HomeMy WebLinkAbout2013-12-03 Bd Comm minutes46N'Ift'do
IOWA CITY
UBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
Minutes of the Regular Meeting
October 24, 2013
FINAL APPROVED
Members Present: Meredith Rich - Chappell, Diane Baker, Thomas Dean, Janet Freeman, Thomas
Martin, Robin Paetzold, Jay Semel.
Members Absent: Mark Edwards, Linzee McCray.
Staff Present: Terri Byers, Susan Craig, Kara Logsden, Patty McCarthy, Anne Mangano, Elyse
Miller, Brent Palmer, Vickie Pasicznyuk.
Call Meeting to Order. President Rich Chappell called the meeting to order at 5:03.
Public Discussion. None.
Approval of Minutes. The minutes of the September 26, 2013 meeting were reviewed. A
motion to approve the minutes was made by Dean and seconded by Baker. Motion carried 7/0.
Unfinished Business.
Building Project Update. The building project is nearly completed. There is a small amount of
work remaining in the Teen Space but it is 99% done. On Thursday, November 14 from 3:00 to
6:00 pm we will informally introduce our new spaces to the public. Postcard invitations for this
Public Open House are going to donors, Foundation Board members, City Council members,
Board of Supervisors, our website, and to the press. Light refreshments will be provided. Craig
has received many compliments about the building project. Librarians from all over the state
had a wonderful time at the ILA Reception we hosted. This is a good reminder to all of us about
how lucky we are to have this Library.
Strategic Plan FY16.
The Request For Proposal (RFP) has been publicized and consultants who are interested need to
provide questions by November 6, 2013. The City has received a lot of interest in this project.
Regenia Bailey, a local consultant, will be at the November Board meeting to talk generally
about the strategic planning process.
FY15 Budget.
Craig's budget meeting is scheduled for November 6. Paetzold asked for an explanation of the
column headings in the budget proposal. There was discussion about changes in revenue
estimates. One change is a result of the cancellation of the contract with the University of Iowa.
Library fines are down because circulation is down a little bit. Also, patrons do not pay fines on
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electronic materials because they never get to overdue status; they just disappear from a device.
Meredith Rich - Chappell asked if our overall budget will be down based on a decrease in
revenues. Craig said this is not necessarily the case. When we had increases in our revenues, our
budget did not correspondingly increase. Freeman asked if Craig has seen decreases in revenue
like this in past. Craig said that the library has experienced decreased revenue in the past but
this is not particularly significant taken in the totality of the budget. Meredith Rich - Chappell
noted we only had revenue from the University of Iowa for two years; it was not a longstanding
revenue stream.
Children's and Teen Technology Resources.
The Board left the Board Room at 5:26 for a tour of the Teen Space and Children's Room and
their new technologies. Board members returned from the tour at 5:52 pm.
Staff Reports.
Director's Report. Postcards for the PUC Legislative reception are distributed. State legislators
are invited to this forum to discuss library issues and needs. ICPL is hosting the event this year.
It came to light this summer via the State Library that Lone Tree, a city in southern Johnson
County, gives its school library funds, but the library is not an accredited library per Iowa
standards. Lone Tree does not have a local ordinance establishing the library, or a library board
so the State said they are not eligible to participate in Open Access. We have maintained service
with people from Lone Tree who have library cards, hoping they would contract with us for
library services. This has not happened. Lone Tree residents who have library cards will receive a
letter next week informing them that their City Council has chosen to not pursue options for
service and they will be unable to use their library cards after November 18. Craig expects there
will be some negative feedback about this. Lone Tree has made a decision to give the money to
their school library instead of contracting for public library services. Semel asked what Lone Tree
City Council could have done. Craig stated several options were offered; one of which was to
contract with ICPL to receive the same services as rural Johnson County, Hills, and University
Heights. Another option would be for Lone Tree to pass an ordinance, establish a library board,
and become eligible to be an accredited library. They could also contract with another library,
Kalona, for example. Freeman asked why Lone Tree would not take an option. Logsden believes
it was a financial decision. Craig estimates that a contract with Lone Tree would cost about
$6,000, comparable to the contract we have with Hills. Logsden said there are 85 Lone Tree
cardholders who have checked out several thousand items from ICPL. These folks will be unable
to check out materials from any Open Access library, not just ICPL. Dean asked if a small town
with no school library would be eligible for library services. Craig said a small town needs a
contract with a library to have services.
Departmental Reports:
Children's Services. Dean asked about the approved funding for the tabletop technology item.
Craig said it is in this year's operating budget. Currently there is very little software to make this
fully meet our needs; we are waiting for technology to catch up. We may collaborate with Cedar
Rapids on some technology.
Collection Services. Meredith Rich - Chappell asked if we are getting questions about magazines
to which we no longer subscribe. Mangano said we no longer have Consumer Reports through
2
Zinio because they lost the rights to circulate the electronic edition, but it is still available via
Ebscohost and we still have hard copies.
IT. Freeman asked where the old equipment gets purged. Palmer said most equipment goes to
Goodwill where it can be recycled; we try to sell what it still usable.
Development Office Report. The Koza family has longstanding ties /roots in Iowa City has
generously made a donation to the new teen space. It will be called the Koza Family Teen
Center. Book Gala invitations have been distributed; it is the 201h anniversary of this very popular
event. There will be light refreshments and a cash wine bar at Prairie Lights on Sunday,
November 10, 2013. The Friends Foundation tax return is almost complete; McCarthy thanked
Semel for editing assistance. Home Ec, our wonderful, crafty neighbor up Linn Street, is hosting
a fundraising event on Saturday to benefit the Library's December Bazaar.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
President's Report. Meredith Rich - Chappell attended the ILA conference and thought it was
interesting. She thanked the Library for making it possible for her to attend. Other Board
members echoed the comment.
Announcements from Members.
Report from ILA Conference. Martin thanked the Library on behalf of the State Commission for
hosting their October meeting. All were impressed with ICPL. The Search Committee for the new
State Librarian met afterwards. There are a number of applications so far; the last day to apply is
October 31, 2013. The Search Committee plans to narrow the pool to three final candidates,
conduct interviews, and present a recommendation at their January meeting.
Committee Reports.
Foundation Members. Semel reported the Foundation Board is taking a more targeted approach
for the next mailing and Board members were asked to add new prospective names, thinking of
co- workers or neighbors.
Communications. None.
Quarterly Financial Reports.
The First quarter Receipts and Expenditures reports were reviewed. Craig said the bottom line is
23.4% of the budget has been used, which is just right for the first quarter.
Semel out at 6:23 pm.
Quarterly Use Reports.
The Three Month Output Measures, Circulation by Type and Format, Circulation by Area and
Agency reports were reviewed. These statistics reflect national trends and our natural cycle of
use. IPCL has experienced modest increases in use for a few years and now use is on the down
3
cycle. This reflects new patterns of library use, particularly with respect to collections which is a
slightly downward trend as users turn to other options.
Disbursements.
The MasterCard expenditures for September 2013 were reviewed. A motion to approve the
disbursements for September 2013 was made by Paetzold and seconded by Martin. Motion
carried 6/0.
Set Agenda Order for November Meeting.
Regenia Bailey /Strategic Planning.
Policy reviews.
Adjournment. A motion to adjourn the meeting was made by Paetzold and seconded by
Freeman. Motion carried 6/0. President Rich - Chappell closed the meeting at 6:26 pm.
Respectfully submitted,
Elyse Miller
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FINAL /APPROVED
CITIZENS POLICE REVIEW BOARD
MINUTES — November 6, 2013
CALL TO ORDER: Chair Joseph Treloar called the meeting to order at 5:30 P.M.
MEMBERS PRESENT: Melissa Jensen, Donald King, Royceann Porter and
Mazahir Salih (5:33 PM)
MEMBERS ABSENT: None
STAFF PRESENT: Staff Kellie Tuttle and Catherine Pugh
STAFF ABSENT: None
OTHERS PRESENT: Jim Steffen of the ICPD; Marian Karr, City Clerk;
Stefanie Bowers, Equity Director; Caroline Dieterle, Public.
RECOMMENDATIONS TO COUNCIL
None
CONSENT CALENDAR
Motion by King, seconded by Jensen, to adopt the consent calendar as presented or
amended.
• Minutes of the meeting on 10/07/13
• ICPD Memorandum - Quarterly Summary Report (3rd Quarter) IAIR /PCRB, 2013
• ICPD Memorandum #13 -28 — 3�d Quarter 2013 Use of Force Review
• ICPD Use of Force — July 2013
• ICPD Use of Force —August 2013
• ICPD Use of Force — September 2013
• ICPD General Order #89 -05 (Radio Communications Procedure)
• ICPD General Order #90 -03 (Personal Appearance and Uniform Regulations)
• ICPD General Order #95 -01 (Emergency Operation of Police Vehicles)
• ICPD General Order #99 -01 (Police Vehicle Pursuits)
• ICPD General Order #99 -02 (Alarm -Open Door Response)
• ICPD General Order #99 -03 (Prisoner Transport)
• ICPD General Order #99 -04 (Canine Operations)
• ICPD General Order #99 -05 (Use of Force)
• ICPD General Order #99 -07 (Traffic)
• ICPD General Order #00 -07 (Police Cyclist)
• ICPD General Order #01 -01 (Racial Profiling)
• ICPD General Order #01 -04 (Bomb Threats /Emergencies)
• ICPD General Order #05 -01 (Persons With Mental Illness)
• ICPD General Order #07 -01 (Patrol Rifle)
• ICPD General Order #13 -01 (Chaplain Program)
Motion carried, 4/0, Salih absent.
3��
...
November 6, 2013
Page 2
OLD BUSINESS
Brochure /Forms Update — Karr and Bowers were present for discussion. Members discussed
the CPRB complaint process as outlined in the brochure and options sheet. After discussion,
the Board agreed to bold and italicize the contact information for each of the 3 departments
listed on the options sheet.
Karr and Bowers left meeting (6:28 PM)
PUBLIC DISCUSSION
Dieterle had a question regarding General Order 01 -01 (Racial Profiling) and section IV(F)2.
She had read a Facebook post regarding a cursory "sniff' of the exterior of a vehicle stopped
for a traffic violation by a police canine and why it was included in this general order when
there is an order dedicated to canine operations. Captain Steffen of the ICPD explained that it
is giving examples of proactive steps they are taking that have nothing to do with racial
profiling, simply stating actions that maybe taken during a stop.
BOARD INFORMATION
None.
STAFF INFORMATION
Tuttle handed out information regarding the 17th Annual Citizen's Police Academy. Board
members who had participated in the academy said it is a great learning experience and
encouraged attendance for those wanting to learn more about law enforcement.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• December 9, 2013, 5:30 PM, Helling Conference Rm (Rescheduled from Dec 10th)
• January 14, 2014, 5:30 PM, Helling Conference Rm
• February 11, 2014, 5:30 PM, Helling Conference Rm
• March 11, 2014, 5:30 PM, Helling Conference Rm
Motion by King, seconded by Salih to move the December 10th meeting to Monday, December
9th due to scheduling conflicts. Staff will contact the Board if there is no Board business to
discuss and cancel the December meeting.
Motion carried, 5/0.
ADJOURNMENT
Motion for adjournment by King, seconded by Salih.
Motion carried, 5/0.
Meeting adjourned at 6:44 P.M.
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MINUTES APPROVED
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 17, 2013 — 6:30 PM
DALE HELLING CONFERENCE ROOM, CITY HALL
MEMBERS PRESENT: Andrew Chappell, Cheryll Clamon, David Hacker, Dottie Persson,
Christine Ralston, Rachel Zimmerman Smith
MEMBERS ABSENT: Michelle Bacon Curry, Jim Jacobson, Peter Matthes
STAFF PRESENT: Tracy Hightshoe
OTHERS PRESENT: Tracey Achenbach, Crissy Canganelli, Maryann Dennis, and
University of Iowa students Krista Johnson, Robert Wong
Kamalasai, Stine Dybdal
RECOMMENDATIONS TO COUNCIL:
No recommendations.
CALL TO ORDER:
The meeting was called to order by Chair Andrew Chappell.
APPROVAL OF SEPTEMBER 19. 2013 MINUTES:
Ralston moved to approve.
Zimmerman Smith seconded.
A vote was taken and the motion carried 6 -0.
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
Tracey Achenbach, Director of the Housing Trust Fund of Johnson County (HTF), requested
that the funds provided by the City to their agency come from the City directly. In previous
years, this was the regular procedure. Now the organization must apply through the Aid to
Agency fund. Their Board is concerned at this change as they are now competing against the
same agencies they fund with trust fund dollars. She said Steve Long approached City Council
last Monday about their agency's possible involvement in organizing /leading a regional concept
for housing and they are also going to staff a part -time person to work in conjunction with the
Local Homeless Coordinating Board. She said the HTF provides a different perspective than
most of the applicants for Aid to Agencies.
Maryann Dennis, a board member of the HTF, said since the agency is a source of funding for
affordable housing entities, she wondered if it was appropriate or if this Commission would
consider discussing and making a recommendation to either the City Manager or the City
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 17, 2013
PAGE 2 of 4
Council that the HTF be removed from the competitive process of Aid to Agencies and that the
City provide a permanent source of match.
Chappell stated the commission may consider an agenda item concerning this request at a later
meeting.
STAFF /COMMISSION COMMENT:
Hightshoe said the University of Iowa Public Policy Center (PPC) is performing the Analysis
of Impediments to Fair Housing Study and this item will be on the November agenda. The
final draft will be ready and sent in the November packet. Jerry Anthony, PPC, will be
present to answer questions. She stated that the survey mailed to residents receiving
housing assistance went well. 26% (over 200 tenants) completed and returned the survey.
Public Meeting — Annual Review of the 2011 -2015 Consolidated Plan (a.k.a. City
Steps)
Discussion of the 2011 -2015 Consolidated Plan
Hightshoe explained that Consolidated Plan for Housing, Jobs and Services (CITY STEPS) is
the City's 5 -year plan that identifies how the City will utilize its CDBG and HOME dollars to meet
the goals and priorities identified in the Plan. FY15 is the last year of the 5 -year Plan. This
winter the City will begin the process of formulating the next 5 -year Plan for 2016 -2020.
The commission annually reviews the plan to determine if the priorities and goals identified
within the plan need to be changed. Hightshoe stated the packet included a summary of the
comments received from community members and at the last Local Homeless Coordinating
Board meeting. The Commission reviewed all the comments received to date.
Chappell invited public discussion.
Maryann Dennis, Executive Director of the Housing Fellowship, said she likes that affordable
rental housing is a high priority in CITY STEPS. She said increasing the affordable housing
stock should be the absolute #1 priority in CITY STEPS. She said the available data is clear that
the need for affordable rental property outweighs the need for affordable homeownership,
although in the last five years, Iowa City assisted in the creation of 200+ owner occupied homes
versus the construction, acquisition or rehab of 160 affordable rental units. She stressed that
while it is a high priority, the City needs to fund projects that increase the number of new,
affordable rental units.
Chappell explained how the ranking system works for establishing priorities.
Crissy Canganelli, Executive Director of Shelter House, said she thinks homeless services
continue to be a high priority. She said that permanent supportive housing is an area where
Iowa City continues to lag behind in the state. She urged support for rapid rehousing services so
Iowa City can be more in alignment with the changing HUD requirement for homeless services.
She said that also applies to the Domestic Violence Intervention Program.
Chappell asked if there's a specific category she thinks should be changed.
Canganelli said there is a huge need for rental assistance and /or security deposit assistance.
Chappell said rental assistance is a high priority. This does align with the priorities identified in
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 17, 2013
PAGE 3 of 4
the Plan; however agencies must apply and provide the services. Shelter House will consider
this possibility. Chappell said that would be a good thing to specifically have an application for.
Chappell said there were comments that requested domestic violence services to be moved up
from medium to high priority. He stated there are many services that the commission members
would agree are very needed in the community, but because of services already in place they
may not be ranked as high. Hightshoe said there were a number of factors that contribute to the
funding decisions such as other funds available, how many clients served, etc.
Zimmerman Smith stated was comfortable with the priorities as stated in the Plan. Chappell
said they will have a much more detailed discussion when they start working on the upcoming
2016 -2020 Plan. No one had any motions to make a change at this point.
Update on FY14 Projects — CDBG projects that have not entered a formal agreement
with the City of Iowa City
Hightshoe explained that it's a Council policy that CDBG recipients have 90 days after the start
of the fiscal year to enter a CDBG agreement with the City. She said all of CDBG recipients
entered agreements.
Monitoring Reports
FY14 The Housing Fellowship — CHDO Operating (Persson)
Persson went for a visit and a tour. Persson reported on the agency. Dennis told her that
she appreciated the funds the Commission had provided for operations, specifically for a
much needed staff position. Dennis said she appreciated the fact that Persson came and
visited.
FY14 DVIP — Aid to Agencies (Persson)
Persson said she also visited DVIP and was given a complete tour and a copy of the FY14
Joint Funding Report. She said they are pleased with their new kitchen and flooring. DVIP
was appreciative of the operational funds to maintain the shelter and support services.
Chappell asked if they identified anything specific that the Aid to Agencies funding is going
toward. Hightshoe said it's going toward staff salaries for the shelter.
FY11 Visiting Nurse Association — Property Acq. (Clamon)
Clamon said this was a $200,000 award for land acquisition which was purchased in
December 2011. She said then they spent a year fund - raising for the building, construction
started in January 2013 and they opened the building in August 2013. She said they occupy
about 12,000 square feet of the total 18,000 square feet, and the extra space will be used
as rental to help pay off the mortgage. She said the overhead is the same as it was at the
previous building. She said they house home health and wellness services. She said they
are very happy with the location as there is adequate parking and it's on a bus stop. She
said they are collaborating with the College of Nursing for Nurse Practitioners and are
staffing a Monday- Friday clinic. She said their goal is to become a destination for primary
care.
ADJOURNMENT:
Persson moved to adjourn.
Zimmerman Smith seconded.
Motion to adjourn carried 6 -0.
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Minutes
APPROVED
Human Rights Commission
October 15, 2013 — 6 P.M.
Helling Conference Room
Members Present: Harry Olmstead, Orville Townsend Sr., Paul Retish, Kim Hanrahan,
Jewell Amos, Joe Coulter, Shams Ghoneim, Andrea Cohen.
Members Absent: Diane Finnerty.
Staff Present: Stefanie Bowers.
Recommendations to Council: No.
Call to Order:
Chair Townsend called the meeting to order at 18:02.
Consideration of the Minutes of the September 17,2013:
Coulter moved, seconded by Olmstead. 7 -0. (Cohen not present)
Public Comment of Items Not on the Agenda: No.
Meeting Business
One Community One Book
The book selected this year is The Boy Who Harnesses the Wind by William Kamkwamba.
Commissioners discussed contributing to the event. Motion by Olmstead to contribute $350, seconded by
Ghoneim. 8 -0.
Human Rights Breakfast
Olmstead provided an update on the Breakfast plans to date and last minute items that need to be
completed. The library will be providing space to the Commission to display the flyers. The Commission
has over 250 pictures of individuals participating in the I Have a Dream Campaign.
A. Mori Costantino and Jean Lloyd -Jones will be recognized and given Lifetime Achievement Awards.
Motion Olmstead, seconded Amos. 8 -0.
Proclamations
The Commission will submit proclamations to the Mayor for National Disability Employment Awareness
Month and National Native American Heritage Month. Olmstead and Coulter will accept.
Motion Cohen, seconded Coulter. 8 -0.
Updates & Reports:
Cultural Diversity Day
This event was located in a new location this year. Commissioners discussed assisting the University in
making the event better known to all in the community.
Conference on Racial Justice & Disproportionate Minority Incarceration
Ghoneim reported on the status of the Conference scheduled for the 17th. Commissioners suggested
asking Mike Quinlan to present at a future conference. It was also mentioned to have a discussion
regarding the high rate of individuals with disabilities in the criminal justice system.
Education Subcommittee
Retish discussed the recent role the Office of Civil Rights has in taken in terms of the Iowa City
Community School District. Retish agreed to join this subcommittee. Townsend withdrew to avoid
having a quorum serving. Motion Coulter, seconded Townsend. 8 -0.
Immigrant Subcommittee
No report.
Building Communities
Townsend provided an update on a meeting held with Steve Rackis. Townsend also indicated the future
direction of the committee will be to focus on housing.
University of Iowa Center for Human Rights
The Advisory Board meeting will be held at a future date.
Building Blocks, Resume Training
Retish provided a history of the Building Blocks Job Fair. This fall instead of holding a job fair a resume
writing and online job application training will be held at the library with several local agencies assisting.
The library is a co- sponsor of the training along with several other area service providers.
Commission
Amos noted her participation in Cultural Diversity Day and the need to get the word out about the event
to those not associated with the University. The steady decrease in attendance at the event was discussed
earlier in the meeting and Coulter planned to get demographics from the University to help make a plan
for increasing attendance. Ghoneim reported on several recent news articles about human rights and
related events and programs. Olmstead reported on an upcoming event honoring Burns Weston on
11/07/13 that will be open to the public.
Staff
Bowers spoke on the status of recent amendments to the ordinance and also that Olmstead will be
recognized at The ARC of Southeast Iowa Awards Ceremony.
Adjournment:
Motion Olmstead, seconded Townsend. 8 -0.
Adjournment: 19:50
Next Regular Meeting —November 19, 2013
2
Human Rights Commission
ATTENDANCE RECORD
YEAR 2012/2013
(Meetino Datel
NAME
TERM
EXP.
11/20/
12
12/18/
12
1/15/
13
1/28
/13
2/19/
13
3/19/
13
4116
113
5/21
113
6/18/
13
7/16/
13
8/20/
13
9/17/
13
10/15/
13
Diane
Finnerty
1/14/14
X
X
O/E
X
X
X
O/E
X
X
X
X
X
O/E
Orville
Townsend, Sr.
1/1/14
X
X
X
X
X
x
X
X
X
X
X
X
X
Paul Retish
1/1/14
-
-
-
-
-
-
-
-
-
-
-
-
X
Dan Tallon
1/1/14
O/E
X
X
X
X
O/E
X
X
X
O/E
R
R
R
Kim
Hanrahan
111115
X
X
X
X
X
X
O/E
X
X
X
X
X
X
Shams
Ghoneim
111115
X
X
O/E
O/E
X
X
X
O/E
X
O/E
X
X
X
Jessie Harper
1/1/15
O/E
X
X
X
X
X
R
R
R
R
R
R
R
Jewell Amos
1/1/15
-
-
-
-
-
-
-
-
-
X
X
X
X
Katie
Anthony
1/1/16
-
-
X
X
X
X
X
R
R
R
R
R
R
Joe D. Coulter
1/1/16
-
-
X
X
X
X
X
X
X
O/E
X
X
X
Harry
Olmstead
1/1/16
X
X
X
X
X
X
X
X
X
X
X
X
X
Andrea Cohen
1/1/16
-
-
-
-
-
-
-
-
-
-
O/E
X
X
Connie Goeb
1/1/13
X
X
-
-
-
-
-
-
-
-
-
-
-
Howard
Cowen
1/1/13
O/E
O/E
-
-
-
-
-
-
-
-
-
-
-
David B.
Brown
1/1/14
R
R
R
R
R
R
R
R
R
R
R
R
R
Henri Harper
1/1/14
R
R
R
R
R
R
R
R
R
R
R
R
R
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = No longer a member
R = Resignation
�
�I r CITY OF IOWA CITY 3b
M E M 0 R A N D U
Date: November 13, 2013
To: Mayor and City Council
From: Bob Miklo, Planning & Zoning Commission
Re: Recommendations from Planning & Zoning Commission
At their October 17, 2013 meeting the Planning & Zoning Commission made the following
recommendations to the City Council:
1. The Commission voted 5 -0 to recommend approval of ANN 1 3-00002/REZ1 3-00023,
annexation of approximately 44.85 acres and a rezoning from County Residential (R)
zone to Neighborhood Public (P -1) zone for approximately 15.78 -acres and to Interim
Development Residential Single - Family (ID) zone for approximately 29.07 -acres of
property located on the west side of Sycamore Street.
2. The Commission voted 5 -0 to recommend approval of ANN 1 3-00003/REZ1 3-00025, an
annexation of approximately 15.14 acres and a rezoning from County Residential (R)
zone to Neighborhood Public (P -1) zone located south of American Legion Road and
Barrington Road.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
_X_ Agenda item will be prepared by staff for Council action
PLANNING AND ZONING COMMISSION APPROVED
OCTOBER 17,– 7:00 PM – FORMAL
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Charlie Eastham, Anne Freerks, Paula Swygard, Jodie Theobald,
John Thomas
MEMBERS ABSENT: Carolyn Dyer, Phoebe Martin
STAFF PRESENT: Bob Miklo, Sarah Holecek
OTHERS PRESENT: Pam Michaud, Kathy Lynch, Brian O'Hara
RECOMMENDATIONS TO CITY COUNCIL:
The Commission voted 5 -0 to recommend approval of ANN 13- 00002 /REZ13- 00023,
annexation of approximately 44.85 acres and a rezoning from County Residential (R)
zone to Neighborhood Public (P -1) zone for approximately 15.78 -acres and to Interim
Development Residential Single - Family (ID) zone for approximately 29.07 -acres of
property located on the west side of Sycamore Street.
The Commission voted 5 -0 to recommend approval of ANN13- 00003 /REZ13- 00025, an
annexation of approximately 15.14 acres and a rezoning from County Residential (R)
zone to Neighborhood Public (P -1) zone located south of American Legion Road and
Barrington Road.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
Pam Michaud of 109 S. Johnson Street said she is speaking in anticipation of a new business
that will be directly adjacent to the Low Density Multi - Family (RM -12) zone in which her historic
house is located. She said the location of the eatery will be on 525 E. Washington, and it's a
franchise called DP Dough. She said the restaurant will be open until 3:00 or 4:00 a.m. mainly
for carry-out seems incompatible in such close proximity to the residential zone and a zone with
stringent historic standards stringent standards imposed t maintain the integrity of the residential
buildings. She said she thinks it's very odd to have such and business just around the corner
and that it hours are, as far as she knows, open longest of any in the county.
Michaud said that although the City and Planning and Zoning staff have told her that they can't
limit how people run their businesses, she said that's not true. She said there is now a 2:00 a.m.
maximum for bars, a minimum distance of new bar permits, and other businesses whose hours
are regulated. She said so now in a Blue Zone there will be a new category of food — "drunk
food" as per reviews on the internet (Yelp!) from other college towns. She said she thinks this
business will have an impact on residents, including the many new renters in the area, including
those in the apartments above the business, who will be bothered bythe noise of people
Planning and Zoning Commission
October 17, 2013 - Formal
Page 2 of 8
returning from the bars in the wee hours of the morning as well as the litter associated with such
food services.
Freerks asked if Michaud had talked to anyone on City staff. Michaud said she talked to Jann
Ream, who said they can't regulate business hours. Holecek said she would like to take
Michaud's remarks into consideration and get back to her.
Miklo said the only way they could regulate hours under the current zoning code is if it's a
special exception, and the Board of Adjustment sometimes imposes hours of operation on
those.
Michaud said she wanted to give them a "heads up" about Riverfront Crossings, too, because
there will be the same dense housing there and there will be a requirement for a commercial
space underneath the multifamily housing, and this in the kind of pressure there will be to fill up
those spaces.
Holecek noted that while there are businesses in other part of town that stay open later, she
acknowledged the concern about this location and said she would look into the matter to see if
they could make a recommendation. Freerks encouraged Michaud to follow up with Holecek.
Annexation / Zoning Items
ANN 13- 00002 /REZ 13 -00023
Discussion of an application submitted by Iowa City Community School District for an
annexation of 44.85 -acres and rezoning from County Residential (R) zone to
Neighborhood Public (P -1) zone for approximately 15.78 -acres and to Interim
Development (ID) zone for approximately 29.07 -acres of property located on Sycamore
Street south of the current city limits.
Miklo showed images and location maps of the subject property. He said the Interim
Development (ID -RS) zone is basically a holding zone that allows agricultural uses until such
time as that City infrastructure and a zoning plan are put in place. He said the southern fifteen
acres is proposed to be rezoned Neighborhood Public (P -1) and would be owned by the Iowa
City Community School District, with the intention to build an elementary school there.
Freerks asked if the school district only plans on purchasing the southern section. Miklo said
that is correct. He said it's necessary to annex the northern section of land in order to make it
contiguous with the City boundaries.
Miklo showed the Comprehensive Plan for the area and said the proposed site was identified in
1997 as a potential school site or site for a large institution such as a church. He said the
thought is that in the long term McCollister Boulevard will travel across the southern part of Iowa
City and hook in with Scott Boulevard.
Miklo said when considering an annexation the first thing to contemplate is whether it falls within
the City's long -range adopted plan for eventual inclusion in the city. He said the long -range plan
calls for annexing to about one -mile to the south of the subject property.
Miklo said the second thing to ask is if the proposed annexation will fill an identified community
need and not impose an undue burden on the City. He said public schools in this part of the city
have capacity issues, and based on growth in this area the school district feels there's a current
Planning and Zoning Commission
October 17, 2013 - Formal
Page 3 of 8
and future need for more capacity in this neighborhood. Miklo said there will be some expense
to the City upgrading Sycamore Street. He said that is currently in the Comprehensive Plan but
in an unfunded year, so staff will recommend to Council when they prepare the Capital
Improvements Plan this spring to include the construction of Sycamore Street in the Plan in
order to provide appropriate access to the school as well as to future development in the area.
Miklo said the third thing to ask about annexations if it is in the best interest of the City to control
the area. He said staff feels that a large institution such as a school should be in the city where
it can be served by City services and have police and fire protection.
Miklo said there is sanitary sewer and water to serve the school, so with the exception of the
street infrastructure, this has the appropriate infrastructure to allow for rezoning. He said there
are some hydric soils on this property which may indicate the presence of wetlands on the
property so that will need to be considered when the designs for the school are made.
Eastham asked if there was any consideration giving to siting the school north of where the
McCollister /Sycamore Street intersection is, given that McCollister is an arterial and crossing to
the school could be problematic. Miklo said the school district did look at a site farther to the
north but they thought it would be too close to the Grant Wood School as they prefer to have a
certain distance between new and existing schools. He said there are schools all over the city
where the service area is on the other side of arterial streets, and those have been managed
well with crossing guards or traffic controls.
Eastham asked if the ID -RS zone would preclude the Commission's ability to zone for a higher
density. Miklo said it would not do so. The Comprehensive Plan shows potential for
Neighborhood Commercial, multi - family, a church or other institutional uses in this area, but until
an alignment and a plan is submitted, staff felt the ID -RS was the most appropriate designation
and the lowest density.
Freerks said she wants to be sure they talk about pedestrians and sidewalks and bikeways to
make sure the school is as easily accessible as possible. Miklo said they anticipate that a
sidewalk will be built at least on one side of Sycamore Street with the construction of the school.
He said the trail plans include a trail along the sanitary sewer easement through the area. He
said the actual school access is more likely to be a new east -west street, not Sycamore Street.
Swygard asked who would be responsible for that street. Miklo said it would be the school
district or the developer.
Thomas asked what happens to the land to the south. Miklo said there's potential there for
having town houses when it's annexed.
Eastham asked if the improvement of Sycamore Street would allow extension of a city bus route
to the school. Miklo said potentially it would, but there are other factors that need to be
considered for that to happen.
Freerks opened public discussion.
Kathy Lynch of Mikada Subdivision asked if they will be annexed into the city. Miklo said this
annexation does not include the Mikada Subdivision although the City's long range plan shows
that if there is growth in the area, it would be annexed.
Freerks closed public discussion.
Planning and Zoning Commission
October 17, 2013 - Formal
Page 4 of 8
Thomas moved to recommend approval of ANN13- 00002 /REZ13- 00023, annexation of
approximately 44.85 acres and a rezoning from County Residential (R) zone to
Neighborhood Public (P -1) zone for approximately 15.78 -acres and to Interim
Development Single - Family Residential (ID -RS) zone for approximately 29.07 -acres of
property located on the west side of Sycamore Street.
Theobald seconded.
Thomas said that identifying a school site is one of the critical foundations in building a sense of
community, and that's reflected in the Comprehensive and District Plans. He asked how the
selection of this site relates to the goals as stated in the Comprehensive Plan and the school
district's Diversity Plan to promote economic as well as other kinds of diversity.
Eastham said this is a thoughtful place to site a new school building. He said what he has
noticed, though, that as Thomas said, the Comprehensive Plan and the school district itself
have indicated that economic diversity within an elementary school attendance area is a goal.
He said from looking at a map that the school district published in 2010 and comparing the
number of students in different neighborhoods that are eligible for the Free Lunch Program,
which the school district uses to identify students of lower income, the areas that have been
developed more recently at higher densities with townhouses, duplexes and apartments
contained almost no Free Lunch eligible children in 2010. He said while he is supportive of
having higher density development as they continue zoning, that is in and of itself not going to
produce a distribution of lower and moderate income families. He said he thinks this a good
discussion to have and wishes that a school district representative had been in attendance. He
said as a Commission member he feels he has some responsibility to say to the school district
that the Commission is not going to be able to zone this site within a mile or so of what its
attendance area is going to be, and they are not going to be able to put homes that are going to
be affordable.
Freerks said she doesn't think that's something they can state right now.
Eastham said they certainly can, and he would definitely support higher density residential
development within the attendance area of this school. He said that based on information that's
available to them as members of the public, it's unlikely that that step is going to produce much
in terms of mixed income of children attending the school in the future.
Holecek said they need to be careful about what kind of land uses will go in there. She said
Eastham can point out the correlation of the report he's read, but that shouldn't necessarily
create what his future decision - making will be. Eastham said he has already stated that his
intention is to support higher density development in this area.
Swygard said she wonders what other projects may be pushed back in advocating for the
financing in the City's Capital Improvement for this road improvement to be accelerated.
Freerks said that is a discussion to have at some point. She said this application is in
compliance with the Comprehensive Plan, and she will be voting in favor of it. She said it is
disappointing that no one from the school district was in attendance at this meeting.
Theobald said she wants to publically support that statement. She said she thinks the City and
the school district working together needs to be encouraged, and that would help with some of
the things that Eastham has mentioned.
Thomas said there aren't that many variables one has to work with to achieve the City's policies
Planning and Zoning Commission
October 17, 2013 - Formal
Page 5 of 8
and the District's policies, and it's up to both entities to meet those policies.
Eastham said that planning for new elementary schools is something that is done infrequently,
but it has immense impact on what happens in the community. He said you would think that this
would be done over two or three meetings of the Commission
Miklo said staff of the school district did meet with City staff several times looking at different
sites and considering their concerns as well as the City's. He said he thinks this plan does
provide adequate infrastructure and fits into the long -range plans of the City.
A vote was taken and the motion carried 5 -0.
ANN 13- 00003 /REZ13 -00025
Discussion of an application submitted by Iowa City Community School District for an
annexation and rezoning from County Agriculture (A) zone to Neighborhood Public (P -1)
zone for approximately 15.14 -acres of property located on Barrington Road and
American Legion Road.
Miklo showed maps of the area. An aerial view of the property shows it as being used for
agricultural purposes and surrounded by similar land. Miklo said this would only include school
district property and would be zoned P for Public, which would allow an elementary school site.
He said the Southeast District Plan shows a greenway along the Snyder Creek stream corridor
and notes that public institutions such as schools would be appropriate along this greenway.
Miklo showed pictures of the subject property and the area. He said this is within the City's long -
range growth area. He said it would fulfill a community need, as there has been a lot of growth
in that area. He said controlled development is in the City's best interest, and staff feels that a
large institution should be served by public utilities and services. He said American Legion Road
is already in the Capital Improvements Plan. He said there are also hydric soils on this site. He
said the actual access would be Barrington Road, which would be built along the east side of
the property.
Freerks asked how far to the east American Legion Road would need to be improved for this to
happen. Miklo said possibly up to Taft Avenue.
Freerks said as traffic will increase, they need to make sure there's a plan for crossing American
Legion Road with pedestrian and bike traffic and she would like to see the City work with the
school district to make sure that happens. Miklo said that the school district has raised the
possibility of some sort of pedestrian underpass on the street and access to the trail in Windsor
Ridge.
Eastham said he thinks it is imperative that there is sidewalk access along the south side of
American Legion Road and on Scott Boulevard so the students from Modern Manor and Sunset
manufactured housing areas along Scott Boulevard can walk and bike to this school. Miklo said
that is a short term concern. He said there is a long -range plan for a collector street in the
housing park. Eastham said he also shares Freerk's concerns that American Legion Road is
going to be busy and there are going to be several crossing points on that road for students
walking or biking to the school from the north.
Thomas asked if there was any discussion about a signalized intersection anywhere along
American Legion Road. Miklo said there wasn't.
Planning and Zoning Commission
October 17, 2013 - Formal
Page 6 of 8
Freerks said she thinks what they are saying here is that whatever occurs they try to plan for all
of the areas that need to travel to the school by bike, vehicle, or on foot, and make sure that it's
done the best it can be done because they have the opportunity to do it properly here.
Eastham said it would be helpful to him if the school district could give even a vague idea of
what the two attendance areas for these schools are likely to be.
Freerks opened public discussion.
Brian O'Hara, who owns the property west of the proposed annexation, said when Windsor
Ridge was rezoned he contested it because of the Fringe Area Agreement. He said one of the
contingencies was that they didn't want to use the sewage lift pump or annex any prime farm
ground. He wanted to know if a sewage lift pump installed twenty years ago will be adequate for
500 more people. He said the storm water from the proposed annexation site goes to the
southeast and not to Snyder Creek so he's concerned about that. He said easements should be
in place for storm water retention and the sewer line should be installed before they make these
judgments. He said as they have annexed into Iowa City there have been no sidewalks from
Scott Boulevard on either side of American Legion Road.
Miklo said the City Engineer determined that the capacity of the sewage lift station is adequate
to serve what's anticipated for the school. He said the long -term plan is that will be a trunk line
along Snyder Creek when there is interest in development of the area. He said the sidewalk
issue is one they will look into incorporating into American Legion Road as it's built in the
Capital Improvements Plan. Miklo said that as long as O'Hara owns the property, he controls
how it is used. He said the storm water management will have to be addressed by the school
district when specific plans for the school are developed. He explained that the details of the
storm water management would probably come with the site plan, which the City Engineers
would review.
Freerks closed public discussion.
Theobald moved to recommend approval of ANN13- 00003 /REZ13- 00025, an annexation of
approximately 15.14 acres and a rezoning from County Residential (R) zone to
Neighborhood Public (P -1) zone located south of American Legion Road and Barrington
Road.
Eastham seconded.
Eastham said he had already voiced his main concerns about the sidewalk and trail access from
homes located along the east side of Scott Boulevard. He said he thinks this is a rational
location for another elementary school. He reiterated that he feels it would help a lot in the
Commission's planning decisions if they had a better idea of what the attendance areas are
likely to be here.
Freerks said that attendance areas will change, so more than just ensuring that the kids who are
slated for this area now can get there, it's that the community can utilize the area and all
pedestrians, bicycles and vehicular traffic can flow and travel to this spot. Eastham said Freerks
makes some good points.
Thomas said the comments he made on the previous item would apply here also. He said the
issues of walkability and bikeability are in all the City policies, and they must follow through on
them.
A vote was taken and the motion carried 5 -0.
Planning and Zoning Commission
October 17, 2013 - Formal
Page 7 of 8
Consideration of Meeting Minutes: October 3. 2013
Eastham moved to approve the minutes.
Swygard seconded.
A vote was taken and the motion carried 5 -0.
OTHER
ADJOURNMENT:
Eastham moved to adjourn.
Swygard seconded.
The meeting was adjourned on a 5 -0 vote.
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