Loading...
HomeMy WebLinkAbout2013-09-03 TranscriptionSeptember 3, 2013 Iowa City City Council Work Session Page 1 Council Present: Champion, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton Staff Present: Markus, Fruin, Dilkes, Karr, Bentley, Fosse, Knoche, Rummel, Davidson, Andrew, Bockenstedt, Morris, Steffen, Moreno Others Present: Bramel (UISG) Agenda Items• Hayek/ Want to welcome everyone to the Council work session. Got a lot on the agenda here. So we'll jump right in. The first item is questions regarding agenda items. ITEM 7. PERSONAL PROPERTY IN THE DOWNTOWN - AMENDING TITLE 8, ENTITLED "POLICE REGULATIONS," CHAPTER 5, ENTITLED "MISCELLANEOUS OFFENSES," TO LIMIT STORING PERSONAL PROPERTY ON RIGHT OF WAY, TO PROHIBIT SOLICITING BY PARKING METERS AND AT CITY PLAZA ENTRANCES, TO PROHIBIT LYING ON ELEVATED PLANTERS, TO PROHIBIT LYING ON BENCHES DURING CERTAIN HOURS, AND TO RESTRICT USING ELECTRICAL OUTLETS. (SECOND CONSIDERATION) Throgmorton/ Matt, uh, I ... I think, uh, since we got considerable criticism last time for making people wait and then leave because we had scheduled this item so late in the agenda two weeks ago that we should consider at least, uh, moving it up tonight, uh... either to precede Planning and Zoning Matters or, I don't know if it's possible, precede most of `em, but I just want to toss it out there. Mims / What item (several talking) Throgmorton/ Oh, I'm sorry. Seven (several talking) Sorry! (several talking) Dobyns/ You wanted, uh, suggesting before, uh, P &Z items, Jim? Throgmorton/ Well that's what I'm suggesting but I ... I just think we need to, you know ... think it through and do what we believe is right. Champion/ I think the problem with that now is people might not be here then if we move it up. That... Throgmorton/ Well could be, but before ... they waited for a long time and then ... many of `em left because it was so late. Mims/ We have a lot fewer P &Z items tonight. We're going through i. We went through like n (both talking) This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 2 Champion/ ... a lot of, uh, talking about them, and I ... I would not want to move this up tonight. Dobyns/ The other thing is we might be doing a switcheroo (mumbled) last time that maybe they should look at the agenda, memorize it, pay attention to it, and come a little bit later, and then we... Champion/ Yeah (several talking) I understand why you want to do it, but this is not that... Dobyns/ In retrospect, we should have done that last time. Mims/ Yeah, I think there's a number of P &Z things that'll go pretty quickly tonight too. Throgmorton/ Yeah, my guess is maybe one, two won't (several talking) Yeah. Dilkes/ You can always move it later if you want to, if it appears that things are going late. Throgmorton/ Yeah, there's... there's a thought if we ... if we've gone on... Karr/ So it's by motion, you just simply make the motion and move it up. Mims/ Okay. ITEM 5b REZONING FIRST AND ROCHESTER — CONDITIONALLY REZONING PROPERTY FROM LOW DENSITY MULTI - FAMILY (RM -12) ZONE TO PLANNED DEVELOPMENT OVERLAY/LOW DENSITY MULTI- FAMILY (OPD/RM -12) ZONE LOCATED ON FIRST AVENUE, NORTH OF ROCHESTER AVENUE. (REZ13- 00004) (SECOND CONSIDERATION) [Discussion only at formal meeting] Hayek/ I mean there really only appear to be two ... I don't want to get ahead of ourselves, but two meaty P &Z items on the agenda in terms of what could generate input, so maybe we play it by ear. All right. Um, I wanted to mention, I talked to a few of you before our meeting, um ... the uh ... the First Avenue, Rochester uh, rezoning. Um ... there's a request to expedite, um, my sense is that there is not interest on the part of Council to expedite. Um, and Eleanor reminded me we can simply put it on the motion as a regular second consideration and just essentially ignore the request to expedite. So if there's interest in doing that, why don't ... why doesn't somebody tee it up as a ... as a second consideration. (several talking) Champion/ ... for a second consideration. Hayek/ Right. Yeah, so there's no ... there's no motion to collapse. Payne/ I have a question on Item 9. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 3 Throgmorton/ Well, uh, are we still on Item 7? Hayek/ We can go back to it. Payne/ I don't ... I'm okay either way. If he wants to stay on 7. Hayek/ Go back to 7 if you want. Throgmorton/ Well since we were there, urn ... there are several things I want to say about this. I ... I think we need to be clear about what the problem is we're proposing to solve, and my sense is that we ... aren't currently. I think we need to be clear about what values we have in mind when trying to solve that problem, and I think we're not clear about the values. Uh, and I think we need to thoughtfully consider whether the proposed ordinance is likely to deal with the problem as defined satisfactorily, and I think there are reasons to believe that is not the case. And, I can elaborate on each of those points if you want. I can do it now, or I'll do it in the formal meeting. Champion/ I think you should do it at the formal meeting. Throgmorton/ Okay. So, uh, then the only other thing I would want to mention, Connie, I mean I'm happy to do that, but the only other thing I'd want to mention is that, uh, I intend to propose amendments to the ordinance, and it seems to me tonight is not the time to do it because ... we haven't heard from anybody who's going to speak tonight, but what I would do in the formal meeting is give a general sense of...of the amendments that I intend to propose so that people will have it in their minds and do with it whatever they want to do. Uh, so ... I just want to lay that out there. Dobyns/ Eleanor, I had a question. For this or any consideration, if on second consideration we want amendments or codicils or whatever, does it ... can we do that? I mean, doesn't it really ... cause we approved it at first amendment under ... under a different description so then does it become a first consideration again? Dilkes/ It would, if there were substantive changes that you were making you would essentially back up to first consideration. Dobyns /Okay. Throgmorton/ Would, uh, would adding, uh, additional whereas clauses and modifying some existing whereas clauses constitute a substantive change? You'd have to look at it to judge, right? Dilkes/ Uh, normally I would focus on the actual ordinance itself, less so on the whereas clauses, I mean, cause they really have no, urn ... regulatory impact. Throgmorton/ Right. Okay. So probably not a substantive change for them. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 4 Dilkes/ Generally not. Throgmorton/ Okay, but there is one item that I think probably would be considered a substantive change. So ... in that case, if...if it's ... uh, if...if the amendment's proposed, seconded, and a majority agrees, then we'd have to start over, is that the way works? (several talking) Hayek/ Yeah. Dobyns/ I ... I guess from my thinking, Jim, is that I'm ... always very thoughtful about, especially you, Karen Kubby when she was saying about in terms of making some changes, um, I might or might not be open, I mean, if it's going to be a lot of wholesale changes, I need to be clear. I'd be more reluctant. I mean if we're going to like rewrite and wordsmith the whole thing, um, I think there's some really positive elements in this. Um, I ... I just wanted to share with you from me as a person is that I ... you know, you may want to think about picking your best, rather than just a more wholesale change. I don't know. I have no idea what the other five think. Throgmorton/ No, totally get it. So I guess during the formal meeting I'll state ... what I have in mind, without formally proposing amendments, and then come back at the third reading, formally proposing amendments. Champion/ Well no I think you should ... I think you should see if there's agreement... tonight, and not wait til the third reading (both talking) Dobyns/ ... going to be third consideration back to first and (both talking) Throgmorton/ ...yeah, but you're trying... you're getting me trapped there if we do that then, you know, cause... Champion/ We're not trapping you. We're allowing you possibly to get what you want, but if we vote it down then you can always come again at the third reading. Throgmorton/ Okay! Okay. Uh ... I don't know who's going to speak, you know, maybe some other people will say something, but ... but okay, I'll ... I'll propose amendments, but do ...we would have to wait, assuming some people speak? Champion/ Uh huh. Throgmorton/ Could I propose amendments after they speak? Champion/ Yes. Dilkes/ Sure. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 5 Hayek/ Yeah. We'd ... I think we'd wait for the public discussion to close and for the Council deliberation to start, and then you'd ... offer those. Do you have them in writing? Dilkes/ Right. Right. Throgmorton/ This stuff is not easy to generate, you know, so ... but I've been working on it all week (laughs) all week basically. So, no I do not have it in writing. Hayek/ Okay. Champion/ Okay. Dilkes/ Just to note, that I ... I did put in the comment that I did make one change that I don't consider to be a substantive change. It was really a drafting error. Um, it was the comment, uh, Karen Kubby made about, um... Throgmorton/ Yeah. Dilkes/ Okay. You all saw that. Throgmorton/ I saw one typo too but, you know, I could show it to you later. Dilkes/ yeah. Throgmorton/ Okay so I'll ... I'll do that. Hayek/ Any other discussion on Item 7? Michelle, what was your item? ITEM 9. RECOMMENDATIONS REGARDING POLICE CITIZENS REVIEW - AMENDING TITLE 8, POLICE REGULATIONS, CHAPTER 8, POLICE CITIZENS REVIEW BOARD, BY REPEALING CHAPTER 8 IN ITS ENTIRETY AND REPLACING IT WITH A NEW CHAPTER 8, CITIZENS POLICE REVIEW BOARD. (FIRST CONSIDERATION) Payne/ Mine was on Item 9, urn ... changing the Police Citizens Review Board name to the Citizens Police Review Board. I seem to recall that when I was on... first on Council like two years ago, that we were told that we could not change the name of this board. Period. Because it was part of the Charter or something. Dilkes/ Well, it... it is part of the Charter, but I think you're complying with the Charter by, I mean, the Charter refers to it as the Police Citizens Review Board, um, so now it's going to be the Police Citizens Review Board, also known as the Citizens Police Review Board. Payne/ That's what it'll say in the Charter, because if we just... Dilkes/ No, no, no! We're not going to change the Charter. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 6 Payne/ Okay, cause I didn't get that gist at all by saying that we were going to replace title 8 with a new title 8, that it was going to be...'also known as' or `now known as.' Karr/ I think Eleanor's point is well taken. At one time we did talk about it in relationship to the Charter, okay, and we're not changing the Charter. We're only changing chapter 8, and that's why we didn't recreate the board, but we hooked it together with `formerly known as,' and that will always be part of the ordinance in chapter 8. Payne/ Okay, so in chapter 8, I ... I must have just missed it in there then. At the beginning or something it... Karr/ That's correct. Payne/ Okay, I just missed that. Mims/ (several talking) So is that why ... where it says 8 -8 -1 it still says `creation of Police Citizens Review Board?' Karr/ That's to tie it together back, that's correct. Mims/ ...and then in the paragraph it says (both talking) shall be known as the Citizens Police Review Board. Karr/ Correct. Mims/ Okay, cause I'd highlighted the... Karr/ It's a little clumsier than normal, because of that. Mims/ Okay! Thank you. Throgmorton/ I ... I have a question about it as well. Have, um ... uh, members of the pre- existing Ad Hoc Committee on Diversity had an opportune... been... been invited to take a look at, uh, the proposed... revision, or the new chapter 8 or whatever it's called? Mims/ I thought there was something in here where they had (both talking) Throgmorton/ That was the PCRB. Mims/ No, it's right in the whereases. Whereas the Ad Hoc Diversity Committee has reviewed the recommendations and made additional recommendations. Throgmorton/ Is that right? This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 7 Markus/ Well I ... I think you're asking something maybe a little different. the recommendation has been formulated and presented to Council. off, they do not exist any longer. Throgmorton/ Right. You're asking since They have not. First Markus/ Um, but that is their specific recommendation, that was their adopted (both talking) Throgmorton/ That's what it looks like to me but I ... I was just thinking of, you know, courtesy basically. Markus/ (both talking) ...and two of the Members that are on the PCRB were Members from the Ad Hoc Committee, as well, so... Throgmorton/ Right. Dilkes/ Yeah, there was (several talking) there was nothing too complicated about the amendments. Markus/ No. Dilkes/ They're pretty straightforward. Markus/ Plus we're updating all of that on our web site, with the specific recommendations, I suspect, and they know that. So I suspect they can monitor that, uh, at their leisure. Hayek/ Other agenda item questions? Okay, going once, going twice! Throgmorton/ (mumbled) Can you hold on just one second? Hayek/ Sure. Throgmorton/ Please. Yeah, I'm sorry. Yeah, great! Council Appointments: Hayek/ We good? Okay! Next item is Council appointments. We have one to make, Public Art Advisory Committee. There's one applicant. Dobyns/ (mumbled) Hayek/ And uh... Dobyns/ He call you guys too? Mims/ Yes, he did. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 8 Dobyns/ ...very earnest about it. Throgmorton/ Yeah! Hayek/ So we all on board for Brent Westphal? (several responding) Okay. All right, next item is staff update on First Avenue grade separation. Staff Update on First Avenue Grade Separation Proiect: Knoche/ All right. Good evening, uh, Ron Knoche, City Engineer. Um, just here to give you an update on not only the First Avenue grade separation project, but also kind of all the projects that are going on in that general vicinity. Um, you know, we ... we currently have ongoing construction on the Lower Muscatine, uh, Road project. Uh, that is, uh, current projections is the roadwork will be done this fall, uh, with some cleanup work that'll be done in the spring. Uh, the Sycamore Street intersection project is complete. We have to move the bus, uh, shelter back to where its original, uh, location was, but that'll be done this fall yet, and we have, uh, storm sewer project going on, uh, around the Core Fitness area, uh, that's this piece of storm sewer here that'll run over to the P &G, uh, drainage way that runs out behind P &G. Uh, that work will also be done this fall. Um, and that, um, leaves us with, uh, the First Avenue grade separation project. The current schedule on that is, um, that we are working on ... we had a letting of February of next year, looking at the bidding environment and our past experience that we had with Lower Muscatine, uh, staff is recommending that we push that project out to a 2015 construction year project. Um, basically what'll happen in 2014 is all the utility work that has to happen in order to, um, get that project to move forward. So we'll have, um, both fiber optic lines along the Iowa Interstate Railroad, uh, that has to be relocated. We'll have water main that we'd like to do as a separate project. (mumbled) a large 16" water main along First Avenue that we would, uh, relocate next year and then work with, um, MidAmerican and Mediacom and Century Link to get their, uh, utilities out of the way. So we'd be able to move forward in the spring of 15, uh, with the project that, um, at that point we'd have the utilities out of the way and ... and basically speed up the construction in regards to that work. It would still be a two -year construction project, so we'd be looking at 15, 16, uh, with the work being done in the fall of 16. Dickens/ There was quite a bit of concern from businesses in that area about the length of it, but doing it piece -meal, you think that the overall maj ...the majority of the bridge part will be within a year or two years? Knoche/ I ... I think we ... as we've, um, as we met with the property owners and we did our... our preliminary meeting with those neighbors, um ... we feel with ... within the first construction season of the actual roadwork being done that we will be, um, to a point where, uh ... we would have the ... actually so ... the way it's ... the way it's phased now, we have, um, going head -to -head and north, or in the current northbound lanes of First Avenue. There's four lanes now in that area. We'd go two lanes of traffic head -to -head on that northbound lanes as we do the excavation for ... in that southbound lane area. Um, This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 9 and then we would have a, the bridge would then be in place by the end of the first construction season, um, which at that point would allow us to have traffic continuously on First Avenue for the remainder of the construction. Urn ... there'll be some temporary delays obviously in there as we have to do some switchovers of traffic, you know, there'll be some temporary closures, but we'd work through that, um, and ... and make sure everybody in the neighborhood knows what's going on as the project's phased out. And the biggest concern that I have right now, so ... right now, February letting, you know, with Lower Muscatine project, you know, we tried a February letting with a May start, and our bids came in about a million dollars higher than what our final bids came in on Lower Muscatine. Um, and so I ... I feel that we'd be in a same situation with this project. If we try to bid a project in February, starting in April or May, it ... it's just, it's gonna increase the price of the project for us. Dickens/ ...a reason for the February lettings; that can't be done sooner or... Knoche/ It ... we ... there's federal (both talking) federal dollars are involved in this, and so there ...there's, we have to get all the property acquisition purchased and then we can start their DOT letting process, and ... and so ... and so it's not like it's a City project where we can maybe shorten up the timeframe from when plans are, you know, finalized to the, to time plans can be bid. Payne/ So when would you plan on letting it then? Knoche/ Uh, well ... what I would look at doing is ... is a September, October letting of next year. So basically a year from now. We would let the project. That would allow the contractor to get all the steel lined up, get all... basically get the bridge ordered, ready to go, and then everything'd be ready for them in that ... in the fall of the next year. So it be ... so the bridge would be going in place in... so we would (both talking) Payne/ ... when would the project start? Knoche/ It would start in the spring of 15. Payne/ So it would still start at...it would start a year late. Knoche/ It would start a year late, correct. Yeah. So we ... we wouldn't start at the spring of 14. We'd start at the spring of 15. Payne/ So if you let it in February and start it in the spring of the same year the prices are higher because they've already got their work lined up for what they bid in the fall? Knoche/ Correct. Correct. That's exactly correct. Champion/ I think also the good point that you made is this is going to take a lot of...if they get the bid, it's going to take a tremendous amount of organizing to get it all together, and I think that's going to be helpful to the contractor. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 10 Payne/ I ... I do too, it's just that, you know ... it's already... we're already a year later than people expected... Knoche/ I understand. Payne/ ...and then we're going to push it out another year, I mean, it's just ... one more, I mean, people are ... are you really going to do this project? You know... Knoche/ I understand. Mims/ When they start seeing the utility work next year, I'm sure they'll be convinced (laughs) that we're gonna do it! Payne/ Well we did the Lower Muscatine Road, MidAmerican did the work three years ago and it's just now being done so ... (laughter) Champion/ Oh, is it done? (laughs) Knoche / Right, and part of that was due (both talking) to the high bids that we received, right, so that's what we're ... yeah, that's what we're trying to avoid by ... by pushing the schedule back and move the utility work up. Payne/ I just think communication is the key here (both talking) Knoche/ No, I understand! Hayek/ What will the detour infrastructure be when we really start in earnest on First Avenue? Knoche/ So ... so as we start in earnest, there ... the plan would be that we would do this under constr ... under, we would do this under road, um, people would drive it the same way they drive it today. So we would drive it ... we would do it under, the construction under traffic. We would have (several talking) Payne/ ... one side, it would be two -way instead of four. Knoche / Right, correct. And then (several talking) and then at the time when we do have a situation where we have to have closures, um, it looks to me like the most likely detour, although not the best detour, would be to push `em out to Scott Boulevard and back around that way. Instead of have ... instead of pushing `em through onto Summit Street, you know, with back through the neighborhood. Hayek/ Okay. Champion/ People'll find their own detour. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 11 Knoche/ They ... they will definitely find their own detour. But the actual sign detour would be Scott Boulevard. Hayek/ Okay! Any other questions for Ron? Okay, thanks! Knoche/ Thank you. Champion/ Oh ... yeah, never mind. It wouldn't work. Discussion of Large Assembly Event Permit Fees (03): Hayek/ Next item is discussion of large assembly event permit fees. IP3. Bentley/ Mem ... (clears throat) Excuse me, I have a cold, and it only is getting worse as the day goes on so I apologize for that. Um, my name's Adam Bentley with the City Manager's office. Um, today just wanted to kind of briefly touch on a topic that we've kind of uh, held off on the work session a little bit. Um, but is something that we've talked about in our office, um, and that's permit fees. So, essentially the City Manager's office, um, utilizes a public assembly parade permit for two purposes. One is to, um, permit the use of free speech oriented events. So essentially those events like you've seen lately regarding the NSA or the Syria conflict. They can be advocacy events like the 100 Grannies or um, the Pride events. We also permit special events, as well. So you think of homecoming, the Pride parade, Summer of the Arts festivals, and Oktoberfest. So there's essentially two different kinds of, um, permittable events or things that we do in the Manager's office, and like I said, free speech oriented events, those events are the ones that are based on the First Amendment, and everyone has the ability to speak freely. They're typically small events, less than 50 participants. You'll often see them on the ped mall, um, or in a park. Um, about 50 to 60% of the requests that come into the City Manager's office are these kinds of events, and we, uh, aren't recommending any kind of fee for these events. They typically don't have a lot of staff involvement and uh, there's not a lot of organizing from our perspective that goes into executing the event. Um, not to mention I think Legal's position is that it would be somewhat co...it would be cost - prohibitive to have these events, or the costs of having them might be prohibitive, and so you couldn't necessarily charge for them. Would that be accurate to say? Dilkes/ Yeah, I..I kind of think of `em as stuff and no stuff events. Bentley/ Yeah! Yeah. Dilkes/ You know, if you're just assembling people and they're just there talk ... talking as opposed to parades where you have a lot of police needed and ... outlets and all that kind of stuff, and that's what justifies the permit fee. Bentley/ So then we talk about special events. Those are larger events, about 40% of our requests are this kind of events and they typically require a significant amount of staff time in order to coordinate them, whether that's with the Police Department, Transit, This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 12 Planning. These events often take a lot of our, like ... like Eleanor said, stuff. They take, uh, materials that we currently give away for free and so we are, uh, entertaining the possibility of having a permit fee associated with these events because they do like I said, they ... they take staff time and they... and they often times include a bun... a lot of material for the events to actually successfully occur. And so the fee would cover up to, uh, it would cover staff time. Would cover material use. Um, many times we'll get applications that come in that, uh, staff will participate in the process of organizing the event, but then the permit is, uh ... uh, not pulled, but the permit is, um ... the applicant will take their permit out of the process. And so we're left with a lot of staff time involved. Um, we did a quick comparison between, uh, different communities, and just kind of show you, uh, Des Moines, uh, Dubuque and City of Ames and Sioux City all, um, not every city has a permit fee, but these are just some and kind of get idea of what the ... the dollar amounts are associated with each, and they are for the most part to cover staff time and ... and material costs. So we are ... we don't have an official recommendation. This is more about just kind of getting your feedback, um, and whether or not you'd be interested in entertaining the possibility of having a, uh, permit fee. We ... we would recommend it, just to recover our staff costs and material costs. Um, and that's the presentation. So ... it's pretty quick, but really this is about getting input from you all and determining how you would like us to proceed. I guess the final point I'd make is that all of these costs ... the fee barely touches the actual cost involved — the staff time, um, the material. If you go to Aero Rental and you want to spend $50 for, uh, couple of barricades, you'll get literally maybe one or two barricades. So, urn ... you know, we don't see a lot of recovery here but it is ... it does recognize the ... the time that staff puts in it and the material costs associated with it. Champion/ I, um ... I, are we going to talk about this now? Hayek/ If there are ... yeah. Champion/ Okay. I ... would have a hard time doing it because it's such a pittance of money. And I think it's been more trouble to collect the $25 than you're going to get out of it. I just think the ... (mumbled) even getting somebody to deposit it at the bank. I don't know, it seems like a pittance to me. So... Dobyns/ But the serious, I can see where the trivial application but someone, I mean, a serious applicant with a large assembly, I would think they wouldn't be...it wouldn't be a trivial application, whether or not you have money. Um... Payne / And this would only be ... if, the way I read this would ... only things that required more than one hour to process? Bentley/ Yeah, that's not necessarily accurate in the, uh, memo. It really comes down to, um, it really comes down to, like Eleanor said, the amount of stuff that each event takes, and... and the reality is the staff would have to go back and determine what regulations and how we would judge each one of these, uh, different events, cause you could make the argument that the Pride festival, right, is also not only an event for, um ... advocacy of This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 13 their issue, but they also have a special event like a parade that it goes with it, and so staff would have to ... develop certain thresholds with each one of these ... have to develop universal thresholds with this, in order to kind of determine how much and when we apply the fee. Payne/ So it's... it's... your id ... your rec ... I don't know what I'm trying to say! Your, the idea would be every permit would, it would just be like I think it was, um, Ames said it was always a $25 fee period. Whether they actually the permit or not. If they applied for one they paid $25 with their application. Bentley/ Yeah, if they... if they were... if they met the thresholds for a fee, then yes. It would be a fee that they would have to pay. Regardless if they pulled it or not. Hayek/ (several talking) I ... I don't have a problem with it. Um ... personally. Payne/ Well, I'm kind of on both sides. One side says, yes, we should be recovering part of our costs. The other side is like ... this is the cost of doing business, you know. Dobyns/ Well I think it's consistent with the philosophy of making things more fee -based, that the City is moving to in part of our (both talking) Champion/ This is not fee - based. Dobyns/ Well... Champion/ Fee based means it would cover the costs. Dobyns/ Well, and I brought that up with Geoff earlier. I said it's not really covering it, but you know, I ... there is, I mean, these are groups in good faith who are trying to exert their fundamental right of free assembly. Um, and I guess I was convinced that this was a appropriate incremental application of our suggestion that the City start to recover some costs, and so I think it's a careful approach. I ... I, because it's careful, it almost seems not worthwhile, but I think it's ... it was convin ... I thought it was a good start. Connie, you can make the sense if you're going to do it, do it all the way or don't do it at all. And I guess I was convinced that it was an appropriate, uh, incremental response to something they've heard from us. Payne/ Well and I think $100 sounds like too much, but I don't think $25 does. Dobyns/ It's an incremental response. It's ... it's a symbolic, I mean like, you know, sometimes you go just making someone pay a little cash on the barrel head, makes `em be a little bit more serious about, you know, what they're buying. And there's a lot of psychology here and I... and so I... I support it, even though I totally get what you were saying, cause it was the same thought I had. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 14 Hayek/ And let's remember that even with ... with our fee -based approach to things, you know, we only have a goal of hitting a 30 or 40% recovery of costs anyway, and so the intention has never been that they fully pay for themselves. Champion/Well yeah, but ... more so in ... in housing inspections and things, they work toward, but you know, I ... I'm not going to make a big argument out of this. It just seems like such a pittance of money to me that... Throgmorton/ I agree with Connie (both talking) Champion/ $25 — I spend that every half hour at the grocery store! (laughter and several talking) Throgmorton/ I ... I agree with Connie. Uh, but I want to ask you a question. Would I be correct in, uh, in assuming that many if not most of the organizations applying for this kind of permit receive funding, financial support, from the City? Bentley/ I think some of the larger ones do. Some of the... Summer of the Arts obviously receives funding. Throgmorton/ Yeah, so it makes ... makes no sense to get money back from them after we give them money. Bentley/ But there are ... there are many, many races; there are many, many 5K's; many, many groups, I mean ... every, United Way and (both talking) I would argue there's more that aren't receiving funding from the City. Throgmorton/ Okay, so then I'd say if we're ... if we're already giving, uh, an organization money for an event, that we should waive the fee for them because it's just ... it's just tossing numbers back and forth. Markus/ I think ... I think it's consistent application though too, Jim, that's why if you're going to categorize a group of these events, then you uniformly apply a ... true, the money may be a wash because of funding, but it's not always the case that that's going to go that way. Bentley / And just to address the (mumbled) administrative overhead comment. It ... it really would be nothing less, nothing more than what we typically do now. So whenever a ... a ambulatory vendor walks in or a mobile vendor wants to make a payment, they simply write a check. We provide them a receipt. So there's no additional ... I would ... there wouldn't be any additional necessarily staff time with charging a fee per se for something like that. Bramel/ Right now how, um, say you want to ... a group of students want to ... an advocacy group... advocacy group or whatnot wants to demonstrate or do something on the ... in the ped mall, how ... how do they go about that? Do they contact the City (both talking) and they say we're going to do this here. (both talking) This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 15 Bentley/ Yep. Bramel/ So that's how that works. Bentley/ They contact the City Manager's office and if it ... if it's a certain size or lower or higher, then they need a permit. It depends on where they have it. Um... Dilkes/ You said ped mall though. Or you said the... Bramel/ I did say ped mall but... (both talking) Bentley/ If it's ... if it's in the ped mall and it's less than a hundred people they don't need a permit. Bramel/ All right. So like Northside District, we had 65 people who were out there, maybe students and whatnot, uh... Bentley/ You could go out and have it. Bramel/ (both talking) ...kind of a, someone in the City Manager's office who kind of says yes or not to the (mumbled) Bentley/ Uh huh, yep. Bramel/ (mumbled) Throgmorton/ If you'd have an anti -war demonstration involving hundreds maybe thousands of people, it would require a permit and it ... and one would have to pay a fee, right? Bentley/ If...potentially if there was ... if there was a lot of organization around it. If it was a special event. Dilkes/ Okay, the idea here is that we don't care what the people are saying. You know, the content is irrelevant. So in the structuring of the fee, we will look at things like do they need to close streets, do they need... barriers, do they need amplification, you know, those kinds of things. Generally when you're just talking about assemblies of people, the idea is there likely wouldn't be a fee, but we haven't worked through all those details yet. Mims/ I don't have a problem with starting to put some fees on some of these things. Again, it's not recouping a huge amount but again I think it's consistent with the idea of.. in where it's relevant trying to get some fees in place to offset some of our City costs. So ... I don't have a problem with it. Champion/ What did we ... how many events are there a year? I mean, what are we talking about? Are there a hundred events? This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 16 Bentley/ We probably have somewhere between 150 and 175. Throgmorton/ ...big scale events like the ones that would, big scale events that (both talking) Bentley/ Yeah, oh, of those probably 75 to 100. Races. Mostly ... most of these are races, which require a signif...I mean I think it's important to note, requires significant, especially Police Department time and... Champion/ Oh sure! Bentley/ ...um, and organizing those things. Champion/ I ... I, no I understand that, but that's my whole point. Markus/ If you could be a fly on the wall in the Manager's office I think you'd be impressed or otherwise, uh, as to the amount of time that Adam spends (both talking) Champion/ Oh no, I'm not ... I'm not arguing that. I understand how much time it takes. Markus/ Yeah. Champion/ I mean, any time you organize `em it takes a lot more time than you think. My whole point, it's a pittance of money. That's all. I don't have to say anymore. Payne/ You ... you're looking at it more like the cost of doing business, for the City to do... Champion/ Right! It's $25! Mims/ Well, no, doesn't really say, does it, in here, I mean, you talked about a conservative hourly rate of $25 per hour staff time, but then the fiscal impact, the example is given was a $50 fee. So I don't know exactly what you talked about setting, but that was the example. Markus / And quite frankly, it doesn't... adding a fee to the application process does not require a whole lot of bureaucracy to resolve that. It's a matter of giving it to Treasury and having a receipt. Dilkes/ (several talking) You know you'll get the specifics back, if...if you look at the specifics and you're not ... um, cause it'll be by ordinance. Hayek/ It looks like there's a majority interested in having staff proceed to flush this out and come back with something more concrete. Mims / Uh huh. Bentley/ Okay. Thank you! This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 17 Hayek/ Thanks, Adam. Feel better! Bentley/ Thank you. Hayek/ Next is, uh, Animal Shelter update. Kumi! Staff Update on the Animal Shelter Proiect (04): Morris/ I'm Kumi Morris and I'm with the, um, I'm the Architectural Services Coordinator with Public Works. Um, we've just completed our design development phase with Neumann Monson, um, which pins down the building on its ... on the site, as well as the sizes of the spaces and the floor plan, the materials, and the building system. Um, the construction budget, as you probably have seen in the memo, is $3 million, and the excluding soft cost is about $2.6 million for the construction budget. We had five goals for the facility. First to create a functional and efficient operable facility. Second to use durable and strong materials that are long lasting with low lifecycle costs. Um, third is to meet the animal care and capacity needs by following the 2010 Guidelines of Standards of Care in Animal Shelters by the Association of Shelter Veterinarians. And fourth, um, to look at the safety of staff and volunteers and the public in the design, and lastly to design a sustainable approach, um, using bundling patches with MidAmerica, um, looking at the, um, site of the building, as well as the, um ... uh, building glazing and material costs. The budget constraints did not allow for it to be a LEED - certified building at this time. And, um, due to the high first costs, we will probably not be looking at a geothermal or LED lighting. Um, we may be looking at it as ... as possible alternates or ... um, however, um, we had looked at many other elements for sustainable design and Neumann Monson can talk a little bit more about that as we get into, uh, the slide show that we have prepared today. Um, the purpose is to just present the design and the, um, site, um, plans, and um, but if you have any operational questions, we do have, um, the Animal Shelter and the Police Department here. And lastly, we have, um, I believe Sally Ness is going to be presenting from Neumann Monson. Hayek/ Thanks, Kumi. Dobyns/ Kumi, I had a question. Where's the current facility that we're using temporarily, south of town? Morris/ It's, um, south on Sand Road, um, neighboring the ... I'm trying to think of the ... (several talking) Dobyns/ Oh, okay! Payne/ You've never been there? Champion/ (laughs) This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 18 Payne/ Apparently not! (laughter and several talking) Ness/ Good evening. I'm Sally Ness, Architect with Neumann Monson Architects. Uh, today we just wanted to show you a little bit more about, uh, the design progress, the design development phase, like Kumi, uh, just spoke about with the Iowa City Animal Shelter. Um, for those that aren't familiar, uh, the location is here off of Gilbert Street, and if you take a left off Gilbert Street onto Napoleon Lane, the site is located out at the end of Napoleon Lane. There's currently a Streets, um, administration building located here. The softball, um, fields are just to the north up here, if that helps anyone locate, or get acquainted to where we're at. Payne/ I'm assuming that that's high enough that it's not in the flood plain. Ness/ You are correct. (laughter) We have a slide just on that topic (several talking and laughing) That's probably the number one question! (laughter) As soon as they see the river! (several talking) Hayek/ Actually that's the Hancher site! (laughter) Ness/ So just to get a little bit more design - oriented here ... um, we've been working in coordination as well with the ... with the Public Works Department on their public works master plan down here and how we're utilizing, um, some common spaces, such as service roads and things like that as well. So we're looking at, uh, coming down Napoleon Lane and creating some sort of, uh, at least a drop -off and... and uh, turnaround loop, if not a... if not hopefully and add alternative additional parking lot in that location, as well. And with the, uh ... main entrance of the building located here at the north side, and our service roads, uh, which shares a service road that already exists here to the side and having also service area down to the southside. With a lot of our public spaces facing with, um, the views out to the existing bike path and to the river. Here's just the topic that you had just brought up a second ago. Um, in terms of the elevations. The 100 -year flood plain is at 642 feet, and that's represented by that solid, uh, red line going around on the site. Our ele ... we're proposing an elevation for the finished floor at 651 feet, so 9 feet above that 100 -year flood plain. It's also 7 -feet above the 500 -year flood plain. And so the dashed line is representing bringing in fill onto the site, just to bring that up to ... to the height that we need to so that 642 100 -year flood plain would push out away from our building. Throgmorton/ Sorry, could I ... I ask a question about that? Ness/ Sure can! Throgmorton/ Make sure I understood what you said. Ness/ Uh huh. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 19 Throgmorton/ So the 100 -year flood plain is 642 feet. The 500 -year flood plain is 7 -feet below 651, the finished floor? Ness/ No, it's 4 -feet, or is it 2 -feet higher? 644? Right? Throgmorton/ It's what? Ness/ 500- year's at 644, so 2 -feet higher. Dobyns/ So it's 100 (several talking) Throgmorton/ Two feet higher than the 100 -year flood plain? Ness/ Correct. Correct. Throgmorton/ Seriously? Dobyns/ It's 100 plus 9, or 500 plus 2? In terms of... Ness/ We'll be 900, or 9 -feet above the 100 (both talking) 7 -feet above the 500. Dobyns/ 500 plus 7, okay. I'm getting ready for two weeks from now. (laughs) Ness/ I probably went through it maybe a little backwards! (laughs) So does that kinda make sense to everybody? Throgmorton/ I'm surprised but uh, you folks are technical experts so I would certainly respect that. Mims/ It's very flat down there, Jim, so there's a lot of place for the water to go. So that's probably the reason (several talking) Ness/ Yeah, we've actually got a pretty good plateau right where the building is going, um, and we also the other reason why we want to get up to the elevation that we're proposing anyways is because we want to utilize that side service street that already exists, and so to be lined up with the curb, uh, and the elevations of that street, we gotta make sure that we're up that high anyways. Hayek/ Can you talk about the elevation of Napoleon and other access ways, um, in terms of flood levels? Are we gonna have ... could we foresee a situation where the Shelter's high and dry but we can't drive into it without special vehicles? Ness/ Um, I don't have a topo with me but I'm pretty ... I'm almost positive it rises up as we're going out of Napoleon. Markus / Rick can probably answer that question. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 20 Fosse / The ... the access is well above the 500 -year in the immediate area, but south Gilbert Street, as you head down there, uh, near Stevens Drive does fall below that 500 and below the 100 level. So you may need to go around on Sycamore, the same as we do for the Streets Division area. Dobyns/ Or McCollister. Fosse/ McCollister, yes, when that goes through. Dobyns/ (mumbled) Fosse/ But these localized roads are all above the 500 year. Hayek/ Thanks! Ness/ Uh, moving on just a little bit more with the site, we're showing some future expansion opportunities, both to the west with a feature, um, one of our cat wings. You'll get to understand the floor plan a little bit better when we get to the floor plans, but kinda the cat wing area. So, uh, for an expansion, and also an additional multi - purpose room up near the front of the ... front of the entrance, as well, and then with, uh, a substantial amount of future expansion to the south for additional wings as ... as they may grow and need it. And then another item that the ... that we wanted to plan for on the site was the future education center, which is meant to be a separate structure, apart from... apart from the actual building, as well, but make sure that there's actually room on the site for that. So and as we get into the floor plan, it's pretty basic how it's ... how it's divided up and split out here. Um, just to re -orient you again, the entrance, the main entrance is here now. So the ... the plan has now twisted to the ... to the right, um, so we have the main entrance on the right side of the paper. What's highlighted in blue is basically our core functions, so a spine of core support functions through the building. And then that divides out what we have as public circulation and access to all the adoption animals on one side of the core functions. And then on the other side we have the staff, um, and more private functions, and then um... essentially where the public wouldn't be going and where they don't want to see the animals, where we have stray animals coming in. There is a second level, kind of attic space if you will, um, dedicated for mechanical and storage space. It is not meant to be occupied space by ... by people. And then a little bit further, um, these are essentially the plan is divided into bars, where we have all the dogs lined in one bar. So again on that top side of the sheet, that's where all the adoption dogs are and on the bottom side is where all the stray dogs are. And then the cats as well. So the cats again for the adoption cats on the top side of the sheet, and then the stray cats on the si ...on the bottom side. And our administrative areas as well. And all are linked by our support and circulation spine. So, again, a pretty simplified, um, way to kind of organize `em, link them together, but get the separation we need from the different animals too. The dogs really need to be separated much further away than like the cats for the... mainly for acoustics and sound reasons and things. So, um, but also a plan that can be easily expandable and grow as they need to, as well. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 21 Dickens/ Is it cost efficient adding to it, I mean is it set up to... Ness/ It's set up ... yeah, definitely to add to it. We have it based on a 4 -foot modular grid even. Um, so every wing is exactly to a 4 -foot width and to 4 -foot chunks that we could just add on really efficiently. On all sides. Dobyns/ Where would you put exotic animals? Champion/ Yeah, that's what I was going to ask! (laughter) Dobyns/ Like Terry! (several talking and laughing) Ness/ We had (laughter) we do have a small mammal room right down here actually! (laughs) For those kinds of...for those kinds of animals. Dickens/ There's a lot of wild turkeys running loose throughout the town so... Ness/ Yeah, um ... if I go back, I can go back real quick here, go to a site plan. Dobyns/ Is there an example of our most interesting, exotic in the last decade, Rick, or (mumbled) think of in memory, I mean, any problematic animal that's been bequeathed to City control? Dickens/ ...looks like (several talking and laughing) Throgmorton/ Rick, my dog Watson (several talking) Ness/ (mumbled) (unable to hear response, away from mic) And ... and here's, back here in this area's where we were looking at a follow yard, like a fenced area of some sorts or ... exotic animals (both talking) Dickens/ That's still high enough over in that area too that it... Ness/ Yes. Yep! Yep, exactly. So if I skip ahead here, we also then just have some images then. Some design development renderings. This would be coming down Napoleon heading south, or excuse me, down Gilbert heading south, right before you would turn right onto Napoleon. You can see the building, the new center... located at the end. We wanted to situate the building on the site so that it wasn't tucked back too far and didn't have ... never had a glimpse of it, you know, the front door. You want to be able to actually see it when you turn down Napoleon Lane and know where you're going, and have a presence there on that site for them. Dickens/ Will it have more than one entrance, cause I know that goes by the, where the softball parking is for the ball diamonds (mumbled) This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 22 Ness/ It'll have one main entrance for the public. Dickens/ Okay. Ness/ There ... there are other areas that staff, um, can enter through, both secured unloading zones and everything as well, but there's one main area for the public, which is actually then divided into whether you're going to go through an adoption side procedure or whether you want to go through a re ... relinquishing an animal. So once you go through that front entry, there's actually two choices from there as to what procedure yet you're... as, for what you're there for. Dobyns/ What percentage of the animals are recycled back into domestication and which are euthanized? Ness/ I'd have to refer to maybe Liz about that. Dobyns/ And does that affect operations and volume capacity? Hayek/ Liz, you may have to come up here if you're going to answer or just sign language the answer and she can ... (laughs) Ness/ Come join me! (laughs) Liz Ford/ I don't have those figures in my head as far as, um ... how, percentages of how many would be euthanized or recycled, but certainly how ... how that percentage, um, changes throughout the year definitely affects operations and the ebb and flow and overcapacity and such. Dobyns/ I assume euthanization percentage would increase the amount of...I mean, I assume that's just a more complex operation? In terms of requirements, federal requirements or something or... Ford/ I'm not sure I understand your question. Dobyns/ Well I mean if there's a higher percentage of animals that are euthanized in terms of just hygienic, you know, precautions. I mean, I ... I'm just trying to ... if that changes over time, um, I'm just trying to think about is this area that's currently configured, without the additions, how adaptable it is if that percentage changes, keeping in mind there may be more hygienic requirements with euth ... euthanized animals. Ford/ Well... Dobyns/ Not a big deal in terms of capacity requirements? Ford/ I don't ... I don't think so. If I understand your question correctly, I mean I think... This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 23 Dobyns/ Okay. A lot of people don't understand my questions, but that's okay! (laughter) Champion/ Do you have your answer? Dobyns/ I have my answer, yeah! (laughter) Very good. Hayek/ I think his question is, is this about as flexible an approach as we can take? Ford/ We have really put a huge focus on making each space within this building as flexible as possible so that we can use, um, multi - purpose, yeah, very much. Thank you! (laughter and several talking) Ness/ So again, we just have a series of images here, um, as we get a little bit closer to the facility, um ... it's very, very simplified, um, but clean approach to the building. Uh, the site, the Public Works master plan site was to have a little bit more of an agrarian kind of theme to it, so we're trying to complement with that kind of theme, as well. Uh, we have the simple kind of pitched roof that, again, all the wings are the same width and everything like that so our roof is very simple and ... and uh ... uh, fits in real well together. So as we move just a little bit closer, obviously we want some opportunities for signage. Again, this is our ... our main entrance area here. As you'd be coming around the drop -off lane, looking at the front entry approach. And now from like the bike path side. If you're riding on the bike path along the river. With this wing being expandable to a multi - purpose room, coming out towards us. Step back just a little bit further ... and an overhead aerial, as well, just to kind of give a better picture. Payne/ So that middle section then is the cats, the long section is the dogs. Ness/ Correct. Here's the dogs, yep. So they even have ... we have the outdoor, um ... kind of, this is the public side all on this side here. We have the river kind of right back along us here, so the public side has that view out to those nice natural views out the end of each of these corridors. Essentially that's what the public is tr ... is traveling down to ... to take a look at all the animals. Um, so interior space for the adoption dogs and then there's also outdoor covered space, as well, here, and then these are the cat areas, and again, this was that wing that is expandable into a multi - purpose room in the future. Dobyns/ Was this shown to the Foundation? Uh, the ... the group that gave donations. I don't know what the name of it was. Hayek/ Friends. Ness/ Friends of the Animal Center Foundation. Dobyns/ Thank you, was it shown to that group? Ness/ Was it shown to them? This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 24 Dobyns/ Yes! Ness/ Yes! They've been a part of the process, the design process through all of our meetings. Dobyns/ Okay. (mumbled) Thank you. Ness/ ... actually here this evening. Dobyns/ Okay. Ness/ ... Director of the Foundation, as well. And ... that's what we have for a presentation! So we ... does anyone have another... another question? Throgmorton/ I ... I do have a couple questions. Uh, you may have already, um, answered the first one, um, but I'll ask it again. Uh, am I correct in assuming that the total cost, estimated cost is below, at or below the figures that we had in mind earlier, and at or below the figures that the other governments have in mind and ... there's no surprise for anybody there financially. Markus/ At this point, there isn't, but I think, you know, unfortunately I think some of the things had to get cut out of the building project. Some of the more sustainability types of improvements, uh, I think were mentioned. Geothermal and LED lighting and potentially we can roll those back in as an alternate, but at the end of the day it all comes down to what the bids are, not what the estimates are. So ... I guess we'll revisit this once we get the bids and ... and know where we're at at that point and hope that those bids come in, you know, uh, within the confines of what we have told our partners in terms of this, or else we'll have to circle back to them. Throgmorton/ Right. Okay. Markus/ We did invite, um, and... and make notice to those that are participating with us tonight so... Throgmorton/ Yeah, well, as ... as you can imagine I'm not really happy with the absence of those particular sustainability features. Markus/ Nor are we! Throgmorton/ But I understand and that ... you've answered the question I was ... wanted to ask, but I ... I do have one other question I guess, uh, what sustainability features are incorporated in the design? Markus/ Sure. Ness/ Well the building itself is a very low maintenance facility with very high, um, you know, very durable materials. We have a lot of glazed block, concrete block, and things like This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 25 that so... so the caretaking of it and the longevity of it is there, and you need that for a... a facility such as this. Um ... let's see, what else did we have (mumbled) in there? Morris/ Um, some of the other things that we did is we worked very closely with the White Group, which is a sub - consultant of MidAmerican, and put together, um, bundling packages and we looked at every single item from glazing to different types of HVAC systems, in terms of what would be our best first cost for investment. Um, I do want to clarify something about the geothermal. The, um, geothermal, for the first cost is an additional $100,000 to do it this time. However, it's about an 11 -year payback, um, we cannot do it as an alternate. We looked at, you know, what are ... (mumbled) the whole system of the whole facility changes so much with going to a geothermal system so if... we are seriously considering adding that, this is the time to do it. The... there's... we cannot go back after we start the construction document process and to adding it. LED lighting is another, is, uh, we do have a little bit more flexibility with LED lighting. We'll have to detail the plans in such a way that if we do go to LED ... if we had an alternate for LED ... LED lighting we may end up changing things with the ceiling plan from going from a 2 by 4 light to a 2 by 2 lighting. And so things like that will have a lot more shifting in terms of design, um, and we can look at that as an alternate, but (noises on mic) geothermal's really a now or never. Throgmorton/ Ha ... have you already looked into, uh ... uh, grant mechanisms that are available through the federal, perhaps the state, government with regard to any kind of facility like this? Morris/ We have. Um, actually pretty extensively. Geothermal's one of those things that in the ...in the first, when they first came out as a possibility, there were so many grants and different types of, uh, funding, uh, revenues for ... to do that because it was considered a very new thing and you still see some things for residential. Very little for, um, almost nothing for public. In fact when we went for the East Side Recycling Center, looking for, um, that was one of the things we looked for, a geothermal grant, for that facility. There was ... there was really nothing out there for it. It's just so much more commonplace now to do it because it's such a good first investment (mumbled) you know not one that they provide a lot of funding for. Champion/ I have pretty strong feelings about that, um, it just seems (mumbled) silly to me to build a facility like this that doesn't have geothermal. It just seems, um ... what ... what's the saying, penny -wise and dollar- foolish or (several talking) Markus/ Yeah, when we got into the ... the slice and dice operation, um, I think square footage, um, had to be maintained, minimal square footage, to make it functional, and so unfortunately you had to look at some of those things. I agree with you. I think ... the, uh, $100,000 and the payback is ... is, tun ... you know, it's a little longer than I hope, but I think anybody that's dealt with geothermal knows that that initial investment is pretty substantial and so that, you know, extends that payback period but I agree. You know, energy isn't going to get necessarily cheaper. So it's one of those things that you have to step up to, um ... you know, at some point they'll be complimenting us in the future, I This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 26 suppose, if in fact we were to bite the bullet and go ahead and put that in. Unfortunately, and... and Kumi and I had this discussion at length about whether we proceed at this point with the geothermal, um ... and I think most of you know I try to stick to budgets fairly closely, but it's one of those items that, um, Connie, you said it well. I ... it's ... it seems penny -wise and dollar- foolish not to do it at this point, even if it is $100,000. Dickens/ Can it be bid both ways? Markus/ No. Champion/ No. Markus/ No, in fact I thought, um, I thought maybe Kumi found out that it could based on her opening comments, because before that we were pretty sure that it couldn't, and that would force the decision, you know, to actually redesign at this point to include it. Um ... I can tell you, you know, if you're looking from a staff perspective, um, I ... I'd recommend that you do it. Champion/ I can't ... I just really cannot support not doing it (both talking) Markus/ ...even though it, the burden of the $100,000 additional may fall on us. I mean the life expectancy of this building is what? Champion/ Hopefully long time! (several talking and laughing) Markus/ But you must have an estimate. Morris/ Yeah, we're looking at ... well the building materials in itself on this site, we're looking at a ... you know, we design for a 50 -year building. It's not going to have a 50 -year capacity. I mean, communities grow and change, but that's the life building that we're looking at. Hayek/ We've got 28Es in place now. Champion/ Yes! Hayek/ And... and is that based on a not -to- exceed? Markus/ Those are based on ... on a, uh, dollar value of what our expectation is to build this, which was kind of a, you know, a risky way of doing it, but you recall the negotiations were ... were, um ... well negotiated on all sides, so... Dobyns/ Wasn't there considerable, um, pressure outside our jurisdiction? To keep this well within budget and... This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 27 Markus/ Yeah, there was a lot of-there was a lot of pressure to do that, and that's kind of why we ended up in this way. Dobyns/ Yeah! Markus/ That's why I would say to you, Rick, that ... I make the assumption that the ... the burden is going to fall back on us, and the other thing that I would point out to you, in spite of the fact that everyone will benefit by a reduced operating cost. That gets shared with everybody. Dobyns/ Uh huh. Markus / And even ... and even having said that, I'd still think that if you could make a building approach sustainability, it's still a smarter thing to do in the long run. Dobyns/ But that was a financial reality, but it might not have been the political reality. Markus/ Exactly right. Champion/ Well I think we should not do this building without a geothermal system. Throgmorton/ I agree with Connie. I agree with Tom. I think, uh, we should bite the bullet if necessary. It doesn't sound like too big of a bullet, to me. Champion/ Who knows? The Friends of the Animal Shelter, they're really going gung -ho (several talking) Hayek/ I think it's a little more nuanced than that in ... in this circumstance. I mean, I agree that geothermal would ... would be ... would be good and it's probably the right investment to make in this (mumbled) how we go about it matters because the process we followed to date, and ... and when you say `we' should do it, is that an Iowa City we or is that the members of the 28E agreement? Throgmorton/ No, an Iowa City thing is what I meant. Dobyns/ You mean we cover the costs (both talking) Throgmorton/ ...commitments already with the other groups. Dobyns/ ... geothermal, the City of Iowa City covers that cost in entirety? Markus/ No, no, let's back up! The agreement says that if it goes beyond, you know, if you're going to ... if you're going to go proceed in that fashion, we have to go back and visit with our partners and have that discussion, to see if they're interested at that point. Remember something, we don't know what the bid is, okay? The bid could come in ... half a million dollars higher and we may be back at the table cutting things at that point. My only point This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 28 is, if...our partners are unwilling to participate, that's the assumption I'm kind of making here, if they do not want to share in that additional cost, even though they will get a proportionate benefit because of reduce energy costs, I'm saying to you that as a statement, as a ideology, that we should be able to pick up, and should pick up, the additional hundred. I'm not talking about the rest of the items because contractually if it comes in way over, we've going to have to have a discussion with our partners, or we're going to have to scale back again, and everybody knows that. Throgmorton/ Right. Markus/ Well, we're ... at this point in time, we think the budget is as close to where we need to be to come close when we get it out to bid, and they built in, you know, $400,000 in soft costs types of, you know, improvements plus contingency. So, keep your fingers crossed that the bids come in. Dobyns/ So, Tom, the odds are, if it comes back and there's a reasonable chance of the bid coming back higher, and if we added geothermal, uh, option on top of that, then the renegotiation of their 28E partners will be that much more... Markus/ Difficult! Dobyns/ ... difficult. Markus/ Yeah! Dobyns/ ...to my mind impossible, and it'll just fall apart. Throgmorton/ Well they just (several talking) ...they just wouldn't agree and then we would have to pay the extra costs. That's all Tom's been saying. Markus/ That was ... that's the risk that's inherent in the 28E that was negotiated, and you know, it was a difficult negotiation all around. It was contrary to what the past practice had been that we absorbed that kind of service, and really never were on a proportionate basis. So... Dobyns/ At a time that we're withdrawing funding for paratransit, Jim, I just can't throw this to geothermal. I mean, I just ... I know this is ... there's apples and oranges here in the budget consideration, but under the context of recent decisions made there, I just don't feel like ...you know, I mean, we're all green here but... Champion/ Well I don't think it's just about green! It's about saving money in the long run (several talking) Dobyns/ I said green. No, I said green. (several talking) Champion/ Yeah, and ... I just... This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 29 Dobyns/ Over the long run. Sure. Champion/ Right, I mean, I just think ... we don't know what the bids are going to be, um ... but I think we design it with the geothermal and I don't know what you cut out if it comes above that, and then you'd ... if it comes above, minus the geothermal amount, if you could negotiate with the other people to cover ... the over charges, not including the geothermal, then I ... I'm willing to bite the bullet and ... and pay for it. Markus/ I'm not unwilling to ask for participation, if the final bid comes in including the geo ... I'm not, but at the end of the day I'm saying that ... if...if that were the item that we paid the extra money for, I ... I would support ... I would recommend that. Champion/ Yeah, me too. Throgmorton/ So I ... I'd like to ask you ... you a question, uh, about the ... the design. If we instruct you to include geothermal in the design, will that require major revisions on your part with regard to the work you've already done? No? I ... I'm seeing a head shake no. No? Ness/ We may want to consider possible (mumbled) or something for space but ... for the work we've already done, no. Throgmorton/ Yeah. Mims/ I would support going with the geothermal, and... and I hear what you're saying, Rick, in terms of some our... some of our other budget considerations. And... and I realize in the long haul, it all kind of comes out of the same pot, but you're also talking about a capital project here that can be funded with GO bonds versus regular ongoing operating expenses, um ... and ... and I think sometimes you ... you bite the bullet on those front -end costs for the long -term savings, and when we're talking about a building that we hope will be there for 40 or 50 years, and yes it may get bigger, you know, that may actually mean that the payback on that geothermal (laughs) is even more if we end up expanding (both talking) Dobyns/ Absolutely, but it's just that ... if that was us, it's a no- brainer. Absolutely! But we have partners going into this. Mims / Right! And the worse case scenario is the partners say ... you're over the costs. This is what we agreed to, so if you want to do it, you're stuck with it. So, if we... Markus/ That's what I'm saying. Mims/ ... if we agree now that we're going to do it, I think what Tom is saying is we have to accept the fact that it ... there's a very good chance that the City of Iowa City will bear This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 30 that entire $100,000 cost, that we ... may and maybe very likely will not get our partners to chip in on that. Payne/ I just calculated the cost savings, after the payback period, after the 11 years. The remaining 39 years we would save $29,000. Mims/ Per year? Payne/ No. The remaining 39 years. That's with ... with energy, with their calculation of the $100,000. Mims/ How are you... Markus/ Can't be right! Mims/ I don't see how you're coming up with that. Payne / I took... we would say, it would take 11 years, uh.... l l year payback, cost $100,000. $100,000 divided by 132 months, that's $757 a month, times ... oh! You know what, you're right! I have to make that ... I have to take that times 12! (laughter) Champion/ I was going to say, that's... something's wrong there! (laughter) Payne/ But it's still only $354,000 over 39 years. That isn't that much money (several talking) Markus/ Assuming that the cost of energy doesn't change. Payne/ Cor... correct! You're assuming that. You are assuming that. Champion/ I mean... Throgmorton/ ...looking ahead 30 to 50 years, that's a big assumption (several talking) Dobyns/ So as ... so I understand this is that we're going to go to our partners and go, will you help us pay for this, oh and by the way, if you say no, we'll pay for it ourselves. I mean, they're going to go well, duh! Throgmorton/ I think Tom's smarter than that, Rick (several talking) Markus/ I'm not ... I'm not going right now! (laughter) Champion/ I think the other ... the other thing is ... it may come ... what is ... is the budget $4 million? Is that what it is basically? Throgmorton/ No. (unable to hear person away from mic) (several talking) This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 31 Champion/ Plus ... plus a million from the Friends. No? Oh, total budget's $3 million (several talking) Mims/ That's why they've cut some stuff out. (several talking) Champion/ Could you raise another million? (laughter and several talking) Hayek/ Could we not build a $2.9 million facility and add the geothermal and stay within the (several talking) and I offer that ... I mean, if it were Iowa City's project alone, going from $3 to $3.1 would probably not phase us given the longevity and the public significance of this, but we followed... what we're pursuing these collaborative approaches to multi - jurisdictional shared service facilities and I think there's an argument to be made for consistency. I think that's getting what ... what you're talking about, Rick. Um ... and I ... I just see risk with us saying up front, we'll ... we'll take it on, oh, and by the way it might come in over budget anyway, in which case we're ... we're in trouble with ... with where we stand. I don't know. Maybe we're making too big of a deal of this, but it just seems so difficult to get to this point with buy -in from the various entities. Dickens/ I ... I understand, Rick, especially when you use the SEATS. I ... I bit the bullet and put geothermal in my house and it's the, the payback going to be quicker than ... cause our bills were so high we had hot water heat and we converted it to geothermal. Um... my father's 84- years -old and expects to get the payback. You know, he doesn't buy green bananas, but he thinks he's going to get (laughter) but I understand the cost in that I ... I just know that the agreement caused a lot of ill feelings around the community, so it ... it's not just, yeah, we're going to do the geothermal, but ... see how it rolls because it did affect how the SEATS bus and all those things were ... were looked at and negotiated. So, I don't know that there's just a yes or no answer — let's put it in and see what happens. Dobyns/ Well it's worth asking! The other partners, when we get to that point. Payne/ But you're going to bid it one way or the other, right? I mean... Mims/ ...you have to make that decision (several talking) Markus/ We have to make the decision on bidding now. Dobyns/ Oh, okay. All right. Mims/ So I think if we decide to bid it with the geothermal, then we just have to trust that Tom's acumen with dealing with our partners will get us through (laughter) Markus/ Wow! (laughter) Mims/ I'm not saying (several talking and laughing) This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 32 Dilkes/ Is there any way you... is there any way you can ask... (several talking) Is there any way you can ask your partners before you commit to the geothermal? Markus/ Well, the ... yeah, you can always ask. Uh ... (several talking and laughing) Yeah! But I ... I would say to you that there's a bigger, you know, potential that we have to ask when the bids actually come in (both talking) Dilkes/ Oh, I understand that. But I'm talking specifically about the geothermal. Markus/ Well, I ... I'm not sure tactically that's the way I would proceed with it. Dilkes/ Well just so you ... I mean, you have absolutely no negotiating power once you decide to put geothermal in. Markus/ I understand that! Dilkes/ Okay. Markus/ I understand that, but ... but I think there's arguments to be made even though we assume that, and that is that they do get the benefit, as well. The by- product of making that investment is that their oper ... our operational costs go down and therefore their costs for, uh, providing that service go down. Dilkes/ Right. But it's always nice to be asked ahead of time. Payne/ So that means the savings is even less. Markus/ Mr. Johnson is sitting in the audience this evening, benefitting from this entire conversation, and I know for a fact that he communicates with his Board of Supervisors and he should, um ... feel free to share this information with them at this point. Throgmorton/ Yeah, a ... a related point is that the ... the members of the board that I know, and I think a majority of the board clearly supports efforts to reduce climate forcing gas emissions. This is an instance where we have an opportunity to do that. I'm pretty sure Rod would be on board. I'm pretty sure Janelle would be on board, and so on. So I... Dobyns/ Well if that's what they'll tell Mr. Johnson, if they're so interested. Throgmorton/ Well and you know they'll have their conversation and we're not ... we wouldn't be forcing anybody to do anything! Hayek/ Well... Throgmorton/ We would bite the bullet, that's the only thing in the end, if necessary! This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 33 Champion/ Well ... yeah, I mean, I ... I think the other thing is we could calculate the savings so they would have to pay what (mumbled) utility bill without the (mumbled) (several talking) Payne/ The ... the savings is like Jim said the emissions, not... not... not the dollars. Markus/ Look, I ... the reason I'm responding to Eleanor the way I am is because I don't have all the facts yet. All the facts will be known, and then there's always change orders, all the facts will be known when we have a real bid that we award. If I were the County Board of Supervisors, okay, I would when ... when Tom Markus came over and said we'd really like to have you in addition participate in this geothermal system, the first question I would have is, and so what else is ... is there going to be involved in this, and I won't know that until we get out to the bid process. I mean, the fact of the matter is, if it all comes in under three... whatever that number was in the contract, then they'll participate in it because the bid came in okay. Dobyns/ Tom, can we add geothermal at this point and, you know, if it goes over which it probably will with geothermal, it's ... we'll have to scale back, won't we? Markus/ Yes we will. Dobyns/ Well, that's on the table along with any other things. Markus/ No, but the geothermal won't be on the table at that point, because it's a design feature that you have to make and if you... if you drop it in the future then you're talking about adding expense to redesign everything. Dobyns/ So it won't be on the table at the time other things (both talking) Markus/ Yes. Other things will have to be on the table (both talking) Dobyns/ ...like what? Markus/ Like square footage. Champion/ Like the driveway. I don't know (both talking) Markus/ Well we've... there... for example, and ... and the staff didn't go into it tonight, but we're not necessarily, you know, paving up right now. We ... we think that, you know, additional parking that this facility may require, um, is better done in ... in, uh, coordination with, you know, future Public Works' projects, that would be bid and ... and laid out at some point. So there's a lot of things that, um, they worked very diligently to stay to the number, and ... and so ... those costs are there. I ... I would say too that I think we're so far ahead in terms of the, um, change in philosophy as to proportionately with that facility over what it ... previously existed that to me it's a small percentage and I think you know the fact that it's paid off in 11 years, you know, it... it takes some of the sting This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 34 out the additional costs, and ... and you know, I would say that to the County Board of Supervisors. I think Jim's right. I think philosophically, uh, many of them would be aligned with our thinking anyway to begin with. So ... I don't count it out. I just think, I think it would be best to go to them when we know the bid package and where we're actually at. The decision we have to make now is it's a design feature that you can't retreat on so you have to make the decision at this point and make the call at this point, and I'm recommending that. Champion/ Thank you. I'm recommending it too. Mims/ I'll go for it. Dobyns/ Okay. Throgmorton/ Oh yeah. Champion/ Who's the fourth? Payne/ It'll have to be Rick. Dobyns/ Me! I changed my mind, so there! (laughter) Champion/ I like you! Dobyns/ I'm ... (mumbled) did you have any, I mean, is there ... this clear? (laughter) I don't know how but is it clear? (laughter) Hayek/ So we're moving forward with essentially a $3.1 million budget and we will see what the bids come in at, and then we'll have the discussion. (several talking) Morris/ It's $2.6 for construction, so that's what we should be seeing. So now we'll be looking at $2.7. Markus/ Yeah, and ... and in that, uh, additional soft cost is a contingency, as well. Morris/ That's correct. Markus/ How much is that? Ness/ The contingency is actually within the construction costs. Markus/ It is? Ness/ (mumbled) about $126,000. Markus/ Okay. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 35 Payne/ So now we have $26,000. (laughter) Ness/ (coughing, unable to hear speaker) ...to look at it! (laughter) Markus/ Yeah, it's not a bad way ... $26,000 to the good, Michelle! (laughter) Information Packet Discussion (8/29): Hayek/ All right! Thank you for the, uh, thanks for coming down. (several talking) Uh, next item is info packet discussion. There's only one info packet. Throgmorton/ IP... Payne/ I like it when there's only one info packet every two weeks! (laughter) Dobyns/ I have a (both talking) Jim, go ahead. (both talking) I had a question about the, uh (laughs) the AKA Citizens Police Review Board, um, regarding just process. I was taking a look at, um, the different levels that were there, and I was sort of...I just had an operational question when a, uh, complaint comes forward. I'm not sure who's going to answer this but, um... Markus/ Marian's going to answer this. Dobyns/ Okay. Markus/ So you don't have to strain your neck. Dobyns/ Okay (laughs) okay, so, Marian, when a complaint comes from ... to, does it go straight to the PCRB? Does it go to the Police Department? City Manager's office? Karr/ I anticipated this question. Geoff gave me a heads up, and I have a... a complaint process for you to look at. Basically, Connie... Champion/ Oh, I'm sorry! Karr/ Basically the complaint comes in and it is simultaneously forwarded, uh, with the new procedure, it'll be simultaneously forwarded to the Equity Director, as well as the Police Department. It is also sent to the, uh, the Board, the Citizens Review Board, at their next meeting. They do not act on it until the Police report is accepted. So you had mentioned I think something in the annual report that was attached to the minutes (both talking) page 41... Dobyns/ ...page 41 of 43. Karr/ That is the annual report from last year's, um, operations. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 36 Dobyns/ Uh huh. Karr/ Um ... so that is how it broke down from last year. Was there a specific question you had on that one? Dobyns/ So level D, I'm looking at the various levels, I mean ... when I take my (mumbled) take a look at page 41 to 43 (mumbled) Karr / That's in the annual report. Dobyns/ ... in the annual report, it doesn't look like there's a whole lot of... oppor... or concern that there are some major higher level complaints that have to have additional investigation by the Chief or the City Manager (mumbled) request Police assistance. Karr/ Each... Dobyns/ ... and one, you know, things are going really well, or the process does not allow, um, complaints. Karr/ No, the process does allow the Citizens Review Board to determine what level of investigation needs to be completed, after the Chief's report. So what they do is, the Chief will do his report, the Police Department will do their investigation, confidentially report back to the Board. Based on that information, the Board then selects the level of review. If they wish to do additional investigation, if they wish to view ... view a video, if they wish to do interviews, that is the time after they receive that report that they selected. Based on last year's annual report, that was not done but I think on one occasion. Each year is a little different, depending on the caliber of complaints and on the, uh, level of review that's selected. Dobyns/ And all complaints eventually... there's no way to have a ... as I recall, there's no way that a complaint goes directly to the PCRB unfiltered. Karr/ The complaint does go to PCRB unfiltered. They do not act on it without the report and the investigation being done. It goes to the Board at the same time it goes to the Police Department, but they do not act on it without receiving a report back. Dobyns/ Okay. All right. Karr/ Is that... Dobyns/ Yep, no it's... Dilkes/ And remember the reason for that is... Dobyns/ They get the raw report. (mumbled) This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 37 Dilkes/ And the reason for that is it... it, it's only the Police Chief, um, and the City Manager who have the ability to compel the police officer's testimony. So that's why the ... the initial investigation... or one of the reason why the initial investigation is done by the Police Department. Dobyns/ Okay. Yeah. Cause only they can affect a... Karr/ Only they can have that input into that report. Dobyns/ ...which is appropriate. Thank you. Markus / And the change that occurred as a part of the Diversity Committee, there were a number of them but the Manager will now sit in on interviews, uh, with the Police administration, uh, of police officers in the process. So... Karr/ But that will not affect... probably may not affect the annual report totals, because the level of reviews still might be the same. Dobyns/ But the quality of the review ... might very well be enhanced. Karr/ Could be. Yes. Dobyns/ Thank you. Throgmorton/ A ... a related point has to do with the report Marian gave us about, uh, PCRB term limits. Karr/ Yes. Throgmorton/ Yeah, so thank you for giving us that report and it indicates what that, of the 24 people who ... who have been appointed to the board since 1997, uh, only ... no, none of them have served more than two terms. Karr/ That's correct. Throgmorton/ And of the 24, only 8 have served more than one term. So, I assume we just want to report to the previous mem ... members of the previous Ad Hoc Commission just to let them know that we looked at this and this is the information we produced. We discussed this last work session where we were going to share this information (mumbled) Karr/ Well as Tom mentioned earlier, the Ad Hoc Diversity Committee (both talking) Throgmorton/ I totally understand that, but I mean the individuals involved. As a matter of courtesy they could be (both talking) This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 38 Karr/ We certainly can ... certainly forward that to them, yes. Throgmorton/ Great. But ... thanks for the memo. It's really helpful and informative. Payne/ Well, I mean, do we need to discuss whether we just to want to leave it as is then? I mean, didn't we want this information and then we were going to discuss... Mims/ Cause there was a recommendation that we put a limit on it, right? Payne / Right. Throgmorton/ Right. Mims/ I don't see the need at this point to put a limit on it. Dobyns/ Yeah. Throgmorton/ I don't either. I see a non - problem. Dobyns/ Much ado about nothing you know. ThrogmortonBut ... but they need to know that, so that there's no ... (several talking) Hayek/ ...work session agenda. I'm just looking at Eleanor. Dilkes/ No it's ... it's on your agenda. Hayek/ It's on a pending... okay. Dilkes/ I mean, it's on the info packet or ... (several talking) Marian gave you the info. No, it's not a problem. (laughs) Payne /So really we just need to let them know we reviewed, and we have an informal process of not... basically so we're not going to change anything? Hayek/ Sounds like ... yeah. People don't want to impose term limits for CPRB or anything else at this time. Markus / And ... and what we'll do, and ... and, Jim, this kind of goes to your point, is we will ... we will note that, uh, in our update of the... suggestions and then actions taken, and we'll explain that and maybe because there's going to be a lot of things occurring over time, we can just send a note to those past members that all of this stuff is updated on, and I think we've done that, we've told them that. So... Throgmorton/ Okay. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 39 Markus / And that should address that issue. Throgmorton/ Okay. Markus/ If that's all right with you. Throgmorton/ Okay. Markus/ Okay. Mims/ Uh, IPI I was kind of an invitation to the 2013 Commercial Real Estate Luncheon, but there was no indication of when and where that is being held. So it said please let me know if you're interested in attending but... Throgmorton/ And you are interested, right? Mims/ Yeah, I'm potentially interested... Karr/ (unable to hear, away from mic) Throgmorton/ Yeah, me ... me too, Marian. Payne/ I said the same thing. Where and when! Mims/ Thank you! Um, also I would just ... I guess this could come up under upcoming events but under the Human Rights Commission, uh, minutes. It's on page 34, just to make note that there is on October 17th, uh, a conference on Racial Justice and Disproportion Minority Incarceration that's being held, um, at the Lindquist Center from 10:00 A.M. to 3:00 P.M., um, so I don't know if anybody's available or interested, but I just ... I know sometimes people kind of skim all those minutes so just wanted to mention (both talking) Champion/ What time was that? Mims/ It's 10:00 A.M. to 3:00 P.M. on October 17th at the Lindquist Center, um ... I don't know if there's any RSVP or anything necessary, but it was just in the minutes of the Human Rights Commission meeting, so just wanted to (both talking) Markus/ We'll be represented. Mims/ Okay. Council Time: Hayek/ Any other info packet items? Okay. Council time? This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 40 Throgmorton/ In the interest of time, I ... I don't want to say anything. (laughter and several talking) But I had something to say (laughter) Meeting Schedule: Hayek/ Meeting schedule? Throgmorton/ I have a question for everybody. Can we change the November 26th date for the strategic planning session, the 6 -hour strategic planning session, and Council meeting that night? I ask for two reasons. One, that's a lot of time to be focusing on ... on, uh, stuff, you know, that's like 9 hours of meetings, and the second reason is if...if I'm understanding correctly, it's two days before Thanksgiving. Some people around here would like to visit, uh, with people who live far away, in ... including members of the public, so ... there's a question for you, Marian. (several talking) Karr/ There is no Council meeting on the 26th. There's a strategic plan noon to ... noon to 6:00. (several talking) Strategic is noon to 6:00 but there isn't a ... there is not a meeting in the evening. Throgmorton/ Oh, I'm sorry, I guess ... did we have one originally scheduled (several talking) Karr/ Yeah, we might have, but it...it changed. The tentative schedule... Throgmorton/ So what's ... what are the dates then? I apologize for that. Karr/ November 12th and December P. Dobyns/ So we ... you lose the afternoon, but you get the evening back. (both talking) Throgmorton/ (mumbled) Karr/ ... if that answers the question, but I don't know if that answers. Throgmorton/ Well just speaking entirely personally, I can't ... my wife and I cannot go to Canton, Ohio and ... to see her father and whole bunch of other relatives that weekend if we have to be here all day. If I have to be here all day on that Tuesday. Dobyns/ How bout Friday afternoon the 22 °d . (several talking) Throgmorton/ Sorry? (several talking) Hayek/ That's Thanksgiving, isn't it? Payne/ No (several talking) Karr/ I'm sorry, so... This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 41 Markus/ So Rick offered up Friday the 22nd. Did you... Dobyns/ In the afternoon? Karr/ We need, yeah, the only thing we're ... we do have a facilitator, so I do have to check to see if the facilitator is available. This was lined up... some time ago for the facilitator and ... and that ... present us some dates we could certainly do some checking and see if there's flexibility. You would ... the majority of you would ... would prefer the 22nd or the 26U', Friday? Payne/ I would prefer neither one but... Karr/ A neither one, okay! Payne/ I'm on -call so ... the next week (several talking) Karr/ So I mean if I ... if we could have a couple dates, then we'd be very happy to check and see if we can move it around. (several talking and laughing) Dobyns/ I have nothing to say to that, Matt! (laughter) Payne/ The 22nd fine with me, better than the 26th. Karr/ 22nd is preferable, the afternoon? Throgmorton/ 22nd works for me. Karr/ Noon to 6:00, Friday? Hayek/ Sure! (several talking) Karr/ How about this, why don't I do some ... why don't we check and I'll call each of you individually if we need to move it, and we'll take a look at the schedule. How's that? Throgmorton/ Okay. Thank you! Karr/ Okay. (several talking) Hayek/ Okay. Uh ... KXIC. Mims/ I've got tomorrow. Dickens/ I've got the 11th Hayek/ Okay. (noises on mic) This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 42 Dickens/ Then we need ... past that? We got Dobyns on the 18th. Then we... Hayek/ You need any, uh ... any names for future KXIC dates? Karr/ Not at this time. Pending Work Session Topics: Hayek/ Okay. Uh, pending work session topics? Throgmorton/ I think we should schedule time to discuss the challenge of homelessness in our community. We have not spent ... any time except for the one moment when Chrissy and, uh, two (noise from cell phone) oh, I'm sorry, and two of her associates came in, and we heard a very informative, uh, discussion, or a... a presentation, but we have not discussed it. I just want to put it out there as a possibility. We don't need to kind of answer that I don't think right now. Hayek/ Well, I'm wondering if we ... look at that in connection with getting together as a Council before we go to our partners through MPO or whatever on the housing issues. There's a relationship between those topics. (both talking) Champion/ And there's a lot of people working on homelessness. There's a lot of groups in town working on homelessness so ... I think you'd almost need somebody who's familiar with all those groups. It's not anything that we're going to tackle on our own. (mumbled) organizations (both talking) Markus / And Chrissy indicated that she wanted to come back and explain that ... the terminology, Housing First option. Champion/ Right. Markus / Which I think... Champion/ She'll come back any time we want (both talking) Markus/ ..inform the discussion if we... Dobyns/ Geoff Fruin and I talked about some options, um, you know, elaborating on, cause I asked him can you elaborate on what Chrissy had spoken about and Geoff seemed well versed with some of those methodologies, and I don't think it would take ... you know (mumbled) want to try and solve homelessness in like one work session, but I ... I think the information that I got from Geoff with some further elaboration from Chrissy would be very helpful, but I don't ... I think it would take like, you know, five minutes for them to get that to us and then ... I don't think it would take all that long but I'd want it well circumscribed. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013. September 3, 2013 Iowa City City Council Work Session Page 43 Champion/ And Chrissy is very well aware of what's going on with (both talking) Dobyns/ Yeah, yeah. So I ... I'm for (both talking) Mims/ Maybe what would be worthwhile putting on here is not necessarily a Council discussion at this point but simply an update to us of what's going on in the community, um, and then we can decide if and what we want to do past that, but at least to be informed of what's going on within the community and the various organizations would ... might be a good place to start. Markus/ We haven't gotten the details from her yet, but ... they're promised, and we will be getting them. Mims/ Okay. Hayek/ Okay. That's good. (several talking) Champion/ The other thing that I wanted to bring up (clears throat) and I know it's already on our pending work session. When I got the little brochure we got on housing last time, um, my whole point of contention is ... where all the public housing is. It's all in kind of one area and I wondered if we could move that up before I leave. Before I ... after (mumbled) Mims/ So between now and the end of December? Champion/ Right! (several talking) Hayek/ I'm fine with that. It's been sitting there for a while. (several talking) Throgmorton/ Okay, sure. Hayek/ So that's Item 2 on the pending list (several talking and laughing) Mims/ You will come with the solutions to the problems that means. Throgmorton/ We're counting on you! Champion/ Yeah! Uncomina Events /Council Invitations: Hayek/ We better finish up here so staff can (mumbled) Upcoming... anything else on... on the pending list? Upcoming events, Council invites? (several talking) Okay! Good work session. See you in 18 minutes. This represents only a reasonably accurate transcription of the Iowa City City Council work session of September 3, 2013.