HomeMy WebLinkAbout02-20-2014 Airport CommissionIOWA CITY AIRPORT COMMISSION
MEETING AGENDA - REVISED
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY, FEBRUARY 20, 2014 - 6:00 P.M.
1. Determine Quorum
2. Consider a motion to go into executive session under Iowa Code section 21.5(1)(c) to discuss strategy
with Counsel in matters that are presently in litigation or where litigation is imminent where its disclosure
would be likely to prejudice or disadvantage the position of the governmental body in that litigation.
3. Consider a motion to adjourn to executive session to evaluate the professional competency of
individuals whose appointment, hiring, performance or discharge is being considered when necessary
to prevent needless and irreparable injury to that individuals' reputations and those individuals
requested a closed session
Evaluation of Airport Operations Specialist
4. Approval of Minutes from the following meetings: 2 min*
January 14, 2014, January 16, 2014, February 4, 2014
5. Public Discussion - Items not on the agenda 5 min
6. Items for Discussion /Action:
a. Airport Commerce Park
5 min
b. Fly Iowa
10 min
c. FAA/IDOT Projects: AECOM / David Hughes
30 min
i. Runway 7/25 Parallel Taxiway
ii. Roofing Rehabilitation
iii. Obstruction Mitigation
iv. 2014 IDOT Grant Projects
1. Taxiway B rehabilitation and overlay
2. Taxiway B lighting
3. North T -hangar pavement maintenance
d. Airport Master Plan
30 min
e. Airport "Operations"
10 min
i. Strategic Plan -Implementation
ii. Budget
iii. Management
f. FBO / Flight Training Reports
5 min
i. Jet Air
ii. Iowa Flight Training
g. Subcommittee Reports
5 min
i. For February: Budget
ii. For March: Community Liaison
h. Commission Members' Reports
2 min
i. Staff Report
2 min
7. Set next regular meeting for March 20, 2014 at 6:00 p.m.
8. Adjourn
*The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion
may take more or less time than anticipated
Airport Commission
January 14, 2014
Page 1
MINUTES Draft
IOWA CITY AIRPORT COMMISSION
JANUARY 14, 2014 — 5:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier, Paul Hofineyer
Members Absent: Jose Assouline
Staff Present: Michael Tharp, Sue Dulek
Others Present: David Hughes, Steve Eaton, Jerry Searle, Lynn Keeley, Reiner Pelzer,
Matthew Ferrier, Melissa Underwood, Kevin Carlson, Summer Marr, Brad
Hamilton, Geoff Dickinson, Ambra Knox, Tim Kahman, Mike Dmyterko
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
CALL TO ORDER:
Horan called the meeting to order at 5:14 P.M.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Master Plan Update
i. Presentations/Interviews - Tharp briefly described the process for the selection
stating that members were going to hear from 4 firms and that they would have a 20
minute presentation and a 10 minute question and answer period with each firm. He
noted this process would be the same used as the engineering services interviews.
Tharp noted that the first candidate was from AECOM.
Members from AECOM presented to the Airport Commission. Following the
presentation, Members asked questions of the firm which they responded to.
Members then heard a presentation from Bolton & Menk. Following the presentation,
Members asked questions of the firm which they responded to.
Members then heard a presentation from Crawford, Murphy, and Tilly. Following the
presentation, Members asked questions of the firm which they responded to.
Members heard a final presentation from Coffman Associates. Following the
presentation, Members asked questions of the firm which they responded to.
Horan asked about the previous master plan, noting that he recalled Tharp had made
the plan a .pdf and was curious on what the 1996 plan had forecasted for planes and
what they currently had on field.
Airport Commission
January 14, 2014
Page 2
Members discussed the presentations. Members decided to continue the discussion
at the regular meeting.
b. Airport 5 -year Engineering Services Selection Horan moved to accept AECOM, seconded
by Ogren. Members continued to discussed the presentations that had been given from
firms. Members discussed voting without the full and asked if Assouline would be attending
the Thursday meeting. Tharp noted that he had not been given a good idea if Assouline
would be attending the Thursday meeting. Horan withdrew his motion, Ogren withdrew
her second. Gardinier asked to have the items on the end of the agenda at the Thursday
meeting.
ADJOURN: Horan adjourned the meeting at 8:04pm
CHAIRPERSON DATE
Airport Commission
January 14, 2014
Page 3
Airport Commission
ATTENDANCE RECORD
2013-2014
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
0
00
0N
(o
0
0
N
N
0
0
0
NAME
EXP.
(n
00\_
-4
C
0
-4
(o
�_
a
0_
?_
W
W
W
W
W
W
W
W
W
A
p
A
A
03/01/14
X
X
X
X
X
X
X
X
X
X
X
X
X
Howard Horan
Minnetta
03/01/15
X
O/E
X
X
X
X
X
X
X
X
X
X
X
Gardinier
Jose
03/02/16
X
X
X
O/E
O/E
O/E
O/E
X
X
O/E
O/E
X
X
Assouline
Chris Ogren
03/01/14
X
X
X
X
X
X
X
X
X
X
X
X
X
Paul Hofineyer
03/01/17
X
O/E
X
X
X
O/E
X
X
X
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission
January 16, 2014
Page 1
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
JANUARY 16, 2014 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Minnetta Gardinier, Paul Hofineyer, Howard Horan, Chris
Ogren
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, David Hughes, Steve Eaton
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
CALL TO ORDER:
Chairperson Horan called the meeting to order at 6:06 P.M.
ADJOURN TO EXECUTIVE SESSION:
Hofineyer moved to adjourn to Executive Session to discuss strategy with Counsel in
matters that are presently in litigation or where litigation is imminent where its disclosure
would be likely to prejudice or disadvantage the position of the governmental body in
that litigation (Iowa Code Section 21.5(1)(c); seconded by Ogren. Motion carried 5-0. The
Commission went into Executive session at 6:06pm and exited at 6:27pm,
APPROVAL OF MEETING MINUTES:
Chairperson Horan began the discussion with minutes of the December 19, 2013, meeting.
Ogren moved to approve the December 19, 2013, minutes as presented, seconded by
Hofineyer. Motion carried 5-0.
Next the minutes of the January 7, 2014, meeting were reviewed. Tharp noted that Members
received these minutes prior to this evening's meeting. Hofineyer moved to approve the
minutes as presented; seconded by Horan. Motion carried 5-0.
Third, Tharp noted that he did not have time to prepare the minutes of the January 14, 2014,
meeting and asked that they be deferred to next month's meeting for review. Assouline
moved to defer the minutes as discussed; seconded by Horan. Motion carried 5-0.
111-11[ON QI-1011 ,:y[s].
None.
ITEMS FOR DISCUSSION/ACTION:
Airport Commission
January 16, 2014
Page 2
a. Airport Commerce Park — Dulek noted that Jeff Edberg emailed her today,
stating that he would not be able to attend this evening's meeting. She added
that there has been a bit of a development as they were to close tomorrow on Lot
#9, but the buyer needs to make some changes to the transaction. Dulek further
explained these, noting that a developer will now be buying the lot, not Gary
Harapat, and will deed the property to Harapat once he builds the building.
These changes need to go back through City Council review, according to Dulek.
Also of note, Dulek stated that Edberg has another interested party in one of the
remaining lots.
b. Fly Iowa — Tharp stated that the group met on January 7 and had a productive
discussion regarding the day's activities. He shared that there will be a 90 -
minute air show, with some miscellaneous fly -by aircraft throughout the day. The
Children's Museum is ready to be part of the activities, as well. Horan stated that
he believes plans are progressing just fine at this point. Questions were asked
about fundraising, and Tharp stated that letters are starting to go out at this point.
Gardinier stated that she received a reply on the Barnstormers, and there will be
a group of three planes coming in that day. Tharp stated that he has been
receiving inquiries on souvenirs and that type of thing, and has some vendor
information on this. Ogren asked if the next Fly Iowa meeting will be the first
Tuesday in February. Tharp stated that it would be — February 4`n
C. FAA Obstruction Mitigation — Tharp stated that the FAA has issued an
Engineering Memorandum, basically discussing the obstructions in approaches,
specifically the 20 -to -1 surface of the approach. He further explained how this is
measured. The FAA has notified the Airport, via this report, that they have a few
obstructions. Members asked questions of Tharp regarding this report, noting
the trees and poles that have been called out as obstructions. Tharp stated that
this requires them to put together a mitigation plan addressing the FAA's
findings. He then further explained the FAA's timeframe on responding to these
findings. Members further questioned Tharp regarding the categories of high-
risk, etc., and how the Airport will have to respond to these findings. Tharp
explained what can happen if these findings are not dealt with and how the
Airport could start to lose some of its functionality. Horan noted that they have
had `obstruction mitigation' on the agenda for many, many meetings, and he
questions why all of a sudden this has become an issue. Tharp noted that this is
something that has come from the top down. He added that the `obstruction
mitigation' that has been on the agenda has been in reference to runway 7/25
and those projects.
Members discussed how this overall obstruction mitigation might be addressed,
As the discussion continued, Members questioned some of the more critical
issues in the report — 84, 81 and 42, and how they might need to address the
removal of the trees noted as obstructions. Ogren asked if there was any FAA
money to help pay for the needed consult in this situation. Tharp responded that
he has not been able to find any, and that he has even attempted to work with
current projects to cover this. Ogren stated that this appears to be an unfunded
mandate from the FAA.
Gardinier asked for some further clarification on the total number of objects that
are more than 11 -feet in height. Members agreed that there are seven of these.
Hofineyer laid out what he sees in the chart, such as the medium risk being
Airport Commission
January 16, 2014
Page 3
objects from 3 to less than 11 -feet. He reviewed what the report states for a
compliance plan. Tharp noted that whomever the Commission selects later in
the agenda for their engineering services should then start surveying and come
back with a recommendation on how to proceed with the obstruction mitigation
issues. Tharp suggested the Commission give Chairperson Horan the approval
to start such a survey once they have the necessary information. Gardinier
asked Dulek for some clarification on other types of tree obstruction issues, such
as on City right-of-way. Dulek noted that this is a different matter, as the tree and
the property are both private in regards to the Airport's obstruction issues.
Hofineyer moved to authorize Chairperson Horan to authorize a survey for
the obstruction mitigation issues as soon as possible; seconded by Ogren.
Motion carried 5-0. Gardinier asked when the 30 -day timeframe will be. Tharp
noted that he received this from Kansas City on the 91". Members continued to
discuss this, and Dulek noted that it would be 30 days after notification.
d. FAA/IDOT Projects: AECOM / David Hughes
i. Runway 7/25 Parallel Taxiway — Hughes noted that with winter weather,
this project is shut down.
ii. Roofing Rehabilitation — Shop drawings have been reviewed here, but
the project is also shut down until spring.
iii. Obstruction Mitigation — Hughes noted that they finally got the
contractor and the property owner in touch and the light poles should be
lowered in the next few weeks.
iv. 2014 IDOT Grant Projects —
1 . Taxiway B rehabilitation and overlay — Hughes noted that they
have sent the contracts out for signatures from the various
contractors. So far they have received only one contract back, but
the rest are due by the end of this week. Once received they will
come to the Airport for signature.
2. Taxiway B lighting — Shop drawings will be done this winter,
according to Hughes, and with spring weather the project will
begin.
3. North T -hangar pavement maintenance — None.
e. Airport "Operations"—
i. Strategic Plan — Implementation —
1. FY2013 Annual Report — Tharp noted that he added some new
pictures to the report. He asked Horan if he had any aerial shots
that he could share. Tharp stated that he did receive Ogren's
comments and that he has incorporated them into the report. As
for getting the report to the City Council, Tharp noted that they
missed their one opportunity, but that the next meeting will be
February 18`" and they can plan to get the report into the packet
for this meeting.
ii. Budget — Tharp briefly explained the `invoice summary' that he now has
with the new accounting system. Behind this is the more detailed data,
further explaining what is in the summary.
iii. Management — Tharp stated that next month will be evaluation time.
Horan asked that Tharp send out to everyone the form used in previous
years for this. Then Members can forward their comments to
Chairperson Horan for completing the evaluation.
FBO / Flight Training Reports —
Airport Commission
January 16, 2014
Page 4
Jet Air –Matt Wolford with Jet Air spoke to the group next. He shared
the monthly maintenance reports, briefly highlighting some of the items
that staff has completed. He noted that they are still having coyote
problems at the Airport, and typically use a truck to drive after them, in
order to scare them away. Tharp stated that he has been speaking with
both the State Wildlife office and Animal Control about this. In the next
few weeks he plans to have a meeting with Animal Control and some
others to see how they might better control this problem. Members
continued to discuss with Wolford what other wildlife problems they have
had. Wolford then spoke to an issue they have had with the self -serve
pumps and the blowing snow and ice. They put a box around the readers
to help keep the reader free from ice and debris. Looking at January,
Wolford noted that they have had a lot of snow plowing. He and Tharp
also noted a brief problem with a contractor cutting a sewer pipe. Both
stated that this was quickly repaired. Wolford noted that they lost several
lights on the taxiway after the City used some endloaders to get the snow
pushed out of the way. Members spoke to this issue, questioning how
often they lose these runway lights and how they can minimize the loss.
Ogren stated that a patron of the Airport mentioned to her that they
noticed lights on on an unused portion of the taxiway, and she questioned
the safety of this. Wolford and Tharp noted that a couple of nights all of
the lights were on, but that this had been some testing. Tharp added that
this was some time ago that this happened. Tharp and Wolford then
showed the Commission what the lights currently look like when on at
night.
Wolford stated that Jet Air has been keeping busy with flights and the
shop. Some of their larger projects have been completed, so now they
are able to move at a better pace. Wolford then responded to Member
questions.
ii. Iowa Flight Training – None.
g. Subcommittee Reports -
i. For January — Infrastructure (Gardinier, Hofineyer, Tharp) – None.
ii. For February – Budget – None.
h. Commission Members' Reports – Assouline shared that on a recent trip he
had to take four different planes before he got home, on the way back from
Australia. Hofineyer shared that he took a Delta flight to Tampa recently. He
stated that he also flew with his kids up to northern Iowa this past Sunday.
Ogren stated that she saw where Tom Schnell is going to be on `20/20' this
coming Friday. Assouline stated that he saw the video, and Gardinier stated that
the story was also in Iowa Now recently. Members briefly talked about the
subject of pilot fatigue and how Schnell's research is looking at this.
i. Staff Report – Tharp noted that he will be out of the office next Thursday.
j. Airport 5 -Year Engineering Services Selection – Horan began the discussion
by moving that they hire AECOM for their 5 -year engineering services, and
Assouline seconded. Ogren noted that she had seconded this motion previously,
but that not everyone was in agreement at that time. She questioned Assouline's
seconding when he appeared critical of AECOM in the past. He stated that he
was not being critical, but that when they had the concrete problem, he wanted to
be sure the problem was addressed. He added that after listening to other
Airport Commission
January 16, 2014
Page 5
groups, he is not sure that they could have done anything different. The bottom
line here, he added, is that Metro Paving is at fault for the problem, not AECOM.
Assouline stated that with AECOM and David Hughes' experience with the
Airport, he believes it makes sense to contract with them again. Gardinier stated
that she does not support a contract with AECOM, partly because of the issues
with Metro and that she believes these issues could have been brought up
sooner. She also feels that AECOM's workload is perhaps too much and the
level of attention is not quite what it was. She believes there are some chronic
issues that have arisen over the years with the work that has been done.
Gardinier added that with the direction the Airport is headed, she believes they
need to look at someone else. Hofineyer agreed with Gardinier, stating that he
believes AECOM has done well in the past, but that perhaps they do need to find
someone new. Assouline stated that he believes AECOM has accomplished
exactly what they were asked to accomplish. Horan agreed, stating that he
would like to know what Gardinier means by "chronic" issues in her comments.
She stated that one of the things is water drainage. She added that she also
believes there is some benefit to having some diversity of people looking at the
Airport and what could possibly be done with it. Horan asked her which company
she would pick, and Gardinier responded that McClure had a much better
presentation and appeared to be an accomplished firm.
Members continued to voice their opinions on this matter and which engineering
firm they believe shares their vision for the Airport. Assouline again voiced why
he believes they should contract with AECOM again for another five years.
Gardinier added that the large projects, such as the runways and taxiways, have
been rebuilt. She believes they are at a point of transitioning to someone else as
they move forward with other types of projects. Discussion continued, with
Members questioning how they should proceed here. Tharp responded to
concerns with projects that are already in the works for this spring and how that
would be handled if they did not resign with AECOM. The obstruction mitigation
issues were used as an example, and Members continued to discuss which firm
they believe could address these issues the best. Horan stated that he has
found that having an experienced engineer onboard has been very helpful over
the years. He believes that AECOM and Hughes have proven themselves.
Hofineyer added that he believes any of the presenters could do the job.
Members did agree that the Master Plan for the Airport should be the driving
force behind meeting the goals and objectives.
Tharp then reviewed what the current five-year plan is for the Airport: apron
extension, obstruction mitigation, possibility of a snow equipment building,
taxiway for 12/30, and the extension road. Members continued to voice their
opinions, stating that the Master Plan contract should be with a different
consultant than the engineering firm selected here. Horan moved to hire
AECOM for the Airport's 5 -year Engineering Services contract; seconded
by Assouline. Motion carried 3-2; Gardinier and Hofineyer in the negative.
k. Airport Master Plan Consultant Services Selection — The discussion then
turned to the Airport Master Plan. Hofineyer moved to select Coffman for the
Airport Master Plan Consultant services selection; seconded by Gardinier.
Motion failed 1-4; Hofineyer in the positive. The conversation continued, with
Ogren stating that she thought Bolton & Menk had a good presentation. She
Airport Commission
January 16, 2014
Page 6
noted that they have agreed they want fresh, new ideas for the Master Plan, and
she believes it's between Bolton & Menk and Coffman. Horan stated that he
believes Coffman would be good as they are planners only. Gardinier stated that
Coffman is not her first choice for this contract. She noted that most of their
contracts have been out west, not in the Midwest. Tharp responded to Members'
questions concerning the master plan process and what they need to consider in
making this selection. Several noted that Bolton & Menk would be more local
than Coffman. Tharp added that "sustainability" was mentioned by Bolton &
Menk, something the City Council has set forth as a priority. When asked by
Horan, Tharp stated that he would go with Bolton & Menk. Gardinier moved to
select Bolton & Menk for the Master Plan Consultant Services; seconded
by Hofineyer. Motion carried 4-1; Horan in the negative.
SET NEXT REGULAR MEETING FOR:
The next Fly Iowa subcommittee meeting is February 4, 2014, at 5:30 P.M. The next regular
meeting will be Thursday, February 20, 2014, at 6:00 P.M. at the Airport Terminal building.
Tharp reminded Members that they may need to call a special meeting to discuss taxiway
issues.
ADJOURN:
Horan made the motion to adjourn the meeting at 8:19 P.M.; seconded by Hofineyer.
Motion carried 5-0.
CHAIRPERSON DATE
Airport Commission
January 16, 2014
Page 7
Airport Commission
ATTENDANCE RECORD
2013-2014
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
O
O
O
O
O
O
(o
O
O
N
N
N
NAME
EXP.
00_
-4_
O
N_
N
o
-4_
(o_
V
O
rn
W
W
W
W
_
W
W
W
W
A
A
A
A
A
03/01/14
X
X
X
X
X
X
X
X
X
X
X
X
X
Howard Horan
Minnetta
03/01/15
O/E
X
X
X
X
X
X
X
X
X
X
X
X
Gardinier
Jose Assouline
03/01/16
X
X
O/E
O/E
O/E
O/E
X
X
O/E
O/E
X
X
X
Chris Ogren
03/01/14
X
X
X
X
X
X
X
X
X
X
X
X
X
Paul Hofineyer
03/01/17
O/E
X
X
X
O/E
X
X
X
X
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission
February 4, 2014
Page 1
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
FEBRUARY 4, 2014 — 5:30 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier, Paul Hofineyer
Members Absent: Jose Assouline
Staff Present: Michael Tharp
Others Present: Matt Wolford, Deb Dunkhase
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
Recommend accepting the offer on Lot #8 Airport Commerce Park.
CALL TO ORDER:
Tharp called the meeting to order at 5:45 P.M.
ITEMS FOR DISCUSSION/ACTION:
Consider a motion recommending council accepts offer to purchase lot 8 in
Airport Commerce Park — Tharp noted that this was placed on the agenda in order
to have it on the Council agenda for the meeting on the 18`". Tharp noted that the
offer was made by the group working with Gary Harapat and that while this was
being put through the approval process, the closing would not occur at the same
time. Tharp noted that the price of the offer was $4.24 per square foot, or a penny
less than the offer on lot 9. Hofineyer moved to recommend to accept the offer,
seconded by Horan. Motion approved 4-0 (Assouline Absent)
Fly Iowa — Tharp noted that both Minnetta and Deb had to leave early and
recommended starting the conversation with Deb and the activities of the Children's
museum. Dunkhase shared the activity list with the group and briefly described
some of the activities. Dunkhase suggested having the planning group have a
meeting at the Children's Museum and Tharp noted that he would have to check with
the ability to do that. He noted that due to the planning committee having 4
members of the Airport Commission, their meeting is subject to open meetings rules.
Dunkhase stated that she could also help display promotional materials and
suggested a PowerPoint slide and posters that could be used. Gardinier stated they
should contact Mary Moye-Rowley for the poster design. Tharp noted he would work
on a PowerPoint slide. Members discussing having something small during the
young eagles rides to help entertain kids waiting for their ride.
Tharp noted that he had been in contact with the SERTOMA club, and that they were
going to plan to hold their breakfast on August 24`". He also stated that he had been
in contact with the Commemorative Air Force group and that it was painted as in the
Airport Commission
February 4, 2014
Page 2
Tuskegee Squadron colors and it was already booked. Tharp stated that he
received word from OPL that they are on board. Tharp noted that he was still talking
with the T-6 pilots to organize them. Ogren noted that she had been in touch with
the author of the book that Dulek had recommended, and he was already booked.
Members discussed other options for a book reading.
Tharp noted that they were still pushing fundraising and that he was hoping to see
some more donations come in over the next couple of week. Ogren asked about
what else could be done and asked about making follow up contacts with groups.
Tharp suggested to give it some more time and that he would update at the
Commission meeting and possibly suggest start making the follow up contacts then.
Wolford suggested that he would contact some Jet Air clients that he has contacts
with to seek donations. Ogren stated she had followed up with the Community
Foundation of Johnson County, and that she had sent information regarding the
event. Hofineyer noted that he was working on the Rockwell grant application with
Gardinier.
Tharp shared some information regarding the Quad City Airshow. He noted that it
would not be conflicting with the Fly Iowa event. Tharp noted that they should be
discussing vendor fees. Tharp shared a vendor application with the group.
Tharp noted they had submitted the application for military assistance, and that he
had received word from Chuck McDonald that Chuck had spoken with Claude
Spears to provide the sound system and Paul Berge had offered to be the announcer
for $500 plus a room on the 27`". Tharp stated that McDonald had also sent out
some contacts for the air boss role.
Tharp noted that the other things they need to start looking at is the `day off' type
requirements. Tables, portable bathrooms, golf carts, etc.
ADJOURN: Tharp adjourned the meeting at 6:59pm
CHAIRPERSON DATE
Airport Commission
February 4, 2014
Page 3
Airport Commission
ATTENDANCE RECORD
2013-2014
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
00
o
(o
O
N
N
N
00
0
0
0
0
0
N
NAME
EXP.
(n
000
�_
�_
�_
a
�_
?_
0)A
W
W
W
W
W
W
W
W
A
A
A
A
A
p
Howard Horan
03/01/14
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Minnetta Gardinier
03/01/15
X
O/E
X
X
X
X
X
X
X
X
X
X
X
X
Jose Assouline
03/02/16
X
X
O/E
O/E
O/E
O/E
X
X
O/E
O/E
X
X
X
O/E
Chris Ogren
03/01/14
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Paul Hofineyer
03/01/17
X
O/E
X
X
O/E
X
X
X
X
X
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
PROFESSIONAL SERVICES CONTRACT
AVIATION PLANNING AND SURVEY SERVICES
2014 AIRPORT MASTER PLAN and
AIRPORT LAYOUT PLAN UPDATE
IOWA CITY MUNICIPAL AIRPORT
IOWA CITY, IOWA
BETWEEN: The City of Iowa City,
An Iowa municipal corporation
AND: Bolton & Menk, Inc.
EFFECTIVE February __, 2014
DATE:
99
RECITALS
(CLIENT)
(CONSULTANT)
1. City owns and operates the Iowa City Municipal Airport loc d in Iowa Ci a.
2. This is Work Order No. 1 FOR ., onal Services, between City and Bolton & Menk, Inc. The
Professional Services Contract effective February _, 201 's referred to herein as the "Master
Agreement". iv
Jos%lk, AGREEMENT
1. Services to be Provided. Aviation Planning and Survey services to complete the 2014 Airport
Master Plan project, which includes an update to the Airport Layout Plan. See below for the
detailed services description.
2. Schedule. W!rlwill be completeNbetwe Mayrch 2014 and August 2015, for all of the above
services in accordance with the detailed schedule in Exhibit I.
The services described in the attached Exhibit I shall be provided as follows:
Task 1 - A� aster PI $ xxx,xxx.00 (lump sum)
Task 2 —Aero al Surve $ xx,xxx.00 (lump sum)
Task 3 -Airport Layout Plan Update $ xx,xxx.00 (lump sum)
Task 4 - Funding Administration $ x,xxx.00 (lump sum)
TOTAL AUTHORIZED BASIC FEE $ xxx,xxx.00
TOTAL AUTHORIZED FEE $ xxx,xxx.00
The CLIENT will notify the CONSULTANT in writing to complete portions of or all work in
Task 4/I.13. — Additional/Optional Services. The CLIENT may also complete work in place of the
CONSULTANT for any task that has not already been completed at least in part by the
CONSULTANT. Notification shall be in writing from the CLIENT to the CONSULTANT.
Progress payments shall be made in accordance with Section 3 of the Contract.
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AUTHORIZATION:
City of Iowa City, Iowa
Mayor
Bolton & Menk, Inc
Ronald A. Roetzel, RE Principal
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EXHIBIT - I
ROFESSIONAL SERVICES CONTRACT
AVIATION PLANNING AND SURVEY SERVICES
2014 AIRPORT MASTER PLAN and
AIRPORT LAYOUT PLAN UPDATE
IOWA CITY MUNICIPAL AIRPORT
IOWA CITY, IOWA
,A*
In an effort to establish a solid plan for development of the Airport in the future, The City of Iowa City
owns and operates the Iowa City Municipal Airport (Airport) and have elected to undertake a study to
update the existing Airport Master Plan for the Airport with the financial support of the Federal Aviation
Administration (FAA). This study will address nuerous areas of interest which have a bearing on the
management and development of the Airport in th future. CONSULTANT was selected to provide
Airport planning services to the City of Iowa City and the Airport. This Scope of Services covers the
planning services and tasks associated with an update of the Airport's Master Plan anort Layout
Plan. This document provides the following important aspects of th project:
Background information describing the context in whithe master planning effort will
accomplished;
Areas of emphasis for this master pl ning effort; and
Project scope elements, describing the actual work activities resp sibilities, and level of effort.
BACKGA
L.%
IOW last completed a cofnprehensive Airport planfilfiWdy in 1996. The ALP was developed in and
recently'Vpdated (2012) on paper to reflect as -constructed conditions. Since the last comprehensive Airport
planning stuNandar
e improvements such as a full parallel taxiway for runway 7/25 was constructed. The
current ALP of an update. The document mostly reflects built conditions and does not incorporate
comprehensidevelopment plans. The ALP also does not meet current FAA Central Region ALP
I reparation s
Q�
The City first met with CONSULTANT staff on January 29, 2014 to discuss Airport Master Planning scope
and possible options. The City has a desire to use this study to position IOW as an economic development tool
to attract business development to the community. The City also desires to determine the best configuration(s)
for the Airport's primary runway for future development, and maintaining compatibility with surrounding local
land use plans.
For these reasons, an Airport Master Plan and associated ALP Update is recommended at this time.
AIRPORT MASTER PLAN AREAS OF EMPHASIS
An Airport Master Plan process evaluates many aspects of an Airport facility. The following areas of
emphasis will be reviewed in greater detail in the Airport Master Plan.
Runway Alternatives
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The existing Airport facility is land locked, however there may be opportunities to maximize runway
length and/or reduce impacts to certain surrounding landowners. The CONSULTANT will review various
runways alternatives including shifting runway end locations, lengthening the runway and, accommodating
a non -precision approach to Runway 7. Airport design standards will be evaluated against the current and
future critical aircraft. Impacts will be evaluated including cost, land acquisition, and obstruction removal.
The tradeoffs between the alternatives will be evaluated with the CLIENT through the use of alternatives
analysis matrix.
Comprehensive Obstruction Evaluation
There is a need for the Airport to take progressive action to mitigate FAR Part 77 obstructions to the
navigable airspace. To identify obstructions to existing and proposed future runway configurations and
design standards, the CONSULTANT will acquire aerial imagery to conduct a detailed planning -level
obstruction analysis. This analysis will identify representative obstructions and help determine impacts of
Airport development on surrounding landowners.
Evaluate Terminal Area Plan
The existing Airport terminal area is constrained by two runways and Nto
Road. Although some
development areas exist, a long-term development plan needs to be evammodate hangar storage
and aviation business development. The plan will evaluate development and access options for the four
quadrants around the Airport's runwa velopment in these areas will enhance community economic
development.
Protect Surrounding Land Uses 44t
The City has a desire to maximize on-Airpor land use to attract busines evelopment with direct Airport
access. Other City land uses will be evaluated to ensure that off-Airpo mpacts are acceptable to meet
community planning needs and Airport zoning requirements.
Financial Feasibility
The City sees a benefit to completing a Financial Feasibility Analysis to maximize the use of available
resources. The plan will evaluate revenue enhancement strategies, which may include air cargo, industrial park
development, and other Airport business development. This plan will allow the Airport to be maintained,
operated„ and developed in an efficient manner. The City desires to complete afinancial feasibility analysis to
better position the Airport to finance the projects recommended in the master plan and to demonstrate the
financial feasi ' of the recommended capital improvement program.
Public Involvemen
The City of Iowa City Old like special emphasis to be placed on engaging Airport stakeholders and the
general public throughou this process. The CONSULTANT will develop a public involvement plan that
allows Airport stakeholders the opportunity to provide input to the decision -makers. The will allow an
Airport plan to be crafted that considers the broader interests of the general public.
TASK 1— AIRPORT MASTER PLAN
The following sections describe the project scope elements for this master planning effort. The elements
(phases) for this project are broken down as follows:
1. Project Development and Control
2. Public Involvement
3. Data Collection and Analysis
The discussion of each element that follows includes a detailed breakdown of the sub -elements that together
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makeup the scope of work. Preparation of an Airport Master Plan will follow FAA guidelines described in
FAA Advisory Circular 150/5070-613 Airport Master Plans and other FAA Regional guidance. FAA airport
design standards will follow FAA AC 150/5300-13A Airport Design as it stands at the time of the executed
Work Order.
PROJECT DEVELOPMENT AND CONTROL
1.0 Project Formulation
It is important at the onset of the planning process to define a detailed scope of services to conduct the
master planning effort. The study design includes development of a comprehensive scope of services,
definition of effort necessary to accomplish the work scope, and preparation of realistic work effort and
cost budgets for completing the work. It also serves to organize the project planning team, which includes
CONSULTANT, its sub -consultants, Airport Management, and other consultants working for the Iowa
City Municipal Airport, so that the necessary study efforts are effectively ex ted and the participant roles
and responsibilities are clearly defined.
A meeting was held at the Airport on January 29, 20 4 with Michael Tharp, Airport Manager, for the
specific purpose of discussing the project and scope ele to completed as part is master
planning effort.
2.0 Project Scoping
The effort for this Element includes preparation of this scope of services for the master planning efforts.
The deliverables for this element will be a draft and final scope of services, project schedule, an agreed-
upon project planning budget and an agreement for the proposed planning work. Specialty sub -consultants
and their scope of work will be identified and included in the process oThe scope of services, the schedule
and the budget will all be detailed by study element. In addition to elements, the budget will be identified
using rates b abor hours by task, person- ips, reimbursable costs and specialty sub -consultant
budgets.
These ents will form the basis of the agreement provide professional services for this project.
In an effor sist the CLIENT in meeting FAA project procurement requirements, the CONSULTANT will
also coordina preparation of an Independent Fee Estimate between the CLIENT and an independent
consultant separ m the scope of this contract. The cost of the Independent Fee Estimate is not included
in this scope of wo ee estimate; however, these costs are eligible for reimbursement by FAA.
3.0 Project
Projects such as this study dem"dnd a refined approach to project management to achieve success. This is
especially true at the beginning of the process when the goals, direction, criteria, assumptions, roles, and
expectations are developed. Continuous and timely coordination with the Airport and its designated
project manager will be provided throughout the study. Project management tasks will continue
throughout all aspects of the agreed-upon project schedule.
This effort includes communication among the project team for purposes of tracking the progress of the
studies. Managing the various technical work tasks among the project team is necessary for a successful
project. Project management duties will include:
• Developing and documenting the project plan
• Organizing the project team
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• Launching the project activities
• Executing project activities
• Monitoring and controlling the project to achieve results
• Managing/mitigating risks and solving challenges
• Invoicing and monitoring project budget
Regular project status briefings will take place throughout the study process. These briefings will take
place in person or via a telephone call or an email between the Airport project manager and
CONSULTANT's project manager or approved staff. These briefings will include status reports of current
work, upcoming meetings and work effort and discussion of any cha es in the study effort which may
affect the schedule, process or budget.
Airport Primary Point of Contact
Michael Tharp, Airport Manager
Secondary Point(s) of Contact
Bolton & Menk Point of Contact
Matt Ferrier (Client Manager)
Kevin Carlson, Sc on Project Mgr.
ss erwood, Se vialion Planner
Monthly written status reports will be c piled to coincide w t sponsor coordination meetings. Specific
critical needs of this project will be identified for related consultant support. CONSULTANT will
coordinate with the various other consultants working at the Airport ' eir respective roles and
responsibilities.
PUBLIC INVOLVEMENT
4.0 Public Involvement Plan
Introduction & Purpose: Public invol ment will be a key component to the successful development of
Iowa City's Airport Master Plan. The purpose of this plan is to identify the goals and objectives of public
involvement related to this study and to clarify details for the master planning process.
The general pis most often unaware o ontributions an airport provides to the health and vitality
of a community, ding how an airport's in restructure strengthens the local economy. When airport
terminal areas or runways need to expand to support existing and future demand, the public often views the
expansion negatively. As a result, it is vital to understand airport user needs, perspectives of the public and
state and federal review agencies, and the tradeoffs between the alternatives being considered. Developing
this understanding, sharing this information between stakeholders, and considering the input received will
provide a strong foundation for the future projects ultimately identified in the Airport Master Plan.
This Public Involvement Plan includes proactive outreach strategies. It focuses on:
• Identifying "key influencers" in the community who may be leaders among certain community
networks and/or who have the ability to influence others positively or negatively about the
Airport's plans.
• Positive two-way communication with all stakeholders, including the public and state and federal
environmental review agencies.
• Providing forums to educate the public regarding Airport needs, benefits, opportunities, and
project rationale, as well as share the public's comments and concerns so they can be addressed in
a proactive manner.
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Goals and Objectives: Public involvement provides the public and agencies with continuing opportunities
to be involved in the development of the vision for the Airport for the next 20 years. Input from affected
agencies and the public lends credibility to key decisions made during the planning process. Making
timely, accurate, and useful information available to both key decision -makers and the general public will
help to achieve the following goals and objectives of public involvement:
1. Inform, obtain input and gain support. Inform and solicit input on the planning process and
ultimately establish a foundation of understanding with the public and local, state, and federal
agencies regarding identified future projects.
2. Long-range planning. Enable effective identification and prioritization of projects based on
identified Airport user needs to support long-range planning for the Airport.
3. Achieve informed agreement. The intended outcome of the master planning process for the
Airport is informed agreement among de ci 'on makers and the public on the vision established in
the Airport Master Plan.
These objectives will remain consistent over the course of the public involvementA public
involvement plan narrative identifying stakeholders, meetings, materials, and overall , ies to involve
the public with this project will be developed.
Project Management
Managing a public involvement process for an Airport Master Plan project requires large amounts of
coordination time. Typically, time is needed for the CONSULTANT or CLIENT to coordinate with the
Airport/city staff, address stakeholder questions, or prepare separate written responses to other stakeholders
concerns. Project success with the public requires timely, on-call 9fflJWs to address these needs as they
arise. The CLIENT will be the primary point person addressing stakeholder questions. This scope of
services includes a nominal budget of sixteen (16) total person -hours for professional CONSULTANT
assistance ghout the duration of the public involvement effort. Additional efforts will be directed to
the Airp Manager. The CONSULTANT will complete additional work at an hourly rate upon approval
by the NT.
5.0 Pm Involvement Meetings
The Public Involvement Plan for the Iowa City Airport Master Plan contains the following meetings:
Master Plan Advisory Group
Purpose: The Master Plan Advisory Group (MPAG) will provide input on information being considered
and findings being developed throughout the Airport Master Planning process. The MPAG will help
assess Airport issues and needs and be a vital part of the overall project. This group will act as a
sounding board for proposed development alternatives, as well as be a conduit for information among
various interest groups throughout the community. Interaction with the Airport Manager and the MPAG
will be essential for the review and assessment of project information that will ultimately be incorporated
into the Airport Master Plan.
Description: The MPAG will include the Airport Manager and other representatives as follows
Airport Advisory Board
Airport business representation
City Council
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• City Planning Commission
• Federal Aviation Administration Airport District Office (FAA ADO)
• Iowa Department of Transportation Office of Aeronautics (Iowa/DOT)
• Staff from Iowa City's planning department/Zoning Board
• University representation
• Others as necessary
The MPAG members each represent an area or stakeholder group, and will be expected to share their
perspective with the MPAG, as well as take information back to the groups they represent. The
CONSULTANT and the Airport Manager will work through each re nted entity to identify their
appointed liaison.
The CONSULTANT team will lead the preparation and facilitation of the MPAG meetings and distribute
meeting notices and summaries for up to Four (4) MPAG meetings to be held at the Airport. Meeting
graphics and presentations will be prepared for each meeting.
Up to Four (4) MPAG meetings will be held at key milestones in the developm
'therport Master
Plan where there are critical decisions to be made. They will be used to solicit ind responses
from the Airport Manager and MPAG members regarding information presente
CONSULTANT staff will send invitati two weeks before the MPAG meeti
Project workbooks, as well as related meeting handouts, and meeting summaries will be provided for each
MPAG member. This will also include one hard copy of the working documents for each of the project
work items.
Since the resulting documents of th overall study effort will be thero erry of the Iowa City Airport, it is
important for Airport officials to act as the final sounding board for in ormation contained in any final
work products associated with the study. The Airport Manager is responsible for the final review and
approval of all changes recommended by the MPAG as they pertain to the documents developed by the
CONSULTANT. This process will streamline the overall project flow and provide for a more refined
approach to the review of the various documents which will be developed and form the Airport Master
Plan. If questions regarding comments need to be addliZssed, this can be accomplished by either telephone
calls or email for review and clarification.
Purpose: To gatherifiVinffe broader public and other stakeholders of the progress of the
Airport Master Plan.
Description: Up to Two (2) PWic Information Meetings will be held to share information and receive
meaningful input from property owners and other stakeholders on planning considerations that have yet to
be identified. The specific format for each meeting will be determined by the Airport Manager and the
CONSULTANT. Examples of possible formats include:
• Open house format where interested persons can view various graphics and ask questions in a
very casual environment
• Workshop format where a formal presentation can be given along with a working session to
solicit information from interested citizens
The CONSULTANT is responsible for preparing the meeting notice, presentation, necessary graphics and
handouts and will have up to three (3) staff available for each of the public information meeting. The Airport
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is responsible for costs associated with advertising and placing appropriate notices to inform the public about
the various meetings and workshops, as well as for securing an appropriate location in which to conduct the
meetings.
Outreach Meetings
Purpose: To gather input and inform a specific area adjacent to the Airport regarding specific elements of
the Airport Master Plan.
Description: Up to Two (2) Outreach Meeting will be attended for the purpose of discussing specific
planning considerations or alternatives that may more directly impact Airport users, property owners,
and/or renters to gauge local opinion of the project and receive public input. These meetings will be led by
City/Airport staff. Materials prepared will generally be the same or similar to those being prepared for the
MPAG meetings or other public involvement efforts. A summary of a meeting will be provided.
Meetings with Local Landowners Residents & Bus'
Purpose: To provide opportunity for one-on-one a all group discussions
provide input into this process.
-rstand and
Description: The City of Iowa City has a strong commitment to get to know the potenti affected
stakeholders, to listen and understand their issues, to generate alternative solutions, and to articulate and
clarify the key issues. The Airport Manager will generally be meeting with local landowners and residents
directly. If desired by the Airport Manager, CONSULTANT staff will provide meeting materials and/or
attend meetings at an hourly rate. Twenty-four (24) hours of CONSULTANT staff time has been budgeted
to assist with these anticipated tasks. gh
e Airport Manager will provide a summary of the meeting.
City Council and/or Advisory Commission Updates/Meetings
Purpose: To provide regular updates to the City Cou ' nd/or Advisory Commission on key information
and the status of the planning process and obta' input.
Description: The CONSULTANT's role will be te staff support to the Airport Manager and assist
with up to two (2) total presentations to either the City ouncil and/or Advisory Commissions (Planning
Commission). The intent is to discuss progre and issues, build understanding for the factors influencing
recommendations, obtain consensus on the Windings, and listen to and consider elected and appointed
official comments and concerns. Meeting presentations, graphics, and handouts will be prepared. One
meeting will includb a meeting before the Planning Commission (if necessary) to consider a
recommendation to the City Council on the Airport Master Plan. One meeting will be the consideration of
adoption of the Airport Master Plan,liy the City Council.
6.0 Public Involvement Xinterials
The Public Involvement Plan for Iowa City Airport Master Plan contains the following materials:
Project Website
Purpose: To provide user friendly, easy internet access to information about the project and provide a
"submit comment" feature for the public to provide comments about the project through the web.
Description: A project website will be developed and updated at specific milestones (every other month) to
help inform the public and solicit feedback about the project. Project information will be posted on this
website and used for dissemination of information related to the project, including upcoming public meetings.
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The project website will be hosted by the CONSULTANT for the duration of the planning project. The City
will include on its website a link taking the viewer to the project website. The CONSULTANT will provide
the Airport Manager draft content for approval prior to uploading onto the project website. An online
comment page will be placed on the project website and any comments received will be read and then
forwarded to the Airport Manager for action, if needed.
Newsletters
Purpose: To provide written information about the project to adjacent landowners, city officials, and other
interested stakeholders.
Description: Up to Four (4) newsletters will be developed over the course of the project. Newsletters will
be distributed through the project website and email distribution lists to interested property owners,
businesses, staff, and other interested stakeholders. The newsletter will usually contain announcements of
the project's progress and upcoming forums to provide ublic input.
Meeting Handouts and Presentations
Meeting handouts documenting each phase of the study's technical analysis will be prepared and
distributed for the Airport and MPAG review and comment. Handouts will be developed for distribution
to the MPAG. Handouts may be distributed in advance of the meetings to facilitate revie In addition, a
project notebook (three-ring binder) will be provided for each of the MPAG members f ollection of
working papers and other project docume
The CONSULTANT will also develop meeting han outs for the public information and other outreach
meetings as appropriate, to facilitate a productive dialog at the planned meetings. These handouts may
include the same inform tion as developed for the MPAG or may be abbreviated versions of the same
information.
CONSULTANT will also develop graphics (boards o werPoint presentations) to convey the project
informMinutes
nary for the various meetings.
Meetin
Purpose: Meeting minutes document important information shared, subsequent discussions, and decisions
made at each meeting. These documents serve 0) create a "paper trail" of decisions made during the life of
the project. Meeting minutes will serve as a general summary of each meeting.
Description: Meeting Minutes will be developed after each MPAG and project meeting, and distributed to
the CLIENT and meeting attendees electronically in PDF format.
Public & Resource Agency On each
Purpose: The purpose of Public & Resource Agency Outreach efforts is as follows
1. Share identified Airport user needs;
2. Inform surrounding landowners about the proposed Airport development plans;
3. Obtain information about what planning or environmental factors should be considered by the
CLIENT as alternatives are developed and evaluated, and;
4. Notify agencies of the draft Airport Master Plan and allow another opportunity to comment.
Description: In the outreach submittal, Airport development alternative maps will be mailed to
environmental review agencies and surrounding landowners for their review. Comments will be solicited
on Airport user needs and factors resource agencies desire to be considered in the Airport planning
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process. A summary of input received will be completed. Information received will be fed back into the
planning process at key points in the study.
The CONSULTANT will not complete Public & Resource Agency Outreach as part of this project. The
CLIENT may, however, complete this effort. The CONSULTANT will provide general assistance to the
CLIENT in the form of examples and process guidance. The CLIENT will be responsible for completing
this effort at their choosing.
The CLIENT may also notify agencies and the general public of the draft Airport Master Plan for review
and comment.
Early Environmental Review Agency Outreach
Purpose: The purpose of Early Environmental Review Agency Outreach efforts is twofold
5. Share identified Airport user needs
6. Obtain information about what planninvironmental facto , Id be considered by
Iowa City as alternatives are developed evaluated
Description: Informational data and mapping will be mailed to en mental rev Neesire.
cies for their
review. Comments will be solicited on Airport user needs and factors the agency be considered
in the Airport planning process. A summary of input received will be developed. Information received
will be fed back into the planning process at key points in the stud
DATA COLLECTIONLYSIS
7.0 Data CoOec
The initial step in the inventory process will be to revs revious planning, environmental, and other issue -
specific studies undertaken for the Airport to determine their continued validity. Federal and State aviation
plans, as well as plans from Airport tenants will be investigated as appropriate. Data collection and analysis
may include, but will not be limited to, the following:
Airport Planning Documents
The CONSULTANT will identify and review existing Airport planning documents to assist in developing a
comprehensive base of information to be used in the planning process. The Airport shall provide copies of any
existing electronic files which may be of assistance in developing the ALP update, as well as reports or studies
which contain information related to�the planning topics identified within this scope. These may include
documents such as, but not limited to the following documents:
• Current and previous master plans and airport layout plans
Recent environmental NEPA documents
• Airport operational information (i.e. based aircraft, fuel sales, policies/procedures)
• Airport financial records (i.e. revenues/expenses, lease information)
Community Information
CONSULTANT shall coordinate with and obtain existing GIS database information from City/County and
shall use the collected data resource information for the various work tasks. An inventory of existing land use,
City/County Comprehensive Plans, zoning, and related regulations will be completed.
Detailed Airport Information
An inventory review of financial and legal information related to the financial condition, Airport policies,
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administrative regulations, grant status, Airport use and lease agreements, and other Airport user agreements
which affect the financial management of the Airport and which will affect the financial reasonableness of
implementing the Airport Master Plan CIP will be completed.
Airport Property
The CONSULTANT will also perform an Airport property boundary survey of the existing Airport to update
the "Exhibit A" property map. This inventory effort will include the following to obtain available
title/deed/easement information of Airport property interests:
• Coordination with Iowa DOT Office and FAA ADO to obtain any available property information
• Research at County Recorder's office for easements on adjoining lots and on platted Airport lots
• Obtain online account with Johnson County
• Obtain document reproductions for City/Airport parcel deeds a well as adjoining property deeds
• Field survey for Airport property mapping:
o Locate in-place section corner monuments
• Prepare Base Map with City property anddjoining Airport property
• Map easements found during records research at County Recorder's
• Tabulate Airport property information as part se Ma
Field survey efforts assume all section corner monuments are in-place and accessible,
corners not on City property will be granted by property owners in a timely manner.
8.0 Existing Airport Review
Site Inspection AdftAlk
access to section
The CONSULTANT conduct a -site visdifl#Wtion ancfWew secondary sources, to prepare a
description and inventory of existing airfield and landside facilities. This inspection will likely not be able to
be held in conjunction with one of the team meetings, and a separate trip will be anticipated.
The current 501 ster Record, 2012 ALP Update, site i ections, and as -built facility plans will serve as
the ba for the majorityinventory information. Mems to be inventoried include:
47
• Ru and taxiwayincluding pavement condition taken from previous studies)
• Apron n �qrnp areas (including pavement conditions taken from previous studies)
• Terminal and offices
• General aviatio*aeilitoie,
Airport accessrMaintenance fa
• Hangars
• Ground access, circulation, and auto parking
• Fuel facilities
• Existing and proposed uses of Airport property
• Airfield lighting
• Landing aids and instrumentation
• Wind data (new data to be acquired from National Climatic Data Center)
• Runway Protection Zones and Obstructions
• Runway Safety Area
Environmental Overview
Environmental factors and constraints will be an important consideration during the development of
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improvement alternatives. Work effort includes research and review of existing NEPA documents,
environmental reports, maps, and databases showing environmental or physical attributes that may represent
constraints. Data will be compiled into composite planning consideration drawing(s) illustrating the
constraints. This task will rely mostly on data available from existing sources, and will not include new field
investigations or delineation surveys. Effort will include coordination with the City/County, resource agencies,
and research into City/County Code to research environmental constraints, including but not limited to land use
zones, wetlands, floodplains, protected wildlife, and other natural or man-made features. Any field
investigations or delineation surveys necessary for the planning effort will be identified for inclusion in a
subsequent amendment to the project agreement.
Existing Facilities Summary
The data collection and inventory effort will summarize the historical and existing facilities and conditions at
the Airport as well as information and direction necessary to develop the Airport Master Plan Update.
Deliverables from this Data Collection and Inventory task will include a brief summary including text and
graphics pertaining to the existing facilities at the Airport along with existing land use, zoning, City/County
Comprehensive Plans, previous planning studies, etc. This summary will serve as the draft copy of the
inventory chapter of the Airport Master Plan Update.
9.0 Aviation Demand Forecasts
Development of projections of aviation demand is a key eleme a planning process and is important data
to be used in determining current and future Airport's needs, in ass the environmental effects of proposed
actions, and determining the economic implications of fu re growt and development.
Ist"ElftN,
Projections of short-, intermediate-, and long-term demand levels (i.e., 5-, 10-, and 20 -years) will be developed.
As part of this element, appropriate regional, state, and national aviation trends and existing (independent)
projections will be investigated.
Airport Operational Information
The Airport will provide the CONSULTANT with available Airport operational information, which would
include but is not limited to fuel sales and based aircraft. Historical aviation activity will also be analyzed for
the Airport by demand component. Existing projections from the FAA's Terminal Area Forecast (TAF) and
State forecasts will also be utilized.
N itAirport User Survev
A comprehensive Airport user survey will be developed in coordination with CLIENT staff to obtain local
Airport operational information. A separate Airport and business survey will be developed. This user surveys
will be developed by the CONSULTANT, administered online and the results will be tabulated and distributed
to the CLIENT. Information on how to access the survey will be provided to the CLIENT. It will be the
responsibility of the CLIENT to distribute information on how to complete the user survey to local pilots. Any
specific follow-up interviews via phone or e-mail will be completed by the CONSULTANT to obtain
necessary information. Other follow-ups will be completed by the CLIENT at their choosing.
Aviation Forecasts
Through the Airport records, historical activity research, existing projections, user survey, follow-up
interviews, data will be obtained on activity levels, fleet mix, and based aircraft. The following components of
aviation demand will be projected for 5-, 10-, and 20 -years:
• Aircraft operations
o General aviation (local/itinerant)
o Military
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• Based aircraft
• Aircraft fleet mix (based and operational)
• Critical design aircraft
Projections of aviation demand will be developed using standard FAA forecasting methodologies, such as
share of the market, regression analysis, time series analysis, and trend line analysis. Peak hour aircraft
operations will also be developed using best available data and consultant -developed factors.
Results of this element will be used to determine future needs for airside, landside, and support facility
components at the Airport. Methodologies used in this task will Oation
ed with the Sponsor and the FAA
Airports District Office before the element is finalized. Close will be maintained to ensure
acceptance of the projection approach.
Deliverables
Deliverables associated with this task will include a report ich summarizes, with appropriate graphs, charts,
maps, and drawings, the methods and results oft projections of aviation demand. Once reviewed by the
FAA, these findings will be used as part of a chap the final Airport Master PI report.
10.0 Demand/Capacity Analysis
Within this task, current activity level. � 1 be compared to e Airport's operational capacity. Using
established FAA criteria and the findings from previous work efforts (i.e. inventory, and projections).
CONSULTANT will review the existing runway configuration to determine its capacity and limitations. The
capacity of the Airport's existing aviation facilities will be compared to demand projections for the short-,
intermediate-, and long-range planning periods (5-, 10-, and 20 -years). Surpluses and deficiencies will be
identified. The existing Airport will be reviewed for any FAA safety deficiencies.
The Airport's ability to accommodate existing and projected activity will be determined using approved FAA
capacity methodologies. The capacity, or that level of activity at which unacceptable delay occurs, will be
compare aviation projections to determine if and when additional capacity should be provided in the
future.
Airside facili ' at the Airport ill be analyze Using the FAA's methodology for calculating annual service
volume (AS irport's annual operation ocessing capacity will be estimated. Inputs for this analysis
include aircraft f ix, navigation aids, physical orientation of runways and taxiways, spacing of taxiway
exits, percentage of irport's training activity, and peaking characteristics.
Landside facilities at the Airport will'also be analyzed in terms of their capacity and ability to accommodate
current demand. Using FAAWndelines, as well as consultant -developed factors, capacities of landside
facilities such as hangars and apron space will be determined. To determine their adequacy, these capacities
will be compared to current and projected demand identified during the inventory and forecast elements. A
simple analysis of passenger terminal area facilities (passenger terminal building, terminal area parking
facilities) will also be performed.
Deliverables
Deliverables for this task will include a summary of the findings of this task which will be used as a portion of
a chapter in the final master plan document. The summary will be provided to the Airport staff and MPAG as
part of the MPAG meetings.
11.0 Facility Requirements
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Required facilities will be identified through the inventory of existing facilities and the capacity analyses when
compared to projections of aviation demand. Anticipated timing of required improvements will also be
identified. FAA Advisory Circulars (AC) referenced as part of this task will include but not be limited to: AC
150/5300-13, Airport Design; FAR Part 77, Safe, Efficient Use, and Preservation of Navigable Airspace;
150/5060-5 Airport Capacity and Delay, and 150/5070-613 Airport Master Plans.
Tabulated wind data will be obtained from the National Climatic Data Center for the most current 10 -year data.
Full All -Weather, VFR, and IFR wind roses will be prepared for use in this Airport Master Plan and the ALP
update.
Utilizing current FAA planning criteria, the (
future activity and the Airport's role in th]
Facilities to be analyzed using best available
• Approaches
• Runways
• Runway Safety Areas
• Taxiways
• Aircraft apron areas
• FBO, corporate, and general aviatioi
• Aircraft storage and hangar areas
• Support facilities such as maintenan
• Fuel farms
• Airport access andtion
• Storm water uti 'ties
Ised on projected
onomic system.
Future requirements will provide the basis for evalua mg alternative development actions that might be adopted
to satisfy the need for improved facilities. The facility requirements analysis for the Airport will focus on a
number of s ific issues that are most important to the Airport's future growth and development. The
alternative, alysis will identify, review, and evaluate o ns for accommodating these activities in their
existing location over the planning period. The objective of the facility requirements analysis will be to ensure
that eac�ly of the Airport's functional aviation areas has long-term flexibility and growth potential that will
enable it to res nd to changing demand scenarios. Facility requirements will generally be tied to the 5-, 10-,
and 20 -year d projections developed as part of this study. The ADO has identified a need for Airport
Master Plans to I any Airport design deficiencies. A summary of the existing Airport's compliance with
FAA existing Airp sign standards will be completed in this section.
Deliverables
Deliverables for this task w de summaries of the facility requirements for review by Airport staff,
MPAG and the FAA. This summary will be used to create a portion of a final chapter in the master plan
report.
12.0 Alternatives Analysis
CONSULTANT will develop and document feasible alternatives for the development of the Airport's
facilities, based on the results of the previous tasks. Each of the alternatives will be graphically illustrated, as
appropriate, and presented to the Airport and MPAG for review and consideration. These alternatives will take
into consideration the long-term development of the Airport, while also planning for the near-term
implementation of projects.
The next step in the alternatives analysis will be to identify potential alternatives for meeting future facility
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requirements. Alternatives will be identified, graphically depicted, and evaluated in light of demand
projections, the capacity analysis, and facility requirements determination. Once reasonable development
alternatives have been identified; their merits and deficiencies will be compared. Factors to be considered in
the evaluation may include:
• FAA Design Criteria
• Safety Standards
• Capacity Recommendations
• Expansion Potential
• Compatibility Issues (including Land i
• Off -Airport Development Potential
• Operational Impacts
• Economic Impacts
• Environmental Impacts
• Overall Feasibility
• Clear Airspace
Other factors may include sustainability. Basic sustainability goals and objectives Maybe developed through
discussions with Airport management, and may be used to evaluate each alternative and 'Its ability to meet
and/or comply with these standards. No additional special studies related to sustainability A be completed in
this scope of services. Airfield and hangar/terminal area alternatives will be evaluated independently. It is
assumed that up to five (5) airfield alternatives will be developed, andq to three (3) terminal area alternatives
will be developed. Each alternative will include graphical depictions of each development "footprint'. A
preliminary screening procq§§j§Mt anticipated; however input from the MPAG will be solicited about desired
airfield and hangar/terminal alternatives to be evaluated. An intensive planning sessions) will be held to
alu
present, review, and e ate the alternatives.
The alternatives will be quantitatively and qualitative ked, according to their performance against safety,
capacity, an ompadbility criteria. A preferred development alternative for each of the functional components
will then be selected by the MPAG. Location options and development needs for support facilities will be
reviewed and investigated as part of this phase of the alternatives analysis. Some facilities may have a single,
logicalpment option associated wit them. For Those facilities, an analysis of alternatives may not be
essary.
nec
The alternatives sis will result in identification of a recommended course of action for the Airport to
follow over the ens 0 -year planning period. The logic and justification for following the recommended
plan will be detailed. is stage of the study, the plan will be conceptual in nature and will be subject to
further refinement, parti larly through the financial feasibility analysis, environmental overview, and as
detailed layout plans are prepared in subsequent tasks.
Deliverables
Deliverables for this task will include graphics and text as appropriate to summarize and document the merits
of each alternative developed. This information will be presented in a working paper format which will
ultimately be included in the Airport Master Plan report document.
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13.0 Environmental Overview
The objectives of this task are to prepare a summary of the inventory of environmentally sensitive features of
the Airport and the potential impacts upon those as part of the recommended development plan. The inventory
will include readily available information and review the following:
• Potential environmental impacts of the selected airspacelland use/airfield/landside plan to allow
refinement of the plan.
• Potential significance of the impacts.
• Possible abatement and mitigation measures which mayredu liminate any potentially significant
adverse impacts.
• Prior environmental and planning documents.
• Current site conditions at the Airport.
A preliminary overview of environmental resource categories known or ea sible upon site inspection will
be done in conformance with the most current FAA Order 1050.1E, Envirr tal Impacts: Policies and
Procedures, FAA Order 5050.413, National Environmental Policy Act (NEPA) enting Instructions for
AirportActions, FAA Advisory Circulars and applicable federal, state and local re lations. Any of the other
environmental resource categories where an impact may be anticipated will be identified a potential impact.
The environmental overview is not inte ed to substitute for a National Environmental Policy Act (NEPA)
document. It is to provide information on obvious environmental resources applicable to the Airport. For
master planning it is not necessary to carry out substantial investigations such as cultural resource studies or
wetland delineations or to define all environmental factors needed for a NEPA document. This scope of work
does not include the depth of NEPA review to meet the requirements of an Environmental Assessment or
Environmental Impac Statement. It is intended to be used as a basis for these documents.
9
The environmental overview will include the followingf vironmental inventory items and contain appropriate
discussion in e Airport Master Plan report.
Aircraft Noise
Aircraft noise is a compon Airp operations tha , when evaluated, identifies the influence of Airport
activity beyon irport property. A detailed n ise evaluation will not be performed as part of this master plan
study. A sho ary of the FAA noise im thresholds will be discussed. But if recommended at a later
date can be adde k in under thlie
dditional/Optional Services" Task.
Compatible Land Use
Provide a short narrative of compaland use per various FAA Advisory Circulars and State criteria.
• Location of Land Use ompatibility
o Residential
o Public Use (churches, schools, hospitals)
o Commercial Use
o Manufacturing and Production
o Recreational
• Identify zoning and/or platting associated within the Airport vicinity for land use compatibility
o Residential
o Commercial
o Industrial
o Agricultural
o Public
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o Other
• Location of landfills, sewage treatment lagoons, wetlands
• Location of known DOT 4(f) land within a one -mile radius (recreational and historic)
• Location of possible planned water features within 10,000 It of ARP
• Location of floodplains and floodways
• Prime and unique farmlands on Airport or projected to be acquired by Airport
This task will include a discussion of compatible land use issues in the Airport Master Plan report. To the
extent necessary, based on changes in the existing land use and other conditions identified in the inventory
portion of the Airport Master Plan, a land use plan will be devaed that depicts the existing and
recommended land uses for all land within the Airport property boundaries and in the surrounding vicinity of
the Airport (generally defined at one mile of the runway ends and one-half mile parallel to the sides of the
runway).
The Airport Master Plan will specifically categorize and identify proposed facilities and land use compatibility
recommendations in accordance with applicable local, State, and FAA standards. Recommendations for local
comprehensive plans will be completed and documented in the Airport Master PI\localor'
Historic and Archeological
It is known that the Airport may have historical significance. Asse, sment of tha and/or Airport
environs will be completed to identify existing resources that have been recorded. The assessment will include
a literature search at the State Historic Preservation Office (SHPO) to entity known archaeological sites and
recorded properties on the National Register of Historic Places (NRH o on-site evaluation of structures or
field survey will be conduc
Water Quality
Review existing site drainage conditions and conce
• Appraise and map existing Airport drainage 'lities including streams, culverts, ditches, drains,
drainage control structures, berms dary nment, piping, and direction of flows
• Map future Airport drainage facilitie.
Fish. Wildlife, and Plants
Short narrative escribing wildlife habitat and potential wildlife hazard issues.
• Liter other review for endangered species and habitats on/near Airport.
• Litera k
r review for fish, wildlife, plants, habitats, and migration routes on/near Airport
(narrativeildlife assessment)
Summarize cu wildlife controls — fences, mitigation, permits
Review site records and conducTno more than three interviews to perform an evaluation for known hazardous
and solid waste issues associated with the Airport.
• Determine location of potentially contaminated areas
• Locate and size fuel storage, dispensing, and containment
Locate and size agriculture operations, storage, mixing, and containment
Location and type of maintenance activities
A Recycling Management Plan will be completed by the CONSULTANT to meet new FAA requirements as
outlined in Program Guidance Letter 12-08. These components will be added to the environmental evaluation
in this task. The work will include the following:
• A waste audit;
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• The feasibility of solid waste recycling at the Airport;
• Minimizing the generation of solid waste at the Airport;
• Operation and maintenance requirements;
• The review of waste management contracts; and
• The potential for cost savings or the generation of revenue.
No technical guidance has been released from FAA on the requirements of a Recycling Management Plan. The
scope of this work will meet the requirements available at the time of this agreement. Additional FAA
guidance released during this project will be utilized as much as possible without increasing project cost.
Wetlands
Discuss presence of wetlands on Airport property. Wetlandsata will be taken from National Wetland
Inventory Maps available, visual observations, or other available
Map NWI wetland determinations
• Map other "wet lands" noted but not formkaria4ters
ted.
• Map FEMA floodplain and floodway.
Deliverables
Deliverables for this task will be incorporated intthe
conditions and
alternatives development and evaluation. Any refinements to the pbased on the
environmental analysis will be discussed in a white paper, and incorporated into the Airport Master Plan report.
14.0 Implementation / Financial Feasibility Analysis
The Airport Master Plan will identify various projects that are necessarto i plement the preferred alternative.
%
The CONSULTANT will formulate a list of projects according to applicable local, State, and Federal needs
identified in this planning study. Cost estimates for the project will be developed to support this element of the
Airport Master Plan. A preliminary Airport implementation plan will be developed to help determine the
desired sequencing of projects identified for development. A five year Airport Capital Improvement Plan
(ACIP)Xwillete
as part of this tax
This tasan ACIP funding pl d will include an analysis that will demonstrate the
Sponsord the projects developed in the facilities requirements phase and scheduled through
the phasing plan. This will include a review of the existing revenue and expenses for the Airport and the
development of a financial plan to coincide with the phasing of the future projects shown on the ACIP for
the Airport.
a. Existing Airports Financial Structure
This task will review the Airport's existing financial structure including revenue and expenses.
This will consist of all current Airport contracts and informal business relationships on the Airport
involving revenue producing areas such as, fuel facilities, fixed based operators and leased areas
(hangar and land), both short and long term. This will formulate the base for capacity for the
funding of future projects.
b. ACIP Financial Feasibility Plan
The ACIP will be assimilated with the development phasing plan for the Airport and future
funding sources will be identified for the improvement projects of each phase. The potential
funding sources will be clearly identified for each year of the financial plan following the
anticipated schedule of the ACIP. The standard funding sources will include non -Primary
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Entitlement Funds, Federal Discretionary, State Apportionment, State, Airport Revenue and Local
General Funds. If bonding proceeds are needed, then the amount will be identified to cover the
local share along with an annual debt service requirements associated with the funding for the
capital project. Changes/increases in local revenue sources will be identified at each stage of
recommended development, including increase in operations, users, leases, fuel sales projections,
etc. that will naturally occur after the specific project is completed. It will also include a summary
of the projected future expenses that will be incurred by the Airport for future projects as
recommended by the ACIP.
Deliverables will be a summary report of all of the Amatce
ess terms, revenue generated
from each source and recognition of the future locaprojects scheduled in the ACIP.
It will also lay out the funding strategies needed forpital improvements shown on
the ACIP using standard funding sources.
c. Review of Alternative Strategies
In the event that the available standard fung sources (described a ove) are not sufficient to
cover the full project costs associated wit e ACIP, and the revenue generated by the Airport
facilities is not sufficient to cover the local share, a revenue enhancement plan will be developed to
target specific large capital expenses anticipated through the ACIP and phasing plans. This would
include developing alternative strategies for user fee based approaches, Public Private Partnership
(PPP) opportunities, and third party developer funding alternatives.
Deliverables will include, a management plan or developing and occupying the facilities including
timeframe, and an identification of resources required for each proposed revenue generation facility
corresponding with the ACIP. A summary report detailing the type of revenue enhancement, the
timing and the estimate financial gains will be provided. This will be incorporated into the summary
report developed under (b) above.
d. Financial Feasibility Report
A financial feasibility report will be completed based on the data and plans developed through (a) -
(c) above. It will include detailing the existing revenue and expenses, historical cash flow, the
funding plan for the ACIP, timing of future revenue generation strategies and an overall summary
of th sh flow analysis over the planning period.
e. Meeh
six (6) meetings throughout the course of the contract at an average
of four (4)
15.0 Documentation
An effective Airport plan places emphasis on developing concise, effective study documentation. Several
types of materials will be produced to document the planning process as noted below. The report sections or
chapters will be provided for FAA and local review, as will the draft and final documents.
Airport Master Plan Report
The CONSULTANT shall prepare twenty (20) paper copies a draft and final Airport MasterPlan Report which
will summarize the planning process and document the findings of the elements outlined in this scope of
services. This report will be written so that it can be easily understood by the general public. The format of
the report will be determined through discussions with the Airport Management, but will be based on the
individual sections or chapters developed in the individual technical elements of this project. The final product
will include a locally adopted Airport Master Plan report.
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Anticipated sections/chapters of the Airport Master Plan report include:
• Introduction
• Facility Inventory
• Aviation Demand Forecasts
• Demand/Capacity and Facility Requirements
• Alternative Analysis
• Environmental Overview
• Preferred Alternative (if necessary)
• Financial Analysis
• Appendices
Electronic files of the Airport Master Plan in Adobe PDF fowill provided to the CLIENT, and be
posted on the project website. It is recommended that the CLIENT post the A' ort Master Plan report on the
CLIENT's Airport website for on-going reference.
The CONSULTANT' shall prepare up to twenty (20) d paper cop s of the dr final Airport Master
Plan Report which will summarize the planning process nd document findings of menu outlined in
this scope of services.
Two (2) hard copy drafts of the Airport Master Plan will be each sent to FAA and Iowa DOT Office to provide
an opportunity for review and comment prior to proceeding with next chapters; forecast, alternatives analysis,
implementation. One (1) fi er and electronic PDF copy of the Airport Master Plan will be each sent to
FAA and Iowa DOT O '
The CONSULTANT will prepare an Executive Summary of the Airport Master Plan Update, summarizing the
results of the analysis and outcome of the study. The summary is typically up to 12 panels/pages with
summary ex he summary can be used a a stand -al ne product for CLIENT distribution as needed.
TASK 2 — AERONAUTICAL SURVEY
QN
As identified b staff at FAA ADO, the co tion this Airport Master Plan and Airport Layout Plan requires
aeronautical , and mapping services eet the standards outlined in FAA Advisory Circular AC
150/5300-16A, - and 18B. The survey requirements and deliverables will be completed for an "Airport
Layout Plan" as ide d in Table of AC 150/5300-18B.
The required FAA Advis ry Circul have been established to provide survey specifications to collect safety
critical and other Airport dataWaha specifications outline geodetic control, aerial imagery, survey, data
attribution, and delivery requirements. The applicable FAA requirements include:
• FAA Advisory Circular 150/5300-16A General Guidance and Specifications for Aeronautical
Surveys: Establishment of Geodetic Control and Submission to the National Geodetic Survey,
• FAA Advisory Circular 150/5300-17C Standards far Using Remote Sensing
• FAA Advisory Circular 150/5300-18B General Guidance and Specifications for Submission of
Aeronautical Surveys to NGS: Field Data Collection and Geographic Information System (GIS)
Standards.
In general, the Aeronautical Survey will accomplish the following goals:
• Produce a planimetric and topographic base -map necessary to create an Airport Layout Plan.
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• Produce a robust dataset, formatted to the standards of the FAA Airports -GIS program, to enable the
Airport and City to incorporate the Airport's data into a GIS system.
• Complete an "existing conditions" airspace analysis in compliance with FAA Airports -GIS standards.
This will fulfill FAA requirements for Airport Layout Plan projects by supplying the FAA with
airspace/obstruction data based on existing conditions.
• Complete a Part 77 obstruction analysis in order to produce obstruction data necessary for developing
the Airspace sheets of the Airport Layout Plan (in compliance with FAA requirements).
• Complete specialized/custom obstruction data collection necessary to complete a feasibility study on
the relocation of runway ends.
• Assist the City and Airport in understanding, compliance with, Ild incorporating FAA Airports -GIS
standards.
Data collection and submittal will be limited to the existing Airport configuration for submittal to the FAA.
Although not approved yet, the data can eventually be used to develop, in part, an electronic Airport Layout
Plan (eALP).
The CONSULTANT will assist the Airport with , of the project on the FAA Airports GIS website
(htti2s://airports-gis.faa.gov/airl2ortsgis/1 and designation of the CONSULTANT's representatives. Required
deliverables to the FAA ADO or Nation Geodetic Survey (NGS) to successfully complete an Aeronautical
Survey project include the following:
• Statement of Work (FAA -ADO and FAA Airport GIS website)
• Survey Work and Qualify Control Plan (FAA Airport GIS website)
• Remote Sensing Plan (FAA GIS website)
• Aerial Photography Report (FAA GIS website)
• Airport Survey Digital Data File (FAA vi
• Final Surveyors Report (FAA GIS website)
• Digital to Delivery (FAA GIS website)
Work will be completed by CONSULTANT and through
RifiRK87►610MKIN N
1.0 Geodetic Control
Geodetic Cont necessary to establish p ect control tied to the National Spatial Reference System
(NSRS) to establis rate vert cal and horizontal benchmarks. The horizontal datum will be NAD83 and the
vertical datum will b VD88.
Primary and/or Secondaryrt Control Stations (PACS/SACS) "ma ' currently exist at IOW. Additional
research is required to verify. e possibility none has been set, the use of Temporary Geodetic Control
will be utilizing on this project. If this is not acceptable to FAA then a scope of services will be developed to
establish PACS/SACS at IOW. For the basis on the draft scope/fee proposal, the assumption PACS/SACS will
need to be set.
2.0 Aerial Photography
Aerial Photography is required by project specifications for development of an obstruction analysis. The
photography will also be used to develop an overall Airport base map of planimetric features. The team will
develop a flight plan, acquire the photography, process and analyze the imagery. This includes stereo
photography and ortho photography as required by FAA AC 150/5300-17C.
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Ground control points for aerial imagery will be determined and ground surveyed to provide accuracy for the
aerial imagery acquisition. The control positions will be determined with direct ties to the Temporary Control
developed for IOW. The capture of aerial photography will be completed once the ground control stations are
set. For the obstruction analysis, tree canopies must be in full bloom providing full `leaf -on' conditions. Two
imagery acquisition flights are planned to obtain the best imagery for base mapping and obstruction analysis at
IOW; one during leaf -off conditions to capture buildings within forested areas and one during leaf -on
conditions to capture vegetative obstructions. Ortho photography will also be collected as required in AC
150/5300-17C.
The photography flight crew will collect the imagery as defined in the flight layout, encompassing the critical
areas of the obstruction identification surfaces and planimetric base mapping. The imagery will be processed
and geo-referenced. Models will then be produced for the planimetric base mapping and obstruction analysis.
3.0 Aeronautical Survey
An aeronautical survey is required to obtain and do men critical airside information. Ground surveying will
be completed to FAA AC 150/5300-18B standard, for
or,
Layout Plans" utilizing temporary geodetic
survey control. Multiple survey methods will be used to capture criti runway, navigational aid (NAVAID),
obstructions, and control points. This includes the following ge eying tasks `94
W:
• Survey Runway 7/25 ends and Il
• Survey Runway 12/30 ends and profile
• Monument Runway ends (if not already completed)
• Survey Navigationab~or all Runways
The horizontal and vertical points of each NAVAID and top ob4ffWn point will be collected. Prior to
survey, the project team will conduct field reconnaissance and Airport interviews to develop project
understanding and ensure airfield operational safety is maintained. Airport officials and FAA will be utilized
for assistanc ' identifying NAVAIDS on site or off Airport property.
4.0 Obstruction Analysis
An aerialanalysis ill identify the top elevation of the tallest object within over the Airport's
airspace suing previous FAA Airports GIS aerial imagery acquired for Runway 7/25 in 2010. This
mapping iNdentiipresentative objects thatpenetrate the surface under analysis including buildings,
vegetationes, and other objects. The purpose of this analysis is to determine the Airport's existing
and potential future compliance with FAR Part 77 and other protected surfaces for Airport development
alternatives explored in the Airport Master Plan. The data will assist in determining which off -Airport
properties may require remedivArtion, such as the acquisition of property easements for object removal. Only
representative points will be identified, i.e. not individual trees.
The SUBCONSULTANT will collect obstruction data within a defined special collection area so that an
obstruction analysis can be performed by the CONSULTANT. An airspace analysis will be performed for the
existing airfield configuration. Natural and man-made objects within 10 feet of the critical airspace surfaces
will also be identified. The airspace surfaces that may be evaluated include Threshold Siting Surfaces, FAR
Part 77 surfaces, and TERPS Departure Surface.
A basic airspace analysis will also be completed for up to five (5) airfield layout alternatives. Specific design
standards and dimensions will be developed as the Airport Master Plan project progresses. Man-made
obstructions and natural obstructions within 10 feet below the defined airspace surfaces will be documented.
Results will be incorporated to the alternatives analysis graphics in the Airport Master Plan. A detailed
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airspace analysis will be performed for the final preferred airfield alternative to include Threshold Siting
Surfaces (if applicable), FAR Part 77, and TERPS Departure Surface. This data will ultimately be graphically
depicted in the ALP document.
5.0 FAA Planimetric Mapping & GIS Attributes
Aerial photography will be used to develop a planimetric map over the base mapping area which includes the
Airport property and surrounding area. The on -Airport features group and class information populated will
follow the required (not optional) critical elements as outlined in FAA AC 150/5300-18B. The data groups
rendered into attributes will include data easily viewable via aerial photography and/or via site visit. All feature
classes are excluded from this effort unless specifically describe in this scope of services. Generally this
Airport planimetric map will include:
• Runways
• Taxiways
• Buildings
• Navigational Aids
• Obstructions
• Landmarks
Items not included in the scope include an s, or other environmentally sensitive areas. The off -Airport
base mapping area will include limited planimetric to include streets, Wings' and driveways. 1 -foot ground
contours will be developed within the identified base map boundary.
lalzk—
The data will be compiled into an AutoCAD format work product ready r and
to FAA Airports GIS
compliant with FAA AC 150/5300-18B. A digital file deliverable in the appropriate format will be completed
to be uploaded to the Airports GIS website.
6.0 Us lan' tric Mapping & GIS At utes
FAA requ s speciIIIfic cr ical data to be collected to eet the minimum requirements of FAA AC 150/5300-
18B. Additional data can be collected to better serve the Airport. In this GIS data collection effort, Airport
Management has expressed an interest in incl 'ng additional feature groups and classes. Data provided to the
CONSULTANT will be used to add addition IS features and attributes. This will include the following:
Airport Par el: Available Airport property information (i.e. previous owner, parcel number, grant
number, acreage) will be included to match Exhibit A. Fee and easement interests will be included.
7.0 Project Management, Reporting, Deliverables
The CONSULTANT will manage the overall project, including administration and coordination of all efforts
related to this work item including coordination with NGS and online portal, coordination with survey staff to
produce an accurate product meeting industry standards, and monitoring work schedules to ensure deadlines
are met.
The CONSULTANT will be responsible for providing the Airport with a regular progress reports to
communicate the team's progress throughout the project. Each progress report will contain progress updates
and significant schedule or work issues with the project. Data tiles and reports will be prepared and delivered
as defined in AC 150/5300-16A, 17B, and 18B. The FAA requires a geodetic control report to the NGS (if
applicable), an aerial imagery report to the NGS for use in validation, and a final project completion report.
The final project completion report will include a complete synopsis of each of the survey tasks completed.
0
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Page 24
Final deliverables to the Airport will include two (2) CDs containing digital GIS shapefiles of the existing
Airport, and four (4) poster -size prints of the aerial photography captures as part of the project.
8.0 Alternative Obstruction Analysis
An aerial obstruction analysis will identify the top elevation of the tallest object within over the Airport's
airspace surfaces utilizing aerial imagery acquired. This mapping identifies the tallest object that penetrates the
surface under analysis including buildings, vegetation, fences, poles, and other objects. The purpose of this
analysis is to determine the Airport's existing and potential future compliance with Part 77 and other protected
surfaces for Airport development alternatives explored in the Airport Master Plan. The data will assist in
determining which off -Airport properties may require remedial action, such as the acquisition of property
easements for object removal. Only representative points will be identified, i.e. not individual trees.
An airspace analysis will be performed for the existing airfield configuratNsand
n-made objects
within 10 feet of the critical airspace surfaces will also be identified. ces that will be
evaluated include Threshold Siting Surfaces (if applicable), FAR Part RPS Departure
Surface.An FAR Part 77 airspace analysis will be completed for the existing Airpd each of the up
to five (5) airfield alternatives. Specific dimensions will be developed as the Airport Master Plan project
progresses. Man-made obstructions, and natural obstructions within tO feet of the defined airspace surfaces
will be documented. Results will be incorporated to the alternatives analysis graphics in the Airport Master
Plan. A91111111 lbp
A detailed airspace analysis will be performed for the final preferred airfield alternative to include Threshold
Siting Surfaces (if applicable), FAR Part 77, and TERPS Departure urface. This data will ultimately be
graphically depicted in the Airport Layout Plan docu
TASK 3 — AIRPORT LAYOUT PLAN
40 116k
The Airport Layout Plan (ALP) will be updated to show development recommended in the Airport Master Plan
for the Airport over the 20 -year planning period. CONSULTANT will build upon the base mapping and
obstruction data produced in Task 2 — Aeronautical Survey to create base files and ALP sheets in AutoCAD
format. All files ' be provided to the Airport at the end of the study.
1.0 ALP Produc
The CONSULTANT will p an ALP set in accordance with the FAA Central Region ALP Checklist
(2011), and applicable State o owa standards. Preparation of the ALP will be based on the findings of the
previous tasks and will include the following individual drawings:
• Title Sheet
• Airport Data Sheet(s)
• Airport Layout Plan Drawing(Existing & Future)
• Airport Layout Plan Drawing(Ultimate), if applicable
• Airport Airspace Drawing
• Runway 07 Inner Portion of the Approach Surface Drawing
• Runway 25 Inner Portion of the Approach Surface Drawing
• Runway 12 Inner Portion of the Approach Surface Drawing
• Runway 30 Inner Portion of the Approach Surface Drawing
C:\Users\mattfe\Documents\1OW Work Order 1 DRAFT mu v1doc
Page 25
• Terminal Area Drawing
• Long -Term Terminal Area Drawing, if applicable
• On -Airport Land Use Drawing
• Off -Airport Land Use Drawing
• Runway Departure Surface(s) Drawing
• Airport Property Map / Exhibit A
This work includes an update to the Exhibit "A" Airport Property Map to comply with FAA requirements.
Data collection related to this effort is identified in Task 1.
The Airport Layout Plan will consist of 22" x 34"(ANSI D) sheets, containing sufficient data to obtain
approval from Iowa/DOT and FAA. The CONSULTANT will prepare draft versions of the ALP for Airport
review. Once approved by the Airport, copies of the ALP will be sent to Iowa/DOT for review by their Airport
development, planning, and operations staff. Comments will be incorporated into the ALP for submittal to
FAA for ADO review. A signed copy of the FAA ALP checklist and a list of changes from the previous ALP
will also be submitted with the ALP submittal to the FAA -ADO for revieNdocum
to the ADO, an
electronic version of the ALP will be prepared and uploaded to the ObstrucAirport Airspace
Analysis (OEAAA) online portal for FAA Lines of Business (LOB) reviewhen be published
as a final document for distribution upon receipt of FAA ai e review. Tn will include the
following:
• Four(4) Airport draft ALP sets (I for CONSULTANT and 3 for Airport review)
• Five (5) Iowa/DOT draft ALP sets (for Airport, 3 for Iowa/DOT, 1 for CONSULTANT)
• Five (5) FAA ADO draft ALP sets (1 for Airport, 3 for FAA, 1 for CONSULTANT)
• Seven (7) final ALP sets for FAA and Airport signature (2 for Airport, 2 for the FAA, 2 for Mn/DOT,
and 1 for CONSULTANT)
• Two Disks (2) of CAD/Adobe PDF drawings of the final approved ALP
• GIS shapefiles of the ALP (fuFansh
elements not any FAA Airports GIS standard)
The CONSULTANT will develop aalpackag each draft submittal which contains required
supporting documentation for Iowa/DOT and FAA review. This information will include the Executive
Summ m the Airport Master Plan.
Preparation o e documents will be coordirted closely with Iowa/DOT, FAA -ADO, and Airport staff.
Final documents eflect appro e responses to comments received on draft materials from all reviewing
agencies. Delivera ill includ FAA -approved ALP.
2.0 Project Manage
This ALP effort includes communication among the project team for purposes of tracking the progress of the
studies. Managing the various technical work tasks among the project team is necessary for a successful
project. Project management duties will include:
• Developing and documenting the project plan
• Organizing the project team
• Launching the project activities
• Executing project activities
• Monitoring and controlling the project to achieve results
• Managing/mitigating risks and solving challenges
• Invoicing and monitoring project budget
0
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Page 26
Regular project status briefings will take place throughout the ALP process. These briefings will take place in
person or via a telephone call or an email between the Airport project manager and CONSULTANT's Project
Manager or approved staff. These briefings will include status reports of current work, and discussion of any
challenges in the study effort which may affect the schedule, process or budget.
TASK 4 — FUNDING ADMINISTRATION
Funding Administration is necessary to assist the Airport with obtaining funding for the proposed project.
Work items are related to the tasks outlined as requirements to formulate, program, obtain, and close the grant
for the project. This includes the preparation of necessary FAA environmental documentation and compliance
with Disadvantaged Business Enterprise (DBE) requirements. The following tasks will be completed.
1.0 Grant Application and Administration
The CONSULTANT shall update the Airport Capital Improvement Plan (ACIP) for the Airport as it relates to
the Airport Master Plan and ALP project so that th project is identified for funding. The ACIP will also be
updated at the end of the planning project to showew 5 -year planned Airport improvements.
FAA project programming papers will be prepared as necessary to provide FAA necessary detail about the
project for funding. Discuss project funding, eligibility, and process with FAA. Up to one (1) FAA grant
application package for the project will be pr ed and submitted to FAA. This will include a funding
summary, project description, agreements for be performed,nd a grant request letter
FAA Quarterly Performanc its will be
project progress.
2.0 DBE Plan or Update
This is applicable for project(s) that fall withi
funds. "IF" a grant is requested that exceed:
as required by FAA to report
-s at least $250,000 in Federal
The CONSULTANT will develop a new 3 -year Disadvantage Business Enterprise (DBE) program for the
Airport. DBEoafs will be developed based on ready, willing, and able DBE firms in the bidding area for the
planned 3 -ye rovements identified on the latest CIP. Preliminary project cost estimates will be prepared.
Potential DBE items will be identified. CONSULTANT will deliver a DBE program to the FAA Civil
Rights Office for a proval and onward to the Airport for approval and publication.
3.0 Prepare Environmental Documentation
No Environmental Documentation is necessary to be prepared by the Sponsor for this project.
4.0 Project Closeout
The CONSULTANT shall prepare one (1) FAA long -form grant closeout report for the grant to cover the
projects identified in this scope of services. This work includes research to determine final project costs,
preparation of the report, coordination with the Airport, State, and FAA -ADO for review, and preparation of
final documents for Airport approval.
I.B. ADDITIONAL/OPTIONAL SERVICES
Consulting services performed other than those authorized under Section I.B. shall not be considered part of
the Basic Services and may be authorized by the CLIENT as Additional Services. Additional Services consist
of those services, which are not generally considered to be Basic Services; or exceed the requirements of the
C:\Users\mattfe\Documents\]OW Work Order 1 DRAFT mu v1doc
Page 27
Basic Services; or are not definable prior to the commencement of the project; or vary depending on the
technique, procedures or schedule of the project contractor. Additional services may consist of the following:
1. Completion of additional special studies or facilitating/attending meetings not identified in Section
I.A.
2. Periodic completion of grant reimbursement requests (i.e. Credit Applications).
3. Attendance of additional meetings beyond those identified in the above scope. These meetings
would be authorized as needed by the CLIENT at an hourly basis per meeting.
4. All other services not specifically identified in Section I.A.
0
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Page 28
02/18/2014 10:02 (CITY OF IOWA CITY
mtharp INVOICE LIST BY GL ACCOUNT
YEAR/PERIOD: 2014/7 TO 2014/7
ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S
WARRANT
CHECK
IPG 1
apinvgla
DESCRIPTION
76850110
Airport
Operations
7600-70-70-850-850100-850110-000-0000-432080-
Other Professional Services
011210 HAWKEYE TITLE SERVIC
J099843
2014 7 INV P
150.00
011714
111633
Addnl Abstracting f
ACCOUNT TOTAL
150.00
7600-70-70-850-850100-850110-000-0000-437041-
Bonding & Other Insurance
010046 AW WELT AMBRISCO INS
116960
2014 7 INV P
875.00
011714
111553
airport commission
ACCOUNT TOTAL
875.00
7600-70-70-850-850100-850110-000-0000-438030-
Electricity
010319 MIDAMERICAN ENERGY
20140205134013
2014 7 DIR P
2,985.26
W012414
115168631
MidAmBilling 012420
ACCOUNT TOTAL
2,985.26
7600-70-70-850-850100-850110-000-0000-438070-
Heating Fuel/Gas
010319 MIDAMERICAN ENERGY
20140205134013
2014 7 DIR P
1,674.60
W012414
115168631
MidAmBilling 012420
ACCOUNT TOTAL
1,674.60
7600-70-70-850-850100-850110-000-0000-438100-
Refuse Collection Charges
011001 ABC DISPOSAL SYSTEMS
658687
2014 7 INV P
28.00
012414
111827
SOLID WASTE SERVICE
011001 ABC DISPOSAL SYSTEMS
658688
2014 7 INV P
69.00
012414
111827
SOLID WASTE SERVICE
97.00
ACCOUNT TOTAL
97.00
7600-70-70-850-850100-850110-000-0000-442010-
Other Building R&M Services
010856 JET AIR INC IOW
IVI-14-007232
2014 7 INV P
500.00
011714
111659
Janitorial Services
ACCOUNT TOTAL
500.00
7600-70-70-850-850100-850110-000-0000-442070-
Bldg Pest Control Services
010192 HAWKEYE PEST CONTROL
011614
2014 7 INV P
33.95
012414
111882
PEST CONTROL SERVIC
ACCOUNT TOTAL
33.95
7600-70-70-850-850100-850110-000-0000-445080-
Snow and Ice Removal
010856 JET AIR INC IOW
IVI-14-007231
2014 7 INV P
4,500.00
011714
111659
Maintenance/Grounds
ACCOUNT TOTAL
4,500.00
7600-70-70-850-850100-850110-000-0000-446220-
Phone Service Chargeback
011937 ALLIANCE CONNECT
40006353
2014 7 INV P
85.59
012414
111832
JAN 2014 INV 400063
ACCOUNT TOTAL
85.59
7600-70-70-850-850100-850110-000-0000-449055-
Permitting Fees
010243 IOWA DEPART OF NATUR
198602487
2014 7 INV P
65.00
011714
111654
PERMIT TANK FEE
02/18/2014 10:02 (CITY OF IOWA CITY IPG 2
mtharp INVOICE LIST BY GL ACCOUNT apinvgla
YEAR/PERIOD: 2014/7 TO 2014/7
ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION
** END OF REPORT - Generated by Michael Tharp **
ACCOUNT TOTAL
65.00
7600-70-70-850-850100-850110-000-0000-449060-
Dues & Memberships
010256
IOWA PUBLIC
AIRPORTS
IPAA
2014 7 INV P
150.00
011714
111657
Annual Dues
012853
AMERICAN ASSOCIATION
614173
2014 7 INV P
275.00
011714
111549
Annual Dues
- AAAE
ACCOUNT TOTAL
425.00
7600-70-70-850-850100-850110-000-0000-449350-
Meals (non -travel)
090084
PAPA JOHN'S
#01560.0
30500
2014 7 INV P
106.81
P208
P -Card invoice
for
ACCOUNT TOTAL
106.81
7600-70-70-850-850100-850110-000-0000-452010-
Office Supplies
090002
STAPLES
001062
30418
2014 7 INV P
73.96
P208
P -Card invoice
for
ACCOUNT TOTAL
73.96
7600-70-70-850-850100-850110-000-0000-466050-
Electrical Supplies
010856
JET AIR INC
IOW
IVI-14-007234
2014 7 INV P
23.98
011714
111659
Maintenance
Reimbur
ACCOUNT TOTAL
23.98
7600-70-70-850-850100-850110-000-0000-466070-
Other Maintenance Supplies
010856
JET AIR INC
IOW
IVI-14-007234
2014 7 INV P
101.45
011714
111659
Maintenance
Reimbur
ACCOUNT TOTAL
101.45
ORG 76850110 TOTAL
11,697.60
FUND
7600 Airport
TOTAL:
11,697.60
** END OF REPORT - Generated by Michael Tharp **
02/18/2014 10:08 (CITY OF IOWA CITY IPG 1
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2014 07
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
362100 Contrib & Donations
76850110 362100 651 Contrib & Donat
381100 Interest on Investments
76850110 381100 Interest on Invest
382100 Land Rental
76850110 382100 Land Rental
382200 Building/Room Rental
76850110 382200 Building/Room Rent
384200 Vending Machine Commission
76850110 384200 Vending Machine Cc
384900 Other Commissions
76850110 384900 Other Commissions
392100 Sale of Land
76850110 392100 Sale of Land
393120 General Levy
76850110 393120 General LevV
411000 Perm Full Time
76850110 411000 Perm Full Time
0
0
0
-10,000.00
-1,314
0
-1,314
435.31
-43,757
0
-43,757
-13,265.63
-250,000
0
-250,000
-153,658.83
-108
0
-108
-79.20
-24,140
0
-24,140
-17,429.80
0
-228,500
-228,500
.00
-72,342
0
-72,342
-42,199.50
52,955
0
52,955
28,332.80
00
10,000.00
100.0°%
00
-1,749.31
00
-30,491.37
30.3°%*
00
-96,341.17
61.5%
00
-28.80
73.3°%
00
-6,710.20
72.2°%
00
-228,500.00
.0°%*
00
-30,142.50
58.3°%
00
24,622.20
53.5°%
02/18/2014 10:08 (CITY OF IOWA CITY IPG 2
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2014 07
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
413000 Temporary Employees
76850110 413000 Temporary Employee
414500 Longevity Pay
76850110 414500 Longevity Pay
421100 Health Insurance
76850110 421100 Health Insurance
421200 Dental Insurance
76850110 421200 Dental Insurance
421300 Life Insurance
76850110 421300 Life Insurance
421400 Disability Insurance
76850110 421400 Disability Insuran
422100 FICA
76850110 422100 FICA
423100 IPERS
76850110 423100 IPERS
431020 Court Costs & Services
76850110 431020 Court Costs & Sery
0
0
0
119.63
.00
-119.63
100.0°%*
325
0
325
325.00
.00
.00
100.0°%*
4,671
0
4,671
2,712.78
.00
1,958.22
58.1°%
327
0
327
190.68
.00
136.32
58.3°%
115
0
115
78.48
.00
36.52
68.2°%*
256
0
256
144.94
.00
111.06
56.6°%
4,076
0
4,076
2,181.04
.00
1,894.96
53.5°%
4,758
0
4,758
2,569.85
.00
2,188.15
54.0°%
0
0
0
8,065.20
.00
-8,065.20
100.0°%*
02/18/2014 10:08 (CITY OF IOWA CITY IPG 3
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2014 07
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
432020 Annual Audit
76850110 432020 Annual Audit
432080 Other Professional Services
76850110 432080 Other Professional
435056 Delivery Services
76850110 435056 Delivery Services
435060 Legal Publications
76850110 435060 Legal Publications
436030 Transportation
76850110 436030 Transportation
436050 Registration
76850110 436050 Registration
436060 Lodging
76850110 436060 Lodging
436080 Meals
76850110 436080 Meals
437010 Comp Liability Insurance
76850110 437010 Comp Liability Ins
347
0
347
.00
.00
347.00
.0°%
0
0
0
300.00
.00
-300.00
100.0°%*
15
0
15
.00
.00
15.00
.0°%
54
0
54
129.63
.00
-75.63
240.1°%*
950
0
950
.00
.00
950.00
.0°%
380
0
380
.00
.00
380.00
.0°%
380
0
380
.00
.00
380.00
.0°%
190
0
190
.00
.00
190.00
.0°%
5,170
0
5,170
3,407.14
.00
1,762.86
65.9°%*
02/18/2014 10:08 (CITY OF IOWA CITY IPG 4
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2014 07
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
437020 Fire & Casualty Insurance
76850110 437020 Fire & Casualty In
437030 Worker's Comp Insurance
76850110 437030 Worker's Comp Insu
437041 Bonding & Other Insurance
76850110 437041 Bonding & Other In
437200 Loss Reserve Payment
76850110 437200 Loss Reserve Payme
438010 Stormwater Utility Charges
76850110 438010 Stormwater Utilit
438030 Electricity
76850110 438030 Electricity
438050 Landfill Use
76850110 438050 Landfill Use
438070 Heating Fuel/Gas
76850110 438070 Heating Fuel/Gas
438080 Sewer Utility Charge
76850110 438080 Sewer Utility Char
11,871
0
11,871
8,005.00
.00
3,866.00
67.4°°%*
50
0
50
112.00
.00
-62.00
224.0°%*
910
0
910
875.00
.00
35.00
96.2°%*
5,150
0
5,150
5,150.00
.00
.00
100.0°%*
9,469
0
9,469
7,100.98
.00
2,368.02
75.0°%*
15,994
0
15,994
8,466.06
.00
7,527.94
52.9°%
0
0
0
35.64
.00
-35.64
100.0°%*
4,290
0
4,290
2,037.06
.00
2,252.94
47.5°%
1,124
0
1,124
1,575.22
.00
-451.22
140.1%*
02/18/2014 10:08
mtharp
FOR 2014 07
ACCOUNTS FOR:
76850110 Airport Operations
ICITY OF IOWA CITY
YEAR-TO-DATE BUDGET REPORT
PG 5
glytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
438090 Water Utility Charge
1,318.18
76850110 438090 Water Utility Char
1,101
438100 Refuse Collection Charges
0 55
76850110 438100 Refuse Collection
1,198
438120 Long Distance Service
12,340.66
76850110 438120 Long Distance Sery
55
442010 Other Building R&M Services
-1,948.66
76850110 442010 Other Building R&M
10,392
442020 Structure R&M Services
0 846
76850110 442020 Structure R&M Sery
3,865
442030 Heating Equipment R&M Services
1,909.40
76850110 442030 Heating Equipment
952
442040 Cooling Equipment R&M Services
846.00
76850110 442040 Cooling Equipment
846
442060 Electrical & Plumbing R&M Srvc
2,244.60
76850110 442060 Electrical & Plumb
4,154
442070 Bldg Pest Control Services
219.30
76850110 442070 Bldg Pest Control
423
0 1,101
1,318.18
0 1,198
582.00
00
0 55
30.21
0 10,392
12,340.66
54.9%
0 3,865
794.00
-1,948.66
0 952
.00
0 846
20.5°%
.00
0 4,154
1,909.40
.0°%
0 423
203.70
846.00
00
-217.18
119.7%*
00
616.00
48.6°%
00
24.79
54.9%
00
-1,948.66
118.8°%*
00
3,071.00
20.5°%
00
952.00
.0°%
00
846.00
.0°%
00
2,244.60
46.0°%
00
219.30
48.2°%
02/18/2014 10:08
mtharp
FOR 2014 07
ACCOUNTS FOR:
76850110 Airport Operations
ICITY OF IOWA CITY
YEAR-TO-DATE BUDGET REPORT
PG 6
glytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
443050 Radio Equipment R&M Services
.00
76850110 443050 Radio Equipment R&
1,172
443080 Other Equipment R&M Services
31,100.00
76850110 443080 Other Equipment R&
2,284
445030 Nursery Srvc-Lawn & Plant Care
.00
76850110 445030 Nursery Srvc-Lawn
37,440
445080 Snow and Ice Removal
264.00
76850110 445080 Snow and Ice Remov
18,720
445110 Testing Services
800.00
76850110 445110 Testing Services
1,017
445140 Outside Printing
1,017.00
76850110 445140 Outside Printing
0
445230 Other Operating Services
00
76850110 445230 Other Operating Se
0
446100 City Attorney Chargeback
76850110 446100 City Attorney Char
5,731
446130 ITS-PC/Peripheral Supprt Chgbk
100.0°%*
76850110 446130 ITS-PC/Peripheral
800
0 1,172
.00
0 2,284
4,295.77
0 37,440
31,100.00
0 18,720
4,500.00
0 1,017
.00
0 0
19.95
0 0
264.00
0 5,731
3,469.68
0 800
800.00
00
1,172.00
.0°%
00
-2,011.77
188.1°%*
00
6,340.00
83.1°%*
00
14,220.00
24.0°%
00
1,017.00
.0°%
00
-19.95
100.0°%*
00
-264.00
100.0°%*
00
2,261.32
60.5°%*
00
.00
100.0°%*
02/18/2014 10:08 (CITY OF IOWA CITY IPG 7
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2014 07
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
446140 ITS -Computer Replacement Chgbk
76850110 446140 ITS -Computer Repla
446150 ITS -Application Dvlp Fee Chgbk
76850110 446150 ITS -Application Dv
446160 ITS-Network/Internet Chgbk
76850110 446160 ITS-Network/Intern
446200 Photocopying Chargeback
76850110 446200 Photocopying Charg
446220 Phone Service Chargeback
76850110 446220 Phone Service Char
446300 Phone Equipment/Line Chgbk
76850110 446300 Phone Equipment/Li
446320 Mail Chargeback
76850110 446320 Mail Chargeback
446350 City Vehicle Replacement Chgbk
76850110 446350 City Vehicle Repla
446360 City Vehicle Rental Chargeback
76850110 446360 City Vehicle Renta
2,867
0
2,867
560.14
.00
2,306.86
19.5%
477
0
477
176.00
.00
301.00
36.9°%
360
0
360
420.00
.00
-60.00
116.7°%*
179
0
179
17.46
.00
161.54
9.8%
1,021
0
1,021
598.14
.00
422.86
58.6°%*
1,110
0
1,110
647.50
.00
462.50
58.3°%
280
0
280
224.10
.00
55.90
80.0°%*
16,389
0
16,389
10,820.17
.00
5,568.83
66.0°%*
326
0
326
118.09
.00
207.91
36.2°%
02/18/2014 10:08
mtharp
FOR 2014 07
ACCOUNTS FOR:
76850110 Airport Operations
ICITY OF IOWA CITY
YEAR-TO-DATE BUDGET REPORT
PG 8
glytdbud
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
446370 Fuel Chargeback
2,351.43
76850110 446370 Fuel Chargeback
3,953
446380 Vehicle R&M Chargeback
4,766.24
76850110 446380 Vehicle R&M Charge
16,457
448040 City Sponsored Event
0 65
76850110 448040 City Sponsored Eve
5,000
449055 Permitting Fees
710.00
76850110 449055 Permitting Fees
65
449060 Dues & Memberships
.00
76850110 449060 Dues & Memberships
1,175
449120 Equipment Rental
0 33,830
76850110 449120 Equipment Rental
464
449350 Meals (non -travel)
215.60
76850110 449350 Meals (non -travel)
0
449360 Interest Expense
14,096.16
76850110 449360 Interest Expense
33,830
452010 Office Supplies
614.40
76850110 452010 Office Supplies
830
0 3,953
2,351.43
59.5°°%*
0 16,457
11,690.76
4,766.24
0 5,000
5,000.00
00
0 65
890.00
0 1,175
710.00
1369.2°%*
0 464
00
.00
0 0
106.81
00
0 33,830
19,733.84
0 830
215.60
100.0°%*
00
1,601.57
59.5°°%*
00
4,766.24
71.0%*
00
.00
100.0°%*
00
-825.00
1369.2°%*
00
465.00
60.4°%*
00
464.00
.0°%
00
-106.81
100.0°%*
00
14,096.16
58.3°%
00
614.40
26.0°%
02/18/2014 10:08 (CITY OF IOWA CITY IPG 9
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2014 07
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
452030 Minor Office Equip/Furniture
76850110 452030 Minor Office Eouip
454020 Subscriptions
76850110 454020 Subscriptions
461040 Other Agriculture Chemicals
76850110 461040 Other Agriculture
466040 Plumbing Supplies
76850110 466040 Plumbing Supplies
466050 Electrical Supplies
76850110 466050 Electrical Supplie
466070 Other Maintenance Supplies
76850110 466070 Other Maintenance
467020 Equipment R&M Supplies
76850110 467020 Equipment R&M Supp
467160 Other Vehicle R&M Supplies
76850110 467160 Other Vehicle R&M
468050 Sand
76850110 468050 Sand
291
0
291
250.00
.00
41.00
85.9°°%*
630
0
630
.00
.00
630.00
.0°%
50
0
50
314.75
.00
-264.75
629.5°%*
22
0
22
.00
.00
22.00
.0°%
1,114
0
1,114
141.05
.00
972.95
12.7%
800
0
800
195.18
.00
604.82
24.4°%
67
0
67
383.84
.00
-316.84
572.9°%*
60
0
60
.00
.00
60.00
.0°%
28
0
28
40.23
.00
-12.23
143.7%*
02/18/2014 10:08 (CITY OF IOWA CITY IPG 10
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2014 07
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
469040 Traffic Cntrl Imprvmt Supplies
76850110 469040 Traffic Cntrl Imnr
469190 Minor Equipment
76850110 469190 Minor Equipment
469200 Tools
76850110 469200 Tools
469260 Fire Ext & Refills
76850110 469260 Fire Ext & Refills
469320 Miscellaneous Supplies
76850110 469320 Miscellaneous Supp
473010 Contracted Improvements
76850110 473010 Contracted Improve
473020 Non -Contracted Improvements
76850110 473020 Non -Contracted Imp
490040 Capital Project Funding
76850110 490040 Capital Project Fu
490190 Interfund Loan
76850110 490190 Interfund Loan
0
0
0
266.50
337
0
337
.00
.0°%
604
0
604
.00
.0°%
682
0
682
194.90
270
0
270
.00
.0°%
0
0
0
3,490.00
40,000
0
40,000
.00
.0°%
0
0
0
-132,588.20
30,869
159,950
190,819
18,006.80
00
-266.50
100.0°%*
00
337.00
.0°%
00
604.00
.0°%
00
487.10
28.6°%
00
270.00
.0°%
00
-3,490.00
100.0°%*
00
40,000.00
.0°%
00
132,588.20
100.0°%
00
172,812.20
9.4%
02/18/2014 10:08 (CITY OF IOWA CITY IPG 11
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2014 07
ACCOUNTS FOR:
76850110 Airport Operations
ORIGINAL TRANFRS/ REVISED
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES
AVAILABLE PCT
BUDGET USED
TOTAL Airport Operations -17,077 -68,550 -85,627 -147,680.88 .00 62,053.88 172.5%
TOTAL REVENUES -391,661 -228,500 -620,161 -236,197.65 .00 -383,963.35
TOTAL EXPENSES 374,584 159,950 534,534 88,516.77 .00 446,017.23
02/18/2014 10:08 (CITY OF IOWA CITY IPG 12
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2014 07
ORIGINAL TRANFRS/ REVISED
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES
GRAND TOTAL -17,077 -68,550 -85,627 -147,680.88
** END OF REPORT - Generated by Michael Tharp **
AVAILABLE PCT
BUDGET USED
00 62.053.88 172.5%
02/18/2014 10:08 (CITY OF IOWA CITY IPG 13
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
Field # Total Page Break
Sequence 1 9 Y Y
Sequence 2 11 N N
Sequence 3 0 N N
Sequence 4 0 N N
Report title:
YEAR-TO-DATE BUDGET REPORT
Includes accounts exceeding 0% of budget.
Print totals only: N
Print Full or Short description: F
Print full GL account: N
Format type: 1
Double space: N
Suppress zero bal accts: Y
Include requisition amount: N
Print Revenues -Version headings: N
Print revenue as credit: Y
Print revenue budgets as zero: N
Include Fund Balance: N
Print journal detail: N
From Yr/Per: 2013/ 1
To Yr/Per: 2014/ 1
Include budget entries: Y
Incl encumb/liq entries: Y
Sort by JE # or PO #: J
Detail format option: 1
Include additional JE comments: N
Sort/Total Budget Rollup: N
Multiyear view: D
Amounts/totals exceed 999 million dollars: N
Find Criteria
Field Name Field Value
Org 76850110
Object
Project
Rollup code
Rollup year
Rollup program
Account type
Account status
REPORT OPTIONS
Year/Period: 2014/ 7
Print MTD Version: N
Roll projects to object: N
Carry forward code: 1
Sub -committee List
Iowa City Municipal Airport Commission
Assignment Members
Budget Chair, Secretary, Ops Specialist
Community Liason Assouline, Ogren, Tharp
Economic Development Assouline, Horan, Tharp
Events Gardinier, Hofineyer, Tharp
Infrastructure Gardinier, Hofineyer, Tharp
Last Updated: March 2013
Reports Due
August/February
September/March
October/April
November/May
January/June