Loading...
HomeMy WebLinkAbout2014-01-14 Resolution3 CITY OF IOWA CITY MEMORANDUM _W"M Date: December 23, 2013 To: Tom Markus, City Manager From: John Grier, Fire Chief Re: ICFD Self- Contained Breathing Apparatus Replacement Introduction: The fire department's self - contained breathing apparatus (SCBA) are in need of replacement. History/Background: Anticipating that the department SCBAs will reach their 15 year lifespan in 2014, a Request for Proposal (RFP) was sent out to solicit proposals for SCBA replacement. Two proposals were received and scored by staff members with expertise, resulting in a staff recommendation to purchase Scott SCBAs from Ed M. Feld Equipment, Inc. Discussion of Solutions: The replacement of all SCBA components (harnesses, face pieces, regulators) is the preferred purchase option. The proposed SCBA package is designed to meet industry safety standards and provide improved functionality. For example, the proposed Scott SCBA provides for the remote monitoring of air status, the ability to transmit an emergency signal to each individual unit, and the ability to track the location of personnel in hazardous environments. The piece meal replacement of components was considered and deemed ineffective and cost prohibitive due to the lifespan deadline, complexity of maintaining dual systems and loss of trade -in value. Financial Impact: The current CIP budget has been funded at $550,000.00 to purchase SCBAs and a breathing air cascade system. The purchase price of the SCBA package is $408,574.00. The department anticipates purchasing the funded air system prior to June 2014. Recommendation: Seek council approval to procure SCBAs from Ed M. Feld Equipment, Inc. at a cost of $408,574.00, as outlined in the RFP. Prepared by: John Grier, Fire Chief, 410 E. Washington Street, Iowa City, IA 52240 (319) 356 -5255 RESOLUTION NO. 14 -10 RESOLUTION AUTHORIZING THE PROCUREMENT OF SELF - CONTAINED BREATHING APPARATUS (SCBA) FOR USE AT THE FIRE DEPARTMENT. WHEREAS, fire department self- contained breathing apparatus are in need of replacement; and WHEREAS, a Request for Proposal (RFP) was put out to solicit proposals for the replacement of said SCBAs; and WHEREAS, two proposals were received in response to our RFP; and WHEREAS, the proposals were scored by staff members with expertise, resulting in an award to Ed M. Feld Equipment, Inc. for Scott SCBAs, which met City needs and had the lowest initial cost; and WHEREAS, the purchase price of the SCBAs is $408,574.00, which exceeds the City Manager's spending authority of $150,000, thus requiring City Council approval; and WHEREAS, funds for this purchase are available in account # Y4411 -fire- conversion - 474420; and WHEREAS, approval of this procurement is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to take whatever steps are necessary to effectuate the purchase. Passed and approved this 14th day of January , 20L L_. 4ekl_� MAYOR Approved ATTEST. ZITY-CLERK City Attorney's Office Resolution No. 14 -10 Page 2— It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: x x x x x x NAYS: ABSENT: x Botchway Dickens Dobyns Hayek Mims Payne Throgmorton 4 CITY OF IOWA CITY MEMORANDUM Date: January 8, 2014 To: Tom Markus, City Manager From: Steve Long, Community Development Coordinator Re: Renewal of Agreement with the National Development Council Introduction On the January 14, 2014 City Council agenda is a resolution to authorize the Mayor to sign a contract with the National Development Council (NDC). Several areas in Iowa City have been identified for redevelopment, specifically the Towncrest neighborhood and Riverfront Crossings. In order to analyze development deals, it is important to have an experienced outside entity without self- interest analyze and recommend funding options. History /Background On July 12, 2010 City Council approved a resolution authorizing the Mayor to sign a contract with NDC. Since then, NDC has been working with the City to analyze housing, economic development and community development projects. Specifically, NDC has been assisting the City by working with developers on financing proposals to enable projects to proceed. NDC has assisted the City in meeting with owners, lenders, and development professionals in sorting through the components of project development. NDC primarily analyzes projects in Riverfront Crossings, downtown and Towncrest. The current NDC contract expires on January 14, 2014. NDC is the oldest national non - profit and only community development organization that provides, under one roof, a full package of services which are vital to successful economic and housing development. Its expertise is in assisting cities to facilitate and develop financing strategies for local community and economic development projects. They are knowledgeable about several financing options available to cities, including but not limited to, Low Income Housing Tax Credits, New Markets Tax Credits, 501(c)(3) tax - exempt bonds, SBA loans, and tax increment financing. It is because of the unique qualities and expertise that NDC offers that the City is using the Sole Source Procurement process. Discussion of Solutions The City has been working with NDC on financing packages and deal structuring for numerous development projects since 2010 and NDC is currently involved in at least eight development projects. A level of trust, expertise and familiarity has developed between the City, developers and NDC that would be very difficult to recreate during the middle of negotiations with the current projects. If another entity is hired the new entity would need to invest a tremendous amount of time reviewing the financial documents, building relationships, reviewing the project specifics and making contact with the current developers as well as meeting with the local commercial lending community on the various local underwriting criteria. Financial Impact The cost of the contract is $6,630 a month for 12 months, with an option to renew. Funds are available for NDC's services through the Towncrest and Riverfront Crossings economic development accounts established by the City Council. Recommendation Staff recommends the renewal of the NDC contract. Prepared by: Susan Dulek, Ass't. City Atty., 410 E. Washington St., Iowa City, IA 319 - 356 -5030 RESOLUTION NO. 14-11 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY AND NATIONAL DEVELOPMENT COUNCIL REGARDING COMMUNITY AND ECONOMIC DEVELOPMENT ADVISEMENT. WHEREAS, on July 12, 2010, the City entered into an agreement with National Development Council (NDC) to facilitate negotiations and pursue financing packages that will enable redevelopment of key areas, and the agreement expired today; and WHEREAS, staff has approved entering into another agreement for the same services on a sole source procurement basis; WHEREAS, funds for this agreement are available in the account for "4513 Riverfront Crossings CIP "; WHEREAS, it is in the City's best interest to enter into a one -year agreement with NDC for $79,560 with the option to extend the term for a second year. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Mayor is hereby authorized to sign a one -year consultant's agreement with NDC for $79,560 with the option to extend it for one year. Passed and approved this 14th day of January 2014. ti MAYOR ATTEST: CIT LERK Approved b City Attorney's Office a! Resolution No. 14- Page 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton 01 -14 -14 5 Prepared by: Simon Andrew, Administrative Analyst, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5010 RESOLUTION NO. 14 -12 RESOLUTION AUTHORIZING ADDITIONAL FINANCIAL SUPPORT OF THE 1105 PROJECT WHEREAS, the Iowa City City Council seeks to encourage collaboration between social service agencies that fosters sustainable service delivery models, reduces the duplication of services, and supports inclusive programming; and, WHEREAS, the Iowa City City Council recognizes the 1105 Project as such a collaboration; and, WHEREAS, the City of Iowa City has contributed approximately $288,000 toward the 1105 Project, in the form of Community Development Block Grant funds; and, WHEREAS, the 1105 Project has raised approximately $950,000 toward a $1.25 million goal and must raise approximately $300,000 more to fully fund the project; and, WHEREAS, the 1105 Project obtained a private loan to finance the remainder of the project and interest payments on said loan divert resources from service delivery; and, WHEREAS, the agencies participating in the 1105 Project have requested additional City funds in the amount of $100,000 to be disbursed in five annual $20,000 installments; and, WHEREAS, pledging these funds as a Challenge Grant predicated on additional fundraising in the amount of $200,000 will incentivize the full funding of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: The City Manager is authorized to disburse funds for the 1105 Project consistent with the terms set forth in the Memorandum from Asha Adhikari, Management Intern, dated January 9, 2014 regarding the Challenge Grant for 1105 Project, a copy of which is attached. Passed and approved this 14th day of Janua ATTEST: CI— fY CLERK 2014. MAYOR Approved by City Attorney's Office Resolution No. 14 -12 Page 2 It was moved by Throgmorton and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: x x x x x x NAYS: :: y -WY 1A `:4 Botchway Dickens Dobyns Hayek Mims Payne Throgmorton I I, CITY OF IOWA CITY MEMORANDUM Date: January 9, 2014 To: Tom Markus, City Manager From: Asha Adhikari, Management Intern Re: Challenge Grant for 1105 Project Introduction: 1105 Project created a collaborative campus which houses the Crisis Center of Johnson County, Domestic Violence Intervention Program, Free Lunch Program, and the National Alliance on Mental Illness of Johnson County with common shared spaces. This project presents a unique opportunity to facilitate crucial social services through much needed collaboration among organizations delivering corresponding services. The participating agencies provide relief and support services to the low- income population of the City which helps the City to be more inclusive of residents from various social and economic backgrounds. The collaboration of these agencies in sharing the space and related resources through this project enables them to serve their clientele more effectively and efficiently. Such collaborative efforts demonstrated by the 1105 project directly conform to the strategic plan priorities adopted by the City Council for Sustainability and Inclusivity. Therefore, staff recommends that Council support the pledge of $100,000 in the form of a Challenge Grant paid in five annual $20,000 installments towards the 1105 Project for their debt payments incurred during the building improvements and renovations. 1105 Project: The 1105 project met some very crucial needs of the participating organizations. The Free Lunch Program which serves more than 40,000 free meals per year needed a new home by January 1, the Domestic Violence Intervention Program needed office space in a public -yet- secure location, and the Crisis Center of Johnson County needed additional parking and training space. The project also includes the National Alliance on Mental Illness which increases the opportunities of all 1105 clients to receive mental health support. The agencies are anticipating 45,000 requests for assistance each year with a significant number of services delivered to the residents of Iowa City. Along with the services provided by these agencies, the use of commercial kitchen on the site, which is FDA approved, can be extended to other organizations in the community in search of such a facility. Council has recognized the importance of consolidating such services and has awarded $288,000 from Community Development Block Grants towards the 1105 project. Other stakeholders along with Iowa City have also contributed towards the collaboration's efforts, most notably Johnson County's sale of the building for $1. However, the project raised $950,000 towards the $1.2 million project with a shortfall of $300,000. The shortfall is currently secured through a private loan but the loan and interest payments divert resources that could otherwise be used in the provision of services. The agencies are very appreciative of the financial assistance provided by the City so far and are requesting a $100,000 contribution from the City of Iowa City to leverage the remaining $200,000 from other sources to complete the project. January 9, 2014 Page 2 The Challenge Grant: The $100,000 Challenge Grant is recommended to be disbursed at $20,000 per year for five years, with a condition that the agencies will have to raise the remaining balance of $200,000 within the three months from the City issuing a formal pledge. In addition, any amount less than $200,000 would be reduced proportionately from the City's share of the contribution. For instance, if the agencies were short by $100 in reaching the $200,000 mark, the City's contribution will be reduced by $50 from the total grant. Furthermore, the grant contribution will be contingent upon proper documentations submitted to the City that validates the total amount secured through fundraising. Marian Karr From: BETKETCH @aol.com Sent: Wednesday, January 08, 2014 4:19 PM To: Council Subject: 1105 project funding This correspondence will become a public record. I write in support of the proposal to provide $100,000 to the 1105 Project. This project not only brings these organizations together in a shared space but makes it so much more convenient and pleasant for the those served as well as for the many volunteers involved. It is indeed an asset to the community. Thank you. Betty Ketchum 1546 Somerset Lane Iowa City, IA 52240 319- 338 -8101