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Home My WebLink About2013-12-03 Council minutesr�rS CITY OF IOWA CITY MEMORANDUM Date: December 10, 2013 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, December 3, 2013, 5:42 PM in Emma J. Harvat Hall Council: Champion, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton UISG: Bramel Staff: Markus, Fruin, Dilkes, Karr, Fosse, Davidson, Moran, Boothroy, Rackis, Bockenstedt, Andrew, Adhikari, Jordan, Sandberg, Dyson, Bowers, Knoche A transcription and power points are available in the City Clerk's Office and the City website. [Meeting stated at conclusion of executive session and special formal.] QUESTIONS FROM COUNCIL REGARDING AGENDA ITEMS 1. (Consent Calendar item # 3e(1) — North Dodge Hy -Vee purchase of property ... setting a hearing for December 17 .... ) In response to Council Members, City Atty. Dilkes responded a better map of the area would be provided at the time of the hearing. 2. (Agenda Rem # 9 — FASTRAC funding ....) Equity Dir. Bowers and City Manager Markus responded to questions from Council Member Champion. 3. (Consent Calendar item # 3b(4) — Minutes ...Human Rights Commission ...) In response to Council Members Payne and Throgmorton, Human Rights Coordinator Bowers stated she would amend the minutes to include the discussion topics on page 2, "Building Communities ", regarding a meeting held with Asst. Hsg. Adm. Rackis. 4. (Agenda item # 8 — Staffing levels in Housing Authority ... layoff / suspension ... ) Housing & Inspection Services Dir. Boothroy presented a power point, and Asst. Hsg. Adm. Rackis present for discussion. UPDATE ON LANDFILL ALTERNATIVE TECHNOLOGY RFP Public Works Dir. Fosse presented a power point, and updated Council on the process thus far and the intent to select Fiberright as the preferred contractor at the December 17 Council meeting. ACTION: Proceed with action item for December 17 agenda. (Fosse) Council Work Session December 3, 2013 Page 2 DISCUSS SIDEWALK REPAIR PROGRAM Public Works Dir. Fosse presented a power point, and background on the process. City Engr. Knoche and Project Coordinator Sandberg present for discussion. Council Member Throgmorton stated he felt most of the sidewalks cited were in older core neighborhoods, and suggested the City fund the program entirely from property tax revenues. Council directed staff to provide information on the quantity variation of sidewalks in varying neighborhoods. ACTION: Prepare information on various neighborhoods for scheduling again at upcoming work session. (Fosse) Council members indicated they would be returning to the work session discussion after the formal meeting. Work session resumed 8:27 PM. INFORMATION PACKET DISCUSSION (November 14. 21, 271 November 14 1. (IP3 — Secure Storage Services) In response to Council Member Throgmorton, Asst. to the City Manager Fruin indicated if Council was comfortable with the proposal as outlined staff would proceed to move forward and report back on responses. Majority directed staff to proceed. 2. (IP4 — State Flood Mitigation and Reinvestment District Programs) In response to questions, City Manager Markus and Asst. to the City Manager Fruin clarified there were two separate programs. Council Member Throgmorton voiced his concern on the reinvestment district program. 3. Mayor Hayek welcomed two new members from the City Manager's office, Administrative Analyst Simon Andrew and Management Intern Asha Adhikari. November 21 None November 27 1. (IP9 — S. Dodge St.) Council Member Throgmorton referenced the email concerning the demolition of three buildings on Dodge Street, and stated the City was not doing enough to stabilize core neighborhoods. Individual Council expressed concerns. The City Manager will follow up with staff and report back. 2. (IP5 — Chamber Annual Banquet) Mayor Hayek, Mayor Pro tem Mims, and Council Member Throgmorton indicated they would be attending. 3. (IP6 — Do Millennials Want to Call your City `Home'? and IP7 — Mind the Gap) Mayor Hayek and Mayor Pro tem Mims thanked the City Manager for the articles. COUNCIL TIME AND MEETING SCHEDULE 1. Council Member Throgmorton stated he felt things went awry during the appointment of the Human Rights Commission member on December 3. First, when Council is considering not reappointing an individual the discussion should be in executive session. City Atty. Dilkes stated she had researched the matter previously and had responded "no" you could not do an executive session. Council Member Champion voiced concern that a Council Members who was not privy to the work session discussion could vote on the matter at the formal meeting. Majority of Council felt the situation occurred rarely and would be hard to enforce. Council Work Session December 3, 2013 Page 3 2. (IP # 4 — Meeting Schedule) City Clerk Karr noted her memo regarding School Board meeting on the second and fourth Tuesday of each month. Majority agreed to the one year calendar of the first and third Tuesday for Council meetings as presented. PENDING WORK SESSION TOPICS fIP # 3 of 11/27 Info Packetl None UPCOMING COMMUNITY EVENTS /COUNCIL INVITATIONS 1. Council Member Throgmorton stated he and Council Member Payne would be attending the Regional Workforce Investment Board meeting on Thursday. Meeting adjourned 8:40 PM.