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HomeMy WebLinkAbout2014-01-07 Resolution"r?-rr_m— 2d(1) Prepared by: Kumi Morris, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5044 _ RESOLUTION NO. 14 -3 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE CITY PARK POOL ADA RENOVATIONS PROJECT. WHEREAS, Condor, Incorporated of El Monte, California has submitted the lowest responsible bid of $519,000.00 for construction of the above -named project; and WHEREAS, the bid includes the base bid and Alternates #1 and #3; and WHEREAS, funds for this project are available in the funds for this project are available in the City Park Masterplan and Pool Upgrade account # 4321 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the construction of the above -named project for the base bid plus Alternates #1 and #3 is hereby awarded to Condor, Incorporated, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign the contract for construction of the above -named project and the Contractor's Bond, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The Director of Parks and Recreation (job title) is authorized to execute change orders as they may become necessary in the construction of the above -named project. Passed and approved this 7th day of January , 2014 MAYOR Approved by ATTEST: - CITY-CLERK City Attorney's Office It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: X X X X X X X ABSENT: Botchway Dickens Dobyns Hayek Mims Payne Throgmorton SAENMARCHITECTURE FILEWrojects\City Park Pool ADA and upgrade remodeling ProjectTront ends and hid documentsWward Contract with alternates City Park Pool ADA Renovations and Upgrades, doe 12113 t NOTICE TO BIDDERS p CITY PARK POOL ADA RENOVATIONS AND IMPROVEMENTS PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, before 2:30 P.M. on the 19th day of December, 2013. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 7 n day of January, 2014, or at a special meeting called for that purpose. The Project will involve the following: The Project consists of the construction of the following at City Park Pool: new ADA - compliant splash pool and picnic area, and an expanded fence -line to provide increased area within the facility. There will be a recommended pre -bid meeting held on site, at City Park Pool Facility at 200 East Park Road, in Upper City Park in Iowa City at 10 a.m. on Tuesday, December 10, 2013. All work is to be done in strict compliance with the plans and specifications prepared by Neumann Monson Architects P.C., of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100 %) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one (1) year(s), unless an extended warranty is stipulated by specification, from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Substantial Completion: April 30, 2014 Final Completion Date: May 17, 2014 Liquidated Damages: $700.00 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of Technigraphics, 415 Highland Ave, Suite 100, Iowa City, Iowa 52240, Phone :319- 354 -5950 Fax:319 -354- 8973 Toll -Free 800 - 779 -0093 by bona fide bidders. A $50.00 refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Technigraphics. The fee will be returned if the plans are returned in unmarked and reusable condition within 15 days of Council Award. A separate and nonrefundable $10.00 shipping and handling fee will apply to plans that are sent through postal mail. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242 -4721 and the Iowa Department of Transportation Contracts Office at (515) 239 -1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK S:\ENGWiCHITECTURE FILETrojects \City Park Pool ADA and upgrade remodeling ProjectTront ends and bid documents\notice to bidders for City Park Pool ADA Improvements and 2d(2) nom■ Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5415 RESOLUTION NO. 14 -4 RESOLUTION ACCEPTING THE WORK FOR THE FY2014 ASPHALT RESURFACING PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the FY2014 Asphalt Resurfacing Project, as included in a contract between the City of Iowa City and L.L. Pelling Project of North Liberty, Iowa, dated April 9, 2013, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and WHEREAS, funds for this project are available in the Pavement Rehabilitation account #3824; and WHEREAS, the final contract price is $ 513,383.79. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 7th day of January , 2014 ATTEST: CITY tZERK MAYOR Approved by City Attorney's Office It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Botchway x Dickens x Dobyns x Hayek g Mims g Payne x Throgmorton Pweng /masters /acptwork. doc 12/13 I __ _ ®4 V& _%sub_ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX www.icgov.org ENGINEER'S REPORT December 16, 2013 City Clerk Iowa City, Iowa Re: FY2014 Asphalt Resurfacing Project Dear City Clerk: I hereby certify that the construction of the FY2014 Asphalt Resurfacing Project has been completed by L.L. Pelling Company of North Liberty, Iowa in substantial accordance with the plans and specifications prepared by the City of Iowa City. The project was bid as a unit price contract and the final contract price is $513,383.79. There were three change or extra work orders for the project as described below: 1. Traffic Control and Mobilization for First Avenue Mill and Overlay $ 4,725.00 2. Sump Tile Connection $192.00 3. Combination Sidewalk/ Wall Installation $839.35 TOTAL Additional Costs to Original Contract $ 5,756.35 I recommend that the above - referenced improvements be accepted by the City of Iowa City. Sincerely, Ronald R. Knoche, P.E. City Engineer pweng /masters /engrpt. doc 2d(3 Prepared by Denny Gannon, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5142 RESOLUTION NO. 14 -5 RESOLUTION ACCEPTING THE WORK FOR THE STORM SEWER, SANITARY SEWER, TILE LINE, WATER MAIN AND PAVING PUBLIC IMPROVEMENTS FOR ROCHESTER RIDGE - PART FOUR, AND DECLARING PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE. WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Sanitary sewer, storm sewer, tile line, and water main improvements for Rochester Ridge - Part Four, as constructed by Maxwell Construction, Inc. of Iowa City, Iowa. Paving improvements for Rochester Ridge - Part Four, as constructed by Streb Construction Co., Inc. of Iowa City, Iowa. WHEREAS, the maintenance bonds have been filed in the City Clerk's office; and WHEREAS, the City of Iowa City has notified those contractors listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and WHEREAS, the traffic control signs have been installed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 7th day of January -12014. ATTEST: )2 CITY CLERK A A MAYOR Approved by 13 City Attorney's Office It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: X X X X X X X NAYS: ABSENT: Botchway Dickens Dobyns Hayek Mims Payne Throgmorton ENGINEER'S REPORT December 18, 2013 Honorable Mayor and City Council Iowa City, Iowa Re: Rochester Ridge — Part Four Dear Honorable Mayor and Councilpersons: I r CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX www.icgov.org hereby certify that the construction of the sanitary sewer, storm sewer, tile line, water main, and paving improvements for Rochester Ridge — Part Four has been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bonds are on file in the City Clerk's Office for the sanitary sewer, storm sewer, tile line and water main improvements constructed by Maxwell Construction, Inc. of Iowa City, Iowa and paving improvements constructed by Streb Construction Co., Inc. of Iowa City, Iowa. I recommend that the above - referenced improvements be accepted by the City of Iowa City. Sincerely, L Ronald R. Knoche, P.E. City Engineer —ur-Tr-Tr- 2d(4) Prepared by: Ronald Knoche, City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5138 � RESOLUTION NO. 14 -6 RESOLUTION DESIGNATING THE ROUTE OF HISTORIC US 6 AND AUTHORIZING SIGNAGE TO BE INSTALLED WITHIN THE IOWA CITY CITY LIMITS WHEREAS, the Iowa US Route 6 Tourist Association would like to designate the original route of US Highway 6 within the Iowa City City limits; and WHEREAS, this route now encompasses both City and Iowa Department of Transportation rights of way; and WHEREAS, the signage will be installed in the City and Iowa Department of Transportation rights of way including attachment to traffic signal mast arms or other facilities; and WHEREAS, the Iowa Department of Transportation requires the historic trail be approved by resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The proposal to designate the historic route of US 6 from the Iowa US Route 6 Tourist Association is hereby approved. 2. The designated route shall be as follows: American Legion Road from the City limits to Scott Boulevard; Muscatine Avenue from Scott Boulevard to Burlington Street; and Burlington Street from Muscatine Avenue to Riverside Drive. 3. The signage necessary may be installed in the rights of way along the designated route. Passed and approved this 7th day of January 12014 �� MAYOR ATTEST: Ali • e44-) CITY CLERK Approved by City Attorney's Office a, a` -, 1 3 Resolution No. 14 -6 Page 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton I! ^1l0 ®,�� CITY OF IOWA CITY 4 IN a0lft QM �®0�a MEMORANDUM DATE: December 18, 2013 TO: Tom Markus, City Manager FROM: Ron Knoche, City Engineer ;j;�_ ' re: 2014 Sanitary Sewer Rehabilitation Project January 7, January 21 and February 18. Introduction: The City of Iowa City owns and operates the public sanitary sewer system within Iowa City and University Heights. This sewer system is a significant capital asset for the city with portions dating back to the 1800's. Both regular and preventative maintenance are important to provide safe and reliable sewer service. History /Background: Each year, the City budgets $500,000 for maintenance work on the sanitary sewer system. This money is used for repairs that include both open cut removal and replacement of sewers and underground rehabilitation by lining of existing sewers that can be done without any excavation. Discussion of Solution: A sewer lining project for 2014 has been designed and is ready to be bid. Financial Impact: The total estimated cost of construction is $325,000. Funding will be provided by sewer revenues. Recommendation: Staff recommends proceeding with the project at the next city council meetings. January 7 - Set Public Hearing January 21 - Hold Public Hearing February 18 - Award Project cc: Rick Fosse, Public Works Director Daniel Scott, Project Engineer MTr-rr-T4'— gem 2 Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)356 -5144 RESOLUTION NO. 14 -7 RESOLUTION SETTING A PUBLIC HEARING ON JANUARY 21, 2014 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2014 SEWER REHABILITATION PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS, funds for this project are available in the Annual Sewer Repair account #33210. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above - mentioned project is to be held on the 21st day of January, 2014, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above -named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above -named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 7th day of January , 20 14 "f ATTEST: l� CITY LERK pwengVna stersksetph. d oc 1/11 Approved by I a - ,) .0-,3 City Attorney's Office Resolution No. 14 -7. Page 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton Prepared by: Ben Clark, PE, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5436 RESOLUTION NO. 4 -s RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON- TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE ROCKY SHORE STORMWATER PUMP STATION PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above -named project was published as required by law, and the hearing thereon held; and WHEREAS, funds for this project are available in the Rocky Shore Lift Station /Flood Gates account # v3964. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The plans, specifications, form of contract and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above - named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not more than 45 days before the date for filing the bids, for the receipt of bids for the construction of the above -named project in a newspaper published at least once weekly and having a general circulation in the city. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 2:30 p.m. on the 11th day of February,2014. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 18th day of February, 2014, or at a special meeting called for that purpose. Passed and approved this 7th day of January 12014 MAYOR ATTEST: r� CITY CLERK pwenglmasters\res appp&s.doc 12/13 Approved by Id City Attorney's Office 5 Resolution No. 14 -8 Page 2 It was moved by Throgmorton and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton r Ula CITY OF IOWA CITY 6 Amp MEMORANDUM Date: December 30, 2013 To: Mayor and City Council ,� � .1 From: Eleanor M. Dilkes, City Attorney C It Marian K. Karr, City Clerk -11 fiL Re: Charter Review Commission Section 8.02 of the City Charter provides for the establishment of a Charter Review Commission at least once every ten years. The Commission must consist of at least nine members and may recommend any amendments it deems fit within 12 months. The Commission's recommendations are binding on the Council. The Council must submit the Commission's recommendations to the voters unless, on the Commission's recommendation, the Council amends the Charter by ordinance. A copy of Article VIII of the Charter is attached. The last Charter Review Commission was appointed May 4, 2004. In the past appointments to this Commission were handled similar to other Boards and Commissions, including a thirty day advertisement period and use of the City application form. The City Attorney and City Clerk will be staff assigned to the Commission. A resolution establishing the Charter Review Commission is included on your agenda, along with the announcement of vacancies. Appointments will need to be made no later than March 25. Previous appointments to the Commission are included with this memo. Please feel free to contact us with questions. Attachment: Article VIII cc: City Manager December 30, 2013 Page 2 Original Charter Commission 1973 Chair William Meardon Vice Chair Patricia Cain David Baldus Dale Welt (replaced Lloyd Berger) Robert Corrigan Penny Davidsen Brad DeCounter James Knight Clayton Ringgenberg Charter Review Commission 1984 Chair John Balmer Patricia Cain Penny Davidsen Gary Goodwin Barry Matsumoto Joel Mintzer Clayton Ringgenberg Glenn Roberts Dale Welt Charter Review Commission 1994 Chair A. John McDonald Patt Cain Paul Egli Mary Geasland Jeff McCullough Kathy Pennigroth Clayton Riggenberg Anne Marie Rhodes Craig Willis Charter Review Commission 2004 Chair William Sueppel Andy Chappell Penny Davidsen Nate Green (replaced John Balmer) Karen Kubby Vicki Lensing Naomi Novick Lynn Rowat Kevin Werner U:charter.doc ARTICLE VIII. CHARTER AMENDMENTS AND REVIEW Section 8.01. Charter Amendments. This charter may be amended only by one of the following methods: A. The council, by resolution, may submit a.proposed amendment to the voters at a special city election, and the proposed amendment becomes effective when approved by a majority of. those voting. B. The council, by ordinance, may amend the charter. However, within thirty (30) days of publication of the ordinance, if a. petition valid under the provisions of section 362.4 of the code of Iowa is filed with the council, the council must submit the amending ordinance to the voters at a special city election, and the amendment does not become effective until approved by a majority of those voting. C. If a petition valid under the provisions of section 362.4 of the code of Iowa is filed with the council proposing an amendment to the charter, the council must submit the proposed amendment to the voters at a special city election, and the amendment becomes effective if approved by a majority of those voting. (Ord. 05 -4152, 3 =1 -2005) Section 8.02. Charter Review Commission. The council, using the procedures prescribed in article V, shall establish a charter review commission at least once every ten years following the effective date of this charter. The commission, consisting of at least nine members, shall review the existing charter and may, within twelve months recommend any charter amendments that it deems fit to the council. The council shall either exercise its power of amendment pursuant to section 8.01 B of the charter on a matter recommended by the commission or submit such amendments to the voters in the form prescribed by the commission; and an amendment becomes effective when approved by a majority of those voting. (Ord. 05 -4152, 3 -1 -2005) Prepared by: Marian Karr, 410 E. Washington Street, Iowa City, IA 52240; 319 - 356 -5041 RESOLUTION NO. 14 -9 RESOLUTION ESTABLISHING CHARTER REVIEW COMMISSION WHEREAS, the City of Iowa City Charter become effective January 2, 1976; and WHEREAS, the Charter provides that the City Council shall establish a Charter Review Commission at least once every ten years following the effective date of the Charter for the purpose of reviewing the Charter and recommending amendments; and WHEREAS, a Charter Review Commission was appointed in 1984, 1994, and 2004. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. A Charter Review Commission is established. 2. The Charter Review Commission shall consist of at least nine (9) members to be appointed by the City Council. Members of other City boards and commissions may serve on the Charter Review Commission and must be residents of Iowa City. Member terms shall begin April 1, 2014 and end no later than April 1, 2015. 3. Applications for membership on the Charter Review Commission shall be announced, advertised, and available in the same manner as those of all City boards and commissions. 4. City Council shall select the Chair. 5. The City Attorney and City Clerk, or their designees, shall staff the Charter Review Commission. 6. The report of the Charter Review Commission shall be presented to the City Council no later than April 1, 2015. 7. The responsibility of the Charter Review Commission is to review the Iowa City Charter as prescribed by Section 8.02 of the City Charter. 8. The Charter Review Commission shall determine the frequency and conduct of its meetings. The meetings will be open to the public in accordance with Chapter 21 of the Iowa Code. Passed and approved this 7th day of January , 2014. ImMOR_. . ATTEST: CITY C �RK s /REScharte rreview. doc Appr by: City Attorney's Office rd Resolution No. Page 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton