HomeMy WebLinkAbout2013-09-12 Info PacketVIII �
CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY
www.icgov.org September 12, 2013
IN Council Tentative Meeting Schedule
SEPTEMBER 17 WORK SESSION
IP2 Work Session Agenda
IP3 Memo from City Engr.: Iowa City Gateway Project Work Session Presentations
IN Memo from City Clerk: KXIC Radio Show
IP5 Pending Work Session Topics
MISCELLANEOUS
IP6 Memo from Assistant to the City Manager: Information from the Iowa City Local Homeless
Coordinating Board
IP7 Memo from City Clerk: Corridor Business Journal Luncheon
IP8 Memo from Adm. Asst. to the City Manager: Community Business Attraction and Anti -
Piracy Compact Update [See late additions from City Manager 9/12/13 & City Attorney
distributed on 9/1713]
IP9 Letter from Board of Supervisors: Invitation to public input meetings on courtrooms and
jail space needs
IP10 Copy of press release: Public Invited to Open House To View Preliminary Downtown
Area Streetscape Concepts
IP11 Bar Check Report —August 2013
IP12 Civil Services Entrance Examination: Community Service Officer/ Station Master
IP13 Criminal Justice Coordinating Committee minutes —September 4
IP14 Invitation to Iowa City Chamber Roundtable on September 17
DRAFT MINUTES
IP15 Historic Preservation Commission: August 8
MAW
�� CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY
www.icgov.org September 12, 2013
IN Council Tentative Meeting Schedule
SEPTEMBER 17 WORK SESSION
IP2 Work Session Agenda
IP3 Memo from City Engr.: Iowa ity Gateway Project Wor Session Presentations
IN Memo from City Clerk: KXIC R io Show
IP5 Pending Work Session Topics
MISICELLANEOUS
IP6 Memo from Assistant to the City Manage - Info ation from the Iowa City Local Homeless
Coordinating Board
IP7 Memo from City Clerk: Corridor Business urnal Luncheon
IP8 Memo from Adm. Asst. to the City Man ger: ommunity Business Attraction and Anti -
Piracy Compact Update
IP9 Letter from Board of Supervisors: Inv' tion to pu lic input meetings on courtrooms and
jail space needs
I1310 Copy of press release: Public I ited to Open Hou a To View Preliminary Downtown
Area Streetscape Concepts
IP11 Bar Check Report — August 20 3
IP12 Civil Services Entrance Exami ation: Community Service O 'cer / Station Master
IP13 Criminal Justice Coordina ng Committee minutes — Septem er 4
IP14 Invitation to Iowa City C amber Roundtable on September 17
DRAFT MINUTES
IP15 Historic Preservation Commission: August 8
"'Tr_fr_T3__
City Council Tentative Meeting Schedule IN
Subject to change September 12, 2013
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CITY OF IOWA CITY
Date Time Meeting Location
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Tuesday, September 17, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall
7:00 PM formal Meeting Emma J. Harvat Hall
Tuesday, October 1, 2013 5:00 PM
7:00 PM
Tuesday, October 15, 2013 5:00 PM
7:00 PM
Monday, October 28, 2013 4:30 PM
Tuesday, November 12, 2013 5:00 PM
7:00 PM
Work Session Meeting
Formal Meeting
Work Session Meeting
Formal Meeting
Joint Meeting /Work Session
Work Session Meeting
Special Formal Meeting
Emma J. Harvat Hall
Emma J. Harvat Hall
Emma J. Harvat Hall
Emma J. Harvat Hall
IC Public Library
Emma J. Harvat Hall
Emma J. Harvat Hall
Monday, November 25 1:00 -7:00 PIS Strategic Planning /Spec Work Session
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Tuesday, December 3, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall
7:00 PM Formal Meeting Emma J. Harvat Hall
Tuesday, December 17, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall
7:00 PM Formal Meeting Emma J. Harvat Hall
410 East Washington Street
towa tatty. Iowa S2240 -1826
(319) 3$6 -5000
(319) 3$6 -5009 FAX
www. kgor.ors
City Council Work Session Agenda
September 17, 2013
5:00 PM
Emma J. Harvat Hall - City Hall
410 E. Washington Street
• Questions from Council re Agenda Items
• Council Appointments [# 15]
• Staff overview of the Gateway Project status and design considerations [IP # 2 of 9/5
Info Packet and IP # 3 of 9/12 Info Packet]
• Information Packet Discussion [September 5, 12]
• Council Time
■ Meeting Schedule
■ Pending Work Session Topics [IP # 5 of 9/12 Info Packet ]
■ Upcoming Community Events /Council Invitations
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MEMORANDUM
DATE: September 12, 2013
TO: Tom Markus, City Manager
FROM: Ron Knoche, City Engineer
RE: Iowa City Gateway Project
Work Session Presentations
Last week, staff provided background information on the NEPA process, Funding Sources,
Project Schedule, Renderings and more. This week, we have included additional material for
Council's review:
• Design Parameters to set regarding the Roadway and the Bridge
• Flood Stages for the Iowa River at Iowa City
• Historical Crests for the Iowa River at Iowa City
• Key Spot Elevations for the Roadway and Bridge Type Alternates
• Preliminary Cost Estimate for various Alternates
• Backwater Condition Comparisons, with net backwater reduction shown in inches
At the September 17th and October 1st City Council work sessions, city staff and the project
consultant, HNTB, will facilitate discussion of the Gateway Project with the ultimate goal of
establishing design parameters for the project. The September 17th meeting will focus on the
project background, the process we have followed to date, funding sources and design options.
There will be a presentation with discussion following. The October 1st meeting will focus on
establishing the following three design parameters:
• Level of protection for Dubuque Street
• Backwater reduction goal for the bridge
• Structural type of the bridge
There will be no formal presentation at this meeting and the design team will be prepared to
lead the discussion and answer questions. It is the goal that City Council will be in a position to
develop a resolution adopting design parameters for the Gateway Project at the October 1st City
Council Meeting.
IOWA CITY
GATEWAY
Design Options regarding Dubuque Street and Park Road Bridge:
Dubuque Street Elevation:
The Preferred Alternative for Dubuque Street as cleared during the NEPA process is a 4 -lane
roadway, shifted slightly west with an open, landscaped median similar in appearance to the
existing condition. The minimum elevation of the roadway pavement was established at the
500 +1 flood protection level over the length of the roadway between Foster Road and Kimball
Road. This elevation was used in order to evaluate & receive approval for the maximum
possible footprint for all impacts in the Environmental Assessment Document. A Dubuque
Street constructed at a lower elevation is expected to reduce direct physical impacts to adjacent
properties (noise, grading, etc.) as well as to the social, environmental and cultural impacts.
The NEPA process is not meant to provide detailed project design information, but instead
requires the examination and consideration of potential impacts to the social and natural
environment when considering approval of proposed transportation projects. It requires that
environmental investigations, reviews and consultations be coordinated as a single process,
and compliance with all applicable environmental requirements be reflected in a single
document.
The maximum elevation considered, the 500 —year flood elevation + 1 foot, was established
because of the City's response to the 2008 Flood. Since then, City Code has been amended
and now states that structures located in the floodplain must be constructed 1 foot above the
500 -year flood elevation. The minimum elevation considered, the 100 -year flood elevation + '
foot, was established because the EDA funding is based on minimum improvements at this
elevation. The flood protection levels that Dubuque Street, Park Road and Park Road Bridge
are designed to, can be any elevation in between the 500 -year and the 100 -year flood events.
Factors to consider when choosing a roadway pavement elevation include
Flood protection
Three flood protection elevations for the corridor have been considered. The 100 +1 foot, the
2008 +1 foot, and 500 +1 footflood protection elevations are all possible to construct. These
flood protection elevations are designed to allow the roadway to stay open during the respective
flood events.
In the past 20 years, Dubuque Street has been closed due to river flood events for
approximately 150 days. This does not account for clean —up days after long closures or for
heavy rain events. The heavy rain events occur almost every year when an inch or more of
rainfall occurs in an hour and the closure typically last for a few hours. These events quickly fill
the drainage areas adjacent to Dubuque Street, which in turn surcharges the storm sewers and
cause water to pond on the roadway. These events fill up the creeks and smaller tributaries
quickly, resulting in a storm surge on the Iowa River. The roadway can reopen when this storm
surge passes and the water can drain once again. We saw both, a heavy rain event and a river
flood event this year.
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It is not possible to anticipate rainfall, flood events or road closures into the future. What is
known is that there has been a steady increase in rainfall amounts since the 1950s and an
increase in severe weather events. It is important to note that 8 of the top 20 Historical Crests
on the Iowa River have occurred in the past 20 years, with 4 of the top 5 being in that time
frame. Over half of the top 20 have occurred in the past 30 years.
Due to the proximity of the Park Road Bridge abutment to Dubuque Street, the elevation of the
roadway between Kimball Road and Park Road is dependent on the mitigation level chosen for
the bridge. The levels chosen for the roadway and for the bridge do not have to be the same.
The roadway elevation will not protect Mayflower or any other structures near the road, but will
maintain access during flood events. The University is completing a separate project to provide
necessary flood protection for Mayflower, independent of this project.
Initial Alternatives that were not pursued include:
• An elevated roadway to allow flooding under the road, or a long bridge. This was
determined to be too expensive to construct and to maintain in the future.
• Elevating either the northbound or the southbound lanes, but not both. This option does
not allow for fully functioning intersections throughout the corridor. Once traffic is
headed north or south, they would need to continue all the way through between Park
Road and Foster Road.
• Maintaining a lower elevation on Dubuque Street and constructing a levee closer to the
river. This option would include the construction of pump stations to pump 45 acres of
runoff that is tributary to the corridor, and more importantly, it severely impacts the
aesthetics of the corridor, blocking all views and access to the river.
• Maintaining a lower elevation on Dubuque Street that could be enhanced by removable
flood walls or Hesco barriers. This option would also require pump stations to address
runoff during flood events. Additionally, staff determined that there are too few "escape
routes' along the corridor to allow for traffic to be maintained on the roadway with flood
water flowing against the temporary barriers.
Grading impacts
The maximum possible impact footprint associated with Dubuque Street at the 500 +1 year flood
protection elevation was evaluated for impacts and documented in the EA. Constructing a
roadway at lower flood protection elevation will reduce grading impacts. However, grading
impacts will not be reduced proportionately. For example, a 25 percent reduction in roadway
elevation will not likely result in a 25 percent reduction in grading impacts to trees, wetlands,
streams, and parks. Much of this is due to the existing topography and the allowable slopes to
tie into existing grades. Key spot elevations throughout the corridor are summarized in an
attached chart for the three flood protection levels that are being considered.
Dubuque Street is a very unique transportation corridor with many historic properties, parks and
University properties located along it with views of the Iowa River. During final design, staff has
communicated that they will work with adjacent property owners to further reduce impacts,
preserve quality trees and maintain /enhance the aesthetic qualities of the corridor. From the
beginning of this project, it has been made clear that the aesthetic value of the corridor is just as
important as providing a reliable transportation network.
Construction and constructability
Each of the three roadway flood protection elevations can be constructed in two construction
seasons. One lane of traffic will be maintained in each direction during construction and
unavoidable road closures to shift traffic and elevate intersections will be as short as possible
and occur when the University is on break.
Summary of Roadway Options — Pros and Cons
There are three options that have been considered for roadway elevations on Dubuque Street
from Kimball Road to Foster. Dubuque Street could be elevated to one of three levels (500 +1.
2008 +1, 100 +1). Below is a summary of the pros and cons of each roadway option.
Dubuque Street pavement from Foster Road to Kimball Road at 500 +1
Pros
Cons
• Maximizes ability to keep Dubuque Street open during Iowa River flooding. Dubuque
Street would have been fully functional during the 2008 Flood.
• Reduces impacts to Dubuque Street due to localized heavy rain events.
• Allows the Army Corps of Engineers to release water from the Coralville Reservoir at
their maximum amount of 20,000 cfs.
• Most expensive roadway elevation option.
• Most difficult to construct and maintain traffic, but it can still be done.
• Maximum potential grading impacts along Dubuque Street from Foster Road to
Kimball Road.
Dubuque Street pavement from Foster Road to Kimball Road at 2008 +1
Pros
Cons
• Reduces impacts to Dubuque Street due to localized heavy rain events.
• Increases the ability to keep Dubuque Street open during Iowa River flooding.
Dubuque Street would have likely remained open during the 2008 Flood.
• Allows the Army Corps of Engineers to release water from the Coralville Reservoir at
their maximum amount of 20,000 cfs.
• Reduces potential grading impacts along Dubuque Street from Foster Road to
Kimball Road.
• Costs for earthen fill are reduced.
• Dubuque Street & sidewalks will be submerged and the transportation network
impacted during a 500 -year flood event.
• Preparation would have been underway to prepare for the road to close during the
2008 flood.
3
Dubuque Street pavement from Foster Road to Kimball Road at 100 +1
Pros
Cons
• Reduces impacts to Dubuque Street due to localized heavy rain events.
• Allows the Army Corps of Engineers to release water from the Coralville Reservoir at
their maximum amount or 20,000 cfs.
• Increases the ability to keep Dubuque Street open during Iowa River Flooding.
Dubuque Street would have remained open for all but 6 days + clean up time during
the 2008 Flood.
• Least costly option for elevating Dubuque Street roadway.
• Reduces potential grading impacts along Dubuque Street from Foster Road to
Kimball Road.
• Offers least amount of protection of roadway elevation options during high water
events.
• Dubuque Street & sidewalks will be submerged and the transportation network
impacted during anything larger than the 100 — year event.
• Roadway would have been submerged for 6 days + clean up time during the 2008
Flood.
The "Do Nothing' Alternative, Dubuque Street and Park Roads at their current elevations
Pros
Cons
• No grading impacts along Dubuque Street from Foster Road to Kimball Road.
• Continued roadway closures due to river flooding and heavy rain events that disrupt
the transportation network of Iowa City. Access to Terrell Mill Park, Beckwith
Boathouse, private residences, Mayflower Residence Hall, apartments and a
fraternity is lost, emergency response times are negatively impacted, and the Iowa
River Trail, used for recreation and commuting is inaccessible.
• Due to aging infrastructure throughout the corridor, significant work is required and
improvements have not been made in anticipation of the Gateway project. Whether
or not the roadway is elevated, the corridor will still be impacted for two construction
seasons to complete the improvements, resulting in traffic delays and lane
restrictions. These improvements include:
• Park Road Bridge was constructed in 1959, was re- decked in 1975 and at a
minimum requires another new bridge deck. Based on the age of the bridge
and numerous other maintenance and safety concerns, staff recommends
construction of a new Park Road Bridge.
• The Park Road 3rd lane Improvement project
• A right hand turn lane from southbound Dubuque Street to westbound Park
Road is warranted by MPOJC
• The North River Corridor Trunk Sewer Reconstruction Project
• Aging water main, storm sewer, street lighting and overhead utilities require
upgrades for increased efficiency and capacity.
• Dubuque Street pavement between Park Road and Foster Road is 30+ years
old and requires replacement.
C!
Park Road Bridge:
The Preferred Alternative for Park Road Bridge that was evaluated and cleared during the
NEPA process is a 3 -pier, 4 -span, 450 -foot long, 85 -foot wide (5- travel lanes with 2 -10 foot wide
multiuse paths) steel girder bridge. The minimum elevation of the low steel (lowest point of the
underside) of the bridge was set at the 500 -year flood elevation +1 foot. This bridge concept
represents the maximum environmental impact scenario, but also maximizes the availability of
Dubuque Street, Park Road, the Park Road Bridge and reduces backwater created by the
bridge during flood events.
However, it is possible to design and construct multiple bridge "structural types" at varying flood
protection levels and still meet the Purpose and Need for the project. The City has evaluated
multiple bridge types and have concluded that a traditional steel girder bridge or a deck arch
bridge are feasible bridge types at this location based on cost, constructability, and potential
aesthetic impacts.
A brief description of factors to consider when choosing a bridge type and "low steel' flood
protection elevation:
Cost
A Deck Girder bridge is the least costly 4 -span bridge that can be constructed at this location at
the 500 +1 foot flood protection level. The higher the "low steel' elevation of a deck girder
bridge, the lower the cost of the bridge itself. A lower deck girder bridge becomes more costly
due to the increased probability of the bridge of having to withstand greater amounts of water
pushing against the bridge during a flood.
A Deck Arch is approximately $2.5 to $3 million more expensive than a Deck Girder bridge.
Costs for a Deck Arch generally do not fluctuate based on its "low steel' elevation and the flood
surface elevation it is designed to protect to.
A Cable Stayed Bridge offers the thinnest bridge deck profile and a striking appearance, but is
approximately $12 million more expensive than a Deck Girder bridge to construct with additional
yearly maintenance expenses. Due to cost, this bridge is not being considered for final design.
Low Steel Elevation /Flood Surface Elevation Protection
Three bridge low steel flood surface elevations (or "levels of flood protection ") were evaluated:
100 -year flood surface elevation plus 1 -foot ( "100 +1 "),
2008 flood level (as measured during the 2008 flood) plus 1 -foot ( "2008 +1 "), and
500 -year flood surface elevation plus 1 -foot ( "500 +1 ").
Backwater reduction
Virtually any new Park Road Bridge that is constructed higher and with fewer piers in the Iowa
River will reduce (but not completely eliminate) the amount of backwater created by the existing
Park Road Bridge during flood conditions. To completely eliminate backwater produced during a
flood, it would require removing the Park Road Bridge permanently. In general, the higher the
"low steel" of the bridge, the more backwater reduction one can expect. Based on preliminary
hydraulic analyses, a deck girder bridge is slightly more effective at reducing backwater than a
deck arch bridge. A deck girder could achieve approximately 1.5 more inches in backwater
reduction immediately upstream of the bridge compared to a deck arch bridge when both are
constructed with low -steel elevations at the 500 +1 elevation. This is due to the deck girder
having fewer structural elements (piers, arch elements) impeding water flow and catching
debris. A Condition Comparison for Backwater has been included and will be discussed further
during the Work Session on September 17.
Grading impacts to private property and trees
The higher the low steel elevation of the bridge, the higher the Dubuque Street pavement
elevation will need to be in order to meet the deck of the bridge. Based on preliminary design
completed for the EA, if the low steel of a deck girder bridge is constructed at the 500 +1 flood
protection elevation, the Dubuque Street and Park Road intersection will need to be elevated
approximately eight to ten feet above existing pavement. The same is true for the section of
Dubuque Street traveling northward to the Kimball Road intersection.
This will result in grading impacts to adjacent private properties and the potential loss of
shrubbery, young trees, and minor amounts of mature trees adjacent to Dubuque Street. Tree
loss will be mitigated as part of the final landscape plan for the project. Options for reducing
grading impacts at Dubuque Street and Park Road include using lower "low steel' flood
protection elevations on the bridge, or constructing a deck arch bridge that has a thinner deck
profile, reducing elevations at Dubuque Street and Park Road intersection by approximately 2 -3
feet in comparison to a deck girder bridge.
Summary of Bridge Options — Pros and Cons
There are currently five bridge options to consider: a deck girder bridge at one of three
elevations (500 +1, 2008 +1, 100 +1), and a deck arch bridge at one of two elevations (500 +1 and
2008 +1). Below is a summary of the pros and cons of each bridge option.
Deck Girder Bridge at 500 +1 elevation
Pros
Cons
• Minimizes Park Road and Park Road Bridge closures due to high water events in
comparison to all other bridge options. It will allow the 500 -year event and most
debris to pass under the bridge.
• Reduces backwater during a 2008 comparable flood by approximately 9 -12 inches
• Potentially least expensive deck girder option
• Requires elevation of new Dubuque Street/ Park Road intersection by approximately
8 -10 feet.
• Maximum potential grading impacts along Dubuque Street (south of Kimball) and
Park Road.
Deck Girder Bridge at 2008 +1
Pros
Likely would have allowed Park Road Bridge to remain open during the 2008 flood
and allowed most debris to pass under the bridge.
Reduces backwater during a 2008 comparable flood by approximately 9 -12 inches
Reduces potential grading impacts along Dubuque Street (south of Kimball) and
Park Road
Cons
• Requires elevation of new Dubuque Street/ Park Road intersection by approximately
5 -7 feet.
Deck Girder Bridge at 100 +1
Pros
Cons
• Reduces backwater during a 2008 comparable flood by approximately 6 -8 inches.
• Further reduces potential grading impacts along Dubuque Street (south of Kimball)
and Park Road.
• Requires elevation of new Dubuque Street/ Park Road intersection by approximately
2 -4 feet.
• Increases likelihood of bridge and Park Road closures due to high water and debris
being caught on the bridge.
Deck Arch Bridge at 500 +1
Pros
Cons
• Minimizes Park Road and Park Road Bridge closures due to high water events.
• Reduces backwater during a 2008 comparable flood by approximately 8 -10 inches.
• Bridge type is more aesthetically pleasing compared to deck girder.
• In comparison to 500 +1 deck girder bridge, potential grading impacts are reduced
along Dubuque Street (south of Kimball) and Park Road by up to 3 feet.
• Requires elevation of new Dubuque Street / Park Road intersection by
approximately 6 -8 feet.
• Bridge type will cost approximately $2.5 to $3 Million more than a deck girder bridge.
Deck Arch Bridge at 2008 +1
Pros
Cons
• Likely would have allowed Park Road Bridge to remain open during 2008 flood and
allowed most debris to pass under the bridge.
• Reduces backwater during a 2008 comparable flood by approximately 8 -10 inches.
• Reduces potential grading impacts along Dubuque Street (south of Kimball) and
Park Road.
• Requires elevation of new Dubuque Street / Park Road intersection by
approximately 4 -6 feet.
• Bridge type will cost approximately $2.5 to $3 Million more than deck girder.
FA
Deck Arch Bridge at 100 +1
At this elevation, the "arch" disappears and the bridge essentially becomes the Deck Girder
Arch.
Sidewalks:
A 10' Multi -use path, the Iowa River Trail, will be elevated with Dubuque Street on the west side,
along the river. Placing this trail at a lower elevation, closer to the river has been discussed.
This option may be explored briefly during final design to determine if it is feasible and at what
elevation.
A split -grade crossing will be provided at the west abutment of the bridge, allowing trail users to
cross under the bridge from the new Hancher Auditorium site to Lower City Park. A cross -walk
will also be provided for use during flood events and trail closures. Consideration will be given
during design of the east abutment at the Dubuque Street and Park Road intersection for a
cantilevered trail to be added under the bridge in the future.
An 8' wide sidewalk will be provided from Brown Street, north to Foster Road. Although this
does result in additional impact and grading to adjacent properties, it was the most repeated
request heard at the first two public meetings. The Dubuque Street corridor has the highest
pedestrian and bike usage along the Iowa River Trail and this sidewalk would allow for non -
vehicular forms of travel to utilize both sides of the roadway. The added sidewalk is expected to
reduce the number of pedestrians crossing Dubuque Street at the mid -block crossing in front of
Mayflower and provide much needed connectivity for the Northside Neighborhood to City Park,
Terrell Mill Park and locations west and north.
IOWA CITY
GATEWAY
Flood Stages for the Iowa River at Iowa City
8.94 ft = Current Stage at 139 cfs
15.75 = "Normal' Stage at 6,000 cfs
21.0 ft = Action Stage & full closure of Dubuque St. at 12,300 cfs
22.0 ft = Flood Stage
23.0 ft = Moderate Flood Stage
25.0 ft = Major Flood Stage
50 -year Flood = 23,820 cfs, 26.5 ft
100 -year Flood = 31,010 cfs, 29 ft
2008 Flood = 41,100 cfs, 31.53 ft
500 -year Flood = 45,260 cfs, 32.5 ft
IOWA CITY -
GATEWAY
Historical Crests for Iowa River at Iowa City
(1) 31.53 ft on 06/15/2008 —
35 days above 12,000 cfs, 6 over 31,000 cfs (100 -year)
(2) 28.52 ft on 08/10/1993 —83
days above 12,000 cfs, 0 over 31,000 cfs (100 -year)
(3) 24.89 ft on 06/06/2013 —
16 days above 12,000 cfs
(4) 24.10 ft on 06/01/1851
(5) 23.35 ft on 06/13/1991 —
17 days above 12,000 cfs
(6) 22.44 ft on 06/09/1974
(7) 22.04 ft on 05/01/1973
(8) 21.64 ft on 03/29/1979
(9) 21.50 ft on 03/04/1985
(10) 21.50 ft on 04/09/1975
(11) 21.44 ft on 06/15/1982
(12) 21.22 ft on 06/30/1986
(13) 21.10 ft on 07/17/1881
(14) 20.91 ft on 02/21/1997
(15) 20.72 ft on 04/26/1983
(16) 20.68 ft on 03/01/1984
(17) 20.53 ft on 03/20/2001
(18) 20.36 ft on 04/09/1998
(19) 20.34 ft on 03/26/1978
(20) 20.31 ft on 07/13/2010
'Full Dubuque Street closure at 21.0 ft
'Northbound lanes close at 20.5 ft
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CITY OF IOWA CITY IN
..,..._ MEMORANDUM --
Date: September 12, 2013
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: KXIC Radio Show
KXIC offers a City show at 9:00 AM every Wednesday morning. In the past Council has
volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and
come prepared to help fill in the schedule at your work session on September 17:
September 18 — Dobyns
September 25 -
October 2 -
October 9 -
October 16 -
Future commitments:
November 27 - Dobyns
U: radioshowasking.doc
IP5
CITY OF IOWA CITY
PENDING CITY COUNCIL WORK SESSION TOPICS
September 11, 2013
October 1, 2013
1. Discussion of the design parameters for the Gateway Project
October 15, 2013
1. Discuss staff's proposed strategy for the sale or dispersion of public housing units
2. Continue discussion on regional affordable housing strategies
Pending Topics to be Scheduled
1. Discuss concept of a community business attraction and anti - piracy compact
2. Discuss Gilbert/Highland/Kirkwood neighborhood concerns
3. Review the National League of Cities Institute for Youth, Education and Families
report entitled, "City Leadership to Promote Black Male Achievement" (originally
distributed in the 5/16/2013 Information Packet)
4. Discussion of 2014 legislative priorities
�' y CITY OF IOWA CITY 1P6
��� MEMORANDUM
Date: September 11, 2013
To: Tom Markus, City Manager
From: Geoff Fruin, Assistant to the City Manager
Re: Information from the Iowa City Local Homeless Coordinating Board
Members of the City Council have requested an update on the status of local discussions
related to the introduction of a Housing First homeless service initiative. I requested an update
from members of the Iowa City Local Homeless Coordinating Board and have attached the
information they provided. The information provides an explanation of the FUSE model being
considered as well as an update on related local activities.
Frequent User Service Enhancement (FUSE)
Iowa City Local Homeless Coordinating Board (LHCB) FUSE Working Paper
Summary
Frequent User Service Enhancement (FUSE) is a model that works with people who have been
identified as "frequent users" of multiple social services who have not achieved successful
outcomes prior to involvement in the FUSE program. The basic goals of the FUSE model are to
drastically reduce the cost of social services while improving the quality of life for participating
frequent users.
The FUSE model involves three key components; (1) Permanent supportive housing, (2) Data -
driven problem solving, and (3) Cross - system collaboration.
FUSE models require cross system collaboration and shared decision making across a wide
range of stakeholders, particularly the social service agencies that are most involved in providing
emergency services to frequent users, as well as program funders. The definition of a frequent
user is created through extensive data matching and collaborative decision making among
participating agencies. We have not yet created our community's definition of a frequent user,
but typically a frequent user is based on an agreed upon threshold of overall system use, cost to
the community, and potentially a mental health or substance abuse diagnosis.
The term "Frequent Users" does not include all people who are chronically homeless in our
community. Frequent Users are a select minority of people who continue to cycle through our
systems for many years and meet a set of criteria that collaborating FUSE agencies create.
Permanent supported housing is provided to frequent users at an affordable housing standard;
therefore rent rates will vary among the participants and over periods of time. Note that within
the FUSE model service engagement is voluntary, i.e. each frequent user can choose whether or
not to participate in mental health counseling, medication compliance, substance abuse
treatment, employment programming, etc. These and other services are provided and some
FUSE participants will likely engage in services while others may not.
The FUSE model is one specific Housing First initiative. Housing First is an approach based on
the concept that someone who is experiencing homelessness needs housing before they can
overcome other obstacles such as employment, income, and various health and mental health
barriers. Housing First proposes that people experiencing homelessness are not able to address
other needs without the daily stability of housing. Some Housing First initiatives are designed
specifically for chronically homeless individuals with complex needs who have not been able to
maintain housing as they move between homelessness and temporary /transitional housing
programs.
Current Data on FUSE models
Several communities are using the FUSE model across the country and are beginning to publish
data about the impact of this model. Most data reported below was gathered from the following
resource: hqp: / /www.endhomelessness.or librar /y entry /supportive - housing -is- cost - effective
Portland Frequent User Permanent Supported Housing Program
Annual avg. cost of services pre -entry per user = $42,075
Annual avg. cost of services post -entry per user = $17,199
Annual avg. cost of Permanent Supported Housing post -entry per user = $9,870
Net cost savings per person per year = $15,006
Connecticut State -Wide FUSE Program
The first 30 participants had a lifetime cost of $12 million in shelter and jail use alone
Post -entry frequent users had a decrease in shelter days (99 %) and jail episodes (73 %)
San Diego 3 year pilot Frequent User project
Avg. cost to taxpayers per participant in 2010 (pre- enrollment) _ $317,904
Avg. cost to taxpayers per participant in 2011 (post- enrollment) _ $97,437
One participant had a $479,000 to $6,000 per year decline in ambulance rides and ER visits
Asheville NC Homeward Bound Permanent Supported Housing
Avg. cost of services to each chronically homeless person per year (pre- enrollment) _ $23,000
Avg. cost of program and services per person in the first year post - enrollment = $10,000
Avg. cost of program and services per person in subsequent enrollment years = $3,200
Current Local Homeless Coordinating Board Activities
In November 2012 the Johnson County Local Homeless Coordinating Board (LHCB) approved a
strategic plan which included a FUSE strategy to "develop and implement a frequent use system
pilot project to better target resources and improve services for frequent users by December
2015." The LHCB has been working towards this goal by completing the following action
items:
• Created a collaborative team of LHCB service agency representatives to begin work on
the FUSE project action items.
• Researched the findings and recommendations of current FUSE programs.
• Presented research findings to multiple community stakeholders, including full LHCB
membership, Housing Trust Fund Board of Directors, College of Public Health staff
partners, officers of the ICPD, Johnson County System of Care members, etc.
• Identified and established a partnership with a community agency (Housing Trust Fund
of Johnson County) to host a part-time staff member to support the strategic planning
work of the LHCB, specifically the FUSE project.
• Began conversations with a housing provider about the management of a potential
permanent supported housing FUSE project in Iowa City.
• Ongoing participation in a collaborative group of service providers to assess current
limitations and housing possibilities for a handful of specific potential "Frequent Users"
in our community.
Attachments Included:
Frequent User Strategy and Action Plan Sept. 2013
9 Stages of Frequent User Systems
One page FUSE basics
Frequent User Strategy and Action Plan
Updated 8/1/13
Strategy 1.1: By December 31, 2015 the Local Homeless Coordinating Board will develop and
implement a pilot project to better target resources and improve services for frequent users
(FUSE).
Acht►n�
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1.
Research other model communities
1/1/13
6/1/13
100%
Laura,
Phoebe
Identify potential partners and build partnerships based on
2
scope of the approach.
8/1/13
12/31/14
25%
LHCB
Build consensus on how to staff, fund, and supervise FUSE
3
staff through LHCB
8/1/13
11/1/13
25%
LHCB
LHCB agency will hire a part-time staff person to
LHCB
4.
coordinate LHCB FUSE work
9/15/13
12/31/13
o
0%
FUSE
committee
Gather and report on general costs of public and private
5
12/1/13
3/1/14
0%
New Hire
services in our community
Gather and report on specific use of services and costs by 2
6
— 4 people in our community
12/1/13
3/1/14
0%
New Hire
Present findings and information on FUSE to the larger
community, particularly: Downtown Business Association,
7.
Johnson County Board of Supervisors, City of Iowa City
12/1/13
6/1/14
0%
New Hire
and Coralville, Public Defenders office, ICPD, UIHC
social work dept., Chamber of Commerce, etc.
LHCB
8.
Re- evaluate next steps for developing the FUSE model
7/1/14
9/1/14
0%
FUSE
committee
Identify housing agency for property ownership and
LHCB
9.
10/1/13
6/1/14
o
0%
FUSE
management
committee
LHCB
10.
Secure capital funding for project construction/rehab
10/1/13
12/31/14
0%
FUSE
committee
Build team of service providers to share data: determine
Release of Information system, analyze data, identify
LHCB
11.
target groups and define frequent users within our
12/1/13
12/1/14
0%
FUSE
community.
committee
LHCB
12.
Build network of providers for supportive services.
9/1/14
6/1/15
0%
FUSE
committee
Build long -term operational systems, including support
LHCB
13.
from the Housing Authority
1/1/14
111115
o
0%
FUSE
committee
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Laying the Groundwork for Conducting a
Frequent Users Study in the Iowa City
Community
-1,146 homeless in
Johnson Co.
Poor health status
• Chronic illnesses
• Lack access to care
Link between
homelessness and
incarceration
Mental health problems
Substance abuse
costs ofsen,inq homeless
individuals*
• "Housing linked with social
services tailored to the
needs of the population
being housed"
• Outcomes
• Reduced homelessness
• Housing stability
• Decreased ED visits and
fewer hospitalizations
• Improved quality of life
• Increased neighborhood
quality
• Higher likelihood of
employment
• Cost Savings
Reduction In UtllUatlon of Major Servev,
usso
lec
T,
ME
Yo
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nat
• Integrated services
• Improved housing access
• Better outcomes
• Requires additional planning, flexibility,
communication
• Create an environment of collaboration
• Consider appointing staff person for
coordination
Prepared by Laura Feldman, Univ. of Iowa,
J.D. /M.P.H. Candidate 2013, in collaboration
with Shelter House
3/6/2013
Institutional Circuit
d.il � Dotoe
Emergency
SM1.M•r Rmickn al
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Hos ^ Emerepla✓ `�
• Portion of homeless
population with complex
behavioral and social
problems
• Highest users of crisis
services
• Cycle through institutions
• Traditional structures are
not successful
• Crisis - driven care
• Pooroutcomes
• High cost to the community
• Identify frequent users
• Community -wide data match
• shelters, hospitals, corrections
• Provider and staff referrals
• Participant consent to release information
• Establish "frequent user` eligibility criteria
• Develop evidence -based policies & programs
• Track outcomes and impacts for evaluation
• Inform & engage stakeholders
• Obtainfunding
• Expand project reach
Three Pillars
Data Driven Problem Solving ' Policy & Systems Reform *Targeted Housing & Services
Nine Steps
(1)Cross- system data match to identify frequent users
(z) Convene interagency / multi - sector working group
(3) Create supportive housing & recruitment process
(4) Recruit& place clients into supportive housing
(5) Troubleshoot barriers to placement & retention
(6)Track implementation progress
(7) Measure outcomes /impact & cost - effectiveness
(8) Enlist policymakers to bring FUSE to scale
(g) Expand model and house additional clients
It CITY OF IOWA CITY z
..;�.._ MEMORANDUM
Date: September 9, 2013
To: Mayor and City Council
From: Marian K. Karr, City Clerk IK4
Re: Commercial Real Estate Luncheon
Please let me know if you are interested in attending the Corridor Business Journal's annual
luncheon to look into the commercial real estate market.
Date: September 24, 2013
Time: 11:30 a.m. — 1:15 p.m.
Location: DoubleTree by Hilton, 350 First Avenue, NE, Cedar Rapids
2013 Program:
1. Developer's Panel Discussion:
Some of the region's most innovative developers will discuss the current challenges and
opportunities in the commercial development market in Iowa's Creative Corridor.
Panelists:
Joe Ahmann, Compass Commercial Services & Fusion Architects
Gerry Ambrose, Ambrose & Associates Realtors
Scott Byers, GibbsLambDrown
Jon Dusek, Armstrong Development Company
Terry Sill, SouthGate Companies
Moderator:
Casey Cook, Cook Appraisal LLC
2. Community Development Update
Ron Corbett, Mayor of Cedar Rapids
3. New Development — Designs & Aesthetics
Mark Seabold, Shive -Hattery
Tom Markus leg
From: Tom Markus
Sent: Thursday, September 12, 2013 4:39 PM
To: Council
Cc: *All Department Heads; Ryan Heiar (rheiar @ci.north- liberty.ia.us); Kelly Hayworth
(khayworth@ci.coralville.ia.us); Gregg Hennigan (Gregg.Hennigan @sourcemedia.net)
Subject: Corridor Compact
The manager's office filed a status report on the corridor compact. Unfortunately, and unbeknownst to the manager's
office a response to our last response had been sent to the city. We have now tracked down that response and will
review it before commenting further. Needless to say I apologize for any and all misunderstanding that our initial report
may have caused. By cc to my manager colleagues I am also apologizing to them for this misunderstanding.
1
Te
Marian Karr
From: Eleanor M. Dilkes
Sent: Thursday, September 12, 2013 4:58 PM
To: Tom Markus
Cc: Council; *All Department Heads; Ryan Heiar (rheiar @ci.north - liberty.ia.us); Kelly Hayworth
(khayworth @ci.coralville.ia.us); Gregg Hennigan ( Gregg . Henn igan @sourcemedia.net);
speterson @CI. North - Liberty. IA. US
Subject: Re: Corridor Compact
All - Actually, it is I who should apologize. I have searched my emails and located an email to me from the North Liberty
City Attorney dated August 1 with an attached proposal. For some reason that I can't explain I overlooked this email and
did not forward it to the City Manager. Had I done so I have no doubt that we would have made a timely response.
I long for the days when mail came only one way!
Scott and Ryan - I will review your proposal with the City Manager and be in touch shortly.
Eleanor Dilkes
City Attorney, Iowa City
Sent from my iPad. Please excuse the typos.
On Sep 12, 2013, at 4:39 PM, "Tom Markus" <Tom- Markus @ iowa- city.org> wrote:
The manager's office filed a status report on the corridor compact. Unfortunately, and unbeknownst to
the manager's office a response to our last response had been sent to the city. We have now tracked
down that response and will review it before commenting further. Needless to say I apologize for any
and all misunderstanding that our initial report may have caused. By cc to my manager colleagues I am
also apologizing to them for this misunderstanding.
CITY O F IOWA C 1 TY --
MEMORANDUM 1P8
Date: September 12, 2013
To: Tom Markus, City Manager
From: Adam Bentley, Administrative Assistant to the City Manage
Re: Community Business Attraction and Anti - Piracy Compact Update
Introduction:
�Q
City staff has been meeting and working with the cities of Coralville and North Liberty regarding a non -
competition agreement known as the Community Business Attraction and Anti - Piracy Compact (the
Compact). Attached is a draft copy of the current version of the compact.
Background:
In an effort to build a stronger economic position within the southern portion of the Corridor and build
upon the trust and communication between the cities of Iowa City, Coralville, and North Liberty, the
cities have engaged in a discussion regarding a compact that prohibits business piracy, stipulates a formal
communication plan for business migration issues, and provides a default position for those wishing to
approach business in the area.
In late October 2012, the City of Iowa City approached the cities of North Liberty and Coralville with a
draft agreement that addressed the above mentioned issues. Subsequent meetings with city officials fine -
tuned the agreement to the point that it is today (attachment A). The Compact stipulates the following
principles:
1. Compact communities agree to refrain from "actively pursuing" businesses to relocate from one
compact community to another.
2. Compact communities seek to grow the regional economy knowing that regional growth translates into
jurisdictional growth.
3. Compact communities agree to a prescribed communication structure when business migration occurs
between compact communities.
4. Compact communities agree that no incentives can be offered until the communities involved have
been notified of the business' intentions to relocate.
5. Compact communities agree that when incentives are used for a business migrating from one compact
community to another compact community, the community losing the business must formally consent
to the incentives provided by the community receiving the business.
6. Compact communities agree that this compact does not constitute a general agreement concerning the
use of economic development incentives as contained in state law, nor is it intended to satisfy specific
agreements between compact communities in relation to specific business migration occurrences. This
compact describes an agreed upon set of principles and protocols established between participating
communities.
In early December 2012, the City of North Liberty requested further review of the document citing
general concerns with the draft and indicating a legal review was necessary from their legal counsel. On
December 18`x', Iowa City requested any amendments be provided in order to facilitate progress of the
project. On January 3`d, 2013, receiving no amendments, Iowa City informed the City Council of the
`compact' concept and its then current status.
nl�/��
On February 17th, the cities of Coralville and North Liberty submitted an alternative document
(attachment B) entitled the "South Corridor Economic Development Agreement (SCEDA)." After a
review of the alternative agreement, City staff concluded that the SCEDA was problematic because it was
far narrower in scope than the Compact and provided less protection to the host City than that provided by
State law.
The Compact is broadly written to encompass a variety of activities to assure communication between
cities with the goal of promoting regional growth and preventing pirating. The SCEDA, in contrast, is
written to prohibit competition only in certain instances. The Compact defines "active pursuit" of another
business broadly to include "cold calls" and "mail solicitations "; the SCEDA simply prohibits
"solicitation ". The SCEDA applies only to businesses located "exclusively" in the host city whereas the
Compact applies the same protocol when a business located in both communities is considering
consolidation. The Compact establishes a protocol for communication between cities; the SCEDA
requires the cities to keep "ICAD well informed" but does not require the cities to keep each other
informed.
State law prohibits the use of TIF for a project that includes the relocation of a "commercial or industrial
enterprise not presently located within the municipality" unless at least one of the following occurs:
1) "Written verification" from the commercial or industrial enterprise "that the enterprise is actively
considering moving all or part of its operations to a location outside the state" and the
municipality offering TIF makes a specific finding that the out -of -state move "would result in a
significant reduction in either the enterprise's total employment in the state or in the total amount
of wages earned by employees of the enterprise in the state"; or
2) The municipalities have entered into a "written agreement" concerning the relocation of the
enterprise or a "general agreement about the use of economic incentives ".
In light of this State law, the following are problems with the SCEDA:
1) The SCEDA allows the use of incentives if an enterprise has made an irrevocable decision to
relocate outside the city in which it is located. If business X provides written affirmation to Iowa
City that it had made an irrevocable decision to leave Iowa City, under the SCEDA, a
neighboring community could offer incentives to business X without Iowa City's consent.
2) Unlike the Compact, the SCEDA does not include a provision stating that it is not intended to be
the general agreement contemplated by the state code (i.e. it does not serve as consent to an
incentive under the state code). Particularly because the SCEDA offers less protection to the host
city than state law, there must be a provision clearly stating that the agreement does not serve as
the consent required by state law.
Due to the differences between the documents, the managers and attorneys from all three communities
met on April 9th to discuss the differences and determine the appropriate course forward. The differences
were discussed and the cities of North Liberty and Coralville were to provide the city with amendments to
the original draft "Compact."
Since the April meeting, City staff has attempted to make contact with the parties involved (these contacts
occurred on May 6, June 11, and June 21). In all cases, the City has received commitments from the
parties for new amendments but has not received the actual amendments or new language.
Discussion of Solutions: The City continues to maintain interest in pursuing an agreement that is
meaningful in promoting the region economically while discouraging intentional business migration from
one community to another.
Recommendation: No Council decision is required at this time. This report serves only to update the
City Council.
DOAFT
COMMUNITY BUSINESS ATTRACTION AND ANTI- PIRACY COMPACT
This Agreement is made this day of 2013 by and between the City of Iowa City, the City of
Coralville, and the City of North Liberty (hereinafter "Participants" or "Participating Communities ").
PURPOSE
The communities of Iowa City, Coralville, and North Liberty join in the prospect of encouraging economic
development within their own jurisdictions and throughout the region. Working together, these communities seek
to highlight the region's strengths and focus on maintaining an attractive environment for business growth and
expansion. The participants seek to expand business opportunities within their own boundaries, but do not wish
to do so at the expense of those participating in this compact. Inevitably, for various reasons, businesses may seek
to migrate from one jurisdiction to another. In such cases, this compact outlines protocols that seek to enhance
communication and promote equity between participants in this agreement. Without an expressed, self- initiated
interest in relocation, participants agree that actively pursuing or "pirating" businesses to migrate from one
participating community to another should be prohibited and ^practices of performing such actions restricted. The
purpose of this compact is to:
1. Establish and facilitate interactions between participants to promote economic development in the region;
2. Establish a point of contact within each jurisdiction for representation of economic development matters;
3. Express commitment from participants that they will not actively pursue the relocation of a business that has
not indicated an interest in moving from one participating community to another; and
4. Establish protocols that balance the interests of the business' home community and other participating
communities held in this compact.
Protocols /Principles
In the interest of promoting economic well -being and growth of our communities, we, the undersigned, agree to
the following protocols and principles (the "Compact "):
Principle 1: Business Attraction and Retention
The regional economy will grow stronger and more attractive for business growth if communities work
together on economic development rather than a$ainst.one another. The participants in this compact
seek to grow the regional economy knowing that regional growth will translate into jurisdictional
growth. The participants in this compact are committed to attracting new business, the retention or
expansion of existing business, and the promotion of their communities as good places for business.
I. D#4ir?
While business migration will occur, the participants are dedicated to refraining from activities and
u s g p p g
encouragement of business migration from one compact community to another.
Principle 2: Active Pursuit /Pirating of Businesses
Participants agree that where a business has not taken the initiative to express an interest in moving
from one compact community to another, participants will not actively pursue that business to
encourage it to relocate. "Actively pursue" means to initiate contact with the business directly, with
the intent of luring the business through cold calls, visits, mail solicitations, marketing, or through a
third party. This does not preclude compact communities from marketing themselves as a good place
to do business or generally promoting the benefits of starting, expanding, or locating a business in their
home community.
Protocol 1: Business Considering Relocation
The following protocol applies to all businesses. In the event such a business residing in a different
compact community ( "the home community ") contacts the mayor, city manager, staff person, or
person(s) in charge of economic development at another community ( "the contacted community "),
either directly or through a representative, to discuss possible relocation, we agree to the following
protocol:
a. The contacted community will advise the business that it wants to assist the business so that it is
successful.
b. The contacted community will ask the business whether it has advised the home community that it
is considering relocation, and if not, whether it objects to the contacted community advising the home
community of the inquiry.
c. If the home community has not been advised and the business does not object, the contacted
community will promptly notify the point of contact from the home community in writing of the
inquiry.
d. Participants will not propose or offer incentives to the business in support of its relocation until
either the business verifies in writing that it has notified the home community of the possible relocation
or the contacted community has given that notice.
e. The contacted community will advise the business, if asked, that the contacted community shall
condition the awarding of incentives and assistance on the receipt of consent from the community in
which the business is currently located.
f. Participants will discuss possible relocations or expansions with local government representatives
designated to manage economic development matters of the affected home community, if asked by
those officials.
Protocol 2: Business Considering Consolidation
In the event a business with operations in one or more compact communities contacts a participating
community to indicate that it is considering consolidating its operations in the contacted community,
that community shall treat the situation as it would a potential relocation and adhere to Protocol 1.
D#4�rr
Protocol 3: Business Relocation to a Non - Compact Community
In the event that participating communities learn of a business considering relocation or consolidating
operations from a compact community to a non - compact community, it will be the responsibility of
those participating communities to inform compact members of such.
Addition of Participants
The participants strongly encourage other communities within the region to join this agreement. Upon
request the participants will consider the addition of other participating communities.
Term
The compact shall remain in effect until terminated in accordance with subparagraph (a) of the General
Provisions below.
Non - Substitution (updated as of 9/25/12)
This agreement shall not constitute a "written agreement concerning the general use of economic
incentives to attract commercial or industrial development" for purposes of Iowa Code section
403.19(9)(a)(1).
General Provisions
a. Termination: This compact may be terminated it its entirety by the mutual written agreement of all
participating communities. In the event a participating community wishes to terminate its
participation, it shall provide a notice of intent to terminate to participating communities. Such
termination shall be effective as of the date stated on such a notice. In the event only one participating
community remains the agreement shall terminate.
b. Amendment or Modification: This compet:.may;be,a mended, or, modified by the participating
communities, provided that any such modification or amendment shall only be effective upon written
agreement of all participating communities.
c. Capacity to Execute: The undersigned hereby certifies that all actions necessary to execute this
compact were taken, and the person executing this compact is authorized to do so and has the power
to bind the jurisdiction to the terms and conditions herein.
d. No Third -party Beneficiaries. This agreement is not intended to benefit any person or entity not a
party to this agreement and shall not be construed to do so.
e. No Agency Relationship. Nothing herein creates an agency relationship between the participants
and nothing herein authorizes one participant to act as an agent of another participant or participants.
4
South Corridor Economic Development Agreement
The parties to this agreement are committed to contributing to a dynamic regional economy and
engaging in cooperative regional economic development practices that responsibly steward
taxpayer dollars while maintaining a high level of competitiveness for the south corridor in the
global economy.
We believe that a program of cooperative competition between communities best positions the
corridor region' in the global marketplace, and that_what is good for one corridor community is
good for another.
We agree that with respect to existing businesses in the corridor region, a preponderance of
priority should be placed upon their retention and growth within the community in which the
businesses currently reside. As such, we agree not to offer or make available any institutional2 or
discretionary incentives to any company located exclusively in another corridor community or
territory until that company has provided written affirmation to its host city that it has made an
irrevocable decision to relocate outside the city or territory in which it is currently located. We
further agree not to solicit or entertain businesses from other communities that sign this
agreement, unless such an affirmation has been, signed or the host city otherwise consents to such
activities.
We agree that we shall keep the Iowa City Area Development Group (ICAD) well informed
about the economic development projects, present; and anticipated, in our communities. This
includes all inquiries from companies or their representatives, inside the south corridor or outside
the south corridor.
We agree that to directly compete with another corridor community for economic development
projects on the basis of discretionary incentives, ,is harmful to the region and costly to the
taxpayer. We therefore shall not let another corridor community's discretionary incentives
package — should it become known —be used as a lever to adjust or amend our community's
discretionary incentives package.
Upon approval of this Agreement by the participating cities, this agreement shall be effective
with regard to future economic development activities and agreements, but shall not affect
economic development agreements and commitments previously made by any participating city.
City of Iowa City, Iowa; City of Coralville, Iowa; and City of t4orth Liberty, Iowa.
z Economic development incentives available to any applicant that meet certain static qualifications and do not
require additional approvals from any body of government.
' Economic development incentives developed specific to a project that require additional approvals from a body or
bodies of government.
ii
Page 1 ON
Jointly signed this day of
Matt Hayek, Mayor, City of Iowa City
Attest:
Tom Markus, City Manager
Thomas A. Salm, Mayor, City of North Liberty
Attest:
Ryan Heiar, City Administrator
2013.
Jim Fausett, Mayor, City of Coralville
Attest:
Kelly Hayworth, City Administrator
Page 2 of 2
September 6, 2013
BOARD OF SUPERVISORS
Janelle Rettig, Chairperson
John Etheredge
Pat Harney
Chief of Police Sam Hargadine
Iowa City Police Department
410 East Washington Street
Iowa City, IA 52240
Iowa City City Manager Tom Markus
410 East Washington Street
Iowa City, IA 52240
Iowa City Mayor Matt Hayek and
Iowa City Council Members
410 East Washington Street
Iowa City, IA 52240
Chief of Police Barry Bedford
Coralville Police Department
1503 5th St.
P.O. Box 5911
Coralville, IA 52241
City of Coralville City
Hayworth
1512 7th St.
Coralville, IA 52241
Terrence Neuzil ,
Rod Sullivi
n
en
rn
-Tj
n-<
r
am
a
M
ra
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Interim Police Chief Diane Venenga
North Liberty Police Department
5 East Cherry Street
North Liberty, IA 52317
North Liberty Mayor Tom Salm and
North Liberty City Council Members
City of North Liberty, City Hall
PO Box 77
3 Quail Creek Circle
North Liberty, IA 52317
Chief of Police Ron Fort
University Heights Police Department
1004 Melrose Avenue
University Heights, Iowa 52246
University Heights Mayor Louise From and
University Heights City Council Members
University Heights City Hall
Administrator Kelly 1004 Melrose Avenue
University Heights, Iowa 52246
Coralville Mayor Jim Fausett and
Coralville City Council Members
1512 7th St.
Coralville, IA 52241
City Administrator Ryan Heiar
City of North Liberty, City Hall
PO Box 77
3 Quail Creek Circle
North Liberty, IA 52317
Director of Public Safety Chuck Green
University of Iowa Department of Public
Safety
808 University Capital Centre
200 S. Capitol Street
Iowa City, IA 52242 -5500
University of Iowa President Sally Mason
President's Office
101 Jessup Hall
Iowa City, Iowa 52242 -1316
IP9
913 SOUTH DUBUQUE STREET, SUITE 201 ♦ IOWA CITY, IOWA 52240 -4207 ♦ PHONE: (319) 356 -6000 ♦ FAX: (319) 356 -6036
September 6, 2013
Page 2
Dear Police Chiefs, City Managers /Administrators, Mayors and President Mason,
Two bond referenda to construct a new building to house additional courtrooms, the Clerk of
Court, Sheriff's Office and jail were held in November 2012 and May 2013. Although each
referendum achieved a majority of votes, they fell short of the 60% approval level required.
During August, members of the Board of Supervisors held seven public input meetings at
various times and locations around the County to invite members of the public to offer us their
input about how to address these needs. Now, we are soliciting input and information from
particular groups of stakeholders. You are all important partners as we seek to address the needs
of our community for inmate housing and court services and we would like to invite you to two
meetings in October:
• On Tuesday, October 1 st at 1:00 PM in Room 203 of the County's Health and Human
Services Building (855 S. Dubuque Street, Iowa City) the Board of Supervisors will
be present to receive comments from you as representatives of area law enforcement
entities and municipal governments. We would appreciate your attendance and your
willingness to share your ideas about these needs and how you would like to see them
addressed.
• On Monday, October 7th at 6:00 PM in Courtroom 3A of the Johnson County
Courthouse, the Board will hold a final public input meeting before beginning our
process of finding consensus on how to proceed. Because the population of the jail
and the activities of the courthouse are impacted by what is happening within your
jurisdictions, we would also like to invite you to attend this meeting so that you are
also aware of the input that the Board is receiving from the public.
Your attendance and participation in these meetings will be greatly appreciated by the Board of
Supervisors.
Yours truly,
A O�
Janelle Rettig
Chairperson
4 p'
ASR w
Public Invited To Open House To View Preliminary Downtown Area Streetscape Concepts Page I of 2
ICaovora Home u News
Public Invited To Open House To View Preliminary Downtown Area
Streetscape Concepts
Posted on Wednesday, September 11, 2013 at 9:08
AM
For more than 10 weeks, residents have been invited to share their best ideas on
how to improve and redefine Iowa City's Downtown, Pedestrian Mall, and Northside
streetscapes by entering their suggestions on the www.inspireDowntownIC.com
website. The website was put in place by the City of Iowa City as part of a
streetscape project designed to refresh the downtown area's public spaces with a
contemporary new look while meeting the evolving social, cultural, and commercial
needs of the community.
The open - to-the- public, online community complemented the more traditional public
meeting held in June, and allowed people to brainstorm a variety of new ideas and
vote for those they liked best. Discussions were generated on improvements ranging
from transportation accommodations, public seating, and lighting, to trees and
plantings, special events, signage, and use of alleyways.
Now, residents get to take a look at some of the planning and design concepts their
ideas have helped generate. An open house is scheduled Wednesday, September
18 from 4 to 8 p.m. at the Amos Dean Ballroom in the Sheraton Hotel at 210 S.
Dubuque Street, for citizens to see the direction the plan is taking, view drawings,
meet with City officials and project consultants, and make additional comments on
the preliminary concepts. The event is open to the public, and public participation is
encouraged.
For the time being, the comment section of www.InsoireDowntownlC.com website
has been deactivated and will not accept additional input. After the open house has
been held, streetscape drawings will be posted to the site and the comment section
will once again go live so that members of the public will be able to review the ideas
and submit remarks on the plans. In addition to posting on the website, comments
may be submitted or mailed to City Hall, Attn: Geoff Fruin, 410 E. Washington
Street, Iowa City, IA 52240.
The consultant team will compile feedback from the open house and project website,
refine their plans and drawings, and schedule one more public meeting to showcase
the plans. The proposal will then go through one last refinement before heading to
City Council for consideration and adoption.
For more information, contact Geoff Fruin, Assistant to the City Manager, at
319/356 -5013 or e-mail aeoff- fruinkDiowa- ciN.om.
KEEP UP ON NEWS AT THE CITY!
Like us on Facebook: The City of Iowa City Government -
www.facebook,com/#VCitvoflowaCi N
Follow us on Twitter: @CityOflowaCity or h_ ttos: / /twitter.com /CitvOflowaCity
Visit our website: www.icaov.om
Sign up to receive City news releases via e-mail : www.icaov.ora /subscribe
Contact Information
Name: Geoff Fruin
Email: Send Mil
Phone: (319) 3565013
Attached Images
IP10
This image of Clinton Street in the evening
shows some of the downtown stmetscape
concepts that will be presented at the
public open house next week Additional
images will be shared at the open house
and on the Citys Facebook and Twitter
accounts in the upcoming days. To view,
like us on Facebook: The City of Iowa City
Government or
www.facebook comINICityoRowaCity and
follow us on Twitter @City0flowaCity or
https.Iltwitter.com/City0f/owaCity.
[ Yew Hiah Resolution Photo ]
http: / /www.icgov.org/apps /news / ?newsID =9063 9/11/2013
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Iowa City Police Department ., P� iI
and University of Iowa DPS ' FILED
D
Bar Check Report - August, 2013 2013SEP I j
kh 11= 32
Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges
Numbers are reflective of Iowa City Police activity and University of Iowa Police X CLERK
f6 X CITY, IOWA
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= university of Iowa
Monthlv Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Bar
Checks Under2l PAULA
Under 21 PAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
2 Dogs Pub 120
0
0
0
3
0
0
0
0
Airliner 223
10
1
1
102
7
17
0.0686275
0.1666667
Airliner 223
4
0
0
102
7
17
0.0686275
0.1666667
American Legion 140
0
0
0
3
i 0
0
0
0
Atlas World Grill 165
0
0
0
2
0
0
0
0
Baroncini—
0
0
0
Basta 176
0
0
0
2
0
0
0
0
Blackstone— 297
1
0
0
5
0
0
0
0
Blue Moose— 436
8
0
0
178
31
5
0.1741573
0.0280899
Blue Moose— 436
2
0
0
178
31
5
0.1741573
0.0280899
Bluebird Diner 82
0
0
0
Bob's Your Uncle 260
0
0
0
Bo -James 200
2
0
0
135
8
0
0.0592593
0
Bread Garden Market & Bakery
0
0
0
Brix
0
0
0
Brothers Bar & Grill, [It's] 556
14
4
2
415
86
51
0.2072289
0.1228916
Brothers Bar & Grill, [It's] 556
18
0
10
415
86
51
0.2072289
0.1228916
Brown Bottle, [The]— 289
0
0
0
1
0
0
0
0
Buffalo Wild Wings Grill & Bar— 189
0
0
0
9
0
0
0
0
Cactus Mexican Grill
0
0
0
Caliente Night Club 498
0
0
0
31
0
0
0
0
Carl & Ernie's Pub & Grill 92
1
0
0
17
0
0
0
0
Carlos O'Kelly's— 299
0
0
0
Chili Yummy Yummy Chili
0
0
0
2
0
0
0
0
Chipotle Mexican Grill 119
0
0
0
Clarion Highlander Hotel
0
0
0
Wednesday, September 11, 2013 Page 1 of 6
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Iowa City Police Department
and University of Iowa DPS
Bar Check Report - August, 2013
Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charg�e3 �� , �� i�: 3�
Numbers are reflective of Iowa City Police activity and University of Iowa Police CLERK
101M CITY [ntk►n
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= University of Iowa
Monthly Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Bar
Checks Under2l PAULA
Under2l PAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
Clinton St Social Club
0
0
0
24
0
0
0
0
Club Car, [The] 56
0
0
0
4
0
0
0
0
Coach's Corner 160
1
0
0
13
0
0
0
0
Colonial Lanes— 502
0
0
0
1
0
0
0
0
Dave's Foxhead Tavern 87
1
0
0
3
0
0
0
0
DC's 120
13
1
0
343
94
19
0.2740525
0.0553936
DC's 120
20
7
0
343
94
19
0.2740525
0.0553936
Deadwood, [The] 218
1
0
1 0
56
0
0
0
0
Deadwood, [The] 218
1
0
0
56
0
0
0
0
Devotay— 45
0
0
i
0
Donnelly's Pub 49
0
0
0
34
0
0
0
0
Dublin Underground, [The] 57
2
0
0
43
0
0
0
0
Eagle's, [Fraternal Order of] 315
0
0
0
1
0
0
0
0
El Banditos 25
0
0
0
El Cactus Mexican Cuisine
0
0
i
0
i
El Dorado Mexican Restaurant 104
0
0
0
El Ranchero Mexican Restaurant 161
0
0
0
Elks #590, [BPO] 205
0
0
0
Englert Theatre— 838
0
0
0
Fieldhouse 178
11
1
0
268
65
7
0.2425373
0.0261194
Fieldhouse 178
9
4
0
268
65
7
0.2425373
0.0261194
First Avenue Club— 280
0
0
0
1
0
1
0
1
Formosa Asian Cuisine— 149
0
0
0
Gabes— 261
0
0
0
42
2
0
0.0476190
0
George's Buffet 75
2
0
0
6
0
0
0
0
George's Buffet 75
1
0
0
6
0
0
0
0
Wednesday, September 11, 2013 Page 2 of 6
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Iowa City Police Department
and University of Iowa DPS
FILED
Bar Check Report - August, 2013
Possession of Alcohol Under the Legal Age (PAULA) Under 21 Char ge�SSEp AN pl' 32
Numbers are reflective of Iowa City Police activity and University of Iowa Polic* MIXEM- K
IOWA CIIiY, IOiYA
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= University of Iowa
Monthly Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Bar
Checks Under2l PAULA
Under2l PAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
Givanni's— 158
0
0
0
3
0
0
0
0
Godfather's Pizza— 170
0
0
0
Graze— 49
0
0
0
Grizzly's South Side Pub 265
0
0
0
6
0
0
0
0
Hilltop Lounge, [The] 90
1
0
0
3
0
0
0
0
Howling Dogs Bistro
0
0
0
IC Ugly's 72
2
0
0
5
0
0
0
0
India Cafe 100
0
0
0
Iron Hawk—
0
0
0
50
2
12
0.04
0.24
Jimmy Jack's Rib Shack 71
0
0
0
Jobsite 120
1
0
0
15
1
0
0.0666667
0
Joe's Place 281
2
0
0
172
4
2
0.0232558
0.0116279
Joe's Place 281
5
0
0
172
4
2
0.0232558
0.0116279
Joseph's Steak House— 226
0
0
0
1
0
0
0
0
Linn Street Cafe 80
0
0
0
Los Portales 161
0
0
0
Martini's 200
14
5
0
258
33
5
0.127907
0.0193798
Martini's 200
8
0
0
258
33
5
0.127907
0.0193798
Masala 46
0
0
0
Mekong Restaurant— 89
0
0
0
Micky's— 98
1
0
0
122
0
2
0
0.0163934
Micky's— 98
1
0
0
122
0
2
0
0.0163934
Mill Restaurant, [The]- 325
0
0
0
25
2
0
0.08
0
Moose, [Loyal Order of] 476
0
0
0
1
0
0
0
0
Motley Cow Cafe 82
0
0
0
Noodles & Company -
0
0
0
Wednesday, September 11, 2013 Page 3 of 6
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Iowa City Police Department
and University of Iowa DPS
Bar Check Report - August, 2013 ILED
p g ,
Possession of Alcohol Under the Legal Age (PAULA) Under 21 ChaW SEP 11 AM 11: 32
Numbers are reflective of Iowa City Police activity and University of Iowa Police t hERK
moan PITV (nWA
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= university of Iowa
Monthly Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Bar
Checks Under2l PAULA
Under 21 . PAULA
Ratio Ratio
(prev 12 Mo) (Prev 12 Mo)
Okoboji Grill— 222
0
0
0
Old Capitol Brew Works 294
0
0
0
12
0
0
0
0
One- Twenty -Six 105
0
0
0
4
0
0
0
0
Orchard Green Restaurant— 200
0
0
0
Oyama Sushi Japanese Restaurant 87
0
0
i
0
Pagliai's Pizza— 113
0
0
0
Panchero's (Clinton St)— 62
1
0
0
8
0
0
0
0
Panchero's Grill (Riverside Dr)— 95
0
0
0
i
Pints 180
6
1
1
226
20
8
0.0884956
0.0353982
Pints 180
11
0
0
226
20
8
0.0884956
0.0353982
Pit Smokehouse 40
0
0
0
Pizza Hut— 116
0
0
0
Players 114
1
4
0
5
10
0
2
0
Quinton's Bar & Deli 149
1
0
0
22
0
0
0
0
Rice Village
0
0
0
Ridge Pub
0
0
0
Riverside Theatre— 118
0
0
0
Saloon— 120
0
0
I
0
17
0
0
0
0
Sam's Pizza— 174
0
0
0
9
1
4
0.1111111
0.4444444
Sanctuary Restaurant, [The] 132
0
0
0
1
0
0
0
0
Shakespeare's 90
0
0
0
4
0
0
0
0
Sheraton
0
0
0
Short's Burger & Shine— 56
1
0
0
24
0
0
0
0
Short's Burger Eastside
0
0
0
Sports Column 400
16
1
0
261
63
20
0.2413793
0.0766284
Sports Column 400
7
2
0
261
63
20
0.2413793
0.0766284
Wednesday, September 11, 2013
Page 4 of 6
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Iowa City Police Department
and University of Iowa DPS FILED
Bar Check Report - August, 2013
Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges3 SR iI'
Numbers are reflective of Iowa City Police activity and University of Iowa Police QfJ- CLERK
10WA CITY,10WA
Business Name Occupancy
(occupancy loads last updated Oct 2008)
= university of Iowa
Monthlv Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Bar
Checks Under2l PAULA
Under2l PAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
Studio 13 206
1
0
0
135
6
0
0.0444444
0
Studio 13 206
3
0
0
135
6
0
0.0444444
0
Summit. [The] 736
4
0
0
225
33
31
0.1466667
0.1377778
Summit. [The] 736
9
1
0
225
33
31
0.1466667
0.1377778
Sushi Popo 84
0
0
0
Szechuan House
0
0
0
Takanami Restaurant— 148
0
0
0
Taqueria Acapulco
0
0
0
TCB 250
4
0
0
123
5
0
0.0406504
0
TCB 250
1
0
0
123
5
0
0.0406504
0
Thai Flavors 60
0
0
0
Thai Spice 91
0
0
0
Times Club @ Prairie Lights 60
0
0
0
Trumpet Blossom Cafe 94
0
0
0
1
0
0
0
0
Union Bar 854
10
0
7
284
67
38
0.2359155
0.1338028
Union Bar 854
5
3
0
284
67
38
0.2359155
0.1338028
VFW Post #3949 197
0
0
0
1
0
0
0
0
Vine Tavern, [The] 170
1
0
0
67
13
10
0.1940299
0.1492537
Vine Tavern, [The] 170
1
0
6
67
13
10
0.1940299
0.1492537
Wig & Pen Pizza Pub— 154
0
0
0
1
0
0
0
0
Yacht Club, [Iowa City]— 206
2
0
0
85
5
1
0.0588235
0.0117647
Yen Ching
0
0
0
Z'Mariks Noodle House 47
0
0
0
Wednesday, September 11, 2013 Page 5 of 6
Off Premise
Iowa City Police Department
and University of Iowa DPS
Bar Check Report - August, 2013 FILED
p g ,
Possession of Alcohol Under the Legal Age (PAULA) Under 21 CharP3 $FP I j AN 11; 33
Numbers are reflective of Iowa City Police activity and University of Iowa Police Viyity
Grand
* includes outdoor seating area
exception to 21 ordinance
Wednesday, September 11, 2013 Page 6 of 6
242
35
27
7161
1085
448
0. 5 �1a a 1411
�Totals
0
0
70
0
0
269
0 0
otals
97
717
Wednesday, September 11, 2013 Page 6 of 6
CITY OF IOWA CITY
410'East Washington Street
Iowa City, Iowa 52240 -1826
(319) 356 -SOOO
(3 19) 3S6 -51709 FAX
www.icgov.org
September 5, 2013
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Community Service Officer /Station
Master
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Community Service
Officer /Station Master.
Kathy Droll
IOWA CITY CIVIL SERVICE COMMISSION
Lyr_ W. Dickerson, Chair
—asfr -13—,
MINUTES OF THE CRIMINAL JUSTICE COORDINATING COMMITTEE:
SEPTEMBER 4, 2013
TABLE OF CONTENTS
Page
Input from Committee Regarding Jail and Courthouse Needs / Solutions .......... ............................... l
Input from Committee Regarding Jail and Courthouse Needs /Solutions Continued .......................3
Discussion Regarding Jail and Courthouse Needs /Solutions ............................. ..............................5
SubcommitteeReports ....................................................................................... ..............................5
Alternatives and Treatments Subcommittee .......................................... ..............................5
Public Information and Outreach Subcommittee .................................. ..............................5
Facilities Subcommittee ........................................................................ ..............................5
Funding and Grants Subcommittee ....................................................... ..............................5
Commentsfrom the Public ................................................................................. ..............................6
SetNext Meeting Date ....................................................................................... ..............................7
Other.................................................................................................................. ............................... 8
Chairperson Rettig called the Criminal Justice Coordinating Committee to order in
the Johnson County Health and Human Services Building at 4:35 p.m. Members
present: Supervisors John Etheredge, Pat Harney, Terrence Neuzil, Janelle Rettig, and
Rod Sullivan, Department of Corrections Supervisor Jerri Allen, MECCA Director Ron
Berg, Iowa City Public Library Adult Service Coordinator Kara Logsden, County
Attorney Janet Lyness, Bar Association Representative James McCarragher, District
Court Judge Douglas S. Russell, Citizen Representative Professor Emeritus John Stratton,
and Consultation of Religious Communities Representative Dorothy Whiston; Members
Absent: Iowa City City Councilor Connie Champion, University of Iowa Student
Representative Drew Lakin, State Public Defender's Managing Attorney Peter Persaud,
and County Sheriff Lonny Pulkrabek. Staff present: Board of Supervisors Executive
Assistant Andy Johnson, MH/DS Director Kris Artley, Major Steve Dolezal, Captain
Dave Wagner, and Deputy Auditor Nancy Tomkovicz.
INPUT FROM COMMITTEE REGARDING JAIL AND COURTHOUSE
NEEDS /SOLUTIONS
Rettig said the Supervisors held a series of seven public input sessions throughout
Johnson County in August. The online forum on the Johnson County website has thus far
received 20 responses. The Supervisors asked the public how they would like to address
pressing needs at the Courthouse and Jail.
Citizen Representative Professor Emeritus John Stratton said the Supervisors'
questions remind him of surveys he receives from the Democratic Party soliciting funds.
It is very difficult to rank all of the pressing needs of the Courthouse and Jail in order of
importance because they are all important. The Criminal Justice Coordinating
Committee (CJCC) has spent ten years prioritizing needs; he thinks the members of the
CJCC and the employees who work in the Jail and Courthouse can answer these
questions better than public surveys or discussions. He said criminal justice is just not a
priority for most people but libraries and schools are.
Criminal Justice Coordinating Committee Minutes:_ September 4, 2013/ page 2
MECCA Director Ron Berg said the highest priority is public and employee safety.
This concern should drive the discussion.
Bar Association Representative James McCarragher said safety is a primary concern.
The Courthouse is still not secure. He thinks the only way to secure the Courthouse is
through construction of another structure whether adjacent to the Courthouse or
elsewhere. He does not think moving the Courthouse to another location is the solution.
He does not know how to get around the public's negative opinion of the facility's design
and added that if they were to use the same stone as the current Courthouse, it would cost
too much.
McCarragher said the campaign against the proposed justice center used information
about criminal offenses to thwart safety. He said the best way to secure the Courthouse is
to attach it to the Jail. The public is preoccupied with the movement to decriminalize
marijuana, which will not eliminate the County's need to relocate inmates because the
Jail is out of space. Relocating inmates who have committed serious crimes puts County
employees and residents at risk. The taxpayers can continue to pay to transport inmates
to nearby counties, but that will not solve the security needs at the Courthouse.
McCarragher said that separating the Jail and Courthouse would lose the previous votes
for the collective justice center. The Courthouse is not secure. There are chronic
conditions there that must be addressed now.
District Court Judge Douglas S. Russell said since the Board adjourned the CJCC for
the summer, considerable discussion ensued among the judges and court administration
employees. He said Sixth Judicial District Chief Judge Patrick Grady requests a meeting
with the Board to present details of the judiciary's requests and priorities. Until Grady's
visit with the Board, Russell himself will not address the position of the judiciary as a
stakeholder in the new justice center or courthouse. Rettig said the Board welcomes a
visit from Grady and it has already proposed several meeting dates to Grady.
Rettig said at upcoming public input sessions, the Board would like to hear from
various chiefs of police including the University of Iowa (UI) Department of Public
Safety, city managers, city councils, mayors, and other members of government
regarding the next possible steps for the Jail and Courthouse. The Board would also like
to schedule another public input meeting with all five supervisors, and also a work
session with the Board, County Attorney and County Sheriff to draw conclusions from
public input and discussions. The Board would then summarize the collective meetings
at a subsequent CJCC meeting.
CJCC members agreed to schedule the government input session for the afternoon of
October 1st, and the public input session with all Board members for the evening of
October 7th. Rettig said an open invitation will be extended to all area law enforcement,
all city councils, all city managers, and all mayors. The Board will meet with Grady
during a Thursday Board meeting. The Board proposed rescheduling the next CJCC to
Criminal Justice Coordinating Committee Minutes: September 4, 2013/ page 3
October 9th and is holding October 15th and 16th for a work session with Sheriff Lonny
Pulkrabek and County Attorney Janet Lyness.
INPUT FROM COMMITTEE REGARDING JAIL AND COURTHOUSE
NEEDS /SOLUTIONS CONTINUED
Neuzil asked CJCC members and the consultants to prioritize features from the
justice center proposal.
Consultation of Religious Communities Representative Dorothy Whiston said one of
the conversations about needs and solutions should include not only safety but law
enforcement and criminal justice, which is feeding the resistance to a new criminal justice
center. There is a national movement to change the way the criminal justice system
works. Whiston thinks Johnson County needs to be at the forefront of this movement
while planning for changes to the county's current facilities, whether the discussion
involves disproportionate minority contact (DMC), the drug war, or other issues of local
and national concern.
Rettig said criminal justice planning meetings have convened for ten years in Johnson
County and Rettig has been on the Board for the last four. During her time on the Board,
she has only seen one non - Sheriff law enforcement officer at only one of these meetings
and she hopes more will show up on October 1 st. Law enforcement needs to be on the
receiving end of this discussion because the Sheriff's Office does not arrest nearly that
many people.
Rettig said the Coralville and Iowa City have flatly turned down an invitation to a
joint meeting with Johnson County. The other cities in the county have met with the
Board, but Coralville and Iowa City refuse to have any meeting with the County. She
said Sullivan even tried to include two joint meetings per year in a contract with the cities
but Coralville and Iowa City lawyers said no. The Board has no control over city police
chiefs and their lack of participation shows their lack of concern.
Whiston said that lack of participation implies that the cities do not care about their
inmates. Rettig said she agrees; no representative showed up to CJCC meetings or to any
public discussion meetings. Whiston said the Board should invite the chiefs of police,
law enforcement, and other government employees to the upcoming input sessions, and
then, if they do not show up, inform the press they refuse to discuss criminal justice in
Johnson County. They must be held accountable and be involved in solving these
county -wide issues.
Whiston said Board and CJCC members need to directly ask the chiefs where they
stand on how the criminal justice system operates in the county. The people most likely
to support a justice center have real concerns about the criminal justice system in the
country and in Johnson County. This collective conversation needed to happen between
the last two bond referendum elections and it did not.
Criminal Justice Coordinating Committee Minutes: September 4, 2013/ page 4
Sullivan said he is inclined to agree with Whiston but thinks the Board needs to be
more specific. For example, he suggested going to the southeast side of Iowa City for a
discussion on DMC. They could also specifically address marijuana. Whiston replied
DMC is a county -wide issue. The problem is with continued public misunderstanding,
petty drug charges and alcohol enforcement, and lack of support for current police
practices.
Rettig said at least one person changed their mind last night when the Iowa City
Council voted five to two to create another level of criminal poverty. The City Council
does not care. Whiston said she thinks if the CJCC made a public statement against the
proposed Iowa City ordinance, which that city officials say will curb inappropriate
behavior on the downtown pedestrian mall, and provide a forum for people to tell the
electorate not to vote for the proposed ordinance, they would be doing a favor for Iowa
City, the County, and the general public. Whiston said several people at one of the
forums against the justice center said they would not vote for the proposed justice center
and trust the County would address DMC afterwards. She thinks the range of policing
priorities in the community is a separate, unrelated concern.
Lyness said she does not think the CJCC needs to research issues of DMC any longer
because very recent studies are now available and it should be made available to Iowa
City. She thinks this timeline of meetings is pretty optimistic and the CJCC will not
reach a solution by the end of October, so she is interested in letting current groups, such
as the Iowa City ad -hoc Diversity Committee and the Juvenile Justice Youth
Development Program (JJYD), work on concerns like DMC.
Whiston said the information regarding DMC for adult justice is not readily available.
It is available for juveniles because of federal mandates. The County needs to do some
sort of an equity- impact analysis. Rettig said she does not think the Board and CJCC will
have a solution by the end of October or anything to put on a ballot. This timeline is set
up because the Board needs direction before budget meetings begin in November. The
Board must determine whether to commit two million dollars to fix the problems in Jail.
Rettig said on October 1st, all public officials, including UI Public Safety and UI
President Sally Mason, are invited to address the Board at a public meeting. On October
7th, all government officials are asked to sit with the Board to receive comments from the
public at a public meeting.
Harney said he thinks all of these input sessions are great but it does not change the
fact that the County is mandated to provide the Sheriff space for jail services. The
County's involvement will not resolve the current lack of space in the Jail and
Courthouse. He said many of the issues must be addressed within the municipalities.
Whiston said most people do not differentiate between city law enforcement, County
law enforcement, and the County Jail.
Criminal Justice Coordinating Committee Minutes: September 4, 2013/ page 5
DISCUSSION REGARDING JAIL AND COURTHOUSE NEEDS /SOLUTIONS
Whiston asked whether any of the informal public input sessions were recorded.
Rettig said yes. Board of Supervisors Executive Assistant Andy Johnson said the audio
should be available on the website within the next, day or two.
Lyness summarized the comments from three of the public sessions she attended.
She said some people did not want to spend any money and some were concerned about
DMC. A lot of people did not like the design and or the proposal placing the justice
center behind the historic Courthouse. Some people thought the facility should be out of
Iowa City and some insisted it should be in Iowa City. Some thought the Jail and
Courthouse should be combined and others thought they should not. The most consistent
comment was against the design. Rettig said she heard opinions stating the proposal was
the right solution. Harney said others voiced concerns about how property tax increases
would impact families on a limited income.
SUBCOMMITTEE REPORTS
Alternatives and Treatments Subcommittee
Lyness said due to scheduling conflicts this Subcommittee has not met recently.
Public Information and Outreach Subcommittee
McCarragher said there is no new information to report.
Facilities Subcommittee
Harney said he, Lyness, and Pulkrabek met with the General Services Administration
(GSA) representative, who he also spoke to on the phone with Neuzil and Lyness. The
GSA wants to draft a contract for the County and submit a proposal to the Board with
regards to the properties near the Courthouse.
Funding and Grants Subcommittee
Rettig said the Subcommittee has received no requests for information and has
therefore done nothing since the last meeting.
Rettig asked CJCC members whether these are the right committees, whether
different committees should form, and whether the CJCC would like to take new
applications from the public. Rettig said someone has asked her how to go about serving
on one of the committees. Lyness said in the past, people who wanted to come to
meetings submitted their email addresses for notification of meeting dates and times.
Harney said at this juncture, new committee members may lack knowledge and the
history committee members share. However, if other committees form to discuss these
issues, then invite anyone.
Criminal Justice Coordinating Committee Minutes: September 4, 2013/ page 6
Whiston recommended recruiting an official representative from each community
within the county to serve on the CJCC. She thinks UI representatives should be
involved in the CJCC, along with Iowa City, Coralville, and North Liberty, although she
thinks it is nice to invite all the cities. Rettig said the Board will need to vote on such
action, but she understands UI Student Representative Drew Lakin can no longer serve on
the CJCC. Committee membership on the standing committees is informal and new
people may show up anytime.
Harney said the law enforcement representative must be someone high in the chain of
command since officers cannot speak for their respective departments. Rettig said Iowa
City, University Heights, Coralville, North Liberty, and UI all have their own police
departments. The Sheriff's Office polices the rest of the cities.
Whiston said DMC discussion currently falls under the Alternatives and Treatments
Subcommittee but it should be in the title of the subcommittee if it truly belongs in that
particular area. Rettig said the Alternatives and Treatments Subcommittee should
determine the new name and then inform the Board.
COMMENTS FROM THE PUBLIC
Caroline Dieterle said she strongly supports Whiston's position. It is frustrating
Iowans that people are incarcerated on marijuana charges when marijuana is now legal in
other states for medical purposes. Dieterle said she wonders if the County Attorney has
any discretion not to prosecute first time marijuana offenders. If the UI and Iowa City
are not equal partners in the criminal justice system, could the Sheriff's Office exercise
any leeway in housing those persons elsewhere to reserve Jail space for only serious
cases. Lyness said no matter where the inmates are housed, the County is required to
pay.
Aleksey Gurtovoy said the County can instigate procedures to accomplish what it
cannot accomplish financially. He suggested the County booking process be made an
ordeal for the arresting officer. He thinks a few people who have been regulars at these
CJCC meetings with particular suggestions have been consistently ignored. DMC and
disproportionate incarceration rate is one concern that gathered several people opposed to
the jail together. Very specific things lead to the current Jail population, which he thinks
should be under 50.
Deputy Sheriff Brian Kahler dispelled some common misconceptions about the
Johnson County Jail population. It seems as though people do not know exactly who is
in the Jail. Kahler reported on the Jail roster from August 22nd, a date he chose at
random, and reviewed the list of 142 inmates. Of those 142 people, 123 inmates were
awaiting trial and 19 were serving sentences. Of the 123 awaiting trial, 10 were in on
drug charges, and only two out of those 10 were in jail on marijuana charges. The two in
jail for marijuana charges also had other primary charges that put them in jail. Of the 123
inmates awaiting trial, 79 were there on felony charges. He asked who the Sheriff's
Office should release if the Jail should only have 50 inmates as Gurtovoy claimed.
Criminal Justice Coordinating Committee Minutes: September 4, 2013/ page 7
Etheredge asked for clarification of a felony. Lyness said examples of felony charges
are robbery, burglary, causing more than $1,000 worth of theft or damage, weapons
charges, 3rd offense of driving under the influence, assaults causing serious injury,
domestic abuse third offense, domestic abuse impairment such as strangulation, and there
are a few others. Such felony charges carry a maximum up to five years imprisonment.
Kahler added that of the 123 awaiting trial in the Jail right now, only two were
brought in by UI police. In addition, no one is in Jail right now simply because they
cannot pay a fine, no one is in Jail now on a single marijuana use charge, no one is in Jail
now charged with the simple misdemeanor of public intoxication. These are the facts.
Whiston said voting on the Jail proposal is the only direct means for the public to
wage its' view on the criminal justice system in Johnson County. She thinks votes
against the justice center were cast out of disagreement with current law enforcement
policies. Rettig said that sentiment was voiced at the public input meeting at the Iowa
City /Johnson County Senior Center.
Sean Curtin said alcohol and drug arrests are higher on weekends. He thinks there are
too many holding cells in the Jail. He encouraged CJCC members to be less attached to
the idea of a combined justice center. Everyone would agree the least controversial
component of the proposal is the Courthouse, and he does not think there is significant
opposition to the Courthouse. The Jail on the other hand is a different story. This is
where the opposition takes a stand; voters symbolically vote "no" to speak out on the
drug war. Curtain talked about a how a person jailed on a marijuana charge at age 18 can
have difficulty getting employment and may end up a hardened criminal. He said
America incarcerates more people than Communist China.
Curtin said County elected officials need to aggressively challenge Iowa City Police
Department policies. He asked Lyness what would happen if she refused to prosecute
people for marijuana possession. Lyness said she does not want to debate this right now.
Curtin replied he is just asking a question. Lyness said she is proud of the Marijuana
Diversion Program and that they have decreased the number of people in jail. She said
the consequence if she does not prosecute is that people with drug problems may not get
treatment. She said she is sworn to uphold State law.
SET NEXT MEETING DATE
• October 1st: 1:00 p.m. in the Health and Human Services Building for input from
governmental entities;
• October 7th: 6:00 p.m. at the Courthouse or HHS for public input to local
government entities;
• October 9th: 4:30 p.m. in the HHS Building for the next CJCC meeting.
Criminal Justice Coordinating Committee Minutes: September 4, 2013/ page 8
Whiston said the UI Human Rights Center, the Iowa City Human Rights
Commission, and the Iowa ACLU has scheduled a conference on disproportionate
minority incarceration on October 17th at 10:00 a.m. in the Lindquist Center.
OTHER
Dieterle said other lobbying efforts have failed to strengthen marijuana laws.
Adjourned at 6:27 p.m.
Attest: Travis Weipert, Auditor
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MINUTES PRELIMINARY
HISTORIC PRESERVATION COMMISSION
AUGUST 8, 2013
EMMA HARVAT HALL
MEMBERS PRESENT: Kent Ackerson, Esther Baker, Thomas Baldridge, Andrew Litton,
David McMahon, Pam Michaud
MEMBERS ABSENT: Kate Corcoran, Frank Durham, Ginalie Swaim, Frank Wagner
STAFF PRESENT: Chery Peterson
OTHERS PRESENT: Patricia Eckhardt, Mark Russell, Mark Russo, Anne Stapleton
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
None.
CALL TO ORDER: Vice Chairperson Litton called the meeting to order at 5:15 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATES OF APPROPRIATENESS:
514 North Linn Street.
Peterson said that the owners for both of the projects to be presented are available, as well as
representatives. She said this property is on Linn Street, between Fairchild and Church Streets
in the Northside Historic District.
Peterson showed a view of the front of the house and the north side, which is facing the alley.
She said this is a Key Contributing property.
Peterson showed a view of the driveway from the alley and pointed out the vicinity of the
proposed garage. She said the report discusses a tree to be taken out. Peterson pointed out
the tree in question and said it is standing at the corner of the proposed garage.
Peterson showed the back porch area. She said the garage would be just three feet to the
south of this part of the house. Peterson said the existing concrete slab is in the same area as
the proposed garage.
Peterson showed a view looking back toward the house and a view from the side yard. She
showed a rendering of the proposed garage. Peterson showed a view looking back from the
driveway.
Peterson stated that materials would be similar to the materials of the house. She said there
would be one double -wide garage door and also a service door on the north side, with some
small windows on the east and west sides.
HISTORIC PRESERVATION COMMISSION
August 8, 2013
Page 2 of 8
Eckhardt, one of the owners of the property, asked the Commission to grant this project a
Certificate of Appropriateness. She said they did not anticipate, when they sold the adjoining
property, that they would have this problem of needing a garage, but the existing garage is
going with the other property. Eckhardt said it is a fairly new garage and is not an historic
garage.
Eckhardt said they would like to be able to park two cars in the new garage, and they feel like it
needs to be a two -car garage for the future. She asked the Commission to approve the 16 -foot-
wide door, because a driver will have to come around and swerve in to get into the garage.
Eckhardt said that when they remove the existing concrete slab there might be the remains
there of an original carriage house or footings or something, because this house is old enough
to have had that. She said the lot is small and cut short by the lot to the east which runs south
to north.
Russell, the contractor for this project, said he will be supervising the work. He said he could
answer any questions the Commission members might have. Russell said that he has
discussed details of the proposed garage with Peterson.
Russell said Peterson had thought the garage door might be too wide, and suggested a 14 -foot-
wide door. He said, however, the Eckhardts are worried about maneuvering through a
narrower door. Russell said that a 16- foot -wide door is preferred, and the full width will be
slightly hidden when one is looking straight down the driveway.
Russell pointed out the rendering of the garage door. He said that if he used a 14- foot -wide
door, one could just see both sides of the door. Russell stated that if he uses a 16- foot -wide
door, it would take away the risk of hitting the car on the corner. He said there is plenty of room
to put a 16- foot -wide garage door and a 32- inch -wide service door there with some space.
Russell said this is shown on the floor plan.
Peterson said the staff comments discuss either a 14 or 16- foot -wide door. She said the
drawing says 14, and the report says 14 to 16.
Peterson added that she included in the Commission's packet the parts list. She said she has
discussed some changes with the applicant. Peterson said she would like to see a steeper -
pitched roof, as that is more in character with the neighborhood. She said she would like to see
shallower overhangs, and the type of door staff usually recommends is simple or a carriage -
door style. She said it would not be the modern panel design that is shown. Peterson said one
of the recommended conditions is that the owners would need to provide product information,
and staff would do a final review of that.
Russell said that he has already discussed that with the owners, and that is acceptable to them.
Peterson said that one thing that has evolved since the packet was distributed is whether this
has to be physically connected. Russell said he had new information about that. He said the
first person told him that if it is within six feet of the original building, it has to be connected to
the building. Russell said there was a lot of discussion about how to connect it.
Russell said that he then spoke to another person with the City who explained that that is not
what it means. He stated that the City employee said it means that if it is within six feet of the
HISTORIC PRESERVATION COMMISSION
August 8, 2013
Page 3 of 8
property line or an existing building, it must be built as if it is attached to the building — in terms
of fire codes. Russell said in other words, the building is going to have to have three-quarter -
inch drywall both on the outside and the inside of the walls and the ceiling. He said that is what
the new fire codes call for. Russell said that the east side and the south side will have that
construction.
Russell said that because of the porch, the actual wall distance to the garage is more than six
feet. He said the front of the proposed garage therefore does not have to have fireproof doors
or the fireproofing. Peterson added that these are all things that Inspection Services will check.
Russell said he has been working with them on every question involving this project.
Russell said that he does not need to get a special garage door or special service door,
because the distance to the house wall is over six feet. He said that the east and south walls
are going to be just three feet from the property line, so that would make them as close as six
feet from any future buildings on the adjacent lots.
Michaud asked if the white garage is what was sold. Russell confirmed this. Michaud asked
how close the new garage would be to the property line. Russell said the new garage would be
three feet from the property line. He said the property line was moved. Russell said the
property line used to be the dark area on the diagram. He said that with the permission of the
City, the property line has been moved seven feet. Russell said this is being done by MMS
Consultants.
Russell said the City is converting the property next door from a rental back into a single - family
home. He said it was part of the conversation when the house was sold to build a garage on
this property.
Peterson said it is a very tight fit. She said she thinks it is good that this does not have to be
physically connected. Peterson added that the roof edge of the house will still be pretty close to
the roof edge of the new garage.
MOTION: Baker moved to approve a certificate of appropriateness for the project for 514
North Linn Street as presented in the application, with the following conditions: 1) all trim
on the garage, including wall trim, door and window trim, and the soffit and fascia shall
be wood or approved wood substitutes; 2) applicant to provide product information for
the garage door, service door, and windows; and 3) applicant to provide final design,
including the connection to the house, for review and approval by chair and staff.
McMahon seconded the motion. The motion carried on a vote of 6 -0 (Corcoran, Durham,
Swaim, and Wanner absent).
602 Clark Street.
Peterson said this property is in the Clark Street Conservation District and is another Key
Contributing property. She said the house is located where Bowery meets Clark Street.
Peterson showed a view from the front, showing the circle driveway in front and the side
driveway that goes back to the garage. She said that the project is for a deck addition and
some remodeling to the one -story part of the house that was probably added on in the 1950s.
HISTORIC PRESERVATION COMMISSION
August 8, 2013
Page 4 of 8
Peterson said that the plan is to enclose the screen porch area, adding windows and walls, so
that this can be a conditioned part of the house. At the existing laundry room she pointed out a
window to be taken out that will be a new entry door, with a new deck at this location, as shown
in the plans.
Peterson said that from the south, one can see the elevation of the wall stays the same, but the
deck is added. From the east, she said that one can see how that window will be converted to a
door and the extent of the deck. Peterson said the screened porch will be turned into a small
room and also showed how it would look from the north.
Peterson said the recommendation is to approve this. She said that there were some issues
with the railing, but if the Commission approves, she can work those out with the applicant.
Peterson said staff is asking that the divided lights in the new windows meet the guidelines, that
this is wood or approved wood substitute for all the material on the outside, and that final design
is approved by chair and staff.
Ackerson asked if there is a reason that there is six -inch lapped siding on the left and four -inch
on the right. Peterson said that the four -inch matches the new garage, which is just to the
south. She added that the wider siding is typical for the time period when this addition was
done, but she thinks the narrower to match the garage is acceptable.
Michaud asked if that means the Commission should approve the 50s or 70s look of the
addition without matching it more harmoniously. Peterson said she thinks the wider is available.
Mark Russo said there is a setback of about six inches between the two sections. Peterson
agreed and said the two different widths of siding would not be in the same wall plane.
Michaud said she thinks that, if anything, one would unify this all to the size that is on the
garage, rather than make it big. Peterson said the area that already has the wide siding would
stay; that is not being replaced. Michaud said that would be a door now. Peterson said it is
cutting in a door. She said they are not planning to redo the existing siding. Peterson said it is
just when they enclose the screen porch that they will need to get the new windows and the wall
siding.
Peterson said there is a change in wall plane so that it is an easy transition. Litton stated that it
transitions to the brick as well. He said it moves from wide to narrow to the brick.
Peterson said the other part of this is that the shed roof over this will be extended along the
whole length of this east facade to give a deeper overhang. She said that will shelter the new
door.
Russo said he is the contractor for this project. He said he has been working with the
homeowners on this for the last year.
Russo said this is part of a larger project on the first floor. He said that right now, the owners
leave the garage, come way around, walk up the rickety steps, come through a rickety porch,
and enter right into the center of the kitchen. Russo said that they will redo all of that, and the
current laundry room is an ideal entrance way.
HISTORIC PRESERVATION COMMISSION
August 8, 2013
Page 5 of 8
Russo said that everything kind of grows out of that. He said there needs to be a landing so
there is a safe way to get in and out. Russo showed the area that will be tied into the existing,
new first floor. He said it will have a separate function completely.
Russo said he understands completely the idea of unifying the siding. He said that because
they were built in two different times, he likes the idea of one being different than the other.
Russo said that if the sole purpose were aesthetic, it wouldn't look like this. He said this is an
acknowledgement of the different time periods that the newer siding could be on this. He said
that without that step back, one wouldn't do it, but the step back creates two structures. Russo
said it is unified by the roof.
Regarding the handrail, he said they started out trying to recreate the guardrail on the front. He
said that was great until they realized that after three risers, code requires a handrail, and that
handrail has to be approximately 36 inches off the front of the tread. Russo said he had
planned a two -foot guardrail to match the front, but that will not work. He said the owners are
doing some research on other handrail styles in the neighborhood and working with Peterson to
find something that is appropriate.
Anne Stapleton said they are doing this project for a variety of reasons, one of which is for a
more convenient entrance. She said that in the existing laundry room, the water freezes when it
gets below ten degrees, and it is difficult to insulate underneath. Stapleton said part of it is
therefore to make this first floor more usable. She said there is not one closet in the first floor,
so having this entra nce/m ud room will make this very useful in terms of storage and being able
to avoid the problems with water lines freezing.
Stapleton said they are not certain that the space was built at two different times. She said that
Sue Licht, who did the architectural plans for the garage, had mentioned that the narrower
siding was more appropriate for the general age of the house, which comprises at least four
periods: 1880s in the front, 1860s in the back, 1920 in the brick addition on the north, and
1950s/1960s. Stapleton said she understands the questions about the siding differences and
the desire to make this unified. She said she thinks they would be fine with what seems to be
appropriate for a house of this eclectic nature.
Stapleton said they want to maintain the sense of an eclectic nature for such a wonderful house.
She said they are very open to the expertise of the Commission. Stapleton said the drawings
are not definitive at all in terms of her feelings about the siding. She said she can understand it
both ways.
Stapleton said it would be an expense to replace that siding, which they would like to avoid.
She said, on the other hand, if it is necessary, that would be a consideration too.
Stapleton said she thinks this project will improve the function of various areas that are not as
functional right now.
Regarding the mullions and the recommendations for them, Stapleton said it is along the same
lines as the question about the siding. She said that to the right, there are no mullions in those
windows, and to the left, the one window that will become a door has them and the one around
the side does too. Stapleton added that two windows do, but the next ones do not. She said it
is a mix and match with this house She said that initially, they thought they would be more in
keeping with the next section on the north side of the house, where there is a small bathroom
HISTORIC PRESERVATION COMMISSION
August 8, 2013
Page 6 of 8
window in the 1920s addition. Stapleton said that next to that is a tall, un- mullioned window, so
that to look at the house from this direction, one would see either all the windows without the
mullions or would see those with and then the next part without.
Peterson showed the view of the side of the addition that doesn't really change. She said that
the window has the divided lights — three wide and two tall. Peterson said it seems that, in this
little frame - constructed addition, with that little window there, it makes sense that the new ones
would match. She said that in the brick wall, it is an older construction style and the window is
narrower and taller. Peterson said it is a balance between being compatible and being of the
time in which it was built.
Stapleton asked when the area became a conservation district. Peterson said the Clark Street
Conservation District was designated in January of 2002.
MOTION: Baldridge moved to approve a certificate of appropriateness for the project at
602 Clark Street as presented in the application, with the following conditions: divided
lights (grilles) in new door and windows to meet guidelines for adhered muntin bars; all
door, window, and wall trim, and all soffit and roof trim to be wood or approved wood
substitutes; all materials for the deck and railings to be wood or approved wood
substitutes; and applicant to provide final design of proposed deck and stair railings for
review and approval by chair and staff. Ackerson seconded the motion. The motion
carried on a vote of 6 -0 (Corcoran, Durham, Swaim, and Wanner absent).
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Peterson said there were no Certificates of No Material Effect, there were two Minor Review
certificates, and there was one Intermediate Review certificate.
Peterson said the Minor Reviews were for pre- approved items: 722 North Lucas for a window
replacement and 921 Bowery for front steps.
The Intermediate Review was for a property on Brown Street for which the Commission
previously approved a large remodeling project and garage addition. She said the owner ran
into some structural problems with the existing basement, so the original certificate had to be
modified so that the owner could build a new basement under the house. Peterson said it did
not change anything substantially from what the Commission had reviewed.
CONSIDERATION OF MINUTES FOR JULY 11, 2013:
MOTION: McMahon moved to approve the minutes of the Historic Preservation
Commission's July 11, 2013 meeting, as written. Baker seconded the motion. The
motion carried on a vote of 6 -0 (Corcoran, Durham, Swaim, and Wanner absent).
HISTORIC PRESERVATION COMMISSION
August 8, 2013
Page 7 of 8
CONSIDERATION OF MINUTES FOR JULY 25,2013:
MOTION: Baldridge moved to approve the minutes of the Historic Preservation
Commission's July 25, 2013 meeting, as written. McMahon seconded the motion. The
motion carried on a vote of 6 -0 (Corcoran. Durham, Swaim, and Wanner absent).
ADJOURNMENT:
The meeting was adjourned at 5:56 p.m.
Minutes submitted by Anne Schulte
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