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Home My WebLink About2014-02-18 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES FEBRUARY 18, 2014 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: None. Staff present: Markus, Fruin, Dilkes, Karr, Kopping, Fosse, Davidson, Tharp. The Mayor noted that Item #17, Ad Hoc Senior Services Committee, will be moved up to after Planning and Zoning Items on the agenda. The Mayor Hayek presented the State of the City address. The Mayor presented an Outstanding Student Citizenship Awards to Robert Lucas Elementary student: Julia Veit. The Mayor proclaimed: Old Capitol Chorus Week, March 1 -7, David Keeley and Tom Schulein, accepting; Sertoma's Freedom Week, February 17 -21, Ted Halm, accepting. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Mims, seconded by Payne, that the items and recommendations in the Consent Calendar be received, or approved, and /or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 4 Work Session; January 6 Work Session; January 21 Work Session January 21 Regular Formal Official & Complete; February 6 Special Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Airport Commission — December 19, 2013; Airport Commission — January 7; Board of Library Trustees — December 19, 2013; Citizens Police Review Board — November 20, 2013; Citizens Police Review Board — January 28; Human Rights Commission — December 17, 2013; Parks and Recreation Commission — December 11, 2013; Planning and Zoning Commission — December 5, 2013 (formal); Planning and Zoning Commission — December 19, 2013 (formal); Planning and Zoning Commission — January 2 (informal); Planning and Zoning Commission — January 2 (formal); Senior Center Commission — December 19, 2013; Senior Center Commission — January 16; Senior Center Commission — January 30; Telecommunications Commission — December 30, 2013. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class C Liquor License for El Ranchero Inc., dba El Ranchero Mexican Restaurant, 21 Sturgis Corner Dr.; Class E Liquor License for Hy -Vee, Inc., dba Hy- Vee Food & Drugstore #1 & Regal Liquor, 1720 Waterfront Dr.; Class E Liquor License for Hy -Vee, Inc., dba Hy -Vee Food Store #2, 812 S. 1St Ave.; Class E Liquor License for Hy -Vee, Inc., dba Hy -Vee #3, 1201 N. Dodge St.; Special Class C Liquor License for W & M, LLC., dba Thai Flavors, 340 E Burlington St.; Class C Liquor License for Kmarcella Inc., dba Donnelly's Pub, 110 E. College St.; Class C Liquor for Devotay, Inc., dba Devotay, 117 N. Linn St.; Special Class C Liquor License for Korean Barbeque Restaurant, dba Onnuri Restaurant, 624 S. Gilbert St.; Special Class C Liquor License for Keomanivong, Chansy, dba The Thai Spice Restaurant, 1210 S. Gilbert St. #200; Class B Beer Permit for Stuff Corporation, dba Godfathers Pizza, 531 Hwy 1 West; Class E Liquor License for Brothers of Iowa City. Inc., dba Complete Description February 18, 2014 Page 2 It's Brothers Bar & Grill, 125 S. Dubuque St.; Outdoor Service Area for Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St.; Class B Liquor License for RBD Iowa City LLC., dba Sheraton Iowa City, 210 S. Dubuque St.; Outdoor Service Area for RBD Iowa City LLC., dba Sheraton Iowa City, 210 S. Dubuque St.; Class C Liquor License for Carl & Ernie Enterprises LLC., dba Carl & Ernie's "GOOD TIME" Pub & Grub, 161 Highway 1 West; Outdoor Service Area for Carl & Ernie Enterprises LLC., dba Carl & Ernie's "GOOD TIME" Pub & Grub, 161 Highway 1 West; Class C Liquor License for Coach's Corner Sports Pub LLC., dba Coach's Corner Sports Pub, 749 Mormon Trek Blvd.; Outdoor Service Area for Coach's Corner Sports Pub LLC., dba Coach's Corner Sports Pub, 749 Mormon Trek Blvd.; Class C Beer Permit for Maria Gonzalez, dba Acapulco Mexican Bakery #2, 1937 Keokuk St. Suite A; RES. 14 -28, TO ISSUE DANCING PERMIT to Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque; and RBD Iowa City LLC., dba Sheraton Iowa City, 210 S. Dubuque St. Resolutions and Motions: RES. 14 -29, AWARDING CONTRACT to WRH, Inc. for of $4,467,470.40 which includes Alternate #1 AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE ROCKY SHORE STORMWATER PUMP STATION PROJECT; RES. 14 -30, AWARDING CONTRACT to Visu- Sewer, Inc. for $ 317,451.50 AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE 2014 SEWER REHABILITATION PROJECT; RES. 14 -31, ACCEPTING THE WORK FOR THE TERRY TRUEBLOOD RECREATION AREA — PHASE 3 IMPROVEMENTS PROJECT; RES. 14 -32, ACCEPTING THE WORK FOR THE 2012 SUMMER SIDEWALK REPAIR PROJECT. Setting Public Hearings: Set a public hearing for April 15, 2014, for the Iowa City Housing Authority's Annual Plan for Fiscal Year 2014 and directing City Clerk to publish notice of said hearing; RES. 14 -33, SETTING PUBLIC HEARING FOR MARCH 4, 2014, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 1034 EAST BURLINGTON STREET; RES. 14 -34, SETTING A PUBLIC HEARING ON MARCH 4, 2014 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE ANIMAL CARE AND ADOPTION CENTER 2014 PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; Setting a public hearing for March 4 on a resolution approving an amendment to the Comprehensive Plan to amend the Southwest District Plan to change the land use designation of property located west of Mormon Trek Boulevard, north of Westwinds Drive (Walden Square) from Neighborhood Commercial to Community Commercial (CPA12- 00006); Setting a public hearing for March 4 on an ordinance conditionally rezoning 8.7 acres of property from Neighborhood Commercial (CN -1) Zone to Community Commercial (CC -2) Zone located west of Mormon Trek Boulevard, north of Westwinds Drive (REZ12- 00001); Setting a public hearing for March 4 on an ordinance rezoning 1.45 acres of property from Central Business Support (CB -5) Zone to Institutional Public (P -2) Zone located on the west of Clinton Street south of Burlington Street (REZ13- 00026); Setting a public hearing for March 4 on an ordinance rezoning .54 acres of property from Neighborhood Stabilization Residential (RNS -20) Zone to Institutional Public (P -2) Zone located at 109 River Street (REZ13- Complete Description February 18, 2014 Page 3 00027); Setting a public hearing for March 4 on an ordinance rezoning approximately 49.5 -acres of property from Office Research Park (ORP) Zone to Research Development Park (RDP) Zone located at 2510 N. Dodge Street (REZ14- 00001); RES. 14 -35, SETTING A PUBLIC HEARING ON MARCH 4, 2014 TO DISCUSS THE PROPOSED OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2014 THROUGH JUNE 30, 2015, THE PROPOSED THREE -YEAR FINANCIAL PLAN FOR FY2014 - 2016, AND ALSO THE MULTI -YEAR CAPITAL IMPROVEMENTS PROGRAM THROUGH FISCAL YEAR 2018. Correspondence: Philip Heckel regarding Market and Jefferson Streets; Brian Fahey: Feasibility of Left Turn Light at Mormon Trek and Benton Streets [Staff response included]; Julie Myers; Jesse Singerman; Mike Crawford, Terri Miller regarding Gateway Project; Andy Ockenfels regarding City Carton offer to assist as stakeholder [Staff response included]; Josh Eklow regarding We can and must end our tenure as the most racist state in our nation's war on drugs; John Deeth regarding Media Inquiry: Follow Up on Feb 10 Press Release (alcohol compliance checks) [Staff response included]; Misty Rebik, Center for Worker Justice (x2) regarding Community ID Program; Frank and Sharon Smoldt, Gary Weldon; Andrea Yeoman regarding Please introduce an official English resolution; Patricia N. Ephgrave regarding Funding 3 venues (item #16); Tony Villhauer regarding Non profit video tickets. Council Member Throgmorton noted the public hearings being set. The following individuals appeared regarding municipal / community ID's: Karen Fox, 37 Colwyn Ct.; Jennifer Xie, 2410 Mulberry St. (C); Roberta Till -Ritz, 206 College Ct.; Maria Cachua, Modern Manor Trailer Park (Misty Rebik translating); Mary Dusterhoft, 1421 Franklin St., thanked the Senior Center for their Center and programs. Airport Operations Specialist Tharp and Airport Commission Chair reviewed activities at the airport and the Annual Report. Amy Pretorius, 1188 Foster Rd., Project Manager with the Peninsula Development Company, reminded Council of the need for emergency access from Foster Road. Mike Carberry, 2029 Friendship St., urged Council to continue looking into the Fiberight proposal and the sustainability of the process and urging formulation of an ad hoc committee. Wisdom (Nwafor) provided information regarding the Faith Academy, and shared a power point. Roger Knight, Jr., voiced concerns regarding snow removal on sidewalks and maintenance at the Recreational Center. UISG City Council Liaison Bramel introduced the new Council alternate Evan McCarthy, who provided a brief personal introduction. Moved by Mims, seconded by Payne, that the ordinance amending Title 15: Land Subdivisions, to remove maximum distance requirements for the placement of clustered mailboxes in new subdivisions and adding guidelines to ensure appropriate placement of large concentrations of mailboxes, be given second vote. Moved by Throgmorton, seconded by Dobyns, to accept correspondence from Tom Kinn, Jean Walker [Staff response included]. Moved by Dobyns, seconded by Payne, to defer to March 4 a resolution approving final plat of Windsor West, Part Three (SUB13- 00025). Moved by Dobyns, seconded by Dickens, to adopt RES. 14 -36, APPROVING THE PRELIMINARY PLAT OF LINDEMANN SUBDIVISION PARTS 4B, 6, & 7 (SUB13- 00024). PCD Dir. Davidson presented a power point. Individual Council Members expressed their views. Complete Description February 18, 2014 Page 4 Moved by Mims, seconded by Payne to move up item no. 17 (Senior Ad Hoc Committee). Moved by Mims, seconded by Payne, to adopt RES. 14 -37, ESTABLISHING AN AD HOC SENIOR SERVICES COMMITTEE TO REVIEW THE VISION, MISSION, AND PROGRAMMING OF CITY SPONSORED SENIOR SERVICES IN RELATION TO THE OVERALL NEEDS OF SENIORS IN THE COMMUNITY. The following individuals appeared: Jay Honohan, 1510 Somerset Lane, Senior Center Commission member; Kathy Mitchell, 722 Iowa Ave., Senior Center Commission member; Dr. Mark Holbrook, 317 Fairview Ave., Senior Center Commission member; Bryson Dean, 310 Scott Ct.; Rose Hanson, 320 E. Washington St., Senior Center Commission member; and Chuck Felling, 825 S. 7th Ave., Senior Center Commission member. Individual Council Members expressed their views. Moved by Botchway, seconded by Dickens, to amend the resolution by removing "at least one member of the City Council' from membership. Individual Council Members expressed their views. The Mayor declared the amendment defeated, 3/4, with the following voice vote: Ayes: Botchway, Dickens, Throgmorton. Nays: Dobyns, Hayek, Mims, Payne. Moved by Mims, seconded by Payne, to call the question. The City Attorney clarified the motion to call the question carried and now the vote on the original resolution should proceed without debate. The Mayor declared the resolution adopted, 5/2, with the following division of roll call vote: Ayes: Dobyns, Hayek, Mims, Payne, Throgmorton. Nays: Botchway, Dickens. Moved by Payne, seconded by Botchway, to accept correspondence from members of the Senior Center Commission. A public hearing was held on a resolution approving purchase agreement between the City of Iowa City and Wry Developers, Inc. for Lot 9 of the North Airport Development Subdivision, authorizing conveyance in accordance therewith, and rescinding resolution no. 13 -257. Moved by Mims, seconded by Dickens, to adopt RES. 14 -38, APPROVING A PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND WRY DEVELOPERS, INC. FOR LOT 9 OF THE NORTH AIRPORT DEVELOPMENT SUBDIVISION, AUTHORIZING CONVEYANCE IN ACCORDANCE THEREWITH, AND RESCINDING RESOLUTION NO. 13 -257. A public hearing was held on a resolution approving a purchase agreement between the City of Iowa City and WRY Developers, Inc. for Lot 8 of the North Airport Development Subdivision and authorizing conveyance in accordance therewith. Moved by Payne, seconded by Dickens, to adopt RES. 14 -39, APPROVING A PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND WRY DEVELOPERS, INC. FOR LOT 8 OF THE NORTH AIRPORT DEVELOPMENT SUBDIVISION AND AUTHORIZING CONVEYANCE IN ACCORDANCE THEREWITH. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the city hall Police and Fire Department HVAC Replacement Project 2014, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. Moved by Dickens, seconded by Payne, to adopt RES. 14 -40, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE CITY HALL POLICE AND FIRE DEPARTMENT HVAC REPLACEMENT PROJECT 2014, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Complete Description February 18, 2014 Page 5 A hearing was held on a denial of an application from Anthony Browne for a public assembly permit to conduct the Iowa City food truck and cart fest in City Plaza on Saturday, April 19, 2014. The following individuals appeared: Anthony Browne; Kyle Sieck, Local Burrito; Rockne Cole, 1607 E. Court St.; Blair Frank, 431 Elm Ridge Ave.; and Eric Holt, 602 S. Dubuque St. City Adm. Analyst Andrew present for discussion. Moved by Payne, seconded by Throgmorton, to affirm City Manager's decision for denial of application for a public assembly permit to conduct the Iowa City Food Truck and Cart Fest in City Plaza on Saturday, April 19, 2014. Moved by Payne, seconded by Dickens, to accept correspondence from Anthony Browne and Diane Dillon. Majority of Council requested that a discussion of policy options for expanding mobile vending and /or food truck opportunities in the City be added to the work session pending list. Moved by Mims, seconded by Dickens, that the ordinance amending Title 1, "Administration ", Chapter 8, "Administrative Service Departments ", Section 1 -8 -1, "Administrative Service Departments Organized" to update the titles of departments and the heads thereof and to extend the powers and duties of the former positions to the revised positions, be given first vote. Moved by Payne, seconded by Dobyns, that the ordinance amending Title 5, entitled "Business and License Regulations," Chapter 1, entitled "General Licensing Provisions," and Chapter 2, entitled "Taxicabs," and Title 9, entitled "Motor Vehicles and Traffic," Chapter 4, entitled "Parking Regulations," to require drivers to maintain manifest logs, to require some uniformity of rate cards, to require notification when a license plate number is changed, to eliminate taxi stands, to allow taxis to be parked on residential streets, and to authorize the city to suspend a license, be given first vote. Council Member Throgmorton stated he would be voting against the ordinance, noting the transformations in the taxi regulations across the country and urging Council review the master's thesis by Michael Saponaro on the subject. Individual Council Members expressed their views. The Mayor declared the motion carried, 6/1, with the following division of roll call vote: Ayes: Dickens, Dobyns, Hayek, Mims, Payne, Botchway. Nays: Throgmorton. Moved by Payne, seconded by Dickens, to accept correspondence from American Taxi, Jowan Cab, Number One Cab, Vienna (Vina) Sun Taxicab, Robin Reyes, Redline Cab. Moved by Mims, seconded by Throgmorton, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 14 -4570, AMENDING TITLE 1, ENTITLED "ADMINISTRATION," CHAPTER 4, ENTITLED "GENERAL PENALTY," SECTION 2D TO PROVIDE THAT THE CIVIL PENALTY FOR FAILING TO COMPLETE AN INFORMATIONAL DISCLOSURE AND ACKNOWLEDGMENT FORM IS $500.00 FOR FIRST VIOLATION, $750.00 FOR SECOND VIOLATION, AND $1,000.00 FOR SUBSEQUENT VIOLATIONS, be voted on for final passage at this time. Moved by Mims, seconded by Dickens, that the ordinance be finally adopted at this time. Moved by Mims, seconded by Payne, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 14 -4571, AMENDING TITLE 4, "ALCOHOLIC BEVERAGES ", CHAPTER 3, "OUTDOOR SERVICE AREAS; SEASONAL, FIVE DAY OR FOURTEEN DAY LICENSES AND PERMITS ", SECTION 4 -3 -1, "OUTDOOR SERVICE AREAS" TO AMEND THE LOCATION RESTRICTIONS ON OSA'S IN THE CC -2 ZONE WITH THE ADDITION OF POTENTIAL REGULATORY CONDITIONS, be voted on for final Complete Description February 18, 2014 Page 6 passage at this time. Moved by Mims, seconded by Payne, that the ordinance be finally adopted at this time. Moved by Mims, seconded by Dickens, to adopt RES. 14 -41, APPROVING A DEVELOPMENT AGREEMENT BETWEEN METACOMMUNICATIONS INC. AND THE CITY OF IOWA CITY FOR AN ECONOMIC DEVELOPMENT GRANT NOT TO EXCEED $58,000 FOR OFFICE BUILDOUT AND AN AGREEMENT FOR PARKING PERMITS AND A LICENSE AGREEMENT FOR FIBER OPTICS TO ENSURE THE RELOCATION OF THE HEADQUARTERS OFFICE TO DOWNTOWN IOWA CITY. PCD Dir. Davidson and Metacommunications Rep. Dan Cilek present for discussion. Individual Council Members expressed their views. Moved by Mims, seconded by Payne, to accept correspondence and make the following appointments to Boards and Commissions: reappoint Christine Ogren, 140 Cardiff Circle, to the Airport Commission for a four -year term March 1, 2014 — March 1, 2018; appoint Steve Atkins, 816 Sugar Loaf Circle, Andy Chappell (chair), 911 Rider St., Karrie Craig, 2415 Mayfield Rd.; Karen Kubby, 1425 Ridge St., Mark Schantz, 526 Larch Lane, Melvin Shaw, 1034 Chamberlain Dr., Anna Moyers Stone, 920 River St., Adam Sullivan, 311 S. Lucas St., and Dee Vanderhoef, 2403 Tudor Dr., to the Charter Review Commission for one -year terms beginning April 1, 2014 and ending no later than April 1, 2015 (Correspondence received from Larry Baker and John Deeth); reappoint Lyra Dickerson, 324 Post Road, to the Civil Service Commission for a four - year term, April 5, 2014 - April 3, 2018; reappoint Thomas Agran, 512 N. Van Buren St., to the Historic Preservation Commission for a Northside representative to fill a three -gear term, March 29, 2014 — March 29, 2017; appoint Elizabeth Marilla Pusack, 712 5t Ave., , to the Public Art Advisory Committee for an unexpired term effective upon appointment — January 1, 2015. The Mayor noted that no applications were received for the following vacancies and all will be readvertised: Airport Commission for a four -year term March 1, 2014 — March 1, 2018; Airport Zoning Brd of Adjustment for a five -year term January 1, 2014 — December 31, 2018; Airport Zoning Brd of Adjustment for a five -year term January 1, 2012 - December 31, 2016 (New full term); Appeals, Board of, for a five -year term January 1, 2014 - December 31, 2018; Historic Preservation Commission —for a Jefferson St. representative to fill three -year terms, March 29, 2013 — March 29, 2016 (New District formed); Telecommunications Commission for two vacancies to fill a three -year term, March 13, 2014 — March 13, 2017. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the current vacancies: Library, Board of Trustees for an unexpired term, effective upon appointment — June 30, 2015 (Correspondence received from Elyse Miller); Ad Hoc Senior Services Committee for six vacancies to fill terms beginning May 1, 2014 — December 1, 2014 (Up to two non - residents of City of Iowa City shall be eligible for the committee if they offer expertise not available from resident applicants, need not be a Senior Center member to apply.) Applications must be received by 5:00 p.m., Wednesday, March 26, 2014. Mayor Pro tem Mims noted an article in the Des Moines Register regarding finances in the City of Dubuque and complimented City staff for staying on top of Iowa City finances. Complete Description February 18, 2014 Page 7 Council Member Dickens announced a new resident of Iowa City, a grandson born January 30; and complimented City staff for keeping the streets clear with all the snow. Council Member Dobyns congratulated University of Iowa graduate Eric Sowinski on being the American record holder in the 600 meters, and hoped to watch him in the Brazil Olympics in two years. City Manager Markus echoed comments made on the great job done by City crews during the cold and snowy winter on water main break and street cleaning. Moved by Payne, seconded by Throgmorton, to adjourn meeting 10:02 p.m. and resume work session. Matthew J. Hayek, Mayor '?Y J /k / Marian K. Karr, City Clerk CITY OF IOWA CITY MEMORANDUM Date: February 5, 2014 To: Mayor and City Council From: Marian K Karr, City Clerk Re: Council Budget Work Session, January 4, 2014, 8:15 AM in Emma J. Harvat Hall Council: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton Staff: Markus, Fruin, Bockenstedt, Schaul, Andrew, Adhikari, Dilkes, Karr (A complete transcription and power point presentations are archived in the City Clerk's Office and available on the City website.) BUDGET OVERVIEW AND HIGHLIGHTS City Manager Markus facilitated discussion and distributed a handout of the power point presentation. Finance Dir. Bockenstedt and Asst. to the City Manager present for discussion. Department budgets were presented as outlined on the agenda (1132 of 1/2 Info Packet); and page number in parenthesis refers to pages in the Department Summaries (IP3 of 1/2 Info Packet). GENERAL GOVERNMENT PROGRAM BUDGETS • City Attorney — City Attorney Dilkes (pages 8 -9) • City Clerk — deferred to later in meeting • City Manager — deferred to later in the meeting • Finance — deferred to later in the meeting PUBLIC SAFETY PROGRAM BUDGETS • Police Department — Police Chief Hargadine (pages 29 -35) • Fire Department — Fire Chief Grier (pages 36 -44) • Housing & Inspection Services— HIS Dir. Boothroy (pages 45 -53) CULTURAL & LEISURE PROGRAM BUDGETS • Library — Library Dir. Craig (pages 66 -71) • Parks & Recreation — Parks & Recreation Dir. Moran (pages 54 -65) (Break for lunch) * Senior Center Coordinator Kopping (pages 72 -76) COMMUNITY & ECONOMIC DEVELOPMENT PROGRAM BUDGETS • Planning & Community Development — PCD Dir. Davidson (pages 77 -92) • Metropolitan Planning Organization of Johnson Co. (MPOJC) — PCD Dir. Davidson (pages 93) 5a(1) January 4, 2014 Page 2 BUSINESS -TYPE FUNDS • Parking — Transportation Services Dir. O'Brien (pages 114 -117) • Transit —Transportation Services Dir. O'Brien (pages 118 -120) • Airport — Operations Specialist Tharp (pages 121 -123) GENERAL GOVERNMENT PROGRAM BUDGETS (cont.) * City Clerk — City Clerk Karr (pages 6 -7) PUBLIC WORKS PROGRAM BUDGETS * Public Works Dir. Fosse (pages 94 -113) GENERAL GOVERNMENT PROGRAM BUDGETS (cont.) • City Council — Adm. Analyst Andrew; City Mgr. Markus; Asst. to City Mgr. Fruin(page 5) • City Manager - Asst. to the City Manager Fruin; Adm. Analyst Andrew; City Mgr. Markus; Management Intern Adhikari (pages 10 -17) • Finance — deferred to January 6 meeting Meeting adjourned 4:00 PM P _�� ®4, CITY OF IOWA CITY Ot MEMORANDUM Date: February 11, 2014 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Budget Work Session, January 6, 2014, 1:00 PM in Emma J. Harvat Hall ATX 5a�) Council: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton Staff: Markus, Fruin, Dilkes, Karr, Bockenstedt, Schaul, Andrew, Adhikari, Fosse and others as noted for presentations (A complete transcription and power point presentations are archived in the City Clerk's Office and available on the City website) GENERAL GOVERNMENT PROGRAM BUDGETS (CONTINUATION OF SATURDAY'S WORK SESSION) • Finance — Finance Dir. Bockenstedt (pages 18 -28) FY14 -FY18 CAPITAL IMPROVEMENT PROGRAM (CIP) Finance Dir. Bockenstedt and Public Works Dir. Fosse presented opening remarks. Public Works Dir. Fosse facilitated a power point presentation (archived with the City Clerk), and distributed hard copies, with City staff present as noted. Project number precedes Project name, and number in parenthesis refers to page of the projects in the FY15 proposed budget, Capital Improvement Program FY2014- FY2018. TRANSPORTATION SERVICES # T3004 Parking Facility Restoration Repair (Pg 345) - Transportation Services Dir. O'Brien # T3009 Parking Facility and Enforcement Automation (Pg 345) — Transportation Services Dir. O'Brien # T3012 Riverfront Crossings Multi -Use Parking Facility (Pg 345) — Transportation Service Dir. O'Brien # T3017 Capitol Street and Dubuque Street Fagade Improvements (Pg 345) — Transportation Services Dir. O'Brien # T3055 Transportation Facility Relocations (Pg 356) - Transportation Services Dir. O'Brien # T3058 Court Street Facility Automation (Pg 356) - Transportation Services Dir. O'Brien # T3059 Transit Bus Shelter Replacement and Expansion (Pg 346) — Transportation Services Dir. O'Brien # T3060 Transit Bus Camera Replacement (Pg 346) - Transportation Services Dir. O'Brien February 12, 2014 Page 2 LANDFILL AND PUBLIC UTILITIES # V3101 Annual Sewer Main Projects (Pg 346) — PW Dir. Fosse # V3141 Sludge Biosolid Dewatering Equipment Replacement Project (Pg 347) — PW Dir. Fosse # V3142 North Wastewater Plant Demolition (Pg 347) - PW Dir. Fosse # W3204 Annual Water Main Projects (Pg 348) - PW Dir. Fosse # L3322 Hebl Road Improvements (Pg 350) - PW Dir. Fosse # L3324 Landfill Gas Collection System Flare Replacement (Pg 351) - PW Dir. Fosse # L3325 Landfill Household Hazardous Waste Storage Unite Replacement (Pg 351) — PW Dir. Fosse AIRPORT # A3430 Apron Reconstruction & Connecting Taxiway (Pg 352) - Operations Spec. Tharp # A3442 Runway 12 -30 Obstruction Mitigation, Part 77 Removals (Pg 352) — Operations Spec. Tharp # A3443 Airport Equipment Shelter (Pg 352) - Operations Spec. Tharp # A3448 Airport Perimeter Rd. (Pg 352) - Operations Spec. Tharp # A3454 Airport Master Plan (Pg 353) — Operations Spec. Tharp STREETS, BRIDGES AND TRAFFIC ENGINEERING # M3624 Riverside Dr. /Arts Campus Storm Sewer Modifications (Pg 353) — City Engr. Knoche # S3802 Moss Ridge Road (Pg 354) — City Engr. Knoche # S3806 Harrison Street Reconstruction (Pg 355) City Engr. Knoche # S3809 Iowa City Gateway Project (Dubuque St) (Pg 355) - City Engr. Knoche # S3816 Traffic Calming (Pg 356) — PCD Dir. Davidson, Finance Dir. Bockenstedt # S3821 Over Width Paving & Sidewalks (Pg 356) — City Engr. Knoche # S3822 Curb Ramp ADA (Pg 405) — City Engr. Knoche (see further discussion prior to Parks & Rec project presentations) # S3823 Brick Street Repairs (Pg 356) — City Engr. Knoche # S3824 Pavement Rehabilitation (Pg 357) - City Engr. Knoche, PW Dir. Fosse February 12, 2014 Page 3 # S3826 Underground Electrical (Pg 357) — City Engr. Knoche # S3828 Sidewalk Infill (Pg 357) - City Engr. Knoche # S3830 Alley Assessment Project (Pg 357) - City Engr. Knoche, PW Dir. Fosse # S3834 Burlington / Madison Intersection and Median (Pg 358)- City Engr. Knoche # S3840 Burlington / Clinton Intersection Improvements (Pg 358) - City Engr. Knoche, PCD Dir. Davidson # S3843 Railroad Crossings - City Wide (Pg 358) — City Engr. Knoche # S3849 Brick Street Reconstruction (Pg 358) - City Engr. Knoche # S3854 American Legion Road Scott to Taft Avenue (Pg 358) — City Engr. Knoche, PCD Dir. Davidson # S3868 Mormon Trek Blvd. — Right Turn at Benton & 3 Lane Conversion (Pg 359) — PCD Dir. Davidson # S3871 First Avenue / INS Railroad Crossings (Pg 359) - City Engr. Knoche # S3910 Bridge Maintenance / Repair (Pg 359) — City Engr. Knoche # S3921 1nterstate 80 Aesthetic Improvements (Pg 360) - City Engr. Knoche # S3930 Dubuque St. /1 -80 Pedestrian Bridge (Pg 360) - City Engr. Knoche # S3931 Sycamore St. — City limits to South Gilbert St. (Pg 360) - City Engr. Knoche # S3932 LED Streetlight Replacement (Pg 360) — PW Dir. Fosse # P3957 Vehicle Wash System at Public Works Facility — S. Gilbert St. (Pg 361) — PW Dir. Fosse # P3964 Rocky Shore Lift Station / Flood Gates Project (Pg 361) - City Engr. Knoche # P3971 CBD Streetscape Project (Pg 362) — Asst. to the City Manager Fruin # K3972 Refuse Building (Pg 362) - PW Dir. Fosse # P3973 Traffic Engineering Building (Pg 362) - PW Dir. Fosse # P3974 Riverside Drive Pedestrian Tunnel (Pg 362) — PCD Dir. Davidson # P3976 Idyllwild Storm Water Drainage Diversion Project (Pg 363) - City Engr. Knoche, PW Dir. Fosse February 12, 2014 Page 4 # P3977 Riverside Drive Streetscape Improvements (Pg 363) - PCD Dir. Davidson # S3822 Curb Ramp ADA (Pg 405 — continued discussion) — Finance Dir. Bockenstedt, PW Dir. Fosse, and City Engr. Fosse responded to questions regarding adding additional monies to the program. PARKS. RECREATION & TRAILS # R4130 Parks Annual Improvements & Maintenance (Pg 363) - Parks & Rec. Dir. Moran # R4137 Frauenholz - Miller Park Development (Pg 364) - Parks & Rec. Dir. Moran # R4153 Soccer Park Improvements (Pg 364) - Parks & Rec. Dir. Moran, PW Dir. Fosse # R4160 Iowa River Corridor Trail — Peninsula Park to Waterworks Park (Pg 365) — Parks & Rec. Dir. Moran # R4177 Lower City Park Emergency Access Road (Pg 365) - Parks & Rec. Dir. Moran # R4181 Neighborhood Park Improvement (Pg 366) - Parks & Rec. Dir. Moran, Asst. to the City Manager Fruin # R4185 Creation of a park at site of North Wastewater Treatment Plant (Pg 366) — PCD Dir. Davidson # R4186 Mercer Park Playground (Pg 366) - Parks & Rec. Dir. Moran # R4204 Iowa River Trail, Benton St. to Sturgis Park (Pg 366) - PCD Dir. Davidson # R4206 Intra -City Bike Trails (Pg 366) - Parks & Rec. Dir. Moran # R4224 Hickory Hill Trail Redesign and Development (Pg 367) — Parks & Rec. Dir. Moran # R4321 City Park Master Plan & Pool Upgrade (Pg 367) - Parks & Rec. Dir. Moran # R4322 Willow Creek/Kiwanis Park Master Plan and Splash Pad (Pg 368) — Parks & Rec. Dir. Moran # R4329 Recreation Center Phase 2 Improvements (Pg 368) - Parks & Rec. Dir. Moran # R4330 Annual Recreation Center Improvement Fund (Pg 368) - Parks & Rec. Dir. Moran # R4331 Elementary School Recreation Facility Partnership (Pg 368) - Parks & Rec. Dir. Moran (BREAK) February 12, 2014 Page 5 PUBLIC SAFETY # Y4406 Fire Apparatus (Pg 369) - Fire Chief Grier, PW Dir. Fosse # Y4422 Animal Shelter Replacement PW 339 (Pg 370) — PW Dir. Fosse & Finance Dir. Bockenstedt ECONOMIC DEVELOPMENT # E4513 Riverfront Crossings (Pg 371) - PCD Dir. Davidson # E4514 Towncrest Redevelopment Plan (Pg 372) - PCD Dir. Davidson # E4609 Burlington Street Dam (Pg 372) - PCD Dir. Davidson MISCELLANEOUS OTHER PROJECTS # G4704 City Hall — Other Projects (Pg 372) — Parks & Rec. Dir. Moran # G4714 Remodel City Hall Lobby and Revenue Areas (Pg 373) — Parks & Rec. Dir. Moran, Finance Dir. Bockenstedt # G4720 Permitting Software Upgrade (Pg 373) - HIS Dir. Boothroy # 14721 Fiber Optic Cable Infill Program (Pg 374) - Finance Dir. Bockenstedt # 14722 Wastewater South Fiber Repair / Redundant Path Project (Pg 374) — Finance Dir. Bockenstedt ON THE RADAR (unfunded projects) # 84 Fire Training Facility (Pg 380) - PW Dir. Fosse, Fire Chief Grier # 27 Peninsula Secondary Access Road (Pg 376) - PW Dir. Fosse # 36 Rock Island Railroad Depot Restoration (Pg 377) - PW Dir. Fosse # 9 Dodge St. — Governor to Bowery (Pg 375) - PW Dir. Fosse, PCD Dir. Davidson # 34 Taft Avenue (Pg 377) - PW Dir. Fosse, PCD Dlr. Davidson # 12 Foster Rd — Dubuque to Prairie Du Chien (Pg 375) - PW Dir. Fosse, PCD Dlr. Davidson # 13 Gilbert / US 6 Intersection Left Turn Lanes (Pg 375) - PCD Dir. Davidson # 86 Iowa River Bank Stabilization Project (Pg 380) — City Engr. Knoche, PW Dir. Fosse # 89 & # 87 Redevelopment of the Riverside Drive Equipment Maintenance Facility - (Pg 380 -381) — PW Dir. Fosse # NA Landfill Groundwater Study (NA) — PW Dir. Fosse February 12, 2014 Page 6 DISCUSSION AND WRAP -UP 1. Staff addressed the connections of the proposed CIP budget to the Council strategic plan initiatives, especially with regard to sustainability and inclusivity. 2. Staff confirmed that 5 of 7 bridges listed in unfunded projects were in close proximity, but no one specific bridge in greater need than others. 3. Council expressed concerns and frustrations regarding the Burlington / Clinton intersection as it related to pedestrians, bikers, and vehicles. 4. Staff reviewed the current alley maintenance policy (unimproved alleys are the property owners responsibility; improvement to a paved alley is done by assessments). 5. Staff confirmed that # 32 on the unfunded project list (Sycamore -City Limits to `L') and # S3931 (Sycamore St. — City limits to South Gilbert St.) and could be removed from the unfunded list. 6. Council directed staff to report back on a secondary access for the Peninsula and Mackinaw Developments. 7. Council directed staff to amend # S3822 Curb Ramp ADA by increasing the budget from $50,000 every other year to $50,000 every year. Staff will decide the merits of bidding a $50,000 project every year versus a $100,000 project every other year. Council also requested information (costs / timelines) regarding becoming ADA compliant citywide. 8. Staff clarified funding for # S3849 Brick Street Reconstruction. 9. Council expressed support for good sidewalk connections for the new schools proposed. 10. Council voiced support for formulation of a committee to research a local option sales tax; and further discussion on the proposal to use LOST revenues to aid in affordable housing issues and other programs. Council Members complimented staff on the budget presentation; and agreed to cancel the January 14 tentative meeting date for budget review. Meeting adjourned 5:00 PM. I was Date: January 30, 2014 CITY OF IOWA CITY MEMORANDUM To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 21, 2014, 5:00 PM in Emma J. Harvat Hall Council: Botchway, Dobyns (5:03), Hayek, Mims, Payne, Throgmorton Absent: Dickens UISG: Bramel Staff: Fruin, Dilkes, Karr, Andrew, Adhikari, Fosse, Clow, Knoche, Davidson, Bockenstedt, Boothroy, Laverman, Moran, Eidahl A transcription and power points are available in the City Clerk's Office and the City website. nff-"Trm 5a.)■ Mayor Hayek announced that Council Member Dickens was ill and would not be attending the meeting; and Council Member Dobyns was running late. QUESTIONS FROM COUNCIL REGARDING AGENDA ITEMS 1. (Item # 12 — Civil penalties ... ordinance ... failing to complete an information disclosure and acknowledgment form ....) In response to questions, Sr. Hsg. Inspector Laverman confirmed the ordinance was for this section of the Code only and reviewed the Code and procedure related to the information disclosure form. 2. (Consent Calendar item # 3f(6) — Johnson County Board of Supervisors... request for joint meeting ....) Majority directed the Mayor to respond and the desirability of a subcommittee approach. 3. (Item # 11 — Outdoor service areas ... ordinance ... restricted application in the CC -2 zone...) In response to Council Member Throgmorton, Asst. to the City Manager Fruin stated the ordinance provides OSA in CC -2 zones with specific criteria, and was not aware of establishments that could be eligible. 4. (Item # 9 — Financial assistance agreement with Alpla, Inc..... Private redevelopment) In response to Council Member Dobyns, PCD Dir. Davidson clarified that if approved would be the third TIF agreement for Alpla, none of them active except this one if approved. GATEWAY PROJECT DESIGN AND ENGINEERING PARAMETERS (# 7) Public Works Dir. Fosse and HNTB consultant Mark Pierson presented a power point. City Engr. Knoche and Special Projects Engr. Clow present for discussion. Council agreed to substituting the 100 year plus one foot as the level of protection for Dubuque Street; and specifying a through arch bridge structural type with a 200 plus one foot as the backwater reduction goal of the Park Road Bridge. ACTION: Memo distributed in January 23 information packet summarizing discussion; and outlining design elements for future Council discussion. (Fosse) Council Work Session January 21, 2014 Page 2 INFORMATION PACKET DISCUSSION [January 9,161 January 9 1. (1134 — Joint Emergency Communications Center Annual Report) In response to Council Member Throgmorton, Mayor Pro tem Mims said she would bring up the use of the word "citizen" in the report for future reference. January 16 1. (11310 — Article from City Manager ..... Recognize Your Leaders...) Council Members congratulated Public Works Director Fosse on the recognition and honor. 2. (IP11 — Invitation ... Growing the Local Food Movement ...) Mayor Pro tem Mims indicated she would be attending and hoped others Members could as well. 3. (IP9 — Article form City Manager ... Iowans Shouldn't Have to Wonder "What if ? ") Mayor Hayek noted his appreciation of the article on rail service. COUNCIL TIME AND MEETING SCHEDULE 1. Council Member Throgmorton and Mayor Hayek reported on the Martin Luther King event held at Gospel Explosion Church on Saturday, January 18, and thanked Pastor Boyer for the great experience. 2. Council Botchway requested the City Attorney research the ability of the City to issue municipal infractions in lieu of certain criminal charges. UISG Rep. Bramel agreed with the request for review and further discussion. Majority agreed to add the item to the work session pending list, and the City Attorney will prepare a memo. 3. (IP3 of 1/16 Info Packet — Memo form City Clerk ...City Conference Board) Majority agreed to meet at 5:00 PM on Thursday, February 6th. City Clerk will follow up with the City Assessor. 4. (Late electronic handout — request for agenda items for joint meeting) After discussion, Council directed the City Clerk to respond that Iowa City had no agenda items for the meeting. 5. City Clerk noted the Chamber annual banquet scheduled for Thursday evening, January 23�d at the Coralville Marriott, and stated a City table would have reserved seating for those that registered. 6. In response to questions, the City Clerk confirmed the following meeting schedule: 27th —joint meeting in Coralville 29th — MPOJC meeting at Johnson County 6th — City Conference Board meeting in Harvat Hall PENDING WORK SESSION TOPICS [IP # 4 of 1/16 Info Packet] Addition of one item - research the ability of the City to issue municipal infractions in lieu of certain criminal charges UPCOMING COMMUNITY EVENTS /COUNCIL INVITATIONS Council Member Throgmorton noted a number of Council Members would be attending Carrie Watson's government class at City High. Meeting adjourned 6:25 PM. 5a(4) Subject to change as finalized by the City Clerk. For a final official copy, contact the mmmmm� City Clerk's Office 356 -5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 1/21/14 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Council Members present: Botchway, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: Dickens. The Mayor presented Student Citizenship Awards to Horace Mann Elementary: Sylvia Gidal, Jesse Hausknecht- Brown. Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded that the items and recommendations in the Consent Calendar be received, or approved, and /or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 4 Special Formal Official & Complete; January 7 Work Session January 7 Regular Formal Official & Complete; January 14 Special Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Airport Commission — October 17; Airport Commission — November 5; Airport Commission — November 21; Airport Commission — December 10; Airport Commission — December 17; Board of Adjustment - November 13; Board of Adjustment — December 11. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class C Liquor License for Baroncini, 104 S. Linn St. Class C Liquor License for Formosa, 221 E. College St. New: Class C Liquor The Iowa Chop House, 223 Washington St. Resolutions and Motions: RES. 14 -13, ESTABLISHING A REVISED SCHEDULE OF FEES AND CHARGES FOR PARKS AND RECREATION SERVICES AND PROGRAMMING AND RESCINDING AND REPEALING RESOLUTION NUMBER 13 -265 PREVIOUSLY ESTABLISHING SAID FEES AND CHARGES; RES. 14 -14, AMENDING THE BUDGETED POSITIONS IN THE FINANCE ADMINISTRATION DIVISION OF THE FINANCE DEPARTMENT AND THE ADMINISTRATIVE AND CONFIDENTIAL PAY PLAN BY ELIMINATING THE POSITION OF SYSTEMS PROJECT MANAGER; RES. 14 -15, AMENDING THE BUDGETED POSITIONS IN THE ACCOUNTING DIVISION OF THE FINANCE DEPARTMENT AND THE AFSCME PAY PLAN BY REDEFINING THE INTERNAL AUDITOR, GRADE 13 TO A SENIOR ACCOUNTANT -ACCOUNTING, GRADE 13; RES. 14 -16, AMENDING THE INVESTMENT POLICY FOR THE CITY OF IOWA CITY; RES. 14 -17, ACCEPTING THE WORK FOR THE OLD HIGHWAY 218 AND MORMON TREK BOULEVARD / MCCOLLISTER BOULEVARD TRAFFIC SIGNALIZATION PROJECT; RES. 14 -18, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN ADDENDUM TO THE AGREEMENT WITH PUBLIC ACCESS TELEVISION, INC. FOR FUNDING, OPERATION, AND MANAGEMENT OF THE LOCAL PUBLIC ACCESS FUNCTION; RES. 14 -19, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF STORM WATER MANAGEMENT EASEMENTS ON LOTS 116 AND 118, THE PENINSULA NEIGHBORHOOD THIRD ADDITION AND TO EXECUTE SUBSTITUTED STORM Official Actions January 21, 2014 Page 2 WATER MANAGEMENT AND STORM SEWER AND DRAINAGE EASEMENT AGREEMENTS FOR THE PROPERTY. Setting Public Hearings: RES. 14 -20, SETTING A PUBLIC HEARING FOR FEBRUARY 18, 2014 TO APPROVE A PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND WRY DEVELOPERS, INC. FOR LOT 9 OF THE NORTH AIRPORT DEVELOPMENT SUBDIVISION, TO CONSIDER A PROPOSAL TO CONVEY SAID PROPERTY AND RESCINDING RESOLUTION NO. 13 -257. Correspondence: Palmer Holden regarding Panhandling; Nathan Mueller regarding MidAmerican Stoplight Refund Money [Staff response included]; Dorothy Whiston regarding Housing Choice Voucher program [Staff response included]; Charlie Eastham, Consultation of Religious Communities; Alecia Books, Coalition for Racial Justice; Bob Winkleblack, Iowa City Friends (Quaker) Meeting regarding Sidewalk Ramps / ADA; Christine Stewart regarding Coralville Did Propose a Bridge to Peninsula; Terrence Neuzil, Board of Supervisors regarding Congratulations and invitation for joint meeting; Judy Pfohl regarding Bike Trails [Staff response included]; Hannah Papineschi regarding Incineration Concerns [Staff response included]; Martha Norbeck regarding DowntownlC Think Bicycles re Downtown Streetscape Plan; Rod Strampe and Nancy Adams -Cogan regarding Prairie Du Chien Access for St. Clement's Alley Neighborhood [Staff response included]; Roy Salcedo regarding Recyclebank Rewards Program [Staff response included]; Traffic Engineering Planner regarding Installation of NO PARKING ANY TIME signs on the west side of Sycamore Street between Lower Muscatine Road and approximately 40 feet south of Highland Avenue; Sara Langenberg regarding 1105 Project Thank you [staff response included]. A public hearing was held on an ordinance amending Title 15: Land Subdivisions, removing maximum distance requirements for the placement of clustered mailboxes in new subdivisions and adding guidelines to ensure appropriate placement of large concentrations of mailboxes. Moved and seconded that the ordinance amending Title 15: Land Subdivisions, to remove maximum distance requirements for the placement of clustered mailboxes in new subdivisions and to ensure appropriate placement of large concentrations of mailboxes, be given first vote. Moved and seconded to send a letter to the Johnson County Board of Adjustment recommending approval of a conditional use permit for a home business for property located at 4552 Sand Road SE in area B of the Iowa City /Johnson County Fringe Area (CU 13- 00002). A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the 2014 Sewer Rehabilitation Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. Moved and seconded to adopt RES. 14 -21, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2014 SEWER REHABILITATION PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Official Actions January 21, 2014 Page 3 Moved and seconded to adopt RES. 14 -22, ESTABLISHING THE DESIGN PARAMETERS NECESSARY TO BEGIN DESIGN AND ENGINEERING DOCUMENTS FOR THE IOWA CITY GATEWAY PROJECT, by amending and substituting the 100 year plus one foot as the level of protection for Dubuque Street; and specifying a through arch bridge structural type with a 200 plus one foot as the backwater reduction goal of the Park Road Bridge. The following people appeared: Joe Coulter, 1818 N. Dubuque St.; and Bruce Ayati, 821 N. Lin St. Moved and seconded to accept correspondence from Lorie Schweer, Mark Wyatt, Scott Dragoo, Drew Dillman, Mary Murphy, John Kirby, Thomas Moninger, Eric Gidal, Julie Myers, and Joe Coulter. A public hearing was held on a resolution approving amendment #1 to the Heinz Road Urban Renewal Plan to add an urban renewal project. Moved and seconded to adopt RES. 14 -23, TO APPROVE AMENDMENT #1 TO THE HEINZ ROAD URBAN RENEWAL PLAN TO ADD AN URBAN RENEWAL PROJECT. Moved and seconded to adopt RES. 14 -24, APPROVING AN AGREEMENT FOR PRIVATE REDEVELOPMENT BY AND BETWEEN THE CITY OF IOWA CITY, IOWA AND ALPLA, INC. Moved and seconded to adopt RES. 14 -25, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST COMPANION DOCUMENTS ASSOCIATED WITH THE CITY'S ECONOMIC DEVELOPMENT GRANTS FOR ALPLA, INC. AS REQUIRED BY THE STATE OF IOWA FOR JOBS CREATION FUNDING. Moved and seconded that the ordinance amending Title 4, "Alcoholic Beverages ", Chapter 3, "Outdoor Service Areas; seasonal, five day or fourteen day licenses and permits ", Section 4 -3 -1, "Outdoor Service Areas" to amend the location restrictions on OSA's in the CC -2 Zone with the addition of potential regulatory conditions, be given first vote. Moved and seconded that the ordinance amending Title 1, entitled "Administration," Chapter 4, entitled "General Penalty," Section 2D to provide that the Civil Penalty for failing to complete an informational disclosure and acknowledgment form is $500.00 for first violation, $750.00 for second violation, and $1,000.00 for subsequent violations, be given first vote. The Mayor noted the previously announced vacancies: Airport Zoning Brd of Adjustment for a five -year term January 1, 2014 - December 31, 2018; Airport Zoning Brd of Adjustment for a five -year term January 1, 2012 - December 31, 2016 (New full term); Appeals, Board of, for a five -year term January 1, 2014 - December 31, 2018; Civil Service Commission for a four -year term, April 5, 2014 - April 3, 2018; Historic Preservation Commission for a Jefferson St. representative to fill a three -year term, March 29, 2013 - March 29, 2016 (New District formed); Historic Preservation Commission for a Northside representative to fill a three -year term, March 29, 2014 - March 29, 2017. Applications must be received by 5:00 p.m., Wednesday, January 29, 2014. Airport Commission for two vacancies to fill a four -year term March 1, 2014 - March 1, 2018; Charter Review Commission for nine vacancies to fill a one -year term beginning April 1, 2014 and ending no later than April 1, 2015; Public Art Advisory Committee an unexpired term effective upon appointment - January 1, 2015; Telecommunications Commission for two vacancies to fill a three -year term, March 13, 2014 - March 13, 2017. Applications must be received by 5:00 p.m., Wednesday, February 12, 2014. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period Official Actions January 21, 2014 Page 4 of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to adjourn meeting at 7:55 p.m. A more complete description of Council Activities is on file in the office of the City Clerk. s /Matthew J. Hayek, Mayor s /Marian K. Karr, City Clerk 7�. Submitted for publication — 1/29/14. wwffmm.n Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS — 2/6/14 Iowa City City Council special meeting, 5:35 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Hayek, Mims, Throgmorton. Absent: Dobyns, Payne. Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded to adopt RES. 14 -26, SETTING A PUBLIC HEARING ON FEBRUARY 18, 2014 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CITY HALL POLICE AND FIRE DEPARTMENT HVAC REPLACEMENT PROJECT 2014, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Moved and seconded to adopt RES. 14 -27, SETTING A PUBLIC HEARING FOR FEBRUARY 18, 2014 TO APPROVE A PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND WRY DEVELOPERS, INC. FOR LOT 8 OF THE NORTH AIRPORT DEVELOPMENT SUBDIVISION AND TO CONSIDER A PROPOSAL TO CONVEY SAID PROPERTY. Moved and seconded to approve the appointment of Evan McCarthy as the City Council Alternate Liaison from the University of Iowa Student Government (UISG) to the City Council until May 1, 2014. UISG Rep. Bramel present for discussion. Moved and seconded to accept correspondence from UISG President Katherine Valde. Moved and seconded to adjourn special meeting at 5:40 p.m. A more complete description of Council Activities is on file in the office of the City Clerk. s /Matthew J. Hayek, Mayor s /Marian K. Karr, City Cler Submitted for publication — 2/10/14. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 21, 2014 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Council Members present: Botchway, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: Dickens. Staff members present: Fruin, Andrew, Dilkes, Karr, Knoche, Fosse, Moran, Bockenstedt, Davidson, Clow, Laverman. The Mayor presented Student Citizenship Awards to Horace Mann Elementary: Sylvia Gidal, Jesse Hausknecht- Brown. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Payne, seconded by Dobyns, that the items and recommendations in the Consent Calendar be received, or approved, and /or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 4 Special Formal Official & Complete; January 7 Work Session January 7 Regular Formal Official & Complete; January 14 Special Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Airport Commission — October 17; Airport Commission — November 5; Airport Commission — November 21; Airport Commission — December 10; Airport Commission — December 17; Board of Adjustment - November 13; Board of Adjustment — December 11. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class C Liquor License for Baroncini LLC., dba Baroncini, 104 S. Linn St. Class C Liquor License for Etre Plaza Towers Restaurant, dba Formosa, 221 E. College St. New: Class C Liquor Twenty Three LLC., dba The Iowa Chop House, 223 Washington St. Resolutions and Motions: RES. 14 -13, ESTABLISHING A REVISED SCHEDULE OF FEES AND CHARGES FOR PARKS AND RECREATION SERVICES AND PROGRAMMING AND RESCINDING AND REPEALING RESOLUTION NUMBER 13 -265 PREVIOUSLY ESTABLISHING SAID FEES AND CHARGES; RES. 14 -14, AMENDING THE BUDGETED POSITIONS IN THE FINANCE ADMINISTRATION DIVISION OF THE FINANCE DEPARTMENT AND THE ADMINISTRATIVE AND CONFIDENTIAL PAY PLAN BY ELIMINATING THE POSITION OF SYSTEMS PROJECT MANAGER; RES. 14 -15, AMENDING THE BUDGETED POSITIONS IN THE ACCOUNTING DIVISION OF THE FINANCE DEPARTMENT AND THE AFSCME PAY PLAN BY REDEFINING THE INTERNAL AUDITOR, GRADE 13 TO A SENIOR ACCOUNTANT - ACCOUNTING, GRADE 13; RES. 14 -16, AMENDING THE INVESTMENT POLICY FOR THE CITY OF IOWA CITY; RES. 14 -17, ACCEPTING THE WORK FOR THE OLD HIGHWAY 218 AND MORMON TREK BOULEVARD / MCCOLLISTER BOULEVARD TRAFFIC SIGNALIZATION PROJECT; RES. 14 -18, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN ADDENDUM TO THE AGREEMENT WITH PUBLIC ACCESS TELEVISION, INC. FOR FUNDING, OPERATION, AND MANAGEMENT OF THE LOCAL PUBLIC ACCESS FUNCTION; RES. 14 -19, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF STORM WATER MANAGEMENT EASEMENTS ON LOTS 116 AND 118, THE PENINSULA Complete Description January 21, 2014 Page 2 NEIGHBORHOOD THIRD ADDITION AND TO EXECUTE SUBSTITUTED STORM WATER MANAGEMENT AND STORM SEWER AND DRAINAGE EASEMENT AGREEMENTS FOR THE PROPERTY. Setting Public Hearings: RES. 14 -20, SETTING A PUBLIC HEARING FOR FEBRUARY 18, 2014 TO APPROVE A PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND WRY DEVELOPERS, INC. FOR LOT 9 OF THE NORTH AIRPORT DEVELOPMENT SUBDIVISION, TO CONSIDER A PROPOSAL TO CONVEY SAID PROPERTY AND RESCINDING RESOLUTION NO. 13 -257. Correspondence: Palmer Holden regarding Panhandling; Nathan Mueller regarding MidAmerican Stoplight Refund Money [Staff response included]; Dorothy Whiston regarding Housing Choice Voucher program [Staff response included]; Charlie Eastham, Consultation of Religious Communities; Alecia Books, Coalition for Racial Justice; Bob Winkleblack, Iowa City Friends (Quaker) Meeting regarding Sidewalk Ramps / ADA; Christine Stewart regarding Coralville Did Propose a Bridge to Peninsula; Terrence Neuzil, Board of Supervisors regarding Congratulations and invitation for joint meeting; Judy Pfohl regarding Bike Trails [Staff response included]; Hannah Papineschi regarding Incineration Concerns [Staff response included]; Martha Norbeck regarding DowntownlC Think Bicycles re Downtown Streetscape Plan; Rod Strampe and Nancy Adams -Cogan regarding Prairie Du Chien Access for St. Clement's Alley Neighborhood [Staff response included]; Roy Salcedo regarding Recyclebank Rewards Program [Staff response included]; Traffic Engineering Planner regarding Installation of NO PARKING ANY TIME signs on the west side of Sycamore Street between Lower Muscatine Road and approximately 40 feet south of Highland Avenue; Sara Langenberg regarding 1105 Project Thank you [staff response included]. A public hearing was held on an ordinance amending Title 15: Land Subdivisions, removing maximum distance requirements for the placement of clustered mailboxes in new subdivisions and adding guidelines to ensure appropriate placement of large concentrations of mailboxes. PCD Dir. Davidson presented a power point. Individual Council Members expressed their views. Moved by Mims, seconded by Dobyns, that the ordinance amending Title 15: Land Subdivisions, to remove maximum distance requirements for the placement of clustered mailboxes in new subdivisions and to ensure appropriate placement of large concentrations of mailboxes, be given first vote. Moved by Mims, seconded by Payne, to send a letter to the Johnson County Board of Adjustment recommending approval of a conditional use permit for a home business for property located at 4552 Sand Road SE in area B of the Iowa City /Johnson County Fringe Area (CU 13-00002). PCD Dir. Davidson presented a power point. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the 2014 Sewer Rehabilitation Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. Moved by Mims, seconded by Botchway, to adopt RES. 14 -21, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2014 SEWER REHABILITATION PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Complete Description January 21, 2014 Page 3 Moved by Throgmorton, seconded by Payne, to adopt RES. 14 -22, ESTABLISHING THE DESIGN PARAMETERS NECESSARY TO BEGIN DESIGN AND ENGINEERING DOCUMENTS FOR THE IOWA CITY GATEWAY PROJECT, by amending and substituting the 100 year plus one foot as the level of protection for Dubuque Street; and specifying a through arch bridge structural type with a 200 plus one foot as the backwater reduction goal of the Park Road Bridge. Public Works Dir. Fosse presented a power point. Individual Council Members expressed their views. The following people appeared: Joe Coulter, 1818 N. Dubuque St.; and Bruce Ayati, 821 N. Lin St. Moved by Mims, seconded by Payne, to accept correspondence from Lorie Schweer, Mark Wyatt, Scott Dragoo, Drew Dillman, Mary Murphy, John Kirby, Thomas Moninger, Eric Gidal, Julie Myers, and Joe Coulter. A public hearing was held on a resolution approving amendment #1 to the Heinz Road Urban Renewal Plan to add an urban renewal project. PCD Dir. Davidson appeared regarding items 8, 9, and 10. Moved by Mims, seconded by Payne, to adopt RES. 14 -23, TO APPROVE AMENDMENT #1 TO THE HEINZ ROAD URBAN RENEWAL PLAN TO ADD AN URBAN RENEWAL PROJECT. Moved by Payne, seconded by Mims, to adopt RES. 14 -24, APPROVING AN AGREEMENT FOR PRIVATE REDEVELOPMENT BY AND BETWEEN THE CITY OF IOWA CITY, IOWA AND ALPLA, INC. Moved by Mims, seconded by Payne, to adopt RES. 14 -25, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST COMPANION DOCUMENTS ASSOCIATED WITH THE CITY'S ECONOMIC DEVELOPMENT GRANTS FOR ALPLA, INC. AS REQUIRED BY THE STATE OF IOWA FOR JOBS CREATION FUNDING. Moved by Mims, seconded by Payne, that the ordinance amending Title 4, "Alcoholic Beverages ", Chapter 3, "Outdoor Service Areas; seasonal, five day or fourteen day licenses and permits ", Section 4 -3 -1, "Outdoor Service Areas" to amend the location restrictions on OSA's in the CC -2 Zone with the addition of potential regulatory conditions, be given first vote. Moved by Throgmorton, seconded by Dobyns, that the ordinance amending Title 1, entitled "Administration," Chapter 4, entitled "General Penalty," Section 2D to provide that the Civil Penalty for failing to complete an informational disclosure and acknowledgment form is $500.00 for first violation, $750.00 for second violation, and $1,000.00 for subsequent violations, be given first vote. The Mayor noted the previously announced vacancies: Airport Zoning Brd of Adjustment for a five -year term January 1, 2014 — December 31, 2018; Airport Zoning Brd of Adjustment for a five -year term January 1, 2012 - December 31, 2016 (New full term); Appeals, Board of, for a five -year term January 1, 2014 - December 31, 2018; Civil Service Commission for a four -year term, April 5, 2014 - April 3, 2018; Historic Preservation Commission for a Jefferson St. representative to fill a three -year term, March 29, 2013 — March 29, 2016 (New District formed); Historic Preservation Commission for a Northside representative to fill a three -year term, March 29, 2014 — March 29, 2017. Applications must be received by 5:00 p.m., Wednesday, January 29, 2014. Airport Commission for two vacancies to fill a four -year term March 1, 2014 — March 1, 2018; Charter Review Commission for nine vacancies to fill a one -year term beginning April 1, 2014 and ending no later than April 1, 2015; Public Art Advisory Committee an unexpired term effective upon appointment — January 1, 2015; Complete Description January 21, 2014 Page 4 Telecommunications Commission for two vacancies to fill a three -year term, March 13, 2014 — March 13, 2017. Applications must be received by 5:00 p.m., Wednesday, February 12, 2014. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council Member Payne announced that program at the Eastside Recycling Center on January 22 on how to reduce your home energy's use. Mayor Pro tem Mims hoped everyone enjoyed celebrating Martin Luther King Day; and manages to keep warm during the freezing weather. Council Member Throgmorton acknowledged the efforts of Sara Langenberg and Becky Reedus on the 1105 Project; thanked Royceanne Porter for making him feel welcome at an event at The Spot on January 20; and noted events planned for the Chinese lunar New Year at the IMU on January 25. Council Member Botchway echoed comments on the 1105 Project and encouraged other nonprofits to get onboard and see what they are doing. Mayor Hayek thanked Pastor Boyer from Gospel Explosion Ministry for the invitation to the Martin Luther King event he attended with Council Member Throgmorton on January 20; and wished his mother a Happy Birthday. Moved by Mims, seconded by Payne, to adjourn meeting at 7:55 p.m. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES FEBRUARY 6, 2014 Iowa City City Council special meeting, 5:35 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Hayek, Mims, Throgmorton. Absent: Dobyns, Payne. Staff members present: Markus, Dilkes, Karr. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Dickens, seconded by Mims, to adopt RES. 14 -26, SETTING A PUBLIC HEARING ON FEBRUARY 18, 2014 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CITY HALL POLICE AND FIRE DEPARTMENT HVAC REPLACEMENT PROJECT 2014, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Moved by Mims, seconded by Dickens, to adopt RES. 14 -27, SETTING A PUBLIC HEARING FOR FEBRUARY 18, 2014 TO APPROVE A PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND WRY DEVELOPERS, INC. FOR LOT 8 OF THE NORTH AIRPORT DEVELOPMENT SUBDIVISION AND TO CONSIDER A PROPOSAL TO CONVEY SAID PROPERTY. Moved by Throgmorton, seconded by Mims, to approve the appointment of Evan McCarthy as the City Council Alternate Liaison from the University of Iowa Student Government (UISG) to the City Council until May 1, 2014. UISG Rep. Bramel present for discussion. Moved by Throgmorton, seconded by Mims, to accept correspondence from UISG President Katherine Valde. Moved by Mims, seconded by Botchway, to adjourn special meeting at 5:40 p.m. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk