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HomeMy WebLinkAbout2014-01-30 Info PacketCITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org January 30, 2014 IN Council Tentative Meeting Schedule FEBRUARY 6 CITY CONFERENCE BOARD MEETING IP2 Agenda and Packet Materials MISCELLANEOUS IP3 The Center Annual Report FY13 — Iowa City / Johnson County Senior Center IN Copy of Mayor response to Johnson County Board of Supervisors: Joint meeting I135 Article from City Manager: The Register's Editorial: Iowa state budget in a straitjacket IP6 Copy from City Manager: Springsted report to Coralville Finance Director on Policy and Process Recommendations I137 Copy from City Manager: Fiberight Iowa Fact Sheet IP8 Copy from City Manager: Fiberight City of Marion Fact Sheet l ! —_.:._:��,►. City Council Tentative Meeting Schedule IN ���:� Subject to change January 30, 2014 CITY OF IOWA CITY Date Time Meeting Location Thursday, February 6, 2014 5:00 PM City Conference Board Emma J. Harvat Hall 7:00 PM Special Formal Meeting Tuesday, February 18, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 4, 2014 5:00 PM City Conference Board Emma J. Harvat Hall Work Session Meeting 7:00 PM Formal Meeting Tuesday, June 3, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Tuesday, June 17, 2014 5:00 PM 7:00 PM Tuesday, July 1, 2014 5:00 PM 7:00 PM Tuesday, July 15, 2014 5:00 PM Formal Meeting Work Session Meeting Emma J. Harvat Hall Formal Meeting Work Session Meeting Emma J. Harvat Hall Formal Meeting Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting 7:00 PM Formal Meeting Tuesday, March 25, 2014 5:00 PM AN Work Session Meeting Emma J. Harvat Hall 7:00 PM Special Formal Meeting Tuesday, April 1, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 15, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, April 28, 2014 4:30 PM Joint Meeting /Work Session TBA / ICCSD Tuesday, May 6, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 20, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 3, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Tuesday, June 17, 2014 5:00 PM 7:00 PM Tuesday, July 1, 2014 5:00 PM 7:00 PM Tuesday, July 15, 2014 5:00 PM Formal Meeting Work Session Meeting Emma J. Harvat Hall Formal Meeting Work Session Meeting Emma J. Harvat Hall Formal Meeting Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 5, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM 7:00 PM Formal Meeting Work Session Meeting Emma J. Harvat Hall Tuesday, August 19, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 2, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 16, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 7, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 21, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 4, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 18, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 2, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 16 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting OFFICE OF THE �PZ IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING DENNIS BALDRIDGE ASSESSOR BRAD COMER DEPUTY MARTIN BURKLE DEPUTY January 30, 2014 Dear Conference Board Member: The annual meeting of the Iowa City Conference Board for the consideration of the Iowa City Assessor's FY 2015 budget is scheduled for Thursday, February 6, 2014 at 5:OOP.M. at the Iowa City Civic Center. Enclosed for your review before the meeting are: 1. The Agenda. 2. A copy of the April 9, 2013 minutes. 3. The Proposed Budget. 4. A Salary Survey. 5. The Assessor Evaluation Committee Report. 6. A Board of Review Application 7. The 2013 Annual Report including the program division statement. 8. A report on the Consolidation of Assessors' Offices There is an increase in the amount to be raised by the Assessment Expense Fund from last year's amount. The increase consists of: a. $ 10,380 for a 2.25% COLA increase in salaries. b. $ 9,890 for merit increases. c. $ 1,979 for an increase in FICA. d. $ 2,310 for an increase in IPERS. e. $ 5,000 for an increase in leave contingency. f. $ 600 for an increase in Board of Review salaries. g. $ 5,500 for an increase in postage. h. $ 4,000 for an increase in printing. i. $ 3,000 for an increase to the auto replacement fund. j. $ 1,000 for an increase in schools and conferences. $ 43,659 Total Increase This increase is offset by the following decreases: a. $ 5,550 to decrease Data Processing Services. $ 5,550 Total Decrease $ 38,109 Net Increase The Assessment Expense Fund levy rate will change from 0.25873 to 0.23876. 913 SOUTH DUBUQUE STREET• IOWA CITY IOWA 52240 TELEPHONE 319- 356 -6066 The largest increase is for salaries, with a 2.25 percent cost of living increase. Union contracts and county compensation board recommendations for other local taxing bodies appear to be in the two to three percent range. And the enclosed salary survey indicates that our salaries fall below those of comparable assessment jurisdictions in Iowa. Merit increases allow step increases similar to the pay plans used by the city, the county and the schools. Those increases are also reflected in FICA and IPERS. Leave contingency was increased by $5,000. This amount allows for payout of vacation and sick leave for staff that leave employment with the assessor's office. Individual Board of Review salaries were increased from $2,600 to $2,700 for a total increase of $600. Postage and printing were increased because 2015 will be a reassessment year and we will be mailing assessment rolls to all property owners. Postage and printing were both increased by $1,000 because of increasing costs. The auto replacement fund was increased by $3,000. This account builds by $3,000 per year and carries over until a new car is needed. The Schools and Conferences amount was increased by $1,000 because of increasing costs. There was also a decrease in one line item. Data Processing was decreased because the FY 14 increase to pay a share of the update and training for a new version of the county real estate program was a one -time expense. The FYI 5 amount includes a $3,000 increase over FYI 3 and previous years to pay a share of increased maintenance costs for the new version. If you have questions about individual items or wish to see any of the supporting documents for this budget, please feel free to phone me at the office at 356 -6066 or at my home at 688 -2661. Sincerely, (� Dennis Baldridge Iowa City Assessor Iowa City Assessor's Conference Board January 30, 2014 TO WHOM IT MAY CONCERN: The Iowa City Conference Board will meet at 5:00 P.M. on Thursday February 6, 2014 at the Iowa City Civic Center. The purpose of this meeting is to set a date for a public hearing on the Iowa City Assessor's proposed budget for FY 2015. AGENDA: 1. Call meeting to order by the Chairperson. 2. Roll call by taxing body. 3. Act on minutes of April 9, 2013 Conference Board meeting. 4. Assessor Evaluation Committee report. 5. Assessor presents proposed budget. 6. Discuss proposed budget. 7. Conference Board acts on proposed budget. (Approve for Publication.) 8. Set date for public hearing. (Suggested date: March 4, 2014) 9. Appoint Board of Review member. 10. Report on Consolidation of Assessors Offices 11. Other business. 12. Adjournment. Dennis J. Baldridge Clerk, Iowa City Conference Board IOWA CITY CONFERENCE BOARD MINUTES April 9, 2013 City Conference Board: April 9, 2013 at 5:00 P.M. in the Council Chambers at the Iowa City City Hall, Mayor Matt Hayek presiding. Iowa City Council Members Present: Champion, Dickens, Dobyns, Hayek, Mims, Payne and Throgmorton. Johnson County Supervisors Present: Harney and Sullivan. Iowa City School Board Members Present: Cook and Hoelscher. Others Present: Baldridge, Comer, Karr, Dilkes. Digital Recording: April 9, 2013. Chair Matt Hayek called the meeting to order and Clerk Baldridge called roll and stated that a quorum was present. The County (Sullivan) moved to accept the minutes of the last Conference Board meeting, March 5, 2013, the City ( Throgmorton) seconded and the motion carried unanimously. The City (Mims) moved to appoint Dave Hintze to a six -year term on the Iowa City Board of Review and Phoebe Martin to complete the final two years of a six -year term on the Iowa City Board of Review, the Schools (Hoelscher) seconded, and the motion carried unanimously. There being no other business it was moved by the Schools (Cook) and seconded by the City (Mims) to adjourn at 5:02 P.M. Motion carried unanimously by voice vote. Dennis Baldridge Clerk, Iowa City Conference Board IOWA CITY ASSESSOR'S OFFICE ITEMIZED BUDGET - ASSESSMENT EXPENSE FUND EMPLOYEE EXPENDITURES FY 2014 FY 2015 INCREASE SALARIES Current Proposed CITY ASSESSOR 99,010 103,340 4.37% CHIEF DEPUTY ASSESSOR 83,840 87,610 4.50% DEPUTY ASSESSOR 78,930 82,480 4.50% REAL ESTATE /GIS SPECIALIST 54,060 56,290 4.13% APPRAISER (NEW CONSTRUCTION) 47,280 49,230 4.12% OFFICE MANAGER 48,690 50,880 4.50% APPRAISER (REAPPRAISAL) 49,910 52,160 4.51% MERIT INCREASES (have been added to salaries above) (8,770) (9,890) SUBTOTAL $461,720 $481,990 4.39% Proposed salaries include merit increases and 2.25% cost of living adjustment. EMPLOYEE BENEFITS EMPLOYER SHARE: FICA 38,045 40,024 5.20% EMPLOYER SHARE: IPERS 44,411 46,721 5.20% HEALTH INSURANCE 116,000 116,000 0.00% SUBTOTAL 198,456 202,745 2.16% TOTAL EMPLOYEE COST $660,176 $684,735 3.72% OTHER EXPENDITURES LEAVE CONTINGENCY $20,000 $25,000 25.00% BOARDS BOARD OF REVIEW 15,600 16,200 3.85% BOARD OF REVIEW EXPENSES 200 200 0.00% CONFERENCE BOARD 0 0 EXAMINING BOARD 30 30 0.00% SUBTOTAL $15,830 $16,430 3.79% OFFICE EXPENSES MILEAGE & AUTO 4,500 4,500 0.00% OFFICE SUPPLIES 3,500 3,500 0.00% POSTAGE 1,500 7,000 366.67% TELEPHONE 1,300 1,300 0.00% PUBLICATIONS & SUBSCRIPTIONS 700 700 0.00% PRINTING 1,000 5,000 400.00% INSURANCE 4,200 4,200 0.00% EQUIPMENT PURCHASE 3,400 3,400 0.00% EQUIPMENT MAINTENANCE 200 200 0.00% UNEMPLOYMENT 2,000 2,000 0.00% DATA PROCESSING SERVICES 23,550 18,000 - 23.57% SOFTWARE MAINTENANCE 21,000 21,000 0.00% BONDS & WORKER'S COMPENSATION 1,500 1,500 0.00% AUTO REPLACEMENT 9,000 12,000 33.33% COMPUTER REPLACEMENT 2,500 2,500 0.00% SUBTOTAL $79,850 $86,800 8.70% PROFESSIONAL EXPENSES SCHOOLS & CONFERENCES 12,000 13,000 8.33% DUES 2,000 2,000 0.00% SUBTOTAL $14,000 $15,000 7.14% TECHNICAL SERVICES LEGAL FEES & EXPERT WITNESSES 52,000 52,000 0.00% AERIAL PHOTOGRAPHY 10,000 10,000 0.00% APPRAISAL SERVICE 1,000 1,000 0.00% SUBTOTAL $63,000 $63,000 0.00% TOTAL OTHER EXPENDITURES $192,680 $206,230 7.03% TOTAL ASSMT EXPENSE FUND BUDGET $852,856 $890,965 4.47% UNENCUMBERED BALANCE $83,112 $158,292 90.46% TO BE RAISED BY TAXATION $769,744 $732,673 -4.82% IOWA CITY ASSESSOR'S OFFICE MAXIMUM LEVY ALLOWED MAXIMUM ASSESSMENT EXPENSE FUND 3,068,659,061 X .000675 IPERS & FICA FUNDS UNEMPLOYMENT COMPENSATION & TORT LIABILITY MAXIMUM ALLOWED WITHOUT STATE APPROVAL MAXIMUM EMERGENCY FUND (requires State Appeal Board approval) 3,068,659,061 X .00027 MAXIMUM THAT COULD BE RAISED BY TAXATION FOR FY 2013 PRIOR YEARS LEVIES AND RATES $2,071,345 $86,745 $4,000 $2,162,090 $828,537 $2,990,627 SPECIAL APPRAISERS FUND ASSESSMENT EXPENSE FUND FY AMOUNT LEVIED LEVY RATE 1996 -97 319,513 0.20450 1997 -98 318,270 0.19946 1998 -99 318,699 0.19269 1999 -00 341,910 0.19784 2000 -01 359,341 0.19823 2001 -02 396,829 0.20636 2002 -03 403,136 0.20694 2003 -04 412,379 0.20818 2004 -05 470,398 0.22926 2005 -06 472,050 0.22525 2006 -07 529,702 0.23164 2007 -08 603,916 0.25868 2008 -09 611,955 0.24917 2009 -10 600,013 0.23848 2010 -11 621,785 0.23147 2011 -12 680,786 0.24538 2012 -13 700,997 0.24164 2013 -14 769,744 0.25873 2014 -15 732,073 0.23876 $2,071,345 $86,745 $4,000 $2,162,090 $828,537 $2,990,627 SPECIAL APPRAISERS FUND TOTAL LEVY AMOUNT LEVIED LEVY RATE 17,000 0.01088 0.21538 52,834 0.03311 0.23257 184,357 0.11146 0.30415 352,508 0.20398 0.40182 180,293 0.09946 0.29769 6,442 0.00335 0.20971 4,426 0.00227 0.20921 10,051 0.00507 0.21325 15,728 0.00767 0.23693 25,995 0.01240 0.23765 0 0 0.23164 4,792 0.00205 0.26073 1,540 0.00063 0.24980 0 0 0.23848 8,730 0.00325 0.23472 2,608 0.00094 0.24632 8,384 0.00289 0.24453 N/A N/A 0.25873 N/A N/A 0.23876 * *2010 -11 Salary. No report for 2012 -13 or 2013 -14. *City population has been deducted from counties with a city assessor. IOWA CITY ASSESSOR'S ANNUAL PERFORMANCE REVIEW (To be completed by representatives from the Conference Board) Assessor's Name: Dennis Baldridge Date of Review: January 22, 2014 Has the assessor adequately performed all duties as required by the Iowa Code § 441 and as outlined in the assessor's job description? The Iowa City Assessor's Office has performed its duties in an exemplary manner. Denny gives much of the credit to his outstanding staff. Has the assessor complied with all applicable Iowa City and Johnson County policies and procedures? The office has complied with those policies and procedures. It worked recently with Johnson County Human Resources to adapt the Johnson County Employee Handbook for office use. Denny feels that handbook will help to establish and standardize our policies and procedures in line with those of Johnson County, the City of Iowa City and the Iowa City School Board. What is Iowa City's ranking on the most recent state listing of ,ficients of Dispersion? Also list any other related data, awards, classes or recognitions. The Coefficient of Dispersion (COD) is a measure of the average deviation from the median of selling price to assessment ratios, with a low ratio considered good. Iowa City was ranked third in the state in residential COD. To put that in perspective, Ames was at 9.14, Johnson County was 9.83, and Iowa City was 9.99 with the median of 106 assessment jurisdictions being 23.52. Those statistics are from a Department of Revenue study of 2010 sales, the latest year available. Iowa City in- office calculations show that sales statistics have remained excellent. 2011, 2012, and 2013 CODs were 7.07, 7.85, and 6.52 respectively. Denny is currently President of the Institute Iowa Certified Assessors (IICA), the educational arm of the Iowa State Association of Assessors (ISAA) which awards the Iowa Certified Assessor (ICA) designation and conducts education courses and seminars for Iowa Assessors. The City Assessor holds that designation along with the two deputy assessors in the office. In addition, Denny served on many committees for the Iowa State Association of Assessors (ISAA), chairing at least two of those in the past. He is not currently serving on an ISAA committee. Denny is Secretary Treasurer of the Iowa State Association of Municipal Assessors, a smaller group of assessors from larger jurisdictions that is associated with the Iowa League of Cities. Denny has attended numerous classes from the International Association of Assessing Officers in the past but did not attend an IAAO class in 2013. List any pertinent input (anonymously).from the assessor's staff, the community and /or the Review Board regarding the assessor's performance. No complaints have been received from the public, the community, the Board of Review or the staff. Review previous goals and objectives: 1. Continue in -house reappraisal of all single family residential properties in Iowa City with a goal of 1500 properties visited by 06/30/2013. In progress. By 6/30/2013 the office was at 1389 properties, somewhat short of goal. However, from July Is' through December 31 the number is 839. In addition to on -site visits, the office has been viewing real estate listings on -line and gaining a tremendous amount of valuable information. 2. Initiate a program to collect income and expense information from owners of apartments and other commercial properties to be used for an income approach to value. Income approach will be used initially for comparison in appeal situations. In progress. Income and expense forms were sent to commercial property owners. Although a limited response has been received, information has been obtained for comparison purposes. Future mailings should produce better results as property owners feel more comfortable sharing income information. 3. Create GIS maps for geographic display of sales data and property features. In progress. Maps have been created showing sales data, land values and rental income data. 4. Cross train employees for tasks or skills that are unique to one position. In progress. The office Manager has accompanied an appraiser on residential property inspections and has received some training on building sketches in appraisal software. The GIS /Mapping Specialist has received some training in residential appraisal. The Residential Deputy will work to produce reports in the real estate software and the Chief Deputy will assist with preparation of the budget. List goals, objectives and areas of concern for the coming year: 1. Continue in -house reappraisal of all single family residential properties in Iowa City with a goal of 1500 properties visited by 06/30/2014. 2. Continue to develop a program to value apartments and other commercial properties using an income approach to value. The income approach will be used primarily for comparison in appeal situations. 3. Create GIS maps for geographic display of sales data and property features. 4. Cross train employees for tasks or skills that are unique to one position. 5. Develop and maintain a program to process the new Business Property Tax Credits. 6. Develop and maintain a program to process multifamily reclassifications. 2 Employee Comments pertaining to this review: City Assessor provided the following responses to questions submitted by Janelle Rettig. - Latest information on ratings of assessors across Iowa. I don't recall the name of the report, but it shows how close assessors get to perfect assessment. This question was answered above in the question about coefficient of dispersion. The answer is unchanged since July review because no new report has been issued by the state, but internal statistics show improvement over the past few years. - Listing of number of properties assessed vs. appeals vs. State appeal vs. rulings. We currently assess over 22,000 parcels. In 2013 we had five appeals to District Court four of which are carried over from previous years. All are pending. There were eleven properties appealed to the Iowa Property Assessment Appeal Board (PAAB) for 2013 and all of those are also pending. - A summary of your own evaluation of employees and average merit increase. All six of our employees rated from 4.25 to 4.5 on a scale of one to five. The average merit increase was two percent (2.125 %) totaling $7,790. - Listing of trainings, awards and recognitions by you and your staff. Below is a page from our annual report showing classes and conferences attended by myself and by our two deputy assessors. Brad Comer is Chief Deputy and Marty Burkle is Second Deputy. The offices I currently hold are listed above in the performance review. Brad is currently on the Web /IT Committee for the Iowa State Association of Assessors (ISAA) and is a past president of the East Central District of Iowa Assessors (ECD). He also serves on the Johnson County Communications Committee and recently completed the Iowa City Area Chamber of Commerce Community Leadership Program. Marty is currently on the Public Relations Committee of the ISAA and recently served on an Ad -Hoc Open Records Committee for the same organization. He is also a past Secretary— Treasurer of the ECD. Both deputies and I have served on numerous committees of the ISAA in the past. CONTINUING EDUCATION Continuing education is a requirement for the assessor and deputies for re- appointment to their positions. Over a six -year term, assessors must complete one hundred -fifty hours of classroom instruction including at least ninety hours from courses requiring a test. Deputies must complete ninety hours of classroom instruction including at least sixty tested hours over their six -year terms. It is also beneficial for other employees to attend classes so they can update their skills and stay current with assessment practices. The Assessor attended the following courses and conferences during 2013: ISAC Spring School of Instruction 6.00 C.E. Hrs. (Iowa State Association of Counties) IICA Summer Seminar and Workshop 12.00 C.E. Hrs. (7 tested) (Institute of Iowa Certified Assessors) ISAA Annual School of Instruction 12.50 C.E. Hrs. (Iowa State Association of Assessors) IAAO Annual Conference 11.50 C.E. Hrs. (International Association of Assessing Officers) The Chief Deputy attended the following courses and conferences during 2013: ISAC Spring School of Instruction 6.00 C.E Hrs. IICA Summer Seminar and Workshop 12.00 C.E. Hrs. (7 tested) ISAA Annual School of Instruction 12.50 C.E. Hrs. IAAO Course 311 — Residential Modeling Concepts 30.00 C.E. Hrs. (Tested) The Second Deputy attended the following courses and conferences during 2012: ISAC Spring School of Instruction 6.00 C.E. Hrs. Iowa Agricultural Property Valuation 15.00 C.E. Hrs. (Tested) ISAA Annual School of Instruction 12.50 C.E. Hrs. Other staff attended classes and seminars related to operation and maintenance of various third party software utilized by the assessor's office. *************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Evaluation Committee Merit Recommendation: 2.125% Signed: Signed: Employee Chair of Conference Board Date: Date: *********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 4 Spouses and relatives of City Council Members and members of comparable County Boards and Commissions are not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step - father, step - mother, step- child, aunt, or uncle. (Resolution 85 -354) Males: 2 Females: 2 Announcement Date: October 8, 2013 Application Deadline: November 20, 2013 Elected by City Conference Board After 01/06/2014 (3 mo from the announcement date) City Conference Board may appoint any qualified applicant without regard to gender. BOARD OF REVIEW One Vacancy - Six Year Term For a Registered Architect or person experienced in the building and construction field January 1, 2014 — December 31, 2019 Term expires for Charles McComas Gender Balance Requirement: None (M) Charles McComas Ci 221 E College St #1104 0 Denotes applicant completed the Confidential page of the application. NOTICE THE CITY CONFERENCE BOARD IS CONSIDERING APPOINTMENT TO THE FOLLOWING BOARD; BOARD OF REVIEW One vacancy — Six -Year Term January_1, 2014 - December 31, 2019 (Registered architect or person experienced in the building and construction field) It is the duty of members of the Board of Review to review and equalize assessments established by the assessor, to act upon any and all protests filed by taxpayers or taxing jurisdictions, and to acid to the assessment rolls any taxable property which has been omitled by the Assessor. Members of the Board of Review shall be residents of the Assessor's jurisdiction. Board of Review members receive compensation. Applications must be received by 5:00 p.m., Wednesday, November 20, 2013 The City of Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.icgov.org. Questions about the Iowa City Board of Review should be directed to Dennis Baldridge at 356.6066. City of Iowa City r� Advisory Board /Commission /Committee $;�`'~ �h + .wrRai�i application Form -��-- CITY OF IOWA CITY THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL." THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CON IDERED FOR ANY VACANCY DURING THAT TIME, Advisory Board /Commission /Committee Name Termu // NAME A .�- ,/� /�a�, s HOME ADDRESS .::;2/ C C- '�,� //��� 15 `- h� Is your home address (listed above) within the corporate limits of Iowa City? 0 Yes F] No How long have you been a resident of Iowa City? Gender: Male 0 FemaleD OCCUPATION F'Tc�D �s�'•v��.4/ C°v <..r,�rosCEMPLOYER �✓ %� PHONE NUMBER: HOME BUSINESS .y EXPERIENCE AND /OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: 9P7 Z" v'�tcf' ✓� U ��o e 7Z WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? M. M lwipi WHAT CONTRIBUTIONS CAN YOU MAKE TO THIS ADVISORY BOARD (REASON FOFPPLYIRG)? `l/3vc 144el Ac7�- 67-'- E-�G � /.9NG6' O.v �ll�s a�/tf�a Cn LIST POTENTIAL CONFLICTS OF INTEREST: See page 'I for information regarding Conflict of Interest IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? F- Yes ❑ No DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? Yes XNo (It has been Council policy not to permit an Individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee, If you fail to answer all the questions, Council may not consider your application. General Application October 2012 Page 2 of 7 BOARD, COMMISSION AND COMMITTEES BUSINESS LISTING Mr7 C1 CITY OF IOWA CITY Name of City Board /Commission /Committee /o �,Lg o L F lt'�V/ 4�:7 4L. Date 10--7-1!r Name eW ow /,�-X 4, Section 362.5 of the Code of Iowa generally prohibits, with certain important exceptions, a member of a city Board or Commission from having an interest in a city contract. A copy of Section 362.5 is attached (see page 7). List all businesses in which you, or your spouse /domestic partner, have an ownership interest (for example, sole proprietor, partner, 5% or more of corporation's stockholdings). Please indicate if there are none. NAME BUSINESS ADDRESS /BUSINESS ./1- / �A/3�i° /YL/ TE'7= ! iN �I /1l�� DClI )J 4 O - ' E�1/�v IY�+Ur c 4 /L C2c K T%' �NfGile6f 0 p � �� 7a M NOTE: A new form must be completed if the above information changes or an ownership interest is acquired in an additional business. Applicant Signa 452 :;�, oe�, Address 221 G'� �� 557 X-11ej/og/, C'•�� �2�yv Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council may not consider your application. General Application October 2012 Page 3 of 7 IOWA CITY ASSESSOR'S OFFICE 2013 ANNUAL REPORT IOWA CITY ASSESSOR ASSESSOR BoARb- of �. F�iE\/IEW Iowa City Assessor's Office 2013 Annual Report Contents 2013 -2014 IOWA CITY CONFERENCE BOARD .................................. ............................... 2 IOWA CITY CITY COUNCIL ............................................................... ............................... 2 IOWA CITY COMMUNITY SCHOOL BOARD ..................................... ..............................2 JOHNSON COUNTY BOARD OF SUPERVISORS ........................... ............................... 2 IOWA DEPARTMENT OF REVENUE AND FINANCE .......................... ............................... 2 OTHER BOARDS AND SUPPORT STAFF ........................................... ............................... 3 IOWA CITY ASSESSOR'S OFFICE STAFF ....................................... ............................... 3 IOWA CITY BOARD OF REVIEW ...................................................... ............................... 3 IOWA CITY EXAMINING BOARD ...................................................... ............................... 3 LEGALCOUNSEL .............................................................................. ............................... 3 ANNUALREPORT ................................................................................. ..............................4 MISSIONSTATEMENT: .................................................................................................... 4 GOALS: ............................................................................................................................. 4 OBJECTIVES: ................................................................................................................... 4 VALUATIONS..................................................................................... ............................... 5 COURTCASES .................................................................................. ............................... 5 PROPERTY ASSESSMENT APPEAL BOARD .................................. ............................... 5 BOARDOF REVIEW .......................................................................... ............................... 5 EQUITY VERSUS MARKET IN ASSESSMENT ................................. ............................... 5 WEBPAGE ........................................................................................ ............................... 6 ROLLBACKS...................................................................................... ............................... 6 NEWLEGISLATION ............................................................................ ..............................6 • SF295 made many changes to Iowa Property Tax Law: ......................................... 6 • SF 432 — Iowa Department of Revenue Administration of Property Taxes .............. 7 • HF 627 — Fairground Property Tax Exemption ......................... ............................... 7 CONTINUING EDUCATION ................................................................ ..............................7 ASSESSMENT DATA AND STATISTICAL ANALYSIS ......................... ............................... 9 2013 ABSTRACT OF ASSESSMENTS FOR IOWA CITY .................. ............................... 9 EXEMPT PROPERTY IN IOWA CITY FOR 2012 .............................. ............................... 9 VALUE COMPARISONS WITH ROLLBACKS APPLIED ................. ............................... 10 * Reassessment Year .................................................................. ............................... 11 COMPARISON OF RESIDENTIAL, COMMERCIAL AND INDUSTRIAL VALUES TO TOTAL ASSESSED AND TOTAL TAXABLE VALUE ..................... ............................... 12 2012 TOP TAXPAYERS ................................................................... ............................... 13 COMPARISON OF TAX RATES TO CITIES WITH A CITY ASSESSOR ........................ 14 PERFORMANCE MEASUREMENTS: ............................................................................. 14 RESIDENTIAL SALES STATISTICAL ANALYSIS ........................... ............................... 15 COMMERCIAL SALES STATISTICAL ANALYSIS ........................... ............................... 16 1 Iowa City Assessor's Office 2013 Annual Report 2013 -2014 IOWA CITY CONFERENCE BOARD IOWA CITY CITY COUNCIL 2013 Council 2014 Council Matt Hayek, Mayor Matt Hayek, Mayor Susan Mims, Mayor Pro Tem Susan Mims, Mayor Pro Tem Connie Champion Kingsley Botchway Terry Dickens Terry Dickens Rick Dobyns Rick Dobyns Michelle Payne Michelle Payne Jim Throgmorton Jim Throgmorton IOWA CITY COMMUNITY SCHOOL BOARD 2012 -13 School Board 2013 -14 School Board Marla Swesey, President *Sally Hoelscher, President *Karla Cook, Vice President *Marla Swesey, Vice President Tuyet Dorau Tuyet Dorau Patti Fields Patti Fields Sally Hoelscher Brian Kirschling *Jeff McGinness Chris Lynch Sarah Swisher * *Jeff McGinness *Conference Board Designee * *Alternate Conference Board Designee JOHNSON COUNTY BOARD OF SUPERVISORS 2013 Board Janelle Rettig, Chairperson Terrence Neuzil, Vice Chairperson John Etheredge Pat Harney Rod Sullivan 2014 Board Terrence Neuzil, Chairperson Pat Harney, Vice Chairperson John Etheredge Janelle Rettig Rod Sullivan IOWA DEPARTMENT OF REVENUE AND FINANCE Courtney M. Kay- Decker— Director, Iowa Department of Revenue and Finance 2 Iowa City Assessor's Office 2013 Annual Report OTHER BOARDS AND SUPPORT STAFF IOWA CITY ASSESSOR'S OFFICE STAFF Dennis J. Baldridge — Iowa City Assessor Brad Comer — Chief Deputy Assessor Marty Burkle — Deputy Assessor Mark Fedler — Appraiser /Clerk Diane Campbell — Accounting Clerk Todd Kruse — Real Estate Clerk Mary Paustian —Appraiser IOWA CITY BOARD OF REVIEW Chuck McComas, Chairperson Jane G. Downer Ernie Galer Dave Hintze Phoebe Martin IOWA CITY EXAMINING BOARD Karin Franklin for Iowa City Michael Kennedy for Johnson County Chase Ramey for Iowa City Schools LEGAL COUNSEL Eleanor Dilkes — City Attorney Eric Goers — Assistant City Attorney 3 Date of Employment: 12 July, 1982 Appointed: 2002 thru 2007 Re- appointed: 2008 thru 2013 Re- appointed: 2014 thru 2019 Date of Employment: 14 Jan, 2002 Date of Employment: 01 Feb, 2006 Date of Employment: 20 Jun, 1994 Date of Employment: 16 Feb, 1998 Date of Employment: 14 May, 2001 Date of Employment: 05 Jan, 2011 Appointed 2008 through 2013 Appointed 2010 through 2015 Appointed 2012 through 2017 Appointed 2013 through 2018 Appointed 2013 through 2014 Appointed 2012 through 2017 Appointed 2010 through 2015 Appointed 2013 through 2018 Iowa City Assessor's Office 2013 Annual Report ANNUAL REPORT To: Members of the Iowa City Assessor's Conference Board From: Dennis J. Baldridge — Iowa City Assessor Subject: 2013 Annual Report — Issued December 31, 2013 The following report covers the activities of this office from January 1, 2013 to date of issue. MISSION STATEMENT: The purpose of the Iowa City Assessor's Office is to find, list and value for tax purposes, all real property in Iowa City and maintain records for all parcels in Iowa City. GOALS: To establish values according to Iowa law on all commercial, industrial, agricultural and residential property within the City of Iowa City; to achieve equitable assessments across all classes of property based on actual physical aspects of the property and all pertinent sales data available; to improve the efficiency by which these assessments are made; to provide prompt and courteous response to all inquiries for information. OBJECTIVES: 1. Receive calls and inquiries and dispense information efficiently and in a timely manner. 2. Complete all daily record changes and related duties as they are received. 3. On a quarterly basis, inspect and review all new construction and demolition, and make final review of said construction and demolition by January 1 every year. 4. Notify all new homeowners of potential eligibility for the homestead and military credits by July 1 every year. 5. Remove all homestead and military credits from the permanent file for those who are no longer eligible to receive the credit by July 1 every year. 6. Efficiently process all other new and routine annual filings, making sure they are in compliance with all laws and rules, and filed by their statutory dates. 7. Send out assessment notices to all properties requiring assessment notices, by April 1 st. every year. 8. Accept formal written protests for the Board of Review from April 1 to May 1 every year and coordinate the Board of Review meetings during the month of May. 9. Receive and review tentative equalization orders from the State Department of Revenue and Finance in August of reassessment years. 10. Receive final equalization orders by October 1 of reassessment years. 11. Accept formal written protests for the Board of Review Special Session from October 15 to October 25 of reassessment year and coordinate the Board of Review Special Session from October 15 to November 15 of reassessment years, if needed. 12. Prepare and distribute the annual report by December 31 every year. 13. Hold preliminary Conference Board and public hearings to adopt the annual budget by March 15 every year. 14. Prepare and submit annual abstract to the Department of Revenue & Finance by July 1 every year. 15. Maintain assessment information on website at http : / /iowacity.iowaassessors.com and make improvements based on input from the public. The site went on line February 15, 2001 and has over 1.8 million hits since that time. 16. Provide on -line access to application forms for Homestead Credits, Military Exemptions, Commercial Property Tax Credits, Charitable Exemptions, and Board of Review petition 4 Iowa City Assessor's Office 2013 Annual Report forms which are available on our Johnson County website at http://www.iohnson- county.com 17. Review sales as they occur and compare selling price to assessments. 18. Review selling price /assessment ratios by neighborhood, age, size, building type and other relevant criteria. 19. Make adjustments to assessed value as indicated by the sales review and land value review at least every 2 years. 20. Physically inspect properties with selling price -to- assessment ratios outside acceptable standards. 21. Utilize GIS for quality control of assessment data and analysis of valuation. 22. Update recording information (book & page) on our website for older sales. 23. Maintain recently completed in -house re- appraisal of all Commercial properties in Iowa City. 24. Annually inspect/re- appraise 10% of residential properties in Iowa City. VALUATIONS Since 2013 was a real estate revaluation year, there were increases in assessments to meet the statutory level as monitored by the Iowa Department of Revenue. Increases in assessment from revaluation were approximately 41 million dollars for residential property and 56 million dollars for commercial and industrial property. New construction added approximately 53 million dollars to residential and 18 million dollars to commercial property for 2013. 950 residential deed sales in 2013 give us a median ratio (assessed value /sale price) of 95.41 % compared to 96.60% for 788 sales in 2012. This tells us that the selling prices of homes have remained fairly stable since last year with a small increase in prices and a healthy increase in the number of sales. If this trend continues during 2014 there may be some increase in assessments for 2015. Iowa City's overall level of assessment was once again confirmed by the Iowa Department of Revenue and Finance since Iowa City received no equalization orders for 2013. It should be kept in mind that when a jurisdiction is at the State mandated sales ratio level of 100 %, a full one -half of home sales will be for less than the assessed value. Sales for less than the assessed value tend to result in appeals to the Board of Review. COURT CASES • Five commercial property owners filed appeals in District Court in 2013, all of which are continued from previous years. PROPERTY ASSESSMENT APPEAL BOARD • There were seven commercial properties and four residential cooperative properties appealed to PAAB for 2013. BOARD OF REVIEW The Board of Review was in session from May 1 through May 22, the day of adjournment. 108 protests were filed, with 36 being upheld and 72 denied. The total value of real estate being protested was $163,020,540. The Board allowed a total reduction of $3,439,340. EQUITY VERSUS MARKET IN ASSESSMENT It is difficult to be both equitable among assessments and in tune with the market. Similar properties do not always sell for similar prices, so the market is not always equitable and sometimes a long way from it. Most assessors would lean toward equity if they could E Iowa City Assessor's Office 2013 Annual Report choose between the two. Our first priority is equity since it is not always possible to have every assessment match the selling price. Our statistics show that we are doing a good job in this regard. WEB PAGE The Iowa City Assessor's web page went online during the spring of 2001. Internet availability of comparable sales and comparable assessments has been very helpful to taxpayers concerned about the fairness of their assessments. Links are also provided to the Johnson County Treasurer for tax information and to the Johnson County GIS for online maps and aerial photography. We continue to expand the breadth of our data online and to increase the ability to query our data. We continue to look for ways to get more of our information accessible online. We hope in the next year, to have much of our historical property record cards available online. All of this has, and continues to reduce traffic at our counter, and frees up personnel to focus on our core function of equitable assessment of property. There have been over 1.8 million hits on our web site since it went online. It can be seen at http : / /iowa city. iowa assess ors.corn (note that www at the beginning of the web address is no longer a valid part of our web address). We also have an internet presence through the Johnson County website at http: / /www.iohnson- county.com. Electronic forms for the Homestead Credit, the Military Exemption, the Commercial Property Tax Credit, Charitable Exemptions, and Board of Review appeals are available to the public on this web page site. ROLLBACKS The residential rollback has gone up from 52.8166% for the current taxes to 54.4002% for taxes payable in 2013 -2014. The rollback for agricultural property will increase from 57.5411 % to 59.9334 %. The commercial rollback goes from 100% to 95% as part of SF 295, the new property tax legislation. NEW LEGISLATION The 2013 Iowa Legislative Session produced extensive property tax law changes. • SF295 made many changes to Iowa Property Tax Law: Establishes a Business Property Tax Credit. Reduces the valuation growth limitation in the rollback formula for agricultural and residential property from four percent to three percent. Sets the rollback for commercial, industrial, and railroad property at 95 percent for 2013 and 90 percent for 2014 and thereafter, with a state property tax replacement to local taxing bodies. Creates a new multi - residential property classification with a rollback gradually reducing from commercial to residential levels. Provides partial exemption for telecommunication company property. Extends the sunset of the Property Assessment Appeal Board (PAAB) to July 1, 2018. 6 Iowa City Assessor's Office 2013 Annual Report Makes minor changes in assessment notice dates and board of review appeal dates. • SF 432 — Iowa Department of Revenue Administration of Property Taxes. Allows the Iowa Department of Revenue to require assessing officials to provide information to the department using GIS file formats. Allows the Department of Revenue to administer the assessor examination at locations other than Des Moines. • HF 627 — Fairground Property Tax Exemption. Allows exemption of fairground property owned by a county even when rented for uses other than fair events. CONTINUING EDUCATION Continuing education is a requirement for the assessor and deputies for re- appointment to their positions. Over a six -year term, assessors must complete one hundred -fifty hours of classroom instruction including at least ninety hours from courses requiring a test. Deputies must complete ninety hours of classroom instruction including at least sixty tested hours over their six -year terms. It is also beneficial for other employees to attend classes so they can update their skills and stay current with assessment practices. The Assessor attended the following courses and conferences during 2013: ISAC Spring School of Instruction (Iowa State Association of Counties) IICA Summer Seminar and Workshop (Institute of Iowa Certified Assessors) ISAA Annual School of Instruction (Iowa State Association of Assessors) IAAO Annual Conference (International Association of Assessing Officers) 6.00 C.E. Hrs. 12.00 C.E. Hrs. (7 tested) 12.50 C.E. Hrs. 11.50 C.E. Hrs. The Chief Deputy attended the following courses and conferences during 2013: ISAC Spring School of Instruction 6.00 C.E Hrs. IICA Summer Seminar and Workshop 12.00 C.E. Hrs. (7 tested) ISAA Annual School of Instruction 12.50 C.E. Hrs. IAAO Course 311 — Residential Modeling Concepts 30.00 C.E. Hrs. (Tested) The Second Deputy attended the following courses and conferences during 2012: ISAC Spring School of Instruction 6.00 C.E. Hrs. Iowa Agricultural Property Valuation 15.00 C.E. Hrs. (Tested) ISAA Annual School of Instruction 12.50 C.E. Hrs. Other staff attended classes and seminars related to operation and maintenance of various third party software utilized by the assessor's office. 7 Iowa City Assessor's Office 2013 Annual Report ACKNOWLEDGMENTS My staff and I would like to thank the Conference Board, the Board of Review, the City Attorney and her assistants, and the City Staff along with Johnson County and the Iowa City School Board for their assistance, cooperation and confidence during the past year. A special thank you goes to the Johnson County Human Resources Department for their help with the Handbook. I would also like to recognize and thank my staff at this time for their part in establishing and maintaining the professional standards of the office N. Iowa City Assessor's Office 2013 Annual Report ASSESSMENT DATA AND STATISTICAL ANALYSIS 2013 ABSTRACT OF ASSESSMENTS FOR IOWA CITY Value of Agricultural Land and Structures Value of Residential Dwellings on Agricultural Realty Value of Residential Lots and Buildings Value of Commercial Lots and Buildings Value of Industrial Lots and Buildings Value of Industrial Machinery and Commercial Equipment as Real Estate Actual Value of All Real Estate* $3,708,350 $1,190,610 $3,494,886,480 $1,160,168,050 $80,897,070 $0 $4,740,850,560 *All the above values are based on the 2013 abstract as reported to the Iowa Department of Revenue on July 1, 2013. The values for Railroad and Utility Property are supplied to the Auditor by the Iowa Department of Revenue. The taxable value of utilities and railroads in Iowa City for 2013 was $60,241,197. EXEMPT PROPERTY IN IOWA CITY FOR 2012 Religious Institutions Charitable and Benevolent Societies Literary Societies & Educational Institutions Low Rent Housing Associations of War Veterans Forest and Fruit Tree Partial Industrial, Urban Revitalization, Recycling, Mobile Home Storm Shelter, Public TV & New Jobs, Geothermal, Historical Sub -Total University of Iowa (As Reported by U of I as of June 30, 2011) TOTAL EXEMPT 9 $81,950,330 $131,977,260 $4,912,510 $16,659,010 $512,880 $733,440 $3,314,250 $240,059,680 $2,413,829,018 $2,653,888,698 Iowa City Assessor's Office 2013 Annual Report VALUE COMPARISONS WITH ROLLBACKS APPLIED 10 STATE STATE ADJUSTED YEAR ORDER TYPE VALUE ROLLBACK VALUE 2013* Agricultural 3,708,350 43.3997 1,609,413 Ag Dwelling 1,190,610 54.4002 647,694 Residential 3,494,886,480 54.4002 1,901,225,235 Commercial 1,160,168,050 * *95.0000 1,102,159,648 Industrial 80,897,070 * *95.0000 76,852,217 M & E 0 0 TOTAL 4,740,850,560 3,082,494,207 2012 Agricultural 2,743,540 59.9334 1,644,297 Ag Dwelling 1,190,610 52.8166 628,840 Residential 3,371,349,260 52.8166 1,780,632,053 Commercial 1,122,041,780 1.000000 1,122,041,780 Industrial 78,576,040 1.000000 78,576,040 M & E 0 1.000000 0 TOTAL $4,575,901,230 $2,983,523,010 2011* +6.1% Agricultural 2,566,040 57.5411 1,476,528 Ag Dwelling 1,313,570 50.7518 666,660 Residential 3,264,269,180 50.7518 1,656,675,366 Commercial 1,182,516,370 1.000000 1,182,516,370 Industrial 80,153,050 1.000000 80,153,050 M & E 0 1.000000 0 TOTAL $4,530,818,210 $2,921,487,974 2010 Agricultural 2,317,426 69.0152 1,599,376 Ag Dwelling 1,256,350 48.5299 609,705 Residential 3,182,677,000 48.5299 1,544,549,965 Commercial 1,170,960,470 1.000000 1,170,960,470 Industrial 81,786,730 1.000000 81,786,730 M & E 0 1.000000 0 TOTAL $4,438,997,976 $2,799,506,246 2009* +62.6% Agricultural 2,382,167 .662715 1,578,698 Ag Dwelling 1,256,350 .469094 589,346 Residential 3,124,020,860 .469094 1,465,459,944 Commercial 1,170,461,470 1.000000 1,170,461,470 Industrial 81,979,330 1.000000 81,979,330 M & E 0 1.000000 0 TOTAL 4,380,100,177 2,720,068,788 10 Iowa City Assessor's Office 2013 Annual Report VALUE COMPARISONS WITH ROLLBACKS APPLIED - CONT'D The adjusted values given are not exact but are meant to give a representation of the growth of Iowa City's tax base. * Reassessment Year ** Commercial and Industrial Rollback Loss for 2013 is to be replaced by State of Iowa. 11 STATE STATE ADJUSTED YEAR ORDER TYPE VALUE ROLLBACK VALUE 2008 Agricultural 1,548,650 .938568 1,453,513 Ag Dwelling 1,244,640 .455893 567,423 Residential 3,089,020,200 .455893 1,408,262,686 Commercial 1,153,802,900 1.000000 1,153802900 Industrial 74,852,940 1.000000 74,852,940 M & E 0 1.000000 0 TOTAL $4,320,469,330 $2,638,939,462 2007* +12% Agricultural 1,612,266 .901023 1,452,689 Ag Dwelling 1,244,640 .440803 548,641 Residential 3,010,144,280 .440803 1,326,880,629 Commercial 1,131,561,840 .997312 1,128,520,202 Industrial 70,694,850 1.000000 70,694,850 M & E 0 1.000000 0 TOTAL $4,215,257,876 $2,528,097,011 2006 Agricultural 1,584,472 1.000000 1,584,472 Ag Dwelling 1,327,700 .455596 604,895 Residential 2,736,579,660 .455596 1,246,774,747 Commercial 1,083,407,140 1.000000 1,083,407,140 Industrial 68,308,290 1.000000 68,308,290 M & E 0 1.000000 0 TOTAL $3,891,207,262 $2,400,679,544 2005* Agricultural 1,785,931 1.000000 1,795,931 Ag Dwelling 1,295,110 .459960 595,699 Residential 2,642,786,683 .459960 1,215,576,163 Commercial 1,038,950,930 .991509 1,030,129,198 Industrial 65,878,350 1.000000 65,878,350 M & E 0 1.000000 0 TOTAL $3,750,697,004 $2,313,975,341 2004 Agricultural 1,812,134 1.000000 1,812,134 Ag Dwelling 1,126,450 .479642 540,293 Residential 2,236,008,098 .479642 1,072,483,396 Commercial 938,957,340 1.000000 938,957,340 Industrial 63,882,310 1.000000 63,882,310 M & E 0 1.000000 0 TOTAL $3,241,786,332 $2,077,675,473 The adjusted values given are not exact but are meant to give a representation of the growth of Iowa City's tax base. * Reassessment Year ** Commercial and Industrial Rollback Loss for 2013 is to be replaced by State of Iowa. 11 Iowa City Assessor's Office 2013 Annual Report ASSESSED VALUES YEAR RESIDENTIAL % COMMERCIAL % INDUSTRIAL % OTHER % 2013 3,496,077,090 73.7 1,160,168,050 24.5 80,897,070 1.7 3,708,350 0.1 2012 3,372,539,870 73.7 1,122,041,780 24.5 78,576,040 1.7 2,743,540 0.1 2011 3,265,582,750 72.1 1,182,516,370 26.1 80,153,050 1.7 2,566,040 0.1 2010 3,183,933,350 71.7 1,170,960,470 26.4 81,786,730 1.8 2,317,426 0.1 2009 3,125,277,210 71.3 1,170,461,470 26.7 81,979,330 1.9 2,382,167 0.1 2008 3,090,264,840 71.5 1,153,802,900 26.7 74,852,940 1.7 1,548,650 0.1 2007 3,011,388,920 71.4 1,131,561,840 26.8 70,694,850 1.7 1,612,266 0.1 2006 2,737,907,360 70.4 1,083,407,140 27.8 68,308,290 1.7 1,584,472 0.1 2005 2,644,081,793 70.5 1,038,950,930 27.7 65,878,350 1.7 1,785,931 0.1 2004 2,237,134,548 69.0 938,957,340 29.0 63,882,310 1.9 1,812,134 0.2 TAXABLE VALUES 2013 1,901,872,929 61.7 1,102,159,648 35.7 76,852,217 2.5 1,609,413 0.1 2012 1,781,260,893 59.7 1,122,041,780 37.6 78,576,040 2.6 1,644,297 0.1 2011 1,657,342,026 56.7 1,182,516,370 40.4 80,153,050 2.8 1,476,527 0.1 2010 1,545,159,671 55.2 1,170,960,470 41.8 81,786,730 2.9 1,599,376 0.1 2009 1,466,048,788 53.9 1,170,461,470 43.0 81,979,330 3.0 1,578,698 0.1 2008 1,408,830,109 53.4 1,153,802,900 43.7 74,852,940 2.8 1,453,513 0.1 2007 1,327,429,270 52.5 1,128,520,202 44.6 70,694,850 2.8 1,452,689 0.1 2006 1,247,379,642 52.0 1,083,407,140 45.1 68,308,290 2.8 1,584,472 0.1 2005 1,216,171,862 52.6 1,030,129,198 44.5 65,878,350 2.8 1,785,931 0.2 2004 1,073,023,689 51.6 938,957,340 45.2 63,882,310 3.1 1,812,134 0.2 Commercial and Industrial Rollback Loss for 2013 is to be replaced by State of Iowa. 75% 70% 65% m 60% rn 55% L) d 50% CL 45% w aNi 40% w Q 35% 30% 25% Percentage of Taxable and Assessed Value - Past 10 Years 65% . #.....X ..... X......X..... ..... rn 55% • •.... Commercial & Industrial a) Assessed 50% a a) -- A Residential X Taxable 45% X r i ......1......{......{ .... 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 12 • • •X• • Residential 60% Assessed m rn 55% • •.... Commercial & Industrial a) Assessed 50% a a) -- A Residential X Taxable 45% X r -111111--Commercial & 40% Industrial Taxable 35% Iowa City Assessor's Office 2013 Annual Report 2012 TOP TAXPAYERS (Excluding Utilities Assessed by the State) * Utilities and railroads actual taxes billed for the 2012 assessment year were $1,794,513. 13 Actual Rank Contract or Title holder Taxable Value # Parcels 2012 Taxes 1 American College Testing $46,589,790 15 $1,831,078 2 Russell Gerdin (Warehousing) $22,321,438 4 $850,282 3 Dealer Properties IC LLC (Billion Auto) $19,551,866 4 $669,960 4 Procter & Gamble LLC $16,227,436 3 $596,600 5 Alpla Inc. (Industrial) $15,527,947 3 $621,704 6 National Computer Systems Inc. (Pearson) $13,800,109 2 $556,772 7 CCAL Hawk Ridge Drive LLC (The Lodge Apartments) $12,856,095 201 $484,770 8 Wal -Mart Real Estate $12,749,399 1 $488,386 9 Southgate Development Company $12,541,665 34 $492,014 10 United Natural Foods Inc. $11,961,545 1 $498,536 11 Menard Inc. $11,728,178 2 $441,182 12 RBD Iowa City LLC (Sheraton) $10,971,095 1 $425,224 13 Core Sycamore Town Center (Sycamore Mail) $10,905,117 1 $437,822 14 MidWestOne Bank $9,455,865 9 $367,892 15 Plaza Towers LLC $8,677,268 72 $351,244 16 Oral-13 Laboratories $8,128,487 7 $321,022 17 Mercy Facilities Inc. $8,106,525 10 $350,850 18 OC Group LLC (Old Capitol Mall) $8,040,991 2 $321,056 19 Blackhawk Partners LC (Retail /Apartments) $7,936,169 7 $299,394 20 Hy -Vee Inc. $7,804,418 8 $250,042 21 Melrose Retirement Community LLC $7,740,572 1 $296,648 22 Legacy Independent LP (Legacy Gardens) $7,616,863 2 $288,650 23 McLaughlin, Michael T. (Retail /Apartments) $7,574,891 63 $277,166 24 Mark IV Investors (Pheasant Ridge Apartments) $7,375,582 2 $291,550 25 Buncher Family Foundation (Warehousing) $6,754,308 2 $263,880 * Utilities and railroads actual taxes billed for the 2012 assessment year were $1,794,513. 13 Iowa City Assessor's Office 2013 Annual Report COMPARISON OF TAX RATES TO CITIES WITH A CITY ASSESSOR (Sorted by Assessor levy - Low to High) PERFORMANCE MEASUREMENTS: The median sales ratio (median) is the middle sales ratio and a measure of the percent of our assessment to the actual sales prices. The coefficient of dispersion (C.O.D.) is a measure of assessment uniformity based on the degree to which individual sales ratios vary from the median sales ratio. The goal of the Iowa City Assessor is to keep this C.O.D. below 10. A C.O.D. of 10 is considered excellent. The following table shows the median, C.O.D., and the number of deed sales for Iowa City Residential Property overtime. Year 11 -12 12 -13 13 -14 12 -13 13 -14 CITY ASSESSOR ASSESSOR ASSESSOR TOTAL TOTAL 7.89 LEVY LEVY LEVY LEVY LEVY IOWA CITY .24632 .24453 .25873 39.49917 38.63862 CEDAR RAPIDS .24328 .21871 .34293 37.84009 38.26789 AMES .35075 .39685 .34391 32.36045 32.40069 DAVENPORT .25171 .3149 .37452 41.43018 41.04252 DUBUQUE .33842 .36188 .39028 34.32049 33.71720 SIOUX CITY .42863 .39159 .40706 41.92927 41.62966 MASON CITY .25035 .23272 .64245 34.11471 31.72082 CLINTON .62654 .69584 .67500 42.63840 42.59520 PERFORMANCE MEASUREMENTS: The median sales ratio (median) is the middle sales ratio and a measure of the percent of our assessment to the actual sales prices. The coefficient of dispersion (C.O.D.) is a measure of assessment uniformity based on the degree to which individual sales ratios vary from the median sales ratio. The goal of the Iowa City Assessor is to keep this C.O.D. below 10. A C.O.D. of 10 is considered excellent. The following table shows the median, C.O.D., and the number of deed sales for Iowa City Residential Property overtime. Year Median C.O.D # of Sales Average Sale Price Estimate 2013 95.41 6.58 950 205,435 Estimate 2012 96.60 7.89 788 196,083 Estimate *2011 97.70 7.07 766 193,179 2010 95.92 9.99 745 182,635 *2009 95.42 8.29 796 191,459 2008 95.92 7.92 833 188,873 *2007 95.00 7.88 856 192,294 2006 88.70 9.67 665 197,878 *2005 90.50 8.61 717 186,437 2004 84.50 9.57 751 176,136 *2003 88.30 7.93 809 159,766 2002 94.32 8.03 777 152,219 #2001 94.60 7.83 682 144,912 2000 89.00 9.16 675 137,725 *1999 93.30 9.38 691 134,200 1998 91.60 8.24 699 129,556 *1997 93.45 8.71 658 123,278 1996 91.20 9.59 636 121,069 *1995 91.20 8.48 595 117,681 1994 84.10 9.59 627 109,872 *1993 90.80 8.57 651 101,591 * Re- Assessment year # Re- Appraisal /Inspection year 14 Iowa City Assessor's Office 2013 Annual Report RESIDENTIAL SALES STATISTICAL ANALYSIS The following statistics are for Residential sales, and below are tables of the ranking of Iowa City in comparison to the other 106 assessing jurisdictions in Iowa. For brevity, only the top 10 are shown. Data is for 2010 sales which is the last complete year available. These tables show that Iowa City is still one of only a few jurisdictions in Iowa with a C.O.D. of less than 10. The average selling price of a home in Iowa City is one of the highest in Iowa for 2010. Iowa City also has a large number of sales as could be expected by its size and mobile population. SORTED BY COD NO JURISDICTION MEAN MEDIAN WGHTD C O D REGR INDEX 1 AMES CITY 100.94 98.45 99.90 9.14 101.04 2 JOHNSON 97.62 96.37 95.64 9.83 102.08 3 IOWA CITY 96.85 95.92 95.00 9.99 101.95 4 SCOTT 99.86 96.11 97.20 11.94 102.73 5 LINN 95.59 95.54 94.52 12.54 101.13 6 CERRO GORDO 97.98 97.15 94.67 12.79 103.50 7 WARREN 101.55 99.35 98.24 13.21 103.37 8 DUBUQUE 96.15 94.29 93.53 13.67 102.79 9 DALLAS 104.34 101.15 100.94 13.80 103.37 10 CEDAR RAPIDS CITY 104.04 99.76 99.46 14.05 104.60 SORTED BY AVERAGE SALE PRICE NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE 1 DICKINSON 374 95,574,040 255,546 2 DALLAS 869 177,977,485 204,807 3 SCOTT 913 181,255,670 198,528 4 JOHNSON 915 181,338,294 198,184 5 CERRO GORDO 220 41,827,409 190,125 6 LINN 1001 186,544,038 186,358 7 DUBUQUE 371 68,011,879 183,320 8 IOWA CITY 745 136, 062, 994 182,635 9 AMES CITY 497 88,547,580 178,164 10 GUTHRIE 94 16,452,752 175,029 SORTED BY NUMBER OF SALES (URBAN RESIDENTIAL) NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE 1 POLK 4028 669,409,296 166,189 2 CEDAR RAPIDS CITY 1685 254,039,024 150,765 3 BLACK HAWK 1465 203,648,941 139,010 4 DAVENPORT CITY 1104 147,210,884 133,343 5 LINN 1001 186,544,038 186,358 6 JOHNSON 915 181,338,294 198,184 7 SCOTT 913 181,255,670 198,528 8 DALLAS 869 177,977,485 204,807 9 SIOUX CITY 788 87,915,461 111,568 10 IOWA CITY 745 136, 062, 994 182,635 15 Iowa City Assessor's Office 2013 Annual Report The Regression Index, also known as the Price Related Differential, is an indicator of the degree to which high value properties are over or under assessed in relationship to low value properties. An index of 100.00 indicates no difference in assessments of high value properties in comparison to low value properties based upon that year's sales. An index over 100 indicates that high value properties are under assessed in relation to low value properties. As you can see in the following table, Iowa City's regression index is still close to the ideal 100.00 level. For brevity, only the top 15 are shown. SORTED BY REGRESSION INDEX (URBAN RESIDENTIAL) NO JURISDICTION MEAN MEDIAN WGHTD C O D REGR INDEX 1 AMES CITY 100.94 98.45 99.90 9.14 101.04 2 LINN 95.59 95.54 94.52 12.54 101.13 3 IOWA CITY 96.85 95.92 95.00 9.99 101.95 4 JOHNSON 97.62 96.37 95.64 9.83 102.08 5 SCOTT 99.86 96.11 97.20 11.94 102.73 6 MADISON 106.82 102.18 103.95 14.20 102.76 7 DUBUQUE 96.15 94.29 93.53 13.67 102.79 8 DALLAS 104.34 101.15 100.94 13.80 103.37 9 WARREN 101.55 99.35 98.24 13.21 103.37 10 CERRO GORDO 97.98 97.15 94.67 12.79 103.50 11 SIOUX 100.16 96.96 96.42 17.50 103.88 12 PLYMOUTH 102.21 97.82 98.28 14.55 104.00 13 CEDAR RAPIDS CITY 104.04 99.76 99.46 14.05 104.60 14 DELAWARE 107.33 98.91 102.20 19.52 105.02 15 BUENA VISTA 102.53 98.39 97.57 17.77 105.08 COMMERCIAL SALES STATISTICAL ANALYSIS 2,848,700 149,932 96.68 The Coefficient of Dispersion for Commercial properties varies from 8.96 to 257.46 with a median of 23.64 for all Iowa jurisdictions while Residential C.O.D.'s vary from 9.14 to 122.67 with a median of 23.61. Commercial properties are typically more difficult to appraise than residential properties because of the wide variety of building types and fewer comparable sales. it. COMMERCIAL SALES SORTED BY C O D NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE MEDIAN C O D 1 FLOYD 19 2,037,850 107,255 97.94 8.96 2 WAYNE 12 667,000 55,583 97.64 10.38 3 I DA 16 867,100 54,194 97.79 10.51 4 GREEN 18 2,422,500 134,583 98.27 10.66 5 WARREN 23 4,633,947 201,476 98.54 11.30 6 OBRIEN 23 3,279,500 142,587 100.29 11.31 7 WORTH 17 1,397,850 82,226 97.58 11.49 8 MITCHELL 19 2,208,600 116,242 98.32 11.69 9 LYON 19 1,708,810 89,937 96.68 11.81 10 IOWA CITY 29 17,499,020 603,414 97.77 12.82 11 CHEROKEE 19 2,044,800 107,621 102.20 13.04 12 WINNESHIEK 22 5,649,766 256,808 99.31 13.42 13 GUTHRIE 20 1,495,200 74,760 100.11 13.58 14 TAYLOR 15 606,200 40,413 97.69 13.84 15 JONES 19 2,848,700 149,932 96.68 14.62 it. Iowa City Assessor's Office 2013 Annual Report Below is a tabulation of year by year sales statistics for commercial properties. Because of the small number of sales, one or two bad sales can greatly influence the performance measurements, therefore creating greater fluctuation in the numbers. See data above to illustrate this and to show Iowa City's standing. YEAR MEDIAN C.O.D. # OF SALES Estimated 2013 92.91 17.71 21 Estimated 2012 91.86 15.27 14 Estimated 2011 88.19 15.82 20 2010 97.77 12.82 29 2009 89.21 13.60 29 2008 95.29 21.32 36 2007 91.80 23.24 35 2006 87.55 17.05 26 2005 85.65 15.52 34 2004 80.90 17.82 17 2003 89.22 15.08 39 2002 92.40 16.81 17 2001 93.50 15.04 23 2000 96.85 14.99 28 1999 87.50 14.14 33 1998 89.10 11.68 25 1997 87.80 11.57 21 1996 89.50 15.78 24 1995 90.10 12.76 22 1994 87.90 12.44 24 1993 90.35 14.24 26 1992 89.90 14.86 21 1991 87.85 8.38 8 1990 89.60 19.53 13 1989 94.40 13.81 13 1988 95.40 19.77 20 1987 87.65 17.27 16 1986 98.20 14.21 15 1985 82.00 12.63 16 1984 76.80 18.30 13 1983 87.85 10.58 26 1982 78.00 10.25 8 1981 87.55 10.07 14 1980 80.85 22.69 12 1979 78.00 16.66 15 1978 84.60 13.49 12 1977 62.90 28.20 27 1976 72.30 13.19 18 1975 84.30 19.75 14 17 OFFICE OF THE IOWA CITY ASSESSOR Consolidation of Assessors' Offices The vast majority of municipalities in the state of Iowa rely on a county assessor to assess land and improvements in all local jurisdictions within a county. Only eight cities in the state currently utilize a city assessor. This list includes Ames, Cedar Rapids, Clinton, Davenport, Dubuque, Iowa City, Mason City, and Sioux City. It is interesting to note that six of the nine largest cities in the State have decided to maintain a separate office of City Assessor. The Iowa Code states that "A city desiring to abolish the office of city assessor shall repeal the ordinance establishing the office of city assessor..." Therefore, the decision is solely in the hands of the city council. ACCURACY AND EQUITY OF ASSESSMENTS A variety of tools are available to judge both the accuracy and the equity of Assessors' property assessments. These include equalization orders, the coefficient of dispersion, and the price - related differential or regression index. These measures are available for residential and commercial properties, but not for industrial properties, due to the small number and unique characteristics of industrial properties. Historical information using these three measures for Iowa City and Johnson County is presented in this section and in an addendum at the end of his report. Equalization orders are mandated for classes of property across an entire jurisdiction. They are based upon sales ratios, which compare assessments to selling prices. Equalization orders are issued biannually by the Iowa Department of Revenue when assessors have not done a close enough job of approximating true market value for respective classes of property. Of the five equalization adjustments issued over the most recent ten -year period, no equalization orders were issued for residential or commercial properties assessed by the Iowa City or Johnson County Assessor's Offices. Three orders were received for agricultural property by the Iowa City Assessor and two by Johnson County. Coefficient of Dispersion (COD) is a measure of assessment uniformity based upon the degree to which sales ratios for individual properties vary from the median ratio. The higher the COD, the greater is the degree of inequality in assessments within a given class of property. The International Association of Assessing Officers (IAAO) has established standards for COD. A score beyond those standards indicates the existence of an inequitable assessment pattern for that given class of real estate, provided that a sufficient number of sales took place within the jurisdiction. The State of Iowa has likewise adopted standards for COD, but those standards are more liberal. That likely reflects the variety of properties and non - urbanized nature of the state. The Price - Related Differential (PRD) or Regression Index is a third measure of assessment equality. Property appraisals can sometimes result in unequal tax burdens between high and low properties within the same property group. The price - related differential (PRD) is a statistic for measuring assessment regressivity or progressivity. If the PRD is greater than 1.00, it would suggest that high value properties are under - assessed in relation to the low value properties which would indicate regressivity. If the PRD is less than 1.00, it would indicate that the high value properties are over - assessed in relation to the low value properties. Both regressive and progressive PRD's can result from misclassification, appraisal techniques or systematic problems in appraisal schedules. Coefficient of Dispersion and Price Related Differential statistics for residential and commercial property in Iowa City and Johnson County over the past six years are shown in an addendum at the end of this report. Iowa City and Johnson County have both been at the top of state -wide rankings for several years. In summary, available historical data provides the following insights and comparisons regarding relative accuracy and equity of assessments with and without consolidation: • Over the last ten years, residential and commercial property classes in Iowa City and Johnson County received no state equalization orders. Based on this information, both assessors are doing an excellent job. • Coefficient of Dispersion (COD) data shows that, while COD's for both jurisdictions have almost always been within IAAO standards, property assessed by the Iowa City Assessor's Office apparently had a more equitable assessment pattern for commercial property over the last six years. A recent Ames, Iowa study stated that Coefficient of Dispersion data for five other counties where the City Assessor's Office was eliminated showed only limited evidence that accuracy and equity for the major cities were improved after consolidation. In four of five cases the commercial COD's were significantly worse after consolidation. Price Related Differential data indicates that PRD's for both jurisdictions are generally within the IAAO standard. 2 COST SAVINGS One reason to consider consolidating both assessor offices into one would be to realize savings that would benefit the taxpayers of Iowa City. It is important to note that when there is a city assessor, that office is financed only by the residents of that city. The county assessor's office is financed by the residents of the county outside that city. There is no overlap in costs or services. The Johnson County Assessor's Office is financed by a 2013 -14 tax rate of $0.265 per $1,000 of taxable valuation from Johnson County property owners including Coralville, North Liberty and other Johnson County municipalities, while the Iowa City Assessor's Office requires a tax rate of $0.258 per $1,000 of taxable valuation from City property owners. However, over the past ten years the Iowa City Assessor's tax rate has averaged $.244 while Johnson County Assessor's average has been $0.369. FY2014 -15 tentative tax rates will be approximately $0.23 and $0.31 respectively. FY2013 -14 budgets are $853,856 for Iowa City and $1,211,570 for Johnson County, and taxable valuations are $3.021 billion and $3.093 billion. If budgets were combined, the levies would be effectively averaged and the resulting levy would probably fall somewhere between the two. The assessor's levy could increase for Iowa City property owners and decrease for Johnson County property owners outside Iowa City. Realistically, the difference in taxes paid on the two levies for the average $200,000 Iowa City home would only be about eight dollars per year. The average Iowa City homeowner would pay about twenty -five dollars per year for the Iowa City Assessor's up- coming levy and would pay about thirty -three dollars under the Johnson County Assessor's levy, so any significant individual savings would require a large total decrease in budgets. In fairness, it is too early to expect anyone to develop a budget for combining the two offices with any precision. The final budget could be more or less than current budgets. While eliminating the position of City Assessor may result in some saving, one might question how a professional position could be eliminated without compromising service levels to the property owners in Iowa City. If this position is not eliminated or if it is eventually reinstated, the projected savings would be reduced significantly. There would be start-up costs associated with converting both offices to the same computer systems, cost of possible office remodeling, equipment and supply costs associated with restructuring of the two offices, and possible costs to equalize salaries and benefits. Any projected savings may not be immediate. 3 Most instances of city assessor's offices being eliminated occur when there is a vacancy in one or both offices. The two most recent were in Marshalltown and the city of Des Moines. The previously mentioned Ames study, which resulted in the continuation of the city assessor's office and a search for a new city assessor, gave the following information on before and after budgets. City of Marshalltown/ Marshall County Consolidated - 1999 County City Total 1996 -97 1997 -98 $251,969 $261,754 $175,822 $183,531 $427,791 $445,285 City of Des 1994 -95 Moines/Polk County Consolidated — 1997 County $1,385,537 City $1,649,526 Total $3,035,063 REPRESENTATION 1995 -96 1998 -99 1999 -00 2000 -01 2001 -02 $444,823 $409,089 $426,640 $441,116 $444,823 $409,089 $426,640 $441,116 1996 -97 1997 -98 1998 -99 $1,347,958 $2,933,881 $3,224,338 $3,290,358 $1,674,222 ----- - - - - -- ------ - - - - -- ------ - - - - -- $3,022,180 $2,933,881 $3,224,338 $3,290.358 • The Iowa City Assessor's Conference Board, currently composed of the Iowa City Council, the Johnson County Board of Supervisors, and the board of the Iowa City Community School District, makes important policy decisions that impact the financing and service delivery of the assessor's office. The city government has one vote, the county government has one vote, and a majority vote of the school districts in the jurisdiction has one vote. Therefore, the City of Iowa City currently possesses one of three votes on the Iowa City Assessor's Conference Board, the Johnson County Board of Supervisors has one vote and the Iowa City School Board has one vote. The elimination of the City Assessor's Office would result in a lessening of the city's and the school board's impact on the Johnson County Conference Board. The city government vote would be determined by the majority vote of the 12 mayors in the County, of which the Iowa City Mayor would be one. The vote typically exercised by the Iowa City Community School District would likewise be diluted. ll The Board of Review is an important body as well in the assessing process. This body is empowered to adjudicate appeals from property owners regarding assessment made by an Assessor. It is crucial that the members of this body have specialized knowledge of the Iowa City market. There is no guarantee that any Iowa City property owners, who represent about half of the assessed valuation and over fifty percent of the population in the Johnson County, would be represented on the County's Board of Review. Currently the Johnson County Board of Review has only three members, one of which must be a farmer, although it could be increased to five members. The Iowa City Attorney's Office represents the Iowa City Assessor's Office and Board of Review in all litigation dealing with assessments. They provide legal advice and represent the assessor's office in assessment appeals to district court and to the state appeal board. If the assessor's offices were combined, those duties would fall to the Johnson County Attorney's Office. The city attorney has a close relationship with city staff and can better represent the city's interests in assessment matters. CONCLUSIONS • The projected savings, at best, would yield a modest amount of tax savings to Iowa City property owners. The assessors levy could increase for Iowa City property owners and decrease for Johnson County owners. • The accuracy and equity measures of valuations by the City Assessor's Office and the County Assessor's Office have both been excellent under the current organizational structure. • The Iowa City Council and the Iowa City Community School District would have less representation on a combined conference board. • Iowa City property owners could lose representation on a county board of review. • The City of Iowa City would lose the close contact with the assessor's office currently maintained by the Iowa City Attorney's Office. ADDENDUM The following statistics are from annual reports issued by the Iowa Department of Revenue. 2010 is the most recent year available. Shown below is a table displaying coefficient of dispersion data for residential property in Iowa City and in Johnson County over the last six years. A residential C.O.D. should be less than fifteen and a coefficient below ten is considered excellent. Residential Coefficient of Dispersion Iowa Johnson City County 2010 9.99 9.83 2009 8.29 7.07 2008 *19.31 *9.33 2007 7.88 7.38 2006 9.67 7.96 2005 8.61 7.20 *2008 State report used Coefficient of Variance, a measure greatly influenced by a single outlier. Our own statistics show a COD of 7.92 for 2008. Coefficients of dispersion for commercial property in Iowa City and Johnson County are shown below. Coefficients for commercial property should be less than twenty. There are normally very few sales of commercial properties. The small sample size can cause significant variations in the COD. Commercial Coefficient of Dispersion Iowa Johnson City County 2010 12.82 37.37 2009 13.60 14.02 2008 21.32 31.06 2007 23.24 16.67 2006 17.05 33.18 2005 15.52 20.55 Residential Price Related Differential Iowa Johnson City County 2010 100.95 102.01 2009 101.20 101.00 2008 101.20 99.67 2007 100.64 100.94 2006 100.01 100.01 2005 100.27 100.52 Price related differential for residential property in Iowa City and in Johnson County is shown below. The International Association of Assessing Officer recommends a PRD standard between 0.98 and 1.03. Iowa City and Johnson County are both well within those parameters. Historical data for commercial properties in Iowa City and Johnson County are shown next: Commercial Price Related Differential Iowa Johnson City County 2010 107.47 96.90 2009 108.10 101.10 2008 101.10 109.30 2007 127.08 106.19 2006 103.46 90.30 2005 97.85 100.51 PRD's for commercial property vary more for commercial property than for residential property, probably because of a much smaller number of sales. Individual sales can affect the results to a greater degree when there are fewer total sales. Some of the numbers fall outside IAAO standards of .98 to 1.03, but most fall within the more liberal Iowa Department of Revenue recommendation of .90 to 1.10. 7 The Center PROMOTING OPTIMAL AGING IN FY2013 The Annual Report to the Community of the Iowa City /Johnson County Senior Center The FY13 Survey KEEPINGACTIVE CLASSES PHYSICALLYAND MENTALLY To determine the effectiveness of current programs and policies in promoting optimal aging, a survey for members, non - members, and former members was developed and administered in FY13. Survey goals included identifying incentives, barriers, and benefits to participation in Center programs and program strengths and weaknesses. In June of 2013, over 3000 surveys were mailed to individuals on The Center's Program Guide mailing list who were residents of Johnson County and either a current member, former member, or non - member of The Center. In total 1092 (35 %) surveys were returned. Results were analyzed using Excel and a content analysis for written responses. ACTION PLAN The results of the survey have been forwarded to the members of the Senior Center Commission and the participant based Membership, Program, Community Outreach, and Diversity Working Committees, and Steering Council. After review and discussion of the results of the survey, representatives from the Commission, Working Committees, Steering Council, and Center staff will collaborate to develop a plan of action that will maintain our areas of strength while addressing the issues identified. Our goal is to offer opportunities for optimal aging to all adults over 50 in our community without compromising our current level of excellence. 2 - The Center 2013 Annual Report The Center offered 360 unique classes in FY13 covering everything from literature and fitness to video production, music, and art education. Members and community members praised The Center for the quality of its programming and the many ways participation enriches their lives. The average satisfaction rating for programs and services was 97 %! The personal benefits identified were all critical components of successful aging. People said they "met lots of new people;" "enjoyed and learned many new things;" felt a sense of belonging; changed their attitudes about aging; shared their knowledge; and added purpose, meaning, and structure to their lives. In the words of one person, participation "improved my self - esteem and in a wonderful way... connected me to the community ... improved my mental health and relieved the sense of isolation I sometimes have." Most respondents view The Center as an asset to the community or themselves. They mentioned The Center's role in decisions about their retirement location and how it helped them become integrated into the community. Others noted such things as quality programming, a quality facility, and their good fortune to be here. For example: "I love the center and plan my week around it. The staff is great. The classes are great. The facility is attractive." Numerous working seniors mentioned their desire to enroll in programs when they retired and classes become available. VOLUNTEER SERVICE Six hundred and forty -five (645) volunteers donated 24,300 hours as teachers, leaders, project directors, building supervisors, or special project volunteers to support The Center in FY13. They play a critical role in the successful operation of the Senior Center. This type of service is known to provide purpose and meaning to life; a way to contribute to the community after leaving the workforce. The survey revealed a few operational areas that need to be addressed. For instance, many working seniors and seniors with daytime responsibilities would like to have access to The Center on weeknights and expanded weekend hours. Additionally, there is a need for more diversity in programming and membership. This includes intergenerational programming, as well as age, ethnic, and economic diversity among members. Expanding membership diversity is a primary goal in The Center's 2010- 2015 Goals. 'Therefore, for the past several years, the Steering Council and Membership, Program, and Community Outreach Working Committees have been collaborating with staff to address issues related to diversity and sponsoring programs to promote multiculturalism and bring new groups into The Center. Recently a new working committee was formed that will focus its attention on diversity issues exclusively. Nonetheless, there is more work to be done. For a complete description o, f the survey content, findings and analysis, see wuno.ICgov ory /senior C7 "It has improved my self- esteem and in a wonderful way has connected me to the community (through classes and activities) so has improved my mental health and relieved the sense of isolation I sometimes have." The Center 2013 Annual Report - 3 C7 I have met lots of new people and enjoyed and learned many new things, I feel welcome whenever I come to the center." Mission Statement The Mission of the Senior Center is to promote optimal aging among older adults by offering programs and services that promote wellness, social interaction, community engagement, and intellectual growth. the Center serves the public through intergenerational programming and community outreach. THERE WERE 104,970 total visits to Center sponsored programs in FY13 THERE WAS AN ADDITIONAL 14254 and 640 on -site visits to the Senior Nutrition Program and other services and meetings respectively FOR A GRAND TOTAL OF 126 164 visits in FY13. THERE ARE 1,592 current members. 4 - The Center 2013 Annual Report ESTABLISHING SOCIAL CONNECTIONS Accredited by MOO National Institute of Senior Centers National Accreditation November 2012 -2017 In November of 2012, the Center received national accreditation for the second time. National accreditation is awarded by the National Council on Aging's National Institute of Senior Centers and signifies that the Center has met senior center standards of excellence in nine operational areas: purpose and planning; program development and implementation; governance; fiscal and asset responsibility; facility and operations; evaluation; community connections; administration; and records and reports. Of nearly 11,000 senior centers across the United States, only 200 or so have been accredited. The Iowa City facility is currently the only senior center in the state of Iowa to have this official national recognition. Having national accreditation indicates to the members of our community that the Center's services and overall operation meet or exceed the standards of excellence developed by senior center leaders from across the country. As an accredited senior center, we are among the very best in the United States. On site reviewers for the accreditation process were particularly impressed with some of our practices. Specifically: • Multiple collaborations with community partners • Great utilization of new marketing materials and efforts to brand the organization • Excellent Volunteer Handbook and expansion of hours with volunteer building supervisors • Interesting, diverse, and remarkable quantity of programs and activities, showcased in an exceptional program guide • Important stewardship of a historic building in the community Becoming nationally accredited is a complicated, multi -step process involving staff and many volunteers. Without the support and participation of our volunteers, obtaining this highly regarded recognition would not have been possible. a SOCIAL INTERACTION AND ENGAGEMENT "I developed a Social interaction and engagement are essential components of all programming. In happier attitude addition to our classes, The Center offered 50 special events, 7 performance groups, 18 about aging." different volunteer activities, and 24 groups and clubs in FY13. All of these activities incorporated time for participants to interact with each other. Programming Principles and Values Vision Statement The primary principle underlying Senior Center programming The vision of the Senior Center is to be the communities' and services is that of optimal aging. primary resource for the highest quality programs, services, and opportunities that promote optimal aging. Optimal aging is a broad concept involving more than physical health or the absence of disease. It is a comprehensive and individualized concept of wellness that encourages and extends an optimal balance of physical, intellectual, emotional, social, vocational, and spiritual health. The Senior Center's program components promote optimal aging by providing a variety of opportunities for education, social engagement, physical activity, and community involvement. Participation in these types of activities are known to reduce the risk of disease and disability, improve memory, enhance mobility, maintain independence, and provide a social network that is a key factor in longevity and the ability to participate in and contribute to the culture and community. Values represent the core priorities in an organizations culture and serve as the foundation for all that is done. The Center abides by the following values: 1. Intrinsic worth: Every individual has intrinsic worth. 2. Experience: Life experiences of adults are valued and shared. 3. Capacity for growth: Everyone has a life -long capacity for growth and improvement. 4. Respect All people and ideas deserve respect. 5. Inclusiveness: Decision - making is inclusive of different viewpoints. G. Excellence: All programs and services strive for excellence. 7. Collaboration: Engagement of and with the larger Johnson County community sustains the Senior Center. S. Honesty- Communication is honest and based on mutual trust. The Center 2013 Annual Report - 5 MAINTAINING CONTACT WITH COMMUNITY SERVICES OFFERED AT THE CENTER THE COMMUNITY During FYI 3, 26 professional services were offered at The Center. Programs like the AARP "1'ax Aide Program; University of Iowa Counseling Services; Volunteer Lawyers; Senior Health Insurance Information Program; Visiting Nurses Association; and Honoring Your Wishes, a community-wide advanced care planning initiative, all ensure that the community comes into The Center. FY2013 Finances: Senior Center Operations Expenses Personnel $509,369 Services 214,878 Supplies 47,372 Capital Outlay 6,872 Total $778,491 New Horizons Band Expenses Personnel $6,244 Services 3,601 Supplies 1,890 Total $11,735 New Horizons Band Revenue Band Fees $9,395 Special Events 1,341 Contributions and Donations 3,157 Total $13,893 6 - The Center 2013 Annual Report Revenue Johnson County $70,000 Class Fees 4,188 Fees: Voices of Experience 2,320 Membership Fees 46,751 Special Events 1,442 Independent Contractor Fees 14,459 Contributions and Donations 13,953 Senior Center Endowment 23,177 Miscellaneous Sales 7,736 Sponsored Program Support 5,853 Reimbursement of Damages 866 Room Rental 400 Locker Rental 1,224 Parking Permits 17,035 Vending Machine Commission 322 Total $209,726 THE SENIOR NUTRITION PROGRAM REACHING OUT TO THE COUNTY which supplied 84,237 units of service in FY2013, is housed in this building and Performances by music, theatre, dance, provided with all essential maintenance and operational expenses free of charge. In and poetry groups are regularly scheduled addition to the 14,254 meals prepared and served on site, this location was used to throughout the community. Center make and prepare for delivery 58,092 home delivered meals, 11,891 meals for satellite volunteers share information about The locations, and 3,409 prepackaged meals for distribution in Johnson County. Senior Center and conduct fundraising activities in a variety of venues. In FY13 The Center recorded 9,298 visits to outreach programs. FY2013 Donors: Operational Budget and New Horizons Band Supporting ($1000 +) Community Foundation Friends of The Center Hills Bank and Trust Company Iowa City Masonic Foundation US Bank Platinum ($500 -999) Susan and Sandy Boyd Helene Soper University of Iowa Community Credit Union University of Iowa, Department of Microbiology Gold ($250 -499) Coralville Center for the Performing Arts Joan Jehle Todd Nash Michael and Patricia Pavelich Jo Ellen Sittlow Walden Place Working Group Theater Silver ($150 -249) Frederick and Judith Amundson Jon and Judy Cryer Devotay Patricia and James Ephgrave Johnson County Retired School Personnel Susan Cox Conservatorship John and Kathleen Wachel Harriet and James Wrenn Bronze ($75 -149) Michael Adams and Kristine Krenik Julia Anderson Jacqueline Bird Bill Blanchard Mary Brandes Lynne Cannon Richard and Ellen Caplan Connie Clark Terry Curtis Julia Davis and David Reynolds Thelma, Dora, Michael and Rita Davison Richard and Ann Fecidersen Linda Fisher Anne and Joseph Frankel Peter and Katy Hansen Dale Helling Wendy Heffner and Diane Mothershead Jan and Kenn Hubei William and Marlene Hutt Kay Kendall Linda and Richard Kerber Diana Kruse Paula Laube Jean and Richard Lloyd -Jones Ina and Gerhard Loewenberg Nancy Lynch Joyce Marner Meenal Menezes Gregg Oden and Lola Lopes Polly Pagliai Ed and Sara Ring Stephen and Deborah Rugg Mae Schatteman Ken and Mary Beth Slonneger Jack and Barbara Thorpe and Family Ann Wade Contributors ($1 -74) Dean Abel Kent and Kay Ackerson Marsha Anderson Laretta Angerer Anonymous Anonymous Anonymous Anonymous Dottie and Karl Armors Patricia Arnold Jenean Arnold Olivia Atcherson Alice and Kendall Atkinson Fran Austin Douglas Baynton Bonnie Bender Kevin Berbaum and Julia Lenel Glorine Berry Katherine Bjorndal Janice and Larry Blake John Brandon and Diana Harris Estyl and Richard Breazeale Connie and Edward Brinton Jim and Sandy Bucher Rosie Bullington Valerie Buns Joan Buxton Helen and Bill Byington Kathleen Cahill Carnation Rebekah Lodge 376 Jeanette Carter Jo Catalano Mr. and Mrs. Roger Cazin Jason Chen James Clayton and Christine Allen Nancy and Paul Collins Dennis Colman Jim and Syndy Conger Charles Cox Florence Cromer David Curry Ralph Delozier Jan Denehy Terry and Jo Dickens Robert Doyle Karen and David Drake Michelle Dralle Carolyn Dyer Lolly and Del Eggers Bob and Beth Engel Eleanor Engen Sonia and Ronald Ettinger Pamela Fitzgerald Douglas Flynn Robert Foster Raymond Funk Glen and Nancy Futterman George Gay Norma Gehring Inez Gehrke Mary Gilbert Patricia and James Glueck Efraim and Miriam Gluzer Gordon Goldsmith and Sara Henryson Jim and LeDonna Gommels HL and Elmeda Graves Beverly Graves Stuart and Carrie Greenburg Jean Hagan and John Sjoberg James Hamilton Pat Hanke Robert and Sue Hansen Rose Hanson Jan Hanson Joyce Harney William Heald and Mary Ann Letizio Julie Hegmann Mary Pat Heitman Douglas Hempel Judy Hendershot Kathleen Henderson Highland Ridge Laura and Gary Hill Karl Hillie Becky Hoffbauer Del Holland Leslie Hofstad and Dave BoJack The Center 2013 Annual Report - 7 Jay Honohan Margery Hoppin Veronica Hubbard International Women's Club Donna and John Isaacs Sally Jablonski Diana and Carl Jens Mary and David Jepsen Jacqueline Johnson Lorea and Ray Johnson Mr. and Mrs. Robert P Johnson Becky Johnson Keith and Connie Jones Linda and Herbert Jordon Jane Kelso Patricia Knox Joost Korpel Charles Kreeb Barbara Kind Ruth and Ken Kuntz Ed Laarman Marlene and Richard Lake Phyllis Lance Bill and Rose Landers Heidi Lauritzen Lois Lee Steve and Jan Locher Vicki Lonngren Bonnie Love and Wayne Bowman Laura Lovell Martha Lubaroff Larry Lynch Pat Machado Henry and Mary Anne Madden Joanne and Douglas Madsen Tom and Deb Markus Emil and Lucille Martin Master Gardeners Kathleen Mathews Donald and Jane Mathiasen Pat Maxey Carol McCain Mary and Jim McCue Mary Mclnroy Nancy McKinstry Gad and Laura McLaughlin Paul and Valerie McNally Virginia and Duane Means Joe Michaud Joan and Gerald Michel Evalee Mickey Bernice Morison Beverly Mueller Bonnie and Michael Murphy Lucy Murphy Jerry and Judy Musser Sally Myers David and Ginny Naso 8 - The Center 2013 Annual Report Charles Neuzil Amy Nicholson Candace Noble Oaknoll Retirement Services Ardis O'Dell Old Settlers Association Yvonne Oliver Robert Otto Oxford Farmers Market Beverly Palmer Marsha Paulsen Peters Mark and Bonnie Penno Suzanne and John Peters Mary Louise and Rand Petersen Joanne Peterson Rob Price Marjorie Price Theola Rarick Janet Rawley Sharon and Charlie Rebouche Margaret Richardson Mary and Donald Richardson Linda Riggs Gayle Robertson Ed Redone Denise Sarles Bob and Deb Sass Kay Schillig Edna Schindhelm Naomi Schleper Deborah and James Schoenfelder Steve and Janie Schomberg Doralee Schroder Judy and Larry Schroeder Bette Sherrill Jan Smith Terry and Ann Smothers Dinny Stamp Judy and Bill Stebral Joy and Oliver Steele Kim and Steve Stek Sheila Stevenson Larry Strabala Sally and Roger Stutsman Patricia and William Sueppel Mary and Jerry Sullivan Joan Summerwill Judith Sutherland Betty Sykes Doris Thompson Carol Tobias Robin Ungar Mary Wall Elizabeth Walz Nellie Weber Robert and Eunice Welsh Nancy Westlake Ellen Widiss Norma and Dale Wilhelm Marianne Wilkening Janice and Jim Williams Doris and Roger Williams Lois Wingate Margy Winkler Betty Winokur Barb and Ron Witt Bev and Lee Witwer Nancy Wombacher Bob and Mary Ann Woodburn Deb, Rich, Lauren and Lucy Wrotman Charlotte Wright Darrell and Shirley Wyrick Doris Yoder Beth Ann and Kenneth Zamzow Jerry and Barbara Zinn Donations of Items Eye Physicians and Surgeons Barbara Haring Helen Nicklaus Jack and Wendy Sherry In Memory Of Bebe Ballentine Joan Jehle Rae Blanchard Bill Blanchard Michelle Dralle Rose Hanson Kathleen Henderson Sally Jablonski John Cazin Mr. and Mrs. Roger Cazin Carol McCain University of Iowa, Department of Microbiology Jean Costa Barbara Kind Kathleen Mathews Nellie Weber Nancy Wombacher Doris Yoder Veryl Detwiler Joan Jehle Roger Fisher Anonymous Jenean Arnold Alice and Kendall Atkinson Richard and Ellen Caplan Jeanette Carter Jon and Judy Cryer Bob and Beth Engel Patricia and James Ephgrave Ann Feddersen Linda Fisher HL and Elmeda Graves Robert and Sue Hansen Jan Hanson Joan Jehle Keith and Connie Jones Barbara Kind Heidi Lauritzen Paul and Valerie McNally Virginia and Duane Means Jerry Musser Mark and Bonnie Penno Janet Rawley Steve Schomberg Judy and Larry Schroeder Ken and Mary Beth Slonneger Dinny Stamp Sheila Stevenson Sally and Roger Stutsman Elizabeth Walz Janice and Jim Williams Lois Wingate Margy Winkler Nancy Wombacher Beth Ann and Kenneth Zamzow Jerry and Barbara Zinn Bernice Gantz Linda and Richard Kerber Joseph Giglierano Michael Adams and Kristine Krenik Anonymous Patricia Arnold Jacqueline Bird Thelma, Dora, Michael and Rita Davison George Gay Mary Pat Heitman Patricia Knox Joost Korpel Phyllis Lance Pat Maxey Nancy McKinstry Yvonne Oliver Robert and Eunice Welsh Ray Heffner Susan and Sandy Boyd Richard and Ellen Caplan Nancy and Paul Collins James and Patricia Ephgrave Richard and Ann Feddersen Patricia and James Glueck Wendy Heffner and Diane Mothershead Mr. and Mrs. Robert P Johnson Ed Rolenc Judith Sutherland Kathleen and John Wachel Harriet and James Wrenn Dorothy Hess Carnation Rebekah Lodge 376 Glen and Nancy Futterman Efraim and Miriam Gluzer Stuart and Carrie Greenburg Laura and Gary Hill Donna and John Isaacs Mary and Donald Richardson Stephen and Deborah Rugg Jo Ellen Sittlow George Paterson Alice and Kendall Atkinson Jon and Judy Cryer Rose Hanson Judy and Larry Schroeder Dinny Stamp Laretta Angerer Glorine Berry Katherine Bjorndal Estyl and Richard Breazeale Joan Buxton Jeanette Carter Jan Denehy Bob and Beth Engel Linda Fisher Jim and LeDonna Gommels Jan Hanson Sally Jablonski Joan Jehle Diana and Carl Jens Lorea and Ray Johnson Chuck Kreeb Barbara Kund Donald and Jane Mathiasen Gad and Laura McLaughlin Duane and Virginia Means Joan and Gerald Michel Beverly Mueller Jerry and Judy Musser Mary Louise and Rand Petersen Janet Rawley Ed and Sara Ring Denise Series Bob and Deb Sass Terry and Ann Smothers Judy and Bill Stebral Kim and Steve Stek Sheila Stevenson Barb and Ron Witt Nancy Wombacher Deb, Rich, Lauren and Lucy Wretman Milo "Bud" Palmer Beverly Palmer Nadine Rudi Joan Jehle Dorothy Wright Jack and Barbara Thorpe and Family Janie Yates Rose Hanson In Honor Of AARP Tax Aide Preparers Dennis Colman Ralph Delozier Robert Doyle Linda Fisher Inez Gehrke Douglas Hempel Larry Lynch FY2013 Donors: Friends of The Center Friends of The Center ($50,000 +) Clifford and Emily Iona Dodds Supporting ($1000 +) David and Norma Carlson Ed Rolenc Platinum ($500 -999) Shari Davis Jay and Nancy Honohan Linda Kopping Gold ($250 -499) Robert F. and Claire B. Ashman Don R. Haines Barbara L. Haring Iowa Shares Silver ($150 -249) Anonymous Anonymous Dianne Day Julie Hegmann Michael Lensing Helmut and Mara Schrott Ann Wade Bronze ($75 -149) Sharon Barrett Joseph Frankel and Anne Koopmans Frankel Judy and Dick Hupfeld Kenneth E. Krizan Diana Kruse Polly and Armond Pagliai Helmut G. Schrott Faye and Gordon Strayer Kathie Belgum Pat and Jim Ephgrave Melanie and Bruce Haupert Carol Howard Jan and Kenn Hubei NHB Generations of Jazz Alexa Romans Vicki Solursh Contributors ($1 -74) Michelle Buhman Lynne Cannon Barb and Bob Bradley Miriam and Arthur Canter Michael and Veronica Chan Judith K. Earley Ed and Mary Flaherty Ray and Shirley Hendrickson Claire E. Hockley Carolyn Kohler Ken and Ruth Kuntz Bor -Luh and Hsin Lee Lin Rachael Lindhart Henry and Mary Anne Madden Sarah Maiers Jo Ann Manderscheid Mary Grace Mayer Twyla A. Morlan Ruth Brook Muir Sally S. Myers Candace Noble Naomi J. Novick Jerilynn O'Connor Ardis J. O'Dell Duane E. Papke Margaret R. Poison Jonathan Poulton Jean Reese Elizabeth V. Pardee -Rose James Rosenkild Doralee K. Schroder Kathryn D. and Daniel W. Schweer Janet K. Smith ComputerMentoring Program Pamela Fitzeml l Louie DeGrazia Amy Nicholson Senior Center Dance Team International Women's Club Gerald Solomons Carol L. Spaziani Oliver and Joy Steele Lawrence G. Strabala Sharon Stubbs Faye and Gordo Strayer Janice and Jim Williams Louis J. Williamson In Memory Of Dinny Stamp Sally S. Myers George Paterson Jan and Kenn Hubei Grover Rosenkild James Rosenkild Melvin Schweer Kathryn D. and Daniel W. Schweer Jay and Nancy Honohan Ray Heffner Faye and Gordon Strayer Ardis J. O'Dell Ken and Ruth Kuntz Janice and Jim Williams Lynne Cannon Henry and Mary Anne Madden Faye and Gordon Strayer Rachael Lindhart Margaret R. Poison Susan Rogusky Vicki Solursh In Honor Of Ina Loewenberg Anonymous Mary Dusterhoft Anonymous The Center 2013 Annual Report - 9 a a a "Fitness classes have been important "I think that you offer an AMAZING "The Center enabled me to to me. The Center provides a number of varied classes." immediately meet new men and structured way to keep physically women with whom I have common active at any level of ability." interests." MAKE A CONTRIBUTION TO FRIENDS OF THE CENTER 10 - The Center 2013 Annual Report How YOU Can Support the Programs and Services Offered by The Center Friends of The Center, a nonprofit corporation, was formed in 2003 to generate revenue through donations and bequests to help support The Center's operational budget and enrich programming. Since its inception, Friends of The Center has become an important source of funding for The Center. The Friends manage The Center's Endowment and Charitable Giving account, which are both held in the Community Foundation of Johnson County. While the endowment is a long -term investment, the Charitable Giving account is used to support programming. Both accounts were established for the exclusive benefit of the Senior Center. Through the Charitable Giving account, The Friends have provided approximately $130,000 for computers, SCTV equipment, tables, chairs, AV equipment, fitness equipment, dances and other special events, and the Linn Street sign. Future funding is likely to support outreach programming and classroom improvements. The annual distribution of earnings from the Senior Center Endowment is an important source of operational income for The Center. As the Endowment grows, so does the annual contribution. The initial distribution of earnings was just over $5,000. This year, because of your generous support and growth in the endowment, the distribution of earnings increased to $30,380. Gifts of all sizes are appreciated; no gift is too large or too small. They are all tax deductible and can be made in your name or to honor or memorialize someone. You have a few options when deciding how you want to make your donation. ro Friends Of The Center IOWA CITY�JOMFSON COUNTv SENIOR CENTER a a a "Services you offer are great." OPTION 1. MA%EA DONATION DIRECTLY TO FRIENDS OF THE CENTER • Complete the enclosed form. • Make your check payable to Friends of The Center. • Mail your check to: Friends of The Center Attn: Linda Kopping, Treasurer 28 South Linn Street Iowa City, Iowa 52240 "Events I attended and services I've used have been well run; people are professional and friendly." OPTION2. MA%EA DONATION TO THE COMMUNITYFOUNDATION FOR FRIENDS OF THE CENTER • Complete the enclosed form • Make your check payable to the Community Foundation of Johnson County. • Indicate that the donation is for Friends of The Center by writing FRIENDS OF THE CENTER on the memo line of the check. Your check will be deposited into The Center's endowment fund. • Mail your check to: Friends of The Center Attn: Linda Kopping, Treasurer 28 South Linn Street Iowa City, Iowa 52240 • Your donation will be delivered to the Community Foundation. Many people prefer this approach because donations to The Center's endowment that are given directly to the Community Foundation are eligible for an Endow Iowa 25% state tax credit. "The programming is varied and creative, Keep it up!" OPTIONS. SUPPORT THE CENTER WITHA DIRECT CONTRIBUTION A tax deductible donation can be made directly to The Center and be used immediately to support current operational expenses. Use the enclosed card to let us know if you want the gift made in honor or memory of someone. • Make your check payable to The Senior Center • Mail your check to: Iowa City /Johnson County Senior Center Attn: Kristin Kromray, Operations Assistant 28 South Linn Street Iowa City, Iowa 52240 The Center 2013 Annual Report - 11 FY2013 Community Partners 100Grannies.org for a Livable Future AARP Access 2 Independence Alzheimer's Association American Academy of Dermatology American Red Cross Back 2 Act Chiropractic and Wellness Center Ben Franklin Crafts and Custom Framing Benson & Hepker Design Bill Sackter Centennial Care Improvement Plus Cedar Rapids Vision in Motion Cellular Recycler City Channel 4 Community Foundation of Johnson County Compeer Comlville Center for the Performing Arts ComlVision Crisis Center of Johnson County Delta Gamma Sorority Devotay Domestic Violence Intervention Program (DVIP) Elder Services, Inc. Englert Theatre Extend the Dream Foundation FilmScene Friendly Techie Friends of The Center Great Heron Healing Arts Hawkeye Area Community Action Program Hayes Lorenzen Lawyers, PLC Her Soup FGtchen Heritage Agency on Aging Hills Bank and Trust Company 12 - The Center 2013 Annual Report The Center's programming excellence is due in large part to its community partnerships. Community partnerships help avoid duplication of services and support innovation, provide opportunities to combine resources in ways that will enrich programming, and ultimately, serve the older adults of this community more effectively. the Center enjoyed partnerships with 124 organizations in FY2013. Holly Kukkonen Piano Studio Honohan, Epley, Braddock & Brenneman Honoring Your Wishes Hoover Presidential Library Hy -Vee (First Avenue) Hy -Vee (Waterfront) Iowa Audiology & Hearing Aid Centers Iowa City Community Band Iowa City Genealogical Society Iowa City High School Jazz Ensemble Iowa City Hospice Iowa City Parks and Recreation Iowa City Public Library Iowa City Salsa Group Iowa City Tango Club Iowa City Telecommunications Commission (ICTC) Iowa City /Coralville Convention and Visitors Bureau Iowa Cultural Corridor Alliance Iowa Department for the Blind Iowa Department of Human Services Iowa: Eye to I, LLC Iowa City Fire Department Iowa Insurance Division - Consumer Protection and Regulatory Agency Iowa Legal Aid Iowa City Police Department Iowa Radio Reading Information Service (IRIS) Iowa State University Extension and Outreach Iowa Troop Pantry Iowa United Nations Association Iowa Valley Habitat for Humanity InnerSynergy Jensen Eyecare Center Joe Page Piano Studio Johnson County Board of Supervisors Johnson County Community Organizations Active in Disaster (COAD) Johnson County Department of Public Health Johnson County Historical Society Johnson County Livable Community Kai -Yun Acupuncture Leff Law Firm, LLP Legacy Senior Living Community Lensing Funeral & Cremation Service Linn -Mar High School Jazz Band Live Well, Step By Step, LLC. The Low Vision Store Magnification Resources Mercy Hospital Midwest One Bank Moline High School Jazz Band Musician's Pro Shop National Library Service New Pioneer Food Co -op NFB Newsline North Liberty Television (NLTV) Phelan, Tucker, Mullen, Walker, Tucker & Gelman, LLP Prairie Lights Public Access Television (PATV) Pure Light Healing Center Senior Health Insurance Information Program (SHIIP) Taoist Tai Chi Society of the USA The Cottage Bakery and Catering The Mac Doctor The Preemie Project United Way of Johnson County University of Iowa Aging Studies Program University of Iowa College of Nursing University of Iowa Community Credit Union University of Iowa Confucius Institute University of Iowa Counseling Psychology Program University of Iowa Division of the Performing Arts University of Iowa Hospitals and Clinics Department of Dermatology University of Iowa Hospitals and Clinics Heart and Vascular Center University of Iowa International Programs University of Iowa International Writing Program University of Iowa Libraries University of Iowa Museum of Art University of Iowa School of Music University of Iowa School of Social Work University of Iowa Senior College University of Iowa Wendell Johnson Speech and Hearing Clinic US Bank Vision Helpers Visiting Nurse Association Walden Place West Branch High School Jazz Band West Liberty High School Jazz One Ensemble West Music/SoundReach Choir Wilderness Studio Working Group Theatre Works -in- Progress Festival FY2013 Volunteers Larry Akin Pete Abolins Lisa Acherkan Jason Aird Amber Alaniz Bill Albrecht Eddie Allen Judy Allen Sara Allen Martin Andrews Donna Angell Page Applebaum Valerie Appleton Mary Ruth Arensdorf Maureen Arensdorf Adam Asarch Becky Aspholm Charley Atkins Alice Atkinson Dennis Aubrecht Ralph Aufdenkamp Jorey Bailey Gabe Baird Olivia Baird Claudia Barber Maria Barbosa Timothy Barker Nancy Barnes - Kohout Edith Barragan Bob Beall Erin Beatty Gwen Becker Kathie Belgum Barry Bender Beth Bender Jill Bentley Daniel Benton Kevin Berbaum Mercedes Bern -Klug Glorine Berry Mike Biderman Heather Binggeli There were 645 volunteers who served The Center during FY13. They taught classes, planned programs, led activity groups, assisted with special projects, provided free professional services, assisted in the computer lab and fitness suites, and raised awareness of the Center through community outreach. Volunteers also produced programs for broadcast on cable television, participated in fundraising projects, and served on advisory committees to help determine the Center's path into the future. Simply put, everything important or noteworthy that happened in FY13 involved volunteers in some way. Volunteers are the key to the success of the Center's operation. They are The Center's most important asset. Karol Bird Puja Birla Kale Bongers Jodi Booth Peg Bouska Irene Bowers Lucy Bowers Norlin Boyd John Boy[ Finn Bradley Bob Brady Rachel Brailov Mike Bran Sheri Breedlove Gail Brehio Jacki Brennan Leslie Brettell Jason Brodie Andy Brodie Jeri Brown Judy Brown Lauren Brown Nancy Brown Jason Brummel Amanda Bruns Kizzy Bryant Judy Buline Heide Bursch Jim Calkins Kristy Cameron Sue Campney Amiela Canin Char Carney Dave Caplan Richard Caplan Jeff Capps David Carlson Judy Carpenter Emily Carson Marta Carson Jeanette Carter Kenna Casarrubias Helen Chadima Michael Chan Chin -Wei Chang Jia Mei Chen Kai -Yun Chang Peggy Chong David Christ Ruth Christ Kelsie Christian Cheryll Clamon Ashlynne Clark Aprille Clarke Beth Clopton Nic Coffman Mary Cohen AJ Collins Nancy Collins Paul Collins Jim Conger Syndy Conger Kristin Conrad Mary Anne Conrad Joanne Conroy Mary Pat Conway Rosanne Cook Debbie Cooney Laura Correa Ferrer Richard Couch Elizabeth Coulter Jared Countryman Tammy Coverdale -Bauer Miles Crall John Crane Nicholas Cranny Lyndon Crist Wanda Crombie Nicki Crozier Jon Cryer Teresa Cudworth Kathryn Cummings Jim Curry Angie Dacthler Sue Dallam Mary Jo Daly Mark Danielson Connie Dautremont Barbara Davidson Julia Davis Dianne Day Bryson Dean Munni Deb Ellen Deacco Louie DeGrazia Jim Delaney Christine Denburg Janice Denehy Mia Deprenger Katie Devote Rob Dietrich Eliza Dixon Jennifer Doherty Jane Dohrmann Shawna Domeyer Gary Domstmnd Maureen Donnelly Lorraine Dorfman Stephanie Dotzel Rick Dressler Erin Droll Armando Duarte Jim Duff Bonnie Duffy Bradley Diana Durham Fred Durian Mary Dusterhoft Shirley Dvorak Betty Dye Jaclyn Dziepak Judi Earley Brad Easier Linda Eastman Erin Ebnet Janene Edwards Joyce Eland Gwen Elling Bob Elliot Jennifer Ellsworth Robert Engel James Ephgrave David Evans Kenny Evans Mary Frances Evans Nathalia Fahl Janet Fairley Ronda Farah Jennifer Fawcett Chuck Felling Margaret Felling Scott Finlayson Beth Fisher Linda Fisher Elsie Foerstner Joan Folkmann Jeneva Ford Leyla Ford Rhonda Fortmann Larry Fountain Karen Fox Dottie Frank Anne Frankel Joe Frankel Linda Frick Eliana Friedman Mary Fuhrmeister LeAnn Gamache Barbara Gamb Ken Gamb Dee Gansemer Nora Garda Gwen Garretson Jenny Gates William Gauger Katie Gavinski Ken Gavroll George Gay Kelsey Gehring The Center 2013 Annual Report - 13 SENIOR CENTER LEADERSHIP 2013 FY2013 Volunteers (continued) Inez Gehrke Nick Giuliani Vicky Gluszak Ze Emilio Gobbo Micheli Gomes de Souza Joan Gonwa Doug Goodner Paula Grady Timothy Grady Sarah Graf Apple Graham Lidia Graham Maggie Graham Shiloh Graham Rich Green Donna Grundstad Jim Gulland Maria Guzman Maria Haberer Allanda Hageman Becky Hall James Hall Steve Hall David Hamilton Jacinta Hamilton Martha Hamilton Sue Hamro- Nietupski Pat Hanke Katy Hansen Mary Hansen Robert Hansen Barb Hanson Jan Hanson Rachel Hanson Rose Hanson Tish Harbach Bryan Hardin Michael Harris Chris HarrKuhn Jocelyn Harte Curtis Hartling Commission Members Chuck Felling Rose Hanson Mark Holbrook, Secretary Jay Honohan, Chair Kathy Mitchell Margaret Reese Alicia Hatch Amelia Hatcher Angie Hayes Shelagh Hayroh Abby Haywood Julie Hegmann Morgan Henderson Howard Hensch Jo Hensch Nikki Herbst Chuck Hesse Jean Hill Martin Hill Karl Hillie Jack Hobbs Phil Hochwalt Alissa Hoehle D'Angelo Holbrook Mark Holbrook Liz Holcomb Leslie Hollis Ken Holmes Lindsey Hom Jay Honohan Loren Horton Ann Houlahan Carol Howard Julie Howard Bernita Howe Kenn Hubei Pat Huff Brad Humble Christine Humrichouse Lynne Hungerford Jim Hunter Tom Hurlbut Pete Husak Kayla Hyche Ruthann Hyduke Nancy Hyman Curt Igo Sally Jablonski Jane Jansen Trish Jensen 14 - The Center 2013 Annual Report Steering Council Barry Bender Lorraine Dorfman Jeneva Ford, Secretary Ina Loewenberg, Past Chair Kathy Mitchell, Chair Ed Rolenc, Vice Chair John Schmidt Mary Jepsen Abby Jessen Carol Johnk Bill Johnson Carolyn Johnson Judy Johnson Kris Johnson Trina Johnson Ed Junkins Kate Kasten Ed Kean Judy Keefer Leslie Kennebeck Helen Kent Tanner King Gail Kirchner Carol lGrkpatrick Mike Klug Mary Knight Larry Knipfer Zach Knosp Elizabeth Koffron -Eisen Jason Kooi Lauren Kostoglannis Greg Kovaciny Matthew Kraf Anne Marie Kraus Chuck Kreeb Sara Krieger Dick Kubit Holly Kukkonen Jday Kumar Amanda Kurtenbach Chuck Lacna Feather Lacy Kelly Lahr Charity Lassiter William Laubengayer Karla Laubenthal Joanna Lawson Charles Lee Vickie LeGare Alison Lemke Julia Lenel Community Outreach Committee Barry Bender, Chair Bryson Dean Lynne Hungerford Kris Johnson Ina Loewenberg Kathy Mitchell Larry Rogers Sheila Vedder Michael Lensing Mary Ann Letizio Andrew Lettow Wendy Levy Adam Lewis Ben Lewis Eliott Lewis Michael Lewis Thisbe Lewis Shaju Lin Yu -Hsin Lin Shirley Lindell Jeanne Liston Jean Littlejohn Jean Lloyd Jones Ina Loewenberg Jerry Loewenberg Delbert Long Robert Lower Martha Lubaroff Madeline Luxem Nancy Lynch Andrea Mack Rich MacNeil Gertrude MacQueen Marty Maiers Sarah Maiers Can Malone Jenny Mandell Bill Mann Joyce Marner John Marshall Judy Marshall Loretta Martenson Diane Martin James Martins Karen Mason Tom Maxwell Mary Grace Mayer David McCartney Micki McCue Elyas McElligott Leila McElligott Sarah McElligott Membership Committee Mary Cannon Dianne Day Mary Dusterhoft Barbara Gamb Kenneth Gamb Jack Hobbs John Schmidt, Chair Mara Schrott Dale McFarland Jane McGlumphrey Rebecca McGlumphry- Teslik Tara McGovern Nateasa McGuire Erin McKay Joe McKenna Reed McManigal Valerie McNally Duane Means Virginia Means Christopher Merkle Joe Michaud Gay Mikelson Amanda Miller Bryan Miller Chuck Miller Gerry Miller Henrietta Miller Nancy Miller Kathy Mitchell Richard Mitchell Ken Mobily Audrey Moeller Chris Moen Javier Monarrez John Monick Robert Moninger Erin Moore Jeanne Morris Keith Morris Rosemary Morris Tom Morris Talbot Morns - Downing Lily Morrissey Patti Mott Molly Moye Beverly Mueller Jeremy Mullen Joyce Murphy Lucy Murphy Mike Murphy Muarita Murphy Mead Program Committee Louie DeGrazia Judy Marshall Lorraine Dorfman, Chair Tom Pickering Diana Durham Ed Rolenc Beth Fisher Hal Schrott Anne Frankel Gail Stika Loren Horton Susan Murty Jerry Musser Pam Myers Shirley Myers Douglas Narveson Marilyn Neely Patrick Nefzger Janet Nelson Josh Nelson Scott Nelson Mark Neumeier Terrence Neuzil Helen Nicklaus Megan Noe Betty Norbeck Janet Norbeck Gerald Nordquist Jim Ochs Pat O'Connell Cindy O'Leary Jim Olson Nancy Olthoff Ryan O'Malley Rachel Osmond Maria Oyorem Marie Papineschi Klocke Pappy Lia Parillo Warren Paris Sarah Parks Pauline Pate Nick Patten Wayne Patton Richard Paulus Gerald Pearson Florencia Pecile Sarah Pederson Beth Pennell Bonnie Penno Anne Perkins Edward Perkins Joy Perrin Linnea Peterson Rosemarie Petzold Irvin Prab Tom Pietras Bernard Pint Larry Pleim Jeff Plume Jern Ponce Roscoe Porch Jaclyn Porter Jean Post Jacob Potash Lindy Presson Rachel Pudlik Buffy Quintero Ellen Racheter Kate Raley Judy Rarick Dolores Ratcliff Louise Rauh Janet Rawley Lean Redeker Emily Redlinger Becci Reedus Michelle Reif Roger Reilly Margaret Richardson Jim Ridenour Sarah Riesz Sara Riggs Doris Rittenmeyer Ralph Roberge Kelsey Roberts Cheryl Robinson Simone Robinson Gerry Roe Larry Rogers Ed Rolenc Alexa Romans Steve Ropp Becky Ross Ben Russell Libby Ruth Samantha Sammons Paula Sanchini Lydia Satterlee New Horizons Band Steering Committee Jean Hill, Chair Jon Cryer Jan Hanson Jerry Musser, Secretary Steve Schomberg, Treasurer Ken Slonneger Ben Sauder Claire Sauder Madeline Scarborough Christine Scheetz Jim Scheib Babam Schlachter John Schmidt Mike Schmidt Gretchen Schmuch Andreya Schneider Kay Schneider Monique Schnoebelen Steve Schomberg Doralee Schroder Al Schroeder Judy Schroeder Shirley Schroeder Hal Schrott Mara Schrott Tom Schulein Tim Schulte Deb Schultz Marian Schwabbauer Gary Schwartz John Selby Jackie Seyring Joann Shackelford Stephanie Sharf Cathmar Shaw Prange Janet Shephard Jamie Sherr Mary Siems Gerald Sim Deb Singer Richard Sjolund Kenneth Slonneger Beth Smith Carmen Smith Jeremy Smith Suzanne Smith Vicki Solursh Takako Soma Scott Spak Lex Sparks Gene Spaziani Dinny Stamp Elizabeth Stangl Caleigh Stanier Greta Stanier Jill Stephenson Faye Stevens Shari Stevens Tessa Stevens Sheila Stevenson Gail Stika Liz Stimmel Jeff Stohler Anna Stone Sabrina Strella Molly Stroh Ann Stromquist Janet Suchomel Karma Szczech Jullie Tallman Ella Tamlyn Nicole Thomas William Thorne Ray Thorpe Glenda Thys Alicia Tieskoetter Lisett Tito Charlotte Tobiason William Toomey Alice Townsend Charles Tmw Richard Trealoff Lauren Trolley Amanda Tschetter Beverly Tyree Carol Tyx Robin Ungar Mickey Van Doren Dwight Van Horn Elizabeth Vandemh Yashar Vasef Sheila Vedder Elsie Vega Clancy Vinchattle a "At The Center, I regained skills set aside many years ago." Brandon Vogelsburg Ashley Vreugdenhil Janette Wagner Sue Wakefield Mary Wall Lisa Walz Thomas Walz Xinyu Wang Erin Wehr Barb Weigel Kay Weiler Barbara Wells Joel Wells Donna Wendler Ruth Whalen Holly Whitehead Lauren Whitehead Robin Whitehead Heather Widmayer Bob Wiley Jody Wiley Amber Wilfong Lauralee Wilkins Kristine Williams Michael Williams Louis Williamson Randy Willman Margaret Winkler Betty Winokur Paul Wise Nancy Wombacher Bob Woodburn Pope Yamada Debbie Yarrow Lavon Yeggy Hsiao Chia Yen Lawrence Yerkes Pam Yoder Louise Young Barbara Zilles Hanah Zimmerman Kaylea Zimmerman Jerry Zinn The Center 2013 Annual Report - 15 The '00 Center IOWA CITY /JOHNSON COUNTY SENIOR CENTER 28 South Linn Street Iowa City, Iowa 52240 319- 356 -5220 www.icgov.org/senior ,K... W moo WNW Cam. a CITY OF IOWA CITY � r CITY OF IOWA CITY www.icgov.org CITY COUNCIL Matthew J. Hayek Mayor Susan Mims Mayor Pro Tem Kingsley Botchway II Terry Dickens Rick Dobyns Michelle Payne Jim Throgmorton council @iowa - city.org 410 E. Washington Street Iowa City, IA 52240 Phone: (319) 356 -5041 Fax: (319) 356 -5497 Item # 3f(6) of January 21 Consent Calendar L01-767M : IN f' January 27, 2014 Terrence Neuzil, Chairperson Johnson County Board of Supervisors 913 South Dubuque Street, Suite 201 Iowa City, IA 52240 -4207 Dear Chairperson Neuzil and members of the Board of Supervisors, Thank you for your letter requesting a joint meeting between the City and County. The City Council suggests that a subset of both bodies meet — two or three councilors and two supervisors along with appropriate staff. Perhaps you and I can meet with Andy Johnson and Tom Markus to prepare an agenda. If this is acceptable, please contact the City Manager's office. We look forward to discussing topics of mutual interest. Sincerely, Matthew J. Hayek Mayor From the City Manager 1P5 ADVERTISEMENT The Register's Editorial: Iowa state budget in a straitjacket Little surplus for anything after new commitments Jan. 25, 2014 1 Members of the Iowa Legislature have been salivating at the prospect of getting their hands on the state's budget surplus, which grew to more than $900 million last year. It turns out, however, they will need that money to pay for spending obligations that have put the state in a fiscal straitjacket. The Legislature and governor last year agreed on education reforms and on what is billed as the largest property -tax cut in Iowa history. Those decisions were hailed as landmark examples of bipartisan cooperation, but they will cost the state nearly $350 million more next year. That figure will continue to grow for several years. Combined with other legislative actions that have reduced state tax revenue and increased spending, these new commitments mean that the state not only will whittle a nearly $1 billion budget surplus down to less than $100 million over the next six years, but there will be little or no additional money for anything else in the state budget. That will limit the options of those who want more state programs and services as well as those who want to cut state taxes. This means the governor and the Legislature must reconsider previous spending commitments and tax cuts, or consider new sources of revenue. Otherwise, there will be no money for such things as soil and water conservation programs, tuition relief for university and community college students or investments in improving the quality of life to attract and retain new employers and workers. State aid to education —for K -12 public schools and the regents universities — already made up half of the state's budget, and decisions by the governor and the Legislature will increase that share. The biggest new spending obligation will pay for classroom teacher development programs as part of the education - reform legislation. That will cost $44 million in next year's budget with incremental annual increases until a total of $180 million has been permanently added to the state's school -aid budget. In addition, lawmakers changed the state's school -aid formula that shifts to the state the total cost of growth in school budgets that had been shared by local property taxpayers. Page 2 That will add $170 million to the state's budget next year and potentially higher numbers in future years as school budgets increase. Last year, the governor and lawmakers also reduced local property taxes on commercial property and multifamily apartment buildings that will amount to a whopping $4.4 billion over the next decade. But they also promised local governments they would shift state money to partially make up for the lost revenue. That will cost $120 million a year beginning this year. The other major slice of the state's budget pie goes to health and human services, and the biggest piece of that is for the state's share of Medicaid for low- income Iowans. That program will cost the state an additional $86 million next year because of a change in the federal formula for federal -state cost sharing. Add to these increases a proposed $11 million increase in spending for the state court system, largely for new court services, and $26 million for the regent universities to hold the line on tuition increases for another year. Then subtract from the revenue side of the balance sheet the governor's proposal to eliminate state taxes on all military pensions, which will cost the state $10 million a year in revenue. The Legislature also increased the Earned Income Tax Credit that reduces the tax bills of low- income working Iowans, often resulting in a tax credit over and above the tax liability. And then there is something called the Taxpayer's Trust Fund that has grown to $120 million, which the Legislature intends to refund to Iowa taxpayers. Critics of the governor's proposed liquidation of the surplus point out that this goes against the governor's oft - stated contempt for spending "one -time money" on ongoing expenses. That is precisely what will happen, but Branstad had partners in the Legislature who overwhelmingly approved these costly initiatives without adding new revenue to pay for them. In fact, the governor has squeezed virtually every state agency's budget till it bleeds. So, for example, the Department of Cultural Affairs does not have enough money to preserve Iowa's community newspapers on microfilm for future historians. The Department of Inspections and Appeals cannot hire additional inspectors to protect elderly residents of nursing homes. The Department of Natural Resources will not have money to help communities protect against a rapidly spreading beetle infestation that could wipe out the state's ash trees. Page 3 Since raising taxes or fees seems unlikely in the current political environment, the only option is to reconsider state spending priorities. One expense that should be reconsidered: tax credits that are doled out for a long list of private spending, including economic development. These credits — which reduce the recipients' tax bills — are the equivalent of spending, and they are estimated to cost the state $360 million next year. The reality is the state has made education reform and property -tax relief major priorities, and they are going to consume major pieces of the budget for the foreseeable future. If state leaders want to make significant investments on other priorities, they will have to find the money somewhere else in the budget. From the City Manager m IP6 Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101 -2887 Springsted Tel: 651 - 223 -3042 - Direct Fax: 651 -268 -5042 Mobile: 612. 799-0203 blick0springsted.com www.springsted.com MEMORANDUM TO: Tony Roetlin, finance Director City of Coralville, Iowa FROM: Barry W. Fick Senior Vice President DATE: January 16, 2014 SUBJECT: Policy and Process Recommendations Springsted is working with the City of Coralville Iowa ( "Coralville" or the "City ") on a project to assist the City in Credit Rating Agency management strategies. Springsted has been engaged by the City and is working with the City to develop a plan that can be implemented to help educate outside parties on the financial condition of the City. This education will promote greater understanding of the City's financial goals and a stronger understanding of the methods the City uses to obtain those goals. One of the areas that can be used by the City to help improve the understanding of its financial condition, both now and in the future, is the adoption of policies and procedures that provide guidance to elected officials, staff and community members about how the City will use financial tools in the future to help economic growth in Coralville, as well as maintain and improve the quality of life for City residents. The City maintains credit ratings on all of its bond issues from at least one credit rating agency. For General Obligation debt, the City maintains a credit rating from two nationally recognized credit rating agencies. They are Moody's Investors Service and Standard and Poor's Ratings Services. The use of two credit rating agencies enhances market information for investors and facilitates market liquidity for the City's debt. Both credit rating agencies conduct regular reviews of the City's credit position. In March 2011, in connection with the issue of a number of General Obligation Refunding bond issues by the City, Standard and Poor's Credit Ratings assigned a credit rating of Aa -, Stable Outlook to the refunding bonds. There has been no rating actions or review undertaken by Standard and Poor's Rating Service since the issue of these refunding bonds. Public Sector Advisors City of Coralville, Iowa Financial Policy Recommendations January 2014 Page 2 In mid -2013, Moody's Investors Service ("Moody's") conducted a surveillance review of the City and as a result of that review; Moody's adjusted the credit rating of the City. In particular, Moody's downgraded the credit rating of the City as follows: • General obligation debt rating from A3 to Baa2 • Sewer enterprise revenue rating from A3 to Baa2 • Annual Appropriation Urban Renewal Tax Increment Revenue Bonds from Baa2 to Bai Moody's also assigned a negative outlook to the credit rating, reflecting Moody's view that there are external risks that the economic performance of the security maybe adversely affected. Moody's noted that their outlook reflects their expectation that the City will "continue to issue debt for economic development projects of a non - essential nature." In Moody's view, the liquidity level of the City "limits its ability to respond to unforeseen stressors." If such risks are realized, the credit rating could be further reduced. The time period for an "outlook" event to occur is generally 2 years. Therefore, if there are "unforeseen stressors" that occur within 2 years and the result of those events is adverse to the City's financial position, there may be an additional adverse rating action. In their reports, Moody's identified the following challenges to the City of Coralville: • Generally is highly leveraged • Has limited liquidity across all funds o Increasing the risk of reserve transfers • Operates numerous enterprises • Has limited system liquidity • Concentration among top sewer system customers To reduce the likelihood of such possible external events having an adverse effect on the City, the Moody's reports do note that there are a number of external events that could occur that could result in an improvement of the City of Coralville's credit rating. These include the following: • Significant growth in valuation in Urban Renewal Area • Sustained results of debt service coverage greater than 1 times debt service • Improvement in Hotel operations cash flow to reduce /eliminate operating subsidy • Development of long term capital plans to address leveraging of Urban Renewal Area • Develop debt policies to guide future development In response to the Moody's suggestions about how the Credit Rating of the City might be improved, we have reviewed the City's existing policies and processes related to finance. We have also had thorough discussions with City staff regarding actual processes related to finance matters. We believe that the City would be well served by considering the formal adoption of specific financial policies that cover a variety of financial matters. Springsted has examined independent sources to develop a debt map for the City that shows all of the City's outstanding debt obligations and the repayment schedule for the City debt. These sources include Bloomberg City of Coralville, Iowa Financial Policy Recommendations January 2014 Page 3 Analytics and Records, the Municipal Securities Rulemaking Board ( "MSRB ") electronic municipal reporting system ( "EMMA ") that reports all publicly offered municipal financings, City of Coralville Audited Financial Statements, Credit Rating Agency credit rating reports, and other public sources. The information provided by these public sources was correlated with City records that have been provided to Springsted. The information from public sources and the City were compared and checked for consistency. The information from public sources and the City (including from audited financial statements) was used in Springsted's review and development of various schedules and tables used by Springsted to analyze the City's debt profile and to development the recommendations and observations included in this Financial Policy Recommendation report. In addition to adoption of specific debt and financial management policies, we have a number of recommendations for the City to consider. These include the following: Revenue Sources for Bonded Debt Service Based on our review, the City has identified and receives sufficient revenue to full fund the debt service payments on the various types of debt the City has issued. There are some identified instances that may occur in the future where revenues may be insufficient to fully fund debt service without some intervention or modification of the existing debt structure. The City has identified these possible challenges and has a number of options available to use to mitigate any future shortfalls. To improve the ability to track, monitor and correlate revenue with associated debt, we recommend that the City should build on and clarify the source of revenue to fund debt service for each of the outstanding bond issues, including Bond Anticipation Notes and other short term financing vehicles used by the City to further economic development in the City. The City has been using informal models to assure itself that sufficient funds are available for debt service, but in a number of instances, that planning has not been fully articulated to the Credit Rating Agencies or to other interested parties. The City's current record keeping is complex and does not lend itself to being easily understood. Springsted has worked with the City to develop a listing of outstanding City debt. That debt model has been tested against City records, including City Financial Statements. The debt service map that has been developed by Springsted has been reviewed by the City. Using an iterative process, the model developed by Springsted has been refined to include all debt, both short -term and long -term debt that has been issued by and is an obligation of the City of Coralville. Combined with this debt identification model, Springsted has worked with the City to identify and define the sources of funds and revenues that are to be used to fund the debt service for the short -term and long -term debt of the City. The City has reviewed the information that has been identified by Springsted. The sources of funds available for debt service and the debt service on City obligations has been matched to make sure that there are sufficient funds available, both now and for future debt that will fully cover all debt service obligations of the City. City of Coralville, Iowa Financial Policy Recommendations January 2014 Page 4 This model should be updated at least annually to assure both the City and outside interested parties that there will be sufficient funds available to fully pay debt service. In the event that some of the short -term debt will be subject to refinancing prior to maturity, the sources of refinancing should be identified and projections made that identify sources of funds to pay debt service on the existing short -term debt and the refinanced short -term debt. In comparing the identified revenue sources and fund flows available for debt service with the actual annual debt service requirements, there are a few isolated instances that may occur a number of years in the future where the ongoing revenue may be insufficient to fully fund scheduled debt service. These occur in two of the Tax Increment Financing bonds in the 12th Avenue TIF District and in the Mail/Hwy6 TIF District. In these instances, the City has identified other revenue sources that may be used to fund the potential shortfall or the City anticipates that they will restructure the existing debt service to fund the debt service, so the potential shortfall is not likely to occur. These other revenue sources include proceeds from the sale of the properties or receipt of other government grants. In other instances, the City expects to refund the remaining debt to better match the available revenues with debt service requirements. The few situations that we observe where projected revenues may be insufficient to fully fund current debt service are known to the City and we have discussed with the City the options available to them to mitigate any mismatching of revenue to fund debt service. Table A accompanying this Financial Policy Recommendations Report shows the identified debt payments that will likely be refunded and /or restructured to remove the possibility of revenues being insufficient to fund future debt service. Enterprise Funds should be explicitly made "closed" Funds. The Enterprise Funds operated by the City are performing well. The revenue charges are adjusted to fund all operating and capital expenditures, as well as debt service and to maintain a level of available funds to comply with debt covenants. In their current configuration, the accumulated funds in the various enterprises may be transferred to other City funds. The ability to transfer funds from an enterprise fund to another City fund is called an "open" fund structure. Credit rating agencies are concerned that an open structure reduces overall financial transparency and could reduce the funds needed by an enterprise fund to construct needed capital improvements or allow other funds that are not performing at acceptable financial levels to appear stronger than they are by using funds from an open system. Fora number of reasons, both credit rating agencies and investors prefer that Enterprise Funds be structured as closed funds. A "closed" fund means that all revenues and expenses associated with an Enterprise Fund will be kept within the fund. The fund will be required to charge sufficient fees to cover operational costs, debt service costs and funding a repair and replacement fund. City of Coralville, Iowa Financial Policy Recommendations January 2014 Page 5 Some of the financial benefits that result from establishing a "closed" fund include the ability to clearly determine how each enterprise fund is performing financially on its own. This can lead to stronger management for each fund. It will also provide the fund with the ability to improve the credit rating of the fund as there is limited opportunity for an enterprise fund that is performing well to have funds diverted from the successful fund to support other City funds or operations. A challenge of establishing a "closed" fund is that it reduces financial flexibility of the City by reducing the ability to move funds from one area to another based on the need for funds. Management of each fund on an individual "closed" basis is more time consuming and may result in more administrative work required to manage each fund individually so that each fund individually is financially successful. This recommendation is based on an item noted by Moody's that the "...limited liquidity across all funds, posing the risk that water system reserves would be used to support other city operations." The City has historically NOT used utility system reserves to support other City operations, but in the view of Moody's, there is not prohibition or constraint on a future such use. To directly address this concern, the City can adopt a policy for the utility enterprises that specifically limits the ability to move accumulated funds from a specific enterprise to an operating fund. The policy would adopt what is referred to as a "Closed Indenture" type of enterprise. tinder a Closed Indenture enterprise system, funds accumulated from operations or other revenue sources are accumulated in the enterprise fund and are used for the benefit of that enterprise. These expenditures take the form of system improvements, repairs and related items. This will not preclude transfers out or transfers in for the Enterprise funds. Transfers from or to the fund would need to be discussed, documented and approved by the Council. An internal policy stipulating that surplus enterprise funds may be loaned to other City funds, but any such lending would be on an "arms - length" basis, subject to repayment with interest over a commercially reasonable time period. Fund Liquidity and Reserves We recommend that the City adopt a policy that will require maintaining a minimum level of liquidity, in the form of cash or liquid investments, in various project funds and enterprise funds. The goal of this recommendation is to allow the City to maintain funds to offset unanticipated shortfalls in cash receipts or extraordinary cash expenses that may occur in the various funds. We suggest that the City consideration establishing an initial minimum level of 50% of annual operating expenses as a beginning level. The initial level may be adjusted by the City based on the City's assessment of the need to maintain an appropriate level of liquidity in each fund. To achieve this, each operating and enterprise fund should be evaluated separately and a specific level established for each fund. The levels will vary between funds and should be based on the risk each fund is subject to and the ability of the fund to establish the adopted fund balance. The City of Coralville, Iowa Financial Policy Recommendations January 2014 Page 6 City can work to meeting the individual fund targets over time, with incremental increases in the funding level annually. Alternatively, the policy can establish the level of liquidity to be measured as either a specific dollar figure or a percentage of the end of year fund balance for the fund being measured. The City should adopt a policy that each Tax Increment Finance (`TIF ") project will also have a minimum fund balance, in addition to any debt service reserve. The purpose of this reserve is to provide financial flexibility in the event of a delay in payment of TIF to the City or if valuation of the property declines (and there is no minimum assessment in place) and increment income is less than required to pay debt service. The City should adopt or review a policy that each TIF project will be subject to an assessment agreement. The minimum assessment agreement will establish a minimum value of the property so that the taxes generated will be sufficient to fully fund debt service for any debt issued to benefit the TIF project and provide for funding of a reserve. Rating Agency Credit Medians. We recognize that in certain cases there will be TIF projects that are not amenable to defining a specific minimum assessment as the projects to be completed in the district will not be defined or identified when the TIF district is formed. In these cases, it will be important to develop a policy that outlines revenue sources that will be the source of debt service payment. The revenue sources should be sufficient to cover 100% of projected debt service and a margin for potential assessment declines that could reduce future debt service if the defined revenue were not otherwise identified. The City should adopt a policy that formalizes an effort to meet credit rating agency median measure for selected rating criteria. The rating criteria should be drawn from both Standard and Poor's Ratings and Moody's Investor's Service. The City maintains a credit rating from both of these credit rating agencies. The City should establish a goal to meet or exceed the credit rating median level for an "A" rated credit. The rating agency medians should be taken from the City medians published annually by the credit rating agencies. The specific median measures to include may change, increase or decrease over time, but should include at a minimum the following: Direct Debt per capital Direct Debt as a % of Operating Expenses Others from the Springsted Incorporated prepared worksheet We know from discussions with Moody's Investor Service representatives that there is a definitional difference on how to treat certain debt (i.e. TIF debt) in calculating the ratios. Further discussion with Moody's should be pursued to enhance their understanding of the reasoning that has been used to define various City debt issues and how the City of Coralville, Iowa Financial Policy Recommendations January 2014 Page 7 underlying factors that pertain to each debt category result in differences from Moody's general definition for the affected median ratios. Debt and financial Management Policies The adoption of formal policies and procedures is generally regarded as a component of "best practices" by the Government Finance Officers Association. GFOA best practice identifies specific policies and procedures as contributing to improved government management. They aim to promote and facilitate positive change rather than merely to codify current accepted practice. Implementation is encouraged and the policy goals can be undertaken over time as progress toward a recognized goal. We recommend that the City of Coralville prioritize the development and adoption of these policies to focus on the policies that relate to economic development and debt first. The other policies related to investments, communications and overall capital improvement policies may be discussed and adopted following the adoption of debt and economic development policies. The policies are all integrated, but some are more critical in that they will provide a more immediate benefit to the City in terms of improved conditions for a credit rating improvement. The City of Coralville has followed many of the GFOA recommended best practice policies on an informal basis. The implementation of formal policies will provide a number of benefits for the City in a number of areas. In particular, adoption of formal policies covering debt, economic development, tax increment financing, and investments will provide greater guidance to assist both City Officials and staff as well as other interested parties (including Credit Rating Agencies, Banks, Bondholders, Citizens) in understanding the goals and methods used by the City as they relate to the use of debt and economic development. 1. Communicating Capital Improvement Strategies — Provides guidance on strategies to develop a communications plan for public input in capital improvement projects. 2. Intergovernmental Coordination of Economic Development and Capital Improvement Strategies — This policy develops strategy to coordinate between state, local government and school districts related to economic development and capital improvement plans to be consistent with the organization's overall goals and community's priorities. The policy establishes how economic development strategies and capital planning strategies should be integrated into a government's existing master plan, comprehensive plan, or long -term financial plan to ensure consistency with other efforts. 3. Capital Improvement Policy — This policy recommends that governments adopt a 5 -year horizon for capital improvements. The improvements are prioritized by department and adopted by the governing body. The plan is updated annually and amended as appropriate to reflect changing circumstances. 4. Debt issuance Policy — This policy recommends the process that governments can use to determine when it is appropriate to issue long -term debt, when it is appropriate to pay cash; when to use short term anticipation notes, and should include related items such as debt service reserve funds, minimum debt service coverage levels, along with other general structuring and financial safety measures. City of Coralville, Iowa Financial Policy Recommendations January 2014 Page 8 5. Debt Management Policy — This policy recommends how the city will approach managing existing and future debt issues. Policy items include establishing principal repayment targets; maximum debt issuance levels; 6. Evaluating and Managing Economic Development Incentives — The policy recommends that governments examine the specific benefits and costs associated with economic development projects, programs, and policies, and ensure that such an examination includes a comprehensive analysis of the assumptions, cost/benefit elements and methodologies being used. The policies should include project "lifecycle" analysis, including analysis of when and how to dispose of City owned assets to minimize ongoing risk. 7. Performance Criteria as a Part of Development Agreements - This best practice policy is intended to provide guidance to governments about the need to incorporate performance criteria into economic development incentives to ensure that stated economic goals are met. It includes concepts of minimum assessment agreements, establishment of Reserve and Replacement funds and funding requirements for economic development projects. 8. Creation, Implementation and Evaluation of Tax Increment ( "TIF ") Districts — This best practice policy is designed to help governments evaluate whether or not TIF and TIF districts are the most appropriate and effective tool to assist governments in their economic development plans. The evaluation of TIF districts includes ongoing monitoring and reporting of TIF district revenue, assessed values and TIF revenues. 9. Investment of Bond Proceeds This best practice policy reflects current (2013/2014) market conditions, and the need to highlight the importance of internal procedures to assure the save investment of bond proceeds. There are a number of additional policies and sub - policies that can be considered for adoption after the basic policies have been considered by the City. Each of the recommended policies outlined above will be developed and discussed by the City Council and staff prior to consideration. We recommend that the policies include provisions to allow for modification to specific policy provisions. Any such modification should be an exception to the general policy and should be adopted only after consideration and documentation of the rationale for the requested modification. Each of the recommended policies may be considered individually and the policies are subject to change by the City at their discretion. The process to address the policy review and consideration should begin as soon as possible with the goal to be adoption and implementation of the recommended policies no later than in connection with the issue of any debt by the City that will be rated by a credit rating agency... City of Coralville, Iowa Policy and Process Recommendations Years where projected revenues may be insufficient to fully fund debt service These debt payments may be restructured, if necessary TABLE A Mall /Hwy 6 TIF 12th Avenue TIF 2039 11,373,370 Cumulative Cumulative Net TIF Fiscal Fiscal Year F t 5 2 394,880 2015 2015 59S,076 2016 2016 394,126 2017 2017 227,515 2018 2018 1,180,226 2019 2019 301,458 2020 2020 1,231,747 2021 2021 680,976 2022 2022 131,425 2023 2023 314 3 2024 2024 -552 2025 2025 -321,7 � 2026 2026 -6,953 2027 2027 152,168 202S 2028 - 560,908 2029 2029 - 199,605 2030 2030 -3,245,954 2031 2031 :,537,503 2032 2032 - 3,381,173 2033 2033 - 3,848,133 2034 2034 - 14,145,047 2035 2035 - 5,781,731 2036 2036 - 3,533,250 2037 2037 1,7i4,:92 2038 2038 6,473,860 2039 2039 11,373,370 Cumulative Fiberight Iowa: 0 INVESTING $42 million in Iowa by retrofitting a shuttered ethanol production facility in Blairstown and building a new Material Resource Recovery Facility (MRRF) in Marion. EMPLOYING Iowans by creating 60 -70 temporary construction jobs and 30 -40 permanent production jobs, with an expected annual payroll exceeding $1.5 million. INCREASING Iowa's recycling rate beyond 50 percent with no change in how solid waste is managed prior to collection and transportation. DECREASING our dependence on foreign oil by producing renewable fuels locally from organic solid waste. DIVERSIFYING ethanol industry feedstock to include food waste and other organics currently landfilled. IMPROVING Iowa's carbon footprint by reducing greenhouse gas emissions by 80 percent versus waste being buried in Iowa landfills. TEACHING Science, Technology, Engineering and Math (STEM) by partnering with local schools and developing educational resources for Iowa students focusing on entrepreneurship, recycling and renewable fuels. 0 On behalf of the Marian Economic Development Company and the City of Marion, we support the promise of a cleaner environment and a stronger economy as supported by Fiberight's technology. George K. Lake, President, Marion Economic Development y Company(MEDCO) Rend eryn9 orth e I ho would have thought ZE STE could he so PRO IW - G? • Saves you money and helps keep garbage and recycling collection, transportation and disposal rates low • Waste going to the dump north of Marion is reduced by an impressive 80 percent • Produces sustainable, renewable fuels locally, replacing imported fossil fuels • Marion plans on using one of the renewable fuels, biogas, to run the public services fleet (including garbage trucks) MOVING CLOSER TO A ZERO WASTE REALITY The Zero Waste International Alliance defines Zero Waste as recycling, minimizing waste, reducing consumption and ensuring products are made to be reused, repaired or recycled back into nature or the marketplace. Businesses and communities that divert at least 90 percent of their waste from landfills are considered to have achieved Zero Waste. FIBERIGHT IOWA • Materials • Resource • Recovery • Facility for You for our Economy for our Environment mFieerig,t HAVE YOU cz] HEARD THE GOOD NEWS? Your "Waste" is WANTED, and you don't have to change a thing! History is being made in our own backyard, as Fiberight LLC builds a groundbreaking Material Resource Recovery Facility (MRRF) in Marion's Eco- Industrial Park. Here's what that means to us: HOW TOGETHER, WE'RE STAYING THE SAME: © You sort recyclabtes from your waste, same as always. © Collection is on the same day, by the same people, same as always. © The City of Marion delivers recylables to the recycling center, same as always. HOW TOGETHER, WE'RE MAKING HISTORY: © The City of Marion delivers mixed -bin waste to the Marion MRRF. © Fiberight mechanically sorts through this material one last time to capture every single pound of paper, plastic, metal, food waste and other organics for recycling, renewable fuel production and composting. © The landfill gets what's left, and it's not much! I Fiberim City of Marion *.",N ZE R CD V 1\5-FE Render n9 o fr he M aryon MRRF o would have thought ZE STE could be so PROMISING? • Saves you money and helps keep garbage and recycling collection, transportation and disposal rates low • Waste going to the dump north of Marion is reduced by an impressive 80 percent • Creates at least 30 new jobs • Produces sustainable, renewable fuels locally, replacing imported fossil fuels © Marion plans on using one of the renewable fuels, biogas, to run the public services fleet (including garbage trucks) IS ZERO WASTE POSSIBLE? The Zero Waste International Alliance defines Zero Waste as recycling, minimizing waste, reducing consumption and ensuring products are made to be reused, repaired or recycled back into nature or the marketplace. Businesses and communities that divert at least 90 percent of their waste from landfills are considered to have achieved Zero Waste. Fiberight and the City of Marion are moving one step closer to a zero waste reality! FIBERIGHT • Recovery • Facility for You for our Economy for our Environment m FIbe1"tght ■ /1� �r__r� � rtis r� cr� ,f r.�., -,•� -�