HomeMy WebLinkAbout12-19-2013 Airport CommissionIOWA CITY AIRPORT COMMISSION
MEETING AGENDA - REVISED
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY, DECEMBER 19, 2013 - 6:00 P.M.
1. Determine Quorum
2. Motion to go into executive session under Iowa Code section 21.5(1)(c) to discuss strategy with Counsel
in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely
to prejudice or disadvantage the position of the governmental body in that litigation.
3. Approval of Minutes from the following meetings: 2 min*
November 21, 2013; December 10, 2013; December 17, 2013
4. Public Discussion - Items not on the agenda 5 min
5. Items for Discussion / Action:
a. Airport Farming Agreement
5 min
i. Consider a resolution approving amendment with Farmer's National
b. Airport Commerce Park
5 min
i. Consider a resolution recommending approval of extension of listing agreement
c. Fly Iowa
10 min
d. FAA/IDOT Projects: AECOM / David Hughes
30 min
i. Runway 7/25 Parallel Taxiway
ii. Roofing Rehabilitation
iii. Obstruction Mitigation
iv. 2014 IDOT Grant Projects
1. Taxiway B rehabilitation and overlay
a. Consider a resolution accepting bids and awarding contract for Taxiway B
rehabilitation and overlay.
2. Taxiway B lighting
a. Consider a resolution accepting bids and awarding contract for Taxiway B
Lighting.
3. North T-hangar pavement maintenance
a. Consider a resolution accepting bids and awarding contract for
North T-
hangar pavement maintenance.
e. Airport "Operations"
10 min
i. Strategic Plan -Implementation
1. FY2013 Annual Report
ii. Budget
iii. Management
1. Consider a resolution authorizing Operations Specialist to approve
vendor
payments based on approved contracts.
f. FBO / Flight Training Reports
5 min
i. Jet Air
ii. Iowa Flight Training
g. Airport 5-Year Engineering Services Selection
15 min
h. Subcommittee Reports
5 min
i. For December: None
ii. For January: Infrastructure
i. Commission Members' Reports
2 min
j. Staff Report
2 min
*The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion
may take more or less time than anticipated
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 2 of 73
6. Set next regular meeting for January 16, 2014 at 6:00 p.m.
7. Adjourn
'The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion
may take more or less time than anticipated
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 3 of 73
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
NOVEMBER 21, 2013 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier
Members Absent: Jose Assouline, Paul Hofineyer
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, David Hughes
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
CALL TO ORDER:
Chairperson Horan called the meeting to order at 6:10 P.M.
APPROVAL OF MEETING MINUTES:
Minutes of the October 17, 2013, meeting were reviewed first. Ogren moved to approve the
October 17, 2013, minutes as presented, seconded by Gardinier. Motion carried 3-0,
Assouline and Hofineyer absent.
Next the minutes of the November 5, 2013, meeting were reviewed. Gardinier moved to
approve the minutes as presented; seconded by Ogren. Motion carried 3-0, Assouline
and Hofineyer absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Commerce Park — Tharp stated that Jeff Edberg is unable to attend this
evening's meeting. He noted that they are still working on closing the latest sale.
Dulek noted that at the December meeting they will need to deal with an
extension to the listing agreement they currently have. Gardinier asked if they
could go ahead and discuss this issue at this evening's meeting, and Dulek noted
that they could. Gardinier stated that she believes Edberg is doing a good job,
especially keeping in touch with the Commission on a consistent basis. Horan
agreed, noting that he would approve an extension with Edberg as well. Tharp
stated that he too believes Edberg has been doing a good job.
b. Fly Iowa — Tharp stated that the subcommittee met recently and they made
some fundraising decisions at that time. They are currently working on getting
some letters written and sent out. Gardinier noted that she did speak with the
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 4 of 73
artist Mary Moye-Rowley regarding her availability. Ogren questioned if they
should send out the fundraising letters before or after the holidays. Gardinier
stated that as soon as the letters are ready they should send them, regardless of
the holidays. Horan asked how many mailings they intend to make, adding that
he has found you often need to send twice as many as you think, in order to get
the response you want. Gardinier suggested they follow up in person on some of
these fundraising requests.
C. FAA/IDOT Projects: AECOM / David Hughes
i. Runway 7/25 Parallel Taxiway — Hughes stated that they completed the
punchlist on this project and gave it to the contractor. This past Monday
they revisited the list, according to Hughes, and there are still several
items left to be completed. Some of the items to be completed are
dependent on the weather conditions. Hughes then noted a complaint
about the radio -controlled lights not working, and that this issue has been
dealt with. Tharp added that they had some problems with the lights, as
well, but that this afternoon's adjustment seems to have fixed things.
Gardinier stated that she flew into the airport on Saturday evening and
the lights worked at that time. Hughes then responded to questions from
Gardinier regarding this issue, noting that there is a Task Order needed
due to the delay in completing this project. Tharp further explained how
this will cover the project delays along the way. This would extend the
contract by $29,700. Members then discussed this issue, venting their
unhappiness with how this has gone so far.
1. Consider Resolution #A13-26 Approving Task Order No. 16
With AECOM — Horan moved to approve Resolution #A13-26;
seconded by Ogren. Motion carried 3-0; Assouline and Hofineyer
absent.
ii. Roofing Rehabilitation — Hughes stated that they have gotten contracts
back from T&K Roofing and have met with the contractor to discuss
possible patching and other work to protect things until the spring, when
the project can take off.
iii. Obstruction Mitigation — Hughes stated that the light poles have been
ordered and are expected the first week in December. The contractor will
notify him as soon as they are ready to go. Gardinier asked if she could
go back to the Task Order item and ask a question. She asked if the
resolution they passed is for 30 days. Hughes responded that it is, due to
the 30-day delay in the contract. He explained that this Task Order
should get them through to the end of the project.
iv. 2014 IDOT Grant Projects — Hughes noted that the three DOT projects
are ready to move forward. He then stated that he could address each
one.
1. Taxiway B rehabilitation and overlay —
a. Public Hearing — Horan then opened the public hearing
on this issue. Hughes further explained what this project entails,
noting that this is basically the remaining section of the taxiway
that leads to the apron on either end, and has not been replaced
with concrete. They are doing an asphalt overlay on the
pavement and modifying the intake where necessary, due to the
pavement being raised about two inches. Hughes further
explained the funding sources being used in this project. Matt
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 5 of 73
Wolford with Jet Air asked what type of closures they might expect
with this project. Hughes explained that there would be a day
closure in the specific intersection and he detailed how this will be
handled. This project will start with the spring construction
season. Members noted their concern regarding the timing of
projects like this and the Fly Iowa and other events taking place in
2014. Tharp stated that the anticipation with all three of these
projects is to have them completed before June. Gardinier asked
if they should specifically indicate in the contracts that these
projects must be completed by June 1". Tharp and Hughes noted
that they could add wording to this effect. Hughes continued to
respond to questions and concerns, using the map to show how
planes will still be able to maneuver around the grounds during
this period. Horan then closed the public hearing.
b. Consider Resolution #A13-27 Approving Plans,
Specifications, and Form of Contract for Taxiway B
Rehabilitation and Overlay, and Requesting Bids — Gardinier
moved to approve Resolution #A13-27 as amended with a
June 151 completion date, seconded by Horan. Motion carried
3-0; Assouline and Hofineyer absent.
2. Taxiway B lighting —
a. Public Hearing — Horan opened the public hearing. He
suggested they amend this resolution in the same way, with a
completion date being added. Hughes briefly detailed what this
project entails, noting that they are not going all the way into the
hangar area with these lights. Horan then closed the public
hearing.
b. Consider Resolution #A13-28 Approving Plans,
Specifications, and Form of Contract for Taxiway B Lighting,
and Requesting Bids — Ogren moved to approve Resolution
#A13-28 as amended with a June 151 completion date,
seconded by Horan. Motion carried 3-0; Assouline and
Hofineyer absent.
3. North T-hangar pavement maintenance —
a. Public Hearing — Horan opened the public hearing.
Hughes explained what is involved in this project. This project will
also repair the drainage issue on the access road. Gardinier
asked what type of closure time they can expect with this project
and whether there will be any alternatives for plane storage.
Tharp stated that they will work with Jet Air on this issue, as well
as use any open hangars at that point. Horan closed the public
hearing.
b. Consider Resolution #A13-29 Approving Plans,
Specifications, and Form of Contract for North T-Hangar
Pavement Maintenance, and Requesting Bids — Horan moved
to approve Resolution #A13-29 as amended with a June 151
completion date, seconded by Ogren. Motion carried 3-0;
Assouline and Hofineyer absent.
d. FY2015 FAA Pre -Application — Tharp stated that this is the application they will
submit via the State. He briefly explained the process and how they will
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 6 of 73
lay out the Airport's five-year plan associated with what their goals are.
Once the State reviews these applications, they send the appropriated
funding to the FAA for distribution. The next major project, according to
Tharp, will be the Airport's Master Plan. This entails 14 projects, the first
one being obstruction mitigation. Next the projects move to the parking
apron at the terminal building, snow equipment, and storage building, to
name a few. Tharp continued to respond to Members' questions.
Gardinier asked to go back to the apron expansion project, noting that it is
earmarked for 2016. Tharp noted that this project would cover the north
half essentially. Gardinier continued to ask for some clarification of the
apron project. Tharp explained how the various projects will be
addressed and what formulas the FAA uses in the grant process.
Tharp was asked if he needed a formal motion on this matter and he
noted that he basically needs the Commission's consensus to send the
applications to the FAA as required and at the appropriate times. Horan
stated that he agrees they need to move ahead with what has been
recommended.
e. Airport "Operations"
i. Strategic Plan — Implementation — Tharp noted that Members have a
draft of the annual report in their packets. He asked that they let him
know by the December meeting if they have any questions regarding this.
Gardinier asked that he send them all a Word document of this
information so they can easily review it and make suggestions. Gardinier
suggested they add some pictures of the improvements made in the past
year.
ii. Budget —
1. FY2015 Budget — Tharp noted that he and Horan have met with
the Finance Director and the City Manager's office to discuss some of the
preliminary budget numbers. Basically what the Members have is a copy
of a report that was done following these discussions, summarizing the
budget discussions thus far. One thing that has changed, according to
Tharp, is that the final budget has been zeroed out, as opposed to the
usual $4,000 to $5,000 balance the Airport normally had. Another
change is in the General Levy, which has been lowered to $68,000.
Tharp then responded to Members' questions and concerns, noting that
there are several issues at play here. The conversation continued on the
General Levy support from the City and how it has been changing
gradually over the past few years. Tharp stated that there should be
some further discussion between the Commission and the City, to let
them know that they are okay with the $72,000 for now but that they need
to discuss this issue further, before the General Levy amount is too low.
Several suggestions were made for how they might word this discussion
and how they need to state their case for keeping the General Levy
subsidy at a reasonable level. Gardinier stated that she would like to see
it at $70,000. The discussion continued on this issue, with Tharp
explaining the need for this subsidy and the history of changes along the
way. He and Horan shared with Members what they discussed with the
City Manager and Finance Director's office, and the direction that the City
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 7 of 73
appears to be heading as they set the upcoming budget. Gardinier asked
that they not accept the $68,000, that they approach the City again and
ask that the General Levy support be put at $70,000, with a commitment
of something like three to five years too, so they know they can rely on
this support from the City. She continued, stating that by having this
commitment, they could make long-term plans and know what to expect.
Dulek noted that these are annual budgets and that it would be doubtful
to have a five-year commitment like that, as amounts are reviewed
annually.
Tharp continued to share how they have handled the budget process in
the past. He stated that he agrees with Gardinier that they should ask for
the subsidy to go back up to $70,000, but that he is not necessarily
agreeable to asking for a five-year commitment on this. He added that he
does believe they need to use this issue when they talk to the City about
future funding. Tharp also explained how the portion once set aside for
the Economic Development Coordinator made a change in their subsidy.
Since that time, changes have been made due to budgetary issues at the
City level. Members questioned how they should address this now, in
light of the possibility that the subsidy will be further reduced in the future.
Gardinier moved to ask for an adjustment to $70,000 on the General
Levy amount, with a three-year commitment to the Airport. The
discussion continued, with Gardinier stating her reasoning behind why
she believes they need to ask for more money from the City, along with a
three to five-year commitment. Others noted that they don't necessarily
agree with this tactic. Tharp noted that as Dulek pointed out earlier,
getting a three to five-year commitment is not going to happen. However,
asking for a higher subsidy could be used as the conversation starter for
how this General Levy subsidy is going to go in the future and what type
of support the Airport might expect. Horan then seconded the motion
made by Gardinier. Motion carried 3-0; Assouline and Hofineyer
absent. Horan asked that Gardinier be on the subcommittee to craft the
letter asking for this adjustment and subsequent commitment from the
City. She readily agreed to this. Ogren asked if she should be a part of
this, as well. Horan stated that they could discuss this further, and
Members quickly discussed the timeframe for getting this letter written up
and sent off to the City.
Management — Tharp noted that this is something that has come up with
the new software system and how payments are processed. He briefly
described how this process was handled previously and what changes
have been made. Currently the Operations Specialist can approve
invoices up to $2,000. Members continued to discuss how this has been
handled previously and how they would like to progress. Tharp explained
that this would give him authorization on something that the Commission
has already approved. After some discussion it was decided to defer this
until the December meeting. Gardinier noted that she would like more
information on how other entities, such as the Library, handle this before
they make a final decision.
Consider a resolution authorizing the Operations Specialist
to approve vendor payments based on approved contracts.
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 8 of 73
Horan moved to defer this issue to the December meeting,
Seconded by Ogren. Motion carried 3-0; Assouline and
Hofineyer absent.
FBO / Flight Training Reports —
i. Jet Air — Matt Wolford with Jet Air addressed the Members, noting that
they are checking on the light issue right now. Wolford shared the
October maintenance items, things such as light replacement, pothole
repairs, and some downspout issues. November has brought winter
maintenance issues and getting ready for snow plowing. Ogren asked
about the door issue on Care Ambulance's hangar. Wolford stated that it
was popping the breaker every time they used the remote. This ended up
being a motor issue. Wolford then turned to FBO news. He stated that
last month they had two fairly large planes land. He shared with
Members some of the stories of these flights. Wolford also shared how
business has been for Jet Air, noting that things continue to be quite
busy. Wolford then shared that he became engaged in this exact room
about a month ago and he shared the story with Members.
ii. Iowa Flight Training — None.
g. Subcommittee Reports -
i. For November — Events (Gardinier, Hofineyer, Tharp) Gardinier
noted that with regards to the Air Race Classic, there is a woman in Des
Moines who is interested in helping out with this event. Tharp stated that
they will need to discuss this further so he has a better idea of what they
are looking for as a 'stop over site.' Gardinier will keep him informed with
what she finds out.
ii. For December— None.
h. Commission Members' Reports — Horan stated that he did not do anything
aviation related this past month. Ogren shared that she flew a commercial flight
to Nashville and back. Gardinier stated that she flew her plane to Nashville and
back just this past weekend. She shared what her experience was like with 50-
knot winds most of the trip.
I. Staff Report — Dulek stated that there is a new City Council Member coming on-
board. Members noted that they should invite him to visit the Airport.
SET NEXT REGULAR MEETING FOR:
The next Fly Iowa subcommittee meeting is December 3, 2013, at 5:30 P.M. The next regular
meeting will be Thursday, December 19, 2013, at 6:00 P.M. at the Airport Terminal building.
ADJOURN:
Horan adjourned the meeting at 8:10 P.M.
CHAIRPERSON DATE
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 9 of 73
Airport Commission
ATTENDANCE RECORD
2013
TERM
O
O
O
O
O
O
O
O
O
O
N
W
A
Ul
W
V
00
00
(o
O
O
NAME
EXP.
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-4
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cn
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U1
N
w
w
w
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w
w
w
03/01/13
O/E
X
N
N
N
N
N
N
N
N
N
N
N
NM
Rick
M
M
M
M
M
M
M
M
M
M
M
Mascari
03/01/14
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Howard
Horan
Minnetta
03/01/15
X
X
X
O/
X
O/
X
X
X
O/
X
X
X
X
Gardinier
E
E
E
Jose
03/02/12
X
O/
O/
X
X
X
O/
X
X
X
X
O/
X
O/E
Assouline
E
E
E
E
Chris
03/01/15
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Ogren
Paul
03/01/15
NM
N
X
X
X
X
X
X
X
O/
X
X
X
O/E
Hofineyer
M
E
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 10 of 73
MINUTES
IOWA CITY AIRPORT COMMISSION
DECEMBER 10, 2013 — 5:30 P.M.
AIRPORT TERMINAL BUILDING
DRAFT
Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier, Paul Hofineyer
Members Absent: Jose Assouline
Staff Present: Michael Tharp
Others Present: Matt Wolford, Chuck McDonald (via speakerphone), Mary Moye-Rowley,
Deb Dunkhase
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
CALL TO ORDER:
Tharp called the meeting to order at 5:35 P.M.
ITEMS FOR DISCUSSION/ACTION:
FLY IOWA — Tharp mentioned there were a couple of new attendees in the audience
and suggested they do a round of introductions. Tharp stated that Chuck McDonald
would not be physically attending the meeting but would be attending via
speakerphone. Tharp noted that since some folks were there for specific
discussions he would suggest beginning with the artwork discussion. Mary showed
different ideas to the group. Members discussed the artwork designs and made
suggestions for adjustment. Members discussed the positioning of the jet on the
graphic. Members also discussed the slogan for the event with a desire to change it
from the "past, present, future" to "Business, Medicine, Research, Recreation"
Member's decided to let Mary continue to work with the artwork using the "Business,
Medicine, Research, Recreation" Slogan.
Tharp suggested that they next talk about the youth activity component of the event.
Dunkhase has the members for some details of the area they had been thinking
about using. Members suggested at this point, the area wasn't completely
determined and everything was potentially open. Dunkhase suggested they do a
number of different activities gear toward youth. Dunkhase also stated she could
bring some of the items for the next meeting to show off some of the potential things.
Gardinier asked about any connection to the downtown movie series, suggesting
they ask if there was a way the group would consider showing a movie at the airport
following. Dunkhase suggested that they could also bring out some of the flight
simulators. Ogren asked about an idea that had been brought before regarding
doing a camp event. Dunkhase asked about details regarding the camp and the
charging of fees. McDonald responded that the stipulations for the event was that
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 11 of 73
the Airshow portion had to be free of charge. Dunkhase suggested that if they did a
camp event that they should work with the Young Eagles program to end the camp
with a flight opportunity. Dunkhase also mentioned that the Children's Museum had
taken over the guest welcome center at Coral Ridge Mall. With the Children's
Museum being involved with Fly Iowa, they would be able to use that area for
advertising the event. Dunkhase stated she would talk to the Summer of the Arts
coordinators regarding the movie at the airport and that she would bring things to
show at the next meeting.
Tharp noted that with the letter it was currently written for cash donations, but the
idea would be to tailor the asking paragraphs to particular donors, so if they were
looking for something specific they could write them as necessary. Ogren suggested
a couple of edits to the donation letter. McDonald stated that with regarding the
different acts, he had a contract roster from ICAS (International Council of Air
Shows). Tharp noted that McDonald has been forwarding email contacts that he's
received from performers beginning to arrange their booking schedules. Tharp noted
that he's been able to follow up with some of them for pricing details to get a better
idea of costs, as well as additional things crews might ask for. McDonald stated that
typically an act will perform from 10-15 minutes.
Tharp handed out a schedule that was established for the previous Fly Iowa hosted
at Iowa City. He stated that gave a good idea of timeline. He noted that the event
was scheduled around the SERTOMA breakfast, and that the airshow was
scheduled in two sections for an hour each time. Tharp noted they also need to
begin detailing the event out in terms of the timing for that day regarding both the air
show timeline, food, breakfast etc. McDonald suggested an FAA safety seminar.
Ogren stated that maybe for the January meeting the group discuss the event
schedule.
Tharp noted that he has occasionally been asked by the SERTOMA club about the
breakfast. He noted that his response has normally been the group hasn't decided
what they were doing yet. Tharp stated that the feeling he got was the SERTOMA
might be willing to do the breakfast but if they did, they would eliminate the traditional
end of August breakfast.
Members agreed to continue to move forward with the logo work and fundraising.
Tharp noted the next meeting should be January 7, 2014.
ADJOURN: Tharp adjourned the meeting at 6:51pm
CHAIRPERSON DATE
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 12 of 73
Airport Commission
ATTENDANCE RECORD
2013
TERM
O
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03/01/13
O/E
X
N
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Rick
M
M
M
M
M
M
M
M
M
M
M
Mascari
03/01/14
X
X
X
X
X
X
X
O/
X
X
X
X
X
Howard
E
Horan
Minnetta
03/01/15
X
X
X
O/
X
O/
X
X
X
O/
X
X
X
Gardinier
E
E
E
Jose
03/02/12
X
O/
O/
X
X
X
O/
O/
X
X
X
O/
O/
Assouline
E
E
E
E
E
E
Chris
03/01/15
X
X
X
X
X
X
X
X
X
X
X
X
X
Ogren
Paul
03/01/15
NM
N
X
X
X
X
X
X
X
O/
X
X
X
Hofineyer
M
E
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised
Page 13 of 73
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
RESOLUTION N
RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN A CONTRACT
AMENDMENT WITH FARMER'S NATIONAL COMPANY.
WHEREAS, the Iowa City Airport Commission has previously entered into a contract with
Farmers National Company for farm management services; and
WHEREAS, both parties have agreed to amend the property in the management agreement to
include the recently acquired "Ruppert Parcel."
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT:
1. The Chairperson is hereby authorized to sign the attached amendment.
Passed and approved this day of 2013.
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes
Nays
Approved by
City Attorney's Office
Absent
,a-(Q ^r�3
the Resolution be
Assouline
Gardinier
Hofineyer
Horan
Ogren
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 14 of 73
Farmers
National CLIENT INFORMATION
ADDENDUM TO PROFESSIONAL
%Company MANAGEMENT SERVICES AGREEMENT
Serving Americas Landowners since 1929
December 11, 2013 Farm #73948 - Airport
John Yeomans, Accredited Farm Manager
This Agricultural Property Addendum shall be attached to and become a part of the Professional
Management Services Agreement dated January 26, 2006 between Farmers National Company
("FNC ), and The City of Iowa City, Iowa-, Iowa City Airport Commission ("Client'). This
addendum shall add acres to management and correct the acres and legal description on the current
management agreement.
Legal Description of the Property adding to Management
State: Iowa County: Johnson Approximate Acres: 12.09f
Further described as:
Outlot A, Westport Plaza-Part2, in the Southwest corner of the SW'/4 Section 16 — Township 79 North —
Range 6 West of the 5tb P.M. Recorded in Plat Book 38, Page 357, Records of Johnson County, State of
Iowa
Legal Description of the Total Farm Property
State: Iowa County: Johnson Approximate Acres: 139.09f
Further described as:
Farmland belonging to the Iowa City Airport Commission, City of Iowa City, Iowa, located in Sections 16, 20, 21,
and 22. Township 79 North — Range 6 West of the 5t' P.M.
ADDITIONAL INFORMATION: Effective Date: December 12, 2013
All other terms and services outlined in the Professional Management Services Agreement dated January 26, 2006
remain valid.
A13#400696 — City of Iowa City, Iowa City Airport Commission is 100% owner of the property. The account
remains in the Farmers National Company Interest Bearing Account.
Clients R5 Sign and Date Here
Signature: X Date: x
City of Iowa City, Iowa City Airport Commission
Acceptance By Farmers National Company
Signature:
isw
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised
Page 15 of 73
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AN
AMENDMENT TO THE LISTING AGREEMENT WITH LEPIC-
KROEGER REALTORS FOR AVIATION COMMERCE PARK TO
EXTEND THE TERM BY ONE YEAR.
WHEREAS, the Iowa City Airport Commission, the City of Iowa City, and Lepic-Kroeger
Realtors have entered into a listing agreement ("Listing Agreement") to sell and lease
the property known as the Aviation Commerce Park;
WHEREAS, the Listing Agreement expires on December 31, 2013; and
WHEREAS, it is in the best interest of the Commission to approve the Amendment to
Listing Agreement to extend the term by one year.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION
THAT:
The Chairperson is authorized to sign the attached Amendment to Listing Agreement.
Passed and approved this day of
ATTEST:
SECRETARY
2013.
CHAIRPERSON
Approved by
��
City Attorney's Office
It was moved by and seconded by
Resolution be adopted, and upon roll call there were:
AYES:
NAYS:
ABSENT:
Assouline
Gardinier
Hofineyer
Horan
Ogren
t a—/0, t�
the
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 16 of 73
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
AMENDMENT TO LISTING AGREEMENT
This is an amendment to the Listing Agreement made and entered into among Lepic-Kroeger
Realtors ("Agent"), the City of Iowa City, a municipal corporation, ("Owner"), and the Iowa City
Airport Commission ("Commission") on November 28, 2013 ("Listing Agreement") in Iowa City, Iowa.
WHEREAS, the parties wish to amend the Listing Agreement to extend the term by one year.
THEREFORE, the parties agree to amend the Listing Agreement as follows:
Paragraph 5 is deleted in its entirety and the following new Paragraph 5 is substituted in lieu
thereof:
5. TERM. The term of this Agreement and Agent's employment, right and authority shall be
from the date of execution through December 31, 2014.
All other terms of the Listing Agreement, not inconsistent with this amendment, remain in full force
and effect.
CITY OF IOWA CITY
Mathew J. Hayek, Mayor
Attest:
Marian K. Karr, City Clerk
THE IOWA CITY AIRPORT
Howard Horan, Chairperson
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 17 of 73
CITY ACKNOWLEDGMENT
STATE OF IOWA )
SS:
JOHNSON COUNTY )
On this day of 2013, before me, the undersigned, a notary public in and
for the State of Iowa, personally appeared Mathew J. Hayek and Marian K. Karr, to me personally known,
who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said
municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the
seal of said municipal corporation; that said instrument was signed and sealed on behalf of said
municipal corporation by authority of its City Council; and that the said Mayor and City Clerk as such
officers acknowledged that the execution of said instrument to be the voluntary act and deed of said
corporation, by it and by them voluntarily executed.
Notary Public in and for the State of Iowa
Approved by
City Attorney's Office
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised
Page 18 of 73
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-356-5045
RESOLUTION NO.
RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE CHAIRPERSON
TO SIGN AND THE SECRETARY TO ATTEST A CONTRACT FOR TAXIWAY
B (SOUTH TAXIWAY) REHABILITATION AND OVERLAY
WHEREAS, L.L. Pelling Co. Inc. of North Liberty, Iowa, has submitted the lowest responsive bid
of $107,527.00 for construction of the above named project.
NOW, THEREFORE, BE IT RESOLVED' BY THE IOWA CITY AIRPORT COMMISSION, THAT:
1. The bids for the above named projected are accepted.
2. The Airport Commission desires to include Add Alternate Item No. 1 in the award.
3. The contract for the construction of the above named project is hereby awarded to L.L.
Pelling Co. Inc. subject to the conditions:
a. That awardee secures adequate performance and payment bond, insurance
certificates, and contract compliance program statements.
4. The Chairperson is hereby authorized to sign and the Secretary to attest the contract for
construction of the above -named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract
compliance program statements upon instruction from legal counsel.
Passed and approved this day of
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by and seconded by
adopted, and upon roll call there were:
Approved by
City Attorney's Office
Ayes Nays Absent
2013.
the Resolution be
Assouline
Gardinier
Hofineyer
Horan
Ogren
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 19 of 73
�c0m 500 SW 515 244 48 3 fa
500 SW 7th Street 515 244 4803 fax
Suite 301
Des Moines, Iowa 50309
www.aecom.com
December 13, 2013
Mr. Howard Horan
Iowa City Airport Commission
1801 S. Riverside Drive
Iowa City, IA 52246
SUBJECT: Rehabilitate South Taxiway
Iowa City Municipal Airport
Iowa City, Iowa
Iowa DOT AIP Project 911401OW100
Contract No. 15252
AECOM ID No. 60306669
Dear Mr. Horan
We have reviewed the bids received by the City of Iowa City on December 12, 2013, for the above -
mentioned project. A copy of the bid tabulation is attached.
Two (2) bids were received. L.L. Pelling Co. Inc. of North Liberty, Iowa submitted the lowest
responsive base bid in the amount of $90,630.00. L.L. Pelling Co. Inc. also submitted the lowest
responsive bid for the Add Alternate No. 1 in the amount of $16,897.00. L.L. Pelling Co. Inc. submitted
the lowest total bid in the combined amount of $107,527.00. The total of Base Bid and Add Alternate
Bid submitted was lower than the Engineer's Estimate by an amount of $10,773.00.
We recommend that the project be awarded for the Base and Add Alternate Bid Option in the amount
of $107,527.00 to the lowest responsive bidder, L.L. Pelling Co. Inc. of North Liberty, Iowa.
If you should have any questions or need additional information, please contact our office at your
convenience.
Yours sincerely,
David B. Hughes, P.E.
Enclosures: As noted
L:\woroprgw,h60306669 Iowa City Airport South Taxiway Rehab1300-Communlcarons1310 CIIen6HH121313.11r doc
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 20 of 73
BASE BID
Tabulation of Bids
Rehabilitate South Taxiway
Iowa City Municipal Airport
Iowa City, Iowa
Iowa DOTAIP Project 911401OW100
Contract No. 15252
AECOM Project No. 60306669
December 12, 2013
Engineers Estimate
L.L. Palling Co. Inc.
North Liberty, IA
Hansen Asphalt
Iowa City, IA
Item
Description
Unit
Estimated
Quantity
Unit Price
Total
Unit Price
Total
Unit Price
Total
1
Mobilization
LS
1
$ 4,562.00
$
4,562.00
$ 9,200.00
$ 9,200.00
$ 8,500.00
$ 8,500.00
2
Pavement Milling
SYD
500
$ 15.00
$
7,500.00
$ 3.05
$ 1,525.00
$ 20.00
$ 10,000.00
3
PCC Panel Replacement
SYD
225
$ 70.00
$
15,750.00
$ 80.40
$ 18,090.00
$ 85.00
$ 19,125.00
4
Asphalt Pavement Overlay
TON
430
$ 110.00
$
47,300.00
$ 93.90
$ 40,377.00
$ 125.00
$ 53,750.00
5
HMAAccess Road
TON
30
$ 130.00
$
3,900.001
$ 206.40
$ 6,192.00
$ 125.00
$ 3,750.00
6
Crushed Aggregate Base Course
CYD
20
$ 50.00
$
1,000.00
$ 49.05
$ 981.00
$ 60.00
$ 1,200.00
7
SW-511 Storm Sewer Structure
FA
2
$ 2,500.00
$
5,000.00
$ 2,400.00
$ 4,800.00
$ 2,500.00
$ 5,000.00
6
IModify Existing Storm Sewer Intake
EA
1
$ 2,000.00
$
2,000.00
$ 2,800.00
$ 2,800.00
$ 2,500.00
$ 2,500.00
9
8" PVC Truss Storm Sewer Pipe
LF
149
$ 12.00
$
1,788.00
$ 16.00
$ 2,384.00
$ 40.00
$ 5,960.00
10
Marking (Yellow)
SFT
1,200
$ 2.00
$
2,400.00
$ 1.88
$ 2,256.00
$ 2.00
$ 2,400.00
11
Marking (Black)
SFT
1,500
$ 2.00
$
3,000.00
$ 1.35
$ 2,025.00
$ 2.00
$ 3,000.00
Total Base Bid
$
94,200.00
$ 90,630.00
$ 115,185.00
ADD ALTERNATE NO. 1
Item
Description
Unit
Plan Quantity
Unit Price
Total
Unit Price
Total
Unit Price
Total
1
Milling
SYD
380
$ 15.00
$
5,700.00
$ 3.05
$ 1,159.00
$ 20.00
$ 7,600.00
2
2-Inch Overlay
ITONI
160
$ 110.00
$
17,600.00
$ 93.90
$ 15,024.00
$ 120.00
$ 19,200.00
3
Concrete Slab Removal
SYD
40
$ 20.00
$
800.00
$ 17.85
$ 714.00
$ 25.00
$ 1,000.00
Total Add Alternate No. 1
$ 24,100.00
$ 16,897.00
$ 27,800.00
Total Project (Base Bid Plus Add Alternate)
$ 118,300.00
$ 107,527.00
$ 142,985.00
Bid Bond
Addendum No.
10%
None
10%
None
10%
None
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised
Page 21 of 73
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-356-5045
RESOLUTION N
RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE CHAIRPERSON
TO SIGN AND THE SECRETARY TO ATTEST A CONTRACT FOR TAXIWAY
B LIGHTING
WHEREAS, Price Industrial Electric of Hiawatha, Iowa, has submitted the lowest responsive bid
of $90,785.00 for construction of the above named project.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT:
1. The bids for the above named projected are accepted.
2. The contract for the construction of the above named project is hereby awarded to Price
Industrial Electric subject to the conditions:
That awardee secures adequate performance and payment bond, insurance
certificates, and contract compliance program statements.
The Chairperson is hereby authorized to sign and the Secretary to attest the contract for
construction of the above -named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract
compliance program statements upon instruction from legal counsel.
Passed and approved this day of
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by
adopted, and upon roll call there were:
Ayes
and seconded by
Nays
2013.
Approved by
lzz_��,r3
City Attorney's Office
Absent
the Resolution be
Assoutine
Gardinier
Hofineyer
Horan
Ogren
Airport Commission Agenda and Info Packet
_ December 19, 2013 Meeting - Revised Page 22 of 73
, Lrco ►� AECCM 515323791tel
500 SW 7th Street 515 2444803 fax
Suite 301
Des Moines, Iowa 50309
www.aecom.com
December 13, 2013
Mr. Howard Horan
Iowa City Airport Commission
1801 S. Riverside Drive
Iowa City, IA 52246
SUBJECT: Install Taxiway Lighting
Iowa City Municipal Airport
Iowa City, Iowa
Iowa DOT AIP Project 911401OW100
Contract No. 15251
AECOM ID No. 60306667
Dear Mr. Horan:
We have reviewed the bids received by the City of Iowa City on December 12, 2013, for the above -
mentioned project. A copy of the bid tabulation is attached.
Five (5) bids were received. During tabulation of the bids, a math error was found and corrected on the
bid received from Neumiller Electric, Inc. Price Industrial Electric of Hiawatha, Iowa, submitted the
lowest responsive bid in the amount of $90,785.00. The lowest responsive bid submitted was lower
than the Engineer's Estimate by an amount of $11,565.00.
We recommend that the project be awarded to the lowest responsive bidder, Price Industrial Electric.
If you should have any questions or need additional information, please contact our office at your
convenience.
Yours sincerely,
� 3. l 44 `
David B. Hughes, P.E.
Enclosures: As noted
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Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised
Page 24 of 73
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Or, Iowa City IA 52246 319-356-5045
RESOLUTION
RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE CHAIRPERSON
TO SIGN AND THE SECRETARY TO ATTEST A CONTRACT FOR NORTH T-
HANGAR PAVEMENT MAINTENANCE
WHEREAS, L.L. Pelling Co. Inc of North Liberty, Iowa, has submitted the lowest responsive bid
of $25,450.00 for construction of the above named project.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT:
1. The bids for the above named projected are accepted.
2. The contract for the construction of the above named project is hereby awarded to L.L.
Pelling Co. Inc. subject to the conditions:
a. That awardee secures adequate performance and payment bond, insurance
certificates, and contract compliance program statements.
3. The Chairperson is hereby authorized to sign and the Secretary to attest the contract for
construction of the above -named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract
compliance program statements upon instruction from legal counsel.
Passed and approved this day of
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes Nays
Approved by
City Attorney's Office
Absent
2013.
I c)-!C_r�
the Resolution be
Assouline
Gardinier
Hofineyer
Horan
Ogren
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 25 of 73
AECOM AECDM 15tel
W 6
500 S7th Street 15 244244 48 4803 fax
Suite 301
Des Moines, Iowa 50309
www.aecom.com
December 13, 2013
Mr. Howard Horan
Iowa City Airport Commission
1801 S. Riverside Drive
Iowa City, IA 52246
SUBJECT: Pavement Maintenance —
North T-Hangar Area
Iowa City Municipal Airport
Iowa City, Iowa
Iowa DOT AIP Project 91140100
Contract No. 15247
AECOM ID No. 60306664
Dear Mr. Horan:
We have reviewed the bids received by the City of Iowa City on December 12, 2013, for the above -
mentioned project. A copy of the bid tabulation is attached.
Three (3) bids were received. All bids received were below the Engineer's Estimate. L.L. Palling Co.
Inc. of North Liberty, Iowa, submitted the lowest responsive bid in the amount of $25,450.00. The
lowest responsive bid submitted was lower than the Engineer's Estimate by an amount of $30,950.00.
We recommend that the project be awarded to the lowest responsive bidder, L.L. Pelling Co. Inc. of
North Liberty, Iowa.
If you should have any questions or need additional information, please contact our office at your
convenience.
Yours sincerely,
David i Hughes, P.E.
Enclosures: As noted
Llworkai op,1160306664 Iowa City Ai,eA Pavement Maintenance 20141300-Communlcationst310 Cllenti 21313,IIr,doc
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Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 28 of 73
Executive Summary
The Iowa City Municipal Airport is owned by the City of Iowa City, and operated by the Iowa
City Airport Commission. The Mayor and City Council of Iowa City, Iowa appoint the Iowa
City Airport Commission.
The Iowa City Municipal Airport houses 93 aircraft, which are maintained in: 59 T-hangars, 1
maintenance facility, 6 corporate hangars, 1 corporate building, I Fixed Based Operation (FBO)
maintenance hangar, and 1 FBO cold storage hangar. Two runways, of 5004 (Runway 7/25) and
3900 (Runway 12/30) feet, are used during approximately 36,000 operations annually.
Based on a 2009 Iowa Department of Transportation Economic Impact Study, the Iowa City
Municipal Airport contributes $11.2 million and 115 jobs in the local economy. Among Iowa's
100+ general aviation airports, it ranks fourth in largest economic impact in the State.
The Iowa City Municipal Airport operations budget for FY13 shows income of $413,590 and
expenses of $333.982. FY13 general levy support was maintained at FY12 vels at $100'000.
The Iowa City Municipal Airport re bed funds in F''2013 f capital projeche Federal
Aviation Administration and the Io rtment of Transportation. These Nafixn re used for
projects to maintain and enhance the the Iowa City Municipal Airport. The Iowa
City Airport received grant funds in F 3 ntinue deve ent of the Runway 7/25
Parallel Taxiway as well as rant fundin ilding roofing reha tion as well as construction
of a taxiway to facilitate new hangar devel ent. Since January 1, 2008 the Iowa City
Municipal Airport has received over $10,00 0 in grant funds from the Federal Aviation
Administration and the Iowa Department of T portation Office of Aviation. The funds have
been used for construction and maintenance of t irport facilities.
The City of Iowa City and the Airport Co n laborated to create and market the
Aviation Commerce Park. We have noted sue that area and approximately 75% of the
area haslbeen sold. Funds from the sales of land have repaid the original infrastructure debt,
which funded ad and utility services to the area. In FY13, one sale occurred, the proceeds of
which paid o construction loan on one of the t-hangar buildings.
The Iowa City A ommission has completed its planned reconstruction and extension of
the runways at the Iowa City Municipal Airport. Projects will now focus on enhancing services
and community involvement. The following projects are planned in the future: 1) A master plan
update and obstruction mitigation project; 2) an expanded apron for parking during high traffic
events; and 3) additional hangar space to better accommodate all sizes of aircraft using the Iowa
City Municipal Airport.
Iowa City Municipal Airport — Annual Report 2013 Page 2
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised
Page 29 of 73
AIRPORT BACKGROUND
The Iowa City Municipal Airport is located approximately 2 miles southwest of downtown Iowa
City. The immediate controlling responsibility for the Iowa City Municipal Airport is given to
the Iowa City Airport Commission. The Airport Commission consists of five voting members,
who are directly responsible for the planning, operation, and budget management of the Iowa
City Municipal Airport. The Commission works collaboratively with Iowa City's elected
officials and staff to ensure safe, efficient, and effective use of the airport to support Iowa City
and the surrounding area.
The Iowa City Municipal Airport is one of the busiest general aviation airports in Iowa with over
35,000 flight operations annually. It is currently home to approximately 93 based aircraft located
in 59 T-hangars, and 6 corporate hangars. These aircraft are used for charter flights, corporate
activity supporting local business, flight instruction, rental, pleasure, and charity purposes.
Additionally, thousands of flights in and out of the airport support important community
activities such as the organ transplant program and Air Ambulance flights at The University of
Iowa Hospital and Clinics, as well as economie development for the area. Local businesses that
utilize the airport include Billion Auto Group, I dwest, & Go, Famil Video, Lear
Corporation, among many others.
Existing airport facilities include tkonways, the terminal building, a maintenance facility,
hangars, aircraft fueling facilities, aircraft parking ramp, tie down apron and vehicle parking
area. Runway 7-25 ser-ves_.o the primary runway with a length of 5Q04 feet. Runway 12-30
serves as a secondary crosswind runway ainWas a length of 3900 feet. The airport terminal
building, built in 1951, includes a pilot's lou with wireless internet access, a weather briefing
room, a lobby, a conference/class room, vendi chines, a eting room, and administration
facilities for airport management and a fixed ba perator. The airport has a rotating beacon
and lighted wind indicator. The airport is equippe 'th a remote communications outlet (RCO)
and Ant mated Surface Observation System (A O
The a c rt has been an important element in the Iowa City community since 1918 and in 1944
was placed under the control of the Iowa City Airport Commission by public vote. Since that
time, the airport has remained under the goemance of the Airport Commission with fiscal
support from the,.City of Iowa City. The airport is included in the National Plan of Integrated
Airport Systems (NPIAS). The NPIAS identifies the Iowa City Municipal Airport as a general
aviation airport. As a designated NPIAS airport, the federal government currently provides
funding annually for eligible capital improvement projects at the airport. The Iowa Department
of Transportation Office of Aviation's Aviation System Plan identifies the Iowa City Municipal
Airport as an Enhanced Service Airport. Enhanced Service airports are airports that serve nearly
all general aviation aircraft and are economic and transportation centers for the state.
Several businesses and University of Iowa enterprises are stationed at the airport. Jet Air, Inc. is
the fixed base operator with 58 employees company wide. They maintain an Iowa City based
staff of 17, offering charter flights, aircraft sales, maintenance, fuel, and sale of aviation related
merchandise. Iowa Flight Training provides airplane rental and flight instruction in several
aircraft models. Numerous faculty members at the University Oflowa College Of Engineering
Iowa City Municipal Airport — Annual Report 2013 Page 3
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised
Page 30 of 73
use the airport for federally funded research on aviation technology and atmospheric weather
phenomena. This research is primarily based out of the Operator Performance Laboratory
located in building H and includes 7 full-time staff and 5 full-time student workers.
Care Ambulance operates a full time ambulatory service and patient transfers. They have
partnered with Jet Air as Jet Air Care to provide medical transport flights to and from the Iowa
City area.
AIRPORT VISION STATEMENT
"The Iowa City Municipal Airport, through the direction of the
cost-effective general aviation airport that creates and enriches
cultural, and recreational opportunities for the greater Iowa Citt;
AIRPORT MISSION STATEMENT
"The mission of the Iowa City Municipal Airport pport the
and to meet the needs of its stakeholders."
G\Iaa]AII_\►1BIN Yay
In a continuing effort to develop
community events are held at the
SERTOMA Fly -in Pancae
)mmission, will provide a safe,
educational, health care,
of the City of Iowa City
the community, numerous
The SERTOMA fly -in pancake breakfast atid car showeadlines the annual events; this
event raises funds for use by the Service to Mankind (SERTOMA) organization. The
2013 SERTOMA breakfast took place on August 25. Over 2500 breakfasts were served
during the event
FLYIOWA 201
In Ju 2013, the IowNCitymun al Airport was selected to be the host airport for Fly
Iowa 2014. Fly Iowa is aate wide aviation event hosted by airports around the state,
and produced in partnershi with the Iowa Aviation Promotion Group. This event will
take place on June 28 and 29th 2014. The Iowa City Municipal Airport last hosted Fly
Iowa in 2001
AIR RACE CLASSIC
Also in June 2013, The Iowa City Airport Commission received word that they had been
selected as a en route stop for the 2014 Air Race Classic. The Air Race Classic is a
daytime, VFR (visual flight rules) race consisting of teams of female pilots flying a pre-
determined route. The Air Race Classic traces its origins back to the First Women's Air
Derby in 1929 when 20 pilots raced from Santa Monica, CA to Cleveland, OH, site of the
National Air Races. The 2014 Air Race Classic will begin in Concord California, and
finish at New Cumberland, Pennsylvania. This Race will be flown between June 16-19,
Iowa City Municipal Airport — Annual Report 2013 Page 4
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 31 of 73
2014. The Iowa City Municipal Airport was previously selected as a start site for the Air
Race in 2011.
EAA YOUNG EAGLES
The EAA Young Eagles program was launched in 1992 to give interested young people,
ages 8 - 17, an opportunity to go flying in a general aviation airplane. These flights are
offered free of charge and are made possible through the generosity of EAA member
volunteers. The Iowa City Municipal Airport and Experimental Aircraft Association
(EAA) Chapter 33 partnered again to provide free airpl rides to children.
Approximately 50 rides were given during the event
ECONOMIC IMPACT STUDY
In 2009, the Iowa Department of Transportation c ted an Economic Impact Study for the
general aviation airports in the state of Iowa. That study determined that the Iowa City
Municipal Airport contributes 115 jobs and $11.2 million worth of economic activity. The 115
jobs which are linked to the Iowa City Municipa ort dis to approximately $3.2 million
in annual payroll. Based on economic activity, the owa City unicipal Airport ranks as the 4t'
largest general aviation airport in Io OT "Iowa Economic Impact of Aviation 2009")
'Source: Iowa DOT, "Iowa Economic Impact of Aviation 2009"
BUDGET
Relative to the findings of the state's economic impact study, the Iowa City Municipal Airport
provides an extremely good return for the city's investment in the airport. The Iowa City Airport
Commission and staff continue to maintain an efficient operating budget, which provides the
necessary services and repairs to support the airport infrastructure. In FY2013, the City of Iowa
Iowa City Municipal Airport — Annual Report 2013 Page 5
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised
Page 32 of 73
City contributed $100,000 towards operations at the Iowa City Municipal Airport. That
contribution amount remained the same as FY2012 levels.
The Iowa City Municipal Airport operations budget for FYI shows income of $413,590 and
expenses of $333.982. The airport received $336,936 from a land sale transaction which helped
contribute to income. Those funds were used for repaying airport debt as well as for additional
construction projects.
The operating revenue of the Iowa City Municipal Airport is received primarily from three
sources: rental income, fuel sales, and general levy support.
The Airport Commission examines T-hangar rental rates on an annual basis, comparing rates to
those at airports within a one -hour drive time to the Iowa City area.
$30,000
$25,000
$20,000
0$15,000
7
5$10,000
0 $5,000
$0
-$5,000
-$10,000
Fuel Sales Commission
Fiscal Year
■ Estimated
■Actual
❑ Difference
Airport usage ation is best tracked tom the fuel flowage fees for fuel purchased at the
airport. FY2008 epresents the pre -recession peak fuel commissions. That year the airport
earned just over $21,000 in commissions. Following projects which have increased runway
lengths and enhanced the usability of the airport, as well as a rebound in the charter and medical
flight activities, the Iowa City Municipal Airport has realized increased revenue from fuel
flowages fees. FY2013 brought in over $24,000 from fuel commissions. This represents a
minor increase in the fuel commissions from FY2012. This boost is primarily reflective of an
increase in the jet fuel commissions as the aviation gasoline market remains relatively flat when
compared to previous years. Personal and hobby aviation continues to be hampered by high fuel
prices and other economic challenges. The chart below tracks the fuel sales by type over a
calendar year.
Iowa City Municipal Airport — Annual Report 2013 Page 6
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised
Page 33 of 73
250000
200000
0C 150000
0
100000
50000
Fuel Sales by Type
2008 2009 2010 2011 2012 2013*
Thru
11/1/13
Calendar Year
■ 100 ILL
■ Jet A
■ Total Gallons
GRANT SUPPORTED AIRPORT PROJEC
Major airport projects are funded th ugh partnerships ither the Federal Aviation
Administration or the Iowa Department of Transportation. 2011 FAA Reauthorization
brought with it some stabilization as it provided funding for 2015, but it also brought
additional local costs for projects with federal participation. Th uthorization act ended a
series of 22 continuing resolutions which kept the FAA operating following the expiration of the
previous authorization act in 2007. Local impact came from the change in the grant payment
share which lowered the maximum FAA partici ation to 90%Trom 95% of eligible project costs.
Federal grants contribute 90% of the proje costs are typically associated with major
pavement rehabilitation and upgrades. St is d 70-85% of project costs, and are
ent and repairs and upgrades.
Iowa City Municipal Airport — Annual Report 2013 Page 7
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised
Page 34 of 73
The Iowa City Airport Commission
committed to building a,jgS1§Lx i
November 2012.
Iowa City Municipal Airport. The Iowa City Ai
rehabilitation and tuck -pointing project with4he
AVIATION COMMERCE PARK
The Iowa City Municipal Airport continues
to work on its safety and capacity projects as
planned. Currently a parallel taxiway is
under construction for Runway 7/25. When
finished, this will allow aircraft to transition
from the apron area to either runway end
without taxiing on runway pavement. This
project is nearing final completion.
The Iowa Department of Transportation
Office of Aviation also aided FY2013
projects. Grants funds were used to support
rojects which included roofing projects on
e Terminal Building and Building D (Care
Ambulance Office space). Grant awards
were made for FY2014 projects which will
elude eral areas of pavement
and a taxiway lighting project.
Fixed Based Operator Jet Air, which
ar. This hangar was completed in
1W
-e both the facilities and aesthetics of the
Commission recently completed a terminal
Dance of the Public Works department.
The Airportlong with City staff, continue efforts to develop land available in Aviation
Commerce Park a/k/a North Airport Development. Funds received from the sale or lease of this
land have been used to pay off City incurred debt for costs associated with the improvements of
that land. The original loan for the infrastructure has been paid for by proceeds from the sale of
parcels in this area.
The Airport Commission and City Council entered into an agreement in FY2011 which
memorializes a plan for further sales of Aviation Commerce Park land to be used to accelerate
the payback of other building construction debt balances.
In October 2012, a transaction sold 2 lots to Autohaus Ltd. and those proceeds were used toward
other existing hangar construction loans.
FUTURE AIRPORT ACTIVITIES/PROJECTS
Iowa City Municipal Airport — Annual Report 2013 Page 8
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 35 of 73
The Iowa City Municipal Airport continues to plan for the future. Utilizing state and federal
grants, as well as local improvement money, the Airport continues to refurbish and replace
existing facilities and expand operational capability.
FAA Grant Pre -Applications are due annually in December. The Iowa City Airport Commission
has submitted its application for funding which includes a master plan update for the Iowa City
Municipal Airport. This update will serve as the road map for federal projects over the next 20
years. The previous master plan was completed in 1996 and has been virtually completed to
date. Additional FAA projects will include additional obstruction mitigation and expansion of
the aircraft parking area
In June, The Iowa Department of Transportation awarded the Iowa City Airport three grants for
FY2014 projects at the airport. The first two grants are funding pavement maintenance projects
on taxiways and near hangar areas. The third grant will find a taxiway lighting project to provide
lighting for the remaining taxiways at the airpo
State Grant Applications are due annually in t g. Funding froNyearpleri
OT Office of
Aviation has been utilized for repairs to hang xiways, and other which would
have a low priority on the FAA scale.AL
The Iowa City Airport Commission continues to wor to achieve thein the 2011-
2015 Strategic Plan. This report provides incremental goals over thewhich align
with the broader objectives of the Airport r Plan and th City's Strategic Plan.
The Airport Commission will continue t rota trengt relationship with City
Council, staff, and the surrounding community by keeping a focus the mutual goals for the
Iowa City Municipal Airport.
Iowa City Municipal Airport — Annual Report 2013 Page 9
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised Page 36 of 73
Airport Staff
Michael Tharp, C.M., Operations Specialist
Airport Commission
Howard Horan, Chairperson
Chris Ogren, Secretary
Minnetta Gardinier
Howard Horan
Paul Hofineyer
Respectfully Submitted,
Howard Horan, Chairperson
Iowa City Municipal Airport — Annual Report 2013 Page 10
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Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised
Page 72 of 73
Sub -committee List
Iowa City Municipal Airport Commission
Assignment Members
Budget Chair, Secretary, Ops Specialist
Community Liason Assouline, Ogren, Tharp
Economic Development Assouline, Horan, Tharp
Events Gardinier, Hofineyer, Tharp
Infrastructure Gardinier, Hofineyer, Tharp
Last Updated: March 2013
Reports Due
August/February
September/March
October/April
November/May
January/June
Airport Commission Agenda and Info Packet
December 19, 2013 Meeting - Revised
Page 73 of 73
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr. Iowa City, IA 52246 (319) 350 5045
RESOLUTION NO.
RESOLUTION APPROVING AIRPORT OPERATIONS SPECIALIST TO AUTHORIZE
PAYMENTS BASED ON CONTRACT TERMS.
WHEREAS, the Iowa City Airport Commission enters into contracts to provide for goods and
services for the Iowa City Municipal Airport;
WHEREAS, these contracts are approved by the Iowa City Airport Commission; and
WHEREAS, payment requests are made periodically based on the contract terms.
NOW, THEREFORE, BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE
CITY OF IOWA CITY:
1. The Airport Operations specialist is authorized to approve payment requests for contracts
that have been approved by the Commission.
Passed and approved this
CHAIRPERSON
ATTEST:
SECRETARY
day of 2013.
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes
Nays
Approved By:
City Attorney's Office
Absent
the Resolution be
Assouline
Gardinier
Hofineyer
Horan
Ogren