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Home My WebLink About2014-01-06 Council minutes_m_4, CITY OF IOWA CITY MEMORANDUM Date: February 11, 2014 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Budget Work Session, January 6, 2014, 1:00 PM in Emma J. Harvat Hall Council: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton Staff: Markus, Fruin, Dilkes, Karr, Bockenstedt, Schaul, Andrew, Adhikari, Fosse and others as noted for presentations (A complete transcription and power point presentations are archived in the City Clerk's Office and available on the City website) GENERAL GOVERNMENT PROGRAM BUDGETS (CONTINUATION OF SATURDAY'S WORK SESSION) * Finance — Finance Dir. Bockenstedt (pages 18 -28) FY14 -FY18 CAPITAL IMPROVEMENT PROGRAM (CIP) Finance Dir. Bockenstedt and Public Works Dir. Fosse presented opening remarks. Public Works Dir. Fosse facilitated a power point presentation (archived with the City Clerk), and distributed hard copies, with City staff present as noted. Project number precedes Project name, and number in parenthesis refers to page of the projects in the FYI proposed budget, Capital Improvement Program FY2014- FY2018. TRANSPORTATION SERVICES # T3004 Parking Facility Restoration Repair (Pg 345) - Transportation Services Dir. O'Brien # T3009 Parking Facility and Enforcement Automation (Pg 345) — Transportation Services Dir. O'Brien # T3012 Riverfront Crossings Multi -Use Parking Facility (Pg 345) — Transportation Service Dir. O'Brien # T3017 Capitol Street and Dubuque Street Fagade Improvements (Pg 345) — Transportation Services Dir. O'Brien # T3055 Transportation Facility Relocations (Pg 356) - Transportation Services Dir. O'Brien # T3058 Court Street Facility Automation (Pg 356) - Transportation Services Dir. O'Brien # T3059 Transit Bus Shelter Replacement and Expansion (Pg 346) — Transportation Services Dir. O'Brien # T3060 Transit Bus Camera Replacement (Pg 346) - Transportation Services Dir. O'Brien February 12, 2014 Page 2 LANDFILL AND PUBLIC UTILITIES # V3101 Annual Sewer Main Projects (Pg 346) — PW Dir. Fosse # V3141 Sludge Biosolid Dewatering Equipment Replacement Project (Pg 347) — PW Dir. Fosse # V3142 North Wastewater Plant Demolition (Pg 347) - PW Dir. Fosse # W3204 Annual Water Main Projects (Pg 348) - PW Dir. Fosse # L3322 Hebl Road Improvements (Pg 350) - PW Dir. Fosse # L3324 Landfill Gas Collection System Flare Replacement (Pg 351) - PW Dir. Fosse # L3325 Landfill Household Hazardous Waste Storage Unite Replacement (Pg 351) — PW Dir. Fosse AIRPORT # A3430 Apron Reconstruction & Connecting Taxiway (Pg 352) - Operations Spec. Tharp # A3442 Runway 12 -30 Obstruction Mitigation, Part 77 Removals (Pg 352) — Operations Spec. Tharp # A3443 Airport Equipment Shelter (Pg 352) - Operations Spec. Tharp # A3448 Airport Perimeter Rd. (Pg 352) - Operations Spec. Tharp # A3454 Airport Master Plan (Pg 353) — Operations Spec. Tharp STREETS, BRIDGES AND TRAFFIC ENGINEERING # M3624 Riverside Dr. / Arts Campus Storm Sewer Modifications (Pg 353) — City Engr. Knoche # S3802 Moss Ridge Road (Pg 354) — City Engr. Knoche # S3806 Harrison Street Reconstruction (Pg 355) City Engr. Knoche # S3809 Iowa City Gateway Project (Dubuque St) (Pg 355) - City Engr. Knoche # S3816 Traffic Calming (Pg 356) — PCD Dir. Davidson, Finance Dir. Bockenstedt # S3821 Over Width Paving & Sidewalks (Pg 356) — City Engr. Knoche # S3822 Curb Ramp ADA (Pg 405) — City Engr. Knoche (see further discussion prior to Parks & Rec project presentations) # S3823 Brick Street Repairs (Pg 356) — City Engr. Knoche # S3824 Pavement Rehabilitation (Pg 357) - City Engr. Knoche, PW Dir. Fosse February 12, 2014 Page 3 # S3826 Underground Electrical (Pg 357) — City Engr. Knoche # S3828 Sidewalk Infill (Pg 357) - City Engr. Knoche # S3830 Alley Assessment Project (Pg 357) - City Engr. Knoche, PW Dir. Fosse # S3834 Burlington / Madison Intersection and Median (Pg 358)- City Engr. Knoche # S3840 Burlington / Clinton Intersection Improvements (Pg 358) - City Engr. Knoche, PCD Dir. Davidson # S3843 Railroad Crossings - City Wide (Pg 358) — City Engr. Knoche # S3849 Brick Street Reconstruction (Pg 358) - City Engr. Knoche # S3854 American Legion Road Scott to Taft Avenue (Pg 358) — City Engr. Knoche, PCD Dir. Davidson # S3868 Mormon Trek Blvd. — Right Turn at Benton & 3 Lane Conversion (Pg 359) — PCD Dir. Davidson # S3871 First Avenue / INS Railroad Crossings (Pg 359) - City Engr. Knoche # S3910 Bridge Maintenance / Repair (Pg 359) — City Engr. Knoche # S3921 1 nterstate 80 Aesthetic Improvements (Pg 360) - City Engr. Knoche # S3930 Dubuque St. /1 -80 Pedestrian Bridge (Pg 360) - City Engr. Knoche # S3931 Sycamore St. — City limits to South Gilbert St. (Pg 360) - City Engr. Knoche # S3932 LED Streetlight Replacement (Pg 360) — PW Dir. Fosse # P3957 Vehicle Wash System at Public Works Facility — S. Gilbert St. (Pg 361) — PW Dir. Fosse # P3964 Rocky Shore Lift Station / Flood Gates Project (Pg 361) - City Engr. Knoche # P3971 CBD Streetscape Project (Pg 362) — Asst. to the City Manager Fruin # K3972 Refuse Building (Pg 362) - PW Dir. Fosse # P3973 Traffic Engineering Building (Pg 362) - PW Dir. Fosse # P3974 Riverside Drive Pedestrian Tunnel (Pg 362) — PCD Dir. Davidson # P3976 Idyllwild Storm Water Drainage Diversion Project (Pg 363) - City Engr. Knoche, PW Dir. Fosse February 12, 2014 Page 4 # P3977 Riverside Drive Streetscape Improvements (Pg 363) - PCD Dir. Davidson # S3822 Curb Ramp ADA (Pg 405 — continued discussion) — Finance Dir. Bockenstedt, PW Dir. Fosse, and City Engr. Fosse responded to questions regarding adding additional monies to the program. PARKS, RECREATION & TRAILS # R4130 Parks Annual Improvements & Maintenance (Pg 363) - Parks & Rec. Dir. Moran # R4137 Frauenholz - Miller Park Development (Pg 364) - Parks & Rec. Dir. Moran # R4153 Soccer Park Improvements (Pg 364) - Parks & Rec. Dir. Moran, PW Dir. Fosse # R4160 Iowa River Corridor Trail — Peninsula Park to Waterworks Park (Pg 365) — Parks & Rec. Dir. Moran # R4177 Lower City Park Emergency Access Road (Pg 365) - Parks & Rec. Dir. Moran # R4181 Neighborhood Park Improvement (Pg 366) - Parks & Rec. Dir. Moran, Asst. to the City Manager Fruin # R4185 Creation of a park at site of North Wastewater Treatment Plant (Pg 366) — PCD Dir. Davidson # R4186 Mercer Park Playground (Pg 366) - Parks & Rec. Dir. Moran # R4204 Iowa River Trail, Benton St. to Sturgis Park (Pg 366) - PCD Dir. Davidson # R4206 Intra -City Bike Trails (Pg 366) - Parks & Rec. Dir. Moran # R4224 Hickory Hill Trail Redesign and Development (Pg 367) — Parks & Rec. Dir. Moran # R4321 City Park Master Plan & Pool Upgrade (Pg 367) - Parks & Rec. Dir. Moran # R4322 Willow Creek/Kiwanis Park Master Plan and Splash Pad (Pg 368) — Parks & Rec. Dir. Moran # R4329 Recreation Center Phase 2 Improvements (Pg 368) - Parks & Rec. Dir. Moran # R4330 Annual Recreation Center Improvement Fund (Pg 368) - Parks & Rec. Dir. Moran # R4331 Elementary School Recreation Facility Partnership (Pg 368) - Parks & Rec. Dir. Moran (BREAK) February 12, 2014 Page 5 PUBLIC SAFETY # Y4406 Fire Apparatus (Pg 369) - Fire Chief Grier, PW Dir. Fosse # Y4422 Animal Shelter Replacement PW 339 (Pg 370) — PW Dir. Fosse & Finance Dir. Bockenstedt ECONOMIC DEVELOPMENT # E4513 Riverfront Crossings (Pg 371) - PCD Dir. Davidson # E4514 Towncrest Redevelopment Plan (Pg 372) - PCD Dir. Davidson # E4609 Burlington Street Dam (Pg 372) - PCD Dir. Davidson MISCELLANEOUS OTHER PROJECTS # G4704 City Hall — Other Projects (Pg 372) — Parks & Rec. Dir. Moran # G4714 Remodel City Hall Lobby and Revenue Areas (Pg 373) — Parks & Rec. Dir. Moran, Finance Dir. Bockenstedt # G4720 Permitting Software Upgrade (Pg 373) - HIS Dir. Boothroy # 14721 Fiber Optic Cable Infill Program (Pg 374) - Finance Dir. Bockenstedt # 14722 Wastewater South Fiber Repair / Redundant Path Project (Pg 374) — Finance Dir. Bockenstedt ON THE RADAR (unfunded projects) # 84 Fire Training Facility (Pg 380) - PW Dir. Fosse, Fire Chief Grier # 27 Peninsula Secondary Access Road (Pg 376) - PW Dir. Fosse # 36 Rock Island Railroad Depot Restoration (Pg 377) - PW Dir. Fosse # 9 Dodge St. — Governor to Bowery (Pg 375) - PW Dir. Fosse, PCD Dir. Davidson # 34 Taft Avenue (Pg 377) - PW Dir. Fosse, PCD Dlr. Davidson # 12 Foster Rd — Dubuque to Prairie Du Chien (Pg 375) - PW Dir. Fosse, PCD Dlr. Davidson # 13 Gilbert / US 6 Intersection Left Turn Lanes (Pg 375) - PCD Dir. Davidson # 86 Iowa River Bank Stabilization Project (Pg 380) — City Engr. Knoche, PW Dir. Fosse # 89 & # 87 Redevelopment of the Riverside Drive Equipment Maintenance Facility - (Pg 380 -381) — PW Dir. Fosse # NA Landfill Groundwater Study (NA) — PW Dir. Fosse February 12, 2014 Page 6 DISCUSSION AND WRAP -UP 1. Staff addressed the connections of the proposed CIP budget to the Council strategic plan initiatives, especially with regard to sustainability and inclusivity. 2. Staff confirmed that 5 of 7 bridges listed in unfunded projects were in close proximity, but no one specific bridge in greater need than others. 3. Council expressed concerns and frustrations regarding the Burlington / Clinton intersection as it related to pedestrians, bikers, and vehicles. 4. Staff reviewed the current alley maintenance policy (unimproved alleys are the property owners responsibility; improvement to a paved alley is done by assessments). 5. Staff confirmed that # 32 on the unfunded project list (Sycamore -City Limits to `L') and # S3931 (Sycamore St. — City limits to South Gilbert St.) and could be removed from the unfunded list. 6. Council directed staff to report back on a secondary access for the Peninsula and Mackinaw Developments. 7. Council directed staff to amend # S3822 Curb Ramp ADA by increasing the budget from $50,000 every other year to $50,000 every year. Staff will decide the merits of bidding a $50,000 project every year versus a $100,000 project every other year. Council also requested information (costs / timelines) regarding becoming ADA compliant citywide. 8. Staff clarified funding for # S3849 Brick Street Reconstruction. 9. Council expressed support for good sidewalk connections for the new schools proposed. 10. Council voiced support for formulation of a committee to research a local option sales tax; and further discussion on the proposal to use LOST revenues to aid in affordable housing issues and other programs. Council Members complimented staff on the budget presentation; and agreed to cancel the January 14 tentative meeting date for budget review. Meeting adjourned 5:00 PM.