Loading...
HomeMy WebLinkAbout2013-12-17 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES DECEMBER 17, 2013 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Champion, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: None. Staff members present: Markus, Fruin, Dilkes, Karr, Fosse, Yapp, Jordan, Andrew, Davidson, Bockenstedt, Purdy. The Mayor presented Student Citizenship Awards to Shimek Elementary students: Griffin Roach, Azzurra Sartini- Rideout, Franz Stolpen. The Mayor proclaimed Connie Champion Day, December 18, 2013 and presented outgoing Council Member Connie Champion a Marcia Wegman print and flowers in recognition of her 16 years as a Council Member. Metropolitan Planning Organization of Johnson County (MPOJC) Executive Dir. Yapp presented Council Member Champion with a certificate for her serve to the board over the past 16 years, and serving as Chair in 2003. Former Council Member and Mayor Regenia Bailey offered congratulations. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Mims, seconded by Payne, that the items and recommendations in the Consent Calendar be received, or approved, and /or adopted as presented. Approval of Council Actions, subject to corrections, as recommended by the City Clerk: November 25 Work Session — Strategic Planning; November 25 Work Session — Orientation; December 3 Special Formal Official & Complete; December 3 Work Session; December 3 Regular Formal Official & Complete; December 9 Special Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Planning and Zoning Commission — November 7 (formal); Planning and Zoning Commission — November 21 (formal); Public Art Advisory Committee — November 7. Permit Motions and Resolutions as recommended by the City Clerk. (Renewal): Class C Liquor License for Carlos O'Kelly's of Iowa City, Inc., dba Carlos O'Kelly's Mexican Cafe, 1411 S. Waterfront; Class C Liquor License for Mekong Enterprises, Inc., dba Mekong Restaurant, 5 Sturgis Corner Drive, Suite 1000 Class C Liquor License for Legacy Independent LP, dba Ridge Pub, 1095 Silvercrest Circle; Class C Beer Permit for Sector, Inc. dba Creekside Market, 2601 Hwy 6 East Class C Liquor License for Iowa City Yacht Club, L.L.C., dba Iowa City Yacht Club, 13 S. Linn St. #10; Class B Native Wine Permit for Cindy Ruppert, dba The Basket Cases, 601 St. Thomas Ct. Resolutions and Motions: RES. 13 -343, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AMENDMENT TO THE LISTING AGREEMENT WITH LEPIC - KROEGER REALTORS FOR THE NORTH AIRPORT SUBDIVISION TO EXTEND THE TERM FOR ONE YEAR; RES. 13 -344, AUTHORIZING THE CITY MANAGER TO SIGN A GRANT AGREEMENT WITH THE DEPARTMENT OF NATURAL RESOURCES FOR THE IOWA RIVER RESTORATION /BURLINGTON STREET DAM MODIFICATION PROJECT; RES. 13 -345, AMENDING THE 2011 PERSONNEL POLICIES BY AMENDING SECTION 9, "PERSONNEL TRANSACTIONS ", SUBSECTION F, "FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION ", BY CHANGING THE WORK CYCLE FOR NOW EXEMPT POLICE OFFICERS FROM A 28- DAY /171 HOUR WORK CYCLE TO A 14 Complete Description December 17, 2013 Page 2 DAY /86 HOUR WORK CYCLE; Accepting the FY 2015 ICDD Budget and directing staff to incorporate the figures in the City's FY 2015 Budget. Setting Public Hearings: RES. 13 -346, SETTING A PUBLIC HEARING ON JANUARY 7, 2014 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE ROCKY SHORE STORMWATER PUMP STATION PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Correspondence: Karen Reisetter regarding Build a bridge, physically and mentality [Staff response included]; Christina Wells regarding Study of Fair Hiring Practices — Cemetery Manager [Staff response included]; Michelle Johnson; Chad Johnson; Kay and Tony Weiler regarding Emergency Access to the Peninsula Neighborhood; Terry and Susan Rew regarding Housing Issues [Staff response included]; Acting Traffic Engineering Planner regarding Parking Prohibition on Emerald Street in front of Horn Elementary School. Council Member Throgmorton noted the work session minutes of November 25, and the strategic plan for the next two years attached. The following individuals appeared regarding a secondary access from the Peninsula Neighborhood in flooding situation: Tony Weiler, 770 Barber Place, and Carl Baker, 752 Foster Rd. Brandon Ross appeared regarding: outgoing Council Member Champion's service to community; disagreement with the City on funding of affordable housing and loss of jobs; SEATS funding; and tax breaks to wealthy people. Senior Center Commissioner Jay Honohan thanked Council Member Champion for her service and updated Council on activities at the Senior Center. The Mayor stated the applicant had withdrawn their application and no action would be taken on public hearing and ordinance conditionally rezoning approximately 2.5 acres of land located at 21 West Benton Street and 820 South Riverside Drive from Community Commercial (CC -2) Zone to Overlay Planned Development - Community Commercial (OPD -CC -2) Zone (REZ13 -00022 / O'Brien). Moved by Mims, seconded by Dickens, to accept correspondence from Hunter Parks. Moved by Mims, seconded by Champion, that the ordinance rezoning 15.78 acres from County Residential (R) to Neighborhood Public (P -1) and 29.07 acres from County Residential (R) to Interim Development Residential Single - Family (ID -RS) located on Sycamore Street South of the current city limits (REZ13 -00023 / Iowa City School District), be given second vote. The Mayor requested Council Members disclose any ex parte communications and none were reported. Moved by Mims, seconded by Payne, that the ordinance rezoning approximately 15.14 acres from County Residential (R) to Neighborhood Public (P -1) located on American Legion Road and Barrington Road (REZ13 -00025 / Iowa City School District), be given second vote. The Mayor requested Council Members disclose any ex parte communications and none were reported. Moved by Dobyns, seconded by Payne, that ORD. 13 -4565, REZONING APPROXIMATELY 3.77 -ACRES FROM INTERIM DEVELOPMENT SINGLE FAMILY (ID -RS) ZONE TO PLANNED DEVELOPMENT OVERLAY — LOW DENSITY SINGLE FAMILY (OPD -5) ZONE FOR CARDINAL RIDGE PAR 4, LOCATED ON CAMP CARDINAL ROAD SOUTH OF KENNEDY PARKWAY (REZ- 00024/SUB13- 00018), be Complete Description December 17, 2013 Page 3 passed and adopted. The Mayor requested Council Members disclose any ex parte communications and none were reported. Moved by Mims, seconded by Payne, to adopt RES. 13 -347, APPROVING THE PRELIMINARY PLAT OF CARDINAL RIDGE — PART 4, IOWA CITY, IOWA. (SUB13- 00018). PCD Dir. Davidson presented a power point. Moved by Mims, seconded by Payne, to adopt RES. 13 -348, APPROVING THE PRELIMINARY PLAT OF GENERAL QUARTERS - PART TWO, IOWA CITY, IOWA. (SUB13- 00023). PCD Dir. Davidson presented a power point. Individual Council Members expressed their views. Staff will report back on questions raised regarding the cul -de -sac. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote. Ayes: Payne, Champion, Dickens, Dobyns, Hayek, Mims. Nays: Throgmorton. A public hearing was held on a resolution approving a purchase agreement to convey approximately .75 acres at the northeast corner of the intersection of N. Dodge Street and Prairie Du Chien road to Hy -Vee, Inc. and authorizing conveyance in accordance therewith. No one appeared. Moved by Dobyns, seconded by Payne, to adopt RES. 13 -349, APPROVING A PURCHASE AGREEMENT TO CONVEY APPROXIMATELY .75 ACRES AT THE NORTHEAST CORNER OF THE INTERSECTION OF N. DODGE STREET AND PRAIRIE DU CHIEN ROAD TO HY -VEE, INC. AND AUTHORIZING CONVEYANCE IN ACCORDANCE THEREWITH. A public hearing was held on a resolution authorizing conveyance of a single family home located at 430 South Lucas Street. No one appeared. Moved by Mims, seconded by Dickens, to adopt RES. 13 -350, AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 430 SOUTH LUCAS STREET. Individual Council Members expressed their views. Moved by Mims, seconded by Payne, to adopt RES. 13 -351, AUTHORIZING THE CITY OF IOWA CITY TO USE SALES TAX INCREMENT REVENUE FROM THE IOWA DEPARTMENT OF REVENUE FLOOD MITIGATION PROJECT FUND. Community Dev., Planner Purdy present for discussion. Individual Council Members expressed their views. Moved by Mims, seconded by Payne, to adopt RES. 13 -352, RECOMMENDING FIBERIGHT, LLC AS THE PREFERRED CONTRACTOR FOR THE SOLID WASTE MANAGEMENT SERVICES REQUEST FOR PROPOSALS ISSUED JULY 15, 2013. Moved by Throgmorton to defer the item until the January 7, 2014 Council meeting. The Mayor declared the motion dead for lack of a second. Public Works Dir. Fosse presented a power point. The following individuals appeared: Todd Taylor, 1416 A Ave. NW (CR), AFSCME Local # 61; Caroline Dieterle; Curt Moore, 3169 Dubuque St NE; Tom Carsner, Ali Hayford, # E. Benton St., Vice President for Sales and Market at City Carton Recycling; Mike Carberry, 2029 Friendship St., also thanks Council Member Champion for her service; Demetrios Hadjis, Green -R -You, 3322 Stoneview Circle SW (CR); Martha Norbeck, 906 S. 7th Ave., also thanked Council Member Throgmorton for his remarks regarding development around schools; Larry Fitzpatrick, 115 Montrose Ave., President AFSCME Local #183; John Ockenfels, Past President and CEO of City Carton Recycling; and Alec Bramel, UISG City Council Liaison. Individual Council Members expressed their views. The Mayor declared the resolution adopted, 6/1, with Complete Description December 17, 2013 Page 4 the following division of roll call vote. Ayes: Dobyns, Hayek, Mims, Payne, Champion, Dickens. Nays: Throgmorton. Correspondence was received from Garry Klein. Moved by Mims, seconded by Payne, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 13 -4566, AMENDING TITLE 3, ENTITLED "FINANCES, TAXATION & FEES," CHAPTER 4, "SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES, AND PENALTIES," SECTION 6, " STORMWATER UTILITY FEE" AND AMENDING TITLE 16 ENTITLED "PUBLIC WORKS," CHAPTER 3, "CITY UTILITIES," ARTICLE G, "STORM WATER COLLECTION, DISCHARGE AND RUNOFF," SECTION 10(F)(3) TO CHANGE THE RATE OF THE STORMWATER UTILITY FEE. be voted on for final passage at this time. Moved by Mims, seconded by Payne, that the ordinance be finally adopted at this time. Moved by Mims, seconded by Champion, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 13 -4567, AMENDING TITLE 5, ENTITLED "BUSINESS AND LICENSE REGULATIONS," CHAPTER 2, ENTITLED "TAXICABS," TO CHANGE THE DEFINITION OF PEDICAB.be voted on for final passage at this time. Moved by Mims, seconded by Throgmorton, that the ordinance be finally adopted at this time. Moved by Mims seconded by Payne, to adopt RES. 13 -353, SUBMITTAL OF A LETTER TO THE IOWA ECONOMIC DEVELOPMENT AUTHORITY APPROVING THE RELOCATION OF CONNECTFIVE TO CORALVILLE, IOWA. Mark Nolte, Iowa City Area Development Group, appeared. Moved by Mims, seconded by Payne, to make the following appointments to Boards and Commissions: appoint John Forman Gay, 1203 Friendly Avenue, to the Board of Appeals for a Licensed Electrician, or a qualified trade representative for an Unexpired Term Effective upon Appointment— December 31, 2015; appoint Bill Nusser, 508 River Street, to the Public Art Advisory Committee for a three year term January 1, 2014 — January 1, 2017. The Mayor noted that no applications were received for the following vacancies and all will be readvertised: Airport Zoning Brd of Adjustment for a five -year term January 1, 2009 - December 31, 2013 plus an additional five -year term January 1, 2014 — December 31, 2018; Airport Zoning Brd of Adjustment for a five -year term January 1, 2012 - December 31, 2016 (New full term); Appeals, Board of, for a five -year term January 1, 2014 - December 31, 2018; Historic Preservation Commission for a Jefferson St. representative to fill a three -year term, March 29, 2013 — March 29, 2016 (New District formed); appoint Jack Hobbs, 1492 Cromwell Place, to the Senior Center Commission for an unexpired term effective upon appointment ending December 31, 2016. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the previously announced vacancies: Airport Commission for two vacancies to fill a four -year term March 1, 2014 — March 1, 2018; Historic Preservation Complete Description December 17, 2013 Page 5 Commission for the Longfellow District for a three -year term, March 29, 2014 — March 29, 2017; Historic Preservation Commission for two vacancies for At Large Representative to fill three -year term, March 29, 2014 — March 29, 2017; Public Art Advisory Committee for an unexpired term effective upon appointment — January 1, 2015; Telecommunications Commission for two vacancies to fill a three -year term, March 13, 2014 — March 13, 2017. Applications must be received by 5:00 p.m., Wednesday, December 18, 2013. The Mayor noted the current vacancies: Civil Service Commission for a four -year term, April 5, 2014 - April 3, 2018; Historic Preservation Commission for a Northside representative to fill a three -year term, March 29, 2014 — March 29, 2017. Applications must be received by 5:00 p.m., Wednesday, January 29, 2014. Outgoing Council Member Champion received congratulations and thanks from all Council Members. Council Member Champion thanked everyone and stated it had been a pleasure to serve on the City Council. Mayor Pro tem Mims and Council Member Dobyns reported on the tour they had at the newly remodeled Grossix Building, 30 Clinton St. Mayor Hayek announced an Iowa wrestling meet and greet event followed by a documentary on the Iowa wrestling program on Friday, December 20, at the Englert. The City Manager, City Attorney, and City Clerk expressed gratitude to outgoing Council Member Champion. Moved by Payne, seconded by Champion to adjourn meeting at 9:05 p.m. A Matthew J. a k, Mayor Man K. Karr, City Clerk - , 4417. fi CITY OF IOWA CITY 3a(1) MEMORANDUM - Date: December 3, 2013 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session — Strategic Planning, November 25, 2013, 1:00 PM, Trueblood Lodge Council: Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: Champion Council Elect: Botchway Staff: Markus, Fruin, Dilkes, Karr, Andrew, Adhikari Facilitated by Jeff Schott, Institute of Public Affairs (University of Iowa) (No transcription available) A report is attached from Mr. Schott. Meeting adjourned 5:35 PM. City of Iowa City, Iowa Strategic Planning Report November 25, 2013 Mayor: Matt Hayek City Council: Susan Mims Terry Dickens Jim Throgmorton Rick Dobyns Michelle Payne Kingsley Botchway II (in- coming) City Staff City Manager Tom Markus Assistant to the City Manager Geoff Fruin City Clerk Marian Karr City Attorney Eleanor Dilkes Administrative Analyst Simon Andrew z L - .M11Y Facilitated bv: Jeff Schott Institute of Public Affairs University of Iowa CITY OF IOWA CITY, IOWA STRATEGIC PLANNING REPORT 2013 TABLE OF CONTENTS Introduction..................................................... ............................... Page 3 Strategic Planning Setting Work Session ........... ............................... Page 3 Major City Accomplishments ............................. ............................... Page 4 Issues, Concerns, Trends, and Opportunities ........... ............................... Page 9 2014 -15 Strategic Planning Council Priorities ......... ............................... Page 13 FinalComments ................................................................. ............................... Page 14 2 CITY OF IOWA CITY, IOWA STRATEGIC PLANNING REPORT 2013 Introduction The City of Iowa City requested the Institute of Public Affairs (IPA) to assist the city with goal setting. IPA agreed to organize and facilitate a process that involved the following steps: 1. Prepare and tabulate the results of a pre- session questionnaire completed by department directors and City Councilmembers to identify recent major city accomplishments, issues /trends /concerns, and potential new initiatives /programs /policies 2. Conduct a preliminary planning session with department/division directors 3. Conduct strategic planning session with the elected officials 4. Preparation of this final report The information contained in this report is not intended to serve as an exhaustive accounting of all city activities or future plans. Rather, it is a general guide that will lead to the adoption of a formal strategic plan that will guide the City Council and staff in 2014 and 2015. Strategic Planning Work Session City Council Members and the Mayor held a strategic planning work session conducted by the IPA on November 25, 2013. In attendance and participating at this meeting were Mayor Matt Hayek, City Council Members Susan Mims, Terry Dickens, Jim Throgmorton, Rick Dobyns, Michelle Payne, and Kingsley Botchway II (in- coming).Also in attendance and participating in this session were City Manager Tom Markus, City Clerk Marian Karr, City Attorney Eleanor Dilkes, Assistant to the City Manager Geoff Fruin and Administrative Analyst Simon Andrew. A preliminary planning session was held with department /division directors on November 6, 2013, for the purpose of providing staff input into the strategic planning process. In attendance and participating in this session were Finance Director Dennis Bockenstedt, Assistant City Attorney Sue Dulek, Transportation Services Director Chris O'Brien, Planning /Community Development Director Jeff Davidson, Parks/Recreation Director Mike Moran, Library Director Susan Craig, Senior Center Director Linda Kopping, Police Chief Sam Hargadine, Human Rights Director Stephanie Bowers, Fire Chief John Grier, Housing and Inspection Services Director Doug Boothroy, Public Works Director Rick Fosse, City Clerk Marian Karr, Airport Operations Specialist Michael Tharp, Assistant to the City Manager Geoff Fruin, and City Manager Tom Markus. 3 Maior City Accomplishments The following items were identified as major accomplishments by the City during the strategic planning process. In November of 2013 the City published a formal Strategic Plan Final Report that contains a more complete listing of the major accomplishments in each of the strategic plan priority areas. A copy of this report can be obtained by contacting the City Clerk's Office or by visiting www.ic og v.or strategicplan. Strategic Planning Council Priority - Economic and Community Development • Significant public improvements in the First Avenue, Sycamore Street, and Highway 6 corridors • Towncrest Redevelopment Efforts o Executed a redevelopment agreement for two new medical office buildings • Initiated the Williams Street streetscape project • Launched a facade grant program and made two awards to existing businesses o Completed the acquisition of the Kerr -McGee property at First Avenue and Muscatine • Adopted and adhered to policies regarding TIF and other financing mechanisms for private projects despite regional use of similar funds that places Iowa City in a competitive disadvantage • Raised community awareness about tax increment financing, regional piracy issues and other economic development practices • Completed public improvements for the 420th St. Industrial Park and achieved shovel ready status • Became more proactive in recruiting and supporting business growth • Awarded multiple small business loans /grants (Molly's, Trumpet Blossom, Prairie Lights, Title Boxing, etc.) and made investment in collaborative space for entrepreneurs (Busy Co- Working and the ICAD Co -Lab) • Acquired $1.9 million grant for the construction of an access road to Moss Ridge Campus • Began planning to open up old Public Works /Transit site for redevelopment • Facilitated the sale of multiple airport properties C! Strategic Planning Council Priority - Development of the Downtown and near Downtown Areas • Adopted the Riverfront Crossings Master Plan and began implementation • Worked cooperatively to commence construction on two new buildings (MidWest One Office Building, UI School of Music)that will help anchor the Riverfront Crossings District • Created the Building Change Fagade Program • Worked cooperatively with the business community to adopt new parking policies and installed new solar powered parking meters that accept credit cards • Initiated the downtown streetscape master plan project • Created a new downtown community policing position to better meet needs in the downtown • Established the downtown SSMID (ICDD) and built an effective working relationship with the organization • Converted Washington Street to two -way traffic • Multiple regulatory changes were approved including Class A office density bonus provisions, permitting dogs in Ped Mall, streamlining outdoor cafe approvals and amending the entertainment venue ordinance • Multiple new or enhanced special events were launched to support the downtown district • Partnered with the ICDD to initiate free WiFi service in the Ped Mall • Selected a preferred developer for Gilbert /College property • Executed development agreements for significant projects including the Park at 201 and the'Vito's' building Strategic Planning Council Priori - Neighborhood Stabilization • Expanded the UniverCity program - despite loss of grant funds that helped launch the program • Continued housing rehab programs through GRIP, CDBG & HOME • Adopted zoning code changes limiting multi- family developments to 3 bedroom units • Created civil penalties for Disorderly House violations and enhanced nuisance mitigation efforts • Created a new neighborhood liaison community policing position • Created a new Targeted Neighborhood Improvement program that helps maintain the private building stock • Invested in multiple neighborhood public improvement projects (Dewey Street, North Market Square Park, etc.) • Established the Jefferson Street Historic District • Completed and adopted the 2030 Comprehensive Plan Update 5 Strategic Planning Council Priority - A Strong and Sustainable Financial Foundation • Began planning for adverse changes with respect to state and federal funding and the pending erosion of property tax revenues • Achieved a 5.8% decrease in the City tax rate over two years without significant service impacts • Retained the City's AAA bond rating (Moody's) • Commenced installation of a new financial computer system • Obtained the GFOA budget presentation award • The Local Options Sales Tax achieved its intended purpose and was not renewed • Adopted new purchasing policies and a "buy local" policy Strategic Planning Council Priority - Coordinated Communication and Customer Service Orientation • Engaged in efforts to improve community relations • Created a centralized communications department with existing staff • Revamped the Good Neighbor Program in an effort to improve communication to neighbors impacted by nearby development proposals • Introduced new social media sites and launched a pilot mobile application that residents can use to report issues to the City (planning to expand in 2014) • Revamped front desk staffing at City Hall to emphasize customer service • Created an electronic development application submittal process and successfully implemented ProjectDox in the site plan review and building plan review process • Launched a new program to provide electronic access of cemetery records Strategic Planning Council Priority - Organizational Effectiveness • Adopted the first Strategic Plan in several years and filtered it throughout the entire organization • Became more engaged in state policy and legislative issues • Completed the city -wide Sustainability Assessment • Adopted a Succession Plan and standardized employee performance reviews • Continued streamlining of City staff and resources Gel Other City Accomplishments: Cultural. Social and Recreational Services • Opened the Terry Trueblood Recreation Area and partnered with private service providers to enhance the park experience • Reaccreditation of the Senior Center Diversi • Created the Ad Hoc Diversity Committee and began implementation of their recommendations including the Creation of Equity Coordinator position, changes to the Citizens Police Review Board and numerous other initiatives • Initiated efforts to increase diversity among city staff Facilities • Numerous green initiatives undertaken including LED light conversions, the opening of the East Side Recycle Center and change to dual stream recycling • Completed the City space needs study • Renovated the Iowa City Public Library • Negotiated and executed a 28E Agreement for the Animal Shelter • Continued to receive strong community support /donations for city projects (Public Library, Terry Trueblood Recreation Area, and the Senior Center) • Implemented a new radio system for non - public safety users Flood Recovery/Mitigation • Completed the home buyout grants and other flood recovery grants • Ongoing planning and preparation for remaining major flood recovery projects • Commenced expansion of the South Waste Water Treatment Plant • Commenced construction on the Westside Levee project • Completed well house protection and water main river crossing projects • Developed bid specifications for the Rocky Shore Drive flood gate and lift station • In the final stage of the Environmental review process for the Gateway Project • Made significant progress in the Ashton House /Normandy Drive restoration project • Acquired an upgraded Insurance Service Office (ISO) rating from National Flood Insurance Program's Community Rating System that will create discounts for Iowa City residents on flood insurance premiums W Infrastructure /CIP • Completed the trail project along on Highway 1 • Completed the Rochester Avenue bridge replacement project • Made substantial investment in infrastructure for southeast Iowa City • Sycamore Street improvements, south of Highway 6 • Sycamore St /Highway 6 intersection improvements • Reconstruction of Lower Muscatine Road, with sewer and water main replacements • Highway 6 asphalt overlay project • First Avenue storm sewer improvements • Planning, land acquisition, utility relocation for the First Ave Railroad Grade Separation Project (construction in 2015) Expansion of South Wastewater Treatment Plant Public Safetv • Successful disaster response to the landfill fire and the 2013 flood • Responded to concerns regarding the '21Only' ordinance • Fire Station #4 construction completed and operational • Established funding for two community policing officers that complement the strategic plan goals of Downtown Development and Neighborhood Stabilization • Completed remodel of Fire Station 1 kitchen /dining area • Successfully obtained The Fire Department reaccreditation • Improved the community's ISO rating to class 2 • Teamed with Safe Kids Johnson County to establish car seat FIT station at Fire Station 4 • Completed Phase 2 of the life - safety upgrades for existing bars and restaurants required to be retrofitted with fire sprinkler systems Significant Issues, Concerns, Trends and Opportunities The following items were identified as significant issues, concerns, trends, and opportunities that may affect future city services, policies, finances or operations as related to the 2012 -13 Strategic Planning Council Priorities: Strategic Planning Council Priority - Economic and Community Development • Increasing the tax base, and bringing in more jobs at all skill levels • Need to be more competitive due to the aggressiveness of neighboring jurisdictions • Facilitating innovative commercial space in and near Sycamore Mall • Enhance the marketing of Iowa City to residents and prospective employers and employees • Thoughtfully assess the risk that Massive Open Online Courses (MOOCs) might transform the University and which might undermine the long -term economic health of the Iowa City area • Assist with the transition of Sycamore Mall to the new marketplace concept • Iowa City will be a construction - centered economy for the next several years due to the large amounts of university, , ICCSD, and City capital projects • Growing expectation for public assistance by the private sector in part due to heightened competition from neighboring jurisdictions and the tightness of the lending market • Pursue new and sustain current retail establishments, not only downtown, but Sycamore Mall and Pepperwood, and Highway 1/6 corridor • Evaluate synergies between the City and of the University research activities • Capitalize on the national trend that people like to move to and retire in college towns • Successfully complete the First Avenue railroad bridge project • Anticipate and be prepared for growth in the City Strategic Planning Council Priority - Development of the Downtown and near Downtown Areas • Begin implementation of the streetscape project • Continue to improve parking issues downtown • Capitalize on the growing interest in downtown and Riverfront Crossings • Leverage the University investment in downtown (Music /Art) • Determine the future of the Federal Building • Ensure maximum benefits for Riverfront Crossing in terms of sustainability, walkability and visual optimization E Strategic Planning Council Priority - Neighborhood Stabilization • Prevent blight, stagnation in certain parts of city • Avoid proliferation of low income concentrations and pursue strategies to facilitate mixed income neighborhoods • Ensure the City's housing stock is more diverse and meets multiple segments of the market • Define and address affordable housing issues in the community • Seek to leverage school district facility plans to ensure healthy neighborhoods • The labor shortage coupled with the increase in demand for these skills may continue to drive short -term housing demand • Determine a strategy to combat the increase in over - occupied properties due to high levels of collusion between tenants and landlords, who consider of the fine as a cost of doing business Strategic Planning Council Priority - A Strong and Sustainable Financial Foundation • Be proactive in coping with the loss of revenue associated with the 2013 State property tax legislation and continued declines in state and federal sources • Consider changes to SEATS funding in future years • Balance the growing demands for services with the reality of shrinking revenue sources • Maintaining the Riverfront Crossings momentum by pursuing the needed public improvements while recognizing the growing constraints on revenue sources • Anticipate the continued lack of commitment from the State Legislature to local government and University funding • Leverage the non - taxable University presence to build taxable value in areas surrounding the campus. • State and Federal regulatory requirements continue to grow and dictate much of what we do and how we spend our money (ADA, GASB, water quality standards, etc.) • Meeting increasing administrative requirements and uncertainties related to Healthcare reform • Opportunity to pursue LOST renewal in a manner that will further strategic goals of the community and diversify revenue sources • Anticipate the rising cost of capital improvements due to the large amount of University, ICCSD, and City capital projects 11( Strategic Planning Council Priority - Coordinated Communication and Customer Service Orientation • More focus on promotion of city accomplishments and quality of life • Staying current on social media strategies for communicating with public • Take advantage of growth in mobile technology • Account for the expectation that service is available outside of traditional business hours Strategic Planning Council Priority - Organizational Effectiveness • Continue to improve the development process including pursuit of the merging of planning and building departments • Manage expected senior staff turnover in next five years • Review all city permitting requirements and processes to look for efficiencies and eliminate redundancy Other Issues/Concerns /Trends /Opportunities Diversi • Continued Implementation of the ad -hoc diversity committee recommendations and further efforts to address concerns of ethnic /racial minorities • Invent better ways of responding to the demographic transformation that Iowa City and surrounding area have been experiencing over past 10 -15 years • Underrepresentation of low- income, ethnic minorities, less well- educated adults in Senior Center Facilities • Respond to facility needs of various departments • Investigate further options for optimizing access and efficiencies of the Senior Center • Complete the construction of the Animal Shelter 11 Intergovernmental Relations • Improve the relationship between Iowa City and Coralville • Actively seek execution of a Corridor Compact agreement for economic development with Coralville and North Liberty • Establish closer working relationship with the school district as they implement their facilities plan and diversity policy • Seek enhanced cooperation with Johnson County and work with them to gain support for the Justice Center • Continue to strengthen the relationship with the University • Advance discussion of modified inclusionary zoning at the MPOJC level Public Safetv • Seek ways to address disproportionate minority contact rates • Create a safe transportation plan for Burlington Street and other central streets that accommodate bikers and pedestrians as well as motor vehicle traffic • Seek alternatives for Fire Department training needs when the current location is no longer viable Other Improve the local response to the threat of global climate change 12 2014 -15 Strategic Planning Council Priorities After review and discussion, the City Council identified the following as their strategic planning focus for 2014 -15: Fostering a more INausivE and SUSTAINABLE Iowa City through a commitment to: • Healthy Neighborhoods • A Strong Urban Core • Strategic Economic Development Activities • A Solid Financial Foundation • Enhanced Communication and Marketing It should be noted, that the City Council has pl4eed an emphasis on making Iowa City more inclusive and sustainable. These two goals are intended to filter through all of the City's activities and thus were not listed as a single isolated priority in the strategic plan. They are rather guiding principles that should be considered when working within each of the stated priorities. As in previous years, staff will prepare an Action Plan for City Council review and approval. The Action Plan will set forth specific goals, defined actions and designation of responsibilities. The status of implementation of the Action Plan will be reviewed on a regular basis with the City Council. During the strategic planning session, the City Council identified several new initiatives that will be combined with on -going commitments from the 2012 -13 Strategic Plan and incorporated into the new Action Plan for 2014 -15. Those new initiatives include: Healthy Neighborhoods • Evaluate programs and methods to promote affordable housing including city specific and regional actions • Partner with the ICCSD regarding:pl;anhed(JmproveMents to older schools and the development of new elementary, schools that collectively contribute to stronger neighborhoods designed for long -term sustainability Strategic Economic Development Activities • Inform the City Council and the Iowa City community about current programs and services provided by City, Chamber of Commerce, ICAD and others to foster local business growth and economic development; and review duties and responsibilities of the various organizations engaged in economic development in Iowa City ' • Forge additional partnerships with the University of Iowa (Research Park, mixed use, etc.) • Examine enhancing the CDBG micro - enterprise loan program to demonstrate to the general public that Iowa City is committed to serving all populations and ensuring the long -term sustainability of the community 13 Enhanced Communication and Marketing • Advance intent of Ad Hoc Diversity Committee recommendations and develop new programs /initiatives that directly respond to ongoing concerns • Increase the diversity of city staff and department leadership • Explore ways to facilitate and improve relations between city staff and minority residents • Achieve greater racial /ethnic diversity on city boards and commissions • Examine alternative approaches to delivering services and programs for senior citizens • Consider establishing council member "listening posts" on a regular basis in different parts of the city; consider the possibility of joint listening posts with representatives of other governing bodies • Meet on regular basis with members of the ICCSD board • Develop comprehensive communications plan and a marketing strategy for the community • Incorporate the 2013 Sustainability Assessment findings into operations and develop an associated action plan for the community Final Comments It was a pleasure to again assist the City of Iowa City with this strategic planning process. I continue to be extremely impressed with the level of commitment, cooperation and positive attitudes demonstrated by all the elected officials and department/division directors. Jeff Schott Institute of Public Affairs University of Iowa December 3, 2013 14 3a(2) MINUTES CITY COUNCIL ORIENTATION NOVEMBER 25, 2013 TERRY TRUEBLOOD LODGE Council Present: Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton Council Elect Present: Botchway Council Absent: Champion Staff Present: Markus, Dilkes, Fruin, Andrew, Adhikari, Karr ORGANIZATIONAL MEETING: City Clerk Karr spoke to Members first regarding the orientation portion of the meeting. She noted that the City Manager, City Attorney, and City Clerk's office have all prepared information for the Members regarding general Council orientation issues. This information was included in the packet for today's meeting. Due to the time of day, Karr suggested they streamline this by highlighting those points that staff feel may need a little more attention. She encouraged Members to ask questions as they go through the information. Karr touched on the revised booklets from the League of Cities regarding Open Meetings, Open Government, and Open Records, Open Government, information; noting that the updates do incorporate the new Public Information Board (IPIB) that was established by the State. BIO SHEET - Karr noted the revised Council bio sheet on page 73 of the packet. Ech member will be provided an electronic copy and asked to provide new information for updating the website after the first of the year. TENTATIVE SCHEDULE — Karr stated a tentative schedule of Council meetings is provided on page 78. This sheet will be updated and distributed each week as the front page of every information packet. She added that if anyone needs to make any changes to this schedule, they need to contact her as soon as possible as the first quarter reflects special budget work sessions and joint meetings. City Manager Markus stated that he finds it peculiar that the meeting schedule is often changed due to just one or two Council Members' absence. He noted that the Council needs to remember how the public sees these changes, as well as the disruption it can cause to both the public and for staff. In his experience, a Council typically sets the schedule for a year at a time. This would basically entail two meetings per month, scheduled throughout the year, with extra planning meetings scheduled ahead of time as well. Markus continued to discuss this issue, noting the hectic planning that has to take place in order to change such meetings. He encouraged the Council to consider setting a schedule at the beginning of each year and sticking to it. Individual Members expressed their preference to a set schedule. Markus suggested they consider a policy if three Members are going to be absent at a set meeting that they would then reschedule it. Members continued to discuss this issue, agreeing that a set schedule such as the first and third Tuesday of each month, would make things easier for everyone involved. City Council Orientation November 25, 2013 Page 2 Payne suggested they find out when the School Board meetings are and have the Council meetings on the opposite weeks. This would then allow Members of either group to attend the meetings. After more discussion, Members agreed that setting a yearly calendar is best. If changes need to be made along the way, they can handle those as they occur. Karr asked Members to always let her know as far in advance as possible of any meetings they will not be able to attend. That way if there is going to be a quorum problem they can address it earlier rather than later. Staff will check on the School Board schedule and report back. COMMUNICATING WITH COUNCIL / SOCIAL MEDIA - Karr information has been updated starting on page 74 of the packet. City Attorney Dilkes spoke to Members regarding social media and ways of contacting the Council Members, stating that she updated the memo once staff came to the conclusion that with all of the different ways there are to communicate now, it no longer made sense to advise Members to only use their City email, for example. She further explained why the bio page that Karr mentioned earlier is so important, as this form will allow Members to list any email addresses they wish to publicize, as well as a Facebook page or even a Twitter account. Dilkes then quickly reviewed what constraints there are to communicating between Council Members. Four or more cannot communicate simultaneously about anything involving City business, for example. Dilkes further explained what some of the case law has been showing with regard to electronic communications — if it looks like there is simultaneous communication, then most likely this would be construed as a meeting. With the immediacy of electronic communication, this can be a difficult thing to be aware of according to Dilkes. Members were also warned that it does not matter if a communication comes from their personal email or their Council email, if the topic is about City business, the email is considered to be a public record. These types of communication can be requested, and Members should govern themselves accordingly. Dilkes noted that one of the best ways to communicate is by phone or in person. Throgmorton asked for some clarification on this, stating that to him it seems to undermine the goal of transparency. If nothing is recorded, for example, then no one would know what was discussed. Dilkes stated that she disagrees and further clarified her stance. For example, it is not illegal for a Member to have private conversations with less than three other Council Members. When it comes to a phone conversation, there is no record created and therefore it does not become a public record. There is nothing to request regarding the conversation that took place. Dilkes further clarified email communications and why she believes they can lead to problems. Things can be taken out of context, for example, in an email communication, versus speaking to someone in person. Dilkes then spoke to communicating using personal email versus City email. She stated that the City keeps emails for three years, and if a request is received, she can have the IT Department do a search of the server for the requested email. However, if the email is on the Member's private computer, then the Member will have to perform this search and provide the requested emails. Dilkes also reminded Members to not use City items for personal or political purposes, such as hardware or software that is owned by the City. This is to be used for City business only. Dilkes mentioned to Botchway that the other Members have chosen to buy their own i -Pad with a City Council Orientation November 25, 2013 Page 3 stipend that the City provides. This way the device is not City -owned and can be used for both personal and City business. Next Dilkes noted what the Council's general email address is. These emails go to the City Clerk's office, as well as to the City Manager's office. Typically City staff provides the responses to these types of emails, and Members receive copies in their agenda packets. Dilkes stated that if a Member does decide to respond to a Council email individually, they should send a copy of this response to the City Clerk's office for inclusion in the information packet, as well. Continuing the email topic, Dilkes noted that there will be times when City staff needs to communicate with Council in a timely fashion. These typically have a statement from the City Manager's office asking that questions be directed to the Manager's office individually. Dilkes also continued to review the information from the League of Cities regarding open records and open meetings, noting that there are penalties involved in such infractions. PLANNING & ZONING EX PARTE COMMUNICATIONS / CONSULTATION - Dilkes next touched on zoning issues and explained how these issues are handled, specifically rezonings, and the need to disclose all ex parte communications — the subject matter and whom the communication was with. This is done so the audience members are aware of what a Council Member has heard and able to respond. Dilkes did add that in the future Members do not need to disclose that they talked to another Member regarding an issue, as they have been doing. Dilkes then noted that she works a 60% schedule and is typically in the office on Monday, Tuesday, and Wednesday, but that she can always be reached if needed. LATE HANDOUTS— Karr reviewed the practice that any information that does not make the Thursday packet, and is time sensitive or on the agenda, will be distributed to Members electronically in a packet entitled `late handouts' on Tuesday afternoon by 3:00 PM. COUNCIL ABSTENTIONS - Throgmorton then spoke to the matter of when a Council Member abstains and the vote is then counted in either the affirmative or the majority. He asked if they should revisit Resolution 00 -117 and consider rescinding it. Karr reported the resolution was passed in response to a certain Council Member at a certain point in time, but that it is also germane to the responsibility of a Council Member to vote when they do not have a conflict of interest. Dilkes stated that they can certainly schedule this for further discussion at a work session. WRAP UP /MISCELLANEOUS - Botchway posed the scenario of posting on Twitter about an upcoming agenda item, for example, and asked if this type of communication is okay. Dilkes noted that this is fine, adding that the social media aspect is open for Members to use. Markus ended the meeting by notifying Members that Mediacom has decided to continue to fund PATV through the contractual period of 2018. He stated that PATV should start planning for this now while they still have time to do so. At this point Hayek thanked everyone for their participation and ended the meeting, 6:20 PM. 3a(3) wmn■� Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS — 12/3/13 Iowa City City Council special meeting, 5:10 p.m. at City Hall. Mayor Pro tem Mims presiding. Council Members present: Champion, Dickens, Dobyns, Mims, Throgmorton. Absent: Hayek, Payne. Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded to adjourn to executive session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent or pending where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Moved and seconded to adjourn special meeting 6:42 p.m. A more complete description of Council Activities is on file in the office of the City Clerk. s /Susan Mims, Mayor Pro tem s /Marian K. Karr, City Clerk Submitted for publication — 12/9/13. ���? CITY OF IOWA CITY - 2 r5- "Ant 14, &N MEMORANDUM == Date: December 10, 2013 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, December 3, 2013, 5:42 PM in Emma J. Harvat Hall Council: Champion, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton UISG: Bramel Staff: Markus, Fruin, Dilkes, Karr, Fosse, Davidson, Moran, Boothroy, Rackis, Bockenstedt, Andrew, Adhikari, Jordan, Sandberg, Dyson, Bowers, Knoche A transcription and power points are available in the City Clerk's Office and the City website. [Meeting stated at conclusion of executive session and special formal.] QUESTIONS FROM COUNCIL REGARDING AGENDA ITEMS (Consent Calendar item # 3e(1) — North Dodge Hy -Vee purchase of property ... setting a hearing for December 17 .... ) In response to Council Members, City Atty. Dilkes responded a better map of the area would be provided at the time of the hearing. 2. (Agenda item # 9 — FASTRAC funding ....) Equity Dir. Bowers and City Manager Markus responded to questions from Council Member Champion. 3. (Consent Calendar item # 3b(4) — Minutes ...Human Rights Commission ...) In response to Council Members Payne and Throgmorton, Human Rights Coordinator Bowers stated she would amend the minutes to include the discussion topics on page 2, "Building Communities ", regarding a meeting held with Asst. Hsg. Adm. Rackis. 4. (Agenda item # 8 — Staffing levels in Housing Authority ... layoff / suspension ... ) Housing & Inspection Services Dir. Boothroy presented a power point, and Asst. Hsg. Adm. Rackis present for discussion. UPDATE ON LANDFILL ALTERNATIVE TECHNOLOGY RFP Public Works Dir. Fosse presented a power point, and updated Council on the process thus far and the intent to select Fiberright as the preferred contractor at the December 17 Council meeting. ACTION: Proceed with action item for December 17 agenda. (Fosse) Council Work Session December 3, 2013 Page 2 DISCUSS SIDEWALK REPAIR PROGRAM Public Works Dir. Fosse presented a power point, and background on the process. City Engr. Knoche and Project Coordinator Sandberg present for discussion. Council Member Throgmorton stated he felt most of the sidewalks cited were in older core neighborhoods, and suggested the City fund the program entirely from property tax revenues. Council directed staff to provide information on the quantity variation of sidewalks in varying neighborhoods. ACTION: Prepare information on various neighborhoods for scheduling again at upcoming work session. (Fosse) Council members indicated they would be returning to the work session discussion after the formal meeting. Work session resumed 8:27 PM. INFORMATION PACKET DISCUSSION [November 14. 21. 271 November 14 1. (IP3 — Secure Storage Services) In response to Council Member Throgmorton, Asst. to the City Manager Fruin indicated if Council was comfortable with the proposal as outlined staff would proceed to move forward and report back on responses. Majority directed staff to proceed. 2. (IP4 — State Flood Mitigation and Reinvestment District Programs) In response to questions, City Manager Markus and Asst. to the City Manager Fruin clarified there were two separate programs. Council Member Throgmorton voiced his concern on the reinvestment district program. 3. Mayor Hayek welcomed two new members from the City Manager's office, Administrative Analyst Simon Andrew and Management Intern Asha Adhikari. November 21 None November 27 1. (IP9 — S. Dodge St.) Council Member Throgmorton referenced the email concerning the demolition of three buildings on Dodge Street, and stated the City was not doing enough to stabilize core neighborhoods. Individual Council expressed concerns. The City Manager will follow up with staff and report back. 2. (IP5 — Chamber Annual Banquet) Mayor Hayek, Mayor Pro tem Mims, and Council Member Throgmorton indicated they would be attending. 3. (IP6 — Do Millennials Want to Call your City `Home'? and IP7 — Mind the Gap) Mayor Hayek and Mayor Pro tem Mims thanked the City Manager for the articles. COUNCIL TIME AND MEETING SCHEDULE Council Member Throgmorton stated he felt things went awry during the appointment of the Human Rights Commission member on December 3. First, when Council is considering not reappointing an individual the discussion should be in executive session. City Atty. Dilkes stated she had researched the matter previously and had responded "no" you could not do an executive session. Council Member Champion voiced concern that a Council Members who was not privy to the work session discussion could vote on the matter at the formal meeting. Majority of Council felt the situation occurred rarely and would be hard to enforce. Council Work Session December 3, 2013 Page 3 2. (IP # 4 — Meeting Schedule) City Clerk Karr noted her memo regarding School Board meeting on the second and fourth Tuesday of each month. Majority agreed to the one year calendar of the first and third Tuesday for Council meetings as presented. PENDING WORK SESSION TOPICS [IP # 3 of 11/27 Info Packet] None UPCOMING COMMUNITY EVENTS /COUNCIL INVITATIONS 1. Council Member Throgmorton stated he and Council Member Payne would be attending the Regional Workforce Investment Board meeting on Thursday. Meeting adjourned 8:40 PM. Subject to change as finalized by the City Clerk. For a final official copy, contact the 3a(S)� City Clerk's Office 356 -5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS — 12/3/13 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayer Hayek presiding. Council Members present: Champion, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: None. The Mayor presented Outstanding Student Citizenship Awards to Mark Twain Elementary students: Abele Atresso, Rebekah Murry, Maisha Sila. Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded that the items and recommendations in the Consent Calendar be received, or approved, and /or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: November 12 Council Work Session; November 12 Council Special Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Board of Library Trustees — October 24; Citizens Police Review Board — November 6; Housing and Community Development Commission — October 17; Human Rights Commission — October 15; Planning and Zoning Commission — October 17 (formal). Permit Motions and Resolutions as Recommended by the City Clerk. (Renewal): Class C Liquor License for Buffalo Wild Wings Grill & Bar, 201 S. Clinton St.; Class C Liquor License for Pagliai's Pizza, 302 East Bloomington St.; Class B Native Wine Permit for Iowa City Landscaping & Garden Center, 520 Hwy. 1 West. (New): Special Class C Liquor License for High Ground Cafe, 301 E. Market St.; Class B Native Wine Permit for Sweets and Treats, 201 S. Clinton St., Suite 181. Resolutions and Motions: RES. 13 -331, DETERMINING THE NECESSITY OF AND SETTING DATES OF A CONSULTATION (THURSDAY, DEC. 19, 2013) AND PUBLIC HEARING (TUESDAY, JAN. 21, 2014 ON A PROPOSED AMENDMENT NO. 1 TO THE HEINZ ROAD URBAN RENEWAL PLAN IN THE CITY OF IOWA CITY, IOWA; RES. 13 -332, ACCEPTING THE WORK FOR THE FY2013 CURB RAMP IMPROVEMENT PROJECT. Setting Public Hearings: RES. 13 -333, SETTING A PUBLIC HEARING FOR DECEMBER 17, 2013 TO CONSIDER A PROPOSAL TO CONVEY APPROXIMATELY .75 ACRES AT THE NORTHEAST CORNER OF THE INTERSECTION OF N. DODGE STREET AND PRAIRIE DU CHIEN ROAD TO HY- VEE, INC.; Set a public hearing for December 17 an ordinance conditionally rezoning approximately 2.5 acres of land located at 21 West Benton Street and 820 South Riverside Drive from Community Commercial (CC -2) Zone to Overlay Planned Development - Community Commercial (OPD -CC -2) Zone. (REZ13- 00022). Correspondence: Dennis Kowalski regarding Cross Walks [Staff response included]; Margaret Murray regarding Building Under Construction in Towncrest Area [Staff response included]' Deborah Tunwall regarding Move USPS to old Hartwig Dodge; Teresa Deatsch regarding City of Iowa City; Edie Pierce - Thomas regarding My candidacy for the Human Rights Commission [Staff response included]; Brian Official Actions December 3, 2013 Page 2 Fahey regarding Feasibility of Foot Bridge over Greenwood Drive Railroad Tracks [Staff response included]; Maureen McCormick regarding Downtown Issues [Council Member response included]; Greg Zimmerman regarding Airport Property [Staff response included]; Josh Goding, PATV Ex. Dir.; Beth Parker; Emily Ashenfelter regarding PATV Funding [Staff response included]; Human Rights Commission regarding Recommendation regarding strategic planning survey (previously distributed in 11/21 info packet); Albert Sackett regarding Hazardous Fence [Staff response included]; Harry Olmstead regarding Iowa City Ramp Inventory [Staff response included]; Cynthia Jewell regarding Paratransit Services /Speeding [Staff response included]; Michael O'Connell regarding Possible Interview; Morgan Wolaver, Association of United States Postal Lessors regarding Post Office. The following individuals appeared regarding the Gateway project: Paula Brandt, 67 White Oak Place and Lorie Schweer, 1471 Foster. Phil Hemingway, 415 Elm Ridge Ave., voiced support for item 9 on the agenda, FasTrac funding; voiced concerns regarding the preservation of neighborhood schools; and encouraged Council review of "fab lab" and "tech shop" programs at Sycamore Mall. Mary Gravitt, 2714 Wayne Ave., appeared regarding quality of life issues, retention of an Iowa City Post Office; location of New Pioneer at College and Gilbert; preservation of neighborhood schools; and ADA accessible restrooms on the second floor of the Library. A public hearing was held on a resolution annexing 44.85 acres of property located on South Sycamore Street, south of the current city limits (ANN13- 00002). Moved and seconded to adopt RES. 13 -334, ANNEXING 44.85 ACRES OF PROPERTY LOCATED ON SOUTH SYCAMORE STREET, SOUTH OF THE CURRENT CITY LIMITS (ANN13- 00002). A public hearing was held on an ordinance rezoning 15.78 acres from County Residential (R) Zone to Neighborhood Public (P -1) Zone and 29.07 acres from County Residential (R) Zone to Interim Development Residential Single - Family (ID -RS) Zone for property located on the west side of Sycamore Street (REZ13- 00023). Moved and seconded that the ordinance rezoning 15.78 acres from County Residential (R) Zone to Neighborhood Public (P -1) Zone and 29.07 acres from County Residential (R) Zone to Interim Development Residential Single - Family (ID -RS) Zone for property located on the west side of Sycamore Street (REZ13- 00023), be given first vote. A public hearing was held on a resolution annexing 15.14 acres of property located on American Legion Road near the intersection with Barrington Road (ANN 13-00003). Moved and seconded to adopt RES. 13 -335, ANNEXING 15.14 ACRES OF PROPERTY LOCATED ON AMERICAN LEGION ROAD NEAR THE INTERSECTION WITH BARRINGTON ROAD (ANN13- 00003). A public hearing was held on an ordinance rezoning 15.14 acres of property located on American Legion Road near the intersection with Barrington Road from County Agriculture (A) Zone to Neighborhood Public (P -1) Zone (REZ13- 00025). Moved and seconded that the ordinance rezoning 15.14 acres of property located on American Legion Road near the intersection with Barrington Road from County Agriculture (A) Zone to Neighborhood Public (P -1) Zone (REZ13- 00025). The Mayor stated the applicant had withdrawn their application and no action would be taken on the public hearing and ordinance amending the Planned Development Overlay / High Density Single - Family (OPD /RS -12) Plan for Saddlebrook to allow 13 Official Actions December 3, 2013 Page 3 apartment buildings with 142 multi - family dwellings and 6 duplexes with 12 dwelling units on approximately 19.67 acres of land located south of Paddock Circle (REZ13- 00021). Moved and seconded to accept correspondence from Steve Gordon, Belle Kenoyer, Cindy Roberts (2), Bob Opplinger. Moved and seconded that the ordinance rezoning 3.77 -acres from Interim Development Single Family (ID -RS) Zone to Planned Development Overlay — Low Density Single Family (OPD -5) Zone for Cardinal Ridge, Part 4, located on Camp Cardinal Road south of Kennedy Parkway (REZ- 00024/SUB13- 00018), be given second vote. Moved and seconded that ORD. 13 -4562, CONDITIONALLY REZONING 1.31 ACRES LOCATED AT THE SOUTHWEST CORNER OF THE INTERSECTION OF MELROSE AVENUE AND WESTWINDS DRIVE FROM LOW DENSITY MULTI - FAMILY (RM -12) ZONE TO PLANNED DEVELOPMENT OVERLAY /LOW DENSITY MULTI- FAMILY (OPD -RM12) ZONE (REZ13- 00019/SUB13- 00012), be passed and adopted. Moved and seconded to adopt RES. 13 -336, APPROVING THE PRELIMINARY PLAT of WESTWINDS SECOND ADDITION, IOWA CITY, IOWA (SUB13- 00012). Moved and seconded to adopt RES. 13 -337, APPROVING A PRELIMINARY PLAT OF LEXINGTON GREEN, IOWA CITY, IOWA (SUB13- 00022). A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the City Park Pool ADA Renovations Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. Moved and seconded to adopt RES. 13 -338, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE CITY PARK POOL ADA RENOVATIONS PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Moved and seconded to adopt RES. 13 -339, ADOPTING AN ASSESSMENT SCHEDULE OF UNPAID MOWING, CLEAN -UP OF PROPERTY, SNOW REMOVAL, SIDEWALK REPAIR, AND STOP BOX REPAIR CHARGES AND DIRECTING THE CLERK TO CERTIFY THE SAME TO THE JOHNSON COUNTY TREASURER FOR COLLECTION IN THE SAME MANNER AS PROPERTY TAXES. Moved and seconded to adopt RES. 13 -340, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RESOLUTION REDUCING CURRENT STAFFING LEVELS IN THE IOWA CITY HOUSING AUTHORITY DIVISION OF THE HOUSING AND INSPECTION SERVICES DEPARTMENT BY LAYOFF / SUSPENSION OF ONE FULL -TIME HOUSING PROGRAM ASSISTANT POSITION AND LAYOFF / SUSPENSION OF ONE HOUSING ASSISTANT POSITION. Terri Byers, Executive Vice President of AFSCME Local 183, appeared. The Mayor declared the resolution adopted, 6/1. Moved and seconded to adopt RES. 13 -341, ALLOCATING FUNDING FROM NOVEMBER 15, 2013 THROUGH JUNE 30, 2014 FOR THE FAS TRAC PROGRAM. Executive Director Chad Simmons, Diversity Focus, appeared. A public hearing was held on an ordinance amending Title 3, entitled "Finances, Taxation & Fees," Chapter 4, "Schedule of Fees, Rates, Charges, Bonds, Fines, and Official Actions December 3, 2013 Page 4 Penalties," Section 6, "Stormwater Utility Fee" and amending Title 16 entitled "Public Works," Chapter 3, "City Utilities," Article G, "Storm Water Collection, Discharge and Runoff," Section 10(f)(3) to change the rate of the Stormwater Utility Fee. Moved and seconded that the ordinance amending Title 3, entitled "Finances, Taxation & Fees," Chapter 4, "Schedule of Fees, Rates, Charges, Bonds, Fines, and Penalties," Section 6, "Stormwater Utility Fee" and amending Title 16 entitled "Public Works," Chapter 3, "City Utilities," Article G, "Storm Water Collection, Discharge and Runoff," Section 10(f)(3) to change the rate of the Stormwater Utility Fee, be given first vote. Moved and seconded that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 13 -4563, AMENDING TITLE 6, ENTITLED PUBLIC HEALTH AND SAFETY, CHAPTER 10, ENTITLED "SMOKE FREE PLACES," TITLE 8, ENTITLED "POLICE REGULATIONS," CHAPTER 5, ENTITLED "MISCELLANEOUS OFFENSES," AND TITLE 10, ENTITLED "PUBLIC WAYS AND PROPERTY," CHAPTER 5, ENTITLED "CITY PLAZA," AND CHAPTER 9, ENTITLED "PARKS AND RECREATION REGULATIONS," TO MAKE CURRENT REGULATIONS ON CITY PLAZA APPLY TO BLACK HAWK MINI PARK, be voted on for final passage at this time. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 13 -4564, AMENDING TITLE 4, ALCOHOLIC BEVERAGES, CHAPTER 2, LIQUOR LICENSES AND BEER PERMITS, SECTION 2, PREMISES REQUIREMENTS, SUBSECTION B, TO MODIFY AND CLARIFY THE GROUND FLOOR REQUIREMENT. be voted on for final passage at this time. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded that the ordinance amending Title 5, entitled "Business and License Regulations," Chapter 2, entitled "Taxicabs," to change the definition of Pedicab, be given first vote. The Mayor noted previously announced vacancies to Boards and Commissions: Airport Zoning Brd. of Adjustment for a five -year term January 1, 2009 - December 31, 2013 plus an additional five -year term January 1, 2014 - December 31, 2018; Airport Zoning Brd. of Adjustment for a five -year term January 1, 2012 - December 31, 2016. (New full term); Appeals, Board of - One vacancy to fill a five -year term January 1, 2014 - December 31, 2018; Appeals, Board of, for a Licensed Electrician, or a qualified trade representative (if after 3 months no professional applies or is appointed), to fill an Unexpired Term Effective upon Appointment - December 31, 2015; Historic Preservation Commission for a Jefferson St. representative to fill a three -year term, March 29, 2013 - March 29, 2016 (New District formed); Public Art Advisory Committee for a three year term January 1, 2014 - January 1, 2017; Senior Center Commission for an unexpired term effective upon appointment ending- December 31, 2016. Applications must be received by 5:00 p.m., Wednesday, December 11, 2013. Airport Commission for two vacancies to fill a four -year term March 1, 2014 - March 1, 2018; Historic Preservation Commission for the Longfellow District to fill three -year term, March 29, 2014 - March 29, 2017; Historic Preservation Commission for Two Official Actions December 3, 2013 Page 5 vacancies for At Large Representative to fill three -year term, March 29, 2014 — March 29, 2017; Public Art Advisory Committee for an unexpired term effective upon appointment — January 1, 2015; Telecommunications Commission for two vacancies to fill a three -year term, March 13, 2014 — March 13, 2017. Applications must be received by 5:00 p.m., Wednesday, December 18, 2013. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to adjourn meeting 8:27 p.m. and resume work session. A more complete description of Council Activities is on file in the office of the City Clerk. s /Matthew J. Hayek, Mayor �'��� � • 'r'�� s /Marian K. Karr, City Clerk Submitted for p blication — 12/11113. 3a(6) Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS — 12/9/13 Iowa City City Council special meeting, 8:00 a.m. at City Hall. Mayor Hayek presiding. Council Members present: Champion, Dickens, Hayek, Mims, Throgmorton Absent: Dobyns, Payne. Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded to adopt RES. 13 -342, SETTING A PUBLIC HEARING FOR DECEMBER 17, 2013, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 430 SOUTH LUCAS STREET. Moved and seconded to adjourn special meeting 8:02 a.m. A more complete description of Council Activities is on file in the office of the City Clerk. s /Matthew J. Hayek, Mayor s /Marian K. Karr, City Clerk Submitted fo r publication - 12/11/13. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES DECEMBER 3, 2013 Iowa City City Council special meeting, 5:10 p.m. at City Hall. Mayor Pro tem Mims presiding. Council Members present: Champion, Dickens, Dobyns, Mims, Throgmorton. Absent: Hayek, Payne. Staff members present: Markus, Fruin, Dilkes, Karr, Bockenstedt, Fosse, Rackis, Boothroy, Moran, Dyson, Bowers, Davidson, Jordan, Andrew, Adhikari, Knoche. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Throgmorton, seconded by Champion, to adjourn to executive session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent or pending where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Council returned to open session 6:41 p.m. Moved by Dobyns, seconded by Champion, to adjourn special meeting 6:42 p.m. Susan Mims, Mayor Pro tem Marian K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES DECEMBER 3, 2013 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayer Hayek presiding. Council Members present: Champion, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: None. Staff members present: Markus, Fruin, Dilkes, Karr, Boothroy, Davidson, Bowers, Knoche, Bockenstedt, Fosse, Rackis, Moran, Andrew, Adhikari, Knoche. The Mayor presented Outstanding Student Citizenship Awards to Mark Twain Elementary students: Abele Atresso, Rebekah Murry, Maisha Sila. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Mims, seconded by Payne, that the items and recommendations in the Consent Calendar be received, or approved, and /or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: November 12 Council Work Session; November 12 Council Special Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Board of Library Trustees — October 24; Citizens Police Review Board — November 6; Housing and Community Development Commission — October 17; Human Rights Commission — October 15; Planning and Zoning Commission — October 17 (formal). Permit Motions and Resolutions as Recommended by the City Clerk. (Renewal): Class C Liquor License for Blazin Wings, Inc., dba Buffalo Wild Wings Grill & Bar, 201 S. Clinton St.; Class C Liquor License for Pagliai Pizza, LLC., dba Pagliai's Pizza, 302 East Bloomington St.; Class B Native Wine Permit for Dykstra Nursery Corporation, dba Iowa City Landscaping & Garden Center, 520 Hwy. 1 West. (New): Special Class C Liquor License for The High Ground Cafe L.L.C., dba High Ground Cafe, 301 E. Market St.; Class B Native Wine Permit for Van Hook Custom Homes, LLC., dba Sweets and Treats, 201 S. Clinton St., Suite 181. Resolutions and Motions: RES. 13 -331, DETERMINING THE NECESSITY OF AND SETTING DATES OF A CONSULTATION (THURSDAY, DEC. 19, 2013) AND PUBLIC HEARING (TUESDAY, JAN. 21, 2014 ON A PROPOSED AMENDMENT NO. 1 TO THE HEINZ ROAD URBAN RENEWAL PLAN IN THE CITY OF IOWA CITY, IOWA; RES. 13 -332, ACCEPTING THE WORK FOR THE FY2013 CURB RAMP IMPROVEMENT PROJECT. Setting Public Hearings: RES. 13 -333, SETTING A PUBLIC HEARING FOR DECEMBER 17, 2013 TO CONSIDER A PROPOSAL TO CONVEY APPROXIMATELY .75 ACRES AT THE NORTHEAST CORNER OF THE INTERSECTION OF N. DODGE STREET AND PRAIRIE DU CHIEN ROAD TO HY- VEE, INC.; Set a public hearing for December 17 an ordinance conditionally rezoning approximately 2.5 acres of land located at 21 West Benton Street and 820 South Riverside Drive from Community Commercial (CC -2) Zone to Overlay Planned Development - Community Commercial (OPD -CC -2) Zone. (REZ13- 00022). Correspondence: Dennis Kowalski regarding Cross Walks [Staff response included]; Margaret Murray regarding Building Under Construction in Towncrest Area [Staff response included]' Deborah Tunwall regarding Move USPS to old Hartwig Dodge; Teresa Deatsch regarding City of Iowa City; Edie Pierce - Thomas regarding Complete Description December 3, 2013 Page 2 My candidacy for the Human Rights Commission [Staff response included]; Brian Fahey regarding Feasibility of Foot Bridge over Greenwood Drive Railroad Tracks [Staff response included]; Maureen McCormick regarding Downtown Issues [Council Member response included]; Greg Zimmerman regarding Airport Property [Staff response included]; Josh Goding, PATV Ex. Dir.; Beth Parker; Emily Ashenfelter regarding PATV Funding [Staff response included]; Human Rights Commission regarding Recommendation regarding strategic planning survey (previously distributed in 11/21 info packet); Albert Sackett regarding Hazardous Fence [Staff response included]; Harry Olmstead regarding Iowa City Ramp Inventory [Staff response included]; Cynthia Jewell regarding Paratransit Services /Speeding [Staff response included]; Michael O'Connell regarding Possible Interview; Morgan Wolaver, Association of United States Postal Lessors regarding Post Office. The following individuals appeared regarding the Gateway project: Paula Brandt, 67 White Oak Place and Lorie Schweer, 1471 Foster. Phil Hemingway, 415 Elm Ridge Ave., voiced support for item 9 on the agenda, FasTrac funding; voiced concerns regarding the preservation of neighborhood schools; and encouraged Council review of "fab lab" and "tech shop" programs at Sycamore Mall. Mary Gravitt, 2714 Wayne Ave., appeared regarding quality of life issues, retention of an Iowa City Post Office; location of New Pioneer at College and Gilbert; preservation of neighborhood schools; and ADA accessible restrooms on the second floor of the Library. A public hearing was held on a resolution annexing 44.85 acres of property located on South Sycamore Street, south of the current city limits (ANN 13-00002) (Iowa City School District). The Mayor asked the Council Members disclose any ex -parte communications and none were reported. PCD Dir. Davidson presented a power point. Individual Council Members expressed their views. Moved by Mims, seconded by Payne, to adopt RES. 13 -334, ANNEXING 44.85 ACRES OF PROPERTY LOCATED ON SOUTH SYCAMORE STREET, SOUTH OF THE CURRENT CITY LIMITS (ANN 13-00002) (Iowa City School District). Individual Council Members expressed their views. A public hearing was held on an ordinance rezoning 15.78 acres from County Residential (R) Zone to Neighborhood Public (P -1) Zone and 29.07 acres from County Residential (R) Zone to Interim Development Residential Single - Family (ID -RS) Zone for property located on the west side of Sycamore Street (REZ13- 00023) (Iowa City School District). The Mayor asked the Council Members disclose any ex -parte communications and none were reported. PCD Dir. Davidson presented a power point. Individual Council Members expressed their views. Moved by Payne, seconded by Dickens, that the ordinance rezoning 15.78 acres from County Residential (R) Zone to Neighborhood Public (P -1) Zone and 29.07 acres from County Residential (R) Zone to Interim Development Residential Single - Family (ID -RS) Zone for property located on the west side of Sycamore Street (REZ13- 00023) (Iowa City School District) , be given first vote. A public hearing was held on a resolution annexing 15.14 acres of property located on American Legion Road near the intersection with Barrington Road (ANN 13-00003). No one appeared. Moved by Payne, seconded by Dickens, to adopt RES. 13 -335, ANNEXING 15.14 ACRES OF PROPERTY LOCATED ON AMERICAN LEGION ROAD NEAR THE INTERSECTION WITH BARRINGTON ROAD (ANN13- 00003). Complete Description December 3, 2013 Page 3 A public hearing was held on an ordinance rezoning 15.14 acres of property located on American Legion Road near the intersection with Barrington Road from County Agriculture (A) Zone to Neighborhood Public (P -1) Zone (REZ13- 00025). No one appeared. Moved by Dobyns, seconded by Mims, that the ordinance rezoning 15.14 acres of property located on American Legion Road near the intersection with Barrington Road from County Agriculture (A) Zone to Neighborhood Public (P -1) Zone (REZ13- 00025). Individual Council Members expressed their views. The Mayor stated the applicant had withdrawn their application and no action would be taken on the public hearing and ordinance amending the Planned Development Overlay / High Density Single - Family (OPD /RS -12) Plan for Saddlebrook to allow 13 apartment buildings with 142 multi - family dwellings and 6 duplexes with 12 dwelling units on approximately 19.67 acres of land located south of Paddock Circle (REZ13- 00021). Moved by Throgmorton, seconded by Mims, to accept correspondence from Steve Gordon, Belle Kenoyer, Cindy Roberts (2), Bob Opplinger. Moved by Payne, seconded by Dobyns, that the ordinance rezoning 3.77 -acres from Interim Development Single Family (ID -RS) Zone to Planned Development Overlay — Low Density Single Family (OPD -5) Zone for Cardinal Ridge, Part 4, located on Camp Cardinal Road south of Kennedy Parkway (REZ- 00024/SUB13- 00018), be given second vote. The Mayor asked the Council Members disclose any ex -parte communications and none were reported. Moved by Dobyns, seconded by Payne, that ORD. 13 -4562, CONDITIONALLY REZONING 1.31 ACRES LOCATED AT THE SOUTHWEST CORNER OF THE INTERSECTION OF MELROSE AVENUE AND WESTWINDS DRIVE FROM LOW DENSITY MULTI - FAMILY (RM -12) ZONE TO PLANNED DEVELOPMENT OVERLAY /LOW DENSITY MULTI - FAMILY (OPD -RM12) ZONE (REZ13- 00019/SUB13- 00012), be passed and adopted. The Mayor asked the Council Members disclose any ex -parte communications and none were reported. Moved by Mims, seconded by Dickens, to adopt RES. 13 -336, APPROVING THE PRELIMINARY PLAT of WESTWINDS SECOND ADDITION, IOWA CITY, IOWA (SUB13- 00012). PCD Dir. Davidson presented a power point. Moved by Dobyns, seconded by Dickens, to adopt RES. 13 -337, APPROVING A PRELIMINARY PLAT OF LEXINGTON GREEN, IOWA CITY, IOWA (SUB13- 00022). PCD Dir. Davidson presented a power point. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the City Park Pool ADA Renovations Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. No one appeared. Moved by Payne, seconded by Mims, to adopt RES. 13 -338, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE CITY PARK POOL ADA RENOVATIONS PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Moved by Mims, seconded by Throgmorton, to adopt RES. 13 -339, ADOPTING AN ASSESSMENT SCHEDULE OF UNPAID MOWING, CLEAN -UP OF PROPERTY, Complete Description December 3, 2013 Page 4 SNOW REMOVAL, SIDEWALK REPAIR, AND STOP BOX REPAIR CHARGES AND DIRECTING THE CLERK TO CERTIFY THE SAME TO THE JOHNSON COUNTY TREASURER FOR COLLECTION IN THE SAME MANNER AS PROPERTY TAXES. City Clerk Karr noted that one property had been removed from the list. Moved by Mims, seconded by Champion, to adopt RES. 13 -340, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RESOLUTION REDUCING CURRENT STAFFING LEVELS IN THE IOWA CITY HOUSING AUTHORITY DIVISION OF THE HOUSING AND INSPECTION SERVICES DEPARTMENT BY LAYOFF / SUSPENSION OF ONE FULL -TIME HOUSING PROGRAM ASSISTANT POSITION AND LAYOFF / SUSPENSION OF ONE HOUSING ASSISTANT POSITION. Terri Byers, Executive Vice President of AFSCME Local 183, appeared. Individual Council Members expressed their views. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote. Ayes: Mims, Payne, Champion, Dickens, Dobyns, Hayek. Nays: Throgmorton. Moved by Mims, seconded by Dickens, to adopt RES. 13 -341, ALLOCATING FUNDING FROM NOVEMBER 15, 2013 THROUGH JUNE 30, 2014 FOR THE FAS TRAC PROGRAM. Equity Dir. Bowers present for discussion. Executive Director Chad Simmons, Diversity Focus, appeared. A public hearing was held on an ordinance amending Title 3, entitled "Finances, Taxation & Fees," Chapter 4, "Schedule of Fees, Rates, Charges, Bonds, Fines, and Penalties," Section 6, "Stormwater Utility Fee" and amending Title 16 entitled "Public Works," Chapter 3, "City Utilities," Article G, "Storm Water Collection, Discharge and Runoff," Section 10(f)(3) to change the rate of the Stormwater Utility Fee. No one appeared. Moved by Dobyns, seconded by Dickens, that the ordinance amending Title 3, entitled "Finances, Taxation & Fees," Chapter 4, "Schedule of Fees, Rates, Charges, Bonds, Fines, and Penalties," Section 6, "Stormwater Utility Fee" and amending Title 16 entitled "Public Works," Chapter 3, "City Utilities," Article G, "Storm Water Collection, Discharge and Runoff," Section 10(f)(3) to change the rate of the Stormwater Utility Fee, be given first vote. Moved by Mims, seconded by Dobyns, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 13 -4563, AMENDING TITLE 6, ENTITLED PUBLIC HEALTH AND SAFETY, CHAPTER 10, ENTITLED "SMOKE FREE PLACES," TITLE 8, ENTITLED "POLICE REGULATIONS," CHAPTER 5, ENTITLED "MISCELLANEOUS OFFENSES," AND TITLE 10, ENTITLED "PUBLIC WAYS AND PROPERTY," CHAPTER 5, ENTITLED "CITY PLAZA," AND CHAPTER 9, ENTITLED "PARKS AND RECREATION REGULATIONS," TO MAKE CURRENT REGULATIONS ON CITY PLAZA APPLY TO BLACK HAWK MINI PARK, be voted on for final passage at this time. Moved by Mims, seconded by Dobyns, that the ordinance be finally adopted at this time. Moved by Mims, seconded by Champion, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 13 -4564, AMENDING TITLE 4, ALCOHOLIC BEVERAGES, CHAPTER 2, LIQUOR LICENSES AND BEER PERMITS, SECTION 2, PREMISES Complete Description December 3, 2013 Page 5 REQUIREMENTS, SUBSECTION B, TO MODIFY AND CLARIFY THE GROUND FLOOR REQUIREMENT. be voted on for final passage at this time. Moved by Mims, seconded by Payne, that the ordinance be finally adopted at this time. Moved by Mims, seconded by Dickens, that the ordinance amending Title 5, entitled "Business and License Regulations," Chapter 2, entitled "Taxicabs," to change the definition of Pedicab, be given first vote. The Mayor noted previously announced vacancies to Boards and Commissions: Airport Zoning Brd. of Adjustment for a five -year term January 1, 2009 - December 31, 2013 plus an additional five -year term January 1, 2014 — December 31, 2018; Airport Zoning Brd. of Adjustment for a five -year term January 1, 2012 - December 31, 2016. (New full term); Appeals, Board of — One vacancy to fill a five -year term January 1, 2014 - December 31, 2018; Appeals, Board of, for a Licensed Electrician, or a qualified trade representative (if after 3 months no professional applies or is appointed), to fill an Unexpired Term Effective upon Appointment— December 31, 2015; Historic Preservation Commission for a Jefferson St. representative to fill a three -year term, March 29, 2013 — March 29, 2016 (New District formed); Public Art Advisory Committee for a three year term January 1, 2014 — January 1, 2017; Senior Center Commission for an unexpired term effective upon appointment ending— December 31, 2016. Applications must be received by 5:00 p.m., Wednesday, December 11, 2013. Airport Commission for two vacancies to fill a four -year term March 1, 2014 — March 1, 2018; Historic Preservation Commission for the Longfellow District to fill three -year term, March 29, 2014 — March 29, 2017; Historic Preservation Commission for Two vacancies for At Large Representative to fill three -year term, March 29, 2014 — March 29, 2017; Public Art Advisory Committee for an unexpired term effective upon appointment — January 1, 2015; Telecommunications Commission for two vacancies to fill a three -year term, March 13, 2014 — March 13, 2017. Applications must be received by 5:00 p.m., Wednesday, December 18, 2013. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council Member Throgmorton noted that the City had scored very high on the "Municipalities Equality Index" which examines rates municipality laws, policies and services on the basis of their inclusivity of lesbian, gay, bisexual and transgender citizens; and thanked City staff for working with Mediacom to continue funding support through 2018. Mayor Hayek reminded people to please watch out for pedestrians and bicyclists especially in bad weather and night driving situations. Moved by Payne, seconded by Mims, to adjourn meeting 8:27 p.m. and resume work session. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES DECEMBER 9, 2013 Iowa City City Council special meeting, 8:00 a.m. at City Hall. Mayor Hayek presiding. Council Members present: Champion, Dickens, Hayek, Mims, Throgmorton Absent: Dobyns, Payne. Staff members present: Dulek, Karr, Long. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Mims, seconded by Dickens, to adopt RES. 13 -342, SETTING A PUBLIC HEARING FOR DECEMBER 17, 2013, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 430 SOUTH LUCAS STREET. Moved by Mims, seconded by Dickens, to adjourn special meeting 8:02 a.m. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk