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Home My WebLink About2014-01-16 Info Packetoar 4k 7D N. '� 4%,, CITY COUNCIL INFORMATION PACKET — tea...__ CITY OF IOWA CITY www.icgov.org January 16, 2014 IP1 Council Tentative Meeting Schedule JANUARY 21 WORK SESSION IP2 Work Session Agenda IP3 Memo from City Clerk: City Conference Board IP4 Pending Work Session Topics MISCELLANEOUS IP5 Copy of letter to Council Member Dickens from ICAD Group President Mark Nolte: FY2014 Investor Update I136 Email response from City Manager to Gregg Geerdes: Garbage Service — What's the Problem? IP7 Memo from Police Chief to City Manager: Gas Mileage Report IP8 Copy of letter from City Manager to Peter Damiano, Public Policy Center: Final Draft January 6, 2014 — Analysis of Impediments to Fair Housing in Iowa City, Iowa 2013 I139 Article from City Manager: Iowans Shouldn't Have to Wonder "What If ?" IP10 Article from the City Manager: Recognize Your Leaders IP11 Invitation: "Growing the Local Food Movement in Johnson County Community Forum: Share Your Vision" IP12 Invitation: Celebration of the Young Child Legislative Breakfast Email from Coralville City Clerk: Joint Meeting: January 27, 2014 DRAFT MINUTES IP13 Airport Commission: December 19 IP14 Human Rights Commission: December 17 IP15 Planning and Zoning Commission: January 2 (informal) CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org January 16, 2014 IP1 Council Tentative Meeting Schedule JANUARY 21 WORK SESSION IP2 Work Sess\Sessi IP3 Memo from ity Conference Board IP4 Pending WTopics MISCELLANEOUS IP 5 Copy of letter to Council Member ickens from ICAD Gr p President Mark Nolte: FY2014 Investor Update IP6 Email response from City Manager to regg Geer es: Garbage Service — What's the Problem? IP7 Memo from Police Chief to City Manager: Gas ' age Report IP8 Copy of letter from City Manager to Peter amia o' Public Policy Center: Final Draft January 6, 2014 — Analysis of Impediment o Fair sing in Iowa City, Iowa 2013 IP9 Article from City Manager: Iowans Shoul n't Have to Won er "What If ?" IP10 Article from the City Manager: Recog a Your Leaders I1311 Invitation: "Growing the Local F d Movement in Johnson Cou ty Community Forum: Share Your Vision" IP12 Invitation: Celebration of the oung Child Legislative Breakfast DRAFT MINUTES IP13 Airport Commission: ecember 19 IP14 Human Rights Co mission: December 17 IP15 Planning and Z ning Commission: January 2 (informal) `��_,-- .. =•Qr City Council Tentative Meeting Schedule IN 3► ON � �� Subject to change January 16, 2014 CITY OF IOWA CITY Date Time Meeting Location Tuesday, January 21, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, January 27, 2014 4:30 PM Joint Meeting /Work Session TBA / Coralville Tuesday, February 18, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 4, 2014 5:00 PM City Conference Board Emma J. Harvat Hall Work Session Meeting 7:00 PM Formal Meeting Tuesday, March 25, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Special Formal Meeting Tuesday, April 1, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 15, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 6, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 20, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 3, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 17, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, July 1, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, July 15, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 5, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 19, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 2, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 16, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 7, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 21, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 4, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 18, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 2, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 16 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX www.icgov.org City Council Work Session Agenda January 21, 2014 5:00 PM Emma J. Harvat Hall - City Hall 410 E. Washington Street • Questions from Council re Agenda Items • Gateway Project design and engineering parameters [ #7 ] • Information Packet Discussion [January 9, 16] • Council Time ■ Meeting Schedule ■ Pending Work Session Topics [IP #4 of 1/16 Info Packet] ■ Upcoming Community Events /Council Invitations CITY OF IOWA CITY IP3 ®� MEMORANDUM Date: January 15, 2014 To: Mayor and City Council From: Marian K. Karr, City Clerk MA Re: City Conference Board It is necessary to reschedule the City Conference Board meeting originally scheduled for February 4 at 5:00 pm. The County is available at 4:00 or 5:00 pm on Thursday, February 6. Please check your calendars and let me know which time would work for you on the 6th. It is necessary to set a public hearing on the Assessor's budget for March 4th, and a second Conference Board meeting will be held prior to your regularly schedule work session. . ®fir, CITY OF IOWA CITY PENDING CITY COUNCIL WORK SESSION TOPICS January 15, 2014 Pending Topics to be Scheduled 1. Discuss community business attraction and anti - piracy compact 2. Discuss Gilbert/Highland/Kirkwood neighborhood concerns 3. Review the National League of Cities Institute for Youth, Education and Families report entitled, "City Leadership to Promote Black Male Achievement" (originally distributed in the 5/16/2013 Information Packet) 4. Discuss recycling opportunities for multi - family housing (UISG letter in 10/1/2013 packet) 5. Discuss Council's neighborhood planning and development expectations near the new elementary school locations 6. Review the downtown streetscape plan and discuss implementation and funding strategy Driving the Economy IP5 January 6, 2014 Terry Dickens City of Iowa City 410 East Washington Street Iowa City, IA 52240 -1825 Dear Terry, On behalf of the board and staff at ICAD Group, I hope this letter finds you well and off to a productive start to the New Year. Enclosed is our recent Investor Update documenting progress toward our five year goals. As you will see, we are making great headway with a number of projects, including the growth of existing employers and entrepreneurs launching new ventures. Momentum is building and we expect to make several more announcements on projects in the coming months. We know there are few places on the globe that offer such high levels of educational opportunity, quality of life, and access to healthcare, arts and civic engagement in a safe, affordable and supportive environment. The bottom line is that companies and people succeed here. But, to continue to thrive we need to be more aggressive in how we share this story to companies and talented people. As you know, our biggest challenge right now is making sure we have the workforce to continue this trajectory and ensure that every company has access to the people they need to innovate and succeed. With this in mind, you will see ICAD Group continue to partner in new ways to make sure we help align the needs of our employers with our educational institutions, co- create opportunities to bolster and highlight the vitality of our market and find innovative ways to help tell our story to the world. Our biggest announcement of the New Year is the addition of Kate Moreland. Her new role will help us ensure we are meeting your needs as investors in ICAD Group and engaging our various partners to sustain our ability to attract talent and investment into our communities. Her new role and responsibilities also allow our organization to dedicate more time and resources to the growing number of projects before us. It is truly an honor for our team to work each day to grow our economy by supporting the needs of interstate commerce companies. We cannot thank you enough for your continued trust and support for our work. Kate will be reaching out to you soon to seek your thoughts and ideas on how we can better provide you with a return on your investment in ICAD Group. And as always, if you have any ideas on companies we should be talking to please let me know. Sincerely, Mark Nolte, ICAD Group President (319) 354 -3939 mnolte@icadgroup.com Cc Iowa City Area Development Group icadgroup.com INTERSTATE COMMERCE AND STRATEGIC INITIATIVES Through January 2014, we have provided significant assistance to the achievement of the following results: JULY JULY 2012 2013 PROJECTS TARGETED COMPANIES NEW COMPANIES JULY JULY JULY JULY 2014 2015 2016 2017 NUMBER OF EXPANSION /RETENTION PROJECTS NUMBER OF HIGH;QUALITY JOBS CONTRIBUTED 19605 NUMBER OF TARGETED COMPANIES NUMBER OF HIGH ?QUALITY JOBS CREATED NUMBER OF NEW COMPANIES NUMBER OF HIGH+'QUALITY JOBS ADDED ICAD Group looks to build on the power of ideas and your participation is encouraged. Please call (319) 354 -3939 to RSVP. Save the Date Monday, April 28, 2014 Spring Creative Corridor Welcome Reception The annual Creative Corridor Spring Welcome Reception will be held from 5:00 — 7:00 p.m. at a location soon to be announced. This networking event is organized by the Cedar Rapids Metro Economic Alliance, the Iowa City Area Development Group and many other partners, as a way to "welcome" newcomers to the Creative Corridor. More details will be released in March. Thursday or Friday, May 8 or 9, 2014 Modern Marvels 2.0 Join ICAD Group, area high schools, the University of Iowa Alumni Association, and the Department of Computer and Electrical Engineering at the University of Iowa as we transform the lower level of the Iowa City Sheraton into a hands-on exhibit hall showcasing STEM careers and student projects. Specific event times to be announced in March. ■ t•J 170 Driving the Economy: 2012 -2017 Iowa City Area Development Group From: Tom Markus Sent: Monday, January 13, 2014 8:27 AM To: 'Gregg Geerdes' Cc: Council Subject: RE: Garbage Service - What's the Problem? Thanks for sharing your opinions regarding the evaluation of an alternative method to processing our waste stream. At this stage we are studying an alternative method of providing waste management services. While the system "may not be broke" I believe we should review our services if improvements can be made that benefit the city and its' residents and businesses. A system that increases the amount of waste material that is diverted to recycled material, that reduces the amount of waste material buried in our landfill, that diverts material to an alternative energy source rather than burying it in a landfill, potentially makes garbage disposal easier for our residents and businesses, and improves the overall economics of our waste management system should be considered. At this stage we are studying the alternative, not buying into it. The City is undergoing what I would refer to as our due diligence phase before formulating any recommendation. The results of our review will be public and subject to the public's scrutiny before the council would take any action on an alternative service delivery mechanism. - - - -- Original Message---- - From: Gregg Geerdes [ mailto:geerdeslaw @peoplepc.com] Sent: Wednesday, January 08, 2014 1:36 PM To: Tom Markus Cc: Council Subject: Garbage Service - What's the Problem? Why the big need to make any changes to our garbage system? It's a service that works well as it is. Don't feel compelled to fix what is not broken. And, especially, do not fall into the trap of feeling the need to be the innovators who turn landfill junk into ethanol. Ethanol from corn doesn't work without massive amounts of subsidies and ethanol from garbage is even more far- fetched than that. There's no reason for Iowa City to be the poster boy for such a speculative endeavor. If you want to fix a problem, help fix the problem of Iowa City having the dubious distinction of being host to so many SINA schools. That sign of educational failure is not very consistent with being the so- called "City of Literature." And there are other real problems in Iowa City, but garbage collection is not one of them. I am happy to discuss more. Gregg Geerdes 890 Park Place, Iowa City 319/354 -2375 — ;;;,--'.r.A.� CITY OF IOWA CITY IP7 Pai MEMORANDUM Date: January 14, 2014 To: Mr. Tom Markus From: Chief Sam Hargadine Re: Gas Mileage Report At last week's staff meeting you requested information regarding the gas mileage different patrol vehicle models average. Ford Crown Victoria Based on data from 14 Crown Victoria cars ranging from model years 2008 — 2011 the average MPG was 8.899. The best car was 10.12 and the worst was 7.85 MPG. The cost per mile ranged from .29 cents to .37 cents. It should be noted that two of the Crown Victoria cars in the data set have been auctioned off and are no longer in the fleet. Ford Explorer There are four Ford Explorer Patrol vehicles presently in service and they are all 2013 models. The average MPG on these vehicles is 9.612. The best is 11.20 and the worst is 8.04 MPG. The cost per mile ranged from .26 cents to .36 cents. The advertised mileage for each vehicle is obviously much higher but police fleet vehicles should not be compared to vehicles that are personally owned and used. Patrol vehicles are operated 24 hours per day and much of that time is with the vehicle parked. Because of the electronics in the vehicle (computer, RADAR, video, overhead lights and police radio) the engine is usually left on when they are doing reports, making a cell call or even if they have to leave the vehicle for a short period of time. Climate is another reason why engines are left running while parked. We expect officers to do reports in the car and remain in their beats as much as possible. The weather extremes for both the officer and the equipment require the engine running for heat or AC. January 15, 2014 Peter Damiano, D.D.S, MPH Director, Public Policy Center 209 South Quadrangle University of Iowa Iowa City, IA 52242 Dear Dr. Damiano: 0 COPY 1 r i Jk W1� CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356 -5000 (319) 356 -5009 FAX www.icgov.org The City of Iowa City contracted with the Public Policy Center to prepare a study report on the analysis of impediments to fair housing within the City. City staff have reviewed the "Final Draft January 6, 2014— Analysis of Impediments to Fair Housing in Iowa City, Iowa 2013" ("Al"), authored by Jerry Anthony, Director of Housing and Land Use Policy Program. Although members of my staff disagree with some of the conclusions and recommendations in the Al, that is not the reason for this letter. On issues such as fair housing, it is not surprising that opinions may differ. The purpose of my letter is rather to convey to you the concerns of my staff with these six aspects of the Al: a) the significant number of factual inaccuracies and notable omissions; b) its emphasis on affordable housing rather than fair housing; c) its failure to describe the City's residency preference; d) the late submission of the first and final drafts; e) its criticism of the Affordable Housing Location Model; and f) its failure to disclose Jerry Anthony's role in the Scattered Site Housing Task Force in 2004. Factual Inaccuracies and Notable Omissions Staff informs me of the following factual inaccuracies and notable omissions: Page 1. The page numbers listed are incorrect for sections D, G, and H. Page 2. Paragraph ( "Par. ") A. In the last paragraph, the Al states that the "report presents the City of Iowa City's assessment... and the impediments to fair housing..." The report is the assessment of the Public Policy Center, not the City. Page 6 -Par. D. Stefanie Bowers' name is spelled incorrectly. Page 7 -Par. G. The Al lists as a "main data source" the "Building Bylaws." There are no "Building Bylaws." Presumably what is meant is the Building Code, which is a City ordinance codified at Section 17 -1 of the Iowa City City Code. - -- Page 7 -Par. G. The AI lists as -a .'. main data source" the "Scattered - Site Policy," but there is no - "Scattered Site Policy." In November 2005, City Council in a work session reached consensus to use the fair share matrix discussed by the Scattered Site Housing Taskforce, but City Council never adopted a "Scattered Site Policy," which is referred to many times in the Al. The City Council did adopt an affordable housing location model that uses GIS software in 2011, and I am enclosing for your information a copy of Resolution No. 11 -51 adopting the model. Page 2 Page 7 -Par. G. The correct name of the City department is the Planning and Community Development Department. Page 8. The first sentence states that the "report is the City of Iowa City's Analysis of Impediments to Fair Housing...." The report is the assessment of the Public Policy Center, not the City. Page 9. The last sentence recommends that a plat would not be recorded by the County Recorder's Office unless the City had approved private subdivision covenants. That statement reflects a misunderstanding of how plats are recorded under Iowa law. Chapter 354 of the Iowa Code governs the recording of plats, and the City cannot impose further legal duties on the County Recorder in addition to those required by Section 354.18. Page 11 -Par. A. The Al states that the City is one of three "World" Cities of Literature. The City is one of seven UNESCO Cities of Literature. Page 23. The Al states that the Housing Authority "owns" the public housing units. The City of Iowa City is the owner. The Housing Authority is not a separate legal entity, as it is in many localities, but a department within the City, such as Public Works or Parks & Recreation. Page 35. The AI states that the Housing Authority is an "agency," but it is not. See comment above. for Page 23. Page 43. In the last paragraph, the Al states that the "City implemented this restriction [of a maximum occupancy of three unrelated persons] in response to so- called `party houses'...." Although the City has in the last ten to fifteen years stepped up enforcement of occupancy due in part to "party houses," the City first enacted occupancy limits nearly fifty years ago. In 1966, the City Code limited occupancy in single - family dwellings either to two or three unrelated persons depending.on the available parking. Page 44. In the first paragraph, the Al states that the "City adopted a policy for the location of affordable housing for low - income residents funded by HUD, CDBG and HOME grants." That is not accurate. Resolution No. 11 -51 states as follows: 1. The attached Affordable Housing Location Model is hereby approved and adopted for use in all programs and projects funded with CDBG, HOME, and discretionary City funds as follows: a) The model is applicable to rental housing projects for new construction and acquisition excluding assisted rental housing projects for the elderly or persons with disabilities; b) The model is not applicable to new construction or acquisition of owner- occupied housing; and c) The model is not applicable to projects to rehabilitate existing rental housing or owner - occupied housing. Page 3 Page 44. In the last paragraph, the Al states that the "Scattered Site policy could prevent the location of additional ... housing...." As stated previously, the City has never adopted a Scattered Site Policy. Page 45. Again, the last paragraph again incorrectly attributes certain matters to the non - existent "Scattered Site Policy." Page 46 -Par. b. The AI fails to include two very important City programs that revitalize neighborhoods, the UniverCity program and GRIP. Through the UniverCity program, the City has purchased rentals, rehabs them and sells them as owner - occupied housing. Since 2010, the City has purchased 46 houses, sold 31 to income eligible families, and is currently rehabilitating 15. The GRIP (General Rehabilitation and Improvement Program) is offered as a complement to the federally- funded CDBG/HOME rehabilitation program without the same level of income targeting. GRIP is designed to stabilize and revitalize neighborhoods through the broader applicability of our Housing Rehabilitation and Historic Preservation programs. Page 46 -Par. c. The AI incorrectly states that the Housing Authority "owns" the public housing units. Page 46 -Par. c. The Al states that the "waiting list for these units was closing in October 2012," but does not state that it was opened on October 11, 2013. Jerry Anthony acknowledged being aware of this in an email to Steve Rackis dated 11/19/13, a copy of which is included. Page 48. In the third full paragraph, the Al states the "664 new vouchers were issued...." That is not correct. 664 initial (also referred to as "new ") and moving vouchers were issued. This information was provided in an email from Steve Rackis dated 11/19/13, a copy of which is enclosed. Page 48. In the third full paragraph, the AI states "only 88% [of the vouchers] were utilized" from 7/1/11 to 6/13/12, but that is not correct. In an email from Steve Rackis to Jerry Anthony dated 11/8/13, Steve states that "88 %" were utilized. However, after reviewing a draft AI, Steve R.ackis subsequently clarified that statement both in an in person meeting on i 1/19/13 and in an email to Jerry Anthony. When Steve referred to an "88 %" utilization rate, he was referring to the rate of the 664 new and moving vouchers, which represent only approximately one -half of the vouchers. HUD's utilization rate is based on all vouchers, meaning new vouchers, moving vouchers, as well as participants' vouchers. In an attachment from an email from Steve Rackis to Jerry Anthony dated 11/19/13, Steve clarified that 88% was not the utilization rate of all vouchers and stated that the "Housing Authority's utilization of HCV and VASH vouchers (1,250 total vouchers) from 7/1/2011 - 6/30/2012 was 101 %." Despite the email. from Steve Rackis, the Ianguage in the draft email was never changed and remained 88 %. The utilization rate is also available in a report published by the highly respected Center for Budget and Policy Priorities, which lists the Iowa City utilization rate as 96% for 2011 and 102% for 2012, a copy of which is also enclosed for your reference. One wonders whether the information provided was ignored because Jerry Anthony had already concluded that the City should make it illegal for landlords to deny renting to someone based on the use of a voucher (See Recommendation b to Page 4 Impediment IV on page 84); further, if vouchers are fully utilized, then there is no empirical basis to support the recommendation. Page 48. Also in the third full paragraph, the Al omits three common reasons that persons are unable to utilize a voucher, bad landlord reference, bad credit, and lack of a security deposit. In footnote 19, the Al references an email from staff on 11 /8 /13. On 11/19/13, Jerry Anthony met with Steve Rackis to discuss the first draft of the Al, and Steve also emailed him that day to discuss among other matters bad landlord references, bad credit, and lack of security deposit as reasons why persons with vouchers are sometimes denied tenancy. Not only did Jerry Anthony choose not to add those reasons in the final AI, but he cited the 11/8/13 email. In doing so, he clearly implies that staff suggested no other reasons why a landlord may deny a voucher. Again, one wonders whether this information regarding why a landlord may decide not to lease to a person with a voucher was ignored because it did not support Jerry Anthony's recommendation. Page 50. The Al states that the "preference categories 3 thru [sic) 6 are primarily based on residency." That is not correct; the categories 2 through 6 are based on residency. Page 50. The AI states that the "ICHA does not have demographic data on the two groups of 814 and 4,952 applicants in the waiting list." That is not accurate; the City has the data but it is not easily accessible. See my comment below regarding Page 82. Page 50. The AI states that there is a "residency requirement." Residency is not a requirement, but a preference. A residency requirement is illegal. Page 50 -Table 8. The table incorrectly includes many units that are not privately assisted units and should be removed. The Citizen Building Apartments have been released from compliance requirements, and the units identified as Peninsula Neighborhood are not privately owned, but owned by the City of Iowa City. Page 52. In the fourth paragraph, the AI states that a "property tax is levied on all real property." That is not correct. For example, the University does not pay tax on property it uses for educational purposes, and taxes are not levied on affordable housing providers such as The Housing Fellowship. Page 67- footnote 27. The correct citation for the list of protected classes in Iowa City is to Iowa City Code Section 2 -5 -1, not to a consultant's study. Page 68. In both the third paragraph and the last bullet point, gender identity is omitted from the list of protected classes. Page 69 -Par. b. The last bullet point refers to the Iowa City Housing Authority as a "social service agency," whereas it is a department within the City. Page 72. The first paragraph again uses the word "bylaws." Page 76. The first paragraph again incorrectly refers to "bylaws." Page 5 Page 79. The second paragraph's reference to 88% is not correct; see comment above regarding page 48. Page 79. The Al states that "f according to [the December 4, 2013 issue of the Iowa City Press - Citizen], one reason for these layoffs was reduced program income because of a 94% voucher utilization rate...." Not only is that a misstatement of the article, it is not true. The layoffs are the result of the "sequestration" of federal funding as outlined in a Memorandum from City staff to me dated November 20, 2013, a copy of which is enclosed. I am also enclosing a copy of the newspaper article, which does not state that the utilization rate is a reason for the layoffs. The article reports that a council member inquired whether increasing the utilization rate would increase federal funding sufficient to prevent the layoffs, and the answer was no. Page 79. The third paragraph notably omits three common reasons that persons are unable to utilize a voucher, bad landlord reference, bad credit, and lack of a security deposit. Page 82. The Al states that "[w]e were informed that ICHA does not have this information." That is not correct. The Housing Authority has the information but it is not easily retrievable as Steve Rackis states in an email dated 11/20/13 ( "the data regarding the P2 waiting list is a custom report I create just for the annual report. It is time consuming, hand counting exercise, as it is data that HUD does not require us to maintain and report. "). Page 88. After staff reviewed a draft of Appendix 1, Karen Howard wrote Jerry Anthony a detailed email dated 11/21/13 and provided him with the 2013 Planning and Zoning Annual Report explaining that land is often rezoned to multi - family. Despite the data and information provided, Appendix 1 was never changed and fails to discuss that property may be, and often is, rezoned to multi - family. As it is, Appendix I implies that no other property can be developed for multi - family zoning except for the locations listed. This is another instance where one wonders whether the information was ignored because it did not support Jerry Anthony's conclusion (See Conclusion IV on page 78). Page 92 and Page 96. The implication based on footnotes 53 and 54 is that the information contained in Appendix 3 is different than Appendix 6, but they are the same. Appendix 6 is the exact language found in the City's Building Code (Section 17 -2 of the Iowa City City Code) whereas Appendix 3 is a paraphrase of the Code section. Additionally, there are many typographical errors throughout the report. Emphasis on Affordable Housing Much of the Al centers on affordable housing, and affordable housing is without a question an issue facing Iowa City, as it is in many communities. However, the City contracted with the Public Policy Center for a study in fair housing, not affordable housing. This distinction is clearly set forth in the contractual agreement with the City, and an excerpt from "Scope of Study" in Appendix A of the agreement reads as follows: Page 6 Contractor also notes that the notion of `fair housing" is sometimes conflated with that of "affordable housing. " "Affordable housing" refers to the ability of persons/ households /families to buy or rent housing, based on income; the term is also used to describe housing for low - income households. Thus the two concepts of "fair housing" and "affordable housing" while intertwined are distinctly different. And an Al study is not a study of affordable housing. (emphasis added) The Fair Housing Act is defined in the agreement, as well as on page 2 of the AI, as " a condition in which individuals/ households /families of similar income levels in the same housing market ... have a similar range of housing choices available to them regardless" of race, color, national origin, age, creed, and other protected categories. (emphasis added) Although it discusses affordable housing at length, the Al does not examine barriers that are actually protected by the Fair Housing Act. For example, in the last year or so, there has been much discussion among advocates of immigrant communities regarding issues they face in Iowa City. There is no indication that those advocates were contacted as part of the study to inquire about housing issues even though discrimination based on "national origin" is a fair housing issue. Similarly, there is no indication that International Programs was contacted about possible housing issues faced by the 3,400 international students attending Iowa. The Al also did not delve into possible barriers to housing that persons with disabilities and the elderly may be encountering. Affordable Housing Model Staff finds it ironic that the Al is critical of the Affordable Housing Model given that it is nearly identical to a policy contained in HUD's model Al. For your information, I am enclosing copies of pages 3 -13 and 3 -14 of HUD's Fair Housing Planning Guide. In Example 3, an impediment to fair housing for a hypothetical state is described as follows: The State does not have an enforceable site selection policy for affordable housing that will compel its major cites to select sites for affordable housing located outside of minority or low - income areas or allocate such housing on a metropolitanwide basis. HUD's sample action in response to this impediment is stated as follows: Enact legislation by X date mandating site selection policies for affordable housing for all localities of 50,000 or more in population. The goal is to deconcentrate communities by race and income and encourage the construction of affordable single - family and multifamily housing throughout the jurisdiction. The City's Affordable Housing Model is exactly what HUD proscribes, namely it has an enforceable policy for affordable housing with a stated goal of deconcentrating poverty. Two of the three goals of Resolution No. 11 -15 are that "the City does not want to further burden neighborhoods and elementary schools that already have issues related to a concentration of poverty" and the "City desires to have diverse neighborhoods in terms of a range of income levels." Page 7 It is not surprising that other communities have contacted City staff about the model, including Danville, Illinois; Boise, Idaho; Charlottesville, Virginia; Davenport, Iowa; and Palm Beach County, Florida. Additionally, staff have been informed that the City of Austin, Texas is using our model as a starting point for a similar project. I also want to note that "Planning," the magazine of the American Planning Association, featured the model in its March 2013 issue, and I am enclosing a copy of the article for your information. Additionally, the Kirwan Institute for the Study of Race and Ethnicity at The Ohio State University has told staff that HUD is moving in this direction and that the City's model could be used as a national model on deconcentration. Lack of Timeliness The agreement provides that a first draft of the AI was to be provided to the City by approximately June 15 and the final report by August 1. A first draft (without any conclusions or recommendations) was not provided to City staff until November 7, and the preliminary final draft was not provided until December 19. Residency Preference The Al does not fully explain the residency preference used by the Housing Authority. Importantly, the Al does not describe how the waiting list is constantly in flux. For example, Tenant A lives in Des Moines and submits an application for a voucher on 6/11/13. Tenant A (who is single and disabled) goes to the bottom of the waiting list of non- residents, who are also single and disabled. Tenant A moves to Coralville (or some other place in the service area) a few months later and provides the Housing Authority with a change of address on 12/19/13. Tenant A immediately moves up the waiting list and jumps in front of all the applications of residents who are single and disabled and who submitted applications after 6/11/13. In other words, an applicant who moves into the service area after applying is treated as if he or she resided in the service area his or her entire life. Furthermore, the AI does not explain why the residency preference was adopted. The reason for adding a residency preference was a combination of staff resources, low lease up rates, people wanting to port ( "port" is the HUD term meaning to transfer the voucher to another service area), and wanting to assist those living in the service area. Without a residency preference, the applications that the Housing Authority staff processed were primarily of folks who did not live in the Housing Authority service area (Johnson County, Iowa County, and the northern part of Washington County) and who did not want to live in the Housing Authority service area. These persons wanted to get their vouchers and live elsewhere, but HUD regulations do not allow a tenant to port during the first 12 months of the voucher. Therefore, staff would do all the paperwork necessary to issue the voucher, but the person would not use the voucher because he /she did not want to live in the Housing Authority service area, and the voucher would go unused for a period of time. It is also important to note that the percentage of blacks who participate in the voucher program, as well as those who are elderly /disabled, has increased slightly since the adoption of the Page S preference and HUD staff who monitor the Housing Authority are fully aware of our residency preferences. Lack of Disclosure In Conclusion IV on page 75, the Al contains a series of rhetorical questions following reference to the Scattered Site Housing Task Force report from 2004. The Al should disclose that Jerry Anthony was.a member of the Task Force and that he voted against the adoption of the final .recommendations with one exception (namely, the recommendation to adopt inclusionary zoning). In conclusion, the City is not requesting any changes to the final draft of the Al or any follow -up by the Public Policy Center.. Given the failure of the Public Policy Center to provide the services described in Paragraph 1 of the agreement as detailed in this letter, the City does not intend to make the final payment of $3,499 and will use the funds to complete the Al as provided in Paragraph 13 of the agreement. homas M. Markus City Manager Enc. Copy to: Jerry Anthony -w /enc. Steve Rackis -w /o enc. Stefanie Bowers -w /o enc. Tracy Hightshoe -w /o enc. Steve Long -w /o enc. Doug Boothroy -w /o enc. City Council -w /o enc. Housing and Community Development Commission -w/o enc. National Association of Railroad Passengers - Iowans Shouldn't Have to Wonder "What I... FROM THE CITY MANAGER Iowans Shouldn't Have to Wonder "What I0" Details Published Date Written By Colin Leach Category: Blog Page 1 of 2 IP9 NM For many years now, rail advocates in Iowa have worked hard for the restoration of regular service to the eastern part of the state. From 1974 to 1981, Amtrak ran the Black Hawk, which offered a daily connection between Dubuque and Chicago. While the Black Hawk was discontinued following a decrease in Illinois state funding, advocates have maintained that the route would be popular. In 2010, their efforts were rewarded when the federal government issued a $230 million grant to study not just the restoration of the Chicago - Quad Cities route, but with a further extension to Iowa City. Before long, Iowans would be able to comfortably travel to Chicago, skipping both the drive on Interstate 80 and avoiding the hassle of trying to find a flight through either Dubuque or Des Moines. Unfortunately, as is often the case with rail service, politics has interfered with the expanded service. In December, the Iowa Department of Transportation announced that budget concerns forced it to shelve plans for passenger service between the Quad Cities and Iowa City. Office of Rail Transportation Director Tammy Nicholson claimed that the most recent estimates would force the state to spend $72 million on the service, a price tag far in excess of the $20 million predicted in the original estimate. In its editorial, the Quad -City Times argued that the blame should be laid at the feet of Governor Terry Branstad. Branstad had repeatedly gone on the record opposing any expansion of Amtrak into his state, believing that the required investment was something the state could not afford. At an October press conference, the Governor said that "considerable skepticism" existed about the service's feasibility, noting that the state was already served by the California Zephyr. Yet Branstad's argument ignores the fact that the Zephyr serves only a small number of communities in the southern part of the state, including Osceola, Ottumwa, Creston, Mount Pleasant, and Burlington. Notably, major population centers such as Des Moines, Iowa City, and the entire Quad Cities region are left out; thus, the Zephyr cannot be said to adequately serve the entire state. Furthermore, the Zephyronly stops once a http: / /www.narprail.org/ news /narp -blog/ 2484 - iowans - shouldn -t- have -to- wonder - what- if?t... 1/10/2014 rw•� ..x W tiw � s 1 hNf `1. hal lM V Railroad Routes, Chicago to Quad Cities and lows City For many years now, rail advocates in Iowa have worked hard for the restoration of regular service to the eastern part of the state. From 1974 to 1981, Amtrak ran the Black Hawk, which offered a daily connection between Dubuque and Chicago. While the Black Hawk was discontinued following a decrease in Illinois state funding, advocates have maintained that the route would be popular. In 2010, their efforts were rewarded when the federal government issued a $230 million grant to study not just the restoration of the Chicago - Quad Cities route, but with a further extension to Iowa City. Before long, Iowans would be able to comfortably travel to Chicago, skipping both the drive on Interstate 80 and avoiding the hassle of trying to find a flight through either Dubuque or Des Moines. Unfortunately, as is often the case with rail service, politics has interfered with the expanded service. In December, the Iowa Department of Transportation announced that budget concerns forced it to shelve plans for passenger service between the Quad Cities and Iowa City. Office of Rail Transportation Director Tammy Nicholson claimed that the most recent estimates would force the state to spend $72 million on the service, a price tag far in excess of the $20 million predicted in the original estimate. In its editorial, the Quad -City Times argued that the blame should be laid at the feet of Governor Terry Branstad. Branstad had repeatedly gone on the record opposing any expansion of Amtrak into his state, believing that the required investment was something the state could not afford. At an October press conference, the Governor said that "considerable skepticism" existed about the service's feasibility, noting that the state was already served by the California Zephyr. Yet Branstad's argument ignores the fact that the Zephyr serves only a small number of communities in the southern part of the state, including Osceola, Ottumwa, Creston, Mount Pleasant, and Burlington. Notably, major population centers such as Des Moines, Iowa City, and the entire Quad Cities region are left out; thus, the Zephyr cannot be said to adequately serve the entire state. Furthermore, the Zephyronly stops once a http: / /www.narprail.org/ news /narp -blog/ 2484 - iowans - shouldn -t- have -to- wonder - what- if?t... 1/10/2014 National Association of Railroad Passengers - Iowans Shouldn't Have to Wonder "What I... Page 2 of 2 day in each direction. This service, while essential, is no substitute for the corridor with multiple frequencies envisioned by federal and state planners. By their very nature, corridor services offer multiple frequencies, creating more options for travelers to choose from as well as more options for connections at their final destination. But the Governor has another argument against passenger rail. Many of his fellow Republicans, he notes, have similarly rejected proposals for expanded Amtrak service in their states, and he sees no reason why he should be an exception. After all, the argument is purportedly the same across the board: why, in an era of tight budgets, should state governments use public funds to build out transportation infrastructure? As NARP has argued time and again, it's a fallacy to argue that passenger rail represents a unique subsidy of transportation. All modes of passenger transportation are subsidized, and none can exist without some form of government support. Whether riding on highways or wandering through airports, traveling in buses or trains, all travelers use some form of government- subsidized transportation. It's intellectually dishonest to claim that Amtrak represents a unique public subsidy, when we know that highways and airports are even more heavily subsidized. Furthermore, Branstad's suggestion that Republican Governors are generally of one mind about passenger rail doesn't hold water, and wrongly assumes that passenger rail is necessarily partisan. Perhaps he should speak to Virginia's Bob McDonnell, who presided over that state's largest investment in transportation in decades. McDonnell has long been a supporter of passenger rail and was a strong backer of extending service to Lynchburg and Norfolk. Most recently, he championed a transportation bill that created a dedicated source of funding for Amtrak services in the state, allowing the state to plan a new extension to Roanoke. But McDonnell isn't the only Republican to back passenger rail. In October, Michigan Governor Rick Snyder and the Republican- controlled legislature voted to preserve state funding for the Blue Water, Pere Marquette and Wolverine. Additionally, the state has also committed funds for track upgrades that will allow for increased speeds and faster travel times. And to this list, we can even add states such as Pennsylvania and Indiana, where Republican state legislators were among the most active voices calling for the preservation of the Pennsylvanian and the Hoosier State. All of these examples show that improved passenger rail service isn't a Democratic or Republican issue; it's an American issue. In rejecting the Iowa City extension, Governor Branstad is missing out on an excellent opportunity to invest in the future of the state's transportation network and offer Iowans more travel options. And worse for Iowans, the money originally destined for Iowa hasn't been rescinded; instead, it has been reassigned to Illinois for its own trains. Iowans will instead have to look across the Mississippi to catch a glimpse of what might have been for their own state. http: / /www.narprail.org/ news /narp -blog/ 2484 - iowans - shouldn -t- have -to- wonder - what- if?t... 1/10/2014 From the City Manager Recognize Your Leaders Submitted by: Jeff M. May (Assistant Public Works Director, City of Des Moines, Iowa) and the APWA Emergency Management Committee Nominee: Rick Fosse, P.E., Public Works Director, City of Iowa City, Iowa Rick Fosse Rick Fosse has worked for the City of Iowa City, Iowa, since 1984, serving 14 years as City Engineer and the past 10 years as Public Works Director. Iowa City has a population of 67,822 and is home to the University of Iowa. He received his Bachelor of Science degree in civil engineering from Iowa State University and started his career working for the Iowa Natural Resources Council in Flood Plain Management. Rick has been a member of APWA since 1984. He was President of the Iowa Chapter In 2007 and has served as a Director, Emergency Management Committee Chair and Iowa Chapter Emergency Management Liaison. He has also been active In the American Society of Civil Engineers and has served on the University of Iowa's College of Engineering Advisory Board. The Iowa City Public Works Department includes the following: Administration, Engineering, Streets and Traffic Engineering, Equipment, Wastewater, Water, Solid Waste and Landfill. As with most public works departments, emergency response is a major responsibility.. Most public works agencies are impacted by disasters; however, most agencies don't experience the variety of disasters that Rick has seen during his tenure in Iowa City. In the last 15 years, the Iowa City Public Works Department has responded to ice storms, a tornado, floods, straight line winds and a landfill fire. Each disaster creates its own unique challenges and yet all share similar challenges. On April 13, 2006, an EF2 tornado struck the downtown business district and eastern residential district destroying businesses and homes, Including an area dominated by off-campus housing for University of Iowa students. Cleanup from the tornado took over three months. In June 2008, unprecedented Flooding on the Iowa River impacted the City of Iowa City and the University of Iowa causing widespread property damage and forcing evacuations from entire neighborhoods and portions of the campus. The flood resulted in over $1 billion of recovery and mitigation projects for the University of Iowa and Iowa City. Construction of these projects will continue for several years. On May 26, 2012, a fire started 2012 landfill fire burned for four months January 2014 APWA Reporter 21 in a new cell at the City landfill, and actively burned for a month, but took four months to completely extinguish. The fire destroyed approximately 7.5 acres of the cell's liner system. The variety of disasters Iowa City has experienced has provided Rick and his staff with valuable lessons on emergency response. While each event has created challenges, he recognizes a common element in all disaster response. Effective communications has been a key factor in the community's ability to respond to the variety of disasters Iowa City has experienced. Communication is also important in preparation for and cleanup of disasters. Creating relationships with the police and fire departments and utilities helps the community prepare for disasters. When working with police and fire departments It is critically important that public works staff understand the National Incident Management System (NIMS) and are able to work within the Incident Command System. He believes it is not only Important for public works to be included in the police and fire departments' tabletop exercises, but also to include all the parties in the development of the Emergency Operations Plan, Evacuation Plan, Volunteers Plan and Debris Management Plan. 2008 flooding 22 APWA Reporter January 2014 Rick views each disaster as an opportunity for positive change during reconstruction and as a way to be better prepared for the next disaster. One of those opportunities came from the 2006 tornado. Iowa City was inundated with volunteers offering assistance, but did not have a plan In place to handle the overwhelming response. As a result of the post- tornado debriefing, he recognized the need to have a plan to receive and organize the volunteers. Most offers of assistance were received immediately after the disaster, while the Public Works Department was busy trying to open the city for basic operations. He realized additional resources would be needed to coordinate the offers for assistance at one of the busiest times for the Public Works Department. He found a partner in the local United Way. The United Way has an established plan in place to manage volunteers that also tracks and documents the volunteers' contributions. This partnership has proved to be great benefit when dealing with disasters. Rick recognizes the valuable resource NIMS has become for disaster response and appreciates the help it provides in dealing with organization, communications and competing priorities. Further, he believes it is important to have depth in personnel assignments to NIMS teams to allow continuity for 24 -hour operations. One of the exercises he has found particularly important is incorporated into the planning section of NIMS. In this exercise you ask what if things go worse than predicted and then prepare for that scenario. The final step, after you think you are prepared for the worst, is to ask what if things go even worse than that. This was especially helpful during the 2008 flood. Rick's leadership has been essential in helping Iowa City plan for, respond to and recover from the disasters that have struck Iowa City. His ability to communicate has served Iowa City 2006 tornado very well not only during disasters, but also during normal operations. He seeks public input during the pre - design phase of projects and takes that opportunity to better understand the issues relating to the project. He finds the Input very valuable in dealing with the aesthetics of a project and helping garner support for the project. The public input Iowa City receives helps improve designs and provides better end results. Rick is a dedicated and caring leader who sees the opportunity to learn in every challenge he faces. His ability to communicate allows him to share his knowledge with others in an entertaining and captivating manner. His leadership has steered Iowa City through a variety of disasters and has made them better prepared for future disasters that may come their way. "When it comes to disaster Rick Fosse is our 'Go-to Guy.' Rick is a caring, hardworking, diligent and intelligent manager who has a sly sense of humor. It may be this last characteristic that has allowed Rick to battle three floods, one tomado, straight line winds, a major landfill fire and ice stoma. His support for his fellow employees and the public who come to our aid to combat and recover from these disasters is evident throughout the crisis. His compassion for the victims of these incidents is commendable. And when the crisis is over he doesn't just do a crisis analysis, he takes what he has learned and shares it with our public and other professionals in the state and across the country so that they too might learn from our experiences. Rick is truly a team player but it is clear that his humble leadership was essential in our dealing with the disasters that have confronted Iowa City. ° —Tom Markus, City Manager, City of Iowa City, Iowa Q January 2014 APWA Reporter 23 From: Mickey Miller < mmiller @co.johnson.ia.us> Sent: Tuesday, January 14, 2014 4:15 PM To: (swisher2 @southslope.net); Chris Anderson (uhclerk @yahoo.com); Diane Bys (shueyville @southslope.net); Merry Thomae (lonetreecity @iowatelecom.net); Michon Jackson (mjackson @tiffin- iowa.org), Penny Jenn ( oxfordcityhall @southslope.net), Marian Karr, Tracey Mulcahey ( tmulcahey @ci.north - liberty.ia.us); Thor Johnson (tjohnson @ci.coralville.ia.us); Bonnie Hansen (cityhills @sharontc.net) Subject: JC Food Policy Council Invitation to Community Forum Attachments: JCFPC Forum Poster 01.14.2014.pdf City Clerks: Please distribute to your mayors, city council members and any relevant food /ag- related boards or commissions in your community. I have also attached an 8 %: x 11 poster you may print out and post as appropriate. Thank you for your assistance and please contact me if you have any questions. Mickey Miller Grants and Communications Specialist Johnson County, Iowa 319 - 356 -6000 mmiller@coJohnson.a.us The Johnson County Food Policy Council cordially invites you to the free community forum "Growing the Local Food Movement in Johnson County: Share Your Vision!" Saturday, February 8, 2014 10 am -2 pm (check -in begins at 9:30 am) Lunch is available free of charge to those who register by Monday, February 3 Register online at http: / /grow- local - food.eventbrite.com Montgomery Hall, Johnson County Fairgrounds 4261 Oak Crest Hill Road, SE, Iowa City Join the Johnson County Food Policy Council and special guests to learn about and discuss farm conservation, edible landscapes, local food impacts and policies to support farmers in Johnson County. In addition to presentations from local and regional local foods professionals, the forum will have plenty of opportunities for attendees to share their ideas. The Johnson County Food Policy Council, created by the Johnson County Board of Supervisors, is a volunteer citizen -led group with the purpose of improving dialogue and discussion and providing necessary advice on food and agriculture issues to the County, municipalities, community boards, local agencies, nongovernmental organizations, businesses, and other interested groups. Keynote speaker is Kyle Richmond, a member of the Dane County, Wisconsin, Board of Supervisors, who also is a member of both the Dane County Food Council and Madison Food Policy Council. Supervisor Richmond will share how those bodies have worked with farmers and the community to create positive changes within the county's local foods movement. Grant Schultz of VersaLand a 145 -acre learning farm near Morse, will talk about soil and water conservation. VersaLand develops code, systems, and machinery for sustainable farming systems, and shares its knowledge through public workshops. Fred Meyer, founder and director of Backyard Abundance, will discuss edible landscapes. Backyard Abundance is a Johnson County environmental education nonprofit that helps build vibrant communities by creating beautiful, resilient landscapes that provide healthy food and habitat. Anyone with an interest in Johnson County's local foods movement should attend this forum, including farmers, restaurateurs, environmental groups, municipal officials, students and consumers. Please contact Mickey Miller, grants and communications specialist for the Johnson County Board of Supervisors, at 319- 688 -8011 or mmiller@co.iohnson.ia.us with any questions. ;Growing the Local Food Movement in Johnson Count Y A Free Community Forum with the Johnson County Food Policy Council I Dam -2pm Join Johnson County Food Policy Council. Let's discuss how we can support local food and build an abundant community. • Farm conservation • Edible landscapes • Local food impacts • Policies to support farmers in Johnson County. Local lunch provided for first 150 people who register by 2/3/14! For more information and to register visit http:/ /grow - local - food.eventbrite.com Questions? Contact jcfpc@co.johnson.ia.us • 319 - 688 -8011 Montgomery Hall, Johnson County Fairgrounds, 4261 Oak Crest Hill Road SE, Iowa City From: Laurie Nash <Inash @co.johnson.ia.us> Sent: Tuesday, January 14, 2014 12:45 PM To: Matt Hayek Cc: Council Subject: Save The Date April 12 Legislative Breakfast Attachments: WOYCsavethedate breakfast2014.pdf Mayor Hayek, We know things are very busy for Iowa City and the council so before your schedule gets too full, the Johnson County early childhood community wants to get something on your calendar. I've attached a Save The Date for the legislative breakfast event during our annual Celebration of the Young Child at the Iowa Children's Museum on April 12. The breakfast is an opportunity for local elected officials and the early childhood community to have conversations about our early childhood system. I know that you were unable to attend last year, but we had over 1,700 guests at our Celebration and we are hoping for even more this year. There will be additional details to follow, but for now we'd like you to save time for that important event. In the meantime, if you have any questions about early childhood issues and how they impact us locally, please don't hesitate to contact me. Sincerely, Laurie Nash Johnson County Empowerment/Early Childhood Iowa Area 319 - 339 -6179 SAVE THE DATE April 12, 2014 9:00 a.m. The Iowa Children's Museum Celebration of the Young Child Legislative Breakfast: A Community Conversation About Early Childhood Play Is Learning! Children need a strong early learning foundation to succeed in school and life. Are Iowa's Children getting what they need? Sponsored by Senator Bob Dvorsky Hosted by: The Iowa City Chapter of The IAEYC, 4Cs Community Coordinated Child Care, University of Iowa Delta Center, The Iowa Chapter of The American Academy of Pediatrics, Johnson County Empowerment /ECA, The Iowa City Public Library, and The Iowa Children's Museum. E 0 U < LLJ �� / \ � \ � _ VA m Marian Karr From: Marian Karr Sent: Thursday, January 16, 2014 2:47 PM To: Marian Karr Subject: FW: Joint Meeting date From: Thor Johnson [mailto:tjohnson @ci.coralville.ia.us] Sent: Thursday, January 16, 2014 2:45 PM To: Andy Johnson; Bonnie Hansen (cityh ills@sharontc. net); Kelly Hayworth; Kim Colvin; L. Robertson; Lone Tree; Louise From; M Jackson; Marian Karr; Oxford; Ryan Heiar; Solon; Steve Murley; Swisher; Thor Johnson; Tim Kuehl; Tom Markus; Tracy Mulcahey; University Heights; University President Subject: Joint Meeting date The Joint Meeting is Monday, January 27th; agenda items are due Wednesday, January 22"a and the agenda will go out Thursday, January 23`a Thorsten J. Johnson, City Clerk City of Coralville P.O. Box 5127 15127 th Street Coralville, Iowa 52241 319- 248 -1700 tjohnson a,ci.coralville.ia.us Airport Commission IP13 December 19, 2013 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION DECEMBER 19, 2013 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline (late arrival), Minnetta Gardinier, Paul Hofineyer, Howard Horan, Chris Ogren Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, David Hughes, Steve Eaton, John Yeomans RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. CALL TO ORDER: Chairperson Horan called the meeting to order at 6:05 P.M. ADJOURN TO EXECUTIVE SESSION: Hofineyer moved to adjourn to Executive Session to discuss strategy with Counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation (Iowa Code Section 21.5(1)(c); seconded by Gardinier. Motion carried 4 -0; Assouline not present. The Commission went into executive session at 6:05 pm and returned to open session at 7:21 pm. APPROVAL OF MEETING MINUTES: Horan was absent for this portion of the meeting. Assouline arrived during this portion. Tharp began the discussion with minutes of the November 21, 2013, meeting. Ogren moved to approve the November 21, 2013, minutes as presented, seconded by Assouline. Motion carried 4 -0, Horan absent. Next the minutes of the December 10, 2013, meeting were reviewed. Ogren moved to approve the minutes as presented; seconded by Assouline. Motion carried 4 -0, Horan absent. Third, the minutes of the December 17, 2013, meeting were reviewed. Gardinier moved to approve the minutes as presented; seconded by Hofineyer. Motion carried 4 -0, Horan absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION /ACTION: Airport Commission December 19, 2013 Page 2 a. Airport Farming Agreement — Tharp spoke to Members about this agreement, noting that this amendment covers the addition of the Ruppert property to the management agreement. John Yeomans spoke briefly to this arrangement. i. Consider Resolution #A13 -30 Approving Amendment With Farmer's National — Assouline moved to consider Resolution #A13 -30 as discussed, seconded by Ogren. Motion carried 5 -0. b. Airport Commerce Park — Tharp stated that Jeff Edberg will not be present at this evening's meeting due to a family illness. He noted that Members do need to approve the listing agreement extension in order to continue working with Jeff, and that the City Council did approve this extension. Gardinier asked if Tharp had any updates on activity or interest in lots. Tharp noted that Edberg's message stated that currently there has been no activity. i. Consider Resolution #A13 -31 Recommending Approval of Extension of Listing Agreement — Hofineyer moved to consider Resolution #A13 -31 as discussed, seconded by Ogren. Motion carried 5 -0. C. Fly Iowa — Tharp noted that they do have a logo now for the Fly Iowa event. The subcommittee is now going to be moving forward on their fundraising letter campaign. Tharp shared that they have been in touch with Deb Dunkhase with the Children's Museum and she will be at the next Fly Iowa meeting to continue working with the committee. d. FAA/IDOT Projects: AECOM / David Hughes i. Runway 7/25 Parallel Taxiway — Hughes shared that the weather hasn't been conducive to completing the punchlist on this project. It will most likely be springtime before they are able to finish this. ii. Roofing Rehabilitation — Hughes noted that this project is weather - specific, as well, and it will be completed in the spring. iii. Obstruction Mitigation — The poles were to have shipped the 10tH according to Hughes, and he has not heard whether or not they arrived as planned. iv. 2014 IDOT Grant Projects — Tharp noted that these projects are ready to accept bids and award contracts. He and Hughes spoke to these projects, with Hughes noting that in regards to the taxiway project, low bid was L. L. Pelling at about 10% below the estimated cost. Tharp further clarified what the bids entail and how they were able to get the project fully covered. Hughes next spoke to the taxiway B lighting project, noting they received five bids. Price Industrial was the low bid on this project, and has done work on previous Airport projects, according to Hughes. The third project, the north t- hangar pavement maintenance, received three bids, with L.L. Pelling being recommended for the contract. Hughes noted that on all three projects the bids have come in much lower than expected. A brief discussion ensued on how soon these projects might get started this spring. 1. Taxiway B rehabilitation and overlay — Consider Resolution #A13 -32 Accepting Bids and Awarding Contract for Taxiway B Rehabilitation and Overlay — Gardinier moved to consider Resolution #A13 -32 as discussed, seconded by Horan. Motion carried 5 -0. 2. Taxiway B lighting — Consider Resolution #A13 -33 Accepting Bids and Awarding Contract for Taxiway B Lighting — Airport Commission December 19, 2013 Page 3 Hofineyer moved to consider Resolution #A13 -33 as discussed, seconded by Assouline. Motion carried 5 -0. 3. North T- hangar pavement maintenance — Consider Resolution #A13 -34 Accepting Bids and Awarding Contract for North T- Hangar Pavement Maintenance — Hofineyer moved to consider Resolution #A13 -34 as discussed, seconded by Ogren. Motion Carried 5 -0 e. Airport "Operations" — i. Strategic Plan — Implementation — 1. FY2013 Annual Report - Tharp noted that he has not yet had time to update pictures in the report, but will get this done for the final copy. He asked Members to get any changes, additions, suggestions, etc., to him soon as he typically prepares this for the budget proposal sessions at the first of the year. ii. Budget — Tharp stated that the City Council's budget process begins the first week in January. He will let Members know more specifically the dates that they need to be aware of. iii. Management — Horan briefly noted the discussions they have already had on this issue. Tharp spoke to this, as well, noting how monthly reports can show any of vendor payments that he has approved. 1. Consider Resolution #A13 -35 Authorizing the Operations Specialist to Approve Vendor Payments Based on Approved Contracts — Gardinier moved to consider Resolution #A13 -35 as discussed, seconded by Horan. Motion carried 5 -0. f. FBO / Flight Training Reports — i. Jet Air — Matt Wolford with Jet Air reviewed the monthly reports with Members. He noted some of the issues they have been dealing with on the fuel system, adding that the filtration system appears to be acting up. Wolford continued, noting that with winter has come an increase in snow removal at the Airport. He also noted an increase in coyote sightings at the Airport. Tharp stated that they have been in touch with Animal Control and also the USDA office's wildlife representative to discuss various methods of mitigation. Tharp and Wolford then responded to Member questions regarding some of the monthly maintenance that has occurred. Tharp then noted that he and Wolford have talked about a possible daily rate for t- hangar rental. With a hangar coming open soon, Tharp noted that this would give not only the Airport but also Jet Air the opportunity to rent t- hangars on a daily basis when the need arises. Wolford noted that they get inquires quite often about daily hangar rentals. Gardinier asked if they don't still have a waiting list for hangars. Tharp noted that there is a waiting list, but that having this availability for a daily rental would be worth it in the end. After some discussion, Tharp stated that he would work up some numbers for the next meeting, in order to give Members a better picture of this opportunity. Gardinier then asked some questions of Wolford regarding the upcoming Air Race Classic and the fueling capacity at the Airport. ii. Iowa Flight Training — None. g. Airport 5 -Year Engineering Services Selection — Horan asked if Members wanted to work on this this evening or defer to January. Hofineyer noted that he thought the four presentations were great. Tharp added that there Airport Commission December 19, 2013 Page 4 is not a pressing need to make the choice this evening if Members wanted to wait. Horan stated that he would prefer to defer this to January, and others agreed. h. Subcommittee Reports - i. For December — None. ii. For January – Infrastructure (Gardinier, Hofineyer, Tharp) L Commission Members' Reports – Hofineyer shared that he was unable to fly to Pocahontas yesterday due to the return weather being questionable. Gardinier shared that she did some flying recently to practice instrument approaches. They landed at the Airport after dark, and she noted how nice the lights look. Assouline shared that he saw the local airport in Aspen recently. Horan shared that he drove a friend to Urbana, Illinois recently to appraise three aircraft. j. Staff Report – Tharp stated that he will be out of the office most of the time between Christmas Eve and January 1. SET NEXT REGULAR MEETING FOR: The next Fly Iowa subcommittee meeting is January 7th, at 5:30 P.M. The next regular meeting will be Thursday, January 16, 2014, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan adjourned the meeting at 8:19pm CHAIRPERSON DATE Airport Commission December 19, 2013 Page 5 Airport Commission ATTENDANCE RECORD 2013 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM o 0 N 0 W 0 � 0 Cn 0 W 0 v 0 W 0 W 0 CO O O N NAME EXP. � \ N N � 00 � 0) N O —• Co � N � Ln -� Co � ,� � \ � � N � — C\O W \ W ` W W W W W W W W W W W W _� W 03/01/13 O/E X N N N N N N N N N N N NM NM Rick M M M M M M M M M M M Mascari 03/01/14 X X X X X X X X X X X X X X X Howard Horan Minnetta 03/01/15 X X X O/ X O/ X X X O/ X X X X X Gardinier E E E Jose 03/02/12 X O/ O/ X X X O/ X X X X O/ X O/E X Assouline E E E E Chris 03/01/15 X X X X X X X X X X X X X X X Ogren Paul 03/01/15 NM N X X X X X X X O/ X X X O/E X Hofineyer M E Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time Minutes Human Rights Commission December 17, 2013 — 6 P.M. Helling Conference Room F01-lb- IP14 Preliminary Members Present: Harry Olmstead, Orville Townsend Sr., Paul Retish, Joe Coulter, Shams Ghoneim, Andrea Cohen, Diane Finnerty, Jewell Amos, Kim Hanrahan. Staff Present: Stefanie Bowers. Recommendations to Council: Yes. Coulter moved that the Human Rights Commission wishes to request the City to provide a description of when and at what cost and the procedure to come into full compliance with the ADA (Ramp Inventory) to the Commission as soon as possible. Olmstead seconded. Motion passed 8 -1. Retish voted against. Finnerty moved to add a friendly amendment to the above motion, for the Council to respond in writing to the Iowa City Ramp Inventory Report and indicate its response to the findings, its intended actions, and how the findings will be prioritized in the Fiscal Year 15 budget, with target dates for implementation and completion. Amos seconded. Motion passed 9 -0. (See Inventory of Ramps discussion below). Call to Order: Chair Townsend called the meeting to order at 18:00. Consideration of the Minutes of the October 15, 2013 (Revised) & November 19, 2013: October 15, 2013 moved by Coulter, seconded by Hanrahan with information added under Building Communities -- Townsend provided an update on a meeting held with Steve Rackis that discussed The Housing Choice Program including the process and reasons why an applicant may be denied or removed from the program. Motion passed 8 -0. Amos abstained. November 19, 2013 moved by Olmstead, seconded by Coulter with information added under Breakfast- - Olmstead discussed a radio interview that he and Townsend participated in where they discussed the Human Rights Breakfast and the history of the Commission. Motion passed 8 -0. Amos abstained. Public Comment of Items Not on the Agenda: None. MeetinE Business: Certificate of Appreciation The Commission presented Diane Finnerty with a Certificate of Appreciation for outstanding commitment and dedication to Human Rights. Finnerty's term on the Commission ends at the end of the year. Inventory of Ramps Olmstead reports that the City is doing an inventory of sidewalk ramps throughout the city. The inventory is planned to take until the end of December 2013 to complete. Olmstead believes that many of the currently existing ramps need to be redone. Olmstead also believes that many new ramps need to be installed throughout the City and the Commission should send a letter to that effect to the Council. More specifically, the letter should request the city to come into compliance under the Americans with Disabilities Act ( "ADA "). Olmstead is requesting that the letter go out now, so that the City can allocate sufficient funds for remodeling and installing the requested ramps. Coulter moved that the Human Rights Commission wishes to request the City to provide a description of when and at what cost and the procedure to come into full compliance with the ADA (Ramp Inventory) to the Commission as soon as possible. Olmstead seconded. Motion passed 8 -1. Retish voted against. Finnerty moved to add a friendly amendment to the above motion, for the Council to respond in writing to the Iowa City Ramp Inventory Report and indicate its response to the findings, its intended actions, and how the findings will be prioritized in the Fiscal Year 15 budget, with target dates for implementation and completion. Amos seconded. Motion passed 9 -0. SEATS Olmstead requested that this item be moved to the January 2014 meeting agenda. Racial/Ethnic Equity Roundtable Finnerty would like the Commission to co- sponsor and have representatives on a planning team to create a day -long training on racial and ethnic equity (racial /ethnic roundtable) that community members and businesses can attend. Finnerty would like to see the Commission set up a subcommittee for this purpose. Finnerty moves that Human Rights Commission take on, as a 2014 initiative, racial and ethnic equity and identify a representative to serve as an official conduit to a community group to do the planning for this workshop. Olmstead seconds. Motion passed 9 -0. Amos moves that Cohen and Townsend serve as the representatives of the Commission. Olmstead seconds. Motion passed 9 -0. 2014 Choice Event This fundraiser will be held in January. The funds raised will go directly to subsidize services and health care services for underinsured women and men at the Emma Goldman Clinic. Sponsors of this fundraiser will be listed in various literature and advertisements. Finnerty does not feel that donating to this fundraiser falls under the Commission's charter, as it is a private nonprofit organization and not an educational program. Coulter moves that the Commission not fund the 2014 Choice Event and that the Commission place on the next agenda an item regarding the formation and development of criteria for consideration of funding requests. Commissioners agree that this is two motions. There is no second, motion fails. Hanrahan moves to deny funding this event. Coulter seconds. Finnerty amends that the funds are denied due to current understanding of criteria. Motion passed 6 -0. Finnerty, Townsend, Amos abstain. Olmstead moves that the Commission develop a policy statement regarding future requests for funding of organizations that may come before it. Coulter seconds. Motion passed 9 -0. UI Center for Human Rights Funding Request Olmstead suggests that personal contributions from Advisory Board Members of the Center for Human Rights be considered contributions from the Commission. Olmstead and Ghoneim both serve on the Center for Human Rights Advisory Board. 2 Coulter moves that the Commission goes on record as supporting the University of Iowa Center for Human Rights. Ghoneim seconds. Motion passes 3 -2. Townsend, Amos against. Hanrahan, Finnerty, Olmstead, Retish abstain. International Students Subcommittee Olmstead moves to establish a subcommittee to assist international students at the University of Iowa as discussed in the November meeting under public comments. Olmstead, Cohen, Townsend, and Retish will serve on the subcommittee, with Olmstead serving as the convener. Coulter seconds. Motion passed 9 -0. Olmstead reports that a recently held `Town & Gown' meeting to assist international students was successful. Representatives from the University, City Council, and several local organizations attended and discussed the difficulties Chinese students face when coming here and ways to help them with the move. Also discussed was the possibility of helping incoming students of other nationalities and meeting with student representation from various groups about every three months or so. It is noted that the orientation of international students is the University's responsibility and that the Commission should just help ensure cooperation between different agencies and provide educational tools. Olmstead will notify as to the next meeting of the subcommittee. Structure of Human Rights Commission Olmstead suggested at the last meeting that the Commission be increased from 9 members to 12 members. The reasons for a possible increase of Commission members is to include a student liaison, representatives from other minority groups and to avoid what happened to Finnerty when she applied for a second term on the Commission. Olmstead moves to increase the Commission from 9 members to 11 members with one student liaison. Coulter seconds. Motion fails 3 -3. Amos, Ghoneim, Retish vote against. Hanrahan, Finnerty, Townsend abstained. Ecological Human Rights Coulter moves that the Commission go on record to state that the Commission appreciates Professor Burns Weston supplying the Commission with the information on Ecological Human Rights. Hanrahan seconds. A friendly amendment by Olmstead requesting that the article on Ecological Human Rights be sent to the Council. No further action is requested at this time of the Council. Coulter accepts the amendment. Motion passed 9 -0. Subcommittees & ReDorts: Human Rights Breakfast The I Have a Dream slide show is currently playing on City Channel 4. Commissioners are especially pleased with the photos and historic documents collected. Olmstead believes there should be a clear policy against political statements at any future Awards Breakfast. Coulter is concerned about infringing on the First Amendment. Other Commissioners agree with Coulter and suggest that there should be suggestions against partisanship without making a solid policy against such statements. Commissioners also discussed the letter from the Sheraton (re: unpaid workers). Upon reading the letter it appears that there is some confusion on the part of Sheraton between the Center for Worker Justice and the Commission. Finnerty moves that Bowers call Sheraton on behalf of the Commission to clarify the role of the Commission versus that of the Center for Worker Justice. Hanrahan seconds. Motion passed 9 -0. Education Retish is the chair for this subcommittee. Discussions at School Board meetings regarding whether to have school on Martin Luther King, Jr. Day have been heated. Coulter moves that the Commission continue to monitor the situation. Finnerty seconds. Motion fails 2 -6. Hanrahan, Finnerty, Olmstead, Townsend, Ghoneim, Retish vote against. Cohen abstains. Olmstead moves that the Commission send correspondence to the Iowa City Community School District that says when issues arise pertaining to the minority community the school district should consult the minority community or any of its committees. Finnerty proposes another friendly amendment to use policies. Ghoneim seconds the motion and amendment. Motion passed 7 -0. Amos, Cohen abstain. Immigrant No report. Building Communities Retish suggests that Townsend speak with Bob Welsh regarding conditions at area trailer courts as this is an affordable housing concern in the community. University of Iowa Center for Human Rights Olmstead reports that the advisory committee met and discussed the activities and programs sponsored by the Center. Building Blocks, Resume Training No report. Commission Coulter suggests that if there is a conflict of interest, it should be given as the reason for abstention. Hanrahan thinks that the voting has been rushed lately and would like to take more time for discussion to improve understanding of the topics. Amos believes that public schools should use the same holiday schedule as the federal government. Retish will send a report from the Transition Services for Disadvantaged Young & Adults to Bowers so that the Commission may review it. Cohen hopes to develop a display in local school buses that contain human rights educational exhibits. Townsend thanked the Commission for its hard work during his time as chair (2013). Staff Bowers discussed the number of recent abstentions citing that it is usually used if a person has a conflict of interest when voting on a matter. Olmstead moves to adjourn. Finnerty seconds. Motion passed. Adjournment: 20:12 4 Next Regular Meeting — January 21, 2014 Human Rights Commission ATTENDANCE RECORD YEAR 2012/2013 Meetin Y, Date NAME TERM EXP. 1/15/ 13 1/28 113 2/19/ 13 3/19/ 13 4/16 113 5/21 /13 6/18/ 13 7/16/ 13 8/20/ 13 9/17/ 13 10/15/ 13 11/19/ 13 12/17/ 13 Diane Finnerty 1/14/14 O/E X X X O/E X X X X X O/E X X Orville Townsend, Sr. 1/1/14 X X X x X X X X X X X X X Paul Retish 1/1/14 - - - - - - - - - - X X X Dan Tallon 1/1/14 X X X O/E X X X O/E R R R R R Kim Hanrahan 111115 X X X X O/E X X X X X X O/E X Shams Ghoneim 111115 O/E O/E X X X O/E X O/E X X X X X Jessie Harper 111115 X X X X R R R R R R R R R Jewell Amos 111115 - - - - - - - X X X X O/E X Katie Anthony 1/1/16 X X X X X R R R R R R R R Joe D. Coulter 1/1/16 X X X X X X X O/E X X X X X Harry Olmstead 1 /1 /16 X X X X X X X X X X X X X Andrea Cohen 1/1/16 - - - - - - - - O/E X X X X Connie Goeb 1/1/13 - - - - - - - - - - - - - Howard Cowen 1/1/13 - - - - - - - - - - - - - David B. Brown 1/1/14 R R R R R R R R R R R R �t Henri Harper 1/1/14 R R R R R R R R R R R R R KEY: X = Present O = Absent O/E = Absent /Excused NM = No meeting - -- = No longer a member R = Resignation on IP15 PLANNING AND ZONING COMMISSION JANUARY 2 — 5:30 PM — INFORMAL EMMA J. HARVAT HALL, CITY HALL PRELIMINARY MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Ann Freerks, Phoebe Martin, Paula Swygard, Jodie Theobald, John Thomas MEMBERS ABSENT: None STAFF PRESENT: Bob Miklo, Karen Howard, Eric Goers RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order at 5:30 PM. Code Item Discussion of Riverfront Crossings District Form -Based Zoning Code. (Available for review at http: / /www.icaov.ora / ?id =2094) Miklo indicated that the only item to be discussed will be this code item. Howard said this will fit into the current Zoning Code as a stand -alone article. She said for Riverfront Crossings Code to apply to someone's property it needs to be rezoned to one of the sub - districts listed in the proposed Plan. She said there aren't going to be any properties subject to this code until properties are actually rezoned. Howard said this will be administered by a Form Based Code Committee, which is similar to a Design Review Committee. She said anyone who has a new project that they want to build in the Riverfront Crossings District that's been zoned Riverfront Crossings that will be reviewed like a site plan review process through this committee. She said that the committee will be empowered to grant some minor adjustments to accommodate challenging sites. She said the Form Based Code Committee will also be empowered to grant up to two additional floors of building height through the bonus height provisions, but City Council approval would be required for bonus height more than 2 floors. To facilitate the form -based code committee review, Howard said the Riverfront Crossings District will also become a design review district similar to Towncrest where there is an overlay over the entire Riverfront Crossings District and any new project that's going to be built would be subject to design review through the form -based code committee. Miklo said there is a lot of interest in the South Downtown area, and staff's thought was once Planning and Zoning Commission January 2, 2014 - Informal Page 2 of 7 this code is adopted, the City should go in and initiate rezoning of this area. He said in other areas it will most likely be to the advantage of the property owner to request this zoning designation because in terms of uses it's much more flexible than the current zoning and will allow higher densities in most areas. Thomas said his sense is that with the exception of the South Downtown District that what will happen is an up- zoning of the Riverfront Crossings Area, so that's the leverage they could apply to given property, that there's more development potential. Freerks said it's a little confusing what people might be able to do and what they want to do and what the City really wants to see happen, particularly if the rezonings happen piecemeal over time. Howard said it is always the option to blanket rezone more portions of Riverfront Crossings, but they have to get this code in place first. She said staff thought it was fairer to property owners if they knew exactly what it meant for their properties to be rezoned so those processes can happen consecutively. She said it's a worthwhile to discuss the timing and process for rezoning different parts of Riverfront Crossings. Eastham asked what would happen if developers don't see enough incentives, and they insist on rezoning to a zone that doesn't conform with the Riverfront Crossings Plan. Howard said then staff and the Commission could recommend against such a rezoning since it would not comply with the comprehensive plan. Thomas said it seems as if one of the things they are trying to evaluate if this Form Based Development Standards is consistent with Riverfront Crossings Master Plan. He said with bonus provisions, there are a number of sites that could be built twice as high as their base height. He said he sees a significant shortage of parking. Howard said one of the controlling factor on how dense or tall is whether you can meet the parking requirement. She said the parking requirements will be reviewed by the Commission at their next meeting. Eastham said he thinks Thomas is pointing out that the Comprehensive Plan for this area seems to provide a variegated building height, and this code seems to be headed in the direction of a more unified heights. Freerks said she doesn't see that it will be unified. She said there will be parking restrictions so you are not going to see a row of eight story buildings. She said the market will drive where it will occur first so if you want to guide where these taller buildings would be to start with that would be something to discuss. She said she would be uncomfortable with doing that right away because that tends to give advantages to people where it might not be necessary. Thomas said he thought the Master Plan did articulate a range of heights, and there was thought as to where it would be appropriate to put a taller building. He said he hasn't seen the parking aspects of this plan so he doesn't know how that will affect density but he sees a pretty significant change in terms of what this document will allow and the level of density that was reflected in the Master Plan. Martin said she thought part of the point was that they were aiming for fewer cars near the downtown area, and the point was to get away from a one -to -one ratio. Howard said the parking requirements will reflect that. Freerks said they have to plan for parking, but not on a one -to -one ratio. Howard said the idea is to take pressure off parts of the city they don't want to see redeveloped but preserved. She said this is the area where they want to see the density occur. Planning and Zoning Commission January 2, 2014 - Informal Page 3 of 7 Martin said it seems that the City could do more of dictating the parking demand. Freerks said you can't tell someone they can't bring their car. Howard said the other difficult thing in this market is the market for student housing, which is short term with the students being less concerned about having a parking space on -site. She said if you want Riverfront Crossings to accommodate the students and other populations as well, to level the playing field the same way the City did downtown, there has to be some certain amount of minimum parking required. She said people wanting to live near downtown more permanently will probably still have at least one car. Howard said that requiring at least a small amount of parking will ensure that there is some parking provided on -site so it becomes an attractive place for other populations to live besides just students. Thomas said people in Iowa City are pretty wedded to their cars, one reason being that other forms of transportation in the area are not fully developed, and it's hard to get around without a car. Theobald said the rapid expansion and growth of Coralville and North Liberty with no connecting transportation has a big impact on so many people owning cars. Thomas said there's going to be a bigger demand for parking downtown than he would like to see, because you need a car. Eastham asked how requiring on -site parking on a development in the South Downtown District decreases the pressure to increase the vertical height. Howard said you can't put the parking on -site because there simply isn't room. She said providing underground parking and structured parking is much more expensive than providing surface parking. She said the other limiting factor is that once you go above five stories, you have to do steel construction, which is a different type of construction and more expensive than wood frame construction. Freerks said there will be many factors that will cause developers to pause before putting an eight story building up, and it won't be the norm. Thomas said that there a lot of constraints on building up but you see some of them dropping away as there are many taller buildings going up in town. He said he feels that ultimately the question is what height do we want the buildings to be and where do those building heights occur and at what density. He said this plan allows for fifteen story buildings along the river. He said he would frankly just say he doesn't want that. Martin said that building up rather than out is more environmentally friendly. Thomas said they are all the time approving RS -5 developments on the edge of town and to him there is no correlation at all between what we do in the center of town and what happens to the periphery and there are also different ways of achieving that density. Eastham said they can try to assume they know what will control these various factors or they have to figure out a way to control these factors directly. Miklo said to keep in mind that it's not fifteen stories everywhere, but only in certain sub - districts, and any bonus height over two stories requires City Council approval. Eastham asked Miklo if what he's saying is that there's a process for determining building height. Miklo said the Form -Based Committee can grant up to two story bonuses and anything above that requires City Council approval. Eastham asked if Level Two Design Review does not include the Planning and Zoning Commission. Howard explained that is in the Zoning Code right now and Level One is administrative staff approval and Level Two takes Council approval. She said it's not a rezoning, so wouldn't require Planning and Zoning Commission review. Planning and Zoning Commission January 2, 2014 - Informal Page 4 of 7 Dyer said it seems like anything back from the river won't have any access to the river except maybe some sidewalks, and she thought one of the goals of this was to make the river part of the city, which it hasn't been. She compared how the shore is developed in New Jersey versus Oregon. She said it seemed like even mixed use is not going to provide any access for those of moderate income. Miklo said they do have a required fifty foot buffer along the river, and they anticipate putting a trail in that buffer area. He said there are key locations in the plan showing corridors between Riverside Drive and the river and those will be considered when redevelopment occurs. Freerks said she is curious about offering bonuses for more public access to the river, and height is one way to do that. Eastham said Dyer's point is well taken that the view from the west side is going to be limited. Freerks said they have to think how they are going to move forward to make it better. Several Commissioners echoed her comment. Theobald said it is part of the characteristic of this little neighborhood. She said seeing the trees and the eagles is a big part of this area. Freerks said many people go down to Dairy Queen to take a walk, and that is a public spot along there. Howard said because it's in town, the question is keeping a balance between keeping a greenway along the river, which the City is intending to do, allowing good public access to the greenway and allowing enough development potential to create an incentive for redevelopment otherwise you risk leaving Riverside Drive looking just like it does now with low intensity auto - oriented uses. Dyer said that hypothetically you could have higher buildings on the west side of Riverside Drive than the east side, and the ones on the west side could also have visual access to the river. She said in New Jersey some towns have accesses to the beach every couple of blocks. Howard said it is in the City's plans to build the rest of the west side trail from Highway 6 to Benton Street, and there's a requirement in the Code right now that if someone redevelops their property they have to provide pedestrian connections to all public trails. Swygard asked why there was no minimum building height on the west side. Howard said there are a lot of one -story buildings there and the City anticipates that there will continue to be a demand for one -story commercial buildings on portions of the west side. She said even if the parking requirements are lowered commercial developers will put in the parking that is needed to attract commercial tenants, since this is an area that most people will still need to drive to, which will likely limit the scale of the buildings in the foreseeable future. Thomas asked about the idea of shared lots. Howard many of lots are connected so for all intents and purposes much of the parking is already shared. Swygard asked if the parking will all be along Riverside Drive. Howard said the zoning requirements would require the buildings in certain portions of this to be built to the street with the parking behind and would also allow multiple buildings on the same site. Howard said it is difficult to get a form based code to work on the west side of Riverside Drive given the irregular Planning and Zoning Commission January 2, 2014 - Informal Page 5 of 7 lot pattern. Freerks asked how they came up with the locations for the "required storefronts" on the regulating plan. Howard said most of these required retail frontages are clustered in the south downtown area at the corners, and the anticipation is that as property redevelops over time the City wants certain corners reserved for mixed use to prevent it becoming totally residential. She said on South Gilbert Street the idea is that it's more ideal for commercial on the ground floor because that street carries a lot of traffic. She said the area around the depot already has and will continue to have small commercial uses to support the area. She said Riverside Drive also carries a lot of traffic so it's also conducive to commercial, and they thought it was safe to require that if someone was going to rebuild, it needs to be a mixed use building with ground floor commercial space. Eastham asked if rezoning the entire sub - district at once would create a lot grand- fathered or non - conforming uses. Howard said most of the current allowed uses are still going to be allowed with the new code but there might be some non - conforming structures. She said the land uses listed in the code are pretty broad. Swygard asked why the drinking establishments aren't addressed in the West Riverfront Zone. Howard said they are addressed the same way they are in the CB -5 zone, which would mean 500 foot spacing between them. Swygard asked if that is spelled out in the other zones. Howard said it doesn't have to be because it's already in the Code elsewhere. Freerks said if there are places they really don't want to be redeveloped, perhaps that should be mentioned somewhere in the plan. She said maybe all she's suggesting is that the landmark properties are starred on the map. Martin asked if the three small commercial buildings near the depot on Dubuque Street have been designated as historic or protected in any way. Miklo said that while they would likely be eligible for protection, they are not designated as historic and so are not protected. He said they are currently zoned Community Commercial (CC -2). Thomas said he thought these properties were more threatened under a form -based code than by CC -2 zoning. Miklo said that regardless of the zoning unless they are designated historic by the Historic Preservation Commission they are subject to redevelopment. Freerks asked about the old waste water plant administrative building. Miklo said the plan right now is to clear the entire site for development of the riverfront park. Thomas asked if they are proposing to build affordable housing for a non - student population how do they prevent that housing from being occupied by students. Eastham said almost all the programs that provide Federal and State financial assistance for affordable housing require the owners and managers not to rent to full -time students. Thomas asked if that is in perpetuity. He said they would be so- called workforce housing and if the City plays a part in that they can offer a subsidy to the developer as gap financing but the timeframe on that has a limit. He said that subsidy ends and the housing reverts back to market forces, and once that happens there's a high likelihood that it will be occupied by students. Eastham said he thinks that the affordability period for the height bonus for subsidized or affordable housing definitely needs to be tied down. Howard said the downside to putting strict rules in the zoning code is that it may make the bonus height provision less likely to be used. Planning and Zoning Commission January 2, 2014 - Informal Page 6 of 7 She said if they keep the language open and flexible, through the bonus height provisions the City can negotiate the best deal possible for each specific case. Thomas said he finds a ten year time frame to be insufficient. Miklo said it depends on how much of an investment they are making in the property and how much bonus they are getting, and it's hard to say without having all the numbers if ten years is a reasonable amount of time or whether it should be longer based on the cost of the project. Howard said it's going to be challenging to create affordable housing in a part of the city where the land values are the highest so keeping the language flexible may keep all options open. Thomas said part of the reason the land values are so high is that they are currently marketed for student housing. He said he wants to explore ways so there's not direct competition on every piece of property for a developer wanting to build student housing. He said if that's no longer an option at least on certain properties, then the land values will come down. Freerks asked if that means you tell people they can't have student housing on a particular block. Thomas said the means of how you do that is a question that other college towns have pursued. He said if we don't do something like that, the market forces are creating a monopoly -run situation where all the housing is occupied by students, and that's not what the Comprehensive Plan endorses. Theobald said she actually has a problem limiting the places where students can live, because there are a lot of places where students can't afford to live in this community. Freerks said she has a lot of trouble with someone trying to better their life by taking a class and then being forced out of affordable housing. She doesn't know if it is a good idea to prohibit students, because some may truly qualify for affordable housing. Eastham said he's most interested in the fact that if we are going to have affordable housing that we direct it at the people that need it the most. Thomas said the issue is how they achieve balance in all the districts. He said he senses that everyone, including Council, does not want a ghetto of high -rise student apartments in the Riverfront Crossings area, which could be the outcome. He said he doesn't see how the rules will be played out any differently there than they have in the University Impact Zone. He said he understands that it's a struggle and there are a lot of students and the university hasn't provided adequate on- campus housing. 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