HomeMy WebLinkAbout2013-10-01 Bd Comm minutesAirport Commission
July 18, 2013
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
JULY 18, 2013 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier, Paul Hofineyer
Members Absent: Jose Assouline
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, David Hughes, Jeff Edberg
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
Accept offer on Lot #9
CALL TO ORDER:
Chairperson Horan called the meeting to order at 6:05 P.M.
APPROVAL OF MEETING MINUTES:
Minutes of the June 20, 2013, meeting were reviewed first. Ogren moved to approve the
minutes as presented; seconded by Hofineyer. Motion carried 4 -0, Assouline absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION /ACTION:
"T "_ M'
2NUMUNinn
a. Airport Commerce Park — Jeff Edberg addressed Members on the status of lot
sales at the Airport Commerce Park. He stated that they have received an offer
on lot #9 Edberg continued, noting who the interested party is, and what the
offer and counter -offers have been. He said that the City Manager countered
based ont $4.25 per square foot which is what the lots have sold for recently, and
the counter was accepted. He noted the timeframes involved in this type of
transaction and getting all of the approvals needed to move forward. Horan
asked Edberg how many lots remain for sale. There will be six lots left after this
sale. Edberg noted that he did receive a call recently from an interested party
looking for space for an assisted living facility. Dulek noted that this type of use
would most likely not fit in here, and others agreed.
i. Consider a Motion to Recommend to Council the Acceptance of a
Purchase Offer for Lot #9 — Gardinier made the motion to accept the
offer received on Lot #9; seconded by Hofineyer. Motion carried 4 -0;
Assouline absent.
b. Fly Iowa — Horan noted that he recently went to an air show in Missouri. He
shared that he brought back some ideas for static displays for Fly Iowa. Horan
Airport Commission
July 18, 2013
Page 2
continued, explaining to Members how he believes they could handle some of
these ideas. Ogren shared some of the past events at the Airport, asking if any
of these options are still available. Tharp shared that he has contracts ready for
the Fly Iowa event, with June 28th as the date. He also noted that there has been
some discussion of a hangar party /dance the night before, with a half day of
activities on Friday, leading up to the Saturday main event. Members continued
to discuss the timeframe of the Fly Iowa event, asking if Sunday should be the
rain date, or if it should be the half day of events instead of Friday. Ogren
suggested that in August they begin to seriously plan for this event. Others
agreed, and Dulek noted that if three Commissioners wish to meet they would
post such a planning meeting as a public meeting where minutes would be taken
and the public could attend. Members continued to discuss what type of
activities they would like to have at the Fly Iowa event — such as a pancake
breakfast, a drive -in movie, a hangar dance. Hofineyer will work on coordinating
a planning meeting for August.
C. FAA/IDOT Projects: AECOM / David Hughes
i. 7/25 Parallel Taxiway Paving & Lighting — Tharp noted that Task Order
#12 is actually an addendum to what they are currently doing. It covers
the fuel tank issues and some additional time for this process. He then
responded to Members' questions regarding this project. Hughes also
responded to Members' concerns on the budget. Ogren asked about the
resolution itself, #1, where it states, "...Task Order #11." She asked if this
is a typo. Tharp noted that it is. This should say #12. She also asked for
clarification on the signatures needed. After approval of the motion,
Hughes noted that the contractor has been testing the concrete strength
and has been very careful with his numbers on its strength. They have a
sample of each day's batch, and Hughes further explained how this plays
into the project's completion. Hughes pointed out the areas that will be
seeing paving during the next week.
1. Consider Resolution #A13 -8 Approving Task Order #12 —
Horan moved to consider Resolution #A13 -8 as discussed;
seconded by Ogren, with the additional comment that the
noted changes be made. Motion carried 4 -0; Assouline
absent.
ii. Roofing Rehabilitation —
1. Public Hearing — Horan opened the public hearing. Tharp shared
the plans and specs for this project, noting that basically they are
looking at roofing the terminal building and then the office above
Care Ambulance. This project involves stripping everything off
and starting from scratch to redo the roof systems. Hughes stated
that they hope this will also alleviate the problems they have with
the main window in the terminal building. Gardinier asked for
some clarification of this project, with both Hughes and Tharp
responding. Horan then closed the public hearing.
2. Consider Resolution #A13 -9 Approving Plans, Specifications,
and Form of Contract for Building D and Terminal Roofing
Rehabilitation — Ogren moved to consider Resolution #A13 -9
as discussed; seconded by Hofineyer. Motion carried 4 -0;
Assouline absent.
Airport Commission
July 18, 2013
Page 3
d. Hangar L — Tharp asked that Members defer this for another month. He further
explained that he is working with the contractor on getting the door seals, which
were to arrive that day, installed. He noted that he was also having difficulty
working with the supplier while looking for some other replacement parts. Tharp
stated he didn't want the Commission to accept the project until these items were
finished. Hofineyer moved to defer this resolution to the August 2013
meeting; seconded by Horan. Motion carried 4 -0; Assouline absent.
e. Hangar #32 —
i. Public Hearing — Horan opened the public hearing. Tharp responded to
Gardinier's question of which hangar this is. He noted that this is the `shop
hangar,' where the Bonanza is typically housed. Tharp continued, noting that
this is a three -year lease that has been rewritten to include an automatic renewal
feature. He added that rent for the U of I is going from $615 to $635. Horan then
closed the public hearing.
L Consider Resolution #A13 -10 Approving a Resolution for the Lease
Agreement with the University of Iowa for Hangar #32 — Gardinier moved to
approve Resolution #A13 -10 as discussed; seconded by Ogren. Motion
carried 4 -0; Assouline absent.
f. Iowa Department of Transportation — Tharp shared copies of the grants they
have been given for FY14. These are for the three paving maintenance and
lighting projects they identified — the overlay of the taxiway from the apron south
to runway 1230; the t- hangar area for crack sealing and pavement maintenance,
and then taxiway lighting for the north /south link. The fuel tank painting and
repair project did not receive a grant; however, Tharp noted that he is working
with Hughes to see if they can cover this in some other way. Gardinier asked
what the grant request for this project was, and Tharp noted that it was close to
$70,000. Matt Wolford with Jet Air asked how long this project would take, and
Hughes stated that one contractor he spoke with stated it would take
approximately one week per tank. Gardinier then asked for clarification of the
accepted grant proposals, and Tharp responded. He asked if the Commission
would be willing to hold some special meetings in order to get some of these
projects rolling, so that they can still get them completed yet this fall. Members
agreed that they would be willing to meet as needed in order to keep these
projects moving forward.
i. FY2014 Grants — Consider Resolution #A13 -11 to Accept Grant
Offers — Gardinier moved to consider Resolution #A13 -11 as discussed;
seconded by Ogren. Motion carried 4 -0; Assouline absent.
f. Airport Operations -
i. Strategic Plan — Implementation — Tharp noted that at the end of the
packet is Horan's strategic plan summary. Tharp continued, noting that
yesterday he spoke at the Noon Optimist Club meeting about the Airport and
what all is going on at the Airport. Next month Tharp has been asked to speak at
the Kiwanis Club meeting, but he has scheduling issues. He noted that he does
have a couple of volunteers to replace him if needed. Horan stated that he would
be glad to go to the Kiwanis Club and he asked that Hofineyer attend as well.
Tharp noted that this is an August 15 breakfast at St. Mark's.
ii. Budget — Tharp noted that they started the new fiscal year on July 1. He
stated that he is still working with Accounting on transitioning budget systems.
Tharp noted that in terms of spending, they had one hangar door, hangar #18,
that needs a gearbox replacement after it broke and drained all of its oil. A
Airport Commission
July 18, 2013
Page 4
partial rebuild would be around $3,000, whereas a new motor would be $6,000
plus labor. This led to a discussion about how due to the age of many of these
doors, they might start seeing this more often. Members questioned how they
should budget for these types of repairs, and also whether they should have
parts on hand to do such maintenance. Wolford interjected at this point that
Galesburg recently replaced their doors and assemblies with a grant. He noted
that a 55 -foot wide by 18 -foot tall door is around $14,000. Hughes stated that
they have done some projects like this in the recent past and he will get
Members numbers from these jobs so they have an idea of what something like
this might cost. Tharp then stated that in the next couple of months they will
need to replace the HVAC system in building H. This will run around $3,000.
Next, Tharp added that they will be spending around $5,000 on replacing hangar
seal rubber on those units they didn't get to previously.
iii. Management — None.
g. FBO /Flight Training Reports -
i. Jet Air — Matt Wolford with Jet Air spoke to Members regarding the
maintenance report for the past month. There was a lot of mowing, killing
weeds, floor cleaning, and filter replacements — something that is done
annually. Ogren asked about the trees on Riverside Drive, and if this isn't
something that the City would take care of. Wolford noted that this was
something that was already down so they were able to use a chainsaw.
Otherwise, Parks and Rec will come out and take care of any big trees
that fall and they need help with. For July, Wolford noted that they are
still mowing a lot. He briefly touched on some maintenance issues and
responded to Members' questions. Horan asked when the spraying
would take place, and it was noted that it would be another three weeks.
As for Jet Air, Wolford noted that they are still keeping busy. They've
already turned two of the jets they took on so they are excited about the
pace of things. They also have two semis full of airplane parts arriving
the next few days. They've hired five more pilots, as well, due to the
workload.
ii. Iowa Flight Training — None.
h. Subcommittee Reports -
i. For July — None.
ii. For August — Budget.
L Commission Members' Reports — Ogren stated that after hearing from
constituents while at a barbeque, she noted one man's concern about the closed
runway. He is a glider pilot, and he relayed a situation to her concerning another
time the runway was closed. He asked that they hurry up and get this runway
open before something occurs. Gardinier stated that she just returned from
Bozeman, Montana. She added that the Air Race was good fun this year. She
shared some of the changes that have taken place for this race. Gardinier also
noted that she saw her first dust storm for the first time. She shared the
experience when a crosswind hit her plane and the ensuing dust that followed.
Hofineyer shared that he saw it was 35 years ago that Rockwell started tests for
GPS technology. He also shared that he was in Pella earlier this month for some
Dutch letters, a tasty treat. Horan shared that he was at the Airport recently and
he saw several people he knew getting on a plane that was for a golf charter. He
also attended the air show in Missouri that he mentioned earlier, put on by Sam
Graves, a Republican from Missouri. Ogren then asked Wolford how much traffic
Airport Commission
July 18, 2013
Page 5
he will see from the Oshkosh air show attendees. He stated that they typically
see some, but nothing large.
j. Staff Report — None.
SET NEXT REGULAR MEETING FOR:
The next regular meeting will be Thursday, August 15, 2013, at 6:00 P.M. at the Airport
Terminal building.
ADJOURN:
Horan adjourned the meeting at 7:31 P.M.
CHAIRPERSON DATE
Airport Commission
July 18, 2013
Page 6
Airport Commission
ATTENDANCE RECORD
2013
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
O
O
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O
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N
N
N
N
N
W
W
W
W
W
W
W
03/01/13
Rick
X
X
X
X
X
O/E
O/E
X
NM
NM
NM
NM
NM
Mascari
03/01/14
Howard
X
X
X
X
X
X
X
X
X
X
X
X
X
Horan
Minnetta
03/01115
X
X
O/E
X
X
O/E
X
X
X
O/E
X
O/E
X
Gardinier
Jose
03/02/12
X
X
X
X
X
X
X
O/E
O/E
X
X
X
O/E
Assouline
Chris
03/01/15
NM
X
X
X
X
X
X
X
X
X
X
X
X
Ogren
Paul
03/01/15
NM
NM
NM
NM
NM
NM
NM
NM
X
X
X
X
X
Hofineyer
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission
August 15, 2013
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
AUGUST 15, 2013 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier, Paul Hofineyer, Jose
Assouline
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, David Hughes, Jeff Edberg
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
CALL TO ORDER:
Chairperson Horan called the meeting to order at 6:03 P.M.
APPROVAL OF MEETING MINUTES:
Minutes of the July 18 and August 12, 2013, meetings were reviewed first. Ogren moved to
approve the minutes as presented; seconded by Hofineyer. Motion carried 5 -0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION /ACTION:
2 "���
a. Airport Commerce Park — Jeff Edberg stated that lot #9 is pending. There is
one approval yet to get, but Edberg does not expect any issues. Closing on this
property will be scheduled for the first part of November. Edberg continued,
noting that he has had several calls regarding the available lots. Members asked
about the price on lot #9. He stated that the City Manager held firm on the price
and that they are getting $4.25 per foot.
b. Fly Iowa — Ogren noted that the subcommittee met on Monday but that they do
not have any minutes. They do have a preliminary schedule on moving forward
and she shared this with Members. Horan asked if the Members are comfortable
with this preliminary schedule. Horan stated that he was under the impression
they needed to get contracts signed with the out -of- towners as soon as possible.
Gardinier responded that there is not any real pressure, just that these folks
would like to have things finalized. Ogren noted that the meetings for the Fly
Iowa planning will be the first Tuesday of each month from 5:30 to 6:30 P.M.
Gardinier shared that she contacted Mary Moye - Rowley and that they will meet
soon to go over logo ideas for Fly Iowa. Tharp stated that he will be completing
the transfer of $5,000 for the Fly Iowa account, which will then trigger the
Airport Commission
August 15, 2013
Page 2
promotion group's $5,000 contribution. He then responded to Members'
questions concerning this.
C. FAAADOT Projects: AECOM / David Hughes
L Roofing Rehabilitation — Hughes first asked if he could speak to the
parallel taxiway project, as it is not listed on the agenda. Dulek stated
that this is not a problem since the agenda heading of "FAA/IDOT
Projects" would cover this. Hughes shared with Members that the
contractor is finishing up in the area by the intersection. They completed
the paving last week, and lighting will be completed this week, according
to Hughes. Next the shoulder work will take place, followed by pavement
markings. Hughes added that the contractor is working very hard to have
things reopened in time for Sertoma. He stated that there are several
areas of pavement that have been identified as deficient, and that they
are working with the contractor on this. Gardinier asked Hughes if they
will be able to get this issue resolved, and Hughes stated that he is not
sure if they will or not. He further explained that eventually this issue will
be resolved if the contractor wants to get paid. This led to further
discussion by Members about the parallel taxiway project. Hughes asked
Tharp to email pictures of the pavement in question to Members for their
review. He also offered to walk anyone out to the taxiway and show them
in person what he is referring to.
Hughes then turned the topic to the roofing rehab project. He stated that
they took bids on Monday on the terminal building and hangar building D.
However, when contractors came out to look at the site, it was noted that
a different rooftop was identified in the plans and specs. Two bids were
received on what was considered to be an $80,000 job — one around
$140,000 and one at $360,000. Hughes stated that the recommendation
is to reject the bids, and Dulek weighed in on this topic, as well. Hughes
stated that they need to look at this project again and see what funds are
available. He further explained what they have run into and why they
should just stop and redo this entire project. Members agreed that this
project was way overbid and that they should reject the bids at this time.
Hughes explained how he would go about getting this project rebid and
responded to Members' questions. Members shared their concerns
about the grant money involved in this project and whether they would be
able to use the full amount. Gardinier argued that when they are doing
the legwork in order to get grant money, they should be getting several
estimates at that time, as well. This would give them a better number to
work with, she believes, and might help alleviate this type of response to
the project. Hughes responded to questions and concerns, further
explaining the initial bid process to Members. The discussion continued
on what they need to do to move forward, especially if they hope to get
this project completed yet this season.
1. Consider Resolution #A13 -12 — Gardinier moved to reject bids
for the Building D and Terminal Building Roof Rehabilitation. Ogren
seconded the motion. Motion carried 5 -0.
2. Consider a resolution setting a public hearing on plans,
specifications, and form of contract for Terminal and Building D roof
rehabilitation. Tharp explained that they need to defer this item.
Airport Commission
August 15, 2013
Page 3
Hofineyer moved to defer setting of a public hearing. Gardinier
seconded the motion. Motion carried 5 -0.
ii. Obstruction Mitigation — Hughes stated that they did receive the
approval to lower the poles at the auto dealership. They have requested quotes
from several electricians on this, but have only received one quote back. They
are recommending, therefore, that Gerard Electric receive the contract.
1. Consider Resolution #A13 -13 Horan moved to approve a
contract with Gerard Electric for light pole adjustments. Hofineyer
seconded the resolution. Motion carried 5 -0.
iii. North T- Hangar Pavement Rehab — Hughes noted that the next three
items will be discussed as one. Members have task orders for each of these
projects in their packets. Tharp then noted that they had discussed these
projects previously and everyone was in agreement that they should move
forward as quickly as possible in order to get them completed yet this fall.
Members then reviewed the three projects briefly.
1. Consider Resolution #A13 -14 — Assouline moved to approve
Task Order #13 with AECOM. Hofineyer seconded the motion.
Motion carried 5 -0.
iv. Taxiway Lighting —
1. Consider Resolution #A13 -15 — Hofineyer moved to approve
Task Order #14 with AECOM. Ogren seconded the motion. Motion
carried 5 -0.
V. South Taxiway Rehabilitation —
1. Consider Resolution #A13 -16 — Ogren moved to approve Task
Order #15 with AECOM. Assouline seconded the motion. Motion
carried 5 -0.
d. Hangar L — Tharp stated that everything is completed now with this project. He
is recommending the Commission accept this project as finalized at this time. He
responded briefly to Members' questions, noting that the issue of door seals has
been taken care of.
i. Consider Resolution #A13 -17 — Assouline moved to accept the work
as completed. Horan seconded the motion. Motion carried 5 -0.
e. 2013 -2014 T- Hangar Rates and Fees — Gardinier recused herself from this
discussion due to a conflict of interest (she is a hangar tenant). Tharp began the
discussion by noting that every year around this time the t- hangar rates are
reviewed. In checking with other airports in Iowa, Tharp noted that everyone is
keeping their rates the same. He added that his recommendation would be to
keep their rates the same, as well. Tharp stated that he will probably be
recommending an increase in rates at next year's review. Assouline moved to
maintain the existing t- hangars rate and fee structure for 2013 -2014. Ogren
seconded the motion. Motion carried 4 -0; Gardinier recused.
f. Land Lease — Tharp noted that this is a late handout /addition to the agenda.
Dreusicke Holdings Inc. is Toyota of Iowa City, and part of their dealership is on
Airport property. They are currently renting this parcel. There is a provision for a
10 -year extension, provided that everybody is in agreement. Tharp then
responded to Members' questions concerning this lease, such as how long it has
been around and what rates they currently charge. The current amount is
$8,000 /year, compared to $4,000 /year if it were farmland. Tharp added that
there is a slight increase each year through the 10 -year period. Members
continued to review the details of this lease. A suggestion was made to present
Airport Commission
August 15, 2013
Page 4
a 5 -year contract instead, where they would review the rates at that time.
Discussion ensued on this issue, with Members questioning the increase formula
being used. Tharp explained how they use the CPI inflator on other land leases
with the Airport.
L Consider Resolution #A13 -18 — Assouline moved to approve rates
for land lease extension period with Dreusicke Holdings Inc. Gardinier
seconded the motion. Motion carried 5 -0.
g. Airport Operations —
i. Strategic Plan — Implementation — Tharp noted that Horan and
Hofineyer met with the Kiwanis this morning. Horan explained what the Kiwanis
clubs do, such as have all the members donate 25 -cents towards the campaign
to buy tetanus shots for every child on the planet. Members continued to discuss
how speaking at such events helps to get the word out about what the Airport
does.
ii. Budget — Tharp noted that there isn't much to share on the budget. Door
seals are in and several have been installed. He then noted that the new
accounting system is now in effect at the City and that there is some change to
the reports they normally see. Budget documents will most likely be out the end
of September, according to Tharp. He added that the Budget Subcommittee met
recently and was able to bring Ogren up to speed on what to expect during this
process.
iii. Management — None.
h. FBO /Flight Training Reports -
i. Jet Air — Matt Wolford of Jet Air spoke next to the Members. He shared
the regular monthly reports with them, clarifying questions and comments
along the way. Mowing was, of course, a major task. There was some
discussion on the fuel pump problems and Gardinier asked where things
are with this. Wolford noted that Gerard Electric was out to test the
connectors — they are the third electrical contractor to do so — and they
could not figure the problem out either. Wolford suggested they call in an
expert from Des Moines in order to solve this problem. Tharp added that
they are continuing their efforts to get this fixed. Hofineyer asked how the
Airport's system is different from other airports and what they need to do
to resolve the issue. Wolford explained that it is an electrical connection
issue somewhere that is grounding out and is very hard to track down.
Members suggested that Tharp contact the people that originally installed
the equipment to see if they can help them out.
Wolford continued, noting the August tasks so far. The door seals, as
noted earlier, were installed, as was an overhauled self - service nozzle.
He then addressed how Jet Air is doing, noting all of the places they've
flown to recently. Wolford also noted that Jet Air just signed a lease with
the Iowa State Patrol, in which they will lease space for the next five
years to the State for their plane. Ogren suggested they ask the ISP if
they would be interested in having a static display at the Fly Iowa event.
Another addition to the Airport is a charter service that Jet Air is
attempting to put together.
The discussion turned briefly to the Fly Iowa event, with Ogren asking if
they need to formally ask Jet Air. Wolford noted that they are interested
Airport Commission
August 15, 2013
Page 5
and will be participating. He plans to attend a planning meeting, adding
that they have some ideas to share for the event, as well.
ii. Iowa Flight Training — Wolford briefly responded to Members' questions
regarding IFT. Currently there are three or four instructors working out of
the Iowa City Airport.
i. Subcommittee Reports -
L For August — Budget -
ii. For September -
j. Commission Members' Reports — Hofineyer shared that he was in St. Louis
recently with his kids. He spoke about the City Museum and how unique it is.
He also added that he will be starting instrument school soon on Thursdays and
may miss a meeting here or there. Gardinier stated that she hasn't flown since
her trip to Montana. She is headed to Minnesota this coming weekend though.
Ogren shared that she was on a vacation in northern Minnesota recently and saw
a lot of float planes. Horan noted an article he read about the Las Cruces, New
Mexico, Airport and the high cost of rehabbing their fuel tanks due to the state's
standards. He added that he will be gone the first week in September.
k. Staff Report — Tharp noted that Sertoma is the 25th and Fly Iowa is the 24th and
25th. Tharp added that he will probably take that Monday off as this will be a
busy weekend.
SET NEXT REGULAR MEETING FOR:
The next regular meeting will be Thursday, September 19, 2013, at 6:00 P.M. at the Airport
Terminal building.
ADJOURN-
Horan made the motion to adjourn the meeting at 7:36 P.M.; seconded by Hofineyer.
Motion carried 5 -0.
CHAIRPERSON DATE
Airport Commission
August 15, 2013
Page 6
Airport Commission
ATTENDANCE RECORD
2013
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
0
0
0
0
0
o
CX)
00
-P
Cn
C)
-I
NAME
EXP.
-4
N
N
W
rn
N
o
00
N
3
Cn
W
W
W
W
W
W
W
03/01/13
O/E
X
N
N
N
N
N
N
N
Rick
M
M
M
M
M
M
M
Mascari
03/01/14
X
X
X
X
X
X
X
O/
X
Howard
E
Horan
Minnetta
03/01/15
X
X
X
O/
X
O/
X
X
X
Gardinier
E
E
Jose
03102/12
X
O/
O/
X
X
X
O/
O/
X
Assouline
E
E
E
E
Chris
03/01/15
X
X
X
X
X
X
X
X
X
Ogren
Paul
03/01115
NM
N
X
X
X
X
X
X
X
Hofineyer
M
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission
September 3, 2013
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
September 3, 2013 — 5:30 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Chris Ogren, Minnetta Gardinier, Paul Hofineyer
Members Absent: Jose Assouline, Howard Horan
Staff Present: Michael Tharp, Sue Dulek
Others Present: Chuck McDonald
FINAL
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
CALL TO ORDER:
Tharp called the meeting to order at 5:40 P.M.
ITEMS FOR DISCUSSION /ACTION:
MY "- M-
2b(3)
a) Consider a resolution authorizing Chair to accept FAA Grant — Tharp noted
that they had received word from FAA to expect a grant for the land purchase
they had been working on. Tharp noted that the Commission doesn't typically
approve the grant applications, but that they approve accepting the grant awards
when they come in. Tharp noted that the purchase was approximately 12 acres
of land underneath the runway protection zone. Ogren asked if the land would
be continued to be farmed. Tharp stated that in the short term it would continue
to be managed as farm land, but that in the future after FAA completes its rules
updates there may be other opportunities for use. Ogren moved the resolution
#A13 -19, seconded by Hofineyer. Motion carried 3 -0. Assouline and Horan
absent
Consider a resolution setting a public hearing on the plans, specifications
and form of contract for Building D and Terminal Roofing Rehabilitation —
Tharp stated that the new plans and specs were ready, so the desire was to set
the public hearing for the next regular agenda. Hofineyer moved the
resolution #A13 -20, seconded by Ogren. Motion carried 3 -0. Assouline and
Horan absent.
Ogren nominated Gardinier as acting secretary, seconded by Hofineyer.
Motion carried 3 -0. Assouline and Horan absent.
b) Fly Iowa — Tharp introduced Chuck McDonald, Executive Director of the Iowa
Aviation Promotion Group. Tharp gave an update on the current status of plans
to the group. Tharp stated that the intent of the meeting was to continue
discussions of the fundraising piece of the planning. Tharp described how the
Airport Commission
September 3, 2013
Page 2
meetings were working with the main planning and then the use of volunteers as
particular items were going to appear. Tharp stated that his task from the last
meeting was to coordinate with accounting to transfer the funding to ? ?? the
Airport Commission. Tharp noted that this had been completed and that he need
to send the information to IAPG. Tharp noted that they were using the city
accounting system to track donations and expenses and that the system is
capable of holding the account complete separate from other city activities.
McDonald noted that they needed to send the information to IAPG and that
would trigger their payment into the donation fund.
Hofineyer updated the group stating that he attended Fly Iowa in Perry and
shared a program with the group. Members discussed the process of making a
program and setting the price points for advertising in the program. Hofineyer
also stated that he had contacted the grant personnel for Rockwell. Gardinier
stated she had worked with the same folks as part of organizing the Air Race
Classic Gardinier updated the group on the program and logo artwork saying
that she had contacted Mary Moye - Rowley and that she was booked up until
October.
McDonald spoke to the group regarding the program stating that Perry had used
the program as its primary fundraiser. He stated that they raised over $30,000
with it. Members discussed whom they would contact or target for advertising in
the program. McDonald spoke to the Perry event organizers and discussed
some of the steps that were taken there. He noted they would have a debrief of
the event later in September. Members discussed the possibility of sending
someone to that debriefing to help collect information. McDonald stated he could
also help start putting together the necessary forms for requesting military aircraft
to be at the event as well as the airspace waiver for FAA.
Members discussed the use of outreach activities including setting up a web
page. Tharp noted that the city web services were currently being ?? with the
possibility of using a 3rd party service. Tharp noted that he would talk to staff and
see what could be done.
Members returned to the discussion of the program and discussed setting price
points for advertising and for sponsorship opportunities. Members discussed
getting additional information from Perry regarding their pricing structures.
Gardinier said she would share her pricing from the Air Race Classic. Members
also discussed using different grant sources for different purposes, such as
promotion /advertising.
Ogren discussed the process to identify fundraising and sponsorship targets.
Gardinier suggested that they each list out business or other contacts for the next
meeting and that would produce a good list of initial candidates. Hofineyer said
he would collect the paperwork from Rockwell and begin filling out their
application process. Ogren state she would research the tourism grant.
Members set the next Fly Iowa Committee meeting for October 1St 5:30pm
Airport Commission
September 3, 2013
Page 3
ADJOURN:
Ogren moved to adjourn, seconding by Gardinier. Motion carried 3 -0. Horan and
Assouline absent. Meeting adjourned at 6:45P.M.
CHAIRPERSON DATE
Airport Commission
August 12, 2013
Page 4
Airport Commission
ATTENDANCE RECORD
2013
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
O
O
O
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ao
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W
W
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W
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03/01/13
O/E
X
N
N
N
N
N
N
N
N
Rick
M
M
M
M
M
M
M
M
Mascari
03/01/14
X
X
X
X
X
X
X
O/
X
O/
Howard
E
E
Horan
Minnetta
03/01/15
X
X
X
O/
X
O/
X
X
X
X
Gardinier
E
E
Jose
03/02/12
X
O/
O/
X
X
X
O/
O/
X
O/
Assouline
E
E
E
E
E
Chris
03/01115
X
X
X
X
X
X
X
X
X
X
Ogren
Paul
03/01/15
NM
N
X
X
X
X
X
X
X
X
Hofineyer
M
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
r
Y..p CITY OF IOWA CITY 2
MEMORANDUM
Date: September 20, 2013
To: Mayor and City Council
From: Tracy Hightshoe, Staff of Housing and Community Development Commission
Re: Recommendation from Housing and Community Development Commission
At their August 15, 2013 meeting the Housing and Community Development Commission made
the following recommendation to the City Council:
1. Motion to recommend to City Council to allow Mayor's Youth to retain the FY14 CDBG
funds to be used for rehab at the existing or new site based on their preference. Motion
passed 6 -0.
2. Motion to recommend to City Council the following budget for the FY14 Annual Action
Plan Amendment: $60,000 to the City of Iowa City UniverCity program; $74,997 to The
Housing Fellowship; $100,000 to the Crisis Center; and staff will administratively
increase Free Medical Clinic's FY14 allocation by $5,000. (Source of funds:
uncommitted funds and program income).
Additional action (check one)
#1 No further action needed
Board or Commission is requesting Council direction
_ #2_ Agenda item will be prepared by staff for Council action - Done
MINUTES APPROVED
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 15, 2013 — 6:30 PM
SENIOR CENTER, ROOM 208
28 S. LINN STREET, IOWA CITY
MEMBERS PRESENT: Michelle Bacon Curry, Andrew Chappell, Cheryll Clamon, Charlie
Drum, Holly Jane Hart, Jim Jacobson (arrived after
staff /commission comment)
MEMBERS ABSENT: Scott Dragoo, Christine Ralston, Rachel Zimmermann Smith
STAFF PRESENT: Tracy Hightshoe, Steve Long, David Purdy
OTHERS PRESENT: Ali Suntken, Sandy Pickup, Becci Reedus, Beth Ritter Ruback,
Brian Loring, Barbara Vinograde, Kari Wilken, Dottie Persson,
David Hacker, Mark Patton, Steve Long, Maryann Dennis, Ron
Berg
RECOMMENDATIONS TO COUNCIL:
1. Motion to recommend to City Council to allow Mayor's Youth to retain the FY14
CDBG funds to be used for rehab at the existing or new site based on their
preference. Motion passed 6 -0.
2. Motion to recommend to City Council the following budget for the FY14 Annual
Action Plan Amendment: $60,000 to the City of Iowa City UniverCity program;
$74,997 to The Housing Fellowship; $100,000 to the Crisis Center; and staff will
administratively increase Free Medical Clinic's FY14 allocation by $5,000. (Source
of funds: uncommitted funds and program income).
CALL TO ORDER:
The meeting was called to order by Chair Andrew Chappell at 6:30 p.m.
APPROVAL OF JUNE 20, 2013 MINUTES:
Drum moved to approve.
Clamon seconded.
A vote was taken and the motion carried 5 -0.
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
None received.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 15, 2013
PAGE 2 of 6
: .1 r_W,1010111t"I It:1*61►` 4_"i I &"I
Chappell presented certificates of appreciation to departing commission members Drum and
Hart. Hightshoe expressed her thanks to them.
Hightshoe reminded the Aid to Agency applicants in attendance about the new procedures for
the Joint Funding Application for Iowa City Aid to Agencies funds.
Chappell reminded the Commission that next month they will elect officers.
Discuss Mayor's Youth Request to use FY14 CDBG Funding at a new Proiect Site
Recommendation to City Council
Hightshoe explained that Mayor's Youth was allocated $70,000 to renovate the upstairs of their
current facility to use as administrative offices. She said due to the increase in office space at
that location they needed nine additional parking spaces based on City Code. She said Mayor's
Youth was unable to secure nine spaces at this time. She said they did, however, find a new
site that they have an accepted purchase offer on — the former Hope Methodist Church on Court
Street.
Kari Wilken, MYEP, said in order to conform with City Code at the new site, they would need to
install a sprinkler system for about $70,000 and expand the parking lot at a cost of $70,000. She
said because of cost, the project may not be possible. She said MYEP was supposed to be on
the agenda for the Board of Adjustment's August 21 meeting, but the site plan submitted by
MMS Consultants was not acceptable and a major site plan is needed at a cost of around
$7,000. She said they are waiting for their Director, Roger Lusala, to return from abroad to make
a decision if they can spend that money, so the earliest they could be on the Board of
Adjustment agenda would be the September 11 meeting.
Wilken asked if they purchase the Court Street building, would the Commission allow them to
transfer the $70,000 to the new site. She said if this is not allowed, what would be the deadline
to continue to pursue the nine needed parking spots at the current location.
Hightshoe said MYEP has the option to finish less space and that would reduce the parking
requirements. She said instead of finishing the entire upper level, they could do a portion.
Hightshoe said for the Action Plan amendment they have to know what they are doing with that
$70,000 as it may be a change in location and would necessitate an Action Plan amendment.
Chappell asked if the parking lot upgrade is for the Court Street side. Wilken said they would
lose about 15 spaces in the parking lot by upgrading the parking lot for bus turn - around. She
said with the number of staff and clients they are required to have about 70 spots. She said the
purpose of the building on Court St. is to expand their services significantly.
Clamon asked what they would do with the old building. Wilken replied that it would become
administrative with minimal programming and with less build -out of the second floor.
Bacon Curry asked if not building out as much is their only option for compliance with the
parking requirements. Hightshoe said they could go through the Board of Adjustment but Sarah
Walz has said that with the parking issues in that neighborhood it would be difficult for the BOA
to waive those requirements.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 15, 2013
PAGE 3 of 6
Chappell said he is comfortable with voting for changing the site, since the use will be the same.
He asked if the Commission recommend that they allow for either site and then they'll have to
work with staff on when the "drop dead" deadline is.
Wilken said by September 1 st they will know how to proceed. Hightshoe said the Annual Action
Plan will go for a thirty -day public comment period before Council reviews it October 1St, so she
said if they know before September 1 st they can structure the amendment based on the
outcome of whether or not they are going forward with the Court St. property.
Drum moved to recommend to City Council to allow Mayor's Youth to retain the FY14
CDBG funds to be used for rehab at the existing or new site based on their preference.
Hart seconded.
Motion carried 6 -0.
DISCUSSION REGARDING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND
HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) REQUESTS FOR FUNDING
• Review Project Ranking
• Discuss Average Allocation Worksheet
• CDBG /HOME Budget Recommendation to City Council
Chappell said they are required to discuss the high priority items first. Hightshoe said the
Commission had $240,000 to allocate and out of that, $105,000 must to go to HOME - eligible
activities.
Chappell said they were going to try and limit their funding to two or three applicants because of
reduced administrative funding /time, but it is ultimately Council's decision how to fund.
Hightshoe said they are looking at CDBG and HOME projects that be approved and started
immediately. The City remains in danger of not meeting HUD timeliness measures. In May,
HUD released the City from a required Work Out plan. The City received four times its CDBG
entitlement in program income due to the State allowing the City to retain a disaster recovery
loan repayment in FY11. The City can only have 1.5 times its entitlement in the City's line of
credit. The City must continue to spend the funds as timely and efficiently as possible to avoid
increased HUD monitoring and the possibility of reduced future funding.
The Commission started the discussion with the City of Iowa City — UniverCity program.
Hightshoe explained that this is for home ownership. The City would acquire a home, rehab it
with HOME funds and then sell it to an income - eligible homebuyer (under 80% median income).
Discussing funding for The Housing Fellowship, Bacon Curry said it seems like a win -win. She
said you get upgraded existing rental homes in neighborhoods and keep them affordable.
The next organization discussed was the Crisis Center. Drum said there are so many agencies
that depend on the Crisis Center that it's the place to put the money as far as he's concerned.
Other commissioners chose to rank this much lower because of the caution to fund only a few
projects so they had to make hard decisions.
Chappell said he doesn't see the point of additional funding for Mayor's Youth for the new site
due to the uncertainty of the new location and there is another round coming up.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 15, 2013
PAGE 4 of 6
The Commission agreed that MECCA serves a large geographic area and only a small
percentage are Iowa City residents. Willing to fund MECCA in the future, but for this round will
consider other projects.
Brian Loring of the Neighborhood Centers of Johnson County explained where they are in their
remodeling and what the requested funding would do to complete that work. He said they will
partially complete this project if they didn't get full funding, but he didn't know how much work
would take how much money.
The Commission then discussed their lower priorities. Chappell said there seemed to be
agreement not to fund Habitat for Humanity this round. He and others agreed that they would
like to see the majority of Habitat projects in the pipeline completed before they fund Habitat
again.
The Commission didn't feel that the City of Iowa City Facade Improvements really fit into the
ideal of what it wants to fund.
Barbara Vinograde of the Free Medical Clinic said after hearing what everyone else has to say
today, she would like to change her request for funding to $10,000. This funding would be used
for some painting and repairs and a little more work on the bathroom.
Bacon Curry asked if the Crisis Center could do anything on the parking lot with partial funding.
Reedus said the parking lot would cost a minimum of $100,000. She said they have
experienced a lot of flash flooding in the last few years and have lost cars, lost their lift, and had
seepage into their warehouse. She said all the engineering work has been done to try and get
the water away from the Crisis Center.
Hightshoe asked if full funding is allocated for the Crisis Center and it costs more than the
estimated $100,000 can they complete it with their own funds. Reedus stated they would
complete the project.
Chappell asked to hear from the three commissioners who were not supporting full funding for
the Crisis Center. Jacobson said he felt there were more important projects. He said he wouldn't
vote for full funding. Clamon said she would agree that the Free Medical Clinic is not as urgent
as she thought it was so she'd be willing to forego that but would still like to see the
Neighborhood Centers get something. Jacobson said he would be willing to move the MECCA
money to the Crisis Center, but that's as much as he would be willing to fund and his priority is
the Neighborhood Centers project.
Bacon Curry said her rationale for fully funding the Crisis Center was because it sounded like
Neighborhood Centers would need to come back again at some point anyway. She said that the
Crisis Center does have a timeliness issue with getting this project done and December
occupancy. She said she ranked this way based on the preference to fund only two or three
projects for higher amounts
There was discussion about what amount of funding the groups had gotten in the last two fiscal
years and why.
Chappell said that Loring has implied that if they don't get full funding this round, they will
potentially be back in January. He asked the Crisis Center if they got full funding this time,
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 15, 2013
PAGE 5 of 6
would they be back in January for the next round. Reedus said they would not. She said they
only have this fall to get this work done and there are no other phases of the project.
Drum said that these are all good projects and they're all going to be back, but it's a cycle —
sometimes organizations get full funding and sometimes they don't.
Chappelle took a reading of the commission and there was a majority in favor of giving full
funding to the Crisis Center.
Drum said the big factor for him is that they are talking about more than one agency
encompassed within the Crisis Center.
The Commission discussed what to do with the $5,000 left over from funding the Crisis Center
$100,000 and agreed to put that toward the Free Medical Center.
Bacon Curry moved to recommend to City Council the following budget for the FY14
Annual Action Plan Amendment: $60,000 to the City of Iowa City UniverCity program;
$74,997 to The Housing Fellowship; $100,000 to the Crisis Center; and staff will
administratively increase Free Medical Clinic's FY14 allocation by $5,000. (Source of
funds: returned funds and program income).
Drum seconded.
Motion carried 5 -1 (Jacobson in the minority)
DISCUSSION OF THE COMMUNITY DEVELOPMENT CELEBRATION
Hightshoe recommended that they move the local CDBG celebration to April. This is the
national week and legislators typically return to their communities. As funds are being cut, it
might be more effective to align with the National week and have federal legislators attend, if
possible. Consensus of members to hold during the National Week, details to be worked out.
F-1101111181111Ni!IJ,14 1, 111
Hart moved to adjourn.
Bacon Curry seconded.
Motion carried 6 -0.
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ice. -4 CITY OF IOWA CITY
M E M 0 RA N D U M
Date: September 20, 2013
To: Mayor and City Council
From: Bob Miklo, Staff for Planning & Zoning Commission
Re: Recommendations from Planning & Zoning Commission
10 -01-13
2b
M ■ice 5■iillllll�
At their September 5, 2013 meeting the Planning & Zoning Commission made the following
recommendations to the City Council:
1. The Commission voted 0 -6 to recommend denial of REZ13- 00021, a rezoning to amend
the Planned Overlay / High Density Single Family Zone (OPD /RS -12) to allow for the
development of six duplexes along Paddock Circle and thirteen multifamily buildings along
a proposed private street Shire Lane.
2. The Commission voted 6 -0 to recommend that the City send a letter to Johnson County
Board of Adjustment recommending approval of the conditional use permit for CU13-
00001.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
x Agenda item will be prepared by staff for Council action - Done
PLANNING AND ZONING COMMISSION
SEPTEMBER 5,— 7:00 PM — FORMAL
EMMA J. HARVAT HALL, CITY HALL
APPROVED
MEMBERS PRESENT: Charlie Eastham, Anne Freerks, Phoebe Martin, Paula Swygard,
Jodie Theobald, John Thomas
MEMBERS ABSENT: Carolyn Dyer
STAFF PRESENT: Bob Miklo, Bailee McClellan, Sarah Greenwood Hektoen
OTHERS PRESENT: Steve Gordon, Mike Pugh, Cindy Roberts, Carroll Smith, Dave
Larsen
RECOMMENDATIONS TO CITY COUNCIL:
1. The Commission voted 0 -6 to recommend denial of REZ13- 00021, a rezoning to
amend the Planned Overlay / High Density Single Family Zone (OPD /RS -12) to allow
for the development of six duplexes along Paddock Circle and thirteen multifamily
buildings along a proposed private street Shire Lane.
2. The Commission voted 6 -0 to recommend that the City send a letter to Johnson
County Board of Adjustment recommending approval of the conditional use permit
for CU13- 00001.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
Rezoning Item
REZ13- 00021: Discussion of an application submitted by Steve Gordon for a rezoning to
amend the Planned Development Overlay / High Density Single - Family (OPD /RS -12) Plan
allowing 73 manufactured housing units on 19.67 -acres of land located south of Paddock
Circle. The proposal under consideration would allow 13 apartment buildings with 142
multi - family dwellings and 6 duplexes with 12 dwelling units along Shire Lane, a private
road extension from Paddock Circle.
Miklo showed the Commission the location of the property and the proposed plan. He showed
the plan of what was approved shortly after this area was annexed into the city. He said the
entire development at that time was zoned Factory Built Housing, a district which was
eliminated in the 2005 rewrite of the Code. In that process this property was changed to High
Density Single Family with a Planned Development Overlay (OPC /RS -12). He showed an aerial
photograph of the development in the context of the larger neighborhood. He showed where
Heinz Road, a public street, ended. He said access to the subject property is via Paddock
Planning and Zoning Commission
September 5, 2013 - Formal
Page 2 of 10
Circle, a private street. He said for Saddlebrook itself, there is a second means of access on
Pinto Lane, a private street that becomes public and goes through the Whispering Meadows
subdivision.
Miklo explained that the proposal is to rezone an area south of Paddock Circle and amend the
Planned Development that's in place that currently allows up to seventy -three additional
manufactured housing units. He said the proposal is to allow six duplexes or twelve units, and
thirteen buildings with 142 apartment units for a total of 156 units. He said that would be a 110
percent increase in the density that's granted by the current plan.
Miklo said the Planned Development allows the City to waive underlying zoning requirements in
terms of lot area, street configurations, and types of housing in a development to allow
clustering or a unique design. He said for that to occur, staff must first look at the criteria in the
Code. He said that in terms of this proposal, staff feels that it's lacking in some of the criteria,
and the overall design is more like an apartment complex that would normally require
multifamily zoning, so they don't feel that this proposal is in compliance with the spirit of Planned
Development process or zone.
Miklo said another concern is that although there is a future arterial street (McCollister
Boulevard) proposed to the south and a collector that will provide access (Heinz Road), much of
that infrastructure is not in place and the arterial street is not foreseen to be built within the next
five or ten years. He said that raises the concern about an increase in density in a place that
relies on private streets that are only twenty -four feet wide. He said the City Transportation
Planners estimate that this development would generate about 900 vehicle trips a day added to
the roughly 2.200 vehicle trips a day that are already generated by the Saddlebrook
Development. He said that raises concerns about increasing density until more of the
infrastructure to serve the general area is provided.
Miklo said there would be one point of access to the apartment buildings, so there would be
fairly large parking lots to drive through to get to the end of the lot. He said staff prefers to break
parking lots into smaller components to better direct traffic.
Miklo said the Planned Development process does allow the City to waive certain requirements
like allowing apartment buildings in what is otherwise a single family zone, but that's usually
done to create a public amenity or open space or where there's a mix of housing units within the
planned development. He said this proposal calls for the vast majority to be apartment buildings
rather than a mix.
Miklo said staff finds that the change in financing requirements for manufactured housing that
makes it harder to finance them does make a compelling reason for considering alternatives for
the development of this property. He said that is not, however, reason enough for more than
doubling density or not considering the lack of infrastructure in this area. He said without that
public access it's difficult to provide City services. He said staff is recommending denial of this
application.
Eastham asked if all the Planned Development requirements have to be met for an approval.
Miklo said they are all things the Commission should consider when they approve a Planned
Development. Eastham asked about public buses and asked if the issue is that they won't
operate on a private street. Miklo said it would be difficult to get a bus to circulate and turn
around. He said the extension of Heinz Avenue and McCollister Boulevard, a public street,
would provide for a public route through this area.
Planning and Zoning Commission
September 5, 2013 - Formal
Page 3 of 10
Freerks opened public discussion.
Steve Gordon of AM Management gave a history of Saddlebrook and its evolution. He showed
photographs of the development. He said financing options for manufactured homes on leased
lots have become unaffordable and generally unavailable. He said the original developer's
agreement allowed a total of 416 units in the Saddlebrook Development before secondary
access had to be established. He said that additional land had to be purchased to provide the
secondary access needed when the 416th unit was built. He said that an amendment to the
original developer's agreement, the secondary access requirement, was inadvertently removed.
He said the developer could have proceeded with most of the development without secondary
access, but they chose to honor the intent of the agreement and the wishes of the City and went
ahead and created the secondary access.
Gordon said the infrastructure is in place and Saddlebrook is ready to move to the next phase of
the development. He said the next phase is platted and approved for seventy -three
manufactured homes on land lease lots. He reiterated that acquiring financing for manufactured
homes is difficult now and likely to get worse. He said the only viable option under the current,
approved site plan would be a low cost manufactured home used as a rental.
Gordon said they are seeking to amend their current site plan and build a condominium project
and lease the units as an apartment community. He said non - student work force rental housing
is needed in this area. He listed the reasons why a quality condominium community is superior
to a manufactured home park and why they are seeking the site plan amendment.
Gordon said they held five meetings with residents of The Paddock to get their feedback, and
he has a petition with sixty -five of the owners within The Paddock in support of their site plan
amendment application. He pointed out some highlights of the revised site plan, including trails,
a play area, and green space. He said for over two years they have worked on this project and
have met with the City, staff and current residents and have made significant changes. He said
they have reduced the density of the project and the scale of the buildings and designed the
buildings to look like townhouses and attached houses, among other things. He showed
pictures of the style of the proposed housing.
Gordon pointed out that Bon Aire has 398 units on 58 acres or a density of seven units per acre,
using private streets similar to what's within Saddlebrook. He said if this site plan amendment
were to be approved, Saddlebrook Part II has a density of less than six units per acre, well
within the limits of the Zoning Code or the Comprehensive Plan.
Gordon said the applicants question why private streets are okay for manufactured housing but
not for condominiums and why manufactured housing with a density of seven to nine units per
acre would allow private streets, but a condominium project with less than six units per acre
would not. He said they have already provided secondary access on the east with access to
Heinz Road and Highway 6 and Pinto Lane to Whispering Meadows on the west, as required in
the final plat and the developer's agreement. He said it is not economically feasible at this time
to extend Heinz Road. He said they have not been able to reach a compromise with the City on
this project. He said they are asking the Commission for a different type of residential unit that is
in demand and needed, is aesthetically pleasing, will provide a substantial increase in tax
revenue, will provide a boost to the local economy and is supported by the residents who have
already made an investment in the Saddlebrook community as they look to maintain and
enhance their investment.
Freerks asked if it's possible that the applicants would be interested in this housing type at the
Planning and Zoning Commission
September 5, 2013 - Formal
Page 4 of 10
same density they currently have. Gordon said the economics of that would not make sense as
the land value of a manufactured housing site and a house on that site is more valuable than
the land value per unit of a multifamily type development.
Eastham asked if it's possible to just sell the lots and let people develop their own manufactured
housing. Greenwood Hektoen said there aren't separate, platted lots on the site. Eastham
asked if it could be subdivided.
Miklo said it's possible, but they would have to go through the subdivision process. Gordon said
they just developed and put in a very large subdivision to the west which will take a long time to
sell through. He said they have many, many acres of single family development ground, and the
market will just not absorb that many single family homes.
Eastham asked if Gordon knew of any physical obstacle to having a different street design, one
that might eliminate some of staff's concerns. Gordon said he didn't believe so.
Gordon provided copies of a letter from a tenant explaining the difficulty they had finding quality
non - student housing and the petition from the current residents and a letter from Casey Cook,
an appraiser, summarizing his analysis.
Freerks said she needed to clarify that these leases can't be guaranteed for one kind of renter,
and Gordon agreed.
Mike Pugh, the legal representative for the applicant, said the applicant is here to ask the
Commission to consider an amendment to the existing OPD development site plan. He said
amending an approved OPD plan is to be by ordinance in accordance with the approval
procedures of a Planned Development Overlay rezoning. He said when there are substantive
changes to the plan, which this application presents, this reference speaks to the process of
rezoning only. He said the Code is clear that the substantive requirements of an OPD Plan are
those set forth among the approval criteria in Section 14 -3A-4. He said once approved, the OPD
becomes the substantive part of the rezoning, so references to general principles and broad
concepts of the Comprehensive Plan provide little relevance to the specific approval criteria
found in the OPD ordinance.
Pugh reviewed the specific approval criteria. He said this property is well under the density
limitations under the OPD zone. He said all of the specific approval criteria in the OPD
ordinance have been met with this plan. He said this lot has already been subdivided, so
considerations about infrastructure and street access to this lot were already approved as part
of Saddlebrook Part II subdivision process. He said there was discussion then that the number
of units allowed in this area would be limited to 416 without secondary access. He said the
developer did nothing for almost seven years because of that limitation, then had to spend
millions of dollars purchasing and developing an adjacent property so a private street could be
extended and connect with a public street. He said he doesn't think it's fair or equitable to
burden this developer now and be told that they can't have any more units in part because
McCollister has not been constructed. He claimed that it is the City's cost and responsibility to
build McCollister Boulevard. Pugh said the neighbors are overwhelmingly in support of this
project.
Eastham asked if Pugh thought that the scope of review does not include the current
requirements for interconnected streets. Pugh responded the scope of review is the specific
approval criteria under the Code, and several of those issues are somewhat of a duplication of
what's in the subdivision ordinance. He said that several of the things that are contained in the
Planning and Zoning Commission
September 5, 2013 - Formal
Page 5 of 10
City's Subdivision Code are also articulated in the OPD Ordinance.
Greenwood Hektoen said because there are substantial deviations from the approved OPD
Plan that raise public safety and welfare concerns, the Commission can consider some of the
more general concepts that are espoused in the Zoning Code about traffic circulation.
Freerks said as has happened so many times before when an OPD is changed drastically, the
Commission looks at everything again because it really is a whole new development.
Eastham asked if the allowed density under RS -12 zoning would be 73 or so units on this lot
based on the amount of land that needs to be set aside for storm water management. Miklo said
the estimate is based on taking out the land needed for storm water detention. Eastham said he
thought the Code clearly allowed developers to count the entire lot size, no matter what part of
the lot was actually developable in determining the maximum allowed density. Miklo said it's a
judgment call. He said if the developer can draw plans with streets and individual lots you might
be able to get a few more than seventy units, but nothing close to the 154 being proposed here.
Freerks asked how big the storm water detention area was. Miklo said it was roughly five acres.
Eastham asked if its capacity for this additional development has been calculated yet. Miklo said
it hadn't.
Gordon said the storm water for the entire development has been put into place including the
sixty acres to the west. He said this development could change those calculations.
Miklo said when this land was annexed and zoned, there was a concept plan for an arterial
street, later named McCollister Boulevard, to be built along the southern boundary of the
development. He said there was no timing commitment on the part of the City for that
construction, and that is one of the reasons they put a cap of 416 units until secondary access
was built. He said they knew for the full development of this area there would need to be more
street access than Heinz Road. He said on the original plan, they didn't anticipate secondary
access through the private streets in Saddlebrook itself but from public streets to the east or
south. He said a later amendment to the plan that the applicant sought came through with this
private street connection to what eventually became a public street to the west (Pinto Lane). He
said the concern about secondary access is that these streets were designed for a
manufactured housing park, meaning they are more narrow than normal and not designed for
the volume of traffic that would go through this neighborhood. He said staff feels that the heavier
traffic that would be created by this approval should be going back to a public street.
Cindy Roberts of 2034 Grant Wood Street said she doesn't live in Saddlebrook, but has some
concerns. She said she is impressed with the way Gordon has developed the area. She said a
plan that contains so many units is a plan looking at the dollar signs and not how well this will
blend in with the current Saddlebrook neighborhood and surrounding neighborhoods. She said
there is no plan for a suitable secondary access road, which will result in substantially increased
traffic through the Whispering Meadow residential area and Lakeside Drive. She said neither
Pinto Lane nor Whispering Meadow Drive is designed for increased traffic and would definitely
create congestion and potential safety issues.
Roberts said she thinks the Good Neighbor Policy should encompass a much larger area than it
does now, since this development would certainly affect neighborhoods in the adjacent areas.
She said it's crucial that City officials and Iowa City School District communicate on housing
developments and how schools factor in. She gave an example of the Grant Wood Elementary
Planning and Zoning Commission
September 5, 2013 - Formal
Page 6 of 10
School with seven portable buildings in use, which means that approximately thirteen offices or
classrooms are not able to be housed within that school. She said this development would add
substantially to already concentrated multiple family housing. She said it is ill advised for the
specific area and the surrounding neighborhoods and is not in line with the Comprehensive
Plan.
Carroll Smith of 220 Paddock Circle said he doesn't think that 900 additional trips per day,
which breaks down into one and one -half trips per minutes if they occur over a ten hour period,
sounds like a lot to him. Smith said he participated in getting petitions signed, and he found no
opposition within the neighborhood. He said the neighborhood strongly supports the application
because it will allow continual improvement to Saddlebrook addition, it will maintain property
values, architectural styles, will provide more green space and recreational activities, and will
add to the cultural and diversity factor of the neighborhood.
Smith said that the developer had counted on the extension of McCollister Boulevard and Heinz
Road to continue the development in the way that it was planned, but forces outside his control
have necessitated changes. He asked if the citizens and residents of the Paddock be allowed to
improve their neighborhood and increase or hold the value of their property. He indicated the
number of residents of Saddlebrook in attendance who support this application.
Miklo clarified that it's never been in the City's Capital Improvement Plan to build McCollister
Boulevard in this area. He said staff knew that with a large development that road would
eventually need to be built, and that's why it's on paper. He said that Heinz Road is a collector
street and is the responsibility of the developer.
Freerks closed public discussion.
Eastham moved that this item be deferred until the Commission's next meeting.
Thomas seconded.
Eastham said he's not all that bothered about the building type or the density, but is primarily
concerned about the street design because people living in Paddock Circle and the proposed
development would be better served by a more interconnecting street design. He said he
doesn't know how to address that problem.
Thomas said he is also concerned about the vehicular connectivity. He's concerned how this
development ties into the surrounding network of streets with Paddock Circle being such a
critical component.
Martin said that looking at the street design, it more resembles a long parking lot than a street.
She said she doesn't know if this is the most efficient use of pavement. She said there is
parking along both sides of Heinz Road and at certain times of day it's very congested, and
that's something that concerns her no matter what type of housing goes in here.
Eastham said the first element of the street issue is the internal street design within the
proposed development and the second is the connection of those streets to access.
Freerks said she doesn't see how this happens at this density with the proposed street
structure. She said what they need is something more. She said these streets weren't meant to
take the kind of traffic proposed. She said the Commission could defer it, but she doesn't see
how in two weeks' time they can make those roads happen as well as look at storm water
Planning and Zoning Commission
September 5, 2013 - Formal
Page 7 of 10
calculations, density, the parking doesn't meet code and all the other issues they have to look
at.
Eastham said deferring it gives the developer some time to listen to the Commission's input. He
argued that they have deferred proposals over three or four meetings to give developers more
time to figure out what to do.
Theobald said she feels the application has problems in all four of the general points, and she
doesn't see that changing in two weeks either.
Freerks said she knows a lot of work has been put into this, and it's a nice development as it is
and as it was initially proposed and approved. She said it's an asset to the community. She said
she knows there's a need for work force rental housing, but there's no guarantee that this would
be such housing if the Commission approves the application. She feels thirteen apartment
buildings offers no diversity and alters the dynamic.
Eastham asked what the reaction would be if the developer proposed extending Heinz Road to
some point south to provide access to this development without using the private streets.
Miklo said that's' something the staff discussed with the developer before this was an
application. Eastham asked if the developer has to bear the entire cost of extending Heinz
Road. Miklo explained that Heinz Road is a collector street, and the City doesn't build collector
streets.
Freerks said that only extending the road might not be enough for her. She said she would like
to see more diverse housing.
Eastham said the road would at least give the chance to talk about composition. He said there
are some real benefits in terms of amenities that many people would find attractive.
Thomas said he also has concerns about the internal road circulation. He said there was
reference to pedestrian- oriented street frontage, but he's concerned that the Commission get a
better sense of what that means with the projects that come before them. He said basically what
are linear parking lots double as access roads. with right angle parking and the sidewalks
directly behind the curb, with two feet of the sidewalk lost to the automobiles. He said he
supports the concept and thinks there are some wonderful things that have been incorporated
into this plan with some of the open space elements, but the actual layout of the site with
respect to the street and the parking are major stumbling blocks for him.
A vote was taken and the motion to defer was denied 1 -5 ( Eastham in favor).
Thomas moved to approve REZ13- 00021, a rezoning to amend the Planned Overlay / High
Density Single Family Zone (OPD /RS -12) to allow for the development of six duplexes
along Paddock Circle and thirteen multifamily buildings along a proposed private street
Shire Lane.
Swygard seconded.
A vote was taken and the motion was denied 0 -6.
Planning and Zoning Commission
September 5, 2013 - Formal
Page 8 of 10
County Item:
CU13- 00001: Discussion of an application submitted by AI -Iman Center for a conditional
use permit for 5.97 acres of land located north of 4401 Sharon Center Road SW in Area C
of the Iowa City /Johnson County Fringe Area.
Miklo introduced Bailee McClellan, graduate student in Urban and Regional Planning. He said
she is doing an internship in the Planning and Community Development Department and will be
presenting the staff report for this item.
McClellan presented her report and said that staff recommends approval.
Miklo showed photos of the area.
Freerks asked if there were any structures involved with this application. Miklo said it would be
subject to County regulations, and there may be a small structure on the property.
Freerks opened public discussion.
Dave Larsen, representing AI -Iman Center, said the applicants picked this place because it's
right next to a cemetery, He said if there's any structure, it would only be a building to hold a
portable lawnmower.
Freerks closed public discussion.
Eastham moved to recommend that the City send a letter to Johnson County Board of
Adjustment recommending approval of the conditional use permit.
Theobald seconded.
Freerks said the application seems to meet all the requirements, and there is no reason for
them not to do this.
A vote was taken and the motion carried 6 -0.
Consideration of Meeting Minutes: August 15, 2013
Eastham moved to approve minutes of August 15, 2013.
Theobald seconded.
A vote was taken and the motion carried 6 -0.
OTHER
Thomas said he would like to have a discussion about the multifamily zoning functions,
particularly in respect to sites which do fall under the Sensitive Areas Ordinance. He said he has
looked at the zoning codes of other cities, and he feels that in Iowa City there are insufficient
controls or guidelines which would ensure that the project is context sensitive. He said they
want to make sure that the multifamily buildings are compatible, but there's nothing in the Code
that makes that translation. A majority of the Commission felt that they would like to look at this
issue more closely and devote some time to with the other priorities that City Council has set for
Planning and Zoning Commission
September 5, 2013 - Formal
Page 9 of 10
the Commission. The Commission agreed that it would apply to neighborhood stabilization and
to new areas of building. Thomas said often times you end up with buildings that are lacking,
and he believes that Iowa City would really benefit from having stronger site planning criteria.
He and other Commissioners agreed that they may approve something, but not really endorse
it. Freerks said it's also about things they don't even see. It's things that are okay to be in the
zone but don't have to come before the Commission, and that's about the Code. The
Commission agreed to ask the Chair to send a memo to Council asking that review of
multifamily standards by added to staff the Commission's work program.
ADJOURNMENT:
Eastham moved to adjourn.
Swygard seconded.
The meeting was adjourned on a 6 -0 vote.
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Approved Minutes
July 2013
MINUTES
SENIOR CENTER COMMISSION
JULY 18, 2013
ROOM 209, IOWA CITY /JOHNSON COUNTY SENIOR CENTER
Members Present: Jay Honohan, Rose Hanson, Chuck Felling, Kathy Mitchell
Members Absent: Mark Holbrook, Michael Lensing
Staff Present: Linda Kopping, Kristin Kromray
Others Present: Clancey Vinchattle
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Honohan at 4:00 PM.
APPROVAL OF MINUTES FROM May 16, 2013 MEETING:
Motion: To accept the minutes from the May 16, 2013 meeting. Motion
carried on a vote of 4/0. Mitchell /Felling.
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
None.
COMMISSION ASSIGNMENTS:
Honohan will attend an upcoming city council meeting in August.
STEERING COUNCIL REPORT:
Mitchell reported that the Membership Committee will be hosting a newcomers
meet and greet breakfast on July 24th. New members have been invited who
joined the Senior Center with in the last 6 months. Commissioners Honohan and
Mitchell will attend the Newcomers breakfast.
2b(6)
Approved Minutes
July 2013
The Membership Committee will be offering three tours each month during the
fall program guide session.
Jack Hobbs, a member of the Membership Committee made contact with a
community leader in the Latino community. This spurred conversation among
commissioners about diversity within the Senior Center. The diversity group
will be meeting again soon.
The Community Outreach Committee has some new members and recently did
training for the Ambassador's outreach group.
Program Committee has been working on finalizing fall programs and seeking
out programs for the winter program guide.
DISCUSSION ON DEVELOPING REGULATIONS FOR SERVING ALCOHOL
AT SENIOR CENTER EVENTS:
Honohan distributed suggested guidelines for allowing alcohol during rentals.
Honohan would like commissioners to look over the guidelines and make
suggestions. The commission discussed the necessity of having a staff person in
the building during these rentals.
OPERATIONAL OVERVIEW:
Kopping reported that a power surge caused numerous issues with the Senior
Center's HVAC system. The pump on one chiller was damaged beyond repair
and the control system was damaged. All issues have been addressed and
repaired.
Vinchattel reported that 1092 surveys have been received. Kopping and
Vinchattel are analyzing the data.
Kopping reported the digital signage company that we had a demo with, Four
Winds, has been quite difficult to communicate with. Kopping said it has been
difficult receiving an itemized quote, which is troubling.
STAFF REPORTS:
Honohan stated that he greatly appreciated Emily Light's detailed staff report. He
also mentioned he is greatly impressed by the number of classes (over 90
individual classes programs and events) that will be held this fall.
Approved Minutes
July 2013
COMMISSION DISCUSSION:
The commission discussed the changes to the SEATS program.
Honohan reported that Margaret Reese has applied to be on the Senior Center
Commission to fill the vacant Johnson County seat.
Motion: To accept the application of Margaret Reese to fill the open Senior
Center Commission Johnson County seat. Motion carried on a vote of 4/0.
Hanson /Mitchell.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 4/0. Mitchell /Felling.
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Approved Minutes
July 2013
2b(7)
IOWA CITY TELECOMMUNICATIONS COMMISSION
MONDAY, JULY 22,2013--5:30 P.M.
APPROVED
CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Nicholas Kilburg, Matt Butler, Laura Bergus, Alexa Homewood
MEMBERS ABSENT: Brain Elias
STAFF PRESENT: Mike Brau, Bob Hardy, Ty Coleman
OTHERS PRESENT: Josh Goding, Brent Palmer
RECOMMENDATIONS TO CITY COUNCIL
None.
SUMMARY OF DISCUSSION
Hardy said lawyers for the city and PATV added language to the contract that permits PATV staff to
do for - profit work to raise money for PATV. Goeding noted that language was also added that would
permit PATV's signal carriage on the cable system even if funding was lost. Hardy said language was
added that permits the Commission to "endorse" PATV's guidelines. The contract will go to the City
Council for approval on July 23. Bergus asked about the joint PEG facility. Hardy said the city
administration now is not interested in moving forward with a joint facility. A document with more
analysis of the broadband survey was distributed. Brau and Hoerschelman will be conducting the final
analysis shortly. Brau requested Commissioners contact him with any information or analysis they
would like done. The report will include information on national averages so the results can be put in
context.
APPROVAL OF MINUTES
Kilburg moved and Homewood seconded a motion to approve the June 24, 2013 minutes. The motion
passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
None.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Hardy referred to the complaint report in the meeting packet. Homewood asked about a billing issue.
Hardy said it involved the expiration of promotional period pricing. The consumer was eventually
satisfied with accommodations made by Mediacom. Bergus asked if disconnection fees are permitted.
Brau said the franchise agreement prohibits disconnect fees for the basic tier.
MEDIACOM REPORT
Hardy said Grassley informed him that he had nothing new to report.
LOCAL ACCESS CHANNELS REPORTS
Bergus noted that the City Channel had a written report in the meeting packet and the Senior Center
distributed a report at the meeting. Goeding reported that PATV has signed the new contract. The
next PATV guidelines workshop will be Aug. 12 at 7 p.m. It is hoped that the guidelines workshop
can be offered at the library from time to time. The next PATV board meeting will be Aug. 15 at 7
p.m. In August PATV will be covering some of the events associated with the Land Locked Film
Festival and will be shooting an anti- bullying video with United Action for Youth. Studio equipment
has been upgraded to high- definition.
CABLE TV ADMINISTRATOR REPORT
Hardy said he had nothing to report that isn't addressed in other agenda items.
PATV CONTRACT
Hardy said lawyers for the city and PATV added language that permits PATV staff to do for - profit
work to raise money for PATV. Goeding noted that language was also added that would permit
PATV's signal carriage on the cable system even if funding was lost. Hardy said language was added
that permits the Commission to "endorse" PATV's guidelines. The contract will go to the City
Council for approval on July 23. Bergus asked about the joint PEG facility. Hardy said the city
administration now is not interested in moving forward with a joint facility.
BROADBANDSURVEY
A document with more analysis of the survey was distributed. Brau and Hoerschelman will be
conducting the final analysis shortly. Brau requested Commissioners contact him with any information
or analysis they would like done. The report will include information on national averages so the
results can be put in context.
ADJOURNMENT
Homewood moved and Butler seconded a motion to adjourn. The motion was approved unanimously.
The meeting was adjourned at 5:57 p.m.
Respectfully submitted,
Mic ael Brau
Cable TV Administrative Aide
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
(X) = Present
(0) = Absent
(O /C) = Absent/Called (Excused)
Hoerschelman
Ber us
Homewood
5/28/11
X
X
X
X
x
6/27/11
x
o/c
x
x
X
8/27/11
x
x
x
o/c
X
9/24/11
X
X
X
X
X
10/24/11
X
X
X
X
X
11/26/11
X
X
vacant
X
X
Kilbur
2/25/12
X
X
x
x
X
Butler
3/26/12
o/c
x
o
x
X
4/23/12
X
X
X
X
X
5/21/12
X
X
X
X
X
6/25/12
X
X
X
X
X
7/23/12
x
X
X
X
X
8/27/12
x
x
x
x
X
9/24/12
X
X
X
X
X
10/22/12
X
X
X
X
X
11/26/12
X
X
X
X
X
12/17/12
X
X
X
X
X
1/28/13
X
o/c
X
X
X
2/25/13
X
X
X
X
X
Elias
3/25/13
o/c
x
o/c
x
X
4/22/13
x
x
x
x
0
6/3/13
X
X
X
X
X
6/24/13
x
o/c
z
o/c
X
7/22/13
o/c
x
x
x
X
9/23/13
x
X
X
X
o/c
(X) = Present
(0) = Absent
(O /C) = Absent/Called (Excused)