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HomeMy WebLinkAbout2013-08-06 Bd Comm minutesAirport Commission June 20, 2013 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION JUNE 20, 2013 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Chris Ogren, Jose Assouline, Paul Hofineyer Members Absent: Minnetta Gardinier Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Steve Eaton, Jeff Edberg, Eric Scott, Wendy Ford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. CALL TO ORDER: Chairperson Horan called the meeting to order at 6:04 P.M. APPROVAL OF MEETING MINUTES: Minutes of the May 16, 2013, meeting were reviewed first. Hofineyer asked for clarification regarding the Fly Iowa event and what was officially decided on as a theme. Members briefly discussed this and Tharp stated that he could go back and listen to the recording. Hofineyer also brought up the third line on page five, asking if it was the inspector that spoke with them, not Hughes. Tharp and Dulek noted that there was someone with Hughes when he returned to the meeting, but they too were unsure who the other person was. Ogren moved to approve the minutes as amended; seconded by Hofineyer. Motion carried 4 -0, Gardinier absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION /ACTION: 2b(1) a. Airport Commerce Park — Jeff Edberg spoke with Members, noting that there have been no new transactions since last month's meeting. He is still working with a buyer who is in the automotive business. b. Fly Iowa — Tharp stated that now that they have started conversations about this event and expressed their desire to host the 2014 Fly Iowa, now they need to move forward with approving the agreement itself. June 28th is the date being looked at, and more discussion is needed as to whether this is a one- or two -day event. The discussion centered on how this might be set up, with Tharp noting that they could have a hangar dance the night before and then the main event would be the next day. Ogren questioned the operating agreement, where it states that they need to appoint an Event Chair. She asked if they need to have a specific chairperson before they sign the agreement. Tharp responded that he doesn't believe this is necessary right now, but at Airport Commission June 20, 2013 Page 2 some point in time they will probably want one person to be the main contact for the event. Members stated that they don't believe having a chair is necessary at this time. Ogren also noted that she made contact with the Quad City Air Show, Kenneth Hopper, and that he will know their 2014 date by October 1st. This led to a discussion among Members about how they would want to avoid a conflict with this air show. With parking conflicts in Iowa City, the June 28th date is their best option. i. Consider Resolution #A13 -4 to Approve the Agreement With Iowa Aviation Promotion Group — Ogren moved Resolution #A13 -4; seconded by Hofineyer. Motion carried 4 -0; Gardinier absent. C. FAA /IDOT Projects: AECOM / David Hughes i. 7/25 Parallel Taxiway Paving & Lighting — Tharp noted that Hughes is currently out of the country. Steve Eaton is present this evening in Hughes' place. Tharp noted that they are a bit behind on this project. Currently they are working with the contractor on some pavement strength issues. Eaton responded to Members' questions, explaining how they have been working with the contractor on this issue. He explained how they have been performing testing to see what types of strengths they have. This needs to be done before the actual pavement can be completed. He also explained how they have to follow the FAA guidelines on these projects in order to receive the federal funding, and therefore have to perform such testing. Tharp responded to Members' questions regarding the closing of runways and such at this point, and he noted that things are running as smoothly as can be expected. ii. Airport Electrical Rehab — Tharp noted that the contractor has finished up and there is a recommendation letter in Members' packets this evening. Dulek suggested that Tharp explain this process to the newer Members. He then briefly explained how once a project is completed, they have to then `accept' this finalized project. Hofineyer noted that this was approximately a $75,000 project. 1. Consider Resolution #A13 -5 Accepting Work as Complete on the Airport Electrical Rehab Project — Hofineyer moved Resolution #A13 -5; seconded by Assouline. Motion carried 4 -0; Gardinier absent. iii. Roofing Rehabilitation — Ogren asked about the need for a public hearing, and Tharp briefly explained to Members the process for this type of project, with a public hearing being held on the plans and specs for this project. 1. Consider Resolution #A13 -6 Setting Public Hearing on the Plans, Specifications, and Form of Contract for Building D and Terminal Roofing Rehabilitation — Assouline moved Resolution #A13 -6; seconded by Ogren. Motion carried 4 -0; Gardinier absent. d. Hangar L — Tharp noted that they need to defer this item to next month. He added that there is one item left to be completed so they need to wait another month. e. Hangar #32 — Horan asked if there are any operational concerns they need to consider. Ogren asked why the public hearing is necessary, and Tharp noted that it has to do with the length of the contract. Tharp responded to questions regarding rent and length of contract. i. Consider Resolution #A13 -7 Setting Public Hearing for a use Agreement with the University of Iowa for Hangar #32 — Ogren moved Resolution #A13 -7; seconded by Hofineyer. Motion carried 4 -0; Gardinier absent. f. Airport Operations - Airport Commission June 20, 2013 Page 3 L Strategic Plan — Implementation — Horan asked that Tharp share the jpeg he created with the other Members. ii. Budget — Tharp noted that the Accounting Department will be changing their software and thus there will be some changes on this end. He will let Members know when these changes take place. There will be more electronic participation. Ogren asked about the Budget Committee and their August report. Tharp explained what the Budget Committee typically does and the timelines they follow from Accounting. 1. Boiler replacement — Tharp noted that the cost of this replacement is just above his authorized spending level. He shared that he has received three quotes — one for $3,500, one for 4,200, and the third is at $5,000 plus. He asked the Members for their approval to go with the lowest bid. This would be the same boiler that they have. Assouline moved to approve the lowest boiler replacement bid; seconded by Hofineyer. Motion carried 4 -0; Gardinier absent. iii. Management — Tharp stated that the evaluation was processed and submitted to Human Resources. g. FBO /Flight Training Reports - i. Jet Air — Matt Wolford with Jet Air addressed Members. He shared the monthly reports with Members, noting that for May there has been a lot of mowing. He also noted the addition of a grill and a picnic table. June has seen more mowing and weed killing. Wolford also noted how they have tried to keep up with the restroom cleaning. June has also been the time to change all the filters, which can be quite expensive, according to Wolford. Wolford noted the workout the new grill got when both the Young Eagles and the Beech Nuts were at the Airport. He stated that he cooked around 80 hamburgers and 40 hot dogs that day. Overall, Wolford stated that Jet Air has been busy. They recently acquired a hangar full of Citations in North Carolina via a bank repossession. He shared with Members how this has been going for them. They also acquired a building full of supplies, so they are continuing to sort through things. Jet Air has hired more mechanics at both their Iowa City and Galesburg locations. ii. Iowa Flight Training — None. h. Subcommittee Reports - i. For June: Infrastructure — Horan asked how everyone feels about the subcommittees they currently have. Members briefly discussed this issue, basically trying to decide how much value there is in having these standing committees. Tharp noted that the Budget is an important subcommittee, as are special event subcommittees. Assouline asked what they could possibly do in such subcommittees, if they have any real purpose. Tharp noted that they meet and discuss special issues as needed, and that standing committees may not be necessary. Horan suggested they leave these subcommittees in place in case of an emergency. Assouline stated that if they have a specific goal or task, subcommittees serve a purpose, but to have standing committees doesn't do much. Hofineyer stated that if there is a need, they could formally reconvene whichever committee is needed. ii. For July: None. Airport Commission June 20, 2013 Page 4 L Commission Members' Reports — Hofineyer noted that he did get up for a flight recently, flying south towards Riverside. Ogren shared that she enjoyed the recent Young Eagles' event. She also talked about the plane they are building at home and how they hope to transport it to a hangar. She also shared her experience at the air traffic control tower tour in Cedar Rapids recently. Hofineyer noted that he was also at the tower tour and he shared his experience with Members. Horan was at the tour, as well. j. Staff Report — Tharp shared that the DOT grants, the preliminary recommendations, will be going to the Transportation Commission for approval next month. He will be working with Hughes to find ways to still get the tank work done that they spoke about previously. Tharp then shared that he was at a recent performance of Cirque du Soleil and was chosen from the audience to perform. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, July 18, 2013, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Chairperson Horan adjourned the meeting at 7:04pm CHAIRPERSON DATE Airport Commission June 20, 2013 Page 5 Airport Commission ATTENDANCE RECORD 2012 -2013 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent /Excused NM = Not a Member at this time TERM o 0 0 co 0 0 0 0 0 0 0') 00 N O N \ N W \ 41 Cn NAME EXP. N m rn O CC) Cn o - N N 00 3 rn N'I o N N N N N N W W W W W W 03/01113 Rick X X X X X X O/E O/E X NM NM M M Mascari 03/01/14 Howard X X X X X X X X X X X X X Horan Minnetta 03/01/15 O/ O/ O/ X X O/E X X O/E X X X X Gardinier E E E Jose 03/02/12 O/ X X X X X X X X O/E X X X Assouline E Chris 03/01/15 N N X X X X X X X X X X X Ogren M M Paul 03/01/15 N N N NM NM NM NM NM NM X X X X Hofine er Y M M M Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent /Excused NM = Not a Member at this time 10\&/A CITY PUBLIC LIBF-MRY 123 S. Linn St. • Iowa City, IA 52240 ,w Su. an Galg•� -.. � fta- 3555?0�•.« 31995fi5a �a ..a•w i, pLo�g BOARD OF TRUSTEES Minutes of the Regular Meeting June 27, 2013 2b(2) FINAL APPROVED Members Present: Holly Carver, Thomas Dean, Mark Edwards, Tom Martin, Linzee McCray, Mary New, Robin Paetzold, Meredith Rich - Chappell, Jay Semel. Members Absent: None. Staff Present: Maeve Clark, Susan Craig, Kara Logsden, Patty McCarthy, Elyse Miller, Vickie Pasicznyuk, Hal Penick. Guests Present: Janet Freeman, Brent Palmer. Craig introduced Brent Palmer, new IT Coordinator. Brent officially begins employment on July 8. Call Meeting to Order. President Rich - Chappell called the meeting to order at 5:04 pm. Public Discussion. None. Approval of Minutes. The minutes of the regular meeting of the Library Board of Trustees on May 23, 2013 were reviewed. A motion to approve the minutes was made by Carver and seconded by New. Motion carried 9/0. Unfinished Business. None. New Business. Evaluation of Director. Craig requested the meeting be closed to conduct the Director's evaluation. A motion to enter into a closed session for the purposes of conducting the Library Director's evaluation was made by New and seconded by Carver. Motion approved by voice vote 9/0. Rich - Chappell closed the meeting at 5:08 p.m. The meeting reconvened at 5:37. The Evaluation Committee, chaired by Mary New with Holly Carver and Robin Paetzold, commended Craig on an excellent year and recommended a salary increase of the maximum permitted by the City. A motion to adjust Craig's salary as recommended by the Evaluation Committee was made by Dean and seconded by Rich - Chappell. Motion carried 9/0. Board Annual Report. The Board Annual report is included in both the City of Iowa City's annual report and ICPL's annual report. Board members brainstormed ideas for FY14. Semel believes the report should reflect some of the realities of the budget and diminished funding that are possible in the near future. A draft of the report will be presented at July's meeting. Staff Reports. Director's Report. Craig shared information about the City's initiative to reinvent the downtown area. Specific infrastructure improvements are being considered for the Pedestrian Mall and Northside Marketplace. Craig promoted the Library's considerable role in bringing people to downtown Iowa City. ICPL's active presence on the Pedestrian Mall and the synergy between the Library, the play structure, and the fountain are important and will make us a strong advocate and partner throughout this process. There are no set plans for the project yet and suggestions about everything are being considered. Board members are encouraged to go to http : / /www.inspiredowntownic.com/ and get involved. Martin suggested the children's area could be opened up onto the playground. Craig briefly spoke about Brent Palmer, our new IT Coordinator. Hal Penick's official last day is tomorrow but he will be back to help us (and Brent) periodically. Departmental Reports: Children's Services. No comments. Collection Services. New asked if hits to the Digital History Project are measurable; they are. IT. This is Hal's last report. These will be unanimously missed. Development Office Report. McCarthy said more than $6,000 was raised by the Library Links fund raiser/friend raiser. Forty -eight golfers, (12 foursomes) had a wonderful day. The Friends Foundation Board will discuss whether to repeat the golf outing next year. Sidewalk Days is the weekend of July 20 and The Book End will participate again this year. McCarthy hopes to obtain copies of the Downtown District's annual report for the Board. In response to a question by Martin, McCarthy stated that $38,000 was raised at the tenth annual Building the Collection event. McCarthy also stated this fundraiser will not be held next year. Semel asked if there is an official Friends Foundation report to the Board; there is. The Summer Library Bus program is expanding! Persons up to age 18 and the adults with them may ride The Library Bus for free downtown Mondays through Saturdays, 9AM to 3PM until August 15t "just by showing their library card. Paetzold asked how people found out about the Summer Library Bus and other summer activities. Logsden said that we promoted the Summer Reading Program and other summer activities in different ways, including sending (more than 4800) letters to school aged children while school was still in session. We also worked with Shelter House to get families signed up for library cards. Miscellaneous. No comments. Spotlight on the Collection. No comments. McCray left the meeting at 6:01 pm. President's Report. President Rich - Chappell formally recognized Hal Penick's retirement, and Holly Carver and Mary New's final meeting as Trustees. She presented them all with cards and flowers. Announcements from Members. Martin gave a report from last week's State Library's Commission meeting. For a change, funding is up a bit this year; and there is an extra one -time $250,000 budgeted for the State Library. One -half of this money will be used to update computer equipment at the State Library and the other half will be used to pay down the EBSCOHOST fee. This gives individual libraries some breathing room and a little money to do with what they wish. Martin shared a graphic representation of the State Library's financial situation over time. He described the Des Moines Public Library's new reading initiative tied to school grades. Every "A" a young cardholder receives on a current report card earns a $1 deduction from a fine ( "B "s are worth $.50). If the youngster has no fines, a credit is received for a used book store purchase. Craig stated our library is liberal with its fine policy for young people, particularly in the summer, when we want to do everything we can to encourage participation in Summer Reading Programs. Martin described Barb Corson's presentation on the State Library's digital collection. Clark mentioned that she has communicated with Corson about including the Local History Project in the State Library's Iowa Digital Heritage Collection. This will be an ever growing opportunity to provide access to all Iowans (and others) to our rich and deep historical data. Martin said the Commission had an interesting discussion about webinars and about weeding. Martin wanted to officially recognize Mary New and Holly Carver for their service to the Board. Paetzold mentioned the volume of Saturday concerts on the Pedestrian Mall and feels it significantly reduces the ability of people to use the library. She wondered if this is an equipment issue or if there are some other ways to mitigate the noise as amplification seems to be the problem. Committee Reports. Foundation Members. None. Communications. None. Disbursements. The Visa expenditures for May, 2013 were reviewed. A motion to approve the disbursements for May 2013 was made by New and seconded by Carver. Motion carried 8/0. Set Agenda Order for July Meeting. Draft of Board Annual report. NOBU budget. Strategic Planning update. Next strategic planning process. Adjournment. A motion to adjourn the meeting was made by New and seconded by Carver. Motion carried 8/0. Rich - Chappell adjourned the meeting at 6:20 pm. Respectfully submitted, Elyse Miller V1 41 d H 3 H O -a a O m M J rl a o u N O O O I,uN W E V � L Q Q O o 0 W W m Q V Qj 7 � V X w C � c c V a� a� - o v -0 Q z d Q II II w II II I �z x O O z M rl \ x v x x LU O x x LJ CL x x x h N X N X M rl n � x x x x x x x x x M rl M W \ x x x O x x x x x N rl W C x x O x x x x x x M rl M x x x x W O x x x x M � W O x x x x x x x x N M rl W W \ x x x x x O x O x ri N N c C C C C C C C L Z Z Z Z Z Z Z Z Z N ri N Ln 14 H x x W O x x W O x x x -i N rl N N O x x x x w O x x x x ei N '-1 x x x x w O x x x x a+ N N N M _0 _0 W \ m N 6 x x x � x O x x x x p o 0 m m c c y z Lij O z x O x x x x x x c of M v1 Ln a> t\ Ln M t\ M E= O O O O O O O O O O O L CL a x M \ M \ M \ M \ M \ m \ m \ M \ M \ m \ m \ H W to to to l0 l0 to l0 l0 l0 l0 l0 a v a � o — m m N (6 V m w w a) m Z V c N V O V Qj 7 � V X w C � c c V a� a� - o v -0 Q z d Q II II w II II I �z x O O z 2b(3) mmmm� MINUTES APPROVED PARKS AND RECREATION COMMISSION May 8, 2013 Parks & Recreation, Meeting Room B Members Present: David Bourgeois, Clay Claussen, Maggie Elliott, Allie Gnade, Cara Hamann, Alex Taylor, John Westefeld, Joe Younker Members Absent: Lucie Laurian Staff Present: Mike Moran, Chad Dyson, Terry Robinson, John Yapp Others Present: John Thomas, KT Labadie, Patrick Alvord, Steve Rohrbach CALL TO ORDER The meeting was called to order at 5:00 p.m. by Chairman Claussen. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. OTHER FORMAL ACTION TAKEN: Moved by Bourgeois, seconded by Westefeld to approve the May 8, 2013 minutes as written. Motion passed 8 -0 with Laurian being absent. Moved by Younker, seconded by Westefeld to approve the proposed improvements of the Hospice Memorial located at Willow Creek Park in Iowa City. Motion passed 7 -3 with Laurian being absent and Elliott and Gnade abstaining. Moved by Bourgeois, seconded by Elliott, to move the summer commission meetings to the Beckwith Boathouse beginning with the June 2013 meeting. Motion passed 9 -1 with Laurian being absent. PUBLIC DISCUSSION: KT Labadie reported on behalf of the Friends of Hickory Hill. She said there were a number of questions by the board regarding the damage to the bridge due to flooding. She noted that the group received a $150 donation for either repairs towards the trails or the bridge in the park. KT said she will discuss in more detail with the commission at a later date. Moran reported that the bridge is in a condition that it can be placed back up on its abutments per Public Works. KT announced that the Friends of Hickory Hill plant sale is scheduled for the next two weekends. She will send a flier to the department for posting. She stated that the group usually raises about $2000 during these events. This money is used towards burns and equipment. She also noted that the group is interested in helping to promote the Party in the Park this season scheduled for August 1 in South Hickory Hill with Mike Haverkamp performing from 6:30 to 8 p.m. PARKS AND RECREATION COMMISSION May 8, 2013 Page 2 of 8 KT would like to have more discussion with the commission regarding the trail plan that was not funded as part of the CIP plan. Moran suggested getting more public involvement may help promote the funding process. John Thomas suggested that this time be used for strategizing erosion control on the trails. He noted there was no discussion of what is causing the erosion listed in the materials given to them. He said that perhaps a coarse bark mulch would be an appropriate material to use for control. He thought that it would be good for the Friends group to work with Parks & Recreation in testing various materials for erosion control. Perhaps this could allow for a scaled back engineer approach. Thomas said it would be great if city crews could create their own coarse bark mulch. KT agreed that this would be a good time to try different materials as they will have students available to work with them soon. Moran noted that as Parks does not have the equipment to create the mulch he will discuss with the Public Works Department. THE CHAUNCEY: John Yapp from the Planning and Community Development Department was present to discuss this project with the Commission. Also attending were Patrick Alvord and Steve Rohrbach from Rohrbach and Associates Consultants. Yapp reviewed the process to date stating that the City went through the RFP process last fall and sought public input last winter to help in selecting the project for the corner of Gilbert and College Streets. City Council then chose The Chauncey as the preferred development for this area. City staff and the development team are currently in negotiations. This process has been going for several months. Yapp also mentioned that the City has received a request to rezone the property to allow only building up to 75' in height which would convert to approximately six stories. There will be a public hearing on May 14 regarding this request. The City and the developers will wait for the outcome of that meeting before substantially moving forward. Steve Rohrbach, the project architect, then spoke to the commission about the effect this project may have on the park and on the farmers market. He stated that the development should not affect the market as construction will be staged at least 10' away from the ramp. He noted as there is a hard surfaced area in the proposal, it may allow the placement of more vendors once complete. The firm is committed to working with the City to discuss goals and objectives for the park. Preliminary plans include adding amenities to the park such as an amphitheater and the ability to show movies in the park. He reiterated to keep in mind that this is just a concept at this point and that they want to work with the commission on the design. Naturally the staging of the construction will destroy the park as it is but the park will be restored during the progression. There will be construction fencing around the project and they will leave room for the market to continue in the ramp. At this time the plan is to redevelop the park during non - market months. Elliott asked if upon completion of The Chauncey if the farmers market would be able to continue using the ramp. Rohrbach reported that it will as they will be including underground parking in the construction for residents. The ramp will remain open during construction as well. Gnade asked how long for the project to be complete. Rohrbach stated two years for construction of the building with a little longer to complete the inside. They hope to PARKS AND RECREATION COMMISSION May 8, 2013 Page 3 of 8 begin construction in early 2014. Rohrbach reported that there may not be a need to take the park completely out of commission. Robinson noted that there are two memorial trees in Chauncey Swan Park. There is a large oak tree that is in memory of WWII veterans and another in memory Linda Severson, a longtime city employee. Rohrbach was pleased to learn of this and will keep this in mind. There may be a need to place something else for the WWII tree as it is quite established and large so cannot be moved. The other tree for Linda Severson may still be new enough that it can be transplanted. Claussen asked where the crane would be placed within the staging area. Staff reported likely on the south or west side of the park. Gnade said that she likes the small footprint that is being used for the new Moen building going up in the pedestrian mall. Yapp reported that this was a special situation and that the building footprint is smaller than what The Chauncey will be. He noted that the smaller footprint there is for construction staging, the longer a construction project will run. Westefeld asked if there is a trade off in cost in a smaller footprint project. Yapp said there may be when it comes to time and labor costs; however, the inability to store materials and having to truck them off site can be costly. Yapp noted that he would like to continue meeting with commission once a development agreement is in place. Rohrbach reported that the price that is listed for park renovation is based on the current concept plan (available on- line). Gnade noted that she noted that in one of the proposals the park was "flip flopped" and then City Council asked for them to eliminate that concept. She noted that the photo shows shading during the summer solstice and not what the shading will be like in the summer time. Yapp stated they did get input from other city departments about this idea (flip flopping the park); however, because the park is in a flood plain, staff did not recommend building on that site because it would have meant the necessity of raising the first floor of the building and the Washington Street sidewalk to above the flood plain. Elliott said that she thinks the concept is exciting and appreciates that the commission is being involved in discussions. Westefeld asked what the next step is in the process. Yapp reported that the hearing regarding the requested CB -5 rezoning will take place on May 14. There may or may not be a vote during that meeting. From there City Council will need to sign a development agreement. The City would then need to agree to sell the property to Moen and the property would need to rezone to CB10 (downtown). Younker asked who would be responsible for the theatre, the movies in the park, etc., would there be a slope, and would there be power feeds. Yapp said that these are all good questions to address during discussions regarding the development of the park. Claussen said the only issue he was aware of was the fact that the initial proposal was for the building to be 20 stories. Yapp confirmed that the building will not be 20 stories. The graphic shown to commission on this evening shows 16 stories. Yapp further noted that where the city ends up on the height is part of the negotiations. Bourgeois asked Yapp if it needed to be at least 16 stores to make it valid. Yapp said he could not answer that question but knows that seven stories will not work for the concept. PARKS AND RECREATION COMMISSION May 8, 2013 Page 4 of 8 Yapp reiterated that once an agreement is in place he will come back to commission to talk more details. HOSPICE MEMORIAL: At the April commission meeting, Julie Johnson with Iowa City Hospice discussed with the group some ideas for enhancing the Hospice Memorial located at Willow Creek Park. After some discussion it was determined that this item needed to be placed on the May agenda for a formal vote. Gnade noted that she had a few questions after looking at the memorial. She noticed that there were a lot of bricks in the ground and wondered why they were not yet inscribed. Those bricks were placed during the 15th year celebration commemorating 15 years of volunteers. They will likely add more in the future. Donor names will go on the granite. Elliott noted this memorial was all donated; the City donated the labor, Project Green donated plants, and a group of Hospice volunteers maintain the space. Gnade asked if Hospice had considered a shorter memorial. Elliott said she doesn't know for sure, that it may have been due to the depth of the planting. Moved by Younker, seconded by Westefeld to approve the proposed improvements of the Hospice Memorial located at Willow Creek Park in Iowa City. Motion passed 7 -3 with Laurian being absent and Elliott and Gnade abstaining. DOGPAC UPDATE: DogPAC board members were not able to be present Moran told the commission of the "Prairie in Progress" project proposed for Thornberry Off -Leash Dog Park. The idea is that a prairie will provide a new area for dogs to explore but will also provide water quality. Parks staff tilled up about 25% of the area that was proposed; however, there has since been a petition started to prevent this project from completion. Those opposing say it will likely create an infestation of ticks. Moran is working with both groups to resolve. Westefeld asked Moran if he thinks this will go to Council. Moran said based on the format of the petition he believes that it will. Commission did not vote on this. There will be more discussion at the June meeting. Bourgeois noted that all special event requests for the dog parks will be turned over to DogPAC. At this time they are planning for a couple of adoption days and perhaps a health fair as well. Bourgeois would also like them to consider a microchip event. Elliott commended Bourgeois for his improved relationship with DogPAC. NEIGHBORHOOD OPEN SPACE REVIEW: None RECREATION DIVISION REPORT: Dyson announced that summer class registration started on May 2 at the Recreation Center. This process is going very smoothly. Dyson also stated that the division will be PARKS AND RECREATION COMMISSION May 8, 2013 Page 5 of 8 taking over staffing of City Park Rides. These rides have been contracted out to nonprofit groups in previous years. Dyson is in the hiring process at this time and the rides will open on Saturday, May 25. Staff is in the process of prepping City Park Pool for its opening which will also take place on Saturday, May 25. PARKS DIVISION REPORT: Robinson reported that the Fairmeadows Splash Pad is progressing nicely with the poring of the concrete pad to happen soon. Walls will go up for the pump station soon after. The last bit of the underground water main is being placed at Thornberry. This system will provide for much better irrigation of the dog park. The contracts for shelter #6 are being reviewed by the Legal Department. The preconstruction meeting for this project will likely take place next week. Reno Street shelter is being constructed now. Fields 1 through 4 at Napoleon, as well as soccer fields 6 through 9, are performing very well. The new sand cap has allowed for very good drainage thereby requiring very limited cancellations. Robinson said that fields 1 through 5 at the soccer park will be next on the list. DIRECTORS REPORT: TTRA: This project is progressing nicely, even with the rain. The light fixtures have been put up in the parking lot. Fin and Feather are very close to moving into the marina building. Their goal is to be there by Memorial Day. They will offer kayak, paddle boats and other water sports rentals as well as offer concessions. Moran has sent letters to donors requesting memorial benches etc. to further discuss. There is a big push for limestone benches. Tony Malkusak from Abundant Playscapes is working on a natural, all- inclusive playground plan. Moran noted that there will be a soft opening the first part of August with an official grand opening the weekend of August 24 and a cancer walk in Terry Trueblood's honor on August 25. Donations for the cancer walk will be split 50/50 between the park maintenance fund that was set up by Pete & Dee Vanderhoef, Johnson County Foundation, and the American Cancer Society. Ashton House: The request for Ashton House construction goes to Council on May 14. Bids will be due for the project by June 18. Moran anticipates this to be a three to four month project. Ambassador Program: Moran announced that the Ambassador program was launched at the end of April. This program is a collaborative effort between city departments and the Downtown District. This program will allow visitors and residents to ask questions of designated city workers who will offer directions and information and will help enforce policies within the area, while continuing their regular duties. The Fairmeadows Neighborhood would like to hold a grand opening at the Fairmeadows Splash Pad. They would like to have this event on Sunday, June 23 at 2 PARKS AND RECREATION COMMISSION May 8, 2013 Page 6 of 8 p.m. The event will include a puppet show by Eulenspiegel Puppet Theatre. The park will be open prior to this official grand opening date. Moran distributed to commission a document titled "Property Tax Plans Still Far Apart", from the Des Moines Register. He pointed out the costs for government on page 3 stating that if this proposal passes as written, the city stands to lose $621,000 in funding with parks getting a 1.5% cut. Taylor mentioned that there is a new trails map being released. Moran noted that there are currently copies available in the Parks and Recreation Department lobby. CHAIRS REPORT: Claussen mentioned that he read an article about a new farmer's market opening in Iowa City on Tuesdays. Moran noted that this is a market that was created by Marcia Bollinger, Neighborhood Services Coordinator in the Planning Department and her intern. This market will run on Tuesdays from 3-6 p.m. from May through October. These are the same days and hours as the previous Sycamore Mall market that has been closed. Hamann asked why these hours were chosen. This, again, was the same hours as the previous Sycamore Mall market ran. There seems to be a lot of traffic on that side of town during those hours because of the nearby schools (parents picking up kids and then stopping at market on their way home). There are a good number of senior citizens that like this market because of its hours and location. Claussen noted that he attended a presentation about a potential white water park in downtown Iowa City. It said it was a very interesting proposal and he would like to see it happen. He said that the concept is to make it a more friendly and inviting environment around the river and make the river more of an attraction. Claussen announced that there was conversation about the possibility of the Commission returning to the boathouse for their summer meetings. Moved by Bourgeois, seconded by Elliott, to move the summer commission meetings to the Beckwith Boathouse beginning with the June 2013 meeting. Motion passed 9-1 with Laurian being absent. Please note that since the May meeting; the Beckwith Boathouse will not be available for the June meeting due to flooding. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Gnade wondered if a couple of Commission members should take a stance on The Chauncey project. Gnade is concerned about the height and the effect it may have on the park. Robinson noted that while it will certainly affect the growth of grass, they can still get grass to grow there. Claussen noted that it seems that the proposed changes to the park will dramatically change the character of the space. Elliott stated that she is pleased that the commission will be involved in the planning of the park. Younker too is in favor of working with the architects and MPO regarding the potential uses of the park. Commission would like to have John Yapp attend another meeting to further discuss feelings of the commission members about the project. PARKS AND RECREATION COMMISSION May 8, 2013 Page 7 of 8 Bourgeois commended the Parks and Recreation Staff present at this meeting for all of the work that they do. He requested that Commission write a letter to City Council letting them know of their accomplishments. Bourgeois and Westefeld agreed to work together on such a letter. Moran made note that they do not do it alone, stating "it takes a village," and that is the whole of the staff that gets it all done. Elliott said that the April Hospice Walk went very well and was very appreciative of Parks and Recreation Staff who were so accommodating and gave lots of help for the last minute rerouting of the event. Elliott also mentioned her concern about cars not stopping at trail crosswalks, specifically on Muscatine Ave. Moran will talk with Kris Ackerson about possible options. Moran noted that they get same complaint about bikers who don't stop. ADJOURNMENT: Moved by Bourgeois, seconded by Younker, to adjourn the meeting at 6:45 p.m. Motion passed 9 -0 with Laurian being absent. PARKS AND RECREATION COMMISSION May 8, 2013 Page 8 of 8 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD NAME N N N N Cl) Cl) M M M TERM (.0 n 0O °' o r N M v `n EXPIRES David 1/1/15 X X LQ X LQ X X O/E O/E X X X Bourgeois Clay 1/1/14 X X LQ X LQ X X X X X X X Claussen Maggie 1/1/13 X O/E LQ X LQ X X X X X O/E X Elliott Allison 1/1/14 X X LQ X LQ X X X X X X X Gnade Cara 1/1/16 X X LQ X LQ X X X X X X X Hamann Aaron 1/1/13 O ** X LQ X LQ O O Krohmer Lucie 1/1/15 X O/E LQ X LQ X X O/E O/E O/E O/E O/E Laurian Alex 1/1/16 * * * * * * X X X X X Taylor John 1/1/14 X X LQ X LQ X X X X X X X Westefeld Joe 1/1/16 X X LQ X LQ X X X X X X X Younker KEY: X = Present O = Absent O/E = Absent/Excused NM= No meeting LQ = No meeting due to lack of quorum * = Not a member at this time r CITY OF IOWA CITY -rm= MEMORANDUM Date: July 19, 2013 To: Mayor and City Council From: Bob Miklo, Staff Member of Planning & Zoning Commission Re: Recommendations from Planning & Zoning Commission At their June 20, 2013 meeting the Planning & Zoning Commission made the following recommendations to the City Council: 1. The Commission voted 6 -0 to recommend approval of REZ13- 00016, an application submitted by Larry Bell for a rezoning from Community Commercial (CC -2) to Mixed Use (MU) for 1.12 -acres of land located on Eastbury Drive north of Middlebury Road and to defer the applicant's request to rezone the portion of this parcel currently zoned Commercial Office (CO -1) to Mixed Use (MU) indefinitely. 2. The Commission vote 6 -0 to recommend approval of an amendment to Title 14: Zoning Code to allow the Board of Adjustment to grant a special exception for a non - conforming use or other unpermitted use that has been in existence for over 25 years that has been destroyed to more than 75% percent of its value, to be rebuilt. Additional action (check one) No further action needed Board or Commission is requesting Council direction _X_ Agenda item will be prepared by staff for Council action PLANNING AND ZONING COMMISSION APPROVED JUNE 20,— 7:00 PM — FORMAL EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Charlie Eastham, Anne Freerks, Phoebe Martin, Paula Swygard, Jodie Theobald, John Thomas MEMBERS ABSENT: Carolyn Dyer STAFF PRESENT: Bob Miklo, Sarah Greenwood Hektoen OTHERS PRESENT: Jeff Edberg, Brian Hartley, Peter Yohe RECOMMENDATIONS TO CITY COUNCIL: 1. The Commission voted 6 -0 to recommend approval of REZ13- 00016, an application submitted by Larry Bell for a rezoning from Community Commercial (CC -2) to Mixed Use (MU) for 1.12 -acres of land located on Eastbury Drive north of Middlebury Road and to defer the applicant's request to rezone the portion of this parcel currently zoned Commercial Office (CO -1) to Mixed Use (MU) indefinitely. 2. The Commission vote 6 -0 to recommend approval of an amendment to Title 14: Zoning Code to allow the Board of Adjustment to grant a special exception for a non - conforming use or other unpermitted use that has been in existence for over 25 years that has been destroyed to more than 75% percent of its value, to be rebuilt. CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. Rezoning Items: REZ13- 00014: Discussion of an application submitted by Jeff Miller Construction for a rezoning of 1.05 -acres of land located on First Avenue, north of Rochester Avenue from Low Density Multi - Family (RM -12) zone to Planned Development Overlay /Low Density Multi - Family (OPD /RM -12) zone. Freerks said the Commission was asked to defer this item until the July 18`h meeting. Freerks opened public hearing. Freerks closed public hearing. Planning and Zoning Commission June 20, 2013 - Formal Page 2 of 8 Eastham moved to defer REZ13 -00014 to the July 18th meeting of the Planning and Zoning Commission. Swygard seconded. A vote was taken and the motion carried 6 -0. REZ13- 00016: Discussion of an application submitted by Larry Bell for a rezoning from Community Commercial (CC -2) and Commercial Office (CO -1) zones to Mixed Use (MU) for 1.17 -acres of land located on Eastbury Drive north of Middlebury Road. Miklo showed where the property is on the location map. He showed a photograph showing existing development in the area. He said there are vacant tracts that are slated for commercial development that would line the streets, creating a main street or town square commercial pattern. He explained that the rezoning initially included two tracts, Lots 46 and 47 of Olde Towne Village and a portion of the adjacent property, which is zoned Commercial Office (CO -1). He said a portion of the adjacent nursing home development spills over onto the subject property, and there is some thought there can be a trade of some land. He said because the two property owners have not reached agreement the request is to defer this part of the application. Miklo said the site plan shows the intention to build two buildings, one with eight units and one with ten units. He said there would be parking behind the buildings and additional on street parking and two sets of garages. He said the garages would have to be made smaller if agreement is not reached between the two property owners mentioned above. Miklo said the current zoning would allow this property to develop with commercial on the ground floor and apartments on the second floor by special exception. He said the proposed zoning would allow the same thing, but would also allow the ground floor to be used for residential purposes, which is not allowed in the Community Commercial (CC -2) zone. He showed some illustrations of the proposed buildings and photographs of neighboring buildings. Miklo said in examining the Comprehensive Plan for this area, it does show a mixed use shopping center that was subject to a Conditional Zoning Agreement when this property was annexed into the city and that had a concept plan showing the layout that he had described earlier. Miklo said staff feels that the change from Community Commercial (CC -2) to Mixed Used (MU) is compatible with the Comprehensive Plan for this area and with the original development pattern that was subject to the original Conditional Zoning Agreement. He said staff also feels that it's compatible with the neighborhood in that it provides a good transition from the nursing home to the commercial development and also is compatible with the single family to the south. Miklo said the private commercial streets within the development would provide access to on- street parking as well as to the parking in the back. He said if these were ever used for commercial uses on the ground floor, staff anticipates that the residential users would park behind the buildings. He said staff is recommending approval of the plan subject to a Conditional Zoning Agreement requiring general conformance with the submitted plan. Freerks asked how lighting and signage would be dealt with. Miklo said the standards are a bit stricter in the MU zone so there may be less signage as a result. He said because the existing commercial zone is already within three - hundred feet of an existing residential zone, it already has the lower lighting standard. Planning and Zoning Commission June 20, 2013 - Formal Page 3 of 8 Eastham asked if the uses in CC -2 and MU are similar or identical. Miklo said they are similar. He said the MU zone is more restrictive in terms of intensity and has some size limits in terms of retail. He said it does allow offices, personal services, retail and restaurants with size restrictions. He said in the CC -2 zone there are no restrictions in terms of size of the retail, so you could have a more intense retail use with the current zoning. Eastham asked if both zones allowed street side parking for the commercial uses. Miklo said street side parking would be allowed in either zone. Thomas asked given the intensity of use, what would be the parking requirement. Miklo said the parking requirement for residential is the same in either zone. It is based on number of bedrooms. He said this plan exceeds the parking requirement and for the commercial it's the same, based on the square footage of the use. Thomas said there seems to be quite a bit of parking so his concern is if there is residential on the ground floor then the amount of parking and the way it's oriented with respect to the development would have an impact on that residential. Miklo said the street parking is intended to serve the overall development He said the applicant might want to consider land banking, landscaping some of that parking, but in the event that there's a commercial use, or a demand for it, it could then be paved. Freerks opened public hearing. Jeff Edberg of Lepic Kroeger said there has been lackluster development at Olde Towne Village due to the recession. He said this proposed plan would be a positive move for the development and would also provide a buffer between the care center and the development. He explained that on the plans, the first floor is built to commercial specifications but the units themselves look residential and consistent with the neighborhood. He explained that this would be only the second place in the city where someone could have their business in their home. Martin asked if these will have basements or storage if they are commercial spaces. Edberg said they won't. He thought most of the interest would come from service type business owners who wouldn't have a lot of stock. Thomas said he isn't seeing the live /work concept represented in the drawings. He said in the plans he sees bedrooms upstairs and common areas downstairs. Edberg said these will be built as residential, but they are large, so they could be modified. He said there would be ADA accessible bathrooms on the first floor. He said there are two different plans, one with the kitchen in front and the other with it in back. He said with either one, you would have to incorporate the business idea into your home space. Thomas asked Miklo if this concept is something we have in Iowa City. Miklo said there's no new construction where it's in place. Thomas said there was mixed use where the Red Avocado was and that was a clear distinction. He said he questions how the work aspect would work in this case given the floor plans. He asked Miklo if he sees an issue here. Miklo said as he sees it, these are primarily designed as residential and he doesn't see them as being heavily used for retail. Thomas said he has trouble figuring out how they could realistically be used as commercial. Edberg said it would be a hybrid and something Iowa City doesn't have a good example of except as home occupations. Freerks said if the kitchen were upstairs it would seem more like the old model of work/live. Edberg said it's rare to find a place where there are businesses on the first floor and living units Planning and Zoning Commission June 20, 2013 - Formal Page 4 of 8 above them where the access is common. He says what people want is to just walk upstairs to go home. Martin said The Mansion is an example of a building where the business was on the main floor and living quarters were on the two floors above, and the kitchen was, and still is on the main floor. Freerks asked if Edberg is planning to sell these in advance. Edberg said the entire building had been sold in advance to an investment group. Freerks asked if someone could purchase these beforehand and not have the amenities the way they are planned. Edberg said if someone had a compatible use, they could figure out how to do it. He said this is a chance to jumpstart Olde Towne Village and get it going. Thomas said he thought this plan would help frame the east edge and help define it as commercial. Freerks closed public hearing. Miklo said in terms of the parking issue, he did a count and if the trade doesn't go through between the nursing home and the adjacent property owner there will be thirty -six or thirty - seven spaces, which is what's required for the residential, so there's not much room to add green space unless this swap is successful. Eastham moved to recommend approval of REZ13- 00016, an application submitted by Larry Bell for a rezoning from Community Commercial (CC -2) to Mixed Use (MU) for 1.12 - acres of land located on Eastbury Drive north of Middlebury Road and to defer the applicant's request to rezone the portion of this parcel currently zoned Commercial Office (CO -1) to Mixed Use (MU) indefinitely. Martin seconded. Thomas said he supports this as a residential project but he feels that the site plan has more of a commercial feel to it, which somewhat detracts from its appeal as a residential development. He pointed out that there is right - angled parking along Eastbury Drive, which means that the cars and their headlights will be heading into the residences and will also be covering two feet of the sidewalk with the front of the automobile. He said if the parking were parallel on the west side of the street that would make it more pedestrian friendly and provide a continuous frontage for street trees. He said all of the aforementioned factors would have even more of an effect because the fronts of the residences are at grade. He also said that as a resident, he would not want public access between the buildings. Freerks said she saw what Thomas referred to as public access as a common area with perhaps benches and a fountain as people might be waiting for an appointment. Thomas said that is true if there is commercial activity, but he's inclined to think this will be primarily residential. Freerks said she understands the points Thomas has made, but sees this idea as a nice possibility. She said this is something they have wanted to see tried in the community, and she's willing to give someone the chance to attempt to make it happen. She says she thinks these spaces could be used for businesses. She says she believes this could be a catalyst for growth, and she sees that as needing to happen out in that direction. Martin said she thinks the market will dictate how these are going to be used, but that the possibility to have live /work space is good option. Planning and Zoning Commission June 20, 2013 - Formal Page 5 of 8 Thomas reiterated that the primary use will be residential and with that in mind, how will the site plan benefit that use. Miklo clarified that there is no walkway between the buildings. He said there are twenty -five angled parking spaces, and you could probably get twelve or thirteen if they were changed to parallel. He said the project would still exceed its parking requirement for what's on the site. Greenwood Hektoen said if they changed those parking spaces to parallel, they would still be general compliance with the concept plan, which is one of the conditions in staff's recommendation. Thomas said he's been out to that area, and he's not feeling that the purported village - pedestrian orientation is happening. He said he feels that all the buildings are destination retail commercial, and he feels that Iowa City needs better neighborhood commercial. He said he thinks the term pedestrian- oriented needs to be better defined. Eastham said based on personal experience, he believes there may be a wider range of commercial uses for these units than previously listed, most notably alternative health care. He said he thinks the change in the parking is a good idea. He said raising the units from grade level makes their accessibility more difficult. Thomas said his idea was that if you wanted a flush entry, which has an advantage if you're serving a public use, it would be mitigated by moving the sidewalk and the parking further away, so the setback would provide compensation for the fact that the units are at grade. There was discussion amongst the Commission whether or not they wanted to make a change to parallel parking a condition of their approval. Swygard voiced her reservations about having headlights directed toward the units at night with angled parking if it is strictly residential. She said she also thinks that residents may well park in front rather than going around to the back. The Commission ultimately decided not to make this a condition but hoped that their comments would be heard by the property owner and changes will be made. Freerks said she thinks this complies with the Comprehensive Plan and can be successful and would like to see more mixed use live /work in the community. A vote was taken and the motion carried 6 -0. Code Amendment Item: Discussion of an application submitted by Mike Hartley for an amendment to Title 14 Zoning Code to allow a non - conforming use that has been destroyed to more than 75% percent of its value to be rebuilt. Miklo explained that the applicant had a business in a Medium Density Single Family (RS -8) zone that was originally built as a hatchery and then converted to a dental lab. He said the property was destroyed by fire and it was later determined that less than twenty -five percent of the value of the structure remained, so it was not able to reconstruct as a nonconforming use. He said there is a provision in the Code that does allow some change in non - conformities to acknowledge businesses that fit into the neighborhood. He said this amendment would expand upon that provision to allow non - conforming uses that were destroyed to more than seventy -five percent of their value to seek a special exception from the Board of Adjustment to be rebuilt. He said that it was actually not clear whether all the required permits had been obtained in the past Planning and Zoning Commission June 20, 2013 - Formal Page 6 of 8 to make the dental lab a legal non - conforming use. Miklo explained the revised amendment that was sent to the Commission after learning this. Eastham asked Miklo to explain why the recommendation to allow unpermitted uses to continue requires those uses to have existed for over twenty -five years. Miklo said they want to make sure the business has a long track record and someone doesn't establish an illegal use and then get it validated by this action. Freerks opened public hearing. Brian Hartley, son of the applicant, read a statement from his father saying they intended to comply with any historic preservation requirements necessary and that the finished building will have the look of a single family home. He read a letter from Chris and Kathleen Peterson who live across the street from the subject site in which they stated their support for amending the Code as the first step in rebuilding. He said they have received a lot of other support from the community. He said rebuilding at this site is really the only option for them. Martin asked if the building the applicant wants to recreate would be just one residence. Hartley said it would. Peter Yohe of 907 Rundell Street said he feels positive about the Hartleys moving back to the neighborhood. Freerks closed public hearing. Thomas moved to recommend approval of an amendment to Title 14: Zoning Code as indicated in the staff memos. Eastham seconded. Eastham asked if the structure can be rebuilt as a residence. Miklo said staff's discussions have been that it will be designed so it can easily be converted to a residence in the future. Freerks said after consideration, she has decided that this amendment is the right thing for the community, as it creates an opportunity for flexibility when it's warranted. She said she sees this assisting the applicant as well as others in similar situations. Martin said she's very much in favor of this, because the subject property is part of her neighborhood. Eastham said this seems to be the best way of handling this individual circumstance as well as similar ones. A vote was taken and the motion carried 6 -0. Consideration of Meeting Minutes: June 6, 2013 Eastham moved to approve the minutes of June 6, 2013. Martin seconded. A vote was taken and the motion carried 6 -0. Planning and Zoning Commission June 20, 2013 - Formal Page 7 of 8 OTHER ADJOURNMENT: Swygard moved to adjourn. Eastham seconded. The meeting was adjourned on a 6 -0 vote. z O N in U (7 zH N 06 z E z J CL D O w w w U z z w F- Q M 0 N N 0 N 0 z N w w O LL Cl LLJ X X X x X X X X X X X x X X 0 M X X X m l x X X x X X x x 0 x X L- X X X X X X X x X o X X x X X ; X x v M Nxxxxxxx 4 X X X x x ; X X N X X x x X o X X M X X o X 0 X M 0 X x x X ; X X N X X x x X ;- X X N X X x x X ; X X X x x x x ,i x x �xxxxx;xx Iq XXXXXXX N X X X- X ; x x M X X X X x LO x v ,xxxxx Cl) xx w CO r CO r M r I-- r Lo r Lo r M r X 0 X x X X x i X x T- W_ J �W C�COMf�IC)00�M m=) J OUQ= = z O a X o 0 0 0 (D 0 0 0 W cQ�QYZQ�w w wCk�F- w W J Q:-QfYQ�2W z �QzW m� -J Qz J 2 Q 2 OUQ=a00 Q�aO C6 W �F- UQYZQ�aW W o H W~ O W 2 N 2winW w�aOW zawUimw -)F- � 0 z 1- w W J O LL z 0 X x x x x X X X X � X X X X M X X X x x X X N X x X x X x X r � X X X x x X N X X X X O X X M Nxxxxxxx CD o X X X X X o X 0 X X X 0 O) X X X X X X 0 X X X X 0 X 0 �oxxxXOo Iq XXXXXXX M X X X X x X x v Cl) w CO r CO r M r I-- r Lo r Lo r M r X o 0 0 0 0 0 0 W W_ J W J m=) J OUQ= = z O a = O cQ�QYZQ�w wCk�F- Q:-QfYQ�2W w�0�F- zowW mF-� cn Q) :3-0 U E X c o d Q Q Z II II II II X O W O Y Approved Minutes 2- b May 2013 MINUTES SENIOR CENTER COMMISSION MAY 16, 2013 ROOM 205, IOWA CITY /JOHNSON COUNTY SENIOR CENTER Members Present: Jay Honohan, Rose Hanson, Chuck Felling, Kathy Mitchell, Michael Lensing Members Absent: Mark Holbrook Staff Present: Linda Kopping, Kristin Kromray, Michelle Buhman Others Present: None RECOMMENDATIONS TO COUNCIL: None. CALL TO ORDER: The meeting was called to order by Honohan at 4:00 PM. APPROVAL OF MINUTES FROM MARCH 21, 2013 MEETING: Motion: To accept the minutes from the March 21, 2013 meeting. Motion carried on a vote of 5/0. Mitchell /Felling. PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: None. COMMISSION ASSIGNMENTS: Honohan will attend an upcoming city council meeting. STEERING COUNCIL REPORT: Mitchell reported that the Spring Forum was held on April 16th. Feedback regarding the presentation by the MSW students who worked with Kopping on the focus groups was positive. The Membership Committee will be working on improvements for next year's forum including a potential name change to "annual meeting" and a standard format to be followed from year to year. Approved Minutes May 2013 The Membership Committee is working on setting up a date for a Newcomers Breakfast to be held in July and is beginning to discuss a docent tour program at the Senior Center. The Outreach Committee is continuing to look for opinion page editorials. This month will be an article written by the MSW students regarding the focus groups and their experiences at the Senior Center. Kopping met with the noon rotary club in regards to the digital signage that the Senior Center has been looking into. The Program Committee is working on program ideas for fall. The trip to Van Buran County will take in July but the trip to Hannibal, Missouri is not going to occur this summer. On June 13th a presentation called "An Afternoon in a Chinese Courtyard" will occur in the Assembly Room. The presentation will include a poetry reading by Michael Chan, a tai chi demonstration and a DVD illustration of pipa music in the background. DISCUSSION ON DEVELOPING REGULATIONS FOR SERVING ALCOHOL AT SENIOR CENTER EVENTS: Honohan suggested that instead of incorporating the alcohol regulations into the operations handbook section 12.6.2 that a separate regulation for alcohol be made. The commission discussed Honohan's suggestions. Commissioners agreed that there should be no membership discount for rentals involving alcohol. OPERATIONAL OVERVIEW: Kopping reported that she has been in communication with the company who is installing the Senior Center's front sign. They will be installing it Friday May 17th Staff and a few members watched a demonstration from Four Winds Electronic Signage. This digital signage has the ability to display our weekly schedule, pathfinding maps through the building and information about the Senior Center and various programs. A number of screens were discussed and could direct new people to the building since the Senior Center has various public entrances and only one entrance has a receptionist. Kopping reported that the New Horizons Band has decided to table any discussion of leaving the Senior Center. Kopping reported that there has been discussion in City Staff meetings in regards to new Iowa property tax law which is expected to adversely affect the City budget. Approved Minutes May 2013 Kopping reported that the County has granted the Senior Center the $56,000 that was requested. This amount is the proportionate to the number of members that come from unincorporated areas. This money will not to be taken out the rural tax fund as requested but out of the general fund. STAFF REPORTS: Honohan commented that the Recycling Nomination submitted by Michelle Buhman to the Iowa Recycling Association was very impressive. COMMISSION DISCUSSION: Felling suggested that additional signage or information be available about the AED devices in the Senior Center. ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 5/0. Felling /Mitchell. Y) co ±o E_ C\1 cu o > @ a- M 0 \ _ E k g r ■ 0/ 04 \ k § m« � \ k x q k k X , , co 7 / 7 7 7 7 ' ' 4 N , X X X x q , X ce) 2 , x X X X q , k N , k x k X q , X N 5 > q 2 2 2 2 2 2 2 ' LO k X X X X q X , / 7 / k 7 7 k 7 ' % > » > » 2 2 2 2 2 2 2 ' y \ k X X k k / X i CD X x k X X k x , R \ 2 2 2 2 2 2 2 ' U) N e # # n n N n e O e e e e e � / � E C N N N N � � r � � � � R [ / R k ƒ / c = LL k _r_ c o k n ƒ f 0 d @ c k '/ E k U) G f / f = 2 ƒ K cn @ _ /fk �±25E $ $ % 2 E 2of E4 #ZZ 11 11 2 » 11 kO /2; f 2b(6) IOWA CITY TELECOMMUNICATIONS COMMISSION APPROVED MONDAY, JUNE 24,2013--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Nicholas Kilburg, Brain Elias, Alexa Homewood MEMBERS ABSENT: Matt Butler, Laura Bergus STAFF PRESENT: Mike Brau, Bob Hardy, Ty Coleman OTHERS PRESENT: Josh Goding, Bond Drager, Pope Yamada RECOMMENDATIONS TO CITY COUNCIL None. SUMMARY OF DISCUSSION Pope Yamada, PATV's attorney, said that he is still negotiating with Assistant City Attorney Sue Dulek regarding a provision that permits the city to assume PATV's assets if funding from the cable operator ceases. Although the contract period will expire before funding from Mediacom likely ends when they transition to a state - issued franchise in 2018, it is in PATV's and the city's interest to address the issues sooner rather than later. The language in the draft contract might not allow PATV to pursue an opportunity to pursue other funding mechanism and continuation of services to the community. It was not the intent of the contract to tie PATV's existence to funding by the city through the cable operator. PATV is interested in negotiating an ability to continue to provide public access services and have continued access to the channel in the event other sources of funding was obtained as well as what assistance the city might provide to secure alternative funding. Hardy said that in his discussions with city administration he was lead to believe that a joint PEG facility was off the table. The city administration has now indicated they are interested in pursuing a joint facility. There is no intention to move to a joint facility in the immediate future, as the interests of PATV's renter needs to be taken into account. A move to a joint facility will not be undertaken for at least one year. A document with a preliminary data analysis of the broadband survey was distributed. Brau asked Commissioners to look at the questions and forward any groups of questions that they would like to see further analyzed. Brau said he would be forwarding more analysis as it is finished. Once the analysis is finished the Commission will need to interpret the data and come to declarative statements regarding their meaning. APPROVAL OF MINUTES Elias moved and Kilburg seconded a motion to approve the amended June 3, 2013 minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Homewood noted there was a complaint report in the meeting packet and that there were only 2 complaints, both of which have been resolved. MEDIACOM REPORT Hardy said Grassley was on vacation and he had nothing to report. LOCAL ACCESS CHANNELS REPORTS The City Channel and PATV had written reports in the meeting packet. Goding reported PATV would hold their next guidelines workshop July 1. PATV's guidelines are being modified to reflect changes in the new draft contract. A special workshop will be given for an anti - bullying group at United Action for Youth. It is hoped that an on -going relationship with UAY can be developed. Drager reported Brent Palmer has been hired as the department coordinator with responsibility for the library channel. CABLE TV ADMINISTRATOR REP Hardy said he had nothing to report that isn't addressed in other agenda items. PATV CONTRACT Pope Yamada, PATV's attorney, said that he is still negotiating with Assistant City Attorney Sue Dulek regarding a provision that permits the city to assume PATV's assets if funding from the cable operator ceases. Although the contract period will expire before funding from Mediacom likely ends when they transition to a state - issued franchise in 2018, it is in PATV's and the city's interest to address the issues sooner rather than later. The language in the draft contract might not allow PATV to pursue an opportunity to pursue other funding mechanism and continuation of services to the community. It was not the intent of the contract to tie PATV's existence to funding by the city through the cable operator. PATV is interested in negotiating an ability to continue to provide public access services and have continued access to the channel in the event other sources of funding was obtained as well as what assistance the city might provide to secure alternative funding. PEG FACILITY Hardy said that in his discussions with city administration he was lead to believe that a joint PEG facility was off the table. The city administration has now indicated they are interested in pursuing a joint facility. There is no intention to move to a joint facility in the immediate future, as the interests of PATV's renter needs to be taken into account. A move to a joint facility will not be undertaken for at least one year. BROADBANDSURVEY A document with a preliminary data analysis of the broadband survey was distributed. Brau asked Commissioners to look at the questions and forward any groups of questions that they would like to see further analyzed. Brau said he would be forwarding more analysis as it is finished. Once the analysis is finished the Commission will need to interpret the data and come to declarative statements regarding their meaning. ADJOURNMENT Elias moved and Homewood seconded a motion to adjourn. The motion was approved unanimously. The meeting was adjourned at 5:59 p.m. Respectfully submitted, Michael Brau Cable TV Administrative Aide TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD (X) = Present (0) = Absent (O /C) = Absent /Called (Excused) Hoerschelman Bergus Homewood 5/28/11 X X X X x 6/27/11 x o/c x x X 8/27/11 x x x o/c X 9/24/11 X X X X X 10/24/11 X X X X X 11/26/11 X X vacant X X Kilburg 2/25/12 X X x x X Butler 3/26/12 o/c x o x X 4/23/12 X X X X X 5/21/12 X X X X X 6/25/12 X X X X X 7/23/12 x X X X X 8/27/12 x x x x X 9/24/12 X X X X X 10/22/12 X X X X X 11/26/12 X X X X X 12/17/12 X X X X X 1/28/13 X o/c X X X 2/25/13 X X X X X Elias 3/25/13 o/c x o/c x X 4/22/13 x x x x 0 6/3/13 X X X X X 6/24/13 x o/c z o/c X 7/22/13 o/c x x x x (X) = Present (0) = Absent (O /C) = Absent /Called (Excused)