HomeMy WebLinkAbout2013-12-17 ResolutionPrepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240 (319) 356 -5030
RESOLUTION NO. 13 -343
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST AN AMENDMENT TO THE LISTING AGREEMENT
WITH LEPIC - KROEGER REALTORS FOR THE NORTH AIRPORT
SUBDIVISION TO EXTEND THE TERM FOR ONE YEAR.
WHEREAS, in Resolution No. 12 -15, the City Council approved a listing agreement
( "Listing Agreement ") among the Airport Commission, the City Council, and Lepic-
Kroeger Realtors to sell and lease the property known as the North Airport Subdivision,
aka Aviation Commerce Park;
WHEREAS, the Listing Agreement will terminate on December 31, 2013; and
WHEREAS, it is in the best interest of the City of Iowa City to amend to the Listing
Agreement to extend the term for one year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA, THAT the Mayor is authorized to sign and the City Clerk to attest to
the attached Amendment to Listing Agreement.
Passed and approved this 17th day of December , 2013.
LTA ITI IV] •-
ATTEST: 2??,Y�
CITY-CLERK
Approved
City Attorney's Office
3d 1
Resolution No. 13 -343
Page 2
It was moved by Mims and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES:
x
x
x
x
x
x
x
NAYS:
ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030
AMENDMENT TO LISTING AGREEMENT
This is an amendment to the Listing Agreement made and entered into among Lepic - Kroeger
Realtors ( "Agent"), the City of Iowa City, a municipal corporation, ( "Owner "), and the Iowa City
Airport Commission ( "Commission ") on November 28, 2013 ( "Listing Agreement ") in Iowa City, Iowa.
thereof
WHEREAS, the parties wish to amend the Listing Agreement to extend the term by one year.
THEREFORE, the parties agree to amend the Listing Agreement as follows:
Paragraph 5 is deleted in its entirety and the following new Paragraph 5 is substituted in lieu
5. TERM. The term of this Agreement and Agent's employment, right and authority shall be
from the date of execution through December 31, 2014.
All other terms of the Listing Agreement, not inconsistent with this amendment, remain in full force
and effect.
CITY OF IOWA CITY
Mathew J. Hayek, Mayor
Attest:
2,j -�P- 7o�
Marlon K. Karr, City Clerk
THE I �CITIRPORT SION
oward Horan, Ch ' erson
CITY ACKNOWLEDGMENT
STATE OF IOWA )
SS:
JOHNSON COUNTY )
On this % —Mday of a QtM. .!' , 2013, before me, the undersigned, a notary public in and
for the State of Iowa, personally appeared Mathew J. Hayek and Marian K. Karr, to me personally known,
who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said
municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the
seal of said municipal corporation; that said instrument was signed and sealed on behalf of said
municipal corporation by authority of its City Council; and that the said Mayor and City Clerk as such
officers acknowledged that the execution of said instrument to be the voluntary act and deed of said
corporation, by it and by them voluntarily executed.
Approved by
City Attorney's Office
lZe f 6- e— /�.- -ZZ44c,
Notary Public in and for the State of Iowa
^` s KELLIE K. TUTTLE —
n' °.?� Commission Number 221819
1 My Co ssio Expires
2
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030
RESOLUTION NO. 13 -344
RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A GRANT
AGREEMENT WITH THE DEPARTMENT OF NATURAL RESOURCES FOR THE
IOWA RIVER RESTORATION /BURLINGTON STREET DAM MODIFICATION
PROJECT.
WHEREAS, the Iowa Department of Natural Resources (DNR) has awarded the City a $50,000
grant to assist with the design for the modification of the Burlington Street dam; and
WHEREAS, modification will enhance the safety the Iowa River, increase the recreational use,
and help the environment; and
WHEREAS, it is the City's interest to enter into a grant agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The City Manager is authod2ted to sign the Cooperative Grant Agreement (LHDP Grant #14 -02
97735401) for Low -Head Dam Safety Program and amendments as needed.
Passed and approved this 17th day of December _'2013.
Ap ysd b
ATTEST:. k a-� M C 3
CIT�RK City Attorney's Office
Resolution No. 13 -344
Page _ 2
It was moved by Mims and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES:
x
x
x
x
x
x
x
NAYS:
ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
I! - CITY OF IOWA CITY 3a(2)
..,:r._ MEMORANDUM -
Date: December 9, 2013
To: Tom Markus, City Manager
From: Steve Long, Community Development Coordinator
Re: Council Resolution for Additional Grant Funds for Iowa River Restoration/
Burlington Street Dam Modification Project
Introduction
The Iowa River is ideally located to benefit from initiatives to repair and enhance the
riverfront. In particular, the efforts in the Riverfront Crossings area include flood
mitigation, public safety, habitat restoration and new recreation opportunities in this
under - utilized area in close proximity to Iowa City's downtown core. Public safety is a
chief concern as the Iowa River connects the east and west side of the University of
Iowa campus and its 31,000 students and more than 20,000 employees. Thousands of
people walk or bike daily just above or adjacent to the 12' roller dam below the
Burlington Street bridge.
History
In 2012, the City received grants from the Environmental Protection Agency, the Iowa
Great Places program and the Iowa Department of Natural Resources (DNR) Low -Head
Dam Safety program in addition to funding from the City for the engineering and design
necessary to modify the Burlington Street Dam. The modification will address public
safety concerns, improve riverbank stability, create fish passage, improve fish habitat,
and create education and recreation opportunities.
On February 28, 2013, the City signed an agreement with McLaughlin Whitewater
Design Group to be the lead engineering and design consultant. The cost for the
engineering and design phase is $360,140. The engineering and design phase
includes public meetings, permitting and construction documents.
After extensively studying the area around the Burlington Street Dam it was determined
that the proposed recreation portion of the project would have too great of an impact on
the floodplain in the area near the dam. The focus of the recreation portion of the
project has now shifted south to the area roughly between the Benton Street bridge and
the Highway 6 bridge. Due to the shift in the location, there will be increased
engineering and design costs.
Discussion of Solutions
To cover the increased costs, the City applied for additional funds from the 2013 Iowa
DNR Low -Head Dam Safety Program. The City was successful in obtaining $50,000 in
additional funds. It is anticipated that the additional funds from the DNR will cover the
potential increased costs.
Recommendation
Staff recommends that the City Manager sign the grant agreement with the Iowa DNR.
Prepared by: Sarah E. Holecek, 151 Asst. City Attorney, 410 E. Washington St., Iowa City, IA, 52240 (319) 356 -5030
RESOLUTION NO. 13 -345
RESOLUTION AMENDING THE 2011 PERSONNEL POLICIES BY AMENDING
SECTION 9, "PERSONNEL TRANACTIONS ", SUBSECTION F, "FAIR LABOR
STANDARDS ACT (FLSA) CLASSIFICATION ", BY CHANGING THE WORK CYCLE
FOR NON - EXEMPT POLICE OFFICERS FROM A 28- DAY /171 HOUR WORK CYCLE
TO A 14 DAY 186 HOUR WORK CYCLE
WHEREAS, Resolution Number 11 -350 adopted the Iowa City Personnel Policies on November 1,
2011; and
WHEREAS, notwithstanding attempted re- coding, the imminent implementation of the MUNIS Payroll
module of the new software system requires that the Fair Labor Standards Act (FLSA) cycle used to
calculate federally mandated overtime for non - exempt police officers be amended from a 28 day /171 hour
work cycle to a 14 day /86 hour work cycle under the coding contained within the payroll module of the
software to properly calculate required overtime pay; and
WHEREAS, FLSA cycles for non - exempt City employees are established in the City's Personnel Policies;
and
WHEREAS, the City's Personnel Policies must be amended to change the designated FLSA cycle for
non - exempt Police Officers to match that of the payroll module of the MUNIS software, amending the
cycle from a 28 day /171 hour work cycle to a 14 day /86 hour work cycle to ensure that overtime pay
under the FLSA is calculated correctly; and
WHEREAS, it is anticipated that any financial impact of this change will be negligible.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY THAT:
It is in the public interest that Section 9, "Personnel Transactions ", Subsection F, "Fair labor
Standards Act (FLSA) Classification" of the Iowa City Personnel Policies as adopted by Resolution
Number 11 -350 on November 1, 2011 be amended by changing the work cycle for non - exempt police
officers from a 28 day /171 hour work schedule to a 14 day /86 hour work schedule to comply with
required FLSA overtime pay requirements. Said amendment to the Iowa City Personnel Policies is
attached hereto as Exhibit 'W' and incorporated herein by reference.
Passed and approved this 17thday of December , 2013.
ATTEST: Aa�a � lf"
CITY CLERK
It
woo =_
Resolution No. 13 -345
Page 2
It was moved by Mims and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES:
--x
x
x
x
x
x
x
NAYS:
ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
EXHIBIT,,,
AMENDMENT TO
CITY OF IOWA CITY PERSONNEL POLICIES
The City of Iowa City Personnel Policies, approved by Resolution No. 11 -350 on
November 1, 2011 are hereby amended as follows:
Section 9, f. Fair Labor Standards Act (FLSA) Classification
All City positions have been classified as non - exempt or exempt under the Fair Labor
Standards Act. Non - exempt positions are eligible for overtime at a rate of one- and -one-
half times their regular rate for work in excess of 40 hours in a week. Exempt positions
are not eligible for FLSA overtime. To be eligible for FLSA overtime a non - exempt
employee must perform 40 hours of work in a week; paid time off such as sick leave and
vacation does not count toward the 40 hours.
Police Officers and Firefighters are subject to the FLSA 207(k) exemption. Firefighters
are on a 27- day /204 hour work cycle and Police Officers are on a 14
day /86 hour work cycle.
CITY OF IOWA CITY 12-17-13
3d(3)
MEMORANDUM -
Date: December 9, 2013
To: Tom Markus, City Manager
From: Karen Jennings, Human Resources Administrator
Re: Personnel Policies Amendment
Introduction:
The implementation of the Munis Payroll module requires that the Fair Labor Standards Act
(FLSA) cycle used to calculate federally mandated overtime pay for non - exempt Police Officers
be reduced from 28 days to 14 days.
History/Background:
The City is in the final stages of the Munis payroll module implementation. The system is
scheduled to go live beginning with the first payroll processed in 2014. Through the process of
configuring the system, it was discovered that FLSA overtime did not calculate properly for
Police Officers when using a cycle that encompasses more than one pay period. The issue only
exists with the Police 28 -day FLSA cycle. Munis provides options to calculate FLSA correctly
for the City's other FLSA non - exempt groups.
Discussion of Solutions:
After testing multiple coding options, it was discovered that Police Officer FLSA overtime
calculates properly when using a 14 -day FLSA cycle rather than a 28 -day cycle. FLSA cycles
used for non - exempt City employees are established by the City's Personnel Policies.
Therefore, an amendment to the Personnel Policies is necessary to change the designated
FLSA cycle for non - exempt Police Officers from 28 days to 14 days in order for FLSA overtime
to work correctly in the new payroll software.
Recommendation:
I recommend that City Council approve the amendment adjusting the City's designated FLSA
cycle for non - exempt Police Officers from a 28- day /171 hour cycle to a 14- day /86 hour cycle.
Prepared by: Ben Clark, Special Projects Administrator, 410 E. Washington St., Iowa City, IA 52240, (319)356 -5436
RESOLUTION NO. 13--146
RESOLUTION SETTING A PUBLIC HEARING ON JANUARY 7, 2014 ON
PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST
FOR THE CONSTRUCTION OF THE ROCKY SHORE STORMWATER PUMP
STATION PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID
HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS
ON FILE FOR PUBLIC INSPECTION.
WHEREAS, funds for this project are available in the Rocky Shore Lift Station /Flood
Gates account # 3964.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That a public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above - mentioned project is to be held on the 7th day of
January, 2014, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if
said meeting is cancelled, at the next meeting of the City Council thereafter as posted by
the City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above -named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
3. That the copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above -named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 17th day of December 2011_.
MAYOR
ATTEST: &L� X �
CITY 'CLERK
pweng"astersXsetph.doc
1/11
Approved by
4
City Attorney's Office
D
Resolution No. 13 -346
Page 2
It was moved by Mims and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES:
x
x
x
x
x
x
x
NAYS:
ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
r 12 -17 -13
�w�® CITY OF IOWA CITY 3e(1)
M EMO RA
Date: December 6, 2013
To: Tom Markus, City Manager
From: Ron Knoche, City Engineer
Re: Rocky Shore Stormwater Pump Station Project
Plans, Specifications, Form of Contract and Estimate of Cost
Introduction
Plans, Specifications, Form of Contract and Estimate of Cost for the construction of the Rocky
Shore Drive Pump Station and Floodgate Project are complete. A public hearing and Council
approval are necessary to allow the project to move forward.
History /Background
This project is one component of a collaborative regional project with the City of Coralville that is
designed to protect Iowa City and Coralville businesses, University of Iowa facilities and critical
infrastructure, including Highway 6. Coralville is in the process of implementing 4 projects
totaling $20.3M as part of this $26.9M regional effort. Iowa City's project will involve the
installation of permanent, automatic pumps to an existing stormwater structure located near the
intersection of Rocky Shore Drive and Highway 6. It will also include the installation of a
floodwall and permanent flood gate system north of the Rocky Shore Drive viaduct.
Discussion of Solutions
Extensive efforts that include public meetings, state legislation, property acquisition, access and
easement agreements have already taken place and the project is ready to bid. Council
approval will allow the project to proceed.
Financial Impact
The city received funding totaling $6.6M for this project through an Iowa Economic Development
Authority (IDEA), Community Development Block Grant (CDBG). The Engineer's estimate is
$6.6M.
Recommendation
Staff recommends approving the Plans, Specifications, Form of Contract, and Estimate of Cost.
Cc: Rick Fosse, Public Works Director
Ben Clark, Special Projects Administrator
5e
Prepared by: Robert Miklo, Senior Planner, 410 E. Washington St, Iowa City, IA 52240; 319 - 356 -5240 (SUB13- 00018)
RESOLUTION NO. 13 -347
RESOLUTION APPROVING THE PRELIMINARY PLAT OF CARDINAL RIDGE — PART 4,
IOWA CITY, IOWA.
WHEREAS, the owner, Cardinal Ridge Development, LLC, filed with the City Clerk, an application
for approval of the preliminary plat of Cardinal Ridge — Part 4, Iowa City, Iowa; and
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the preliminary plat and recommended approval; and
WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due
deliberation, recommended acceptance and approval of the plat; and
WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of
the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The preliminary plat of Cardinal Ridge — Part 4, Iowa City, Iowa, is hereby approved.
2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed
to certify a copy of this resolution, which shall be affixed to the plat after passage and
approval by law.
Passed and approved this 17 day of December J2013.
AI�
MAYOR
ATTEST:
CITY—CLERK
- •: I - 1
It was moved by Mims and seconded by Payne the Resolution be
adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
X
Champion
X
Dickens
X
Dobyns
X
Hayek
X
Mims
X
Payne
X
Throgmorton
s\pcd\prel im i nary plat - resolution.doc
C'
To: Planning and Zoning Commission
Item: REZ13-00024 /SUB13 -00018
Cardinal Ridge - Part 4
GENERAL INFORMATION:
STAFF REPORT
Prepared by: Robert Miklo and Bailee McClellan,
Planning Intern
Date: October 3, 2013
Applicant: Southgate Development Services, LLC
755 Mormon Trek Boulevard
Iowa City, IA 52246
319 - 337 -4195
gsiders@sgdev.net
Contact: Brian Vogel
Hall & Hall Engineers, Inc.
1860 Boyson Road
Hiawatha, IA 52233
319 - 362 -9548
bdan @halleng.com
Requested Action:
Purpose:
Location:
Size:
Existing Land Use and Zoning:
Surrounding Land Use and Zoning:
File Date:
45 Day Limitation Period:
BACKGROUND INFORMATION:
Rezoning and preliminary plat approval
Rezone 3.77 -acres of land from ID -RS to OPD-5;
development of Cardinal Ridge Part 4, a 24-lot
residential subdivision
South of Kennedy Parkway and west of Camp
Cardinal Road
8.48 acres
Interim Development Residential, ID -RS, and
Planned Development Overlay, OPD5 /OPD8
North: Residential, OPD5
South: Residential, OPD5 and OPD8
East: Residential, OPD5
West: Residential, OPD 8
September 9, 2013
October 24, 2013
The OPD -5 zoning, Sensitive Areas Overlay Plan zone and preliminary plat for the Cardinal Ridge
subdivision was approved in 2005. Cardinal Ridge Parts 1 -3 have been final platted and many lots
have been built on. The applicant is now proposing to plat Part 4 including Cardinal Ridge Part
.................
2
Two, Outlot E, which was set aside for future development. The western part of the subdivision
also includes part of Cardinal Point South Part One, Outlot C, which was also set aside for future
development.
i
ANALYSIS:
Zoning: The existing OPD -5 zoning on the eastern portion of the proposed subdivision was
established in 2005 with the approval of Cardinal Ridge — Parts 1 to 3. The OPD-5 was required
for a Sensitive Areas Development Plan due to the amount of grading and buffer reduction for
wetlands. The area included within this current plat was designated as future development and a
concept plan was submitted showing the connection of the two parts of Camp Cardinal Road as
now is being proposed.
The western part of the subdivision is currently zoned Interim Development Single Family (ID -RS).
At the time that zoning designation was placed on the property there was no public street
providing access to the area. Now that Kennedy Parkway provides street access and water and
sanitary sewer service are available, the property should be given an appropriate zoning
designation.
Comprehensive Plan: The Comprehensive Plan indicates that the property is appropriate for
low- density single - family residential uses, 2 -8 units per acre. The Clear Creek Master Plan,
which is the planning document for the construction of Camp Cardinal Boulevard, also shows
this property as appropriate for residential development.
Compatibility with Neighborhood: The surrounding neighborhood consists of low- density
single - family homes that make up the other parts of the Cardinal Ridge subdivision. The
proposed design of Cardinal Ridge Part 4 also consists of low- density single - family lots that will
be designed similarly to the other parts of Cardinal Ridge. In staffs opinion the proposed OPD-
5 zoning designation and 24 lot subdivision appears to comply with the Comprehensive Plan
and is compatible with the surrounding neighborhood.
Environmentally Sensitive Areas: The Sensitive Areas Ordinance regulates and defines the
reasonable use of properties that contain sensitive environmental features and natural
resources, and allows reasonable development while protecting such resources from damage.
Critical and steep slopes are present on the property. The critical slopes are being avoided and
are located beyond the construction limit line. Steep slopes on lots 7 to 10 will require grading
to allow for the construction of Camp Cardinal Road and house sites.
The extension of Camp Cardinal Road will require the removal of a stand of trees located
through the center of the subdivision. The trees appear to have grown along a fence row that
was located along a former property boundary. The area is less than two acres and does not
qualify as a woodland regulated by the Sensitive Areas Ordinance. Although it may be
considered a grove of trees, it would not be possible to preserve the trees and allow the
connection of the two parts of Camp Cardinal Road as contemplated in the original subdivision
design. The topography of the area does not permit an alternative street alignment. There are
extensive woodlands being preserved in the northern and eastern portions of the larger
Cardinal Ridge Development and in the adjacent Cardinal Point South subdivision.
In staffs opinion the proposed amount of grading and tree removal are unavoidable in this
subdivision.
Mailbox Clusters: The subdivision regulations require that mailbox clusters be conveniently
located for all residential lots. To that end, they should be located within 600 feet walking
3
distance from each lot. In this subdivision a mailbox cluster in the vicinity of lots 3 and 4 or 16
and 17, would satisfy this requirement. However the Postal Service has indicated that they do
not want mailbox clusters in this area.
The applicant proposes that the mailbox cluster serving this subdivision be located in Cardinal
Ridge Part Three, Outlot F, which is located across Kennedy Parkway and approximately 500
feet to the north of this subdivision. The Postal Service concurs with this location. If the
mailboxes were in Outlot F, they would be well over 1,200 feet from the houses in the southern
portion of the subdivision. Only lots 10, 22- 24 would be within in 600 foot walking distance
prescribed by code. If the mailbox clusters are to be approved in Outlot F, the City Council
must approve an exception to the subdivision regulations per Section 15-1 -8 of the code. Staff
has requested a meeting with the Post Master to discuss the appropriate location of mailbox
clusters in this subdivision. The location of the mailbox clusters should be resolved prior to City
Council consideration of the preliminary plat.
STAFF .RECOMMENDATION:
Staff recommends approval of REZ13 -00024, a request to rezone approximately 3.77 acres of
land located south of Kennedy Parkway and west of Camp Cardinal Road from Interim
Development (ID -RS) to Planned Development Overlay (OPDS), and of SUB13 -00018, a
preliminary plat and sensitive area development plan of Cardinal Ridge Part 4, a 24-lot residential
subdivision on 8.48 acres of land located south of Kennedy Parkway and west of Camp Cardinal
Road subject to resolution of the location of mailbox clusters.
ATTACHMENTS:
1. Location Map
2. Preliminary Plat
Approved by: G�
Jeff Davi8son, Senior Planner
Department of Planning and Community Development
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PLANNING AND ZONING COMMISSION APPROVED
OCTOBER 3,— 7:00 PM — FORMAL
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Phoebe Martin, Paula Swygard,
Jodie Theobald, John Thomas
MEMBERS ABSENT: Anne Freerks
STAFF PRESENT: Bob Miklo, Bailee McClellan, Sarah Greenwood Hektoen
OTHERS PRESENT: Joe Assouline, John Moreland, Jr., Sara Cross, Laura
Aschenbrenner, Florence Stockman
RECOMMENDATIONS TO CITY COUNCIL:
1. The Commission voted 6 -0 to recommend approval of REZ13- 00024/SUB13 -00018 an
application submitted by The Crossing Development LC for a rezoning of 3.77 -acres
from Interim Development Single Family (ID -RS) zone to Planned Development
Overlay -Low Density Single Family (OPD -5) zone and an application submitted by
Southgate Development Services LLC for a preliminary plat of Cardinal Ridge Part 4,
a 24 -lot, 8.48 acre residential subdivision located on Camp Cardinal Road subject to
the resolution of the location of the mailbox clusters.
2. The Commission voted 6-0 to recommend approval of SUB13- 00019, an application
submitted by Arlington LC for a preliminary plat of Windsor West Part 3, a 24 -lot,
12.38 acre residential subdivision located at Buckingham Lane and Sherwood Drive,
north of American Legion Road.
3. The Commission voted 6-0 to recommend approval of SUB13 -00020, a preliminary
plat of Stone Bridge Estates Parts 8 and 9, a 49 -lot, 18.22 acre residential subdivision
north of Court Street and south of Lower West,. Branch Road along extensions of
Colchester Drive and Chadwick and Eversoll Lanes pending approval from the City
Engineer.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
Rezoning / Development Item
REZ13 -00024/SUB13- 00018: Discussion of an application submitted by The Crossing
Development LC for a rezoning of 3.77 -acres from Interim Development Single Family (ID-
RS) zone to Planned Development Overlay — Low Density Single Family (OPD -5) zone and
an application submitted by Southgate Development Services LLC for a preliminary plat
of Cardinal Ridge Part 4, a 24 -lot, 8.48 acre residential subdivision located on Camp
Cardinal Road.
Miklo said the plan is to extend the street on the subject property to connect the north and south
Planning and Zoning Commission
October 3, 2013 - Formal
Page 2 of 9
sections of Camp Cardinal Road near Kennedy Parkway. He said the western part of the
subdivision does require rezoning from ID -RS to OPDf5. He said the Comprehensive Plan does
show this area as appropriate for low- density single family with two to eight dwelling units per
acre. He said the bulk of the neighborhood to the east is zoned RS -5 with a Planned
Development Overlay so the proposed zoning would be compatible with that. He said the
subdivision design would be very similar to the existing parts of the Cardinal Ridge Subdivision.
Miklo said a Sensitive Areas Plan is required because there are critical slopes in the property.
He said virtually all of the trees on the property would have to be removed to allow the street to
go through. He said there are not enough trees to qualify as woodland, and so they can't be
protected by the Sensitive Areas Ordinance. He said there is an extensive amount of woodland
being preserved in the larger neighborhood.
Miklo said there is one aspect of the subdivision that does not comply with the City's regulations
that require mailbox clusters be located so that no lot is more than six - hundred feet from a
mailbox cluster. He said where the developer proposes to place the mailboxes for the subject
subdivision would be far in excess of six - hundred feet for the southern lots. He said staff will be
meeting with the post office to try and work out the problem. Miklo said staff recommends
approval of the application subject to that being resolved before this goes to Council. Miklo
showed some photographs of the area.
Eastham asked what Council would receive if the Commission passed this along without the
issue of mailbox clusters resolved. Miklo said the mailbox clusters would need to be shown as
an outlot near the center of the subdivision or they could put a cluster to the north and one to
the south. He said if they can't come to an agreement with the post office the applicant could go
to the Council and seek a variance from the standards. Miklo pointed out that this is a rezoning,
and the Councils vote on the subdivision won't occur until the third reading of the rezoning
oridinance. He said the option staff favors is getting the ordinance changed.
Eastham asked if the post office can refuse to deliver mail to mail boxes that don't meet the
ordinance requirements. Miklo said that's something to be discussed with the post office.
Thomas asked if the mail boxes would be along Kennedy Parkway. Miklo said the mailboxes as
proposed would be on Eagle Place which is off of Camp Cardinal Road north of Kennedy
Parkway. Thomas said he thought that having to cross Kennedy Parkway would be something
of an inconvenience. Miklo said that will increase the likelihood that people will drive to get their
mail.
Eastham opened public discussion. `
Glenn Siders with Southgate Development Services said he is representing both the applicant
for the rezoning and the development. He said once the post office and the City come to an
agreement, the applicant will figure out how to accommodate that. He said the post office has a
number of concerns, one of which is that this will be a fairly steep road, comparable to Benton
Street in grade. He said the post office has additional regulations that they need to consider.
Siders said he would like the Commission to recommend approval pending the resolution of the
mail box issue.
Joe Assouline of 814 Camp Cardinal Road said when they purchased their lot they were told
there would be some preservation of the land around that and were presented with the idea that
there would be some prairie. He said there are several hundred trees that are to be removed.
He said there is a very, very steep ravine nearby, and he has had rain erosion close to his
house a number of times. He said he's very concerned about removing these trees which are
Planning and Zoning Commission
October 3, 2013 - Formal
Page 3 of 9
probably holding up some of the land around the ravine. He said he knows a road is planned,
but that could easily be worked out so some of the trees could be maintained as opposed to
adding hundreds of habitations. He said it's getting crowded with the new school and clinic with
only one road in and out. He said the new road has a very steep exit on the other side. He said
they are increasing the traffic, removing the trees and not really looking at the environment. He
said for those who live there, they have a much bigger problem than the mailboxes, and it
should be addressed by the Council.
Eastham closed public discussion.
Thomas moved to recommend approval of REZ13- 00024/SUB13 -00018 subject to the
resolution of the location of the mailbox clusters.
Swygard seconded.
Thomas said this project seems to be consistent with the Comprehensive Plan and the question
of neighborhood compatibility has been addressed as,well as the issues of the environmentally
sensitive areas. He said he will approve the project because it's in accordance with those
ordinances as they now stand.
Swygard said she sees nothing in staff report to indicate concerns by City Engineers about run-
off so she will support it.
Eastham asked Miklo if he has additional comments about storm water run -off caused by
installing the street as well as the homes and whether or not removing the vegetation where the
road will have to go would increase run -off on existing properties. Miklo said when the original
subdivision for the larger development was reviewed, overall concept for storm water
management was examined closely by the City Engineer and was found satisfactory. He said
with this new addition they also looked at the additional lots and are satisfied with the proposal.
He said there will be more detailed storm water plans at the time of final plat approval. Miklo
said in terms of affecting the adjacent properties it should have minimal if any effect given that
there's a ravine that's between those properties.
Theobald said she hoped the solution to the mailbox issue does not involve crossing Kennedy
Parkway due to the traffic that goes through there. She asked if there's a way for them to be
located on the other side of the parkway. Miklo said it could be subject to the post office
approval but the postal representative he spoke to said they had concerns about a mail truck
stopping on such a steep slope.
Eastham asked if one solution would be to have two clusters. Miklo said that was true, but the
post office has been trying to get fewer stops.
Dyer asked when part of a subdivision is finished and people experience erosion from run -off
that the engineers didn't think would happen, does anyone go back and look before the next
part is done. Miklo said there could be a number of reasons for erosion on a private property
that have nothing to do with the subdivision design. `He said that grading of the private lot is
usually the responsibility of the contractor who built the house.
Eastham said that anyone who has continued concerns about run -off can contact staff and raise
those concerns when this item is brought to the Council for rezoning and preliminary plat
approval.
A vote was taken and the motion carried 6 -0.
REZ13- 00024/SUB13- 00018: Discussion of an application submitted by The
Crossing Development LC for a rezoning of 3.77 -acres from Interim
Development Single Family (ID -RS) zone to Planned Development Overlay —
Low Density Single Family (OPD -5) zone and an application submitted by
Southgate Development Services LLC for a preliminary plat of Cardinal
Ridge Part 4, a 24 -lot, 8.48 acre residential subdivision located on Camp
Cardinal Road.
PCD
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Prepared by: Bailee McClellan, Planning Intern, 410 E. Washington St, Iowa City, IA 52240; 319 -356 -5230 (SUB13-
00023)
RESOLUTION NO. 13 -348
RESOLUTION APPROVING THE PRELIMINARY PLAT OF GENERAL QUARTERS - PART
TWO, IOWA CITY, IOWA.
WHEREAS, the applicant, Build to Suit, Inc., with the consent of the owner, Town and Country
Development Corp., filed with the City Clerk, an application for approval of the preliminary plat of
General Quarters - Part Two, Iowa City, Iowa; and
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the preliminary plat and recommended approval; and
WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due
deliberation, recommended acceptance and approval of the plat; and
WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of
the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The preliminary plat of General Quarters - Part Two, Iowa City, Iowa, is hereby approved.
2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed
to certify a copy of this resolution, which shall be affixed to the plat after passage and
approval by law.
Passed and approved this L day of December, 2013.
kL ^_ �
MAYOR `
ATTEST: /%lll�44t7 2 �-)- yCCY.fit/
CITY-CLERIK
It was moved by Mims and seconded by
adopted, and upon roll call there were:
App its by
6'
CityAtto ney's ffice
Pane the Resolution be
AYES: NAYS: ABSENT:
x Champion
x Dickens
X Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
s\pcdlsub13 -00023 preliminary plat - resolution.doc
To: Planning & Zoning Commission
Item: SUB13 -00023
General Quarters Part Two
GENERAL INFORMATION:
STAFF REPORT
Prepared by: Robert Miklo
Date: December 5, 2013
Applicant: Jason Harder
Build to Suit, Inc.
6251St Avenue, Suite 201A
Coralville, IA 52241
319- 512 -2322
jasonh@buildtosuitinc.com
Contact Person:
Requested Action:
Purpose:
Location:
Size:
Existing Land Use and Zoning:
Surrounding Land Use and Zoning:
Comprehensive Plan:
Neighborhood Open Space District:
File Date:
45 Day Limitation Period:
BACKGROUND INFORMATION:
Josh Entler
Hall & Hall Engineers, Inc.
1860 Boyson Road
Hiawatha, IA 52233
319- 362 -9548
josh @halleng.com
Preliminary plat approval
Development of a 59 -lot residential subdivision
East of Sycamore Street and south of Sherman
Drive
15.54 acres
Low density single family residential (RS -5)
North: Residential (RS -5)
South: Agricultural (ID -RS)
East: Public (P -1)
West: Residential (RS -8)
Residential 2 -8 dwelling units per acre
Grant Wood (S2)
October 31, 2013
December 15, 2013
This property was rezoned from Interim Development (ID) to Low Density Single Family
Residential (RS -5) in 2004. General Quarters - Part 1, 29 -lot subdivision, was approved that
same year. The rezoning was subject to a Conditional Zoning Agreement that addressed
2
requirements for infrastructure improvements and neighborhood design. Build to Suit, Inc., a
different developer, is now proposing to subdivide General Quarters - Part 2 into 59 single -
family residential lots. The applicant has not indicated whether they have used the "Good
Neighbor Policy ".
ANALYSIS:
Comprehensive Plan, Zoning, and Subdivision Regulations: The Comprehensive Plan future
land use map indicates that the property is appropriate for single family residential uses. The
property is zoned Low Density Single Family Residential (RS -5). The RS -5 zone generally allows
single family dwellings on lots that are a minimum of 8,000 square feet in area with a lot width of
at least 60 feet. The proposed lots range in size from 8,000 to 10,541 square feet. Lots widths
range from 67 to 89 feet. The lots adjacent to Sycamore Street provide for the 40 foot setback
and 20 foot wide landscape buffer required for lots adjacent to an arterial street. The lots will be
similar in size to existing lots within the neighborhood. The preliminary plat appears to be in
compliance with the Comprehensive Plan, Zoning Code and Subdivision Regulations.
Subdivision and Street Design: Street access to General Quarters — Part 2 will be from
Dickenson Street which intersects with Sycamore Street. Farragut Lane will be extended from
General Quarters — Part 1 through General Quarters — Part 2 and provide a connection to a future
subdivision to the south. Whispering Meadows Drive will connect across the Sycamore Greenway
to Whispering Meadows Part 4, which is located east of the greenway (a Conditional Zoning
Agreement for Whispering Meadows requires that the connection over the greenway be installed
by the developer of Whispering Meadows Part 4). Sherman Drive will be extended along the
greenway and the loop to the west before ending in a cul -de -sac just before Sycamore Street.
This interconnected street pattern will provide secondary access to the existing General Quarters
— Part 1 and Mt. Prospect — Part 7, which are located to the north. The termination of Sherman
Drive before it reaches Sycamore Street has been designed to minimize intersections with the
arterial street. The cul -de -sac design on Sherman Drive prevents backyards from abutting
Sycamore Street and provides views through the neighborhood rather than backyard fences lining
the street.
Sherman Drive will be a "single loaded" street (lots only on one side) adjacent to the Sycamore
Greenway. This will open up views and public access from within the subdivision to the greenway.
The design fulfills a requirement of the Conditional Zoning Agreement to provide at least 300 feet
of linear access to the greenway.
In addition to the street network this area is well served by a trail system. There is an existing 8
foot wide sidewalk on Sycamore Street. The Sycamore Greenway trail is located to the east.
Approximately 300 feet to the south of General Quarters — Part 2, a trail connects the 8 foot wide
sidewalk on Sycamore Street to the Sycamore Greenway trail. The preliminary plat includes an 8
foot wide trail extension along the west side of the Sycamore Greenway. The developer will be
responsible for the cost of a standard 5 foot wide sidewalk in this location and the City pay the
oversize cost for this trail. There is an existing trail along the east side of the greenway, but the
drainage channel minimizes access to General Quarters. Staff anticipates that the trail along the
west side of the greenway will be extended along the east side of lot 45 when the area to the
south is subdivided. To help assure that the purchaser of lot 45 is aware of the possibility of this
trail, it should be shown as "future trail'.
This subdivision will include a stub street to provide for the future connection of Whispering
Meadows Drive east of Sherman Drive. To help assure that future lot owners are aware of this
street connection, the preliminary plat notes that a sign will be posted at the east end
Whispering Meadows Drive, indicating that it will be extended to the east for future
PCD \Staff Reports \sub13 -00023 staff report. doc
3
development. The requirement for this sign should be addressed in the Subdivider's Agreement
at the time of final plat approval.
Environmentally Sensitive Areas: There are hydric soils located in approximately the
southwestern third of the subdivision. Appropriate for these soil conditions, the streets have
been designed with a drainable base and tile line system.
Neighborhood Open Space: This subdivision is located adjacent to the South Sycamore
Greenway, which in addition to providing regional drainage, serves as a linear park and trail
network. A subdivision of this size requires the dedication of 15,906 square feet of
neighborhood open space or fees in lieu of. Given the location of this subdivision adjacent to
the Sycamore Greenway, staff recommends that fees be paid in lieu of open space dedication.
The fees could then be used to improve the trail connections within the greenway. The fee will
be equivalent to the value of 15,906 square feet of property. This requirement will need to be
addressed in the legal papers for the final plat.
Stormwater Management: This subdivision is located within the Sycamore Greenway Drainage
District. The greenway provides for a regional drainage system in this part of the city. In lieu of
storm water detention basins, individual subdivisions are required to pay a fee of $2,775.68 per
acre toward the cost of the greenway. The subdivision has been designed to direct stormwater
to the greenway. Payment of the fee should be addressed in the legal papers for the final plat.
Infrastructure Fees: The Conditional Zoning Agreement requires the payment of $2,894.68 per
acre for Sycamore Street improvements. Sanitary sewer tap -on fees are $1,796.50 per acre.
Water main extension fees are $395 per acre. Payment of these fees should be addressed in
the legal papers for the final plat.
STAFF RECOMMENDATION:
Staff recommends approval of SUB13- 00023, a request for preliminary plat approval of a 590 -lot,
15.54 -acre residential subdivision located east of Sycamore Street be approved subject of review
by the City Engineer.
ATTACHMENTS:
1. Location Map
2. Preliminary plat
Approved by:
Jeff, Davidson, Director
Department of Planning and
P=Staff Reports \sub13 -00023 staff report.doc
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PLANNING AND ZONING COMMISSION
DECEMBER 5, — 7:00 PM — FORMAL
EMMA J. HARVAT HALL, CITY HALL
PRELIMINARY
MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Anne Freerks, Paula Swygard,
Jodie Theobald, John Thomas
MEMBERS ABSENT: Phoebe Martin
STAFF PRESENT: Bob Miklo, Eric Goers
OTHERS PRESENT: Josh Entler, Beverly Johnson, Marcia Akin, Wynn Johnson,
Sharon Sorensen
RECOMMENDATIONS TO CITY COUNCIL:
The Commission voted 5 -1 ( Eastham opposed) to recommend approval of SUB13- 00023,
a request for preliminary plat approval of General Quarters Part Two, a 59 -lot, 15.54 -acre
residential subdivision located east of Sycamore Street subject to review by the City
Engineer.
CALL TO ORDER:
The meeting was called to order at 7:00 PM,
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
Subdivision Item
SUB13 -00023
Discussion of an application submitted by Build to Suit, Inc. for a preliminary plat of
General Quarters Part Two, a 59 -lot, 15.54 -acre residential subdivision located east of
Sycamore Street, south of Sherman Drive.
Miklo said the subject property was given the zoning designation in 2004 of low- density single
family (RS -5) and at the same time, the plat for General Quarters Part I was approved. He said
the applicant is now seeking approval for the remainder of the property, which is Part Two. He
showed an aerial photograph of the property. He said the proposed subdivision would include
the extension of existing streets within Part One, which were platted in 2008 and don't meet the
City's current subdivision design standards of a sixty foot right -of -way He said those streets
would be continued at the previous standard of a fifty foot right -of -way until they intersect with
Dickerson Drive where the streets widen to meet the current standards.
Miklo said the rezoning for this property did have conditions, including a requirement that there
be some public access or frontage on the Sycamore Greenway. He said this design more than
meets that condition with a single loaded street. He said the applicant has agreed to put in an
Planning and Zoning Commission
December 6, 2013 - Formal
Page 2 of 7
eight foot trail in the Greenway area, and the City will pay for the extra size cost.
Miklo said all the lots in the proposed subdivision meet the minimum size standard of 8,000
square feet, sixty foot wide lots. He said some of the lots along Sycamore Street are larger to
accommodate the required forty foot buffer and twenty foot landscaping in that area.
Miklo showed photographs of the subject property. He said requirements that will have to be
addressed in the final plat include payment of fees toward storm water management, which is
detailed in the staff report along with the other requirements.
Miklo said the plat is in order, and the City Engineer has signed off on the revised plat.
Eastham said the South District land use map shows two areas designated for apartments at
Sherman Street. Miklo said the District Plan talks about the possibility of small scale multifamily
at the intersections of collector and arterial streets. He said staff discussed with the applicant
that if they wanted to seek rezoning, there was the possibility of a higher density.
Freerks opened public discussion.
Josh Entler of Hall and Hall Engineers, representing the applicant, thanked City staff for
accommodating the applicant's request to move forward on this proposal quickly.
Beverly Johnson, who lives in the area of the subject property, asked if the development will be
apartments or single family homes. Freerks said the plat is for detached single family lots. Miklo
added that it would require rezoning to introduce multi - family units.
Entler said the intent of the developer is single family detached housing. He said they have no
intent or desire to do apartments.
Marcia Akin of Sherman Drive asked if there are long -term plans for apartments, as they were
promised when they moved in that all the homes in the subdivision would be single family. She
also asked about the specifications and quality of the planned houses.
Miklo reiterated that any proposal for multi - family would require rezoning, which would have to
come before the Commission and be approved by City Council. He said the Zoning Ordinance
does not address the appearance or quality of homes.
Akin asked how they can get any information about what kinds of homes will be built. Miklo
responded that the City Zoning Ordinance does not regulate single family homes to that extent.
He said that some subdivisions have covenants that have design standards.
Akin asked if the old covenants would still apply. Miklo said that would be up to the developer.
The City does not get involved with convenants.
Wynn Johnson of Sherman Drive said at the time they purchased their house, the developer
was not the current developer. He said they were told what the developer's vision for the
neighborhood and the phases of the subdivision were. He said now he's concerned if that vision
will be carried out as conveyed to them and if they will be notified of any applications to rezone.
Miklo said the current zoning allows only single family homes in this subdivision, and the
subdivision as designed only permits single family homes. He explained that if there was a
proposal to change zoning, any property owners within 300 feet would receive a letter notifying
them of that. He said the City would also post signs on the property. He said the only changes in
Planning and Zoning Commission
December 6, 2013 - Formal
Page 3 of 7
the subdivision design from the concept plan of 2004 were the elimination of a cul -de -sac in
favor of a through street and the slight increase in the width of the streets to sixty feet.
Johnson said the homeowners who purchased under the former developer would appreciate
being kept informed of what's going on, and he sees that as the responsibility of the current
developer and Hall & Hall.
Entler offered to meet with the homeowners after this meeting. Miklo said this will be going
before City Council on December 17 and suggested that it would be beneficial for the
homeowners to meet with the developer before then.
Freerks said it's not clear from the application if the developer used the Good Neighbor Policy,
but the Commission would like to see that as something that has to happen with an application.
She said it would be nice if there could be some sort of gathering prior to the Council meeting.
Akin asked if the Commission is at all concerned about this developer primarily being a
commercial developer. Freerks said that would probably not have any implication for the vote
the Commission makes.
Miklo said it's not unusual for a commercial developer to have members on their team who have
been involved in residential development. He said Build to Suit has made proposals for
residential development in other parts of Iowa City.
Eastham said the Commission is in large part required in making decisions to follow the
provisions that are in the City's Comprehensive Plan, in which there is nothing that talks about
developer experience or other qualities.
Sharon Sorensen of 26 Amber Lane said that a concern for her is the cul -de -sacs that go
through the residential areas. She said it makes it difficult for fire trucks to get through. Miklo
said that on a street like Sycamore, they try to minimize the intersections because it's an arterial
street designed to carry more traffic. He said what will be helpful, unlike in the earlier
subdivision, there will Dickenson Lane will provide an access point back to Sycamore for
emergency vehicles and the public.
Sorensen asked if the houses will be low- income or subsidized. Freerks said the Commission
has no say on a preliminary plat about that possibility.
Sorensen said because this was a wetland, a former developer was going to put in a park and
wanted to know what changed that idea. Miklo said the wetland was actually to the east of the
Greenway, and there are no wetlands on the subject property.
Wynn Johnson said he thinks the issue of cul -de -sacs is something someone should be looking
at closely because he frequently sees City trucks that can't negotiate the circle. He also said the
homeowners would very much appreciate a Good Neighbor Meeting with the current developer
to get some information. He said he knows it's difficult with the developer to come in after the
former developer left town without keeping the promises he made, but he thinks Build to Suit
owes it to the homeowners to have a meeting with them.
Freerks said the applicant has not indicated if they have used the Good Neighbor Policy. She
said the Commission has asked City Council to make these meetings mandatory, but so far, the
Council has decided not to do that. She said some of the issues raised tonight could have been
worked out through a Good Neighbor meeting, and she said that shows that having some
conversation with neighbors prior to a Commission meeting can be helpful.
Planning and Zoning Commission
December 6, 2013 - Formal
Page 4 of 7
Freerks closed public discussion.
Thomas moved to recommend approval of SUB13- 00023, a request for preliminary plat
approval of General Quarters Part Two, a 59 -lot, 15.54 -acre residential subdivision
located east of Sycamore Street subject to review by the City Engineer.
Swygard seconded.
Eastham said this application along with the School District's decision to build an elementary
school nearby brings to light a number of issues that he would like the Commission to deal with
openly in the future. He said the Land Use Map show this area to be suitable for apartments. He
said he thinks this Commission and others have not followed the Comprehensive Plan principles
of mixed use, mixed density and mixed income as well as they should be followed. He said he
did not think the rezoning followed the provisions of the Comprehensive Plan so he does not
think the current zoning is appropriate. He thinks some part of it needs to be higher density
multifamily.
Freerks said she would like to make it clear for the audience that these are not mandatory labels
on the maps. She said they are suggestions, and stated that, for instance, they like to have
higher densities at intersections.
Eastham said in this case the areas for higher density could just be moved to either side of
Sherman Drive. He said it's possible to move the shaded areas on the maps around to more
appropriate locations, but he thinks that most of the time, they simply eliminate them. He said he
is sympathetic to homeowners who had conversations with the former developer. He said he
doesn't think that developer was totally candid in what the future could be for the area in terms
of multifamily dwellings built there. Eastham said all developers have access to the same
Comprehensive Plan maps he has and all developers can be frank and honest with potential
home buyers.
Eastham said City Council had a vigorous discussion at its recent meeting about whether or not
the provisions in the Comprehensive Plan are being followed in terms of creating walkable
neighborhoods throughout the community and whether or not the neighborhoods that are being
created are exactly like the neighborhoods that are already here. He said the RS -5 and RS -8
zones on both sides of Sycamore Street are essentially an extensive single family, detached lot
development. He said as they go south into the area that Council has annexed for the school
they will be challenged to follow the land uses suggested by the Comprehensive Plan, which is
mixed townhome, apartment and single family detached. He said the preliminary plat before the
Commission does comply with current zoning, but he doesn't think the current zoning complies
with the Comprehensive Plan.
Freerks said the Commission has approved so many apartment buildings in the community that
she doesn't feel that the city is at a loss for that type of housing. She said she does think this
preliminary plat complies with the Comprehensive Plan. She said the Commission has always
viewed the maps as living documents that can be altered, so the areas on them are just
suggestions.
Swygard said she agrees with Freerks. She said what the Commission has before it is not a
rezoning, so they have to deal with the current zoning.
Thomas said what the Commission has before it doesn't require too much discussion but the
Planning and Zoning Commission
December 6, 2013 - Formal
Page 5 of 7
question of the larger vision, driven mainly by the fact of a new elementary school, will and
should require a more comprehensive plan toward the area to the south that is currently zoned
Interim. He said he's been very concerned with what he sees as the negative image and
impression that multifamily housing has in Iowa City that is in part because of the way it's been
integrated into communities unsuccessfully. He said one exception would be The Peninsula. He
said as this part of the city develops, he will be urging a much more creative and comprehensive
approach to how residential uses mix and how they are designed with respect to the commercial
development. He said he agrees with Eastham in that the Comprehensive Plan Update says to
..."encourage a diversity of housing options in all neighborhoods for households of all types and
for people of all incomes." He said he thinks that can be done without this fear that is generated
every time they move away from single family residential, but it will require a more imaginative
and creative vision for how the various housing types integrate.
Freerks said with the annexation of a large parcel of land to the south there will be lots of
opportunities, and it's something that needs to be looked at. She said the application before the
Commission does comply with the Comprehensive Plan with the subdivision code and will be a
nice addition to this area, as there is a need for smaller lot single family homes like this as well.
Theobald said she will also be voting in favor of the application, but she thinks Eastham has
brought up a very valuable point that Thomas expanded on nicely. She said she remembers at
one of her first meetings that Thomas brought up the subject of value and how to add that, and
she thinks that's key to being able to integrate other housing types within single family.
Freerks says she thinks they will need to have some successful scenarios in order for the public
to see in terms of integrating apartment complexes into neighborhoods.
Miklo said the Comprehensive Plan does show another future arterial street just to the south of
this subdivision, and it shows a mixed use neighborhood there. He said here, where there are
going to be rezonings and further annexations, the City has much more say in the shape of that
area, he thinks that is where the mixed used neighborhood will develop based on the
Comprehensive Plan.
Eastham said he is hopeful that the area to the south will much more fully comply with
provisions of the Comprehensive Plan. He said the Commission often gets a rezoning request
that is much less than the Comprehensive Plan calls for in terms of including all housing types
and income groups.
Swygard said she would really encourage the Good Neighborhood Policy for this applicant. She
said she knows the current developer can't address what the previous developer may have
promised but the neighbors do have a lot of insight about the area and their comments can be
very helpful for the new development.
A vote was taken and the motion carried 5 -1 with Eastham opposed.
Consideration of Meeting Minutes: November 7 and November 21, 2013
Dyer moved to approve meeting minutes of November 7 and November 21, 2013.
Theobald seconded.
A vote was taken and the motion carried 6 -0.
City Council
Planning and Zoning Items
December 17, 2013
PCD
Item
SUB13- 00023: Discussion of an application submitted by
Build to Suit, Inc. for a preliminary plat of General Quarters
Part Two, a 59 -lot, 15.54 -acre residential subdivision located
east of Sycamore Street, south of Sherman Drive.
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RESOLUTION NO. n =C
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RESOLUTION APPROVING A PURCHASE A EEMENT TO CONVE'r
AP ROXIMATELY .75 ACRES AT THE NORT EAST CORNER OF THE
INT �CTION OF N. DODGE STREET A D PRAIRIE DU CHIEN
ROAD TO HY -VEE, INC. AND AUTHORI it CONVEYANCE IN
ACCOR&MCE THEREWITH. /
WHEREAS, Hy -Vee, Inc. h signed a purchase agreemen , /con ingent on City Council
approval, to purchase approxi ately. .75 acres of land, incl ding ecently vacated portions of St.
Clement's Street and St. John's Iley;
WHEREAS, the land to be sold is d i ed on Exhibit B the purchase agreement, and a copy
of Exhibit B is attached to the resoluti
WHERAS, although the offer provides ftiKHy -Vee will not ay any cash for the land, the
consideration is that Hy -Vee, Inc. will dedica land to the ity for St. Clement's Street right -of-
way, which will be in a better location for the p blic,than t e vacated right -of -way; and
WHEREAS, following public hearing, the City s th t said purchase agreement should be
approved and that the property should be conveye ccordance therewith.
NOW, THEREFORE, BE IT RESOLVED BYE THE TY. COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The purchase agreement with Hy -Voe, In is approv
2. Upon the direction of the City Attorne , the Mayor and e. City Clerk are authorized to
execute all documents necessary to dispose of said pro Orty in accordance with said
purchase agreement.
Passed and approved this day of
MAYOR
ATTEST:
CITY CLERK
Approved by
City Attorney's Office
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Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030
RESOLUTION NO. 13-149
RESOLUTION APPROVING A PURCHASE AGREEMENT TO CONVEY
APPROXIMATELY .75 ACRES AT THE NORTHEAST CORNER OF THE
INTERSECTION OF N. DODGE STREET AND PRAIRIE DU CHIEN
ROAD TO HY -VEE, INC. AND AUTHORIZING CONVEYANCE IN
ACCORDANCE THEREWITH.
WHEREAS, Hy -Vee, Inc. has signed a purchase agreement, contingent on City Council
approval, to purchase approximately .75 acres of land, including recently vacated portions of St.
Clement's Street and St. John's alley;
WHEREAS, the land to be sold is depicted on Exhibit B to the purchase agreement, and a copy
of Exhibit B is attached to the resolution;
WHERAS, although the offer provides that Hy -Vee will not pay any cash for the land, the
consideration is that Hy -Vee, Inc. will dedicate land to the City for St. Clement's Street right -of-
way, which will be in a better location for the public than the vacated right -of -way; and
WHEREAS, following public hearing, the City finds that said purchase agreement should be
approved and that the property should be conveyed in accordance therewith.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The purchase agreement with Hy -Vee, Inc. is approved.
2. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to
execute all documents necessary to dispose of said property in accordance with said
purchase agreement.
Passed and approved this 17th day of December , 2013.
ATTEST:
CITY °LERK
Approved by
((-Jr. sy�_
City Attorney's Office
6
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Resolution No. 13 -349
Page 2
It was moved by Dobyns and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES:
x
x
x
x
x
x
x
NAYS:
ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
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CITY OF IOWA CITY
MEMORANDUM
DATE: DECEMBER 16, 2013
TO: CITY COUNCIL
FROM: SUSAN DULEK, ASSISTANT CITY ATTORNEY
RE: AGENDA ITEM NO. 6 —SALE OF PROPERTY THY VEE
This is to provide additional information to Council regarding the proposed sale of land to Hy Vee, Inc.
Hy Vee's original offer was for approximately .75 acres as shown in the 4 tracts depicted on Exhibit B to
the purchase agreement, which is attached to the resolution. As requested, I have attached to this
Memo a better copy of Exhibit B.
Subsequent to making the offer, counsel for Hy Vee and I realized that "Tract 4" (approximately .18
acres) had been conveyed by the City to Robert's Dairy Company in 2002. As a result, the offer by Hy
Vee is now to purchase approximately .57 acres, rather than .75 acres. I have marked up the attached
Exhibit B to show these 3 tracts more clearly.
Also on the attached Exhibit B, I marked the approximate location of the land Hy Vee will dedicate to
the City as right of way (.53 acres). You had been provided previously with a copy of Exhibit C to the
purchase agreement which is the preliminary plat, and it shows the ROW dedication as well.
To summarize the proposed transaction:
• The City will convey approximately .57 acres
• Hy Vee will dedicate approximately. 53 acres as ROW
• The consideration (the value the City will receive), which is not monetary, consists of the
dedication of property as ROW, the better location for the public for St. Clement's Street, and
the cost to create the abstract (usually a seller expense)
Enc.
Copy to:
Eleanor M. Dilkes, City Attorney -w/ enc.
Thomas M. Markus, City Manager -w /enc.
Geoff Fruin, Ass't. to City Manager -w /enc.
Marian K. Karr, City Clerk -w /enc.
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CITY OF IOWA CITY
MEMORANDUM
DATE: December 12, 2013
TO: Tom Markus, City Manager
FROM: Steve Long, Community Development Coordinator
RE: December 17 City Council Meeting Agenda Item: Sale of UniverCity
Neighborhood Partnership House at 430 S. Lucas Street
Introduction
On December 17, City Council will hold a public hearing and vote on a resolution authorizing the
conveyance of 430 S. Lucas Street, part of the UniverCity Neighborhood Partnership Program.
This will be the second home sold in Phase 3 of the program and the 32nd home sale overall.
History/Background
The City has purchased 16 homes and will be purchasing one more in the spring for Phase 3 of
the UniverCity Neighborhood Partnership Program, all in designated neighborhoods
surrounding the University of Iowa and downtown. City funds of $50,000 were used to
rehabilitate and sell this property as a single family owner - occupied home to an income - eligible
home buyer. The cost of renovations is not included in the sale price but is forgiven once the
homeowner has lived there for five years. The home must also be owner - occupied for 20 years.
Under the UniverCity Neighborhood Partnership, the City proposes to sell 430 S. Lucas Street
for $165,000 plus carrying costs of $5,512. Carrying costs are all the costs incurred by the City
to acquire, maintain and sell the home, including abstracting and recording fees, interest on the
loan to purchase the home, mowing and snow removal, utilities, real estate taxes, and any costs
in excess of $50,000 in repair and rehabilitation. The program also provides 5% down payment
assistance on all Phase 3 applicants. There will be $8,526 in down payment assistance
provided to this homebuyer.
This home was built in 1890 and contains 1,552 square feet of living space, including two
bedrooms and two bathrooms. The renovations include a brand new kitchen, updated
bathrooms, a reconfigured second floor bedroom, landscaping improvements, updated electrical
and new carpeting.
Statement of Fiscal Impact
This project used General Funds for the rehabilitation but stayed within the budgeted amount.
Recommendation
This home was in need of updates and will lead the way for additional on -going UniverCity
Neighborhood Partnership projects on Lucas Street. Staff recommends approval of the
resolution to authorize the conveyance of 430 S. Lucas Street as part of the UniverCity
Neighborhood Partnership Program.
December 12, 2013
Page 2
430 S. Lucas Street — Before Renovations
430 S. Lucas Street — After Renovations
0
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Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA ca ( ) 356w-
�." S"4
RESOLUTION NO. CrM s 0
RESOLUTION AUTHORIZI CONVEYANCE OF A SINGLE FAMILY HONG
LOCATED AT 430 SOUTH L CAS STREET. ,
WHEREAS, the UniverCity Neighborh
University of Iowa and the City to encc
neighborhoods surrounding the Univer:
WHEREAS, the City purchases rental un
the University of Iowa, rehabilitates them,;
Partnership Program A a joint effort between the
ie home ownership a d reinvestment in designated
F Iowa; and
WHEREAS, the City purchased and rehabi
Lucas Street, Iowa City; and
located in designated neighborhoods surrounding
( then sells theo to income - eligible buyers; and
WHEREAS, the City has received an offer to pi
sum of $165,000 (the amount the City paid to
approximately $ , which are all costs incu
and sell it, including abstracting and recording
mowing and snow removal, utilities, real estate
repair and rehabilitate the home; and /
WHEREAS, this sale would provide
University of Iowa; and
a single family home located at 430 South
430 South Lucas Street for the principal
the home), plus the "carrying costs" of
the City to acquire the home, maintain it
terest on the loan to purchase the home,
k and any costs in excess of $40,000 to
housing ki a designated area surrounding the
WHEREAS, on December 9, 2013, t City Council adopte a Resolution proposing to convey
its interest in 430 South Lucas Str t, authorizing public no 'ce of the proposed conveyance,
and setting the date and time fort public hearing; and
WHEREAS, following the publi hearing on the proposed con yance, the City Council finds
that the conveyance is in the p lic interest.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCI OF THE CITY OF IOWA
CITY, IOWA, that:
Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to
execute a warranty deed conveying the City's interest in 430 South Lucas Street, legally
described as Lot 5, Block 1, Berryhill's Second Addition, Iowa City, Iowa.
2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any
actions necessary to consummate the conveyance required by law.
Resolution No.
Page 2
It was moved by
adopted, and upon roll call there were:
and seconded by
AYES: NAYS: ABSENT:
Passed and approved this day
MA
ATTEST:
CITY CLERK
Approved by
City Attorney's Office
the Resolution be
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
2013.
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Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030
RESOLUTION NO. 13 -350
RESOLUTION AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME
LOCATED AT 430 SOUTH LUCAS STREET.
WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the
University of Iowa and the City to encourage home ownership and reinvestment in designated
neighborhoods surrounding the University of Iowa; and
WHEREAS, the City purchases rental units located in designated neighborhoods surrounding
the University of Iowa, rehabilitates them, and then sells them to income - eligible buyers; and
WHEREAS, the City purchased and rehabilitated a single family home located at 430 South
Lucas Street, Iowa City; and
WHEREAS, the City has received an offer to purchase 430 South Lucas Street for the principal
sum of $165,000 (the amount the City paid to acquire the home), plus the "carrying costs" of
approximately $5,500, which are all costs incurred by the City to acquire the home, maintain it
and sell it, including abstracting and recording fees, interest on the loan to purchase the home,
mowing and snow removal, utilities, real estate taxes, and any costs in excess of $50,000 to
repair and rehabilitate the home; and
WHEREAS, this sale would provide affordable housing in a designated area surrounding the
University of Iowa; and
WHEREAS, on December 9, 2013, the City Council adopted a Resolution proposing to convey
its interest in 430 South Lucas Street, authorizing public notice of the proposed conveyance,
and setting the date and time for the public hearing; and
WHEREAS, following the public hearing on the proposed conveyance, the City Council finds
that the conveyance is in the public interest.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
1. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to
execute a warranty deed conveying the City's interest in 430 South Lucas Street, legally
described as Lot 5, Block 1, Berryhill's Second Addition, Iowa City, Iowa.
2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any
actions necessary to consummate the conveyance required by law.
Resolution No. 13 -350
Page 2
It was moved by Mims and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
t Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
Passed and approved this 17th day of December , 2013.
I AA •-
ATTEST: _
CITY CZERK
Approved by
City Attorney's Office
Prepared by: David Purdy, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5230
RESOLUTION NO. 13 -351
RESOLUTION AUTHORIZING THE CITY OF IOWA CITY TO USE SALES TAX INCREMENT
REVENUE FROM THE IOWA DEPARTMENT OF REVENUE FLOOD MITIGATION PROJECT
FUND
WHEREAS, the North Wastewater Treatment Plant was impacted by the floods of 2008; and
WHEREAS, the City of Iowa City prioritized decommissioning the North Plant and moving
operations to the South Wastewater Treatment Plant and demolishing the North Plant; and
WHEREAS, Iowa Senate File 2217 in 2012 created the Flood Mitigation Program to fund
projects that would permanently protect properties from future flooding; and
WHEREAS, City staff prepared an Application for Funding and a Project Plan in
accordance with Chapter 418, which Council approved in Resolution No. 13 -315 and
submitted them to the Iowa Flood Mitigation Board for review; and
WHEREAS, the City was awarded $8,497,249 in future sales tax increment funds to
demolish the North Plant, create a wetland, and stabilize stream banks along Ralston
Creek and the Iowa River next to the North Plant site; and
WHEREAS, future sales tax increment funds for the City will be placed in a separate flood
mitigation fund at the Iowa Department of Revenue; and
WHEREAS, City Council needs to authorize the use of these sales tax increment
revenues from the Iowa Department of Revenue flood mitigation fund before the City can
incur expenses for the flood mitigation project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA, THAT:
1. The City is hereby authorized to use sales tax increment revenue from the flood
mitigation fund established by the Iowa Department of Revenue for the City to demolish
the North Plant, create a wetland, and stabilize stream banks along Ralston Creek and the
Iowa River next to the North Plant site.
2. The City Manager of Iowa City is hereby directed to provide of copy of this
resolution to the Iowa Department of Revenue.
Passed and approved this 17th day of December, 2013.
101 FA U 0.
1L-._ 4 -M
City Attorney's Office
1.
Resolution No. 13 -351
Page 2
It was moved by Mims and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
� = CITY OF IOWA CITY s
h ,%
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!-ftumw--�
MEMORANDUM
Date: December 11, 2013
To: Tom Markus, City Manager
From: David Purdy, Community Development Planner
Re: Flood Mitigation Sales Tax Increment, December 17, 2013 Council Meeting
Introduction
Senate File 2218 created the Iowa Flood Mitigation Program. The intent of the program
is to provide funding to governmental entities to implement long -term flood mitigation projects.
Iowa City submitted an application to the Iowa Flood Mitigation Board in late October.
History/Background
Iowa City has received funding from a variety of sources to complete the nearly $55 million
project of moving operations from the North Wastewater Treatment Plant to the South Plant.
Demolishing the North Plant and creating a park at the site is the next step. Development in the
Riverfront Crossings area will be jumpstarted once the North Plant is demolished and a park
created.
On December 4, 2013 the Iowa Flood Mitigation Board awarded Iowa City $8,497,249 to pay for
the demolition of the North Wastewater Treatment Plant, creation of up to a 5 acre wetland at
the North Plant site, and to stabilize stream banks near the site along Ralston Creek and the
Iowa River.
Discussion of Solutions
Since Iowa City was awarded funds for their flood mitigation project, a separate flood project
fund will be set up by the Iowa Department of Revenue (IDR) to capture a portion of the future
growth in sales tax funds in Iowa City. The final steps to receiving funds will be to sign the
contract and to have City Council pass a resolution authorizing the use of sales tax from our
IDR project fund.
Financial Impact
Iowa City will need to pay upfront to start the projects but should receive the first sales tax
increment funds in the summer of 2014. The total amount of sales tax increment should be
received by 2021. Finance charges are included in the $8.5 million dollar future sales tax growth
award.
Recommendation
Staff recommends the City Council pass a resolution authorizing the use of sales tax increment
from our IDR flood project fund.
Cc: Jeff Davidson, Planning and Community Development Director
Steve Long, Community Development Coordinator
Dennis Bockenstedt, Finance Director
Rick Fosse, Public Works Director
Ron Knoche, City Engineer
0
Marian Karr
From: Tom Markus
Sent: Monday, December 16, 2013 3:22 PM
To: Marian Karr
Subject: FW: Agenda Item 8
Attachments: Flood Program memo for Late Handouts.doc; FMP Summary (2).docx; Reinvestment District
Rules - Chapter 200.docx
Can you add these to late handouts?
From: Geoff Fruin
Sent: Monday, December 16, 2013 3:14 PM
To: Tom Markus
Cc: Simon Andrew
Subject: FW: Agenda Item 8
For your review and inclusion in tomorrow's late handouts.
Geoff
From: James Throgmorton [mailto:jthrogmo @yahoo.com]
Sent: Monday, December 16, 2013 10:50 AM
To: Tom Markus
Cc: Geoff Fruin
Subject: Agenda Item 8
Hi Tom.
Item 8 on our agenda would authorize the City to use sales tax increment revenue from the State's Flood Project
fund to demolish the N. Wastewater Treatment Plant etc.
I'm fully supportive of the idea of using state funds to demolish the plant and advance our plans for Riverfront
Crossing, but I would like to understand the mechanism better.
Is this part of the state's new "Reinvestment District Program" that I criticized last meeting, which enable cities
to capture state sales and hotel /motel taxes from new projects in designated districts and reinvest them back into
the district?
Or are we talking about funds collected at the state level, moved into a special flood mitigation program
account, and then distributed to meritorious projects around the state?
Or, alternatively, are we talking about having a designated portion of sales taxes paid in Iowa City be used to
pay for this?
Could you please ask Geoff or some other staff person to explain clearly (during both our work session and our
formal meeting) how this program is structured.
Thank you. See you tomorrow night.
Jim
CITY OF IOWA CITY
MEMORANDUM
liTH 0 *1 Date: December 16, 2013
To: Tom Markus, City Manager
From: Geoff Fruin, Assistant to the City Manager
Re: State Flood Mitigation and Reinvestment District Program Clarification
The November 11, 2013 Information Packet (IP4), included a brief memo and overview of two
new State of Iowa programs that were created to assist cities with flood mitigation and economic
development projects through the use of sales tax increments. The two programs are separate
and distinct with one focusing on flood mitigation projects (Iowa Flood Mitigation Program) and
the other focusing on economic development efforts (Iowa Reinvestment District Program). This
memo attempts to clarify Iowa City's status with each of these programs.
Iowa Flood Mitigation Program (see attached for the program overview)
The Iowa Flood Mitigation Program was established to aid cities with local flood mitigation
projects. The program allows communities to capture up to 70% of the growth in state sales tax
dollars from the city over a maximum of twenty years. The program does not increase the sales
tax rate. It is important to note that projects can only be funded with sales tax revenue growth
that occurs within the city where the flood mitigation project is being constructed.
Iowa City was recently awarded an $8.5 million grant from this program for the demolition of the
North Waste Water Treatment Plant, restoration of a five acre urban wetland and significant
river and creek bank stabilization. The next step will be for the City Manager to approve a grant
agreement with the State of Iowa, which staff believes may be ready in January or February of
2014. The City Council previously authorized the City's application.
It is expected that the City will bid and award the project with local dollars through general
obligation bonds and /or internal loans. As sales tax revenue grows within Iowa City, the state
will set aside up to 70% of those dollars and remit them to Iowa City. The City will then use
those funds to pay the debt service on the outstanding loans. The City incurs the financial risk if
the growth in sales tax does not meet the loan repayment schedule. In Iowa City's application to
the State we used very conservative sales tax growth and bond rate assumptions in order to
minimize this risk. While year to year sales tax growth can be volatile, staff feels confident that
the projections used in our application will cover the estimated project costs over the life of the
grant program.
Iowa Reinvestment District Program (see attached for the program overview)
The Iowa Reinvestment District program aims to facilitate large economic development projects
that have both a local and statewide impact through the capture and use of newly generated
state sales tax and hotel /motel dollars that are associated from the project(s) in a newly
designated 'reinvestment district'. The program does not use sales tax increment from existing
businesses, nor does it increase the sales tax rate.
Applications for this program are expected to be due to the State of Iowa in March of 2014, with
recurring application periods each year thereafter until the program funding is fully committed.
Staff is considering a few different projects that may be eligible for funding under this program. It
is uncertain at this time if an application will be ready for submittal in March of 2014. Prior to
submitting the application, staff will seek City Council authorization.
Iowa Flood Mitigation Program
Overview:
The program provides cities the ability to capture future increases in state sales taxes to help pay for flood mitigation
projects. Awards are done through a competitive process and require submission of an application, project plan, and
detailed budget to the Iowa Flood Mitigation Board. Projects should provide permanent flood mitigation. If a city is
awarded funds for a flood mitigation project, the Iowa Department of Revenue sets up a separate fund to help pay for
the cost of the project. A city can request up to 70% of future sales tax increases from the fund.
Application Timeline:
November 21 Application reviewed by the Iowa Flood Mitigation Board
December 4 Additional question and answer session by the Flood Mitigation Board
January/February Flood Mitigation Board will start the process of making awards
Spring: Final awards made
Spring Cities adopt resolution authorizing the use of sales tax increment from their flood project fund
Summer 2015 Cities can start requesting the increase in sales tax funds
Eligibility / Application Criteria:
• The project must permanently protect property from the effects of floodwaters
• Mitigation must be sufficiently valuable to the economic viability of the state
• At least 20% of the total project cost must come from federal funding designed for hazard mitigation
• A local match is required. The amount of the local match plus the amount of federal funding must equal at least 50%
of the total cost of the project
• The project must result in nonpublic investment of an amount equal to 50% of the total cost of the project
• A project plan must be submitted that includes:
• Detailed description of the project
• Detailed description of all anticipated funding sources
• Detailed budget
• Description of how the project mitigates future flooding of property
• Extent of federal and local matching funds
• Extent of nonfinancial support for the project
• How the project is consistent with other watershed and hazard mitigation plans for the area
Scoring Criteria:
No formal scoring system has been established but the emphasis will be on flood mitigation and why this project is
important to the state.
Iowa City Application:
Iowa City is requesting the Iowa Flood Mitigation Board allow them to capture up to $8.5 million dollars in future sales
tax growth to pay for the demolition of the North Wastewater Treatment Plant, creation of a 5 acre wetland at the
North Plant site, and to stabilize stream banks where Ralston Creek meets the Iowa River.
State of Iowa Reinvestment Districts
Overview:
The program provides cities the ability to establish a reinvestment district and capture state sales and hotel / motel
taxes from new projects and reinvest those dollars back into the district. Establishing reinvestment districts is done
through a competitive process and requires approval from both the State of Iowa and the local government. The
projects should (1) improve the quality of life (2) be unique in nature (3) and substantially benefit the economy. Districts
can be no more than 25 acres in size and can exist for 20 years or such time the maximum award from the state is
achieved (if prior to the 20 year threshold). The district must contain one project that has a capital investment of $10
million or more. The district commences and revenues begin to be captured after all approvals are obtained and after
such time the largest project in the district is fully constructed and operational.
Application Timeline:
March 1— March 15: Preliminary application must be submitted to the State
Summer: Provisional awards made by the State
February 28th: Deadline for final application (only for those that received a provisional award)
Spring: Final awards made
Summer: Cities adopt local ordinance
Eligibility / Application Criteria:
• Maximum size is 25 acres of contiguous property
• All or part must be in an Urban Renewal Area or Enterprise Zone
• Properties must be suitable for development (existing city plan that calls for redevelopment)
• Must submit a district plan
• Finding of suitability for the program
• Legal descriptions of properties
• List of owners of records for all properties (preliminary application can include multiple speculative sites, but
an exact site must be known for the final application)
• Third party economic impact study for the district
o Project plans for each project
■ Sources and uses
■ Third party feasibility study
■ Economic impact analysis
■ Tourism impact analysis
Scoring Criteria (100 points):
• Uniqueness (25 points)
• Economic impact (25 points)
• Project feasibility (10 points)
• Capital investment (10 points)
• Funding leverage (10 points)
• Non retail focus (10 points)
• Readiness / geographic diversity / funding need (10 points)
6
Prepared by Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA (319)356 -5144
RESOLUTION NO. 13-35
RESOLUTION RECOMMENDING FIBERIGHT, LLC AS THE PREFERRED
CONTRACTOR FOR THE SOLID WASTE MANAGEMENT SERVICES
REQUEST FOR PROPOSALS ISSUED JULY 15, 2013.
WHEREAS, a request for proposals was issued on July 15, 2013, for solid waste management
services to include recycling and /or waste conversion technologies; and
WHEREAS, only one qualified proposal was received; and
WHEREAS, City Staff has evaluated this proposal in accordance with the RFP and is prepared
to recommend this proposer as the preferred contractor with whom to begin negotiation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA,
THAT:
1. The preferred contractor shall be Fiberight, LLC.
2. City staff is hereby directed to negotiate with Fiberight, LLC and to determine whether a
contractual arrangement can be reached that is in the City's best interest.
Passed and approved this 17th day of December , 2013.
MAYOR
Approved
ATTEST:
IT ELERK City Attorney's Office
It was moved by Mims and seconded by Payne the Resolution
be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
Throgmorton
_-
12-17-13
CITY OF IOWA CITY 9
MEMORANDUM
DATE: December 6, 2013
TO: Tom Markus, City Manager
FROM: Rick Fosse, Public Works Director
RE: Designation of Fiberight as Preferred Contractor
December 17
Introduction:
This agenda item will designate Fiberight as the Preferred Contractor in the Landfill
request for proposal (RFP) process seeking alternative technologies for processing solid
waste.
History /Background:
Earlier this year Iowa City issued an RFP for alternative technologies for processing
solid waste at our landfill. One proposal was received. Staff and our consultant have
reviewed the proposal and believe that it has sufficient merit to begin negotiations.
Discussion of Solution:
Designation of Fiberight as the Preferred Contractor is the next step in the RFP process
and will allow detailed discussions and negotiations to begin.
Financial Impact:
There is no financial commitment related to this agenda item. The cost of Fiberight's
services will be determined during the negotiation process. If an agreement can be
reached, a contract for these services will be presented for Council consideration at a
future meeting.
Recommendation:
Staff recommends approval of the resolution designating Fiberight as the preferred
contractor.
cc: Ron Knoche, City Engineer
Daniel Scott, Project Engineer
Marian Karr
From: Garry Klein <garryklein @gmail.com>
Sent: Tuesday, December 17, 2013 1:46 PM
To: Council
Subject: Waste disposal
This correspondence will become a public record. While traveling today, I learned about the discussion of
possibly outsourcing some city waste disposal jobs. While I support reducing waste to our landfill, I am also
concerned in the method. Finding ways to maximize services is great, but not if workers are eventually laid
off. Without knowing all the facts, I trust the council to take time to do it right.
Garry Klein
Prepared by: Jeff Davidson, Planning and Community Development Director,
410 E. Washington St., Iowa City, IA 52240 (319) 356 -5230
RESOLUTION NO. 13 -353
RESOLUTION FOR SUBMITTAL OF A LETTER TO THE IOWA ECONOMIC
DEVELOPMENT AUTHORITY APPROVING THE RELOCATION OF CONNECTFIVE
TO CORALVILLE, IOWA
WHEREAS, ConnectFive is a usability, strategy and design firm based in Iowa City at 1210 Hwy
6 W, Suite 400 Iowa City, Iowa; and
WHEREAS, ConnectFive has applied for financial assistance from the High Quality Jobs
Program at the Iowa Economic Development Authority (IEDA); and
WHEREAS, as explained in the letter attached hereto, ConnectFive has decided to move
its operations to the University of Iowa Research Park in Coralville, Iowa; and
WHEREAS, in order to qualify for assistance from the IEDA ConnectFive must provide a
letter from the City of Iowa City, as the city in which ConnectFive is currently located,
stating that Iowa City does not object to the move from Iowa City to Coralville; and
WHEREAS, the City of Iowa City wishes to help ConnectFive find suitable office space
and assist them in qualifying for financial assistance from the IEDA; and
WHEREAS, ConnectFive may in the future consider moving back to Iowa City and the
City of Coralville has agreed to provide a letter to the City of Iowa City stating that
Coralville will not object to a move by ConnectFive back to Iowa City in the future.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA, THAT:
The City of Iowa City does not object to the relocation of ConnectFive to Coralville
as described in the attached letter.
2. Upon receipt of a letter from the City of Coralville stating that Coralville will
approve any future ConnectFive relocation back to Iowa City, the City Manager of
Iowa City is hereby authorized to sign a letter approving the relocation of
ConnectFive operations to the University of Iowa Research Park in Coralville,
Iowa.
Passed and approved this 17th day of December, 2013.
ATTEST: ) .
CITY LERK City Attorney's Office 12--11,-13
Connect
User Experience Strategy Design Usability Metrics
To: Tom Markus, City Manager and City Council of Iowa City
From: Sean McKay, President, Connect Five
Mr. Markus and Members of the City Council,
For the past several months we have been engaged in a diligent search for office space to move
our quickly expanding software business. We have worked with City of Iowa City staff, ICAD
Group, The Iowa City Downtown District and other real estate professionals to tour and evalu-
ate a variety of space options. Unfortunately we were not able to identify an available office
space that meet our needs of between 5,000 -7,000 square feet with an open floor plan at a rental
rate that our young company could cash flow within the City of Iowa City. We have subse-
quently been able to identify a space that met all of our needs on the University of Iowa
Research Park and have negotiated preliminary lease terms.
To accommodate this move and help assist our company grow the Iowa Economic Development
Authority is considering providing financial assistance to our company at their board meeting
on December 20th. Pursuant to Iowa Code, we are unable to qualify for this assistance without
submitting to the state a written notice that you are not in objection to this move.
We would like to provide assurance that at no point were any offers of financial assistance by
the City of Coralville made to encourage this move. This relocation decision is not based on
any determining factor other than the availability of suitable office space for our company
needs.
We certainly appreciate all of the assistance provided by city staff. We felt supported and
encouraged throughout the process. I hope that you can understand the situation we are in and
the need to do what is best for our company. To this end, we respectfully request written notifi-
cation indicating you are not in objection to our move submitted in a letter to Debi Durham,
Director of the Iowa Economic Development Authority.
1110
CITY OF IOWA CITY
MEMORANDUM
Date: December 12, 2013
To: Tom Markus, City Manager
From: Jeff Davidson, Planning and Community Development Director
Re: ConnectFive Relocation Letter, December 17, 2013 Council Meeting
Introduction
ConnectFive, a usability, strategy and design firm based in Iowa City at 1210 Hwy 6 W., Suite
400 in Iowa City has been growing and is seeking bigger office space.
History /Background
Economic Development staff from the City of Iowa City has been working with ConnectFive to
find office space in Iowa City. Staff has been working with the firm for the past 6 months to find
a space of 5,000 -7,000 square feet that could be built out to suit their needs. However, none of
the multiple locations viewed have been suitable.
Discussion of Solutions
ConnectFive has determined there is a space in Coralville that will meet their specifications. The
City of Coralville is not providing financial incentives for the relocation. However, the owner of
the building into which the firm will be moving is providing incentives for the move. While
ConnectFive may be relocating to Coralville, they are a growing company and may in the future
relocate back to Iowa City. Iowa City has asked the City of Coralville to approve any future
relocation back to Iowa City.
ConnectFive will be seeking financial assistance from the Iowa Economic Development
Authority (IEDA) High Quality Jobs Program to expand their operations. If a firm relocates into
another city while seeking assistance, IEDA requires a letter from the city in which the firm is
currently based stating they approve of the relocation.
Financial Impact
While there is no direct financial cost to the city to write the approval letter, there is potential lost
income to the building owner because the firm is moving out of Iowa City. In addition,
ConnectFive employees would have been spending money in Iowa City if they would have
relocated to another Iowa City location.
Recommendation
Staff recommends the City Council pass a resolution authorizing the City Manager to submit a
letter to the Iowa Economic Development Authority approving the relocation of ConnectFive to
Coralville. The City of Coralville has indicated they will provide a letter stating they will not
oppose ConnectFive coming back to Iowa City in the future. Construction of office space in Iowa
City that is suitable for these types of startup businesses should be encouraged.
Cc: Steve Long, Community Development Coordinator
Wendy Ford, Economic Development Coordinator
Connect
User Experience Strategy Design Usability Metrics
To: Tom Markus, City Manager and City Council of Iowa City
From: Sean McKay, President, Connect Five
Mr. Markus and Members of the City Council,
For the past several months we have been engaged in a diligent search for office space to move
our quickly expanding software business. We have worked with City of Iowa City staff, ICAD
Group, The Iowa City Downtown District and other real estate professionals to tour and evalu-
ate a variety of space options. Unfortunately we were not able to identify an available office
space that meet our needs of between 5,000 -7,000 square feet with an open floor plan at a rental
rate that our young company could cash flow within the City of Iowa City. We have subse-
quently been able to identify a space that met all of our needs on the University of Iowa
Research Park and have negotiated preliminary lease terms.
To accommodate this move and help assist our company grow the Iowa Economic Development
Authority is considering providing financial assistance to our company at their board meeting
on December 20th. Pursuant to Iowa Code, we are unable to qualify for this assistance without
submitting to the state a written notice that you are not in objection to this move.
We would like to provide assurance that at no point were any offers of financial assistance by
the City of Coralville made to encourage this move. This relocation decision is not based on
any determining factor other than the availability of suitable office space for our company
needs.
We certainly appreciate all of the assistance provided by city staff. We felt supported and
encouraged throughout the process. I hope that you can understand the situation we are in and
the need to do what is best for our company. To this end, we respectfully request written notifi-
cation indicating you are not in objection to our move submitted in a letter to Debi Durham,
Director of the Iowa Economic Development Authority.
Q 12cs- ���lv�C'
CORALVILLE
December 12, 2013
Mr. Tom Markus
City Manager
City of Iowa City
410 E. Washington St.
Iowa City, Iowa 52240
RE: Connect Five
Dear Tom:
I am following up on our conversation about Connect Five. Connect Five has
expressed a desire to lease space in the University of Iowa Research Park and has
sought State of Iowa Assistance for their relocation. The City of Coralville will
not be providing any assistance for the move to the new location.
The City of Coralville does not have an issue with Connect Five moving back to
Iowa City in the future if they should decide to do so.
Sincerely,
wo
City Administrator
cc Mark Nolte
Jim Fausett
City Administration
1512 711 Street
Coralville, Iowa 52241.1708
Ph: 319. 248.1700
Fax: 319. 248.1894
December 16, 2013
Debbi V. Durham, Director
Iowa Economic Development Authority
200 East Grand
Des Moines, IA 50309
Re: Relocation of ConnectFive
Dear Director Durham:
wt6r ®I,
memo
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 -1826
(3 19) 356 -5000
(319) 356 -5009 FAX
www.icgov.org
The City of Iowa City has been notified by ConnectFive of its intentions to relocate from
leased space at 1210 Highway 6 West, Suite 400 in Iowa City to leased space located
in Coralville, Iowa.
Company representatives indicate they desire to lease 5000 -7000 square feet of office
space on a single continuous floor plate. Company representatives indicated they
evaluated several buildings within Iowa City, but were unable to find a location that fits
within their desired office parameters.
The company has indicated it may make an application to the Iowa Economic
Development Authority High Quality Jobs program for financial assistance, and has
requested the City of Iowa City to provide a letter that it will not object to such
application. I hereby state that we do not object to such an application.
While disappointed that the company was unable to find a suitable location within Iowa
City, we hope to be part of this growing company's future plans. The City of Coralville
has indicated they will provide a letter stating they will not oppose ConnectFive
relocating back to Iowa City in the future.
Sincerely,
Thomas M. Markus
City Manager
cc: Kelly Hayworth, City Manager, City of Coralville
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