HomeMy WebLinkAbout2014-02-18 Bd Comm minutesrm
Airport Commission 5b(1)
December 19, 2013
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
DECEMBER 19, 2013 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline (late arrival), Minnetta Gardinier, Paul Hofineyer, Howard
Horan, Chris Ogren
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, David Hughes, Steve Eaton, John Yeomans
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
CALL TO ORDER:
Chairperson Horan called the meeting to order at 6:05 P.M.
ADJOURN TO EXECUTIVE SESSION:
Hofineyer moved to adjourn to Executive Session to discuss strategy with Counsel in
matters that are presently in litigation or where litigation is imminent where its disclosure
would be likely to prejudice or disadvantage the position of the governmental body in
that litigation (Iowa Code Section 21.5(1)(c); seconded by Gardinier. Motion carried 4 -0;
Assouline not present. The Commission went into executive session at 6:05 pm and
returned to open session at 7:21 pm.
APPROVAL OF MEETING MINUTES:
Horan was absent for this portion of the meeting. Assouline arrived during this portion. Tharp
began the discussion with minutes of the November 21, 2013, meeting. Ogren moved to
approve the November 21, 2013, minutes as presented, seconded by Assouline. Motion
carried 4 -0, Horan absent.
Next the minutes of the December 10, 2013, meeting were reviewed. Ogren moved to
approve the minutes as presented; seconded by Assouline. Motion carried 4 -0, Horan
absent.
Third, the minutes of the December 17, 2013, meeting were reviewed. Gardinier moved to
approve the minutes as presented; seconded by Hofineyer. Motion carried 4 -0, Horan
absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION /ACTION:
Airport Commission
December 19, 2013
Page 2
a. Airport Farming Agreement — Tharp spoke to Members about this agreement,
noting that this amendment covers the addition of the Ruppert property to the
management agreement. John Yeomans spoke briefly to this arrangement.
i. Consider Resolution #A13 -30 Approving Amendment With Farmer's
National — Assouline moved to consider Resolution #A13 -30 as
discussed, seconded by Ogren. Motion carried 5 -0.
b. Airport Commerce Park — Tharp stated that Jeff Edberg will not be present at
this evening's meeting due to a family illness. He noted that Members do need
to approve the listing agreement extension in order to continue working with Jeff,
and that the City Council did approve this extension. Gardinier asked if Tharp
had any updates on activity or interest in lots. Tharp noted that Edberg's
message stated that currently there has been no activity.
i. Consider Resolution #A13 -31 Recommending Approval of Extension
of Listing Agreement — Hofineyer moved to consider Resolution
#A13 -31 as discussed, seconded by Ogren. Motion carried 5 -0.
C. Fly Iowa — Tharp noted that they do have a logo now for the Fly Iowa event. The
subcommittee is now going to be moving forward on their fundraising letter
campaign. Tharp shared that they have been in touch with Deb Dunkhase with
the Children's Museum and she will be at the next Fly Iowa meeting to continue
working with the committee.
d. FAA/IDOT Projects: AECOM / David Hughes
i. Runway 7/25 Parallel Taxiway — Hughes shared that the weather hasn't
been conducive to completing the punchlist on this project. It will most
likely be springtime before they are able to finish this.
ii. Roofing Rehabilitation — Hughes noted that this project is weather -
specific, as well, and it will be completed in the spring.
iii. Obstruction Mitigation — The poles were to have shipped the 10tH
according to Hughes, and he has not heard whether or not they arrived as
planned.
iv. 2014 IDOT Grant Projects — Tharp noted that these projects are ready to
accept bids and award contracts. He and Hughes spoke to these
projects, with Hughes noting that in regards to the taxiway project, low bid
was L. L. Pelling at about 10% below the estimated cost. Tharp further
clarified what the bids entail and how they were able to get the project
fully covered. Hughes next spoke to the taxiway B lighting project, noting
they received five bids. Price Industrial was the low bid on this project,
and has done work on previous Airport projects, according to Hughes.
The third project, the north t- hangar pavement maintenance, received
three bids, with L.L. Pelling being recommended for the contract. Hughes
noted that on all three projects the bids have come in much lower than
expected. A brief discussion ensued on how soon these projects might
get started this spring.
1. Taxiway B rehabilitation and overlay — Consider Resolution
#A13 -32 Accepting Bids and Awarding Contract for Taxiway B
Rehabilitation and Overlay — Gardinier moved to consider
Resolution #A13 -32 as discussed, seconded by Horan.
Motion carried 5 -0.
2. Taxiway B lighting — Consider Resolution #A13 -33 Accepting
Bids and Awarding Contract for Taxiway B Lighting —
Airport Commission
December 19, 2013
Page 3
Hofineyer moved to consider Resolution #A13 -33 as
discussed, seconded by Assouline. Motion carried 5 -0.
3. North T- hangar pavement maintenance — Consider Resolution
#A13 -34 Accepting Bids and Awarding Contract for North T-
Hangar Pavement Maintenance — Hofineyer moved to
consider Resolution #A13 -34 as discussed, seconded by
Ogren. Motion Carried 5 -0
e. Airport "Operations" —
i. Strategic Plan — Implementation —
1. FY2013 Annual Report - Tharp noted that he has not yet had
time to update pictures in the report, but will get this done for the
final copy. He asked Members to get any changes, additions,
suggestions, etc., to him soon as he typically prepares this for the
budget proposal sessions at the first of the year.
ii. Budget — Tharp stated that the City Council's budget process begins the
first week in January. He will let Members know more specifically the
dates that they need to be aware of.
iii. Management — Horan briefly noted the discussions they have already
had on this issue. Tharp spoke to this, as well, noting how monthly
reports can show any of vendor payments that he has approved.
1. Consider Resolution #A13 -35 Authorizing the Operations
Specialist to Approve Vendor Payments Based on Approved
Contracts — Gardinier moved to consider Resolution #A13 -35
as discussed, seconded by Horan. Motion carried 5 -0.
f. FBO / Flight Training Reports —
i. Jet Air — Matt Wolford with Jet Air reviewed the monthly reports with
Members. He noted some of the issues they have been dealing with on
the fuel system, adding that the filtration system appears to be acting up.
Wolford continued, noting that with winter has come an increase in snow
removal at the Airport. He also noted an increase in coyote sightings at
the Airport. Tharp stated that they have been in touch with Animal
Control and also the USDA office's wildlife representative to discuss
various methods of mitigation. Tharp and Wolford then responded to
Member questions regarding some of the monthly maintenance that has
occurred. Tharp then noted that he and Wolford have talked about a
possible daily rate for t- hangar rental. With a hangar coming open soon,
Tharp noted that this would give not only the Airport but also Jet Air the
opportunity to rent t- hangars on a daily basis when the need arises.
Wolford noted that they get inquires quite often about daily hangar
rentals. Gardinier asked if they don't still have a waiting list for hangars.
Tharp noted that there is a waiting list, but that having this availability for
a daily rental would be worth it in the end. After some discussion, Tharp
stated that he would work up some numbers for the next meeting, in order
to give Members a better picture of this opportunity. Gardinier then asked
some questions of Wolford regarding the upcoming Air Race Classic and
the fueling capacity at the Airport.
ii. Iowa Flight Training — None.
g. Airport 5 -Year Engineering Services Selection — Horan asked if Members
wanted to work on this this evening or defer to January. Hofineyer noted
that he thought the four presentations were great. Tharp added that there
Airport Commission
December 19, 2013
Page 4
is not a pressing need to make the choice this evening if Members
wanted to wait. Horan stated that he would prefer to defer this to
January, and others agreed.
h. Subcommittee Reports -
i. For December — None.
ii. For January – Infrastructure (Gardinier, Hofineyer, Tharp)
L Commission Members' Reports – Hofineyer shared that he was unable to fly to
Pocahontas yesterday due to the return weather being questionable. Gardinier
shared that she did some flying recently to practice instrument approaches.
They landed at the Airport after dark, and she noted how nice the lights look.
Assouline shared that he saw the local airport in Aspen recently. Horan shared
that he drove a friend to Urbana, Illinois recently to appraise three aircraft.
j. Staff Report – Tharp stated that he will be out of the office most of the time
between Christmas Eve and January 1.
SET NEXT REGULAR MEETING FOR:
The next Fly Iowa subcommittee meeting is January 7th, at 5:30 P.M. The next regular
meeting will be Thursday, January 16, 2014, at 6:00 P.M. at the Airport Terminal building.
ADJOURN:
Horan adjourned the meeting at 8:19pm
CHAIRPERSON
DATE
Airport Commission
December 19, 2013
Page 5
Airport Commission
ATTENDANCE RECORD
2013
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
0
0
0
0
0
0
0
0
0
N
W
.P.
(7
0)
'J
00
Co
(0
O
O
N
NAME
EXP.
-4
N
N
Co
rn
N
o
Co
N
can
a0
3
-4
U1
N
m
w
w
w
w
w
w
w
w
w
w
w
w
w
03/01113
O/E
X
N
N
N
N
N
N
N
N
N
N
N
NM
NM
Rick
M
M
M
M
M
M
M
M
M
M
M
Mascari
03/01/14
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Howard
Horan
Minnetta
03/01/15
X
X
X
O/
X
O/
X
X
X
O/
X
X
X
X
X
Gardinier
E
E
E
Jose
03/02/12
X
O/
O/
X
X
X
O/
X
X
X
X
O/
X
O/E
X
Assouline
E
E
E
E
Chris
03/01115
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Ogren
Paul
03/01/15
NM
N
X
X
X
X
X
X
X
O/
X
X
X
O/E
X
Hofineyer
M
E
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission
January 7, 2014
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
JANUARY 7, 2014 — 5:30 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Howard Horan, Chris Ogren, Minnetta Gardinier, Paul Hofineyer
Members Absent: Jose Assouline
Staff Present:
Others Present:
Michael Tharp
Chuck McDonald
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
CALL TO ORDER:
Tharp called the meeting to order at 5:38 P.M.
ITEMS FOR DISCUSSION /ACTION:
'x`
5bM� r
a. FLY IOWA — Tharp noted that Deb Dunkhase was not going to be attending the
meeting due to an illness. Tharp noted that he shared Dunkhase's email with the
group. Tharp stated he felt confident that she had a good handle on the children's
activities for the event.
Tharp then shared new options with the logo. Tharp stated that Mary Moye - Rowley
had given him some new logo designs based on the conversations they were having
and that he wanted to get a final version picked out. Members discussed the
different logos and by consensus decided on the logo that included a city silhouette.
Tharp noted that since the logo hadn't been finalized the fundraising aspect hadn't
made much of a forward progress. Tharp noted that with this complete he would
initiate the donor mailings.
Members then turned to the discussion to the actual day of events. Members
discussed having a full day of activities on the Saturday and using Sunday as
primarily a day for vendors to complete any leftover transactions. Sunday would also
be designated for the Young Eagles rides.
Members discussed the use of vendors for food and souvenirs. Members discussed
having a service group provide a breakfast activity. Gardinier and Hofineyer
volunteered to pursue contacts to firm up that. Tharp noted that the library at one
point maintained a reference database of organizations that might be helpful.
Airport Commission
January 7, 2014
Page 2
Members discussed the option of 2 smaller airshow blocks or one larger block.
Gardinier suggested the idea of the larger block of about an hour and half and have
fly -bys throughout the rest of the day.
Gardinier discussed the idea of the approaching the EAA chapter to organize the
evening activities. Gardinier also suggested having a balloon glow at night. Ogren
suggested that for the fly -by one of them be examples of homebuilt aircraft.
McDonald stated that another activity they liked to have during Fly Iowa was the FAA
safety seminar. Members discussed using the conference room or a hangar.
Ogren stated she liked the idea of the book reading as a part of the activities and
volunteered to talk with Sue to provide a contact mechanism for that.
Hofineyer asked about space available. Tharp noted that for hangar space there
was the maintenance hangar, and the new storage hangar'm'. For office type
spacing it was pretty much the terminal building. Gardiner also mentioned the old
storage shop.
Horan asked about the performers or other aircraft they wanted to bring in. Tharp
noted that he has been receiving information from various groups. Tharp noted that
the pricing he was seeing was anywhere from $3000 -4000 to upwards of $10,000.
McDonald mentioned that he could talk to the P51 owner in the state and see if they
would be interested in attending.
Members continued to discuss the performers and who to approach. McDonald
stated that he had information on an emcee for the event. He stated he would reach
out to him to see if he was available. McDonald also stated that he would be willing
to help fill out the request for military participation.
Tharp noted that he was having trouble coordinating the website for the event.
Gardinier suggested he reach out to Mary Moye - Rowley stating she had recently been
taking website design courses, or to Kirkwood instructors. Tharp stated that he would
contact Mary. Gardinier suggest that they could also inquire about updating the
airport's page at the same time.
Tharp restated some of the assignments for the next meeting. Ogren and Horan
would pursue lunch vendors. Gardinier and Hofineyer would pursue breakfast
vendors. Tharp would continue fundraising and contact performers for additional
information.
ADJOURN: Tharp adjourned the meeting at 6:59pm
CHAIRPERSON DATE
Airport Commission
January 7, 2014
Page 3
Airport Commission
ATTENDANCE RECORD
2014
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
NAME
EXP.
.p
Howard Horan
03/01/14
X
Minnetta Gardinier
03/01/15
X
Jose Assouline
03/02/16
O/E
Chris Ogren
03/01114
X
Paul Hofineyer
03/01/17
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
5b(3)
laWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
an oos Susan Craig •v. r 3M356- 5200 -nax 319-3S6-5494 -w Jcpinrg
BOARD OF TRUSTEES
Minutes of the Regular Meeting
December 19. 2013
FINAL APPROVED
Members Present: Diane Baker (out at 6:00 pm), Thomas Dean, Thomas Martin, Linzee McCray,
Robin Paetzold, Meredith Rich - Chappell, Jay Semel
Members Absent: Mark Edwards, Janet Freeman.
Staff Present: Maeve Clark, Susan Craig, Beth Daly, Kara Logsden, Anne Mangano, Patty
McCarthy, Brent Palmer, Vickie Pasicznyuk
Guests Present: Robert Pasicznyuk, husband of Vickie Pasicznyuk.
Call Meeting to Order.
President Rich - Chappell called the meeting to order at 5:03 p.m.
Public Discussion. None.
Approval of Minutes. The minutes of the Regular Meeting of November 21, 2013 were
reviewed. A motion to approve the minutes as written was made by Dean and seconded by
Paetzold. Motion carried 7/0.
Unfinished Business.
Contract with Lone Tree for library service. Craig credited Logsden for her work with Lone Tree
to make the contract a reality. Lone Tree City Council saw and approved the draft policy. If the
ICPL Trustees approve the contract, the Lone Tree City Council would consider the policy for
approval at their January 6, 2014 meeting. The policy would take effect as soon as the contract is
signed. Craig mentioned that this policy is the same as the one signed by Hills, with the
exception that payment for the first two years would be $3,500.00 and $7,000.00 respectively.
Craig estimates that a typical year's payment from Lone Tree would probably be around
$10,000.00. A motion to approve the proposed contract with Lone Tree was made by Martin and
seconded by McCray. Motion carried 7/0.
Naming Policy Discussion. Craig plans to bring a draft policy to the January 2014 meeting, based
on input from the Trustees. She gave examples of names assigned in the past. Parts of the
collection were named as an incentive for donations to the Endowment Campaign: e.g., Johnson
County Bar Association Law Collection. The Children's Story Room was named for former
children's librarian, Hazel Westgate. Semel asked if the policy would include a chart with an
amount of money being equal to a naming opportunity. Craig assured the Board that the policy
would contain guidelines, not absolutes, and that the policy would be on the regular policy
review schedule. Craig mentioned that it is not uncommon to have a time limit on a name.
Semel pointed out that having an ancestor's name on something could be a source of pride and
could inspire more gifts. Dean suggested that naming not be restricted to donations.
The Board was concerned about the process of approving the naming of something (collection,
program, room), without knowing the specific donor; as happened at an earlier meeting with the
proposed naming of the Teen Center. Craig explained that she had expected the discussion at
that time to center on the amount, not the identity of the donor. Paetzold pointed out that a
name can be connected to identity, and the Board needs to be aware of the ramifications before
approving a name. McCray acknowledged that it is a tough situation and the Board does not
want to impede donations. She suggested that the Board trust the staff to know the reputation
of the donor before bringing the issue to a vote. Paetzold proposed having the policy mandate
that the name be known before a vote, so donors would know the procedure before they asked
for something to be named. Craig reminded the Board that board meetings are open to the
public, so a donor might be uncomfortable having a name known and rejected. McCarthy said
that the donors who had wanted to name the Teen Center had made it a condition that the
name not be made public before approval. Craig suggested that a committee be formed to
review any proposal. That way, some board members would see the name but it would not be
made public. Semel asked the maximum size of a committee. Craig said four members, that five
would be a quorum and therefore open. McCray suggested that there be a threshold donation
amount for calling a committee meeting. Semel stressed having the Board be flexible. Paetzold
wanted to be sure that the Foundation Board be a part of the selection process. Craig suggested
a committee could be made of the Board President, Vice - President, and the two trustees
appointed by the Foundation Board. The Board would vote on the committee's
recommendation. Semel did not want the Board to abdicate responsibility, in case there was a
public outcry against a name
Paetzold expressed concern about corporate signage on our building. Martin observed that
every athletic venue in the country has corporate sponsors and names posted prominently.
Dean suggested having the policy specify no corporate sponsors. Semel said that having a
corporate name on something was not necessarily a bad thing; for example, the Taco Bell
Teacher of the Year award.
Dean also asked the scope of the Board's powers. Craig said that the Board would create the
policy and deal with exceptions. Craig said that the City's naming policy (drafted by a committee
that included McCarthy) was very broad. Craig felt that it is appropriate for the Board to be
involved in decisions involving naming. Semel asked about the legality of the suggested policy.
Craig assured the Board that every board policy is reviewed by the City Attorney before being
enacted.
Craig asked for the Board's thoughts on naming things other than spaces, such as the Summer
Reading Program. Rich - Chappell asked if anyone had requested naming privileges for the SRP.
Craig related that several years back, Hills Bank had sponsored the SRP for Coralville and North
K
Liberty and had given participants t -shirts with the Hills Bank logo on the back. Baker asked
about naming collections. Craig answered that it was conceivable that someone would want to
buy all our music CD's for a sign, "Brought to you by...." Craig said that during the Centennial
Endowment campaign, we had sought gifts for small areas of the collection, like the Lion's Club
Irving Weber History collection. We also have gift funds named for individuals or groups. Rich -
Chappell was excited about the possibilities. She did not favor naming programs, but wondered
about the difference between naming spaces vs. programs or collections (where to draw the
line). McCray wondered if limiting the options would affect people's giving. McCarthy said that
in the past, we have put sponsorship logos on printed materials. She also said that ICPL has such
a high reputation in the community, that being associated with it is very valuable to businesses.
Paetzold was concerned that the program or collection might be identified with the sponsor, not
as sponsored by the donor. She suggested that putting the donor's name in the book felt
appropriate to her, while putting up a big sign did not. She also didn't want to create a class
system, with people who have names in the building being more highly valued than those who
do not. Dean wanted to make sure that the Board has the right to resend a name, as is possible
in the City's policy.
Craig thanked the Board for their input, and said that a draft policy would be ready for them to
review at the February board meeting. McCray thanked McCarthy and the staff for their hard
work on this.
New Business:
Consultant Selection. Craig reported that the selection committee interviewed three candidates,
and recommended pursuing a contract with Himmel & Wilson, Library Consultants out of
Milton, Wisconsin. Himmel & Wilson had worked with the Library to do a facilities study. Semel
asked what made Himmel & Wilson appear better than the other candidates. Craig said that
their fee was reasonable. Rich - Chappell added that Himmel & Wilson had their eyes open to
change, and they have knowledge of libraries. She said they have done good work here and
have a feel for the area. Paetzold felt that Himmel & Wilson was not pushing their own agenda,
but wanted to collaborate with Library staff. Dean echoed the sentiment that Himmel & Wilson
had done excellent work with the facilities planning process. A motion to pursue a contract with
Himmel & Wilson was made by Martin and seconded by Dean. Motion carried 7/0.
Review Board Policy #815 Internet Use Policy. This is a regular policy review. Paetzold said that
she was at a state meeting on Internet access and that she learned some libraries use filters to
protect against liability. Dean mentioned that porn is not illegal. Clark related that librarians at
the Hennepin County Library had sued for the right not to help patrons with access to porn,
citing sexual harassment. Craig said that the policy will be reviewed by the City Attorney. She
said that the staff at ICPL have had issues with patrons viewing pornography, but we have
privacy screens on the computers to limit the view of the screen to those directly in front of it.
Semel asked how staff learned about someone viewing pornography. Clark said that patrons will
occasionally notice a screen in passing and complain to staff at the Reference Desk. She added
that this is infrequent, and that staff can talk to the patron and, citing part 3 of the policy, can
ask the person to refrain from looking at that site. Baker stressed the importance of having the
City Attorney behind the policy. Paetzold added that ALA backing would also be good.
A motion to approve the Internet Use policy #815 with changes as recommended by staff was
made by Paetzold and seconded by Baker. Motion carried 7/0.
Staff Reports.
Director's Report. Craig showed the Board the massive copy of the City's FY15 budget that she
recently received. While she had not read the entire book, she was able to say that she did not
see any significant cuts to the budget submitted by ICPL. Cuts were in capital expenses and a
smaller increase than requested was recommended by the City Manager. Craig was pleased that
there was no reduction to the request for more money in the hourly budget so the pay scale
may be adjusted. Craig hopes that an increase would help stem the problem we have with
hourly turnover. Also, Craig noted that staffing levels remained the same.
Craig invited Board Members to attend the City Council session on January 4, when she and
other department heads will make their budget requests and answer any questions. Craig said
that she would have a better idea of the time of the Library's presentation later. Craig explained
that the City Manager's recommended budget would cover state budget cuts, and at the same
time, would cut Iowa City's tax rate.
Craig thanked all Board Members who attended the December 13 Inservice Day.
Departmental Reports:
Children's Services. Paetzold complimented Pasicznyuk for having a chemistry program for
children.
Collection Services. Mangano reported that the anticipated update to the Library's catalog did
not take place as scheduled. The vendor pushed back the date.
IT. Rich - Chappell inquired about the disposition of the replaced microfilm reader. Palmer
explained that the item will be offered on govdeals.com. If it doesn't sell, he will remove the lens
(the most valuable part) and recycle the rest.
Development Office. McCarthy expressed thanks to everyone who helped with the December 7
craft bazaar. Between the bazaar and the book sale, she reported, the Development Office
collected around $6,500.00. Rich - Chappell related that a friend of hers bought one of the train
tables, turned it into a Lego table, and was very happy with it. McCray has heard people talking
about what to make for next year's sale. McCarthy said that the bazaar and sale did better than
other downtown events that day. McCarthy stated that there is still time to make an end- of -the-
year donation to the Foundation.
ADA Update. The memo from Logsden reviewed the accommodations made by ICPL to
demonstrate that we are in compliance with ADA regulations.
Staff Inservice Day, December 13, 2013. Martin praised Kendra Morgan for her excellent key-
note address and work with the staff. Clark mentioned that the notes from the exercises that
Daly had transcribed were available, if anyone was interested. Craig noted that Morgan had
been able to engage a group of 80 people from all departments of the Library. Martin said that
4
the exercises were great thought provokers. Paetzold enjoyed sitting with the Maintenance staff
and seeing a different point of view. She had been unaware that ICPL has two maintenance staff
members working over nights. Craig praised the Maintenance staff for their work in keeping the
building (including restrooms) clean and inviting.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
President's Report. Rich - Chappell thanked everyone who agreed to work on the Strategic
Planning Committee. She appointed Baker, Semel, Paetzold, and herself to the committee. Craig
described the breakdown of the 15 member committee: four board members, all Library
managers, Stephanie Bowers (City Human Rights Coordinator), McCarthy, staff member Terri
Byers (union representative), and members of the Foundation Board. Staff support will be
provided by Heidi Lauritzen and Elyse Miller.
Announcements from Members. Martin recounted problems had by the Iowa Library Board in
trying to hire a new state library director. Apparently, the chosen candidate had accepted
another position shortly before being offered the Iowa job. Martin bemoaned the fact that the
Iowa Library Board cannot match monetary offers from other entities.
Committee Reports.
Foundation Members. McCarthy reported that the Foundation Board had discussed ways to be
effective board members as they move from events with waning board participation and decide
where the Foundation is going.
Semel asked about the relationship between the Foundation Board and the planning process.
Craig responded that the Foundation Board is usually only involved in policies in which they
have an intrinsic interest. McCarty said that typically, controversial issues are discussed with the
Foundation Board so they are familiar with Library concerns and can answer questions from the
public. McCarthy explained that members of the ICPL Board of Trustees the corporate members
of the Foundation and appoint members of the Foundation Board. She stressed that the Board
of Trustees holds the operation of the Library in their hands.
Communications. None.
Disbursements.
Craig mentioned that the disbursements report was late because of complications with the City's
new MUNIS accounting system and as an aside, that the City has plans for timesheets to be
entered in MUNIS starting soon.
The MasterCard expenditures for November 2013 were reviewed. A motion to approve the
disbursements for November, 2013 was made by Paetzold and seconded by McCray. Motion
carried 6/0.
Set Agenda Order for January Meeting.
Collection Development Policy review
6 month strategic plan update
Rough calendar of strategic planning
Last Thoughts. Martin asked how long the planning process would take. Craig estimated that
the committee would be finished drafting the new plan by June.
Craig invited Board Members to the upcoming One Book, Two Book Festival, January 17 -19,
2014 (before the January Board Meeting). The festival is put on by the Iowa City UNESCO City of
Literature, and ICPL plays a big part.
Adjournment. A motion to adjourn the meeting was made by Martin and seconded by Dean.
Motion carried 6/0. President Rich - Chappell adjourned the meeting at 6:10 pm.
Respectfully submitted,
Beth Daly
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CALL TO ORDER:
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
STAFF ABSENT:
OTHERS PRESENT:
FINAL /APPROVED
CITIZENS POLICE REVIEW BOARD
MINUTES — November 20, 2013
Chair Joseph Treloar called the meeting to order at 5:39 P.M.
Melissa Jensen, Royceann Porter
Donald King and Mazahir Salih
Staff Kellie Tuttle and Catherine Pugh
None
Jim Steffen of the ICPD; Marian Karr, City Clerk;
RECOMMENDATIONS TO COUNCIL
None
CONSENT CALENDAR
Motion by Jensen, seconded by Porter, to adopt the consent calendar as presented or
amended.
• Minutes of the meeting on 11/06/13
• Letter of resignation from Legal Counsel
Motion carried, 3/0, King and Salih absent.
NEW BUSINESS
City Clerk Karr summarized the memorandum that was included in the meeting packet. The
Board discussed the participation options provided.
Motion by Porter, seconded by Jensen to choose Option 4, directing the City Clerk and the
Boards current Legal Counsel to complete steps 2 -5 of the RFP /interview process outlined in
the memorandum and make a recommendation to the Board.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• December 9,2013,5:30 PM, Helling Conference Rm (CANCELLED)
• January 14, 2014, 5:30 PM, Helling Conference Rm
• February 11, 2014, 5:30 PM, Helling Conference Rm
• March 11, 2014, 5:30 PM, Helling Conference Rm
Motion by Jensen, seconded by Porter to cancel the December 9th due to lack of Board
business.
Motion carried, 3/0, King and Salih absent.
ADJOURNMENT
Motion for adjournment by Jensen, seconded by Porter.
Motion carried, 3/0, King and Salih absent.
Meeting adjourned at 5:48 P.M.
5b(4)
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CALL TO ORDER:
MEMBERS PRESENT:
MEMBERS ABSENT
STAFF PRESENT:
STAFF ABSENT:
OTHERS PRESENT:
FINAL/APPROVED
CITIZENS POLICE REVIEW BOARD
MINUTES — January 28, 2014
Chair Joseph Treloar called the meeting to order at 5:33 P.M.
Melissa Jensen, Mazahir Salih
Donald King and Royceann Porter
Staff Kellie Tuttle and
Catherine Pugh (5:35PM)
None
Jim Steffen of the ICPD; Marian Karr, City Clerk
RECOMMENDATIONS TO COUNCIL
None
CONSENT CALENDAR
Motion by Jensen, seconded by Salih, to adopt the consent calendar as presented or
amended.
• Minutes of the meeting on 11/20/13
Motion carried, 3/0, King and Porter absent.
02-18-i4
5b(5)
(5:35PM - Legal Counsel Pugh arrived and was asked to remain in the Lobby for discussion of
Item 3)
OLD BUSINESS - Legal Counsel resignation update
City Clerk Karr stated that due to a conflict of interest Legal Counsel Pugh would not be
participating in the discussion or be able to participate in the interview process for the new
legal counsel. Therefore, the Board needed to decide how to proceed.
Karr handed out and summarized some options outlined for the Board.
Motion by Treloar, seconded by Salih to create an Option 5, directing the City Clerk and the
Equity Director, along with either the Chair or Vice Chair (pending availability) to interview,
complete evaluation tool, and make a recommendation to the Board.
Motion carried, 3/0, King and Porter absent.
(5:49PM - Karr left meeting - Legal Counsel Pugh now participating in meeting)
BOARD INFORMATION None.
STAFF INFORMATION None.
PUBLIC DISCUSSION None.
January 28, 2014
Page 2
EXECUTIVE SESSION
Motion by Jensen, seconded by Salih to adjourn into Executive Session based on Section
21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by
state or federal law to be kept confidential or to be kept confidential as a condition for that
government body's possession or continued receipt of federal funds, and 22.7(11) personal
information in confidential personnel records of public bodies including but not limited to cities,
boards of supervisors and school districts, and 22 -7(5) police officer investigative reports,
except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications
not required by law, rule or procedure that are made to a government body or to any of its
employees by identified persons outside of government, to the extent that the government
body receiving those communications from such persons outside of government could
reasonably believe that those persons would be discouraged from making them to that
government body if they were available for general public examination.
Motion carried, 3/0, King and Porter absent. Open session adjourned at 5:50 P.M.
REGULAR SESSION
Returned to open session at 6:05 P.M.
Motion by Treloar, seconded by Salih to set the level of review for PCRB Complaint #13 -04 to
8 -8 -7 (13)(1)(d), Request additional investigation by the Police Chief or City Manager, or
request police assistance in the Board's own investigation; and direct staff to request additional
information from the Iowa City Police Department regarding PCRB Complaint #13 -04.
Motion carried, 3/0, King and Porter absent.
Motion by Treloar, seconded by Salih to set the level of review for PCRB Complaint #13 -05 to
8 -8 -7 (13)(1)(d), Request additional investigation by the Police Chief or City Manager, or
request police assistance in the Board's own investigation; and direct staff to request additional
information from the Iowa City Police Department regarding PCRB Complaint #13 -05.
Motion carried, 3/0, King and Porter absent.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• February 11, 2014, 5:30 PM, Helling Conference Rm
• March 11, 2014, 5:30 PM, Helling Conference Rm
• April 8, 2014, 5:30 PM, Helling Conference Rm
• May 13, 2014, 5:30 PM, Helling Conference Rm
ADJOURNMENT
Motion for adjournment by Jensen, seconded by Salih.
Motion carried, 3/0, King and Porter absent.
Meeting adjourned at 6:10 P.M.
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, CITY OF IOWA CITY 5�b(6)
MEMORANDUM
Date: January 22, 2014
To: Mayor and City Council
From: Stefanie Bowers, Staff Member to Human Rights Commission
Re: Recommendation from Human Rights Commission
At their December 17, 2013 meeting the Human Rights Commission made the following
recommendation to the City Council:
Coulter moved that the Human Rights Commission wishes to request the City to provide a description of
when and at what cost and the procedure to come into full compliance with the ADA (Ramp Inventory) to
the Commission as soon as possible. Olmstead seconded. Motion passed 8 -1. Retish voted against.
Finnerty moved to add a friendly amendment to the above motion, for the Council to respond in writing to
the Iowa City Ramp Inventory Report and indicate its response to the findings, its intended actions, and
how the findings will be prioritized in the Fiscal Year 15 budget, with target dates for implementation and
completion. Amos seconded. Motion passed 9 -0.
Additional action (check one)
4 Further action needed
Board or Commission is requesting Council direction
Agenda item will be prepared by staff for Council action
S:RECform.doc
Minutes
Human Rights Commission
December 17, 2013 — 6 P.M.
Helling Conference Room
APPROVED
Members Present: Harry Olmstead, Orville Townsend Sr., Paul Retish, Joe Coulter, Shams
Ghoneim, Andrea Cohen, Diane Finnerty, Jewell Amos, Kim Hanrahan.
Staff Present: Stefanie Bowers.
Recommendations to Council: Yes.
Coulter moved that the Human Rights Commission wishes to request the City to provide a description of
when and at what cost and the procedure to come into full compliance with the ADA (Ramp Inventory) to
the Commission as soon as possible. Olmstead seconded. Motion passed 8 -1. Retish voted against.
Finnerty moved to add a friendly amendment to the above motion, for the Council to respond in writing to
the Iowa City Ramp Inventory Report and indicate its response to the findings, its intended actions, and
how the findings will be prioritized in the Fiscal Year 15 budget, with target dates for implementation and
completion. Amos seconded. Motion passed 9 -0.
(See Inventory of Ramps discussion below).
Call to Order:
Chair Townsend called the meeting to order at 18:00.
Consideration of the Minutes of the October 15, 2013 (Revised) & November 19.2013:
October 15, 2013 moved by Coulter, seconded by Hanrahan with information added under Building
Communities -- Townsend provided an update on a meeting held with Steve Rackis that discussed The
Housing Choice Program including the process and reasons why an applicant may be denied or removed
from the program. Motion passed 8 -0. Amos abstained.
November 19, 2013 moved by Olmstead, seconded by Coulter with information added under Breakfast- -
Olmstead discussed a radio interview that he and Townsend participated in where they discussed the
Human Rights Breakfast and the history of the Commission. Motion passed 8 -0. Amos abstained.
Public Comment of Items Not on the Aaenda: None.
Meetine Business:
Certificate of Appreciation
The Commission presented Diane Finnerty with a Certificate of Appreciation for outstanding
commitment and dedication to Human Rights. Finnerty's term on the Commission ends at the end of the
year.
Inventory of Ramps
Olmstead reports that the City is doing an inventory of sidewalk ramps throughout the city. The inventory
is planned to take until the end of December 2013 to complete. Olmstead believes that many of the
currently existing ramps need to be redone. Olmstead also believes that many new ramps need to be
installed throughout the City and the Commission should send a letter to that effect to the Council. More
specifically, the letter should request the city to come into compliance under the Americans with
Disabilities Act ( "ADA "). Olmstead is requesting that the letter go out now, so that the City can allocate
sufficient funds for remodeling and installing the requested ramps.
Coulter moved that the Human Rights Commission wishes to request the City to provide a description of
when and at what cost and the procedure to come into full compliance with the ADA (Ramp Inventory) to
the Commission as soon as possible. Olmstead seconded. Motion passed 8 -1. Retish voted against.
Finnerty moved to add a friendly amendment to the above motion, for the Council to respond in writing to
the Iowa City Ramp Inventory Report and indicate its response to the findings, its intended actions, and
how the findings will be prioritized in the Fiscal Year 15 budget, with target dates for implementation and
completion. Amos seconded. Motion passed 9 -0.
SEATS
Olmstead requested that this item be moved to the January 2014 meeting agenda.
Racial/Ethnic Equity Roundtable
Finnerty would like the Commission to co- sponsor and have representatives on a planning team to create
a day -long training on racial and ethnic equity (racial /ethnic roundtable) that community members and
businesses can attend. Finnerty would like to see the Commission set up a subcommittee for this purpose.
Finnerty moves that Human Rights Commission take on, as a 2014 initiative, racial and ethnic equity and
identify a representative to serve as an official conduit to a community group to do the planning for this
workshop. Olmstead seconds. Motion passed 9 -0.
Amos moves that Cohen and Townsend serve as the representatives of the Commission. Olmstead
seconds. Motion passed 9 -0.
2014 Choice Event
This fundraiser will be held in January. The funds raised will go directly to subsidize services and health
care services for underinsured women and men at the Emma Goldman Clinic. Sponsors of this fundraiser
will be listed in various literature and advertisements.
Finnerty does not feel that donating to this fundraiser falls under the Commission's charter, as it is a
private nonprofit organization and not an educational program.
Coulter moves that the Commission not fund the 2014 Choice Event and that the Commission place on
the next agenda an item regarding the formation and development of criteria for consideration of funding
requests. Commissioners agree that this is two motions. There is no second, motion fails.
Hanrahan moves to deny funding this event. Coulter seconds. Finnerty amends that the funds are denied
due to current understanding of criteria. Motion passed 6 -0. Finnerty, Townsend, Amos abstain.
Olmstead moves that the Commission develop a policy statement regarding future requests for funding of
organizations that may come before it. Coulter seconds. Motion passed 9 -0.
UI Center for Human Rights Funding Request
Olmstead suggests that personal contributions from Advisory Board Members of the Center for Human
Rights be considered contributions from the Commission. Olmstead and Ghoneim both serve on the
Center for Human Rights Advisory Board.
14
Coulter moves that the Commission goes on record as supporting the University of Iowa Center for
Human Rights. Ghoneim seconds. Motion passes 3 -2. Townsend, Amos against. Hanrahan, Finnerty,
Olmstead, Retish abstain.
International Students Subcommittee
Olmstead moves to establish a subcommittee to assist international students at the University of Iowa as
discussed in the November meeting under public comments. Olmstead, Cohen, Townsend, and Retish
will serve on the subcommittee, with Olmstead serving as the convener. Coulter seconds. Motion passed
9 -0.
Olmstead reports that a recently held `Town & Gown' meeting to assist international students was
successful. Representatives from the University, City Council, and several local organizations attended
and discussed the difficulties Chinese students face when coming here and ways to help them with the
move. Also discussed was the possibility of helping incoming students of other nationalities and meeting
with student representation from various groups about every three months or so. It is noted that the
orientation of international students is the University's responsibility and that the Commission should just
help ensure cooperation between different agencies and provide educational tools. Olmstead will notify
as to the next meeting of the subcommittee.
Structure of Human Rights Commission
Olmstead suggested at the last meeting that the Commission be increased from 9 members to 12
members. The reasons for a possible increase of Commission members is to include a student liaison,
representatives from other minority groups and to avoid what happened to Finnerty when she applied for
a second term on the Commission.
Olmstead moves to increase the Commission from 9 members to 11 members with one student liaison.
Coulter seconds. Motion fails 3 -3. Amos, Ghoneim, Retish vote against. Hanrahan, Finnerty, Townsend
abstained.
Ecological Human Rights
Coulter moves that the Commission go on record to state that the Commission appreciates Professor
Burns Weston supplying the Commission with the information on Ecological Human Rights. Hanrahan
seconds. A friendly amendment by Olmstead requesting that the article on Ecological Human Rights be
sent to the Council. No further action is requested at this time of the Council. Coulter accepts the
amendment. Motion passed 9 -0.
Subcommittees & Resorts:
Human Rights Breakfast
The I Have a Dream slide show is currently playing on City Channel 4. Commissioners are especially
pleased with the photos and historic documents collected.
Olmstead believes there should be a clear policy against political statements at any future Awards
Breakfast. Coulter is concerned about infringing on the First Amendment. Other Commissioners agree
with Coulter and suggest that there should be suggestions against partisanship without making a solid
policy against such statements.
Commissioners also discussed the letter from the Sheraton (re: unpaid workers). Upon reading the letter it
appears that there is some confusion on the part of Sheraton between the Center for Worker Justice and
the Commission. Finnerty moves that Bowers call Sheraton on behalf of the Commission to clarify the
3
role of the Commission versus that of the Center for Worker Justice. Hanrahan seconds. Motion passed
9 -0.
Education
Retish is the chair for this subcommittee. Discussions at School Board meetings regarding
whether to have school on Martin Luther King, Jr. Day have been heated. Coulter moves that the
Commission continue to monitor the situation. Finnerty seconds. Motion fails 2 -6. Hanrahan, Finnerty,
Olmstead, Townsend, Ghoneim, Retish vote against. Cohen abstains.
Olmstead moves that the Commission send correspondence to the Iowa City Community School District
that says `when issues arise pertaining to the minority community the school district should consult the
minority community or any of its committees.' Finnerty proposes a friendly amendment to state that
`when policies arise pertaining to the minority community the school district should consult the minority
community or any of its committees.' use policies. Ghoneim seconds the motion and amendment.
Motion passed 7 -0. Amos, Cohen abstain.
Immigrant
No report.
Building Communities
Retish suggests that Townsend speak with Bob Welsh regarding conditions at area trailer courts as this is
an affordable housing concern in the community.
University of Iowa Center for Human Rights
Olmstead reports that the advisory committee met and discussed the activities and programs sponsored by
the Center.
Building Blocks, Resume Training
No report.
Commission
Coulter suggests that if there is a conflict of interest, it should be given as the reason for abstention.
Hanrahan thinks that the voting has been rushed lately and would like to take more time for discussion to
improve understanding of the topics.
Amos believes that public schools should use the same holiday schedule as the federal government.
Retish will send a report from the Transition Services for Disadvantaged Young & Adults to Bowers so
that the Commission may review it.
Cohen hopes to develop a display for school buses that contain human rights educational exhibits.
Townsend thanked the Commission for its hard work during his time as chair (2013).
Staff
Bowers discussed the number of recent abstentions citing that it is usually used if a person has a conflict
of interest when voting on a matter.
Olmstead moves to adjourn. Finnerty seconds. Motion passed.
4
Adjournment: 20:12
Next Regular Meeting — January 21, 2014
Human Rights Commission
ATTENDANCE RECORD
YEAR 2012/2013
(Meeting Datel
NAME
TERM
EXP.
1/15/
13
1/28
/13
2/19/
13
3/19/
13
4/16
113
5/21
113
6/18/
13
7/16/
13
8/20/
13
9/17/
13
10/15/
13
11/19/
13
12/17/
13
Diane
Finnerty
1/1/14
O/E
X
X
X
O/E
X
X
X
X
X
O/E
X
X
Orville
Townsend, Sr.
1/1/14
X
X
X
x
X
X
X
X
X
X
X
X
X
Paul Retish
1/1/14
-
-
-
-
-
-
-
-
-
-
X
X
X
Dan Tallon
1/1/14
X
X
X
O/E
X
X
X
O/E
R
R
R
R
R
Kim
Hanrahan
111115
X
X
X
X
O/E
X
X
X
X
X
X
O/E
X
Shams
Ghoneim
111115
O/E
O/E
X
X
X
O/E
X
O/E
X
X
X
X
X
Jessie Harper
111115
X
X
X
X
R
R
R
R
R
R
R
R
R
Jewell Amos
111115
-
-
-
-
-
-
-
X
X
X
X
O/E
X
Katie
Anthony
I /1/16
X
X
X
X
X
R
R
R
R
R
R
R
R
Joe D. Coulter
1/1/16
X
X
X
X
X
X
X
O/E
X
X
X
X
X
Harry
Olmstead
1/1/16
X
X
X
X
X
X
X
X
X
X
X
X
X
Andrea Cohen
1/1/16
-
-
-
-
-
-
-
-
O/E
X
X
X
X
Connie Goeb
1/1/13
-
Howard
Cowen
1/1/13
-
David B.
Brown
1/1/14
R
R
R
R
R
R
R
R
R
R
R
R
R
Henri Harper
1/1/14
R
R
R
R
R
R
R
R
R
R
R
R
R
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
- -- = No longer a member
R = Resignation
R
02 -18 -14
5b(7)
MINUTES APPROVED
PARKS AND RECREATION COMMISSION
DECEMBER 11, 2013
ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, David Bourgeois, Clay Claussen, Maggie Elliott, Allie
Gnade, Cara Hamann, Lucie Laurian, John Westefeld, Joe Younker
Members Absent: None
Staff Present: Mike Moran, Terry Robinson
Others Present: Larry Brown, Katie Jones, Dell Holland
CALL TO ORDER
Chairman Claussen called the meeting to order at 5 p.m.
Clay welcomed the new commission members Larry Brown and Katie Jones to the meeting.
They will both begin on the Commission in January of 2014 replacing Allie Gnade and John
Westefeld.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
OTHER FORMAL ACTION:
Joe Younker noted that he was excused from the October meeting, however, was listed as
present in the meeting minutes.
Moved by Elliott, seconded by Bourgeois to approve the minutes as amended. Motion
passed 9 -0. No members absent.
PUBLIC DISCUSSION:
None
FRIENDS OF HICKORY HILL PARK REPORT:
Friends of Hickory Hill Park member John Thomas reported to Commission. He noted that at
their meeting held the previous Monday they discussed the Capital Improvement Plan proposed
for the park. Moran reported that it sounds as if the first phase of work will be approved for
FY16. Mike will keep the Friends and the Commission informed as discussions proceed with
Council. Department heads will meet with council on January 4 and then will follow up again at a
later date. He further noted that they may counter - propose by approving "soft" costs for the first
year which would include prepping for construction the following year. The second item of
discussion will be bridge repair. It appears that working with engineers has been put on the
Friends group so they will move forward while working with Parks. The third item discussed at
PARKS AND RECREATION COMMISSION
December 11, 2013
Page 2 of 9
their meeting as the need for tools. Tools have been stored at board members' homes to date.
That no longer is an option. Friends of Hickory Hill proposes that a storage unit similar to the
one that is at North Market Square would be ideal. Moran noted that there is a shed at Hickory
Hill North that is already up and available. Thomas would rather use that one than build new.
Moran and Thomas will follow up.
DogPAC REPORT:
DogPAC members were unable to attend tonight's meeting. Bourgeois reported that DogPAC
has recently completed their annual report and will have it available at a future Commission
meeting.
CIP REVIEW:
Moran reported that departments received the CIP report from Finance this past Monday. Staff
has reviewed the report and he will send with the Friday update this week.
Parks Annual Improvement Fund: Moran reported that the Parks Annual Improvement Fund has
been cut back to $80,000 annually from its previous $200,000 annual amount. This is an
account that the Parks Department uses for purchase of new equipment and replacement items.
Frauenholtz - Miller Park: The development of this park has been pushed back to FY18 according
to Moran. He will be informing the neighborhood.
Soccer Park Improvements: Soccer Park Improvements are scheduled for FY17 which includes
trails and enhanced accessibility. There is a REAP Grant from the Iowa River Corridor. City will
enhance the trail to the dog park to Iowa Light and Power instead and will all be funded with the
REAP Grant.
Lower City Park Access Road: There is a call for an emergency access road to be installed in
City Park in 2015. Staff feels it is necessary to put in something for access during the bridge
replacement. Moran will go back to the neighborhood who does not want the road. City
Manager has asked that any concerns about this project be addressed with City Council.
Fairmeadows Splash Pad: Restroom will be complete by this spring.
Parks Master Plan: Proposed cost of $100,000 and to be complete in Fy17. Staff to decide on
this proposal yet.
Hickory Hill North: This project will receive $250,000 in FY16, FY 17 and FY 18. Moran feels this
is a good compromise in allowing prep one year for construction the next.
Park Improvements: Lower City Park is in its funding cycle now. Willow Creek Master Plan
being worked on this year with construction slated for FY15. Updates to Kiwanis Park will take
place with that.
PARKS AND RECREATION COMMISSION
December 11, 2013
Page 3 of 9
Recreation Facility: Phase 2 improvements for the Robert A. Lee Recreation Center have been
pushed back to 2018. Staff is proposing for an annual recreation approval fund which would
include $50,000 annually
Mercer Park Playground Upgrade: Staff asking for $150,000 for FY15.
Partnership with Iowa City School: Moran reported that the department is exploring the
possibility of partnering with the elementary school on Sycamore Street. This would be similar to
what they currently have with Grant Wood Elementary School, such as shared space use. They
have asked for a budget of $750,000 for this in FY15.
Claussen asked if the proposed bridge across the Iowa River has been removed from the
requested list. Moran confirms that it has as there is no longer a need.
BUDGET REVIEW:
The budget review has not been released to date. Finance is hopeful that it will be released with
the City Council Packet this week. Council will then meet on December 17. Moran will let the
Commission know if they are able to attend. Moran reported that last year in Des Moines the
senate passed a property tax devaluation will also effected apartments and condominiums. The
total loss to Iowa City could be as much a $1.3 million. While Iowa City would not be affected by
this much this year or even next, it will be a pretty substantial hit in following years.
REVENUE REPORT:
Moran distributed the department's revenue report to Commission members. This report gives
past years history as well as future plans for the next two years. The most significant changes
(increases) will be for the rentals of the Grant Wood Gymnasium and park shelter reservations.
TTRA & Ashton House rentals are estimated to bring in a revenue of anywhere from $50,000-
$70,000 annually. The City's event services contract with AvaCentre is $32,000 annually. Rental
fees should be able to easily cover that expense.
Ball diamond rentals will increase as well. The department will be purchasing some portable
mounds which will be expensive and will need to be covered by fees. Soccer field rentals will be
adjusted accordingly to maintain middle of the road pricing as compared to surrounding areas.
The revenue from dog tag sales completely covers staff and maintenance costs. City is
contracting services for mowing and snow removal for these parks.
Cemetery fees will see a slight increase. They generally go up about every ten years. Staff will
likely raise these fees every three to five years in the future.
Moran noted that the sales tax definition for the state has expanded to include certain types of
recreational activities. These costs will have to be passed on to the consumer. In previous years
the amount was so minimal that the department didn't see a need to increase the activity fees.
PARKS AND RECREATION COMMISSION
December 11, 2013
Page 4 of 9
Discussions about non - resident fees, low income discounts and sales tax. The sales tax
definition from state has expanded to where we have to charge taxes on certain type of
activities. We will pass that cost on to the consumer. Before it was so small we paid, but now
have to pass along, getting to that point.
Farmers Market vendor fees were increased last year to cover all staff costs as well as other
operating costs. It seems that the department is breaking even at this point. Will continue to
monitor.
The budget session is scheduled for January 6, 2014. This session will include department
heads and no longer will include Commissions.
CELL TOWER DISCUSSION — SARAH WALZ, CITY PLANNING DEPARTMENT:
Walz explained that her role in the Planning Department is mainly working for the Board of
Adjustment which is the branch of the City that approves or disapproves the placement of cell
towers. The stated that she is not here to advise Commission on their decisions when it comes
to cell tower requests, but to simply educate the commission on how the Board of Adjustment
reviews these applications. She distributed the criteria that the board uses. She explained that
hey simple do the permitting for cell towers proper and that if someone wants to simply add an
antenna that is negotiated with the facility where the placement is requested. She noted that, for
example, there are currently antennas in place at MidWestOne Bank as well as City High
School. Antennas have to be placed on these higher locations as they have to project
downward. She said that a cell company will first look to see if there is an existing location to
place an antenna as they would rather do this than build a new tower. However, antennas
cannot handle an infinite number. This is why companies will bring in trucks with extra coverage
on game days for instance. Cell phone towers are allowed in a number of different zones
including public zones, however those requests have to go through a special exception process.
These towers have to be set back a required number of feet and have to be placed in an area
that cannot otherwise be covered. She stated that Iowa City is not an area that encourages
disguising the towers. We require poles and also that the ground equipment occupy only a
small space. In some areas we will ask that they be screened with landscaping, a brick wall,
etc. We allow a maximum height of 120'. There are some changes that are coming within the
FCC regulations that may limit the extent to which communities can regulate cell towers. The
City currently does a pretty good job in considering the current FCC regulations. With regards to
health effects the board is not allowed to consider them when making their decisions. A property
owner may, however, refuse placement due to health effects. A year or two ago an elementary
school property owner refused the placement of an antenna due to health effects. However, if
City High decides to approve the placement, the Board of Adjustment cannot come in and say
otherwise. The Board of Adjust did approve an antenna at West High. She noted that the
Commission, of course, will want to base their recommendations on what they believe is best for
parks. Walz said that recently there was a case in Cedar Rapids where there was a request to
place a tower at a school and were selling their idea based on all of the revenue that would be
received by the school. Walz recalled that when Al Stroh was on the Iowa City Park and
Recreation Commission, he stated that it is not the job of the commission to use parks to make
PARKS AND RECREATION COMMISSION
December 11, 2013
Page 5 of 9
money and that the decision had to be about the park and that the money needed to be kept a
separate issue. The Board of Adjustment notifies all the neighbors within 300' of a proposed
site. She noted that the Board of Adjustment receives two to three requests per year. Walz
noted that she is here to inform Commission that they will likely see more requests and wanted
members to understand that there is a whole other level of scrutiny a company has to go
through and that they cannot just come into an area and set up.
NEIGHBORHOOD OPEN SPACE REVIEW:
Moran reviewed the General Quarters -Part 2 subdivision located on Sycamore Street going
towards the soccer park. The developer proposed giving City land in lieu of fees. This property
is located right against the Sycamore Trail. Moran recommends money in lieu of the land
allowing the City to expand the trail. Laurian asked what the dollar amount would be for these
fees. Moran will include the cost of extension in the upcoming Friday Update to commission.
Laurian has some concerns about the dollar amounts allotted for fees in lieu of land in these
subdivisions. She would like to discuss increasing these fees. Westefeld noted that when this
plan was created it included a number of constituents and was a hugely involved complex
process. Younker suggested that staff come to a future commission meeting to explain the
process so that Commission can have a better understanding of the formula. Moran will follow
up.
RECREATION DIVISION REPORT:
Low Income Report: In Dyson's absence Moran reported. He distributed the Low Income Policy
Eligibility Guidelines along with a summary of the past four years reflecting the amount the
department has given in these discounts. The guidelines are based on the school districts free
lunch requirements. The reduction in recreation activity fees is 50% for Iowa City residents. His
summary shows that only 1 % of recreation fees are affected by these discounts. Younker asked
if the staff thinks there are people who are eligible that don't take advantage of this program.
Elliott would like to see more people using it. Commission noted that there was a substantial
difference between 2011 and 2012 in the amount of money used for low income discounts. Staff
reported that this was likely due to another summer camp in Iowa City that had discontinued
their program, therefore causing a spike in the summer camp at this recreation facility. Hamann
asked how a person is notified of the program. Staff noted that it is placed in the recreation
activity guides and is on the recreation internet page as well as the registration internet pages.
These guides go to the schools. Moran said that this item will be added to the January agenda
for further discussion.
City Park Pool: The final draft for the City Park Pool proposed renovations were included in the
commission packets. Moran reported that six general contractors have picked up the plans.
Staff hopes to have this project complete by spring. Moran summarized that the wading pool will
have to be removed due to ADA regulations. Canopy shades will be added to the wading pool
area. There will also be canopy cabanas available around the pool. These will be rentable for
birthday parties etc. The fence around the pool will be pushed out to offer more green space.
PARKS AND RECREATION COMMISSION
December 11, 2013
Page 6 of 9
Moran mentioned that the last renovation of the pool occurred 25 years ago when the roof was
added to the boathouse. Larry Brown from the audience noted that many people really liked the
openness of the bathhouse and that there was some controversy that occurred at that time.
PARKS DIVISION REPORT:
Robinson reported that the department has completed a number of trail enhancements this
year.
He noted that the new shelter at Mercer is complete and he has no doubt this will be a very
popular shelter with its arched style and its appeal to the eye.
Shelter #6 is in place at City Park and looks great.
Staff has repaired one bridge at Hickory Hill Park. He noted that this is the third time that staff
has worked on this particular bridge. There is another bridge in need of repair in the park that
staff cannot yet get to. They will in the future when it is possible.
Forestry will receive a $20,000 grant from the Trees Please program through MidAmerican
Energy again this year. Because of the drought this year, Forestry will be taking down a lot of
large trees. A number of the senior trees have to be removed. He noted that often times they
will get a call from a resident stating that there is a limb hanging in a tree. Unfortunately, when
Forestry looks closer, there are generally other issues with that particular tree that make it
necessary to remove. He noted that staff prunes on average 300 trees per month.
Claussen noted that there is some grooming of the trail at TTRA for snow - shoeing. Robinson
reported that the University of Iowa will come out and groom a trail for cross - country skiing. The
City does not want to invest in a groomer until they can see how it works. Fin and Feather will
continue their rental services to include skates and snow shoes.
Younker asked Robinson how many ash trees are within the City. Robinson estimated there to
be approximately 1500 street trees that are ash, which is further stated is pretty good compared
to the number that other cities have. For example, Milwaukee has 28,000. Laurian asked if the
trees have to be cut down or are there other options. Robinson explained that there are
chemical treatments available and they are becoming more inexpensive. Constituents on one
side say to treat them while the other side says to that this is like pouring money into a hole.
Laurian asked if this disease will go away. Robinson said that it never will. There is some
research that shows that wasps prey on this disease, however, it is necessary to make sure that
these wasps only prey on Ash Emerald Disease and doesn't have an ill effect on other trees etc.
Claussen asked if there were a lot of ash trees in the parks. Robinson said that there are but not
as many as one would think. The oaks and hickory trees have shaded a number of them out.
There was, however, a number of ash trees planted in City Park 25 to 30 years ago. The
department has started removing them and replacing them right away.
PARKS AND RECREATION COMMISSION
December 11, 2013
Page 7 of 9
DIRECTORS REPORT:
Winter Farmers Market: The winter farmers market has begun at Sycamore Mall. Moran worked
with management staff at the mall to start this market. There were 33 vendors at this market the
Saturday previous to this meeting with a capacity of 37. Moran feels it is a good location and
feels that as people get used to it being there that it will grow into a great market.
Ashton House: The concrete for the parking lot has been poured. Soon an ADA ramp will be
placed from the parking lot to the house. The house is about 98% complete and staff hopes to
begin renting the facility in mid to late January. Moran will schedule a tour for Commission soon.
He will likely wait until spring for a grand opening event.
Park Master Planning: Moran has received a draft master plan for Willow Creek. If this looks
good then will get this one out and begin working on the master plan for City Park and continue
from there.
New Pioneer Coop Relocation Proposal: Moran noted that they have approached the city about
relocating the Coop above the recreation parking lot at the east end of the building. It would
come off the College Street Bridge. Semis will need to have access to the Recreation Center
dock for deliveries and pick -ups. Staff does not want to see any loss of parking in the
Recreation lot either. The building would not attach to the Recreation Center. Moran has heard
that the plan calls for a maximum of six stories with 2 of those belonging to the Coop and four
stories for condos. The Coop is working with the developer. Gnade reported that there will be an
upcoming vote to either relocate somewhere downtown or add another store in Iowa City.
The Chauncey: Laurian asked if the plan for this building will still destroy Chauncey Swan Park
during construction. Moran reported that the City does not yet have an agreement with the
developer. Laurian said that she did some research on the construction of high -rises where a
small amount of staging area and that it is possible. Moran noted that Commission has
communicated with the Planning Department that we would like to leave the concrete space in
the park available for farmers market use.
CHAIR'S REPORT:
Johnson County Conservation Commission Meeting Review: Laurian and Claussen attended
the Johnson County Conservation Commission meeting. The director did a presentation of
recent projects that have been done. Laurian asked what they plan on using the remaining
money for. She was told that if they release that information it may drive up the cost for these
projects. They talked a lot about Kent Park and doing renovations to the beach, trails and
parking lots of that area. A lot of what he discussed was ongoing projects and not new
acquisitions. Hamann wondered if they had given any consideration to purchasing the Chadek
Property. Claussen talked with the director after the meeting and invited him to come to a future
commission meeting.
PARKS AND RECREATION COMMISSION
December 11, 2013
Page 8 of 9
Outgoing Commission Members: Claussen recognized outing members of Commission, Allie
Gnade and John Westefeld adding that they have been a very important part of the process of
this Commission and asked that they both stay in touch.
Election of Officers: Younker nominated Clay Claussen as Chair of the Parks and Recreation
Commission.
Moved by Younker, seconded by Bentler to elect Clay Claussen as the Chair Person for
the Parks and Recreation Commission. Motion passed 9 -0 with no absences.
Bourgeois nominated Younker as Vice Chair of the Parks and Recreation Commission.
Moved by Bourgeois, seconded by Westefeld, to elect Joe Younker as the Vice -Chair of
the Parks and Recreation Commission. Motion passed 9 -0 with no absences.
COMMISSION TIME /SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Gnade thanked other commission members for giving her the opportunity to serve on the Parks
and Recreation Commission.
Bentler expressed her concern about the placement of a City gas station across from Terry
Trueblood. She is not pleased with the aesthetics of this. Moran will look into this further and will
add to the January agenda for more discussion.
Bourgeois noted that Johnson County Dog PAC ordered 400 2014 calendars and have given
away nearly all of them. They will place another order of 200. The calendars have been very
well received. Bourgeois reported that Ryan O'Leary came to Dog PAC recent meeting asking
that they begin discussing possibility of placing a dog park downtown.
Westefeld noted that he is very impressed with all of the accomplishments that have occurred
during his time on the Commission, while also noting some of the controversies. Those he
mentioned including the placement of an angel in City Park in recognition of children who have
passed; he also noted the move to put a cell tower in one of the city parks, the move the serve
alcohol at Riverside and so on. He noted that controversies were always handled in a very
professional manner. He thanked the Parks and Recreation Staff for all that they do.
Laurian discussed her desire to be able to get some funding from the county as discussed
earlier in the meeting. She is excited about future projects. She stated that TTRA feels complete
and it is easy to see its success. She hopes that Commission gets the opportunity to work
further with the county, specifically in regards to the rivers and streams.
ADJOURNMENT
Moved by Westefeld, seconded by Gnade to adjourn the meeting at 7:30 p.m. Motion
passed 9 -0 with no absences.
PARKS AND RECREATION COMMISSION
December 11, 2013
Page 9 of 9
PARKS AND RECREATION COMMISSION
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1/1/15
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O/E
O/E
X
X
X
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X
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X
X
NM
X
Bourgeois
Clay
1/1/14
X
X
X
X
X
X
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X
X
X
X
NM
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Claussen
Maggie
1/1/13
X
X
X
X
O/E
X
LQ
X
X
X
X
NM
X
Elliott
Allison
1/1/14
X
X
X
X
X
X
LQ
X
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O/E
X
NM
X
Gnade
Cara
1/1/16
X
X
X
X
X
X
LQ
X
X
X
X
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Hamann
Aaron
1/1/13
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Krohmer
Lucie
1/1/15
X
O/E
O/E
O/E
O/E
O/E
LQ
O/E
O/E
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X
NM
X
Laurian
Alex
1/1/16
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X
X
X
X
Taylor
John
1/1/14
X
X
X
X
X
X
LQ
X
X
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Joe
1/1/16
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Younker
ATTENDANCE RECORD
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LO = No meeting due to lack of quorum
* = Not a member at this time
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CITY OF IOWA CITY
MEMORANDUM
Date: January 23, 2014
To: Mayor and City Council
From: Bob Miklo, Planning & Zoning Commission
Re: Recommendations from Planning & Zoning Commission
At their December 5, 2013 meeting the Planning & Zoning Commission made the following
recommendation to the City Council:
The Commission voted 5 -1 (Eastham opposed /Martin absent)) to recommend approval of
SUB13- 00023, a request for preliminary plat approval of General Quarters Part Two, a 59 -lot,
15.54 -acre residential subdivision located east of Sycamore Street subject to review by the City
Engineer.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
_X_ Agenda item will be prepared by staff for Council action
PLANNING AND ZONING COMMISSION APPROVED
DECEMBER 5, — 7:00 PM — FORMAL
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Anne Freerks, Paula Swygard,
Jodie Theobald, John Thomas
MEMBERS ABSENT: Phoebe Martin
STAFF PRESENT: Bob Miklo, Eric Goers
OTHERS PRESENT: Josh Entler, Beverly Johnson, Marcia Akin, Wynn Johnson,
Sharon Sorensen
RECOMMENDATIONS TO CITY COUNCIL:
The Commission voted 5 -1 ( Eastham opposed /Martin absent)) to recommend approval of
SUB13- 00023, a request for preliminary plat approval of General Quarters Part Two, a 59-
lot, 15.54 -acre residential subdivision located east of Sycamore Street subject to review
by the City Engineer.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
Subdivision Item
SUB13 -00023
Discussion of an application submitted by Build to Suit, Inc. for a preliminary plat of
General Quarters Part Two, a 59 -lot, 15.54 -acre residential subdivision located east of
Sycamore Street, south of Sherman Drive.
Miklo said the subject property was given the zoning designation in 2004 of low- density single
family (RS -5) and at the same time, the plat for General Quarters Part I was approved. He said
the applicant is now seeking approval for the remainder of the property, which is Part Two. He
showed an aerial photograph of the property. He said the proposed subdivision would include
the extension of existing streets within Part One, which were platted in 2008 and don't meet the
City's current subdivision design standards of a sixty foot right -of -way He said those streets
would be continued at the previous standard of a fifty foot right -of -way until they intersect with
Dickerson Drive where the streets widen to meet the current standards.
Miklo said the rezoning for this property did have conditions, including a requirement that there
be some public access or frontage on the Sycamore Greenway. He said this design more than
meets that condition with a single loaded street. He said the applicant has agreed to put in an
Planning and Zoning Commission
December 6, 2013 - Formal
Page 2 of 8
eight foot trail in the Greenway area, and the City will pay for the extra size cost.
Miklo said all the lots in the proposed subdivision meet the minimum size standard of 8,000
square feet, sixty foot wide lots. He said some of the lots along Sycamore Street are larger to
accommodate the required forty foot buffer and twenty foot landscaping in that area.
Miklo showed photographs of the subject property. He said requirements that will have to be
addressed in the final plat include payment of fees toward storm water management, which is
detailed in the staff report along with the other requirements.
Miklo said the plat is in order, and the City Engineer has signed off on the revised plat.
Eastham said the South District land use map shows two areas designated for apartments at
Sherman Street. Miklo said the District Plan talks about the possibility of small scale multifamily
at the intersections of collector and arterial streets. He said staff discussed with the applicant
that if they wanted to seek rezoning, there was the possibility of a higher density.
Freerks opened public discussion.
Josh Entler of Hall and Hall Engineers, representing the applicant, thanked City staff for
accommodating the applicant's request to move forward on this proposal quickly.
Beverly Johnson, who lives in the area of the subject property, asked if the development will be
apartments or single family homes. Freerks said the plat is for detached single family lots. Miklo
added that it would require rezoning to introduce multi - family units.
Entler said the intent of the developer is single family detached housing. He said they have no
intent or desire to do apartments.
Marcia Akin of Sherman Drive asked if there are long -term plans for apartments, as they were
promised when they moved in that all the homes in the subdivision would be single family. She
also asked about the specifications and quality of the planned houses.
Miklo reiterated that any proposal for multi - family would require rezoning, which would have to
come before the Commission and be approved by City Council. He said the Zoning Ordinance
does not address the appearance or quality of homes.
Akin asked how they can get any information about what kinds of homes will be built. Miklo
responded that the City Zoning Ordinance does not regulate single family homes to that extent.
He said that some subdivisions have covenants that have design standards.
Akin asked if the old covenants would still apply. Miklo said that would be up to the developer.
The City does not get involved with convenants.
Wynn Johnson of Sherman Drive said at the time they purchased their house, the developer
was not the current developer. He said they were told what the developer's vision for the
neighborhood and the phases of the subdivision were. He said now he's concerned if that vision
will be carried out as conveyed to them and if they will be notified of any applications to rezone.
Miklo said the current zoning allows only single family homes in this subdivision, and the
subdivision as designed only permits single family homes. He explained that if there was a
proposal to change zoning, any property owners within 300 feet would receive a letter notifying
them of that. He said the City would also post signs on the property. He said the only changes in
Planning and Zoning Commission
December 6, 2013 - Formal
Page 3 of 8
the subdivision design from the concept plan of 2004 were the elimination of a cul -de -sac in
favor of a through street and the slight increase in the width of the streets to sixty feet.
Johnson said the homeowners who purchased under the former developer would appreciate
being kept informed of what's going on, and he sees that as the responsibility of the current
developer and Hall & Hall.
Entler offered to meet with the homeowners after this meeting. Miklo said this will be going
before City Council on December 17 and suggested that it would be beneficial for the
homeowners to meet with the developer before then.
Freerks said it's not clear from the application if the developer used the Good Neighbor Policy,
but the Commission would like to see that as something that has to happen with an application.
She said it would be nice if there could be some sort of gathering prior to the Council meeting.
Akin asked if the Commission is at all concerned about this developer primarily being a
commercial developer. Freerks said that would probably not have any implication for the vote
the Commission makes.
Miklo said it's not unusual for a commercial developer to have members on their team who have
been involved in residential development. He said Build to Suit has made proposals for
residential development in other parts of Iowa City.
Eastham said the Commission is in large part required in making decisions to follow the
provisions that are in the City's Comprehensive Plan, in which there is nothing that talks about
developer experience or other qualities.
Sharon Sorensen of 26 Amber Lane said that a concern for her is the cul -de -sacs that go
through the residential areas. She said it makes it difficult for fire trucks to get through. Miklo
said that on a street like Sycamore, they try to minimize the intersections because it's an arterial
street designed to carry more traffic. He said what will be helpful, unlike in the earlier
subdivision, there will Dickenson Lane will provide an access point back to Sycamore for
emergency vehicles and the public.
Sorensen asked if the houses will be low- income or subsidized. Freerks said the Commission
has no say on a preliminary plat about that possibility.
Sorensen said because this was a wetland, a former developer was going to put in a park and
wanted to know what changed that idea. Miklo said the wetland was actually to the east of the
Greenway, and there are no wetlands on the subject property.
Wynn Johnson said he thinks the issue of cul -de -sacs is something someone should be looking
at closely because he frequently sees City trucks that can't negotiate the circle. He also said the
homeowners would very much appreciate a Good Neighbor Meeting with the current developer
to get some information. He said he knows it's difficult with the developer to come in after the
former developer left town without keeping the promises he made, but he thinks Build to Suit
owes it to the homeowners to have a meeting with them.
Freerks said the applicant has not indicated if they have used the Good Neighbor Policy. She
said the Commission has asked City Council to make these meetings mandatory, but so far, the
Council has decided not to do that. She said some of the issues raised tonight could have been
worked out through a Good Neighbor meeting, and she said that shows that having some
conversation with neighbors prior to a Commission meeting can be helpful.
Planning and Zoning Commission
December 6, 2013 - Formal
Page 4 of 8
Freerks closed public discussion.
Thomas moved to recommend approval of SUB13- 00023, a request for preliminary plat
approval of General Quarters Part Two, a 59 -lot, 15.54 -acre residential subdivision
located east of Sycamore Street subject to review by the City Engineer.
Swygard seconded.
Eastham said this application along with the School District's decision to build an elementary
school nearby brings to light a number of issues that he would like the Commission to deal with
openly in the future. He said the Land Use Map show this area to be suitable for apartments. He
said he thinks this Commission and others have not followed the Comprehensive Plan principles
of mixed use, mixed density and mixed income as well as they should be followed. He said he
did not think the rezoning followed the provisions of the Comprehensive Plan so he does not
think the current zoning is appropriate. He thinks some part of it needs to be higher density
multifamily.
Freerks said she would like to make it clear for the audience that these are not mandatory labels
on the maps. She said they are suggestions, and stated that, for instance, they like to have
higher densities at intersections.
Eastham said in this case the areas for higher density could just be moved to either side of
Sherman Drive. He said it's possible to move the shaded areas on the maps around to more
appropriate locations, but he thinks that most of the time, they simply eliminate them. He said he
is sympathetic to homeowners who had conversations with the former developer. He said he
doesn't think that developer was totally candid in what the future could be for the area in terms
of multifamily dwellings built there. Eastham said all developers have access to the same
Comprehensive Plan maps he has and all developers can be frank and honest with potential
home buyers.
Eastham said City Council had a vigorous discussion at its recent meeting about whether or not
the provisions in the Comprehensive Plan are being followed in terms of creating walkable
neighborhoods throughout the community and whether or not the neighborhoods that are being
created are exactly like the neighborhoods that are already here. He said the RS -5 and RS -8
zones on both sides of Sycamore Street are essentially an extensive single family, detached lot
development. He said as they go south into the area that Council has annexed for the school
they will be challenged to follow the land uses suggested by the Comprehensive Plan, which is
mixed townhome, apartment and single family detached. He said the preliminary plat before the
Commission does comply with current zoning, but he doesn't think the current zoning complies
with the Comprehensive Plan.
Freerks said the Commission has approved so many apartment buildings in the community that
she doesn't feel that the city is at a loss for that type of housing. She said she does think this
preliminary plat complies with the Comprehensive Plan. She said the Commission has always
viewed the maps as living documents that can be altered, so the areas on them are just
suggestions.
Swygard said she agrees with Freerks. She said what the Commission has before it is not a
rezoning, so they have to deal with the current zoning.
Thomas said what the Commission has before it doesn't require too much discussion but the
question of the larger vision, driven mainly by the fact of a new elementary school, will and
Planning and Zoning Commission
December 6, 2013 - Formal
Page 5 of 8
should require a more comprehensive plan toward the area to the south that is currently zoned
Interim. He said he's been very concerned with what he sees as the negative image and
impression that multifamily housing has in Iowa City that is in part because of the way it's been
integrated into communities unsuccessfully. He said one exception would be The Peninsula. He
said as this part of the city develops, he will be urging a much more creative and comprehensive
approach to how residential uses mix and how they are designed with respect to the commercial
development. He said he agrees with Eastham in that the Comprehensive Plan Update says to
... "encourage a diversity of housing options in all neighborhoods for households of all types and
for people of all incomes." He said he thinks that can be done without this fear that is generated
every time they move away from single family residential, but it will require a more imaginative
and creative vision for how the various housing types integrate.
Freerks said with the annexation of a large parcel of land to the south there will be lots of
opportunities, and it's something that needs to be looked at. She said the application before the
Commission does comply with the Comprehensive Plan with the subdivision code and will be a
nice addition to this area, as there is a need for smaller lot single family homes like this as well.
Theobald said she will also be voting in favor of the application, but she thinks Eastham has
brought up a very valuable point that Thomas expanded on nicely. She said she remembers at
one of her first meetings that Thomas brought up the subject of value and how to add that, and
she thinks that's key to being able to integrate other housing types within single family.
Freerks says she thinks they will need to have some successful scenarios in order for the public
to see in terms of integrating apartment complexes into neighborhoods.
Miklo said the Comprehensive Plan does show another future arterial street just to the south of
this subdivision, and it shows a mixed use neighborhood there. He said here, where there are
going to be rezonings and further annexations, the City has much more say in the shape of that
area, he thinks that is where the mixed used neighborhood will develop based on the
Comprehensive Plan.
Eastham said he is hopeful that the area to the south will much more fully comply with
provisions of the Comprehensive Plan. He said the Commission often gets a rezoning request
that is much less than the Comprehensive Plan calls for in terms of including all housing types
and income groups.
Swygard said she would really encourage the Good Neighborhood Policy for this applicant. She
said she knows the current developer can't address what the previous developer may have
promised but the neighbors do have a lot of insight about the area and their comments can be
very helpful for the new development.
A vote was taken and the motion carried 5 -1 with Eastham opposed.
Consideration of Meeting Minutes: November 7 and November 21, 2013
Dyer moved to approve meeting minutes of November 7 and November 21, 2013.
Theobald seconded.
A vote was taken and the motion carried 6 -0.
Planning and Zoning Commission
December 6, 2013 - Formal
Page 6 of 8
OTHER
Thomas said what he thinks needs more development is how the City can better accomplish the
goals of the Comprehensive Plan than the current Zoning Code allows. He said he would like to
see the City develop an area plan for the property just south of the subject property of tonight's
Commission meeting that shows how the commercial, residential, open space and all the pieces
of development fit together. He talked about how walkable neighborhoods are not being
developed around the new elementary school and in areas where the Commission is approving
preliminary plats.
Eastham said he agreed with Thomas. He added that no developer will not want to build
something radically different if the zoning regulations won't support it. He said that what would
be helpful is a clearer understanding on the part of the developers about what the City's
planning apparatus is interested in achieving and a commitment to carry that out by adoption of
appropriate land use regulations.
Thomas said in order to achieve integration of varying land uses and residential land types you
need a certain amount of space, and that's why this is an opportunity.
Miklo explained that the new subdivision regulations were adopted in 2008 and some of the
ideas from that are starting to be seen in the newer subdivisions, like more interconnected street
patterns and fewer cul -de -sacs. He said many existing subdivisions where approved before
these standards went into place.
Freerks said she does think there's a need in Iowa City for the kind of housing the Commission
approved tonight, small lot, single family homes, but as development goes farther south, it's an
opportunity to do other things. She said that the Commission relies on a very small staff, and
she doesn't know that there's a lot of time for them to address this issue.
Miklo said when they met with school district and property owner they made sure that the school
site was positioned such that the vision of the South Plan could be implemented, that there was
room to incorporate some townhouses around the school and the possibility of a commercial
center in the area.
Eastham said he knows there isn't enough planning staff now. Freerks said she can't say that
enough.
Thomas suggested that they could bring in a consultant. Eastham said the City could do more
proactive zoning. Miklo said when they annexed the area adjacent to the new school site, they
specifically zoned it Interim (ID) so it wasn't zoned single family and would have to come before
the Commission where they would have to work on a mixed use neighborhood.
Eastham said he doesn't know about the consultant.
Freerks said the City is laying people off and there isn't a lot of money to do that.
Miklo said that staff has statutory requirements to review zonings and subdivisions in a certain
time frame, and when they have time they do district plans and special projects like Riverfront
Crossings. Freerks said that there will be even more of a financial squeeze when the State tax
changes go into effect. Eastham said he doesn't want the financial situation to effect what Iowa
City looks like in thirty years, and Freerks agreed.
Swygard asked if it's possible to apply a form -based code to a part of town other than Riverfront
Planning and Zoning Commission
December 6, 2013 - Formal
Page 7 of 8
Crossings. Miklo said that it's possible but they want to get some experience with it in Riverfront
Crossings before applying it to other parts of town. He said that our code currently has some
form based elements in existing districts.
Thomas said the City's Zoning Code does not compose the City's planning, ending up with
developers who do not have an overall vision and manifesting certain sprawl qualities where
there is a kind of pod development of different housing types stuck to each other. He said he
thinks that's part of what contributes to the negative image of multifamily, and they should make
a better case for it, and in order to do that, it has to be thoughtfully placed and developed in
relation to the other land uses. The Commission agreed that when you go with higher density,
there should be a higher quality rather than a lower one.
ADJOURNMENT:
Eastham moved to adjourn.
Thomas seconded.
The meeting was adjourned on a 6 -0 vote.
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CITY OF IOWA CITY
MEMORANDUM
Date: January 23, 2014
To: Mayor and City Council
From: Bob Miklo, Planning & Zoning Commission
Re: Recommendations from Planning & Zoning Commission
At their December 19, 2013 meeting the Planning & Zoning Commission made the following
recommendation to the City Council:
The Commission voted 7 -0 to recommend approval of the proposed amendments to the section
15 -3 -10 of the Subdivision Regulations removing the maximum distance requirements for the
placement of clustered mailboxes in new subdivisions and adding guidelines to ensure
appropriate placement of large concentrations of mailboxes.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
_X_ Agenda item will be prepared by staff for Council action
5b(9)
PLANNING AND ZONING COMMISSION APPROVED
DECEMBER 19,— 7:00 PM — FORMAL
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Ann Freerks, Phoebe Martin,
Paula Swygard, Jodie Theobald, John Thomas
MEMBERS ABSENT: None.
STAFF PRESENT: Bob Miklo, Eleanor Dilkes
OTHERS PRESENT: Martha Christensen
RECOMMENDATIONS TO CITY COUNCIL:
The Commission voted 7 -0 to recommend approval of the proposed amendments to the
section 15 -3 -10 of the Subdivision Regulations removing the maximum distance
requirements for the placement of clustered mailboxes in new subdivisions and adding
guidelines to ensure appropriate placement of large concentrations of mailboxes.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
Development Item
SUB13 -00024
Discussion of an application submitted by Southgate Development for a preliminary plat
of Lindemann Subdivision Part 46, 6, & 7, an 85 -lot, 25.04 -acre residential subdivision
located on Kenneth and Charles Drive, north of Gustav Street.
Miklo said staff received a request from the applicant to have this item deferred to the January
2, 2014 meeting of the Commission. He said staff is anticipating a slight redesign of the plat to
address some of the deficiencies noted.
Freerks opened public discussion.
Martha Christensen of 71 Brentwood Drive said she's interested in knowing what kind of
housing is going to be in her backyard. Miklo said the current zoning for the subject property is
RS -8 single family medium density residential with a planned development overlay. He said that
zoning allows single family homes. He said duplexes are allowed on corner lots where there are
two streets that come together.
Planning and Zoning Commission
December 19, 2013 - Formal
Page 2 of 7
Christensen said she was concerned about a very large and old tree at the end of Camden
Street and wanted to know if it could be spared. Miklo said the City Forester had deemed the
tree to be in declining health and did not think it could survive the extension of the street that will
run beside it. He said there's a water main that will be in the street that will cause further root
damage. Miklo said the City Forester thinks that when the property to the southeast of the tree
was developed there was substantial damage to the root system of the tree, and it's been in
decline since.
Christensen asked if the fence and the trees along it would be removed. Miklo said he will check
with the developer before the next Commission meeting. Christensen said she hopes that the
two trees she planted on the fence line along her property are not disturbed. She then asked
about the timeline for the application process and Miklo explained it to her, stating that if this
application is approved construction may start in the spring.
Freerks closed public discussion.
Eastham moved to defer SUB13 -00024 to the January 2, 2014 meeting.
Swygard seconded.
A vote was taken and the motion carried 7 -0.
Code Item
Discussion of amendments to the section 15 -3 -10 of the Subdivision Regulations
removing the maximum distance requirements for the placement of clustered mailboxes
in new subdivisions and adding guidelines to ensure appropriate placement of large
concentrations of mailboxes.
Miklo reminded the Commission that the Unite States Postal Service is no longer agreeing to
work with the City's current regulation that every lot would have to be within 600 feet or two
blocks of a cluster mailbox. He said the USPS has indicated that in order to cut costs they will
have to consolidate cluster mailboxes and reduce the number of them, which will make some of
them farther than the currently required distance. Miklo said in response to this, the City is
proposing to amend the ordinance to remove the 600 foot requirement, which the Post Office
won't honor anyway. He said there are concerns, though, that as the clusters are consolidated
they will get larger and larger, so staff wants to have language in the ordinance so the City can
work with the Postal Service and developers to assure that the larger clusters are compatible
with the surrounding neighborhood.
Miklo showed pictures of what is commonly seen, a cluster of 12 -16 boxes within 600 feet of the
homes in a subdivision. He showed pictures of what is starting to be seen more often, clusters
of more than thirty mailboxes that could increase in number. He said these do become a
concern in terms of relating to the adjacent neighborhood and putting a lot of traffic in one
location.
Eastham asked if there is an issue with having a fire hydrant located in front of a cluster, as is
the case in the first illustration that Miklo showed. Miklo said he can check with the Fire
Department.
Miklo showed examples of larger mailbox clusters in two Iowa City subdivisions that were
Planning and Zoning Commission
December 19, 2013 - Formal
Page 3 of 7
designed to be compatible with the neighborhood. He also showed examples of how these
larger clusters have been designed in other cities using landscaping and shelters.
Miklo referred to an email received by Glenn Siders of Southgate Development expressing
concern about the vagueness in the proposed ordinance about the number of mailboxes. Miklo
said that with the situation at the Post Office changing quite frequently, the City does not want to
have a number that will have to be changed often and feels that this is something that can be
negotiated with each subdivision early on as the developer, staff, the Post Office find the best
location for the mailboxes and address the issue of large clusters if applicable.
Martin asked whose mandate it is for mailbox clusters. Miklo said the Postal Service will not
deliver to individual dwellings in newer subdivisions. He said the Postal Service has also
indicated that in existing neighborhoods where there is door to door service they may be moving
to cluster mailboxes in those neighborhoods.
Eastham asked how the ongoing maintenance of the mailbox clusters will be undertaken. Miklo
said the draft says it will be the responsibility of the United States Postal Service or the
homeowners' association. He said the Postal Service has indicated that if there is a shelter built
around the cluster, they will not maintain them, and there would have to be a homeowners'
association to maintain them.
Miklo said Public Works has a concern about having these in the right -of -way and interfering
with utilities or traffic functions, and individual homeowners are not going to want them on their
lot, so the solution that the City has been using for the last few years is that whenever there's a
subdivision with a mailbox cluster, the developer is required to designate an outlot for it.
Freerks asked how this will be dealt with in an older neighborhood. Miklo said there have been
no discussions with the City on how that would be implemented.
Eastham asked if the City can require the Postal Service to maintain a mailbox cluster. Dilkes
said probably not, and the import of the language is that it is not going to be the City that is
maintaining them, but it will be up to the developer to figure out who will maintain them.
Miklo said in recent subdivisions there have been outlots maintained by the homeowners'
association that's written into the subdivision agreement that's filed at the time of final plat.
Eastham said the problem he has with that is it operates in effect to establish homeowner's
associations, and that may not always be desirable. He asked if there are any provisions that
require access to the mailbox clusters in terms of curb cuts or wheelchair access. Miklo said it
would be required to access public sidewalks and those sidewalks are designed to have access.
Thomas said he understands staff's problem with trying to identify a way of providing guidelines
since it's so variable, but he is concerned that even the American' with Disabilities Act (ADA)
standards aren't clarified. He asked if that is part of the standard discussion that takes place
with the design of the mailbox cluster. Miklo said that the public sidewalks that would be
provided to the clusters are required to be up to ADA standards. Thomas asked if there will a
standard review of the ADA in cases where the mailbox cluster is not immediately accessible
from the sidewalk. Miklo said in recent reviews he can't recall a case where the cluster is not
immediately adjacent to the public sidewalk. He said that is certainly something they could
review at the time they review a subdivision and when preliminary plats come before the
Commission; they will be identifying where the outlot is and where the mailbox clusters will go.
He said staff was told by the Postal Service that they will provide, after an application is
submitted, to -door service for persons with disabilities.
Planning and Zoning Commission
December 19, 2013 - Formal
Page 4 of 7
Freerks opened public discussion.
Freerks closed public discussion.
Thomas moved to recommend approval of the proposed amendments to the section 15-
3-10 of the Subdivision Regulations removing the maximum distance requirements for
the placement of clustered mailboxes in new subdivisions and adding guidelines to
ensure appropriate placement of large concentrations of mailboxes.
Martin seconded the motion.
Eastham said he has no problem with either distance or placement requirements, but he is
puzzled by the aesthetic requirements.
Freerks said when mass and size and scale come into play with anything the Commission deals
with, those are items that become important and the Commission needs to take a look at things
because that's when things like the tower becomes something that can have a negative impact
on the neighborhood, the area and the community. She said it's reasonable to take that on in
this case, just as they do in lots of other instances. Freerks said she doesn't think it's just about
height and accessibility —it's about the way mass and scale play into an environment, and that's
an important item.
Martin said she thinks about driving into any area it's all about curb appeal, and she thinks
mailbox clusters are hideously ugly. She also said if there's no shelter and if it's pouring rain, it's
problematic. She said she agrees with having some verbiage that at least gets that dialogue
going so that it's addressed in some way.
Freerks said it allows for flexibility and for the best solution and hopefully that saves time and
money in the long run.
Miklo said in staff's opinion when you have a smaller scale cluster you don't notice it, and it
tends to disappear, but as they get larger and larger they start to draw attention to themselves,
and in the residential setting staff feels there should be some consideration given to where they
are located and how they are designed. He said staff proposed not putting specific standards in
the ordinance but leaving it general so that on a case by case basis in the subdivision process it
could be approached in a manner appropriate for each subdivision.
Martin asked who reviews the design and at what point. Miklo replied that at the preliminary plat
stage the Commission would have some review of the design of a large number of mailboxes
and would make a recommendation to Council, who would have the final say.
Eastham asked if these provisions can require a curb cut for clusters even if there's sidewalk
access. Miklo said staff would want to look at that with each subdivision.
Freerks reminded the Commission that as with all Code items, it can come back before the
Commission if it becomes problematic.
Thomas said he can understand Sider's frustration as this is very open- ended. He said on the
other hand, one can see in looking at the slides Miklo presented that there are highly variable
conditions, and it is difficult to define exactly what standards might be established, so he's
Planning and Zoning Commission
December 19, 2013 - Formal
Page 5 of 7
willing to let the design float until the discussion goes forward.
Swygard said she likes the vagueness and thinks it would be very restrictive to start nit - picking
about every design element to make it fit into the area.
Eastham said he can come around to accepting some kind of requirements for an aesthetic
appeal for the larger clusters. He said he doesn't think the expense for the developers or the
homeowners would be extremely increased by aesthetic trappings put around the clusters. He
said access to the clusters by people with mobility issues is an important thing to consider.
Thomas said he's actually more concerned about that issue than the design issue. He said
people with physical issues would have trouble reaching the high mailbox units.
Swygard says she thinks some of the mailboxes would be too high for shorter people.
Thomas said maybe there should be a limit to the height of the clusters. Miklo said because this
is the U.S. Postal Service standard, he suspects they put a lot of research into how these
clusters are designed, and at least some of the boxes in each cluster are going to be accessible
to a person in a wheelchair.
Freerks said she thinks it's in everyone's best interests to make sure these are accessible.
Swygard asked how the mailboxes are assigned. Theobald suggested that the Postal Service
may regulate how they are numbered.
Thomas said if there are accessibility and aesthetic issues that do require some refinement he
would certainly encourage that as this moves forward.
A vote was taken and the motion carried 7 -0.
Code Item
Distribution of the public review draft of the Riverfront Crossings District Form -based
Zoning Code.
Miklo distributed copies of the draft Riverfront Crossings District Form -based Zoning Code. He
said staff would like the Commission to open public discussion on this January 2. He said it
would be good to have a work session immediately before their formal meeting that day. He
said staff also has accompanying amendments regarding parking that aren't in the form based
code but that will apply to this and other areas of the city that staff hopes to have before the
Commission on January 16th. After discussion, the Commission agreed to meet on January 2
and January 13 at 5:30 p.m. for informal meetings.
Consideration of Meeting Minutes: December S. 2013
Eastham moved to approve.
Swygard seconded.
A vote was taken and the motion carried 7 -0.
Planning and Zoning Commission
December 19, 2013 - Formal
Page 6 of 7
Thomas asked as a Commission do they want to send a message to the Council regarding this
notion of doing a more precise plan that might be viewed as an amendment to the South District
Plan that would better define how that neighborhood around the new elementary school would
be developed. He said they support the goals of the Comprehensive Plan with respect to the
serious need for diversity in housing type for the types of households and incomes, the
complexity of mixing land uses, the need for it to feel like a neighborhood, the relationship of the
school to how the community as a whole develops. He said he is convinced that the Zoning
Code really doesn't deliver that, and he feels that the South District Plan as written doesn't
provide enough direction and guidance to achieve that.
Freerks said she agrees with much of what Thomas is saying feels that it's an opportunity and
would need to be done right. She said there are some districts that haven't been done yet so
this needs to be carefully thought out and weighed to make sure that publically before the
Commission would put one thing aside, that the South District is more important.
Miklo said there will need to be a rezoning and likely additional annexations in this area, and
that will be an opportunity through and annexation agreement to do a more specific plan laying
out the various zoning patterns in the area.
Dilkes advised the Commission that they were starting to get into discussion about an item that
is not on the agenda and that it would be best to put this on a future agenda.
The Commission agreed that they would like to see this as an agenda item for their first meeting
in February.
ADJOURNMENT:
Eastham moved to adjourn.
Martin seconded.
The meeting was adjourned on a 7 -0 vote.
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5b(10)
PLANNING AND ZONING COMMISSION APPROVED
JANUARY 2 — 5:30 PM — INFORMAL
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Ann Freerks, Phoebe Martin,
Paula Swygard, Jodie Theobald, John Thomas
MEMBERS ABSENT: None
STAFF PRESENT: Bob Miklo, Karen Howard, Eric Goers
RECOMMENDATIONS TO CITY COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order at 5:30 PM.
Code Item
Discussion of Riverfront Crossings District Form -Based Zoning Code. (Available for
review at http: /Iwww.icgov.org / ?id =2094)
Miklo indicated that the only item to be discussed will be this code item.
Howard said this will fit into the current Zoning Code as a stand -alone article. She said for
Riverfront Crossings Code to apply to someone's property it needs to be rezoned to one of the
sub - districts listed in the proposed Plan. She said there aren't going to be any properties subject
to this code until properties are actually rezoned.
Howard said this will be administered by a Form Based Code Committee, which is similar to a
Design Review Committee. She said anyone who has a new project that they want to build in
the Riverfront Crossings District that's been zoned Riverfront Crossings that will be reviewed
like a site plan review process through this committee. She said that the committee will be
empowered to grant some minor adjustments to accommodate challenging sites. She said the
Form Based Code Committee will also be empowered to grant up to two additional floors of
building height through the bonus height provisions, but City Council approval would be required
for bonus height more than 2 floors.
To facilitate the form -based code committee review, Howard said the Riverfront Crossings
District will also become a design review district similar to Towncrest where there is an overlay
over the entire Riverfront Crossings District and any new project that's going to be built would
be subject to design review through the form -based code committee.
Miklo said there is a lot of interest in the South Downtown area, and staff's thought was once
Planning and Zoning Commission
January 2, 2014 - Informal
Page 2 of 7
this code is adopted, the City should go in and initiate rezoning of this area. He said in other
areas it will most likely be to the advantage of the property owner to request this zoning
designation because in terms of uses it's much more flexible than the current zoning and will
allow higher densities in most areas.
Thomas said his sense is that with the exception of the South Downtown District that what will
happen is an up- zoning of the Riverfront Crossings Area, so that's the leverage they could apply
to given property, that there's more development potential.
Freerks said it's a little confusing what people might be able to do and what they want to do and
what the City really wants to see happen, particularly if the rezonings happen piecemeal over
time. Howard said it is always the option to blanket rezone more portions of Riverfront
Crossings, but they have to get this code in place first. She said staff thought it was fairer to
property owners if they knew exactly what it meant for their properties to be rezoned so those
processes can happen consecutively. She said it's a worthwhile to discuss the timing and
process for rezoning different parts of Riverfront Crossings.
Eastham asked what would happen if developers don't see enough incentives, and they insist
on rezoning to a zone that doesn't conform with the Riverfront Crossings Plan. Howard said
then staff and the Commission could recommend against such a rezoning since it would not
comply with the comprehensive plan.
Thomas said it seems as if one of the things they are trying to evaluate if this Form Based
Development Standards is consistent with Riverfront Crossings Master Plan. He said with bonus
provisions, there are a number of sites that could be built twice as high as their base height. He
said he sees a significant shortage of parking. Howard said one of the controlling factor on how
dense or tall is whether you can meet the parking requirement. She said the parking
requirements will be reviewed by the Commission at their next meeting.
Eastham said he thinks Thomas is pointing out that the Comprehensive Plan for this area
seems to provide a variegated building height, and this code seems to be headed in the
direction of a more unified heights.
Freerks said she doesn't see that it will be unified. She said there will be parking restrictions so
you are not going to see a row of eight story buildings. She said the market will drive where it
will occur first so if you want to guide where these taller buildings would be to start with that
would be something to discuss. She said she would be uncomfortable with doing that right away
because that tends to give advantages to people where it might not be necessary.
Thomas said he thought the Master Plan did articulate a range of heights, and there was
thought as to where it would be appropriate to put a taller building. He said he hasn't seen the
parking aspects of this plan so he doesn't know how that will affect density but he sees a pretty
significant change in terms of what this document will allow and the level of density that was
reflected in the Master Plan.
Martin said she thought part of the point was that they were aiming for fewer cars near the
downtown area, and the point was to get away from a one -to -one ratio. Howard said the parking
requirements will reflect that.
Freerks said they have to plan for parking, but not on a one -to-one ratio. Howard said the idea is
to take pressure off parts of the city they don't want to see redeveloped but preserved. She said
this is the area where they want to see the density occur.
Planning and Zoning Commission
January 2, 2014 - Informal
Page 3 of 7
Martin said it seems that the City could do more of dictating the parking demand. Freerks said
you can't tell someone they can't bring their car. Howard said the other difficult thing in this
market is the market for student housing, which is short term with the students being less
concerned about having a parking space on -site. She said if you want Riverfront Crossings to
accommodate the students and other populations as well, to level the playing field the same
way the City did downtown, there has to be some certain amount of minimum parking required.
She said people wanting to live near downtown more permanently will probably still have at
least one car. Howard said that requiring at least a small amount of parking will ensure that
there is some parking provided on -site so it becomes an attractive place for other populations to
live besides just students.
Thomas said people in Iowa City are pretty wedded to their cars, one reason being that other
forms of transportation in the area are not fully developed, and it's hard to get around without a
car. Theobald said the rapid expansion and growth of Coralville and North Liberty with no
connecting transportation has a big impact on so many people owning cars. Thomas said
there's going to be a bigger demand for parking downtown than he would like to see, because
you need a car.
Eastham asked how requiring on -site parking on a development in the South Downtown District
decreases the pressure to increase the vertical height. Howard said you can't put the parking
on -site because there simply isn't room. She said providing underground parking and structured
parking is much more expensive than providing surface parking. She said the other limiting
factor is that once you go above five stories, you have to do steel construction, which is a
different type of construction and more expensive than wood frame construction.
Freerks said there will be many factors that will cause developers to pause before putting an
eight story building up, and it won't be the norm.
Thomas said that there a lot of constraints on building up but you see some of them dropping
away as there are many taller buildings going up in town. He said he feels that ultimately the
question is what height do we want the buildings to be and where do those building heights
occur and at what density. He said this plan allows for fifteen story buildings along the river. He
said he would frankly just say he doesn't want that.
Martin said that building up rather than out is more environmentally friendly. Thomas said they
are all the time approving RS -5 developments on the edge of town and to him there is no
correlation at all between what we do in the center of town and what happens to the periphery
and there are also different ways of achieving that density.
Eastham said they can try to assume they know what will control these various factors or they
have to figure out a way to control these factors directly. Miklo said to keep in mind that it's not
fifteen stories everywhere, but only in certain sub - districts, and any bonus height over two
stories requires City Council approval. Eastham asked Miklo if what he's saying is that there's a
process for determining building height. Miklo said the Form -Based Committee can grant up to
two story bonuses and anything above that requires City Council approval.
Eastham asked if Level Two Design Review does not include the Planning and Zoning
Commission. Howard explained that is in the Zoning Code right now and Level One is
administrative staff approval and Level Two takes Council approval. She said it's not a rezoning,
so wouldn't require Planning and Zoning Commission review.
Planning and Zoning Commission
January 2, 2014 - Informal
Page 4 of 7
Dyer said it seems like anything back from the river won't have any access to the river except
maybe some sidewalks, and she thought one of the goals of this was to make the river part of
the city, which it hasn't been. She compared how the shore is developed in New Jersey versus
Oregon. She said it seemed like even mixed use is not going to provide any access for those of
moderate income.
Miklo said they do have a required fifty foot buffer along the river, and they anticipate putting a
trail in that buffer area. He said there are key locations in the plan showing corridors between
Riverside Drive and the river and those will be considered when redevelopment occurs.
Freerks said she is curious about offering bonuses for more public access to the river, and
height is one way to do that.
Eastham said Dyer's point is well taken that the view from the west side is going to be limited.
Freerks said they have to think how they are going to move forward to make it better. Several
Commissioners echoed her comment.
Theobald said it is part of the characteristic of this little neighborhood. She said seeing the trees
and the eagles is a big part of this area.
Freerks said many people go down to Dairy Queen to take a walk, and that is a public spot
along there.
Howard said because it's in town, the question is keeping a balance between keeping a
greenway along the river, which the City is intending to do, allowing good public access to the
greenway and allowing enough development potential to create an incentive for redevelopment
otherwise you risk leaving Riverside Drive looking just like it does now with low intensity auto -
oriented uses.
Dyer said that hypothetically you could have higher buildings on the west side of Riverside Drive
than the east side, and the ones on the west side could also have visual access to the river. She
said in New Jersey some towns have accesses to the beach every couple of blocks.
Howard said it is in the City's plans to build the rest of the west side trail from Highway 6 to
Benton Street, and there's a requirement in the Code right now that if someone redevelops their
property they have to provide pedestrian connections to all public trails.
Swygard asked why there was no minimum building height on the west side. Howard said there
are a lot of one -story buildings there and the City anticipates that there will continue to be a
demand for one -story commercial buildings on portions of the west side. She said even if the
parking requirements are lowered commercial developers will put in the parking that is needed
to attract commercial tenants, since this is an area that most people will still need to drive to,
which will likely limit the scale of the buildings in the foreseeable future.
Thomas asked about the idea of shared lots. Howard many of lots are connected so for all
intents and purposes much of the parking is already shared.
Swygard asked if the parking will all be along Riverside Drive. Howard said the zoning
requirements would require the buildings in certain portions of this to be built to the street with
the parking behind and would also allow multiple buildings on the same site. Howard said it is
difficult to get a form based code to work on the west side of Riverside Drive given the irregular
Planning and Zoning Commission
January 2, 2014 - Informal
Page 5 of 7
lot pattern.
Freerks asked how they came up with the locations for the "required storefronts" on the
regulating plan. Howard said most of these required retail frontages are clustered in the south
downtown area at the corners, and the anticipation is that as property redevelops over time the
City wants certain corners reserved for mixed use to prevent it becoming totally residential. She
said on South Gilbert Street the idea is that it's more ideal for commercial on the ground floor
because that street carries a lot of traffic. She said the area around the depot already has and
will continue to have small commercial uses to support the area. She said Riverside Drive also
carries a lot of traffic so it's also conducive to commercial, and they thought it was safe to
require that if someone was going to rebuild, it needs to be a mixed use building with ground
floor commercial space.
Eastham asked if rezoning the entire sub - district at once would create a lot grand- fathered or
non - conforming uses. Howard said most of the current allowed uses are still going to be allowed
with the new code but there might be some non - conforming structures. She said the land uses
listed in the code are pretty broad.
Swygard asked why the drinking establishments aren't addressed in the West Riverfront Zone.
Howard said they are addressed the same way they are in the CB -5 zone, which would mean
500 foot spacing between them. Swygard asked if that is spelled out in the other zones. Howard
said it doesn't have to be because it's already in the Code elsewhere.
Freerks said if there are places they really don't want to be redeveloped, perhaps that should be
mentioned somewhere in the plan. She said maybe all she's suggesting is that the landmark
properties are starred on the map.
Martin asked if the three small commercial buildings near the depot on Dubuque Street have
been designated as historic or protected in any way. Miklo said that while they would likely be
eligible for protection, they are not designated as historic and so are not protected. He said they
are currently zoned Community Commercial (CC -2).
Thomas said he thought these properties were more threatened under a form -based code than
by CC -2 zoning. Miklo said that regardless of the zoning unless they are designated historic by
the Historic Preservation Commission they are subject to redevelopment.
Freerks asked about the old waste water plant administrative building. Miklo said the plan right
now is to clear the entire site for development of the riverfront park.
Thomas asked if they are proposing to build affordable housing for a non - student population
how do they prevent that housing from being occupied by students.
Eastham said almost all the programs that provide Federal and State financial assistance for
affordable housing require the owners and managers not to rent to full -time students. Thomas
asked if that is in perpetuity. He said they would be so- called workforce housing and if the City
plays a part in that they can offer a subsidy to the developer as gap financing but the timeframe
on that has a limit. He said that subsidy ends and the housing reverts back to market forces,
and once that happens there's a high likelihood that it will be occupied by students.
Eastham said he thinks that the affordability period for the height bonus for subsidized or
affordable housing definitely needs to be tied down. Howard said the downside to putting strict
rules in the zoning code is that it may make the bonus height provision less likely to be used.
Planning and Zoning Commission
January 2, 2014 - Informal
Page 6 of 7
She said if they keep the language open and flexible, through the bonus height provisions the
City can negotiate the best deal possible for each specific case.
Thomas said he finds a ten year time frame to be insufficient. Miklo said it depends on how
much of an investment they are making in the property and how much bonus they are getting,
and it's hard to say without having all the numbers if ten years is a reasonable amount of time or
whether it should be longer based on the cost of the project.
Howard said it's going to be challenging to create affordable housing in a part of the city where
the land values are the highest so keeping the language flexible may keep all options open.
Thomas said part of the reason the land values are so high is that they are currently marketed
for student housing. He said he wants to explore ways so there's not direct competition on every
piece of property for a developer wanting to build student housing. He said if that's no longer an
option at least on certain properties, then the land values will come down.
Freerks asked if that means you tell people they can't have student housing on a particular
block.
Thomas said the means of how you do that is a question that other college towns have pursued.
He said if we don't do something like that, the market forces are creating a monopoly -run
situation where all the housing is occupied by students, and that's not what the Comprehensive
Plan endorses.
Theobald said she actually has a problem limiting the places where students can live, because
there are a lot of places where students can't afford to live in this community.
Freerks said she has a lot of trouble with someone trying to better their life by taking a class and
then being forced out of affordable housing. She doesn't know if it is a good idea to prohibit
students, because some may truly qualify for affordable housing.
Eastham said he's most interested in the fact that if we are going to have affordable housing
that we direct it at the people that need it the most.
Thomas said the issue is how they achieve balance in all the districts. He said he senses that
everyone, including Council, does not want a ghetto of high -rise student apartments in the
Riverfront Crossings area, which could be the outcome. He said he doesn't see how the rules
will be played out any differently there than they have in the University Impact Zone. He said he
understands that it's a struggle and there are a lot of students and the university hasn't provided
adequate on- campus housing.
ADJOURNMENT:
The meeting was adjourned.
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M E M 0 RA N D U M
Date: January 23, 2014
To: Mayor and City Council
From: Bob Miklo, Planning & Zoning Commission
Re: Recommendations from Planning & Zoning Commission
At their January 2, 2014 meeting the Planning & Zoning Commission made the following
recommendation to the City Council:
The Commission voted 7 -0 to recommend sending a letter to the Johnson County Board of
Adjustment recommending a conditional use permit to allow for a home business located at
4552 Sand Road Southeast.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
_X_ Agenda item will be prepared by staff for Council action
PLANNING AND ZONING COMMISSION APPROVED
JANUARY 2,— 7:00 PM — FORMAL
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Ann Freerks, Phoebe Martin,
Paula Swygard, Jodie Theobald, John Thomas
MEMBERS ABSENT: None.
STAFF PRESENT: Bob Miklo, Karen Howard, Eric Goers
OTHERS PRESENT: Nancy Carlson
RECOMMENDATIONS TO CITY COUNCIL:
The Commission voted 7 -0 to recommend sending a letter to the Johnson County Board
of Adjustment recommending a conditional use permit to allow for a home business
located at 4552 Sand Road Southeast.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
Comprehensive Plan Item
CPA12 -00006
Set a public hearing for January 16, 2014 for a Comprehensive Plan Amendment to
amend the Southwest District Plan to change the land use designation of property
located west of Mormon Trek Boulevard, north of Westwinds Drive (Walden Square) from
Neighborhood Commercial to General Commercial.
Miklo explained that there is no staff report for this item, and this is the procedure of setting the
public hearing and notifying the public that the City will be considering amending the Plan in this
area. He said there will also be a rezoning associated with this property on the agenda of
January 16'n
Thomas moved to set a public hearing for January 16th
Eastham seconded.
A vote was taken and the motion carried 7 -0.
Planning and Zoning Commission
January 2, 2014 - Formal
Page 2 of 6
Development Item
SUB13 -00024
Discussion of an application submitted by Southgate Development for a preliminary plat
of Lindemann Subdivision Part 413, 6, & 7, a 85 -lot, 25.04 -acre residential subdivision
located on Kenneth and Charles Drive, north of Gustav Street.
Miklo said the applicant has requested that this item be deferred to the Commission's next
meeting.
Freerks opened public discussion.
Freerks closed public discussion.
Eastham moved to defer SUB13 -00024 to January 16th.
Martin seconded.
A vote was taken and the motion carried 7 -0.
Code Item
Discussion of Riverfront Crossings District Form -Based Zoning Code. (Available for
review at http: / /www.icgov.org / ?id =2094)
Howard said this will be Article 14 -2G, and the zoning ordinance will be the Riverfront Crossing
Districts and will apply to properties that are rezoned to the Riverfront Crossings zoning
designation. She said each sub - district of Riverfront Crossings has its own set of standards to
follow, based on where they are in Riverfront Crossings.
Howard said the administration of this code will be a staff committee that will review
development proposals to ensure compliance with the provisions of this Code. She said if you
are not zoned through the Riverfront Crossings but are within that design overlay district the
development proposal would be reviewed based on the Riverfront Crossings District Plan and
the general design review criteria already in the Zoning Ordinance.
Howard explained the basic elements of a form -based code including a regulating plan that
specifies primary street frontages, the building heights, open spaces, frontage types or
conditions, and where the buildings and the parking have to be located, which is one of the
major differences between a form -based and a use -based zoning ordinance.
Howard said the land uses allowed are based on the uses allowed in the Central Business
Support (CB -5) zone but it does allow a broad range of residential and commercial uses, with
one of the biggest differences being that you can have a completely residential building.
Howard said frontage elements are one of the most important parts of a form -based code as
that is how the building meets the street or the public right -of -way. She explained some of the
types of frontages and showed examples of those building types.
Planning and Zoning Commission
January 2, 2014 - Formal
Page 3 of 6
Howard said there is an extensive section in the Code about providing useable open space
onsite.
Howard said there are bonus provisions for Class A office space, hotel space, affordable
workforce housing or elderly housing, student housing, green development, and money given
for public art. She said if for some reason the Americans with Disabilities Act requirements
conflict with the zoning provisions that are there there's an ability to adjust that easily through
these provisions.
Howard said at the same time the parking requirements are done for Riverfront Crossings some
adjustments will be necessary to make the parking requirements downtown and near downtown
consistent with Riverfront Crossings.
Howard said that the next steps after deciding on the adoption of what's in this code is those
additional amendments to the Zoning Code, adoption of the Design Review Overlay District and
rezoning individual properties or areas of Riverfront Crossings to the Riverfront Crossings
zoning designation.
Freerks said the Commission just had an informal meeting with a Q and A about this proposed
code, and if anyone is interested, it's all part of the public record.
Eastham asked if developers will be able to propose additional frontage solutions and building
types other than those contained in the proposed code. Howard said the short answer is no, that
staff has tried to anticipate all the kinds of frontages that are likely in Riverfront Crossings as a
way to control the form.
Freerks opened public discussion.
Nancy Carlson of 1002 E Jefferson said she was really excited about this proposed code until
she got to the height bonus provisions. She said they scare her because there are four districts
in which you can have building heights up to fifteen stories. She said it gives people a great deal
of leeway in the heights of buildings they can build. She said the past couple years there have
been many citizens who have been upset about the heights of buildings in Iowa City and want
them to be lower. She said Riverfront Crossings was discussed all along as going to have a
lower base height. She said as a long term resident, she has dealt with repercussions of other
zoning laws on the books and the negative effect they have had on her neighborhood and other
neighborhoods. She said she does not want to be one of the people who set up the same thing
to happen to the next generation.
Carlson said she is also upset by the fact that while university and elder and disabled housing
are to be designated as such for the life of the building, affordable housing has only a minimum
time frame before it can switch back. She said affordable housing is one of the biggest problems
in town, and she finds this regulation very distasteful. She feels that she has been led astray,
and she is asking if she can trust her City government or not.
Freerks closed public discussion.
Eastham moved to defer consideration of this item to the Commission's meeting of
January 16th.
Thomas seconded.
Planning and Zoning Commission
January 2, 2014 - Formal
Page 4 of 6
Freerks said this is a work in progress and there's plenty to comment on, so she agrees with the
deferral.
A vote was taken and the motion carried 7 -0.
Goers recommended that Commission members on an individual basis send a list of items
directly to staff so they can respond so as to avoid an open meeting problem.
Freerks said it's best to keep as much as possible open to the public and to talk about it in an
open forum.
Eastham said as this goes forward he would appreciate, particularly for the public, a clear
description of the role of the Form -Based Code Committee and how that will be established and
if that committee's powers or responsibilities are different for these Code provisions than the
current Code provisions.
Thomas suggested that staffs presentation tonight would be very helpful to put on the City
website.
County Item
CU13 -00002
Discussion of an application submitted by Kim Greiner for a conditional use permit for a
home business including storage of recreational vehicles for property located at 4552
Sand Road SE in Area B of the Iowa City /Johnson County Fringe Area.
Miklo said staff is reviewing this because it's within two miles of the city boundary but it is not
within the city's growth area, and it is not anticipated that it will be annexed into the city in the
future. He said the County does want the City's input when they issue Conditional Use Permits
such as this in the event that it might affect the future of City development. He said staff does
not have concerns about this particular use, which is a proposed storage facility for recreational
vehicles. He said staff is recommending approval but to assure that this doesn't become a
problem over time, they would suggest to the County that they might want to attach a time limit
of five to ten years in the unlikely event that the City does grow out here and to evaluate that
this would be an appropriate use in the area.
Theobald asked if in the recommendation to approve the time limit can be included. Miklo said it
will be left up to the County to decide what an appropriate time limit is.
Freerks asked if this has to be owner - occupied in order to be a home -based business. Miklo
replied that it does.
Freerks opened public discussion.
Freerks closed public discussion.
Theobald moved to recommend sending a letter to the Johnson County Board of
Adjustment recommending approval of the conditional use permit.
Thomas seconded the motion.
A vote was taken and the motion carried 7 -0.
Planning and Zoning Commission
January 2, 2014 - Formal
Page 5 of 6
Consideration of Meeting Minutes: December 19, 2013
It was agreed to defer consideration of the minutes to the next meeting of the Commission.
OTHER
ADJOURNMENT:
Eastham moved to adjourn.
Theobald seconded.
The meeting was adjourned on a 7 -0 vote.
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Approved Minutes
December 2013
MINUTES
SENIOR CENTER COMMISSION
DECEMBER 19, 2013
ROOM 208, IOWA CITY /JOHNSON COUNTY SENIOR CENTER
Members Present: Jay Honohan, Chuck Felling, Kathy Mitchell, Mark Holbrook,
Margaret Reese, Rose Hanson
Members Absent:
Staff Present: Linda Kopping, Michelle Buhman, Kristin Kromray
Others Present:
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Honohan at 4:00 PM.
APPROVAL OF MINUTES FROM OCTOBER 24, 2013 MEETING:
Motion: To accept the corrected minutes from the October 24th, 2013
meeting. Motion carried on a vote of 6/0. Reese /Mitchell.
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
None.
COMMISSION ASSIGNMENTS:
Honohan will attend an upcoming city council meeting.
STEERING COUNCIL REPORT:
Mitchell reported that the Membership Committee will be holding a breakfast for
members who joined between July 1st and December 31St. The breakfast will be
held on January 24th. The date for The Center's annual meeting (formally known
5b(12)
Approved Minutes
December 2013
as the Annual Spring Forum) will likely be in mid - April. The Membership
Committee is beginning preparations for this event.
DISCUSSION ON DEVELOPING REGULATIONS FOR SERVING ALCOHOL
AT SENIOR CENTER EVENTS:
The commission discussed the alcohol rental regulations and application process
as outlined in the packet documents. Honohan's recommendation is to limit
alcohol rentals to 501 c3 organizations. Kopping noted that not all nonprofits have
501 c3 status and that it should be considered to include them as well. Honohan
also recommended that the renters must have a licensed bartender or caterer
who holds the proper licensing to serve alcohol. The commission would like to
have a trial period of one year with the changes that have been discussed.
Motion: To approve the alcohol rental agreement with alcohol for a one
year period trial period with the changes discussed. Motion carried on a
vote of 6/0. Holbrook/Mitchell
OPERATIONAL OVERVIEW:
Kopping presented the City Manager's proposed FY 2015 budget. This budget
has yet to be approved by the City Council. Kopping noted that a number of
items that she had requested have been eliminated or reduced such as the part
time temporary employee who would do outreach to low income and ethnic
minority seniors and a survey to assess these populations needs. Funding for
staff education and training also was reduced significantly.
Kopping reported that she had received a complaint about a participant who had
an issue of hygiene and unpleasant odor. She noted that the building has had an
increase in the number of homeless participants and that this is an issue that we
may be seeing more of in the future.
STAFF REPORTS:
Buhman reported that Erin Wehr, the current director of the Linn Street Band
announced unexpectedly that she was moving the . Linn Street Band to West
Music in January. Buhman met with Wehr and asked her to reconsider, however
they were not able to come up with a satisfactory agreement. Buhman is
beginning the search for a new Linn Street Band instructor immediately.
2
Approved Minutes
December 2013
In the spring of 2014 Buhman will be working with a practicum student from the
College of Public Health, Erin Robinson. Erin holds an MSW and currently is
pursuing a masters degree in public health and doctorate in social work.
COMMISSION DISCUSSION:
The nominating committee nominated Chuck Felling for Vice Chair.
Motion: To accept Chuck Felling as the Vice Chair of the Senior Center
Commission. Motion carried on a vote of 6/0. Holbrook/Mitchell
Honohan reported that he attended a city council meeting and discussed Friends
of The Center. He reported that The Friends have purchased items such as
tables and chairs for the Assembly Room, exercise equipment, and contributed
$20,000 - $25,000 annually to the operational budget.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 6/0. Holbrook/Hanson
Approved Minutes
December 2013
Senior Center Commission
Attendance Record
Year 2013
Name
Term Expires
1/25
2/28
3/21
4/18
5/16
6/20
7/18
8/15
9/19
10/24
11/21
12/19
Chuck Felling
12/31/15
X
X
X
NM
X
NM
X
NM
X
X
NM
X
Rose Hanson
12/31/14
X
X
X
NM
X
NM
X
NM
O/E
O/E
NM
X
Mark Holbrook
12/31/14
X
X
X
NM
O/E
NM
O/E
NM
X
X
NM
X
Jay Honohan
12131/13
X
X
X
NM
X
NM
X
NM
X
X
NM
X
Michael Lensing
12/31/13
O/E
O/E
O/E
NM
X
NM
O/E
NM
--
--
--
--
Kathy Mitchell
12/31/15
X
X
X
NM
X
NM
X
NM
X
X
NM
X
Margaret Reese
12/31/15
--
--
--
--
--
--
--
--
X
X
NM
X
Key: X = Present
O = Absent
O/E = Absent/Excused
NM= No meeting
-- = Not a member
Approved Minutes
January 16, 2014
MINUTES
SENIOR CENTER COMMISSION
JAUNUARY 16, 2014
ROOM 208, IOWA CITY /JOHNSON COUNTY SENIOR CENTER
Members Present: Jay Honohan, Chuck Felling, Kathy Mitchell, Mark Holbrook,
Margaret Reese, Jack Hobbs
Members Absent: Rose Hanson
Staff Present:
Others Present:
Linda Kopping
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Honohan at 4:02 PM.
APPROVAL OF MINUTES FROM OCTOBER 24.2013 MEETING:
Motion: To accept minutes from the December 19th, 2013 meeting with the
correction of adding Linda Kopping to staff present.
Motion carried on a vote of 6/0. Reese /Mitchell.
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
None.
COMMISSION ASSIGNMENTS:
Honohan will attend an upcoming city council meeting.
STEERING COUNCIL REPORT:
None of the participant committees have met since the last Commission meeting.
5b(13)
Approved Minutes
January 16, 2014
Mitchell suggested inviting City Council members for a tour of the facility. She
volunteered to conduct the tour. The Commission endorsed this idea and she
will extend this invitation after February 1, 2014.
DISCUSSION ON DEVELOPING REGULATIONS FOR SERVING ALCOHOL
AT SENIOR CENTER EVENTS:
The amended policy was distributed with changes approved last month included.
Motion: After 501(c)(3) add: charitable organizations and governmental
entities. Omit apostrophe after gala. Felling/ Holbrook 6/0
The approved policy will be submitted to Eric Goers in the City Attorney's office
for review.
OPERATIONAL OVERVIEW:
City Council's Ad Hoc Committee to Explore Delivery of Senior Services
Kopping reported that in her presentation to the Council she provided the
following information (see attached remarks)
1. Overview of Senior Center
2. Finances for FY13 and the FY15 budget recommendations
3. Review of the summer 2013 survey-
• Success in programming, support of optimal aging, and making Iowa
City an attractive place to live.
• Call for expanded hours of operation —with current resources unlikely
we can do anything about this.
• Diversity —Noted that this is an issue we have been working on and
outlined plan for coming year that drew upon current activities,
volunteer resources, student support, and available resources.
Kopping emphasized that she did not mention the initial budget request for
$30,000 to conduct a professional needs assessment and a part-time temporary
employee to conduct offsite programming in low- income and minority areas that
had been eliminated from the budget submitted to Council. She felt this was
probably a mistake.
At the conclusion of Kopping's remarks Councilman Dobyns indicated his
concern with The Center is that it is not responding to the needs of the people
who really need the services.
He went on to say that the survey illustrated that the people using services at
The Center tend to be individuals who could easily use other, similar services
2
Approved Minutes
January 16, 2014
available in the community. He mentioned a lack of race, economic, gender, and
ethnic equity among current participants.
Councilman Dobyns suggested taking a broad look at the best way to provide
senior services in Iowa City and Johnson County. He suggested the Council
discuss the formation of a Council appointed ad hoc committee to look at the
provision of senior services.
Commission agreed to meet again in two weeks, on January 30, 2014, to discuss
appropriate action to be taken in response to the Council's action to form an ad
hoc committee and concern with diversity.
NHB /Linn Street Band Issues
Michelle was successful in her search to locate a new band director for the Linn
Street Band that meets here on Monday nights. This has only increased the
tension that exists between the band and The Center. It has become quite
apparent to Senior Center staff and the Band leadership —the Band Director and
perhaps several members of the Steering Committee —have fundamentally
different beliefs related to the origin and operation of the New Horizons and Linn
Street Bands.
Kopping would like to be able to resolve this and have been trying to come up
with a creative solution. Commissioners recommended to Kopping that she
inform the City Manager current issues related to the band to keep him informed.
Kopping will continue to work to establish a better working relationship with the
band leadership.
Television in the Pool Room
A number of years ago someone donated a large screen television to The
Center. It has been in the pool room since donated and used by one individual
for viewing and by the wii bowling group on a weekly basis when a volunteer
leader is available.
Providing a television for personal viewing in isolation does not fit with the
mission of The Center. A new television has been purchased and is on a cart
that will be used for fitness classes and wii bowling and other games. There is
no longer a television in the pool room.
3
Approved Minutes
January 16, 2014
COMMISSION DISCUSSION:
Election of Officers 2014
Motion: To accept the slate of officers as follows:
Honohan, Chair
Felling, Vice Chair
Holbrook, Secretary
Motion carried on a vote of 6/0. Holbrook/Mitchell
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 6/0. Holbrook/Mitchell
4
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Approved Minutes
January 30, 2014
MINUTES
SENIOR CENTER COMMISSION
JANUARY 30, 2014
ROOM 205, IOWA CITY /JOHNSON COUNTY SENIOR CENTER
Members Present: Jay Honohan, Chuck Felling, Kathy Mitchell, Mark Holbrook,
Margaret Reese, Rose Hanson, Jack Hobbs
Members Absent:
Staff Present: Linda Kopping, Michelle Buhman, Kristin Kromray
Others Present:
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Honohan at 4:00 PM.
APPROVAL OF MINUTES FROM January 16, 2014 MEETING:
Motion: To accept the minutes from the January 16, 2013 meeting. Motion
carried on a vote of 7/0. Hobbs /Mitchell.
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
None.
DISCUSSION OF COMMISSION RESPONSES TO THE POSSIBLE
CREATION OF A CITY COUNCIL APPOINTED AD HOC SENIOR SERVICES
COMMITTEE:
The commission discussed questions about the formation of an ad hoc
committee. Commissioners agreed to reconvene on February 6th at 4pm for
further discussion.
Approved Minutes
January 30, 2014
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 7/0. Holbrook/Hobbs
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5b(15)
IOWA CITY TELECOMMUNICATIONS COMMISSION APPROVED
MONDAY, DECEMBER 30,2013--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Alexa Homewood, Matt Butler, Laura Bergus
MEMBERS ABSENT: Brain Elias, Nicholas Kilburg
STAFF PRESENT: Mike Brau, Bob Hardy, Ty Coleman
OTHERS PRESENT: Hans Hoerschelman, Bond Drager
SUMMARY OF DISCUSSION
Hardy said the City will continue to play a role in resolving consumer complaints despite Mediacom
now functioning under a state issued franchise. Hoerschelman said that if the Commission is satisfied
with the draft broadband survey it will be forwarded to Mediacom and CenturyLink to provide them an
opportunity to add a comment and provide input. After a few weeks it will be released to the public.
Recommendations resulting from the survey results can follow at a later date. Hardy said he will need
a memo for the central administration informing them that the survey will be forwarded to Mediacom
and CenturyLink. Homewood moved and Butler seconded a motion to accept the current draft of the
survey as a final pending any input from Mediacom and CenturyLink. The motion passed
unanimously.
APPROVAL OF MINUTES
Butler moved and Homewood seconded a motion to approve the October 28, 2013 minutes. The
motion passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
None.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Hardy referred to the complaint report in the meeting packet and noted that all complaints have been
resolved. Hardy said the City will continue to play a role in resolving consumer complaints despite
Mediacom now functioning under a state issued franchise.
MEDIACOM REPORTS
Hardy said the Grassley had nothing new to report. Mediacom will continue to provide operating
funds for PATV through 2018 when the former municipal franchise would have expired.
Hoerschelman asked about the status of PATV's payment from the City for December. Hardy said
that the City is in the process of implementing a new computer system and PATV's check got delayed.
The problem has been resolved and PATV has received their payment. Hoerschelman asked if
Mediacom has sent the City PATV's operating funds for 2014. Hardy said that check has not yet
arrived. It is due January 1, 2014.
LOCAL ACCESS CHANNELS REPORTS
Bergus noted that the City Channel and PATV had written reports in the meeting packet. The library
distributed a written report at the meeting.
CABLE TV ADMINISTRATOR REPORT
Hardy said he will be retiring effective March 31, 2014.
BROADBANDSURVEY
Hoerschelman said that if the Commission is satisfied with the draft broadband survey, it will be
forwarded to Mediacom and CenturyLink to provide them an opportunity to add a comment or provide
input. After a few weeks it will be released to the public. Recommendations resulting from the survey
can follow at a later date. Hardy said he will need a memo for the central administration informing
them that survey will be forwarded to Mediacom and CenturyLink. Homewood moved and Butler
seconded a motion to accept the current draft of the survey as final pending any input from Mediacom
and CenturyLink. The motion passed unanimously.
ADJOURNMENT
Bergus moved and Homewood seconded a motion to adjourn. The motion passed unanimously.
Adjournment was at 5:57 p.m.
Respectfully submitted,
Michael Brau
Cable TV Administrative Aide
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
(X) = Present
(0) = Absent
(O /C) = Absent/Called (Excused)
Hoerschelman
Ber us
Homewood
5/28/11
X
X
X
X
x
6/27/11
x
o/c
x
x
X
8/27/11
x
x
x
o/c
X
9/24/11
X
X
X
X
X
10/24/11
X
X
X
X
X
11/26/11
X
X
vacant
X
X
Kilbur
2/25/12
X
X
x
x
X
Butler
3/26/12
o/c
x
o
x
X
4/23/12
X
X
X
X
X
5/21/12
X
X
X
X
X
6/25/12
X
X
X
X
X
7/23/12
x
X
X
X
X
8/27/12
x
x
x
x
X
9/24/12
X
X
X
X
X
10/22/12
X
X
X
X
X
11/26/12
X
X
X
X
X
12/17/12
X
X
X
X
X
1/28/13
X
o/c
X
X
X
2/25/13
X
X
X
X
X
Elias
3/25/13
o/c
x
o/c
x
X
4/22/13
x
x
x
x
0
6/3/13
X
X
X
X
X
6/24/13
x
o/c
z
o/c
X
7/22/13
o/c
x
x
x
X
9/23/13
x
X
X
X
o/c
10/28/13
X
X
X
X
X
12/30/13
O/C
X
O/C
X
X
1/27/14
X
X
X
X
x
(X) = Present
(0) = Absent
(O /C) = Absent/Called (Excused)