HomeMy WebLinkAbout2014-03-04 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356 -5040.
Iowa City
'v City Council Agenda
Regular Formal CITY OF IOWA CITY
March 4, 2014 - 7:00 p.m.
City Hall — Harvat Hall
410 E. Washington Street
www.icaov.ora
ITEM 1. CALL TO ORDER.
ITEM 1 a Roll Call
ITEM 2. STUDENT CITIZENSHIP AWARDS
ITEM 2a Robert Lucas Elementary
Alex Nunez
ITEM 2b Hoover Elementary
Spencer Goodman
Rose Marie Nkumu
ITEM 3. PROCLAMATIONS
ITEM 3a Special Olympics Month - March
ITEM 4. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR
AMENDED.
ITEM 4a. Approval of Council Actions, subject to corrections, as recommended by
the City Clerk:
ITEM 4a(1) February 18 Work Session
ITEM 4a(2) February 18 Regular Formal Official & Complete
ITEM 4b. Receive and File Minutes of Boards and Commissions (any
recommendations contained in minutes become effective only upon
separate
Council action).
ITEM 4b(1)
Historic Preservation Commission — November 14, 2013
ITEM 4b(2)
Historic Preservation Commission — December 12, 2013
ITEM 4b(3)
Housing & Community Development Comm. — December19, 2013
ITEM 4b(4)
Housing & Community Development Comm. — January 16
ITEM 4b(5)
Human Rights Commission — January 21
ITEM 4b(6)
Planning and Zoning Commission — January 13 (informal)
ITEM 4b(7)
Planning and Zoning Commission — January 16 (formal)
ITEM 4b(8)
Planning and Zoning Commission — February 6 (formal)
ITEM 4b(9)
Telecommunications Commission — January 27
ITEM 4c. Permit Motions and Resolutions as Recommended by the City Clerk.
Renewal
ITEM 4c(1) Class C Liquor License for Katy LLC., dba Trumpet Blossom Cafe,
310 E. Prentiss St.
ITEM 4c(2) Special Class C Liquor License for The Noodle Shop, Co. dba
Noodles & Company, 201 S. Clinton St.
March 4, 2014 City of Iowa City Page 2
ITEM 4c(3)
Class C Liquor License for Caliente Night Club, Inc., dba Caliente
Night Club, Inc., 171 Hwy 1 West.
ITEM 4c(4) Resolution to issue Dancing Permit to Caliente Night Club, Inc., dba
Caliente Night Club, Inc., 171 Hwy 1 West.
New
ITEM 4c(5) Class E Liquor License for Casey's Marketing Company, dba Casey's
General Store #3322, 1904 Broadway St.
ITEM 4c(6) Resolution to issue Cigarette Permit to Casey's Marketing Company,
lLI - q 3 dba Casey's General Store #3322, 1904 Broadway St.
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ITEM 4d. Resolutions and Motions:
ITEM 4d(1) BUTLER BRIDGE PEDESTRIAN TRAIL - RESOLUTION ACCEPTING
THE WORK FOR THE BUTLER BRIDGE PEDESTRIAN TRAIL
PROJECT STP -U- 3715(651)-- 70 -52.
Comment: The project has been completed by Peterson Contractors, Inc.
of Reinbeck, Iowa, in substantial accordance with the plans and
specifications. The Engineer's Report and Performance and Payment
bonds are on file with the City Clerk.
❖ Project Estimated Cost: $ 1,007,037.00
❖ Project Bid Received: $ 896,589.55
❖ Project Actual Cost: $ 906,150.31
ITEM 4d(2) 2012 IOWA RIVER POWER DAM REPAIR - RESOLUTION
ACCEPTING THE WORK FOR THE 2012 IOWA RIVER POWER DAM
ILI REPAIR PROJECT.
5 Comment: The project has been completed by Lambourne Diving Service
of Mechanicsville, Iowa, in substantial accordance with the plans and
specifications. The Engineer's Report and Performance and Payment
bonds are on file with the City Engineer.
❖ Project Estimated Cost: $ 50,000.00
❖ Project Bid Received: $ 41,009.50
❖ Project Actual Cost: $ 51,774.00
ITEM 4d(3) CDBG ASBESTOS ABATEMENT, CONTRACT 9 - RESOLUTION
ACCEPTING THE WORK FOR THE CDBG ASBESTOS ABATEMENT -
CONTRACT 9 PROJECT.
Ll 44, Comment: The project has been completed by ECCO Midwest Inc. of
Inver Grove Heights, Minnesota, in substantial accordance with the plans
and specifications. The Engineer's Report and Performance and
Payment bonds are on file with the City Engineer.
❖ Project Estimated Cost: $ 11,600.00
❖ Project Bid Received: $ 10,000.00
❖ Project Actual Cost: $ 10,000.00
March 4, 2014 City of Iowa City Page 3
/4 -y 7
ITEM 4d(4)
LISTING AGREEMENT TO SELL INDUSTRIAL LOTS -
RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A
LISTING AGREEMENT WITH BINSWANGER MIDWEST OF
ILLINOIS, INC. TO SELL LOTS IN THE 420TH STREET
INDUSTRIAL PARK.
Comment: The City purchased, annexed, and amended into the Scott Six
Urban Renewal Area 173 acres of land. The City then made
improvements including an upgrade to 420th Street and water and sewer
infrastructure serving the park which contribute to it having earned a
nationally recognized Shovel Ready certification. To most effectively
market this prime industrial land requires the listing and network services
of a real estate company specializing in industrial markets. Binswanger's
qualifications set them apart in a Request for Proposals that netted five
responses.
ITEM 4d(5) INCOME OFFSET PROGRAM — RESOLUTION AUTHORIZING THE
CITY MANAGER TO SIGN A MEMORANDUM OF UNDERSTANDING
WITH THE IOWA DEPT. OF ADMINISTRATIVE SERVICES STATE
ACCOUNTING ENTERPRISE (DAS /SAE) FOR PARTICIPATION IN
THE INCOME OFFSET PROGRAM BY THE HOUSING AUTHORITY.
Comment: Section 8A.504 of the Code of Iowa created the Income
Offset Program that allows the State of Iowa to collect money owed to the
State after a good faith attempt is made to collect debts owed. The
Income Offset Program was expanded to allow the State to enter into
agreements with political subdivisions.
ITEM 4d(6) CONSULTING SERVICES FOR CITY PARK POOL ADA RENOVATIONS
- RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST AN AGREEMENT BETWEEN NEUMANN MONSON
ARCHITECTS OF IOWA CITY, IOWA AND THE CITY OF IOWA CITY
FOR CONSULTING SERVICES DURING CONSTRUCTION OF THE
CITY PARK POOL ADA RENOVATIONS AND IMPROVEMENTS
PROJECT.
Comment: This resolution will amend the contract between the City of
Iowa City and Neumann Monson Architects for phase II consulting
services for the City Park Pool ADA Remodel Project with a total sum of
$52,300 for architectural consulting services. The anticipated cost for this
project is $612,300 and has an approved CIP budget of $650,000 as
project number R4321.
March 4, 2014 City of Iowa City Page 4
ITEM 4e. Setting Public Hearings:
ITEM 4e(1) UNIVER -CITY SALE, 303 WEST BENTON - RESOLUTION SETTING
PUBLIC HEARING FOR MARCH 25, 2014, ON A PROPOSAL TO
CONVEY A SINGLE FAMILY HOME LOCATED AT 303 WEST BENTON
STREET.
Comment: In the UniverCity Neighborhood Partnership Program, the City
purchases rental units located in designated neighborhoods surrounding
the University, rehabilitates them, and then sells them to income - eligible
buyers. Under the UniverCity Neighborhood Partnership Program, the City
proposes to sell 303 West Benton Street. The amount of the sale will be
$140,000 (this is what the City paid to purchase the home) plus the
"carrying costs," which are which are all costs incurred by the City to
acquire the home, maintain it and sell it, including abstracting and
recording fees, interest on the loan to purchase the home, mowing and
snow removal, utilities, real estate taxes, and any costs in excess of
$50,000 to repair and rehabilitate the home.
ITEM 4e(2) EXPANSION / ENLARGEMENT DRINKING ESTABLISHMENT
MOTION SETTING A PUBLIC HEARING FOR MARCH 25 ON AN
ORDINANCE AMENDING TITLE 14: ZONING CODE CHANGING THE
DEFINITION OF "ENLARGEMENT /EXPANSION" SO THAT, FOR A
NONCONFORMING DRINKING ESTABLISHMENT, AN ALTERATION
OR ADDITION TO A COMMERCIAL KITCHEN THAT DOES NOT
RESULT IN AN INCREASE IN THE ALLOWABLE OCCUPANCY LOAD
WILL NOT BE CONSIDERED AN ENLARGEMENT /EXPANSION OF
THE USE.
Comment: At its February 20 meeting, by a vote of 6 -0 (Dyer absent), the
Planning and Zoning Commission recommended approval of this zoning
code amendment. If there is an indication that the Council will not accept
the Planning & Zoning Commission's recommendation an opportunity for
a joint meeting with the Council and the Commission is required.
ITEM 4f. Correspondence:
ITEM 4f(1) Diane Dillon: Vending (public assembly permit appeal)
ITEM 4f(2) Larry Rogers: What the Senior Center Means to Me
ITEM 4f(3) Joe Coulter; Brian Flanagan: Gateway Project [Staff response
included]
ITEM 4f(4) Derek JohnK: Right -of -way laws for telecom infrastructure buildout
[Staff response included] z1
ITEM 4f(5) Robert L. Temple: Neighborhood Conce�n x [Sfaff response included]
ITEM 4f(6) Rod Sullivan Charter Ideas [Staff response included]
ITEM 4f(7) Lawrence Kudej: Problems with Handicap Accessibility of Iowa City
Sidewalks [Staff response included]
ITEM 4f(8) Ginalie Swaim, Chair Historic Preservation Commission: Noise
Regulations
ITEM 4f(9) Scott Dragoo; Chad Keune, Greater Iowa City Area Home Builders
Association: Secondary Access to Neighborhoods off Foster Road /
Peninsula Access
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CITY OF IOWA CITY
MEMORANDUM
TO: Mayor, City Council, General Public
FROM: City Clerk
RE: March 4 Agenda Addition /Revisions
Consent Calendar, Correspondence
ITEM 4f (5) Robert Temple: Neighborhood Concern
Regular Agenda
ITEM 8 ANIMAL SHELTER CARE AND ADOPTION CENTER 2014 -
(Revised) Comment: The Project will involve the construction of a new freestanding Animal
Care and Adoption facility at 3910 Napoleon Lane, in Iowa City, Iowa. The new building will
have 9500 SF occupied space consisting of animal holding, animal support, and office space.
The new facility will also include of an additional 2000 SF second story consisting of general
storage and service spaces. The building will be wood frame and mason construction. The
work includes site work, general building construction, mechanical, electrical, communication,
along with security and specialty systems required by owner. A ground source heat pump
system is a major portion of the new building's mechanical package. The estimated cost of
construction for the project is $2.7 million and will be funded from FEMA, State, GO Bonds,
other local governments and Foundation contributions.
A late modification was made to the plans and specifications regarding the exterior signage and
revised plans and specification placed on file in the City Clerk's office on March 4.
ITEM 11 (Revised) CITY HALL POLICE AND FIRE DEPARTMENT HVAC REPLACEMENT 2014 -
Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to
attest a contract for construction of the City Hall Police and Fire Department HVAC 2014
Project.
Comment: Bids for this project were opened on Monday, March 3, 2014, and the following bids
were received:
Day Mechanical Systems, Inc.
Cedar Rapids, IA
$ 165,800.00
Bowker Mechanical Contractors
Cedar Rapids, IA
$ 191,500.00
Mechanical Service Inc.
Iowa City, IA
$ 192,855.00
RMB Company Inc.
Iowa City, IA
$ 194,077.00
Prime Mechanical Inc.
Ely, IA
$ 209,000.00
Climate Engineers
Cedar Rapids, IA
$ 220,000.00
Engineer's Estimate $ 147,000.00
Public Works and Engineering recommend award of the contract to Day Mechanical Systems,
Inc. of Cedar Rapids, Iowa. The project will be funded with General Obligation Bond proceeds.
March 4, 2014 City of Iowa City Page 5
ITEM 4f(10) Traffic Engineering Planner: Installation of NO PARKING 7 AM — 4 PM
MONDAY — FRIDAY signs on the south side of Indigo Court through
the cul -de -sac, and on the south and east side of Primose Court
through the cul -de -sac. n
ITEM 4f(11) Traffic Engineering Planner: Establish NO PARKING 2 AM — 6 AM,
prohibition for metered parking on the 500 block of Maiden Lane. ,,1y
}lJ�'iV
END OF CONS NT CALENDAR.
Action: Y//
,cC
ITEM 5. COMMUNITY COMMENT (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM]
Community Comment will be continued, if necessary, prior to "City Council
Information" item at the end of tre meeting agenda.
ITEM 6. PLANNING AND ZONING MATTERS. (In accordance with the City Attorney's
memo of 2/28/07 entitled "Rezonings, Due Process and Ex parte communications ".
Council will discuss # 6a, 6b, #6c, #6d, #6e at formal meeting)
ITEM 6a COMPREHENSIVE PLAN AMENDMENT FOR WALDEN SQUARE —
APPROVING AN AMENDMENT TO THE COMPREHENSIVE PLAN TO
AMEND THE SOUTHWEST DISTRICT PLAN TO CHANGE THE LAND
USE DESIGNATION OF PROPERTY LOCATED WEST OF MORMON
TREK BOULEVARD, NORTH OF WESTWINDS DRIVE (WALDEN
SQUARE) FROM NEIGHBORHOOD COMMERCIAL TO COMMUNITY
COMMERCIAL. (CPA12- 00006)
Comment: At its February 6 meeting, by a vote of 4 -3 (Eastham, Thomas
and Theobald voting no), the Planning and Zoning Commission
recommended approval of this amendment. Approval will allow this
property to be rezoned form Neighborhood Commercial (CN -1) to
Community Commercial (CC -2).
1. PUBLIC HEARING
Action:
2. CONSIDER A RESOLUTION
Action:
. I y .,�d
March 4, 2014 City of Iowa City Page 6
ITEM 6b REZONING WALDEN SQUARE — CONDITIONALLY REZONING 8.7
ACRES OF PROPERTY FROM NEIGHBORHOOD COMMERCIAL (CN-
1) ZONE TO COMMUNITY COMMERCIAL (CC -2) ZONE LOCATED
WEST OF MORMON TREK BOULEVARD, NORTH OF WESTWINDS
DRIVE. (REZ12- 00001) (FIRST CONSIDERATION)
Comment: At its February 6 meeting, by a vote of 4 -3 (Eastham, Thomas
and Theobald voting no), the Planning and Zoning Commission
recommended approval of this rezoning. Approval will allow this property
to be used for larger commercial uses.
1. PUBLIC HEARING
2. CONSIDER AN ORDINANCE
Action:
ITEM 6c REZONING ON CLINTON STREET FOR NEW MUSIC SCHOOL —
REZONING APPROXIMATELY 1.45 ACRES LOCATED AT THE
SOUTHWEST CORNER OF CLINTON STREET AND BURLINGTON
STREET FROM CENTRAL BUSINESS SUPPORT (CB -5) TO
INSTITUTIONAL PUBLIC (P -2). (REZ13- 00026) (FIRST
CONSIDERATION)
Comment: At its February 6 meeting, by a vote of 7 -0, the Planning and
Zoning Commission recommended approval of this rezoning. The
rezoning will acknowledge the University's ownership of this property.
PUBLIC HEARING � � (O d
Action: y����
2. CONSIDER AN ORDINANCE
Action:
ITEM 6d REZONING ON RIVER STREET FOR NEW ART SCHOOL —
REZONING .54 ACRES OF PROPERTY FROM NEIGHBORHOOD
STABILIZATION RESIDENTIAL (RNS -20) ZONE TO INSTITUTIONAL
PUBLIC (P -2) ZONE LOCATED AT 109 RIVER STREET (REZ13- 00027)
(FIRST CONSIDERATION)
Comment: At its February 6 meeting, by a vote of 7 -0, the Planning and
Zoning Commission recommended approval of this rezoning. The
rezoning will acknowledge the University's ownership of this property.
1. PUBLIC HEARING
Action: c � Of-, �
2. CONSIDER AN ORDINANCE
Action: K� '�
March 4, 2014
City of Iowa City Page 7
ITEM 6e REZONING NCS PEARSON - REZONING APPROXIMATELY 49.5 -
ACRES OF PROPERTY FROM OFFICE RESEARCH PARK (ORP)
ZONE TO RESEARCH DEVELOPMENT PARK (RDP) ZONE LOCATED
AT 2510 N. DODGE STREET. (REZ14- 00001) (FIRST
CONSIDERATION)
Comment: At its February 6 meeting, by a vote of 7 -0, the Planning and
Zoning Commission recommended approval of this rezoning. Approval
will allow this property to remain conforming with setback requirements
when Moss Ridge Road is built.
1. PUBLIC HEARING
Action: ' 464
2. CONSIDER AN ORDINANCE
Action: i�t eS� L4-41X PJ
ITEM 6f MAILBOX CLUSTERS ORDINANCE AMENDrNG TITLE 15: LAND
SUBDIVISIONS, TO REMOVE MAXIMUM DISTANCE REQUIREMENTS
FOR THE PLACEMENT OF CLUSTERED MAILBOXES IN NEW
SUBDIVISIONS AND ADDING GUIDELINES TO ENSURE
457 APPROPRIATE PLACEMENT OF LARGE CONCENTRATIONS OF
MAILBOXES. (PASS AND ADOPT)
Comment: At its December 19 meeting, by a vote of 7 -0, the Planning
and Zoning Commission recommended approval of this amendment to
the subdivision regulations. The amendment was prompted by a decision
of the U.S. Postal Service that it will no longer support maximum distance
limits on the location of mailbox clusters in new subdivisions —this
m// amendment does not affect existing subdivisions.
TA " A Action: h-4-V"-,
ITEM 6g WINDSOR WEST, PART THREE - RESOLUTION APPROVING FINAL
PLAT (SUB13- 00025)
Comment: A preliminary plat of Windsor West - Part Three was approved
on October 15, 2013. Staff recommends approval of the final plat subject
to approval of legal papers and construction drawings by the City Attorney
and City Engineer. It is anticipated that legal papers and construction
drawings will be approved prior to the March 25 City Council
meeting. Approval will allow the development of Windsor West - Part
Three, a 25 -lot, 12.47 -acre residential subdivision located on Buckingham
Lane. Deferred from February 18 meeting. Correspondence from the
application requesting deferral to the March 25 Council meeting is
included in Council packet.
Action: L 4l:;Z :-.1 fluff o
0
March 4, 2014 City of Iowa City Page 8
ITEM 6h LEXINGTON GREEN — RESOLUTION APPROVING FINAL PLAT
(SUB14- 00006)
_S r' Comment: A preliminary plat of Lexington Green was approved on
December 3Id, 2013. Staff recommends approval of the final plat subject
to approval of legal papers by the City Attorney. It is anticipated that legal
papers will be approved prior to the March 4 City Council
meeting. Approval will allow the development of Lexington Green, a 3 -lot,
.75 -acre residential subdivision located on Lexington Avenue.
Action:'
ITEM 7. UNIVERCITY SALE, 1034 EAST BURLINGTON - RESOLUTION AUTHORIZINI
CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 1034 EAST
BURLINGTON STREET.
Comment: In the UniverCity Neighborhood Partnership Program, the City purchases
rental units located in designated neighborhoods surrounding the University,
rehabilitates them, and then sells them to income - eligible buyers. Under the
UniverCity Neighborhood Partnership Program, the City proposes to sell 1034 East
Burlington Street. The amount of the sale will be $212,000 (this is what the City paid to
purchase the home) plus "carrying costs" of approximately $7,000. "Carrying costs"
are all costs incurred by the City to acquire the home, maintain it and sell it, including
abstracting and recording fees, interest on the loan to purchase the home, mowing
and snow removal, utilities, real estate taxes, and any costs in excess of $50,000 to
repair and rehabilitate the home.
a. PUBLIC HEARING
b. CONSIDER A RESOLUTION
Action:
�v
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CITY OF IOWA CITY
MEMORANDUM
TO: Mayor, City Council, General Public
FROM: City Clerk
RE: March 4 Agenda Addition /Revisions
Consent Calendar, Correspondence
ITEM 4f (5) Robert Temple: Neighborhood Concern
Rbgular Agenda
ITEM 8 ANIMAL SHELTER CARE AND ADOPTION CENTER 2014 -
(Revised) Comment: The Project will involve the construction of a new freestanding Animal
Care and Adoption facility at 3910 Napoleon Lane, in Iowa City, Iowa. The new building will
have 9500 SF occupied space consisting of animal holding, animal support, and office space.
The new facility will also include of an additional 2000 SF second story consisting of general
storage and service spaces. The building will be wood frame and mason construction. The
work includes site work, general building construction, mechanical, electrical, communication,
along with security and specialty systems required by owner. A ground source heat pump
system is a major portion of the new building's mechanical package. The estimated cost of
construction for the project is $2.7 million and will be funded from FEMA, State, GO Bonds,
other local governments and Foundation contributions.
A late modification was made to the plans and specifications regarding the exterior signage and
revised plans and specification placed on file in the City Clerk's office on March 4.
ITEM 11 (Revised) CITY HALL POLICE AND FIRE DEPARTMENT HVAC REPLACEMENT 2014 -
Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to
attest a contract for construction of the City Hall Police and Fire Department HVAC 2014
Project.
Comment: Bids for this project were opened on Monday, March 3, 2014, and the following bids
were received:
Day Mechanical Systems, Inc.
Cedar Rapids, IA
$ 165,800.00
Bowker Mechanical Contractors
Cedar Rapids, IA
$ 191,500.00
Mechanical Service Inc.
Iowa City, IA
$ 192,855.00
RMB Company Inc.
Iowa City, IA
$ 194,077.00
Prime Mechanical Inc.
Ely, IA
$ 209,000.00
Climate Engineers
Cedar Rapids, IA
$ 220,000.00
Engineer's Estimate $ 147,000.00
Public Works and Engineering recommend award of the contract to Day Mechanical Systems,
Inc. of Cedar Rapids, Iowa. The project will be funded with General Obligation Bond proceeds.
March 4, 2014 City of Iowa City Page 9
ITEM 8. ANIMAL SHELTER CARE AND ADOPTION CENTER 2014 - APPROVING
PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST
FOR THE CONSTRUCTION OF THE ANIMAL CARE AND ADOPTION CENTER
2014 PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY
EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND
FIXING TIME AND PLACE FOR RECEIPT OF BIDS.
- Comment: The Project will involve the construction of a new free ding Animal
Cars nd Adoption facility at 3910 Napoleon Lane, in to y, Iowa. The new
buildin ill have 9500 SF occupied space con g of animal holding, animal
support, an ffice space. The new facili i I also include of an additional 2000 SF
second story co sisting of general storage and service spaces. The building will be
wood frame and ma construction. The work includes site work, general building
construction, mechanica , �bner. al, communication, along with security and
specialty systems require A ground source heat pump system is a major
portion of the new,,Wlding's mecha I package. The estimated cost of
construction for the project is $2.7 million will be funded from FEMA, State, GO
Bonds, other local governments and Founion
dat ntributions. The total project cost
is estimated at $3.1 million, which includes approxim ly $400,000 in design fees
and other soft costs not included in the construction esti te.
a. PUBLIC HEARING
Action:�� �e
b. CONSIDER A RESOLUTION
Action: LitUA .,.ate
ITEM 9. OPERATING BUDGET AND MULTI -YEAR CAPITAL IMPROVEMENTS PROGRAM
- PROPOSED OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2014,
THROUGH JUNE 30, 2015, THE PROPOSED THREE -YEAR FINANCIAL PLAN
FOR FY2014 — 2016, AND ALSO THE MULTI -YEAR CAPITAL IMPROVEMENTS
PROGRAM THROUGH FISCAL YEAR 2018.
Comment: Public hearing to discuss the FY2015 Proposed Operating Budget, the
Three -Year Financial Plan for FY2014 — 2016 and multi -year Capital Improvements
Program (CIP) through FY2018. Detailed information on the budget became
available for public inspection on February 14, 2014. State law requires that the City
adopt a one -year budget. Council now proceeds to adopt the annual budget for the
fiscal year ending June 30, 2015 (FY2015), which must be certified to the Johnson
County Auditor by March 15, 2014, in the format required by the State.
a. PUBLIC HEARING.
Action:
n
J b. CON SIDER A R SE OL�DOPTING OPERATING BUDGET
Iy -�'
Action:
c. CONSIDER A RESOLUTION APPROVING THE THREE -YEAR
FINANCIAL PLAN AND FIVE -YEAR CAPITAL IMPROVEMENTS
PROGRA
Action: Lc. 4-14-,z.A. O
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CITY O F IOWA CITY
MEMORANDUM
TO: Mayor, City Council, General Public
FROM: City Clerk
RE: March 4 Agenda Addition /Revisions
Consent Calendar, Correspondence
ITEM 4f (5) Robert Temple: Neighborhood Concern
Regular Agenda
ITEM 8 ANIMAL SHELTER CARE AND ADOPTION CENTER 2014 -
(Revised) Comment: The Project will involve the construction of a new freestanding Animal
Care and Adoption facility at 3910 Napoleon Lane, in Iowa City, Iowa. The new building will
have 9500 SF occupied space consisting of animal holding, animal support, and office space.
The new facility will also include of an additional 2000 SF second story consisting of general
storage and service spaces. The building will be wood frame and mason construction. The
work includes site work, general building construction, mechanical, electrical, communication,
along with security and specialty systems required by owner. A ground source heat pump
system is a major portion of the new building's mechanical package. The estimated cost of
construction for the project is $2.7 million and will be funded from FEMA, State, GO Bonds,
other local governments and Foundation contributions.
A late modification was made to the plans and specifications regarding the exterior signage and
revised clans and specification blaced on f
ITEM 11 (Revised) CITY HALL POLICE AND FIRE DEPARTMENT HVAC REPLACEMENT 2014 -
Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to
attest a contract for construction of the City Hall Police and Fire Department HVAC 2014
Project.
/LI - G7
Comment: Bids for this project were opened on Monday, March 3, 2014, and the following bids
were received:
Day Mechanical Systems, Inc.
Cedar Rapids, IA
$ 165,800.00
Bowker Mechanical Contractors
Cedar Rapids, IA
$ 191,500.00
Mechanical Service Inc.
Iowa City, IA
$ 192,855.00
RMB Company Inc.
Iowa City, IA
$ 194,077.00
Prime Mechanical Inc.
Ely, IA
$ 209,000.00
Climate Engineers
Cedar Rapids, IA
$ 220,000.00
Engineer's Estimate $ 147,000.00
Public Works and Engineering recommend award of the contract to Day Mechanical Systems,
Inc. of Cedar Rapids, Iowa. The project will be funded with General Obligation Bond proceeds.
March 4, 2014 City of Iowa City Page 10
ITEM 10. COMMUNITY EVENT FUNDING RESOLUTION ALLOCATING THE
COMMUNITY EVENTS AND PROGRAM FUNDING FOR THE FISCAL YEAR
ENDING JUNE 30, 2015.
Comment: The City received 11 funding requests for events in fiscal year 2015. City
ILI -4-16, staff reviewed submitted applications, requested additional information, heard
presentations and developed a list of recommendations for City Council approval.
Action:
� C>
ITEM 11. CITY HALL P LICE AND FIRED ARTMENT HVAC R PLACEMENT 2014 -
RESOLUTION ARDING CONTRA T AND AUTHORIZI G THE MAYOR TO
SIGN AND THE \bidsnd TO ATT T A CONTRACT F CONSTRUCTION
����, OF THE CITY HA LICE AND FIRE PARTMENT HVAC 014 PROJECT.
(l.r"''' Comment: Bids fot will be taken Monday, March 3, 014 at 2:30 p.m.
Staff will review a recommend ion for award will a presented to
Council at the Coon Tuesday, Ma ch 4th. The estim ed cost of the
project is $147,00 ded with Genera Obligation bond pr ceeds.
ITEM
jq -Ll 573
✓� ction: '- �_rCLG4 J /K.41vN-1
12. REVISIONS TO TAXI REGULATIONS — ORDINANCE AMENDING TITLE 5,
ENTITLED "BUSINESS AND LICENSE REGULATIONS," CHAPTER 1, ENTITLED
"GENERAL LICENSING PROVISIONS," AND CHAPTER 2, ENTITLED
"TAXICABS," AND TITLE 9, ENTITLED "MOTOR VEHICLES AND TRAFFIC,"
CHAPTER 4, ENTITLED "PARKING REGULATIONS," TO REQUIRE DRIVERS TO
MAINTAIN MANIFEST LOGS, TO REQUIRE SOME UNIFORMITY OF RATE
CARDS, TO REQUIRE NOTIFICATION WHEN A LICENSE PLATE NUMBER IS
CHANGED, TO ELIMINATE TAXI STANDS, TO ALLOW TAXIS TO BE PARKED
ON RESIDENTIAL STREETS, AND TO AUTHORIZE THE CITY TO SUSPEND A
LICENSE. (SECOND CONSIDERATION)
Comment: This ordinance makes a series of changes, most notably: a) In addition to
the current requirement that companies maintain manifest logs, drivers will be
required to do so; b) The clerk's office will provide a template for rate cards to create
some uniformity regarding what and how rate information is provided; c) After a decal
is issued, the plate is occasionally changed, and companies will be required to notify
the City and have the new plate verified; d) Currently there are no taxi stands, and
the provision for such will be eliminated; e) Currently taxis cannot be parked on
residential streets, and they will be treated the same as other commercial vehicles;
and f) The hearing officer presently is authorized to revoke a license of a company
or the authorization of a driver, and will be given the additional remedy of a
temporary suspension. Staff requests expedited action to allow distribution o
information for the new licensing year.
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Action:
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March 4, 2014
ITEM 13.
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ITEM 14.
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City of Iowa City
Page 11
MERGER OF PLANNING AND COMMUNITY DEVELOPMENT AND
HOUSING AND INSPECTIONS SERVICES DEPARTMENT — ORDINANCE
AMENDING TITLE 1, "ADMINISTRATION ", CHAPTER 8,
"ADMINISTRATIVE SERVICE DEPARTMENTS ", SECTION 1 -8 -1,
"ADMINISTRATIVE SERVICE DEPARTMENTS ORGANIZED" TO UPDATE
THE TITLES OF DEPARTMENTS AND THE HEADS THEREOF AND TO
EXTEND THE POWERS AND DUTIES OF THE FORMER POSITIONS TO
THE REVISED POSITIONS. (SECOND CONSIDERATION)
Comment: This ordinance facilitates changes to the City Code that are necessary to
merge the Planning and Community Development and Housing and Inspections
Services Department into a single Neighborhood and Development Services
Department and extend powers and duties of former positions to the revised
positions. Changes to the staffing plan will also be required to facilitate the
department merger and those changes will be presented in a separate resolution
after the final reading of this ordinance. As described during the City Council's
budget work session, the merger of the two departments will enhance progress
toward the City Council's strategic plan goals. Staff requests expedited action.
Action: r
AMENDING POSITION AND CORRESPONDING PAY PLANS — RESOLUTION /
AMENDING THE BUDGETED POSITIONS IN THE NEIGHBORHOOD AND
DEVELOPMENT SERVICES DEPARTMENT, PUBLIC WORKS DEPARTMENT,
AND CITY MANAGER'S OFFICE AND AMENDING THE CORRESPONDING PAY
PLANS.
Comment: This resolution contains several changes to the City's staffing plan. The
actions will facilitate the merger of the Planning and Community Development and
Housing and Inspections Services departments, as well as the Cable TV and
Communication divisions of the City Manager's office.
Action: %%_Z Xa
ITEM 15. FILM SCENE COMMUNITY DEVELOPMENT ASSISTANCE -RESOLUTION OF
INTENT TO BUDGET ANNUAL FUNDING FOR FILM SCENE FOR THREE
FISCAL YEARS 2015, 2016 AND 2017
Iy 69
Comment: Film Scene is a recently opened, non - profit movie theater downtown.
Having a movie theater downtown made the top of the list of desired new businesses
in two downtown market studies (in 2007 and 2011). Founders of the theater have
invested their own resources, and raised more than $200,000 through a membership
campaign. While they are operating the theater ahead of projections, they are still
well short of the capitalization required. This resolution is for a 3 year declining
amount grant of $35,000, $25,000 and $15,000 in fiscal years 2015, 2016 and 2017,
respectively. At their meeting on February 10 the City Council Economic
Development Committee recommended approval 3 -0, an excerpt of the preliminary
minutes is included in Council packet.
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Action:
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March 4, 2014 City of Iowa City Page 12
ITEM 16. ANNOUNCEMENT OF VACANCIES. Applicants MUST reside in Iowa City and
be 18 years of age unless specific qualifications are stated. [Staff will not publish
additional notices after a period of six publications; but will continue to advertise
vacancies with postings and on the Council agenda. However, no additional
publication costs will be incurred.]
Previous:
ITEM 16a Ad Hoc Senior Services Committee — Six vacancies to fill terms beginning May 1,
2014 — December 1, 2014 (Up to two non- residents of City of Iowa City shall be
eligible for the committee if they offer expertise not available from resident
applicants, need not be a Senior Center member to apply.
ITEM 16b Airport Commission — One vacancy to fill a four -year term March 1, 2014 — March
1, 2018. (Term expires for Howard Horan).
ITEM 16c Airport Zoning Brd of Adjustment — One vacancy to fill a five -year term January 1,
2014 — December 31, 2018. (Previously advertised; term expired for Dennis
Keitel).
ITEM 16d Airport Zoning Brd of Adjustment — One vacancy to fill a five -year term
January 1, 2012 - December 31, 2016. (New full term).
ITEM 16e Appeals, Board of — One vacancy to fill a five -year term January 1, 2014 —
December 31, 2018. (Term expires for Chad Champion).
ITEM 16f Historic Preservation Commission — One vacancy, for a Jefferson St.
representative to fill three year term, March 29, 2013 — March 29, 2016. (New
District formed).
ITEM 16g Library, Board of Trustees — One unexpired term, effective upon appointment —
June 30. 2015. (Mark Edwards resigned).
ITEM 16h Telecommunications Commission — Two vacancies to fill a three -year term,
March 13, 2014 — March 13, 2017. (Term expires for Nicholas Kilburg and Alexa
Homewood).
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, MARCH 26, 2014.
ITEM 17. COMMUNITY COMMENT [IF NECESSARY] (ITEMS NOT ON THE AGENDA).
ITEM 18. CITY COUNCIL INFORMA
ITEM 19. REPORT ON ITEMS FROM CITY STAFF.
a) City Manager.,
b) City Attorney.
c) City Clerk. C%
ITEM 20. ADJOURN (to work session if necessary).