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Home My WebLink About2013-08-29 Info Packet1 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org August 29, 2013 I131 Council Tentative Meeting Schedule SEPTEMBER 3 WORK SESSION IP2 Work Session Agenda IP3 Memo from Adm. Asst. to the City Manager: Permit Fees — Public Assembly / Parade Permits IP4 Memo from Public Works Dept.: Animal Care and Adoption Center — Presentation of Design Development Phase Plans IP5 Memo from City Clerk: KXIC Radio Show IP6 Pending Work Session Topics MISCELLANEOUS IP7 Memo from City Clerk: Police Citizens Review Board (PCRB) — Member Terms IP8 Letter from United States Postal Service (USPS): Relocation Project IP9 Memo from Senior Center Program Specialist: Mary Gravitts comments at 8/20 Council meeting regarding registration and membership fee IP10 Email from City Manager: Benton and Riverside Intersection IP11 Corridor Business Journal Luncheon IP12 Memo from staff: Rummage in the Ramp -2013 IP13 Copy of letter from Dir. of Transportation Services to SEATS Dir.: SEATS/ Paratransit Service changes IP14 Memo from Housing & Inspection Services Dir. and Housing Adm.: Grant Notification — The Iowa City Housing Authority received 15 vouchers and $65,147 for the Housing and Urban Development (HUD) and Department of Veterans Affairs Supportive Housing Assistance (VASH) program IP15 Email from City Manager: Dubuque Street Interchange IP16 Civil Services Entrance Examination: Maintenance Work I Wastewater Treatment IP17 Civil Services Entrance Examination: Mass Transit Operator August 29, 2013 Information Packet (continued) 2 IP18 Civil Services Entrance Examination: Police Records Clerk IP19 Civil Services Entrance Examination: Custodian Government Buildings IP20 Notice of Funding Opportunity — Housing Trust Fund Accepting Applications DRAFT MINUTES IP21 Human Rights Commission: August 20 IP22 Police Citizens Review Board: August 12 City Council Tentative Meeting Schedule Subject to change CITY OF IOWA CITY August 29, 2013 Date Time Meeting Location Tuesday, September 3, 2013 5:00 PM Special Formal / Executive Session Emma J. Harvat Hall Work Session Meeting 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, September 17, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, October 1, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, October 15, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall - .,.E z salw -. Monday,October 28, 2013 4:30 PM Joint Meeting /Work Session IC Public Library Tuesday, November 12, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Special Formal Meeting Emma J. Harvat Hall Tuesday, November 26, 2013 Noon -6PM Strategic Planning TBA Tuesday, December 3, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, December 17, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall 410 tsst Washington Street tows City, tows 52240 -1926 (3-191 356 -S000 (319) 356 -5009 FAX www.kaov.otj Special Formal / Executive Session 5:00 PM — separate agenda posted City Council Work Session Agenda September 3, 2013 Following 5:00 PM Special Formal Meeting Emma J. Harvat Hall - City Hall 410 E. Washington Street • Questions from Council re Agenda Items • Council Appointments [# 11 ] • Staff update on First Avenue grade separation project • Discussion of large assembly event permit fees [IP # 3 - 8/29 Info Packet] • Staff update on the Animal Shelter project [IP # 4 - 8/29 Info Packet] • Information Packet Discussion [August 29] • Council Time • Meeting Schedule • Pending Work Session Topics [IP # 5 & 6 - 8/29 Info Packet ] • Upcoming Community Events /Council Invitations CITY OF IOWA CITY i� .�,,.._ MEMORANDUM -" Date: August 29, 2013 To: Tom Markus, City Manager From: Adam Bentley, Administrative Assistant to the City Manager Re: Permit Fees - Public Assembly/Parade Permits Introduction: The City Manager's Office has been involved with approving public assembly and parade permits. These permits are used by many organizations and individuals to plan gatherings, races, marches, and other events. Back rg ound It has been past practice that the City Manager's office receives, distributes, and approves public assembly and parade permits for the general public. Any event held outside of city parks is under the jurisdiction of the City Manager's Office. When a permit comes in for approval, the Manager's Office sends copies of the permit to various departments which is then reviewed by staff prior to approval. After all comments are received, the Manager's Office collects and ensures that any issues with the event are followed prior to final approval of the permit. It has been the case in the past, that staff has dedicated a significant amount of time in ensuring that events are safe and protect the public. With over 150 permit applications submitted on average (increasing per year), the time it takes to review permits and assist with safety concerns, can be considerable. Furthermore, it has also been the case that staff has reviewed a permit application and then the applicant pulls the permit. The administrative costs for reviewing the permit are not recovered in this case. Discussion of Solutions: The average time spent by staff to review public assembly permits is approximately 14 -18 hours per week. With a conservative hourly rate of $25 per hour for staff time, the total cost -time comparison is approximately $350 -$450 per week ($17,500- $22,500 per year). The majority of staff time reviewing permits is devoted to events larger than 500 people or racing events that require the review and coordination from the Iowa City Police Department. For these events, it is not uncommon for city staff to spend a disproportional amount of time (over 10 hours, depending on the need to meet with the organizers) on reviewing those permits relative to smaller events. Implementing a cost recovery model for events that require significant administrative time will reimburse the city for costs associated with individual events throughout the community. Fiscal Impact: The cost -time comparison for one year's worth of staff time dedicated to reviewing Public Assembly/Parade permits is conservatively $17,500- $22,500. The following table highlights how the addition of fees ($50) will recover costs given a requirement of more than a 1 hour review per permit. August 29, 2013 Page 2 % of Permits Meeting Fee Requirements Cost Savings 100 $9,250 80 $7,400 60 $5,550 40 $3,700 20 $1,850 As the table notes, the cost - recovery model shows a maximum of a 52% recovery of staff time. Monies generated from this model would be routed to the general fund for general property tax relief. Recommendation: Staff would recommend researching and proposing a fee structure that aims to achieve a cost recovery model to recoup costs associated with events that require significant administrative time. + =mf ® CITY OF IOWA CITY MEMORANDUM DATE: August 28, 2013 TO: Tom Markus, City Manager FROM: Kumi Morris, Public Works Dept. VAN'- RE: Animal Care and Adoption Center- Presentation of Design Development Phase Plans The City of Iowa City has received funding from the Federal Emergency Management Agency (FEMA) to construct a new Animal Center to replace the previous facility damaged by the 2008 Flood of the Iowa River. The City has approval from FEMA to proceed with an improved project and timeline for the selected site. The City staff worked with architecture firm Neumann Monson PC on design development plans for a new facility. The design development plans are now complete and are ready to be submitted to FEMA for review. The former Animal Control Facility was damaged beyond repair in the 2008 flood. Operations since the flood have been housed in a rented facility south of town. us- IN The future Animal Center will be located on City property west of the Salt Storage structure at 3910 Napoleon Lane. This site has been approved by the Federal Emergency Management Agency (FEMA) for relocation. 28e agreements with neighboring jurisdictions are in place for proportional funding of the facility, based on a three -year average of animal intakes. Project costs, less FEMA reimbursements and Friends of the Animal Center fundraising, will be shared with Johnson County, Coralville, University Heights, and the University of Iowa. The City is solely absorbing the cost the property. The total project budget is $3 million and excluding fees and soft costs the construction budget is approximately $2.6 million. The following goals have been established for the project, to the extent that they can be achieved within the budget: • A functional, efficiently operable facility • Strong durable, lasting materials with low life cycle costs • Meeting the animal care and capacity needs, by following the 2010 Guidelines of standards of care in Animal Shelters, by the Association of Shelter Veterinarians • Safety of staff, volunteers and the public • A sustainable approach to the design While the building design has encompassed many sustainable goals, including creative approaches in working with MidAmerican Energy with system bundling packages, the facility will not be a LEED certified building and LED lighting and a geothermal system will not be incorporated into the building package due to budget constraints. Pending FEMA approval of the design development plans, the next step in this process is to proceed with producing plans and specification for bidding. - August 29, 2013 Page 2 The tentative Animal Center project schedule is as follows: September 2013 Final Plan Submission /Final FEMA review January 2014 Bidding and Award May 2015 Construction Complete cc: Rick Fosse, Public Works Department Sam Hargadine, Police Department &IENGtARCHITECTURE FILE\ProjectsWnimal Center Project \DESIGN 20121Council Work session presentation 09 03 2013XMemo to City Manager- Completion of Design Development Phase of Animal Center Project.doc CITY OF IOWA CITY 1P5 ..,..� MEMORANDUM Date: August 26, 2013 To: Mayor and City Council From: Marian K. Karr, City Clerk 0 Re: KXIC Radio Show At your August 20 work session meeting Council Members agreed to the following schedule: August 21 — Throgmorton August 28 — Hayek September 4 — Mims September 11 - Dickens September 18 - Dobyns Future commitments: November 27 - Dobyns U: rad ioshowappts.doc f CITY OF IOWA CITY PENDING CITY COUNCIL WORK SESSION TOPICS August 28, 2013 September 17, 2013 1. Staff overview of the Gateway Project status and design considerations October 1, 2013 1. Discussion of the design parameters for the Gateway Project Pending Topics to be Scheduled 1. Discuss concept of a community business attraction and anti- piracy compact 2. Continue the discussion on the sale or dispersion of public housing units 3. Discuss Gilbert/Highland/Kirkwood neighborhood concerns 4. Review the National League of Cities Institute for Youth, Education and Families report entitled, "City Leadership to Promote Black Male Achievement" (originally distributed in the 5/16/2013 Information Packet) 5. Discuss PCRB member term limits (ad -hoc Diversity Committee Recommendation) 6. Discussion of 2014 legislative priorities �? CITY OF IOWA CITY % -%-- =Mft MEMORANDUM "- Date: August 28, 2013 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Police Citizens Review Board (PCRB) — Member Terms At your August 20 Council work session you requested information on whether any PCRB members have served more than two terms. Attached is the member history for the Board. No one has ever served more than two terms. Police Citizens Review Board - Member Terms Board Member Term Begins Term Ends # of Terms Abigail Yoder 9/1/2008 9/1/2012 1 Bev Smith 9/1/2001 9/1/2005 1 Candy Barnhill Unexp 6/24/03 9/1/2005 Unexp David Bourgeois Unexp 4/22/03 9/1/2005 Unexp Donald King Donald King 9/1/2007 9/1/2011 9/1/2011 9/1/2015 1 2 Elizabeth Engel 9/1/2004 9/1/2008 1 Gregory Roth Gregory Roth Unexp 8/19/03 9/1/2005 9/1/2005 9/1/2009 Unexp 1 Janie Braverman 9/1/2008 9/1/2012 1 Joe Treloar Joe Treloar 9/1/2009 9/1/2013 9/1/2013 9/1/2017 1 2 John Stratton John Stratton Unexp 6/29/99 9/1/2000 9/1/2000 9/1/2004 Unexp 1 John Watson John Watson 9/1/1997 9/1/1999 9/1/1999 9/1/2003 1 2 Kingsley Botchway Unexp 5/1/12 9/1/2013 Unexp Leah Cohen 9/1/1997 9/1/2001 1 Loren Horton Loren Horton 9/1/2000 9/1/2004 9/1/2004 9/1/2008 1 2 Mazahir Salih 9/1/2013 9/1/2017 1 Melissa Jensen Melissa Jensen Unexp 11/16/10 9/1/2012 9/1/2012 9/1/2016 Unexp 1 Michael Larson 9/1/2005 9/1/2009 1 Patricia Farrant 9/1/1997 9/1/1999 1 Patrick Hoeft 9/1/2001 9/1/2005 1 Paul Hoffey 9/1/1997 9/1/2001 1 Peter Jochimsen Unexp 5/10/10 9/1/2013 Unexp Roger Williams Unexp 11/25/03 9/1/2005 Unexp Royceann Porter Royceann Porter Unexp 3/2/10 9/1/2012 9/1/2012 9/1/2016 Unexp 1 Vershawn Young 9/1/2009 9/1/2013 1 Current Member Current Member Current Member Current Member Current Member IP8 JUUNITEDSTATES - POSTAL SERVICE August 22, 2013 Mayor Matt Hayak City of Iowa City 410 E Washington Street Iowa City IA 52240 Dear Mayor Hayak: FILED AUG 2 7 2013 City Clerk Iowa City, Iowa It was a pleasure meeting you, other leaders of the community, and citizens of Iowa City who attended the meeting held on August 7, 2013. As stated in the meeting, the Postal Service proposes to relocate from the existing GSA building located at 400 S. Clinton Street to a site yet to be identified. As part of this project, a new "right- sized" retail customer services facility would be secured in the same general vicinity and internal carrier operations would be split between the new space and existing owned space located in nearby Coralville. After further assessment and input from community members during the August 70' meeting, the Postal Service has decided to proceed with this relocation project. In the near future, we will be reviewing potential sites for the new Postal facility. Our preference is to relocate to an existing building rather than seek a new construction option. In accordance with postal regulations, we will continue to keep your office and the community informed of any progress. As advised during the meeting, your office or any member of the community may formally appeal this decision in writing within the next 30 days. Please include in the appeal letter reasons that support your objection. Please mail to: Appeal/lowa City, IA Vice President of Facilities c/o Angela Kuhl 7500 E. 53`d Place, Room 1108 Denver, CO 80266 -9918 We also welcome input from the Iowa City community. For those who wish to communicate any concerns, comments, or suggestions regarding this project without a formal appeal, please send them to: Comments /Iowa City, IA Angela Kuhl USPS Real Estate Specialist 7500 E. 53`d Place, Room 1108 Denver, CO 80266 -9918 Please feel free to share this letter with your community in any manner you deem appropriate. A copy of this letter will also be posted in the lobby of the Post Office for the convenience of our customers. We look forward to working closely with your office during the completion of this project. Sincerely, Angela S. Kuhl Real Estate Specialist Facilities Implementation Team cc: District Postmaster [30 Day Lobby Posting] 7500 E 53RD ROOM 1108 DENVER CO 80266 -9918 [303] 227.5600 JU�i' UNITEDSTATES POSTAL SERVICE ,4 AUG 2 7 2013 City Cer>; Iowa City, Iowa PROJECT NOTIFICATION / ANNOUNCEMENT UNITED STATES POSTAL SERVICE PROJECT TO: PROJECT NAME: IOWA CITY, IOWA CONSOLIDATION /RETAIL RELOCATION See Attached List PROJECT NUMBER E -99520 FINANCE /SUBLOCATION NUMBER 184392 -G02 PROPONENT FEDERAL AGENCY: RESERVED FOR CLEARINGHOUSE INTERNAL COMMENT: United States Postal Service Facilities Implementation Team A 7500 E 53rd Place, Room 1108 Denver, CO 80266 -9918 TYPE OF ACTION(S): DESRIPTION OF ACTION(S): New Facility — Postal Owned ❑ The United States Postal Service proposes to: New Facility — Postal Leased ❑ Acquisition of Land /Building ❑ Vacate leased space within GSA -owned building Lease of Land /Building(s) ❑ located at 400 S Clinton Street, Suite 100, Iowa City, IA 52240 and relocate partial operations to Disposal /Development of Property ❑ USPS -owned space at 2150 James Street, Use Change ❑ Coralville, IA 52241. The USPS further proposes Lease & Renovate Existing Bldg 0 relocating the remaining operations and retail Environmental Issue ❑ services to leased alternate quarters within the general area, location yet to be determined. Other (Explain) ❑ ESTIMATED PROJECT SIZE: PROJECT SCHEDULE: BUILDING SIZE: 16000 SQUARE FEET Start: 08.22.2013 Site Size: TBD Estimated Completion Date: 04.22.2014 NEXT SCHEDULED PUBLIC ACTION: RESPONSE DEADLINE TO THE UNITED STATES POSTAL SERVICE IS 60 DAYS. (If applicable) Deadline Date: 10.30.2013 This notification is sent in accordance with USPS policy to voluntarily comply with the Intergovernmental Cooperation Act of 1968 (31 U.S.C. 6501) which provides for cooperation with federal, state, local and area planning agencies in the development of facilities. Date: 08.22.2013 Angela S. Kuhl, Real Estate Specialist, Facilities Implementation Team 1 ' 7500 E 53rd Place, Room 1108, Denver, CO 80266 angela.s.kuhl @usps.gov v UNITED STATES " ILE D POSTAL SERVICE AUG 2013 DISTRIBUTION LIST City Clerk .:owa City, Iowa. State Point of Contact IOWA District Manager Kathy Mabie District Finance Manager Iowa Department of Management State Capitol Building Room G12 Postmaster 1007 E Grand Avenue Public Affairs & Corporate Relations Des Moines, Iowa 50319 District Customer Relations Manager Telephone: (515) 281 -8834 Fax: (515) 281 -7076 Government Relations, Headquarters Kathy. Mabie@iowa.gov Mayor Mayor Matt Hayek City of Iowa City 410 E Washington Street Facilities Implementation Team Iowa City, IA 52240 UNITED STATES POSTAL SERVICE Area Vice President Drew Aliperto District Manager William J. Hermann District Finance Manager Sam Bilsing Stacy St. John Postmaster Public Affairs & Corporate Relations John Friess District Customer Relations Manager Perry Lin Sheila Meyers, Manager Government Relations, Headquarters Government Relations, HQ 475 L'Enfant Plaza, SW — Room 10804 Washington, DC 20260 -3500 Facilities Environmental Specialist Facilities Implementation Team Facilities Preservation Officers Facilities A/E Facilities Department Facilities Real Estate Asset & /or Leasing Manager PUT UNITEDST/.ITES POSTAL SERVICE August 22, 2013 Mayor Jim Fausett City of Coralville 1512 7t` Street Coralville, IA 52241 AM; Dear Mayor Fausett: It was a pleasure meeting you, other leaders of the community, and citizens of Coralville who attended the meeting held on August 7, 2013. As stated in the meeting, the Postal Service proposed relocating from the existing postal facility located at 420 10`x' Avenue to the postal owned facility located at 2150 James Street. As stated, the move of the Coralville facility is part of a larger project that involves nearby Iowa City's Post Office. Specific to Coralville, it was proposed that retail customer service and carrier operations would be relocated in its entirety to the existing owned property on James Street. After further assessment and input from community members during the August 7t` meeting, the Postal Service is re- evaluating its options in regards to the retail customer service portion of the plan. We have decided to proceed with the overall project in regards to relocating operations to the James Street facility; however, we will continue to review the best course of action regarding the retail customer service for the citizens of Coralville. I will be in contact with your office soon to discuss this issue further. As advised during the meeting, your office or any member of the community may formally appeal this decision in writing within the next 30 days. Please include in the appeal letter reasons that support your objection. Please mail to: Appeal/Coralville, IA Vice President of Facilities c/o Angela Kuhl 7500 E. 53r1 Place, Room 1108 Denver, CO 80266 -9918 We also welcome input from the Coralville community. For those who wish to communicate any concerns, comments, or suggestions regarding this project without a formal appeal, please send them to: Comments/Iowa City, IA Angela Kuhl USPS Real Estate Specialist 7500 E. 53rd Place, Room 1108 Denver, CO 80266 -9918 Please feel free to share this letter with your community in any manner you deem appropriate. A copy of this letter will also be posted in the lobby of the Post Office for the convenience of our customers. We look forward to working closely with your office during the completion of this project. Sincerely, Angela S. Kuhl Real Estate Specialist Facilities Implementation Team cc: District Postmaster [30 Day Lobby Posting] FILE111 AUG 8 7 2013 City Clerk Iowa City, Iowa 7600 E 53RD ROOM 1108 DENVER CO 80266 -9918 [303] 227.5600 1r CITY OF IOWA CITY MEMORANDUM Date: August 27, 2013 To: Tom Markus From: Michelle Buhman, Program Specialist Re: Response to Mary Gravitts comments at City Council meeting 8/20/13 This is a response to Mary Gravitts remarks during the community comment portion of the August 20, 2013 City Council meeting. Gravitts stated that Senior Center's registration software, Active.net, misidentified her friend's address which resulted in doubling her membership fee. Membership fees are processed through Active.net, a software program which utilizes a Geographic Information System (GIS) provided by Johnson County to identify residency. Occasionally the system does not recognize an address and further investigation from staff is required. In researching this issue I found that the member Gravitts was referring to in her comments resides at an address that is not recognized by the GIS. Because the member was eligible for The Center's low- income scholarship program she paid $10 for membership, the lowest rate available. Further investigation of this address was done after the transaction was complete. In the event the participant did not qualify for the discounted rate staff would have pursued the issue before collecting the membership fee. 08-27-77' IP9 IP10 Marian Karr - From: Tom Markus Sent: Monday, August 26, 2013 5:19 PM To: Marian Karr Cc: Geoff Fruin; Jeff Davidson; Adam Bentley; Eleanor M. Dilkes; John Yapp; Sam Hargadine Subject: FW: WO - Benton and Riverside - TTMYTP Attachments: WO - Benton and Riverside - TTMYTP.pdf Please place in the info packet. From: Jeff Davidson Sent: Monday, August 26, 2013 5:14 PM To: Tom Markus; Geoff Fruin Cc: John Yapp Subject: FW: WO - Benton and Riverside - TTMYTP MPOJC researched the traffic control at the Benton /Riverside intersection following the gentleman who spoke during Community Comment last week, and made the determination to install this additional sign. I would emphasize that the gentleman's incident led us to investigate the location, but the sign is being installed solely due to the engineering investigation. JD Traffic Engineering Action Request Form Date: August 26, 2013 Date of Action: As time permits To: John Sobaski; Streets Scott Amlong; Transit CC: John Yapp; MPOJC From: Kris Ackerson; Traffic Engineering Planner Request: Please fabricate and install (4) new 30" x 30" TURNING VEHICLES YIELD TO PEDESTRIANS (R10 -15) signs to the right of the right lane signal head on each mast arm at the Benton /Riverside intersection. Diagram: (if needed) New Signs Comments: This action is being taken due to heavy pedestrian traffic at the intersection and follows a pedestrian collision with a vehicle. Equipment Needed: (4) signs; (0) posts CITY OF IOWA CITY 11211 MEMORANDUM - Date: August 26, 2013 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Corridor Business Journal Luncheon 2013 Commercial Real Estate Luncheon Attend the CBJ's annual look into the commercial real estate market to learn about the latest commercial developments in the region and the challenges and opportunities facing developers. The luncheon will provide an opportunity to network with local business professionals and real estate experts. 2013 Program: 1. Developer's Panel Discussion Some of the region's most innovative developers will discuss current challenges and opportunities in the commercial development market in Iowa's Creative Corridor. Panelists: Joe Ahmann, Compass Commercial Services & Fusion Architects Gerry Ambrose, Ambrose & Associates Realtors Scott Byers, GibbsLambDrown Jon Dusek, Armstrong Development Company Terry Sill, SouthGate Companies Moderator: Casey Cook, Cook Appraisal LLC 2. Community Development Update Ron Corbett, Mayor of Cedar Rapids 3. New Development - Designs & Aesthetics Mark Seabold, Shive - Hattery Please let me know if you are interested in attending. , .® CITY OF IOWA CITY 1P12 �-, MEMORANDUM Date: August 14, 2013 To: Tom Markus, City Manager From: Marcia Bollinger, Neighborhood Services Coordinator Emily Ambrosy, Neighborhood Serv' oordinator InterrI( Jen Jordan, Recycling Coordinator Jane Wilch, Recycling Projects Assista t �✓ Re: Rummage in the Ramp — 2013 The seventh annual Rummage in the Ramp is over and was a huge success! The event continues to be a popular, win -win event for the City, non - profits and the public. Each year we receive great press about the event and have capitalized on that to help encourage the public to reduce, reuse, and recycle, not only for Rummage in the Ramp, but year- round. This year we received feedback from the Refuse Division and from several citizen "scavengers" that the curbs were cleaner. This year, we had 30 local organizations participate with over 240 volunteers. The organizations split the profits from sales; groups will each receive a check for $725 for their four hour shift. The City retained about $350 to cover advertising and disposal costs. About 250 staff hours are utilized to plan and execute the event and do follow -up analysis and reporting. Below are some statistics from the six years the event has been held. Annual Comparisons 2007 2008 2009 2010 2011 2012 2013 numbers of donors 250 320 564 648 664 553 797 number of shoppers 800 1124 2062 2124 2114 2581 2794 tons sold & diverted from landfill 20 19 24 25.8 23.5 21.1 28.7 tons to landfill 1.5 2 1.135 2.4 4.1 1.6 1.2 tons recycled (Goodwill, cardboard, scrap metal, a -waste ) 1.1 0.5 0.25 0.9 1.0 2.4 2.1 number of volunteers 70 105 155 215 270 219 240 income $4,090 $8,957 $13,540 $15,202 $17,930 $18,156 $20,311 donations (included in income ) $250 $210 $225 $229 $244 $399 $253 volunteer agency groups 10 12 22 28 30 31 30 income per shift $410 $698 $575 $515 $480 $550 $725.00 sponsors, advertisers 0 3 8 12 8 6,6 12 sponsorship cash 0 0 $650 $800 $0 $450 $1,060 Rummage in the Ramp 2013 was held in the lower level of Chauncey Swan Parking Ramp from Friday, July 26 through Saturday, August 3. This was the seventh year for the event, which was introduced in 2007 as an effort to keep reusable household items out of the Iowa City Landfill and redistribute them to households who could reuse them. The event is always scheduled in late July /early August, when annual lease turnovers occur. Other goals of.the project include: • Improving neighborhood relations between single - family homeowners and renters "~ • Utilizing the sales events to provide a way for low- income families, who may not be able to afford new items, to purchase furniture and household goods • Creating a fundraiser for local environmental groups and human service agencies • Reducing the workload of City refuse workers and private waste haulers For more information, please see the website at www.icgov.org /rummageintheramp, or contact Jen Jordan at the Landfill (Jennifer - Jordan _iowa- city.org or 887 -6160) or Marcia Bollinger at Neighborhood Services (marcia - bollinger _iowa- city.org or 356- 5237). 03-29-13� IP13 CITY OF IOWA CITY August 28, 2013 Tom Brase SEATS Director 4810 Melrose Avenue Iowa City, IA 52246 Mr. Brase: This letter shall serve as 30 days notice of changes to paratransit service as outlined in the General Terms of our contract for paratransit services. Under the current terms of the contract, Sunday paratransit service and discounted fares were set to terminate effective September 30, 2013. This has been amended with the following schedule: • January 1, 2014— Sunday paratransit service will terminate • July 1, 2014 — Discounted fare to be increased from 50% to 75% • January 1, 2015 — Discounted fare to be terminated Please feel free to contact me if you have any questions related to these changes. Sincerely, Chris O'Brien Director of Transportation Services City of Iowa City ► r 1 �at�1r. CITY OF IOWA CITY MEMORANDUM Date: August 29, 4013 To: Tom Markus, it ar From: Doug Boothroy, it Housing Administrator Re: Grant Notification: TF $65,147 for the Hoy Veterans Affairs Sum( Introduction: ar�d Inspection Services and Steven J. R ckis, Iowa City Hdasing Authority received 15 vouchers and ng and Urban Development (HUD) and Department of ive Housing Assistance (VASH) program Since 2008, the Iowa City housing Authority and the Iowa City VA Medical Center have partnered in the HUD -VASH program to pair housing for at -risk veterans and veteran families with supportive services. Our original and ongoing funding allocations support 35 rental assistance vouchers. On April 30, 2013, the Housing Authority was contacted by HUD to determine whether or not we would be interested in administering an additional 15 vouchers. History/Background: Seventy -five million dollars was included in HUD's FY 2008 Appropriations for the voucher assistance portion of the HUD -VASH program. The Iowa City Housing Authority administers the housing assistance portion of the HUD -VASH program. Ongoing VA case management, health and other supportive services is made available to homeless veterans in the Iowa City /Cedar Rapids Corridor through the Iowa City VA Medical Center. In order to participate in the program, the Veteran must commit to the VA's 5 -year case management program, be income eligible, and not subject to any lifetime sex offender registry. Grant Award: On August 21, 2013, HUD announced the Iowa City Housing Authority was granted $65,147 to support an additional 15 HUD -VASH vouchers to provide rental assistance for homeless veterans. The Iowa City Housing Authority will immediately accept referrals from the Iowa City VA Medical Center. 08-29-13 IP14 Partner with eligible VA medical facilities Appropriatious.Act). 'The Appropriations uppotive housing program for homeless is the 'second ofdute rounds of HM alations at (202) 708 -0380. tchers 08-29-13' IP15 Marian Karr From: Tom Markus Sent: Wednesday, August 28, 2013 1:32 PM To: Marian Karr Subject: FW: Dubuque Street Interchange Please share with the council - - - -- Original Message---- - From: John Yapp Sent: Wednesday, August 28, 2013 1:29 PM To: Rick Fosse; Ron Knoche; Shannon McMahon; Tom Markus; Geoff Fruin; Jeff Davidson; Rick Wyss Subject: FW: Dubuque Street Interchange FYI - I think all of us have been getting questions on the Dubuque / 1 -80 interchange project. There was some incorrect information apparently via Cedar Rapids radio stations that the WB off -ramp would still be closed this Saturday. An update from Iowa DOT is below. In summary, the WB off -ramp will be open starting Thursday, and Dubuque St through the interchange will be open two lanes in each direction. The WB ramp will be stop - controlled. The interchange project will be completed next spring. John - - - -- Original Message---- - From: Cutler, Catherine [DOT] [mailto:Catherine.Cutler @dot.iowa.gov] Sent: Wednesday, August 28, 2013 1:22 PM To: John Yapp Subject: FW: Dubuque Street Interchange Just an fyi. We had some incorrect information go out on radio stations in CR yesterday that the 1 -80 WB off ramp would be closed for football Saturday. - - - -- Original Message---- - From: hugh.holak @dot.iowa.gov [ mailto:hugh.holak @ dot.iowa.gov] Sent: Wednesday, August 28, 2013 12:08 PM Type of Contact: Media Date Of Contact: 8/28/2013 Time of Contact: 12:00 PM Contacted By: Dan Egger Business /Office: KRIC Radio City: Iowa City State: Iowa Phone Number: 319-350-2707 Fax Number: _- E -Mail: Submitted By: Hugh Holak Office: Manchester Rce Phone Number: 563-927-2397 Subject of Contact: Had heard conflicting reports about traffic on Dubuque Street for football and wanted to clarify what would be happening. Discussion /Response: I explained that we would be opening Dubuque to 2 lanes each direction on Thursday as well as opening the west bound exit ramp. The westbound exit ramp would be stop sign controlled. The south ramps for eastbound traffic would be controlled by a traffic signal. In order to have the interchange function during football season, we stopped the project, not finished it. We would be re closing the exit ramp and having two way traffic on the southbound side of Dubuque next spring to finish the project. Also explained that on 80 we were trying to have eastbound open to 3 lanes by the weekend all the way thru the area and westbound open to 3 lanes west of Dodge. They are removing barrier each night, so production rates will determine how much is able to be opened. We hope to have all the barrier removed by the second game on Sept 7. No additional follow -up is required r I IP16 �ftAwr��.'' CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356.5000 (3 t 9) 356 -5009 FAX www.icgov.org August 20, 2013 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker I — Wastewater Treatment Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker — Wastewater Treatment. Joel Fuhrmeister IOWA CITY CIVIL SERVICE COMMISSION Lyra VV. Dickerson, Chair 1 IP17 CITY OF IOWA CITY 430 East Washington Street Iowa City, Iowa S2240 -1826 (319) 356 - .5000 (319) 356 -5009 FAX www.icgov.org August 20, 2013 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Mass Transit Operator Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Mass 'transit Operator. William Bamber Justin Jones Steven Maier Kevin Parrott IOWA CITY CIVIL SERVICE COMMISSION LyraiW. Dickerson, Chair r 1 IP18 CITY OF IOWA CITY 410 fast Washington Street Iowa City, Iowa 52240 -1826 (318) 3S6 -5000 (319) 3S6 -5009 FAX www.lcgov.org August 20, 2013 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination— Police Records Clerk Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Police Records Clerk, Sara Van Eck IOWA CITY CIVIL SERVICE COMMISSION Lyra W. 'Dickerson, Chair IP19 i � 1 CITY OF IOWA CITY 410 fast Washington Street Iowa City. lowa 52240 -1826 (319) 356 -5000 (319) 3S6 -5009 FAX www.icgoy.org August 27, 2013 TO: The Honorable Mayor and the City Council RE Civil Service Entrance Examination — Custodian — Government Buildings Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Custodian -- Government Buildings. Robert Lee IOWA CITY CIVIL SERVICE COMMISSION Lyra W Dickerson, Chair IP20 Q� Housing Trust Fund of Johnson County 1 1 322 East Second Street F___1 Iowa City, IA 52240 Email: tchenbach @htfjc.org Website: www.htfjc.org Hcwft T wat Fund Office: 319.358.0212 Fax: 319.358.0053 lohnsoK County Board ofDlrectors Bob Dvorsky, President State Senator, 1r District NOTICE OF FUNDING OPPORTUNITY Steve Long, Co- President -elect Iowa City Planning & Community Development Bob Burns, Co- President -elect Burns &Burns, LC... Ron Mavrias, Secretary Private CitiZen John Warren, Treasurer Bergan Paulsen Jerry Anthony, University of Iowa, Urban dam' Regional Planning Robert Brooks, University of Iowa Building and Landscape Services Crissy Canganelli, Shelter House Maryann Dennis, Ex -ofcio The Housing Fellowship Kirsten Frey, Kennedy, Cruise, Frey and Gelner Steve Gordon, AM Management Ellen Habel, City of Coralvilk Chris LeFever, US Bank Tracey Mulcahey, City of North Liber y Phil O'Brien, Lepic Kroeger Realtors Scott Schroeder, MidWestOne Bank Rod Sullivan, Johnson County Board of Supemsors Larry Wilson, University Heights CitiZen Staff Tracey Achenbach, Executive Director Kelly Wenman, Operations Coordinator HOUSING TRUST FUND ACCEPTING APPLICATIONS The Housing Trust Fund of Johnson County is currently offering $350,000 in funding to support the development and/or rehabilitation of housing for income qualified households. Note: Funding will be awarded to applicants who support housing development or activities for low income households (80% or below AMI) or extremely low income households (30% or below AMI). Up to $50,000 of this funding may be awarded as a grant if the activity benefits populations below 30% AMI. Eligible applicants include businesses, nonprofits, builders, developers, and governmental agencies seeking funds for owner- occupied, affordable rental, transitional or emergency housing in Johnson County. Funds must be used by December 31, 2014. The application deadline is 5 p.m. on Friday, September 20th, 2013. An application, AMI guidelines, and additional information may be found online at www.htfjjc.org or by calling 319 - 358 -0212. IP21 Minutes Human Rights Commission August 20, 2013 — 6 P.M. Helling Conference Room PRELIMINARY Members Present: Harry Olmstead, Orville Townsend Sr., Diane Finnerty, Kim Hanrahan, Jewell Amos, Joe Coulter, Shams Ghoneim. Staff Present: Stefanie Bowers. Others Present: Jeff Edberg, Patty Quintero Rodriguez, LaTasha Massey. Recommendations to Council: No. Call to Order: Chair Townsend called the meeting to order at 18:00. Consideration of the Minutes of the July 16, 2013: Coulter moved to approve minutes, seconded by Ghoneim. Motion passed 6 -0. (Finnerty not present) Public Comment of Items Not on the Agenda: LaTasha Massey discussed her work in the community and also an upcoming event being held on August 28`x' at Uptown Bills to commemorate the 50'' Anniversary of the March on Washington. New Business: Human Rights Breakfast Members of the public and the Commission spoke on the possibility of changing the Business /Community Award to the Bill Reagan Community Award. Motion Ghoneim, seconded by Olmstead. Motion passed 6 -0. (Finnerty not present). Bowers will prepare and send a letter for Bill's family and The Arc of Southeast Iowa. The subcommittee will be Orville, Diane, Kim and Harry. Townsend suggested contacting Diane Penny for information that may assist in planning the breakfast. Ghoneim will contact the Press Citizen to see if they have any archives related to the Commission. Bowers will send out a press release requesting past Commissioners with any photos or information on past events to contact the office. Cultural Diversity Day This year the event is being held in the fall over homecoming weekend. Commissioners voted to participate in the event. Amos and Hanrahan will cover from 12 -2 pm. Commissioners will decide at the next meeting how to staff the rest of the time. Iowa Women's Music Festival The Commission will make a monetary donation in the amount of $25 for this event. Motion Ghoneim, seconded Coulter. Motion passed 7 -0. Annual Report (Draft) FY 13 With one repetitive sentence removed, Olmstead moved, Coulter seconded. Motion passed 7 -0. Coalition for Racial Justice Report Bowers will prepare a letter to the Coalition for Racial Justice thanking them for their hard work and time on the report. Proclamations Bowers will submit a proclamation to the Mayor for Hispanic Heritage Month. At the meeting in September, Commissioners can select who will accept it, if the Mayor chooses to read it. Updates & Reports: Conference on Racial Justice & Disproportionate Minority Incarceration Ghoneim updated the Commission on the tentative agenda of the conference scheduled for October 17. The conference will be held in the Lindquist Center from 10 am — 3 pm. So far former State Representative Wayne Ford, ACLU President Ben Stone and Professor of Law Adrien Wing are scheduled to speak at the conference. ADAAA Training The program was well attended. The program was recorded and streams on the City Cable website and replays on City Channel 4. SEATS Olmstead reported that beginning January 1, 2014 Sunday and half fare services will be eliminated. Education Subcommittee The subcommittee will meet with the Governance & Policy representatives of the school board. Immigrant Subcommittee The need for this to be a continual'agenda item will be discussed at the meeting in September. In the meantime, Hanrahan will write out a brief summary on the history of the subcommittee to present to the Commission at the September meeting. Building Communities Townsend reported that the group is looking at housing issues here in Iowa City. University of Iowa Center for Human Rights No report. Commission Finnerty noted that all the Awards for the Breakfast are named after Caucasians. Bowers will follow up with the full title of the Lifetime Achievement Award. Staff No report. Adjournment: Motion to adjourn at. 19:34. Next Regular Meeting — September 17, 2013 at 18:00. K Human Rights Commission ATTENDANCE RECORD YEAR 2012/2013 (Meetine Date) NAME TERM EXP. 9/18 /12 10/16/ 12 11/20/ 12 12/18/ 12 11151 13 1/28 113 2/19/ 13 3/19/ 13 4/16 113 5/21 113 6/18/ 13 7/16/ 13 8/20/ 13 Diane Finnerty 1/14/14 O/E O/E X X O/E X X X O/E X X X X Orville Townsend, Sr. 1 /l /14 X X X X X X X x X X X X Dan Tallon 1/1/14 X X O/E X X X X O/E X X X O/E R Kim Hanrahan 111115 X X X X X X X X O/E X X X X Shams Ghoneim 111115 X O/E X X O/E O/E X X X O/E X O/E X Jessie Harper 111115 O/E X O/E X X X X X R R R R R Jewell Amos 111115 - - - - _ _ _ _ _ _ _ X X Katie Anthony 1 /l /16 - - - - X X X X X R R R R Joe D. Coulter 1/1/16 - - - - X X X X X X X O/E X Harry Olmstead 1/1/16 X X X X X X X X X X X X X Andrea Cohen 1/1/16 - - - - - _ _ _ _ _ _ _ O/E Connie Goeb 1/1/13 X X X X Howard Cowen 1/1/13 O/E X O/E O/E David B. Brown 1/1/14 R R R R R R R R R R R R R Henri Harper 1/1/14 R R R R R R R R R R R R R KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = No longer a member R = Resignation CALL TO ORDER: MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: STAFF ABSENT: OTHERS PRESENT: DRAFT 8 —Z9 -13 1P22 POLICE CITIZENS REVIEW BOARD MINUTES — August 12, 2013 Chair Joseph Treloar called the meeting to order at 5:30 P.M. Kingsley Botchway and Donald King Royceann Porter and Melissa Jensen Staff Kellie Tuttle and Catherine Pugh None Jim Steffen of the ICPD; Marian Karr, City Clerk; Stefanie Bowers, Equity Director; Danielle Holiday, Public. RECOMMENDATIONS TO COUNCIL 1) Expedite CPRB Ordinance 1) Accept PCRB FY13 Annual Report CONSENT CALENDAR Motion by King, seconded by Botchway, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 07/08/13 • ICPD Quarterly Summary Report (All quarters) IAIR /PCRB, 2012 • ICPD Quarterly Summary Report (1St &2nd quarters) IAIR/PCRB, 2013 • ICPD General Order 89 -04 (Civil Rights) • ICPD General Order 90 -03 (Personal Appearance and Uniform Regulations) • ICPD General Order 91 -05 (Investigative Task Force) • ICPD General Order 95 -01 (Emergency Operation of Police Vehicles) • ICPD General Order 99 -02 (Alarm — Open Door Response) • ICPD General Order 99 -03 (Prisoner Transport) • ICPD General Order 99 -05 (Use of Force) • ICPD General Order 99 -08 (Body -Cams and In -Car Recorders) • ICPD General Order 99 -10 (Domestic Violence) • ICPD General Order 99 -11 (Arrests) • ICPD General Order 99 -12 (Field Interviews and "Pat- Down" Searches) • ICPD General Order 00 -03 (Less Lethal Impact Munitions) • ICPD General Order 00 -05 (Off -Duty Conduct: Powers of Arrest) • ICPD General Order 00 -08 (Weapons) • ICPD General Order 01 -01 (Racial Profiling) • ICPD General Order 07 -02 (Detainee Processing) • ICPD General Order 08 -01 (Conducted Energy Devices) Motion carried, 5/0. PCRB August 12, 2013 Page 2 King had a question regarding the review process of the General Orders and if there was someone within the Police Department that does the review and would make the necessary changes in accordance with the new Board ordinance. Steffen noted that would be an administrative duty and would be taken care of. Treloar asked if those are part of the accreditation process. Steffen explained that they go through that process every three years and members from the Board come and randomly review policies, interview officers, etc. Botchway had additional questions regarding a specific general order. Motion by King, seconded by Jensen, to withdraw the original motion and put the consent calendar back on the floor for discussion. Motion carried, 5/0. Botchway had a comment regarding General Order 99 -11 (Arrests), Section III, Arrest/Citation. He wondered if there was a way to work something into the education component of the Board to let the public know their responsibilities at the time of being stopped by an officer or issued a citation. Treloar commented that it could be a special topic at a forum as a form of education. Motion by King, seconded by Jensen, to adopt the consent calendar as presented or amended. Motion carried, 5/0. OLD BUSINESS Council Resolution #13 -217 regarding staff review of Ad -Hoc Diversity Committee Recommendations (PCRB pages 11 -16) - Karr explained that the information in the packet were the red -lined versions of the proposed going to the City Council and that Karr and Bowers were there to answer any questions. Pugh asked whether 8- 8- 713(1)(c) of the City Code should be removed since the Board does not have the power to make the officer(s) meet with them. Karr said she would talk with City Attorney's office regarding. King questioned, and the Board agreed, if section I. Complaint Process, 135(b)(4) of the Standard Operating Procedures should be omitted, since the Board can only review complaints against a sworn Iowa City police officer. Karr will follow up with the City Attorney's office. Karr also gave an overview of the timeline of the documents going to Council for approval. Treloar and the Board thanked Botchway for his commitment while serving on the Board. Botchway left meeting (6:11 PM) Holiday introduced herself to the Board and commented on the accessibility of information on the City website. Karr stated that the City is doing a City wide overhaul of the website and providing more information on Twitter and Facebook. Improvements have been made, but the Board /City is always looking for suggestions. Porter also commented the various locations that information is now available. Karr suggested Holiday follow up with the City Clerk's office. August 12, 2013 Page 3 King asked if the Ordinance could be expedited. Karr explained the process for an ordinance and that the Board could request expedited action if it chose to. Moved by King, seconded by Porter to recommend to Council and request the CPRB ordinance be expedited. Motion carried, 4/0, Botchway absent. Holiday left meeting (6:27 PM) Karr and Bowers left meeting (6:30 PM) NEW BUSINESS DRAFT of FY13 Annual Report —The Board reviewed the FY13 Annual Report. Moved by Jensen, seconded by King to forward the FY13 Annual Report to Council as presented. Motion carried, 4/0, Botchway absent. BOARD INFORMATION Porter announced that she has filed papers and is a candidate for City Council (District B). STAFF INFORMATION Tuttle stated that the deadline for applications for the vacancy on the Board is Wednesday, August 14th at 5:00 PM. PUBLIC DISCUSSION None. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • September 10, 2013, 5:30 PM, Helling Conference Rm • October 8, 2013, 5:30 PM, Helling Conference Rm • November 12, 2013, 5:30 PM, Helling Conference Rm • December 10, 2013, 5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by King, seconded by Porter. Motion carried, 4/0, Botchway absent. Meeting adjourned at 6:35 P.M. II II II II II CI O QQ y eD °S tD H H �z CD �d N � � O N N O � W n 0 b r r n �I 0 i. r u UQ .. y� O�i L7 i'� ✓i /i �j O 00 DC Dt >C �C 9C A DC DC >C �C yC N W N D 00 yC yC yC �C >C N H H �z CD �d N � � O N N O � W n 0 b r r n �I 0 i. r u POLICE CITIZENS REVIEW BOARD GENERAL RESPONSIBILITIES Established in 1997, by ordinance #97 -3792, the Iowa City Police Citizens Review Board (PCRB) consists of five members appointed by the City Council. The PCRB has its own legal counsel. The Board was established to review investigations into claims of police misconduct, and to assist the Police Chief, the City Manager, and the City Council in evaluating the overall performance of the Police Department by reviewing the Police Department's investigations into complaints. The Board is also required to maintain a central registry of complaints and to provide an annual report setting forth the numbers, types, and disposition of complaints of police misconduct. The Board shall hold at least one community forum each year for the purpose of hearing citizens' views on the policies, practices and procedures of the Iowa City Police Department. To achieve these purposes, the Board complies with Chapter 8 of the Iowa City Code and the Board's By -Laws and Standard Operating Procedures and Guidelines. ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2013 Meetings The PCRB tentatively holds monthly meetings on the second Tuesday and special meetings as necessary. During FYI the Board held sixteen meetings and one Community Forum. ICPD Policies /Procedures /Practices Reviewed By PCRB The ICPD regularly provided the Board with monthly Use of Force Reports, Internal Investigation Logs, Demographic Reports and various Training Bulletins. The Department also provided various General Orders for the Board's review and comment. A senior member of the Police Department routinely attended the open portion of the PCRB meetings, and was available for any questions Board members had regarding these reports. Presentations In April of 2013 the Board held its fifth Community Forum as required by the City Charter. The Board did introductions and the forum was opened to the public for questions. There were four members of the public that spoke at the forum. Topics of discussion included the following: service dog awareness and recommendations from the Ad Hoc Diversity Committee. Board Members In October officers were nominated with Joseph Treloar as Chair and Melissa Jensen as Vice - Chair. Melissa Jensen and Royceann Porter were re- appointed to the Board in July of 2013 for four -year terms beginning September 1. COMPLAINTS Number and Type of Allegations Five complaints (12 -05, 12 -06, 13 -01, 13 -02, 13 -03) were filed during the fiscal year July 1, 2012 — June 30, 2013. Five public reports were completed during this fiscal period (12 -01, 12 -03, 12 -04, 12- 05, 12 -06) and two complaints were dismissed (13 -02, 13 -03). The remaining complaint filed in FY13 is pending before the Board (13 -01). Allegations Complaint #12 -01 1. Excessive Force - NOT SUSTAINED. 2. Harassment - NOT SUSTAINED. PCRB Annual Report FY 2013 — Approved 08/12/13 —1 3. Violation of Civil Rights - NOT SUSTAINED. 4. False Arrest - NOT SUSTAINED. Complaint #12 -03 1. Improper action jeopardizing the safety of his child - NOT SUSTAINED. 2. Improper Conduct— NOT SUSTAINED. 3. Improper Demeanor of both officers - NOT SUSTAINED. Complaint #12 -04 1. Illegal Search - NOT SUSTAINED. Complaint #12 -05 1. Harassment of complainant by officer on the Hwy 6 Iowa River Bridge - NOT SUSTAINED. 2. Harassment of complainant by officer at the Iowa City Public Library — NOT SUSTAINED. 3. Officers threatened complainant in the Ped Mall - NOT SUSTAINED. 4. Officers call every place complainant applies for a job and tells them not to hire him — NOT SUSTAINED. 5. Harassment of complainant by officers at the Robert E. Lee Recreation Center — NOT SUSTAINED. 6. Officer filed the simple assault charge in retaliation for the complainant filing a PCRB complaint - NOT SUSTAINED. Complaint #12 -06 1. Excessive Force - NOT SUSTAINED. 2. Illegal Search - NOT SUSTAINED. Level of Review The Board decided, by simple majority vote, the level of review to give each report, selecting one or more of the six levels specified in the City Code per complaint: Level a On the record with no additional investigation 4 Level b Interview or meet with complainant 1 Level c Interview or meet with named officer 0 Level d Request additional investigation by Chief or 1 City Manager, or request police assistance in the Board's own investigation Level a Board performs its own additional investigation 0 Level f Hire independent investigators 0 Complaint Resolutions The Police Department investigates complaints to the PCRB of misconduct by police officers. The Police Chief summarizes the results of these investigations and indicates in a report (the Chief's Report) to the PCRB whether allegations are sustained or not sustained. (If complaints are made against the Chief, the City Manager conducts the investigation and prepares and submits the reports.) The Board reviews both the citizens' complaint and the Chief's Report and decides whether- its conclusions about the allegations should be sustained or not sustained. The Board prepares a report which is submitted to the City Council. Of the sixteen allegations listed in the five complaints for which the Board reported, none were sustained. The Board made comments and /or recommendations for improvement in police policy, procedures, or conduct in one of the reports: PCRB Annual Report FY 2013 — Approved 08/12/13 — 2 Complaint #12 -01 The Board sees the need for more education on an individual's rights and responsibilities when responding to police officers' directions. Name - Clearing Hearings The ordinance requires that the Board not issue a report critical of the conduct of a sworn officer until after a name - clearing hearing has been held. During this fiscal period, the Board scheduled no name - clearing hearings. Mediation Officers and complainants are notified by mail that formal mediation is available to them at any stage in the complaint process before the Board adopts its public report. All parties involved must consent to a request for mediation. No mediations were convened this year. Complaint Histories of Officers City ordinance requires that the annual report of the PCRB must not include the names of complainants or officers involved in unsustained complaints and must be in a form that protects the confidentiality of information about all parties. In the five complaints covered by the FY13 annual report a total of eight officers were involved with allegations against them. ICPD Internal Investigations Logs The Board reviewed the quarterly ICPD Internal Investigations Log, provided by the Chief of Police. COMPLAINT DEMOGRAPHICS The following is demographic information from the five complaints that were completed in this fiscal year. Because complainants provide this voluntarily, the demographic information may be incomplete. * Category /Number of Complainants Aae: National Origin: Color: Under 21 0 American 1 White Over 21 3 Unknown 4 Black Unknown 2 Unknown Sexual Orientation: Heterosexual 0 Unknown 5 Marital Status: Single 2 Married 1 Unknown 2 Physical Disability: No 0 Yes 1 Unknown 4 Gender Identi Female 0 Male 0 Straight 1 Unknown 4 Sex: Female Male Unknown 2 0 3 1 2 2 Religion: Mental Disability: Unknown 4 No 0 Christian 1 Yes 1 Unknown 4 * Information is reported as presented by the person completing the form. PCRB Annual Report FY 2013 — Approved 08/12/13 — 3 BOARD MEMBERS Donald King Joseph Treloar, Chair Royceann Porter Kingsley Botchway Melissa Jensen, Vice Chair PCRB Annual Report FY 2013 — Approved 08/12/13 — 4