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HomeMy WebLinkAbout09-19-2013 Airport CommissionIOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, SEPTEMBER 19, 2013 - 6:00 P.M. 1. Determine Quorum 2. Approval of Minutes from the following meetings: 2 min* August 15, 2013; September 3, 2013 3. Public Discussion - Items not on the agenda 5 min 4. Items for Discussion / Action: a. Airport Commerce Park 5 min b. Farm Operations 5 min i. Management Agreement c. Fly Iowa 20 min d. FAA/IDOT Projects: AECOM / David Hughes 20 min i. Runway 7/25 Parallel Taxiway ii. Roofing Rehabilitation 1. Public hearing 2. Consider a resolution approving the plans, specifications, and form of contract for Terminal and Building D roof rehabilitation. iii. Obstruction Mitigation iv. 2014 IDOT Grant Projects 1. Taxiway B rehabilitation and overlay 2. Taxiway Blighting 3. North T-hangar pavement maintenance e. Airport "Operations" 10 min i. Strategic Plan -Implementation ii. Budget iii. Management f. FBO / Flight Training Reports 5 min i. Jet Air ii. Iowa Flight Training g. Subcommittee Reports 5 min i. For September: Community Liaison ii. For October: Economic Development h. Commission Members' Reports 2 min i. Staff Report 2 min 5. Set next regular meeting for October 17, 2013 at 6:00 p.m. 6. Adjourn *The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion may take more or less time than anticipated Airport Commission Agenda & Info Packet September 19, 2013 Page 2 of 55 Airport Commission August 15, 2013 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION AUGUST 15, 2013 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier, Paul Hofineyer, Jose Assouline Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, David Hughes, Jeff Edberg RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. CALL TO ORDER: Chairperson Horan called the meeting to order at 6:03 P.M. APPROVAL OF MEETING MINUTES: Minutes of the July 18 and August 12, 2013, meetings were reviewed first. Ogren moved to approve the minutes as presented; seconded by Hofineyer. Motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Commerce Park — Jeff Edberg stated that lot #9 is pending. There is one approval yet to get, but Edberg does not expect any issues. Closing on this property will be scheduled for the first part of November. Edberg continued, noting that he has had several calls regarding the available lots. Members asked about the price on lot #9. He stated that the City Manager held firm on the price and that they are getting $4.25 per foot. b. Fly Iowa — Ogren noted that the subcommittee met on Monday but that they do not have any minutes. They do have a preliminary schedule on moving forward and she shared this with Members. Horan asked if the Members are comfortable with this preliminary schedule. Horan stated that he was under the impression they needed to get contracts signed with the out-of-towners as soon as possible. Gardinier responded that there is not any real pressure, just that these folks would like to have things finalized. Ogren noted that the meetings for the Fly Iowa planning will be the first Tuesday of each month from 5:30 to 6:30 P.M. Gardinier shared that she contacted Mary Moye-Rowley and that they will meet soon to go over logo ideas for Fly Iowa. Tharp stated that he will be completing the transfer of $5,000 for the Fly Iowa account, which will then trigger the Airport Commission Agenda & Info Packet September 19, 2013 Page 3 of 55 Airport Commission August 15, 2013 Page 2 promotion group's $5,000 contribution. He then responded to Members' questions concerning this. C. FAA/IDOT Projects: AECOM / David Hughes i. Roofing Rehabilitation — Hughes first asked if he could speak to the parallel taxiway project, as it is not listed on the agenda. Dulek stated that this is not a problem since the agenda heading of "FAA/IDOT Projects" would cover this. Hughes shared with Members that the contractor is finishing up in the area by the intersection. They completed the paving last week, and lighting will be completed this week, according to Hughes. Next the shoulder work will take place, followed by pavement markings. Hughes added that the contractor is working very hard to have things reopened in time for Sertoma. He stated that there are several areas of pavement that have been identified as deficient, and that they are working with the contractor on this. Gardinier asked Hughes if they will be able to get this issue resolved, and Hughes stated that he is not sure if they will or not. He further explained that eventually this issue will be resolved if the contractor wants to get paid. This led to further discussion by Members about the parallel taxiway project. Hughes asked Tharp to email pictures of the pavement in question to Members for their review. He also offered to walk anyone out to the taxiway and show them in person what he is referring to. Hughes then turned the topic to the roofing rehab project. He stated that they took bids on Monday on the terminal building and hangar building D. However, when contractors came out to look at the site, it was noted that a different rooftop was identified in the plans and specs. Two bids were received on what was considered to be an $80,000 job — one around $140,000 and one at $360,000. Hughes stated that the recommendation is to reject the bids, and Dulek weighed in on this topic, as well. Hughes stated that they need to look at this project again and see what funds are available. He further explained what they have run into and why they should just stop and redo this entire project. Members agreed that this project was way overbid and that they should reject the bids at this time. Hughes explained how he would go about getting this project rebid and responded to Members' questions. Members shared their concerns about the grant money involved in this project and whether they would be able to use the full amount. Gardinier argued that when they are doing the legwork in order to get grant money, they should be getting several estimates at that time, as well. This would give them a better number to work with, she believes, and might help alleviate this type of response to the project. Hughes responded to questions and concerns, further explaining the initial bid process to Members. The discussion continued on what they need to do to move forward, especially if they hope to get this project completed yet this season. 1. Consider Resolution #A13-12 — Gardinier moved to reject bids for the Building D and Terminal Building Roof Rehabilitation. Ogren seconded the motion. Motion carried 5-0. 2. Consider a resolution setting a public hearing on plans, specifications, and form of contract for Terminal and Building D roof rehabilitation. Tharp explained that they need to defer this item. Airport Commission Agenda & Info Packet September 19, 2013 Page 4 of 55 Airport Commission August 15, 2013 Page 3 Hofineyer moved to defer setting of a public hearing. Gardinier seconded the motion. Motion carried 5-0. ii. Obstruction Mitigation — Hughes stated that they did receive the approval to lower the poles at the auto dealership. They have requested quotes from several electricians on this, but have only received one quote back. They are recommending, therefore, that Gerard Electric receive the contract. 1. Consider Resolution #A13-13 Horan moved to approve a contract with Gerard Electric for light pole adjustments. Hofineyer seconded the resolution. Motion carried 5-0. iii. North T-Hangar Pavement Rehab — Hughes noted that the next three items will be discussed as one. Members have task orders for each of these projects in their packets. Tharp then noted that they had discussed these projects previously and everyone was in agreement that they should move forward as quickly as possible in order to get them completed yet this fall. Members then reviewed the three projects briefly. 1. Consider Resolution #A13-14 — Assouline moved to approve Task Order #13 with AECOM. Hofineyer seconded the motion. Motion carried 5-0. iv. Taxiway Lighting — 1. Consider Resolution #A13-15 — Hofineyer moved to approve Task Order #14 with AECOM. Ogren seconded the motion. Motion carried 5-0. V. South Taxiway Rehabilitation — 1. Consider Resolution #A13-16 — Ogren moved to approve Task Order #15 with AECOM. Assouline seconded the motion. Motion carried 5-0. d. Hangar L — Tharp stated that everything is completed now with this project. He is recommending the Commission accept this project as finalized at this time. He responded briefly to Members' questions, noting that the issue of door seals has been taken care of. i. Consider Resolution #A13-17 — Assouline moved to accept the work as completed. Horan seconded the motion. Motion carried 5-0. e. 2013 -2014 T-Hangar Rates and Fees — Gardinier recused herself from this discussion due to a conflict of interest (she is a hangar tenant). Tharp began the discussion by noting that every year around this time the t-hangar rates are reviewed. In checking with other airports in Iowa, Tharp noted that everyone is keeping their rates the same. He added that his recommendation would be to keep their rates the same, as well. Tharp stated that he will probably be recommending an increase in rates at next year's review. Assouline moved to maintain the existing t-hangars rate and fee structure for 2013-2014. Ogren seconded the motion. Motion carried 4-0; Gardinier recused. f. Land Lease — Tharp noted that this is a late handout/addition to the agenda. Dreusicke Holdings Inc. is Toyota of Iowa City, and part of their dealership is on Airport property. They are currently renting this parcel. There is a provision for a 10-year extension, provided that everybody is in agreement. Tharp then responded to Members' questions concerning this lease, such as how long it has been around and what rates they currently charge. The current amount is $8,000/year, compared to $4,000/year if it were farmland. Tharp added that there is a slight increase each year through the 10-year period. Members continued to review the details of this lease. A suggestion was made to present Airport Commission Agenda & Info Packet September 19, 2013 Page 5 of 55 Airport Commission August 15, 2013 Page 4 a 5-year contract instead, where they would review the rates at that time. Discussion ensued on this issue, with Members questioning the increase formula being used. Tharp explained how they use the CPI inflator on other land leases with the Airport. i. Consider Resolution #A13-18 — Assouline moved to approve rates for land lease extension period with Dreusicke Holdings Inc. Gardinier seconded the motion. Motion carried 5-0. g. Airport Operations — i. Strategic Plan — Implementation — Tharp noted that Horan and Hofineyer met with the Kiwanis this morning. Horan explained what the Kiwanis clubs do, such as have all the members donate 25-cents towards the campaign to buy tetanus shots for every child on the planet. Members continued to discuss how speaking at such events helps to get the word out about what the Airport does. ii. Budget — Tharp noted that there isn't much to share on the budget. Door seals are in and several have been installed. He then noted that the new accounting system is now in effect at the City and that there is some change to the reports they normally see. Budget documents will most likely be out the end of September, according to Tharp. He added that the Budget Subcommittee met recently and was able to bring Ogren up to speed on what to expect during this process. iii. Management — None. h. FBO/Flight Training Reports - i. Jet Air —Matt Wolford of Jet Air spoke next to the Members. He shared the regular monthly reports with them, clarifying questions and comments along the way. Mowing was, of course, a major task. There was some discussion on the fuel pump problems and Gardinier asked where things are with this. Wolford noted that Gerard Electric was out to test the connectors — they are the third electrical contractor to do so — and they could not figure the problem out either. Wolford suggested they call in an expert from Des Moines in order to solve this problem. Tharp added that they are continuing their efforts to get this fixed. Hofineyer asked how the Airport's system is different from other airports and what they need to do to resolve the issue. Wolford explained that it is an electrical connection issue somewhere that is grounding out and is very hard to track down. Members suggested that Tharp contact the people that originally installed the equipment to see if they can help them out. Wolford continued, noting the August tasks so far. The door seals, as noted earlier, were installed, as was an overhauled self-service nozzle. He then addressed how Jet Air is doing, noting all of the places they've flown to recently. Wolford also noted that Jet Air just signed a lease with the Iowa State Patrol, in which they will lease space for the next five years to the State for their plane. Ogren suggested they ask the ISP if they would be interested in having a static display at the Fly Iowa event. Another addition to the Airport is a charter service that Jet Air is attempting to put together. The discussion turned briefly to the Fly Iowa event, with Ogren asking if they need to formally ask Jet Air. Wolford noted that they are interested Airport Commission Agenda & Info Packet September 19, 2013 Page 6 of 55 Airport Commission August 15, 2013 Page 5 and will be participating. He plans to attend a planning meeting, adding that they have some ideas to share for the event, as well. ii. Iowa Flight Training — Wolford briefly responded to Members' questions regarding IFT. Currently there are three or four instructors working out of the Iowa City Airport. i. Subcommittee Reports - i. For August — Budget - ii. For September - j. Commission Members' Reports — Hofineyer shared that he was in St. Louis recently with his kids. He spoke about the City Museum and how unique it is. He also added that he will be starting instrument school soon on Thursdays and may miss a meeting here or there. Gardinier stated that she hasn't flown since her trip to Montana. She is headed to Minnesota this coming weekend though. Ogren shared that she was on a vacation in northern Minnesota recently and saw a lot of float planes. Horan noted an article he read about the Las Cruces, New Mexico, Airport and the high cost of rehabbing their fuel tanks due to the state's standards. He added that he will be gone the first week in September. k. Staff Report — Tharp noted that Sertoma is the 251h and Fly Iowa is the 241h and 251h. Tharp added that he will probably take that Monday off as this will be a busy weekend. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, September 19, 2013, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan made the motion to adjourn the meeting at 7:36 P.M.; seconded by Hofineyer. Motion carried 5-0. CHAIRPERSON DATE Airport Commission Agenda & Info Packet September 19, 2013 Page 7 of 55 Airport Commission August 15, 2013 Page 6 Airport Commission ATTENDANCE RECORD 2013 TERM 0 0 0 0 0 0 0 00 00 N W A Ln W V NAME EXP. \ -4 N N 00 rn N 0 00 N N w w w w w w w w w 03/01/13 O/E X N N N N N N N Rick M M M M M M M Mascari 03/01/14 X X X X X X X O/ X Howard E Horan Minnetta 03/01/15 X X X O/ X O/ X X X Gardinier E E Jose 03/02/12 X O/ O/ X X X O/ O/ X Assouline E E E E Chris 03/01/15 X X X X X X X X X Ogren Paul 03/01/15 NM N X X X X X X X Hofineyer M Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time Airport Commission Agenda & Info Packet September 19, 2013 Page 8 of 55 Airport Commission September 3, 2013 Page 1 MINUTES IOWA CITY AIRPORT COMMISSION September 3, 2013 — 5:30 P.M. AIRPORT TERMINAL BUILDING Members Present: Chris Ogren, Minnetta Gardinier, Paul Hofineyer Members Absent: Jose Assouline, Howard Horan Staff Present: Michael Tharp, Sue Dulek Others Present: Chuck McDonald Draft RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Tharp called the meeting to order at 5:40 P.M. ITEMS FOR DISCUSSION/ACTION: a) Consider a resolution authorizing Chair to accept FAA Grant — Tharp noted that they had received word from FAA to expect a grant for the land purchase they had been working on. Tharp noted that the Commission doesn't typically approve the grant applications, but that they approve accepting the grant awards when they come in. Tharp noted that the purchase was approximately 12 acres of land underneath the runway protection zone. Ogren asked if the land would be continued to be farmed. Tharp stated that in the short term it would continue to be managed as farm land, but that in the future after FAA completes its rules updates there may be other opportunities for use. Ogren moved the resolution, seconded by Hofinever. Motion carried 3-0. Assouline and Horan absent Consider a resolution setting a public hearing on the plans, specifications and form of contract for Building D and Terminal Roofing Rehabilitation — Tharp stated that the new plans and specs were ready, so the desire was to set the public hearing for the next regular agenda. Hofinever moved the resolution, seconded by Ogren. Motion carried 3-0. Assouline and Horan absent. Ogren nominated Gardinier as acting secretary, seconded by Hofinever. Motion carried 3-0. Assouline and Horan absent. b) Fly Iowa — Tharp introduced Chuck McDonald, Executive Director of the Iowa Aviation Promotion Group. Tharp gave an update on the current status of plans to the group. Tharp stated that the intent of the meeting was to continue discussions of the fundraising piece of the planning. Tharp described how the Airport Commission Agenda & Info Packet September 19, 2013 Page 9 of 55 Airport Commission September 3, 2013 Page 2 meetings were working with the main planning and then the use of volunteers as particular items were going to appear. Tharp stated that his task from the last meeting was to coordinate with accounting to transfer the funding to??? the Airport Commission. Tharp noted that this had been completed and that he need to send the information to IAPG. Tharp noted that they were using the city accounting system to track donations and expenses and that the system is capable of holding the account complete separate from other city activities. McDonald noted that they needed to send the information to IAPG and that would trigger their payment into the donation fund. Hofinever updated the group stating that he attended Fly Iowa in Perry and shared a program with the group. Members discussed the process of making a program and setting the price points for advertising in the program. Hofinever also stated that he had contacted the grant personnel for Rockwell. Gardinier stated she had worked with the same folks as part of organizing the Air Race Classic Gardinier updated the group on the program and logo artwork saving that she had contacted Mary Move -Rowley and that she was booked up until October. McDonald spoke to the group regarding the program stating that Perry had used the program as its primary fundraiser. He stated that they raised over $30,000 with it. Members discussed whom they would contact or target for advertising in the program. McDonald spoke to the Perry event organizers and discussed some of the steps that were taken there. He noted they would have a debrief of the event later in September. Members discussed the possibility of sending someone to that debriefing to help collect information. McDonald stated he could also help start putting together the necessary forms for requesting military aircraft to be at the event as well as the airspace waiver for FAA. Members discussed the use of outreach activities including setting up a web possibility of using a V party service. Tharp noted that he would talk to staff and see what could be done. Members returned to the discussion of the program and discussed setting price points for advertising and for sponsorship opportunities. Members discussed getting additional information from Perry regarding their pricing structures. Gardinier said she would share her pricing from the Air Race Classic. Members also discussed using different grant sources for different purposes, such as promotion/advertising. Ogren discussed the process to identify fundraising and sponsorship targets. Gardinier suggested that they each list out business or other contacts for the next meeting and that would produce a good list of initial candidates. Hofinever said he would collect the paperwork from Rockwell and begin filling out their ` 5:30pm Airport Commission Agenda & Info Packet September 19, 2013 Page 10 of 55 Airport Commission September 3, 2013 Page 3 ADJOURN: Ogren moved to adjourn, seconding by Gardinier. Motion carried 3-0. Horan and Assouline absent. Meeting adjourned at 6:45P.M. CHAIRPERSON DATE Airport Commission Agenda & Info Packet September 19, 2013 Page 11 of 55 Airport Commission August 12, 2013 Page 4 Airport Commission ATTENDANCE RECORD 2013 TERM O O O O O O O 00 00 O N W A U1 W V (o NAME EXP. \ N N 00 00 N O 00 N U1 O W w w w w w w w w w (n 03/01/13 O/E X N N N N N N N N Rick M M M M M M M M Mascari 03/01/14 X X X X X X X O/ X O/ Howard E E Horan Minnetta 03/01/15 X X X O/ X O/ X X X X Gardinier E E Jose 03/02/12 X O/ O/ X X X O/ O/ X O/ Assouline E E E E E Chris 03/01/15 X X X X X X X X X X Ogren Paul 03/01/15 NM N X X X X X X X X Hofineyer M Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time Airport Commission Agenda & Info Packet September 19, 2013 Page 12 of 55 Fbrimi INC Farm #73948 National Farm Name: Airport 1� al Bruce Ahrens, Accredited Farm Manager Comg$nyn Professional Management Services Agreement General This Professional Management Services Agreement ("The Agreemenf') is entered into between Farmers National Company, ("Farmers National'), and the Iowa City Airport Commission, ("Clients.") Farmers National is a Nebraska Corporation whose corporate offices are located at 11516 Nicholas Street, Suite 100, Omaha, Nebraska, 68154, The Clients are more fully identified on the Client Information sheet, attached. The property subject to this Agreement ("The Property") is described under the Legal Description, attached. The parties acknowledge and agree that the terms of this agreement may only be changed by the mutual agreement of the parties, in writing. The parties also agree that whenever any of the information contained in this Agreement, or any of its attachments, changes, they will promptly notify the other party in writing. The notification of changes made to Farmers National shall be made to the Customer Service Department at the address set forth above. The Agreement or the appropriate attachment(s) hereto, shall be modified to reflect any such changes. This agreement replaces contract that was signed in 1982 between Doane Western and the Iowa City Airport Commission. Exhibit "A" Anti -discrimination provision is attached and incorporated herein. Professional ManaVment Services Farmers National is duly licensed and qualified to provide Professional Property Management Services for the Clients_ The Clients desire Farmers National to provide such services under the terms and conditions set forth herein. Such services shall include, but shall not necessarily be limited to those set out in the Professional Management Services section, attached. The parties acknowledge that this Agreement does not attempt to include all of the details relative to the Professional Management Services provided to the Clients, but it is intended to provide a general understanding of the duties and responsibilities of the parties. Term of Agreement This Agreement shall take effect on the date set forth below, and shall remain in full force and effect thereafter until terminated in writing by either party, by giving the other party advance written notice of termination between August I' and September 30 of any calendar year. Such notice shall cause the Agreement to be terminated effective March I' of the following calendar year, unless otherwise mutually agreed between the parties. If this Agreement is terminated by the Clients, they agree that, for a period of one year following the effective date of termination, they will not directly or indirectly enter into a management agreement or similar relationship with any employee or former employee of Farmers National. This limitation shall apply only to employees or former employees of Farmers National who have personally participated in providing management services to the Clients during the term of this Agreement. Airport Commission Agenda & Info Packet September 19, 2013 Page 13 of 55 Apeney Relationship It is mutually understood and agreed that the relationship between the Clients and Farmers National shall be that of Principal and Agent. The Clients acknowledge having been provided with the Agency Relationship Disclosure that accompanies this Agreement. The relationship of Principal and Agent shall be limited to the particular Management Services contracted for hereunder. As so limited, the duties, responsibilities, and authorities of the parties hereto shall be governed by the Laws of Principal and Agent in effect in the state where the Property is located. Management Fees Management Fees will be based upon the type of management service selected by the Clients. There is a flat fee arrangement for Tailored Management Professional Agricultural Services and a percentage fee arrangement for Complete Professional Agricultural Management Services. The Clients shall designate the preferred arrangement on the Management Fee schedule attached hereto, and incorporated herein. Percentage Fees The Clients agree to terms and conditions set forth in Attachment I if complete Professional Agricultural Management Services is selected. Clients agree to pay Farmers National a base fee. Base fees are structured upon the anticipated ongoing volume of management activities to be performed. The base fee to be paid by the Clients is set out under the Complete Professional Agricultural Management Services attached. The Clients agree to pay Farmers National percentage fees based on the gross farm income and are charged in addition to the base fees. Percentage fees are charged and collected as income is received. All income is to be paid directly to Farmers National so that it can be properly accounted for. Percentage fees are based upon the lease type or operating arrangement utilized on the Property during the farm year, and is set out under the Complete Management Services attached. If this Agreement is terminated, the Clients agree to make a final percentage fee payment to Farmers National, based upon the estimated inventories of crops and/or livestock as of the effective date of termination. The final percentage fee shall he due and payable on or before the effective date of termination. In the event the Property is sold and the transaction is closed during the term of this Agreement, management fees shall he prorated to the date of closing. Flat Fee The Clients agree to the terms and conditions set forth in Attachment 2 if a Tailored Professional Agricultural Management Service is selected: The Clients agree to pay Farmers National an agreed upon flat fee to perform the specific agricultural services set forth on the Tailored Agricultural Management Services sheet attached hereto and incorporated herein. The Clients acknowledge that this fee is based upon an estimate of the time to be required in providing the services selected by the Client, and the hourly rates determined by Farmers National. A flat fee steal I be determined for each farm year (March I to February 28) that this Agreement is in effect. While the fee may remain the same for subsequent farm years, the Clients understand and acknowledge that Farmers National may determine that a fee adjustment may be necessary for fixture farm years. If Farmers National determines that an adjustment is necessary, they shall notify the Clients in writing, between August I' and September MO. If the parties are unable to agree upon the fees to be charged during the upcoming farm year, this agreement shall be terminated effective March I" of the following year. Flat fees shall be billed to the Clients, at times mutually agreed upon between parties, and set forth on the Tailored Management Services schedule. The Clients may add additional Tailored Management Services during the term of this Agreement. If they do so, the parties will agree upon an additional flat fee to cover the additional services to be provided by Farmers National. -2- Airport Commission Agenda & Info Packet September 19, 2013 Page 14 of 55 Accountine Farmers National will perform all of the accounting associated with the management of the Property, in conformity with its usual and customary accounting practices, and in accordance with any specific guidance provided by the Clients on the Special Accounting Instructions sheet, attached. Specialized or customized accounting activities may be subject to an extra charge. It is mutually understood and agreed that whenever Farmers National Company pays for items or services that are needed for the management or operation of the Property, the Clients will promptly reimburse Farmers National. With respect to major improvements, however, Farmers National shall confer with and obtain the prior approval of the Clients before commencement of the project, The Clients may provide for their funds to be held in an interest bearing trust account. If so desired, the Clients shall execute the Interest Bearing Account Authorization Addendum form, attached. If the Clients have directed Farmers National Company to utilize an interest bearing account in the management of the Property, Farmers National may secure reimbursement for the costs of such items or services from funds available in said account. If no such account is utilized, or if the funds in the account are insufficient to cover the payments made, Farmers National will advise the Clients of the amount due on the accounting statement sent to the Clients at the end of the month. The Clients will reimburse Farmers National for the full amount due upon receipt of the statement. In the event that reimbursement is not received when due, the Clients agree to pay a service charge to Farmers National. Insurance Farmers National Company realizes the importance of protecting the assets of our client's farm property and one such protection is the procurement of a liability policy in the client's name. Therefore, the Client is required to obtain (if not already in effect) a liability policy with a minimum $500,000 limit within thirty days of the execution of this Agreement, Declaration of Authority & Power of Attorney The Clients, by executing this Agreement, grant the authorized employees of Farmers National access to any relevant governmental records pertaining to the Property and germane to its professional management. In addition, the authorized employees of Farmers National are authorized to act in the name, place, and stead of the Clients with respect to the professional management of the Property. The authorized employees of Fanners National are vested with full power and authority to do and perform all actions necessary or appropriate to the professional management of the Property. This shall include the execution, delivery and/or recording of any leases, documents, forms, or other papers, as fully to all intents and purposes as the Clients might or could do, with full power of substitution and revocation. The Clients ratify and confirm all that the duly authorized employees of Farmers National lawfully do or cause to be done on behalf of the clients. The Clients agree to give Farmers National any additional Powers of Attorney needed to professionally manage the Property in the manner described herein. This may include, but is not limited to, Powers of Attorney required by government agencies for participation in government programs. Successors in Trust This Agreement shall be binding upon the heirs, successors, assigns, or personal representatives of the parties hereto. -3- Airport Commission Agenda & Info Packet September 19, 2013 Page 15 of 55 Effective Dates This Professional Management Services Agreement is entered into and between the parties on January 26.2006 Professional Management services shall commence on: ist day of March 20 06 Legal Description of the Property State: Iowa County: Johnson Approximate Acres: 219.4 Legal Description: Cropland acres at the Iowa City Municipal Airport located in Sections 15, 16, 21, & 22. All Township 79 North — Range 6 West of the 5s' P. M. Attachments: This Professional Management Agreement provides the following services and fee arrangements for the above property: [ J ] Complete Professional Agricultural Management Services and Fees (Attachment 1) [ ] Professional Hunting/Fishing Management and Fees (Attachment 3) [ ] Professional Mineral Management and Fees (Attachment 4) Addendums: [ J ] Interest Bearing Account Authorization (Addendum 1) [ ] Special Accounting Instructions (Addendum 2) [ J ] Principal Correspondent Designation (Addendum 3) j ] Other: Acceptance By Farmers National Company Signature: �' t -4- Airport Commission Agenda & Info Packet September 19, 2013 Page 16 of 55 CLIENT INFORMATION Type of Ownership: [ I Single [ ] Multiple [ ] Corporate [ ] Partnership [ ] Trust [ J I Other: Municipality (For all Partnership, Corporate, & Trust Ownership: Please list each individual owner name & percent ownership for insurance purposes) City of Iowa City 42-6004805 AB#400696 100% Name Iowa City Airport Commission Tax ID Number Municipal Airport % of Ownership Iowa City Iowa 52240 Address t ) City ( 319 ) 356-5045 State Zip Code ( ) Home Phone Number Office Phone Number Fax Number Email address Um Name Social Security or Tax ID Number % of Ownership (This number will be used for IRS reporting) Address City State Zip Code Spouse's Name Spouse's Social Security or Tax ID Number Spouse Date of Birth Home Phone Number Work Phone Number Fax Number Email address Date of Birth AB# Name Social Security or Tax ID Number % of Ownership (This number will be used for IRS reporting) Address City State Zip Code Spouse's Name Spouse's Social Security or Tax ID Number Spouse Date of Birth Home Phone Number Work Phone Number Fax Number Email address Date of Birth -5- Airport Commission. Agenda & Info Packet September 19, 2013 Page 17 of 55 Agency Relationship Disclosure It is mutually acknowledged between Farmers National and the Clients that Farmers National will act exclusively as the agent of the Clients hereunder, and not as a Tenant's agent or dual agent. As such, Farmers National's duties and obligations shall be as follows: 1. To perform the terms of the Professional Agricultural Services Agreement made with the Clients; 2. To exercise reasonable skill and care for the Clients; I To promote the interests of the Clients with the utmost good faith, loyalty, and fidelity, including: a. Seeking rental terms which are acceptable to the Clients, except that FNC shall not be obligated to seek additional offers to lease the property while the property is subject to a lease or letter of intent to lease; b. Presenting all written offers to and from the Clients in a timely manner regardless of whether the property is subject to a lease or a letter of intent to lease; c. Disclosing in writing to the Clients all adverse material facts actually known by FNC; and d. Advising the Clients to obtain expert advice as to material matters about which the FNC knows, but the specifics of which are beyond the expertise of FNC; 4. To account in a timely manner for all money and property received; 5. To comply with all requirements of any applicable Real Estate License Act, and any rules and regulations promulgated pursuant to such act; and 6. To comply with any applicable federal, state, and local laws, rules, regulations, and ordinances, including fair housing and civil rights statutes and regulations. Farmers National acting as the Clients' agent shall not disclose any confidential information about the Clients unless disclosure is required by statute, Wile, or regulation or failure to disclose the information would constitute fraudulent misrepresentation. No cause of action for any person shall arise against Farmers National acting as Client's agent for making any required or permitted disclosure. Farmers National acting as Clients' agent owes no duty or obligation to a tenant, except that Farmers National shall disclose in writing to any tenant all adverse material facts actually known by Farmers National. The adverse material facts may include adverse material facts pertaining to: I. Any environmental hazards affecting the property which are required by law to be disclosed; 2. The physical condition of the property; I Any material defects in the property; 4. Any material defects in the title to the property; or 5. Any material limitation on the Clients' ability to perform under the terms of the lease. Farmers National owes no duty to conduct an independent inspection of the property for the benefit of the tenant and owes no duty to independently verify the accuracy or completeness of any statement made by the Clients or any independent inspector. Farmers National may show alternative properties not owned by the Clients to prospective tenants and may identify competing properties for lease without breaching any duty or obligation to the Clients. Farmers National may not designate or retain the services of any other brokers as subagents, without the express written consent of the Clients. Any such subagents so retained shall be compensated, if at all, by Farmers National, and not by the Clients. Any designated broker who is acting as a subagent on the Clients' behalf shall be a limited agent with the obligations and responsibilities set forth above. The Clients acknowledge having been provided with any Agency Disclosure information prepared by the State Real Estate Commission baving jurisdiction in the state where the property is located, if providing such information to Clients is required. Additional information specific to state regulation may be attached. ❑ Nebraska Real Estate Disclosure ❑ South Dakota Real Estate Disclosure IM ❑ Missouri Real Estate Disclosure ❑ Ohio Real Estate Disclosure ❑ Other: Airport Commission Agenda & Info Packet September 19, 2013 Page 18 of 55 -Attachment 1- The Professional Agricultural Management Services that Farmers National will perform are as follows: • Complete detailed analysis of farming operation and provide recommendations. • Analyze applicable Government Farm Program considerations and provide recommendations. • Develop an annual operating plan and budget including capital improvements, if applicable. • Make recommendations regarding farm or ranch operators as needed. • Analyze alternative lease types or operating arrangements. • Negotiate and prepare an annual written lease or operating agreement. • Prepare and implement necessary crop and/or livestock marketing plans. • Conduct regular inspection visits to the farm and/or meetings with the operator followed by written reports. • Provide financial reporting services including periodic and annual reports to the Clients. Payment of Real Estate Taxes ❑ Farmers National to pay Real Estate Taxes from Client Account before they become due at no additional charge 0 Client to pay. Crop Marketing Directions Unless otherwise directed by the Clients on a case -by -case basis, the Clients direct Farmers National to handle the marketing of crops as follows: ❑ Market according to Farmers National's recommendations ❑ Sell crops at harvest. ❑ Consult with the Clients prior to sale ® Do not handle marketing The parties have mutually agreed to the following additional arrangements rehrtive to the services to be provided: Agricultural Services Management Fees The Clients and Farmers National have agreed to the following Agricultural Services Management Fees: 1. Base Management Fee: $600 per year 2. Percentage Management Fees: a. Cash Rent Lease -- 8% e. Custom Operating Agreement -- 8% b. Bushel Rent Lease -- 9% f. Rental House -- 20% a Blended Share Lease -- 9% g. Sale of Previous Crop inventory --5% d. Crop Share Lease -- 10% 3. A minimum yearly fee of $1,000.00 shall be charged as part of the foregoing fees for each farm listed. Base fees will be collected annually in February of each faros year this Agreement is in effect. In cases where a Property is operated with multiple lease types and/or operating arrangements, Percentage Management Fees shall he calculated based upon the dominant lease type in use on the farm during the farm year. The dominant lease type shall be determined based upon where the majority of the farm income is derived. All percentage fees will be taken as income is received. Clients City of Iowa City Signature: i�,A ( ( Airport Commission Agenda & Info Packet September 19, 2013 Page 19 of 55 0 -Addendum 1- Interest Bearing Account Authorization This will be a pending account until money is received to open the account. The Clients, by executing this authorization in the space provided below, direct Farmers National to deposit funds drawn from income and moneys collected on their account into an interest bearing account. To the extent required or allowed by law, the characteristics of the account shall be as follows: 1. None of the interest earned on the funds in the account shall belong to, or otherwise inure to the benefit of Farmers National. 2. The funds in the account shall not be commingled with any funds of Farmers National. 3. The account shall be a demand type account. 4. The account shall be federally insured. 5. The account shall be open to audit or examination at all reasonable times. 6. Where required by applicable local law, Farmers National shall notify any appropriate regulatory agencies of the existence of the account. 7. The account shall be designated and identified as a trust account. The clients understand and agree that administrative fees may be charged by the financial institution handling the account. The amount of any such fees shall be disclosed in advance to the client. The client hereby requests and authorizes Farmers National to pay all expenses incurred in the professional management of the property out of Farmers National's non -interest bearing trust account. The parties acknowledge that the foregoing provisions shall replace any previously executed Interest Bearing Account Authorization. Clients City of Iowa City t, Signature: I Signature: ' ( This addendum pertains to the Agricultural Services Agreement entered into between the parties on January 26, 2006 Airport Commission Agenda & Info Packet September 19, 2013 Page 20 of 55 Addendum 3 Principal Correspondent Desienation The Clients will identify certain matters that they desire to be specifically informed about, and will indicate to Farmers National circumstances wherein they desire to be consulted prior to the making of final management decisions. To accommodate these situations, the Clients wish to designate the following individual as the Principal Correspondent. The parties acknowledge that the Principal Correspondent will then advise and consult with the other Clients, and will communicate their decisions and recommendations to Farmers National. Principal Correspondent: City of Iowa City I AB#400696 All Clients are to be sent routine periodic accounting statements, narrative reports, and other similar information, except those identified below Client: Client: Client: In addition to the Clients, please send routine periodic accounting statements, narrative reports, and other similar information to the following Additional Correspondents (Limit 3): Additional Correspondent: Address: Phone: Email Address: Additional Correspondent: Address: Phone: Email Address: Additional Correspondent: Address: Phone: Email Address: This addendum pertains to the Agricultural Services Agreement entered into between the parties on January 26, 2006 Airport Commission Agenda & Info Packet September 19, 2013 Page 21 of 55 Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr. Iowa City, IA 52246 (319) 350 5045 RESOLUTION NO. RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE ON COST FOR "BUILDING D AND TERMINAL ROOFING REHABILITATION" CONSTRUCTION PROJECT AT THE IOWA CITY MUNICIPAL AHWORT WHEREAS, notice of public hearing on the plans specifications, form of contract and estimate of cost for the above -named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: 1. The plans, specifications, form of contract and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above -named project shall be in the amount of 10% (ten percent) of bid payable to the Iowa City Airport Commission. 3. The City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above -named project in a newspaper published at least once weekly and having a general circulation in the city. 4. Bids for the above -named project are to be received by the City of Iowa City, Iowa at the Office of the City Clerk, at the City Hall, before 2:00 pm on the 10'h day of October, 2013, or at a later date and/or time as determined by the Commission Chairperson or their designee, and thereupon referred to the Airport Commission, for action upon said bids at its next meeting, to be held at the Iowa City Airport Terminal Building, 1801 S. Riverside Drive, Iowa City, Iowa at 6:00 pm on the 17th day of October, 2013, or at a later date and/or time as determined by the Commission Chairperson or designee, with notice of said later date and/or time to be published as required by law, or if said meeting is cancelled, at the next meeting of the Airport Commission thereafter as posted by the City Clerk. Passed and approved this CHAIRPERSON ATTEST: SECRETARY day of It was moved by and seconded by adopted, and upon roll call there were: Ayes Nays 2013. Approved By: City Attorney's Office Absent the Resolution be Assouline Gardinier Hofineyer Horan Ogren a 4C .i V W ww am ti o \o rn m •i '� ri ri N W O O r'1 N O O O .] E o o rn m o in in WW rj V o � o ,y o in rn i-7 q o ,y o N m in ti N Q Q ` 'J If1 ri r'1 d' W 1p N UJ O O O O O O O W O O O O O O O Vz Q P' gW 'J V z w 4C E o in � ti m N 4C E N Na E� Ew VPQ 3 E q E o 0 0 0 0 0 0 w W W o 0 0 0 0 0 0 PQ pq� ri Ifl O O d' d' W W W r+i t� O ti ti ri Q 0 ai UJ d' Ifl N f� E V.� 4C \W m E o 0 0 0 0 0 0 W£ o 0 0 0 0 0 0 �A E 4C rt t� O rl ri rt NLk N W d' Ifl N f� Q N 0 rt u u 0 C m C C U m 0 N N 0 C O N \0 0 H rt A a W rt O N U E 0 a N o u o C o pl o 0 0 0 0 Ri Q iA iA N iA ri N ro N -.i d' iA d' iA r'1 O ri N UJ O U O H O u O Pj O 'J O 0 O � O N W E ti ti ti ti ti ti ti ti \ •• £ �Z• N O ri O ri O ri O ri O ri O ri O ri lON O ] O O O O O O O O O O O O O N O ri 1(1 Ri 00 Ifl ri Ifl ri Ifl ri Ifl N Ifl N Ifl Ol Ifl ri Ifl \ •• f4 V O O1 O1 V l0 1p 1p 1p W 1p W 1p W 1p W 1p W 1p Ol 1p cc Q n N 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