the recommendations below. • Since arterial and collector roads are the backbone of every transportation network, it is essential to provide designated bicycle facilities along these roads and calm traffic speeds to allow bicyclists of all skill levels to reach their destinations quickly and safely. Particularly Gilbert Street and Burlington Street are in need of safe and comfortable bicycle facilities, especially the Burlington Street bridge. On roads with posted speed limits of more than 35 mph, it is recommended to provide protected bicycle infrastructure, such as cycle tracks or buffered bike lanes. • It is essential to make both motorists and cyclists aware of their rights and responsibilities on the road. Continue to expand your public education campaign promoting the share the road message. Take advantage of your local bicycle groups for content development and manpower. See the excellent "Look" campaign in New York City or the "Don't be a Road Hog" campaign in Colorado. • Ask police officers to use targeted information and enforcement to encourage motorists and cyclists to share the road safely. This could be in the form of a brochure or tip card explaining each user's rights and responsibilities. Have information material available in Spanish, if applicable. Continue to encourage the University of Iowa to promote cycling and to educate students on safe cycling practices. Many colleges and universities have embraced the growing enthusiasm for more bicycle - friendly campuses by incorporating bike share programs, bike co -ops, bicycling education classes and policies to promote bicycling as a preferred means of transportation. The community could potentially profit as well: Communities near a Bicycle Friendly University such as Stanford or University of California at Davis have a very high number of regular bicyclists (as many students bike to campus, shops and restaurants), less congestion around campus, safer streets and university- hosted public bicycle events, programs and classes. • Invite a police officer to become an active member of the Bicycle Advisory Committee and appoint a law - enforcement point person to interact with the cyclists. This will actively facilitate stronger connections between bicycle advocates, the wider bicycling community and law enforcement, which will improve road safety for all users, and improve fair enforcement of motorist and cyclist infractions. Menu of additional recommendations to further promote bicycling: Engineering Low hanging fruit and fast results • Develop and implement streetscape design guidelines that foster a pleasant and comfortable environment for pedestrians and cyclists. Beautiful streetscaping has also shown to increase community livability and pride, reduce crime and increase property values. • Offer more ongoing training opportunities on accommodating bicyclists for engineering and planning staff. • Consider passing an ordinance or policy that would require larger employers to provide shower facilities and other end -of -trip amenities. • Increase the amount of high quality bicycle parking at popular destinations such as major transit stops. Also consider adding some artistic bike racks to enhance the sense of place of your community. • Paint a center stripe on popular shared -use paths to mitigate conflicts between pedestrians and cyclists. • Join NACI'O and participate in the Cities for Cycling project. Cities for Cycling aims to catalog, promote and implement the world's best bicycle transportation practices in American municipalities. Long Term Goals • Consider a form -based code to allow for flexible land uses and to provide a comfortable and convenient built environment for pedestrians and cyclists. • Develop solutions to physical barriers in order to provide convenient bicycle access to all parts of the community. • Continue to expand the bike network and to increase network connectivity through the use of different types of bike lanes, cycle tracks and shared lane arrows. On- street improvements coupled with the expansion of the off - street system will encourage more people to cycle and will improve safety. Ensure smooth transitions for bicyclists between the trail network and the street network. These improvements will also increase the effectiveness of encouragement efforts by providing a broader range of facility choices for users of various abilities and comfort levels. • Ensure that all bicycle facilities conform to current best practices and guidelines — such as the NACTO Urban Bikeway Design Guide, 2012 AASHTO Guide for the Development of Bicycle Facilities and your DOT's own guidelines. Develop a system of bicycle boulevards, utilizing quiet neighborhood streets, that creates an attractive, convenient, and comfortable cycling environment welcoming to cyclists of all ages and skill levels. Learn how to do it at htt:// www. ibpi.usl2.12dx.edu /guidebook.12hp. Use the Bicycle Boulevards section of the NACTO Urban Bikeway Design Guide for design guidelines. • Make intersections safer and more comfortable for cyclists. Include elements such as color, signage, medians, signal detection, and pavement markings. The level of treatment required for bicyclists at an intersection will depend on the bicycle facility type used, whether bicycle facilities are intersecting, the adjacent street function and land use. See the NACTO design guidelines and the 2012 AASHTO Guide for the Development of Bicycle Facilities for recommended intersection treatments. Education Low hanging fruit and fast results • Consider creating a Bicycle Ambassador program. Have Ambassadors attend community and private events year -round to talk to residents and visitors of all ages about bicycling and to give bicycle safety demonstrations. They can also offer bike commuting presentations for area businesses. • Offer Cycling Skills classes, Traffic Skills 101 classes and bike commuter classes frequently or encourage a local bicycle advocacy group or shop to do so. Ideally, the instruction should incorporate a classroom portion as well as on -road training. The classroom portion of Traffic Skills 101 is now available online as well. For more information visit: www.bikelea ug a org/pro rg ams /education/ • Host a Traffic Skills 101 or bike commuter course for engineers and planners to better understand cyclists' needs. For more information visit: www.bikelea ug e org / programs /education/ Long Term Goals • Bicycle - safety education should be a routine part of public education, and schools and the surrounding neighborhoods should be particularly safe and convenient for biking. Work with your Bicycle Advisory Committee, local bicycle groups or interested parents to develop and implement a Safe Routes to School or equivalent program that emphasize bicycling for all middle schools, and expand the existing programs to all elementary schools and high schools. For more information, see the National Highway Traffic Safetv Administration's Safe Routes To School Toolkit or visit www.saferoutesinfo.org. • Start a bicyclist ticket diversion program. Road users given a citation are offered an opportunity to waive fees for violations by attending a bicycling education course. This course should include a classroom and on -road component. See what Pima Countv and San Diego Co un have done. • Expand the education program for professional drivers to include City staff, taxi cab drivers and school bus operators. See San Francisco's Frequent Driver Education. • Increase your efforts to ensure your bicycle education programs reach traditionally underserved populations, particularly seniors, women, minorities, adult non- English speakers and the disabled. Encouragement Low hanging fruit and fast results Host, sponsor and /or encourage a greater variety of social and family - friendly bicycle - themed community events year- round, such as a bike movie festival, a 4th of July bike parade, an "increase -your- appetite" Thanksgiving community ride, a dress - like -Santa community ride before Christmas, a Halloween bike decoration competition, a bike to the arts event, etc. Work closely with local bicycle groups, bike shops and schools. Provide appropriate safety measures such as road closures or police escorts. • Consider offering a `Summer Streets' type event, closing off a major corridor to auto traffic and offering the space to cyclists, pedestrians and group exercise events. Encourage more local public agencies, businesses and organizations to promote cycling to the workplace and to seek recognition through the free Bicycle Friendly Business program. Businesses will profit from a healthier, happier and more productive workforce while the community would profit from less congestion, better air quality, public bike parking in prime locations provided by businesses, new and powerful partners in advocating for bike infrastructure and programs on the local, state and federal level, and business- sponsored public bike events or classes. Your community's government should be the model employer for the rest of the community. Long Term Goals • Recreational bicycling can be promoted through bicycle amenities such as a mountain bike park, a cyclocross course or a pump track. Ensure that the facilities are accessible by bicycle, so that there is no need to drive to ride. • Develop a series of short (2 -5 mi.) ( themed) loop rides around the community and provide appropriate way - finding signage. Integrate these rides into local bike maps. Consider launching a bike share system that is open to the public. Bike sharing is a convenient, cost effective, and healthy way of encouraging locals and visitors to make short trips by bike and to bridge the "last mile" between public transit and destinations. See what is being done across the country at http:/ /nacto.org/bikeshare/ Enforcement Low hanging fruit and fast results • Have police officers distribute helmets and bike locks (or coupons to the local bike shop for each item) in addition to lights to encourage all types of cyclists to ride more safely, discourage bike theft and remove the barriers to attaining these essential bike accessories. • Ask police officers to target both motorist and cyclist infractions to ensure that laws are being followed by all road users. Ensure that bicycle /car crashes are investigated thoroughly and that citations are given fairly. • Enforcement practices could also include positive enforcement ticketing. Police officers could team up with local stores to reward safe cycling practices by handing out gift certificates to cyclists who are "caught" following the law. • Increase the number of officers that patrol streets on bikes, as it gives officers a better understanding of the conditions for cyclists. Also ensure that secluded off road paths are regularly patrolled to improve personal safety and encourage more people to take advantage of this amenity. Pass more laws that protect cyclists, e.g., implement penalties for motor vehicle users that `door' cyclists, ban cell phone use while driving, specifically protect all vulnerable road users, and formalize a legal passing distance of 3 feet. Evaluation /Planning Low hanging fruit and fast results • Ensure that there is dedicated funding for the implementation of the bicycle master plan. • Routinely conduct pre /post evaluations of bicycle - related projects that study the change in use, car speed and crash numbers. This data will be valuable to build public and political support for future bicycle - related projects. • Adopt a target level of bicycle use (e.g. percent of trips) to be achieved within a specific timeframe, and ensure data collection necessary to monitor progress. • Expand efforts to evaluate bicycle crash statistics and produce a specific plan to reduce the number of crashes in the community. Available tools include Intersection Magic and the Pedestrian and Bicyclist Crash Analysis Tool. See the report Bicyclist Fatalities and Serious Injuries in New York City 1996 -200r7 • Consider measuring the Bicycle Level of Service (BLOS) on community roads and at intersections, to be able to identify the most appropriate routes for inclusion in the community bicycle network, determine weak links and hazards, prioritize sites needing improvement, and evaluate alternate treatments for improving bike - friendliness of a roadway or intersection: hnp:/ /www.bikelib .org/bike- planning/bicycle- level -of- service (roads) and http: / /www.bicycliLi ing fo.org/library /details.cfm ?id =44 (intersections). • Consider individualized marketing to identify and support current and potential bike commuters in your community. See what Bellingham, WA is doing: www.whatcomsmarttrips.org Consider conducting an economic impact study on bicycling in your community. Read about what Portland, OR has done. • Establish a mechanism that ensures that bicycle facilities and programs are implemented in traditionally underserved neighborhoods. For more ideas and best practices please visit the Bicycle Friendly Community Resource Page. IP10 Marian Karr From: City of Iowa City <webmaster @iowa - city.org> Sent: Wednesday, July 31, 2013 2:23 PM To: Marian Karr Subject: USPS to host public meeting on proposed project for Iowa City Main Post Office Wednesday, Aug.7 Contact: Jeff Davidson Contact Phone: 319- 356 -5232 USPS to host public meeting on proposed project for Iowa City Main Post Office Wednesday, Aug. 7 Issued by: Communications Office Mailing List(s): General City News Originally Posted 7/3112013 2:22:57 PM A public meeting will be held at City Hall by the United States Postal Service to discuss a proposed project for the Iowa City Main Post Office, located at 400 S. Clinton Street. The meeting will take place from 10 -11 a. m. on Wednesday, Aug. 7 in Emma Harvat Hall, 410 E. Washington Street. The current Main Post Office space in the Federal Building is too large for the needs of the Iowa City office. The USPS would like to vacate the existing space and relocate in a smaller space nearby. USPS officials will be available to share information and receive and discuss citizen opinions and questions For more information, contact Jeff Davidson at 319- 356 -5232 or (eff- davidsonCcDiowa- citv.org. View this article on the ICGov Web Site: httD: / /www.icoov.orq /apps /news / ?newslD =8962 This media release was sent to: marian- kanCrDiowa- city.org Do not reply directly to this e-mail! It is produced from an automated system, and is not monitored for replies. If you have a question of comment about this information, please contact the individual(s) listed in the release. • Unsubscribe or edit your subscription details. • Visit our lobs page for employment opportunities. • View more news from the City of Iowa Citv. i+ UNITEDSTATES POSTAL SERVICE ATTENTION IOWA CITY POSTAL CUSTOMERS The United States Postal Service has scheduled a community meeting to discuss a proposed project for the Iowa City, IA 52240 Main Post Office located at 400 S Clinton Street. Community Meeting Wednesday, August 7, 2013 10:00 am -11:00 am Harvat Hall at City Hall 410 E Washington Street Iowa City, Iowa Postal Service officials will be on hand to receive and discuss your community opinions, answer questions, and share information. We thank you for your interest in this Postal Service project and look forward to continuing to provide your community with Postal services. Angela S. Kuhl Real Estate Specialist 7500 E 53RD PLACE, ROOM 1108 DENVER, CO 80266 -9918 303.227.5600 CITY OF IOWA CITY 1- - -� MEMORANDUM Date: July 30, 2013 To: Mayor and City Council From: Wendy Ford, Staff Member of City Council Economic Development Committee Re: Recommendation from City Council Economic Development Committee At their June 11, 2013 meeting the City Council Economic Development Committee made the following recommendation to the City Council: 1. Payne moved to defer the Englert funding request addition until budget considerations. Hayek seconded the motion. Motion carried 3 -0. 2. Hayek moved to recommend to the full City Council the recommendation of Amendment #1 to Moss Green Urban Village Urban Renewal Area. Payne seconded the motion. Motion carried 3 -0. Additional action (check one) #1 No further action needed Board or Commission is requesting Council direction #2 Agenda item will be prepared by staff for Council action - Done S:RECform.doc APPROVED MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE JUNE 11, 2013 CITY MANAGER'S CONFERENCE ROOM, CITY HALL, 8:00 A.M. Members Present: Susan Mims, Michelle Payne, Matt Hayek Staff Present: Wendy Ford, Tracy Hightshoe, Jeff Davidson, Tom Markus Others Present: Andre Perry (Englert); Bill Thomason (Englert); Polly Morris (Englert) RECOMMENDATIONS TO COUNCIL: Payne moved to defer the Englert funding request addition until budget considerations. Hayek seconded the motion. Motion carried 3 -0. Hayek moved to recommend to the full City Council the recommendation of Amendment #1 to Moss Green Urban Village Urban Renewal Area. Payne seconded the motion. Motion carried 3 -0. CALL MEETING TO ORDER: The meeting was called to order by Chairperson Mims at 8:05 A.M. WELCOME AND INTRODUCTIONS: Chairperson Mims welcomed everyone and asked those present to introduce themselves for the minutes. CONSIDER APPROVAL OF MINUTES: Mims asked if there were any comments, changes, etc., to the April 17, 2013, minutes. Payne moved to approve minutes from the April 17, 2013, meeting as submitted. Hayek seconded the motion. Motion carried 3 -0. CONSIDER A RECOMMENDATION TO THE CITY COUNCIL FOR CONTINUED ENGLERT FUNDING IN FY15 BUDGET AND INTENT TO FUND IN FY16 AND 17: Wendy Ford introduced the topic noting that Members have a memo from her and an annual report from Englert staff in their meeting packets. She noted Andre Perry, Executive Director of the Englert Theater, is present to review his report with the committee. Ford began by giving some history of the relationship between the City and Englert, noting that in 2008 the Englert came to the City and requested operational funding. At that time, the Economic Development Committee approved a three -year EDC June 11, 2013 funding of $50,000 per year. With that, the Englert would be required to present an annual report on agreed upon metrics prior to each funding disbursement. Ford continued, noting that with this year's report and request for Fiscal Year 2015 budget considerations, the Englert is requesting an increase in funding from $50,000 to $70,000. In a brief overview, she noted that the Englert has done well over the past five years. One of the biggest successes is a 25% increase in the size of their operation. They are now operating with more than a $1 million budget and have not had a deficit in two years. Fundraising, friend raising, and donations have all grown under Perry's leadership, according to Ford. The increased amount that the Englert is requesting will go towards several things, but chiefly, on -going capital improvements. The age of the Englert presents challenges as there are on -going capital expenses in any building, especially, a building this old. The Englert has also added summer programming. Although this has added additional expenses, these summer programs have proven to be financially successful for the Englert. Ford noted that this is a primary driver in the Englert's operational growth. Perry addressed the Members and reviewed the Englert's annual report. He stated that the Englert continues along the path to financial stability. This past year was the Englert's 100`h year of operation, and he believes the Englert will continue to grow as an institution in downtown Iowa City. Perry then asked Bill Thomason to review the Englert's financial standing. Thomason stated that they expect this to be the third year in a row of profitability, as they look at a 31 % increase in top -line growth. Along with this growth, however, comes an increase in costs. Perry pointed out recent attendance numbers, and noted that in 2009 there were about 30,000 attending Englert programs. This number reached 53,000 in 2012. Attendance is projected to reach the 60,000 mark in the near future. Most of these attendees live in Johnson County. There are several venues that will be competing for business, including the University's new performing arts buildings coming back online and Cedar Rapids' U. S. Cellular Center and the Paramount Theater. Speaking more directly about reasons behind the need for a funding increase, Thomason noted that capital expenditures can be very expensive, especially items such as an HVAC system, now nearing the end of its customary lifespan. The Englert's marquee is another capital expenditure needing special attention and will also be an expensive project. To find ways to increase revenue in order to cover such expenses, the Englert added a summer season last year and continues it this year. In 2010 and 2011, the summer events brought in approximately 1,000 people. In 2012 this number jumped to 5,638 people coming for summer programs. The discussion continued, with Perry noting that they continue to provide deep discounts to non - profits using the theater to host their own fundraisers. He shared several of the events held at the Englert, noting the partnerships they have been forging within the community. Another strength for the Englert is their staff. It was noted that currently they have a very strong team in place, one that works well together. Keeping this type of smart, innovative talent will be key to the Englert's success. Mims thanked Perry and Thomason for their presentation, adding that the improvements in attendance are tremendous. Mims asked about the length of the Englert's mortgage. EDC June 11, 2013 Perry noted it is a 25 -year mortgage with a current balance of $359,000. A second piece of their debt is a five -year note with the credit union with an existing balance of $98,000. Mims stated that this is a challenging time for the Council as it looks at its upcoming budget and the looming changes from State property tax reform. She added that if these things were not hanging out there, she would be behind this request all the way. However, with the timing of the request and the uncertainty of the future budget, she does not believe that they can recommend this request to the Council at this time. Mims stated that she certainly does support the Englert, but until the Council has time to prioritize its goals in light of the budget cuts, she does not see a way to recommend an increase. Hayek said he echoes Mims' sentiments. He did note that the request is for a placeholder for the amount, which would be reviewed, and could be altered in the budget preparation process. Markus added that the money they work with for such requests does come from property tax revenues. Payne stated that she agrees with the other Members, that this is a great investment for the City to make, but that until they have time to review the new budget projections, approving an increase should wait. All of the Members noted that they are very supportive of the Englert Theater, but they cannot recommend an increase in funding yet. Ford clarified the timing, noting that $50,000 was approved in the FY14 budget, and, at this time last year, Council approved their intent to fund $50,000 for both FY15 and FY16. Mims asked other Members if they were comfortable deferring this recommendation to the full Council at this time. Markus stated that his advice is to wait until they have time to review the budget documents. Members continued to discuss how to handle this request in light of budgetary restrictions. Markus pointed out how the theater attendance does affect other businesses downtown. He added the suggestion that if they do grant the additional $20,000 to the Englert that they require that it be used for something specific — such as for capital expenditures. Mims noted that the Englert now has a full -time development person. She asked what the Englert's plans are in this area and how they plan to build their donor base. Hayek noted that he would definitely support funding at the $60,000 to $70,000 level for the Englert. He believes the case has been made that there are direct benefits to the City of Iowa City in providing this support. However, due to the difficult situation they find themselves in currently, as well as some of the "hot button" topics they face right now, he believes they need to revisit this once they have a clearer picture of the budget. Payne agreed, adding that they also need to look at the fact that having a vibrant Englert means having a vibrant downtown. She too, believes they need to revisit this request once they have a better idea of the upcoming budget. Mims agreed, as well, noting that with Bockenstedt's recent report, it is obvious that the City will see plummeting revenues from property taxes, which is where they draw funding for such requests. She would be supportive of the $70,000 request; however, until they know what these changes with State legislature mean, they just cannot approve such an increase. Payne moved to defer the Englert funding request addition until budget considerations. Hayek seconded the motion. Motion carried 3 -0. EDC June 11, 2013 4 CONSIDER A RECOMMENDATION TO THE CITY COUNCIL FOR AMENDMENT #1 TO MOSS GREEN URBAN VILLAGE URBAN RENEWAL AREA: Ford noted that the State now requires that any project taking place within an urban renewal area that may request or require public financing must be amended into the urban renewal plan. This Resolution of Necessity will start the legislative process to allow new projects to happen within the Moss Green Urban Village urban renewal area. She added that this area is now also referred to as the Moss Ridge urban renewal area. The amendment to the plan allows for a development agreement for the construction of Moss Ridge Road from Highway 1 into the development. The road requires that the City purchase a small piece of Pearson's property over which a portion of the road will be constructed. The road will then allow future office park development to occur for which there may also be development agreements for Council's future consideration. Hayek moved to recommend to the full City Council the recommendation of Amendment #1 to Moss Green Urban Village Urban Renewal Area. Payne seconded the motion. Motion carried 3 -0. STAFF TIME: Davidson shared with Members some update information. He stated that he has recently heard from developers of some of the larger projects in the area that their pre - sale leases and sales are going very well. Park at 201 is currently about three quarters leased or sold out in residential units, as is the SoDo project. Both of these projects are considered to be non - student housing, according to Davidson. The project south of Burlington Street, by the railroad tracks, has been delayed until possibly July. Davidson also noted an increased interest in the old St. Pat's school site. He stated that they are looking at putting something together to present to the Council. Another item that Davidson shared is the University's hope to put out an RFP after the July Regent's meeting for a new art museum. This facility would be off campus, and is hoped to be a public /private partnership. Ford then spoke to Members, stating that they have had two recent requests from a local companies seeking public assistance. One company currently has five employees and plans to grow to 80, but is short on working capital to fund the growth. They currently lease property and choose not to put their business resources funds into a building, but rather into funding their growth. She noted that typically the City considers requests for funding based on a company's ability to add to the property tax base. However, staff would like a policy to aid in the consideration of funding for businesses that do not own their property. Staff believes that having a policy in place could benefit smaller start-up companies that chose not to own property, but may still worthy of City assistance. Funding of this sort would help them to continue to grow within the community and could help ensure that they remain in Iowa City. Davidson added that this is a very competitive area in the community, that neighboring municipalities do offer such programs to businesses. Markus noted how tricky this type of funding can be, adding that the difference between leasing and owning for a business is the difference in commitment to a community. He further clarified his view on this issue, giving Members some incentivizing examples. EDC June 11, 2013 COMMITTEE TIME: Payne asked about the local option sales tax, and whether, if renewed, funds could be used for economic development. Markus stated that he would have to verify, but believes they can dedicate it to whatever use they want. This led to a brief discussion that property tax relief, as opposed to economic development, would be the most palatable use of a local option sales tax. OTHER BUSINESS: None. ADJOURNMENT: Payne moved to adjourn the meeting at 9:05 A.M. Hayek seconded the motion. Motion carried 3 -0. EDC June 11, 2013 Council Economic Development Committee ATTENDANCE RECORD 2013 Key: X = Present O = Absent O/E = Absent/Excused TERM o 0 0 NAME EXP. N -4 Michelle 01/02/14 X X X Payne Matt 01/02/14 X O X Hayek /E Susan 01/02/14 X X X Mims Key: X = Present O = Absent O/E = Absent/Excused Airport Commission July 18, 2013 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION JULY 18, 2013 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier, Paul Hofineyer Members Absent: Jose Assouline Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, David Hughes, Jeff Edberg RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Accept offer on Lot #9 CALL TO ORDER: Chairperson Horan called the meeting to order at 6:05 P.M. APPROVAL OF MEETING MINUTES: Minutes of the June 20, 2013, meeting were reviewed first. Ogren moved to approve the minutes as presented; seconded by Hofineyer. Motion carried 4 -0, Assouline absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION /ACTION: a. Airport Commerce Park — Jeff Edberg addressed Members on the status of lot sales at the Airport Commerce Park. He stated that they have received an offer on lot #9 Edberg continued, noting who the interested party is, and what the offer and counter -offers have been. He said that the City Manager countered based ont $4.25 per square foot which is what the lots have sold for recently, and the counter was accepted. He noted the timeframes involved in this type of transaction and getting all of the approvals needed to move forward. Horan asked Edberg how many lots remain for sale. There will be six lots left after this sale. Edberg noted that he did receive a call recently from an interested party looking for space for an assisted living facility. Dulek noted that this type of use would most likely not fit in here, and others agreed. i. Consider a Motion to Recommend to Council the Acceptance of a Purchase Offer for Lot #9 — Gardinier made the motion to accept the offer received on Lot #9; seconded by Hofineyer. Motion carried 4 -0; Assouline absent. b. Fly Iowa — Horan noted that he recently went to an air show in Missouri. He shared that he brought back some ideas for static displays for Fly Iowa. Horan IP12 Airport Commission July 18, 2013 Page 2 continued, explaining to Members how he believes they could handle some of these ideas. Ogren shared some of the past events at the Airport, asking if any of these options are still available. Tharp shared that he has contracts ready for the Fly Iowa event, with June 28th as the date. He also noted that there has been some discussion of a hangar party /dance the night before, with a half day of activities on Friday, leading up to the Saturday main event. Members continued to discuss the timeframe of the Fly Iowa event, asking if Sunday should be the rain date, or if it should be the half day of events instead of Friday. Ogren suggested that in August they begin to seriously plan for this event. Others agreed, and Dulek noted that if three Commissioners wish to meet they would post such a planning meeting as a public meeting where minutes would be taken and the public could attend. Members continued to discuss what type of activities they would like to have at the Fly Iowa event — such as a pancake breakfast, a drive -in movie, a hangar dance. Hofineyer will work on coordinating a planning meeting for August. C. FAA/IDOT Projects: AECOM / David Hughes i. 7/25 Parallel Taxiway Paving & Lighting — Tharp noted that Task Order #12 is actually an addendum to what they are currently doing. It covers the fuel tank issues and some additional time for this process. He then responded to Members' questions regarding this project. Hughes also responded to Members' concerns on the budget. Ogren asked about the resolution itself, #1, where it states, "...Task Order #11." She asked if this is a typo. Tharp noted that it is. This should say #12. She also asked for clarification on the signatures needed. After approval of the motion, Hughes noted that the contractor has been testing the concrete strength and has been very careful with his numbers on its strength. They have a sample of each day's batch, and Hughes further explained how this plays into the project's completion. Hughes pointed out the areas that will be seeing paving during the next week. 1. Consider Resolution #A13 -8 Approving Task Order #12 — Horan moved to consider Resolution #A13 -8 as discussed; seconded by Ogren, with the additional comment that the noted changes be made. Motion carried 4 -0; Assouline absent. ii. Roofing Rehabilitation — 1. Public Hearing — Horan opened the public hearing. Tharp shared the plans and specs for this project, noting that basically they are looking at roofing the terminal building and then the office above Care Ambulance. This project involves stripping everything off and starting from scratch to redo the roof systems. Hughes stated that they hope this will also alleviate the problems they have with the main window in the terminal building. Gardinier asked for some clarification of this project, with both Hughes and Tharp responding. Horan then closed the public hearing. 2. Consider Resolution #A13 -9 Approving Plans, Specifications, and Form of Contract for Building D and Terminal Roofing Rehabilitation — Ogren moved to consider Resolution #A13 -9 as discussed; seconded by Hofineyer. Motion carried 4 -0; Assouline absent. Airport Commission July 18, 2013 Page 3 d. Hangar L — Tharp asked that Members defer this for another month. He further explained that he is working with the contractor on getting the door seals, which were to arrive that day, installed. He noted that he was also having difficulty working with the supplier while looking for some other replacement parts. Tharp stated he didn't want the Commission to accept the project until these items were finished. Hofineyer moved to defer this resolution to the August 2013 meeting; seconded by Horan. Motion carried 4 -0; Assouline absent. e. Hangar #32 — i. Public Hearing — Horan opened the public hearing. Tharp responded to Gardinier's question of which hangar this is. He noted that this is the 'shop hangar,' where the Bonanza is typically housed. Tharp continued, noting that this is a three -year lease that has been rewritten to include an automatic renewal feature. He added that rent for the U of I is going from $615 to $635. Horan then closed the public hearing. i. Consider Resolution #A13 -10 Approving a Resolution for the Lease Agreement with the University of Iowa for Hangar #32 — Gardinier moved to approve Resolution #A13 -10 as discussed; seconded by Ogren. Motion carried 4 -0; Assouline absent. f. Iowa Department of Transportation — Tharp shared copies of the grants they have been given for FY14. These are for the three paving maintenance and lighting projects they identified — the overlay of the taxiway from the apron south to runway 1230; the t- hangar area for crack sealing and pavement maintenance, and then taxiway lighting for the north /south link. The fuel tank painting and repair project did not receive a grant; however, Tharp noted that he is working with Hughes to see if they can cover this in some other way. Gardinier asked what the grant request for this project was, and Tharp noted that it was close to $70,000. Matt Wolford with Jet Air asked how long this project would take, and Hughes stated that one contractor he spoke with stated it would take approximately one week per tank. Gardinier then asked for clarification of the accepted grant proposals, and Tharp responded. He asked if the Commission would be willing to hold some special meetings in order to get some of these projects rolling, so that they can still get them completed yet this fall. Members agreed that they would be willing to meet as needed in order to keep these projects moving forward. i. FY2014 Grants — Consider Resolution #A13 -11 to Accept Grant Offers — Gardinier moved to consider Resolution #A13 -11 as discussed; seconded by Ogren. Motion carried 4 -0; Assouline absent. f. Airport Operations - i. Strategic Plan — Implementation — Tharp noted that at the end of the packet is Horan's strategic plan summary. Tharp continued, noting that yesterday he spoke at the Noon Optimist Club meeting about the Airport and what all is going on at the Airport. Next month Tharp has been asked to speak at the Kiwanis Club meeting, but he has scheduling issues. He noted that he does have a couple of volunteers to replace him if needed. Horan stated that he would be glad to go to the Kiwanis Club and he asked that Hofineyer attend as well. Tharp noted that this is an August 15 breakfast at St. Mark's. ii. Budget — Tharp noted that they started the new fiscal year on July 1. He stated that he is still working with Accounting on transitioning budget systems. Tharp noted that in terms of spending, they had one hangar door, hangar #18, that needs a gearbox replacement after it broke and drained all of its oil. A Airport Commission July 18, 2013 Page 4 partial rebuild would be around $3,000, whereas a new motor would be $6,000 plus labor. This led to a discussion about how due to the age of many of these doors, they might start seeing this more often. Members questioned how they should budget for these types of repairs, and also whether they should have parts on hand to do such maintenance. Wolford interjected at this point that Galesburg recently replaced their doors and assemblies with a grant. He noted that a 55 -foot wide by 18 -foot tall door is around $14,000. Hughes stated that they have done some projects like this in the recent past and he will get Members numbers from these jobs so they have an idea of what something like this might cost. Tharp then stated that in the next couple of months they will need to replace the HVAC system in building H. This will run around $3,000. Next, Tharp added that they will be spending around $5,000 on replacing hangar seal rubber on those units they didn't get to previously. iii. Management — None. g. FBO /Flight Training Reports - i. Jet Air — Matt Wolford with Jet Air spoke to Members regarding the maintenance report for the past month. There was a lot of mowing, killing weeds, floor cleaning, and filter replacements — something that is done annually. Ogren asked about the trees on Riverside Drive, and if this isn't something that the City would take care of. Wolford noted that this was something that was already down so they were able to use a chainsaw. Otherwise, Parks and Rec will come out and take care of any big trees that fall and they need help with. For July, Wolford noted that they are still mowing a lot. He briefly touched on some maintenance issues and responded to Members' questions. Horan asked when the spraying would take place, and it was noted that it would be another three weeks. As for Jet Air, Wolford noted that they are still keeping busy. They've already turned two of the jets they took on so they are excited about the pace of things. They also have two semis full of airplane parts arriving the next few days. They've hired five more pilots, as well, due to the workload. ii. Iowa Flight Training — None. h. Subcommittee Reports - i. For July — None. ii. For August — Budget. I. Commission Members' Reports — Ogren stated that after hearing from constituents while at a barbeque, she noted one man's concern about the closed runway. He is a glider pilot, and he relayed a situation to her concerning another time the runway was closed. He asked that they hurry up and get this runway open before something occurs. Gardinier stated that she just returned from Bozeman, Montana. She added that the Air Race was good fun this year. She shared some of the changes that have taken place for this race. Gardinier also noted that she saw her first dust storm for the first time. She shared the experience when a crosswind hit her plane and the ensuing dust that followed. Hofineyer shared that he saw it was 35 years ago that Rockwell started tests for GPS technology. He also shared that he was in Pella earlier this month for some Dutch letters, a tasty treat. Horan shared that he was at the Airport recently and he saw several people he knew getting on a plane that was for a golf charter. He also attended the air show in Missouri that he mentioned earlier, put on by Sam Graves, a Republican from Missouri. Ogren then asked Wolford how much traffic Airport Commission July 18, 2013 Page 5 he will see from the Oshkosh air show attendees. He stated that they typically see some, but nothing large. j. Staff Report — None. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, August 15, 2013, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan adjourned the meeting at 7:31 P.M. CHAIRPERSON DATE Airport Commission July 18, 2013 Page 6 Airport Commission ATTENDANCE RECORD 2013 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM 0 o 00 N O \ N N W (7 ` NAME EXP. -� (0 M CD OD M N o -4 N N OD rn N o \ Co N N N N N W W W W W W (� 03/01113 Rick X X X X X O/E O/E X NM NM NM NM NM Mascari 03/01/14 Howard X X X X X X X X X X X X X Horan Minnetta 03/01115 X X O/E X X O/E X X X O/E X O/E X Gardinier Jose 03/02/12 X X X X X X X O/E O/E X X X O/E Assouline Chris 03/01/15 NM X X X X X X X X X X X X Ogren Paul 03/01/15 NM NM NM NM NM NM NM NM X X X X X Hofineyer Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time IP13 IOWA CITY TELECOMMUNICATIONS COMMISSION DRAFT MONDAY, JULY 22,2013--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Nicholas Kilburg, Matt Butler, Laura Bergus, Alexa Homewood MEMBERS ABSENT: Bram Elias STAFF PRESENT: Mike Brau, Bob Hardy, Ty Coleman OTHERS PRESENT: Josh Goding, Brent Palmer RECOMMENDATIONS TO CITY COUNCIL None. SUMMARY OF DISCUSSION Hardy said lawyers for the city and PATV added language to the contract that permits PATV staff to do for - profit work to raise money for PATV. Goeding noted that language was also added that would permit PATV's signal carriage on the cable system even if funding was lost. Hardy said language was added that permits the Commission to "endorse" PATV's guidelines. The contract will go to the City Council for approval on July 23. Bergus asked about the joint PEG facility. Hardy said the city administration now is not interested in moving forward with a joint facility. A document with more analysis of the broadband survey was distributed. Brau and Hoerschelman will be conducting the final analysis shortly. Brau requested Commissioners contact him with any information or analysis they would like done. The report will include information on national averages so the results can be put in context. APPROVAL OF MINUTES Kilburg moved and Homewood seconded a motion to approve the June 24, 2013 minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Hardy referred to the complaint report in the meeting packet. Homewood asked about a billing issue. Hardy said it involved the expiration of promotional period pricing. The consumer was eventually satisfied with accommodations made by Mediacom. Bergus asked if disconnection fees are permitted. Brau said the franchise agreement prohibits disconnect fees for the basic tier. MEDIACOM REPORT Hardy said Grassley informed him that he had nothing new to report. LOCAL ACCESS CHANNELS REPORTS Bergus noted that the City Channel had a written report in the meeting packet and the Senior Center distributed a report at the meeting. Goeding reported that PATV has signed the new contract. The next PATV guidelines workshop will be Aug. 12 at 7 p.m. It is hoped that the guidelines workshop can be offered at the library from time to time. The next PATV board meeting will be Aug. 15 at 7 p.m. In August PATV will be covering some of the events associated with the Land Locked Film Festival and will be shooting an anti - bullying video with United Action for Youth. Studio equipment has been upgraded to high - definition. CABLE TV ADMINISTRATOR REPORT Hardy said he had nothing to report that isn't addressed in other agenda items. PATV CONTRACT Hardy said lawyers for the city and PATV added language that permits PATV staff to do for - profit work to raise money for PATV. Goeding noted that language was also added that would permit PATV's signal carriage on the cable system even if funding was lost. Hardy said language was added that permits the Commission to "endorse" PATV's guidelines. The contract will go to the City Council for approval on July 23. Bergus asked about the joint PEG facility. Hardy said the city administration now is not interested in moving forward with a joint facility. BROADBANDSURVEY A document with more analysis of the survey was distributed. Brau and Hoerschelman will be conducting the final analysis shortly. Brau requested Commissioners contact him with any information or analysis they would like done. The report will include information on national averages so the results can be put in context. ADJOURNMENT Homewood moved and Butler seconded a motion to adjourn. The motion was approved unanimously. The meeting was adjourned at 5:57 p.m. Respectfully submitted, '46)(1-A Michael Brau Cable TV Administrative Aide TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD (X) = Present (0) = Absent (O /C) = Absent/Called (Excused) Hoerschelman Ber us Homewood 5/28/11 X X X X x 6/27/11 x o/c x x X 8/27/11 x x x o/c X 9/24/11 X X X X X 10/24/11 X X X X X 11/26/11 X X vacant X X Kilbur 2/25/12 X X x x X Butler 3/26/12 o/c x o x X 4/23/12 X X X X X 5/21/12 X X X X X 6/25/12 X X X X X 7/23/12 x X X X X 8/27/12 x x x x X 9/24/12 X X X X X 10/22/12 X X X X X 11/26/12 X X X X X 12/17/12 X X X X X 1/28/13 X o/c X X X 2/25/13 X X X X X Elias 3/25/13 o/c x o/c x X 4/22/13 x x x x 0 6/3/13 X X X X X 6/24/13 x o/c z o/c X 7/22/13 o/c x x x x (X) = Present (0) = Absent (O /C) = Absent/Called (Excused)