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HomeMy WebLinkAbout2014-02-18 Resolution5c(20) Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5043 RESOLUTION NO. 14 -28 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his/her filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, having a valid beer, liquor, or wine license /permit, to wit: It's Brothers Bar & Grill - 125 S. Dubuque Sheraton Iowa City- 210 S. Dubuque St. Passed and approved this 18th day of February MAYOR 2014 Approved by ATTEST: 7E' CITY LE. City Attorney's Office It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton Prepared by: Mar"K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 35 RESOLUTION NO. / TO ISSUE DANCING BE IT RESOLVED BY TA CITY COUNCIL OF IOV^ CITY, IOWA, that a Dancing Permit as provided by law is reby, granted to the fol wing named person and at the following described locations u n his filing a Zg pplication, having endorsed thereon the certificates of the proper city facials as to h complied with all regulations and ordinances, having a valid beer, liq r, or wine cense /permit, to wit: It's Brothers Bar & Grill — 2 S. Dubuque Sheraton Iowa City— 210 S. ubu ue St. Passed and approved this 21s day of Februa ATTEST: CITY It was moved by Resolution be J AYES: T. ._•; 2014 Approved by City Atto ey's Office and seconded by and upon roll call there were: NAYS: Botchway Dickens the 5C(20) Wwomin 5d(1) Prepared by: Ben Clark, Senior Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5436 RESOLUTION NO. 14 -29 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE ROCKY SHORE STORMWATER PUMP STATION PROJECT. WHEREAS, WRH, Inc. a /k/a Wendler Construction, Inc. of South Amana, IA has submitted the lowest responsible bid of $4,467,470.46 for construction of the above -named project; and WHEREAS, the bid includes the base bid and Alternates #1; and WHEREAS, funds for this project are available in the Rocky Shore Lift Station account # 3964. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the construction of the above -named project for the base bid plus Alternates #1 is hereby awarded to WRH, Inc. a /k/a Wendler Construction, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign the contract for construction of the above -named project and the Contractor's Bond, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The Senior Civil Engineer is authorized to execute change orders as they may become necessary in the construction of the above -named project. Passed and approved this 18th day of February , 2014 MAYOR Approved by ATTEST: CITY CLERK City Attorney's Office 1 z�iy It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Botchway X Dickens X Dobyns X Hayek X Mims X Payne X Throgmorton S ",y) Publish 1113 ADVERTISEMENT FOR BIDS — ADDENDUM #1 ROCKY SHORE STORMWATER PUMP STATION CITY OF IOWA CITY, IOWA Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 PM local time on February 11, 2014. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 PM on February 18, 2014, or at a special meeting called for that purpose. The Rocky Shore Stormwater Pump Station Project is funded by Community Development Block Grant (CDBG) funds received through the Iowa Economic Development Authority (IEDA). The legislation providing the disaster recovery funding is the Consolidated Security, Disaster Assistance, and Continuing Appropriations Act of 2009 (Pub. L. 110- 329). The Project will involve the following: Flood protection measures along the Iowa River near Rocky Shore Drive, including construction of a stormwater pump station, flood walls, flood gate, embankment capping, storm sewers, water main, paving, and recreational trail. All work is to be done in strict compliance with the plans and specifications prepared by HR Green, Inc., 8710 Earhart Lane S.W., Cedar Rapids, IA 52404, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100 %) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of two (2) years from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Completion Date: December 31, 2014 Liquidated Damages: $500 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of HR Green, Inc., 8710 Earhart Lane S.W., Cedar Rapids, IA 52404, by bona fide bidders. A pre -bid conference will be held at 2:00 PM on January 28, 2014 in the Emma J. Harvat Hall in City Hall, 410 E. Washington Street in said city. Attendance at the pre -bid conference is encouraged but not required. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242- 4721 and the Iowa Department of Transportation Contracts Office at (515) 239 -1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive techni- calities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5144 RESOLUTION NO. 14 -30 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE 2014 SEWER REHABILITATION PROJECT. WHEREAS, Visu- Sewer, Inc. of Pewaukee, WI, has submitted the lowest responsible bid of $317,451.50 for construction of the above -named project; and WHEREAS, funds for this project are available in the Annual Sewer Repair account # 33210. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above -named project is hereby awarded to Visu- Sewer, Inc, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer is authorized to execute change orders as they may become necessary in the construction of the above -named project. Passed and approved this 18th day of February , 2014 MAYOR Approved by r ATTEST: j� - CITY CLERK City Attorney's Office It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: X X X X X X X pwenglmasters\awrdcon.doc 2/14 ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton 5d(2) 7 -�,) NOTICE TO BIDDERS 2014 SEWER REHABILITATION PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 P.M. on the 11th day of February, 2014. Sealed propos- als will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at its next regular meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 18th day of February, 2014, or at a special meeting called for that purpose. The Project will involve the following: Lining of 3048 LF 8" diameter sewer pipe, 295 LF 10" diameter, 526 LF 12" diameter, 128 LF 15" diameter pipe, and 1625 LF 24" diameter sewer pipe, 113 VLF of manhole rehabilitation, reinstatement of 60 service laterals, removal of protruding service taps and other associated sewer lining work. All work is to be done in strict compliance with the plans and specifications prepared by the City of Iowa City Engineering Division, of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days until a contract is awarded, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100 %) of the contract price, said bond to be issued by a responsible surety approved by the City Council, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of two (2) years from and after its completion and formal acceptance by the City. The following limitations shall apply to this Project: Early Start Date: March 1, 2014 Specified Completion Date: June 15, 2014 Liquidated Damages: $400 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of City Engineer, City Hall, Iowa City, Iowa, by bona fide bidders. A $25 refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to the City of Iowa City. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. If no minority business enterprises (MBE) are utilized, the Contractor shall furnish documentation of all reasonable, good faith efforts to recruit MBE's. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242 -4721. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa Reciprocal Preference Act applies to the contract with respect to bidders who are not Iowa residents. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK Prepared by: Josh Slattery, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5149 RESOLUTION NO. 14-31 RESOLUTION ACCEPTING THE WORK FOR THE TERRY TRUEBLOOD RECREATION AREA - PHASE 3 IMPROVEMENTS PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the Terry Trueblood Recreation Area — Phase Three Improvements Project, as included in a contract between the City of Iowa City and Tricon General Construction of Dubuque, Iowa, dated April 17, 2012, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and WHEREAS, funds for this project are available in the Terry Trueblood Recreation Area account # R4152; and WHEREAS, the final contract price is $3,587,042.34. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 18th day of February -,20 14 A MAYOR Approved by ATTEST: CITY CLERK City Attorney's Office , (q It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: x x x x x x x Pweng /masters /acptwork.doc 1/14 NAYS: ABSENT: Botchway Dickens Dobyns Hayek Mims Payne Throgmorton 5d(3) ENGINEER'S REPORT January 31, 2014 `s >> 11 1 ,.® fA.Z: I I I Igg Mat '.tt Me ZE1M CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX www.icgov.org City Clerk Iowa City, Iowa Re: Terry Trueblood Recreation Area — Phase Three Improvements Project Dear City Clerk: The Terry Trueblood Recreation Area — Phase Three Improvements Project has been completed by Tricon General Construction of Dubuque, Iowa. The project engineer responsible for construction administration, Donald P. Marner, PLA, ASLA of Snyder & Associates, Inc., has certified in his letter dated January 30, 2014 that the project has been completed in substantial accordance with the plans and specifications prepared by Snyder & Associates, Inc. of Ankeny, Iowa. The final contract price is $3,587,042.34. 1 recommend that the above - referenced improvements be accepted by the City of Iowa City. Sincerely, Ronald R. Knoche, P.E. City Engineer ENGINEERS & PLANNERS R ASSOCIATES, IOWA I MISSOURI I NEBRASKA ( SOUTH DAKOTA I WISCONSIN January 30, 2014 Mike Moran City of Iowa City 410 East Washington Street Iowa City, IA 52240 RE: TERRY TRUEBLOOD RECREATION AREA - PHASE 3 IOWA CITY, IOWA S & A Project No. 11.1.0253.01 Dear Mike, Snyder & Associates has conducted a final review of the improvements associated with the Terry Trueblood Recreation Area Phase 3 Project. The project appears to be in substantial accordance with the project plans and specifications. A substantial completion date of August 23, 2013 was established. Therefore, would recommend that the City of Iowa City accept the above referenced project. The project's original contract bid amount was $3,341,000.00. During construction, change orders were processed which consisted of change order items for construction and additional features to the park. The additional park features included the natural playground area, fishing jetties, outdoor furniture, and planters. The total change order for construction was 2.8% and additional park features were 4.5 %, totaling $ 246,042.00. This amount along with the original bid amount resulted in matching the overall project budget. I€ you have any questions or comments regarding this information, please contact me at your convenience. Thank you. Sincerely, SNYDER & ASSOCIATES, INC. rg .4U, Donald P. Marner, PLA, ASLA 2727 SW Snyder Boulevard I P.O. Box 1159 ( Ankerly, IA 50023 -0974 p: 515.964.2020 1 f:515.964.7938 1 Ar".snyder- associates.com JA2011, Projects\l 11.03531CorrespondenceTroject Completion Report 01- 30- 14.doc Prepared by: Kim Sandberg, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5139 RESOLUTION NO. 14 -32 RESOLUTION ACCEPTING THE WORK FOR THE 2012 SUMMER SIDEWALK REPAIR PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the 2012 Summer Sidewalk Repair Project, as included in a contract between the City of Iowa City and Feldman Concrete of Dyersville, Iowa, dated August 22, 2012, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Engineer's office; and WHEREAS, funds for this project are available in the Sidewalk Inspection account # 22710220; and WHEREAS, the final contract price is $33,910.06. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 18th day of February -12014. AJC MAYOR Approved by ATTEST: -Oa(a CITY C ERK City Attorney's Office It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: x x x x X X Pweng /masters /acptwork.doc 2/14 NAYS: ABSENT: Botchway Dickens Dobyns Hayek Mims Payne Throgmorton 5d(4) � r !m %71 tp 00 ®M�� CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX ENGINEER'S REPORT www.icgov.org February 7, 2014 City Council City of Iowa City, Iowa Re: 2012 Summer Sidewalk Repair Project Dear City Council: I hereby certify that the 2012 Summer Sidewalk Repair Project has been completed by Feldman Concrete of Dyersville, IA, in substantial accordance with the plans and specifications prepared by the City of Iowa City. The final contract price is $33,910.06. recommend that the above - referenced improvements be accepted by the City of Iowa City. Sincerely, Ronald Knoche, P.E. City Engineer 5e(2) Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030 RESOLUTION NO. 14 -33 RESOLUTION SETTING PUBLIC HEARING FOR MARCH 4, 2014, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 1034 EAST BURLINGTON STREET. WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the University of Iowa and the City to encourage home ownership and reinvestment in designated neighborhoods surrounding the University of Iowa; and WHEREAS, the City purchases rental units located in designated neighborhoods surrounding the University of Iowa, rehabilitates them, and then sells them to income - eligible buyers; and WHEREAS, the City purchased and rehabilitated a single family home located at 1034 East Burlington Street, Iowa City; and WHEREAS, the City has received an offer to purchase 1034 East Burlington Street for the principal sum of $212,000 (the amount the City paid to acquire the home), plus the "carrying costs ", which are all costs incurred by the City to acquire the home, maintain it and sell it, including abstracting and recording fees, interest on the loan to purchase the home, mowing and snow removal, utilities, real estate taxes, and any costs in excess of $50,000 to repair and rehabilitate the home; and WHEREAS, this sale would provide affordable housing in a designated area surrounding the University of Iowa; and WHEREAS, this sale is conditioned on the family securing adequate financing for the purchase of the home. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. The City Council does hereby declare its intent to convey a single family home located at 1034 East Burlington Street, Iowa City, Iowa, also known as part of Lot 24 in J & J Warren Clark's Addition, for the sum of $212,000, plus the "carrying costs ". 2. A public hearing on said proposal should be and is hereby set for March 4, 2014, at 7:00 p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law. Resolution No. 14 -33 Page 2 It was moved by trims . and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton Passed and approved this 18th day of February -12014. ATTEST:, CITY CLERK Approved by City Attorney's Office Prepared by: Kumi Morris, Engineering Division of Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)356 -5044 RESOLUTION NO. 14 -34 RESOLUTION SETTING A PUBLIC HEARING ON MARCH 4, 2014 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE ANIMAL CARE AND ADOPTION CENTER 2014 PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS,funds for this project are available in Animal Shelter in CIP account # Y4422. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above - mentioned project is to be held on the 4th day of March, 2014, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above -named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above -named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 18 day of February, 2014. ATTEST: CITY CLERK /''� � Sg A MAYOR Approved by City Attorney's Office \\ civic\ data\ ENGW RCHIT -1\ Projects\ANIMAL- 1 UESIGN- 1WRONTE- 1TRONTE -1 \Set Public Hearing Project Animal Care and Adoption Center 2014 Project.doc 2/14 Resolution No. 14 -34 Page 2 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: x x x x x x x NAYS: ABSENT: Botchway Dickens Dobyns Hayek Mims Payne Throgmorton r 02 -18 -14 �Yr CITY OF IOWA CITY 5e(3) vp MEMORANDUM DATE: February 7, 2014 TO: Tom Markus, City Manager �► G FROM: Kumi Morris, Public Works Dept. and Sam Hargadine, Police Department RE: Animal Care and Adoption Center 2014 Project- Setting Public Hearing for March 4, 2014. Introduction: The City of Iowa City has received funding from the Federal Emergency Management Agency (FEMA) to construct a new Animal Center to replace the previous facility damaged by the 2008 Flood of the Iowa River. The City has approval from FEMA to proceed with an improved project and timeline for the selected site. The design development plans were approved by FEMA in November 2013 and the City was authorized to proceed with bidding. The City staff worked with architecture firm Neumann Monson PC on construction specifications and plans to bid a new facility. The bid documents are now complete and will allow for the construction of a new freestanding Animal Care and Adoption facility at 3910 Napoleon Lane, in Iowa City, Iowa. The new building will have 9500 SF occupied space consisting of animal holding, animal support, and office space. The new facility will also include of an additional 2000 SF second story consisting of general storage and service spaces. The building will be wood frame and masonry construction. The work includes site work, general building construction, mechanical, electrical, communication, along with security and specialty systems required by owner. A ground source heat pump system is a major portion of the new building's mechanical package. History /Background: The former Animal Control Facility was damaged beyond repair in the 2008 flood. Operations since the flood have been housed in a rented facility south of town. This new site has been approved by the Federal Emergency Management Agency (FEMA) for relocation. 28e agreements with neighboring jurisdictions are in place for proportional funding of the facility, based on a three -year average of animal intakes. Project costs, less FEMA reimbursements and Friends of the Animal Center fundraising, will be shared with Johnson County, Coralville, University Heights, and the University of Iowa. The City is solely absorbing the cost the property. The following goals have been established for the project, to the extent that they can be achieved within the budget: • A functional, efficiently operable facility • Strong durable, lasting materials with low life cycle costs • Meeting the animal care and capacity needs, by following the 2010 Guidelines of standards of care in Animal Shelters by the Association of Shelter Veterinarians • Safety of staff, volunteers and the public • A sustainable approach to the design, including a geothermal system February 10, 2014 Page 2 While the building design has encompassed many sustainable goals, including creative approaches in working with MidAmerican Energy with system bundling packages, the facility will not be a LEED certified building. Discussion of Solutions: The Animal Care and Adoption Center 2014 project as approved will allow a public bidding process to construct a new facility to meet the current operational needs on a City owned site. Financial Impact: The total project budget is $3.1 million and excluding fees and soft costs the estimated construction budget is approximately $2.7 million. The fund number for this project is under Animal Shelter Replacement under Munis account number Y4422. Recommendation: Staff recommends proceeding with holding public hearing and approving plans and specifications on March 4, 2014 for the Animal Care and Adoption Center 2014 Project. cc: Rick Fosse, Public Works Department Jim Steffen, Police Department Misha Goodman, Animal Services Division, Police Department S' \ENG\ARCHIT -1\ Projects\ ANIMAL- 1 TES IGN- 1TRONTE- 1WRONTE -1 \Memo to City Manager- Setting Public Hearing for Animal Care and Adoption Center 2014 Projecl.doc Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City IA 52240 (319)356 -5053 RESOLUTION NO. 14 -35 RESOLUTION SETTING A PUBLIC HEARING ON MARCH 4, 2014 TO DISCUSS THE PROPOSED OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2014, THROUGH JUNE 30, 2015, THE PROPOSED THREE -YEAR FINANCIAL PLAN FOR FY2014 -2016, AND ALSO THE MULTI -YEAR CAPITAL IMPROVEMENTS PROGRAM THROUGH FISCAL YEAR 2018. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that a public hearing on said proposal should be and is hereby set for March 4, 2014, at 7:00 p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law, to permit any taxpayer to be heard for or against the proposed FY2015 Operating Budget and the Proposed FY2014- FY2016 Financial Plan and also the multi- year Capital Improvements Program through Fiscal Year 2018. Passed and approved this 18th day of Fehrunryr , 20_lL_. ATTEST: CITY CLERK A MAYOR Approved by (m/ City Attorney's Office It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: ►4 X X X X X X finadm\budget\pubhrgFY15.doc NAYS: ABSENT: Botchway Dickens Dobyns Hayek Mims Payne Throgmorton 5e(9) Prepared by: Robert Miklo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5240 (SUB13- 00025) RESOLUTION NO. RESOLUTION APPROVING FINAL PLAT OF WINDSOR WEST - PART THREE, IOWA CITY, IOWA. WHEREAS, the owner, Arlington Development, Inc., filed with the City Clerk the final plat of Windsor West — Part Three, Iowa City, Iowa, Johnson County, Iowa; and WHEREAS, said subdivision is located on the following- described real estate in Iowa City, Johnson County, Iowa, to wit: Beginning at the Northwest Corner of Windsor West - Part One, in accordance with the Plat thereof Recorded in Plat Book 50 at Page 266 of the Records of the Johnson County Recorder's Office; Thence N00 °26'53 "W, 1195.68 feet, to a Point on the South Line of Highland Woods, in accordance with the Plat thereof Recorded in Plat Book 46, at Page 160 of the Records of the Johnson County Recorder's Office; Thence N89 °51'33 "W, along said South Line, 97.13 feet, to the Southwest Corner of said Highland Woods; Thence N35 °54'34 "E, along the Northerly Line of said Highland Woods, 12.80 feet; Thence N55 °58'00 "E, along said Northerly Line, 88.16 feet, to the Northeast Corner of Auditor's Parcel 2012 -024, in accordance with the Plat thereof Recorded in Plat Book 56, at Page 298 of the Records of the Johnson county Recorder's Office; Thence S37 033'55 "E, along the East Line of said Auditor's Parcel 2012 -024, a distance of 59.81 feet; Thence S00 °26'53 "E, along said East Line, 12.59 feet, to the Southeast Corner thereof, and a Point on the South Line of said Highland Woods; Thence S89 051'33 "E, along said South Line, 429.44 feet, to the Northwest Corner of Windsor West - Part Two, in accordance with the Plat thereof Recorded in Plat Book 57, at Page 46, of the Records of the Johnson County Recorder's Office; Thence S18 °39'22 "E, along the West Line of said Windsor West - Part Two, a distance of 187.93 feet; Thence Southwesterly, 59.19 feet, along said West Line on a 550.00 foot radius curve, concave Southeasterly, whose 59.16 foot chord bears S68 °15'39 "W; Thence S24 049'19 "E, along said West Line, 187.49 feet; Thence S40 °59'01 "W, along said West Line, 279.12 feet; Thence N89 042'53 "E, along said West Line, 77.11 feet; Thence S27 °56'38 "E, along said West Line, 335.19 feet, to the Northern most Corner of Lot 19 of said Windsor West - Part One; Thence S58 038'32 "W, along the North Line of said Windsor West - Part One, a distance of 123.28 feet; Thence S64 °47'51 "W, along said North Line, 97.88 feet; Thence S29 058'18 "W, along said North Line, 104.37 feet; Thence S21 °19'51 "E, along said North Line, 96.33 feet; Thence S89 °33'07 "W, along said North Line, 234.39 feet; Thence S00 °26'53 "E, along said North Line, 29.14 feet; Thence S89 °33'07 "W, along said North Line, 130.00 feet, to the Point of Beginning. Said Tract of land contains 12.47 Acres (543,042 square feet), and is subject to easements and restrictions of record. WHEREAS, the Department of Planning and Community Development and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2013) and all other state and local requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, Resolution No. Page 2 IOWA, THAT: 1. The said final plat and subdivision located on the above - described real estate be and the same are hereby approved. 2. The City accepts the dedication of the streets and easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. The City shall accept dedication of the outlots upon satisfaction of the terms and conditions stated in the Subdivider's Agreement. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner /subdivider. Passed and approved this day of '2014. MAYOR ATTEST: CITY CLERK It was moved by adopted, and upon roll call there were: AYES: pcd /templates /Final Plat - Resolution (2).doc.doc NAYS: Approved by e�l _V4 �1_ City Attorney's Office and seconded by ABSENT: Botchway Dickens Dobyns Hayek Mims Payne Throgmorton the Resolution be To: City Council Item: SUB13 -00025 GENERAL INFORMATION: STAFF REPORT Prepared by: Robert Miklo Date: February 18, 2014 Applicant: Arlington Development Inc. 1486 1 st Ave, Unit A Iowa City, IA 52240 Contact Person: John Moreland Phone: Requested Action: Purpose: Location: Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning: Neighborhood Open Space District: File Date: 60 -Day Limitation Period: BACKGROUND INFORMATION: 319- 631 -2897 Subdivision Final Plat Development of a 25 -lot residential subdivision Cumberland Lane and Buckingham Lane 12.47 acres Low - density single - family residential (RS -5) North: Single - Family Residential — RS -5 South: Single - Family Residential - RS -5 East: Single - Family Residential — RS -5 West: Agricultural — County R Windsor Ridge (SE3) February 5, 2014 April 6, 2014 The applicant, Arlington Development Inc., is requesting final plat approval of Windsor West - Part 3, 25 -lot, 12.47 acre residential subdivision located on Buckingham Lane and Cumberland Lane. The preliminary plat was approved on October 15, 2013. ANALYSIS: The final plat of Windsor West — Part 3 is in general compliance with the approved preliminary plat, and subdivision regulations. Legal papers and construction drawings are currently being reviewed by staff. It is anticipated that these documents will be approved prior to the February 18'h Council Meeting. Neighborhood parkland or fees in lieu of: The Neighborhood Open Space Plan identifies the proposed subdivision as part of the Windsor Ridge Neighborhood Open Space District (SE3). The City's Neighborhood Open Space Ordinance requires the dedication of 1.22 acres of property, or the payment of a fee in lieu thereof, in connection with the land contained within the preliminary plat for all phases of the Windsor West Subdivision. At the time of the previous plat approval for this property the Parks and Recreation Commission chose to accept Outlot C as partial fulfillment for the open space requirement. Oulot C, located between lots 94 and 95, will provide access from Windsor West to Scott Park. Outlot C provides 12,033 square feet (.28 acres) toward the subdivision's open space requirement; therefore, fees equivalent to the value of .94 acres of open space will be required. This requirement should be addressed in the legal papers. Infrastructure Fees: The property is subject to a Conditional Zoning Agreement (CZA). At the time of final plat approval the applicant will be required to pay $395 per acre for water main extension fees, $1698.18 per acre for sanitary sewer tap on fees for the portion of Part 3 that flows to the Scott Boulevard Trunk Sewer and $1053.18 per acre toward the improvement of American Legion Road. Payment of these fees should be addressed in the legal papers. RECOMMENDATION Staff recommends approval of SUB13- 00025, the final plat Windsor West — Part 3, 25 -lot, 12.47 acre residential subdivision located on Buckingham Lane and Cumberland Lane subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. ATTACHMENTS: 1. Location map 2. Final plat Approved by: / G� Jeff Davidson, Director Department of Planning and Community Development CITY OF IOWA CITY SITE LOCATION: Windsor West Part 3 SUB13-00025 aND I anent \ LEGEND AND NOTES \ - PROPERLY CORNER(S). FOUND I. 1-d) ro _.__ -_o -____ - PROPERLY CORNERS SET �-J ��ppit (5 /B- IT, Pln ./ Ilea b Nc l5 CoP Mtl� -O amboa.e. /i I. NS -) P e O t0 A 511 IN t IRLRR ��IRL_IIIIp /� N ��,// (� - PROPERTY k/a BOWDARY ONES GRAPHICSOALEIN FEET //B�OO WOl?JW LSG =QIIV DD WOODS - RIGNT-OF -WAY LINES 1 =108 -DO N AcGL1mw'Ge RBH i,e Mi i,el@e' Flf4Rlm - CENTER LINES ® N P.A7 ISW% 4 Ai PAX YR ta• M RlLRN9 q -LOT LANES PLATTED OR BY DEED ;q co.MY RFtPRPO(a aRrZ 4 ----- - - - - -- EASEMENT LINES, WIDTH A PURPOSE NOTED iN H AT CGtiT7t ©K k R mP AY i 5PARCEL p _gM_y_� _ ___--------------- - EBIN C R�. E EAA0NSE.MMENMT po x2012°024 C22 64TM NOM OWBEE• NYN9nE A N FEET tLEIDN MES S PURPOSE NOTED 11E J2NBRH GLWfY PFCA¢Bt§ c1T1cE ® 15L' V21:�® N3554'34-E f ,2.80' 9ti a PNAL PLAT ,• '• �- �- © WINDSOR WEST - PART THREE Fii1T?F�;7 WE © IOWA CITY, JOHNSON COUNTY, IOWA Avg Rc,a1d ,a uus mnsalrNOS. Na ,NT a o,xRr n. xaA oW lo9A sago (s,R)M, PLAT PREPARED BY: SUBDFVIDER)OWNEIL OWNERS ATTORNEY: FRVmm.Y � � � Notes on thla plat era not Ftanead,o as ,a any.astea V choneoest F a ey stele0 Use Iaueale a^y ihkd peM bene6dalie.lo a ymteda5ara.tdcti«,ar R P474'_7 ti. 4O, p Q� -ete2 MMS CONSULTANTS INC. ARLINGTON DEVELOPMENT, INC MICHAEL PUGH 1917S. GILBERT STREET 1486S.1 't AVE. TOWER PLACE IOWA CITY, IOWA 52240 UNITA ONE S. GILBERT ST. IOWA CITY, IOWA M40 IOWA CITY, IOWA 52240 Q R 771 PQG3K I anent \ LEGEND AND NOTES \ - PROPERLY CORNER(S). FOUND I. 1-d) ro _.__ -_o -____ - PROPERLY CORNERS SET �-J ��ppit (5 /B- IT, Pln ./ Ilea b Nc l5 CoP Mtl� -O amboa.e. /i I. NS -) P e O t0 A 511 IN t IRLRR ��IRL_IIIIp /� N ��,// (� - PROPERTY k/a BOWDARY ONES GRAPHICSOALEIN FEET //B�OO WOl?JW LSG =QIIV DD WOODS - RIGNT-OF -WAY LINES 1 =108 -DO N AcGL1mw'Ge RBH i,e Mi i,el@e' Flf4Rlm - CENTER LINES ® N P.A7 ISW% 4 Ai PAX YR ta• M RlLRN9 q -LOT LANES PLATTED OR BY DEED ;q co.MY RFtPRPO(a aRrZ 4 ----- - - - - -- EASEMENT LINES, WIDTH A PURPOSE NOTED iN H AT CGtiT7t ©K k R mP AY i 5PARCEL p _gM_y_� _ ___--------------- - EBIN C R�. E EAA0NSE.MMENMT po x2012°024 C22 64TM NOM OWBEE• NYN9nE A N FEET tLEIDN MES S PURPOSE NOTED 11E J2NBRH GLWfY PFCA¢Bt§ c1T1cE ® 15L' V21:�® NO N3554'34-E f ,2.80' 9ti a ,• '• �- �- © 20.0' SANITARY SEWER AND UTIUTY EASEMENT Fii1T?F�;7 WE © .__ -. -� ® EXISTING STORM SEWER AND DRAINAGE EASEMENT 58951'33 -E 429.44' R OUT 6O H "Qn R P474'_7 ti. 4O, �_ 91.13' 08", x - 'L'J A^ SF c37 =r♦ s i 1 n m eff )Cn'W OUTLOT "C" ; 061 "` I ,°• 96 i 44 43 42 41 o `` la STORM SEWER, DRAINAGE AND PUBLIC WALKWAY EASEMENT N5720Y4'n g7p•N 55^e \ !T [ SS 1 OfaIC/,R9 TO ME u l95'� }6W c 664 AC \ iii - 85 OFOR NB1110!!CA � Wp.. „ ♦ g W ( NO A L1 T D SCRIPTION (' 15.0' UTILITY EASEMENT ® 15.0' SANITARY SEWER AND UTILITY EASEMENT © 20.0' SANITARY SEWER AND UTIUTY EASEMENT Fii1T?F�;7 15.0' STORM SEWER AND DRAINAGE EASEMENT © 5.0' STORM SEWER AND DRAINAGE EASEMENT ® EXISTING STORM SEWER AND DRAINAGE EASEMENT 87 EXISTING 80.0' WATER MAIN, UTILITY, SANITARY SEWER AND STORM SEWER EASEMENT moffumE'�, R P474'_7 ti. 4O, „626,., "'94 a ♦\\ t��r�c����a - 93 Rr- S�1 u,65 I 2 GG � i 035 Ac N.1AY 4 xa., ay�C` -:' .%/ \ / • rA C85568'15�39 -W � 1 DESCRIP110N - WINDSOR WEST -PART T1REE u'^ I e �� �JP °a • / , / n � 1 I CERTIFY THAT DURING THE MONTH OF DMMBER, 2013. AT THE DIRECTION OF ARLINGTON DEVELOPMENT. (VjU 5 INC• A SURVEY WAS MADE UNDER MY SI MASION OF A PORTION OF THE NORTHEAST QUARTER OF THE ^� I NORTHWEST QUARTER, AND THE SOUTHEAST QUARTER OF THE NORTHWEST WAR16Tt. ALL OF SECTION I8, D I ®; I O TOWNSHIP 79 NORTH, RANGE S WEST, OF HE FIFTH PRINCIPAL MERIDIAN, DESCRIBED As FOLLOWS: Beginning of the North ... I C.- of Wnae« Rldg. - Port Ona, in accortlmce .Ith Me Plot the... GS° \r �/' s� / �oj,�e•I RecpNM In Plat Baak 50 at Poge 286 DI the Records of the Jehn.on County Rewrd. /e Offke: Thence 73 NOO'26'S3'W. 1195.68 feel to a Point on Me South Une of Hlon - Wood.• N oc -nce nith the Plot °e I ��l Lhwrof Recorded In Plot Book 46• of P,9. 160 of - Record. of - bh- County Rerordee. OHice; .p Thence N8950YIN. along sold - LMe, 97.13 I , to the Soulhweet C.- of acrid HI d WOOde; ' Gil °t B�.'.I�,� IJfJ r[,�}• /\ �ss? gx '3 e-Dp I ���0�',i{. ®2 I Thence N3554'34'E, clon Me N-t-ty Line of sold Hlgh -d W-I.. 12.80 feet; Thencs N555B'00'E. b : l , ySr� a I I Q��ac" along said NnrMarly Lina. 88.18 feet. to th. North ... t Corner of Auditor'. Parcel 2012 -024, In ,q� LecoNanw pith the Plot Marwf Recorded In Plat Baok 56, of Page 293 of Ma Rec «d, of lhs Johnson �I 99O ��. -- L•F l I unty R-deee OYO Thence 07 E. alnq Ne Eeal Une o} sold Audita'e Part N 2012 -024, a y ; distance of 59.81 feet T'e 500'28'53 -E aIa q aoid East IMS, 12.59 f..L to the SouNeoet Corner Merrof, and o Point on the south Llne of eaid Hlghlond Waode; Then.. SB951'33 -E, along eaid South 1:V0 o / rat, J "' �0,��C � I i L111. 429.44 feet. to Ms Northeast Corn« of Rind... Meet - Port T- in accordance WIth the Plat g O 10. o Cio r� e/'•'�e ryla 57 4,•�� I I therrof Rec«ded In Plot Bank 57, at Poge 46, of the Record. of the Jeh - County R.0 -I.'. OfRCe; 0.N AD / / / -�V ' ; j Thence 51339'22 -E. vlonq Ma Wesl Une of .aM Windsor Wa.t -Part TWO, a datanca of 187.93 lest V A� © I I 1 Then.e Soulh.ea-e 59.19 feet• nleng sold Wesl Lin, nn a 550.00 foot rndiu° curve. c JI / 13.642 9F �j $� F-,- 1 9outhea W y. nho.s 59.16 loot ch- bear. S68'15'39'W. Thence S24'49'19 -E• along cola Weetn LFe, 0 11 x>e2Y6,•A' C19 / t 520.1 t AO ,p,'p,� 942'53 -E c�O mar ?P' I 1 1 187.49 S.t Thmw 54058'Ol'R, d.g ..id We.t Une• 279.12 leek Thencs NB9'42'35'E. abng sold W.al I� _ q +4• / y vaO I p Une• 77.11 feet hence 527'58'3rF d.g ..id Weet LF.. 333.19 f..L to Me ftrM moat Corn« of 3 _ _ _ _ O 64 Lot 19 of e.id W-, We.t - Pal Ong TMnca 558'38'32 -W, along Me - - of .aid -d- Weet �/� > - '" I I - Part Qne. ° distanas of 123.26 fmt: 1,-. S64'47'S1'W, along .aid N-h LFe• 97.88 ..1; Thencs 89 - P�R± 52g5B'15 -W, aong .aH North U... 104.37 Net' -.. S2119'51'E, olang s.1d Nnrlh Um 96.33 feet: t lap n �,a C! ,2E95 Si 2250 eDW i I T,- 5B953'OYW, abng soil North Line• 234.39 feet Then,. 50026'53 -E dung .old NorN tins, 29.14 AO ; r ; feel; T11roce S89'33'07'W, along s,W N.r LM.. 130.00 feet to - Paint of BagFM.g. Sold Tract of R O n6TWp50'W 58ape•gg 78 �i, '6�_ �C Iona co-1- 12.47 ACrts (543.042 aquore f-), and le -*t to .-w °nor ree tbns of record. v o\ an Y � � I nN.q aNtlry Mat we 1a,d wrwNnTd, nt sae vr.Pana and Me rdaGd auY c,rPr/«m undo my dracl Persand ..a Pmlaealonol Lana survey« under Ma Iva. ,r M 20_ In.2z• 88 ,x.s e � ; ° 77 dF9 umm A' f€ Fii1T?F�;7 7 ca .ZIZ n DZD -i0 Z z D� �� 87 ff� moffumE'�, R P474'_7 ti. 4O, � ♦, F 9 Iv I eff )Cn'W I© 79 IT-m® Rffi9 E;37Y � o `` la m monGiFS a 86 �°' i7: > Q 7 !T [ SS 1 � E'T:➢ SIi I o g w iii - 85 o Wp.. „ - D GJ 16312Ag I . I H6.6Y 2 m.2 i�4�i� O nli NawD'1n'E ox9d3 . I_ 8211 � A1..��' T1TiN1AM rH � �p,♦E`Lp I s ] OOBIY 83 °P�m• I ;234.39' DS895Y67 -W C�OQo POIN OFT , 6 Ain " I 29.14 37 I 22 ♦,;' BEGINNING ; q msm WEST - PART ON9, Nfg CASTLE 35 DRIVE 7J �� I � i eH•rFe�E rvlrn ,le RAr Teexecr lasam® y,., ��se I AAT TP.M m AT P78[ fY Q M RPLCI+➢5 '3 ; I 31 - -- - -- - p0,g$IGNAdtk® WOiG W Z a GLEN p_ 3� NBBI81a j[ 9 g5 rII�M9 SEAL I nN.q aNtlry Mat we 1a,d wrwNnTd, nt sae vr.Pana and Me rdaGd auY c,rPr/«m undo my dracl Persand ..a Pmlaealonol Lana survey« under Ma Iva. ,r M 20_ dL.SEHI D. MEISNER yy�TrrS v I"s aM .. eW D « 31.20_. deeta covered b MN dad: �slum= tI © ®Fi dF9 umm Signed before - thh _ day of -.20-. Notary Public, in aDd W Ma Slate Of Iona. PLAT /PLAN APPROVED by the City of Iowa City Cry aerx Date: UTILITY EASEMMTS. AS SHOWN HEREON, MAY OR MAY NOT, INCUIDE SANITARY SEWER ONES, AND /OR STORM SEWER LINES, AND /OR WATER LINES: SEE CONSTRUCTON PLANS FOR DETAIL£ UTILITY EASEMENTS, AS SHOWN HEREON, ARE ADEQUATE FOR THE INSTAIIATW AND MAINTENANCE OF THE FAOUTES REWIR- ED BY THE FOLLOWING AGENCIES MIDAMERICAN ENERGY CO. DaM; CENIVRILNX Oat W. MEDIACOM Date: �slum= tI © ®Fi dF9 umm A' f€ Fii1T?F�;7 F .ZIZ n DZD -i0 Z z mr -n � Lo ff� moffumE'�, m �o o� =o y Z� X o m� O m s ;3G1 v�AC�m 3 Iv m 645 P_•_� IT-m® Rffi9 E;37Y � IIE�7 m monGiFS � RI S i7: > Q 7 !T [ SS Effi ➢ � E'T:➢ SIi �.i •%i.➢ 3 mm�� iii mm1pmm m ®r�s�yi%ns�asA�ii® W ( Kf 3F7 EZffiA <om CGTSIi>:£7 ®� ®E2•SiYdSix&S!'fICL'S ➢tea. -.➢ >L�muln iL1<L9iISi:9R�4TYT�"! ISZIIYTyE= ® lYT�11S9Fiis� -- 'S!'�59�'➢E4MiEiDt'[YS:E7 1FD6911m, MFM MU '�➢ YFQ3j �EFSTM mffmTm4TZF9t3E'19 ➢ €ia� MIUMMIG990 mommm ®m5rrm Ei�:➢IIIIIML Effi:➢mgmm sn: ,� m����T:EZYE=df9�➢i mom mcfimm�!!Em 013m m�o���a�vdsl��sssai ®�f�➢biFSS9it<Si�E'➢iFdF97sr• mI Signed before - thh _ day of -.20-. Notary Public, in aDd W Ma Slate Of Iona. PLAT /PLAN APPROVED by the City of Iowa City Cry aerx Date: UTILITY EASEMMTS. AS SHOWN HEREON, MAY OR MAY NOT, INCUIDE SANITARY SEWER ONES, AND /OR STORM SEWER LINES, AND /OR WATER LINES: SEE CONSTRUCTON PLANS FOR DETAIL£ UTILITY EASEMENTS, AS SHOWN HEREON, ARE ADEQUATE FOR THE INSTAIIATW AND MAINTENANCE OF THE FAOUTES REWIR- ED BY THE FOLLOWING AGENCIES MIDAMERICAN ENERGY CO. DaM; CENIVRILNX Oat W. MEDIACOM Date: - to R_R R A' f€ ,� F .ZIZ n DZD -i0 Z z C) S Lo GT € m �o o� =o y Z� X o m� O m s ;3G1 v�AC�m 3 Iv 4� gN Z Z 'i �m_ <�Z � ` ` N =n j G < n eeeee+ iii bm p N m W ( Prepared by: Bailee McClellan, Planning Intern, 410 E. Washington St, Iowa City, IA 52240; 319 - 356 -5230 (SUB13- 00024) 7c RESOLUTION NO. 14 -36 RESOLUTION APPROVING THE PRELIMINARY PLAT OF LINDEMANN SUBDIVISION PART 413, 6 & 7, IOWA CITY, IOWA. WHEREAS, the applicant, Southgate Development, filed with the City Clerk, an application for approval of the preliminary plat of Lindemann Subdivision Part 4B, 6 & 7, Iowa City, Iowa; and WHEREAS, the Department of Planning and Community Development and the Public Works Department examined the preliminary plat and recommended approval; and WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due deliberation, recommended acceptance and approval of the plat; and WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The preliminary plat of Lindemann Subdivision Part 413, 6 & 7, Iowa City, Iowa, is hereby approved. 2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, which shall be affixed to the plat after passage and approval by law. Passed and approved this 18 day of February, 2014. MAYOR App oved by / ATTEST: „� G1 ✓ a C /?lam' /�%� CITY CL RK City Attorney's Office It was moved by Dobyns and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Botchway X Dickens X Dobyns X Hayek X Mims X Payne X Throgmorton s \pcd \sub13 -00024 preliminary plat - resolution.doc l'G STAFF REPORT To: Planning & Zoning Commission Prepared by: Robert Miklo and Bailee McClellan, Planning Intern Item: SUB 13 -00024 Lindemann Subdivision Date: December 19, 2013 Part 4B, 6 & 7 GENERAL INFORMATION: Applicant: Southgate Development 755 Mormon Trek Blvd. Iowa City, IA 52246 (319)337 -4195 gsiders @sgdev.net Property Owner: Walden Wood Associates, LLC 755 Mormon Trek Blvd. PO Box 1907 Iowa City, IA 52244 Requested Action: Purpose: Location: Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning: Comprehensive Plan: Neighborhood Open Space District: File Date: 45 Day Limitation Period: BACKGROUND INFORMATION: Preliminary plat approval Development of an 85 -lot residential subdivision North of Camden Road 25.04 acres Planned Development Overlay (OPD8) North: Agricultural (OPD8) South: Residential (OPD8) East: Residential (OPD8) West: Residential (OPD5) Low density single family residential Lower West Branch (NE3) November 27, 2013 January 11, 2014 In 2001 approximately 95 acres were annexed into the city for the Lindemann Subdivision. Upon annexation the western 35 acres were zoned Low Density Single Family Residential (RS -5) and the eastern 60 acres were zoned Medium Density Single Family Residential (RS -8). The rezoning was subject to a Conditional Zoning Agreement (CZA) that included requirements for the developer to contribute funds to the City for the reconstruction of Lower West Branch Road to the north of the property; inclusion of a greenway and trail along the stream and wetland corridor, and 4 an interconnected street pattern including future street connections to Lower West Branch Road. A preliminary plat and Sensitive Areas Plan for Lindemann Subdivision with 261 -lots was approved in in 2002. The Sensitive Areas Plan was required due to the presence of wetlands and a stream corridor on the property. This is the reason for the OPD -8 zoning designation. Between 2002 and 2004 final plats were approved for Lindemann Subdivision Parts 3 through 5. A revised preliminary and final plat were approved for Lindemann Part 5 earlier this year. The preliminary plat for Parts 6 and 7 have expired. The applicant is now requesting approval of a new preliminary plat for Parts 6 and 7 and a re- platting of Part 4. The applicant has not used the "Good Neighbor Policy." ANALYSIS: Comprehensive Plan: The Comprehensive Plan future land use map indicates that the property is appropriate for single family residential uses. The Northeast District Plans depicts a subdivision with interconnected streets and a linear open space along the stream corridor. As noted below street connections to the adjacent property to the north are necessary to comply with the comprehensive plan policy for street design as well as the CZA and the subdivision requirements. The linear park and modified grid pattern are otherwise generally consistent with the concept for this area as shown in the district plan. Zoning Code: The property is zoned Planned Development Overlay (OPD8). The underlying RS -8 zone requires a minimum lot size of 5,000 square feet and lot width of 45 feet. The proposed lots range in size from 7,999 to 12,119 square feet. Lot widths range from 70 to 88 feet. In addition to the underlying zoning requirements the CZA for this property requires compliance with the design policies of the Northeast District Plan. These policies include an interconnected street system and future street connections to Lower West Branch Road. To comply with this requirement two streets should be extended to the adjacent property to the north of Anna Street, as shown in the 2002 version of the preliminary plat for the Lindemann Subdivision (copy attached). These additional street connections are also required per Section 15 -3 -2 A. 2. of the Subdivision Code, which stipulates street connectivity between neighborhoods to provide multiple travel routes and efficient distribution of traffic, and Section 15 -3 -4 A. 2, which limits block lengths to 600 feet. As the subject plat is drawn, there are minimal points of access into and out of the subdivision. Traffic generated by subdivision residents will only have access to the north via Brentwood Drive, a local street in the subdivision to the east of the subject property. Subdivision Regulations: When the original plat was approved in 2002, the subdivision regulations required 50 -foot rights -of -way and 4 -foot sidewalks for local residential streets. New subdivision regulations were adopted in 2008 that require 60 -foot rights -of -way with 5 -foot sidewalks. Kenneth Drive and Charles Drive connect to the subdivision from the south and have already been constructed using the previous 50 -foot standard with 4 -foot sidewalks. The construction of Kenneth Drive will continue with a 50 -foot right -of -way with 4 -foot sidewalks until the intersection with Camden Road, and at that point will be expanded to meet the 60 -foot right - of -way and 5 -foot sidewalk standards continuing to the north. To match existing portions the streets in adjacent subdivision, the extension of Anna Street and Camden Road from the east will be constructed with a 50 -foot right -of -way and 4 -foot sidewalks until the they intersect Kenneth Drive to the west, and then will be expanded to meet the 60 -foot right -of -way and 5- foot sidewalk standards continuing west. Charles Drive will be extended north with a 50 -foot right -of -way and 4 -foot sidewalks to maintain uniformity with the existing street. Pedestrian Easement: The subdivision regulations allow the City to require an easement for PCD \Staff Reports \subl3 -00024 staff report. doc 3 pedestrian connections on blocks longer than 600 feet. The 2002 plat shows an easement connecting Charles Drive and the Court Hill Trail; the subject plat does not show this easement. The block length along the west side of Charles Drive from Gustav Street to Anna Street is approximately 850 feet. An easement or outlot should be provided between lot 135 and 166 connecting Charles Drive and the Court Hill Trail to promote pedestrian accessibility. The blocks along Camden Road and Lillian Street also exceed 600 feet, however staff believes that given the already established street pattern and the likely destination points for vehicular and pedestrian traffic in this area, this design is acceptable in this location and there is not a need for a midblock pedestrian easement. Environmentally Sensitive Areas: The property contains wetlands to the northwest and a stream corridor to the west, and therefore was rezoned OPD -8 with a Sensitive Areas Development plan when the original plat was approved in 2002. One of the purposes of the Sensitive Areas Ordinance is to foster urban design that preserves open space and minimizes disturbance of environmentally sensitive features and natural resources. The buffers required by the Sensitive Areas Ordinance are meant to accomplish the goal of preserving the sensitive environmental features. A 100 -foot buffer is required between the wetland and any development activity and a 15 -foot buffer is required between the 30 -foot wide stream corridor and any development activity; both of these buffers are identified on the plat and are located within the outlots that will be dedicated to the City for parkland. Neighborhood parkland: The neighborhood parkland requirement for this property is satisfied by the dedication of the stream corridor and Court Hill Trail. Court Hill Trail connects the subdivision to Scott Park to the south of the neighborhood. The trail runs along the stream corridor and currently ends at Gustav Street south of the subdivision. Court Hill Trail will be extended north along the west side of the stream corridor to the property line north of Anna Street. Stormwater management: Stormwater management will be provided in the Scott Park detention basin, therefore no stormwater detention facilities are requiered on this property. Infrastructure fees: Required fees include a watermain extension fee of $395 per acre and a sanitary sewer tap -on fee of $1,038.26 per acre. When this property was annexed into the City in 2001 Lower West Branch Road was a county road built for rural traffic. As a condition of annexation and zoning the property for development, the applicant agreed to contribute a portion of the cost of improving Lower West Branch Road to City standards. Per the 2001 CZA, the amount to be contributed to the City for the reconstruction of Lower West Branch Road is $6172.98 per acre, which must be paid at the time of final plat approval. STAFF RECOMMENDATION: Staff recommends that SUB13- 00024, a request for preliminary plat approval of Lindemann Subdivison Parts 4b, 6 and 7, an 85 -lot, 25.04 -acre residential subdivision located north of Camden Road, be deferred until the resolution of the discrepancies and deficiencies noted below. DEFICIENCIES AND DISCREPANCIES: 1. Kenneth Drive and Danelle Street (which was in the vicinity of lot 225 on the previous plat) should be continued to the north property line per Section 15 -3 -2 A. 2. and Section 15 -3 -4 A. 2 of the Subdivision Code and the Conditional Zoning Agreement. PCD \Staff Reports\subl3 -00024 staff report.doc 4 2. A 20 foot wide easement or outlot for a pedestrian walkway should be provide between lots 135 and 166 per Section 15 -3 -4 A.2. 3. The locations of mail box clusters within outlots should be shown. Although we are amending the Subdivision Regulations to remove the 600 foot spacing requirement, we still need to identify locations for mail boxes that provide safe access to residents. 4. The sidewalk width on the plat and on the street cross section for Anna Street (west of Kenneth Drive), Lillian Street, Camden Road (west of Kenneth Drive), and Kenneth Drive north of Camden Road should be shown as 5 feet wide. 5. The outlots west of lots 202 and 231 should be labeled as open space to be dedicated to the City. 6. The notation regarding fees should note that fees will be required at the time of final plat approval for the improvement of Lower West Branch Road per the Conditional Zoning Agreement. ATTACHMENTS: 1. Location Map 2. Preliminary plat 3. Previously approved plat (2002) Approved by:,: 7 D 4w�:� Jeff Davidson, Directo , Department of Planning and Community Development PCD \Staff Reports \subl3 -00024 staff report.doc 1ME IIIIrI����, �,♦ �i X11111 ►� � � ` �i \ 111111► ,�..,... I Z � J 3 €its s E All 5 N Dili ii•E� Aga aZ= O Z W (� o aM� W O N w� > I--- z W WZg 1K O9 > 0 101 o � W Z g� Q� a _ N C -1)+ -" ,I Iyy li �Qa ?tea g � 0 ilk " Big __ _�; ; E'er__'_. € y � �Ao ` 0 v gig I `` I ,� I I ilk 1 i ' • t'�� __ _�; ; E'er__'_. I `` I ,� I I I •, ` . 1 N O T za ¢ 0m �z LU mZma oo 3La r Z 8 £ Z 4�2 a m pq a `Ua W O Z z - a r a a Z' o� U� J IM 14C 44 v P� o iP _� � •.-�: "'"O' °A•� ` raw ' .V]J raw <z rc o + ,wuc ma .z +owl NOIRAMEf1S NNVX2UNrl '�xi 'sl.xratnsna� S3YiY old Aarn�na•Y:�`e�'a�` o e iff , i s�.f,ffif z g ° <�3 j r 9➢ tE + j 7+ 1}}'p r }�'. �. ,} +i}�} '. 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The letter encouraged recipients to contact you with questions, so I hope that you will also accept comments. We are the property owners at 34 Brentwood Lane, but we will be out of town the night of that meeting. We would like to offer a comment to the city planners, and we are very hopeful that you can present this comment or forward this message to Ms. Dvorsky or the Commissioners. We have no issues or concerns with this development other than the following. At the current western end of Camden Road, which is to be extended into Part 4B of the subdivision, there stands a magnificent old burr oak tree much admired and cherished by the residents of our neighborhood. It appears in excellent health despite clearly having an age well in excess of 100 years old. The tree offers much - needed shade and habitat, being surrounded by corn /bean fields and newer multi - family housing. This wonderful tree also looks to have disappeared from the proposed plat, but this may only be a trivial inaccuracy caused by the architect's use of templates to designate the tree line at the property's edges. We do respectfully request that the extended sidewalk, any utilities, and any other damaging construction be routed around the grand old tree to allow it to survive the proposed expansion of the development. The other trees at that location, with the exception of a shagbark hickory two lots away, are smaller softwoods. We are very desirous of preserving this elder statesman of an oak, sometimes seen to provide a vantage point for bald eagles and red - tailed hawks, allowing it to co -exist with new homes and to shelter future generations. This past summer, I have heard some of the more spirited octogenerians of the neighborhood vowing to tie themselves to the tree to prevent its being cut down! While I seriously doubt it would come to that, the comments are indicative of the high esteem in which this legacy is held by the property owners residing near it. If the planning can be adjusted to relocate the walk a couple yards and thus to save this tree, it would be a welcome enhancement to the proposed plat. Thank you for your thoughtful consideration of our comments. Respectfully submitted, Darcy A. and James E. Thomas CITY O F IOWA CITY MEMORANDUM Date: January 10, 2014 To: Planning and Zoning Commission From: Robert Miklo, Senior Planner Re: SUB13 -00024 Lindemann Subdivision Part 413, 6 and 7 In a staff report dated December 19, staff recommended that preliminary plat application for this property be deferred pending resolution of deficiencies noted at the end of the staff report. The applicant has submitted a revised preliminary plat that addresses the deficiencies. Kenneth Drive and Danelle Street have been extended to the north to provide access to the adjacent property and future access to Lower West Branch Road. An outlot has been added between lot 135 and 166 to provide pedestrian access to Lindemann Park. The notations on the plat have also been corrected. With the exception of the mailbox clusters discussed below, staff believes that with these changes, the overall subdivision design meets the requirements of the Conditional Zoning Agreement and subdivision code. The Postal Service has requested that the mailboxes for all 83 lots be located in the vicinity of Outlot S west of lot 229. Staff recommends that landscaping, such as a few trees and low - growing shrubs, be provided around the cluster to provide shade and improve the appearance of such a large cluster. We anticipate that a revised plan showing the location and design of the outlot for the mailbox clusters will be submitted before the January 16 Planning and Zoning Commission meeting. STAFF RECOMMENDATION: Staff recommends that SUB13- 00024, a request for preliminary plat approval of Lindemann Subdivison Parts 4b, 6 and 7, an 83 -lot, 25.04 -acre residential subdivision located on Kenneth Drive north of Camden Road, be approved subject to a an acceptable plan for the location and design of mail box clusters. ATTACHMENT: Preliminary plat Approved b pp : Y Jeff, Davidson, Director Department of Planning and Community Development U _ yykk• yy� yy� a iw Z O Q U O J z N §`�ia al-" .�N�`•i t__ ;Pli Ia ` I 7 •:' , �i � 1 1 I I i n c*, F 3 //''��d ����a ,`�%L' �.L` �' `.�i I t' I ;1' ( -:, ,''� _'IFYY: �. •fl }• F %�?,. /bl a=jiri P ®® CW (.C) M Q _ W S. , , -- -_- --_' , _ o W V I - _ ------- 13 O � z a4 - _- °; ti's '•`'Y .r` [r ,T; �,'• �`,,7`' ,'-•- - -1- � - I � }�i !;, fW, '�1f +d ;K % %;;'' � `a i W L _ q � y _< - ; ��', �; �'• �' `_i' : I , Y,' , N?'• � I'- I I I � � ��', 1:2 §i ; , +'71, ' ,4i;r ' i -.: ; �f.� 9 RI j L � li�i i , , T: • '�', - � _ I '� x., � -I� °• I+ I • �I�' '1 � $� ; 1,_ -;i ,' , I �jPf� � �' rA /! ;•mot ,1: _ y_ ._I' r , �. tom,{ \ � p -m o .'\ `�; , W Q ',;', i� `�i, ag Q W1 Z i g , w Lh '1 . tt _ gY Iltt i i w � / / o ` 4 = J•I j r ; ;:�J= _ 7 ark_ f + ' \ .�� J Li -'1 N W Za s m o C zo a In , m p p a ao$o �Ni� pp 66 $ 4p 8• ,NpRa €53 ±- p,�1fg��1: C$ 4 ,q7}I --1: C j �' W 6 v z i5 VIII 9NNpN °epi+ Ili• �� R��[a �y" ��& r( € _- >:I—° � s a R U5 5 in W &i4kwc �' €� ba G ��_ br 4 � m � ilOg 1f 99 gBpg3 � =be3s �ga �F�Gppl��kl(; yy[s � :`t_r_ da,1' (� �] 0�� y� -_ � �_ ����i�4�p•��tt5� �1—I 4� 'z-b� �, ,� -" 7, U _ yykk• yy� yy� a iw Z O Q U O J z N §`�ia al-" .�N�`•i t__ ;Pli Ia ` I 7 •:' , �i � 1 1 I I i n c*, F 3 //''��d ����a ,`�%L' �.L` �' `.�i I t' I ;1' ( -:, ,''� _'IFYY: �. •fl }• F %�?,. /bl a=jiri P ®® CW (.C) M Q _ W S. , , -- -_- --_' , _ o W V I - _ ------- 13 O � z a4 - _- °; ti's '•`'Y .r` [r ,T; �,'• �`,,7`' ,'-•- - -1- � - I � }�i !;, fW, '�1f +d ;K % %;;'' � `a i W L _ q � y _< - ; ��', �; �'• �' `_i' : I , Y,' , N?'• � I'- I I I � � ��', 1:2 §i ; , +'71, ' ,4i;r ' i -.: ; �f.� 9 RI j L � li�i i , , T: • '�', - � _ I '� x., � -I� °• I+ I • �I�' '1 � $� ; 1,_ -;i ,' , I �jPf� � �' rA /! ;•mot ,1: _ y_ ._I' r , �. tom,{ \ � p -m o .'\ `�; , W Q ',;', i� `�i, ag Q W1 Z i g , w Lh '1 . tt _ gY Iltt i i w � / / o ` 4 = J•I j r ; ;:�J= _ 7 ark_ f + ' \ .�� J Li -'1 N W Planning and Zoning Commission January 16, 2014 - Formal Page 4 of 11 bring more traffic in from a broader area into a confined space. Miklo pointed out the zoning boundary—the area is limited size. Also the topography, storm water basin, and the residential units above the storefronts provide some buffer between the shopping center and the adjacent residential area. The parking area is also well used such that there is not a lot of opportunity to new retail space beyond the buildings that are there currently. Eastham noted that the present uses there are what make this a focal point for the neighborhood and questioned whether those uses might not change if there is higher demand for larger spaces. Swygard asked whether a transition to larger uses would impact the parking. Howard responded that they can only have as much square footage as they can park, and that the parking requirements are the same in both zones. Thomas said his concern was that this could lead to there being fewer small establishments in the zone. He asked whether there are conditions that could help to preserve a mix. Howard stated that the CN -1 zone limited eating and drinking establishments to an occupant load of 100 though it could go up to 125 with a special exception. She said that is a fairly large size. She noted that a restaurant is not open after midnight; if it is open after midnight and serves alcohol it is considered a drinking establishment. Goers noted that the alcohol sales rule —the 1,000 foot separation rule —does not apply in the CN- 1 or CC -2 zone. The applicant indicated that they would not entertain limitations on size or hours of operation. He indicated he would agree to a 2 -week deferral. Thomas withdrew his motion to approve. Eastham moved for deferral of the Comprehensive Plan item to the following meeting. Theobald seconded the motion. A vote was taken and the motion carried 6 -0. Eastham moved to defer item REZ12 -00001 for the rezoning of the property to the following meeting. Second by Martin. A vote was taken and the motion carried 6 -0. Development Item SUB13 -00024 Discussion of an application submitted by Southgate Development for a preliminary plat of --� Lindemann Subdivision Part 4B, 6, & 7, an 83 -lot, 25.04 -acre residential subdivision located on Kenneth and Charles Drive, north of Gustav Street. Miklo said this item had been deferred from December and they have now received a revised plat that extends Kenneth Drive and Daniel Drive to the north as called for in the Comprehensive Plan and the Conditional Zoning Agreement. He said that staff believes in this case that eighty -three mailboxes in the same cluster would be considered a large cluster and therefore should have some consideration to how it's located in the subdivision and how it's designed. He said the applicant has worked with the Post Office to identify an outlot for the cluster to be permanently located, and there may be some need for the clusters to be temporarily located, as it's possible that not all the streets will be built at once and there may not be access to the clusters. Miklo said staff will ask the applicant to make a proposal for landscaping around the cluster. He Planning and Zoning Commission January 16, 2014 - Formal Page 5 of 11 said the reasons for the requests for landscaping are that some landscaping will help buffer the activity associated with eighty -three residents picking up mail, primarily around the same time of day, and that the appearance of a large cluster will have an impact on the adjacent area. He said staff recommends approval for this item subject to a plan for the cluster and landscaping. Miklo said the applicant is concerned that the homeowners' association may not like the landscaping chosen, and he said that one solution would be to require installation after the homeowners' association is established so the developer could work with the association to come up with a satisfactory plan. Freerks asked how the parking works for these clusters. Miklo said that so far the clusters have been fairly small so there hasn't been a pull -over. Martin said at the larger clusters in Idlewyld and Spring Valley there are pull - overs. Miklo said they didn't specify that as a requirement, and the thought is that it would be done on a case by case basis. He said there is some open space in this instance so people could park on the street. Eastham asked about the vehicles turning around after people have gotten their mail. Miklo said it depends on how people get to the cluster, and hopefully many of them would walk. Martin asked for and got clarification that this is a requirement of the Post Office yet it will not help financially in any way. Freerks opened public hearing. Glenn Siders of Southgate Development said they don't want to show a specific landscape plan until the homeowners' association is established, and they are willing to stipulate to that in legal documents. He said they did create a concrete pad for the actual mailbox units and green space around that in an outlot to provide for landscaping. he said an outlot that gets dedicated to the City will be independent of the landscaped area and will also be stipulated to in the legal papers. Miklo suggested using the phrase "prior to the City acceptance of the open space there will be landscaping established." The applicant and the City Attorney concurred with that. Freerks closed public hearing. Eastham moved to recommend approval of SUB13- 00024, a request for preliminary plat approval of Lindemann Subdivision Part 4B, 6 & 7, an 83 -lot, 25.04 -acre residential subdivision located on Kenneth Drive north of Camden Road with approval subject to an acceptable plan for the location design of a mailbox cluster, and prior to the City acceptance of the open space there will be landscaping established. Martin seconded. Freerks said she's happy to see the street connection. She said the mailbox clusters are something new, and it remains to see how they look as they get bigger. She said it's something the City is stuck with. She said she thinks this development will be a good addition to the community. Eastham said he's happy to see the interconnected street design working out. A vote was taken and the motion carried 6 -0. Freerks called for a four minute break. Freerks called the meeting back to order. Scale: 1" =200' CITY OF IOWA CITY PI CAMDEN RD s �I IRS I Q� I is I I� • I id t?%, � t SITE LOCATION: Lindemann 96, 6, 7 SUB13 -00024 PRELIMINARY PLAT AND SENSITIVE AREAS DEVELOPMENT PLAN LINDEMANN SUBDIVISION - PART 4B, 6 AND 7 IIAIIF'lal - ibll 1.!.rAm orw1 146 .•', 14 . � 206 2206 -, ,207,E me {: 20d ;•' 212 ':u'a.i: _.. I1'• W1. 110104 1rr._u�uv... .E_I1 611= - 1.1 .1 I .. .• �— - - IOWA CITY, IOWA - � •�� �,.:,,g��{. - �.?f('`. '•��Yf i J� °,�`,�,•, wmrv.�.°y�M1,�,r: -uv �uw.mw wuwvmr wr . �1- -G'." �; -. � �-i•1• :.�.�n.� IwW, anl. m. I....unpm.law ���•V•w Idxlanll.� 146 uc: '•:a AIr,,Ir� a x:WBn ME .•', 14 . � 206 2206 -, ,207,E me {: 20d ;•' 212 ':u'a.i: ff . ,M :,fit,•_' ?.i.;.,: :�JS'v'v e',Yi�:• — ....; �,.:,,g��{. - �.?f('`. '•��Yf i .J�. .iiLF:i• ,Y�. � • .T.'- j�.i . �1- -G'." �; -. � �-i•1• JA4;5EN1W PUN PLM EYEL0J1BIf :J! -w.;..- •...!�..- _�_ —_ .'fit.. :`I•:::, tiR:: ,:.::ter.`., • �rJe- : •. � � !!: I :�5.,` •...- ...:::'• • ,�•�.:�... _:::'�;� \?�,`. ; Yom: J __-_I r.;6 uc: '•:a AIr,,Ir� a x:WBn ME MOK uw�r%wiii ss® A au��Jar�sa�m® JA4;5EN1W PUN PLM EYEL0J1BIf LINDEN N SUBONNON PMT.I4B.6 &N0 i IANYJNttuM\' IhvA 02-1$T4 8 Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030 RESOLUTION NO. 14 -38 RESOLUTION APPROVING A PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND WRY DEVELOPERS, INC. FOR LOT 9 OF THE NORTH AIRPORT DEVELOPMENT SUBDIVISION, AUTHORIZING CONVEYANCE IN ACCORDANCE THEREWITH, AND RESCINDING RESOLUTION NO. 13 -257. WHEREAS, The North Airport Development Subdivision includes commercial lots which have been marketed for sale to the general public; WHEREAS, the City had negotiated a purchase agreement with Gary J. Harapat for Lot 9, which was approved by City Council on August 6, 2013 in Resolution No. 13 -257, and said resolution was recorded on January 9, 2014 in Book 5196, Page 944 in the office of Johnson County Recorder; WHEREAS, after Council approved said purchase agreement and authorized sale of Lot 9 to Gary J. Harapat, but prior to closing, Mr. Harapat decided to assign his interest in said purchase agreement to WRY Developers, Inc.; WHEREAS, although Resolution No. 14 -20, which set the public hearing of this proposed conveyance, the title of the resolution states that it is rescinding Resolution No. 13 -257, the body of the resolution does not rescind it, and therefore Resolution No. 13 -257 still needs to be rescinded; WHEREAS, said purchase agreement provides that WRY Developers, Inc. will purchase Lot 9 for $228,500, and it requires City Council approval; and WHEREAS, following public hearing, the City finds that said purchase agreement should be approved and that the property should be conveyed in accordance therewith. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The purchase agreement with WRY Developers, Inc. is approved. 2. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to execute all documents necessary to dispose of said property in accordance with said purchase agreement. 3. Resolution No. 13 -257 is rescinded. Passed and approved this 18th day of February , 2014. 4c§" 4 MAYOR Appr d b _ ATTEST: "'� �'CG�r�/.�/ � C) (G I CITY CLERK City Attorney's Office Resolution No. 14 -38 Page 2 It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x_ Payne x Throgmorton i 9 Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030 RESOLUTION NO. 14 -39 RESOLUTION APPROVING A PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND WRY DEVELOPERS, INC. FOR LOT 8 OF THE NORTH AIRPORT DEVELOPMENT SUBDIVISION AND AUTHORIZING CONVEYANCE IN ACCORDANCE THEREWITH. WHEREAS, The North Airport Development Subdivision includes commercial lots which have been marketed for sale to the general public; WHEREAS, the City had negotiated a purchase agreement with WRY Developers, Inc. for Lot 8 for $230,000, and it requires City Council approval; and WHEREAS, following public hearing, the City finds that said purchase agreement should be approved and that the property should be conveyed in accordance therewith. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The purchase agreement with WRY Developers, Inc. is approved. 2. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to execute all documents necessary to dispose of said property in accordance with said purchase agreement. Passed and approved this 18th day of February , 2014. FAM FS, ATTEST: CITY CLERK Approved by �7 City Attorney's Office 4 Resolution No. 14 -39 Page 2 It was moved by Payne and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: _x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton Prepared by: Kumi Morris, Engineering Division of Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)356 -5044 RESOLUTION NO. 14 -40 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON- TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE CITY HALL POLICE AND FIRE DEPARTMENT HVAC REPLACEMENT PROJECT 2014, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above -named project was published as required by law, and the hearing thereon held; and WHEREAS, funds for this project are available in City Hall Other Projects in CIP account # G4707. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The plans, specifications, form of contract and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above - named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not more than 45 days before the date for filing the bids, for the receipt of bids for the construction of the above -named project in a newspaper published at least once weekly and having a general circulation in the city. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 2:30 p.m. on the 3`d day of March, 2014. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 4th day of March, 2014, or at a special meeting called for that purpose. Passed and approved this 18th day of February, 2014. Approved by ATTEST: _e___ �LG�.s ,, �� ��'e2 �1UG e _e__F CITY CLERK City Attorney's Office dll , \ \civicWala\ENGV\ RCHIT -1\ Projects\ CITYHA- 1\ 2014CI- 1 \CITYHA- 2\FRONTE- 1\Approve Plans & Specs CITY HALL POLICE AND FIRE DEPARTMENT HVAC REPLACEMENT PROJECT 2014.doc Resolution loo. 14 -40 Page 2 It was moved by Dickens and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: x x x x x x x 10411%,611-3 ABSENT: Botchway Dickens Dobyns Hayek Mims Payne Throgmorton ^= CITY OF IOWA CITY s PAZIN 111t ®®� MEMORANDUM Date: February 11, 2014 To: Tom Markus, City Manager From: Steve Long, Community Development Coordinator Re: Economic Development Grant for MetaCommunications, Inc. Introduction At their February 10, 2014 meeting, the Economic Development Committee recommended that City Council approve financial assistance to MetaCommunications, Inc. for their relocation and expansion to downtown Iowa City. MetaCommunications, Inc. develops software for workflow and collaborative productivity solutions through web -based and onsite services that help marketing, creative design, packaging and prepress workgroups around the world be more productive. They have over 1,000 business customers including: ACT, Allstate, Crate & Barrel, Carson Pirie Scott, Container Store, Eddie Bauer, Fox Sports, National Geographic, Prairie Meadows, TJX, Talbots, United Nations, U.S. Army and thousands more. MetaCommunications, Inc. was founded in 1991 and is headquartered in Iowa City with offices in Chicago, IL and St. Petersburg, Russia. They employ 33 people at their Iowa City office and are located at 1210 S. Gilbert Street. Due to the need to hire at least 20 additional positions they are quickly outgrowing their current space. Discussion of Solutions MetaCommunications, Inc. has a desire to remain in the Iowa City area and they searched for office space throughout the metro area. After looking closely at two locations in Coralville, one of which offered incentives for interior build out, they narrowed the search to Coralville and Iowa City. After discussions with Iowa City staff about potential incentives, they decided that it would be advantageous for the company to be in downtown Iowa City at the Park @201 building. It is a very competitive industry and having office space downtown overlooking the pedestrian mall and near the University of Iowa would give the company an edge for retaining and attracting employees. They negotiated with the owner of Park @201 to acquire three floors of office space if the City and the owner provide assistance with the cost of finishing the interior space and if the City would assist with providing 33 parking permits for the current employees. It was proposed that the City provide $58,000 towards the $300,000 cost of finishing the interior space and that the City would provide 33 parking permits over a ten year period. If MetaCommunications, Inc. hires 20 FTE positions over the next three years then the 33 spaces would be provided for five years at 100% of the value ($31,680 a year) and the benefit would decline 20% annually until year ten when it would end. If they do not hire 20 FTE positions over three years then the benefit would begin to decline 20% annually beginning at year four. In addition, MetaCommunications, Inc. requires a connection to underground fiber services due to the need for high volumes of data transmission. Staff has been working to provide fiber connections in the downtown, however no such private infrastructure is currently in place. In order to meet the immediate demands of the business, the City is working with South Slope to provide a temporary fiber connection through the City's service at the Iowa City Public Library. The temporary connection will have no detrimental impact on the City's connection and poses no additional security risks. The parameters of this agreement will be worked out between the City and South Slope through a license agreement. It is expected that a permanent connection to a private fiber line will be made in the fall of 2014. The extension of private fiber into the February 11, 2014 Page 2 downtown will not only benefit this particular business but will potentially help existing businesses grow and will enhance the City's ability to attract new businesses. Financial Impact Funds may be used from the Economic Development Opportunity line (10510610- 448020) for the first year and for subsequent years. The temporary arrangement with South Slope will not have any financial impact on the City. Recommendation Staff and the Economic Development Committee recommend approval of the funding request and forwarding it to City Council for their approval. Supporting this funding request is aligned with at least two of the Council's Strategic Planning priorities — engaging in strategic economic development activities and ensuring a strong urban core. The addition of at least 53 full -time positions with an average wage that is nearly double the county median will make a positive impact on the entire downtown area. EDC February 10, 2014 1 PRELIMINARY MINUTES — Excerpt of Meta Communications item, only CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE FEBRUARY 10, 2014 CITY MANAGER'S CONFERENCE ROOM, CITY HALL, 8:00 A.M. Members Present: Susan Mims, Michelle Payne, Matt Hayek Staff Present: Wendy Ford, Tracy Hightshoe, Jeff Davidson, Tom Markus, Steve Long, Eleanor Dilkes Others Present: Taki Mullins (Butter); Adam McLaughlin (Midwest One Bank); Bob Long (MetaCommunications); Dan Cilek (Meta Communications); Aly Brown (Press- Citizen); Andy Brodie (Film Scene); Bill Thomasson (Film Scene); Laura Bergus (Film Scene); Mark Nolte (ICAD); Nancy Quellhorst (Chamber); RECOMMENDATIONS TO COUNCIL: Hayek moved to recommend the request for an Economic Development grant to assist Meta Communications in their expansion and relocation per staff recommendation. Payne seconded the motion. Motion carried 3 -0. CONSIDER ECONOMIC DEVELOPMENT GRANT TO ASSIST META COMMUNICATIONS IN THEIR EXPANSION AND RELOCATION: Steve Long spoke to the Members regarding this grant request, noting that Meta Communications is a software development company based in Iowa City. They have thousands of customers all over the world, and have been housed in Iowa City since 1991. They also have offices in Chicago and St. Petersburg, Russia. Long stated that Meta has outgrown their current space on South Gilbert Street and has been looking for something in the downtown area. Due to several factors, namely the cost of staying downtown, Meta began to look elsewhere. Long stated that they began to work with Meta to help them stay in Iowa City as this is where they truly wanted to stay as they expand their operations. One of the issues was the cost of parking for their employees. Long stated that they came up with a way to assist by providing parking permits over a three -year period and a declining number of permits over subsequent years, if their goals to add 20 more employees were met. Another need is high -speed intemet, something currently missing in this area. Long noted that the City is working with South Slope to provide the fiber optic line needed for this high -speed capability. Long continued, explaining the costs for the Meta Communications' expansion. They are currently looking at purchasing three floors. The actual purchase will be made by a separate entity who will then lease back to Meta Communications. Looking ahead, Meta plans to have 53 employees by the end of three years. Hayek asked about the total cost to the City for this request, and Long explained. Over a 10 -year period, there would be a $222,720 value for the parking permits, plus the requested $58,000 of the total $300,000 build out costs. Long stated that staff is recommending approval of the funding request. Payne stated that she thinks it sounds like an exciting project and she looks forward to having this downtown. Markus added that it shows the company's commitment to downtown, as well. Bob Long from Meta added that they want to stay in Iowa City, that having the University has been helpful for them as a feeder program and keeps the talent coming. Hayek added that this is exactly the kind of creative class office environment they are wanting downtown and that he supports it fully. Payne asked for further clarification on the parking contract and how that will work. Staff explained. Hayek moved to recommend the request for an Economic Development grant to assist Meta Communications in their expansion and relocation per staff recommendation. Payne seconded the motion. Motion carried 3.0. 9. This agreement constitutes the entire agreement between the Grantor and the Recipient for the use of funds and parking permits received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the Grantor and the Recipient with respect to this Agreement. IN WITNESS WHEREOF, CITY OF IOWA CITY Parties have executed this contract as of the date written above. METACOMMUN4CATIONSI INC. By N Thomas M. Markus, City Ma APPROVED AS TO FORM AND LEG SUFFICIENCY: CITY ATTORNEY'S OFFICE STATE OF IOWA ) ) ss: JOHNSON COUNTY ) By < G y Title: This instrument was acknowledged before me n , 2014 by Thomas M. Markus, as City Manager of the City of Iowa City. ota Public in and for the State of Iowa My ommissio expires: STATE OF IOWA ) ss: JOHNSON COUNTY ) This ' nstrument was ackn ledged before me on 2014 by u b e l '77 t-u ;1 as of Met Communications, Inc. Nottta�� ry /Y is i G an for the State of Iowa (� JEFF VANATTER Number 705313 wc�on My Commission expi es: m mission 3 Prepared by: Wendy Ford, Economic Development Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5248 RESOLUTION NO. 14 -41 RESOLUTION APPROVING A DEVELOPMENT AGREEMENT BETWEEN METACOMMUNICATIONS AND THE CITY OF IOWA CITY FOR AN ECONOMIC DEVELOPMENT GRANT NOT TO EXCEED $58,000 FOR OFFICE BUILDOUT AND AN AGREEMENT FOR PARKING PERMITS AND A LICENSE AGREEMENT FOR FIBER OPTICS TO ENSURE THE RELOCATION OF THE HEADQUARTERS OFFICE TO DOWNTOWN IOWA CITY WHEREAS, the Economic Development Policies for Iowa City include diversifying the property tax base by encouraging the retention of existing business, improving the economic health of the community, and considering financial incentives and programs as a means to these ends, and WHEREAS, the Economic Development Strategies for Iowa City include the objectives of fostering the retention of existing businesses and supporting the development of downtown to ensure a healthy mix of businesses including office users; and WHEREAS, MetaCommunications, Inc., a local software development company employing approximately 33 employees with an average salary well above the county median was seeking new office space in which to grow and attract new employees, and to consider a downtown Iowa City option against others including those outside of Iowa City for a smaller investment; and WHEREAS, the City Council approved $100,000 for Economic Development Assistance in the FY14 budget; and WHERAS, the commitment would be contingent on the company maintaining employment of at least 33 employees and adding at least another 20 employees within three years; and WHEREAS, MetaCommunications, Inc. requires a connection to underground fiber services due to the need for high volumes of data transmission; and WHEREAS, although the City has a fiber optic line serving the public library, no such infrastructure is currently in place for private use; WHEREAS, SouthSlope is diligently working to provide such service by Fall 2014; and WHEREAS, the City Council Economic Development Committee recommended confirming this commitment (3 -0) at their meeting on February 10, 2014, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT:' 1. The City Council approves of the development agreement. 2. The Director of Public Works is hereby authorized to execute a License Agreement with MetaCommunications, Inc. regarding the temporary use of the City's fiber optic line in a form approved by the City Attorney. Resolution No. 14 -41 Page 2 Passed and approved this 18th day of February 12014 MAYOR / Approved by ATTEST: 4 ell a ����1 u l2<��✓��e CITY CLERK City Attorney's Office�� Resolution No. 14 -41 Page _ 3 It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton Prepared by: Sara Greenwood Hektoen, City of Iowa City, 410 E. Washington Street, Iowa City, IA 52240; 319 -356- 5030 Return to: Wendy Ford, Planning and Community Development, 410 East Washington Street, Iowa City, IA 52240 AGREEMENT BETWEEN THE CITY OF IOWA CITY, IOWA AND METACOMMUNICATIONS, INC. FOR AN ECONOMIC ASSISTANCE GRANT THIS AGREEMENT, by and between the City of Iowa City (herein called "Grantor ") and MetaCommunications, Inc. (herein called the "Recipient "), is entered into on this .18th day of February , 2014, in Iowa City, Iowa. WHEREAS, FY 2014 -15 Strategic Plan adopted by City Council (Resolution 14 -1) includes goals of engaging in strategic economic development activities and building a strong urban core ;and WHEREAS, the Recipient is an information technology firm, employing 33 full -time employees, and now wishes to relocate to The Park at 201, 201 E. Washington Street, Ste. 401, and expand its operations in downtown Iowa City; and WHEREAS, Recipient has requested financial assistance to defer the costs of such relocation and expansion; and WHEREAS, in furtherance of the Strategic Plan's goals, the City finds it in the public interest to provide financial assistance for such expenditures; and WHEREAS, funds for this grant are available in the Economic Development Opportunity Fund, Account Number 10510610 - 448070 NOW, THEREFORE, it is agreed between the parties hereto that: 1. The City shall provide to Recipient up to $58,000 in the form of a grant to be used to defer the build -out of the office space at 201 E. Washington Street, Unit 201, 301 and 401, Iowa City, Iowa, ( "build -out grant ") subject to the terms of this agreement. a. The City shall not provide Recipient with the grant funds until Recipient has completed the build -out, paid its contractors and subcontractors in full, and 1 provided the City with satisfactory evidence of such payment(s) up to the grant amount. 2. The City shall provide Recipient with up to 33 annual parking passes for parking in a municipal structure as determined by the Director of Transportation, according to the following: a. For three years following the issuance of a certificate of occupancy for Suites 201, 301 and 401, these passes shall be granted to Recipient at no cost to Recipient. b. If, at the end of the third year, Recipient has added 20 full -time jobs, the City shall provide Recipient with the passes at no cost to Recipient for an additional two years. Thereafter, the City shall make such passes available to Recipient for an additional four years, with the Recipient's cost increasing by 20% each year (i.e. in year 6, Recipient shall pay 20% of the market rate for the passes, 40% in year 7, etc.). In the tenth (10th) year, Recipient shall be responsible for 100% of the cost of any desired parking passes. c. If, at the end of the third year, Recipient has not added 20 full -time jobs, the City shall provide Recipient with the passes at 20% of the market rate for the requested permits in the fourth (4'h) year. Thereafter, the City shall make such parking passes available to Recipient for an additional three years, with the Recipient's cost increasing by 20% each year such that Recipient shall be responsible for 100% of the cost of any desired parking permits in the eighth (8th) year. 3. The provision of these parking passes does not guarantee that a parking space will be available. The City reserves the right to reassign the permits to a different municipal lot as it may find necessary in its sole discretion. 4. The parking passes shall be issued in the name of MetaCommunications, Inc. for the exclusive use by MetaCommunications, Inc. employees. The City will distribute the passes to the individual employees upon that employee completing a Parking Permit Application and verification of employment. 5. The passes shall be non - transferrable, non - assignable. 6. In. the event that Recipient terminates its lease at 201 E. Washington Street at any time in which it is paying a reduced rate for parking passes pursuant to this agreement, the parking passes shall be terminated on the lease termination date. 7. In the event that Recipient fails to provide satisfactory evidence that it has completed the build -out of its office space and relocated to 201 E. Washington Street, Recipient shall be deemed in default of this agreement and Grantor shall have no obligation to make the build -out grant or provide Recipient with any parking passes. 8. This agreement creates no third -party beneficiaries. Recipient shall be solely responsible for the timely payment of any and all contractors and subcontractors performing the build -out of its office space. 2 9. This agreement constitutes the entire agreement between the Grantor and the Recipient for the use of funds and parking permits received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the Grantor and the Recipient with respect to this Agreement. IN WITNESS WHEREOF, the Parties have executed this contract as of the date written above. CITY OF AOWA CITY omas M. Markus, City Manager APPROVED AS TO FORM AND LEGAL SUFFICIENCY: `) CITY ATTORNEY'S OFFICE STATE OF IOWA ) ) ss: JOHNSON COUNTY ) METACOMMU ATIONS, INC. By Title: Pits s•�cA j— This instrument was acknowledged before me on — , 2014 by Thomas M. Markus, as City Manager of the City of Iowa City. Notary Public in and for the State of Iowa My Commission expires: _ STATE OF IOWA ) ) ss: JOHNSON COUNTY ) This ,instrument was acknowledged before me on 1z KELLIE K. TUTTLE y nlw�� � mmissio n Number My Commissi n Expires 2014 by of Met Communications, Inc. Not ,ry III bTic iKand for the State of Iowa _ 11' G JEFF VANATTER My Commission expires: WCOM m issionNumber705313 f. �y�i5 3 r �. ®fir CITY OF IOWA CITY 17 �-,z �=s, imp -T. MEMORANDUM Date: February 5, 2014 To: Tom Markus, City Manager From: Geoff Fruin, Assistant to the City Manager Re: Ad -hoc Senior Services Committee The 2014 -15 City of Iowa City Strategic Plan includes a new initiative to "examine alternative approaches to delivering services and programs for senior citizens ". During recent strategic planning and budget work sessions, the City Council has discussed using an ad -hoc committee to facilitate further study and action related to this topic. The City Council requested that staff prepare a resolution establishing such a committee and detailing the charge and scope of work expected. The attached resolution was modeled after the resolution that created the Ad -hoc Diversity Committee. It details various committee parameters including membership, application and appointment, staffing, timeline and scope of work. Based upon previous City Council discussions, I am recommending that this resolution be placed on the February 18th City Council agenda. The item should also be listed as a topic for the work session that immediately precedes that City Council meeting. Based on the Council discussion at the work session, they can choose to approve, modify or defer the resolution at the formal meeting. Center Memorandum IOWA CITY /JOHNSON COUNTY SENIOR CENTER To: Mayor Hayek and City Council Members Cc: City Manager From: Members of the Senior Center Commission Date: February 10, 2014 Re: Recommendation In an ongoing effort to improve the quality of Senior Center services, a survey of its programs, services, and outcomes was undertaken in the summer of 2013. The survey included people who were on the Senior Center's mailing list by choice. It included members, former members and non - members, but each one had recently elected to be maintained on the mailing list. It was not a community survey. The survey was completed by staff, with the assistance of a student intern, on a limited budget. Despite its limitations, the survey did point to some areas that the Commission, staff, and participant leaders are concerned about and have been trying to address. The most significant being a lack of income and racial diversity. While the survey indicated the need for change, the direction, type, or extent of community- wide change needed is unknown. Members of the Commission believe a community -wide needs and interest assessment, targeting low- income and minority populations should be done prior to the establishment of an ad hoc committee. Further, this assessment should be done professionally to produce statistically reliable and valid results and designed in a way that targets and elicits the participation of low- income and minority seniors. As Commissioners, we believe it is within our role to offer the following recommendation: As a first step in evaluating senior services, the Senior Center Commission recommends that the Senior Center be authorized to proceed with a professionally conducted, statistically valid assessment of the needs and interests of all community members 50+ years of age with particular attention focused on populations currently under - represented as participants in city- provided services. It is a reasonable first step that would lead to the provision of inclusive, and successful, senior services. Respectfully Submitted, Ja o n, Chair k Chuck Felling 2Z J obbs Rose AL, L Hanson Holbrook Mark Date Enc: Addendum to Senior Center Commission Memorandum to Mayor Hayek and Members of the City Council, February 10, 2014 PROMOTING OPTIMAL AGING FOR .JOHNSON COUNTY 28 SOUTH LINN STREET, IOWA CITY, IOWA 52240 • 319-356-5220 • WWW.ICGOV.ORG /SENIOR Accredited by rK= National Institute of Senior Centers Addendum to Senior Center Commission Memorandum to Mayor Hayek and Members of the City Council February 10, 2014 The Senior Center Commission The Senior Center Commission is comprised of six City Council appointed commissioners and a seventh Commissioner selected by the Council appointees to the Commission. The seventh Commissioner is a non - resident of Iowa City who lives in Johnson County. According to the Council resolution establishing the Senior Center Commission, responsibilities of the Commission include the following: • Serving an advisory role to the City Council; • Encouraging full participation by senior citizens in the programs of the Senior Center; Ensuring that The Center is integrated into the community and cooperates with similar organizations to meet the • Serving in an advocacy role with regard to the needs of senior citizens; and • Making recommendations with regard to policies, rules, ordinances, and budgets which affect the programs and services of the Senior Center. needs of senior citizens; As Commissioners, we believe it is within our role to offer the following remarks and suggestions with regards to the creation of an ad hoc committee to explore the delivery of senior services or the reorganization of senior services in the community. As a first step in evaluating senior services, the Senior Center Commission recommends that the Senior Center be authorized to proceed with a professionally conducted, statistically valid assessment of the needs and interests of all community members 50+ years of age with particular attention focused on populations currently under - represented as participants in city- provided services. We make this recommendation based upon the results of a survey completed by the Senior Center in June of 2013, the need for participant representation in the success of any venture of this sort, and the Senior Center's longstanding commitment to change and diversification. The June 2013 Survey In an ongoing effort to improve the quality of our services, The Center staff conducted a survey in the summer of 2013. This was not a community survey. It was a survey of people who were on The Center's mailing list by choice. It did include members, former members and non - members, but each one had recently elected to be maintained on the mailing list. This survey was completed by staff, with the assistance of a student intern, on a limited budget. Despite its limitations, the survey did point to some areas that the Commission, staff, and participant leaders are concerned about and have been trying to address. The most significant being a lack of income and racial diversity. While the survey indicated the need for change, the direction, type, or extent of community -wide change needed is unknown. Members of the Commission believe a community -wide needs and interest assessment, targeting low- income and minority populations should be done. Further, this assessment should be done professionally to produce statistically reliable and valid results and designed in a way that targets and elicits the participation of low- income and minority seniors. It is our considered opinion that creating a special committee to evaluate senior services is counterproductive when there is a lack of solid information related to the needs and desires of the particular groups of people the special committee would be set up to serve. Participant Representation Participant leadership has been a key factor in the 33 year success of the Senior Center. Seniors had leadership roles in the creation of The Center, a majority of Senior Commission members are over 50 years, and 32 volunteers currently serve on leadership committees guiding the day -to -day direction of the Center and its activities. In addition there are over 600 volunteers annually who help with programming and services. Senior Center staff does not "do for" participants; they facilitate the activities and interests of the participants. The Senior Center has been successful for 33 years because it has responded to participant requests. For a new system of services to work, the system needs to be built upon some valid and reliable information about what the community wants. For our programs to be successful, the community needs to be an active participant in the discussion. Commitment to Change and Diversification In 2010 the Senior Center Commission invited 23 people, including representatives from the staff, Commission, City staff, and community to develop 5 -year goals and objectives for The Center. Goal #3 is: To Increase cultural diversity among participants. Goal #4 is: To promote and environment of inclusion. Since that time many steps have been taken to increase diversity. Culturally diverse, intergenerational and community programs are offered on a regular basis. The Center sponsors a regular Gay- Straight Alliance Movie Series and is working towards recognition as a SAGE (Services and Advocacy for Gay, Lesbian, Bisexual and Transgender Elders) Affiliate. There is an ongoing effort to reach out to minority populations with personal contacts and programs to encourage participation. This has included attempts to offer some programs and services in Spanish and widespread promotion of the low- income scholarship program. Immediately following the completion of the Summer 2013 survey, the Commission supported two departmental budget requests for FY15 to address issues identified in the survey. The first was a request for funding to do a professionally conducted, statistically valid community -wide survey targeting low- income and minority individuals to assess needs and interests. it was our belief that prior to engaging in any program modifications or outreach activities, it was necessary to identify and work with potential participants to identify needs and appropriate approaches. The second request was for a part - time temporary program specialist. This person would be responsible for establishing connections and working relationships in underserved neighborhoods, identifying neighborhood program sites (e.g. churches, schools, and recreation department facilities), organizing and training volunteer instructors and offering instruction at little or no cost to participants. Programming would be guided by the survey results. Due to funding constraints, the first request was partially funded and the second was not funded. Working with available resources, Commissioners and staff continue to pursue goals of diversity and inclusiveness. The staff has been asked to collect accurate demographic information from daily users of 2 The Center; conduct focus groups with current minority participants, and low- income senior housing residents to discuss their experiences at The Center and identify their needs and interests; and to explore program and service options targeting low- income seniors. As Commission members we are proud to represent the Senior Center and the excellent work it is doing. Still, we recognize that change is an essential component of a successful, forward looking and cost - effective senior center. What does not change is the need to effectively and fairly identify the needs and interests of the 50+ population and meet those needs with programs of excellence that are delivered in a cost effective manner. Members of the Commission suggest the logical first step in the assessment of senior services would be to conduct an inclusive, professional, and statistically valid survey of people 50+ in our community. This survey will be done by the end of 2014. With solid and valid information at hand we can make realistic, workable action plans. (r'00 Py Preliminary Minutes February 6, 2014 MINUTES SENIOR CENTER COMMISSION FEBRUARY 6, 2014 ROOM 205, IOWA CITY /JOHNSON COUNTY SENIOR CENTER Members Present: Jay Honohan, Chuck Felling, Kathy Mitchell, Mark Holbrook, Rose Hanson, Jack Hobbs Members Absent: Margaret Reese Staff Present: Linda Kopping, Michelle Buhman, Kristin Kromray, Craig Buhman Others Present: RECOMMENDATIONS TO COUNCIL: As Commissioners, we believe it is within our role to offer the following recommendation: As a first step in evaluating senior services, the Senior Center Commission recommends that the Senior Center be authorized to proceed with a professionally conducted, statistically valid assessment of the needs and interests of all community members 50+ years of age with particular attention focused on populations currently under - represented as participants in city - provided services. CALL TO ORDER: The meeting was called to order by Honohan at 4:00 PM. APPROVAL OF MINUTES FROM JANUARY 30, 2014 MEETING: Motion: To accept the minutes from the January 30, 2013 meeting. Motion carried on a vote of 6/0. Hobbs /Mitchell. PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: None. C(OPY Preliminary Minutes February 6, 2014 DISCUSSION OF COMMISSION RESPONSES TO THE POSSIBLE CREATION OF A CITY COUNCIL APPOINTED AD HOC SENIOR SERVICES COMMITTEE: There was consensus among the Commission that if an Ad Hoc Committee was needed it should follow a community wide survey which would indicate what areas should be explored. Commissioners discussed ways to forward this idea and their concerns to the City Council. Honohan recommended that a short petition forwarded to the Council would be more effective than a petition with a great number of details and information regarding the activities of the Senior Center. Commissioner Reese, by phone call, suggested that a short petition along the lines recommended by Honohan be accompanied by an attachment regarding the activities of the Senior Center. Drafts of the two approaches were discussed and staff was directed to put them in form as suggested by the commission for final approval by the commission members on Friday. Approval of the draft to go to the Council would be by approval of the majority of the commission. ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 610. Hobbs /Holbrook 2 Prepared by: Geoff Fruin, Asst. to the City Manager, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5010 RESOLUTION NO. 14 -37 RESOLUTION ESTABLISHING AN AD HOC SENIOR SERVICES COMMITTEE TO REVIEW THE VISION, MISSION, AND PROGRAMMING OF CITY SPONSORED SENIOR SERVICES IN RELATION TO THE OVERALL NEEDS OF SENIORS IN THE COMMUNITY WHEREAS, The vast majority of city sponsored senior services are provided through the Senior Center (aka The Center). The Vision of the Senior Center is that it "will be the communities' primary resource for the highest quality programs, services, and opportunities that promote optimal aging ". The Mission of the Senior Center is "to promote optimal aging among older adults by offering programs and services that promote wellness, social interaction, community engagement, and intellectual growth. The Center serves the public through intergenerational programming and community outreach. , and WHEREAS, According to the United States Census Bureau, the segments of the United States population that grew the fastest between 2000 and 2010 were persons ages 45 to 64 years and 65 years and older. Statistics on the State of Iowa and the City of Iowa City indicate that the senior population is growing in similar fashion; and WHEREAS, The City Council recently adopted its 2014 -15 Strategic Plan, which includes a commitment to foster a more inclusive and sustainable Iowa City. The Strategic Plan also included a new initiative to examine alternative approaches to delivering services and programs for senior citizens; and WHEREAS, It is important for City services to recognize and adapt to the changing demographic and socioeconomic profile of Iowa City residents in order to ensure that municipal services are best meeting the needs of the population; and WHEREAS, The City Council has expressed a desire to evaluate the current services offered by the Senior Center in order to ensure that the City is effectively meeting the needs of the senior population within the community. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Ad Hoc Senior Services Committee is established. 2. The Senior Service Committee shall consist of seven (7) members to be appointed by the City Council. Members of other City boards and commissions may serve on the Senior Services Committee. Membership shall include at least one member of the City Council, Senior Center Commission and a non - member of the Senior Center. Up to two non - residents of the City of Iowa City shall be eligible to serve on the committee if they are residents of Johnson County and offer desirable expertise not available from applicants who reside in Iowa City. Resolution No. 14 -37 Page 2 3. Applications for membership on the Senior Services Committee shall be announced, advertised, and available in the same manner as those for all City boards and commissions. The term of members shall commence immediately upon City Council appointment. 4. City Council shall select the Chair, who when present will preside over all meetings, and the Vice - Chair, who will serve as chair in absence of the Chair. 5. The City Manager and City Clerk, or their designees, shall staff the Senior Services Committee. 6. The Senior Services Committee shall determine the frequency and conduct of its meetings. The meetings will be open to the public in accordance with Chapter 21 of the Iowa Code. 7. The Senior Services Committee shall serve from May 1, 2014 to December 1, 2014 and shall have an organizational meeting no later than June 13, 2014. 8. The charges of the Senior Services Committee are as follows: A. To evaluate the current vision, mission, programming, and recent accomplishments of the Senior Center, as detailed in the 2013 Annual Report. Further, and to review the current demographics of the participants served by existing operations. Such evaluation should consider the 2013 Senior Center Survey of Members, Former Members and Non - Members, as well as other available data sources from the Senior Center, and determine whether segments of the senior population are not accessing available services. A summary of this committee evaluation and its related findings shall be included in the final written report submitted to the City Council. B. To make recommendations to the City Council on how Iowa City should use current financial and physical resources to meet the needs of Iowa City seniors. These recommendations should consider the City's use of existing resources and the vision, mission and programming required to more effectively serve the growing senior population in the community in accordance with the inclusive and sustainable values expressed in the City's Strategic Plan. Such recommendations shall include commentary regarding the specific segments of the senior population that they are intended to serve. C. To identify any obstacles, including facility considerations, which may be hindering the City's ability to serve the senior population and to make recommendations that would minimize or eliminate such obstacles. 9. The Senior Services Committee shall submit a written report to the City Council by December 1, 2014, that responds to each of the charges listed above and that contains recommendations, if any, with respect to each of the charges. 10. Absent further action by the City Council, the Senior Services Committee will dissolve on December 1, 2014. Resolution No. 14 -37 Page 3 Passed and approved this 18th day of February , 2014. ATTEST: A/. CITY CCERK 49� MAYOR p rove City Attorney's Office Resolution No. 14 -37 Page 4 It was moved by Mims and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton Prepared by: Geoff Fruin, Asst. to the City Manager, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5010 RESOLUTION NO. ZESOLUT ESTABLISHING AN AD HOC SENIOR SERVICES C MMITTEE TO R VIEW THE VISION, MISSION, AND PROGRAMMING Of CITY SPONSO D SENIOR SERVICES IN RELATION TO THE OVERALL NEEDS OF SENIORS IN THE COMMUNITY WHEREAS, The vast ma rity of city sponsored senior services ar provided through the Senior Center (aka The Center). The Vision of the Senior Center is t t it "will be the communities' primary resource for the ' hest quality programs, 1wness, d opportunities that promote optimal aging". The Mission of the Senior Center is e optimal aging among older adults by offering programs d services that promosocial interaction, community engag ement, and intellectual rowth. The Center seblic through intergenerational programming and community o reach. and WHEREAS, According to the Unitkd States Cens Bureau, the segments of the United States population that grew the fastest be een 2000 a d 2010 were persons ages 45 to 64 years and 65 years and older. Statistics on the ate of to a and the City of Iowa City indicate that the senior population is growing in similar fashion; nd WHEREAS, The City Council recently commitment to foster a more inclusive a a new initiative to examine alternative I citizens; and WHEREAS, It is important for Ci services to and socioeconomic profile of I a City reside best meeting the needs of the opulation; and WHEREAS, The City by the Senior Center senior population withi NOW, THEREFOR) CITY, IOWA, THA its 2014 -15 Strategic Plan, which includes a able Iowa City. The Strategic Plan also included to delivering services and programs for senior size and adapt to the changing demographic order to ensure that municipal services are ,o cil has expressed a desi to evaluate the current services offered in rder to ensure that the Cit is effectively meeting the needs of the i he community. BE IT RESOLVED BY THE CITY UNCIL OF THE CITY OF IOWA 1. The Ad Ffbc Senior Services Committee is established. 2. The *ior Service Committee shall consist of seven (7) rn r City Council. embers of other City boards and commissions mays Committee. Membership shall include at least one member of the Commission and a non - member of the Senior Center. Up to two non City shall be eligible to serve on the committee if they offer desirable resident applicants. bers to be appointed by the �rve on the Senior Services Dity Council, Senior Center Vsidents of the City of Iowa 'bertise not available from lj