HomeMy WebLinkAbout2014-01-21 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356 -5040.
Iowa City
City Council Agenda mM
Y 9
Regular Formal CITY IOWA CITY
January 21, 2014 - 7:00 p.m.
,C'n.- 2a�witQ� City Hall — H a ry a t Hall
410 E. Washington Street
www.icgov.org
ITEM 1. CALL TO ORDER.
ITEM 1 a Roll Call
ITEM 2. STUDENT CITIZENSHIP AWARDS — Horace Mann Elementary
Sylvia Gidal
Jesse Hausknecht -Brown
ITEM 3. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR
AMENDED.
ITEM 3a. Approval of Council Actions, subject to corrections, as recommended by
the City Clerk:
ITEM 3a(1)
January 4 Special Formal Official & Complete
ITEM 3a(2)
January 7 Work Session
ITEM 3a(3)
January 7 Regular Formal Official & Complete
ITEM 3a(4)
January 14 Special Formal Official & Complete
ITEM 3b. Receive and File Minutes of Boards and Commissions (any
recommendations contained in minutes become effective only upon
separate
Council action).
ITEM 3b(1)
Airport Commission — October 17
ITEM 3b(2)
Airport Commission — November 5
ITEM 3b(3)
Airport Commission — November 21
ITEM 3b(4)
Airport Commission — December 10
ITEM 3b(5)
Airport Commission — December 17
ITEM 3b(6)
Board of Adjustment - November 13
ITEM 3b(7)
Board of Adjustment — December 11
ITEM 3c. Permit Motions and Resolutions as Recommended by the City Clerk.
Renewal
ITEM 3c(1) Class C Liquor License for Baroncini LLC., dba Baroncini, 104 S. Linn
St.
ITEM 3c(2) Class C Liquor License for Etre Plaza Towers Restaurant, dba
Formosa, 221 E. College St.
New
ITEM 3c(3) Class C Liquor Twenty Three LLC., dba The Iowa Chop House, 223
Washington St.
January 21, 2014 City of Iowa City Page 2
ITEM 3d. Resolutions and Motions:
ITEM 3d(1) PARKS AND RECREATIONAL FEES - ESTABLISHING A
REVISED SCHEDULE OF FEES AND CHARGES FOR
PARKS AND RECREATION SERVICES AND
/y _J3 PROGRAMMING AND RESCINDING AND REPEALING
RESOLUTION NUMBER 13 -265 PREVIOUSLY
ESTABLISHING SAID FEES AND CHARGES.
Comment: The Parks and Recreation Commission and staff review
fees and charges annually and increases are considered in order to
help support the Department's budget. A 2 -year plan has been
established with FY15 fee changes being recommended for adoption
at this time and FY16 increases tentatively identified. Some of the
FY15 changes may actually be implemented in FY14 because the
summer season begins in FY14 but continues into FY15. The Parks
and Recreation Commission reviewed and recommended adoption of
the proposed changes at their meeting of December 11, 2013.
ITEM 3d(2) ELIMINATION OF SYSTEMS PROJECT MANAGER - AMENDING
THE BUDGETED POSITIONS IN THE FINANCE ADMINISTRATION
Iy _ � L/ DIVISION OF THE FINANCE DEPARTMENT AND THE
ADMINISTRATIVE AND CONFIDENTIAL PAY PLAN BY
ELIMINATING THE POSITION OF SYSTEMS PROJECT
MANAGER.
Comment: This resolution eliminates a Systems Project Manager
position. This was a temporary position needed for the duration of the
City's financial software implementation. The software
implementation is substantially complete and this position is no longer
needed.
ITEM 3d(3) INTERNAL AUDITOR TO SENIOR ACCOUNTANT - AMENDING
THE BUDGETED POSITIONS IN THE ACCOUNTING DIVISION OF
THE FINANCE DEPARTMENT AND THE AFSCME PAY PLAN BY
�y _ REDEFINING THE INTERNAL AUDITOR, GRADE 13 TO A SENIOR
ACCOUNTANT - ACCOUNTING POSITION, GRADE 13.
Comment: This resolution combines the Internal Auditor position with
a Senior Accountant position. The change gives the Finance
Department greater flexibility with staffing.
ITEM 3d(4) INVESTMENT POLICY -AMENDING THE INVESTMENT POLICY
FOR THE CITY OF IOWA CITY.
Comment: This resolution updates the City's investment policy that
4 was last amended in 1998.
January 21, 2014 City of Iowa City Page 3
ITEM 3d(5) OLD HIGHWAY 218 AND MORMON TREK BOULEVARD /
MCCOLLISTER BOULEVARD TRAFFIC SIGNALIZATION -
ACCEPTING THE WORK FOR THE OLD HIGHWAY 218 AND
MORMON TREK BOULEVARD / MCCOLLISTER BOULEVARD
/ 7 TRAFFIC SIGNALIZATION PROJECT.
Comment: The project has been completed by Neumiller Electric, Inc. of
Iowa City, Iowa, in substantial accordance with the plans and
specifications. The Engineer's Report and Performance and Payment
bonds are on file with the City Clerk.
❖ Project Estimated Cost: $ 255,000.00
❖ Project Bid Received: $ 145,100.00
❖ Project Actual Cost: $ 154,090.20
ITEM 3d(6) LOCAL PUBLIC ACCESS - AUTHORIZING THE MAYOR TO SIGN AND
THE CITY CLERK TO ATTEST AN ADDENDUM TO THE AGREEMENT
WITH PUBLIC ACCESS TELEVISION, INC. FOR FUNDING,
f f OPERATION, AND MANAGEMENT OF THE LOCAL PUBLIC ACCESS
FUNCTION.
Comment: The City has a contract with PATV for the provision of public
access and community programming. Recently Mediacom converted its
municipal franchise agreement to a state franchise, which means that
certain funding it provides to the City and the City, in turn, provides to
PATV will cease by 2018. Because the funding will cease, PATV intends
to begin pursuing other sources of income. If PATV is unable to provide
services, the equipment it has purchased with "Mediacom funds" over the
years will be transferred to the City. This resolution approves an
addendum to the PATV agreement to identify the equipment PATV has
purchased with "Mediacom funds" and to provide a means to separate
monies and equipment it secures in the future without "Mediacom funds."
ITEM 3d(7) STORM WATER MANAGEMENT EASEMENTS - AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE
OF STORM WATER MANAGEMENT EASEMENTS ON LOTS 116 AND
118, THE PENINSULA NEIGHBORHOOD THIRD ADDITION AND TO
EXECUTE SUBSTITUTED STORM WATER MANAGEMENT AND
STORM SEWER AND DRAINAGE EASEMENT AGREEMENTS FOR
THE PROPERTY
Comment: Lots 116 and 118 of the Peninsula Neighborhood Third Addition
currently contain storm water management easements. Accommodating
as -built construction requires reconfiguration of portions of the existing
storm water management easements by releasing same and executing
substitute storm water management and storm sewer and drainage
easements. This resolution authorizes release of the specifically described
existing easements and authorizes execution of the substituted easement
agreements for this property.
January 21, 2014 City of Iowa City Page 4
ITEM 3e. Setting Public Hearings:
ITEM 3e(1) NORTH AIRPORT DEVELOPMENT SUBDIVISION PURCHASE -
SETTING A PUBLIC HEARING FOR FEBRUARY 18, 2014 TO
APPROVE A PURCHASE AGREEMENT BETWEEN THE CITY OF
IOWA CITY AND WRY DEVELOPERS, INC. FOR LOT 9 OF THE
4 — 2--0 NORTH AIRPORT DEVELOPMENT SUBDIVISION, TO CONSIDER A
PROPOSAL TO CONVEY SAID PROPERTY AND RESCINDING
RESOLUTION NO. 13 -257.
Comment: The North Airport Development Subdivision includes
commercial lots, which have been marketed for sale to the general public.
In Resolution No. 13 -257, the City approved a purchase agreement for
Lot 9 with Gary J. Harapat for $228,500. Mr. Harapat intends to assign
his interest in the purchase agreement to WRY Developers, Inc. WRY
Developers, Inc. will construct a building for Mr. Harapat and then convey
Lot 9 to him with the improvements.
ITEM 3f. Correspondence:
ITEM 3f(1)
Palmer Holden: Panhandling
ITEM 3f(2)
Nathan Mueller: MidAmerican Stoplight Refund Money [Staff
response included]
ITEM 3f(3)
Dorothy Whiston: Housing Choice Voucher program [Staff response
included]
ITEM 3f(4)
Charlie Eastham, Consultation of Religious Communities; Alecia Books,
Coalition for Racial Justice; Bob Winkleblack, Iowa City Friends (Quaker)
Meeting: Sidewalk Ramps / ADA
ITEM 3f(5)
Christine Stewart: Coralville Did Propose a Bridge to Peninsula
ITEM 3f(6)
Terrence Neuzil, Board of Supervisors: Congratulations and invitation
for joint meeting
ITEM 3f(7)
Judy Pfohl: Bike Trails [Staff response included]
ITEM 3f(8)
Hannah Papineschi: Incineration Concerns [Staff response included]
ITEM 3f(9)
Martha Norbeck: DowntownlC Think Bicycles re Downtown
Streetscape Plan
ITEM 3f(10)
Rod Strampe and Nancy Adams - Cogan: Prairie Du Chien Access for
St. Clement's Alley Neighborhood [Staff response included]
ITEM 3f(11)
Roy Salcedo: Recyclebank Rewards Program [Staff response
included]
ITEM 3f(12)
Traffic Engineering Planner: Installation of NO PARKING ANY TIME
signs on the west side of Sycamore Street between Lower Muscatine
Road and approximately 40 feet south of Highland Avenue
EI OF CONSENT CALENDAR.
Action:
ITEM 4. COMMUNITY COMMENT (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM]
Community Comment will be continued, if necessary, prior to "City Council wale
Information" item at the end of the meeting agenda.
r
CITY OF IOWA CITY
Ilk
'.,
MEMORANDUM
TO: Mayor, City Council, General Public
FROM: City Clerk
RE: January 21, Agenda Addition
CONSENT CALENDAR:
3f(13) Sara Langenberg: 1105 Project Thank You [staff response included]
January 21, 2014 City of Iowa City Page 5
ITEM 5. PLANNING AND ZONING MATTERS. (In accordance with the City Attorney's
memo of 2/28/07 entitled "Rezonings, Due Process and Ex parte communications ".
Council will discuss n/a at formal meeting)
ITEM 5a MAILBOX CLUSTERS – AMENDING TITLE 15: LAND SUBDIVISIONS,
REMOVING MAXIMUM DISTANCE REQUIREMENTS FOR THE PLACEMENT
OF CLUSTERED MAILBOXES IN NEW SUBDIVISIONS AND ADDING
GUIDELINES TO ENSURE APPROPRIATE PLACEMENT OF LARGE
CONCENTRATIONS OF MAILBOXES.
Comment: At its December 19 meeting, by a vote of 7 -0, the Planning and
Zoning Commission recommended approval of this amendment to the
subdivision regulations. The amendment was prompted by a decision of the U.S.
Postal Service that it will no longer support maximum distance limits on the
location of mailbox clusters in new subdivisions —this amendment does not affect
existing subdivisions.
1. PUBLIC HEARING
Action:�� %'��%
7
2. CONSIDER AN ORDINANCE (FIRST CONSIDERATION)
Action: A& / 00
ITEM 5b COUNTY CONDITIONAL USE PERMIT SENDING A LETTER TO THE
JOHNSON COUNTY BOARD OF ADJUSTMENT RECOMMENDING Gy
APPROVAL OF A CONDITIONAL USE PERMIT FOR A HOME BUSINESS
FOR PROPERTY LOCATED AT 4552 SAND ROAD SE IN AREA B OF THE
IOWA CITY /JOHNSON COUNTY FRINGE AREA (CU13- 00002).
Comment: At their January 2 meeting by a vote of 7 -0 the Planning and Zoning
Commission recommended approval of a County conditional use permit for a
home business that includes storage of recreational vehicles for property located
at 4552 Sand Road SE.
Action: ) /P
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January 21, 2014 City of Iowa City Page 6
ITEM 6. 2014 SEWER REHABILITATION - APPROVING PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION
OF THE 2014 SEWER REHABILITATION PROJECT, ESTABLISHING AMOUNT
OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO
PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT
OF BIDS.
Comment: This project will repair the sanitary sewer located at various sites
throughout Iowa City. The project will utilize underground repair technology for the
sewer repairs that requires no excavation. The estimated construction cost is
$325,000 and will be funded with Wastewater revenues.
a. PUBLIC HEARING �114-1
Action:
b. CONSIDER A RESOLUTION
Action:
"�e
ITEM 7. IOWA CITY GATEWAY PROJECT - ESTABLISHING THE DESIGN
PARAMETERS NECESSARY TO BEGIN DESIGN AND ENGINEERING
DOCUMENTS FOR THE IOWA CITY GATEWAY PROJECT.
/4 - '1-2-
Comment: The Federal Highway Administration (FHWA) has approved and signed
the Finding of No Significant Impact ( FONSI) for the Iowa City Gateway Project. The
approval was dated December 18, 2013. The FONSI is the final step in the National
Environmental Policy Act (NEPA) process. The project is now cleared to move
forward to the design phase. City Council is being asked to establish the following
three design parameters: (1) the level of protection for Dubuque Street, (2) the
backwater reduction goal (elevation) of the Park Road Bridge, and (3) the structural
type of the bridge. City staff has recommended that the design parameters be: (1)
protect Dubuque Street to the 2008 flood elevation plus one foot and, (2) provide
backwater reduction by elevating the low steel of the new bridge to the 200 -year
flood plus one foot and, (3) proceed with either the Through Arch Bridge or the Deck
Girder Bridge. Correspondence included in Council packet.
Action: yr
January 21, 2014 City of Iowa City Page 7
ITEM 8. AMENDMENT TO URBAN RENEWAL PLAN - APPROVING AMENDMENT #1 TO
THE HEINZ ROAD URBAN RENEWAL PLAN TO ADD AN URBAN RENEWAL
PROJECT.
/q - �_-3
ITEM 9.
/4 -�2_Lt
ITEM 10.
/4 -;S
Comment: One of Iowa City's industrial employers has requested assistance with an
expansion project at their plant in the Heinz Road Urban Renewal Area. In order to
consider a development agreement with the employer, the project must first be
amended into the plan. This amendment accomplishes that and would allow Council
to consider tax increment financing assistance for a project at Alpla, Inc.
a. PUBLIC HEARING
Action:
b. CONSIDER A RESOLUTION
Action:
FINANCIAL ASSISTANCE AGREEMENT FOR ALPLA, INC. - APPROVING AN
AGREEMENT FOR PRIVATE REDEVELOPMENT BY AND BETWEEN THE CITY
OF IOWA CITY, IOWA AND ALPLA, INC.
Comment: Alpla, Inc. is a plastic bottle manufacturer with a plant located in the
Heinz Road Industrial Area. They have requested a local match for State funds to
help finance a 10,000 square foot addition to the plant. The financial assistance will
be in the form of tax increment rebates for four years, not to exceed $170,000. In
exchange, the company will create 37 new jobs.
Action: a_.6 � - -)
ECONOMIC DEVELOPMENT GRANT FOR ALPLA - AUTHORIZING THE MAYO� may,
TO SIGN AND THE CITY CLERK TO ATTEST COMPANION DOCUMENTS
ASSOCIATED WITH THE CITY'S ECONOMIC DEVELOPMENT GRANTS FOR
ALPLA, INC. AS REQUIRED BY THE STATE OF IOWA FOR JOBS CREATION
FUNDING.
Comment: This resolution authorizes the Mayor to sign two companion documents
for the State of Iowa Economic Development Authority relating to the Alpla project in
which the City is participating by providing a local match to State funds. The state
requires the Mayor's signature on the State's agreement with Alpla and on Alpla's
original Business Financial Assistance Application indicating the local match the City
would provide.
Action:
January 21, 2014 City of Iowa City Page 8
ITEM 11. OUTDOOR SERVICE AREAS – AMENDING TITLE 4, "ALCOHOLIC
BEVERAGES ", CHAPTER 3, "OUTDOOR SERVICE AREAS; SEASONAL, FIVE
DAY OR FOURTEEN DAY LICENSES AND PERMITS ", SECTION 4 -3 -1,
"OUTDOOR SERVICE AREAS" TO AMEND RESTRICTED APPLICATION IN THE
CC -2 ZONE ALONG WITH THE POTENTIA FO ADDITIONAL REGULATORY
CONDITIONS. �u
Comment: This City Code amendment adds CC -2 to the list of existing zoning
classifications that allows Outdoor Service Areas to operate within one - hundred feet
of a residential zone. It also introduces additional regulatory considerations in the
CC -2 zone to limit the impact of the Outdoor Service Area on the greater
neighborhood. �
Action: � l l a���z�
ITEM 12. CIVIL PENALTIES - AMENDING TITLE 1, ENTITLED "ADMINISTRATION,"
CHAPTER 4, ENTITLED "GENERAL PENALTY," SECTION 2D TO PROVIDE
THAT THE CIVIL PENALTY FOR FAILING TO COMPLETE AN INFORMATIONAL
DISCLOSURE AND ACKNOWLEDGMENT FORM IS $500.00 FOR FIRST
VIOLATION, $750.00 FOR SECOND VIOLATION, AND $1,000.00 FOR
SUBSEQUENT VIOLATIONS. (FIRST CONSIDERATION)
Comment: Over occupancy continues to be a problem. Although landlords and
tenants have been required to sign the Informational Disclosure and
Acknowledgement Form that specifically states the maximum occupancy of the
rental unit for over ten years, the form is often not completed or not fully completed
(e.g., not all tenants sign it). The civil penalties presently are $250 for first violation,
$500 for second, and $750 for third and subsequent violations. This ordinance will
increase the fine to $500 for first violation, $750 for the second, and $1,000 for third
and subsequent violations.
Action:
ITEM 13. ANNOUNCEMENT OF VACANCIES. Applicants MUST reside in Iowa City ai
be 18 years of age unless specific qualifications are stated. [Staff will not publish
additional notices after a period of six publications; but will continue to advertise
vacancies with postings and on the Council agenda. However, no additional
publication costs will be incurred.]
Previous:
ITEM 13a Airport Zoning Brd of Adjustment – One vacancy to fill a five -year term
January 1, 2014 – December 31, 2018. (Previously advertised; term
expired for Dennis Keitel).
ITEM 13b Airport Zoning Brd of Adjustment – One vacancy to fill a five -year term
January 1, 2012 - December 31, 2016. (New full term).
ITEM 13c Appeals, Board of – One vacancy to fill a five -year term January 1, 2014 -
December 31, 2018. (Term expires for Chad Campion).
ITEM 13d Civil Service Commission — One vacancy to fill a four -year term, April 5,
2014 - April 3, 2018 (Term expires for Lyra Dickerson)
January 21, 2014 City of Iowa City Page 9
ITEM 13e Historic Preservation Commission — One vacancy, for a Jefferson St.
representative to fill a three -year term, March 29, 2013 — March 29, 2016.
(New District formed).
ITEM 13f Historic Preservation Commission — One vacancy, for a Northside
representative to fill a three -year term, March 29, 2014 — March 29, 2017.
(Term expires for Thomas Agran)
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, JANUARY 29, 2014.
ITEM 13g Airport Commission — Two vacancies to fill a four -year term March 1, 2014
— March 1, 2018. (Term expires for Howard Horan and Christine Ogren).
ITEM 13h Charter Review Commission — Nine vacancies to fill a one -year term
beginning April 1, 2014 and ending no later than April 1, 2015.
ITEM 13i Public Art Advisory Committee — One vacancy to fill an unexpired term
effective upon appointment — January 1, 2015. (Amanda Renaud
resigned).
ITEM 13j Telecommunications Commission — Two vacancies to fill a three -year
term, March 13, 2014 — March 13, 2017.(Term expires for Nicholas Kilburg
and Alexa Homewood).
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, FEBRUARY 12, 2014.
ITEM 14. COMMUNITY COMMENT [IF NECESSARY] (ITEMS NOT ON THE AGENDA).
ITEM 15. CITY COUNCIL INFORMATION.
ITEM 16. REPORT ON ITEMS FROM CITY STAFF.
a) City Manager. - c'
b) City Attorney.
c) City Clerk.
ITEM 17. ADJOURN (to work session if necessary).